HomeMy WebLinkAbout02.20.24 Council PacketMeeting Location:
Farmington City Hall, Council
Chambers
430 Third Street
Farmington, MN 55024
CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, February 20, 2024
7:00 PM
Page
1.CALL TO ORDER 7:00 P.M.
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.APPROVE AGENDA
5.ANNOUNCEMENTS / COMMENDATIONS
6.CITIZENS COMMENTS / RESPONSES TO COMMENTS
(This time is reserved for citizen comments regarding non-agenda items. No
official action can be taken on these items. Speakers are limited to five minutes
to address the city council during citizen comment time.)
7.CONSENT AGENDA
7.1. Minutes of the January 16, 2024 Regular City Council Meeting
Agenda Item: Minutes of the January 16, 2024 Regular City Council
Meeting - Pdf
4 - 12
7.2. Zoning Ordinance Amendments to Title 10, Chapters 2 and 5 of the
Farmington City Code
Agenda Item: Zoning Ordinance Amendments to Title 10, Chapters 2
and 5 of the Farmington City Code - Pdf
13 - 19
7.3. Payment of Claims
Agenda Item: Payment of Claims - Pdf
20 - 21
Payment of Claims
7.4. Out of State Travel to Attend Fire Department Instructors Conference
Agenda Item: Approve Out of State Travel to Attend Fire Department
Instructors Conference - Pdf
22
7.5. Purchase of Medical Chest Compression Device
Agenda Item: Approve Purchase - Medical Chest Compression Device -
23
Page 1 of 122
Pdf
7.6. Memorandum of Understanding with Law Enforcement Labor Services
(LELS) Local #387
Agenda Item: Memorandum of Understanding with Law Enforcement
Labor Services (LELS) Local #387. - Pdf
24 - 25
7.7. Staff Changes and Recommendations
Agenda Item: Staff Changes and Recommendations - Pdf
26
7.8. Agreement with South-Town Refrigeration & Mechanical for Gas Line
Reroute at Schmitz-Maki Arena
Agenda Item: Agreement with South-Town Refrigeration & Mechanical
for Gas Line Reroute at Schmitz-Maki Arena - Pdf
27 - 31
7.9. Resolution Accepting Donation from Michelle Bade to the Rambling
River Center
Agenda Item: Resolution Accepting Donation from Michelle Bade to the
Rambling River Center - Pdf
32 - 33
7.10. Minnesota ICAC Joint Powers Agreement
Agenda Item: Minnesota ICAC Joint Powers Agreement - Pdf
34 - 40
7.11. Resolution Declaring Surplus Property
Agenda Item: Resolution Declaring Surplus Property - Pdf
41 - 42
7.12. OpenGov Fleet Asset Management Software
Agenda Item: OpenGov Fleet Asset Management Software - Pdf
43 - 116
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
12.1. Resolution Authorizing the Submittal of a Minnesota Department of
Natural Resources Outdoor Recreation Grant Program Application
Adopt Resolution 2024-21 Authorizing to Act as Legal Sponsor and
Authorization for DNR Outdoor Recreation Grant Program Application
for design and construction of a skate park and support facilities and
approve the matching funds of up to $350,000 to come from the Liquor
Operations Community Projects fund.
Agenda Item: Resolution Authorizing the Submittal of a Minnesota
Department of Natural Resources Outdoor Recreation Grant Program
Application - Pdf
117 - 120
Page 2 of 122
12.2. Community Development Department 2023 Recap and 2024 Goals
Information only
Agenda Item: Community Development Department 2023 Recap and
2024 Goals - Pdf
121
12.3. Public Works 2023 Annual Update
Information only
Agenda Item: Public Works 2023 Annual Update - Pdf
122
13. CITY COUNCIL ROUNDTABLE
14. ADJOURN
Page 3 of 122
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the January 16, 2024 Regular City Council Meeting
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
For Council approval are the minutes of the January 16, 2024 Regular City Council meeting.
DISCUSSION:
Not applicable
BUDGET IMPACT:
Not applicable
ACTION REQUESTED:
Approve the minutes of the January 16, 2024 Regular City Council meeting.
ATTACHMENTS:
01.16.24 Council Minutes
Page 4 of 122
Regular City Council Meeting Minutes of January 16, 2024 Page 1 of 8
City of Farmington
Regular Council Meeting Minutes
Tuesday, January 2, 2024
The City Council met in regular session on Tuesday, January 16, 2024, at Farmington City
Hall, 430 3rd Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Hoyt led everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Mayor Joshua Hoyt
Councilmembers Holly Bernatz, Nick Lien, Katie Porter,
and Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
Julie Flaten, Asst City Administrator/HR Director
Leah Koch, City Attorney
Josh Lawrenz, Building Official
Caryn Hojnicki, Communications Specialist
Deanna Kuennen, Community & Economic Development Director
Kim Sommerland, Finance Director
Justin Elvestad, Fire Chief
Peter Gilbertson, IT Director
Josh Solinger, Liquor Store Manager
Kellee Omlid, Parks & Recreation Director
Tony Wippler, Planning Manager
Gary Rutherford, Police Chief
Jim Constantineau, Deputy Police Chief
John Powell, Public Works Director
Missie Kohlbeck, Recreation Supervisor
Shirley Buecksler, City Clerk
Also Present: Neil Anderson, Minnwest Bank Market President
Bryan Tucker, Senior Project Manager,
Summergate Development, LLC
Pam Anderson, JLG Architects
Page 5 of 122
Regular City Council Meeting Minutes of January 16, 2024 Page 2 of 8
Members of the Rambling River Center Advisory Board:
Rachel Edwards, Commissioner
Mary Garlets, Commissioner
Pat Hennen, Commissioner
Judy Janke, Commissioner
Pennie Page, Chair
Blanche Reichert, Commissioner
Members of the Parks and Recreation Advisory Board:
Kate Caron, Commissioner
David McMillen, Commissioner
4. APPROVE AGENDA
Motion was made by Councilmember Porter and seconded by Councilmember Wilson
to approve the agenda, as presented.
Motion carried: 5 ayes / 0 nays
5. ANNOUNCEMENTS / COMMENDATIONS
5.1 Resolution Accepting Donation from Minnwest Bank to the Rambling River
Center
Minnwest Bank Market President Neil Anderson presented a check to the City of
Farmington in the amount of $17,000.
Council thanked Mr. Anderson and Minnwest Bank for the generous donation.
Motion was made by Councilmember Bernatz and seconded by Councilmember
Porter to adopt Resolution 2024-08 Accepting a Donation of $17,000 from
Minnwest Bank to the Rambling River Center.
Motion carried: 5 ayes / 0 nays.
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
None.
7. CONSENT AGENDA
Councilmember Bernatz abstained from voting due to contractor services for payment
included in the Consent Agenda.
Mayor Hoyt pulled Item 7.8, Fire Service Agreement with Castle Rock Township, for
further discussion.
Motion was made by Councilmember Wilson and seconded by Councilmember Lien to
approve the Consent Agenda, as amended:
Page 6 of 122
Regular City Council Meeting Minutes of January 16, 2024 Page 3 of 8
7.1 Resolution 2024-06 Appointing Election Judges for the 2024 Election Cycle
7.2 Minutes of the December 18, 2023 Regular City Council Meeting
7.3 Minutes of the January 2, 2024 Work Session
7.4 Minutes of the January 2, 2024 Regular City Council Meeting
7.5 Resolution 2024-07 Authorizing a Sub-Grantee Agreement Between the City of
Farmington and Ten Nineteen-Farmington, LLC for the Emery Apartment Project
7.6 Ordinance 2024-02 Amending Title 10, Chapters 2, 4 and 5 of the Farmington
City Code as it Relates to Adding Missing Definitions, Deleting Irrelevant
Definitions, and Correcting Spelling and Typographical Errors
7.7 Payment of Claims for the Period December 30, 2023 – January 9, 2024 in the
Amount of $788,159.60
7.8 Item Pulled - Fire Service Agreement with Castle Rock Township
7.9 Use of Public Safety Aid for Water Tender
7.10 Staff Changes and Recommendations Including:
a. Job title and classification change of the Water Resources Engineer position
b. Appointment of Mckenna Marquardt as Skate Instructor
7.11 Final Acceptance of Public Streets and Utilities and Release of Securities –
Whispering Fields
7.12 Final Acceptance of Public Streets and Utilities and Release of Securities –
Whispering Fields 2nd Addition
7.13 2024 Solid Waste and Recycling Coordination Services Joint Powers Agreement
Motion carried: 4 ayes / 0 nays / 1 abstained – Councilmember Bernatz
8. PUBLIC HEARINGS
None.
9. AWARD OF CONTRACT
None
10. PETITIONS, REQUESTS AND COMMUNICATIONS
10.1 Final Plat and Planned Unit Development – Meadowview Preserve
Planning Manager Wippler introduced Bryan Tucker, Senior Project Manager
with Summergate Development, LLC.
Summergate Development, LLC submitted an application for final plat and
planned unit development for Meadowview Preserve. The development is
located west of the Troyhill development and north of Meadowview Elementary
School off of 195th Street West. The final plat consists of 63 single-family lots on
61.07 acres and was approved by the Planning Commission on June 14, 2022
and the City Council on June 27, 2022. The Planning Commission reviewed the
Page 7 of 122
Regular City Council Meeting Minutes of January 16, 2024 Page 4 of 8
final plat and planned unit development agreement at its regular meeting on
January 9, 2024 and recommended approval of both with a 4 -0 vote.
Motion was made by Councilmember Wilson and seconded by Councilmember
Bernatz to adopt Resolution 2024-09 Approving Final Plat and PUD Agreement
Meadowview Preserve.
Motion carried: 5 ayes / 0 nays.
11. UNFINISHED BUSINESS
None
12. NEW BUSINESS
12.1 Rambling River Center Facility Master Plan
Director Omlid introduced Pam Anderson of JLG Architects. The proposed
concept plan, project phasing, and potential renovation costs for the Rambling
River Center Facility Master Plan. The presentation also included an overview of
the project process, summary of input received from stakeholders, and a concept
plan report overview.
Motion was made by Councilmember Wilson and se conded by Councilmember
Porter to approve the proposed concept plan for the Rambling River Center.
Motion carried: 5 ayes / 0 nays.
12.2 Administration Department 2023 Recap and 2024 Goals
The Administration Department, including Assistant City Manager & Human
Resources Director Flaten, City Clerk Buecksler, Communications Specialist
Hojnicki, IT Director Gilbertson, and Liquor Operations Manager Solinger,
presented their 2024 goals and 2023 accomplishments.
12.3 Finance Department 2023 Recap and 2024 Goals
Finance Director Sommerland provided a highlight of the Finance Department ’s
2023 accomplishments and identified goals for 2024.
12.4 Fourth Quarter 2023 New Construction Report
Building Official Lawrenz provided a report for Council summarizing new
construction permits issued during the fourth quarter of 2023, as well as year-end
building totals and also a five-year comparison tracking Single-Family Dwelling
(Townhouse) totals and the number of inspections performed year to year.
Page 8 of 122
Regular City Council Meeting Minutes of January 16, 2024 Page 5 of 8
12.5 UASI Grant and Associated Documents
In early 2023, the Police Department applied for an Urban Area Security Initiative
(UASI) competitive grant through the State of Minnesota Homeland Security and
Emergency Management. The Police Department was awarded the grant and are
now taking steps for the grant to be funded.
Motion was made by Councilmember Bernatz and seconded by Councilmember
Lien to accept the contract for the grant and approve the purchase of the trailer.
Motion carried: 5 ayes / 0 nays.
12.6 Appointments to Boards and Commissions for 2024
Applicants were recommended for designation to the following boards and
commissions:
• Kate Caron to the Parks and Recreation Advisory Board for a term starting
February 1, 2024 through January 31, 2027.
• Mitchell Snobeck, Krista Tesky, and Philip Windschitl to the Planning
Commission for terms starting February 1, 2024 through January 31, 2026.
• Mary Garlets and Pat Hennen to the Rambling River Center Advisory
Board for terms starting February 1, 2024 through January 31, 2027.
• Michelle Wohlers to the Water Board for a term starting February 1, 2024
through January 31, 2027.
Motion was made by Councilmember Porter and seconded by Councilmember
Wilson to approve these appointments as presented.
Motion carried: 5 ayes / 0 nays.
12.7 Dakota County Joint Powers Agreement for Absentee Voting Administration
Services
City Council reviewed the Joint Powers Agreement (JPA) between Dakota County
and the City of Farmington, which includes all cities and townships within Dakota
County, at work sessions held on August 21, 2023 and January 2, 2024. Under
the JPA, City Staff will continue to provide in-person absentee voting services at
City Hall. County Staff will process absentee ballot applications received online
and via U.S. Mail, Safe at Home ballots, and all Uniformed and Overseas Citizens
Absentee Voting Act (UOCAVA) ballots. The County will serve as the Absentee
Ballot Board.
Page 9 of 122
Regular City Council Meeting Minutes of January 16, 2024 Page 6 of 8
Motion was made by Councilmember Bernatz and seconded by Councilmember
Lien to approve the Joint Powers Agreement with Dakota County for absentee
voting administration services.
Motion carried: 5 ayes / 0 nays.
12.8 Purchase Agreement for Fire Engine
Engine 2 was identified in the Capital Improvement Plan for re placement. The
truck is a 2001 and past the 20-year life expectancy. The Fire Department
Apparatus Committee worked over the past few months to design the next fire
engine replacement and recommends Pierce Manufacturing to build the
replacement of the 2001 Pierce Fire Engine.
Motion was made by Councilmember Wilson and seconded by Councilmember
Bernatz to approve the purchase agreement with MacQueen, LLC for the Pierce
Velocity Pumper for $1,250,323 on Sourcewell consortium pricing.
Motion carried: 5 ayes / 0 nays.
13. CITY COUNCIL ROUNDTABLE
City Attorney Koch:
Legislative update: There were certain penalties and purchase requirements put on
having numerous catalytic converters. A lot of catalytic converter thefts have gone
down, as well.
Councilmember Lien:
Thank you to the Firefighters for the invitation to the Firefighters annual banquet.
It’s always a good time, and I appreciate everything you do putting it together and
celebrating all your Officers and Firefighters.
Councilmember Bernatz:
For all of the individuals who presented tonight, an overall – wow. Truly,
everybody’s passion for what they do and dedication to the team absolutely needs
to be commended. I’m excited for 2024.
Councilmember Wilson:
Thank you, Chief Elvestad, for a phenomenal event. Thank you to your team for all
the training awards, achievements, and success. I really appreciate it.
Appreciate those who signed up to be an Election Judge. I know there are a number
of very dedicated folks who would not miss the opportunity to serve as an Election
Judge. It’s a civic duty they do every time. I appreciate all of them.
Administrator Gorski:
Thank you again, Chief Elvestad, for the invitation to the Fire Relief banquet.
Page 10 of 122
Regular City Council Meeting Minutes of January 16, 2024 Page 7 of 8
I want to congratulate Bob Eibner for Fire Officer of the Year and Heath Walker for
Firefighter of the Year. It was great to see all the Firefighters and all of the other
awards that were given.
A special thank you to Neil Anderson and Minnwest Bank for being a great partner
in this community. They really do step up, and Neil has been great to work with.
Thank you to the Staff who presented tonight. They did a fabulous job. I get to see
every day the wonderful work they do, and it was nice for them to share it with
Council and the community to see all that is done.
Director Kuennen:
Our comprehensive plan continues to move along, and we are getting into the
exciting part of future land use. We will be looking at scheduling a joint meeting with
the Planning Commission and the City Council to provide some updates. That will
be coming in the near future.
Director Powell:
We had a small snow event this past weekend, and everything went fine.
For the Public Works Maintenance Worker position that was posted, we had 43
applicants, which is fantastic, and we have a lot of options and excellent candidates
to consider. That bodes well because we will be hiring another one of tho se
positions in the summer, as well as a replacement for someone retiring.
We expect the Well 5 retaining wall bids to be received sometime in February. This
should be going out soon.
We are also working on the winter EAB (Emerald Ash Borer) project, a large scale
tree project that will be bid all at once this year.
We had the 2024 Street Improvement final design kick-off, working toward final
plans and specifications to be bid yet this spring.
Director Omlid:
We are planning to open the warming houses and outdoor rinks tomorrow. We have
a warming house at Rambling River Park behind Dodge Middle School, and we rent
a mobile mini at Distad Park. Planning to open tomorrow at 4 p.m.
Director Sommerland:
The audit process officially begins this week. The auditors will be here on Thursday
and Friday.
Page 11 of 122
Regular City Council Meeting Minutes of January 16, 2024 Page 8 of 8
Fire Chief Elvestad:
We have started our recruitment process for paid on call Firefighters. Anyone
interested can check out our website and Facebook page for all of our informational
meetings or reach out to a Firefighter.
Mayor Hoyt:
We have had a lot of updates tonight and a lot of huge wins for the organization
and the team but, ultimately, huge wins for the community and its residents and
business owners. I hope people take time to realize the enthusiasm and the
authenticity of the team. This is a new Farmington. We have worked and waited for
so long to get to a period of time where we finally felt as though the progress is
really taking place. 2024 is going to be unbelievable. The culmination of the work
over the last few years is a testament to the tenacity, the drive, and the grit of the
team that is now. I wish people saw more of that and not got caught up in so much
of the noise. We have an amazing amount of work, great things that we did in 2023,
it’s going to be even better in 2024, and I just couldn’t be prouder. It’s phenomenal
and I look forward to it. Thank you very much for everything you’ve done and
everything we’re going to do this year.
14. ADJOURNMENT
Motion was made by Councilmember Bernatz and seconded by Mayor Hoyt to adjourn
the meeting at 9:12 p.m.
Motion carried: 5 ayes / 0 nays.
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 12 of 122
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Jared Johnson, Planning Coordinator
Department: Community Development
Subject: Zoning Ordinance Amendments to Title 10, Chapters 2 and 5 of the Farmington
City Code
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
Staff is proposing another round of minor zoning ordinance amendments to Title 10, Chapters 2
and 5 of the Farmington City Code.
DISCUSSION:
At the November 2023 Planning Commission meeting, Staff presented a laundry list of minor
zoning code amendments for discussion only. After receiving positive feedback, Staff brought
forward some of these zoning code amendments for final approval from City Council at their
January 16th meeting. Staff is bringing forward another round of zoning code amendments from
that list, with this round focused on zoning districts and uses. A table is attached outlining the
amendments with their rationale. The following is a summary of the proposed amendments:
Adding window tinting and service into the definition of “Auto Repair, Minor.”
Removing “Group homes, commercial” as an allowable use from the R-2 Low/Medium
Density, R-3 Medium Density, and R-4 High Density residential zoning districts.
Increasing the maximum lot coverage from 25% to 40% in the B-1 Highway Business zoning
district.
Adding “mixed use buildings” and “retail sales and services” as permitted uses in the B-1
Highway Business zoning district.
Replacing “retail facilities” with “retail sales and services” as a permitted use in the B-2
Downtown Business and B-3 General Business zoning districts. The 3,000 square foot
requirement will also be removed from the B-3 General Business zoning district.
Replacing “Dwellings, multiple-family” with “Dwelling, apartment” as a conditional use in the
SSMU Spruce Street Mixed Use zoning district.
Removing “hotels” as a conditional use in the MUCI – Mixed Use Commercial/Industrial
zoning district.
Replacing “Dwellings, multi-family” with “Dwelling, apartment” as a conditional use in the
MUCR Mixed Use Commercial/Residential zoning district.
Removing “retail sales and services, less than three thousand (3,000) square-feet” as a
permitted use but keeping it as a conditional use without the 3,000 square-foot requirement
in the MUCR Mixed Use Commercial/Residential zoning district.
Page 13 of 122
BUDGET IMPACT:
Not applicable
ACTION REQUESTED:
Approve the passage of Ordinance 2024-03, An Ordinance Amending Title 10, Chapters 2 and 5 of
the Farmington City Code as it Relates to Edits to Zoning Districts and Uses.
ATTACHMENTS:
2024-03 Amending Title 10 Zoning Districts and Uses
Code Update Table - Feb Only
Page 14 of 122
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE 2024-03
AN ORDINANCE AMENDING TITLE 10, CHAPTERS 2 AND 5 OF THE
FARMINGTON CITY CODE AS IT RELATES TO EDITS TO ZONING DISTRICTS
AND USES
The City Council of the City of Farmington ordains:
SECTION 1. Title 10, Chapter 2, Section 1 of the Farmington City Code is amended by adding
the underlined language and deleting the strikethrough language as follows:
10-2-1: ZONING DEFINITIONS:
AUTO REPAIR, MINOR: The replacement of any part or repair of any part which does
not require removal of the engine head or pan, engine transmission or differential;
incidental body or fender work, minor painting and upholstering service; window tinting
and service; or minor automotive service including changing oil and transmission fluid.
SECTION 2. Title 10, Chapter 5, Sections 7, 8, 9, 11, 12, 13, 14, 15, and 16 of the Farmington
City Code is amended by adding the underlined language and deleting the strikethrough language
as follows:
10-5-7: R-2 LOW/MEDIUM DENSITY RESIDENTIAL DISTRICT:
(C) Uses:
2. Conditional:
Group homes, commercial.
10-5-8: R-3 MEDIUM DENSITY RESIDENTIAL DISTRICT:
(C) Uses:
2. Conditional:
Group homes, commercial.
10-5-9: R-4 HIGH DENSITY RESIDENTIAL DISTRICT:
(C) Uses:
2. Conditional:
Group homes, commercial.
10-5-11: B-1 HIGHWAY BUSINESS DISTRICT:
(B) Bulk And Density Standards:
1. Minimum Standards:
Maximum lot coverage of all structures – 25 40%
Page 15 of 122
Ordinance 2024-03
Page 2 of 3
(C) Uses:
1. Permitted:
Mixed use building.
Retail sales and services.
10-5-12: B-2 DOWNTOWN BUSINESS DISTRICT:
(C) Uses:
1. Permitted:
Retail facilities. Retail sales and services.
10-5-13: B-3 GENERAL BUSINESS DISTRICT:
(C) Uses:
1. Permitted:
Retail facilities, greater than three thousand (3,000) square feet. Retail sales
and services.
10-5-14: SSMU SPRUCE STREET MIXED USE DISTRICT:
(C) Uses:
2. Conditional:
Dwellings, multiple-family. Dwelling, apartment.
10-5-15: MUCI – MIXED USE COMMERICAL/INDUSTRIAL DISTRICT:
(C) Uses:
2. Conditional:
Hotels and m Motels.
10-5-16: MUCR MIXED USE COMMERICAL/RESIDENTIAL DISTRICT:
(C) Uses:
1. Permitted:
Retail sales and services, less than three thousand (3,000) square feet.
2. Conditional:
Dwellings, multi-family. Dwelling, apartment.
Retail sales and services, greater than three thousand (3,000) square feet. Retail
sales and services.
SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in
the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance
is available for inspection and without cost by any person at the office of the City Clerk, the
following summary is approved by the City Council and shall be published in lieu of publishing
the entire ordinance.
This ordinance includes the following changes relating to Title 10, Chapters 2 and 5:
• Adding window tinting and service into the definition of “Auto Repair, Minor”.
• Removing “Group homes, commercial” as an allowable use from the R-2 Low/Medium
Density, R-3 Medium Density, and R-4 High Density residential zoning districts.
• Increasing the maximum lot coverage from 25% to 40% in the B-1 Highway Business
Page 16 of 122
Ordinance 2024-03
Page 3 of 3
zoning district.
• Adding “mixed use buildings” and “retail sales and services” as permitted uses in the
B-1 Highway Business zoning district.
• Replacing “retail facilities” with “retail sales and services” as a permitted use in the
B-2 Downtown Business and B-3 General Business zoning districts. The 3,000 square
foot requirement will also be removed from the B-3 General Business zoning district.
• Replacing “Dwellings, multiple-family” with “Dwelling, apartment” as a conditional
use in the SSMU Spruce Street Mixed Use zoning district.
• Removing “hotels” as a conditional use in the MUCI – Mixed Use
Commercial/Industrial zoning district.
• Replacing “Dwellings, multi-family” with “Dwelling, apartment” as a conditional use
in the MUCR Mixed Use Commercial/Residential zoning district.
• Removing “retail sales and services, less than three thousand (3,000) square-feet” as a
permitted use but keeping it as a conditional use without the 3,000 square-foot
requirement in the MUCR Mixed Use Commercial/Residential zoning district.
SECTION 6. EFFECTIVE DATE. This ordinance shall be effective upon its passage and
publication according to law.
Passed by the City Council of the City of Farmington, Minnesota, this 20th day of February 2024.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 17 of 122
CODE UPDATES (FEBRUARY)
City Code Section
Existing Language/Summary Proposed Change Comments/Rationale
10-2-1
Zoning Definitions –
Auto Repair, Minor
AUTO REPAIR, MINOR: The replacement of any part or
repair of any part which does not require removal of the
engine head or pan, engine transmission or differential;
incidental body or fender work, minor painting and
upholstering service; or minor automotive service
including changing oil and transmission fluid.
AUTO REPAIR, MINOR: The replacement of any part or
repair of any part which does not require removal of the
engine head or pan, engine transmission or differential;
incidental body or fender work, minor painting and
upholstering service; window tinting and service; or
minor automotive service including changing oil and
transmission fluid.
Window tinting and service
added due to a past zoning
inquiry if the use could fall under
“Auto Repair, Minor”
10-5-7, 10-5-8, and 10-
5-9
Conditional Uses in the
R-2, R-3, and R-4 zoning
districts
“Group homes, commercial” are listed as conditional
uses in these three districts. There is no definition for
this use and staff finds the use irrelevant as there are
two other group home uses in code.
Remove “group homes, commercial” from conditional
uses in the R-2, R-3, and R-4 zoning districts.
Removing an irrelevant use from
code
10-5-11, 10-5-12, 10-5-
13, 10-5-14, 10-5-15,
and 10-5-16
Retail uses in the B-1,
B-2, B-3, SSMU, MUCI,
and MUCR zoning
districts.
There is no definition for “retail facilities” but is listed as
a use in several zoning districts. This use is very similar to
“retail sales and services” which has a definition and is
listed as a use in several zoning districts.
Retail facilities are listed as a permitted use in the B-1
and B-2 districts, and permitted if over 3,000 SF in the B-
3 district.
Retail sales and services are listed as a permitted use in
the SSMU and the MUCI districts, and permitted if under
3,000 SF in the MUCR district but conditional if over
3,000 SF.
Consolidate the two uses into “retail sales and services”
as the two uses are practically the same and there is an
exiting definition.
Retail sales and services would be permitted in B-1, B-2,
B-3, SSMU, and MUCI but conditional in the MUCR. The
3,000 SF standard would be eliminated altogether.
Consolidating and simplifying
retail uses
10-5-15
MUCI – Mixed Use
Commercial/Industrial
District - Uses
Permitted: Hotels
Conditional: Hotels and motels
Permitted: Hotels
Conditional: Hotels and m Motels
Remove contradicting language
10-5-14 (C)
SSMU Spruce Street
Mixed Use District -
Uses
Conditional: Dwellings, multiple-family Conditional: Dwellings, multiple family Dwelling,
Apartment
“Dwellings, multiple-family” was
replaced with “Dwelling,
Apartment” in 2021.
10-5-16 (C)
MUCR –Mixed Use
Commercial/
Residential District –
Uses
Conditional: Dwellings, multiple-family
Conditional: Dwellings, multiple family Dwelling,
Apartment
“Dwellings, multiple-family” was
replaced with “Dwelling,
Apartment” in 2021. Pa
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2
2
CODE UPDATES (FEBRUARY)
10-5-11
B-1 Highway Business
District – Lot Coverage
Maximum lot coverage of all structures – 25% Maximum lot coverage of all structures – 2540% This was a missed code
change/recommendation from
the Highway 3 Overlay Plan
10-5-11
B-1 Highway Business
District - Uses
Mixed use buildings are not permitted in the B-1 district Add mixed use buildings as a permitted use in the B-1
district
This is a popular redevelopment
use that could help enhance the
Highway 3 corridor
Pa
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e
1
9
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f
1
2
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Payment of Claims
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
Attached is the list of check and electronic payments for the period of 01/31/2024-02/13/2024 for
approval.
DISCUSSION:
Not applicable
BUDGET IMPACT:
Not applicable
ACTION REQUESTED:
Approve payment of claims.
ATTACHMENTS:
Council Summary Payment of Claims 02-20-2024
Page 20 of 122
CLAIMS FOR APPROVAL 01/31/2024 ‐ 02/13/2024:
CHECK PAYMENTS 420,572.94$
ELECTRONIC PAYMENTS 448,356.41$
TOTAL 868,929.35$
The City Council receives a detail list of claims paid that is available to
the public upon request.
CITY OF FARMINGTON
SUMMARY PAYMENT OF CLAIMS
February 20, 2024
Page 21 of 122
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Justin Elvestad, Fire Chief
Department: Fire
Subject: Out of State Travel to Attend Fire Department Instructors Conference
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
A request to send Fire Department personnel to out of state training in accordance with City of
Farmington policy.
DISCUSSION:
The Fire Department Instructors Conference (FDIC) is the largest fire service training and trade
show event in the United States and will be held in Indianapolis, Indiana, April 15-20, 2024.
World class instructors will provide classroom and hands-on training opportunities throughout the
week. In addition, every kind of new technology in the fire and emergency medical services field will
be displayed during the trade show with access to the inventors, engineers, manufacturers, and
sales representatives of products we utilize day in and day out.
Deputy Chief Matt Price, Crew Leader Gary Francis, and Crew Leader Mary Olson would like to
attend the conference. They all are involved in training Firefighters on our department and at our
fire academy. This conference would benefit the department by having them attend. Anything they
learn will be brought back to training our Firefighters.
BUDGET IMPACT:
These expenses have been budgeted for and are available in our operating budget.
ACTION REQUESTED:
Approve the request to send Matt Price, Mary Olson, and Gary Francis to Fire Department
Instructors Conference April 15-20, 2024, in Indianapolis, Indiana, and reimburse expenses
according to City policy.
Page 22 of 122
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Justin Elvestad, Fire Chief
Department: Fire
Subject: Purchase of Medical Chest Compression Device
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
Early area. service the throughout emergencies to responds Department Fire The medical
intervention on serious medical emergencies such as cardiac arrests is crucial in the survival of a
patient. The Fire Department carries advanced lifesaving equipment and would like to add another
one. The Defibtech EMS Lifeline ARM XR is an automated chest compression device. For CPR to
be effective, chest compressions must be performed at the proper rate and depth. Doing this
manually can fatigue Firefighters in as little as 1-2 minutes. This unit performs perfect chest
compressions without fatigue at the proper rate and depth. It also allows Firefighters to accomplish
other tasks during these incidents to help with lifesaving efforts, especially with smaller crews.
DISCUSSION:
Staff has researched different automated chest compression devices and discussed with our
medical director. Staff would like to purchase two Defibtech EMS Lifeline ARM ACC, spare
batteries, and battery chargers. The cost of this equipment is $27,259.00 this will be funded by
donations from the Farmington Firefighters Relief Association.
BUDGET IMPACT:
There is no budget impact, this will be funded by donated money.
ACTION REQUESTED:
Approve the purchase of two Defibtech Lifeline Arm XR, two spare batteries, and two battery
chargers.
Page 23 of 122
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Julie Flaten, Asst City Admin/HR Director
Department: HR
Subject: Memorandum of Understanding with Law Enforcement Labor Services (LELS)
Local #387
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
Approve the Memorandum of Understanding with the LELS Sergeants group regarding how unused
personal time off (PTO) is paid out to the employee upon separation or resignation.
DISCUSSION:
The LELS Sergeants group has asked the City to consider a Memorandum of Understanding which
would defer either 50% or 100% of the members unused PTO to a Health Care Savings Account
upon resignation or retirement. Staff is supportive of this change. LELS understands this change
needs to remain in effect for two years per IRS regulations.
BUDGET IMPACT:
Not applicable.
ACTION REQUESTED:
Approve the Memorandum of Understanding with Law Enforcement Labor Services, Local #387.
ATTACHMENTS:
PTO Payout MOU 02.2024
Page 24 of 122
Page 25 of 122
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Julie Flaten, Asst City Admin/HR Director
Department: HR
Subject: Staff Changes and Recommendations
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
Approve the following appointments of Isaac Scherbel and Dane Tukua for hire.
DISCUSSION:
The 2024 budget included two new Public Works Operator positions. Staff are recommending Isaac
Scherbel be hired as a Public Works Worker. Isaac has a degree as an electrical line worker and
has worked for Dakota County Transportation for several years. He will bring significant relevant
work experience to the city. Isaac's start date is February 21, 2024.
We are excited to bring the hire of Officer Dane Tukua. Dane previously was an officer for the
Farmington Police Department. Dane Tukua will be starting with the Police Department on Feb. 27,
2024.
BUDGET IMPACT:
Wages are included in the 2024 budget.
ACTION REQUESTED:
Approve the appointment of Isaac Scherbel as a Public Works Worker and Dane Tukua as a Police
Officer.
Page 26 of 122
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Agreement with South-Town Refrigeration & Mechanical for Gas Line Reroute at
Schmitz-Maki Arena
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
The Schmitz-Maki Arena (Arena) has an above the ground gas line that tees off the two roof top
units that provide heat to locker rooms 5 and 6 and dehumidification to the facility.
DISCUSSION:
In January 2023, snow fell off the Arena roof severing the above the ground gas line. Staff explored
several options to fix this, so that damage like this wouldn’t happen again to the gas line. A viable
and most cost-effective solution was to run the gas line tight to the building. Staff contacted three
commercial HVAC and mechanical companies for proposals for the gas line reroute; all three
submitted a quote. South-Town Refrigeration & Mechanical submitted the lowest quote.
South-Town Refrigeration & Mechanical is going to reroute the above the ground gas line, which
includes demolition of the existing gas line, running new gas line tight to the building, and teeing off
the two roof top units. Please see attached proposal for additional details on the gas line reroute.
The City Attorney reviewed the attached agreement and found it to be acceptable.
BUDGET IMPACT:
The cost for South-Town Refrigeration & Mechanical’s work to reroute the gas line is $6,886.
Funding of $5,000 will be through the donation Minnesota Energy Resources, in partnership with
Wisconsin Public Service Foundation, recently made to the Arena to complete this project. The
remaining $1,886 will be funded through the Arena’s Building Repair / Maintenance Fund.
ACTION REQUESTED:
Approve the attached agreement with South-Town Refrigeration & Mechanical for an above the
ground gas line reroute at the Arena in the amount of $6,886.
ATTACHMENTS:
Agreement with South-Town Refrigeration & Mechanical for Gas Line Reroute
Page 27 of 122
February 5, 2024
City of Farmington
Schmitz-Maki Arena
114 Spruce Street
Regarding: Gas line re-route above ground
PRICE INCLUDES:
1. Demolition of existing gas line
2. Run new gas line tight to building and tee off to 2 rooftops (RTU)
3. Hangers for piping ran against building
4. Piping to be galvanized
5. Provide roof bucks to set on ground for piping to run from building to RTU
6. Connection to existing gas regulators at 2 RTU’s located on ground
7. Start and test of RTU’s
8. Permit and pressure tests. Pressure test to be by soap bubble test since this is a changeover job where
heat is need.
9. Taxes
10. Work to be completed within 30 days of fully executed contract.
TOTAL PRICE: $6,886.00
Notes:
1. There will be periods of no heat while work is taking place.
2. Pricing is valid for 30 days from date of quote.
3. All labor is to be performed 6:00 am – 3:30 pm M-F unless otherwise noted
4. Chilled water supplied and connected by others
5. We do not have included in our price any alterations or repairs to utilities or private, unmarked utilities
that may become damaged or need alterations as part of this work.
6. City of Farmington to provide access to space including removal of section of fence (if needed).
Thank you for the opportunity to supply you with a quote on this project. Please call with any questions
regarding this project.
Sincerely,
Jake Stoefen
Jake Stoefen
651-396-3617
X
Customer Signature & Date
X
Customer Signature & Date
Page 28 of 122
STRM Quote Declarations
The above quoted prices do not include:
* Electrical wiring * Control wiring
* Plumbing * Roof work and penetrations
* Structural work * Roof flashing
* Premium time * HVAC Design & modifications
* Engineered Drawings * Pipe Boxes or Roof Curbs
* Concrete cutting, coring & patching * Normal cleaning & maintenance
City of Farmington and STRM Mutually Agreed upon Notes
Any changes in the scope of the work which may result in an increase to the compensation due to STRM
shall require prior written approval by the authorized representative of the City or by the City Council. The
city will not pay additional compensation for services that do not have prior written authorization.
a. Prior to starting the work, STRM shall procure, maintain, and pay for such insurance as will protect
against claims or loss which may arise out of operations by STRM or by any subcontractor or by anyone
employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall
include, but not be limited to, minimum coverages and limits of liability specified in this paragraph, or
required by law.
b. STRM shall procure and maintain the following minimum insurance coverages and limits of liability for
the Work:
Worker’s Compensation: Statutory Limits
Commercial General Liability$1,000,000-property damage and bodily injury per occurrence
$1,000,000-general aggregate
Comprehensive Automobile
Liability: $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and
non-owed vehicles.)
Commercial General Liability requirements may be met through a combination of umbrella or excess
liability insurance.
The City shall be named as an additional insured on the general liability and umbrella policies.
STRM must complete the Services by 3/30/2024. This Agreement may be extended upon the written
mutual consent of the parties for such additional period as they deem appropriate, and upon the terms
and conditions as herein stated.
STRM is an independent contractor. STRM shall be exclusively responsible for STRM's own FICA
payments, workers compensation payments, unemployment insurance payments, withholding amounts,
and/or self-employment taxes if required.
This Agreement may be terminated by City on thirty (30) days’ written notice delivered to STRM at the
address on file with the City.
In providing services hereunder, STRM shall abide by the professional standard of care statutes,
ordinances, rules, and regulations pertaining to the services to be provided.
STRM shall not enter subcontracts for services provided under this Agreement without the express written
consent of the City. STRM shall comply with Minnesota Statute § 471.425. STRM must pay
subcontractors for all undisputed services provided by subcontractor within ten (10) days of STRM's
receipt of payment from City. STRM must pay interest of 1.5 percent per month or any part of a month to
subcontractor on any undisputed amount not paid on time to subcontractor. The minimum monthly
interest penalty payment for an unpaid balance of $100 or more is $10.
Page 29 of 122
STRM shall indemnify and hold harmless the City, its officers, and employees, of and from any and all
judgments, claims, damages, demands, actions, causes of action, including costs and attorney's fees
paid or incurred resulting from any breach of this Agreement by STRM, its agents, contractors and
employees, or any negligent act or omission performed, taken or not performed or taken by STRM, its
agents, contractors and employees, relative to this Agreement. City will indemnify and hold STRM
harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its
officers, agents, or employees.
This Agreement shall be governed by and construed in accordance with the laws of the State of
Minnesota. All proceedings related to this contract shall be venued in the Dakota County District Court.
End of City of Farmington and STRM Mutually Agreed Upon Notes
Warranty Statement
In all cases, unless otherwise noted, equipment manufacturer’s warranties will apply and be honored by STRM and it is the
customer’s responsibility to be aware of warranty time periods and start dates. Food product is the customer’s responsibility
and is not covered under any warranty.
All manufacturers have strict guidelines on how to operate and maintain their equipment. It is very important the
owner/operator familiarizes themselves with the manufacturer’s owner’s manuals that are provided with the equipment when
delivered. If the owner/operator need s additional information or is unclear on use of equipment STRM will assist with this or
provide additional training. Manufacturer’s warranties will be void if owner/operator use equipment in a manner that is
inconsistent with operation manual. When dealing with equipment that is not serviced by STRM, it is up to the
owner/operator to contact manufacturer to get an approved service agent for equipment in question. Warranty claims need to
be handled between end user and manufacturer for proper coverage of warranty. STRM is not responsible for manufacturer
warranty policies
• New equipment:____1_____Labor_____1_________Parts
Per manufacturer – typical 1 year parts
• Existing and owner provided equipment – No warranty
Notice of Mechanic’s Lien Rights
(A) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO
YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY
IS NOT PAID FOR THE CONTRIBUTIONS.
(B) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR
MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR
CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER
COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY
PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO
GAVE YOU TIMELY NOTICE.
Notes:
- Electrical information or plan is not an engineered design, it is provided in good faith and is for electrical contractor to
design, not for bidding or building purposes
- Lost product/business due to any refrigeration malfunction is the owner's responsibility as temp checks are owner’s
responsibility.
- Installation prices can vary depending upon what equipment is purchased.
- Any alteration or deviation from above specifications involving extra costs will be above the estimate.
- Installation is also dependent upon contractor being ready at job site upon our arrival. This correlates closely with all
other trades working on the project.
- All work to be completed in a workmanlike manner according to standard practices.
- This agreement is contingent upon accidents or delays beyond our control.
- Owner is to carry necessary construction insurance.
*All freight delivered to site must be checked in by owner or owner's representative. Any damage must be noted on the bill o f
lading. After receipt all equipment becomes the owner's full responsibility.
*By accepting this proposal, owner accepts financial liability for engineering, drawings, cancellation fees and any other costs
incurred in the project process.
*Pricing is valid for 30 days from date of quote.
Page 30 of 122
Page 31 of 122
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Resolution Accepting Donation from Michelle Bade to the Rambling River Center
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
Michelle Bade recently gave a donation to the Rambling River Center (RRC).
DISCUSSION:
Michelle Bade won $100 from the RRC and Farmington Rotary raffle. Instead of taking the prize
money, she donated the $100 back to the RRC. The donated money will be placed in the RRC
Capital Improvement Fund, so it may either be used for future building improvements and/or to
purchase new equipment or furniture.
Staff will communicate the City’s appreciation on behalf of the City Council to Michelle Bade for this
generous donation.
ACTION REQUESTED:
Adopt Resolution 2024-20 Accepting a Donation of $100 from Michelle Bade to the Rambling River
Center.
ATTACHMENTS:
2024-20 Accepting $100 from Michelle Bade
Page 32 of 122
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2024-20
A RESOLUTION ACCEPTING
A DONATION OF $100 FROM MICHELLE BADE
TO THE RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Michelle Bade has donated $100 to the Rambling River Center; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City
Council hereby accept with gratitude the generous donation of $100 from Michelle Bade to the
Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 20th day of February 2024.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 33 of 122
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Gary Rutherford, Police Chief
Department: Police
Subject: Minnesota ICAC Joint Powers Agreement
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
The Farmington Police Department seeks to enter into a Joint Powers Agreement (JPA) with the
State of Minnesota to become an affiliate agency to the Minnesota Internet Crimes Against Children
(ICAC) Task Force.
DISCUSSION:
The Minnesota ICAC Task Force serves as central reporting source for online child sexual
exploitation and abuse. By agreeing to become an affiliate agency, we are agreeing to work ICAC
investigations where we have jurisdictional authority. By entering into this JPA, the Farmington
Police Department will experience a number of benefits, such as:
Access to excellent training that is not available to non-affiliated agencies;
Access to funding for training and some other costs to get affiliated detectives needed
technical training;
Access to specialized equipment if needed for an investigation;
Access to assistance from ICAC analysts for subpoenas and preservation requests related
to cybertips; and
Most importantly, a quicker response and investigation into these terrible cases.
The City Attorney's Office reviewed the standard ICAC JPA and recommended just a couple of very
minor modifications which were agreed to by representatives from the State.
BUDGET IMPACT:
There is no cost associated with this JPA; therefore, there is no budget impact.
ACTION REQUESTED:
Staff recommends approval of the attached Joint Powers Agreement and Resolution 2024-23
Authorizing a State of Minnesota Joint Powers Agreement with the City of Farmington on Behalf of
its Police Department Regarding the Minnesota Internet Crimes Against Children Task Force
(ICAC).
ATTACHMENTS:
MN ICAC- Farmington PD JPA
Page 34 of 122
2024-23 Approving JPA, Minnesota Internet Crimes Against Children Task Force (ICAC)
Page 35 of 122
SWIFT Contract Number: 242090
ORI: MN0190200
1
ICAC JPA Template (revised March 2020)
STATE OF MINNESOTA
JOINT POWERS AGREEMENT
MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE
This Joint Powers Agreement (“Agreement”) is between the State of Minnesota, acting through its Commissioner of Public
Safety on behalf of the Bureau of Criminal Apprehension (“BCA”), and the “City of Farmington, a Minnesota municipal
corporation on behalf of its Police Department at 430 Third Street Farmington, MN 55024” (“Governmental Unit”).
Recitals
Under Minnesota Statutes, § 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that
are necessary to exercise their powers. The parties wish to work together to investigate and prosecute crimes committed
against children and the criminal exploitation of children that is committed and/or facilitated by or through the use of
computers, and to disrupt and dismantle organizations engaging in these activities. The Governmental Unit wants to
participate in the Minnesota Internet Crimes Against Children (ICAC) Task Force and be provided reimbursement of the
following: equipment, training, and expenses (including travel and overtime) as are incurred by law enforcement as a
result of ongoing investigations.
Agreement
1. Term of Agreement
1.1 Effective Date. This Agreement is effective on the date BCA obtains all required signatures pursuant to
Minnesota Statutes, § 16C.05, subdivision 2.
1.2 Expiration Date. This Agreement expires five years from the date it is effective unless terminated earlier
pursuant to clause 12.
2. Purpose
The Governmental Unit and BCA enter into this Agreement to implement a three-pronged approach of prevention,
education and enforcement to combat internet crimes against children. This Agreement provides the mechanism to
reimburse the Governmental Unit for equipment, training and expenses (including travel and overtime), which are
incurred by law enforcement as a result of these investigations.
3. Standards
The Governmental Unit will adhere to the ICAC Program standards identified below.
3.1 Investigate activities related to internet crimes and the exploitation of children through the use of computers.
3.2 Investigate organizations to disrupt and dismantle crimes committed against children.
3.3 Investigators will follow appropriate state and/or federal laws in obtaining arrest warrants, search warrants and
civil and criminal forfeitures. Investigators will follow proper legal procedures in securing evidence, including
electronic devices.
3.4 Investigators will understand and use appropriate legal procedures in the use of informants including
documentation of identity, monitoring of activities, and use and recordation of payments.
3.5 Investigators will use, as appropriate, the most current investigative technologies and techniques.
Page 36 of 122
SWIFT Contract Number: 242090
ORI: MN0190200
2
ICAC JPA Template (revised March 2020)
3.6 Investigators must be licensed Minnesota peace officers.
3.7 Investigators will comply with the guidelines of the Department of Justice Internet Crimes Against Children
Program Operational and Investigative Standards.
4. Responsibilities of the Governmental Unit and the BCA
4.1 The Governmental Unit will:
4.1.1 Assign a Governmental Unit point of contact to act as the liaison between it and the BCA ICAC Project
Commander to assist in reimbursement deadlines.
4.1.2 Submit an ICAC reimbursement request for pre-approval of funds. This request shall include a
description of the item requested for reimbursement and an explanation of how it qualifies under the
required criteria in Clauses 3.1 and 3.2 and an operational plan.
4.1.3 Conduct investigations in accordance with provisions of the ICAC Operational and Investigative
Standards, identified in Clause 3.7 above, and conclude the investigations in a timely manner.
4.1.4 Allow BCA to inform participating agencies of potential case connections based on data submitted to
BCA through the ICAC Program.
4.1.5 Not comingle ICAC funds with any other existing federal or state grant funded overtime or additional
local Governmental Unit funding.
4.2 The BCA will:
4.2.1 Provide a Senior Special Agent who will serve as the Commander of the Task Force.
4.2.2 Review and approve or decline reimbursement requests under clause 4.1.2 within seven (7) business
days of the reimbursement request.
4.3 Nothing in this Agreement shall otherwise limit the jurisdiction, powers, and responsibilities normally possessed
by a Governmental Unit acting through its employees.
5. Payment
5.1 To receive reimbursement for an expense, Governmental Unit must make a request for reimbursement to the
BCA Authorized Representative under the required criteria for operational and investigative standards.
5.2 To receive approved reimbursement, Governmental Unit must submit an expense form no later than 15
business days after the end of the month during which the expense is incurred.
5.3 The BCA will pay the Governmental Unit within thirty (30) calendar days of the submission of the expense form.
5.4 In the event Governmental Unit breaches this Agreement, it will not be eligible to receive reimbursement for any
expenses.
6. Authorized Representatives
The BCA’s Authorized Representative is the following person or his successor:
Name: Bobbi Jo Pazdernik, Commander of MN ICAC
Address: Department of Public Safety; Bureau of Criminal Apprehension
1430 Maryland Street East
Saint Paul, MN 55106
Telephone: 651-793-7000
E-mail Address:bobbijo.pazdernik@state.mn.us
The Governmental Unit’s Authorized Representative is the following person or his/her successor:
Name Christopher Lutz, Sergeant
Address: Farmington Police Department
19500 Municipal Dr, Farmington, MN 55024
Telephone: 651-280-6734
E-mail Address:clutz@farmingtonmn.gov
If the Governmental Unit’s Authorized Representative changes at any time during this Agreement, the Governmental
Unit must immediately notify the BCA.
Page 37 of 122
SWIFT Contract Number: 242090
ORI: MN0190200
3
ICAC JPA Template (revised March 2020)
7. Assignment, Amendments, Waiver, and Agreement Complete
7.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this
Agreement.
7.2 Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original Agreement, or their
successors in office.
7.3 Waiver. If the BCA fails to enforce any provision of this Agreement, that failure does not waive the provision or
its right to enforce it.
7.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the
Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to
bind either party.
8. Liability
The BCA and the Governmental Unit agree each party will be responsible for its own acts and the results thereof to
the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. The BCA’s
liability shall be governed by provisions of the Minnesota Tort Claims Act, Minnesota Statutes, § 3.736, and other
applicable law. The Governmental Unit’s liability shall be governed by provisions of the Municipal Tort Claims Act,
Minnesota Statutes, §§ 466.01-466.15, and other applicable law.
9. Audits
Under Minnesota Statutes, § 16C.05, subdivision 5, the Governmental Unit’s books, records, documents, and
accounting procedures and practices relevant to this Agreement are subject to examination by the BCA and/or the
State Auditor and/or Legislative Auditor, as appropriate, for a minimum of six (6) years from the end of this
Agreement.
10. Government Data Practices
The Governmental Unit and the BCA must comply with the Minnesota Government Data Practices Act, Minnesota
Statutes Chapter 13 and other applicable law, as it applies to all data provided by the BCA under this Agreement and
as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental
Unit under this Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred
to in this clause by either the Governmental Unit or the BCA.
If the Governmental Unit receives a request to release the data referred to in this Clause, the Governmental Unit must
immediately notify the State. The State will give the Governmental Unit instructions concerning the release of the data
to the requesting party before the data is released.
11. Venue
The venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal
court with competent jurisdiction in Ramsey County, Minnesota.
12. Expiration and Termination
12.1 Either party may terminate this Agreement at any time, with or without cause, upon 30 days written notice to the
other party. To the extent funds are available, the Governmental Unit shall receive reimbursement in
accordance with the terms of this Agreement through the date of termination.
12.2 In the event that federal funding is no longer available, the BCA will email the Governmental Unit’s Authorized
Representative and terminate the Agreement. The termination will be effective two (2) business days after email
notification to the Governmental Unit; and the Governmental Unit shall receive reimbursement in accordance
with the terms of this Agreement through the date of termination.
Page 38 of 122
SWIFT Contract Number: 242090
ORI: MN0190200
4
ICAC JPA Template (revised March 2020)
13. Continuing Obligations
The following clauses survive the expiration or cancellation of this Agreement: 8, Liability; 9, Audits; 10, Government
Data Practices; and 11, Venue.
The parties indicate their agreement and authority to execute this Agreement by signing below.
1. STATE ENCUMBRANCE VERIFICATION 3. DEPARTMENT OF PUBLIC SAFETY; BUREAU OF CRIMINAL
Individual certifies that funds have been encumbered as APPREHENSION
required by Minnesota Statutes §§ 16A.15 and 16C.05.
Signed: ______________________________________________ By: _______________________________________________
(with delegated authority)
Date: ________________________________________________ Title: Deputy Superintendent, Investigations_____________
SWIFT PO Number: 3000085301 Date: ______________________________________________
2. GOVERNMENTAL UNIT 4. COMMISSIONER OF ADMINISTRATION
Governmental Unit certifies that the appropriate person(s) has(have) As delegated to the Office of State Procurement
executed this Agreement on behalf of the Governmental Unit and its
jurisdictional government entity as required by applicable articles,
laws, by-laws, resolutions or ordinances.
By: _________________________________________________ By: ________________________________________________
Title: Sergeant________________________________________Date: ______________________________________________
Date: _______________________________________________
By: _________________________________________________
Title: Mayor_____________________________________
Date: _______________________________________________
By: _________________________________________________
Title: City Clerk___________________________________
Date: _______________________________________________
Page 39 of 122
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2024-23
A RESOLUTION AUTHORIZING A STATE OF MINNESOTA
JOINT POWERS AGREEMENT WITH THE CITY OF FARMINGTON
ON BEHALF OF ITS POLICE DEPARTMENT REGARDING THE
MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE (ICAC)
WHEREAS, the City of Farmington, on behalf of its Police Department, desires to enter
into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau
of Criminal Apprehension, to utilize applicable state and federal laws to investigate and prosecute
crimes committed against children and the criminal exploitation on children that is committed
and/or facilitated by or through the use of computers.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council as follows:
1. That the State of Minnesota Joint Powers Agreement, by and between the State of
Minnesota, acting through its Department of Public Safety, Bureau of Criminal
Apprehension, and the City of Farmington, on behalf of its Police Department, is hereby
approved. A copy of the Joint Powers Agreement is attached to this resolution and made a
part of it.
2. That Sergeant Christopher Lutz, or his successor, is designated as the Authorized
Representative for the Police Department. The Authorized Representative is also
authorized to sign any subsequent amendment or agreement that may be required by the
State of Minnesota to maintain the City’s connection to the systems and tools offered by
the State.
3. That the Farmington Mayor and City Clerk are authorized to sign the State of Minnesota
Joint Powers Agreement.
Adopted by the City Council of the City of Farmington, Minnesota, this 20th day of February 2024.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Jim Constantineau, Deputy Police Chief
Department: Police
Subject: Resolution Declaring Surplus Property
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
The Police Department is requesting the authorization to dispose of three vehicles.
DISCUSSION:
Three squads are no longer in service and have been replaced. They are a 2013 Ford Interceptor
Sedan, a 2017 Chevrolet Tahoe, and a 2018 Chevrolet Tahoe.
BUDGET IMPACT:
The proceeds of the sale will be used to fund the Police Department Leasing Plan.
ACTION REQUESTED:
Adopt Resolution 2024-22 Declaring Items as Surplus and Authorizing Disposal.
ATTACHMENTS:
2024-22 Declaring Property Surplus - Police Vehicles
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CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2024-22
A RESOLUTION DECLARING ITEMS AS SURPLUS
AND AUTHORIZING DISPOSAL
WHEREAS, the Police Department is requesting authorization to dispose of the following
vehicles that are no longer in use due to the condition of the vehicles and is requesting to dispose
of the vehicles by sale at auction with funds being deposited into the Vehicle Equipment Fund:
2013 Ford Interceptor Sedan
VIN: 1FAHP2M84DG132286
2017 Chevrolet Tahoe
VIN: 1GNSKFEC5HR347556
2018 Chevrolet Tahoe
VIN: 1GNSKDEC6JR357233
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the
above listed items are declared surplus and authorize their disposal with any proceeds to be placed
into the Vehicle Equipment Fund.
Adopted by the City Council of the City of Farmington, Minnesota, this 20 th day of February 2024.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: OpenGov Fleet Asset Management Software
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
The software previously used to manage the City's fleet of vehicles and equipment, Jet Fleet, is no
longer supported. Over the past year or so, Public Works Staff have been considering options for
replacing this software with a different system. The recommended system is the Fleet Asset
Management software from OpenGov.
DISCUSSION:
There are many tools available when considering active management of equipment and vehicle
assets, ranging from a simple spreadsheet to a variety of software options.
Considering options for Farmington included many steps, including:
Review of Local Road Research Board Report 2017RIC01 which includes a comprehensive
review of tools used by local agencies.
Contact with other Dakota County communities to identify tools they use for fleet
management.
City Staff visiting the Cities of Prior Lake and Savage to meet with their Mechanics to review
their active use of the OpenGov software and discuss benefits and challenges.
Demonstrations by OpenGov on their fleet management software.
Based on all of our research, Staff is recommending purchase of the OpenGov Fleet Asset
Management Software. Cartegraph, a company that had developed and supported infrastructure
asset management programs for about 30 years, was recently purchased by OpenGov. Staff has
had direct experience in the purchase, implementation, and ongoing use of the Cartegraph software
and found it to be a powerful and easy to use tool. Attached are several documents that provide
additional background on OpenGov and the proposed costs:
Project Plan Letter and Partnership Investment Summary
Statement of Work
Master Services Agreement
Order Form
Primary reasons for selecting this software for fleet management:
The ability to also use it for management of street sign and other assets. Eventually, the
ICON pavement asset management data and function may be incorporated directly into
OpenGov.
Many other nearby Cities use it extensively, providing a local user group as a support
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resource.
OpenGov's commitment to leading the transfer of existing data in Jet Fleet to their software,
reducing the workload for City Staff.
The ability to directly tie in the Fuelmaster fueling system in the future.
The flexibility in tailoring the software use "dashboard" to our Mechanic's needs and
preferences.
Past positive experience in implementing Cartegraph software.
The attached Statement of Work and other documents have been prepared consistent with our
discussions with OpenGov. Approval is subject to final review by the City Attorney.
BUDGET IMPACT:
As detailed on the Order Form and other documents, immediate and future costs for OpenGov
Fleet Asset Management software is as follows:
2024: $45,546 which includes an initial software cost of $13,800; and configuration, setup, data
transition, and on-site training costs of $31,746. The on-site training can be eliminated if the city
finds it unnecessary.
2025: $14,490 software annual subscription
2026: $15,214.50 software annual subscription
$32,644.04 is available for Public Works asset management software in the IT fund. This will be
used to pay for the initial configuration, setup, data transition, and on-site training. The annual
subscription costs will be funded via Fleet Operations and Street Maintenance.
ACTION REQUESTED:
Authorization to purchase the OpenGov Fleet Asset Management software and enter into the
Master Services Agreement.
ATTACHMENTS:
City of Farmington, MN Plan Letter
City of Farmington, MN_SOW_PS-05294_V2_2.8.2024
City of Farmington, MN - EAM v1
OpenGov MSA V.2
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Table of Contents
Executive Summary 1
Why Cartegraph Asset Management?3
Core Functionality 4
Assets 4
Work 8
Create,assign,and track tasks from anywhere with a truly mobile workforce 8
Work Management 8
Resources 13
Estimate,assign,and track labor,equipment,materials and vendors.13
Infrastructure Planning 17
Analytics &Reporting 19
Add-Ons 21
Platform 22
Solution Domains 25
Transportation 26
Qualifications &Experience 27
Awards &Credentials 28
Company History 29
Customer Stories 30
Minnesota Partners 34
Professional Services Overview 35
Support Overview 39
Functional Training 41
Cartegraph Campus 42
Partnership Investment Summary 44
Confidential &Proprietary Information -DO NOT DISCLOSE
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City of Farmington,MN
430 3rd St
Farmington,MN 55024
RE:Project Plan Letter Cartegraph Asset Management
Dear City of Farmington,MN team,
On behalf of OpenGov,we are excited about the opportunity to partner with the City of Farmington,
MN by proposing OpenGov Cartegraph Asset Management (Asset Management),the industry ’s most
user-friendly cloud-based integrated asset management and work order management solution that
has helped hundreds of state and local governments,utilities,and parks to better manage their
assets,track work,spend smarter,and drive results.The enclosed proposal details how we will
similarly work with you,delivering:
●A comprehensive asset management solution with an easy-to-use interface
●A cloud-based solution that securely stores and receives data,available to any person at
any time
●A mobile-enabled solution that allows facility staff to spend less time filling out paperwork
and more time doing the work that matters
●A “one stop shop”ser vices experience that will support the City of Farmington,MN during
implementation,go-live,and beyond
Asset Management is more than just an asset and work order management system.We’re a
company devoted to your success throughout your high-performance government journey:an
experienced implementation team who will take the time to learn your processes and share best
practices,a support team that gets rave reviews and unmatched first-call resolution,a customer
success team who checks in and offers practical advice for continued improvement,and a
products team that uses customer feedback to shape ever y release.
We are on a mission to power more effective and accountable government,and we seek to produce
long-term partnerships with the communities we serve.We look forward to putting our entire
organization behind the City of Farmington,MN to ensure this engagement exceeds expectations.I
look forward to meeting with you and your team very soon.
Sincerely,
Elliott Pipkin
Account Executive
epipkin@opengov.com
(331)425-0242
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Executive Summary
OpenGov is proposing Cartegraph Asset Management for consideration.We look for ward to
demonstrating how our solution will meet and exceed your needs and expectations.
We understand that the City of Farmington,MN is a growing area in Minnesota and we can
appreciate the volume of people in your town and the stress it can take on fleet and
transportation-related assets.
Managing these assets can be a daunting challenge.Identifying and locating the individual assets
alone requires detailed and comprehensive record processes.What is equally complicated is the
ability to track maintenance activities and their associated costs.We appreciate the responsibility
required with moving from a combination of forms,spreadsheets,and older technology to modern
software that addresses these challenges.
OpenGov is in the business of helping government agencies become high performing.More than
just a software provider,we are a client-centric organization demonstrating a passion for helping
you solve real government problems with real experience.Asset Management has helped many
dozens of cities like yours move forward toward becoming high performing.We only provide
solutions designed to manage asset infrastructure,improve asset performance and condition in a
fiscally responsible way,and improve the value of those assets.
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As highlighted in our proposal,we will provide to you:
●Technical capabilities to meet your needs.In addition to full enterprise asset
management,Asset Management provides deep inspection capabilities and the industr y ’s
best reporting and executive dashboard capabilities.Information is available across the
enterprise and available to those who need it,whenever they need it.This reduces the cost
associated with “looking”for information and provides asset transparency across the
organization.
●Mobile solution that mobile crews will use.Asset Management’s mobile app,Cartegraph
Asset Management,is designed specifically for those in the field.Data entr y is clear and
easy,encouraging mobile crews to use the tools to make them more productive.As a native
mobile app in the App Store or Google Play for your phone or tablets,Asset Management’s
mobile app has the features of your mobile device built in:
○GPS:Know exactly where you are at in relation to your infrastructure
○Camera:Take a before and after picture of work performed
○Attachments:Attach and view pictures,documents,videos,and links
●Consultative and collaborative client service experience.Our relationship does not cease
upon software purchase.It’s actually the beginning.Our in-house team will design and
implement your EAMS to your specifications.We will train your team on the effective use
and best practices of the solution,with post-implementation support including a client
success team for strategic consultation,and a help desk to answer users’daily questions.
The City of Farmington,MN will receive a solution that can meet your asset management needs and
move Farmington forward as a leader in managing infrastructure.We look forward to working with
you on your high-performance journey.
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Why Cartegraph Asset Management?
Cartegraph Asset Management delivers deep work
order and inspection capabilities,a comprehensive
mobile solution,inventory management from multiple
locations,facility/equipment management,and
strong reporting dashboards.Relevant information is
available across the enterprise and delivered to
stakeholders appropriate to their needs.
●Build an inventory of all your asset needs
●Create tasks to maintain your assets
●Track labor,equipment,materials,and overall
costs
●Inspect your assets proactively,giving you
visibility on how your equipment is performing
●Integrate seamlessly with GIS,finance,and other
systems you already own
●Use the data for budget proposals
●Set up preventative maintenance schedules and
use automations to save time in your day
●Monitor performance with easy-to-use dashboard
gadgets
●Plan for the future with proactive work plans and
budgeting tools
Trusted by Leading Governments
Salt Lake City,UT Frederick County,MD
Cobb County,GA City of Santa Barbara,
CA
Bay County,FL Newcastle,WA
City of Pittsburgh,PA Penn State University,
PA
“The Cartegraph support team has been super supportive in
everything that we’ve done.They actually try to implement the
things that we suggest.I’ve never seen a company that actually is
this responsive to ideas that their customers have.This has been
the most effective way for us to perform asset management at a
high level.”-Salt Lake City,Utah
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Core Functionality
Assets
Know what you have,where it is,and what condition it’s in
Asset Management
Create a full and comprehensive inventor y of all your assets with Cartegraph Asset Management,
which provides for multi-site,multi-organization and multi-level asset tree capabilities,enabling
users to create asset hierarchy for searching,tracking,and managing assets across locations or
portfolios.Asset management functionality lets the City of Farmington,MN track any asset type
including playgrounds,play structures,trees,trails,signs,fleet,and facilities.
All asset applications also integrate with Asset Management’s work management functionality to
associate work activities,costs,and resources.Key features include:
●Uniquely identify and quickly create any asset
●View asset hierarchy
●View floorplans of facilities and drill down to see additional detail
●Document inspection results and calculate asset conditions
●Estimate the remaining life of assets
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●View graphs of the actual and predicted performance of individual assets
●Review cost to maintain assets based on completed work
●Add and view attachments
●View asset details to see an automated total cost to maintain an asset
●Use container/component relationship to manage assets within assets
●Set up preventative maintenance schedules on assets to trigger work automatically based
on condition,time,and usage
GIS Integration
Cartegraph Asset Management is a 100%GIS-centric solution.This means that Cartegraph Asset
Management and Esri work seamlessly together,combining your organization’s existing GIS web
maps and asset inventories with rich operations and asset management functionality.If you have
data in one system,but not the other,the integration will fill your missing pieces.
Esri has developed a set of partner specialties to help their users find the best software and
service providers to fit their needs.Asset Management has given GIS-centric specialties and
designations that are highly sought-after in our customer database.
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Asset Management’s
Esri Specialty…
…and Its Benefit to the City of Farmington,MN
Asset Management works as seamlessly with ArcGIS Online as it does
with ArcGIS Enterprise,shown by our experience and track record with
existing users.
With 25+years of experience working with government customers on
asset management,work management,and overall infrastructure
operations,we have the expertise to develop,configure,and implement
ArcGIS-friendly solutions.Asset Management combines domain
experience and intimate ArcGIS system knowledge to set up the City of
Farmington,MN for success.
Asset Management’s solutions are built to manage every infrastructure
asset:indoors,outdoors,above,and below ground.Our suite of tools
and expertise will help the City of Farmington,MN get more effective,
e cient,and productive results from their facility operations efforts.
We update our solution on all new releases within the ArcGIS system,
so the City of Farmington,MN will not need to wait on Asset
Management before upgrading their enterprise ArcGIS to the latest
offerings.
The ArcGIS Marketplace features products and services that embed
and extend the capabilities of ArcGIS in a million different ways.Asset
Management offers a range of infrastructure management solutions
that empower the City of Farmington,MN to do more with their maps
and GIS data.
“Partners like Cartegraph are critical to providing deep,effective solutions for customers.They extend
Esri’s powerful platform technology to deliver valuable and meaningful business solutions.We are pleased
to play a key role in extending Cartegraph’s robust ‘under the roof’offerings to provide a truly
comprehensive solution for infrastructure owners.”-Robert Laudati,director,Global Alliances and
Partners,Esri
Condition Manager
Understand where an asset is in its overall lifecycle.The Asset Condition Manager uses the data
captured in the Condition Category,Condition Group,and its Prediction Group to quickly and
accurately calculate the asset’s current Estimated Condition,helping you reduce maintenance
costs and plan better for the future.
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Asset Inspections
Inspections are the key to understanding the condition of your assets and becoming proactive
about maintaining them.Cartegraph Asset Management’s Advanced Inspection tools give
organizations more control,more flexibility,and more precision.
Asset Risk
With Cartegraph Asset Management,better understand where an asset is at in its overall lifecycle.
Use age,predicted performance,and inspection data to schedule proactive,condition-based
maintenance tasks.Cartegraph Asset Management allows customization of risk factors and
weighted values to determine a cumulative risk score per asset type.
Container/Component Relationships
Cartegraph Asset Management supports a “Container/Component”relationship where a
user-defined asset hierarchy can be established to different levels.As an example,this
functionality will allow the City of Farmington,MN to define the relationships of Facilities assets to
the Facility or floor they are located in/on.
Total Cost of Ownership
Cartegraph Asset Management compliments organizations on their journeys to long-range asset
management planning.The City of Farmington,MN can ensure total cost of ownership by tracking
cost information such as labor,equipment,material,and vendors with Asset Management.
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Work
Create,assign,and track tasks from anywhere with a truly mobile
workforce
Work Management
Cartegraph Asset Management’s Work Management functionality lets you reduce paper work and
optimize how work is completed.Using the Cartegraph Asset Management mobile app,facility
workers can see assigned tasks for the day and new tasks in real time on an Esri map.All materials,
resources,and labor hours related to a task are all done right in the app.Less time spent on
paper work gives teams more opportunities to work on other important projects.
Some of those projects might be preventative maintenance plans,all of which can be automated
based on periodic increments to ensure all your equipment is in top condition.
Not only will your facilities stay in great condition longer,but everyone using the equipment you
manage will be safer and happier.With all records noting install and repair dates,the solution
provides the City of Farmington,MN with added protection and peace of mind knowing exactly how
their work is making a difference.Plus,this work can be viewed at different levels in a calendar view
to see what upcoming work days and weeks look like if other work comes up or if weather delays one
of your projects.
Work Management View of All Work on a Facility
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Task Tracking
Cartegraph Asset Management can assign and track projects and tasks,associate general ledger
accounts to specific tasks or projects and track activities as project milestones are reached.Using
the Asset Mobile App,facility workers can see assigned tasks for the day and new tasks in real time
on an Esri map.All materials,resources,and labor hours related to a task are all done right in the
app.Our reporting dashboard includes charts and graphs that can track task completion.
Paperless Work Orders
Cartegraph Asset Management is a mobile-enabled solution that allows facility staff to spend less
time filling out paperwork and more time doing the work that matters.Our software solution
replaces paper maps and work orders with a mobile solution that works when you are connected
and when you are o ine.
Crew Assignments
Cartegraph Asset Management has robust scheduling,tracking,notification,and documentation
capabilities.Incoming requests are routed to the Request Management section of Asset
Management.Staff can view the requests,assign work to them,and the request can be tracked
through completion.Notifications can be set automatically to notify requesters when a request has
been received and completed.Supervisors can view all work for the day,week,and month on the
dashboard.This data can be sorted in various ways and is updated as new work is created.
Task Calendar
The Task Calendar displays tasks on a calendar in a week of month view,allowing work to be quickly
viewed.Each task’s status,priority image,ID,Activity and Asset are displayed,while a Summary
tool tip is available by clicking on the task in the calendar.
All tasks displayed in the calendar come from the list view where the calendar is opened.Any filters
applied are used in the calendar,except Map Filter.
The Task Calendar is available on the Task list view screen,the Work Order Tasks sections of a
Work Order detail,Assigned Tasks in Labor detail,and the Tasks list on a Container Asset Summary
tab.
Preventative Maintenance Plans
Cartegraph Asset Management can create and manage scheduled or recurring preventative
maintenance plans.The City can manage inspections and automatically generate work orders
when inspection results fall outside established ranges.Preventative maintenance work can be
automatically created by the system based on time,condition,usage triggers,or any combination,
thereof.When created,these preventative maintenance tasks can automatically be assigned to a
manager or reassigned to a staff member.
●Predefined maintenance tasks,schedules,procedures,and processes to help them trim
repair and replacement costs and ensure longevity
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●Proactive maintenance and/or predictive maintenance with ability to track and monitor
asset usage and performance through trend analysis and condition-based monitors to
predict any faults and create appropriate schedules
●Central repository of task templates for standard workflows and processes,that can be
attached to various assets and maintenance activities
●Create and define a schedule based on date,time or any other condition with the option to
schedule recurring maintenance activities such as inspections,repairs,updates,etc.
●Track compliance standards,health &safety standards,risk management,environmental
regulations
To take periodic maintenance a step further,the City can use Cartegraph Asset Management’s
Scenario Builder to create budgetar y analysis plans that will project what maintenance activities
need to be performed,and when,along with what the estimated costs will be.
Here are some ways our customers are using Asset Management for preventive maintenance:
●Streets Maintenance:“Our budget doesn’t get cut.The reason it doesn’t get cut is because
our council has a lot of confidence in the numbers.Council understands we can’t have
brand-new streets covering the city,but they also understand the value of keeping our
streets in good condition to save money down the road.”-City of West Des Moines,IA
●Pavement Management:“Asset Management has helped completely change the mindset on
where we need to be investing our money in the City.We’re no longer guessing–we’re
making educated decisions.”-City of Helotes,TX
Planned Work
Calendars are available in Cartegraph Asset Management with functionality to drag and drop
planned work.Dashboards,reporting,and visualizations can be personalized and aligned with
certain roles to assess planned work.Cartegraph Asset Management has a built-in management
dashboard with analytics that include charts,graphs,numbers and KPIs to track key financial and
operational performance metrics relevant to the role at hand.Different roles and users will have
different dashboards.For instance,managers might have a KPI to track the performance of their
team teams completing tasks before the due date against the goal of 85%.
The dashboard is configurable for each user.Permissions are managed through a role-based
security model.Users are assigned to roles that control access to screens,data,features,and
reports.The dashboard allows users to create different gadget types (e.g.pie charts,column
charts,KPIs).
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Cartegraph Asset Management Mobile App
Cartegraph Asset Management provides options for mobile access and is platform-agnostic,
functional with both iOS and Android
devices.Field staff can experience the
full app interface with a smartphone or
tablet.When using a device with GPS
capabilities,users can identify their
current location on the map and
leverage that information to accomplish
tasks such as creating assets or
identifying nearby work.All mobile
devices can be used in a real-time,
always-connected state with an internet
connection.An o ine option is also
available in the event service is di cult
to maintain (all work performed will be
synced once a connection is
reestablished).A user can view,complete,and create new tasks and also enter labor,equipment,
materials,and other resources while completing work.
The mobile app is designed to ensure that “in the field”use is accounted for through touch-friendly
interfaces,high visibility forms and UI elements,leveraging hardware-specific capabilities,such as
voice-to-text,GPS,camera,file attachments,barcode scanner,and other accessibility features of
the selected mobile device.
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Request Management
Cartegraph Asset Management can accept requests from multiple sources and can
intake both internal and external requests.Internal requests can be submitted
through an internal request portal which provides access to any City of Farmington,
MN staff even if not an Asset Management user.
Staff can create new requests to address incoming phone calls under the Request section of Asset
Management.When documenting a new call,staff can review caller history as well as the location
and details of similar requests.Instead of creating duplicate requests,staff can add new
requesters to existing issues in one click.Requests can be completed (or routed)through a work
order to completion.
Incoming requests are routed to the Request section of Cartegraph Asset Management.Staff can
review the requests,assign work to them,and the request can be tracked through completion.
Notifications can be set to automatically notify requesters when a request has been received and
completed.You can filter notifications to reflect desired information such as high-priority requests
or work.
Request Management view of a gra ti clean-up request related to a stop sign
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Resources
Estimate,assign,and track labor,equipment,materials and vendors.
Resource Management
Resource Management functionality allows the City of Farmington,MN to manage labor,
equipment,materials,and vendor information.You can track attribute,rate,and historical
information for each and apply these resources to work activities for accurate cost accounting.Key
features include:
●Load multiple rates for an individual resource (e.g.,standard rate and overtime rate)
●Manage purchasing and inventory information for materials
●Track quantity-on-hand automatically decremented based on materials used.
System-generated notifications remind staff when a material has hit its user-defined
reorder point
●Specify inventor y method (LIFO,FIFO,Least Expensive,or Most Expensive)
●Identify vendor price quotes and set primary vendor as default price when stocking material
●Track equipment warranty information
●Track employee histor y including certifications,training,and other key events
●Manage equipment like other assets –including preventative maintenance schedules and
current equipment condition
Resource Manager view of materials with a high-level detail view of trash bags on hand
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Labor Tracking and Costs
As work is performed on assets,each work activity (or task)will have resource costs (e.g.,labor,
equipment,materials).Those costs will be rolled up into the overall cost of maintaining that asset.
Our reporting dashboards include charts and graphs to track key financial and operational
performance metrics including a cost breakdown,asset condition,and task completion.
Work Management view of all work on a facility
Equipment Management
Cartegraph Asset Management allows users to manage equipment like other assets -including
preventative maintenance schedules,current equipment conditions,tracking equipment warranty
information,and tracking equipment on tasks completed.
Material Inventory
The City of Farmington,MN can use Cartegraph Asset Management’s resource management
capabilities to be strategic about using its resources.As your team enters materials on tasks and
work orders Asset Management’s resource management software adjusts your inventory.Inventor y
can be set up with minimum and maximum amounts in addition to reorder points.Further,when a
piece of inventory needs to be re-ordered,a notification can be sent to an authorized user to
re-order that item.Asset Management can manage materials,tools,and stock levels across
locations.Users can quickly add multiple inventory items to work tasks.Asset Management
supports inventory stored in multiple locations,including mobile warehouses.Users can specify
inventory method (LIFO,FIFO,Least Expensive,or Most Expensive).
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Contractor Management
Cartegraph Asset Management’s resource management capabilities allows for managing all labor
costs,including contractor costs.
Vendor Costing
Using Cartegraph Asset Management’s resource management capabilities,users can track vendor
information and identify vendor price quotes and set primary vendor as default price when stocking
material.
Resource Estimates
Use Resource Estimates to make better planning and budgeting decisions–you can use your own
data to easily project how much a task activity will cost and how long it’ll take to complete.
Use your own historical data.Track estimated resource costs based on historical work–broken out
by labor,equipment,material,and other.For example,Asset Management will check to see if you’ve
ever completed a specific task on an asset–Flush on Water Hydrant HYD-494–and then generate an
estimate based on that data.The more times you flush that hydrant,the more accurate your
estimates will be.
Create Custom Estimates.Manually set resource estimates for any asset and activity combination.
The next time a task is created for that specific combination,Asset Management will generate an
estimate based on your settings.
Estimate Per Unit.Distribute resource estimates by a unit to account for assets of various sizes,
like a large park vs.the lawn outside the city hall.
Visualize Your Data.We’ve added charts as a new default layout section on tasks and work orders,
so you can compare Estimated vs.Actual costs across all four resource types–and view the total of
those resources.
You can also use four new dashboard gadgets to compare estimated and actual costs for tasks and
work orders:
●Task Estimates vs.Actual Cost Comparison:Display estimate and actual costs broken out
by resource type for the past year.
●Task Totals:Estimate vs.Actual–display the estimate and actual total cost for the past
year.
●Work Order Estimates vs.Actuals Cost Comparison:Display estimate and actual costs
broken out by resource type for the past year.
●Work Order Totals:Estimate vs.Actual–display the estimate and actual total cost for the
past year
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Material Planning
The City of Farmington,MN can track materials at multiple locations,transfer them from one place
to another,and organize the material ordering process.
●Material Location:The City of Farmington,MN can keep sight on its materials and where
they ’re located.Users can click to see materials at any given location,from warehouses to
trucks,with another click to show a list of all locations a particular material is stored.The
City of Farmington,MN can review a rollup of the value of stocked materials,the number of
materials that need to be reorders,and other helpful data
●Adjustable Inventory Settings:As the warehouse quantity is likely different than the
quantity on the truck,the City of Farmington,MN can adjust inventory settings by location.
The reorder point,reorder amount,maximum amount,and minimum amounts are editable
fields
●Transfer:Similar to an online banking account,the City of Farmington,MN can choose
where the materials are moving from ,where they ’re going,and how many to transfer
●Bulk Transfer:This simplifies restocking vehicles.Instead of transferring materials
one-by-one,this pulls a list of all materials that need to be restocked.
●Material Order Tracking:The City of Farmington,MN can see the materials that were
ordered,from where,and how much the City of Farmington,MN paid for them.All orders are
organized by vendor for easy tracking.
Advanced Material Management:When the shipment arrives,users simply select the vendor,click Receive,and
Asset Management will update to display the newly stocked materials.
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Infrastructure Planning
Streamline Your Planning Process with Configurable Dashboards and
Reports
Budget Planning
By leveraging the data in Cartegraph Asset Management,organizations can develop informed and
accurate budgets that take into account the actual costs of maintaining,repairing,and upgrading
their assets.With this data,organizations can better plan for future expenses and avoid
unexpected costs that can disrupt operations or cause budget shortfalls.
Moreover,Cartegraph Asset Management's software allows organizations to track their asset
management activities and associated costs in real-time.This ensures that they have a complete
and accurate picture of their spending and can adjust their budgets as needed.It also helps
organizations to identify areas where they can optimize spending and improve overall operational
e ciency.
Advanced Reports
Cartegraph Asset Management has an embedded robust report writer (Combit)that allows basic
and advanced reports to be created and shared.Reports are generated in a matter of seconds and
highly customizable for users.Asset Management helps customers use the power of data to know
how much they are spending on labor,resources,and assets each year,and also predict future
expenses to maintain and improve their current infrastructure and assets.
FEMA Reports
Cartegraph Asset Management includes several standardized FEMA reports to help the City of
Farmington,MN effectively respond to–and get reimbursed for–FEMA-related events and activities.
The system also includes a tool to keep equipment FEMA rates up to date.All work related to FEMA
activities can be exported out or compiled into a report.
Report Designer
Reporting options include dashboards,standard reports,and the ability to create ad-hoc reports.
The dashboard includes charts,graphs,
numbers and KPIs to track key financial
and operational performance metrics
relevant to the role at hand.Different
roles and users will have different
dashboards.For instance,managers
might have a KPI like the one shown at
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right,tracking the performance of their teams completing tasks before the due date against the
goal of 85%.
Graphs with bars show the volume and distribution of a variable over time;e.g.,average time spent
per activity.The manager can easily identify the most time-consuming activities and review
whether or not something can be done about it (see example below).
Standard reports provide an additional way to collect and review diverse sets of data.Examples
include Task Performance Measures,Asset Performance Charts,and Material Inventory Details.
The system includes the capability to filter,sort,quer y,and report on any field.
Organization-Specific Reporting
Authorized users can create and publish
an unlimited number of ad-hoc reports.
Each user can also manipulate data
on-screen through filters and sorts.These
data views can then be exported with a
single click to compatible file formats
including Excel,PDF,JPG,etc.
ArcGIS Dashboard Integration
Integrating Cartegraph Asset Management with ArcGIS dashboards not only provides benefits for
internal decision-making and budget planning but also enhances transparency for citizens.By
making data accessible through interactive dashboards,citizens can see the current status of
assets and infrastructure in their community,as well as the planned maintenance or improvement
projects.This increased transparency allows citizens to have a better understanding of how their
tax dollars are being spent and provides them with the opportunity to provide feedback or input on
projects that affect their daily lives.Ultimately,this increased transparency can lead to improved
trust between citizens and their local government.
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Analytics &Reporting
Create custom dashboards and reports.Budget and plan for the future.
Dashboard for Ease of System Navigation
High-performance teams don’t just capture good data;they analyze that data and use it to guide
their decisions.Enter the Analytics Dashboard in Cartegraph Asset Management.Use this
one-stop-shop to get quick access to the data you care about most,and make smarter decisions
throughout your workday.The Analytics Dashboard is built your way–you choose the data you want
to see and customize how you want to see it.
Track things like:
●Where is each department spending its money?
●How many of our tasks are reactive vs.proactive?
●Are we meeting our goal of completing 90%of gra ti removal requests within 72 hours?
●What are the top service requests from citizens by council district?
●How many overdue tasks do we currently have?
Our Analytics Dashboard is easy to use and customizable by role.Select from a variety of pre-built
gadgets to start monitoring performance and evaluating success.Or,create your own gadget with
just a few clicks.Select your chart style and the data points you want to see,then preview and save.
Group multiple sets of data at the same time in a single bar or column chart.Quickly visualize data
over time based on months,quarters,and years.Investigate and dig deeper into your metrics
without ever leaving your dashboard with drill-down and robust search capabilities.
Instead of running reports to see certain data points,create a gadget to display the data in
real-time.Easily export the data from your gadget or save the image to share in a presentation.
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The Analytics Dashboard includes several default gadgets,including:
●Overdue Tasks by Department
●Hours Logged Today by Team
●Average Cost Per Activity
●Open Requests More than One Week Old
With the Analytics Dashboard,you can utilize your data to answer questions that may not have been
possible before with traditional analysis methods.
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Add-Ons
Fleet Management
Vehicles and equipment are resources.They are also assets.They need the same regular
maintenance and management as your other municipal assets.Asset Management designed a
smarter,easier way for you to manage them.Fleet Management is a core feature of Asset
Management,and it introduces fleet managers and maintenance crews to methods of managing
and maintaining vehicles and equipment.Use the Fleet Management features to create
maintenance schedules,implement recurring maintenance tasks,gauge vehicle and equipment
performance,and plan for future repairs and replacements.Track attributes such as manufacturer
and warranty information,fuel type,and purchase costs.
Asset Management also integrates with fuel management systems.This type of integration allows
fuel logs to be automatically imported into Asset Management.When Preventative Maintenance is
set up in conjunction with the fuel integration,Asset Management can automatically create work
based on the usage (mileage)of the vehicle.
Fleet/Equipment:Costs to date information from a mechanic and usage perspective along with the ribbon
at the top of the screen,along with current Fuel Log entries indicating current MPG (miles per gallon).
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Platform
Automation Manager
An administrator who sets up workflows can analyze what staff is doing and use the Automation
Manager functionality to record the results of this analysis (recognizing redundancy)and create
automated actions in the system to make staff assignments more e ciently.Automation actions
include:
●Send an email notification
●Create record(s)
●Edit existing record(s)
●Verify a field value and display an error message if necessary
●Perform a calculation and set a field value
Cloud-Hosted Deployment
Our solution is deployed as a hosted (cloud-based)solution for the City of Farmington,MN in a
secure,hosted environment through AWS,which offers the highest level of cloud security and
encryption,and is only available to government customers and organizations in highly regulated
industries.Cartegraph Asset Management will manage your database,administration,
maintenance,and new releases and hotfixes for the City of Farmington,MN.With a hosted solution,
the City of Farmington,MN will always have its data securely stored and available in the event of a
firewall breach,act of God,or other unique situations which render the City of Farmington,MN’s
other systems temporarily unavailable.Other benefits of cloud-hosted deployment include:
●Technical support time savings
●Seamless upgrade path
●Version control
●Monitoring capabilities
●Customer resource allocation
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Import/Export Tool
Cartegraph Asset Management offers standard import/export functionality,which can read data
from any comma-delimited file.Import/exports can be run manually or on an automated basis to
support a wide variety of integrations.These automated data transfers often meet and exceed our
clients’need for data integration.
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Notification Manager
Users can receive real-time automatic email notifications when a work order is submitted,
assigned,scheduled,updated,and/or closed.The City of Farmington,MN can also receive email
reminders and alerts for upcoming or past due tasks.An administrator can create automated
actions to make staff assignments and asset management more e cient.The City of Farmington,
MN can filter notifications on desired information such as high-priority requests or work.
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Solution Domains
Cartegraph Asset Management’s out-of-the-box request,work,asset,and resource management
come standard for all of our domains listed in the following pages.Each domain comes with
pre-built asset types,functionality,and reporting specific to areas like water treatment or
transportation.
Based on your functional requirements,we are recommending the following domains for the City of
Farmington,MN.More details are provided on the following pages.
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Transportation
Asset Management’s Transportation domain expertise allows users to:
●Reduce the potholes and repairs needed with advanced insight on preventative
maintenance schedules and PCI compliance information
●Work o ine or on with Asset Management’s mobile application to upload documents,
complete tasks,and inspect signs
●Justify their budget requests to show stakeholders exactly where,when,and why the funds
they are requesting help positively impact a heavily relied upon domain
All transportation assets with a high-level view of a pavement asset showing its total cost to date and remaining
expected life on top of an Esri tra c cameras map
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Qualifications &Experience
We take pride in our customer focus and realize that governing is one of the most challenging
careers possible -that’s why we retain a passionate team that’s walked in your shoes -with
backgrounds in the public-sector -because it’s critical to our ability to solve real problems,both in
terms of our software development and customer ser vice we deliver.
The OpenGov Team has over 550 years of combined Government experience.Check out just a few
of our star players,and their specific experience in the public sector below.
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Awards &Credentials
As mentioned above,OpenGov employees have over 550 years of collective government
employment experience,and many of our key personnel are members of government-focused
organizations like GFOA and ICMA.OpenGov has consistently appeared on the GovTech 100 list for
several years,was named to the Forbes 2022 list of America's Best Startup Employers and most
recently was named as a 2023 Top Workplaces USA We focus our hiring on top-tier talent pools for
individuals with proven track records in government and/or the government technology SaaS
industr y.
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Company Histor y
After witnessing the City of Palo Alto spend over $10 million on an ERP system that was delivered on
20 discs and had green screens,OpenGov ’s founders learned that governments across the country
were similarly hamstrung by outdated technology.The public sector has been underserved by its
vendors for decades,while the digital era has transformed consumer experiences and private
sector organizations.
State and local governments deserve access to modern cloud software suited for their increasingly
complex needs.Citizens deser ve to know that their tax dollars are being spent by effective and
accountable organizations.Our public sector leaders deserve to be supported by companies who
act as true partners.In order to address these needs,OpenGov was born in 2012.
In September 2022,Cartegraph,which had been designing,implementing,and supporting its
software solutions since 1994,was acquired by OpenGov.Over the past 10 years,OpenGov has built
software to ser ve the budgeting and planning;permitting,licensing,and code enforcement,
procurement and solicitation development;financial management;and reporting and transparency
needs of local and state governments.Meanwhile,Asset Management has developed a powerful
suite of public agency operations and infrastructure management solutions,including asset work
management tools for public works,utilities,parks,and facilities teams.By bringing together these
solutions,we can more effectively serve the key strategic functions of governments.
Today we have over 1,600 government customers using our cloud-based suites.Below are the
stories of just a few of our customers who have adopted OpenGov ’s Cartegraph Asset Management
to transform their communities.
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Customer Stories
Frederick County,MD implements Asset Management for day-to-day
management and long-term planning
Founded in the 1700s,Frederick County spans approximately 670 square miles and is home to more
than 250,000 residents.County government owns a wide range of assets,including parks,roads,
water and wastewater systems,and solid waste transfer stations and landfills.Operation and
maintenance are decentralized across multiple divisions–Parks and Recreation,Public Works,
Water and Sewer Utilities–each serving a standalone unit.
With no universal system in place,each division had previously developed different approaches to
budgeting for and managing assets and resources,mostly relying on spreadsheets,file folders,and
personal knowledge.Systems included a dated software application,a 2-year old custom database,
numerous separate spreadsheets,and pen and paper-based maintenance order ticketing system.
Additionally,during the annual budgeting process,little data was available to justify division needs
for upgrades and replacements.
After evaluating solutions based on the county ’s needs,the team embarked,with the help of a
third-party specialist to spearhead the roll-out,on a multi-year,multi-phase implementation to
meet the competing needs of eight different county divisions.Frederick County managers and
staff were ready for the challenge thanks to the all-in nature of the organization’s culture.As a
result of implementing Asset Management,the County is seeing the following results:
●Remote Work:Implementation was completed remotely through August 2021.
●Geo-Location:Existing computer-aided design (CAD)and drafting files for 40 buildings in
GIS were simplified,geo-referenced,and imported into an Asset Management-specific
database schema to provide spatial awareness of work being completed within the
building.
●E ciency in the Field:Using the mobile application,Division of Water and Sewer Utilities
staff are able to enter their time,equipment,and materials at the job site.
●New Insight:Supervisors are seeing the bigger picture in realizing actual costs associated
with a facility or park’s events.This broad view aids in integrating high-level and long-range
goals and is informing day-to-day decision-making.
●Accessible Information:Water and sewer users appreciate information,such as tasks
completed and dollar value spent on an asset,that rolls up through the
container-component relationship.
●Constituent Service:Through the integration with SeeClickFix,the public can initiate
tickets for maintenance–they can take a picture of something they are concerned about
and submit it from their smartphone.
●Knowledge Transfer:Asset Management is now capturing and documenting the
operational history of individual infrastructure assets in Frederick County.It will ser ve as
the system of record to ensure institutional knowledge is retained regardless of turnover or
the impending retirement of long-term maintenance personnel.
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●Complete Suite:The team is projected to be utilizing all 11 out-of-the-box Asset
Management asset domains within 1.5 years of initiation–as well as a custom domain
created for landfill operations,including asset types for solid waste-specific infrastructure
such as truck weight kiosks.
●Guide for Moving Forward:The County can manage the site without OpenGov or third-party
support moving forward as a result of a guide that outlines implementation details for each
division,overall management requirements of users,workflows,integrations,and GIS data
management.
●Rethinking Existing Processes:Division managers are prioritizing systemic maintenance
projects alongside new capital projects using rough data from the system to redefine the
long-term planning process.
Key Results for Frederick County,MD
●Within 9 months of the first go-live date,more than 275 users were managing 96
different asset types,for a total of over 156,000 infrastructure assets
●More than 22,000 tasks have been initiated
●Improved workflows within and across divisions
For the full stor y,click here to read about how Cartegraph Asset Management modernized how
Frederick County,MD managed and conducted long-term planning.
“In order to invest in new assets,you must first invest in those you
already own.If not,you are digging a deferred maintenance hole that
you can’t pull yourself out of.”
Multnomah County,OR implements culvert management that meets DOT
protocol
For Multnomah County,OR,population 807,555,having an up-to-date inventory of culverts is a high
priority.They set off on a three-part mission to achieve this goal:collect data on existing
infrastructure,inspect conditions,and schedule maintenance.Multnomah turned to Cartegraph
Asset Management to unit their insights into one smart database.
When a regional neighbor experienced a public culvert failure,Multnomah County had a wake-up
call.They knew it was time to get a better handle on their culvert asset management in hopes of
preventing a similar failure on their watch.Working with the Oregon Department of Transportation,
the county decided to simplify the existing statewide protocol,then move it into Asset
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Management’s culvert software to gather,asset,and prioritize repairs on culverts with high
e ciency.
Now,with detailed information on 1,800 culverts,prioritizing maintenance became the next big
step for Multnomah County.Using the critical stormwater asset data they collected in Asset
Management,the county identified a matrix of factors that led to an overall condition rating score.
These scores,which fell within benchmarks from critical to good,allowed the county to identify
which culverts needed immediate attention and which would be covered through routine
maintenance.
Tapping into the power of Asset Management’s Automation Manager feature,Multnomah staff
instantly generated emergency maintenance tasks based on their culvert inspection findings.As a
result,road maintenance staff were automatically assigned clean up and repair tasks,streamlining
county-wide culvert maintenance and avoiding future failures.
Now,the county has a clear calendar of repairs for their culverts and is currently working on
implementing a larger plan to prioritize the rehabilitation and replacement of culverts based on
inspection condition ratings.
Key Results for the Multnomah County
●The team won a county-wide innovation award for its operational e ciencies
●Paper has been reduced to zero
●The county has a clear calendar of repairs for their culverts
For the full story,click here to read about how Multnomah County modernized its asset management
with Cartegraph Asset Management.
“We are now at a point that we not only know where our culverts are
located,but also what condition they are in and what repairs are needed.
This data is invaluable in moving toward developing our levels of service
and proactively managing our culvert assets”
Lauren Spear
Senior GIS Analyst |Multnomah County,OR
High-Performance City touts 55%increase in work orders completed
The capital and most populous city in Utah,with more than 200,000 residents,Salt Lake City is
embodying “high-performance government”and working hard to be better today than they were
yesterday.With Cartegraph Asset Management,they are reimagining their infrastructure
management processes,breaking down departmental silos,and improving communication and
collaboration across the organization.
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Salt Lake City ’s infrastructure was disjointed across four departments using separate,
incompatible software systems for decades.The Transportation,Streets,Parks and Public Lands,
and Facilities groups operated out of different city buildings–and previously distributed work
orders on paper through intero ce mail.To further complicate matters,each department had a
unique set of asset management terminology they used to refer to similar things.These issues
made it impossible to calculate accurate condition indexes,develop preventative maintenance
plans,and communicate budgetar y requirements to city leaders.Salt Lake City faced a dire need
for operational cohesion and standardization when it came to infrastructure management.
After implementing Asset Management operations management software,Salt Lake City
transformed from a fractured,manual,four-system asset management process into a single
enterprise platform.The digital transformation not only introduced an unprecedented level of
technological cohesion within the organization but also facilitated the creation of a
cross-departmental,collaborative approach to asset management among four city departments.
Today,all four departments have a better understanding of the status of shared infrastructure
assets and the ability to clearly communicate budgetar y needs to city leaders.This improvement
allows the city to strategically manage assets based on OCIs,rather than on perceptions of the
biggest needs.With Asset Management,Salt Lake City can strategically manage assets using
reliable data for the first time in the organization’s history.
Key Results for Salt Lake City,UT
●Paper →Paperless Work Order
processing
●Cross-Department Communication
and Collaboration
●Data-Driven budgeting
●Eliminating Legacy Databases
●Increased Productivity
●55%increase in work orders
completed
For the full story,click here to read about how Cartegraph Asset Management revolutionized how Salt
Lake City,UT does business and moved the city into the future.
“The Cartegraph support team has been super supportive in everything that we’ve
done.They actually tr y and implement the things that we suggest.I’ve never seen a
company that actually is this responsive to ideas that their customers have.This has
been the most effective way for us to perform asset management at a high level.”
For more customer stories on how Cartegraph Asset Management is driving success
in communities around the country,please visit:
https://https://opengov.com/customers/
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Minnesota Partners
The SAFE and TRUSTED Choice of 2,000+Governments
Minnesota Enterprise Asset Management Partners
City of Prior Lake,MN
City of Savage,MN
City of Becker,MN
City of Monticello,MN
City of Orono,MN
City of Golden Valley,MN
City of Hokah,MN
Three Rivers Park District,MN
Minnesota Department of Natural Resources
City of Hopkins,MN
City of Saint Peter,MN
City of Lino Lakes,MN
City of Columbia Heights,MN
City of Champlin,MN
City of Apple Valley,MN
City of Minnetrista,MN
City of Mankato,MN
City of St.Louis Park,MN
City of Brooklyn Park,MN
City of Maplewood,MN
City of Lakeville,MN
County of Sibley,MN
County of Wright,MN
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Professional Services Overview
We Are Here to Support You
Your success as a customer is OpenGov ’s top priority.We recognize the challenge of adding a new
software implementation project to your already full-to-the-brim schedule.We’ve invested heavily
in the key drivers of your agency ’s success so you can maximize the impact of your OpenGov
software and arm you with insight,expertise,and industry-leading best practices.
Experience
Our team of over 150 Professional Ser vices experts have implemented over 1,600
customers -we have the experience to make your implementation a success.
Expertise
OpenGov shares your mission of effective government –and deploys over 550+years of
previous public sector experience for your success.
Fully-Supported
No matter the expertise your project needs,our team of professionals are here to partner
with you on even the most complex projects.
Implementation Approach and Methodology
Our approach to implementations extends beyond simply implementing software.We help you
understand how to set goals,measure progress,and visualize results to ensure you receive a true
return on investment by achieving success with our technology and solutions.
We propose an implementation process that is based on our work with similar entities while also
being specific to the city of Farmington,MN’s needs.We will begin by scheduling a project kick-off
call which would include the city of Farmington,MN’s stakeholders along with our Business
Development Manager,Project Manager,and an Implementation Specialist.The call allows
introductions,discussion of project goals,review of scope,review of key project tasks,discussion
of project timelines,scheduling of weekly status calls,and a discussion of the next steps.
Define and Plan
The first major milestone is a review and definition of your goals and objectives.We facilitate a
discovery discussion and articulate SMART (Specific,Measurable,Attainable,Related,Time-based)
goals that translate your objectives into tangible deliverables.Following goal definition(s),we will
engage with the city of Farmington,MN’s project team and introduce them to your solution.These
sessions will allow us to share recommendations on system design and use,as well as prepare you
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for tasks such as normalizing source data,collecting report requirements,and internal workflow
discussions.
Design
OpenGov ’s experts will conduct a detailed requirement gathering workshop.The workshop’s format
and activities can include interviews,workflow diagrams,and/or rapid prototyping to support the
discovery process.The exercises provide an excellent venue for OpoenGov ’s experts to learn
workflow and business requirement details,so we can support your needs through configurations
and training.In instances where data conversions or integrations are required for an effective
go-live,these items are reviewed and incorporated into the resulting plan.OpenGov ’s discovery is
documented and provided as a follow-up report to share findings,recommendations,and establish
any adjustments to the overall implementation plan.
Build and Test
Following the requirement gathering workshops,OpenGov experts work on configuring roles,
layouts,assets,attribute details,reports,and data loads into your sandbox environment.The result
is a staged,test environment that (1)is unique to your requirements with your data attributes,and
(2)contains data that is ready for training and testing.OpenGov experts provide detailed technical
and scenario-based training to your core project team.Through our standard train-the-trainer
approach,we support you in increasing the capability and ownership of your solution.This training
serves as one of many knowledge transfers.Your staff can not only become “Asset Management
champions”,but also are equipped to expand the solutions’capabilities without additional OpenGov
assistance.Following your OpenGov-led training events,it’s time for your team to begin testing the
solution.OpenGov facilitates weekly status meetings and supporting web-based engagements for
refresher training,answer additional questions,perform configuration adjustments,and provide
data-driven trends and feedback on system use and adoption.Typically,the testing lasts three to
four weeks.Upon agreement that the solution meets your needs,OpenGov ’s project team
coordinates a Go-Live event and test-to-production configurations are scheduled.OpenGov can
provide end-user training and detailed use case or test scenarios if requested.Additional scope
discussions and charges apply.
Delivery and Support
OpenGov will work with your project team to coordinate production steps including a production
data conversion,GIS integration deployment,environment configurations,and any other
agreed-upon setup and configuration.The production deployment phase also includes Go-Live
support events such as refresher training,last-minute configurations,and other ad hoc support
that provides added confidence and reassurance for your team.Following the go-live event,your
team will be in a production state.OpenGov can provide remote support and guidance as needed.
This team provides on-call remote support in addition to several scheduled work sessions that
serve as Q&A and refreshers.This phase lasts for approximately 30 to 60 days as requested by your
staff.Following the go-live events and on-call support,OpenGov ’s team will conduct a Project
Retrospective and final Milestone review for the first stage of your Asset Management journey.
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During these meetings,OpenGov will review each goal,its completion,and how the provided
solutions fulfill them.This review also includes a project retrospective where we can evaluate what
we did well and what we need to improve for future engagements.OpenGov will also share feedback
on areas your staff could focus on to maintain continued success in the future.
Project Schedule
An average Asset Management implementation will span nine to twelve months.Refinement of this
schedule can be expected during contract negotiations,as detail is added as part of the overall
implementation planning process.A high-level draft timeline is presented below.
DEFINE &PLAN
JAN 24 -MAR 24
BUILD &TEST
JUL 24 -SEP 24
DESIGN
APR 24 -JUN 24
DELIVERY &lAUNCH
OCT 24 -DEC 24
A subsequent weekly project plan reflects typical tasks and resource requirements for a project of
this scope and scale.The timing of tasks is largely dependent upon client-side resource
commitment and availability.The schedule will be updated as the project progresses.
Project Team
OpenGov ’s project team typically implements customers remotely and meets with customers via
video conferencing during the regular meetings of the implementation project.Our Professional
Ser vices organization consists of experienced staff that is “in-house”and includes numerous
former government practitioners to ensure that we can exceed your expectations.We have an agile
framework that enables us to remain flexible and kick off new projects as new customers begin
their partnership with OpenGov.Current projects are completed as new ones come in,and our
Professional Services Leadership team is actively engaged and monitoring staff workloads to
ensure we have the appropriate headcount and bandwidth to take on new projects on a predictable
basis and mitigate any potential risks due to staff vacations or sicknesses.Through ongoing
project status updates and internal alignment meetings,our Professional Services leaders and
executive management team is closely monitoring staff availability to ensure that no project is ever
without key staff members to support the ongoing delivery of projects on time and within budget.
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The image below provides a visualization of what OpenGov ’s project team typically looks like for a
project of this size and complexity.
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Support Over view
Strategic Account Management
Our Customer Success Team helps to transition customers from implementation through their
continuous system evolution and maturation journey.They work with customers to adapt to the
changing needs of their organization,to evolve and define new goals and outcomes,measure
successes,and help them improve the quality of life of their customers.
The Customer Success Team helps craft success plans for ongoing customer initiatives and
projects to maximize cost-savings and operations e ciency.A success plan would include several
reviews to identify stakeholders,specific pain points,goals,and return-on-investment stories that
help define and articulate success.Our Customer Success Team can help create specific metrics,
KPI reports,and dashboards to monitor and measure how the program is working for the city of
Farmington,MN.
The city of Farmington,MN will have a customer support team that includes a Customer Success
Manager (CSM)and an Account Manager.Usually meeting with a customer at least quarterly,the
CSM will provide best-practice consultations,high-level system reviews,and analysis of system
usage and overall health of customer software engagement,all to achieve the identified success
factors.CSMs can also develop and support long-term roadmaps for each customer ’s unique
journey.Roadmaps can include articulated goals and tactical action items needed to maintain
progress and achieve goals,so customers receive maximum return on investment.CSMs can also
provide community-level support
through internal customer advocacy
and facilitation of regional and
national user conference events,
which provide valuable learning and
networking opportunities.
The Account Manager will provide an
added layer of support and
communication.Account Managers
may provide some of the
engagements and consultations referenced above in addition to being the point of contact for
additional software,licensing,expansion,or contracting needs.
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Daily Operational Support
OpenGov troubleshoots and provides resolution for all Asset Management software-related issues
through our technical support team.Support includes three levels of technical experts as well as a
channel to OpenGov ’s software engineering team for an in-depth assessment of any technical
issues.We offer many ways for the city of Farmington,MN’s users to receive assistance from our
team.
●Toll-free telephone,where we have a 97%live call (pick up)rate,and 70%of issues resolved
on the first call.
●E-mail
●Submit a case within the Asset Management application
●Live chat
Confidential &Proprietary Information -DO NOT DISCLOSE 40
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Functional Training
OpenGov uses a train-the-trainer approach to help employees become subject matter experts.
Through online and onsite training events,our experts will get the city of Farmington,MN up to
speed quickly –teaching you how to use the software to be successful.As your user base grows,
the city of Farmington,MN will have experts in-house to train new users e ciently.Benefits of this
approach are learning through teaching,reduced training hours needed,and increased focused
training for end users.
Following your OpenGov-led training,your team will continue testing the solution for any additional
configuration adjustments and system optimization;during this time we support you through
weekly sessions to ensure your team can successfully answer internal questions and fix any issues
quickly.By learning best practices from an experienced professional,the city of Farmington,MN
will have more consistent data in Asset Management–which will help you make better decisions
down the road.
Confidential &Proprietary Information -DO NOT DISCLOSE 41
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Cartegraph Campus
A resource for ongoing training is Cartegraph Campus,our free 24/7 online resource of thousands
of training videos,white papers,help topics,and more.The city of Farmington,MN’s users can get
answers to their questions,learn new ways to use the system,and discover how their peers are
using Asset Management to improve their daily operations.Viewable directly within Asset
Management,users can use Campus to perform keyword searches to find specific items;browse
Campus articles and videos;view step-by-step instructional onboarding tutorials and
feature-specific guides;view Asset Management announcements;contact support;and share
product feedback from any desktop or mobile device.
Help,quick start onboarding guide,Ideas Portal,and contacting support are some of the many Campus
features available inside Asset Management
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Benefits of Cartegraph Campus
Maximize your investment
Save time by accelerating your team’s
knowledge and confidence to apply the
software and best practices to your
government.
Successful Change Management
Shorten the time for a new team member to
provide value to your department.
Empower your teams
Develop confidence in working with OpenGov
by understanding how to use our tools to best
improve your team’s effectiveness.
Training that grows with you
Ensure that new employees have easily
accessible training as both your team grows
and as your future-proof technology
investment evolves.
Available on your schedule
On-demand training when you need it,to help
get the entire team on the same page.
Deliver modern software to your
government
Leading governments are deploying modern
software to improve their process,reduce
their costs and deliver more to their
communities.
“I’ve never had the pleasure of working with a
company who cares as much as all of you do.I
plan to keep pushing our city to greatness,
especially since I have all of you and
Cartegraph to be there when I need additional
help.”
Matt Tenold
GIS Administrator |City of Lynnwood,WA
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Partnership Investment Summary
OpenGov ’s pricing model consists of both a fixed fee annual subscription for the software and a
one-time cost for professional ser vices.Our professional services cost includes implementation,
configuration,testing,deployment,account management,and technical support.OpenGov offers
an unlimited user,unlimited usage pricing model,meaning customers are not limited to the number
of users,logins,dashboards,reports,or usage of data.Rather,we charge an annually recurring
subscription fee to encourage our customers to utilize the platform,increase adoption throughout
their organization,get valuable unlimited usage,and have a predictable annual cost.
Item Description Cost Payment
Schedule
Software Services
Asset
Management
Suite
Platform
Asset Management
Work Orders
Resource Management
Analytics &Reporting
$13,800 Annual
Domains Transportation (Fleet)
Included in
Subscription
Cost
Annual
Professional Services Fee
Software
Implementation
Initiation,Best Practices,Configuration,
Validation,Deployment,and Project
Completion of the above solutions.
$29,346 One-Time
Travel Expenses
Remote Requirements Gathering
2-day Onsite Train the Trainer
Remote Go-live
$2,400 One-Time
Post-Deployment Training &Support
Standard
Support
Account Management:Designated human
resource to support your journey as an
OpenGov user with training,adoption,best
practices,and general assistance
throughout the OpenGov partnership
Technical Support via telephone,chat,
e-mail,and platform case
Included Annual
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Cartegraph
Campus
Online resource of thousands of training
videos,white papers,help topics,and more,
available 24/7.
Included Annual
Total
Year 1 $45,546.00
Year 2 $14,490.00
Year 3 $15,214.50
Implementation ser vices pricing is subject to change based on the opportunity for OpenGov to scope
your full solution needs.
All OpenGov contracts include an Annual Software Maintenance Price Adjustment.OpenGov shall
increase the Fees payable for the Software Services during any Renewal Term by 5%each year of the
Renewal Term.
*In Person Training is available at an additional cost.
Confidential &Proprietary Information -DO NOT DISCLOSE 45
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Statement of Work
City of Farmington,MN
Creation Date:2/8/2024
Document Number:PS-05294
Version Number:2
Created by:Dean Simpson
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Table of Contents
1.Overview and Approach 2
1.1.Agreement 2
2.Statement of Work 3
2.1.Project Scope 3
2.2.Facilities and Hours of Coverage 3
2.3.Key Assumptions 3
2.4.Exclusions 4
2.5.OpenGov Responsibilities 4
2.5.1.Activity 1 –Project Management 4
2.5.2.Activity 2 –Initialization 5
2.5.3.Activity 3 –OpenGov Domains 5
2.5.4.Activity 4 –Training 6
2.6.Your Responsibilities 6
2.6.1.Your Project Manager 6
2.7.Completion Criteria 7
2.8.Estimated Schedule 7
2.9.Illustrative Project Timelines 8
2.10.Charges 8
2.11.Offer Expiration Date 8
Appendix A:Engagement Charter 8
A-1:Communication and Escalation Procedure 8
A-2:Change Order Process 9
A-3:Deliverable Materials Acceptance Procedure 9
Appendix B:Implementation Activities 10
B-1:Phase I 10
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1.Over view and Approach
1.1.Agreement
This Statement of Work (“SOW”)identifies services that OpenGov,Inc.(“OpenGov”or “we”)will
perform for City of Farmington,MN (“Customer”or “you”)pursuant to that order for Professional
Ser vices entered into between OpenGov and the Customer (“Order Form”)which references the
Master Services Agreement or other applicable agreement entered into by the parties (the
“Agreement”).
●Customer acknowledges and agrees that this Statement of Work is subject to the
confidentiality obligations set forth in the Agreement between OpenGov and Customer.
●The Deliverables listed in Appendix B are the single source of the truth of the deliverables
to be provided.
●Customer ’s use of the Professional Services is governed by the Agreement and not this
SOW.
●Upon execution of the Order Form or other documentation referencing the SOW,this SOW
shall be incorporated by reference into the Agreement.
●In the event of any inconsistency or conflict between the terms and conditions of this SOW
and the Agreement,the terms and conditions of this SOW shall govern with respect to the
subject matter of this SOW only.Unless other wise defined herein,capitalized terms used in
this SOW shall have the meaning defined in the Agreement.
●This SOW may not be modified or amended except in a written agreement signed by a duly
authorized representative of each party.
●OpenGov will be deployed as is,Customer has access to all functionality available in the
current release.
2.Statement of Work
This SOW is limited to the Implementation of the OpenGov Enterprise Asset Management as
defined in the OpenGov Responsibilities section of this document (Section 2.5).Any additional
services or support will be considered out of scope.
2.1.Project Scope
Under this project,OpenGov will deliver cloud based Enterprise Asset Management
solutions to help the Customer power a more effective and accountable government.
OpenGov's estimated charges and schedule are based on performance of the activities
listed in the “OpenGov Responsibilities”section below.Deviations that arise during the
project will be managed through the procedure described in Appendix A-2:Project Change
Control Procedure,and may result in adjustments to the Project Scope,Estimated
Schedule,Charges and other terms.These adjustments may include charges on a
time-and-materials or fixed-fee basis using OpenGov ’s standard rates in effect from time to
time for any resulting additional work or waiting time.
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2.2.Facilities and Hours of Coverage
OpenGov will:
A.Perform the work under this SOW remotely,except for any project-related activity
which OpenGov determines would be best performed at your facility in Customer
Location in order to complete its responsibilities under this SOW.
B.Provide the Services under this SOW during normal business hours,8:30am to
6:00pm local time,Monday through Friday,except holidays.
2.3.Key Assumptions
The SOW and OpenGov estimates are based on the following key assumptions.Deviations
that arise during the proposed project will be managed through the Project Change Control
Procedure (see Appendix A-2),and may result in adjustments to the Project Scope,
Estimated Schedule,Charges,and other terms.
Per
A.The OpenGov Suites are not customized beyond current capacities based on the
latest release of the software.
B.Individual software modules are configured based on discussions between OpenGov
and Customer.
C.Enterprise Asset Management
i.OpenGov will provide all services remotely via audio;video;and web
conferences unless otherwise noted.
ii.OpenGov assumes that the customer is responsible for performing quality
control measures on its data in EAM.
iii.OpenGov assumes that the customer is responsible for testing its
workflows,automations,integrations,and configurations within the EAM
and will update the configurations as part of its testing and training
activities.
iv.OpenGov assumes that the customer accepts EAM upon the completion of
the go-live event
v.If a non-API integration is included in scope,Customer is responsible for
engaging third party vendor to obtain data,configuration,and/or third party
integration support.
vi.If an API integration is included in scope,Customer is responsible for
providing access to a test instance of the third party API including a URL,
authentication credentials,and relevant documentation.
vii.OpenGov best practice is to not exceed tested limits of the product.
2.4.Exclusions
The following service items are not included in the scope of this project:
A.Implementation of any custom modification or integration developed by OpenGov;
your internal staff;or any third-party is not included in the scope of this project
unless specifically listed in Appendix B.
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B.Data conversion ser vices from other software system(s)or sources (including
Navigator databases)are not included in the scope of this project unless
specifically listed in Appendix B.
C.Any service items discussed during demonstrations;conference calls;or other
events are not included in the scope of this project unless specifically listed in
Appendix B.
2.5.OpenGov Responsibilities
2.5.1.Activity 1 –Project Management
OpenGov will provide project management for the OpenGov responsibilities in this SOW.
The purpose of this activity is to provide direction to the OpenGov project personnel and to
provide a framework for project planning,communications,reporting,procedural and
contractual activity.This activity is composed of the following tasks:
Planning
OpenGov will:
A.review the SOW,contract and project plan with Customer ’s Project Manager and key
stakeholders to ensure alignment and agreed upon timelines;
B.maintain project communications through your Project Manager;
C.establish documentation and procedural standards for deliverable Materials;and
D.Collaborate with your Project Manager to prepare and maintain the project plan for
the performance of this SOW which will include the activities,tasks,assignments,
and project milestones.
Project Tracking and Reporting
OpenGov will:
A.review project tasks,schedules,and resources and make changes or additions,as
appropriate.Measure and evaluate progress against the project plan with your
Project Manager;
B.work with your Project Manager to address and resolve deviations from the project
plan;
C.conduct regularly scheduled project status meetings;and
D.administer the Project Change Control Procedure with your Project Manager.
Completion Criteria:
This is an on-going activity which will be considered complete at the end of the Services
contract.
Deliverable Materials:
●Weekly status reports
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●Project plan
●Project Charter
●Risk,Action,Issues and Decisions Register (R AID)
2.5.2.Activity 2 –Initialization
OpenGov will provide the following:
A.Customer Entity configuration
B.System Administrators creation
C.Solution Blueprint creation
D.Data Validation strategy confirmation
Completion Criteria:
This activity will be considered complete when:
●Customer Entity is created
●System Administrators have access to Customer Entity
●Solution Blueprint is presented to Customer
Deliverable Materials:
●Solution Blueprint
●Sign-off of Initial Draft Solution Blueprint
2.5.3.Activity 3 –OpenGov Domains
OpenGov will provide the following:
Enterprise Asset Management Domains
A.Fleet
B.Transportation
Completion Criteria:
This activity will be considered complete when:
●Instance setup is completed
●Requirements Gathering is completed
●Start up Data is loaded
●Asset Installation is completed
●Data conversion is completed
Deliverable Materials:
●Formal sign off document
2.5.4.Activity 4 –Training
Training will be provided in instructor-led virtual sessions unless otherwise specified in
Appendix B.For any instructor-led virtual sessions,the class size is recommended to be 10,
for class sizes larger than 10 it may be necessar y to have more than one instructor.
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Completion Criteria:
●Software training is delivered
Deliverable Materials:
●Formal sign off document
2.6.Your Responsibilities
The completion of the proposed scope of work depends on the full commitment and
participation of your management and personnel.The responsibilities listed in this section
are in addition to those responsibilities specified in the Agreement and are to be provided
at no charge to OpenGov.OpenGov's performance is predicated upon the following
responsibilities being managed and fulfilled by you.Delays in performance of these
responsibilities may result in delay of the completion of the project and will be handled in
accordance with Appendix A-2:Project Change Control Procedure.
2.6.1.Your Project Manager
Prior to the start of this project,you will designate a person called your Project Manager
who will be the focal point for OpenGov communications relative to this project and will
have the authority to act on behalf of you in all matters regarding this project.
Your Project Manager's responsibilities include the following:
A.manage your personnel and responsibilities for this project (for example:ensure
personnel complete any self-paced training sessions,configuration,validation or
user acceptance testing);
B.serve as the interface between OpenGov and all your departments participating in
the project;
C.administer the Project Change Control Procedure with the Project Manager;
D.participate in project status meetings;
E.obtain and provide information,data,and decisions within five (5)business days of
OpenGov ’s request unless you and OpenGov agree in writing to a different response
time;
F.resolve deviations from the estimated schedule,which may be caused by you;
G.help resolve project issues and escalate issues within your organization,as
necessar y;and
H.create,with OpenGov ’s assistance,the project plan for the performance of this SOW
which will include the activities,tasks,assignments,milestones and estimates.
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2.7.Completion Criteria
OpenGov will have fulfilled its obligations under this SOW when any of the following first
occurs:
A.OpenGov accomplishes the activities set forth in “OpenGov responsibilities”section
and delivers the services in Appendix B as listed,if any;or
B.The End date is reached
2.8.Estimated Schedule
OpenGov will schedule resources for this project upon signature of the order form.Unless
specifically noted,the OpenGov assigned project manager will work with Customer Project
Manager to develop the project schedule for all requested deliverables under this SOW.
OpenGov reserves the right to adjust the schedule based on the availability of OpenGov
resources and/or Customer resources,and the timeliness of deliverables provided by the
Customer.
The Ser vices are currently estimated to start within two (2)weeks but no later than four (4)
weeks from signatures and have an estimated end date of nine months after signatures
(“End Date”)or on other dates mutually agreed to between you and OpenGov.
2.9.Illustrative Project Timelines
The typical project timelines are for illustrative purposes only and may not reflect your use
cases.
2.10.Offer Expiration Date
This offer will expire on March 8 2024 unless extended by OpenGov in writing.
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Appendix A:Engagement Charter
A-1:Communication and Escalation Procedure
Active engagement throughout the implementation process is the foundation of a successful
deployment.To help assess progress,address questions,and minimize risk during the course of
deployment both parties agree to the following:
●Regular communication aligned to the agreed upon project plan and timing.
○OpenGov expects our customers to raise questions or concerns as soon as they
arise.OpenGov will do the same,in order to be able to address items when known.
●Executive involvement
○Executives may be called upon to clarify expectations and/or resolve confusion.
○Executives may be needed to steer strategic items to maximize the value through
the deployment.
●Escalation Process:
○OpenGov and Customer agree to raise concerns and follow the escalation process,
resource responsibility,and documentation in the event an escalation is needed to
support issues raised
●Identification of an issue impeding deployment progress,outcome or
capturing the value proposition,that is not acceptable.
●Customer or OpenGov Project Manager summarizes the problem statement
and impasse.
●Customer and OpenGov Project Managers jointly will outline solution,
acceptance or schedule Executive review.
●Resolution will be documented and signed off following Executive review.
●Phase Sign-Off
○OpenGov requests sign-offs at various stages during the implementation of the
project.Once the Customer has signed-off,any additional changes requested by
Customer on that stage will require a paid change order for additional hours for
OpenGov to complete the requested changes.
A-2:Change Order Process
This SOW and related efforts are based on the information provided and gathered by OpenGov.
Customers acknowledge that changes to the scope may require additional effort or time,
resulting in additional cost.Any change to scope must be agreed to in writing or email,by both
Customer and OpenGov,and documented as such via a:
●Change Order -Work that is added to or deleted from the original scope of this SOW.
Depending on the magnitude of the change,it may or may not alter the original contract
amount or completion date and be paid for by Customer.Changes might include:
o Timeline for completion
o Sign off process
o Cost of change and Invoice timing
o Amending the SOW to correct an error.
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o Extension of work as the complexity identified exceeds what was expected by
Customer or OpenGov.
o Change in type of OpenGov resources to support the SOW.
A-3:Deliverable Materials Acceptance Procedure
Deliverable Materials as defined herein will be reviewed and accepted in accordance with the
following procedure:
●The deliverable Material will be submitted to your Project Manager.
●Your Project Manager will have decision authority to approve/reject all project Criteria,
Phase Acceptance and Engagement Acceptance.
●Within five (5)business days of receipt,your Project Manager will either accept the
deliverable Material or provide OpenGov ’s Project Manager a written list of requested
revisions.If OpenGov receives no response from your Project Manager within five (5)
business days,then the deliverable Material will be deemed accepted.The process will
repeat for the requested revisions until acceptance.
●All acceptance milestones and associated review periods will be tracked on the project
plan.
●Both OpenGov and Customer recognize that failure to complete tasks and respond to open
issues may have a negative impact on the project.
●For any tasks not yet complete,OpenGov and/or Customer will provide su cient resources
to expedite completion of tasks to prevent negatively impacting the project.
●Any conflict arising from the deliverable Materials Acceptance Procedure will be addressed
as specified in the Escalation Procedure set forth in Appendix A-1.As set forth in the
“Customer Delays”provision of the Agreement,if there are extended delays (greater than 10
business days)in Customer ’s response for requested information or deliverable;OpenGov
may opt to put the project on an "On Hold"status.After the Customer has fulfilled its
obligations,Professional Services can be resumed and the project will be taken off the
"On-Hold"status.
●Putting a project “on Hold”may have several ramifications including,but not restricted,to
the following:
○Professional Services to the customer could be stopped;
○Delay to any agreed timelines;or
○Not having the same Professional Services team assigned.
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Appendix B:Implementation Activities
B-1:Phase I
Setup
OpenGov will:
●Setup a hosted,sandbox and production OpenGov Asset Management environment.
●Provide a template file to be utilized by your staff to populate Roles and Users to be utilized
for OpenGov Asset Management.
●Utilize the template to create users and roles in OpenGov Asset Management.(Note:
Subsequent User and/or Role changes will be your administrator ’s responsibility.)
●Setup the OpenGov Asset Management Platform,including the Request,Work,Resource,
and Asset Management areas of the software.Asset Management solutions will be setup for
all solutions referenced in the Assets section of the scope unless other wise noted.
Requirements Gathering
OpenGov will
●Provide a remote,up to eight (8)hours,requirement gathering workshop to increase our
understanding of your business and functional goals.Through workshops and interviews,
OpenGov will identify best fit scenarios for OpenGov Asset Management and provide a brief
including any challenges as well as recommendations for OpenGov Asset Management best
practices relevant to your implementation.
Configurations
OpenGov will:
●Provide configuration services,including:
o Up to ten (10)custom fields and up to two (2)custom layouts per asset type listed in
the Assets section below
o Up to thirty (30)custom fields and up to ten (10)custom layouts to be utilized in any
of the shared areas of the system,such as Tasks
o Up to twenty (20)automations
o Up to twenty (20)preventative maintenance plans
Training
OpenGov will:
Foundational Training
●Provide remote train-the-trainer training,up to two (2)hours,on overall system navigation
and functionality to help familiarize your staff with the software environment and its
common functions.Training topics include:
o Dashboards
o Standard KPI/ROI Gadgets
o Logins/Permission
o Layers
o Filters
o Maps
o Grids
o System Navigation
o Views (List &Detail)
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o Standard Reports
o Attachments
o Requests,Work,Assets,Resources,Reports,and Administrator Tabs
●Provide remote train-the-trainer training,up to one (1)hour,for an overview of Preventative
Maintenance Plans.
●Provide remote train-the-trainer training,up to one (1)hour,for an overview of Asset
Condition Manager and Advanced Inspections.
●Provide remote train-the-trainer training,up to two (2)hours,for an overview of Reporting.
●Provide remote train-the-trainer training,up to two (2)hours,on OpenGov Asset
Management Esri integration functionality.Training topics include:
o OpenGov Asset Management Esri integration configuration options
o Integration functionality (basemap and feature)
o Overall Esri integration requirements,considerations,and OpenGov recommended
best practices
Train the Trainer Training Event
●Provide a two day onsite "train-the-trainer"training event.The training agenda will be
defined and agreed upon by both OpenGov and your project manager.To avoid redundancy,
and to utilize service time e ciently,training may cover a subset of the assets listed in the
Asset section of the scope.Topics may include any of the following:
o Request Management:
▪Requests
▪Requesters
▪Task Creation from Requests
▪Issue library (including settings such as Applies to Asset and Non-Location)
▪OpenGov recommended best practices for Request and Requester
Management
o Work Management:
▪Create Task(s)(Asset/Non-Asset)
▪Assignments (Add,Edit,Remove)
▪Task Menu Actions
▪Related Work Items
▪Create Work Order
▪Associate Task to WO
▪Repeat Work Orders
▪Work Order Menu Actions
▪Enter Resources
▪Timesheets
▪Activity librar y (including settings such as Applies to Asset,Inspection,Key
Dates,Cost,and Productivity)
▪OpenGov recommended best practices for Work Management
o Asset Management:
▪Asset Details
▪Preventative Maintenance Plans
▪Inspections
▪Linked assets (if applicable)
▪Container/Component Relationships (if applicable)
▪OpenGov recommended best practices for Asset Management
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o Resource Management:
▪Resource Details
▪Labor/Equipment Rates
▪Material Management (Stock,Usage,Adjustments)
▪Vendor Price Quotes
▪OpenGov recommended best practices for Resource Management
o OpenGov Mobile:
▪Overall system functionality (Navigation,Interface,Maps,Attachments,
Sorting)
▪Work Management
●Create and Update Tasks (Asset/Non-Asset)
●Assign Tasks
●Enter Resources
●Inspections
▪Asset Management
●Create and Update Assets
▪Request Management
●View and Update Requests
●View Requester information
●Create Task from Request
▪OpenGov recommended best practices for mobile device use
o Fleet Management:
▪Preventative Maintenance
▪Task Management
▪Vehicle Replacement Ratings (VRR)Equipment Detail information
▪Fleet Reports
▪OpenGov recommended best practices for Fleet Management
o Administrator:
▪Administrator:
●User Administration,Role Administration,Asset Administration,Record
Filter Administration,Import/Export,Scheduled Process Log,Error Log
▪Settings:
●System Settings,Map Administration,Geocode Settings,Asset Color
Manager
▪Manager:
●Layout Manager,Library Manager,Preventative Maintenance,Asset
Condition Manager,Notification Manager,Structure Manager,Automation
●Manager
Advanced Training Topics:
●Provide Preventative Maintenance Plans remote train-the-trainer training,up to three (3)
hours.Training topics include:
o Preventative Maintenance
o OpenGov recommended best practices for proactive asset management
Go-Live Support
OpenGov will:
●Provide a remote,up to four (4)hours,web conferences,to be utilized for Go-Live Support.
The agenda will be defined,and agreed upon,by both your and OpenGov ’s project managers.
Topics may include any of the following:
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o Refresher training for items listed in the scope of work
o Software and process support for staff during production roll out
o Field,Layout,and Report configuration guidance,if applicable
Data Services
OpenGov will:
●Provide one sandbox and one production data load service through standard import/export
functionality.OpenGov will provide template documents for data population.Once populated
by your staff,OpenGov will load the data into your sandbox or production OpenGov Asset
Management environment.Data loads may include data such as:
o Parent level asset records
o Asset location (spatial x/y)attributes
o Parent level resource (Labor,Equipment Material,Vendor)records
o Resource Rate (Labor,Equipment,Material)records
o Standard system libraries
●Provide ser vice for your historical data listed below:
o JetFleet data related to:current material inventory,equipment inventory &work
history
o For the custom data conversion service(s)listed above,OpenGov will provide:
▪A review of the historical data along with recommendations for OpenGov
Asset Management best fit.
▪A field map workshop,which will identify where and how historical data will
appear within OpenGov Asset Management
▪A test conversion service to facilitate data conversion validation and
testing
▪One revision of the field map used for the test conversion service
▪A production conversion service utilizing the final,approved field map
o All data must be accessible to OpenGov from a SQL DB,SQL View,Access DB or
Comma Delimited Files.
Assets
OpenGov will:
●Provide installation and training on the following asset types:
o Transportation (8)
▪Bridge;Light Fixture;Pavement;Sign;Guardrail;Marking;Pavement Area;
Support
o Fleet (1)
▪Fleet
2023 Statement of Work v1
14
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OpenGov Inc.
660 3rd Street, Suite 100
San Francisco, CA 94107
United States
Order Form Number:OG-030028
Created On: 2/8/2024 Prepared By: Alex Martinez
Order Form Expiration: 2/29/2024 Email: amartinez@opengov.com
Subscription Start Date: 3/1/2024 Contract Term:36 Months
Subscription End Date: 2/28/2027
Customer Information
Customer:City of Farmington, MN Contact Name:John Powell
Bill To/Ship To:430 3rd St Email:jpowell@farmingtonmn.gov
Farmington, Minnesota 55024
United States
Order Details
Billing Frequency:Annually in Advance
Payment Terms:Net Thirty (30) Days
SOFTWARE SERVICES:
Product / Service Start Date End Date Annual Fee
Enterprise Asset Management
Tramsportaton Domain, Asset Builder 3/1/2024 2/28/2025 $13,800.00)
Enterprise Asset Management
Tramsportaton Domain, Asset Builder 3/1/2025 2/28/2026 $14,490.00)
Enterprise Asset Management
Tramsportaton Domain, Asset Builder 3/1/2026 2/28/2027 $15,214.50)
Annual Subscription Total: See Service Terms
PROFESSIONAL SERVICES:
Product / Service Description
OpenGov Deployment — One Time Fee (Prepaid Hours)Product configuration, setup, and training described in the attached SOW.
Includes $2,400.00 for Expense Reimbursement Professional Services Total:$31,746.00
Serivce Terms
Service Date:Amount:
March 1, 2024 $43,146.00)(Annual Software Fee + Professional Services)
March 1, 2025 $14,490.00)
March 1, 2026 $15,214.50)
Billed As Incurred $2,400.00 (Expense Reimbursement)
Order Form Legal Terms
This Order Form incorporates the OpenGov Master Services Agreement ("MSA") attached here or available at https://opengov.com/terms-of-service/master-services-agreement/.
The "Agreement" between OpenGov and the entity identified above ("Customer") consists of the Order Form, MSA, and, if Professional Services are purchased, the Statement of Work. Unless otherwise specified above, fees for the
Software Services and Professional Services shall be due and payable, in advance, 30 days from receipt of the invoice.
By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by the Agreement. Each party’s acceptance of this Agreement is conditional upon the other’s acceptance of the Agreement to
the exclusion of all other terms.
City of Farmington, MN OpenGov, Inc.
Signature:Signature:
Name:Name:
Title:Title:
Date:Date:
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OpenGov Master Services Agreement
The parties to this Master Services Agreement (this “Agreement”) are OpenGov, Inc., a Delaware
corporation (“OpenGov”), and the City of Farmington, a Minnesota municipal corporation
(“Customer”). This Agreement, which becomes binding when the parties have signed it (the
“Effective Date”), sets forth the terms under which Customer will be permitted to use OpenGov’s
hosted software services and receive professional services.
1. Definitions
1.1. “Customer Data” means data that is provided by Customer to OpenGov pursuant to this
Agreement (for example, by email or through Customer’s software systems of record).
Customer Data does not include any confidential personally identifiable information.
1.2. “Documentation” means materials produced by OpenGov that provide information about
OpenGov’s software products and systems. Customers may access the most up-to-date
Documentation on the Customer Resource Center page at opengov.zendesk.com.
1.3. “Intellectual Property Rights” means all intellectual property rights including all past,
present, and future rights associated with works of authorship, including exclusive
exploitation rights, copyrights, and moral rights, trademark and trade name rights and
similar rights, trade secret rights, patent rights, and any other proprietary rights in
intellectual property of every kind and nature.
1.4. “Order Form” means the document executed by the parties that specifies the Software
Services that OpenGov will provide to Customer under this Agreement.
1.5. “Term” refers to the Initial Term defined in Section 6.1 plus all Renewal Terms defined in
Section 6.2.
2. Software Services, Support, and Professional Services
2.1. Software Services. Subject to the terms and conditions of this Agreement, OpenGov will
use commercially reasonable efforts to provide the commercial off-the-shelf software
solutions identified in the applicable Order Form (“Software Services”).
2.2. Support and Service Levels. Customer support is available by email to
support@opengov.com or by using the chat messaging functionality of the Software
Services, both of which are available during OpenGov’s standard business hours.
Customer may report issues any time. However, OpenGov will address issues during
business hours. OpenGov will provide support for the Software Services in accordance
with the Support and Software Service Levels found at opengov.com/service-sla, as
long as Customer is entitled to receive support under the applicable Order Form and this
Agreement.
2.3. Professional Services
2.3.1. If OpenGov or its authorized independent contractors provides professional services
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to Customer, such as implementation services, then these professional services
(“Professional Services”) will be described in an applicable statement of work (“SOW”)
agreed to by the parties. Unless otherwise specified in the SOW, any pre-paid
Professional Services must be utilized within one year from the Effective Date.
2.3.2. Relevant travel expenses are provided in the SOW. Any other travel expenses related
to the performance of the Professional Services shall be pre-approved by and
reimbursed by Customer.
3. Restrictions and Responsibilities
3.1. Restrictions. Customer may not use the Software Services in any manner or for any
purpose other than as expressly permitted by the Agreement and Documentation. In
addition, Customer shall not, and shall not permit or enable any third party to: (a) use or
access any of the Software Services to build a competitive product or service; (b)
modify, disassemble, decompile, reverse engineer or otherwise make any derivative use
of the Software Services (except to the extent applicable laws specifically prohibit such
restriction); (c) sell, license, rent, lease, assign, distribute, display, host, disclose,
outsource, copy or otherwise commercially exploit the Software Services; (d) perform or
disclose any benchmarking or performance testing of the Software Services; (e) remove
any proprietary notices included with the Software Services; (f) use the Software
Services in violation of applicable law; or (g) transfer any confidential personally
identifiable information to OpenGov or the Software Services platform.
3.2. Responsibilities. Customer shall be responsible for obtaining and maintaining
computers and third party software systems of record (such as Customer’s ERP
systems) needed to connect to, access or otherwise use the Software Services.
Customer also shall be responsible for: (a) ensuring that such equipment is compatible
with the Software Services, (b) maintaining the security of such equipment, user
accounts, passwords and files, and (c) all uses of Customer user accounts by any party
other than OpenGov.
4. Intellectual Property Rights; License Grants; Access to Customer Data
4.1. Software Services. OpenGov owns all interests and Intellectual Property Rights in the
Software Services. The look and feel of the Software Services, including any custom
fonts, graphics and button icons, are the property of OpenGov. Customer may not copy,
imitate, or use them, in whole or in part, without OpenGov’s prior written consent.
Subject to Customer’s obligations under this Agreement, OpenGov grants Customer a
non-exclusive, royalty-free license during the Term to use the Software Services.
4.2. Customer Data. Customer Data and the Intellectual Property Rights therein belong to the
Customer. Customer grants OpenGov and its partners (such as hosting providers) a non-
exclusive, royalty-free license to use, store, edit, and reformat the Customer Data for
the purpose of providing the Software Services. Customer further agrees that OpenGov
and its partners may use aggregated, anonymized Customer Data for purposes of sales,
marketing, business development, product enhancement, customer service, and data
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analysis. Insights gleaned from aggregated, anonymized Customer Data will belong to
OpenGov.
4.3. Access to Customer Data. Customer may download the Customer Data from the
Software Services at any time during the Term, excluding during routine software
maintenance periods. OpenGov has no obligation to return Customer Data to Customer.
4.4. Deletion of Customer Data. Unless otherwise requested pursuant to this Section 4.4,
upon the termination of this Agreement, the Customer Data shall be deleted pursuant to
OpenGov’s standard data deletion and retention practices. Upon written request,
Customer may request deletion of Customer Data prior to the date of termination of this
Agreement. Such a request must be addressed to “OpenGov Vice President, Customer
Success” at OpenGov’s address for notice in Section 10.2.
4.5. Feedback. “Feedback” means suggestions, comments, improvements, ideas, or other
feedback or materials regarding the Software Services provided by Customer to
OpenGov, including feedback provided through online developer community forums.
Customer grants OpenGov a non-exclusive, royalty-free, irrevocable, perpetual,
worldwide license to use and incorporate into the Software Services and
Documentation Customer’s Feedback. OpenGov will exclusively own any improvements
or modifications to the Software Services and Documentation based on or derived from
any of Customer’s Feedback including all Intellectual Property Rights in and to the
improvements and modifications.
5. Confidentiality
5.1. “Confidential Information" means all confidential business, technical, and financial
information of the disclosing party that is marked as “Confidential” or an equivalent
designation or that should reasonably be understood to be confidential given the nature
of the information and/or the circumstances surrounding the disclosure. OpenGov’s
Confidential Information includes, without limitation, the software underlying the
Software Services, and all Documentation.
5.2. Confidential Information does not include: (a) data that the Customer has previously
released to the public; (b) data that Customer would be required to release to the public
upon request under applicable federal, state, or local public records laws; (c) Customer
Data that Customer requests OpenGov make available to the public in conjunction with
the Software Services; (d) information that becomes publicly known through no breach
by either party; (e) information that was rightfully received by a party from a third party
without restriction on use or disclosure; or (f) information independently developed by
the Receiving Party without access to the Disclosing Party’s Confidential Information.
5.3. Each party agrees to obtain prior written consent before disclosing any of the other
party's Confidential Information. Each party further agrees to use the other's
Confidential Information only in connection with this Agreement. Each party further
agrees to protect the other party's Confidential Information using the measures that it
employs with respect to its own Confidential Information of a similar nature, but in no
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event with less than reasonable care. If a party is required to disclose Confidential
Information by law or court order, they must notify the other party in writing before
making the disclosure to give the other party an opportunity to oppose or limit the
disclosure.
5.4. The parties understand that the Minnesota Government Data Practices Act (MGDPA),
Minn. Stat. Ch. 13 applies to all data created, collected, received, stored, used,
maintained, or disseminated by the parties in the performance of their roles and
responsibilities under this Agreement.
6. Term and Termination
6.1. Initial Term. This Agreement begins on the Effective Date and ends on the date the
subscription ends (“Initial Term”), according to the Order Form, unless sooner
terminated pursuant to Section 6.3.
6.2. Renewal. This Agreement shall automatically renew for another period of the same
duration as the Initial Term (each one is a new “Renewal Term”) unless either party
notifies the other party of its intent not to renew this Agreement in writing no less than
30 days before the end of the then-current term.
6.3. Termination. If either party materially breaches any term of this Agreement and fails to
cure such breach within 30 days after receiving written notice by the non-breaching
party (10 days in the case of non-payment), the non-breaching party may terminate this
Agreement. Neither party shall have the right to terminate this Agreement early without
a legally valid cause.
6.4. Effect of Termination. Upon termination of this Agreement pursuant to Section 6.1, 6.2,
or 6.3: (a) Customer shall pay in full for all Software Services and Professional Services
performed up to and including the date of termination or expiration, (b) OpenGov shall
stop providing Software Services and Professional Services to Customer; and (c) each
party shall (at the other party’s option) return or delete any of the other party’s
Confidential Information in its possession, insofar as such return or deletion is
compliant with relevant records laws.
7. Payment of Fees
7.1. Fees; Invoicing; Payment; Expenses.
7.1.1. Fees. Fees for Software Services and for Professional Services are set forth in the
applicable Order Form, and OpenGov will invoice Customer accordingly. Customer
agrees to pay invoices within 30 days without setoffs, withholdings or deductions of
any kind. Invoices are deemed received when OpenGov emails them to Customer’s
designated billing contact. Obligations to pay fees are non-cancelable, and
payments are non-refundable.
7.1.2. Annual Software Maintenance Price Adjustment. OpenGov shall increase the fees for
the Software Services during any Renewal Term by 5% each year of the Renewal
Term.
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7.1.3. Travel Expenses. OpenGov will invoice Customer for travel expenses provided in the
SOW as they are incurred. Customer shall pay all such valid invoices within 30 days of
receipt of invoice. Each invoice shall include receipts for the travel expenses listed
on the invoice.
7.1.4. Customer Delays; On Hold Fee.
7.1.4.1. On Hold. Excluding delays caused by a force majeure event as described in
Section 10.5, if OpenGov determines that Customer’s personnel or contractors
are not completing Customer’s responsibilities described in the applicable SOW
timely or accurately, OpenGov may place the Professional Services on hold. If
OpenGov places a Customer on hold, OpenGov will ensure that Customer is made
aware of its obligations necessary for OpenGov to continue performing the
Professional Services. Upon placing a customer on hold, OpenGov may, without
penalty, suspend Professional Services to the Customer and reallocate
resources until the Customer has fulfilled its obligations. OpenGov shall bear no
liability or otherwise be responsible for delays in the provision of the
Professional Services occasioned by Customer’s failure to complete Customer’s
responsibilities.
7.1.4.2. On Hold Notice; On Hold Fee. OpenGov may also issue an “On Hold Notice”
specifying that the Customer will be invoiced for lost time in production (e.g.,
delayed or lost revenue resulting from rescheduling work on other projects,
delay in receiving milestone payments from Customer, equipment, hosting
providers and human resources idle) for a fee equal to 10% of the first year’s fee
for Software Services. OpenGov may remove the on hold status and may rescind
the fee in its discretion upon Customer’s fulfillment of its obligations set out in
the On Hold Notice. And OpenGov may extend the timeline to complete certain
Professional Services depending on the availability of qualified team resources
(OpenGov cannot guarantee that these team resources will be the same as those
who were working on the project prior to it being placed On Hold).
7.2. Consequences of Non-Payment. If Customer fails to make any payments required under
any Order Form or SOW, then in addition to any other rights OpenGov may have under
this Agreement or applicable law, (a) Customer will owe late interest penalty of 1.5% of
the outstanding balance per month, or the maximum rate permitted by law, whichever is
lower and (b) If Customer’s account remains delinquent (with respect to payment of a
valid invoice) for 30 days after receipt of a delinquency notice from OpenGov, which may
be provided via email to Customer’s designated billing contact, OpenGov may
temporarily suspend Customer’s access to the Software Service for up to 90 days to
pursue good faith negotiations before pursuing termination in accordance with Section
6.3. Customer will continue to incur and owe all applicable fees irrespective of any such
Service suspension based on such Customer delinquency.
7.3. Taxes. All fees under this Agreement are exclusive of any applicable sales, value-added,
use or other taxes (“Sales Taxes”). Customer is solely responsible for any and all Sales
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Taxes, not including taxes based solely on OpenGov’s net income. If any Sales Taxes
related to the fees under this Agreement are found at any time to be payable, the
amount may be billed by OpenGov to, and shall be paid by, Customer. If Customer fails to
pay any Sales Taxes, then Customer will be liable for any related penalties or interest,
and will indemnify OpenGov for any liability or expense incurred in connection with such
Sales Taxes. In the event Customer or the transactions contemplated by the Agreement
are exempt from Sales Taxes, Customer agrees to provide OpenGov, as evidence of such
tax exempt status, proper exemption certificates or other documentation acceptable to
OpenGov.
8. Representations and Warranties; Disclaimer
8.1. By OpenGov.
8.1.1. General Warranty. OpenGov represents and warrants that it has all right and
authority necessary to enter into and perform this Agreement.
8.1.2. Professional Services Warranty. OpenGov further represents and warrants that the
Professional Services, if any, will be performed in a professional and workmanlike
manner in accordance with the related SOW and generally prevailing industry
standards. For any breach of the Professional Services warranty, Customer’s remedy
will be the re-performance of the applicable services. If OpenGov is unable to re-
perform such work as warranted, Customer will be entitled to recover all fees paid to
OpenGov for the deficient work. Customer must give written notice of any claim
under this warranty to OpenGov within 90 days of performance of such work to
receive such warranty remedies.
8.1.3. Software Services Warranty. OpenGov further represents and warrants that for a
period of 90 days after the Effective Date, the Software Services will perform in all
material respects in accordance with the Documentation. The foregoing warranty
does not apply to any Software Services that have been used in a manner other than
as set forth in the Documentation and authorized under this Agreement. OpenGov
does not warrant that the Software Services will be uninterrupted or error-free.
Customer must give written notice of any claim under this warranty to OpenGov
during the Term. OpenGov’s liability for any breach of the foregoing warranty is to
repair or replace any nonconforming Software Services so that the affected portion
of the Software Services operates as warranted or, if OpenGov is unable to do so,
terminate the license for such Software Services and refund the pre-paid, unused
portion of the fee for such Software Services.
8.2. By Customer. Customer represents and warrants that it has all right and authority
necessary to enter into and perform this Agreement.
8.3. Disclaimer. OPENGOV DOES NOT WARRANT THAT THE SOFTWARE SERVICES WILL BE
UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE
RESULTS THAT MAY BE OBTAINED FROM USE OF THE SOFTWARE SERVICES. EXCEPT
AS SET FORTH IN THIS SECTION 8, THE SOFTWARE SERVICES ARE PROVIDED “AS IS”
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AND OPENGOV DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY,
TITLE, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.
9. Limitation of Liability
9.1. By Type. NEITHER PARTY, NOR ITS SUPPLIERS, OFFICERS, AFFILIATES,
REPRESENTATIVES, CONTRACTORS OR EMPLOYEES, SHALL BE RESPONSIBLE OR
LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT UNDER ANY
CONTRACT, NEGLIGENCE, STRICT LIABILITY, OR OTHER THEORY: (A) FOR ERROR OR
INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OF DATA OR COST OF
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES OR LOSS OF BUSINESS; (B) FOR
ANY INDIRECT, EXEMPLARY, PUNITIVE, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL
DAMAGES; OR (C) FOR ANY MATTER BEYOND A PARTY’S REASONABLE CONTROL, EVEN
IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE.
9.2. By Amount. IN NO EVENT SHALL EITHER PARTY’S AGGREGATE, CUMULATIVE LIABILITY
FOR ANY CLAIMS ARISING OUT OF OR IN ANY WAY RELATED TO THIS AGREEMENT
EXCEED THE FEES PAID BY CUSTOMER TO OPENGOV FOR THE SOFTWARE SERVICES
UNDER THIS AGREEMENT IN THE 12 MONTHS PRIOR TO THE ACT THAT GAVE RISE TO
THE LIABILITY.
9.3. Limitation of Liability Exclusions. The limitations of liability set forth in Sections 9.1 and
9.2 above do not apply to, and each party accepts liability to the other for: (a) claims
based on either party’s intentional breach of its obligations set forth in Section 5
(Confidentiality), (b) claims arising out of fraud or willful misconduct by either party and
(c) either party’s infringement of the other party’s Intellectual Property Rights.
9.4. No Limitation of Liability by Law. Because some jurisdictions do not allow liability or
damages to be limited to the extent set forth above, some of the above limitations may
not apply to Customer.
10. Miscellaneous
10.1. Logo Use. OpenGov shall have the right to use and display Customer’s logos and trade
names for marketing and promotional purposes in OpenGov’s website and marketing
materials, subject to Customer’s trademark usage guidelines provided to OpenGov.
10.2. Notice. Ordinary day-to-day operational communications may be conducted by email,
live chat or telephone. However, for notices, including legal notices, required by the
Agreement (in sections where the word “notice” appears) the parties must communicate
more formally in a writing sent via USPS certified mail and via email. OpenGov’s
addresses for notice are: OpenGov, Inc., 6525 Crown Blvd #41340, San Jose, CA 95160,
and legal@opengov.com.
10.3. Anti-corruption. Neither OpenGov nor any of its employees or agents has offered or
provided any illegal or improper payment, gift, or transfer of value in connection with
this Agreement. The parties will promptly notify each other if they become aware of any
violation of any applicable anti-corruption laws in connection with this Agreement.
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10.4. Injunctive Relief. The parties acknowledge that any breach of the confidentiality
provisions or the unauthorized use of a party’s intellectual property may result in serious
and irreparable injury to the aggrieved party for which damages may not adequately
compensate the aggrieved party. The parties agree, therefore, that, in addition to any
other remedy that the aggrieved party may have, it shall be entitled to seek equitable
injunctive relief.
10.5. Force Majeure. Neither party shall be held responsible or liable for any losses arising out
of any delay or failure in performance of any part of this Agreement, other than
undisputed payment obligations, due to any act of god, act of governmental authority, or
due to war, riot, labor difficulty, failure of performance by any third-party service,
utilities, or equipment provider, or any other cause beyond the reasonable control of the
party delayed or prevented from performing.
10.6. Severability; Waiver. If any provision of this Agreement is found to be unenforceable or
invalid, that provision will be limited or eliminated to the minimum extent necessary so
that this Agreement will otherwise remain in full force and effect and enforceable. Any
express waiver or failure to exercise promptly any right under this Agreement will not
create a continuing waiver or any expectation of non-enforcement.
10.7. Survival. The following sections of this Agreement shall survive termination: Section 5.
(Confidentiality), Section 7 (Payment of Fees), Section 4.4 (Deletion of Customer Data),
Section 8.3 (Warranty Disclaimer), Section 9 (Limitation of Liability) and Section 10
(Miscellaneous).
10.8. Assignment. There are no third-party beneficiaries to this Agreement. Except as set
forth in this Section 10.8, neither party may assign, delegate, or otherwise transfer this
Agreement or any of its rights or obligations to a third party without the other party's
written consent, which consent may not be unreasonably withheld, conditioned, or
delayed. Either party may assign, without such consent but upon written notice, its
rights and obligations under this Agreement to its corporate affiliate or to any entity that
acquires all or substantially all of its capital stock or its assets related to this
Agreement, through purchase, merger, consolidation, or otherwise. Any other
attempted assignment shall be void. This Agreement will benefit and bind permitted
assigns and successors.
10.9. Independent Contractors. This Agreement does not create an agency, partnership, joint
venture, or employment relationship, and neither party has any authority to bind the
other.
10.10. Governing Law and Jurisdiction. Minnesota laws govern this Agreement, without regard
to conflict of laws principles. Exclusive jurisdiction for litigation of any dispute,
controversy or claim arising out of or in connection with this Agreement shall be only in
the Federal or State court with competent jurisdiction located in Dakota County,
Minnesota, and the parties submit to the personal jurisdiction and venue therein.
10.11. Complete Agreement. OpenGov has made no other promises or representations to
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Customer other than those contained in this Agreement. Any modification to this
Agreement must be in writing and signed by an authorized representative of each party.
Signatures
Customer: City of Farmington, MN
Signature:
Name:
Title:
Date:
OpenGov, Inc.
Signature:
Name:
Title:
Date:
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Resolution Authorizing the Submittal of a Minnesota Department of Natural
Resources Outdoor Recreation Grant Program Application
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
The Minnesota Department of Natural Resources (DNR) announced grant funding opportunities for
park and trail projects across Minnesota. Applications are now being accepted for grant programs
including outdoor recreation, natural and scenic areas, regional trail, local trail connections, and
federal recreational trails. These grants help local governments in the state create partnerships with
the DNR to fund projects ranging from local parks to regional trails to trail connections. The DNR
Outdoor Recreation Grant Program was identified as a funding option and source in the approved
Rambling River Park Master Plan.
DISCUSSION:
The Outdoor Recreation Grant Program’s purpose is “To increase and enhance recreation facilities
in local and community parks throughout the state.” This grant program provides matching grants to
local and/or development, acquisition, of cost the of to up for government of units 50%
redevelopment of local parks and recreation areas. The maximum grant award is $350,000 for a
total project cost of at least $700,000. The program requires a one-to-one match which can consist
of cash, value of materials, labor and equipment usage by the local sponsor, donations, or any
combination thereof.
Eligible recreation facilities must include one or more major recreation facilities as identified by the
DNR in the project proposal. A permanent skatepark is one of the eligible recreation facilities.
Support facilities are also eligible for funding as part of a grant application that contains at least one
major facility as identified by the DNR. Support facilities include, but are not limited to, landscaping,
lighting, park furnishings such as benches, drinking fountains, picnic tables, and trash receptacles,
and walkways or accessible routes that connect facilities to one another.
During the Rambling River Park master planning process, public and stakeholder engagement
showed a strong desire for a skate park in the community to serve preteens and teens who are
currently going to other communities for skating, scootering, and biking. The approved master plan
for the park included constructing a skate park at Feely Fields as a short-term project. Also included
in the master plan is support facilities of new shade structure, trails from the parking lot to the skate
park and shade structure, and trees.
In the last several years, the Parks and Recreation Commission’s priority, besides new inclusive
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playground equipment at Rambling River Park, is adding a skate park to the park system. The
playground equipment is ordered and should be installed by July 15, 2024. The Parks and
Recreation Commission discussed the Outdoor Recreation Grant Program at their January 10,
2024 meeting. The Commission unanimously approved a recommendation to the City Council to
authorize the City’s grant application for the Outdoor Recreation Grant Program for a skatepark and
support facilities with matching funds of $350,000.
Dakota County retained the services of Hoisington Koegler Group, Inc. (HKGi) to write the grant
application for the City, so there is no cost to the City for this service. The grant application deadline
is April 1, 2024. The DNR will provide feedback on draft applications submitted by February 29,
2024, which HKGi plans to do, so the City’s grant application can be as competitive as possible.
Funding announcements will be made in the summer, and projects must be completed by June 30,
2026.
One of the requirements to be submitted and for an application to be considered is the local
government unit must adopt a resolution authorizing to act as a legal sponsor and authorizing the
DNR Outdoor Recreation Grant Program application from the local government unit. Included in the
packet is a resolution authorizing the City of Farmington to act as a legal sponsor and submit an
application to the DNR for an Outdoor Recreation Grant that will be used for the design and
construction of a skate park and support facilities.
BUDGET IMPACT:
This grant program requires a one-to-one match for up to 50% of the total project cost. The
maximum grant is $350,000 for a total project cost of at least $700,000. HKGi’s cost estimate of the
skate park in the Rambling River Park Master Plan was $500,000. This estimate doesn’t include the
identified support facilities in the Master Plan. All facilities improved with this grant project must
meet current Americans with Disabilities (ADA) standards including access routes to all recreation
facilities must be provided. Thus, a bituminous walkway from the parking lot to the skate park and
shade structure will need to be constructed. Based on the aforementioned, Staff recommend
applying for the maximum grant amount of $350,000 for a total project cost of at least $700,000.
This means the City would need to provide $350,000 to match the Outdoor Recreation Grant if it
was approved for $350,000.
Staff recommend using Liquor Operations Community Projects funds in the amount of up to
$350,000 for the match. Currently, there is $389,328 in this fund. This number is prior to completion
of the audit, and it appears the City could potentially have $459,000 in the Community Projects fund
once the audit is finished.
ACTION REQUESTED:
Adopt Resolution 2024-21 Authorizing to Act as Legal Sponsor and Authorization for DNR Outdoor
Recreation Grant Program Application for design and construction of a skate park and support
facilities and approve the matching funds of up to $350,000 to come from the Liquor Operations
Community Projects fund.
ATTACHMENTS:
2024-21 Authorizing DNR Outdoor Recreation Grant Program Application
Page 118 of 122
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2024-21
A RESOLUTION AUTHORIZING TO ACT AS LEGAL SPONSOR AND AUTHORIZATION FOR
DNR OUTDOOR RECREATION GRANT PROGRAM APPLICATION
BE IT RESOLVED that the City of Farmington act as legal sponsor for the project contained
in the Outdoor Recreation Grant application to be submitted on 29 / March / 2024 and that
Kellee Omlid, Parks and Recreation Director, is hereby authorized to apply to the
Department of Natural Resources for funding of this project on behalf of the City of
Farmington.
BE IT FURTHER RESOLVED that the applicant maintains an adequate Conflict of Interest
Policy and, throughout the term of the contract, will monitor and report any actual or
potential conflicts of interest to the State, upon discovery.
BE IT FURTHER RESOLVED that the City of Farmington has the legal authority to apply for
financial assistance, and it has the financial capability to meet the match requirement (if
any) and ensure adequate construction, operation, maintenance and replacement of the
proposed project for its design life.
BE IT FURTHER RESOLVED that the City of Farmington has not incurred any development
costs and has not entered into a written purchase agreement to acquire the property
described in the Cost Breakdown section on this application.
BE IT FURTHER RESOLVED that the City of Farmington has or will acquire fee title or
permanent easement over all the land described in the boundary map or recreational site
plan included in the application.
BE IT FURTHER RESOLVED that, upon approval of its application by the State,
The City of Farmington may enter into an agreement with the State for the above-
referenced project, and that the City of Farmington certifies that it will comply with all
applicable laws and regulations as stated in the grant agreement including dedicating the
park property for uses consistent with the funding grant program into perpetuity.
NOW, THEREFORE BE IT RESOLVED that THE PARKS AND RECREATION DIRECTOR is
hereby authorized to execute such agreements as necessary to implement the project on
behalf of the applicant.
I CERTIFY THAT the above resolution was adopted by the City Council of the City of
Farmington on 20 / February / 2024.
Page 119 of 122
RESOLUTION 2024-21
Page 2 of 2
SIGNED: WITNESSED:
________________________________ _____________________________________
(Signature) (Signature)
Joshua Hoyt, Mayor _______ Shirley R Buecksler, City Clerk_________
(Title) (Date) (Title) (Date)
Page 120 of 122
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Deanna Kuennen, Community Dev Director
Department: Community Development
Subject: Community Development Department 2023 Recap and 2024 Goals
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
Staff will present an overview of 2023 accomplishments, and present 2024 goals.
DISCUSSION:
The Community Development Department consists of Community Development, Economic
Development, Building Inspections, and Planning & Zoning. Together, these divisions touch all
aspects of development in the community from ideation through permitting and actualization. The
Community Development Team will provide an overview of recent accomplishments and identify
goals and priorities for the upcoming year.
BUDGET IMPACT:
Not applicable
ACTION REQUESTED:
None.
Page 121 of 122
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Public Works 2023 Annual Update
Meeting: Regular Council - Feb 20 2024
INTRODUCTION:
An overview of the 2023 accomplishments and activities for Public Works will be presented.
DISCUSSION:
The Public Works Director/City Engineer will review Public Works' 2023 accomplishments and will
highlight goals for 2024.
BUDGET IMPACT:
Not applicable
ACTION REQUESTED:
Information only
Page 122 of 122