HomeMy WebLinkAbout03.18.24 EDA PacketMeeting Location:
Farmington City Hall, Conf Room 170
430 Third Street
Farmington, MN 55024
ECONOMIC DEVELOPMENT AUTHORITY REGULAR MEETING AGENDA
Monday, March 18, 2024
5:30 PM
Page
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.APPROVE AGENDA
5.CITIZEN COMMENTS
6.CONSENT AGENDA
6.1. Minutes of the January 16, 2024 Regular Economic Development
Authority Meeting
Approve the minutes of the January 16, 2024 Economic Development
Authority meeting.
Agenda Item: Minutes of the January 16, 2024 Regular Economic
Development Authority Meeting - Pdf
4 - 9
6.2. Annual EDA Business - Acknowledgement of Official Newspaper and
Establishing the Meeting Schedule
Pass a motion to acknowledge the City Council's designation of the
official newspaper and establish the 2024 EDA meeting schedule.
Agenda Item: Annual EDA Business - Acknowledgement of Official
Newspaper and Establishing the Meeting Schedule - Pdf
10 - 15
6.3. Monthly Financial Report
Accept monthly Financial Report.
Agenda Item: Monthly Financial Report - Pdf
16 - 18
7.PUBLIC HEARINGS
8.DISCUSSION ITEMS
Page 1 of 55
8.1. Election of 2024 EDA Chairperson and Vice-Chairperson
The EDA is asked to choose a Chairperson and Vice-Chairperson of the
EDA for 2024.
Agenda Item: Election of 2024 EDA Chairperson and Vice-Chairperson -
Pdf
19
8.2. Approval of Joint Powers Agreement with the Dakota County CDA for
the Open to Business Program
Approve by motion the 2024 Joint Powers Agreement with the Dakota
County CDA for the Open to Business Program and authorize execution
of the Agreement.
Agenda Item: Approval of Joint Powers Agreement with the Dakota
County CDA for the Open to Business Program - Pdf
20 - 36
8.3. Resolution 2024-01 Authorizing Transfer of Funds for City AUAR
Review Process.
Approve Resolution 2024-01 Authorizing Transfer of Funds for City's
AUAR Review Process.
Agenda Item: Resolution 2024-01 Authorizing Transfer of Funds for City
AUAR Review Process. - Pdf
37 - 45
8.4. Authorize Staff to Submit Letter of Support to Minnesota Department of
Agriculture in Support of Farmington Food and Spice House's Grant
Application
Authorize, via motion, staff to submit a letter of recommendation to the
Minnesota Department of Agriculture in support of Farmington Food and
Spice House's grant application.
Agenda Item: Authorize Staff to Submit Letter of Support to Minnesota
Department of Agriculture in Support of Farmington Food and Spice
House's Grant - Pdf
46 - 48
8.5. Discuss Sponsorship Levels for Minnesota Real Estate Journal Awards
Night
Discuss the sponsorship levels available and determine which level the
EDA wishes to support.
Authorize, via motion, the Executive Director to secure the City of
Farmington's sponsorship level and payment to MREJ.
Agenda Item: Discuss Sponsorship Levels for Minnesota Real Estate
Journal Awards Night - Pdf
49 - 50
9. DIRECTOR'S REPORT
9.1. Director's Report 51 - 55
Page 2 of 55
No action questions. This item is informational and is provided to
communicate how the EDA time and money resources are allocated,
and to track and measure the impact of initiatives.
Agenda Item: Director's Report - Pdf
10. ADJOURN
Page 3 of 55
ECONOMIC DEVELOPMENT AUTHORITY AGENDA MEMO
To: Economic Development Authority
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the January 16, 2024 Regular Economic Development Authority
Meeting
Meeting: Economic Development Authority - Mar 18 2024
INTRODUCTION:
For the Commission's approval are the January 16, 2024 Economic Development Authority meeting
minutes.
DISCUSSION:
Not applicable
BUDGET IMPACT:
Not applicable
ACTION REQUESTED:
Approve the minutes of the January 16, 2024 Economic Development Authority meeting.
ATTACHMENTS:
01.16.24 EDA Minutes
Page 4 of 55
Economic Development Authority Meeting Minutes of January 16, 2024 Page 1 of 5
City of Farmington
Economic Development Authority
Regular Meeting Minutes
Tuesday, January 16, 2024
The Farmington Economic Development Authority met in regular session on Tuesday,
January 16, 2024, at Farmington City Hall, 430 3rd Street, Farmington, Minnesota.
1. CALL TO ORDER
Chair Wilson called the meeting to order at 5:00 p.m.
2. PLEDGE OF ALLEGIANCE
Chair Wilson lead everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Chair Steve Wilson
Commissioners Holly Bernatz, Joshua Hoyt, Nick Lien,
and Katie Porter
Members Absent: None
Also Present: Lynn Gorski, City Administrator
Julie Flaten, Asst City Administrator/HR Director
Deanna Kuennen, EDA Executive Director
Stephanie Aman, Economic Development Coordinator
John Powell, Public Works Director
Shirley Buecksler, City Clerk
4. APPROVE AGENDA
Motion was made by Commissioner Hoyt and seconded by Commissioner Bernatz to
approve the agenda, as presented.
Motion carried: 5 ayes / 0 nays
5. CITIZEN COMMENTS
No one addressed the Commission to speak.
6. CONSENT AGENDA
6.1 Minutes of the November 20, 2023 Economic Development Authority Meeting
6.2 Monthly Financial Report
Motion was made by Commissioner Lien and seconded by Commissioner Hoyt
to approve the Consent Agenda, as amended.
Motion carried: 5 ayes / 0 nays
Page 5 of 55
Economic Development Authority Meeting Minutes of January 16, 2024 Page 2 of 5
7. PUBLIC HEARINGS
There were no public hearings.
8. DISCUSSION ITEMS
8.1 2024 EDA Budget and Work Plan
Director Kuennen walked through the work plan and budget for the
Commissioners. This year, the EDA funding includes dedicated levy dollars to
support economic development initiatives. In June, a proposed work plan with
associated budget was presented for discussion. That led to the final levy request
and approval in 2024 of $150,000. Attached is the 2024 EDA Budget and a 2024
Work Plan with calendar. The work plan illustrates how the additional funding is
being allocated and applied towards economic development initiatives, and the
calendar shows the cadence associated with the various activities. The calendar
also helps Staff and the EDA identify opportune times to add additional activities
that support the overall vision and goals of the EDA and City.
The budget and work plan also provide flexibility so that, as opportunities arise,
Staff can evaluate each to see if and how they would benefit Farmington. Not
every project or opportunity identified will be the right fit. Proper vetting will
happen to ensure that it is the right fit at the right time to advance the EDA’s
mission, fit within the economic develo9pment goals of the City, and compliment
the heart and soul of Farmington.
Commissioners asked questions and received answers.
Motion was made by Commissioner Hoyt and seconded by Commissioner Lien
to approve the 2024 Work Plan with associated budget and calendar.
Motion carried: 5 ayes / 0 nays
8.2 Community Venture Network (CVN) Update
Coordinator Aman stated that CVN has a proven track record of bringing viable
opportunities for Economic Development professionals to attract businesses to
their communities. As the EDA and Council have asked Staff to go out and
be bold in our work, continuing our work with CVN allows us access to
companies we might not have otherwise known about and gives us the ability to
seek projects that might not otherwise consider Farmington.
CVN hosts three networking events each year where companies that are
considering locating or relocating their business to a more rural area present to
the attendees their plans and hopes for either expansion or relocation. Audience
attendees include cities, chambers, brokers, and financing companies. CVN
provides attendees the opportunity to network with the companies that are
presenting through formal breaks and a casual round table lunch. From these
Page 6 of 55
Economic Development Authority Meeting Minutes of January 16, 2024 Page 3 of 5
CVN events, Staff have been able to share Farmington's story with businesses
looking to relocate and have been successful in bringing prospects to
Farmington. Currently, there are two projects considering Farmington that are a
direct result of the relationships developed and Staff attendance at CVN
networking events.
In addition to learning more about businesses seeking to relocate, other
opportunities have been presented for Staff consideration from The Brookshire
Company. Because of the relationship developed with CVN, we were made
aware of the opportunity to participate in "My Town." We have also been in
conversations about piloting other programs that The Brookshire Company has
considered adding to its services.
CVN has been a long-standing resource for Staff, and we value the events and
relationships that have been built over many years.
Motion was made by Commissioner Bernatz and seconded by Commissioner
Porter authorizing the Executive Director to execute the contract for Community
Venture Network, with The Brookshire Company.
Motion carried: 5 ayes / 0 nays
8.3 “My Town” Docuseries Update
Coordinator Aman said this update has been brought forward to inform the EDA
on the next steps of this project and to respectfully request that the body
authorize the Executive Director to execute the contract for “My Town.”
Since the November meeting, Staff have considered how to mesh the many
stories gleaned that evening, to create an exciting and future-forward docuseries
for the City of Farmington. Staff met with Cory Hepola and, throughout
conversations with him, two story lines emerged – one story line is a successful
business owner with deep roots in the community that values our long -standing
traditions and also can envision the future growth of Farmington; the other story
line will focus on a successful entrepreneur and community volunteer that is a
transplant by choice who leads an active and involved life in Farmington, creating
a positive environment that she hopes her children will choose to return to
someday.
After thoughtful consideration on how to weave several themes together, the old
and the new, the farmland and the downtown, the past and the future , with the
theme of “rural is a state of mind” - Cory identified the stories of Janie Tutewohl
and Holly Bernatz to be the lens through which Cory tells the Farmington story.
Page 7 of 55
Economic Development Authority Meeting Minutes of January 16, 2024 Page 4 of 5
The exact date for filming has not been set but will be in the May/June 2024
timeframe. The agreement that outlines the costs , as well as the timeline for the
production of season one, is attached. Staff are excited about this unique
opportunity to be featured and look forward to sharing more with the EDA as the
details get finalized.
Motion was made by Commissioner Hoyt and seconded by Commissioner Porter
authorizing the Executive Director to execute the “My Town” contract with The
Brookshire Company, with direction to talk with Corey Hepola on what the filming
and content looks like.
Motion carried: 5 ayes / 0 nays
8.4 2024 Minnesota Real Estate Journal (MREJ) Contract
The MREJ is part of REjournals, the largest producer of commercial real estate
content across the Midwest and Texas providing commercial real estate news,
information, and networking that is both timely and local in 16 states. In 2023,
Team Farmington presented at four events, attended multiple real estate
summits focused on targeted topics, and represented Farmington with a branded
booth and specific marketing materials. Staff has worked with the MREJ to
continue the marketing partnership launched in 2023. The 2024 contract is a
continuation allowing for enhanced marketing opportunities.
Motion was made by Commissioner Lien and seconded by Commissioner
Bernatz authorizing the Executive Director to execute the contract with MREJ for
the 2024 Marketing Plan.
Motion carried: 5 ayes / 0 nays
8.5 Site Location Partnership (SLP) Service Agreement – 2024 “Comprehensive
Premium Program”
Staff have been in contact with SLP to position ourselves to take full advantage
of the partnership. Staff have already prepared materials that will be highlighted
and shared at the February IME West trade show in Anaheim, California. It has
been encouraged that Staff also attend this show to witness firsthand how SLP
represents their clients, to actively participate in the networking opportunities,
and to understand for future trade shows the best way for Farmington to "show
up" physically or virtually. Travel was included as a placeholder in the 2024
budget; however, securing lodging has been difficult. Staff will continue to review
and determine the most appropriate engagement and participation.
Page 8 of 55
Economic Development Authority Meeting Minutes of January 16, 2024 Page 5 of 5
Motion was made by Commissioner Bernatz and sec onded by Commissioner
Hoyt authorizing the Executive Director to execute the one-year Service
Agreement with SLP.
Motion carried: 5 ayes / 0 nays
9. DIRECTOR’S REPORT
9.1 Director’s Report
Director Kuennen and Coordinator Aman provided the EDA with highlights and
accomplishments in 2023.
10. ADJOURNMENT
Motion was made by Commissioner Hoyt and seconded by Commissioner Bernatz to
adjourn the meeting at 6:37 p.m.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 9 of 55
ECONOMIC DEVELOPMENT AUTHORITY AGENDA MEMO
To: Economic Development Authority
From: Deanna Kuennen, Community Dev Director
Department: EDA
Subject: Annual EDA Business - Acknowledgement of Official Newspaper and Establishing
the Meeting Schedule
Meeting: Economic Development Authority - Mar 18 2024
INTRODUCTION:
Per the EDA By-Laws, at the February meeting of the EDA or the next regular meeting, each
calendar year the EDA shall acknowledge City Council's designation of the official newspaper and
establish the meeting schedule for the year.
DISCUSSION:
Every calendar year the EDA is required to take certain actions as part of their annual business
meeting. In 2024 the EDA:
1. Acknowledges The Dakota County Tribune as the City Council's designation of the official
newspaper.
2. Establishes the following meeting schedule for 2024:
January 18, 2024 July 15, 2024
February 20, 2024 August 19, 2024
March 18, 2024 September 16, 2024
April 15, 2024 October 21, 2024
May20, 2024 November 18, 2024
June 17, 2024 December 16, 2024
BUDGET IMPACT:
NA
ACTION REQUESTED:
Pass a motion to acknowledge the City Council's designation of the official newspaper and
establish the 2024 EDA meeting schedule.
ATTACHMENTS:
Page 10 of 55
EDA By Laws - Approved 2022
Page 11 of 55
1
ECONOMIC DEVELOPMENT AUTHORITY BY-LAWS
Adopted February 22, 2022
These By-Laws, when adopted, are intended to deal with matters not otherwise covered by State Law,
City Ordinance or elsewhere.
Section I – Meetings
SUBD. 1 – Regular meetings of the Economic Development Authority shall be held on the third (3rd)
Monday of each month at 6:00p.m. Any regular meeting falling upon a holiday shall be held on the
following Tuesday at the same time and place. All meetings, including special and adjourned
meetings, shall be held in the City Hall unless otherwise designated.
SUBD. 2 – At the February Authority meeting or the next regular meeting of the EDA each calendar
year, the Authority shall (1) acknowledge City Council’s designation of the official newspaper; (2)
establish the meeting schedule for the year; (3) choose a Chairperson and a Vice-Chairperson, who
shall perform the duties of the Chairperson during the Chairpersons disability or absence, and in case
of a vacancy in the office of Chairperson, and until a successor has been appointed and qualifies to
fulfill the duties of Chairperson, and; (4) staff will serve as the Secretary/ Treasurer.
Section II Presiding Officer; Rules of Order
SUBD. 1 – The Chairperson shall preside at all meetings of the Authority. In the absence of the
Chairperson, the Vice-Chairperson shall preside. In the absence of both, the Executive Director shall
call the meeting to order and shall preside until the Authority members present at the meeting choose
one of their members to act temporarily as presiding officer.
SUBD. 2 – The presiding officer shall preserve order, enforce the rule of procedure herein prescribed,
and determine all questions of procedure and order. Except as otherwise provided by statute or by
these rules, the proceedings of the Authority shall be conducted in accordance with the following rules
of order:
A.A motion must be seconded before being considered by the Authority and the presiding
officer must recognize mover, as well as the seconder.
B.Any motion may be withdrawn by its mover with the consent of his/her second. But a
motion, once debated, cannot be withdrawn except by a majority vote of the Authority.
C.A motion will not be subject to debate until it has been stated by the presiding officer
and he/she has opened it to debate.
D.Each member, while speaking, shall confine himself/herself to the question at hand and
avoid all personal, indecorous, or sarcastic language.
Page 12 of 55
2
E. Whenever any member of the Authority desires to speak on any question, which affects
him/her personally, he/she shall first vacate his/her chair and shall not resume his/her
seat until the matter under consideration has been acted upon. He/she shall be allowed
to make comments on the question as a private citizen only and while a member of the
audience.
F. Whenever public hearings are held, the presiding officer shall allow any member of the
public, the privilege of speaking. A reasonable time shall be allowed to anyone as long
as they are not repeating points already made. The presiding officer shall maintain
order and may rule anyone out of order.
G. At any meeting, the presiding officer will allow the public to participate as long as there
is reason to believe the input is beneficial.
SUBD. 3 – Any member may appeal to the Authority from a ruling of the presiding officer. If the
appeal is seconded, the appealing member may speak first on the reason for his/her appeal. General
discussion can then take place on the appeal before a vote. The appeal shall be sustained if it is
approved by a majority of the members present.
Section III – Agendas
SUBD. 1 – The agenda shall be prepared by the EDA Executive Director and shall be closed at noon on
the Thursday preceding the meeting for publication purposes.
SUBD. 2 – Any member may place an item on the agenda by so instructing the Executive Director.
SUBD. 3 – No item shall be placed on the agenda unless the item is expressed in such a way as to clearly
show the subject matter involved.
SUBD. 4 – The agenda add-ons are subject to approval by a majority vote of the members present and
further such add-on items may be discussed, but no action may be taken if any member objects.
Page 13 of 55
3
Section IV – Order of Business
SUBD. 1 – Each meeting of the Authority shall convene at the time and place appointed,
therefore. Authority business shall be conducted in the following order:
1) Call to Order
2) Pledge of Allegiance
3) Roll Call
4) Approve Agenda
5) Consent Agenda
6) Public Hearings
7) Discussion Items
8) Director’s Report
9) Adjourn
SUBD. 2 – The order of business may be varied by the presiding officer, except that all public hearings
shall be held at the time specified in the notice of hearing.
Section V – Minutes
SUBD. 1 – Minutes of each Authority meeting shall be kept by the Executive Director or, in his/her
absence, his/her designee. Resolutions need not be recorded in full in the minutes if they appear in
other permanent records of the Executive Director and can be accurately identified from the
description given in the minutes.
SUBD. 2 – Minutes of each meeting shall be reduced to typewritten form. At the next regular
Authority meeting, approval of the minutes shall be considered by the Authority. The minutes need
not be read aloud, but the presiding officer shall call for any additions or corrections. If there is an
objection, the Authority shall vote upon the addition or correction. If there are no additions or
corrections, the minutes shall stand approved by motion. If there is an objection, the Authority shall
vote upon the addition or correction and approve the minutes by motion as amended.
Section VI – Quorum and Voting
SUBD. 1 – At all meetings a majority of all members shall constitute a quorum for the transaction of
business.
SUBD. 2 – The votes of members on any question pending before the EDA shall be by voice votes.
Roll call vote can be requested by any member, except for the following agenda items; approval of the
agenda; approval of the consent agenda; and the adjournment. The names of those voting for and
against the question shall be recorded in the minutes. If any member present does not vote, the
minutes shall state: “Abstain: Name”.
SUBD. 3 – Except as otherwise provided by statute, a majority vote of the quorum shall prevail.
Page 14 of 55
4
Section VII – Executive Director
The Authority may appoint and provide for annual performance review of the Executive Director.
Section VIII – Suspension or Amendment of the By-Laws
SUBD. 1 – These by-laws may be temporarily suspended by a unanimous vote of the members present.
SUBD. 2 – These by-laws shall not be repealed or amended except by a majority vote of the whole
Authority after notice has been given at some preceding meeting.
Section IX – Effective Date
SUBD. 1 – These by-laws have been adopted by the Economic Development Authority
on the 22nd day of February 2022 and become effective immediately.
Attest:
EDA Executive Director EDA Chairperson
Date: Date:
Page 15 of 55
ECONOMIC DEVELOPMENT AUTHORITY AGENDA MEMO
To: Economic Development Authority
From: Deanna Kuennen, Community Dev Director
Department: EDA
Subject: Monthly Financial Report
Meeting: Economic Development Authority - Mar 18 2024
INTRODUCTION:
Attached is the monthly Financial Report thru March 1, 2024.
DISCUSSION:
Attached is the monthly Financial Report for March 2024. The expenditures are consistent with the
approved EDA work plan and 2024 budget. No unusual or unexpected expenses to note. Also
attached is the approved 2024 EDA budget for reference.
BUDGET IMPACT:
Not applicable
ACTION REQUESTED:
Accept monthly Financial Report.
ATTACHMENTS:
03-01-24 EDA FINANCIAL REPORT
2024 EDA Budget - Approved
Page 16 of 55
Business
Unit
Object
Account
Account
Description
YTD
Actual
2024
Budget
2024
NOTES
2000 - HRA/ECONOMIC DEVELOPM1010 CASH 213,526.23
2000 - HRA/ECONOMIC DEVELOPM1010 CASH-LGA ASSMNT RELIEF 35,000.00
2000 - HRA/ECONOMIC DEVELOPM1011 PREMIUM/DISCOUNT ON INVESTMENT -1,020.54
2000 - HRA/ECONOMIC DEVELOPM1095 ACCRUED INTEREST INVESTMENTS -1,137.77
2000 - HRA/ECONOMIC DEVELOPM1305 ACCOUNTS RECEIVABLE 0.00
2000 - HRA/ECONOMIC DEVELOPM2010 ACCOUNTS PAYABLE MANUAL 0.00
2000 - HRA/ECONOMIC DEVELOPM3510 UNRESERVED FUND BALANCE -270,496.51
2000 - HRA/ECONOMIC DEVELOPM4011 TIF REDISTRIBUTION 0.00 -150,000.00
2000 - HRA/ECONOMIC DEVELOPM4955 INTEREST ON INVESTMENTS 0.00 -1,000.00
2000 - HRA/ECONOMIC DEVELOPM5205 OPERATING TRANSFERS -8,333.34 -50,000.00
2000 - HRA/ECONOMIC DEVELOPM6280 BOOKS & SUBSCRIPTIONS 0.00 150.00
2000 - HRA/ECONOMIC DEVELOPM6401 PROFESSIONAL SERVICES 12,500.00 5,000.00 $12,500 - SLP
Contract (included in
"7420-Other"
budget)
2000 - HRA/ECONOMIC DEVELOPM6403 LEGAL 462.50 3,000.00
2000 - HRA/ECONOMIC DEVELOPM6426 INSURANCE 62.78 600.00
2000 - HRA/ECONOMIC DEVELOPM6445 POSTAGE/SHIPPING FEES 0.00 1,000.00
2000 - HRA/ECONOMIC DEVELOPM6450 OUTSIDE PRINTING 241.77 2,500.00 Folded business
cards for events
2000 - HRA/ECONOMIC DEVELOPM6455 LEGAL NOTICES 0.00 500.00
2000 - HRA/ECONOMIC DEVELOPM6460 MEMBER DUES & LICENSURE 8,260.05 3,500.00
Chamber $2500,
CVN $4500, EDAM
$545, MMP $715 -
(CVN included in
"7420-Other"
budget)
2000 - HRA/ECONOMIC DEVELOPM6460 MEMBER DUES & LICENSURE 0.00
2000 - HRA/ECONOMIC DEVELOPM6470 TRAINING & SUBSISTANCE 820.43 5,000.00 EDAM Winter
Conference, MMP
Qrt 1
2000 - HRA/ECONOMIC DEVELOPM6480 MEETING EXPENSE 0.00
2000 - HRA/ECONOMIC DEVELOPM6485 MILEAGE REIMBURSEMENT 114.40 3,000.00
2000 - HRA/ECONOMIC DEVELOPM6492 ADVERTISING 0.00 0.00
2000 - HRA/ECONOMIC DEVELOPM6505 EQUIPMENT REPAIR/MAINTENANCE 0.00 1,000.00
2000 - HRA/ECONOMIC DEVELOPM6505 EQUIPMENT REPAIR/MAINT - DBB 0.00 0.00
2000 - HRA/ECONOMIC DEVELOPM6550 DEVELOPER PAYMENTS 0.00 50,000.00
2000 - HRA/ECONOMIC DEVELOPM6570 PROGRAMMING EXPENSE 0.00 10,000.00 $10,000 - MREJ
Contract
2000 - HRA/ECONOMIC DEVELOPM7310 OPERATING TRANSFERS 0.00 0.00
2000 - HRA/ECONOMIC DEVELOPM7420 OTHER 10,000.00 64,750.00
Total 2000 - HRA/ECONOMIC DEVELOPMENT 0.00 -51,000.00
0.00 -51,000.00
0.00 -51,000.00
EDA Financial Report - 03/01/2024
Pa
g
e
1
7
o
f
5
5
REVENUE TO SUPPORT ECONOMIC DEVELOPMENT ACTIVITIES
HRA/ECONOMIC DEVELOPMENT 4011 - CURRENT PROPERTY TAX (150,000)EDA Levy - first year of dedicated levy
HRA/ECONOMIC DEVELOPMENT 4955 - INTEREST ON INVESTMENTS (1,600)(1,000)
HRA/ECONOMIC DEVELOPMENT 5205 - OPERATING TRANSFERS (50,000)(50,000)Continuation of annual transfer/allocation from General Fund
TOTAL REVENUE (201,000)
EXPENSES/ECONOMIC DEVELOPMENT ACTIVITIES & WORK PLAN ITEMS
ONGOING OPERATIONAL EXPENSES
HRA/ECONOMIC DEVELOPMENT 6280 - BOOKS & SUBSCRIPTIONS 150 Various business publications that help Staff keep a pulse on business activities throughout the metro
area (Bus. Journal, TC Business, etc.)
HRA/ECONOMIC DEVELOPMENT 6401 - PROFESSIONAL SERVICES 1,000 5,000 Financial consulant (non-TIF), etc. - to work with staff as needed on program development, proposal
review, incentive packages
HRA/ECONOMIC DEVELOPMENT 6403 - LEGAL 1,000 3,000 City Attorney - specific EDA legal review (program guidelines, loan doc, etc.)
HRA/ECONOMIC DEVELOPMENT 6426 - INSURANCE 560 600
HRA/ECONOMIC DEVELOPMENT 6445 - POSTAGE/SHIPPING FEES 1,000 Program mailings, direct marketing, etc.
HRA/ECONOMIC DEVELOPMENT 6450 - OUTSIDE PRINTING 250 2,500 SWAG for events, program postcards, etc.
HRA/ECONOMIC DEVELOPMENT 6455 - LEGAL NOTICES 100 500
HRA/ECONOMIC DEVELOPMENT 6460 - MEMBER DUES & LICENSURE 2,500 3,500 Specific economic development organization memberships - (2) EDAM ,CORENet, MMP, other. -
HRA/ECONOMIC DEVELOPMENT 6470 - TRAINING & SUBSISTANCE 3,500 5,000 Attendance at specific economic development trainings - (2) EDAM summer/winter, CORENet, etc.
HRA/ECONOMIC DEVELOPMENT 6485 - MILEAGE REIMBURSEMENT 1,000 3,000 trends + 2 people doing ED
HRA/ECONOMIC DEVELOPMENT 6505 - EQUIPMENT REPAIR/MAINTENANCE 1,600 1,000 Annual software maintenance costs - InDesign, calendarly, other
HRA/ECONOMIC DEVELOPMENT 6570 - PROGRAMMING EXPENSE 10,000 10,000 Payments to outside organizations for programming - Open to Business, other
PROPOSED ECONOMIC DEVELOPMENT PROGRAMMING
HRA/ECONOMIC DEVELOPMENT 6550 - DEVELOPER PAYMENTS 60,000 50,000 TO BE DETERMINED - 2 rounds of micro grant or implementation of new/different incentive program
HRA/ECONOMIC DEVELOPMENT 7420 - OTHER 0 64,750 ENHANCED ECONOMIC DEVELOPMENT MARKETING & PROGRAMMING - CVN Membership ($4,500),
MREJ ($10,000), Bloomberg matching grant/placemaking ($25,000), Vikings ad or similar strategic print
marketing ($8,000), Site Location Partnership SLP ($12,500 + travel),
CVN
Membership
$4,500
MREJ
Marketing
Partnership
$10,000
Site Location
Partnersip
$12,500 +
travel
My Town
docu-
series
Project
$25,000
TOTAL PROPOSED EXPENSES 150,000
(51,000)Remaining Proposed Revenue - TBD - site readiness, revolving loan program, implementation of
community vision, land activity, other
Page 18 of 55
ECONOMIC DEVELOPMENT AUTHORITY AGENDA MEMO
To: Economic Development Authority
From: Deanna Kuennen, Community Dev Director
Department: EDA
Subject: Election of 2024 EDA Chairperson and Vice-Chairperson
Meeting: Economic Development Authority - Mar 18 2024
INTRODUCTION:
Per the EDA By-Laws, at the February meeting or the next regular meeting, each calendar year the
EDA must choose a Chairperson and a Vice-Chairperson.
DISCUSSION:
Annually the EDA selects a Chairperson and Vice-Chairperson in accordance with the EDA By-
Laws. The duties of these positions are as follows:
Chairperson - presides at all meeting, enforces the rule of procedure as prescribed in the
By-Laws, conducts public hearings, and allows the public to participate as long as there is
reason to believe that input is beneficial.
Vice-Chairperson - presides at all meetings in the absence of the Chairperson, assuming all
responsibilities of the presiding officer.
For calendar year 2023, Steve Wilson was nominated and approved as the Chairperson and Katie
Porter was nominated and approved as Vice-Chairperson.
BUDGET IMPACT:
NA
ACTION REQUESTED:
The EDA is asked to choose a Chairperson and Vice-Chairperson of the EDA for 2024.
Page 19 of 55
ECONOMIC DEVELOPMENT AUTHORITY AGENDA MEMO
To: Economic Development Authority
From: Deanna Kuennen, Community Dev Director
Department: EDA
Subject: Approval of Joint Powers Agreement with the Dakota County CDA for the Open to
Business Program
Meeting: Economic Development Authority - Mar 18 2024
INTRODUCTION:
In 2013, the Dakota County CDA (CDA) in conjunction with the 11 largest cities in Dakota County
launched a countywide Open to Business program to provide business advisory services and
access to capital to entrepreneurs and small businesses in Dakota County. Annually the CDA and
the 11 cities renew participation in the program, executing a joint powers agreement between the
participating cities and the CDA who acts as the fiduciary agent and administrator of the contract
with the Metropolitan Consortium of Community Developers (MCCD). The CDA covers 50-percent
of the total cost, and the remainder is shared amongst the participating jurisdictions.
DISCUSSION:
The Open to Business program provides one-on-one technical assistance in the form of business
plan development, feasibility analysis, marketing, financial projections, operational analysis, loan
packaging, and other to small businesses and entrepreneurs intending to establish, purchase, or
grow/improve a business in Dakota County. The cost of the program is shared with the CDA and
the participating communities - covering the direct and indirect staffing needs for the program. The
annual cost for the program for the next three years in $165,00, which is a small increase from the
last contract. The CDA's annual investment is $86,720, and Farmington's share is $5,500.
Numerous Farmington businesses have utilized the services offered through the Open to Business
Program, Staff has monthly meetings with the MDDC Business Consultant, and quarterly reports
are shared with the Farmington Economic Development Authority. Continued participation in the
program and approval of the joint powers agreement allows local dollars to be leveraged to provide
specialized expertise and supports a collaborative approach to economic development.
BUDGET IMPACT:
The annual cost-share is included in the 2024 EDA budget.
ACTION REQUESTED:
Approve by motion the 2024 Joint Powers Agreement with the Dakota County CDA for the Open to
Business Program and authorize execution of the Agreement.
ATTACHMENTS:
Page 20 of 55
OTB_joint powers agreement_2024-2026
Page 21 of 55
Joint Powers Agreement
JOINT POWERS AGREEMENT
Open to Business Program
THIS JOINT POWERS AGREEMENT (this “Agreement”), is made as of January 1,
2024, by and between the DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY (the
“CDA”), a public body corporate and politic organized and existing under the laws of the State of
Minnesota (the “State”), and each of the BURNSVILLE ECONOMIC DEVELOPMENT
AUTHORITY, CITY OF LAKEVILLE, CITY OF MENDOTA HEIGHTS, INVER GROVE
HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, APPLE VALLEY ECONOMIC
DEVELOPMENT AUTHORITY, EAGAN ECONOMIC DEVELOPMENT AUTHORITY,
HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY,
ROSEMOUNT PORT AUTHORITY, FARMINGTON ECONOMIC DEVELOPMENT
AUTHORITY, SOUTH ST. PAUL ECONOMIC DEVELOPMENT AUTHORITY, AND WEST
ST. PAUL ECONOMIC DEVELOPMENT AUTHORITY, MINNESOTA (each individually a
“Local Government Entity” and together the “Local Government Entities”), each a political
subdivision of the State.
RECITALS:
A. In order to pursue common goals of fostering economic development, the CDA and
the Local Government Entity Cities desire to engage the Metropolitan Consortium of Community
Developers, a Minnesota non-profit corporation (“MCCD”) to undertake the “Open To Business
Program” (the “Program”) within Dakota County (the “County”).
B. Pursuant to the Program, MCCD will provide technical assistance and access to
capital to small business and potential entrepreneurs in the County.
C. The CDA and the Local Government Entities propose to jointly exercise their
common economic development powers to undertake the Program.
NOW, THEREFORE, in consideration of the mutual covenants and obligations of the
CDA and each of the Local Government Entities, each party does hereby represent, covenant and
agree with the others as follows:
Section 1. Representations. Each of the Local Government Entities and the CDA
makes the following representations as to itself as the basis for the undertaking on its part herein
contained:
(a) It is a political subdivision of the State of Minnesota with the power to enter
into this Agreement and carry out its obligations hereunder.
Page 22 of 55
Joint Powers Agreement 2
(b) Neither the execution and delivery of this Agreement, the consummation of
the transactions contemplated hereby, nor the fulfillment of or compliance with the terms
and conditions of this Agreement is prevented, limited by or conflicts with or results in a
breach of, the terms, conditions or provisions of any restriction or any evidences of
indebtedness, agreement or instrument of whatever nature to which it is now a party or by
which it is bound, or constitutes an event of default under any of the foregoing.
Section 2. Powers to be Exercised. The powers to be jointly exercised pursuant to
this Agreement are the powers of the CDA and the Local Government Entities under Minnesota
Statutes, Chapter 469, to undertake activities to promote economic development within their
respective jurisdictions.
Section 3. Method for Exercising Common Powers; Funds. The CDA, on its own
behalf and on behalf of the Local Government Entities, will initially enter into an agreement with
MCCD in substantially the form attached hereto as Exhibit A (the “Agreement”) to engage
MCCD to operate the Program within Dakota County. The CDA and each of the Local
Government Entities will make payments to MCCD as described in Exhibit A of the Agreement.
The CDA may from time to time execute and deliver documents amending, modifying, or
extending the Agreement as it deems necessary or convenient, provided, that no such document
will adversely affect services provided to, or amounts payable by, any Local Government Entity
without the prior written consent of such Local Government Entity.
Section 4. Limited Liability. Neither the CDA nor any of the Local Government
Entities shall be liable for the acts or omissions of the other in connection with the activities to be
undertaken pursuant to this Agreement. To the extent permitted by law, (a) the CDA hereby
indemnifies the Local Government Entities for costs associated with claims made against the
Local Government Entities directly relating to actions taken by the CDA, and (b) each Local
Government Entity hereby indemnifies the CDA for costs associated with claims made against
the CDA directly relating to actions taken by such Local Government Entity. Nothing herein
shall be deemed a waiver by the indemnifying party of the limits on liability set forth in
Minnesota Statutes, Chapter 466; and the indemnifying party shall not be required to pay, on
behalf of the indemnified party, any amounts in excess of the limits on liability set forth in
Minnesota Statutes, Section 466.04, less any amounts the indemnifying party is required to pay
on behalf of itself, its officers, agents and employees for claims arising out of the same
occurrence.
Section 5. Conflict of Interests; Representatives Not Individually Liable. The CDA
and each of the Local Government Entities, to the best of its knowledge, represents and agrees that
no member, official or employee of their respective bodies shall have any personal interest, direct
or indirect, in this Agreement, nor shall any such member, official or employee participate in any
decision relating to this Agreement which affects his or her personal interests or the interests of any
corporation, partnership, or association in which he or she is directly or indirectly interested. No
member, official or employee of the CDA or any Local Government Entity shall be personally
liable with respect to any default or breach by any of them or for any amount which may become
due to the other party or successor or on any obligations under the terms of this Agreement.
Page 23 of 55
Joint Powers Agreement 3
Section 6. Term; Distribution of Property. The term of this Agreement shall expire
on December 31, 2026. There is no property which will be acquired by the CDA or any Local
Government Entity pursuant to the Program which would need to be distributed at the end of the
term hereof.
Section 7. Notices and Demands. A notice, demand or other communication under
this Agreement by any party to another shall be sufficiently given or delivered if it is dispatched by
registered or certified mail, postage prepaid, return receipt requested or delivered personally to the
person and at the addresses identified on each signature page hereto, or at such other address with
respect to either such party as that party may, from time to time, designate in writing and forward
to the other as provided in this Section.
Section 8. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall constitute one and the same instrument.
[Remainder of page intentionally left blank]
Page 24 of 55
Joint Powers Agreement
A - 1
IN WITNESS WHEREOF, the CDA and the Local Government Entities have caused this
Agreement to be duly executed in their respective names and behalf as of the date first above
written, with actual execution on the dates set forth below.
DAKOTA COUNTY COMMUNITY
DEVELOPMENT AGENCY
Dated:_____________________ By _______________________________
Its Executive Director
Notice Address:
Dakota County Community Development Agency
1228 Town Centre Drive
Eagan, MN 55123
Attn: Lisa Alfson, Director of Community and Economic Development
Page 25 of 55
Joint Powers Agreement
A - 2
EAGAN ECONOMIC DEVELOPMENT
AUTHORITY
Dated: ________________ By _________________________________
Its ________________________________
By _________________________________
Its ________________________________
Notice Address:
3830 Pilot Knob Road
Eagan, MN 55122
Attn: ______________________________
Page 26 of 55
Joint Powers Agreement
A - 3
BURNSVILLE ECONOMIC DEVELOPMENT
AUTHORITY
Dated: _______________ By _________________________________
Its City Manager
By _________________________________
Its ________________________________
Notice Address:
100 Civic Center Parkway
Burnsville, MN 55337
Attn: City Manager
Page 27 of 55
Joint Powers Agreement
A - 4
CITY OF LAKEVILLE, MINNESOTA
Dated: __________________ By _________________________________
Its Mayor
By _________________________________
Its City Clerk
Notice Address:
20195 Holyoke Avenue
Lakeville, MN 55044
Attn: Community and Economic Development Director
Page 28 of 55
Joint Powers Agreement
A - 5
CITY OF MENDOTA HEIGHTS, MINNESOTA
Dated: _______________ By _________________________________
Its ________________________________
By _________________________________
Its ________________________________
Notice Address:
1101 Victoria Curve
Mendota Heights, MN 55118
Attn: ______________________________
Page 29 of 55
Joint Powers Agreement
A - 6
APPLE VALLEY ECONOMIC DEVELOPMENT
AUTHORITY
Dated: __________________ By _________________________________
Its ________________________________
By _________________________________
Its ________________________________
Notice Address:
7100 147th Street W.
Apple Valley, MN 55124
Attn: ______________________________
Page 30 of 55
Joint Powers Agreement
A - 7
INVER GROVE HEIGHTS ECONOMIC
DEVELOPMENT AUTHORITY
Dated: _____________ By _________________________________
Its ________________________________
By _________________________________
Its ________________________________
Notice Address:
8150 Barbara Avenue
Inver Grove Heights, MN 55077
Attn: ______________________________
Page 31 of 55
Joint Powers Agreement
A - 8
HASTINGS ECONOMIC DEVELOPMENT AND
REDEVELOPMENT AUTHORITY
Dated: __________________ By _________________________________
Its:_________________________________
By _________________________________
John Hinzman
Its Executive Director
Notice Address:
101 East 4th Street
Hastings, Minnesota 55033
Attn: Executive Director
Page 32 of 55
Joint Powers Agreement
A - 9
ROSEMOUNT PORT AUTHORITY
Dated: _________________ By _________________________________
Its ________________________________
By _________________________________
Its ________________________________
Notice Address:
2875 145th Street
Rosemount, MN 55068
Attn: ______________________________
Page 33 of 55
Joint Powers Agreement
A - 10
FARMINGTON ECONOMIC DEVELOPMENT
AUTHORITY
Dated: ________________ By _________________________________
Its ________________________________
By _________________________________
Its ________________________________
Notice Address:
430 Third Street
Farmington, MN 55024
Attn: ______________________________
Page 34 of 55
Joint Powers Agreement
A - 11
SOUTH ST. PAUL ECONOMIC
DEVELOPMENT AUTHORITY
Dated: __________________ By _________________________________
Its ________________________________
By _________________________________
Its ________________________________
Notice Address:
125 Third Ave. No.
South St. Paul, MN 55075
Attn: Executive Director
Page 35 of 55
Joint Powers Agreement
A - 12
WEST ST. PAUL ECONOMIC
DEVELOPMENTAUTHORITY
Dated: _____________ By _________________________________
Its ________________________________
By _________________________________
Its ________________________________
Notice Address:
1616 Humboldt Avenue
West St. Paul, MN 55118
Attn: Executive Director
Page 36 of 55
ECONOMIC DEVELOPMENT AUTHORITY AGENDA MEMO
To: Economic Development Authority
From: Deanna Kuennen, Community Dev Director
Department: EDA
Subject: Resolution 2024-01 Authorizing Transfer of Funds for City AUAR Review Process.
Meeting: Economic Development Authority - Mar 18 2024
INTRODUCTION:
The City of Farmington is anticipating potential development of two large areas of land. Due to the
size of these area, some level of environmental review will be required. The Alternative Urban
Areawide Review (AUAR) process has been determined to be the preferred environmental review
method different for flexibility offer and 4410 Rule MN with compliance provide will which
development options. Minnesota Statutes and the EDA's Enabling Resolution provides authority for
the EDA to expend funds for the benefit of economic development. Staff is seeking authorization to
transfer funds to the City to pay for costs associated with the required review and distribution of the
AUAR documents as prescribed by the Environmental Quality Board.
DISCUSSION:
An AUAR is a planning tool used to understand how different development scenarios will affect the
environment of their community before development occurs. This process is designed to look at the
cumulative impacts of anticipated development scenarios within a given geographical area. The
content, format, and process of an AUAR is specifically defined in MN Rule 4410.
The City of Farmington is anticipating the development of two large areas, both of which can utilize
the AUAR process to provide compliance with MN Rule 4410. Due to the complexities of these
documents and the required steps, reviews, and distribution demands and timelines - City Staff
reached out to WSB to assist with the review and distribution of the documents, as well as perform
the review of the agency comments and preparation of the AUAR orders and adoption documents
associated with the environment review process. The scope of services to be provided includes:
Review of two development scenarios for each development area.
Distribution of AUAR order and scoping documents per MN Rule 4410.3610, Subpart 5a
Preparation of final AUAR order
Review of Draft AUAR and Mitigation Plans including review of agency comments and
responses.
Review of Final AUAR and Mitigation Plans including preparation of documents related to
the adoption of the Finial AUARs
At the completion of these steps - the Final AUARs and adoption documentation would be
submitted to the Environmental Quality Board and review agencies.
Page 37 of 55
The cost of the preparation of the actual AUARs documents will be the responsibility of the potential
developers. The completed AUARs are good for five (5) years, during which time the sites can be
marketed and complete is review environmental process that knowing development for the
mitigation measures (if any) have already been identified and approved by the necessary state
agencies.
The total cost for the review assistance is $33,900. While this is not a budgeted expense in the
2024 EDA budget, the budget and work plan were crafted to provide flexibility and the AUAR
activity ultimately benefits economic development opportunities in the City of Farmington. Since the
City of Farmington is required to serve as the Responsible Government Unit (RGU) - it is
recommended that instead of the EDA entering into a Professional Services Contract with WSB, the
EDA transfer up to $33,900 of its $51,000 unprogrammed budget to the City of Farmington to
support this site readiness and land activity.
BUDGET IMPACT:
$33,900
ACTION REQUESTED:
Approve Resolution 2024-01 Authorizing Transfer of Funds for City's AUAR Review Process.
ATTACHMENTS:
EDA RES 2024-01 AUTHORIZING TRANSFER OF FUNDS FOR AUAR REVIEW
Quick Reference-Alternative Urban Areawide Review - Updated Dec2015
Farmington AUAR Review Proposal (2 AUARS) - 030424
Page 38 of 55
230335v1
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
EDA RESOLUTION NO. 2024-01
RESOLUTION AUTHORIZING TRANSFER OF
FUNDS FOR CITY’S AUAR REVIEW PROCESS
WHEREAS, Minn. Stat. §469.101, subds. 14 and 15 provides that the Economic
Development Authority (“EDA”) may expend funds for the benefit of economic development in
partnership with other government entities and assist in analyzing and studying economic
development needs in the City; and
WHEREAS, the EDA’s Enabling Resolution (R.104-05) §1.02 allows the EDA to encourage
and financially support economic development in the City; and
WHEREAS, the development of land can require environmental review, such as the
Alternative Urban Area Review (“AUAR”) as described in Minn. Stat. § 4410.3610 et. seq.; and
WHEREAS, the City is anticipating the submission of AUAR documents related to two
separate areas within the City, for which the City will be required to serve as the Responsible
Government Unit (“RGU”), to conduct the AUAR review for the development; and
WHEREAS, the EDA desires to financially support City with the cost of the AUAR process
to support the economic development of the community.
NOW THEREFORE BE IT RESOLVED by the Economic Development Authority of the
City of Farmington:
1. Approves and authorizes the finance director of the City to transfer funds up to $33,900
to cover the cost of AUAR review.
2. Authorizes the Chair and the Executive Director of the EDA to execute any documents as
required to complete this transfer of funds.
PASSED AND DULY ADOPTED by the Economic Development Authority of the City
of Farmington, Minnesota, this 18th day of March 2024.
FARMINGTON EDA
By: ________________________________
Steve Wilson, Chair
ATTEST:
_______________________________
Deanna Kuennen, Executive Director
Page 39 of 55
Updated December 2015 Page 1
Quick Reference: Alternative Urban Areawide Review
Quick Reference: Alternative Urban Areawide Review (AUAR)
The AUAR process is a hybrid of the Environmental Assessment Worksheet (EAW) and Environmental
Impact Statement (EIS) review processes. Responsible Governmental Units (RGU) can use an AUAR as a
planning tool to understand how different development scenarios will affect the environment of their
community before the development occurs. The process is designed to look at the cumulative impacts of
anticipated development scenarios within a given geographic area. The AUAR document uses a list of
questions adapted from the EAW form, but provides a level of analysis of typical urban area impacts
comparable to an EIS. Environmental analysis information from an AUAR can be used to inform local
planning and zoning decisions. This quick reference guide is meant to provide a brief overview of the AUAR
process and the steps required to successfully complete an AUAR. For more detailed guidance on properly
preparing an AUAR, please see the Recommended Content and Format Guide on the Environmental Quality
Board (EQB) website.
Please note that this quick reference guide is not intended to substitute for Minnesota Rules 4410. It is
designed to help RGUs and others implement the environmental review process more effectively and
efficiently. The guide does not alter the rules or change their meaning; if any inconsistencies arise between
this guide and the rules, the rules take precedent. Please contact EQB Staff with any questions at
Env.Review@state.mn.us or 651-757-2873.
RGU distributes draft
order for review for
comments. Notice is
published in the EQB
Monitor
(4410.3610 Subp. 5a B)
Government units and
interested persons have
30 days to submit
comments to RGU
(4410.3610 Subp. 5a C)
RGU considers
comments when
finalizing order for
review and adopts final
order within 15 days of
end of comment period
(4410.3610 Subp. 5a D
& E)
RGU distributes final
order and record of
decision to EQB and all
commenters within 10
days of decision
(4410.3610 Subp. 5a E)
Additional First Steps in AUAR Process for Certain Specific Large Projects
(Minnesota Rules 4410.3610, Subpart 5a)
Note: If you do not have a large project that meets the criteria described below, please see the AUAR
Process Steps on page two.
The 2009 Minnesota Rule amendments added additional required steps at the beginning of the AUAR
process if the review will cover any specific projects that meet mandatory Environmental Impact Statement
(EIS) requirements or comprise at least 50 percent of the geographic area to be reviewed. These steps
include a public comment period on the scope of the AUAR review, specifically on the development
scenarios and relevant issues to be covered. These steps must occur before a final order for review can be
adopted.
Page 40 of 55
Updated December 2015 Page 2
Quick Reference: Alternative Urban Areawide Review
RGU adopts an order for
review in preparation
for the AUAR
(4410.3610 Subp. 3 or
4410.3610 Subp. 5a E)
RGU develops draft AUAR
and mitigation plan
(4410.3610 Subp. 4 & 5 A)
AUAR Process Steps
(Minnesota Rules 4410.3610, Subparts 3-5)
RGU distributes
AUAR draft and
mitigation plan for
comments. Notice is
published in the EQB
Monitor
(4410.3610 Subp. 5 A)
Reviewers have 30 days
from publication date in
EQB Monitor to submit
written comments to
RGU. Government units
may request a 15 day
extension
(4410.3610 Subp. 5 B)
RGU revises draft AUAR
and mitigation plan based
on comments and
distributes final documents
to state agencies and Met
Council
(4410.3610 Subp. 5 C & D)
State Agencies and the Met
Council have 10 days from
receipt of final AUAR
documents to file an objection
(4410.3610 Subp. 5 D)
Negotiations between RGU
and objecting agency
(4410.3610 Subp. 5 F & G)
EQB action required
to determine adequacy
of AUAR documents
(4410.3610 Subp. 5 H)
Ob
j
e
c
t
i
o
n
s
No
t
Re
s
o
l
v
e
d
RGU adopts final
AUAR and mitigation
plan. Notice is
published in the EQB
Monitor
(4410.3610 Subp. 5 E)
Resolved
Unless the AUAR includes additional first steps due to a large specific project as detailed on page one, the
first step of the AUAR process is the adoption of an order for review by the RGU. The draft and final
AUAR, along with the mitigation plan, are prepared and distributed for comments to ensure adequate
review. A process for appeal to the EQB can be invoked by state agencies and the Metropolitan Council.
Page 41 of 55
Updated December 2015 Page 3
Quick Reference: Alternative Urban Areawide Review
RGU completes a draft
update of the AUAR and
mitigation plan
(4410.3610 Subp. 5 D-H
& Subp. 7)
AUAR Update Process Steps
(Minnesota Rules 4410.3610 Subpart 7)
RGU distributes AUAR
draft and mitigation
plan update for
comments. Notice is
published in the EQB
Monitor
(4410.3610 Subp. 5 D
& Subp. 7)
Reviewers have 10
days from publication
date in EQB Monitor
to submit written
comments to RGU.
State Agencies and the
Met Council have 10
days from receipt of
final AUAR
documents to file an
objection
(4410.3610 Subp. 5 D)
Negotiations between RGU
and objecting agency
(4410.3610 Subp. 5 F & G)
EQB action required
to determine adequacy
of AUAR documents
(4410.3610 Subp. 5 H)
Ob
j
e
c
t
i
o
n
s
No
t
Re
s
o
l
v
e
d
RGU adopts final
AUAR and mitigation
plan. Notice is
published in the EQB
Monitor
(4410.3610 Subp. 5 E)
Resolved
Inadequate
Minnesota Rules provide guidance on the circumstances that require an AUAR update. Regardless of
any significant changes, the AUAR must be updated every five years until all of the development in
the area has been approved. An AUAR update is generally a faster process than starting a new AUAR
since the update process does not require a complete revision of the AUAR document. Instead, the
update process requires that the AUAR document, along with the mitigation plan, be updated to the
extent necessary to reflect the changes that have occurred in the area included in the review. The
updated documents are distributed in a manner similar to a final AUAR except that the documents
must be sent to all parties listed on the EAW distribution list and a notice must be published in the
EQB Monitor. The process for appeal to the EQB can still be invoked by state agencies and the
Metropolitan Council as in the normal AUAR process.
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M
March 4, 2024
Mr. John Powell, PE
City of Farmington
430 Third Street
Farmington, MN 55024
RE: RGU Review Assistance – Farmington Alternative Urban Areawide Reviews
Dear Mr. Powell:
WSB is excited to provide the following scope of services to assist the City of Farmington with the
Alternative Urban Areawide Review (AUAR) review process. The City is requesting assistance
with review and distribution of two AUAR documents, as well as review of agency comments and
preparation of the AUAR orders and adoption documents as the City is the Responsible
Government Unit (RGU) for the environmental review process.
PROJECT UNDERSTANDING
The City of Farmington is anticipating the development of two large areas, both of which can
utilize the AUAR process to provide compliance with MN Rule 4410. This scope assumes review
of two development scenarios for each development area. For both development areas, one
scenario is expected to be in conformance with the Comprehensive Plan. Review of any
additional concept plans will require an amendment of this scope. WSB understands that each
project will also require an additional “scoping” process, per MN Rule 4410.3610, Subpart 5a. The
Scoping AUAR involves preparation of a draft AUAR Order and document that provides general
information on the development scenarios and relevant issues that will be covered in the Draft
AUAR. The draft AUAR Order and scoping document is distributed in a similar manner to an
Environmental Assessment Worksheet. It is our understanding that the developers’ consultants
will prepare the Scoping, Draft, and Final AUARs for the city’s review.
SCOPE OF SERVICES
A. Scoping AUAR and Draft AUAR Order
a. Review and provide comments on each Scoping AUAR. Comments will be provided
as tracked changes in the word documents provided by the developers. Appendices
in PDF will be commented on within the PDF documents. Two rounds of comment
and review are included with the Scoping AUARs.
b. Prepare Draft AUAR Orders for City Council agenda for distribution with the Scoping
AUARs. It is assumed that the developers’ consultants will submit the Scoping
AUARs to the EQB and review agencies and WSB will provide supporting
information.
c. Review agency comments on the Scoping AUAR and review the responses prepared
by the developers and their consultants. This assumes one round of review for each
project.
Page 43 of 55
Mr. John Powell
March 4, 2024
Page 2
G:\.Clients All\Farmington\Proposals\2024 AUAR Review\LTR - Two AUAR Reviews - 030424.docx
B. Final AUAR Order
a. Prepare the City Council agenda items and supporting documents related to the Final
AUAR Orders. This is anticipated to occur within 15 days following the completion of
the Scoping AUAR comment periods. Note that adoption of the AUAR must occur at
the first Council meeting following 120 days after the Final AUAR Order.
C. Draft AUAR and Mitigation Plan
a. Review and provide comments on the Draft AUARs and Mitigation Plans. Comments
will be provided as tracked changes in the word documents provided by the
developers’ consultants. Appendices in PDFs will be commented on within the PDF
documents. Two rounds of comment and review are included with the Draft AUARs.
This task includes one virtual meeting with the city and each developer to review any
comments (two meetings total).
b. Prepare City Council agenda items and supporting documents related to the
distribution of the Draft AUARs.
c. Assist in distribution of notice to a local paper or other official public notice location
regarding the Draft AUAR comment periods. It is assumed that the developers’
consultants will submit the Draft AUARs to the EQB and review agencies and WSB
will provide supporting information.
d. Review agency comments on the Draft AUARs and review the responses prepared
by the developers. This assumes one round of review and one virtual meeting with
each project developer to review comments (two meetings total).
D. Final AUAR and Mitigation Plan
a. Review and provide comments on the Final AUARs and Mitigation Plans. This
assumes that the developers will update the documents based on comments
received during the Draft AUAR comment period. Comments will be provided as
tracked changes in the word documents provided by the developers. Appendices in
PDF will be commented on within the PDF documents. Two rounds of comment and
review are included with the Final AUARs. This task includes a one virtual meeting
with the city and each developer to review any comments (two meetings total).
b. Following completion of the Final AUARs, it is assumed that the developers’
consultants will submit the Final AUAR to the review agencies for review during a 10-
day objection period. No noticing is anticipated.
c. If no agency objections are received, WSB will prepare City Council agenda items
and supporting documents related to the adoption of the Final AUARs. It is assumed
that the developers’ consultants will submit the Final AUARs and adoption
documentation to the EQB and review agencies.
PROPOSED FEE
The estimated cost provided is based on our project understanding and scope as described
herein. The estimated cost of this project is not to exceed $33,900. The fee breakdown per task is
generally summarized below. Invoices will document hours billed to each development
area/AUAR as a separate phase. The fees below assume that the two development projects
follow similar schedules, allowing for some efficiencies in review and document production. If
project schedules are delayed, an amendment may be necessary.
Page 44 of 55
Mr. John Powell
March 4, 2024
Page 3
G:\.Clients All\Farmington\Proposals\2024 AUAR Review\LTR - Two AUAR Reviews - 030424.docx
Task Description Fee
Scoping AUAR Reviews and Draft AUAR
Orders
$4,800
Final AUAR Orders $2,300
Draft AUAR and Mitigation Plan $16,500
Final AUAR and Mitigation Plan $10,300
This letter represents our entire understanding of the project scope. If you have any questions
about the proposed scope or fee, please contact me at 612.360.1320 or
aharwood@wsbeng.com. If accepted, please begin the contract process. We are available to
begin work once we receive signed authorization.
Sincerely,
Alison Harwood
Director of Natural Resources
cc: Mark Erichson
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ECONOMIC DEVELOPMENT AUTHORITY AGENDA MEMO
To: Economic Development Authority
From: Stephanie Aman, Economic Development Coordinator
Department: EDA
Subject: Authorize Staff to Submit Letter of Support to Minnesota Department of Agriculture
in Support of Farmington Food and Spice House's Grant Application
Meeting: Economic Development Authority - Mar 18 2024
INTRODUCTION:
Sultan Haque, owner of Farmington Food and Spice House, has been working with City Staff to
bring a new, innovative grocery store concept to the community. The store will offer a wide range of
products to include fresh produce, meats, dairy and specialty items.
DISCUSSION:
The City of Farmington is without a grocery store, and Farmington Food and Spice House aims to
fill a gap in the community by offering grocery staples as well as specialty items in the new store.
The grocery store would be located at 705 8th Street and has already received the necessary CUP
approval from the Planning Commission.
To aid in making this store a reality, Haque is applying for a Good Food Access grant through the
Minnesota Department of Agriculture (MDA) to assist with the purchase of equipment that is
needed for the new store.
"The Good Food Access Program (GFAP) Equipment and Physical Improvement Grant increases
the availability of and access to affordable, nutritious, and culturally appropriate foods (including
fruits and vegetables) for underserved communities in low- and moderate-income areas. Grants
help grocery stores and small food retailers make physical improvements and purchase equipment
to stimulate sales of such foods."
A letter of support from the EDA enhances Haque's application to the MDA.
BUDGET IMPACT:
None
ACTION REQUESTED:
Authorize, via motion, staff to submit a letter of recommendation to the Minnesota Department of
Agriculture in support of Farmington Food and Spice House's grant application.
ATTACHMENTS:
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Haque Letter of Support to MDA for Farmington Food and Spice House
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Minnesota Department of Agriculture
625 Robert Street North
St. Paul, MN 55155-6000
RE: Letter of Support for Farmington Food and Spice House
Dear Grant Committee,
Please accept this as a letter of support from the City of Farmington Economic
Development Authority (EDA) for Farmington Food and Spice House. Food access in
Farmington is a concern, and this is a much-needed project and business in Farmington.
Farmington has been without a community grocery store since 2019 when Family Fare
closed its doors. For some, driving to the nearest grocery store is simply a minor
inconvenience, but for many residents that have mobility issues or lack transportation in a
city that does not have public transit, it is very difficult and concerning. When speaking with
community members, food access and a grocery store is their number one (1) concern.
Owner Sultan Haque has applied for and received Planning Commission approval for a
Conditional Use Permit (CUP) for his business to locate at 705 8th Street in Farmington.
Haque has been working with the City to understand the business application process and
to apply for the proper permitting needed to bring a grocery store to this location.
The City of Farmington EDA is excited that Haque has plans to bring Farmington Food and
Spice House to Farmington and enthusiastically supports his application for a Good Food
Access Grant from the Minnesota Department of Agriculture.
Sincerely,
Steve Wilson Deanna Kuennen
Chair Executive Director
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ECONOMIC DEVELOPMENT AUTHORITY AGENDA MEMO
To: Economic Development Authority
From: Stephanie Aman, Economic Development Coordinator
Department: EDA
Subject: Discuss Sponsorship Levels for Minnesota Real Estate Journal Awards Night
Meeting: Economic Development Authority - Mar 18 2024
INTRODUCTION:
Minnesota Real Estate Journal (MREJ) is a strategic marketing partner for the City of Farmington.
Staff regularly, consistently - and maybe even unexpectedly (!) - engage in MREJ events serving as
panelists, moderators and exhibitors. Each year, MREJ holds an awards competition for many
different categories.
This year the City of Farmington is a finalist in two (2) of those categories - Deanna Kuennen is a
finalist for Economic Developer of the Year and the City of Farmington is a Finalist for City/County
of the Year.
DISCUSSION:
MREJ will hold its annual awards banquet on Thursday, April 18 from 3:30pm to 7:30pm at
Doubletree by Hilton in Bloomington. While much of the budget for enhanced marketing and
programming is spoken for, staff chose not to renew the Vikings advertisement for the 2024 season,
which frees up $8,000, for sponsorships like this.
Staff have attended this event in the past, and it is a celebration of success that includes dinner,
networking, and the award winner presentation. Typically, the attendance is 850-1000 people from
different sectors that include developers, brokerage firms, lending institutions, and cities.
Staff would like the EDA to specifically consider a full table sponsorship level for $2,950 which allows
the city ten (10) attendees at this celebratory event. Half table sponsorship is also available for
$1,750 and allows the city five (5) attendees. Staff would like the EDA to discuss the sponsorship
levels, determine who has interest in attending the event to represent Farmington, and make a
decision on what level of sponsorship the EDA wishes to commit to.
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BUDGET IMPACT:
Dependent on EDA Discussion and Sponsorship Level Choice
ACTION REQUESTED:
Discuss the sponsorship levels available and determine which level the EDA wishes to support.
Authorize, via motion, the Executive Director to secure the City of Farmington's sponsorship level
and payment to MREJ.
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ECONOMIC DEVELOPMENT AUTHORITY AGENDA MEMO
To: Economic Development Authority
From: Deanna Kuennen, Community Dev Director
Department: EDA
Subject: Director's Report
Meeting: Economic Development Authority - Mar 18 2024
INTRODUCTION:
Attached please find a summary of recent economic development activities. One of special note is
the Economic Development Association of Minnesota (EDAM) 2024 Emerging Professional Award
to Stephanie Aman.
DISCUSSION:
Attached please find a summary of recent economic development activities. Staff will be available
to answer questions.
BUDGET IMPACT:
Not applicable
ACTION REQUESTED:
No action questions. This item is informational and is provided to communicate how the EDA time
and money resources are allocated, and to track and measure the impact of initiatives.
ATTACHMENTS:
03-2024 Directors Report
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Reporting Period:
March 2024
DIRECTOR’S REPORT – providing project highlights and a
summary of economic development activity.
Announcements • 2024 Emerging Professional of the Year – Stephanie Aman
The Economic Development Association of Minnesota (EDAM) is the
statewide professional organization dedicated to enhancing the economic development community. Annually EDAM accepts nominations to recognize projects and professionals in the economic development industry who have gone above and beyond. Award categories include Economic Developer of the Year, Project of the
Year, Emerging Professional of the Year, and the Innovation award. I am proud to announce that the 2024 Emerging Professional is Stephanie Aman. This is a well-deserved honor, and a reflection of the talent on Team Farmington! Stephanie is showing up every day and
leading efforts that are making a positive impact on Farmington. To view the video prepared for this award, please visit the following link: Awards (edam.org)
Projects/Initiatives • Ebert Apartments
o Construction is progressing nicely. The anticipated timeline has the final Certificate of Occupancy being issued in mid- to late-
September, on track for a Fall 2024 opening.
o The Dakota County RIG request for payment has been submitted. The project was awarded a $250,000 RIG grant to
assist with the demolition, clean-up, and site preparation.
• Community Vision/Comprehensive Plan Update - HKGi
o A joint Planning Commission/City Council work session was held to review the draft future land use plan. Based on the input
received, Staff is working with HKGi to refine the future land use
plan, focusing on preserving corridors for commercial development and overlaying the county’s transportation plan to ensure key intersections are identified.
• Small Business Resource Event
o Staff is working with Open to Business and others to conduct an open house/resource event specific to small business. Currently Staff is looking at scheduling this for mid-summer and has identified several resource providers that have expressed
an interest in participating in such an event.
• Site Location Partnership (SLP)
o Staff received the Trade Show Activity Report for the IME 2024
Show held in Anaheim, California. Due to flooding and the state of emergency declared that week in Orange County,
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attendance was down and the networking reception was cancelled. However, the list of consultants who had committed
to attending was shared with Staff and select follow-up and contact is being made. A snapshot of the event is as follows:
o Staff have been working closely with the SLP Team to identify select industries for recruitment purposes. This involves analyzing the current business mix, evaluating complementary industries, assessing talent and training opportunities, and
overlaying this information with available land information.
o Chicago has been identified as the target market for site selectors and business visits. Per the contract, SLP will set meetings up on our behalf with key individuals. Early fall, in
conjunction with an upcoming trade show, is the preferred
timeframe for these visits.
• MREJ
o Staff will be moderating and presenting at two upcoming summits: the 20th Annual Land Development Summit and
Women in Real Estate.
o The 2024 MREJ Awards ceremony will take place on April 18, 2024. Farmington has been named a finalist in two categories – City/County of the Year and Economic Developer of the Year.
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Business Development Business Prospects • R&L Carriers – this local business has secured additional property in the industrial park to accommodate a nearly 100,000 SF expansion.
The project will be submitting Planning & Zoning applications soon, with an anticipated construction start of late 2024. This logistics company has been in Farmington for 20 years and is growing
nationwide. The project will include job creation of approximately 25 new positions in year one, adding by 11-12% to their workforce each year thereafter.
• State Bank Building – Staff reached out to the owners to check on
status of proposed redevelopment/reuse project. Since last year, the
owners have repaired the roof and hired new architects who are
helping the owners envision the building into a coffee shop. Project is still in the design stage.
• Yellowtree/VRC Apartments – Staff have been working with the
developer to address the current “square-about” and a proposed
redesign of the road network. Based on these conversations, the
developer is completing their application packets for all Planning & Zoning approvals and financial assistance request (tax abatement and waiver of special assessment) – with an anticipated submittal by the end of March. The project proposes 168 units of market rate
apartments, underground parking, site amenities, and a connection to
downtown.
• Staff continues to work on various potential projects and have
conducted numerous meetings with developers and site selectors already in 2024. Staff uses the developer/site selector meetings to share the Farmington story, discuss opportunities, and identify partners
who are in alignment with the City’s vision and can assist the City in bringing projects forward.
• There have been a few RFIs distributed by DEED and others so far to date.
o Projects that Farmington submitted sites for consideration:
Project BB – food processing plant
o Projects that no responses were submitted:
Project Lemontree – needed more acreage than was
available within the necessary timeline.
Project Apollo – inquired about a specific site which is currently not available. Property owner was not interested.
Other • Staff are working closely with two separate developers to complete Alternative Urban Areawide Review (AUAR) on large acreages of land.
The AUAR process is an environmental review that allows the city to evaluate environmental impacts on different development scenarios. The final AUAR is good for five (5) years. Timelines are currently being
drafted with both anticipating completion before the end of the year.
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• Staff has been invited to participate on the Dakota County Regional Chamber of Commerce April Advocacy & Issues Forum, “New
Development Throughout Dakota County.” The Forum will take place on April 4, 2024.
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