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HomeMy WebLinkAbout12.04.23 Council PacketMeeting Location: Farmington City Hall 430 Third Street Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA Monday, December 4, 2023 7:00 PM Page 1.CALL TO ORDER 7:00 P.M. 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL 4.APPROVE AGENDA 5.ANNOUNCEMENTS / COMMENDATIONS 6.CITIZENS COMMENTS / RESPONSES TO COMMENTS (This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7.CONSENT AGENDA 7.1. 2024 License and Permit Renewals Agenda Item: 2024 License and Permit Renewals - Pdf 4 7.2. Ordinance Amending Title 6, Chapter 2, of the Farmington City Code as it Relates to Licensing of Dogs Agenda Item: Ordinance Amending Title 6, Chapter 2, of the Farmington City Code as it Relates to Licensing of Dogs - Pdf 5 - 13 7.3. Payment of Claims Agenda Item: Payment of Claims - Pdf 14 - 15 Payment of Claims 7.4. Increase the Annual Fire Relief Benefit Level Agenda Item: Increase the Annual Fire Relief Benefit Level - Pdf 16 7.5. Resolution Declaring Surplus Property Agenda Item: Resolution Declaring Surplus Property - Pdf 17 - 18 7.6. Staff Changes and Recommendations Agenda Item: Staff Changes and Recommendations - Pdf 19 Page 1 of 123 7.7. Federal Regional Solicitation Grant Application for North Creek Regional Greenway Trail Agenda Item: Federal Regional Solicitation Grant Application for North Creek Regional Greenway Trail - Pdf 20 - 22 7.8. Resolution Accepting Donation from Nancy Bohn to the Rambling River Center Agenda Item: Resolution Accepting Donation from Nancy Bohn to the Rambling River Center - Pdf 23 - 24 7.9. Dakota County Community Waste Abatement Grant Program Agenda Item: Dakota County Community Waste Abatement Grant Program - Pdf 25 - 66 8. PUBLIC HEARINGS 8.1. 2024 Final Tax Levy and Budget Hear the presentation that will be made by City Staff and ask any questions you may have. Once the City Council is comfortable, a motion should be made to:  Adopt Resolution R76-23.  Approve the 2024 budgets. Agenda Item: 2024 Final Tax Levy and Budget - Pdf 67 - 78 8.2. 2024 Fee Schedule - Ordinance and Public Hearing Hold the public hearing on the 2024 Fee Schedule and ask any questions you may have. Once the City Council is comfortable, a motion may be made to approve the 2024 Fee Schedule and pass Ordinance 023-779 Establishing Charges and Fees for Licenses, Permits, or Other City Approvals and Services for Calendar Year 2024. Agenda Item: 2024 Fee Schedule - Ordinance and Public Hearing - Pdf 79 - 119 8.3. 2024 Liquor License Renewals Conduct the public hearing and approve the listed liquor license renewals for 2024. Agenda Item: 2024 Liquor License Renewals - Pdf 120 - 121 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS Page 2 of 123 12.1. Closed Session to Discuss PFAS Settlement The City Council will enter into a closed session pursuant to Minn. Stat. 13D.05, subd. 3(b) for a confidential, attorney-client privileged discussion of potential PFAS litigation, AFFF Multi-District Litigation No. 2873, including potential participation in the 3M and Dupont Settlements. Agenda Item: Closed Session to Discuss PFAS Settlement - Pdf 122 12.2. Council Decision Regarding PFAS Settlement Not applicable Agenda Item: Council Decision Regarding PFAS Settlement - Pdf 123 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN Page 3 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: 2024 License and Permit Renewals Meeting: Regular Council - Dec 04 2023 INTRODUCTION: Per City Code, City Council has the authority to approve On-Sale, Off-Sale Beer, Consumption and Display Permits, and Tobacco Licenses. DISCUSSION: All required applications, fees, and insurance have been received for the following license renewals. All applications have been reviewed and approved by the Police Chief. 3.2 Beer Off-Sale: Kwik Trip #443, 18290 Pilot Knob Rd Kwik Trip #693, 217 Elm St Tobacco License: Farmington Amcon, 957 8th St Farmington Liquors, 18350 Pilot Knob Rd Farmington Tobacco & Vape, 919 8th St Holiday #3825, 21060 Chippendale Ave Kwik Trip #443, 18290 Pilot Knob Rd Kwik Trip #693, 217 Elm St Premium Tobacco and Vape, 18350 Pilot Knob Rd BUDGET IMPACT: All fees collected are included in the revenue estimates for the City's 2024 budget. ACTION REQUESTED: Approve the license renewals listed above for 2024. Page 4 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From:Shirley Buecksler, City Clerk Department:Administration Subject:Ordinance Amending Title 6, Chapter 2, of the Farmington City Code as it Relates to Licensing of Dogs Meeting:Regular Council - Dec 04 2023 INTRODUCTION: For Council review and adoption is an ordinance amending Chapter 2 of the Farmington City Code related to licensing of dogs. DISCUSSION: This item was pulled from the City Council's November 6, 2023 agenda for language clarifications and brought back tonight for Council approval. Proposed amendments to the Farmington City Code related to licensing of dogs include: 1. Removing the requirement for a dog license and receipt for such. 2. Removing the requirement of a metal dog license tag issued by the City. 3. Amending language regarding impounding, fees, and redemption of dogs. 4. Removing the requirement of a regular license for dogs registered as a Dangerous Dog. 5. Amending information regarding rabies vaccination. BUDGET IMPACT: Not applicable ACTION REQUESTED: Passage of Ordinance 023-777 Amending Title 6, Chapter 2, Sections 1, 2, 3, 5, 6, 8 and 16 of the Farmington City Code as it Relates to Licensing of Dogs, effective January 1, 2024. ATTACHMENTS: 023-777 Licensing of Dogs City Code Ch 2 Dogs Page 5 of 123 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 023-777 AN ORDINANCE AMENDING TITLE 6, CHAPTER 2, SECTIONS 1, 2, 3, 5, 6, 8 AND 16 OF THE FARMINGTON CITY CODE AS IT RELATES TO LICENSING OF DOGS The City Council of the City of Farmington ordains: SECTION 1. Title 6, Chapter 2, Section 1 of the Farmington City Code is hereby deleted in its entirety. SECTION 2. Title 6, Chapter 2, Section 2 of the Farmington City Code is hereby deleted in its entirety. SECTION 3. Title 6, Chapter 2, Section 3 of the Farmington City Code is hereby deleted in its entirety. SECTION 4. Title 6, Chapter 2, Section 5 of the Farmington City Code is amended by adding the underlined language and deleting the strikethrough language as follows: 6-2-5: IMPOUNDING OF UNLICENSED DOGS AND FEES: If the dog is licensedmicrochipped, wears a veterinarian issued rabies tag or any tags or collars with contact information and phone number(s) inscribed on it, officers will attempt to contact the owner and return the dog. If the dog is not licensed,microchipped or not wearing a veterinarian issued rabies tag or any tags or collars with contact information and phone number(s) inscribed on it, officers will transport the dog to Castle Rock Kennelsthe contracted dog shelter. The dog will remain there until the owner is contacted or for five (5) days, whichever is shorter. The City is responsible for housing fees on those dogs. Identified pet owners are responsible for fees on boarding their pets when they are located. Any dog may be impounded for violation of this chapter. The owner shall be responsible for and shall pay all boarding, impoundment, and veterinarian fees before the dog is reclaimed. SECTION 5. Title 6, Chapter 2, Section 6 of the Farmington City Code is amended by adding the underlined language and deleting the strikethrough language as follows: 6-2-6: REDEMPTION OF IMPOUNDED DOGS: If the dog is unlicensednot microchipped or not wearing a veterinarian issued rabies tag or any tags or collars with contact information and phone number(s) inscribed on it and no owner is located within five (5) days, Castle Rock Kennelsthe contracted dog shelter will look for alternative placement or adoption. Page 6 of 123 Ordinance No. 023-777 Page 2 of 2 SECTION 6. Title 6, Chapter 2, Section 8, Subsection (C) of the Farmington City Code is amended by adding the underlined language and deleting the strikethrough language as follows: 6-2-8: DANGEROUS DOGS (C) Fees: 1. Registration: The City shall charge an annual registration fee, in addition to any regular dog licensing fees,which amount shall be set by resolution of the City Council from time to time. SECTION 6. Title 6, Chapter 2, Section 16 of the Farmington City Code is amended by adding the underlined language and deleting the strikethrough language as follows: 6-2-16: RABIES VACCINATION: No person shall own, keep or harbor any dog over the age of four (4) months within the Ccity unless the dog had been vaccinated for rabies. At the time a license is issued, the owner of the dog shall provide proof that the dog being licensed has been vaccinated against rabies within the previous thirty-six (36) months. FA192 6-3.txt SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes, Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: This ordinance amendment includes the following changes: • Eliminating the requirement to license dogs with the City of Farmington. • Adding language that requires identification, whether by microchip, tag, or collar, on all household pets. • Adding language that any dog may be impounded for violation of this chapter. • Adding language that the owner shall be responsible for and shall pay for all boarding, impoundment, and veterinarian fees before the dog is reclaimed. • Maintaining rabies vaccination requirement but removing language in regard to licensing. SECTION 3. EFFECTIVE DATE. This ordinance shall be in full force and effective on January 1, 2024. Passed by the City Council of the City of Farmington, Minnesota, this 4th day of December 2023. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 7 of 123 Page 8 of 123 Page 9 of 123 Page 10 of 123 Page 11 of 123 Page 12 of 123 Page 13 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Payment of Claims Meeting: Regular Council - Dec 04 2023 INTRODUCTION: Attached is the list of check and electronic payments for the period of 11/15/2023-11/28/2023 for approval. DISCUSSION: Not applicable BUDGET IMPACT: Not applicable ACTION REQUESTED: Approve payment of claims. ATTACHMENTS: City Claims Report 12 04 2023 Page 14 of 123 CLAIMS FOR APPROVAL 11/15/2023 ‐ 11/28/2023: CHECK PAYMENTS 585,293.47$           ELECTRONIC PAYMENTS 336,342.13$           TOTAL 921,635.60$           The City Council receives a detail list of claims paid that is available to  the public upon request.  CITY OF FARMINGTON SUMMARY PAYMENT OF CLAIMS December 4, 2023 Page 15 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Lynn Gorski, City Administrator Department: Fire Subject: Increase the Annual Fire Relief Benefit Level Meeting: Regular Council - Dec 04 2023 INTRODUCTION: Not applicable DISCUSSION: Currently, the Fire Relief benefit level stands at $8,500 per year of service after reaching full vesting. The Fire Relief Board is requesting an increase to $9,500 per year for fully vested members effective January 1, 2023. This adjustment has been carefully considered by the board, taking into account various factors, including the maximum allowable benefit level and fiscal projections. The rationale behind this adjustment is to ensure that dedicated Firefighters are provided with a fair and competitive pension amount that reflects the challenges and demands of their profession. The proposed increase will not only enhance the financial security of our Firefighters but also make Farmington a more attractive place for Firefighters to serve and build their careers. BUDGET IMPACT: Not applicable ACTION REQUESTED: Approve the Fire Relief Board request to increase the yearly vesting amount to $9,500 effective January 1, 2024. Page 16 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Justin Elvestad, Fire Chief Department: Fire Subject: Resolution Declaring Surplus Property Meeting: Regular Council - Dec 04 2023 INTRODUCTION: The Fire Department is requesting the authorization to dispose of a 2008 Chevrolet Silverado 2500. DISCUSSION: The 2008 pickup truck is no longer needed by the Fire Department and has been replaced. BUDGET IMPACT: The proceeds from the sale will be used to fund the Fire Department Leasing Plan. ACTION REQUESTED: Adopt the resolution declaring property surplus. ATTACHMENTS: R75-23 Declaring Property Surplus - Fire Dept 2008 Chevy Page 17 of 123 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION NO. R75-23 A RESOLUTION DECLARING ITEMS AS SURPLUS AND AUTHORIZING DISPOSAL WHEREAS, the Fire Department is requesting authorization to dispose of the following vehicle that is no longer in use due to the condition of the vehicle and is requesting to dispose of the vehicle by sale at auction with funds being deposited into the Vehicle Equipment Fund : 2008 Chevrolet Silverado 2500 VIN: 1GCHK23K58F224587 NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the above listed item is declared surplus and authorize its disposal with any proceeds to be placed into the Vehicle Equipment Fund. Adopted by the City Council of the City of Farmington, Minnesota, this 4th day of December 2023. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 18 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Julie Flaten, Asst City Admin/HR Director Department: HR Subject: Staff Changes and Recommendations Meeting: Regular Council - Dec 04 2023 INTRODUCTION: Approve the appointment of Melissa Geis as a temporary front desk employee and Alayna Ellis, Logan Stenson, and Josh Stoneburg as seasonal Warming House Attendants. DISCUSSION: The military orders for the Senior Administrative Support employee who works at the front desk have been extended until March 29, 2024. Staff is recommending Melissa Geis be appointed to work as a temporary employee to fill this vacancy. Alayna Ellis and Josh Stoneburg have been selected to work as seasonal Warming House Attendants. Their employment is conditional upon successful completion of a background check. BUDGET IMPACT: Wages are included in the proposed budget. ACTION REQUESTED: Approve the appointment of Melissa Geis as a temporary front desk employee and Alayna Ellis, Logan Stenson, and Josh Stoneburg as seasonal Warming House Attendants. Page 19 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Federal Regional Solicitation Grant Application for North Creek Regional Greenway Trail Meeting: Regular Council - Dec 04 2023 INTRODUCTION: City Staff participated in Dakota County’s (County) master planning of the North Creek Greenway trail corridor. A portion of the trail is in the city of Farmington, with some of the sections in the city already completed. When completed, the North Creek Greenway trail corridor will connect downtown Farmington to Lebanon Hills Regional Park in Eagan. DISCUSSION: In 2019, the County received a Federal Transportation Grant for constructing gaps in the North Creek Regional Greenway trail in both Farmington and Lakeville. The gap funded in Farmington is the connection over the waterway that flows from Lake Julia to North Creek in the Meadow Creek Fourth Addition. Closing this gap in the regional trail system will provide a continuous connection from the Mystic Meadows development to Quarry Point Park in Apple Valley. In addition to the bridge crossing, part of the Federal Transportation Grant will be used to reconstruct existing trails between 180th Street and 189th Street. Construction started in October 2023, and the project will be completed in summer 2024. County Staff contacted City Staff recently about federal regional solicitation grant program funding being available. County Staff expressed interest in partnering with the City to submit a trail grant application to construct the final unfinished portion of the North Creek Regional Greenway trail located in Farmington that exists south of the Mystic Meadows development to downtown Farmington. This grant cycle is for fiscal years 2028 and 2029. A map is included showing the proposed alignment of the remaining unfinished section of the trail in Farmington. The City and County have submitted a joint grant application five times for federal grant funding to construct this 1.7-miles trail. Unfortunately, it hasn’t scored high enough to be funded. There is about the same amount of money allocated this year as in 2022, which was more than in previous years, so the County and City are hopeful the trail will be funded this time. The County has retained the services of Hoisington Koegler Group, Inc. (HKGi) to write the grant application, so there is no cost to the City for this service. The grant application deadline is mid- December 2023. The City will need to be the lead agency because the trail exists inside the Farmington boundaries. Although the trail is now completely within the city of Farmington, the City of Empire still wrote a letter of support to be included in the grant application. A letter of support Page 20 of 123 from Empire has been included in the past five grant applications for this section of trail. An easement for the trail or acquisition of land for trail right-of-way will likely have to be pursued if the grant application is approved. The County has indicated it has funds for the land acquisition if it is needed for the trail corridor. If the grant is approved for funding, County Staff would meet with property owners to address the acquisition of either easements or purchase of land for trail right away. HKGi is estimating the total cost to construct the trail will be $1.975 million. The grant has an 80/20 match. The County is willing to provide $395,000 in funding to meet the 20% match requirement. In addition, there is a 20% project delivery estimated cost of $395,000 the County is asking the City to pay. The County is asking the City to provide the project delivery of design, engineering, and construction management of the trail. In the past grant applications, the City agreed to provide the project delivery. If the grant application is approved, the City will have some time to determine how and where this cost can be covered because the project will not occur until 2028 and 2029. BUDGET IMPACT: The County will provide funding in the amount of $395,000 to satisfy the 20% match requirement for the $1.975 million Regional Solicitation Grant. If the grant application is approved, a determination will need to be made on the allocation of City resources for the design/engineering of the trail and provide construction management in 2028 and 2029. ACTION REQUESTED: Approve allowing the City of Farmington’s name to be listed as the applicant for the North Creek Regional Greenway Trail and that the City of Farmington supports the submittal of the grant application. ATTACHMENTS: North Creek Greenway Regional Trail Project Map Page 21 of 123 Levi P Dodge Middle School Riverview Elementary School Rambling River Park Farmington Preserve Park Jim Bell Park Vermillion Grove Park Great Oaks Academy Farmington Health Services Future Residential Development Area 206T H S T W 213TH ST W CALGARY TRL D U S H A N E P K W Y EA T O N A V E A K I N R D PINE ST SPRUCE ST WILLOW ST E A S T V I E W A V E 207TH ST W CAMROSE WAY D O V E R D R 205TH ST W 199TH ST W 198TH ST W D E E R B R O O K E P AT H DI V I S I O N S T E M B E R S A V E 200TH ST W OAK ST 194TH ST W MAIN ST C A T A L I N A W A Y 7T H S T 6T H S T 5 T H S T 4T H S T 3R D S T 197TH ST W 8T H S T 1S T S T 203RD S T W ED M O N T O N A V E DE N A L I W A Y D U N B A R A V E D I A M O N D P A T H EAV E S WA Y 208TH ST W KNUTSEN DR C Y P R E S S D R E L K R I D G E TR L DEVRI E P A T H EAS T O AKS D R CO L O R A D O A V E D Y E R S PA S S TA MAR A CK TR L 196TH ST W 66 64 3 3 F A R M I N G T O N E M P I R E DƵŶŝĐŝƉĂů NŽƵŶĚĂƌŝĞƐ WƌŽƉŽƐĞĚ EĞǁ ^ĞŐŵĞŶƚ ŽĨ ƚŚĞ EŽƌƚŚ OƌĞĞŬ 'ƌĞĞŶǁĂLJ WĂƌŬƐ ĂŶĚ KƉĞŶ ^ƉĂĐĞ tĂƚĞƌǁĂLJƐ NŝĐLJĐůĞ ĂŶĚ WĞĚĞƐƚƌŝĂŶ EĞƚǁŽƌŬ DƵůƟ hƐĞ dƌĂŝů ^ŝĚĞǁĂůŬ 4 6 0LOHV &ĂƌŵŝŶŐƚŽŶ EŽƌƚŚ OƌĞĞŬ 'ƌĞĞŶǁĂLJ DƵůƟƵƐĞ dƌĂŝů Page 22 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From:Kellee Omlid, Parks & Recreation Director Department:Parks & Recreation Subject:Resolution Accepting Donation from Nancy Bohn to the Rambling River Center Meeting:Regular Council - Dec 04 2023 INTRODUCTION: Nancy Bohn recently gave a donation to the Rambling River Center. DISCUSSION: Nancy Bohn recently made a very generous donation of $500 to the Rambling River Center. The donated money will be placed in the Rambling River Center’s Capital Improvement Fund, so it may either be used for future building improvements at the Rambling River Center or to purchase new equipment and/or furniture. Staff will express the City’s appreciation on behalf of the City Council to Nancy Bohn for this generous donation. ACTION REQUESTED: Adopt the attached resolution accepting the donation of $500 from Nancy Bohn to the Rambling River Center. ATTACHMENTS: R74-23 Accepting $500 from Nancy Bohn Page 23 of 123 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION R74-23 A RESOLUTION ACCEPTING A DONATION OF $500 FROM NANCY BOHN TO THE RAMBLING RIVER CENTER WHEREAS, the City of Farmington is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts, as allowed by law; and WHEREAS, the following persons and entities have offered to contribute to the City: Nancy Bohn has donated $500 to the Rambling River Center; and WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City Council hereby accept with gratitude the generous donation of $500 from Nancy Bohn to the Rambling River Center. Adopted by the City Council of the City of Farmington, Minnesota, this 4th day of December 2023. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 24 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Dakota County Community Waste Abatement Grant Program Meeting: Regular Council - Dec 04 2023 INTRODUCTION: Dakota County adopted the 2018- 2038 Dakota County Solid Waste Master Plan (Master Plan) in September of 2018. The Master Plan is developed to support the objectives of the Metropolitan Solid Waste Management Policy Plan (Policy Plan). A key theme of the Policy Plan is that change is necessary if the region is to continue to move beyond current trends and meet the goals of the Waste Management Act (Minn. Stat. § 115A). Dakota County Solid Waste Ordinance 110, Section 16.01, requires each municipality in the County to have a solid waste abatement program that supports the implementation of the Master Plan. DISCUSSION: Dakota County has provided landfill abatement funding assistance to communities in Dakota County since 1989. The City receives funding from Dakota County to assist with the promotion, activities, and administration of the Community Waste Abatement Grant Program, formerly known as the Community Funding Grant and Joint Powers Agreement (JPA). Currently, Farmington partners with the Cities of Rosemount and Hastings for the administration and implementation of a solid waste abatement program, funded by the County's Community Waste Abatement Grant Program. Violet Penman, who is an employee of the City of Rosemount, administers the program to the Cities of Farmington, Hastings, and Rosemount. Grant program funding is used to support a broad scope of waste and recycling activities, including the mattress/box spring drop-off & document shred events, the pumpkin collection, various swaps, holiday light collections, etc. BUDGET IMPACT: For 2024, the total expected grant dollars for reimbursement are $118,300.35, which accounts for funding allocated to the Cities of Farmington ($36,657.30), Hastings ($41,580.16), and Rosemount ($40,062.89). The City of Rosemount acts as the fiscal agent for the Cities and is authorized to pay program and reports two requires County reimbursements. receive and expenses Dakota reimbursement requests - in July 2024 and January 2025. ACTION REQUESTED: Authorize the execution and submittal of the Dakota County Community Waste Abatement 2024 Grant Agreement. Page 25 of 123 ATTACHMENTS: UPDATED Contract #DCA20997 - 2024 Community Waste Abatement Grant Program Page 26 of 123 Dakota County Contract #DCA20997  2024 Grant Agreement Page | 1 of 7  COMMUNITY WASTE ABATEMENT 2024 GRANT AGREEMENT This Community Waste Abatement Grant Agreement (Agreement) is made and entered into by and between the County of Dakota, acting through its Environmental Resources Department (County) and City of Rosemount, itself and acting as the fiscal agent for the cities of Farmington and Hastings (Grantees). WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn. Stat. §115A.551); and WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste abatement program that is consistent with the Dakota County Solid Waste Master Plan (Master Plan); and WHEREAS; the Master Plan governs all solid waste management in the County (Minn. Stat. § 115A.46); and WHEREAS, municipalities may not develop or implement a solid waste management activity that is inconsistent with the Master Plan (Minn. Stat. § 115A.46); and WHEREAS, the Master Plan supports performance-based funding for municipalities to develop and implement waste abatement programs, education, and outreach; and WHEREAS, by Resolution No. 19-577 (June 18, 2019), the Dakota County Board of Commissioners approved the Community Waste Abatement Grant Program; and WHEREAS, funding amounts are established by the County Board each year as part of the Environmental Resources Department (Department) budget; and WHEREAS, the Grantee agrees to perform all activities described in this Agreement and Dakota County Waste Abatement Community Grant Program Exhibits 1 (Guidelines) and 2 (Application)(collectively referred to as the “Exhibits”) to the satisfaction of the County. NOW THEREFORE, in reliance on the above statements and in consideration of the mutual promises and covenants contained in this Agreement, the County and the Grantees agree as follows: AGREEMENT 1.PURPOSE. The purpose of this Agreement is to provide grant funding to eligible municipalities to implement solid waste abatement activities as described in this Agreement and the Exhibits. 2.ELIGIBILITY. Eligible municipalities include Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Lilydale, Mendota, Mendota Heights, Rosemount, South St. Paul, Sunfish Lake and West St. Paul. 3.PARTIES. The parties to this Agreement are the County and Grantees, collectively referred to as the “parties”. 4.TERM. Notwithstanding the dates of signatures of the parties to this Agreement, this Agreement shall commence on January 1, 2024, through December 31, 2024, (grant calendar year) for the purposes of completing activities identified in Exhibit 2 and shall continue until April 1, 2025, for the purpose of reimbursement, unless earlier terminated by law or according to the provisions of this Agreement. 5.GRANTEES OBLIGATIONS. The Grantees shall: A.Develop, implement, and operate a local comprehensive landfill abatement program that complies with the Master Plan, Dakota County Solid Waste Ordinance 110, this Agreement, and the Exhibits. B.Fulfill all responsibilities for Base and, if applicable, for Supplemental Funding as outlined in Exhibit 1. C.Report time, expense, and performance pursuant to responsibilities set forth in this Agreement using County report forms (Exhibit 2) and additional agreed-upon reporting tools provided by the County Liaison. 6.ELIGIBLE AND INELIGIBLE EXPENSES. Grantees may use allocated funds only on eligible items as identified in Exhibit 1 and completed within the calendar year of this Agreement. Other waste abatement expenses may be eligible with prior written approval from the County Liaison. Page 27 of 123 Dakota County Contract #DCA20997  2024 Grant Agreement Page | 2 of 7  7.FUNDING AMOUNT. Grantees receive performance-based funding in part from a pass-through grant from the State. Funding amounts are contingent upon available State and County funds, and reflect the funding levels approved by the County Board as part of the annual budget. Base Funding is allocated for administration, residential communications, municipal facilities/parks verification and employee education, and special collections. Optional Supplemental Funding is allocated for multifamily recycling, additional special collections, reduce/reuse activities, in- person education, event recycling/organics collection, and to meet funding gaps in eligible grant categories. The allocated funding for the Grantees, or the fiscal agent of a legal entity acting on its behalf, shall be in the total amount not to exceed $118,300.35, as set forth in Exhibit 2. 8.FUNDING MATCH. Grantees shall provide a 25% match of the total reimbursed grant funding amount through a cash match, in-kind contribution, or combination thereof, to pay for any new or ongoing activities that are instituted by the grant (i.e., any eligible expenses, whether new or ongoing). 9.FUNDING SOURCE ACKNOWLEDGEMENT. Provide funding source credit on all print materials, written as: Partially funded by Dakota County and the Minnesota Pollution Control Agency. 10.RECORDS. The Grantees shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Grantees shall manage funds in a dedicated bank account, maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 11.PERFORMANCE REPORTING AND REIMBURSEMENT. Grantees shall report performance of responsibilities set forth in this Agreement and the Exhibits on a report form provided by the County. Grantees may request reimbursement for eligible expenses, less revenues or other funds received, incurred in connection with the performance of activities in accordance with this Agreement and the Exhibits on a reimbursement form provided by the County. Reimbursement requests must be submitted to the County Liaison by July 15 of the grant calendar year and by January 15 following the grant calendar year. The Grantees must certify that the requested reimbursements are accurate, appropriate and eligible in accordance with this Agreement, that the Grantees have submitted complete documentation of the actual expenditures for which reimbursement is sought, and that such expenditures have not been otherwise reimbursed. Reimbursement requests must be supported by documentation such as vendor invoices, receipts, or detailed financial reports produced using municipal accounting software, itemizing all expenses related to the grant, including salary and benefits. Any reimbursement request for multiple municipalities must separately itemize the request for reimbursement for each individual municipality. Reimbursement request payment will not be made for activities with incomplete documentation. Complete reimbursement requests are reviewed by the County Liaison. Payment for approved reimbursement requests will be made to the Grantees within 30 calendar days of approved reimbursement request submissions. Reimbursements will be made for approved expenditures incurred within the grant calendar year. No reimbursements will be made for reimbursement requests received after February 15 following the grant calendar year. 12.FAILURE TO PERFORM. Upon review of each Grantees report, the County Liaison will notify the Grantees in writing of any unsatisfactory performance. Reimbursements will be authorized only for activities performed to the satisfaction of the County within the terms of this Agreement. 13.AMENDMENTS. The Dakota County Environmental Resources Director (Director) shall have the authority to approve modifications to the Funding Amount as requested by the Grantee, as long as the amount payable does not exceed the amount allocated in Section 7 and so long as the proposed modifications are consistent with the Agreement and Exhibits. The County Liaison shall have the authority to approve modifications to the Application activities and related expenses up to the Funding Amount, as requested by the Grantees, so long as the proposed modifications are consistent with the Program Guidelines, Agreement, and Exhibits. 14.PROPERTY. Upon termination of this Agreement or unless otherwise specified, any eligible infrastructure purchased by the Grantees or by the County and provided to the Grantees to fulfill Grant obligations shall be the sole property of the Grantees. Page 28 of 123 Dakota County Contract #DCA20997  2024 Grant Agreement  Page | 3 of 7    15. INDEMNIFICATION. Each party to this Agreement shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees or agents. The provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466 and other applicable laws govern liability of the County and Grantees. The provisions of this section shall survive the expiration or termination of this Agreement. 16. AUTHORIZED REPRESENTATIVES: The following named persons are designated as the Authorized Representatives of the Parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications, except that the Authorized Representatives shall have only the authority specifically granted by their respective governing boards. The parties shall provide written notification to each other of any change to the Authorized Representative. Notice required to be provided pursuant this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement. TO THE COUNTY TO THE GRANTEES Nikki Stewart, Director, or successor Jeffery Weisensel, or successor, Mayor Physical Development Division Joshua Hoyt, or successor, Mayor 14955 Galaxie Avenue Apple Valley, MN 55124 Mary Fasbender, or successor, Mayor 17. LIAISONS. To assist the parties in the day-to-day performance of this Agreement, to ensure compliance, and provide ongoing consultation, a liaison shall be designated by the County and the Grantees. The County and the Grantees shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons: COUNTY LIAISON GRANTEES LIAISON Gena Gerard Violet Penman Senior Environmental Specialist Solid Waste & Recycling Coordinator 952-891-7021 612-268-9097 gena.gerard@co.dakota.mn.us violet.penman@rosemountmn.gov 18. TERMINATION, GENERAL. Either party may terminate this Agreement for cause by giving seven days’ written notice or without cause by giving thirty (30) days’ written notice, of its intent to terminate, to the other party. Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the Authorized Representative of the other party. In addition, notification to the County or the Grantees regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, MN 55033. Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. 19. TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to the Grantee by email or facsimile is sufficient notice under this section. The County is not obligated to pay for any services that are provided after written notice of termination for lack of funding. The County will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding. 20. USE OF CONTRACTORS. The Grantees may engage contractors to perform activities funded pursuant to this Agreement. However, the Grantees retain primary responsibility to the County for performance of the activities and the use of such contractors does not relieve the Grantees from any of its obligations under this Agreement. If the Grantees engages any contractors to perform any part of the activities, the Grantees agree that the contract for such services shall include the following provisions:   Page 29 of 123 Dakota County Contract #DCA20997  2024 Grant Agreement  Page | 4 of 7    A. The contractor must maintain all records and provide all reporting as required by this Agreement. B. The contractor must defend, indemnify, and hold harmless and save the County from all claims, suits, demands, damages, judgments, costs, interest, and expenses arising out of or by reason of the performance of the contracted work, caused in whole or in part by any negligent act or omission of the contractor, including negligent acts or omissions of its employees, subcontractors, or anyone for whose acts any of them may be liable. C. The contractor must provide and maintain insurance through the term of this Agreement in amounts and types of coverage as set forth in the Insurance Terms, which is attached and incorporated as Exhibit 3, and provide to the County, prior to commencement of the contracted work, a certificate of insurance evidencing such insurance coverage. D. The contractor must be an independent contractor for the purposes of completing the contracted work. E. The contractor must acknowledge that the contract between the Grantees and the contractor does not create any contractual relationship between County and the contractor. F. The contractor shall perform and complete the activities in full compliance with this Agreement and all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the activities. G. The contractor must use County toolkits (i.e., text, content, images) and follow the County’s Waste Abatement Education and Outreach Style Guide to provide standardized messaging. 21. COMPLIANCE WITH LAWS/STANDARDS. The County and Grantees agree to abide by all federal, state or local laws, statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to the facilities, programs and staff for which either party is responsible, including but not limited to Minn. Stat. § 115A, which requires cities to collect recyclable materials at all facilities under their control, wherever trash is collected, and to transfer the recyclable materials to a recycler. 22. EXCUSED DEFAULT – FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. 23. CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE. A. In General. All remedies available to either party for breach of this Agreement are cumulative and may be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. B. Waiver. Any waiver is only valid when reduced to writing, specifically identified as a waiver, and signed by the waiving party’s Authorized Representative. A waiver is not an amendment to the Contract. The County’s failure to enforce any provision of this Contract does not waive the provision or the County’s right to enforce it. 24. RECORDS RETENTION AND AUDITS. Each party’s bonds, records, documents, papers, accounting procedures and practices, and other records relevant to this Agreement are subject to the examination, duplication, transcription and audit by the other party, the Legislative Auditor or State Auditor under Minn. Stat. § 16C.05, subd. 5. If any funds provided under this Agreement use federal funds these records are also subject to review by the Comptroller General of the United States and his or her approved representative. Following termination of this Agreement, the parties must keep these records for at least six years or longer if any audit-in-progress needs a longer retention time. 25. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing and signed by the authorized representatives of the County and Grantees. 26. ASSIGNMENT. Neither party may assign any of its rights under this Agreement without the prior written consent of the other party. Consent under this section may be subject to conditions. Page 30 of 123 Dakota County Contract #DCA20997  2024 Grant Agreement  Page | 5 of 7    27. GOVERNMENT DATA PRACTICES. For purposes of this Agreement, all data on individuals collected, created, received, maintained or disseminated shall be administered consistent with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13. 28. MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in Dakota County, Minnesota or U.S. District Court, District of Minnesota. The provisions of this section shall survive the expiration or termination of this Agreement. 29. MERGER. This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. There are no representations, warranties, or provisions, either oral or written, not contained herein. 30. SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. 31. ELECTRONIC SIGNATURES. Each party agrees that the electronic signatures of the parties included in this Contract are intended to authenticate this writing and to have the same force and effect as wet ink signatures.   This Agreement may be executed in one or more counterparts, each of which so executed and delivered counterparts is original, and such counterparts, together, shall constitute the same instrument. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date(s) indicated below. FOR DAKOTA COUNTY (I represent and warrant that I am authorized to execute this contract on behalf of Dakota County.) By: _____________________________________ Nikki Stewart, Director Environmental Resources Department Date of signature:__________________________ APPROVED AS TO FORM: /s/ Dain L. Olson 11/14/23 Assistant County Attorney/Date KS-23-283-001 Dakota County Contract #DCA20997 County Board Res. No. 19-577 CITY OF ROSEMOUNT (I represent and warrant that I am authorized by law to execute this contract and legally bind the Grantee.) By: _____________________________________ Signature line Printed Name:_______________________ Title: ______________________________ Telephone:_________________________ Date of signature:_______________________ Attest: _____________________________ Title: ______________________________ Date: ______________________________ Page 31 of 123 Dakota County Contract #DCA20997  2024 Grant Agreement  Page | 6 of 7    CITY OF FARMINGTON (I represent and warrant that I am authorized by law to execute this contract and legally bind the Grantee.) By: _____________________________________ Signature line Printed Name:_______________________ Title: ______________________________ Telephone:_________________________ Date of signature:_______________________ Attest: __________________________________ Title: ___________________________________ Date: ___________________________________ Page 32 of 123 Dakota County Contract #DCA20997  2024 Grant Agreement  Page | 7 of 7    CITY OF HASTINGS (I represent and warrant that I am authorized by law to execute this contract and legally bind the Grantee.) By: _____________________________________ Signature line Printed Name:_______________________ Title: ______________________________ Telephone:_________________________ Date of signature:_______________________ Attest: __________________________________ Title: ___________________________________ Date: ___________________________________ Page 33 of 123 Dakota County Community Waste Abatement Grant Program 2024 Guidelines I.Grant Overview A.Municipalities in Dakota County have responsibilities to establish and maintain comprehensive local waste abatement programs to support implementation of the Solid Waste Master Plan (Master Plan). Dakota County provides educational, financial, and technical assistance to municipal governments to aid local waste abatement programs. The Dakota County Community Waste Abatement Grant Program (Program) assists municipalities with waste abatement expenses. II.Grant Eligibility A.Dakota County municipalities are eligible for the Program, excluding Dakota County townships and the cities of Coates, Empire, Hampton, Miesville, New Trier, Randolph and Vermillion. B.Municipalities with fewer than 1,000 households are eligible for limited funding in specific categories. C.To be eligible for Municipal Facilities Verification and Education funding, municipality must have at least one municipal facility to verify or at least one employee to educate, other than the municipal Liaison. D.To be eligible for Multifamily Recycling funding, municipality must have multifamily housing. III.Grant Funding Allocation and Match A.Funding amounts are determined annually by the County Board of Commissioners. B.Base Funding: Base Funding is allocated for required grant activities, including administration, residential communications, municipal facilities/parks verification and employee education, and special collections. C.Supplemental Funding: Optional Supplemental Funding is allocated for multifamily recycling, additional special collections, reduce/reuse activities, in-person education, event recycling, and gap funding. D.Matching Funds: Cities must provide a 25% match of the total reimbursed grant funding amount (Base Funding plus Supplemental Funding) through a cash match, in-kind contribution, or combination thereof, to pay for any activities that are instituted by the grant (i.e., any eligible expenses, whether new or ongoing). Any expenses that are not listed in the Guidelines as Eligible Expenses are ineligible for matching funds unless pre-approved by the County Liaison. E.Fund Eligibility Limits and Flexibility: a fund allocation maximum is set for each Base and Supplemental Funding grant category to align funding levels with Master Plan priorities, diversion potential, and other criteria, as defined in the Fund Allocation document. Fund allocations may be adjusted across grant categories, up to 10%, while not exceeding the total fund allocation for a given year, with prior written approval from the County Liaison. Dakota County Contract #DCA20997 Exhibit 1 - Page 1 of 14 Page 34 of 123 IV.Grant Application Instructions A.Conduct a planning process with city staff and others who will be responsible for coordination and implementation, to collectively determine which activities are feasible, realistic, and achievable. B.Complete all pages of the Application, excluding shaded areas for reporting. C.Use whole numbers for hours included in Cost Basis Calculations. D.If multiple municipalities submit one Application, the Application must itemize descriptions, costs, and funding requests for each municipality. Insert additional rows as needed. E.Submit Application by October 1, 2023 to Dakota County for review. Email to: gena.gerard@co.dakota.mn.us. F.Finalize Application and collect signature of authorized representative (i.e., authorized contract signatory). G.Submit signed Application to Dakota County for approval. Email to: gena.gerard@co.dakota.mn.us. H.Obtain Grant Agreement from Dakota County. I.Execute Grant Agreement. V.Funding Requests Part 1: Base Funding Request (Required) 1.Grant Administration and Master Plan Support Minimum Grant Requirements A.Fulfill responsibilities necessary for effective grant administration and demonstrate performance of waste abatement programs. B.Identify and ensure new municipal Liaison(s) is properly trained to fulfill responsibilities by attending the Dakota County Recycling Ambassador course as approved by the County Liaison. C.Participate in solid waste management training including, at minimum, the annual RAM/SWANA conference, Association of Recycling Managers (ARM) regional meetings, and annual ARM workshop, to support effective implementation of responsibilities. D.Ensure municipal Liaison(s) attends the six Program meetings hosted by the County Liaison. E.Refer persons, groups, and organizations to County Program Managers (e.g., businesses, multifamily residences, schools) for all requests for resources (e.g., education, containers, labels). Dakota County Contract #DCA20997 Exhibit 1 - Page 2 of 14 Page 35 of 123 F. Provide reasonable support to implement the Solid Waste Master Plan, including but not limited to: 1. Participate in the Solid Waste Management Plan revision process (e.g., attend city meetings or other engagement methods for municipalities). 2. Participate in County meetings to coordinate event and multifamily programming related to County Ordinance 110, if requested. 3. Coordinate with the County Liaison to develop or update municipal permits and agreements to require recycling/back-of-house organics with best waste management practices at events, tournaments, and festivals (e.g., event permit, event vendor agreement, facility rental agreement, event hauler agreement), consistent with city codes and County Ordinance 110. G. Maintain current waste management information on the municipal website: 1. Describe city solid waste collection requirements for haulers (i.e., licensing requirements) and hauler collection information (e.g., allowable collection days and time of day) for residents and commercial generators 2. Describe city solid waste collection requirements for generators, including commercial generators, events, and multifamily properties; 3. Post the County’s standardized messages for residential recycling materials (i.e., the yes/no “what to recycle” list); and 4. Coordinate with County staff for municipal website content and links to Dakota County website pages (e.g., Dakota County Recycling Requirements, the Recycling Guide, The Recycling Zone, Residential Recycling, Business Recycling, Multifamily Recycling, School Recycling, Event Recycling, Reuse Map, and Environmental Education Resources). H. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that include information for all Base and Supplemental funded projects, as described in Reporting and Reimbursement below. I. Submit reimbursement requests by County deadlines with substantiating documentation, as described in Reporting and Reimbursement below. Eligible Expenses A. Salary, benefits, and mileage of municipal personnel, full-time and temporary, working on the planning, implementing, promoting, and reporting of eligible activities. B. Solid waste training and professional memberships to support effective implementation of Base Funding or Supplemental Funding activities, excluding out-of-state travel and lodging. C. Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. Dakota County Contract #DCA20997 Exhibit 1 - Page 3 of 14 Page 36 of 123 2. Residential Communications Minimum Grant Requirements A. Provide County standardized articles with images to all residents of single-family and multifamily dwellings in Municipality-mailed newsletters on each of the following topics, with full pages preferred and a half page required at a minimum: 1. Home recycling; 2. Residential services at the Recycling Zone; 3. Residential organics drop-off site(s); and 4. Local reduce/reuse opportunities for residents (e.g., local donation and exchange options, County online Dakota County Reduce & Reuse Map, County Fix-It Clinics). B. Promote County staff-developed electronic media messages (e.g., website, social media, e-news) about solid waste and household hazardous waste management, including but not limited to all priority waste abatement topics listed in section A above, using County messaging. C. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone). D. Provide funding source credit on all print materials, written as: Partially funded by Dakota County and the Minnesota Pollution Control Agency. E. Submit written residential waste abatement information to County Liaison for review at least three business days before printing. Eligible Expenses A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the planning, implementing, promoting, and reporting of eligible activities. B. Percentage of cost for design, production, and postage for municipality newsletter devoted to waste abatement articles on topics listed in Requirements above using County standardized messaging articles and images, or to mail County waste abatement materials to new residents in coordination with the County. C. Outreach media usage fees (e.g., advertisements, videos, billboards, radio, theater, television, e- news, and social media) for waste abatement standardized messaging. D. Consultant/contract services or stipend for an organization or group to provide assistance. E. Translation services if approved in advance by County Liaison. F. Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. Dakota County Contract #DCA20997 Exhibit 1 - Page 4 of 14 Page 37 of 123 3. Municipal Facilities/Parks Verification and Education Minimum Grant Requirements A. Ensure collected recyclables and organics generated at municipal facilities/parks are delivered to the respective licensed facility, or to another facility approved by the County Liaison. B. Provide monitoring and verification of recycling requirements and best waste management practices at least once annually, by: 1. Reporting on status of compliance with Dakota County Ordinance 110 using the Commercial Report Form or another tool provided by Dakota County, to verify recycling programs for facilities under the municipality’s control collect the Designated List of Recyclables wherever trash is collected and follow best waste management practices; 2. Optional: Visually inspecting waste management at all municipality-controlled facilities, including parks. C. Provide County standardized solid waste abatement messaging about recycling in municipal buildings, in print or electronic format, to each municipal employee, volunteer, tenant, and custodial/housekeeping staff annually, and other people responsible for sorting, collecting, or transporting waste to external carts or dumpsters, within 30 days of a new hire or new tenant, and within 30 days of a substantive change to your recycling or waste program. D. Optional: Conduct in-person training on Ordinance 110 requirements with city personnel who are responsible for (a) recycling container placement and monitoring on city property, (b) emptying trash, recycling, and organics (if collected) containers on city property, (c) handling event permits or facility rental applications, and (d) staffing events subject to Ordinance 110. E. Optional: Add waste abatement infrastructure (i.e., recycling and organics containers and labels or signage) in municipality-controlled facilities, including parks, where containers are needed and have not yet been placed, (i.e., replacing existing containers is an ineligible expense), to implement best waste management practices for in collaboration with parks and facilities staff as follows: 1. Paired: All trash containers are paired with recycling containers (within 10 feet of each other). 2. Color-coded: All new containers and lids are blue for recycling, green for organics, and grey or black for trash and are made from recycled-content materials. New multistream containers are blue for recycling and gray or black for trash. 3. Signage: All containers have color-coded labels on the top and visible sides of the container. Labels on sides of containers meet County label standards. For indoor containers, lids have color-coded labels on both ends, facing opposite directions. 4. Convenient: All containers are strategically and conveniently located to serve employees and visitors. 5. Appropriate lids: All containers have lids with openings appropriate for the collected material. Recycling containers have Saturn-shaped or circle-shaped openings. Dakota County Contract #DCA20997 Exhibit 1 - Page 5 of 14 Page 38 of 123 Eligible Expenses A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the planning, implementing, promoting, and reporting of eligible activities. B. Copying and printing waste abatement education materials for municipal employees and vendors, such as signs, trainings and mass communication using County messaging standards. C. Consultant/contract services or stipend for an organization or group to provide assistance. D. Fees for MRF tours to educate municipal employees about their local recycling system. E. Recycling containers, organics containers, multi-stream (entryways only) containers, and labels/signage necessary to fulfill Requirements described above, with preferred use of County staff- recommended recycling receptacle options, or other receptacles as approved by the County Liaison for special circumstances. F. Trash receptacles are only eligible as part of a multi-stream container (i.e., the Program does not fund stand-alone trash containers). G. Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 4. Special Collections Minimum Grant Requirements A. Implement one or more drop-off events, discounts, curbside collections, permanent drop-off collection sites, or combination thereof to collect specific traditional and non-traditional solid waste materials from residents for reuse or recycling. B. Collect all of the following materials from residents for reuse or recycling or organics composting, with reuse required if reuse outlets are available: 1. Confidential paper for shredding 2. Mattresses and box springs 3. Pumpkins C. The following optional materials may also be collected from residents for reuse or recycling, with reuse required if reuse outlets are available: 1. Bicycles 2. Cardboard 3. CFLs 4. Furniture 5. Holiday lights 6. Scrap metal 7. Shoes 8. Athletic gear Dakota County Contract #DCA20997 Exhibit 1 - Page 6 of 14 Page 39 of 123 9. Other materials as pre-approved by the County Liaison (e.g., carpet, textiles, film plastic/plastic bags). D. Ensure special collection opportunities are conveniently located and scheduled for every collection in Item B, with an independent collection opportunity for each municipality having 1,000 households or more; a municipality with fewer than 1,000 households may coordinate with a neighboring municipality for co-collection. E. Obtain confirmation that collected materials are delivered to a reuse location or to a licensed recycling/organics facility, or to another facility approved by the County Liaison. F. Request and report weights, cubic yards, or number units for each material collected, as specified on the County reporting tool. G. Promote special collection opportunities to all single-family and multifamily residents using County messaging standards, telling residents how materials will be managed. H. Submit promotional communications to County Liaison for review at least three business days before publication. I. Coordinate collections with County liaison to prevent duplication of effort, conflicting messages, pricing conflicts, and competition for resident participation. Eligible Expenses A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the planning, implementing, promoting, and reporting of eligible activities (i.e., for collection of materials listed above). B. Vendor services, less resident fees, to collect materials listed above at a residential drop-off day or event with confirmed delivery to a reuse, recycling, or organics facility. C. Vendor services, less resident fees, to collect materials listed above at a permanent residential collection drop-off site or curbside collection, with confirmed delivery to a reuse, recycling, or organics facility. + D. Print media copying/printing to promote special collection opportunities and permanent drop-off sites to residents (e.g., posters, flyers, signs) using County messaging standards. E. Fees for advertisements, videos, radio, television, e-news, and social media to promote collections, using County messaging standards. F. Consultant/contract services or stipend for an organization or group to provide assistance. G. Safety vests, work gloves, and other protective equipment for volunteers working on collections for materials listed above. H. Other expenses to administer grant-funded activities with prior written approval from the County Liaison. Dakota County Contract #DCA20997 Exhibit 1 - Page 7 of 14 Page 40 of 123 Part 2: Supplemental Funding Request (Optional) 5. Multifamily Recycling Minimum Grant Requirements A. Conduct all of the following activities: 1. Coordinate with the County Liaison to develop new or strengthen multifamily points of contact (“touchpoints” such as business license renewals, rental license renewals, rental inspections, fire inspections, and property manager meetings), consistent with city codes and County Ordinance 110. 2. Send a mailing to property managers and owners about recycling resources, in coordination with County staff. 3. Identify, strengthen, or both, municipal planning and construction procedures to support recycling and organics in new or remodeled buildings (e.g., internal chutes; adequate internal and external space). 4. Work with County Liaison to identify and provide technical assistance for multifamily properties enrolled in the Dakota County Multifamily Recycling Program to implement best waste management practices by: a. First attending technical assistance training provided by County Liaison; b. Promoting the program to engage new participants through strategic outreach; c. Providing on-site needs assessments to systematically evaluate and document opportunities to enhance recycling and waste prevention, and to meet best practices, using County materials; d. Using needs assessments to complete applications for the program in collaboration with property managers to request County-supplied containers, labels, signage, education materials, staff and resident education as needed, and other technical assistance; e. Implementing approved plans in coordination with property managers, haulers, County staff, and other partners; f. Providing targeted on-site employee and resident education about recycling and waste prevention, including the recycling system within the building, in partnership with the County Liaison, using County messaging standards; g. Providing ongoing support to sustain recycling efforts by contacting past program participants to offer additional education materials, staff and resident education as needed, and other technical assistance; h. Promoting reuse and bulky waste collection opportunities for multifamily tenants at move-in/move-out; i. Collaborating with the County Liaison for culturally specific needs such as translation and interpretation; j. Following all program protocols for outreach and technical assistance, best waste management practices, and education, using County messaging standards; and k. Tracking and reporting on outcomes for each participating property, using forms or tools provided by the County Liaison. Dakota County Contract #DCA20997 Exhibit 1 - Page 8 of 14 Page 41 of 123 Eligible Expenses A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the planning, implementing, promoting, and reporting of eligible activities. B. Consultant/contract services or stipend for an organization or group to provide assistance. C. Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 6. Additional Special Collections and Reduce/Reuse Activities Minimum Grant Requirements A. Provide annual updates to the County’s online Dakota County Reduce & Reuse Map. B. Implement any of the following activities: 1. Implement one or more additional Special Collection drop-off days, events, curbside collections, permanent drop-off collection sites, or combination thereof to collect specific (see Section 4C) traditional and non-traditional solid waste materials from residents for reuse (preferred) or recycling. 2. Coordinate with County Liaison to implement one or more residential reduce/reuse activities: a. Host and/or promote residential swap events or city-wide garage sales; obtain and report weights for each material collected at swap events; and ensure that usable items that are not swapped are donated after the event, to the extent possible b. Provide staff support at County Fix-It Clinics; c. Implement a reusable bag exchange at specific location(s) (e.g., local store, farmer’s market, co-op) by providing one or more containers for shoppers to share reusable shopping bags; d. Host or facilitate a lending library for tools, lawn and gardening equipment, kitchenware, crafting, camping equipment, or other items as pre-approved by the County Liaison; e. Host residential reduce or reuse education classes (e.g., simple mending, donation/downsizing with County messaging on proper disposal); f. Track and report on outcomes using County forms, on an annual basis or more often as requested, including monitoring presentation attendance (e.g., sign-in sheet or head count), online webinar attendance (e.g., number of people who log on), booth interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). g. Leverage existing residential activities to plan or start any of the following activities: • Coordinate with realtors to promote reuse prior to home sales; • Coordinate with a local repair business to host a repair event; • Other as approved by County Liaison; h. Facilitate changes to municipality codes, policies, and practices that are barriers to reuse (e.g., clothing drop box prohibitions, rental companies, and secondhand stores); i. Provide transportation for residents to participate in reduce/reuse activities (e.g., seniors); Dakota County Contract #DCA20997 Exhibit 1 - Page 9 of 14 Page 42 of 123 j.Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use products, by contracting with vendors that offer reusable products and services for events (e.g., washing on site or off site). 3.Facilitate changes to internal policies and practices to promote reduce/reuse and recycling of municipal supplies and equipment through any of the following: a.Facilitate changes to increase recycled content in products purchased by the city (in accordance with Minn. Stat. § 16C.073). b.Identify existing city policies and administrative practices for copy paper purchases in internal operations. c.Facilitate revisions to policies and practices to purchase at least 30% post-consumer recycled content copy paper. 4.Attend Reuse Minnesota meetings. 5.Other as approved by County Liaison. Eligible Expenses A.Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the planning, implementing, promoting, and reporting of eligible activities described in Requirements above). B.Vendor services, less resident fees, to collect materials listed above at a residential drop-off day or event with confirmed delivery to a reuse, recycling, or organics facility. C.Vendor services, less resident fees, to collect materials listed above at a permanent residential collection drop-off site or curbside collection, with confirmed delivery to a reuse, recycling, or organics facility. D.Print media copying/printing to promote reduce/reuse activities, special collection opportunities and permanent drop-off sites to residents (e.g., posters, flyers, signs) using County messaging standards. E.Reuse training and professional memberships to support effective implementation of Reduce/Reuse activities, excluding out-of-state travel and lodging. F.Fees for County-approved professional educators and performers who help implement required education activities on topics listed above and comply with County messaging standards. G.Fees for advertisements, videos, radio, television, e-news, and social media to promote collections using County messaging standards. H.Translation services if approved in advance by County Liaison. I.Consultant/contract services or stipend for an organization or group to provide assistance. J.Reduce/reuse activity expenses with prior written approval (e.g., start-up supplies). K.Other expenses to administer grant-funded activities with prior written approval from the County Liaison. Dakota County Contract #DCA20997 Exhibit 1 - Page 10 of 14 Page 43 of 123 7. In-Person Education Minimum Grant Requirements A. Provide in-person waste abatement education for adults and youth through instructional classes, presentations, tours, or activities at booths, events, or gatherings to educate 1% or more of the Municipality’s population through face-to-face learning experiences, on one to two of the following topics per activity: 1. Home recycling (required) 2. Residential organics drop site(s) (optional) 3. Residential services at the Recycling Zone (optional) 4. Local reduce/reuse opportunities for residents (e.g., classes about simple mending, donation/downsizing with County messaging on proper disposal) (optional) B. Use County materials for promotional and distribution handouts. C. Use display and education materials provided by County Liaison and track planned education activities in County tool. D. If conducting virtual education, provide a live format with interactive opportunities (i.e., no pre- recorded videos). E. Use messaging standards on County website for verbal education or have County Liaison review messaging. F. Coordinate with County Liaison for any education requests in schools, businesses, and multifamily residences. G. Track and report number of people educated in person using County forms, on an annual basis or more often as requested, including monitoring presentation participation (e.g., sign-in sheet or head count), online webinar participation (e.g., number of people who log on), booth interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). Eligible Expenses A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities (i.e., only activities described in Requirements above; does not include brochure distribution, or any activities lacking an educational face-to-face interaction and direct learning experience). B. Printing or copying of promotional or distribution pieces (e.g., posters, flyers, guides) complying with County messaging standards and approved in advance by County Liaison, if not duplicative of existing County publications. C. Event, booth, and room rental fees. D. Fees for County-approved professional educators and performers who help implement required education activities on topics listed above and comply with County messaging standards. Dakota County Contract #DCA20997 Exhibit 1 - Page 11 of 14 Page 44 of 123 E. Fees for MRF tours to educate residents about their local recycling system. F. County-approved promotional items or professional services up to $500 in value that create minimal waste and engage residents in education activities described above. G. Consultant/contract services or stipend for an individual, organization or group to provide assistance. H. Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 8. Event Recycling and Organics Collection Minimum Grant Requirements A. Implement recycling, back-of house organics collection, or both, at events, tournaments, and festivals. 1. Contact and assist event coordinators to plan and implement recycling collection, back-of- house organics collection, or both. 2. Assist with obtaining temporary containers, proper bags, signage, hauler services for collection, and as appropriate, recruit waste station staffing. 3. Assist with applying best waste management practices for standardized messaging to vendors, volunteers, and custodial staff; labeling an appropriate number of co-located recycling and trash containers in strategic locations to prevent overflow; and confirming delivery to a licensed/permitted facility. 4. For recyclables collection, prioritize events on public property that generate at least one ton (8 cy) of trash (e.g., community events, athletic tournaments, fairs, markets, concerts, etc.) 5. For organics collection, prioritize events of at least 300 people that generate back-of-house organics and at least one ton (8 cy) of trash. 6. Obtain confirmation that collected materials are delivered to a licensed or otherwise approved recycling/organics facility if grant funds are being used for hauling services at city events. Eligible Expenses A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. B. X-frame containers, grabbers, green 5-gallon buckets, signage, X-Frame bags for recyclables and organics, promotion and other materials necessary for successful project implementation at large events. Purchased assets are the property of the city for use at events. C. Recycling/organics hauling services of collected materials from city events, tournaments, and festivals, with confirmed delivery to a licensed recycling/composting facility, or to another facility approved by the County Liaison. D. Consultant/contract services or stipend for an organization or group to provide assistance, prioritizing large events. Dakota County Contract #DCA20997 Exhibit 1 - Page 12 of 14 Page 45 of 123 E.Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 9.Gap Funding Minimum Grant Requirements A.Complete, or make progress toward completing, one or more waste abatement projects included in eligible grant categories above, for which additional funding is needed, with first priority given to filling funding gaps in Base Funding categories, second priority given to filling gaps in Supplemental Funding categories, and third priority given to conducting waste abatement activities that are not included in Base Funding or Supplemental Funding, with prior written County liaison approval. Eligible Expenses A.Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working directly on the planning, implementing, promoting, and reporting of eligible activities. B.Expenses for completion of projects that are eligible, as defined in Grant Requirements and Eligible Expenses sections above. C.Other expenses to administer grant-funded activities with prior written approval from the County Liaison. I.Ineligible Expenses The following expenses are ineligible for funding: A.Expenses that are not specified as an eligible expense above, unless written approval has been obtained from the County Liaison. B.Expenses related to non-waste abatement waste issues (e.g., energy, water, sustainability). C.Expenses related to land disposal of materials, and collection and management of banned materials, trash, hazardous and household hazardous waste and business waste, unless specifically identified above (e.g., residential compact fluorescent bulb collection, multi-stream containers). D.Expenses related to city code amendments and enforcement (e.g., code compliance administration, inspections). E.Municipality-generated waste management. F.Food or refreshments unless approved by the County Liaison as compliant with Dakota County Policy 2740. G.Design/print of education and communications print materials not described above, unless prior written approval has been obtained from the County Liaison. Dakota County Contract #DCA20997 Exhibit 1 - Page 13 of 14 Page 46 of 123 H.Out-of-state meals, travel, and lodging. I.Office supplies and equipment including phone charges, website host fees, and consultant fees. J.Waste collection containers and lids, unless specifically identified above (e.g., X-frames for events). II.Reporting and Reimbursement Grant Requirements A.By July 15, 2024, Municipality shall submit a mid-year report and reimbursement request form for the first six months of 2024, on forms provided by the County Liaison. B. By January 15, 2025, Municipality shall submit a final report and reimbursement request form for the last six months of 2024, on forms provided by the County Liaison. C.Mid-year and final reports shall include time spent on each category, and for each city if applicable, for municipality personnel, full-time and temporary, while working directly on the planning, implementing, promoting, and reporting of eligible activities during the reimbursement period. D.Report and reimbursement request forms must be signed by the Authorized Representative (i.e., contract signatory) for the grant agreement, or by other designee who is independent of municipality personnel who work directly on the planning, implementing, promoting, and reporting of eligible activities. E.Reimbursement requests must be for eligible expenses, less revenues or other monies received, incurred in connection with the performance of grant activities. F.Reimbursement requests must be supported by documentation that includes expense dates, vendors, items purchased, and amounts – such as vendor invoices, receipts, or detailed financial reports produced using municipal accounting software – itemizing all expenses related to the grant, including salary and benefits. Any reimbursement request for multiple municipalities must separately itemize the request for reimbursement for each individual municipality. G.Salary and benefits cannot exceed the total amount budgeted for salary and benefits in the Application unless reasonable justification is provided and approved by County Liaison in advance. H.Activities outlined in the Application and contained in the Grant Agreement represent Municipality’s obligations, and it is the County’s expectation that the Grant Agreement will be fully implemented. Municipality must contact County Liaison to make workable adjustments as needed during the contract period and proactively address any implementation challenges as they arise. I.Changes to Application activities and related expenses require prior approval from the County Liaison, as described in the Grant Agreement. Dakota County Contract #DCA20997 Exhibit 1 - Page 14 of 14 Page 47 of 123 1 | Page Dakota County Community Waste Abatement Grant Program 2024 Application Municipality: Cities of Rosemount, Hastings, and Farmington Application Deadline: October 1, 2023 Funding Period: January 1, 2024 - December 31, 2024 2024 Report and Reimbursement Request Due Dates: July 15, 2024 for January - June 2024 January 15, 2025 for July - December 2024 Authorized Representative (Contract Signatory) ROSEMOUNT Name: Dan Schultz Title: Parks & Rec. Director E-mail: dan.schultz@rosemountmn.gov Phone: (651)322-6012 Mailing Address: 13885 S Robert Trail, Rosemount, MN 55068 HASTINGS Name: Mary Fasbender Title: Mayor E-mail:mayormary@hastingsmn.gov Phone: (651)587-4867 Mailing Address: 101 Fourth St E, Hastings, MN 55033 FARMINGTON Name: Joshua Hoyt Title: Mayor E-mail:JHoyt@FarmingtonMN.gov Phone: (952)240-5581 Mailing Address: 430 Third St, Farmington, MN 55024 Municipality Primary Contact Designated Liaison: Violet Penman Title: Solid Waste & Recycling Coordinator (SW&R Coord.) E-mail:violet.penman@rosemountmn.gov Phone: (612)268-9097 Municipality Secondary Contact ROSEMOUNT Designated Back-up: Greg Lund Title: Parks Supervisor E-mail greg.lund@rosemountmn.gov Phone: (651)322-6005 HASTINGS Designated Back-up: Paige Marschall-Bigler Title: Recreation Program Specialist E-mail pmarschall@hastingsmn.gov Phone: (651)402-0808 FARMINGTON Designated Back-up: John Powell Title: Public Works Director E-mail jpowell@farmingtonmn.gov Phone: (651)280-6841 Municipality Communications Contact ROSEMOUNT Name: Lee Stoffel Title: Communications Manager E-mail:lee.stoffel@rosemountmn.gov Phone: (651)322-2078 HASTINGS Name: Dawn Skelly Title: Communications Coordinator E-mail:dskelly@hastingsmn.gov Phone: (651)480-2344 FARMINGTON Name: Caryn Hojnicki Title: Communications Specialist E-mail:chojnicki@farmingtonmn.gov Phone: (651)280-6807 Planning Team (names): ROSEMOUNT: Greg Lund, Mark Vanyo, Jon Balvance, Lee Stoffel, Kyle Morris, Joe Werden, Leprechaun Days Committee Dakota County Contract #DCA20997 Exhibit 2 - Page 1 of 17 Page 48 of 123 2 | Page HASTINGS: Paige Marschall-Bigler, Dawn Skelly, Cory Likes, Charlie Judge, Rivertown Days Committee FARMINGTON: John Powell, Caryn Hojnicki, Kellee Omlid, Emilee Shearer, Shirley Buecksler, Jeremy Pire, Dew Days Committee Budget Summary Fund Eligibility Fund Request Part 1: Base Funding Request (Required) 1.Administration $27,000.00 $27,000.00 2.Residential Communications $13,500.00 $13,500.00 3.Municipal Facilities Verification and Education $5,840.00 $5,839.00 4.Special Collections $21,001.60 $21,001.60 Subtotal $67,341.60 $67,340.60 Part 2: Supplemental Funding Request (Optional) Fund Eligibility Fund Request 5.Multifamily Recycling $19,689.00 $19,663.75 6.Additional Special Collections and Reduce/Reuse Activities $10,500.80 $10,500.00 7.In-Person Education + 8. Event Recycling and Organics $13,126.00 $13,126.00 9.Gap Funding $7,875.09 $7,845.00 Subtotal $51,190.89 $51,134.75 Total Eligible Grant Funding $118,532.49 - Total Grant Funding Request - $118,300.35 Total Grant Match/In-Kind Funding (25%) $40,814.30 Total Cost of Proposed Activities (Request + Match) $158,908.05 Total Grant Diversion Potential (Tons) 50 tons Dakota County Contract #DCA20997 Exhibit 2 - Page 2 of 17 Page 49 of 123 3 | Page A.Application and Reporting Instructions 1.Conduct a planning process with city staff and others who will be responsible for coordination and implementation, to collectively determine which activities are feasible, realistic, and achievable. 2.Complete all gray shaded areas of the Application, excluding beige shaded areas used for biannual reporting. 3.Include a Primary Contact, Secondary Contact, and Communications Contact for each municipality included in the Application (page 1). 4.Use whole numbers for hours included in Cost Basis Calculations. 5.Include name and title for all staff included in the Application, including Matching Funds. 6.If multiple municipalities submit one Application, the Application must itemize descriptions, costs, and funding requests for each municipality. Insert additional rows as needed. 7.Submit Application by October 1, 2023 to Dakota County for review. Email to: gena.gerard@co.dakota.mn.us. 8.Finalize Application and collect signature of authorized representative (i.e., authorized contract signatory). 9.Submit signed Application to Dakota County for approval. Email to: gena.gerard@co.dakota.mn.us. 10.Obtain Grant Agreement from Dakota County. 11.Execute Grant Agreement. 12.Complete all shaded areas for the mid-year and final reports as described in Guidelines Section VII. B.Grant Request and Reimbursement Expenses Part 1: Base Funding (Required) 1.Grant Administration and Master Plan Support Description of Expense Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Staff: Salary to administer Grant Requirements for Base Funding #1 ROSEMOUNT Name: Violet Penman Title: SW&R Coord. # Hours: 175 x $50/hr. $8,750.00 HASTINGS Name: Violet Penman Title: SW&R Coord. # Hours: 175 x $50/hr. $8,750.00 FARMINGTON Name: Violet Penman Title: SW&R Coord. # Hours: 175 x $50/hr. $8,750.00 Training RAM/SWANA Conference ~$540/person $540.00 ARM Membership/Conference $35/year $35.00 Mileage Other: Funding Request Subtotal - - $26,825.00 Matching Funds: ROSEMOUNT Greg Lund, Parks Supervisor as secondary contact (assists with planning, coordination, etc.) $50/hr. x 80 hrs. $4,000.00 Mark Vanyo (Rental Coord.) for Community Center rental agreement revisions $50/hr. x 10 hrs. $500.00 Jon Balvance (Recreation Facilities Manager) for Ice Arena rental agreement revisions $50/hr. x 10 hrs. $500.00 Dakota County Contract #DCA20997 Exhibit 2 - Page 3 of 17 Page 50 of 123 4 | Page Matching Funds: HASTINGS Paige Marschall-Bigler (Recreation Program Specialist) for rental agreement revisions $50/hr. x 60 hrs. $3,000.00 Matching Funds: FARMINGTON John Powell, Public Works Director as secondary contact (assists with planning, coordination, etc.) $100/hr. x 40 hrs. $4,000.00 Emilee Shearer (Recreation Supervisor) for Park Rental agreement revisions $50/hr. x 10 hrs. $500.00 Shirley Buecksler (City Clerk) for Temp. Outdoor Exhibition Permit revisions $50/hr. x 10 hrs. $500.00 Matching Funds Subtotal $13,000.00 Deliverables: Minimum Grant Requirements ☒A. Fulfill responsibilities necessary for effective grant administration and demonstrate performance of waste abatement programs. ☒B. Identify and ensure new municipal Liaison(s) is properly trained to fulfill responsibilities by attending the Dakota County Recycling Ambassador course as approved by the County Liaison. ☒C. Participate in solid waste management training including, at minimum, the annual RAM/SWANA conference, Association of Recycling Managers (ARM) regional meetings, and annual ARM workshop, to support effective implementation of responsibilities. Describe training plans for (b) and (c): SW&R Coord. will participate in ARM and Reuse MN Membership meetings, as well as attend workshops conducted by ARM, Reuse MN, and RAM/SWANA. ☒D. Ensure municipal Liaison(s) attends the six Program meetings hosted by the County Liaison. ☒E. Refer persons, groups, and organizations to County Program Managers (e.g., businesses, multifamily residences, schools) for all requests for resources (e.g., education, containers, labels). ☒F. Provide reasonable support to implement the Solid Waste Master Plan, including but not limited to: 1.Participate in the Solid Waste Management Plan revision process (e.g., attend city meetings or other engagement methods for municipalities). 2.Participate in County meetings to coordinate event and multifamily programming related to County Ordinance 110, if requested. 3.Coordinate with the County Liaison to develop or update municipal permits and agreements to require recycling/back-of-house organics with best waste management practices at events, tournaments, and festivals (e.g., event permit, event vendor agreement, facility rental agreement, event hauler agreement), consistent with city codes and County Ordinance 110. ☒G. Maintain current waste management information on the municipal website: 1.Describe city solid waste collection requirements for haulers (i.e., licensing requirements) and hauler collection information (e.g., allowable collection days and time of day) for residents and commercial generators 2.Describe city solid waste collection requirements for generators, including commercial generators, events, and multifamily properties; 3.Post the County’s standardized messages for residential recycling materials (i.e., the yes/no “what to recycle” list); and 4.Coordinate with County staff for municipal website content and links to Dakota County website pages (e.g., Dakota County Recycling Requirements, the Recycling Guide, The Recycling Zone, Residential Recycling, Business Recycling, Multifamily Recycling, School Recycling, Event Recycling, Reuse Map, and Environmental Education Resources). ☒H. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that include information for all Base and Supplemental funded projects, as described in Reporting and Reimbursement below. ☒I. Submit reimbursement requests by County deadlines with substantiating documentation, as described in Reporting and Reimbursement below. ☐Other: Click or tap here to enter text. Diversion Potential (Measured Tons) NA Other Potential Outcomes (Optional) Staff has appropriate knowledge to assist residents and ensure BMPs are met. Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024 Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025 Dakota County Contract #DCA20997 Exhibit 2 - Page 4 of 17 Page 51 of 123 5 | Page 2.Residential Communications Description of Expense Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Staff: Salary to administer Grant Requirements for Base Funding #2 ROSEMOUNT Name: Violet Penman Title: SW&R Coord. # Hours: 50 x $50/hr. $2,500.00 HASTINGS Name: Violet Penman Title: SW&R Coord. # Hours: 50 x $50/hr. $2,500.00 FARMINGTON Name: Violet Penman Title: SW&R Coord. # Hours: 50 x $50/hr. $2,500.00 Article expense (% of cost) ROSEMOUNT (~9% of cost/edition) printing and postage $500/1 pages x 4 times/year $2,000.00 HASTINGS (~9% of cost/edition) printing and postage $500/1 pages x 4 times/year $2,000.00 FARMINGTON (~7% of cost/edition) printing and postage $500/1 pages x 4 times/year $2,000.00 Other: Funding Request Subtotal - - $13,500.00 Matching Funds: ROSEMOUNT Lee Stoffel, Communications Manager for website updates and quarterly newsletter 20 hours x $50/hr. $1,000.00 Matching Funds: HASTINGS Dawn Skelly, Communications Coord. for website updates and quarterly newsletter 20 hours x $50/hr. $1,000.00 Matching Funds: FARMINGTON Caryn Hojnicki, Communications Specialist for website updates and quarterly newsletter 20 hours x $50/hr. $1,000.00 Matching Funds Subtotal $3,000.00 Deliverables: Minimum Grant Requirements ☒ A. Provide County standardized articles with images to all residents of single-family and multifamily dwellings in Municipality- mailed newsletters on each of the following topics, with full pages preferred and a half page required at a minimum: 1.Home recycling; 2.Residential services at the Recycling Zone; 3.Residential organics drop-off site(s); and 4.Local reduce/reuse opportunities for residents (e.g., local donation and exchange options, County online Dakota County Reduce & Reuse Map, County Fix-It Clinics). ☒ B. Promote County staff-developed electronic media messages (e.g., website, social media, e-news) about solid waste and household hazardous waste management, including but not limited to all priority waste abatement topics listed in section A above, using County messaging. ☒ C. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone). ☒ D. Provide funding source credit on all print materials, written as: Partially funded by Dakota County and the Minnesota Pollution Control Agency. ☒ E. Submit written residential waste abatement information to County Liaison for review at least three business days before printing. ☐ Other: Click or tap here to enter text. Diversion Potential (Measured Tons) NA Other Potential Outcomes (Optional) Residents will have increased awareness of best disposal/reduction/reuse practices, as well as options available to them in Dakota County. Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024 Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025 Dakota County Contract #DCA20997 Exhibit 2 - Page 5 of 17 Page 52 of 123 6 | Page 3.Municipal Facilities/Parks Verification and Education Description of Expense Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Staff: Salary to administer Grant Requirements for Base Funding #3 Name: Violet Penman Title: SW&R Coord. # Hours: 30 x $50/hr. $1,500.00 Name: Violet Penman Title: SW&R Coord. # Hours: 36 x $50/hr. $1,800.00 Name: Violet Penman Title: SW&R Coord. # Hours: 26 x $50/hr. $1,300.00 ROSEMOUNT Staff: Parks/Facilities Staff responsible for monitoring and verification Name: Joe Werden Title: Facilities Maintenance Specialist # Hours: 0 HASTINGS Staff: Parks/Facilities Staff responsible for monitoring and verification Name: Charlie Judge Title: Facilities Manager # Hours: 0 FARMIGNTON Staff: Parks/Facilities Staff responsible for monitoring and verification Name: Jeremy Pire Title: Parks & Facilities Supervisor # Hours: 0 Mileage Education materials for employees Other: ROSEMOUNT Waste abatement infrastructure $206.50/bin x 2 bins $413.00 Other: HASTINGS Waste abatement infrastructure $206.50/bin x 2 bins $413.00 Other: FARMINGTON Waste abatement infrastructure $206.50/bin x 2 bins $413.00 Funding Request Subtotal - - $5,839.00 Matching Funds Staff: Parks/Facilities Staff responsible for monitoring and verification Deliverables: Minimum Grant Requirements ☒ A. Ensure collected recyclables and organics generated at municipal facilities/parks are delivered to the respective licensed facility, or to another facility approved by the County Liaison. ☒ B. Provide monitoring and verification of recycling requirements and best waste management practices at least once annually, by: 1.Reporting on status of compliance with Dakota County Ordinance 110 using the Commercial Report Form or another tool provided by Dakota County, to verify recycling programs for facilities under the municipality’s control collect the Designated List of Recyclables wherever trash is collected and follow best waste management practices; 2.Optional: Visually inspecting waste management at all municipality-controlled facilities, including parks. ☒ C. Provide County standardized solid waste abatement messaging about recycling in municipal buildings, in print or electronic format, to each municipal employee, volunteer, tenant, and custodial/housekeeping staff annually, and other people responsible for sorting, collecting, or transporting waste to external carts or dumpsters, within 30 days of a new hire or new tenant, and within 30 days of a substantive change to your recycling or waste program. Describe plan for employees: Employees will be educated via city-wide emails that include county messaging and educational handouts. Describe plan for volunteers, tenants, and custodial staff: Custodial staff will be educated via emails that include county messaging and educational handouts. ☒ D. Optional: Conduct in-person training on Ordinance 110 requirements with city personnel who are responsible for (a) recycling container placement and monitoring on city property, (b) emptying trash, recycling, and organics (if collected) containers on city property, (c) handling event permits or facility rental applications, and (d) staffing events subject to Ordinance 110. ☒ E. Optional: Add waste abatement infrastructure (i.e., recycling and organics containers and labels or signage) in municipality- controlled facilities, including parks, where containers are needed and have not yet been placed, (i.e., replacing existing containers is an ineligible expense), to implement best waste management practices for in collaboration with parks and facilities staff as follows: 1.Paired: All trash containers are paired with recycling containers (within 10 feet of each other). 2.Color-cod ed: All new containers and lids are blue for recycling, green for organics, and grey or black for trash and are made from recycled-content materials. New multistream containers are blue for recycling and gray or black for trash. 3.Signage: All containers have color-coded labels on the top and visible sides of the container. Labels on sides of containers meet County label standards. For indoor containers, lids have color-coded labels on both ends, facing opposite directions. 4.Convenient: All containers are strategically and conveniently located to serve employees and visitors. Dakota County Contract #DCA20997 Exhibit 2 - Page 6 of 17 Page 53 of 123 7 | Page 5.Appropriate lids: All containers have lids with openings appropriate for the collected material. Recycling containers have Saturn-shaped or circle-shaped openings. ☐ Other: Click or tap here to enter text. Diversion Potential (Measured Tons) NA Other Potential Outcomes (Optional) Employees will be educated on how to recycle in the workplace. Each city will act as an example by exhibiting BMPs on all municipal property. Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024 Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025 4.Special Collections Description of Expense Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Staff: Salary to administer Grant Requirements for Base Funding #4 ROSEMOUNT Name: Violet Penman Title: SW&R Coord. # Hours: 4 x $50/hr. $200.00 HASTINGS Name: Violet Penman Title: SW&R Coord. # Hours: 46 x $50/hr. $2,300.00 FARMINGTON Name: Violet Penman Title: SW&R Coord. # Hours: 1 x $50/hr. $50.00 Vendor services: Paper Shredding (vendor: Shred N Go) ROSEMOUNT: May and October events, occur at DCTC and Erickson Park, respectively I truck = $1,769 x 2 times/year $3,538.00 HASTINGS: May and September events, occur at the Hastings Public Works Facility I truck = $1,375 x 2 times/year $2,750.00 FARMINGTON: May and September events, occur at the Farmington Maintenance Facility I truck = $1,366 x 2 times/year $2,732.00 Vendor services: Pumpkin Collection (vendors: Highland, Tennis, DSI) ROSEMOUNT: November event, occurs in the City Hall parking lot $500.20/dumpster x 2 dumpsters $1,000.40 HASTINGS: November event, occurs at the Dakota County Highway Shop parking lot $704.40/dumpster $704.40 FARMINGTON: November event, occurs at the Farmington Maintenance Facility $503.40/dumpster x 2 dumpsters $1,006.80 Vendor services: Mattress Collection (vendor: Certified Recycling) ROSEMOUNT: May and October events, occur at DCTC and Erickson Park, respectively $2,240/truck (additional expenses for fall collection included in section 6) $2,240.00 HASTINGS: May and September events, occur at the Public Works Facility $2,240/truck (additional expenses for fall collection included in section 6) $2,240.00 FARMINGTON: May and September events, occur at the Farmington Maintenance Facility $2,240/truck (additional expenses for fall collection included in section 6) $2,240.00 Promotion expense Collections will be promoted through social media, city newsletter, radio, newspaper, and email blasts Free $0 Dakota County Contract #DCA20997 Exhibit 2 - Page 7 of 17 Page 54 of 123 8 | Page Other: ROSEMOUNT Bikes for reuse (prioritized) and scrap metal recycling. Rick Anderson (or similar reuse vendor) will receive all bikes to asses for salvageability first . Unsalvageable bikes are recycled as scrap metal. Collection occurs at fall and spring cleanup day, which occur in October at Erickson Park and in May at DCTC. Staff planning expense covered in mat ching funds $0.00 UHL Gear Drive for athletic gear reuse, will occur the month of April at the Rosemount Ice Arena Staff planning expense covered in matching funds $0.00 Other: HASTINGS UHL Gear Drive for athletic gear reuse, will occur the month of April at the Hastings Civic Arena Staff planning expense covered in matching funds $0.00 Other: FARMINGTON UHL Gear Drive for athletic gear reuse, will occur the month of April at Schmitz-Maki Arena Staff planning expense covered in matching funds $0.00 Anticipated Revenue Funding Request Subtotal (Deduct Revenue) - - $21,001.60 Matching Funds: ROSEMOUNT SW&R Coord. staff time planning and labor for spring and fall cleanup days 20 hours x $50/hr. $1,000.00 Public Works staff time labor for spring and fall cleanup days 9 staff x (6 hours x $50/hr.) = $2,700 x 2 times per year $5,400.00 CFL Collection (permanent drop- off bin located in the RCC, SW&R Coord. services bin and takes to the RZ about twice per year) 16 miles x .575 (mileage to RZ) = $9.20 x 2 times per year $18.40 Holiday light collection (occurs mid-November through January, drop-off bins located in the RCC and the Steeple Center) 16 miles x .575 (mileage to RZ) $9.20 Matching Funds: HASTINGS SW&R Coord. staff time planning and labor for spring and fall cleanup days 20 hours x $50/hr. $1,000.00 CFL Collection (permanent drop- off bin located in City Hall, SW&R Coord. services bin and takes to the RZ about twice per year) 36 miles x .575 (mileage to RZ) = $20.70 x 2 times per year $41.40 Holiday light collection (occurs mid-November through January, drop-off bin located at the P&R Dept.) 36 miles x .575 (mileage to RZ) $20.70 Matching Funds: FARMINGTON SW&R Coord. staff time planning and labor for spring and fall cleanup days 20 hours x $50/hr. $1,000.00 Public Works staff time labor for spring and fall cleanup days 4 staff x (6 hrs. x $50/hr.) = $1,200 x 2 times per year $2,400.00 CFL Collection (permanent drop- off bin located in City Hall and Maintenance Facility, SW&R 30 miles x .575 (mileage to RZ) = $17.25 x 2 times per year $34.50 Dakota County Contract #DCA20997 Exhibit 2 - Page 8 of 17 Page 55 of 123 9 | Page Coord. services bin and takes to the RZ about twice per year) Holiday light collection (occurs mid-November through January, drop-off bin located at City Hall, the Rambling River Center, and both municipal liquor stores) 30 miles x .575 (mileage to RZ) $17.25 Matching Funds Subtotal $10,941.45 Deliverables: Minimum Grant Requirements ☒ A. Implement one or more drop-off events, discounts, curbside collections, permanent drop-off collection sites, or combination thereof to collect specific traditional and non-traditional solid waste materials from residents for reuse or recycling. ☒ B. Collect all of the following materials from residents for reuse or recycling or organics composting, with reuse required if reuse outlets are available: ☒1. Confidential paper for shredding ☒2. Mattresses and box springs ☒3. Pumpkins ☒ C. The following optional materials may also be collected from residents for reuse or recycling, with reuse required if reuse outlets are available (check all that apply): ☒1. Bicycles ☐2. Cardboard ☒3. CFLs ☐4. Furniture ☒5. Holiday lights ☒6. Scrap metal ☐7. Shoes ☒8. Athletic gear ☐9. Other materials as pre-approved by the County Liaison (e.g., carpet, textiles, film plastic/plastic bags). ☒ D. Ensure special collection opportunities are conveniently located and scheduled for every collection in Item B, with an independent collection opportunity for each municipality having 1,000 households or more; a municipality with fewer than 1,000 households may coordinate with a neighboring municipality for co-collection. ☒E. Obtain confirmation that collected materials are delivered to a reuse location or to a licensed recycling/organics facility, or to another facility approved by the County Liaison. ☒F. Request and report weights, cubic yards, or number units for each material collected, as specified on the County reporting tool. ☒ G. Promote special collection opportunities to all single-family and multifamily residents using County messaging standards, telling residents how materials will be managed. ☒ H. Submit promotional communications to County Liaison for review at least three business days before publication. ☒ I. Coordinate collections with County liaison to prevent duplication of effort, conflicting messages, pricing conflicts, and competition for resident participation. ☐ Other: Click or tap here to enter text. Diversion Potential (Measured Tons) 25 tons paper + 291 mattresses + 6 tons pumpkins + 1 ton holiday lights + 13 tons scrap metal + 40 bicycles Other Potential Outcomes (Optional) Educating and providing an outlet for the public on proper disposal of problem materials. Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024 Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025 BASE FUNDING SUMMARY Jan-Jun Report Jul-Dec Report Total Base Funding $67,165.60 Total Base Funding Matching Funds $26,941.45 (40% match) Total Base Funding Diversion Potential (Tons) 53 tons Dakota County Contract #DCA20997 Exhibit 2 - Page 9 of 17 Page 56 of 123 10 | Page (25 tons paper + 291 mattresses (8 tons) + 6 tons pumpkins + 1 ton holiday lights + 13 tons scrap metal + 40 bicycles) Total Base Funding Staff Hours 818 hours (+60 hours matching funds) Total Base Funding Staff Expense $40,900.00 Part 2: Supplemental Funding (Optional) 5.Multifamily Recycling Description of Expense Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Staff: Salary to administer Grant Requirements for Supplemental #5 ROSEMOUNT Name: Violet Penman Title: SW&R Coord. # Hours: 135 x $50/hr. $6,750.00 HASTINGS Name: Violet Penman Title: SW&R Coord. # Hours: 133 x $50/hr. $6,650.00 FARMINGTON Name: Violet Penman Title: SW&R Coord. # Hours: 117 x $50/hr. $5,850.00 Other: ROSEMOUNT Printing and mailing to property owners and managers 72 properties x $1.25/property $90.00 Other: HASTINGS Printing and mailing to property owners and managers 181 properties x $1.25/property $226.25 Other: FARMINGTON Printing and mailing to property owners and managers 78 properties x $1.25/property $97.50 Funding Request Subtotal - - $19,663.75 Matching Funds Deliverables: Minimum Grant Requirements A.Conduct all of the following activities: ☒1. Coordinate with the County Liaison to develop new or strengthen multifamily points of contact (“touchpoints” such as business license renewals, rental license renewals, rental inspections, fire inspections, and property manager meetings), consistent with city codes and County Ordinance 110. Describe plan: Work with city staff such as City Clerk, Fire Inspector, Code Enforcement, Building Officials, etc. to implement requirements related to Dakota County Ord. 110. ☒2. Send a mailing to property managers and owners about recycling resources, in coordination with County staff. ☒3. Identify, strengthen, or both, municipal planning and construction procedures to support recycling and organics in new or remodeled buildings (e.g., internal chutes; adequate internal and external space). Describe plan: Meet with planning staff to review and possibly edit current construction permits to better fit Ord. 110 requirements. ☒4. Work with County Liaison to identify and provide technical assistance for multifamily properties enrolled in the Dakota County Multifamily Recycling Program to implement best waste management practices by: a. First attending technical assistance training provided by County Liaison; b. Promoting the program to engage new participants through strategic outreach; c. Providing on-site needs assessments to systematically evaluate and document opportunities to enhance recycling and waste prevention, and to meet best practices, using County materials; d. Using needs assessments to complete applications for the program in collaboration with property managers to request County-supplied containers, labels, signage, education materials, staff and resident education as needed, and other technical assistance; e. Implementing approved plans in coordination with property managers, haulers, County staff, and other partners; f. Providing targeted on-site employee and resident education about recycling and waste prevention, including the recycling system within the building, in partnership with the County Liaison, using County messaging standards; g. Providing ongoing support to sustain recycling efforts by contacting past program participants to offer additional education mat erials, staff and resident education as needed, and other technical assistance; h. Promoting reuse and bulky waste collection opportunities for multifamily tenants at move-in/move -out; i. Collaborating with the County Liaison for culturally specific needs such as translation and interpretation; Dakota County Contract #DCA20997 Exhibit 2 - Page 10 of 17 Page 57 of 123 11 | Page j. Following all program protocols for outreach and technical assistance, best waste management practices, and education, using County messaging standards; and k.Tracking and reporting on outcomes for each participating property, using forms or tools provided by the County Liaison. ☐Other: Click or tap here to enter text. Diversion Potential (Measured Tons) NA Other Potential Outcomes (Optional) Residents in multifamily properties will be educated about recycling and have resources to help promote recycling in their building. Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024 Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025 6.Additional Special Collections and Reduce/Reuse Activities Description of Expense Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Staff: Salary to administer Grant Requirements for Supplemental #6 ROSEMOUNT Name: Violet Penman Title: SW&R Coord. # Hours: 18 x $50/hr. $900.00 HASTINGS Name: Violet Penman Title: SW&R Coord. # Hours: 49 x $50/hr. $2,450.00 FARMINGTON Name: Violet Penman Title: SW&R Coord. # Hours: 39 x $50/hr. $1,950.00 Other: ROSEMOUNT Additional funding to support May and October mattress/box spring collections, occur at DCTC and Erickson Park, respectively $1,200 towards cost of second (fall) collection truck $1,200.00 Funding for r.Cups at Food Truck Fest beer garden $1,470.00 $1,470.00 Other: HASTINGS Additional funding to support May and September mattress/box spring collections, occur at the Public Works Facility $1,200 towards cost of second (fall) collection truck $1,200.00 Other: FARMINGTON Additional funding to support May and September mattress/box spring collections, occur at the Farmington Maintenance Facility $1,200 towards cost of second (fall) collection truck $1,200.00 Other: Reuse MN Reuse MN membership $50 $50.00 Reuse MN Conference $80 $80.00 Funding Request Subtotal - - $10,500.00 Matching Funds: ROSEMOUNT SW&R Coord. staff time planning and labor for Halloween Costume Swap 20 hours x $50/hr. $1,000.00 Room rental (Steeple Center) for Halloween Costume Swap $180 rental fee $180.00 Matching Funds: HASTINGS SW&R Coord. staff time planning and labor for Outdoor Winter Clothing Swap 20 hours x $50/hr. $1,000.00 Room rental (City Hall) for Outdoor Winter Clothing Swap $180 rental fee $180.00 Matching Funds: FARMINGTON SW&R Coord. staff time planning and labor for Athletic Gear Swap 20 hours x $50/hr. $1,000.00 Room rental (Rambling River Center) for Athletic Gear Swap $180 rental fee $180.00 Matching Funds Subtotal $3,540.00 Dakota County Contract #DCA20997 Exhibit 2 - Page 11 of 17 Page 58 of 123 12 | Page Deliverables: Minimum Grant Requirements ☒ A. Provide annual updates to the County’s online Dakota County Reduce & Reuse Map. ☒ B. Implement any of the following three activities (check all that apply): ☒1. Implement one or more additional Special Collection drop-off days, events, curbside collections, permanent drop-off collection sites, or combination thereof to collect specific (see Section 4C) traditional and non-traditional solid waste materials from residents for reuse (preferred) or recycling. ☒2. Coordinate with County Liaison to implement one or more residential reduce/reuse activities (check all that apply): ☒a.Host and/or promote residential swap events or city-wide garage sales; obtain and report weights for each material collected at swap events; and ensure that usable items that are not swapped are donated after the event, to the extent possible. ☐b.Provide staff support at County Fix-It Clinics. ☐c.Implement a reusable bag exchange at specific location(s) (e.g., local store, farmer’s market, co-op) by providing one or more containers for shoppers to share reusable shopping bags. ☐d.Host or facilitate a lending library for tools, lawn and gardening equipment, kitchenware, crafting, camping equipment, or other items as pre-approved by the County Liaison. ☐e.Host residential reduce or reuse education classes (e.g., simple mending, donation/downsizing with County messaging on proper disposal). ☐ f. Track and report on outcomes using County forms, on an annual basis or more often as requested, including monitoring presentation attendance (e.g., sign-in sheet or head count), online webinar attendance (e.g., number of people who log on), booth interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). ☐g.Leverage existing residential activities to plan or start any of the following activities •Coordinate with realtors to promote reuse prior to home sales. •Coordinate with a local repair business to host a repair event. •Other as approved by County Liaison. ☐h.Facilitate changes to municipality codes, policies, and practices that are barriers to reuse (e.g., clothing drop box prohibitions, rental companies, and secondhand stores); ☐i.Provide transportation for residents to participate in reduce/reuse activities (e.g., seniors). ☒j.Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use products, by contracting with vendors that offer reusable products and services for events (e.g., washing on site or off site). Describe plans for activities in (a) through (j): Athletic Gear Swap will occur in April at Rambling River Center in Farmington; Halloween Costume Swap will occur in October at Steeple Center in Rosemount; Outdoor Winter Clothing Swap will occur in November at City Hall in Hastings; Reusable r.Cups will be used at Food Truck Fest beer garden in September at Central Park (Rosemount) ☐3. Facilitate changes to internal policies and practices to promote reduce/reuse and recycling of municipal supplies and equipment through any of the following (check all that apply): ☐a.Facilitate changes to increase recycled content in products purchased by the city (in accordance with Mn Stat 16C.073. ☐b.Identify existing city policies and administrative practices for copy paper purchases in internal operations. ☐c.Facilitate revisions to policies and practices to purchase at least 30% post-consumer recycled content copy paper. ☒4. Attend Reuse Minnesota meetings. ☐5. Other as approved by County Liaison: Click or tap here to enter text. Diversion Potential (Measured Tons) 0.25 tons swap items + 0.25 tons single-use cups diverted from landfill Other Potential Outcomes (Optional) Residents will have the opportunity to reuse and donate items within the community rather than purchasing new items, therefore reducing consumption. Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024 Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025 7.In-Person Education*Description of Expense Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Staff: Salary to administer Grant Requirements for Supplemental #7 ROSEMOUNT Name: Violet Penman Title: SW&R Coord. # Hours: 41 x $50/hr. $2,050.00 Dakota County Contract #DCA20997 Exhibit 2 - Page 12 of 17 Page 59 of 123 13 | Page HASTINGS Name: Violet Penman Title: SW&R Coord. # Hours: 42 x $50/hr. $2,100.00 FARMINGTON Name: Violet Penman Title: SW&R Coord. # Hours: 36 x $50/hr. $1,800.00 Printing/copying Event/booth fees: ROSEMOUNT Leprechaun Days booth with educational activity (occurs in July at Central Park) No cost for city entity $0.00 Rosemount EXPO booth with educational activity (occurs in March at the RCC) No cost for city entity $0.00 Event/booth fees: HASTINGS Rivertown Days booth with educational activity (occurs in July in downtown area) No cost for city entity $0.00 National Night Out booth with educational activity (occurs in August at Lions Park) No cost for city entity $0.00 Event/booth fees: FARMINGTON Dew Days booth with educational activity (occurs in June in downtown Farmington) No cost for city entity $0.00 Favor Farmington booth with educational activity (occurs in January at FHS) No cost for city entity $0.00 Other: ROSEMOUNT Funds towards portable canopy for outdoor tabling events (one tent shared between cities) $286.50 $286.50 Tabletop organics bin giveaway at Crash Course: Organics $25.00 per bin $25.00 Other: HASTINGS Funds towards portable canopy for outdoor tabling events (one tent shared between cities) $21.50 $21.50 Tabletop organics bin giveaway at Crash Course: Organics $25.00 per bin $25.00 Other: FARMINGTON Funds towards portable canopy for outdoor tabling events (one tent shared between cities) $43.00 $43.00 Tabletop organics bin giveaway at Crash Course: Organics $25.00 per bin $25.00 Funding Request Subtotal - - $6,376.00 Matching Funds: ROSEMOUNT Room rental (Steeple Center) for Crash Course: Recycling and Crash Course: Organics $180 rental fee x 2 classes $360.00 Matching Funds: HASTINGS Room rental (City Hall) for Crash Course: Recycling and Crash Course: Organics $180 rental fee x 2 classes $360.00 Matching Funds: FARMINGTON Room rental (Rambling River Center) for Crash Course: Recycling and Crash Course: Organics $180 rental fee x 2 classes $360.00 Matching Funds Subtotal $1,080.00 Deliverables: Minimum Grant Requirements ☒ A. Provide in-person waste abatement education for adults and youth through instructional classes, presentations, tours, or activities at booths, events, or gatherings to educate 1% or more of the Municipality’s population through face-to-face learning experiences, on one to two of the following topics per activity: 1.Home recycling (required) 2.Residential organics drop site(s) (optional) 3.Residential services at the Recycling Zone (optional) Dakota County Contract #DCA20997 Exhibit 2 - Page 13 of 17 Page 60 of 123 14 | Page 4.Local reduce/reuse opportunities for residents (e.g., classes about simple mending, donation/downsizing with County messaging on proper disposal) (optional) Describe plan, including event names, cities, locations, dates, and total number of people to educate in person (1% goal): ROSEMOUNT: Rosemount EXPO occurs in March at the Rosemount Community Center; Crash Course Recycling (topic 1) and Crash Course Organics (topic 3) occur in April at the Steeple Center; Leprechaun Days occurs last full week in July at Central Park (Rosemount 1% of population = 261 people) HASTINGS: Crash Course: Recycling (topic 1) and Crash Course: Organics (topic 3) occur in April at City Hall; Rivertown Days occurs in mid-July in downtown Hastings; National Night Out occurs first Tuesday in August at Lions Park (Hastings 1% of population = 223 people) FARMINGTON: Favor Farmington occurs in January at Farmington High School; Crash Course: Recycling (topic 1) and Crash Course: Organics (topic 3) occur in April at the Rambling River Center; Dew Days occurs last week of June in downtown Farmington (Farmington 1% of population = 237 people) ☒ B. Use display and education materials provided by County Liaison and track planned education activities in County tool. ☒ C. Review display and education materials with County liaison in advance of in-person education. ☒ D. If conducting online education, provide a live format with interactive opportunities (i.e., no pre-recorded videos). ☒ E. Use messaging standards on County website for verbal education or have County Liaison review messaging. ☒ F. Coordinate with County Liaison for any education requests in schools, businesses, and multifamily residences. ☒ G. Track and report number of people educated in person using County forms, on an annual basis or more often as requested, including monitoring presentation participation (e.g., sign-in sheet or head count), online webinar participation (e.g., number of people who log on), booth interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). ☐Other: Click or tap here to enter text. Diversion Potential (Measured Tons) NA Other Potential Outcomes (Optional) The community is educated about best waste management practices. Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024 Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025 8.Event Recycling and Organics Collection*Description of Expense Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Staff: Salary to administer Grant Requirements for Supplemental #8 ROSEMOUNT Name: Violet Penman Title: SW&R Coord. # Hours: 24 x $50/hr. $1,200.00 HASTINGS Name: Violet Penman Title: SW&R Coord. # Hours: 29 x $50/hr. $1,450.00 FARMINGTON Name: Violet Penman Title: SW&R Coord. # Hours: 22 x $50/hr. $1,100.00 Recycling/organics services: ROSEMOUNT Leprechaun Days organics dumpster for BOH organics $1,000/dumpster $1,000.00 Recycling/organics services: HASTINGS Rivertown Days organics dumpster for BOH organics $1,000/dumpster $1,000.00 Recycling/organics services: FARMINGTON Dew Days organics dumpster for BOH organics $1,000/dumpster $1,000.00 Funding Request Subtotal - - $6,750.00 Matching Funds: ROSEMOUNT Leprechaun Days recycling dumpster $600/dumpster x 2 dumpsters $1,200.00 Food Truck Fest recycling dumpster $600/dumpster $600.00 Matching Funds: HASTINGS Parks staff labor (changing trash/recycling bins throughout Rivertown Days) 60 hrs. x $50/hr. $3,000.00 Matching Funds Subtotal $4,800.00 Combined Subtotal for #7 and #8* $13,126.00 Deliverables: Minimum Grant Requirements ☒A. Implement recycling, back-of house organics collection, or both, at events, tournaments, and festivals. 1.Contact and assist event coordinators to plan and implement recycling collection, back-of -house organics collection, or both. Dakota County Contract #DCA20997 Exhibit 2 - Page 14 of 17 Page 61 of 123 15 | Page 2.Assist with obtaining temporary containers, proper bags, signage, hauler services for collection, and as appropriate, recruit waste station staffing. 3.Assist with applying best waste management practices for standardized messaging to vendors, volunteers, and custodial staff; labeling an appropriate number of co-located recycling and trash containers in strategic locations to prevent overflow; and confirming delivery to a licensed/permitted facility. 4.For recyclables collection, prioritize events on public property that generate at least one ton (8 cy) of trash (e.g., community events, athletic tournaments, fairs, markets, concerts, etc.) 5.For organics collection, prioritize events of at least 300 people that generate back-of -house organics and at least one ton (8 cy) of trash. 6.Obtain confirmation that collected materials are delivered to a licensed or otherwise approved recycling/organics facility if grant funds are being used for hauling services at city events. Describe plans for activities in (A): Event/tournament names, dates, cities, locations, and potential tons generated (see A4-A5): ROSEMOUNT: Leprechaun Days occurs the last full week of July at Central Park and surrounding downtown area, estimated 1 ton of waste generated; Food Truck Fest occurs the third Saturday in September at Central Park, estimated 0.25 tons of waste generated; (athletic and sporting tournaments occur on city fields throughout spring, summer, and fall with adequate infrastructure in place throughout the season) HASTINGS: Rivertown Days takes place in mid-July in Levee Park and surrounding downtown, estimated 1 ton of waste generated; (waste containers at city fields have adequate capacity for 99% of games and tournaments, additional costs for increased capacity if requested is charged directly to the tournament) FARMINGTON: Dew Days takes place the last weekend in June in downtown Farmington, estimated 1 ton of waste generated; Food Truck event takes place in May at Stelzel Field (which is located on City of Empire property), estimated 0.25 tons of waste generated; (city does not have enough fields to host athletic and sporting tournaments, so no additional infrastructure/staff needed) ☐Other: Click or tap here to enter text. Diversion Potential (Tons) 4.5 tons Other Potential Outcomes (Optional) Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024 Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025 *Supplemental Funding categories #7 and #8 share one funding allocation; combined subtotals may not exceed maximum fund eligibility. 9.Gap Funding Description of Expense Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Staff: Salary to administer Grant Requirements for Section 4, Special Collections ROSEMOUNT: Name: Violet Penman Title: SW&R Coord. # Hours: 13 x $50/hr. $650.00 HASTINGS: Name: Violet Penman Title: SW&R Coord. # Hours: 14 x $50/hr. $700.00 FARMINGTON: Name: Violet Penman Title: SW&R Coord. # Hours: 6 x $50/hr. $300.00 Other: Additional Funding for Section 3, Municipal Facilities/Parks Verification & Education ROSEMOUNT: Grant category eligible for Gap Funding: Section 3, additional recycling infrastructure $206.50/bin x 10 bins $2,065.00 HASTINGS: Grant category eligible for Gap Funding: Section 3, additional recycling infrastructure $206.50/bin x 10 bins $2,065.00 FARMINGTON: Grant category eligible for Gap Funding: Section 3, additional recycling infrastructure $206.50/bin x 10 bins $2,065.00 Funding Request Subtotal - - $7,845.00 Matching Funds Deliverables: Minimum Grant Requirements ☒ A. Complete, or make progress toward completing, one or more waste abatement projects included in eligible grant categories above, for which additional funding is needed, with first priority given to filling funding gaps in Base Funding categories, second Dakota County Contract #DCA20997 Exhibit 2 - Page 15 of 17 Page 62 of 123 16 | Page priority given to filling gaps in Supplemental Funding categories, and third priority given to conducting waste abatement activities that are not included in Base Funding or Supplemental Funding, with prior written County liaison approval. Describe plan: ROSEMOUNT: Additional funding to support staff time labor and planning for spring and fall cleanups (section 4); additional funding for recycling infrastructure to meet needs in parks and municipal facilities (section 3). HASTINGS: Additional funding to support staff time labor and planning for spring and fall Paper Shred Event (section 4); additional funding for recycling infrastructure to meet needs in parks and municipal facilities (section 3). FARMINGTON: Additional funding to support staff time labor and planning for spring and fall Mattress/Box Spring Drop-Off & Document Shred Event (section 4); additional funding for recycling infrastructure to meet needs in parks and municipal facilities (section 3). ☐Other: Click or tap here to enter text. Diversion Potential (Measured Tons) See sections 4, 6, and 8 for diversion potentials Other Potential Outcomes (Optional) Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024 Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025 SUPPLEMENTAL FUNDING SUMMARY Jan-Jun Report Jul-Dec Report Total Supplemental Funding Request $51,134.75 Total Supplemental Matching Funds $9,420.00 (18% match) Total Supplemental Diversion Potential (Tons) 5 tons (0.25 tons swap items + 0.25 tons single-use cups diverted from landfill + 4.5 tons recycling and organics collected from large events) Total Supplemental Funding Staff Hours 718 hours (+ 60 hours from matching funds) Total Supplemental Funding Staff Expense $35,900.00 APPLICATION SUMMARY Jan-Jun Report Jul-Dec Report Total Base and Supplemental Funding Request (Combined) $118,300.35 Total Base and Supplemental Matching Funds (Combined) $36,361.45 (31% match) Total Base and Supplemental Diversion Potential (Combined) 58 tons (25 tons paper + 291 mattresses (8 tons) + 6 tons pumpkins + 1 ton holiday lights + 13 tons scrap metal + 40 bicycles + 0.25 tons swap items + 0.25 tons single-use cups diverted from landfill + 4.5 tons recycling and organics collected from large events) Total Base and Supplemental Funding Staff Hours (Combined) 1,536 hours (+ 180 from matching funds) Total Base and Supplemental Funding Staff Expense (Combined) $76,800.00 C.Application Signature Authorized Representative (Contract Signatory): Dan Schultz Dakota County Contract #DCA20997 Exhibit 2 - Page 16 of 17 Page 63 of 123 17 | Page Title: Rosemount Parks & Recreation Director Signature (electronic signature acceptable): Dan Schultz Date: 11/8/23 Report and Reimbursement Request for January 1, 2024 – June 30, 2024* Due: July 15, 2024 I, the undersigned, certify that this report was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. Authorized Representative (Contract Signatory): Title: Signature (electronic signature acceptable): Date: Total Reimbursement Request: Report and Reimbursement Request for July 1, 2024 – December 31, 2024* Due: January 15, 2025 I, the undersigned, certify that this report was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. Authorized Representative (Contract Signatory): Title: Signature (electronic signature acceptable): Date: Total Reimbursement Request: *Attach documentation for all expenses as described in Dakota County Community Waste Abatement Grant Program 2024 Guidelines. Dakota County Contract #DCA20997 Exhibit 2 - Page 17 of 17 Page 64 of 123 INSURANCE TERMS Contractor agrees to provide and maintain at all times during the term of this Contract such insurance coverages as are indicated herein and to otherwise comply with the provisions that follow. Such policy(ies) of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of, the Contract indemnity provisions. The provisions of this section shall also apply to all Subcontractors, Sub-subcontractors, and Independent Contractors engaged by Contractor with respect to this Contract, and Contractor shall be entirely responsible for securing the compliance of all such persons or parties with these provisions. APPLICABLE SECTIONS ARE CHECKED 1.Workers Compensation. Workers' Compensation insurance in compliance with all applicable statutes including an All States or Universal Endorsement where applicable. Such policy shall include Employer's Liability coverage in an amount no less than $500,000. If Contractor is not required by Statute to carry Workers’ Compensation Insurance, Contractor agrees: (1) to provide County with evidence documenting the specific provision under Minn. Stat. § 176.041 which excludes Contractor from the requirement of obtaining Workers’ Compensation Insurance; (2) to provide prior notice to County of any change in Contractor’s exemption status under Minn. Stat. § 176.041; and (3) to hold harmless and indemnify County from and against any and all claims and losses brought by Contractor or any subcontractor or other person claiming through Contractor for Workers’ Compensation or Employers’ Liability benefits for damages arising out of any injury or illness resulting from performance of work under this Contract. If any such change requires Contractor to obtain Workers’ Compensation Insurance, Contractor agrees to promptly provide County with evidence of such insurance coverage. 2.General Liability. "Commercial General Liability Insurance" coverage (Insurance Services Office form title), providing coverage on an "occurrence" rather than on a "claims made" basis, which policy shall include, but not be limited to, coverage for Bodily Injury, Property Damage, Personal Injury, Contractual Liability (applying to this Contract), Independent Contractors, "XC&U" and Products-Completed Operations liability (if applicable). Such coverage may be provided under an equivalent policy form (or forms), so long as such equivalent form (or forms) affords coverage which is at least as broad. An Insurance Services Office "Comprehensive General Liability" policy which includes a Broad Form Endorsement GL 0404 (Insurance Services Office designation) shall be considered to be an acceptable equivalent policy form. Contractor agrees to maintain at all times during the period of this Contract a total combined general liability policy limit of at least $1,500,000 per occurrence and aggregate, applying to liability for Bodily Injury, Personal Injury, and Property Damage, which total limit may be satisfied by the limit afforded under its Commercial General Liability policy, or equivalent policy, or by such policy in combination with the limits afforded by an Umbrella or Excess Liability policy (or policies); provided, that the coverage afforded under any such Umbrella or Excess Liability policy is at least as broad as that afforded by the underlying Commercial General Liability policy (or equivalent underlying policy). Such Commercial General Liability policy and Umbrella or Excess Liability policy (or policies) may provide aggregate limits for some or all of the coverages afforded thereunder, so long as such aggregate limits have not, as of the beginning of the term or at any time during the term, been reduced to less than the total required limits stated above, and further, that the Umbrella or Excess Liability policy provides coverage from the point that such aggregate limits in the underlying Commercial General Liability policy become reduced or exhausted. An Umbrella or Excess Liability policy which "drops down" to respond immediately over reduced underlying limits, or in place of exhausted underlying limits, but subject to a deductible or "retention" amount, shall be acceptable in this regard so long as such deductible or retention for each occurrence does not exceed the amount shown in the provision below. Contractor's liability insurance coverage may be subject to a deductible, "retention" or "participation" (or other similar provision) requiring the Contractor to remain responsible for a stated amount or percentage of each covered loss; provided, that such deductible, retention or participation amount shall not exceed $25,000 each occurrence. Such policy(ies) shall name Dakota County, its officers, employees and agents as Additional Insureds thereunder. 3.Professional Liability. Professional Liability (errors and omissions) insurance with respect to its professional activities to be performed under this Contract. This amount of insurance shall be at least $1,500,000 per occurrence and aggregate (if applicable). Coverage under such policy may be subject to a deductible, not to exceed $25,000 per occurrence. Contractor agrees to maintain such insurance for at least one (1) year from Contract termination. It is understood that such Professional Liability insurance may be provided on a claims-made basis, and, in such case, that changes in insurers or insurance policy forms could result in the impairment of the liability insurance protection intended for Dakota County hereunder. Contractor therefore agrees that it will not seek or voluntarily accept any such change in its Professional Liability insurance coverage if such impairment of Dakota County's protection could result; and further, that it will exercise its rights under any "Extended Reporting Period" ("tail coverage") or similar policy option if necessary or appropriate to avoid impairment of Dakota County's protection. Contractor further agrees that it will, throughout the one (1) year period of required coverage, immediately: (a) advise Dakota County of any intended or pending change of any Professional Liability insurers or policy forms, and provide Dakota County with all pertinent information that Dakota County may reasonably request to determine compliance with this section; and (b) immediately advise Dakota County of any claims or threats of claims that might reasonably be expected to reduce the amount of such insurance remaining available for the protection of Dakota County. Dakota County Contract #DCA20997 Exhibit 3 - Page 1 of 2 Page 65 of 123 4. Automobile Liability. Business Automobile Liability insurance covering liability for Bodily Injury and Property Damage arising out of the ownership, use, maintenance, or operation of all owned, non-owned and hired automobiles and other motor vehicles utilized by Contractor in connection with its performance under this Contract. Such policy shall provide total liability limits for combined Bodily Injury and/or Property Damage in the amount of at least $1,500,000 per accident, which total limits may be satisfied by the limits afforded under such policy, or by such policy in combination with the limits afforded by an Umbrella or Excess Liability policy(ies); provided, that the coverage afforded under any such Umbrella or Excess Liability policy(ies) shall be at least as broad with respect to such Business Automobile Liability insurance as that afforded by the underlying policy. Unless included within the scope of Contractor's Commercial General Liability policy, such Business Automobile Liability policy shall also include coverage for motor vehicle liability assumed under this contract. Such policy, and, if applicable, such Umbrella or Excess Liability policy(ies), shall include Dakota County, its officers, employees and agents as Additional Insureds thereunder. 5. Additional Insurance. Dakota County shall, at any time during the period of the Contract, have the right to require that Contractor secure any additional insurance, or additional feature to existing insurance, as Dakota County may reasonably require for the protection of their interests or those of the public. In such event Contractor shall proceed with due diligence to make every good faith effort to promptly comply with such additional requirement(s). 6. Evidence of Insurance. Contractor shall promptly provide Dakota County with evidence that the insurance coverage required hereunder is in full force and effect prior to commencement of any work. At least 10 days prior to termination of any such coverage, Contractor shall provide Dakota County with evidence that such coverage will be renewed or replaced upon termination with insurance that complies with these provisions. Such evidence of insurance shall be in the form of the Dakota County Certificate of Insurance, or in such other form as Dakota County may reasonably request, and shall contain sufficient information to allow Dakota County to determine whether there is compliance with these provisions. At the request of Dakota County, Contractor shall, in addition to providing such evidence of insurance, promptly furnish Contract Manager with a complete (and if so required, insurer- certified) copy of each insurance policy intended to provide coverage required hereunder. All such policies shall be endorsed to require that the insurer provide at least 30 days’ notice to Dakota County prior to the effective date of policy cancellation, nonrenewal, or material adverse change in coverage terms. On the Certificate of Insurance, Contractor's insurance agency shall certify that he/she has Error and Omissions coverage. 7. Insurer: Policies. All policies of insurance required under this paragraph shall be issued by financially responsible insurers licensed to do business in the State of Minnesota, and all such insurers must be acceptable to Dakota County. Such acceptance by Dakota County shall not be unreasonably withheld or delayed. An insurer with a current A.M. Best Company rating of at least A:VII shall be conclusively deemed to be acceptable. In all other instances, Dakota County shall have 15 business days from the date of receipt of Contractor's evidence of insurance to advise Contractor in writing of any insurer that is not acceptable to Dakota County. If Dakota County does not respond in writing within such 15 day period, Contractor's insurer(s) shall be deemed to be acceptable to Dakota County. 8. Noncompliance. In the event of the failure of Contractor to maintain such insurance and/or to furnish satisfactory evidence thereof as required herein, Dakota County shall have the right to purchase such insurance on behalf of Contractor, which agrees to provide all necessary and appropriate information therefor and to pay the cost thereof to Dakota County immediately upon presentation of invoice. 9. Loss Information. At the request of Dakota County, Contractor shall promptly furnish loss information concerning all liability claims brought against Contractor (or any other insured under Contractor's required policies), that may affect the amount of liability insurance available for the benefit and protection of Dakota County under this section. Such loss information shall include such specifics and be in such form as Dakota County may reasonably require. 10. Release and Waiver. Contractor agrees to rely entirely upon its own property insurance for recovery with respect to any damage, loss or injury to the property interests of Contractor. Contractor hereby releases Dakota County, its officers, employees, agents, and others acting on their behalf, from all claims, and all liability or responsibility to Contractor, and to anyone claiming through or under Contractor, by way of subrogation or otherwise, for any loss of or damage to Contractor's business or property caused by fire or other peril or event, even if such fire or other peril or event was caused in whole or in part by the negligence or other act or omission of Dakota County or other party who is to be released by the terms hereof, or by anyone for whom such party may be responsible. Contractor agrees to effect such revision of any property insurance policy as may be necessary in order to permit the release and waiver of subrogation agreed to herein. Contractor shall, upon the request of Dakota County, promptly provide a Certificate of Insurance, or other form of evidence as may be reasonably requested by Dakota County, evidencing that the full waiver of subrogation privilege contemplated by this provision is present; and/or, if so requested by Dakota County, Contractor shall provide a full and complete copy of the pertinent property insurance policy(ies). K/CM/Exh/Insure-No-Prof-Liability-CM.doc Revised: 10/07 Dakota County Contract #DCA20997 Exhibit 3 - Page 2 of 2 Page 66 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: 2024 Final Tax Levy and Budget Meeting: Regular Council - Dec 04 2023 INTRODUCTION: State Statute requires that the final property tax levy for the upcoming year be certified to Dakota County on or before December 28, 2023. The City Council is being asked to adopt the 2024 final property tax levy and budget. DISCUSSION: The City Council discussed the 2024 General Fund budget and tax levy at work sessions in August and September. The proposed final General Fund budget and total levy amounts are shown below. The City Council approved the preliminary 2024 tax levy on September 18, 2023 and set the amount at $14,308,798. The proposed final 2024 tax levy is $14,008,798, a reduction of $300,000 from the preliminary levy. General Fund Revenues Revenues for the General Fund continue to move in a positive direction reflecting a 23.54% increase from 2023. In addition to tax levy, the General Fund revenues budget includes a variety of sources as shown below. Page 67 of 123 Revenue items of note in the proposed final 2024 budget:  Licenses and Permit revenue reflects a decrease of $136,420 primarily due to a slow down of single family home construction in the city as a result of increased interest rates over the last 15 months.  Intergovernmental revenues will reflect an increase of $145,790 due to increases in MSA Maintenance, Fire and Police State Aid, and increases in federal, state, and county grants.  Charges for Service revenue reflects a $124,011 increase due to increased Fire charges and engineering fees.  Transfers are budgeted to increase due to increased transfers from the utility funds to cover administration and human resources costs, a $250,000 transfer from the Employee Expense Fund to fund pay plan adjustments to market, and a $300,000 operating transfer. General Fund Expenditures The proposed 2024 expenditures are summarized below. All of the budgets include estimated human resource costs based on approved union contracts and estimates for employee benefits and worker's compensation premiums. All union contracts have been settled through 2024. In addition, the City has been notified that there will be a 9% increase in Page 68 of 123 health insurance premiums for 2024. Expenditure items of note in the proposed final 2024 budget include:  First year of the Economic Development Authority Levy. The levy amount is $150,000.  Two new public works maintenance workers and a half-time grant writer position.  Increases in IT charges and Fleet charges to the General Fund.  New finance/accounting/payroll/utility software.  Increase Emerald Ash Borer (EAB) management activities.  Increase in the pay plans to the 75th Percentile of Market. Fiscal Disparities Fiscal Disparities is a metro wide program that is used to balance the development of commercial and industrial growth throughout the region. For 2024, the Fiscal Disparities distribution to the City decreased by $309,627 to $2,098,009. This results in a net tax levy increase for 2024. Debt Levy The Debt Service Funds budget provides funding for scheduled debt principal and interest repayment obligations, as well as ongoing trustee, assessments, arbitrage, and post-issuance compliance fees related to the City's debt. The levy includes both General Obligation bonds and Interfund loans. The 2024 debt levy is 14.81% percent lower than the 2023 debt levy. The decrease in debt is due to the reduction in the debt service levy for the Series 2019A bonds. Additional Notes The City continues to make progress to reach adequate funding levels in several areas including street fleet and management maintenance, EAB maintenance, trail maintenance, building replacement. The taxable market value of the average residential property in Farmington will be $354,352 in 2024. This is a 4.43% increase from the 2023 average residential property. The current proposed 2024 tax levy amount would increase the city tax on the average property by $139 per year. Keep in mind the values are one year behind and these are payable 2024 values. BUDGET IMPACT: The budget impact is summarized with the content of this memo. ACTION REQUESTED: Hear the presentation that will be made by City Staff and ask any questions you may have. Once the City Council is comfortable, a motion should be made to:  Adopt Resolution R76-23.  Approve the 2024 budgets. ATTACHMENTS: R76-23 Approving the 2023 Final Tax Levy Collectible in 2024 2024 Final Budgets Page 69 of 123 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION R76-23 A RESOLUTION APPROVING THE 2023 FINAL TAX LEVY COLLECTIBLE IN 2024 WHEREAS, Minnesota Statutes require certification of the final tax levy to the Dakota County Auditor on or before December 28, 2023; and WHEREAS, the City Council of the City of Farmington, Minnesota, is in receipt of the final 2024 revenue and expenditure budget. WHEREAS, the City Council shall use existing city revenues of $30,540 to meet the annual debt obligations for 2016B GO Capital Improvement Plan Refunding Bonds, thereby reducing the total debt levy issued and collected from property taxes of $636,000. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington that the following sums of money be levied in 2023, collectible in 2024, upon the taxable property in said City of Farmington for the following purposes: General Fund Levy + $ 14,193,707 EDA Levy + $ 150,000 Debt Levy + $ 1,643,100 Tax Abatement + $ 120,000 Gross Levy = $ 16,106,807 Fiscal Disparities - $ 2,098,009 Net Tax Levy = $ 14,008,798 Adopted by the City Council of the City of Farmington, Minnesota, this 4th day of December 2023. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 70 of 123 2024 BUDGET Summary of debt service levy to be attached and become part of the resolution. Fund Project Levy Amount 3093 2015A GO Improvement Bond $ 285,495 3136 2016B GO Refunding Bond $ 636,000 3139 2020A GO Equipment Certificates $ 266,438 3141 2022A GO Bonds $ 359,167 Total Bond Financing $ 1,547,100 3130 2005C GO Capital Improvement Bond $ 96,000 Total Debt Levy $ 1,643,100 3141 2020A GO Bonds Tax Abatement $ 120,000 Total Debt Levy and Tax Abatement Levy $ 1,763,100 Page 71 of 123 Company 2022 Budget 2023 Budget 2024 Proposed Budget  Change % Non‐Property Tax Revenues     Licenses and Permits 736,700 915,470 779,050 (14.90)%     Intergovernmental Revenue 672,087 623,320 769,110 23.39%     Charge for Service 602,460 605,919 729,930 20.47%     Fines and Forfeitures 50,000 55,000 55,000 0.00%     Investment Income 41,600 51,000 10,000 (80.39)%     Miscellaneous 80,878 48,410 63,100 30.34%     Transfers In 1,427,858 1,497,734 2,284,510 52.53%         Total Revenues 3,611,583 3,796,853 4,690,700 23.54% Expenditures     Administration 1,099,249 1,159,523 1,406,345 21.29%     Human Resource 402,112 401,235 439,839 9.62%     Dakota Broadband 45,500 45,500 0 (100.00)%     Finance and Risk Mgmt 818,759 848,407 968,120 14.11%     Police 5,279,810 5,664,569 6,203,145 9.51%     Fire 1,592,646 1,742,006 1,795,783 3.09%     Community Development 1,059,182 1,239,709 1,446,254 16.66%     Engineering 850,411 814,743 989,680 21.47%     Municipal Services 1,609,704 1,716,574 1,980,327 15.37%     Parks and Recreation 1,329,737 1,610,495 1,785,914 10.89%     Transfers Out 1,642,609 1,642,022 1,869,000 13.82%         Total Expenditures 15,729,719 16,884,783 18,884,407 11.84% Revenues Over (Under) Expenditures (12,118,136) (13,087,930) (14,193,707) 8.45% EDA Levy     Total EDA Levy 0 0 150,000 100.00% Debt Levy     Bonds 2,099,788 1,903,565 1,667,100 (12.42)%     2005C Loan Repay‐Storm Water Tr Adv 166,000 166,000 96,000 (42.17)%         Total Debt Levy 2,265,788 2,069,565 1,763,100 (14.81)% Gross Levy 14,383,924 15,157,495 16,106,807 6.26% Fiscal Disparities (2,351,400) (2,407,636)(2,098,009) (12.86)%         Farmington Net Tax Levy 12,032,524 12,749,859 14,008,798 9.87% City of Farmington Budget and Tax Levy 2022 Budget, 2023 Budget and 2024 Proposed  Page 72 of 123 Object Account 2022 Budget 2023 Budget 2024 Proposed             LIQUOR LICENSES 40,000 37,000 37,000             BEER & WINE LICENSES 800 800 800             CLUB LICENSES 500 500 500             MASSAGE LICENSE 505050             GAMBLING LICENSE/PERMIT 150 300 450             OTHER LICENSE & PERMIT 1,400 1,800 2,300             ANIMAL LICENSES 2,000 2,900 0         Licenses 44,900 43,350 41,100             BUILDING PERMITS 590,000 762,770 609,000             REINSPECTION FEES 1,200 5,000 5,000             CODE ENFORCEMENT FEES 900 900 900             PLUMBING & HEATING PERMITS 60,000 60,000 65,000             ELECTRIC PERMITS 20,000 23,000 23,000             ISTS PERMITS 250 250 500             UTILITY PERMITS 10,500 11,000 23,740             SIGN PERMITS 700 900 900             BURNING PERMITS 1,250 1,300 1,300             OTHER PERMITS 7,000 7,000 8,610         Permits 691,800 872,120 737,950         Licenses and Permits 736,700 915,470 779,050             FEDERAL GRANT 5,000 3,100 5,600             LOCAL GOVERNMENT AID 105,587 0 0             MSA MAINTENANCE 184,000 185,400 257,390             POLICE AID 205,000 225,000 240,000             POST TRAINING 15,000 25,000 25,000             FIRE AID 150,000 175,000 195,000             STATE GRANT 0 3,700 17,500             MARKET VALUE CREDIT 0 0 2,500             COUNTY MISCELLANEOUS 7,500 6,120 26,120         Intergovernmental 672,087 623,320 769,110             CUSTOMER SERVICES NONTAXABLE 135 150 380             ZONING & SUBDIVISION FEES 3,000 4,000 3,500             ADMINISTRATION FEES ‐ PROJECTS 4,000 7,500 9,000             FIRE CHARGES 258,940 264,177 367,010             POLICE SERVICE CHARGES 80,385 81,992 83,630             ENGINEERING FEES ‐ PROJECTS 0 0 24,890             EROSION & SEDIMENT CONTROL 9,500 14,000 22,280             RECREATION FEES ‐ GENERAL 75,000 62,000 65,000             RECREATION FEES ‐ SENIOR CTR 17,000 17,500 23,000             MEMBERSHIP FEES ‐ SENIOR CTR 7,500 7,600 9,000             ADVERTISING 500 500 1,040             ADVERTISING 1,500 1,500 1,200             FRANCHISE FEE 145,000 145,000 120,000         Charges For Services 602,460 605,919 729,930             COURT FINES 50,000 55,000 55,000         Fines & Forfeitures 50,000 55,000 55,000             INTEREST ON INVESTMENTS 41,600 51,000 10,000         Investment Income 41,600 51,000 10,000             RENTAL INCOME ‐ RRC 18,000 7,710 8,500             RENTAL INCOME ‐ FIELD RENTAL 0 0 4,100             RENTAL INCOME 28,678 29,000 25,000             MISCELLANEOUS REVENUE 34,200 4,200 5,600             DONATIONS 0 2,500 4,900             REFUNDS & REIMBURSEMENTS 0 5,000 15,000         Misc Revenue 80,878 48,410 63,100             OPERATING TRANSFERS 1,427,858 1,497,734 2,284,510         Transfers In 1,427,858 1,497,734 2,284,510         Total Revenues $3,611,583 $3,796,853 $4,690,700 General Fund Detailed Non‐Property Tax Revenue Summary 2022 Budget, 2023 Budget and 2024 Proposed    Page 73 of 123 Company 2022 Budget 2023 Budget 2024 Proposed Expenditures     Administration         Legislative (1005) 87,259 110,262 116,964         Administration (1010) 469,641 528,826 651,927         Elections (1013) 47,948 10,000 60,572         Communications (1014) 132,916 134,785 154,958         City Hall (1015) 361,485 375,650 421,924         Administration 1,099,249 1,159,523 1,406,345     Human Resources         Human Resource (1011) 402,112 401,235 439,839         Human Resources 402,112 401,235 439,839     Dakota Broadband         Dakota Broadband 45,500 45,500 0         Dakota Broadband 45,500 45,500 0     Finance and Risk Management         Finance (1021) 648,309 658,857 753,210         Risk Management (1022) 170,450 189,550 214,910         Finance and Risk Management 818,759 848,407 968,120     Police         Police Administration (1050) 1,356,642 1,382,034 1,529,104         Patrol Services (1051) 2,929,249 3,228,428 3,545,612         Investigations (1052) 974,019 1,032,707 1,112,529         Emergency Management (1054) 19,900 21,400 15,900         Police 5,279,810 5,664,569 6,203,145     Fire         Fire (1060) 1,592,646 1,742,006 1,795,783         Fire 1,592,646 1,742,006 1,795,783     Community Development         Planning (1030) 624,475 554,687 674,681         Building Inspection (1031) 434,707 685,022 771,573         Community Development 1,059,182 1,239,709 1,446,254     Engineering         Engineering (1070) 725,816 672,459 838,685         Natural Resources (1076) 124,595 142,284 150,995         Engineering 850,411 814,743 989,680     Municipal Services         Streets (1072) 1,358,489 1,436,409 1,690,299         Snow Removal (1073) 251,215 280,165 290,028         Municipal Services 1,609,704 1,716,574 1,980,327     Parks and Recreation         Park Maintenance (1090) 677,974 979,476 1,100,326         Rambling River Center (1093) 227,731 204,199 223,671         Park & Rec Admin (1094) 324,745 210,945 260,353         Recreation Programs (1095) 99,287 215,875 201,564         Parks and Recreation 1,329,737 1,610,495 1,785,914     Transfers Out         Transfers Out 1,642,609.00 1,642,022.00 1,869,000.00         Transfers Out 1,642,609.00 1,642,022.00 1,869,000.00         Total Expenditures 15,729,719 16,884,783 18,884,407 General Fund Expenditure Detail Summary 2022 Budget, 2023 Budget and 2024 Proposed  Page 74 of 123 Company 2022 Actual 2023 Budget 2024 Proposed Revenues     EDA (2000) (6,627) 1,600 151,000     DBB (2003) 83,064 167,883 0     TIF ‐ Trident (2054) 127,732 146,610 125,400     Police Donations & Forfeitures (2100) 30,389 3,550 10,050     Park Improvement Fund (2300) 278,907 87,560 58,560     Ice Arena (2500) 396,561 434,900 446,400     Total Revenues 910,025 842,103 791,410 Expenditures     EDA (2000) 40,598 81,510 150,000     DBB (2003) 82,930 167,883 0     TIF ‐ Trident (2054) 117,989 134,439 117,850     Police Donations & Forfeitures (2100) 19,178 2,000 7,500     Park Improvement Fund (2300) 29,841 362,250 7,000     Ice Arena (2500) 430,810 453,107 538,051     Total Expenditures 721,346 1,201,189 820,401 Transfers     Transfers In 139,500 150,000 195,000     Transfers Out 41,867 0 0     Total Transfers 181,367 150,000 195,000 Change in Fund Balance 370,046 (209,086) 166,009 Special Revenue Funds Budget Summary 2022 Actual, 2023 Budget, 2024 Proposed Page 75 of 123 Company Actual 2022 Budget 2023 Proposed 2024 Revenues     Property Taxes (i.e. Debt Levy) 2,265,788 2,069,565 1,763,100     Special Assessments 522,034 235,000 435,000     Deferred Assessments 5,918 2,300 2,000     Interest on Investments 30,914 7,800 0     Total Revenues 2,824,654 2,314,665 2,200,100 Expenditures     Principal Repayment 2,190,000 1,625,000 1,520,000     Interest on Debt 263,285 359,338 291,850     Debt‐Fiscal Charges 95,483 20,018 13,400     Total Expenditures 2,548,769 2,004,356 1,825,250 Other Financing Sources     Bond Proceeds 3,650,000 0 0     Transfers In 91,738 0 0     Transfers Out (4,061,116) (166,000) (559,120)     Total Transfers (319,379) (166,000) (559,120) Change in Fund Balance (43,493) 144,309 (184,270) Debt Service Funds Summary 2022 Actual, 2023 Budget, 2024 Proposed Page 76 of 123 Company 2022 Actual 2023 Budget 2024 Proposed Revenues     Sanitary Sewer Trunk (3900) 151,396 71,300 68,400     Cable Communications Fund (4000) 65,257 125,600 77,000     Road and Bridge/Street Reconstruction Fund (4100) (3,410) 800 1,500,000     Fire Capital Projects Fund (4300) 124,851 700 215,000     Storm Water Trunk (4400) 341,637 116,500 200,000     RRC & Youth Hockey Cap Proj Donations (Rec Cap Proj Fund‐ 4500) 56,606 20,800 20,000     Private Capital Projects (4600) (60,250) 7,000 0     Permanent Imp Revolving Fund (4900) (3,754) 1,000 0     Water Trunk Fund (5100) 534,719 303,600 320,000     Gen'l Cap Equip Fund (5600) 33,804 4,500 48,000     Maintenance Fund (5700) 19,894 4,278,200 0     Akin Road Reconstruction (5802) 0 0 0     5810 Trail Maintenance (5810) (4,090) 300 0     Building Maintenance Fund (5811) (7,009) 100 0     Total Revenues 1,249,650 4,930,400 2,448,400 Expenditures     Sanitary Sewer Trunk 0 0 0     Cable Communications Fund 115,163 163,385 116,850     Road and Bridge/Street Reconstruction Fund (4100) 0 0 3,000,000     Fire Capital Projects Fund (4300) 194,318 7,000 362,500     Storm Water Trunk Fund 0 0 0     RRC & Youth Hockey Cap Proj Donations (Rec Cap Proj Fund‐ 4500) 7,491 98,000 11,000     Private Capital Projects 1,536 0 0     Permanent Imp Revolving Fund 0 0 0     Gen'l Cap Equip Fund (5600) 683,908 557,408 563,650     Maintenance Fund 243,822 7,390,400 1,008,000     Akin Road Reconstruction (5802) 90,255 0 0     5810 Trail Maintenance (5810) 164,843 174,920 170,000     Building Maintenance Fund (5811) 12,619 43,359 75,000     Emerald Ash Borer (5812) 0 0 300,000     Total Expenditures 1,513,956 8,434,472 5,607,000 Transfers     Transfers In 2,058,295 3,993,000 3,495,000     Transfers Out (447,363) 0 (100,000)     Total Transfers 1,610,931 3,993,000 3,395,000 Change in Fund Balance 1,346,625 488,928 236,400 Capital Projects Funds Summary 2022 Actual, 2023 Budget, 2024 Proposed Page 77 of 123 Company 2022 Actual 2023 Budget 2024 Proposed Revenues     Liquor Stores, Net of Cost of Goods Sold (6100:6115) 1,620,968 1,649,454 1,732,855     Sewer Operations (6200:6205) 2,544,029 2,688,962 3,173,870     Solid Waste (6300:6302) 484,570 12,000 0     Storm Water (6400:6405) 1,168,359 1,333,363 1,425,820     Water (6500:6508) 2,240,513 2,651,748 2,620,480     Streetlights (6600:6602) 226,587 228,400 231,500     Total Revenues 8,285,025 8,563,927 9,184,525 Expenditures     Liquor Stores 1,249,335 1,192,469 1,333,744     Sewer Operations 2,606,287 3,415,136 3,468,345     Solid Waste 686,093 10,000 0     Storm Water 719,228 644,916 1,464,614     Water 1,814,352 1,839,569 3,018,698     Streetlights 210,173 217,000 222,850     Total Expenditures 7,285,468 7,319,090 9,508,251 Transfers     Transfers In 0 0 285,120     Transfers Out (3,276,558) (3,867,734) (3,731,510)     Total Transfers (3,276,558)(3,867,734) (3,481,510) Change in Fund Balance (2,277,000) (2,622,897) (3,805,236) Enterprise Funds Budget Summary 2022 Actual, 2023 Budget, 2024 Proposed Page 78 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: 2024 Fee Schedule - Ordinance and Public Hearing Meeting: Regular Council - Dec 04 2023 INTRODUCTION: Each year, the City reviews and makes recommendations on fees charged for work items, rentals, and services performed. A public hearing will be held regarding the proposed changes. DISCUSSION: were there if assess to Schedule any 2023 the reviewed Team Management The Fee recommended changes to the upcoming 2024 schedule. The attached draft 2024 Fee Schedule reflects the changes that are proposed by management for 2024. The changes on the following proposed fee schedule are identified in the 2024 column. Rambling River Center Rental Rates  An increase of $9 for Rambling River Center Newsletter Advertisement to offset the increase in postage costs.  An increase of $10 per additional hour for cleaning the banquet room to cover increasing staff wages. Schmitz-Maki Ice Arena Rates Rental rates at Arena are June 1, 2024 - May 31, 2025  An increase of $25 per hour in ice rental rates to cover operational and maintenance expenses.  An increase of $10 per hour in turf rental rates to cover operational expenses. Park Development Fees  An increase of 3% to help cover the increasing costs of equipment, amenities, and construction. Outdoor Field Use Fee Schedule Summer Outdoor Use Fee  An increase of $2 per participant to cover operational expenses including portable toilets. Community Development  The Building Department is proposing increasing the flat permit fees for roof, siding, and Page 79 of 123 window/doors by $10 This increase would align the fee with the existing re-inspection fee of $80. With the increase, Farmington would still have the second lowest fee, as compared to all of the surrounding communities. Attached is a comparison of cities on roof, siding, and window permit fees. Public Works  No fee adjustment but changed language to clarify that the Erosion Control/Grading permit is for a total of two inspections (grading and turf).  Grading Authorization now includes a requirement that a $25,000 SWPPP compliance escrow be included in the surety; the amount of surety does not change, but a portion needs to be in the form of an escrow.  Sealcoating Fee language eliminates the two- to three-year timeframe for the initial sealcoating, to allow flexibility in scheduling this work for better pricing.  Public Improvement Surety now includes a requirement that a $25,000 SWPPP compliance escrow be included in the surety; the amount of surety does not change, but a portion needs to be in the form of an escrow.  Contract Administration Escrow and Construction Observation Escrow clarified the percentage is based on the construction cost.  Water Tower Lease rates increased by 5% over 2023 rates to be consistent with the rate escalation language included in lease agreements.  Language was added for Negotiated Lease Rates for Small Antenna Installation, consistent with City Council discussion regarding the JTN Communication request this past year.  Water utility rates were increased by 1% per the Utility Rate Study presented to the City Council this past July.  Sanitary Sewer utility rates were increased significantly per the Utility Rate Study presented to the City Council this past July. Primarily to account for increasing MCES treatment costs.  Storm Water utility rates were increased by 7.75% per the Utility Rate Study presented to the City Council this past July.  Street Light utility rates were increased by 3%. Police Services  Language was added for copies related to Members of the Public and Data Subjects, replacing CD/DVD, Public Data Offender List, Investigative Case Reports, Photographs, and Research Fee, and Accident Reports for Insurance Purposes. Administration  Staff is proposing to remove the six-month Peddler, Solicitor, Transient Merchant license and only issue an annual license and also increasing the rate of the annual license from $65/year to $100/year to align with surrounding cities.  An amendment to the Dog License ordinance is on the Council's Consent Agenda for approval. With the passage of Ordinance 023-777, related to licensing of dogs, Dog License fees have been removed from the fee schedule.  Gambling Event Investigation Fee has been removed, as a background investigation is not required for required still are investigations Gambling Permits. Event for Background Gambling Premise Permits.  Microbrewery has been added to Licenses - Liquor.  Juneteenth was added to the list of holidays when City Hall is closed under Schedule J, Meeting Room Guidelines Non-City Use, Hours of Use. BUDGET IMPACT: Page 80 of 123 The revenue from the proposed fee schedule for 2024 has been incorporated into the draft 2024 budget. ACTION REQUESTED: Hold the public hearing on the 2024 Fee Schedule and ask any questions you may have. Once the City Council is comfortable, a motion may be made to approve the 2024 Fee Schedule and pass Ordinance 023-779 Establishing Charges and Fees for Licenses, Permits, or Other City Approvals and Services for Calendar Year 2024. ATTACHMENTS: 023-779 Establishing Charges and Fees for Calendar Year 2024 2024 Fee Schedule (1) Fees Surrounding Communities Page 81 of 123 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 023-779 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS, OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2024 The City Council of the City of Farmington ordains: SECTION 1. FEES FOR LICENSES AND PERMITS. The City Council of the City of Farmington, pursuant to statutory authority or directive, requires certain licenses, permits or other City approvals for certain regulated activities and, as a condition of issuing these licenses and permits, establishes the attached fees effective January 1, 2024. SECTION 2. EFFECTIVE DATE AND CODIFICATION. This ordinance shall be effective immediately upon its passage and shall govern all licenses, permits, and approvals for regulated activities occurring or undertaken in the 2024 calendar year. This ordinance need not be codified but may be attached to the City Code as an Appendix. SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes, Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: This ordinance amendment includes: That the fees for licenses, permits, and services established by the ordinance include, for example, regulating the keeping of animals, gambling, tobacco and liquor sales, zoning, development and building approvals and licenses, charges for staff and consultant services, and charges for use of public facilities. A printed copy of the whole ordinance is available for inspection by any person during the City of Farmington’s regular office hours. SECTION 3. EFFECTIVE DATE. This ordinance shall be in full force and effective on January 1, 2024. Passed by the City Council of the City of Farmington, Minnesota, this 4th day of December 2023. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 82 of 123 Page 1 of 36 City of Farmington – 2024 Fee Schedule Approved by City Council December 4, 2023 General Personnel Charges When the City charges for Staff time, the hourly rate will be multiplied by a factor of 1.5, which includes salary and benefits. Specific rates are available from the Finance Department upon request. Escrow Deposits Escrows are set to recover costs incurred by the City related to some permitting actions. Escrows shall be determined as defi ned in this Fee Schedule and may include, but are not limited to, administrative costs, personnel charges, and outside services. Wh en the City requires an escrow, the amount represents initial deposits, not actual charges. Additional deposits may be required if costs incurred go above the original escrow amount. Any unused escrow will be returned to the applicant. An Escrow Deposit Agreement may be required. CITY SERVICES FIRE SERVICES 2023 AMOUNT 2024 AMOUNT False Alarms (after 3 per occurrence), Fire Alarms Non-Residential $250 up to five; $500 thereafter Residential $150 up to five; $300 thereafter Service and/or testing personnel conducting fire drills, maintenance, testing, or service of the alarm or sprinkler system, who caused a nuisance or unintentional alarm $250 per response Malicious/Mischievous False Alarms Staff time plus equipment rate Fire/Rescue Response (non-contracted services) Apparatus/Vehicle (includes personnel) Rate per hour Aerial Ladder Truck $550 Brush Truck $165 Chief $131 Engine $330 Light Rescue $165 Tender $236 Pa g e 8 3 o f 1 2 3 Page 2 of 36 Utility Vehicle $110 Invalid/Lift Assist $150 up to five; $300 thereafter Hazardous Material Incidents Unauthorized Burning Extinguishment Fee Personnel and equipment rates Paid On-Call Personnel Rate $30/hour/person Fireworks Establishments Selling Fireworks Only $350 Establishments with Mixed Sales $100 Pyrotechnic Display Permit and Inspection (Fireworks sales as accessory item) $100 Flammable Tank System 500 Gallons or Less $25 501 – 1,000 Gallons $50 1,001 Plus Gallons 1.5% up to $10,000 Tank Removal $100 per tank Temporary Tent $40 MPCA Permit – 30 days (limited to 2 per year) $30 Open Burning Fire Permit (30 days) $30 Fire Alarm System – New or Alteration 1.5% of contract cost up to $10,000 (minimum of $50); 1% of contract cost over $10,000 Fire Suppression System – New or Alteration 1.5% of contract cost up to $10,000 (minimum of $50); 1% of contract cost over $10,000 Daycares $50 Complaint, Requested, or Routine Fire Life Safety Inspection Initial Inspection and Follow-up Inspection Free Re-Inspection of Any Type $75 Miscellaneous Fire Report Fee $15 Pa g e 8 4 o f 1 2 3 Page 3 of 36 Fire/Rescue Standby (2 Hour Minimum for Pyrotechnic Displays) Current hourly rate/person/ vehicle (vehicle would include personnel) Live Burn Instructor $75/hour Live Burn Trailer Rental $300/day Mobile Food Preparation Vehicle Permit $50 MUNICIPAL SERVICES EQUIPMENT 2023 AMOUNT 2024 AMOUNT Billed at equipment rate listed below plus personnel rate for Staff time. Staff time is billed at a one-hour minimum. Equipment rates during regular work hours are billed at a one-hour minimum; personnel rates for call-outs after regular hours are billed at a two-hour minimum at time and a half. ALL CITY EQUIPMENT MUST BE OPERATED BY A CITY EMPLOYEE. 1 Ton Truck $35/hour 5 Yard Dump Truck/Water Tanker $45/hour Air Compressor, Hammer, Hose $35/hour Backhoe $60/hour Blower $25/hour Bucket Truck $60/hour Chipper $50/hour Compacting Tamper $25/hour Flail Mower $75/hour Front End Loader $75/hour Generator – Small $50/hour Generator – Trailer $100/hour Grader $85/hour Paint Striper $30/hour Pickup Truck $30/hour Sewer Jetter/Vactor $175/hour Skid Steer $60/hour Street Sweeper $85/hour Trailer Pump $50/hour Trash Pump $25/hour TV Sewer Camera $200/hour Pa g e 8 5 o f 1 2 3 Page 4 of 36 POLICE SERVICES 2023 AMOUNT 2024 AMOUNT Billed at equipment rate listed below plus personnel rate for Staff time. Staff time is billed at a two-hour minimum. Equipment rates during regular work hours are billed at a one-hour minimum; call-outs after regular hours are billed at a two-hour minimum. Audio/VideoCopies CD/DVD $35 Public Data – Offenders List $20/week Members of the Public – Paper Copies Fewer than 100 pages of black and white, letter or legal sized paper copies, the City may charge $.25 for each page copied, or $.50 for a two-sided copy Members of the Public – Most Other Copies (more than 100 paper copies, photographs, data on a CD, DVD, data stored electronically, etc.) The City may charge the actual cost for an employee to search for and retrieve the data, and to make paper copies or to electronically transmit the data. Data Subjects Actual cost for an employee to make and transmit paper copies or copies of electronically stored data, as well as the actual cost of materials False Alarms (after 3 per ordinance) Non-Residential $150 Residential $150 Investigative Case Reports $1/page Photographs $5/copy Research Fee $30/hour; one hour minimum Miscellaneous Accident Reports for Insurance Purposes $5 Pa g e 8 6 o f 1 2 3 Page 5 of 36 Fingerprinting, Non-Resident (no charge for Resident) $50 Peddler, Solicitor, Transient Merchant License - Fee cannot be prorated; all licenses expire December 31st of current year $65/person/year; $45/person/6 months $100/person/calendar year Police Personnel Event Coverage $100/hour for non-profit; $150/hour for profit Pawn Shops Annual License Fee $8,000/year Billable Transaction Fee, Electronic $1.50/transaction Billable Transaction Fee, Manual $2.50/transaction Pawn Shop Investigation $1,000 Pa g e 8 7 o f 1 2 3 Page 6 of 36 LICENSES - GENERAL DOG LICENSE 2023 AMOUNT 2024 AMOUNT Male or Female $20/dog/2 years Lifetime License $50/dog License Enforcement Service Charge $25/dog Tag Replacement Fee $5 Dangerous Dog Registration $100 Warning Symbols At cost Dog Kennel (3 or more dogs) Pursuant to Ordinance 6-2-14, the owner shall pay an additional $50, as appropriate, for a 4th dog. Exception – new residents, see note under animal licensing above. Permitted in Agricultural Zone only. $300/year GAMBLING LICENSE 2023 AMOUNT 2024 AMOUNT Gambling Event Investigation Fee $50 Gambling Premise Investigation Fee $50 BUSINESS LICENSE 2024 AMOUNT 2025 BILLING Bed and Breakfast $50 $50 Cigarette/Tobacco Sales $200/year $200/year Reinstatement After Revocation $150 plus administrative time per Fee Schedule $150 plus administrative time per Fee Schedule Saunas $5,000/annual/business $5,000/annual/business Saunas – Original Investigation Fee $300 $300 Saunas – Renewal Investigation Fee $150 $150 Therapeutic Massage – Business License $50 (includes one therapist) $50 (includes one therapist) Therapeutic Massage – Business Investigation $300 $300 Therapeutic Massage – Therapist $50 $50 Therapeutic Massage – Therapist Investigation $200 $200 MISCELLANEOUS LICENSES 2023 AMOUNT 2024 AMOUNT Temporary Outdoor Exhibition $50/event Tents and Temporary Membrane Structures $40 LIQUOR LICENSES 2024 AMOUNT 2025 BILLING Beer, Off-Sale $75/year $75/year Pa g e 8 8 o f 1 2 3 Page 7 of 36 Beer, On-Sale $250/year $250/year Display and Consumption $300/year $300/year Temporary On-Sale Liquor No Fee No Fee On-Sale Intoxicating Liquor $3,500/year $3,500/year On-Sale Intoxicating Liquor – Sunday Sales $200/year $200/year Club On-Sale Intoxicating Liquor $300/year $300/year Investigation Fee $300 $300 Transfer Fee $300 $300 On-Sale Wine $300/year $300/year Investigation Fee $100 $100 Brew Pub $250/year $250/year Cocktail Room $250/year $250/year Microbrewery $250/year Taproom $250/year $250/year Investigation Fee $100 $100 Pa g e 8 9 o f 1 2 3 Page 8 of 36 PARKS AND RECREATION THE CURRENTS ADVERTISING RATES (full color advertising) 2023 AMOUNT 2024 AMOUNT To qualify for non-profit status, a 501c3 tax exempt status is required Half Page per Publication Rate – Government/Non-Profit (H) 7.5” wide x 4.5” high; (V) 3.667” wide x 9.25” high $329 Includes Tax Half Page per Publication Rate – Commercial/For Profit (H) 7.5” wide x 4.5” high; (V) 3.667” wide x 9.25” high $379 Includes Tax Half Page 1-Year Rate – Government/Non-Profit 4 Issues/Year $1,050 Includes Tax Half Page 1-Year Rate – Commercial/For Profit 4 Issues/Year $1,212 Includes Tax Quarter Page per Publication Rate – Government/Non-Profit 3.667” wide x 4.5” high $228 Includes Tax Quarter Page per Publication Rate – Commercial/For Profit 3.667” wide x 4.5” high $253 Includes Tax Quarter Page 1-Year Rate – Government/Non-Profit 4 Issues/Year $727 Includes Tax Quarter Page 1-Year Rate – Commercial/For Profit 4 Issues/Year $808 Includes Tax PARK FACILITIES RENTAL RATES 2023 AMOUNT 2024 AMOUNT Shelter Half Day 7 a.m. to 2:45 p.m.; or 3:15 p.m. to 11 p.m. $71 Includes Tax Shelter Full Day 7 a.m. to 11 p.m. $96 Includes Tax Pa g e 9 0 o f 1 2 3 Page 9 of 36 Event Application Fee $61 Includes Tax Events in Parks (150 or more people) – Requires insurance certificate and separate fees for portable toilet and trash service $288 Includes Tax Weddings – Requires insurance certificate and separate fees for portable toilet and trash service $288 Includes Tax Warming House Rental Rate – Private Skating Party 8 a.m. to 12 p.m. (Noon) only with minimum two-hour charge $41/hour Includes Tax OUTDOOR FIELD RENTAL RATES 2023 AMOUNT 2024 AMOUNT Baseball Fields See Schedule H Soccer Fields See Schedule H RAMBLING RIVER CENTER RENTAL RATES 2023 AMOUNT 2024 AMOUNT Annual Membership Includes both regular and fitness center membership $40/Individual Includes Tax DVD Rental Included with rental fee if requested Fitness Room Non-Member One-Time Visitor Pass $9 Includes Tax Member Incentive Programs – 30-day money back guarantee (Financial Support Program) Rambling River Center Room Rental Rates See Schedule G Rambling River Center Damage Deposit – Banquet Room $500 Rambling River Center Damage Deposit – Meeting Rooms $75 Rambling River Center Non-Member User Fee $6 Includes Tax Rambling River Center Newsletter Advertisement 2” x 2” ad space for 1 year $91 Includes Tax $100 Includes Tax Sound System Rental $151 Includes Tax VCR Rental Included with rental fee if requested Pa g e 9 1 o f 1 2 3 Page 10 of 36 RECREATIONAL PROGRAMS 2023 AMOUNT 2024 AMOUNT Programs, Lessons, Activities Cover all direct costs Special Event Minimum or no fee charged SCHMITZ-MAKI ARENA ADVERTISING RATES 6/1/22 – 5/31/23; 6/1/23 – 5/31/24 6/1/23 – 5/31/24; 6/1/24 – 5/31/25 Full 4’ x 8’ Sheet – entire fee must be paid up front; includes tax One Year $455 Three Years $399/year = $1,197/annual 4’ x 4’ Sheet – entire fee must be paid up front; includes tax One Year $293 Three Years $263/year = $789/annual Ice Resurfacer – entire fee must be paid up front; includes tax One Year $752 Three Years $667/year = $2,001/annual Dasher Boards – entire fee must be paid up front; includes tax One Year $561 Three Years $505/year = $1,515/annual SCHMITZ-MAKI ARENA RATES 6/1/22 – 5/31/23; 6/1/23 – 5/31/24 6/1/23 – 5/31/24; 6/1/24 – 5/31/25 Dry Floor Rental $500/day plus tax; $150/day plus tax (set-up and teardown) Ice Time – Prime Time Saturday and Sunday 7 a.m. to 10 p.m. Monday through Friday 2 p.m. to 10 p.m. $260/hour plus tax $285/hour plus tax Ice Time – Non-Prime Time Saturday and Sunday 10:15 p.m. to 6:45 a.m. Monday through Friday 10:15 p.m. to 1:45 p.m.) $200/hour plus tax $225/hour plus tax Indoor Turf Rental $95/hour plus tax $105/hour plus tax Open Hockey $11 Includes Tax Open Skating $6/person Includes Tax Open Skating Free Style $11 Pa g e 9 2 o f 1 2 3 Page 11 of 36 Includes Tax Open Skating Punch Card (expires on April 1 each year) 10 punches $54 Includes Tax Skate Rental $6/pair Skate Sharpening $6/sharpened pair or 10 sharpened pairs for $54 Includes Tax Summer Ice – June through August $200/hour plus tax $225/hour plus tax Pa g e 9 3 o f 1 2 3 Page 12 of 36 PERMITS - BUILDING GENERAL 2023 AMOUNT 2024 AMOUNT Building Permit Grading permit fees may apply 2009 MN State Statute 326B.1530 See Schedule I Additional Plan Review Fee (after first review) Decks, Interior Finishes, Additions $25 Commercial, New Single Family Development, Multi Family Development $100 Re-Inspection Fee $80 Basement Finish, All-Inclusive Includes building, plumbing, HVAC and fireplace See Schedule I Bathroom Finish, All-Inclusive Includes building, plumbing and HVAC $105 plus State surcharge as recommended by MN State Code section Building Demolition See Schedule I Building Moving – House Requires special exception in addition to fees listed $160 plus State surcharge as recommended by MN State Code section 1300.0160 Building Moving – Garage Requires special exception in addition to fees listed $50 plus cost of utility locations Building Moving – Surety $10,000 flat Rooftop Solar Panels – Residential $100 Re-Deck and Railing $100 Decks See Schedule I Garages Grading permit fees may apply See Schedule I Gazebos, Freestanding See Schedule I Pools – Above Ground Grading permit fees may apply $105 plus State surcharge as recommended by MN State Code section 1300.0160 Pa g e 9 4 o f 1 2 3 Page 13 of 36 Pools – Inground Grading permit fees may apply $180 plus State surcharge as recommended by MN State Code section 1300.0160 Retaining Wall (over 4 feet) Grading permit fees may apply See Schedule I Porches See Schedule I Miscellaneous Requested Inspections $105 Investigation Fee/Stop Work Order $80 Permit Pack Reprint $75 Permit Card Reprint $5 Cancelled Permit $10 plus Plan Review Fee if applicable Expired Permit 50% of Base Fee Expired Temporary Certificate of Occupancy 50% of Base Fee Roof $70 plus State surcharge as recommended by State Code section 1300.0160 $80 plus State surcharge as recommended by State Code section 1300.0160 Siding $70 plus State surcharge as recommended by State Code section 1300.0160 $80 plus State surcharge as recommended by State Code section 1300.0160 Window/Door Replacement $70 plus State surcharge as recommended by State Code section 1300.0160 $80 plus State surcharge as recommended by State Code section 1300.0160 Egress Window $125 plus State surcharge as recommended by State Code section 1300.0160 Combo Permit – two (2) of the following permits: Roof, Siding, or Window/Door Replacement $115 plus State surcharge as recommended by State Code section 1300.0160 $125 plus State surcharge as recommended by State Code section 1300.0160 Combo Permit - three (3) of the following permits: Roof, Siding, or Window/Door Replacement $150 plus State surcharge as recommended by State Code section 1300.0160 $160 plus State surcharge as recommended by State Code section 1300.0160 Individual On-Site Sewage Treatment $350 plus surcharge Re-Inspection (after two fails) $50 Pa g e 9 5 o f 1 2 3 Page 14 of 36 Septic Abandonment $60 Temporary Buildings on Construction Sites $150 ELECTRICAL PERMITS 2023 AMOUNT 2024 AMOUNT Single-Family Residential See Schedule L Multi-Family Residential and Commercial See Schedule L Solar PV Installation See Schedule M MECHANICAL PERMITS 2023 AMOUNT 2024 AMOUNT Fireplace $65/fireplace plus State surcharge as recommended by State Code section 1300.0160 Commercial Heating 1.25% of contract cost plus State surcharge (contract valuation x .0005); minimum of $100 Commercial Heating – Re-Inspection $80 Residential Heating – New Construction $85 plus State surcharge as recommended by State Code section 1300.0160 Residential Heating – Repair/Replace $55 plus State surcharge as recommended by State Code section 1300.0160 Residential Heating – Re-Inspection $80 PLUMBING PERMITS 2023 AMOUNT 2024 AMOUNT Heater, Water Softener $30 plus State surcharge as recommended by State Code section 1300.0160 Commercial Heating Includes Sprinkling Systems 1.25% of contract cost plus State surcharge (contract valuation x .0005); minimum of $100 Commercial Heating – Re-Inspection $80 Pa g e 9 6 o f 1 2 3 Page 15 of 36 Residential Heating – New Construction $85 plus State surcharge as recommended by State Code section 1300.0160 Residential Heating – Repair/Addition $55 plus State surcharge as recommended by State Code section 1300.0160 Residential Heating – Re-Inspection $80 UTILITY SERVICE CONNECTION PERMITS 2023 AMOUNT 2024 AMOUNT Erosion Control/Grading/Landscaping/As-Builts Initial Permit Fee Includes two (2) inspections each for(grading and turf) $225 Re-Inspection Fee Charged for any inspections in addition to those included in the permit fee $80 Escrow – Single-Family Residential $3,000 Escrow – All Other Site Grading Permits 125% of Estimated Restoration Cost Sewer – Right-of-way permit required for work it the right-of-way, plus surety Connection Permit $75/each Lateral Connection Charge $2,160 Lateral Equivalent Charge See assessment rolls City Sewer Availability Charge (CSAC) $590/REU MCES Sewer Availability Charge (SAC) $2,485/REU); REU determination by Metropolitan Council Re-Inspection Fee $80 Water Connection Permit Right-of-Way Permit required for work in the right-of- way, plus surety $75/each Lateral Connection Charge $1,515/each Re-Inspection Fee $80 Reserve Capacity Connection (WAC) Fee $2,610/REU Pa g e 9 7 o f 1 2 3 Page 16 of 36 Funds construction of trunk infrastructure to support new development. Water connection charge will not apply to fire sprinkler lines. Meters 4” and up will need a separate analysis, and the fee will be determined by the City Engineer. Pa g e 9 8 o f 1 2 3 Page 17 of 36 PERMITS – CONSTRUCTION RELATED EXCAVATION & MINING 2023 AMOUNT 2024 AMOUNT Grading plans required plus personnel charges to review the application. CUP required for 50,000 cubic yards and above. 0 – 1,000 Cubic Yards $50 1,000 – 25,000 Cubic Yards $150 25,001 – 50,000 Cubic Yards $300 50,001 – 250,000 Cubic Yards $500 250,000+ Cubic Yards $1,000 Filling – CUP required $75 plus Staff time Landfills, Sludge Ash, Incinerator Ash, etc. $150,000 initial; $60,000/year plus $30/ton renewal Excavation/Filling/Mining Surety Per estimated costs of code compliance ROW (RIGHT-OF-WAY) PERMITS 2023 AMOUNT 2024 AMOUNT Utility Construction Permit Fee for Work up to 1,000 Linear Feet $160 Fee for Work Over 1,000 Linear Feet $0.16 per linear foot Escrow Deposit $500 Minimum General Excavation Permit Fee $160 Escrow Deposit $500 minimum Obstruction Permit $50 Pa g e 9 9 o f 1 2 3 Page 18 of 36 PERMITS – DEVELOPMENT/SUBDIVISION APPLICATION FEES 2023 AMOUNT 2024 AMOUNT Annexation Petition $250 plus $20/acre up to 10 acres; $5/acre over 10 acres Comprehensive Guide Plan Amendment $450 Conditional Use Permit/Special Exception $250 Interim Use Permit $250 Rezoning Administrative Fee $450 Appeal to Zoning Decision $150 Appeal to Planning Commission Decision $150 Zoning Certificate, Verification of Zoning $25 Site Plan Review $150 Sketch Plan Review $150 Subdivision Waiver, Administrative Fee $125/Staff time Vacation of Public Right-of-Way $200 Variance Request $250 Environmental Assessment Worksheet Review Actual cost which may include both personnel and outside services Preliminary Plat Fee $750 base plus $10/lot Escrow 3 lots or less $1,000 4-10 lots $2,500 11 lots or more $5,000 Grading Authorization Surety for 125% of Estimated Construction Costs; (including $25,000 SWPPP compliance escrow) Inspection Escrow: 5% of Estimated Construction Costs; Admin Fee: 3% of Estimated Construction Costs Pa g e 1 0 0 o f 1 2 3 Page 19 of 36 Final Plat Fee $300 Escrow 3 lots or less $1,000 4-10 lots $2,500 11 lots or more $5,000 PUD (Planned Unit Development) Fee $500 plus $22/acre PUD Amendment Fee $300 Business Subsidy Application (Applicant responsible for any additional costs incurred beyond initial application fee and escrow associated with processing application) Tax Abatement Application Fee $500 plus $6,000 escrow Tax Increment Financing Application Fee $500 plus $10,000 escrow Wetland Conservation Act Administration Fee $250 Wetland Replacement Plan Surety 125% of estimated construction cost Wetland Replacement Plan Monitoring $5,000; 5-year Surety PLATTING FEES, ESCROWS & SURETIES 2023 AMOUNT 2024 AMOUNT Platting fees are generally collected with the approval of a Development Contract. Acreage charges shall be based on the grass area of the development, less floodways, steep slopes, delineated wetlands, and oversizing of county ROW fees based on REU shall use the MCES determination for flows. Sanitary Sewer Trunk Area Charge – this charge funds trunk improvements identified in the City’s Comprehensive Sanitary Sewer Plan $2,675/acre Sealcoating Fee – this fee funds initial sealcoating of newly constructed streets two to three years after initial construction, as required by engineering guidelines $1.63/square yard of bituminous area Surface Water Management Fee (Development) – this fee funds the trunk storm water improvements identified in the City’s Surface Water Management Plan Residential, Low Density $12,744/acre Residential, High Density $21,169/acre Commercial/Industrial/Institutional $25,484/acre Pa g e 1 0 1 o f 1 2 3 Page 20 of 36 Surface Water Quality Management – this fee is collected to fund future excavation of sediments deposited in sedimentation ponds Residential (single/multi) $120/acre Commercial/Industrial/School/Other $246/acre Water Trunk Area Charge – this charge funds the trunk improvements identified in the City’s Water Supply and Distribution Plan $4,990/acre Parkland and Trail Fees Per Parkland Dedication Ordinance Calculation Park Development Fee – multiplied by the total acres required to be dedicated for parkland in the development $25,686/acre $26,457/acre Future Through Street Sign Actual cost Wetland Buffer, Conservation, and Natural Area Signs Actual cost Public Improvement Surety 125% of Estimated Public Improvement Construction Estimate (including $25,000 SWPPP compliance escrow) Contract Administration Escrow 3% of Estimated Public Improvement Construction Cost Estimate Construction Observation Escrow 5% of Estimated Public Improvement Construction Cost Estimate PERMITS – SPECIAL 2023 AMOUNT 2024 AMOUNT Sign Permit, Review Plans – signs which need a Conditional Use Permit must pay both the established Sign Permit fee, plus the Conditional Use Permit fee Estimated value: up to $500 $20 Estimated value: $500.01 - $1,000 $30 Estimated value: $1,000.01 - $2,500 $60 Estimated value: over $2,500 $80 Urban Chicken Permit Initial Permit $100 Renewal Permit $40 Pa g e 1 0 2 o f 1 2 3 Page 21 of 36 Dock Permit $40 WATER TOWER COMMUNICATION DEVICES 2023 AMOUNT 2024 AMOUNT Lease Administration Fee – this fee must be paid prior to any research or site meetings. The fee covers Staff time or outside costs to review plans and specifications. Surety may be required for any approved work. $500 Lease rates noted are the initial rate indicated in any new lease agreements, and the rate will increase by 5% annually on January 1, regardless of the date that the lease is signed or type of equipment. Base Lease Rate – this lease rate covers up to three (3) antennas and 300 square feet of space at the base of the tower. $4,124.80 ($49,497.59 annually) $4,331.04 ($51,972.48 annually) Additional Antenna Lease Rate – this rate will be added to the base lease rate, beginning with the fourth antenna array, for each additional antenna array. $1,374.98 ($16,499.70 annually) $1,443.73 ($17,324.76 annually) Additional Space Rental Lease Rate – this charge will apply if the installation occupies more than a total of 300 square feet at the base of the tower. Square footage will be calculated based on a rectangular area described by adding three (3) feet to the maximum width and length, or by the actual size of easement requested, whichever is larger. This will not include access easements, or line easements from the tower to the enclosure/equipment. $7.62/month/square foot ($91.44/year/square foot) $8.00/month/sq ft ($96.00/year/sq ft) Lease Rate for Small Antenna Installations – Small Antenna Installation Definition: • Ground lease area no greater than 30 sq ft • No alteration of the tank exterior coating for antenna mounting Negotiated MISCELLANEOUS 2023 AMOUNT 2024 AMOUNT Ag Preserve Filing $75 Candidate Filing – 10,000 – 100,000 population $5 Pa g e 1 0 3 o f 1 2 3 Page 22 of 36 Code Enforcement Cost Recovery $75 Re-Inspection/ administrative fee plus cost of abatement Private Hauler – Commercial Dumpster Annual Fee $100 BILLING AND INVOICE CHARGES 2023 AMOUNT 2024 AMOUNT Assessment Certification Fee $35 administrative fee plus 8% interest Late Payment Penalty 10% of current delinquent charge Returned Item Fee $30 Special Assessment Search $25 COUNTER SALES 2023 AMOUNT 2024 AMOUNT CD/DVD $35 Comprehensive Plan Document $40 Copies $.25/page Color Copies 8 ½ x 11 $.50/page Color Copies 11 x 17 $1/page Large Format Copy (excluding 2’ contour) $3/copy Flood Plain Map (copy of FEMA map) $5 Flood Plain Map (other) $15 New Resident List (photo or electronic copies) $3.50/mo or $42/yr Photographs $5/copy Redevelopment Plan $10 Pa g e 1 0 4 o f 1 2 3 Page 23 of 36 UTILITY CHARGES AND FEES WATER 2023 AMOUNT 2024 AMOUNT Base Fee – All Classes (per quarterly bill) $16.38 per quarter $16.54 per quarter Volume Charges Up to 20,000 gallons $1.82 per 1,000 gallons $1.84 per 1,000 gallons 20,001 to 40,000 gallons $2.72 per 1,000 gallons $2.75 per 1,000 gallons 40,001 gallons and up $3.62 per 1,000 gallons $3.66 per 1,000 gallons Irrigation meters $3.62 per 1,000 gallons $3.66 per 1,000 gallons Hydrant Usage/Water Acquired at Maintenance Facility $2/1,000 gallons $60 minimum Hydrant Meter Deposit $5,000 refundable deposit Meter Reading (if no change in ownership) $37.50 Meter Testing Fee $75 Meters Actual Cost + ($10% or $30 + tax), whichever amount is greater Water Disconnection Fee $75 Water Reconnection Fee $75 SANITARY SEWER 2023 AMOUNT 2024 AMOUNT Base Fee Residential; includes first 10,000 gallons $41.94/qtr $51.00/qtr Commercial; includes first 20,000 gallons $90.23/qtr $102.00/qtr Volume Charges; based on actual water consumed during the most recent quarter or the customer’s winter quarter, whichever is less Residential use over 10,000 gallons $5.66/1,000 gallons $6.63/1,000 gallons Commercial use over 20,000 gallons $5.99/1,000 gallons $6.63/1,000 gallons Sump Pump Ordinance Non-Compliance $100/mo. Added to sewer bill OTHER 2023 AMOUNT 2024 AMOUNT Storm Water Utility $23.43/storm water unit/qtr $25.25/storm water unit/qtr Street Light Utility $6.90/REU/qtr $7.11/REU/qtr PENALTIES 2023 AMOUNT 2024 AMOUNT Water Use Restriction Penalties 1st Offense Warning Pa g e 1 0 5 o f 1 2 3 Page 24 of 36 2nd Offense $50 3rd and Subsequent Offenses $100 Pa g e 1 0 6 o f 1 2 3 Page 25 of 36 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES * ROOM NAME 2023 AMOUNT 2024 AMOUNT Arts and Crafts Room – capacity 30 people $70 for 2-hour block + $35 each additional hour Banquet Room – capacity 130 people and includes use of kitchenette Use of up to 12 round tables and chairs and mandatory cleaning fee for cleaning the room after rental ends, which includes trash removal and tear down. If cleaning takes more than two hours, then billing for additional cleaning time beyond the two hours will be at a rate of $55 $65 per additional hour. $400 for 4-hour rental block + one additional hour for set up and clean up time (5 hours total) $100 for each additional hour rented beyond the original 4-hour block Empire Room - capacity 57 people $85 for 2-hour time block and $43 each additional hour Garage $60 per stall or $200 entire garage per day Garage Set Up/Tear Down $70 per day Two Small Conference Rooms – capacity 15 people $20 for 2-hour time block and $10 each additional hour Pa g e 1 0 7 o f 1 2 3 Page 26 of 36 SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE NON-TOURNAMENT OUTDOOR FIELD USE CHARGES 2023 AMOUNT 2024 AMOUNT Adult Groups $56; includes tax Summer Outdoor Use Fee – groups primarily serving local youth under 18 years of age. Calculated based on the number of registered participants as of the first day of scheduled practice. $15/participant $17/participant Youth groups not qualifying or choosing not to pay the Seasonal Use Fee $51; includes tax TOURNAMENTS OUTDOOR FIELD USE CHARGES 2023 AMOUNT 2024 AMOUNT Baseball and Softball Fields – fee includes use plus initial dragging, setting of the base path and pitching, and painting of foul and fence lines once each tournament. $66/field/day; includes tax (fee does not include trash fee). User group must contract with DSI for trash removal. Soccer Fields – full size soccer fields may be subdivided into small fields but are only charged per full size field. Any portion of a full size field constitutes use of that full size field. $66/field/day; includes tax (fee does not include trash fee. User group must contract with DSI for trash removal. OTHER SERVICES AND FEES 2023 AMOUNT 2024 AMOUNT Additional dragging baseball or softball fields $18 (includes tax) per field per dragging Additional labor or materials requested by group At prevailing rates Portable toilets If use is requested by user group, then entire cost paid by user group. Soccer field lining $56 (includes tax) per hour for labor + $31 (includes tax) per hour for painting Pa g e 1 0 8 o f 1 2 3 Page 27 of 36 SCHEDULE I 2009 MN STATE STATUTE 326B.1530 BUILDING VALUE RANGE 2023 AMOUNT 2024 AMOUNT $0 - $500 $29.50 $501 - $2,000 $28.00 for the first $500; $3.70 per additional $100 $2,001 - $25,000 $83.50 for the first $2,000; $16.55 per additional $1,000 $25,001 - $50,000 $464.15 for the first $25,000; $12.00 per additional $1,000 $50,001 - $100,000 $764.15 for the first $50,000; $8.45 per additional $1,000 $100,001 - $500,000 $1,186.65 for the first $100,000; $6.75 per additional $1,000 $500,001 - $1,000,000 $3,886.65 for the first $500,000; $5.50 per additional $1,000 $1,000,001 and up $6,636.65 for the first $1,000,000; $4.50 per additional $1,000 This fee schedule was developed with information provided by the State Building Codes and Standards Division. RESIDENTIAL BUILDING VALUATIONS 2023 AMOUNT 2024 AMOUNT Cost per Square Foot Decks $20.90 Entry Covered Porches $31.90 Four Season Porches $84.33 Garages Wood Frame $45.99 Masonry Construction $31.82 Carport $21.02 Pole Building $20.46 Gazebos, Wood Framed/Screened $58.69 Pa g e 1 0 9 o f 1 2 3 Page 28 of 36 Single Family Dwellings – Basement Finished Basements $29.37 Unfinished Basements $22.55 Crawl Space $12.69 Conversion (Basement Finish) $15.40 All Inclusive Basement Finish $18.70 Single Family Dwellings – Type V – Wood Frame First Floor $97.90 Second Floor $97.90 Five Course 1st Floor Lookout Unfinished $84.33 Sheds $29.37 Three Season Porches, Wood Framed $58.69 Pa g e 1 1 0 o f 1 2 3 Page 29 of 36 SCHEDULE J MEETING ROOM GUIDELINES NON-CITY USE City of Farmington ITEM DESCRIPTION The City of Farmington meeting rooms are scheduled by the City Administration Department and are available for use on a renta l basis by youth, local civic and resident, non-resident and profit-making groups. The policies that follow are needed to ensure the proper use and control of the facility so that all people may equally enjoy them. RESERVATION PROCEDURE Requests for use of the rooms should be directed to the Administration Department at 651 -280-6803. Reservations will be held verbally for 48 hours without a deposit. Reservations can be made no more than 60 days in advance. MEETING ROOMS City functions have first priority for booking the meeting rooms. The City reserves the right to pre -empt a scheduled use when necessary to conduct essential City business. LARGE COUNCIL CONFERENCE ROOM Accommodates 16 people around a table. Parking accommodates approximately 10 vehicles with on -street parking, two handicapped stalls in the back parking lot, and additional parking in the Second Street parking lot. SMALL COUNCIL CONFERENCE ROOM Accommodates 10 people around a table. Parking accommodates approximately 10 vehicles with on -street parking, two handicapped stalls in the back parking lot, and additional parking in the Second Street parking lot. ROOM NAME 2023 AMOUNT 2024 AMOUNT Large Conference Room $25 for 2-hour time block; $8 each additional hour Small Conference Room $20 for 2-hour time block; $8 each additional hour Notes on fees: 1. A reservation date can be tentatively held verbally for 48 hours. 2. The fee may be waived if a City Staff member is assigned to a group as part of their work duties and assumes responsibility for the room reservation. REFUNDS A 30-day cancellation notice is required for a full refund. If we are notified of your cancellation 30 days prior, a full refund will be given. No refunds will be issued for cancellations made less than 30 days prior to an event. Pa g e 1 1 1 o f 1 2 3 Page 30 of 36 PERMITS A permit authorizing the use of the room(s) requested will be issued to the applicant after the application is approved. The Administration Department reserves the right to cancel the permit if the regulations of use are violated. Permit holders will not assign, transfer, or sublet to others the use of the facilities. The individual signing the permit must be 21 years of age or older. SUPERVISION AND DAMAGE 1. Every group using the facility must be under competent adult (21+) leadership. The organizing user or groups will assume full responsibility for the group’s conduct and any damage to the building or equipment. 2. The City reserves the right to assign or require Supervisory Staff, Police, or Maintenance personnel at an additional cost to the user if deemed necessary by the particular function or activity. An estimated cost will be calculated at the time of the reservation. The group will be billed for the actual cost after the event. LIABILITY The organization or user group using City of Farmington facilities will agree to indemnify the City of Farmington and its emp loyees for any and all damage to the building, or other property, by any person or persons attending the affair and, likewise, the City of Farmington and its employees against all liability and all damages to any person for injuries, including death. RULES FOR USE 1. The entire building is a smoke free facility, and users are responsible for ensuring that members of their group do not smoke within the building. 2. Persons attending meetings or events should stay in the rooms assigned to their use. 3. The City of Farmington requires, as a condition of this agreement, that alcoholic beverages are prohibited. 4. General cleanup of the facility is the responsibility of the group. If any item, such as rice or confetti, is thrown in the b uilding or on the grounds, your group is responsible for cleaning up this material. Additionally, if the building is not cleaned up , the cost the City incurs for cleanup will be assessed to your group. 5. Technology is not available for non-city users. 6. Events which will be using an open flame, such as candles, are prohibited. 7. The catering kitchen is not designed for preparing food but, rather, for serving food that has already been prepared elsewher e. User groups are responsible for providing their own utensils, serving ware, coffee, and condiments. 8. Signs may not be posted outside of City Hall regarding your event. HOURS OF USE The hours of use for the meeting rooms are as follows: Monday – Friday from 8:30 a.m. – 4 p.m. The rooms are not available when City Hall is closed in observance of the following holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Veteran’s Day, Thanksgiving Day and the following, Christmas Eve, and Christmas Day. Pa g e 1 1 2 o f 1 2 3 Page 31 of 36 ROOM SET-UP AND DECORATIONS Adhering decorations or any items to walls, tables, chairs, etc., in any manner, is prohibited. The above guidelines have bee n established for your benefit and to promote responsible use. The City Administrator must approve exceptions to these policies. Pa g e 1 1 3 o f 1 2 3 Page 32 of 36 SCHEDULE L – PAGE 1 REQUEST FOR ELECTRICAL INSPECTION (REI) PERMIT Single Family Residential ITEM DESCRIPTION 2023 AMOUNT 2024 AMOUNT Basement remodel/finish up to 11 circuits – 2 inspections $82 City service fee $10 Fireplace, per inspection $41 Furnace or furnace and air conditioner – per trip $41 Garage additions/remodel up to 11 circuits – 2 inspections $82 Inspection fee – one trip $46 Inspection fee – two trips $82 Investigation fee or the total inspection fee, whichever is greater, up to $1,000 $82 New home and service up to 400 amps and up to 30 circuits – 2 inspections $170 New home and service 401 to 800 amps and up to 30 circuits $174 More than 30 circuits $7.35 each New home extra inspections $41 Off peak systems – per inspection $41 Per circuit calculation $7.35 per circuit Per trip calculation $41 per trip Pools up to 11 circuits – 2 inspections $82 Porches/additions up to 11 circuits – 2 inspections $82 Re-inspection fee – per trip $41 Residing home – per inspection $41 Service upgrade up to 400 amps plus circuits $41 Reconnect circuits $2.35 each New extend $7.35 each Service upgrade up to 800 amps plus circuits $70 Reconnect circuits $2.35 each New extend $7.35 each Pa g e 1 1 4 o f 1 2 3 Page 33 of 36 Single trip inspection $41 State surcharge $1 Separate grounding residential $41 Service panel residential $100 Service panel and remodel residential $170 Pa g e 1 1 5 o f 1 2 3 Page 34 of 36 SCHEDULE L – PAGE 2 REQUEST FOR ELECTRICAL INSPECTION (REI) PERMIT Multi Family Residential & Commercial ITEM DESCRIPTION 2023 AMOUNT 2024 AMOUNT 0 – 400 amp power source $70 401 – 800 amp power source $120 Over 800 amp power source $170 Carnivals/fair 2-hour charge minimum plus power supplies and units $180 City service fee $10 Commercial remodel up to 12 circuits – 2 inspections $82 Concrete encased electrode inspection $41 Electric and LED signs and outside lighting transformers / power supplies each $41 Fire and temp control each device $41 Furnace and air conditioner or combinations per trip $41 Per trip charge minimum $41 Investigation fee – total fee doubled $82 or total fee doubled, whichever is greater, up to $1,000 Luminaire retrofit modifications per fixture $0.33 Multi family units up to 12 circuits – 2 inspections per unit $100 New or extended circuits each up to 200 amps $7.35 New or extended circuits above 200 amps each $18.85 Separate bonding inspections for swimming pools and equipotential planes per trip $46 Special inspection fee plus mileage at current IRS mileage rate $100/hour State surcharge $1 Transformer up to 10KVA each $17.50 Transformer above 10KVA each $35 RV pedestal $41 Swimming pool commercial $82 Pa g e 1 1 6 o f 1 2 3 Page 35 of 36 Street / parking lot / outdoor or traffic standards $6 MFG home pedestal $41 New multi family dwelling $100 Failure to file permit $82 or total fee doubled, whichever is greater, up to $1,000 Pa g e 1 1 7 o f 1 2 3 Page 36 of 36 SCHEDULE M SOLAR PV INSTALLATION ELECTRICAL INSPECTION FEES Single Family Residential ITEM DESCRIPTION 2023 AMOUNT 2024 AMOUNT 0 watts to 5,000 watts $90 5,001 watts to 10,000 watts $150 10,001 watts to 20,000 watts $225 20,001 watts to 30,000 watts $300 30,001 watts to 40,000 watts $375 40,001 watts to 1,000,000 watts $375 plus $37.50 for each additional 10,000 watts over 40,000 1,000,0010 watts to 5,000,000 watts $3,975 plus $25 for each additional 10,000 watts over 1,000,000 5,000,0010 watts or larger $10,810 plus $15 for each additional 10,000 watts over 5,000,000 Approved by City Council December 4, 2023 Pa g e 1 1 8 o f 1 2 3 0 20 40 60 80 100 120 140 160 180 200 Roofing Permit Siding Permit Window/Door Permit Farmington 71 71 71 Lakeville 51 51 51 Northfield 146 146 146 Apple Valley 186 186 140 Burnsville 103 103 103 Eagan 133 133 133 Rosemount 75 75 46 Hastings 101 101 101 Elko NM 93 93 93 Comparitive Roof - Siding - Window Permit Fees Farmington Lakeville Northfield Apple Valley Burnsville Eagan Rosemount Hastings Elko NM Pa g e 1 1 9 o f 1 2 3 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From:Shirley Buecksler, City Clerk Department:Administration Subject:2024 Liquor License Renewals Meeting:Regular Council - Dec 04 2023 INTRODUCTION: Per City Code, a public hearing must be held to issue or renew On-Sale Intoxicating Liquor Licenses, On-Sale Sunday Liquor Licenses, On-Sale Wine Licenses, 3.2 Beer and Intoxicating Malt Liquor Licenses, and Club Licenses. DISCUSSION: All required applications, fees, and insurance have been received for the following license renewals. All applications have been reviewed and approved by the Police Chief. On-Sale Intoxicating Liquor and On-Sale Sunday Liquor Licenses: A This Little Piggy Catering, Inc., 22280 Chippendale Ave W Bourbon Butcher, 20700 Chippendale Ave W Celts Pub & Grill, 200 3rd St El Charro Mexican Restaurant, 120 Elm St Farmington Lanes, 27 5th St Farmington Taphouse, 309 3rd St Las Enchiladas, 18500 Pilot Knob Rd, Suite A Nacho's Mexican Grill and Bar, 958 8th St Pizza Man, 409 3rd St The Mug, 18450 Pilot Knob Rd, Suite A Club and On-Sale Sunday Licenses: VFW 7662/Sypal Lundgren Post, 421 3rd St On-Sale Wine, 3.2 Beer and Intoxicating Malt Liquor Licenses: Fountain Valley Golf Club, 2830 220th St W BUDGET IMPACT: All fees collected are included in the revenue estimates for the City's 2024 budget. ACTION REQUESTED: Conduct the public hearing and approve the listed liquor license renewals for 2024. Page 120 of 123 Page 121 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Leah Koch, City Attorney Department: City Attorney Subject: Closed Session to Discuss PFAS Settlement Meeting: Regular Council - Dec 04 2023 INTRODUCTION: Not applicable DISCUSSION: Not applicable BUDGET IMPACT: Not applicable ACTION REQUESTED: The City Council will enter into a closed session pursuant to Minn. Stat. 13D.05, subd. 3(b) for a confidential, attorney-client privileged discussion of potential PFAS litigation, AFFF Multi-District Litigation No. 2873, including potential participation in the 3M and Dupont Settlements. Page 122 of 123 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Leah Koch, City Attorney Department: City Attorney Subject: Council Decision Regarding PFAS Settlement Meeting: Regular Council - Dec 04 2023 INTRODUCTION: Following the closed session on the same subject, Council will determine whether to opt in to or out of AFFF Multi-District Litigation No. 2873 - PFAS Litigation Settlements. DISCUSSION: Not applicable BUDGET IMPACT: Not applicable ACTION REQUESTED: Not applicable Page 123 of 123