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Home My WebLink About09.16.24 Council Packet Meeting Location: Farmington City Hall, Council Chambers 430 Third Street Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA Monday, September 16, 2024 7:00 PM Page 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS (This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA 7.1. Minutes of the September 3, 2024 Council Work Session Agenda Item: Minutes of the September 3, 2024 Council Work Session - Pdf 4 - 6 7.2. Minutes of the September 3, 2024 Regular City Council Meeting Agenda Item: Minutes of the September 3, 2024 Regular City Council Meeting - Pdf 7 - 12 7.3. Resolution Amending the Designated Polling Place for the November 5, 2024 General Election for Precinct 1 Agenda Item: Resolution Amending the Designated Polling Place for the November 5, 2024 General Election for Precinct 1 - Pdf 13 - 15 7.4. Temporary On-Sale Liquor License for Faribault Commandery No. 8, Knights Templar, December 13, 2024 Agenda Item: Temporary On-Sale Liquor License for Faribault Commandery No. 8, Knights Templar, December 13, 2024 - Pdf 16 - 17 7.5. Professional Services Agreement with HKGi for Planning Serivices to Prepare Cannabis Zoning Regulations 18 - 29 Page 1 of 142 Agenda Item: Authorize Execution of a Professional Services Agreement with HKGi for Planning Serivices to Prepare Cannabis Zoning Regulations - Pdf 7.6. Professional Services Agreement with HKGi for Planning Services to Update the Zoning Ordinance Agenda Item: Authorize Execution of a Professional Services Agreement with HKGi for Planning Serivices to Update the Zoning Ordinance - Pdf 30 - 44 7.7. Payment of Claims Agenda Item: Payment of Claims - Pdf 45 - 46 Payment of Claims 7.8. Staff Changes and Recommendations Agenda Item: Staff Changes and Recommendations - Pdf 47 7.9. Agreement with Great River Automation for Building Automation Systems at the Police Department and Central Maintenance Facility Agenda Item: Agreement with Great River Automation for Building Automation Systems at the Police Department and Central Maintenance Facility - Pdf 48 - 58 7.10. Agreement with LiveBarn for Automated Online Streaming Service at the Schmitz-Maki Arena Agenda Item: Agreement with LiveBarn for Automated Online Streaming Service at the Schmitz-Maki Arena - Pdf 59 - 66 7.11. Agreement with Noble Electric for Lighting Improvements at Schmitz- Maki Arena Agenda Item: Agreement with Noble Electric for Lighting Improvements at Schmitz-Maki Arena - Pdf 67 - 75 7.12. Donation from Kris and Dave Akin to the Rambling River Center Agenda Item: Accepting a Donation from Kris and Dave Akin to the Rambling River Center - Pdf 76 - 77 7.13. Donation from Margaret Olson to the Rambling River Center Agenda Item: Accepting a Donation from Margaret Olson to the Rambling River Center - Pdf 78 - 79 7.14. Donation of $344.50 from Happy Harry’s Furniture to the Rambling River Center Agenda Item: Accepting Donation of $344.50 from Happy Harry’s Furniture to the Rambling River Center - Pdf 80 - 81 7.15. Body Worn Camera Audit Agenda Item: Body Worn Camera Audit - Pdf 82 - 88 7.16. Temporary On-Sale Liquor License for Knights of Columbus Council 2400 Farmington Agenda Item: Temporary On-Sale Liquor License for Knights of Columbus Council 2400 Farmington - Pdf 89 - 90 Page 2 of 142 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 10.1. Final Plat and PUD - Vermillion Commons 4th Addition Adopt Resolution 2024-79 Approving Final Plat and Planned Unit Development Agreement Vermillion Commons 4th Addition, contingent upon the following: 1. The satisfaction of all engineering comments related to the construction plans for grading and utilities. 2. A Development Contract between the developer and City of Farmington shall be executed and security fees and costs shall be paid. Submission of all other documents required under the Development Contract shall be required. Agenda Item: Final Plat and PUD - Vermillion Commons 4th Addition - Pdf 91 - 125 11. UNFINISHED BUSINESS 12. NEW BUSINESS 12.1. Preliminary 2025 General Fund Budget and Tax Levy Approve Resolution 2024-77 Adopting the Preliminary 2025 Budget and Setting the Preliminary Tax Levy Collectible in 2025, as proposed. Set the public input meeting for the final 2025 budget and tax levy to be held on Monday, December 2, 2024, at 7 pm. Agenda Item: Preliminary 2025 General Fund Budget and Tax Levy - Pdf 126 - 142 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN Page 3 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the September 3, 2024 Council Work Session Meeting: Regular Council - Sep 16 2024 INTRODUCTION: For Council approval are the minutes of the September 3, 2024 Council Work Session. ACTION REQUESTED: Approval of Council Work Session minutes dated September 3, 2024. ATTACHMENTS: 09.03.24 Work Session Minutes Page 4 of 142 Work Session Minutes of September 3, 2024 Page 1 of 2 City of Farmington City Council Work Session Minutes Tuesday, September 3, 2024 The City Council met in a Work Session on Tuesday, September 3, 2024, at Farmington City Hall, 430 3rd Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the Work Session to order at 5:30 pm. Members Present: Mayor Joshua Hoyt Councilmembers Katie Bernhjelm, Holly Bernatz, Nick Lien, and Steve Wilson Members Absent: None Staff Present: Lynn Gorski, City Administrator Julie Flaten, Assistant City Administrator/HR Director Deanna Kuennen, Community & Economic Development Director Kim Sommerland, Finance Director Matt Price, Fire Chief Kellee Omlid, Parks & Recreation Director John Powell, Public Works Director Shirley Buecksler, City Clerk 2. APPROVE AGENDA Motion was made by Councilmember Bernatz and seconded by Councilmember Wilson to approve the agenda, as presented. Motion carried: 5 ayes / 0 nays 3. DISCUSSION ITEMS 3.1 Proposed 2025 Preliminary Budget Director Sommerland presented the 2025 Preliminary Budget with a proposed decrease to the net tax levy, now at 6.29%. Council discussed, asked questions, and received answers. Council Direction: Director Sommerland will present the 2025 Preliminary Budget at the September 16th meeting. EDA will also meet on that date with an opportunity to approve the levy, which will be on the following City Council meeting. Page 5 of 142 Work Session Minutes of September 3, 2024 Page 2 of 2 4. COUNCIL COMMITTEE UPDATE Councilmember Wilson – I attended the Fire Relief Board meeting, and I appreciate the collaboration between Fire Chief Matt Price and Fire Relief President Joshua Threet. I’m pleased to see how that’s going. Councilmember Bernatz was invited to an upcoming Airlake Airport Advisory Committee meeting. 5. CITY ADMINISTRATOR UPDATE Administrator Gorski mentioned: • Staff is working on ideas for an Outstanding Citizen Award and what that may look like. • Congresswoman Angie Craig visited Farmington last week. It was a good visit, and it was nice that Grant Beyl was also able to attend. • Staff will meet to talk about publicizing our Council agendas on social media. 6. ADJOURNMENT Motion was made by Councilmember Wilson and seconded by Councilmember Lien to adjourn the meeting at 6:09 p.m. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 6 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the September 3, 2024 Regular City Council Meeting Meeting: Regular Council - Sep 16 2024 INTRODUCTION: For Council review are the minutes of the September 3, 2024 Regular City Council meeting. ACTION REQUESTED: Approve the minutes of the September 3, 2024 Regular City Council meeting. ATTACHMENTS: 09.03.24 Council Minutes Page 7 of 142 Regular City Council Meeting Minutes of September 3, 2024 Page 1 of 5 City of Farmington Regular Council Meeting Minutes Tuesday, September 3, 2024 The City Council met in regular session on Tuesday, September 3, 2024, at Farmington City Hall, 430 3rd Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led everyone in the Pledge of Allegiance. 3. ROLL CALL Members Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Katie Bernhjelm, Nick Lien, and Steve Wilson Members Absent: None Staff Present: Lynn Gorski, City Administrator Julie Flaten, Asst City Administrator & HR Director Leah Koch, City Attorney Deanna Kuennen, Community & Economic Development Director Kim Sommerland, Finance Director Matt Price, Fire Chief Kellee Omlid, Parks & Recreation Director John Powell, Public Works Director Shirley Buecksler, City Clerk Also Present: Matt Blazer, Principal Engineer, Bolton & Menk Gina Mitteco, Regional and Multi-Modal Transportation Manager, Dakota County 4. APPROVE AGENDA Motion was made by Councilmember Bernatz and seconded by Councilmember Wilson to approve the agenda, as presented. Motion carried: 5 ayes / 0 nays 5. ANNOUNCEMENTS / COMMENDATIONS Page 8 of 142 Regular City Council Meeting Minutes of September 3, 2024 Page 2 of 5 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS • A resident addressed the Council regarding sound near his home and played an audio loop throughout the meeting with a sound of approximately 70 decibels. 7. CONSENT AGENDA 7.1 Minutes of the Council Work Session Dated August 5, 2024 7.2 Minutes of the Regular City Council Meeting Dated August 5, 2024 7.3 Minutes of the Joint ISD 192 School Board and City Council Work Session Dated August 21, 2024 7.4 Ordinance 2024-09 Amending Title 10, Chapter 6, of the Farmington City Code as it Relates to the Allowable Time for Posting and Removal of Elect ion Signs 7.5 Financial Review for the Quarter Ending June 30, 2024 7.6 Payment of Claims 7.7 Staff Changes and Recommendations, including the appointments of: • Steven Groves as a Public Works Maintenance Worker • Rick Fischer as a Paid-on-Call Firefighter • Kevin Conrad as a Seasonal Arena Supervisor • Rod Koch as a Seasonal Arena Supervisor • Zach Lamotte as a Seasonal Arena Supervisor • Jake Novak as a Seasonal Arena Supervisor 7.8 Agreement with J&W Asphalt for Infrared Trail Rep air at Prairie Waterway 7.9 Resolution 2024-73 Declaring Items as Surplus and Authorizing Disposal of Six (6) Outdoor Information Display Boards 7.10 Settlement Agreement and Release of Claims 7.11 Professional Services Agreement with Barr Engineering for the Industrial Park Ditch Cleanout 7.12 Professional Services Agreement with Advanced Engineering and Environmental Services (AE2S) for the Well 1 Abandonment 7.13 Well 5 Retaining Wall Repair – Final Payment and Change Order No.1 Motion was made by Councilmember Lien and seconded by Councilmember Bernatz to approve the Consent Agenda, as presented. Motion carried: 5 ayes / 0 nays 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS Page 9 of 142 Regular City Council Meeting Minutes of September 3, 2024 Page 3 of 5 12. NEW BUSINESS 12.1 Pilot Knob Road Trail Preliminary Design Feasibility Report Director Omlid presented the Pilot Knob Trail Preliminary Design Feasibility Report. Matt Blazer of Bolton & Menk and Gina Mitteco of Dakota County Transportation answered questions for the Council. Direction from Council is that they like what was proposed, continue to work with Staff on a few of the points that were made, and let us know how we can be more effective and helpful in the process. 13. CITY COUNCIL ROUNDTABLE Attorney Koch: Judicial update: Judge Timothy McManus is retiring. The application period is now closed and they’re holding interviews in early September. We will have a new judge in Dakota County shortly. Councilmember Lien: For those who had a kid in school for the first day today had a survivable one and, with that, please stop for the buses that have their stop arms engaged. Councilmember Wilson: Thank you to the School Board for the joint discussion with Council on August 21st. It was a really productive discussion to understand what they’re doing and for us to talk about what we’re up to. Thank you to Kellee, the Parks and Recreation Staff, Parks & Recreation Commission, and the Rambling River Center Advisory Board for a really fun and informative night of touring the parks. To Nick’s point, about 20 years ago, I will never forget this because, had it happened, it would have changed my life significantly. I used to drive a school bus, and a car went around the stop arm, and I remember yelling Stop! as loud as I’ve ever yelled. A first grader was at the bottom step and had that child stepped out, would have almost certainly been killed. Nick’s point is really well taken. They’re big, ugly, and yellow and have flashing lights for a reason. Director Powell: Thank you to Northern Natural Gas – they removed their dewatering pipe and the hump crossing by the school on the east side of Akin Road. They ’ve mostly demobilized and completed their work, and we had minimal disruption to the school traffic when school started. The 2024 Street Improvements – the contractor Hazelton worked and got all the concrete flat work done, bituminous base was down last week, and they’re currently grading the boulevards for sod. Again, right around Farmington Elementary School. Page 10 of 142 Regular City Council Meeting Minutes of September 3, 2024 Page 4 of 5 I was in regular contact with Dan Miller, and Rich Schimmel was in contact with Kim, the Principal at the Elementary School, on a regular basis. They also came to the weekly meetings. They certainly knew the effort the contractor was putting forth and, thankfully, it came to fruition, and we got the work done before school opened. Last week, we had an Open House for the 2025 Street Improvement Project. We had good attendance and good comments and feedback. Right now we’re in the information gathering phase and finding out what challenges they’re dealing with so we can address those in the project. In the Denmark study that the County has underway, the limits were County Road 50 to 220th Street. Through conversations with the County, they’re actually extending that study because there’s a section of 220th/Ash Street that is still rural from Denmark over the railroad tracks. That area is going to be included in the study, so we’ll have a number to plan for budgets for that whenever that moves forward. We’re very happy that they added that into the scope and we can address that at the same time. Director Omlid: Parks and Recreation has a number of fun family activities over the next week and the best thing about them is they’re all free: Saturday is the Who Done It Hike at Ritter Farm Park in Lakeville. Registration starts at 9:30 am, and the walk starts at 10 am. It’s a Sherlock Holmes type of event. Along the walk, you’ll get clues, and you have to solve who did it. It’s also dog friendly. Also Saturday is Movie in the Park, our last one for the season. The movie Wonka will play at Distad Park. Kidsdance will start at 5:30 pm and the movie will be shown at dusk. Next Wednesday is the Homecoming Parade, with Tiger Cub Pep Fest right after the parade. It’s at a new location this year – it will be in the parking lot of the former District Services Office on Walnut between 4th and 5th on the parade route. We will have a DJ and all the fun games and trinkets. All in cooperation with Community Education. Chief Price: Our Open House for Fire Prevention Week is September 18th starting at 5:30 pm at Station 2. Looking forward to seeing everybody in the community. Mayor Hoyt: We had a ribbon cutting for Rambling River Park, as well as a parks tour. We also had a visit from Congresswoman Angie Craig. We h ad submitted a project again for the Appropriations Requests and Congressionally Directed Spending bill for the Veterans Memorial and the extension to it for the pavilion, and she came by to look Page 11 of 142 Regular City Council Meeting Minutes of September 3, 2024 Page 5 of 5 at it. We had given her a brief on everything, and it obviously has her support. It’s a very long process. We’ve been recipients for two years in a row for north of about $1.5 million for various projects. This is another one, so it’s a big win to get her team here to look at it and continue to endorse it. Regarding school bus stop arm violations, one of the things drivers forget about this time of year is how quick the angle of the sun in the direction that you’re driving changes. We’ve been driving around all summer and see people out. Now all of a sudden, you’ve got more people and buses out. As the sun angle starts to change, especially directionality whether it’s morning or afternoon, just take a little bit of time. I can’t tell you the number of times, whether it’s on Pilot Knob or Highway 50, people are going 60-65 and they miss those crossings. Sometimes they’re not even looking. We’ve had some close calls but more than anything, just slow down. Kids are going to be out for a while, and we have to be cognizant of the buses and the kids getting on and off of them. 14. ADJOURNMENT Motion was made by Councilmember Wilson and seconded by Councilmember Bernhjelm to adjourn the meeting at 7:45 pm. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 12 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Resolution Amending the Designated Polling Place for the November 5, 2024 General Election for Precinct 1 Meeting: Regular Council - Sep 16 2024 INTRODUCTION: For the November 5, 2024 General Election, the polling place location for Precinct 1 will be moving from the Rambling River Center to Homestead Community Church, 344 Third Street, Farmington. DISCUSSION: Minnesota Statute 204B.16 states that the City may make changes to already established polling locations if a polling place becomes unavailable. The Rambling River Center is currently the designated polling place for voters in Precinct 1. However, due to construction impacts at the Rambling River Center, this location will be unavailable for the General Election on November 5th and a temporary location is necessary to conduct voting. Given its close proximity to the Rambling River Center, Staff reached out to Homestead Community Church. Staff visited the site on May 13, 2024 and determined that there is plenty of room to accommodate our voters, and the Church has agreed to host the November 5, 2024 General Election for Farmington Precinct 1. Per Minnesota Statute 204B.16, subdivision 1a, the City is required to send a non-forwardable mailed notice to every affected household with at least one registered voter in the precinct stating the location of the new polling place at least 25 days before the next election (no later than October 11), and any notice returned as undeliverable must be forwarded immediately to the County Auditor. Dakota County Elections forwarded their list of households with at least one registered voter in this precinct, which will be a total of 859 mailed notices. Since the Rambling River Center was the polling place for the State Primary on August 13th, Dakota County Staff recommended that we wait on sending the notice until after the Primary so there would be less confusion for our voters. Staff would like to thank to Homestead Community Church for their graciousness and generosity to host the November 5, 2024 General Election for Farmington Precinct 1. BUDGET IMPACT: Cost of materials and postage to be taken from the Elections fund, not included in the 2024 budget. Page 13 of 142 ACTION REQUESTED: Adopt Resolution 2024-74 Amending the Designated Polling Place for the November 5, 2024 General Election for Precinct 1, and direct the City Clerk to mail a notice of polling place location change to every affected household with at least one registered voter in this precinct. ATTACHMENTS: 2024-74 Amending Precinct 1 Polling Place Page 14 of 142 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-74 A RESOLUTION AMENDING THE DESIGNATED POLLING PLACE FOR THE NOVEMBER 5, 2024 GENERAL ELECTION FOR PRECINCT 1 WHEREAS, Minnesota Statute 204B.16 outlines that, should a polling place become unavailable, a municipality may make changes to already established locations; and WHEREAS, due to construction impacts at the Rambling River Center, Precinct 1 will be moved to Homestead Community Church, 344 Third Street, Farmington, Minnesota; and WHEREAS, this is a temporary polling place change for the November 5, 2024 General Election only; and WHEREAS, Minnesota Statute 204B.16, subdivision 1a, states that if the location of a polling place has been changed, the governing body establishing the polling place shall send to every affected household with at least one registered voter in the precinct a non-forwardable mailed notice stating the location of the new polling place at least 25 days before the next election, and any notice returned as undeliverable must be forwarded immediately to the County Auditor. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Farmington hereby establishes Homestead Community Church, 344 Third Street, Farmington, Minnesota, as the polling place for Precinct 1 for the General Election to be held on November 5, 2024 and directs the City Clerk to mail notice of the polling place location change to every affected household with at least one registered voter in Precinct 1. Adopted by the City Council of the City of Farmington, Minnesota, this 16th day of September 2024. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 15 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Temporary On-Sale Liquor License for Faribault Commandery No. 8, Knights Templar, December 13, 2024 Meeting: Regular Council - Sep 16 2024 INTRODUCTION: For Council approval is a Temporary On-Sale Liquor License application received from Faribault Commandery No. 8, Knights Templar, for an event on December 13, 2024. DISCUSSION: The Faribault Commandery No. 8, Knights Templar, is hosting an event on December 13, 2024 and is requesting approval of a Temporary On-Sale Liquor License. The event will be held inside the building at 326 Third Street, Farmington. ACTION REQUESTED: Approval of a Temporary On-Sale Liquor License for Faribault Commandery No. 8, Knights Templar, for an event to be held on December 13, 2024 at 326 Third Street, Farmington. ATTACHMENTS: 12.13.24 Temp On Sale, Faribault Commandery No 8 (app) Page 16 of 142 32 6 Th i r d St r e e t Cl i n t o n J Ch r i s t e n s e n 13 DE C Eg l ? 20 ' 2 Fa r i b a u l t Co m m a n d e r y No . 8, Kn i g h t s Te m p l ar Mi n n e s o t a De p a r t m e n t of Pu b l ic S af et y Al c o h o l an d Ga m b l i n g En f o r c e m e nt D iv is i o n 44 5 Mi n n e s o t a St r e e t , Su i t e 16 0 0 , St . 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If tap pl i ca ntwi l l ca r r y li q u o r li a b i l i t y in s u r a n c e pl e a s e pr o v i d e th e ca r r i e r ‘ s na m e an d am o u n t ofco v e r a g e . 61 2 - 5 9 8 - 9 1 2 2 55 0 4 4 55 0 2 4 55 0 2 4 E v e nt He l pe r —$1Mpe r oc c u r a n c e 06 O C T 18 7 4 Fa r m i n g t o n N/ A In si de bu n l dm g di m n g ha l l Page 17 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Deanna Kuennen, Community & Economic Development Director Department: Community Development Subject: Professional Services Agreement with HKGi for Planning Serivices to Prepare Cannabis Zoning Regulations Meeting: Regular Council - Sep 16 2024 INTRODUCTION: Earlier this year, the City Council, after conducting a public hearing, passed an interim ordinance prohibiting the operation of cannabis businesses. As part of the interim ordinance, the City Council directed City Staff to study the need for local regulation regarding the sale, testing, manufacturing, or distribution of cannabis products and the operation of Cannabis Businesses within the city of Farmington. This included studying the need for creating or amending zoning ordinances or any other ordinances to protect the citizens of Farmington from any potential negative impacts of cannabis products or cannabis businesses - and adopting/amending current ordinances, as appropriate. DISCUSSION: By enacting 2023 Session Laws Chapter 63, the Minnesota Legislature enacted Minnesota Statute Chapter 342 legalizing adult-use cannabis and permitting the operation of cannabis businesses and the new The consumption. human for products and law flower cannabis of sale cannabis establishes that the sale of cannabis- and THC-containing products are subject to local planning and zoning restrictions and must comply with local zoning code. Currently, the City's zoning code does not address cannabis businesses, sales, or production. To ensure that the City has proper regulations in place by the time the interim ordinance expires, Staff worked with HKGi to prepare a proposal to assist with the preparation of code amendments related to cannabis use. HKGi is working with multiple communities on this topic. The plan of work will include the following tasks: 1. Assess existing code to determine appropriate approach to cannabis regulations. 2. Prepare buffer maps. 3. Prepare potential approaches that address cultivation, manufacturing, and retail aspects. 4. Draft cannabis zoning regulations. 5. Conduct required public hearing. 6. Prepare proposed ordinance for adoption. The total cost of the code update process will be $6,750, and the ordinance will be ready for adoption before January 1, 2025. Page 18 of 142 BUDGET IMPACT: $6,750 - from Planning & Zoning Professional Services ACTION REQUESTED: Authorize execution of a Professional Services Agreement with HKGi for planning services to prepare cannabis zoning regulations. ATTACHMENTS: Signed - Cannabis Code Update PSA Page 19 of 142 PR O F E S S I O N A L SE R V I C E S AG R E E M E N T Th i s Pr o f e s s i o n a l Se r v i c e s Ag r e e m e n t (“ A g r e e m e n t ” ) is ma d e th i s _d a y of Se p t e m b e r , 20 % , by an d be t w e e n th e CI T Y OF FA R M I N G T O N , a Mi n n e s o t a mu n i c i p a l co 1 p o r a t i o n , wh o s e bu s i n e s s ad d r e s s is 43 0 3r d St , F ar m i n g t o n , MN 55 0 2 4 (h e r e i n a f t e r "C i t y " ) an d HK G i , a Mi n n e s o t a S— C m p , wh o s e bu s i n e s s ad d r e s s is 80 0 Wa s h i n g t o n Av e . N. #1 0 3 , Mi n n e a p o l i s , MN 55 4 0 1 (h e r e i n a f t e r ”C o n s u l t a n t " ) . PR E L I M I N A R Y ST A T E M E N T Th e Ci t y ha s ad o p t e d a po l i c y re g a r d i n g th e se l e c t i o n an d hi r i n g of co n s u l t a n t s to pr o v i d e a va r i e t y of pr o f e s s i o n a l se r v i c e s fo r Ci t y pr o j e c t s . Th a t po l i c y re q u i r e s th a t pe r s o n s , ?r m s or co r p o r a t i o n s pr o v i d i n g su c h se r v i c e s en t e r in t o wr i t t e n ag r e e m e n t s wi t h th e Ci t y . Th e pu r p o s e of th i s Ag r e e m e n t is to se t fo r t h th e te 1 m s an d co n d i t i o n s fo r th e pr o v i s i o n of pr o f e s s i o n a l se r v i c e s by Co n s u l t a n t fo r se r v i c e s , he r e i n a f t e r re f e r r e d to as th e "W o r k " , an d as ou t l i n e d on Ex h i b i t “A ” at t a c h e d he r e t o . IN CO N S I D E R A T I O N OF TH E I R MU T U A L CO V E N A N T S , TH E PA R T I E S AG R E E AS FO L L O W S : 1. SC O P E OF SE R V I C E S . Th e Ci t y re t a i n s Co n s u l t a n t to fu r n i s h th e se r v i c e s se t fo r t h on th e at t a c h e d Ex h i b i t “A ” . Th e Co n s u l t a n t ag r e e s to pe r f o 1 m th e se r v i c e s . Co n s u l t a n t sh a l l pr o v i d e al l pe r s o n n e l , su p e r v i s i o n , se r v i c e s , ma t e r i a l s , to o l s , eq u i p m e n t an d su p p l i e s an d do al l th i n g s ne c e s s a r y an d an c i l l a r y th e r e t o sp e c i f i e d on Ex h i b i t “A ” . Th e Wo r k sh a l l be pe r f o r m e d in ac c o r d a n c e wi t h th e Co n t r a c t Do c u m e n t s , wh i c h in c l u d e s th i s Ag r e e m e n t an d th e at t a c h e d Ex h i b i t s : Ex h i b i t “A ” — Co d e Up d a t e s fo r Ca n n a b i s in c l u d i n g fe e . In th e ev e n t an y am b i g u i t y or co n ? i c t be t w e e n th e Co n t r a c t Do c u m e n t s li s t e d ab o v e , th e or d e r of pr e c e d e n c e sh a l l be th e fo l l o w i n g or d e r : (i ) th i s Ag r e e m e n t ; (i i ) Ex h i b i t “A ” . 2. RE P R E S E N T A T I V E S . Ci t y ha s de s i g n a t e d De a n n a Ku e n n e n , Co m m u n i t y an d Ec o n o m i c De v e l o p m e n t Di r e c t o r (t h e “C i t y Re p r e s e n t a t i v e ” ) , an d th e Co n s u l t a n t ha s de s i g n a t e d Ri t a Tr a p p , Vi c e Pr e s i d e n t (t h e “C o n s u l t a n t Re p r e s e n t a t i v e ” ) . Th e Ci t y . Re p r e s e n t a t i v e an d th e Co n s u l t a n t Re p r e s e n t a t i v e sh a l l be av a i l a b l e as of t e n as is re a s o n a b l y ne c e s s a r y fo r re v i e w i n g th e Se r v i c e s an d Wo r k to be pe r f o r m e d . 3. CO M P E N S A T I O N FO R SE R V I C E S . Co n s u l t a n t sh a l l be pa i d by th e Ci t y fo r th e se r v i c e s de s c r i b e d in Ex h i b i t “A ” fo r a no t to ex c e e d am o u n t of $6 75 0 . 0 0 in c l u s i v e of ta x e s an d re i m b u r s a b l e co s t s . A. An y ch a n g e s in th e sc o p e of th e Wo r k wh i c h ma y re s u l t in an in c r e a s e to th e co m p e n s a t i o n du e th e Co n s u l t a n t sh a l l re q u i r e pr i o r wr i t t e n ap p r o v a l by th e au t h o r i z e d re p r e s e n t a t i v e of th e Ci t y or by th e Ci t y Co u n c i l . Th e Ci t y wi l l no t pa y ad d i t i o n a l co m p e n s a t i o n fo r se r v i c e s th a t do no t ha v e pr i o r wr i t t e n au t h o r i z a t i o n . 4. CO M P L E T I O N DA T E / T E R M . Th e Co n s u l t a n t mu s t co m p l e t e th e Se r v i c e s by De c e m b e 1 31 20 2 4 . Th i s Ag r e e m e n t ma y be ex t e n d e d up o n th e wr i t t e n mu t u a l co n s e n t of th e pa r t i e s fo r su c h ad d i t i o n a l pe 1 i o d as th e y de e m ap p 1 o p 1 i a t e , an d up o n th e te r m s an d co n d i t i o n s as he r e i n st a t e d . 5. OW N E R S H I P OF DO C U M E N T S . Al l pl a n s , di a g r a m s , an a l y s e s , re p o r t s an d in f o r m a t i o n ge n e r a t e d in co n n e c t i o n wi t h th e pe r f o r m a n c e of th e Ag r e e m e n t (“ I n f o r m a t i o n ” ) sh a l l be c o m e th e pr o p e r t y of th e Ci t y , bu t Co n s u l t a n t ma y re t a i n co p i e s of su c h do c u m e n t s as re c o r d s of th e se r v i c e s pr o v i d e d . Th e 23 0 4 7 2 v 1 Page 20 of 142 Ci t y ma y us e th e In f o r m a t i o n fo r it s pu r p o s e s an d th e Co n s u l t a n t al s o ma y us e th e In f o r m a t i o n fo r it s pu r p o s e s . Us e of th e In f o r m a t i o n fo r th e pu r p o s e s of th e pr o j e c t co n t e m p l a t e d by th i s Ag r e e m e n t do e s no t re l i e v e an y li a b i l i t y on th e pa r t of th e Co n s u l t a n t , bu t an y us e of th e In f o r m a t i o n by th e Ci t y or th e Co n s u l t a n t be y o n d th e sc o p e of th e Pr o j e c t is wi t h o u t li a b i l i t y to th e ot h e r , an d th e pa r t y us i n g th e In f o r m a t i o n ag r e e s to de f e n d an d in d e m n i f y th e ot h e r fr o m an y cl a i m s or li a b i l i t y re s u l t i n g th e r e f r o m . 6. CO M P L I A N C E WI T H LA W S AN D RE G U L A T I O N S . In pr o v i d i n g se r v i c e s he r e u n d e r , Co n s u l t a n t sh a l l ab i d e by al l st a t u t e s , or d i n a n c e s , ru l e s , an d re g u l a t i o n s pe r t a i n i n g to th e pr o v i s i o n s of se r v i c e s to be pr o v i d e d . An y vi o l a t i o n of st a t u t e s , or d i n a n c e s , ru l e s , an d re g u l a t i o n s pe r t a i n i n g to th e Se r v i c e s to be pr o v i d e d sh a l l co n s t i t u t e a ma t e r i a l br e a c h of th i s Ag r e e m e n t an d en t i t l e th e Ci t y to im m e d i a t e l y te r m i n a t e th i s Ag r e e m e n t . Co n s u l t a n t ’ s bo o k s , re c o r d s , do c u m e n t s , an d ac c o u n t i n g pr o c e d u r e s an d pr a c t i c e s re l a t e d to se r v i c e s pr o v i d e d to th e Ci t y ar e su b j e c t to ex a m i n a t i o n by th e le g i s l a t i v e au d i t o r or th e st a t e au d i t o r , as ap p r o p r i a t e , fo r a mi n i m u m of si x ye a r s . 7. ST A N D A R D OF CA R E . Co n s u l t a n t sh a l l ex e r c i s e th e sa m e de g r e e s of ca r e , sk i l l , an d di l i g e n c e in th e pe r f o r m a n c e of th e Se r v i c e s as is or d i n a r i l y po s s e s s e d an d ex e r c i s e d by a pr o f e s s i o n a l co n s u l t a n t un d e r si m i l a r ci r c u m s t a n c e s . Co n s u l t a n t sh a l l be li a b l e to th e fu l l e s t ex t e n t pe r m i t t e d un d e r ap p l i c a b l e la w , wi t h o u t li m i t a t i o n , fo r an y in j u r i e s , lo s s , or da m a g e s pr o x i m a t e l y ca u s e d by Co n s u l t a n t ’ s br e a c h of th i s st a n d a r d of ca r e . Co n s u l t a n t sh a l l pu t fo r t h re a s o n a b l e ef f o r t s to co m p l e t e it s du t i e s in a ti m e l y ma n n e r . Co n s u l t a n t sh a l l no t be re s p o n s i b l e fo r de l a y s ca u s e d by fa c t o r s be y o n d it s co n t r o l or th a t co u l d no t be re a s o n a b l y fo r e s e e n at th e ti m e of ex e c u t i o n of th i s Ag r e e m e n t . Co n s u l t a n t sh a l l be re s p o n s i b l e fo r co s t s , de l a y s , or da m a g e s ar i s i n g fr o m un r e a s o n a b l e de l a y s in th e pe r f o r m a n c e of it s du t i e s . No ot h e r wa r r a n t y , ex p r e s s e d or im p l i e d , is in c l u d e d in th i s Ag r e e m e n t . Ci t y sh a l l no t be re s p o n s i b l e fo r di s c o v e r i n g de f i c i e n c i e s in th e ac c u r a c y of Co n s u l t a n t ’ s se r v i c e s . 8. IN D E M N I F I C A T I O N . Th e Co n s u l t a n t sh a l l de f e n d , in d e m n i f y an d ho l d ha r m l e s s th e Ci t y , it s of f i c e r s , ag e n t s , an d em p l o y e e s , of an d fr o m an y an d al l ju d g m e n t s , cl a i m s , da m a g e s , de m a n d s , ac t i o n s , ca u s e s of ac t i o n , in c l u d i n g co s t s an d at t o r n e y ' s fe e s pa i d or in c u r r e d re s u l t i n g fr o m an y br e a c h of th i s Ag r e e m e n t by Co n s u l t a n t , it s ag e n t s , co n t r a c t o r s an d em p l o y e e s , or an y ne g l i g e n t or in t e n t i o n a l ac t or om i s s i o n pe r f o r m e d , ta k e n or no t pe r f o r m e d or ta k e n by Co n s u l t a n t , it s ag e n t s , co n t r a c t o r s an d em p l o y e e s , re l a t i v e to th i s Ag r e e m e n t . Ci t y Wi l l in d e m n i f y an d ho l d Co n s u l t a n t ha r m l e s s fr o m an d ag a i n s t an y lo s s fo r in j u r i e s or da m a g e s ar i s i n g ou t of th e ne g l i g e n t ac t s of th e Ci t y , it s of ? c e r s , ag e n t s , or em p l o y e e s . 9. IN S U R A N C E . a. Ge n e r a l Li a b i l i t y . Pr i o r to st a r t i n g th e Wo r k , Co n s u l t a n t sh a l l pr o c u r e , ma i n t a i n , an d pa y fo r su c h in s u r a n c e as wi l l pr o t e c t ag a i n s t cl a i m s or lo s s wh i c h ma y ar i s e ou t of op e r a t i o n s by Co n s u l t a n t or by an y su b c o n t r a c t o r or by an y o n e em p l o y e d by an y of th e m or by an y o n e fo r wh o s e ac t s an y of th e m ma y be li a b l e . Su c h in s u r a n c e sh a l l in c l u d e , bu t no t be li m i t e d to , mi n i m u m co v e r a g e s an d li m i t s of li a b i l i t y sp e c i f i e d in th i s Pa r a g r a p h , or re q u i r e d by la w . an d li m i t s of li a b i l i t y fo r th e Wo r k : Wo r k e r ’ s Co m p e n s a t i o n St a t u t o r y Li m i t s Em p l o y e r ’ s Li a b i l i t y $5 0 0 , 0 0 0 ea c h ac c i d e n t $5 0 0 , 0 0 0 di s e a s e po l i c y li m i t $5 0 0 , 0 0 0 di s e a s e ea c h em p l o y e e 23 04 7 2 v 1 Page 21 of 142 23 0 4 7 2 v 1 Co m m e r c i a l Ge n e r a l Li a b i l i t y $2 , 0 0 0 , 0 0 0 pr o p e r t y da m a g e an d bo d i l y in j u r y pe r oc c u r r e n c e $2 , 0 0 0 , 0 0 0 ge n e r a l ag g r e g a t e Co m p r e h e n s i v e Au t o m o b i l e Li a b i l i t y $1 , 0 0 0 , 0 0 0 co m b i n e d si n g l e li m i t ea c h ac c i d e n t (s h a l l in c l u d e co v e r a g e fo r al l ow n e d , hi r e d an d no n - o w e d ve h i c l e s . ) Co m m e r c i a l Ge n e r a l Li a b i l i t y re q u i r e m e n t s ma y be me t th r o u g h a co m b i n a t i o n of um b r e l l a or ex c e s s li a b i l i t y in s u r a n c e . Th e Ci t y sh a l l be na m e d as an ad d i t i o n a l in s u r e d on th e ge n e r a l li a b i l i t y an d um b r e l l a po l i c i e s . Pr o f e s s i o n a l Li a b i l i t y In s u r a n c e . In ad d i t i o n to th e co v e r a g e s li s t e d ab o v e , Co n s u l t a n t sh a l l ma i n t a i n a pr o f e s s i o n a l li a b i l i t y in s u r a n c e po l i c y in th e am o u n t of $2 , 0 0 0 , 0 0 0 . Sa i d po l i c y ne e d no t na m e th e Ci t y as an ad d i t i O n a l in s u r e d . ‘ Co n s u l t a n t sh a l l ma i n t a i n “s t o p ga p ” co v e r a g e if Co n s u l t a n t ob t a i n s Wo r k e r s ’ Co m p e n s a t i o n co v e r a g e fr o m an y st a t e fu n d if Em p l o y e r ’ s li a b i l i t y co v e r a g e is no t av a i l a b l e . Al l po l i c i e s , ex c e p t th e Wo r k e r ’ s Co m p e n s a t i o n Po l i c y , Au t o m o b i l e Po l i c y , an d Pr o f e s s i o n a l Li a b i l i t y Po l i c y , sh a l l na m e th e “C i t y of Fa r m i n g t o n ” as an ad d i t i o n a l in s u r e d . Al l po l i c i e s , ex c e p t th e Pr o f e s s i o n a l Li a b i l i t y Po l i c y , sh a l l ap p l y on a “p e r pr o j e c t ” ba s i s . Al l po l i c e s sh a l l co n t a i n a wa i v e r of su b r o g a t i o n in fa v o r of th e Ci t y . Al l po l i c i e s , ex c e p t fo r th e Wo r k e r ’ s Co m p e n s a t i o n Po l i c y an d th e Pr o f e s s i o n a l Li a b i l i t y Po l i c y , sh a l l be pr i m a r y an d no n - c o n t r i b u t o r y . Al l po l i c e s , ex c e p t th e Wo r k e r ’ s Co m p e n s a t i o n Po l i c y , sh a l l in s u r e th e de f e n s e an d in d e m n i t y ob l i g a t i o n s as s u m e d by Co n s u l t a n t un d e r th i s Ag r e e m e n t . Co n s u l t a n t ag r e e s to ma i n t a i n al l co v e r a g e re q u i r e d he r e i n th r o u g h o u t th e te r m of th e Ag r e e m e n t an d fo r a mi n i m u m of tw o (2 ) ye a r s fo l l o w i n g Ci t y ’ s wr i t t e n ac c e p t a n c e of th e Wo r k . to re q u i r e d he r e i n . Th e Co n s u l t a n t ’ s po l i c i e s an d Ce r t i ? c a t e of In s u r a n c e sh a l l co n t a i n a pr o v i s i o n th a t co v e r a g e af f o r d e d un d e r th e po l i c i e s sh a l l no t be ca n c e l l e d wi t h o u t at le a s t th i r t y (3 0 ) da y s ad v a n c e d wr i t t e n no t i c e to th e Ci t y . Co n s u l t a n t sh a l l ma i n t a i n in ef f e c t al l in s u r a n c e co v e r a g e s re q u i r e d un d e r th i s Pa r a g r a p h at Co n s u l t a n t ’ s so l e ex p e n s e an d wi t h in s u r a n c e co m p a n i e s li c e n s e d to do bu s i n e s s in th e st a t e Page 22 of 142 in Mi n n e s o t a an d ha v i n g a cu r r e n t A. M . Be s t ra t i n g of no le s s th a n A- , un l e s s sp e c i ? c a l l y ac c e p t e d by Ci t y in wr i t i n g an d al l in s u r a n c e po l i c i e s sh a l l be on IS O fo r m s ac c e p t a b l e to th e Ci t y . n. A co p y of th e Co n s u l t a n t ’ s Ce r t i ? c a t e of In s u r a n c e wh i c h ev i d e n c e s th e co m p l i a n c e wi t h th i s Pa r a g r a p h , mu s t be ?l e d wi t h Ci t y pr i o r to th e st a r t of Co n s u l t a n t ’ s Wo r k . Up o n re q u e s t a co p y of th e Co n s u l t a n t ’ s in s u r a n c e de c l a r a t i o n pa g e , ri d e r an d / o r en d o r s e m e n t , as ap p l i c a b l e sh a l l be pr o v i d e d . Su c h do c u m e n t s ev i d e n c i n g in s u r a n c e sh a l l be in a fo r m ac c e p t a b l e to Ci t y an d sh a l l pr o v i d e sa t i s f a c t o r y ev i d e n c e th a t Co n s u l t a n t ha s co m p l i e d wi t h al l in s u r a n c e re q u i r e m e n t s . Re n e w a l ce r t i ? c a t e s sh a l l be pr o v i d e d to Ci t y pr i o r to th e ex p i r a t i o n da t e of an y of th e re q u i r e d po l i c i e s . Ci t y wi l l no t be ob l i g a t e d , ho w e v e r , to re v i e w su c h Ce r t i ? c a t e of In s u r a n c e , de c l a r a t i o n pa g e , ri d e r , en d o r s e m e n t , ce r t i ? c a t e s , or ot h e r ev i d e n c e of in s u r a n c e , or to ad v i s e Co n s u l t a n t of an y de ? c i e n c i e s in su c h do c u m e n t s an d re c e i p t th e r e o f sh a l l no t re l i e v e Co n s u l t a n t fr o m , no r be de e m e d a wa i v e r of , Ci t y ’ s ri g h t to en f o r c e th e te r m s of Co n s u l t a n t ’ s ob l i g a t i o n s he r e u n d e r . Ci t y re s e r v e s th e ri g h t to ex a m i n e an y po l i c y pr o v i d e d fo r un d e r th i s Ag r e e m e n t . 0. Ef f e c t of Co n s u l t a n t ’ s Fa i l u r e to Pr o v i d e In s u r a n c e . If Co n s u l t a n t fa i l s to pr o v i d e th e sp e c i ? e d in s u r a n c e , th e n Co n s u l t a n t wi l l de f e n d , in d e m n i f y , an d ho l d ha r m l e s s th e Ci t y , th e Ci t y ' s of ? c i a l s , ag e n t s , an d em p l o y e e s fr o m an y lo s s , cl a i m , li a b i l i t y , an d ex p e n s e (i n c l u d i n g re a s o n a b l e at t o r n e y ' s fe e s an d ex p e n s e s of li t i g a t i o n ) to th e ex t e n t ne c e s s a r y to af f o r d th e sa m e pr o t e c t i o n as wo u l d ha v e be e n pr o v i d e d by th e sp e c i ? e d in s u r a n c e . Ex c e p t to th e ex t e n t pr o h i b i t e d by la w , th i s in d e m n i t y ap p l i e s re g a r d l e s s of an y st r i c t li a b i l i t y or ne g l i g e n c e at t r i b u t a b l e to th e Ci t y (i n c l u d i n g so l e ne g l i g e n c e ) an d re g a r d l e s s of th e ex t e n t to wh i c h th e un d e r l y i n g oc c u r r e n c e (i . e . , th e ev e n t gi v i n g ri s e to a cl a i m wh i c h wo u l d ha v e be e n co v e r e d by th e sp e c i ? e d in s u r a n c e ) is at t r i b u t a b l e to th e ne g l i g e n t or ot h e r w i s e wr o n g f u l ac t or om i s s i o n (i n c l u d i n g br e a c h of co n t r a c t ) of Co n s u l t a n t , it s su b c o n t r a c t o r s , ag e n t s , em p l o y e e s or de l e g a t e s . Co n s u l t a n t ag r e e s th a t th i s in d e m n i t y sh a l l be co n s t r u e d an d ap p l i e d in fa v o r of in d e m n i ? c a t i o n . Co n s u l t a n t al s o ag r e e s th a t if ap p l i c a b l e la w li m i t s or pr e c l u d e s an y as p e c t of th i s in d e m n i t y , th e n th e in d e m n i t y wi l l be co n s i d e r e d li m i t e d on l y to th e ex t e n t ne c e s s a r y to co m p l y wi t h th a t ap p l i c a b l e la w . Th e st a t e d in d e m n i t y co n t i n u e s un t i l al l ap p l i c a b l e st a t u t e s of li m i t a t i o n ha v e ru n . If a cl a i m ar i s e s wi t h i n th e sc o p e of th e st a t e d in d e m n i t y in se c t i o n 0, th e Ci t y ma y re q u i r e Co n s u l t a n t to : i. Fu r n i s h an d pa y fo r a su r e t y bo n d , sa t i s f a c t o r y to th e Ci t y , gu a r a n t e e i n g pe r f o r m a n c e of th e in d e m n i t y ob l i g a t i o n ; or ii . Fu r n i s h a wr i t t e n ac c e p t a n c e of te n d e r of de f e n s e an d in d e m n i t y fr o m Co n s u l t a n t ’ s in s u r a n c e co m p a n y . 10 . IN D E P E N D E N T CO N T R A C T O R . Th e Ci t y he r e b y re t a i n s th e Co n s u l t a n t as an in d e p e n d e n t co n t r a c t o r up o n th e te r m s an d co n d i t i o n s se t fo r t h in th i s Ag r e e m e n t . Th e Co n s u l t a n t is no t an em p l o y e e of th e Ci t y an d is fr e e to co n t r a c t wi t h ot h e r en t i t i e s as pr o v i d e d he r e i n . Co n s u l t a n t sh a l l be re s p o n s i b l e fo r se l e c t i n g th e me a n s an d me t h o d s of pe r f o r m i n g th e wo r k . Co n s u l t a n t sh a l l fu r n i s h an y an d al l su p p l i e s , eq u i p m e n t , an d in c i d e n t a l s ne c e s s a r y fo r Co n s u l t a n t ’ s pe r f o r m a n c e un d e r th i s Ag r e e m e n t . Ci t y an d Co n s u l t a n t ag r e e th a t Co n s u l t a n t sh a l l no t at an y ti m e or in an y ma n n e r re p r e s e n t th a t Co n s u l t a n t or an y of Co n s u l t a n t ’ s ag e n t s or em p l o y e e s ar e in an y ma n n e r ag e n t s or em p l o y e e s of th e Ci t y . Co n s u l t a n t sh a l l 23 0 4 7 2 v 1 Page 23 of 142 be ex c l u s i v e l y re s p o n s i b l e un d e r th i s Ag r e e m e n t fo r Co n s u l t a n t ’ s ow n FI C A pa y m e n t s , wo r k e r s co m p e n s a t i o n pa y m e n t s , un e m p l o y m e n t co m p e n s a t i o n pa y m e n t s , wi t h h o l d i n g am o u n t s , an d / o r se l f - em p l o y m e n t ta x e s if an y su c h pa y m e n t s , am o u n t s , or ta x e s ar e re q u i r e d to be pa i d by la w or re g u l a t i o n . 11 . SU B C O N T R A C T O R S . Co n s u l t a n t sh a l l no t en t e r in t o su b c o n t r a c t s fo r se r v i c e s pr o v i d e d un d e r th i s Ag r e e m e n t wi t h o u t th e ex p r e s s wr i t t e n co n s e n t of th e Ci t y . Co n s u l t a n t sh a l l co m p l y wi t h Mi n n e s o t a St a t u t e § 47 1 . 4 2 5 . Co n s u l t a n t mu s t pa y su b c o n t r a c t o r fo r al l un d i s p u t e d se r v i c e s pr o v i d e d by su b c o n t r a c t o r wi t h i n te n (1 0 ) da y s of Co n s u l t a n t ’ s re c e i p t of pa y m e n t fr o m Ci t y . Co n s u l t a n t mu s t pa y in t e r e s t of 1. 5 pe r c e n t pe r mo n t h or an y pa r t of a mo n t h to su b c o n t r a c t o r on an y un d i s p u t e d am o u n t no t pa i d on ti m e to su b c o n t r a c t o r . Th e mi n i m u m mo n t h l y in t e r e s t pe n a l t y pa y m e n t fo r an un p a i d ba l a n c e of $1 0 0 or mo r e is $1 0 . 12 . AS S I G N M E N T AN D TH I R D PA R T I E S . Ne i t h e r pa r t y sh a l l as s i g n th i s Ag r e e m e n t , no r an y in t e r e s t ar i s i n g he r e i n , wi t h o u t th e wr i t t e n co n s e n t of th e ot h e r pa r t y . No t h i n g un d e r th i s Ag r e e m e n t sh a l l be co n s t r u e d to gi v e an y ri g h t s or be n e ? t s in th i s Ag r e e m e n t to an y o n e ot h e r th a n th e Ci t y an d Co n s u l t a n t , an d al l du t i e s an d re s p o n s i b i l i t i e s un d e r t a k e n pu r s u a n t to th i s Ag r e e m e n t wi l l be fo r th e so l e an d ex c l u s i v e be n e ? t of th e Ci t y an d Co n s u l t a n t an d no t fo r th e be n e ? t of an y ot h e r pa r t y . 13 . WA I V E R . An y wa i v e r by ei t h e r pa r t y of a br e a c h of an y pr o v i s i o n s of th i s Ag r e e m e n t sh a l l no t af f e c t , in an y re s p e c t , th e va l i d i t y of th e re m a i n d e r of th i s Ag r e e m e n t . 14 . EN T I R E AG R E E M E N T . Th e en t i r e ag r e e m e n t of th e pa r t i e s is co n t a i n e d he r e i n . Th i s Ag r e e m e n t su p e r s e d e s al l or a l ag r e e m e n t s an d ne g o t i a t i o n s be t w e e n th e pa r t i e s re l a t i n g to th e su b j e c t ma t t e r he r e o f as we l l as an y pr e v i o u s ag r e e m e n t s pr e s e n t l y in ef f e c t be t w e e n th e pa r t i e s re l a t i n g to th e su b j e c t ma t t e r he r e o f . An y al t e r a t i o n s , am e n d m e n t s , de l e t i o n s , or wa i v e r s of th e pr o v i s i o n s of th i s Ag r e e m e n t sh a l l be va l i d on l y wh e n ex p r e s s e d in wr i t i n g an d du l y si g n e d by th e pa r t i e s , un l e s s ot h e r w i s e pr o v i d e d he r e i n . 15 . CO N T R O L L I N G LA W AN D VE N U E . Th i s Ag r e e m e n t sh a l l be go v e r n e d by an d co n s t r u e d in ac c o r d a n c e wi t h th e la w s of th e St a t e of Mi n n e s o t a . Al l pr o c e e d i n g s re l a t e d to th i s co n t r a c t sh a l l be ve n u e d in th e Da k o t a Co u n t y Di s t r i c t Co u r t . 16 . CO P Y R I G H T . Co n s u l t a n t sh a l l de f e n d ac t i o n s or cl a i m s ch a r g i n g in f r i n g e m e n t of an y co p y r i g h t or pa t e n t by re a s o n of th e us e or ad o p t i o n of an y de s i g n s , dr a w i n g s , or sp e c i ? c a t i o n s su p p l i e d by it , an d it sh a l l ho l d ha r m l e s s th e Ci t y fr o m lo s s or da m a g e re s u l t i n g th e r e f r o m . 17 . RE C O R D S . Th e Co n s u l t a n t sh a l l ma i n t a i n co m p l e t e an d ac c u r a t e re c o r d s of ti m e an d ex p e n s e in v o l v e d in th e pe r f o r m a n c e of se r v i c e s . 18 . MI N N E S O T A GO V E R N M E N T DA T A PR A C T I C E S AC T . Co n s u l t a n t mu s t co m p l y wi t h th e Mi n n e s o t a Go v e r n m e n t Da t a Pr a c t i c e s Ac t , Mi n n e s o t a St a t u t e s Ch a p t e r 13 , as it ap p l i e s to (1 ) al l or to al l th e pr o v i s i o n s of th e Mi n n e s o t a Go v e r n m e n t Da t a Pr a c t i c e s Ac t , in c l u d i n g bu t no t li m i t e d to th e ci v i l re m e d i e s of Mi n n e s o t a St a t u t e s Se c t i o n 13 . 0 8 , as if it we r e a go v e r n m e n t en t i t y . In th e ev e n t Co n s u l t a n t re c e i v e s a re q u e s t to re l e a s e da t a , Co n s u l t a n t mu s t im m e d i a t e l y no t i f y Ci t y . Ci t y wi l l gi v e Co n s u l t a n t in s t r u c t i o n s co n c e r n i n g th e re l e a s e of th e da t a to th e re q u e s t i n g pa r t y be f o r e th e da t a is re l e a s e d . Co n s u l t a n t ag r e e s to de f e n d , in d e m n i f y , an d ho l d Ci t y , it s of ? c i a l s , of ? c e r s , ag e n t s , em p l o y e e s , an d vo l u n t e e r s ha r m l e s s fr o m an y cl a i m s re s u l t i n g fr o m Co n s u l t a n t ’ s of ? c e r s ’ , ag e n t s ’ , pa r t n e r s ’ , em p l o y e e s ’ , vo l u n t e e r s ’ , as s i g n e e s ’ , or su b c o n t r a c t o r s ’ un l a w f u l di s c l o s u r e an d / or us e of pr o t e c t e d da t a . Th e te r m s of th i s pa r a g r a p h sh a l l su r v i v e th e ca n c e l l a t i o n or te r m i n a t i o n of th i s Ag r e e m e n t . 23 0 4 7 2 v 1 Page 24 of 142 19 . TE R M I N A T I O N . Th i s Ag r e e m e n t ma y be te r m i n a t e d by Ci t y on th i r t y (3 0 ) da y s ’ wr i t t e n no t i c e de l i v e r e d to Co n s u l t a n t at th e ad d r e s s on ?l e wi t h th e Ci t y . Up o n te r m i n a t i o n un d e r th i s pr o v i s i o n if th e r e is no fa u l t of th e Co n s u l t a n t , th e Co n s u l t a n t sh a l l be pa i d fo r se r v i c e s re n d e r e d an d re i m b u r s a b l e ex p e n s e s un t i l th e ef f e c t i v e da t e of te r m i n a t i o n . If th e Ci t y te r m i n a t e s th e Ag r e e m e n t be c a u s e th e Co n s u l t a n t ha s fa i l e d to pe r f o r m in ac c o r d a n c e wi t h th i s Ag r e e m e n t , no fu r t h e r pa y m e n t sh a l l be ma d e to th e Co n s u l t a n t , an d th e Ci t y ma y re t a i n an o t h e r co n s u l t a n t to un d e r t a k e or co m p l e t e th e wo r k id e n t i ? e d in Pa r a g r a p h 1. 20 . NO N - D I S C R I M I N A T I O N . Du r i n g th e pe r f o r m a n c e of th i s Ag r e e m e n t , th e Co n s u l t a n t sh a l l no t di s c r i m i n a t e ag a i n s t an y em p l o y e e or ap p l i c a n t s fo r em p l o y m e n t be c a u s e of ra c e , co l o r , cr e e d , re l i g i o n , na t i o n a l or i g i n , se x , ma r i t a l st a t u s , st a t u s wi t h re g a r d to pu b l i c as s i s t a n c e , di s a b i l i t y , se x u a l or i e n t a t i o n or ag e . Th e Co n s u l t a n t sh a l l po s t in pl a c e s av a i l a b l e to em p l o y e e s an d ap p l i c a n t s fo r em p l o y m e n t , no t i c e s se t t i n g fo r t h th e pr o v i s i o n of th i s no n - d i s c r i m i n a t i o n cl a u s e an d st a t i n g th a t al l qu a l i ? e d ap p l i c a n t s wi l l re c e i v e co n s i d e r a t i o n fo r em p l o y m e n t . Th e Co n s u l t a n t sh a l l in c o r p o r a t e th e fo r e g o i n g re q u i r e m e n t s of th i s pa r a g r a p h in al l of it s su b c o n t r a c t s fo r pr o g r a m wo r k , an d wi l l re q u i r e al l of it s su b c o n t r a c t o r s fo r su c h wo r k to in c o r p o r a t e su c h re q u i r e m e n t s in al l su b c o n t r a c t s fo r pr o g r a m wo r k . Th e Co n s u l t a n t fu r t h e r ag r e e s to co m p l y wi t h al l as p e c t s of th e Mi n n e s o t a Hu m a n Ri g h t s Ac t , Mi n n e s o t a St a t u t e s 36 3 . 0 1 , et . se q . , Ti t l e VI of th e Ci v i l Ri g h t s Ac t of 19 6 4 , an d th e Am e r i c a n s wi t h Di s a b i l i t i e s Ac t of 19 9 0 . 21 . SU R V I V A L . Al l ex p r e s s re p r e s e n t a t i o n s , wa i v e r s , in d e m n i ? c a t i o n s , an d li m i t a t i o n s of li a b i l i t y in c l u d e d in th i s Ag r e e m e n t wi l l su r v i v e it s co m p l e t i o n or te r m i n a t i o n fo r an y re a s o n . 22 . SE R V I C E S NO T PR O V I D E D FO R Cl a i m s fo r se r v i c e s fu r n i s h e d by th e Co n s u l t a n t no t sp e c i ? c a l l y pr o v i d e d fo r he r e i n sh a l l no t be ho n o r e d by th e Ci t y . 23 . SE V E R A B I L I T Y . Th e pr o v i s i o n s of th i s Ag r e e m e n t ar e se v e r a b l e . If an y po r t i o n he r e o f is , fo r an y re a s o n , he l d by a co u r t of co m p e t e n t ju r i s d i c t i o n to be co n t r a r y to la w , su c h de c i s i o n sh a l l no t af f e c t th e re m a i n i n g pr o v i s i o n s of th i s Ag r e e m e n t . 24 . CO N F L I C T S . No of ? c e r or sa l a r i e d em p l o y e e of th e Ci t y an d no me m b e r of th e Co u n c i l of th e Ci t y sh a l l ha v e a ?n a n c i a l in t e r e s t , di r e c t or in d i r e c t , in th i s Ag r e e m e n t . Th e vi o l a t i o n of th i s pr o v i s i o n re n d e r s th e Ag r e e m e n t vo i d . 25 . NO T I C E S . An y no t i c e re q u i r e d un d e r th i s Ag r e e m e n t wi l l be in wr i t i n g , ad d r e s s e d to th e ap p r o p r i a t e pa r t y at it s ad d r e s s on th e si g n a t u r e pa g e an d gi v e n pe r s o n a l l y , by fa c s i m i l e , by re g i s t e r e d or ce r t i ? e d ma i l po s t a g e pr e p a i d , or by a co m m e r c i a l co u r i e r se r v i c e . Al l no t i c e s sh a l l be ef f e c t i v e up o n th e da t e of re c e i p t . 26 . WA I V E R . A pa r t y ’ s no n — e n f o r c e m e n t of an y pr o v i s i o n sh a l l no t co n s t i t u t e a wa i v e r of th a t 27 . CO U N T E R P A R T S . Th i s Ag r e e m e n t ma y be ex e c u t e d in mu l t i p l e co u n t e r p a r t s , ea c h of wh i c h sh a l l be co n s i d e r e d an or i g i n a l . Da t e d : CI T Y : CI T Y OF FA R M I N G T O N 23 0 4 7 2 v 1 Page 25 of 142 Jo s h u a Ho y t Ma y o r Ly n n Go r s k i Ci t y Ad m i n i s t r a t o r Da t e d : Si g to , 20 2 4 _ CO N S U L T A N T : gi l t — “ 7 7 6 1 4 2 4 2 [p r i n t na m e ] , It s ) ‘ W C! l (6 . 5 : 41 A [t i t l e ] 23 04 7 2 v 1 Page 26 of 142 EX H I B I T “A ” CO D E UP D A T E S FO R CA N N A B I S 23 0 4 7 2 v 1 Page 27 of 142 Co l l a b o r a t e . Li s t e n . 1% ' ku H K G I Ex p l o r e . c re a t e o “W I - el l “h m - + - AI L - « H u n .U - ‘ z u r - i r w g n Au g u s t 16 , 20 2 4 De a n n a Ku e n n e n Co m m u n i t y & Ec o n o m i c De v e l o p m e n t Di r e c t o r Ci t y of Fa r m i n g t o n 43 0 Th i r d St r e e t Fa r m i h g t o n , MN 55 0 2 4 RE : Co d e Up d a t e s fo r Ca n n a b i s De a r De a n n a , ‘f h a n k yo u fo r th e op p o r t u n i t y to su b m i t a pr o p o s a l to as s i s t th e Ci t y of Fa r m i n g t o n wi t h co d e am e n d m e n t s re l a t e d to ca n n a b i s us e s . We lo o k fo r w a r d to th e op p o r t u n i t y to co n t i n u e to wo r k wi t h th e Ci t y on pl a n n i n g pr o j e c t s . As we ha v e di s c u s s e d , we ar e cu r r e n t l y wo r k i n g wi t h mu l t i p l e co m m u n i t i e s on th i s to p i c . Fr o m th a t wo r k we ha v e id e n t i ? e d th e fo l l o w i n g as th e st e p s ne e d e d to pr e p a r e an d ad o p t a co d e am e n d m e n t . We es t i m a t e th a t th i s Wo r k wo u l d co s t no mo r e th a n $6 , 7 5 0 wi t h ex p e n s e s an d ta k e up to th r e e mo n t h s to co m p l e t e de p e n d i n g on me e t i n g av a i l a b i l i t y . Ta s k s 1. As s e s s ex i s t i n g co d e to de t e r m i n e ap p r o p r i a t e ap p r o a c h fo r ca n n a b i s re g u l a t i o n s 2. Pr e p a r e bu f f e r al t e r n a t i v e ma p s fo r St a f f re v i e w Pr e p a r e po t e n t i a l ap p r o a c h e s th a t ad d r e s s cu l t i v a t i o n , ma n u f a c t u r i n g , an d re t a i l as p e c t s Me e t wi t h St a f f to re v i e w ap p r o a c h e s 5" ? ! " At t e n d Ci t y Co u n c i l wo r k se s s i o n to su m m a r i z e st a t e ca n n a b i s le g i s l a t i o n an d di s c u s s Ci t y ap p r o a c h (s u g g e s t in v i t a t i o n to Pl a n n i n g Co m m i s s i o n to at t e n d / m a k i n g a Jo i n t Me e t i n g ) Dr a f t ca n n a b i s zo n i n g re g u l a t i o n s Re v i e w dr a f t re g u l a t i o n s wi t h st a f f Pr e p a r e re v i s i o n s an d ha v e dr a f t 2 of re g u l a t i o n s re v i e w e d by Ci t y At t o r n e y 99 . “ ? Pr e s e n t dr a f t re g u l a t i o n s to th e Pl a n n i n g Co m m i s s i o n fo r re v i e w 10 . Pr e p a r e fo r an d co n d u c t Pl a n n i n g Co m m i s s i o n pu b l i c he a r i n g 11 . Pr e p a r e fo r an d pr o p o s e or d i n a n c e fo r Ci t y Co u n c i l ad o p t i o n 0 Me e t i n g ma t e r i a l s as ne e d e d , in c l u d i n g ag e n d a s , pa c k e t ma t e r i a l s , an d pr e s e n t a t i o n s Co m p l e t e Wo r d an d PD F dr a f t s of th e co d e s 80 0 Wa s h i n g t o n Av e n u e No r t h , Su i t e 10 3 Mi n n e a p o l i s . MN 55 4 0 1 23 04 7 2 v 1 Page 28 of 142 23 0 4 7 2 v 1 8’ 1 6 f 2 0 2 4 ‘E . Ca n n a b i s Co d e Up d a t e s “ I Fa r m i n g t o n, MN In ad d i t i o n to my ma n a g e m e n t of th i s wo r k , ou r pl a n n i n g te a m wo u l d be Be t h Ri c h m o n d , wh o wa s in s t r u m e n t a l on th e pa r k de d i c a t i o n pr o j e c t we re c e n t l y co m p l e t e d , an d Na t a l i e St r a i t , wh o ha s be e n in v o l v e d wi t h th e co m p r e h e n s i v e pl a n up d a t e pr o j e c t . We ap p r e c i a t e th e op p o r t u n i t y to su b m i t th i s pr o p o s a l an d lo o k fo r w a r d to th e op p o n u n i t y to wo r k wi t h yo u on th i s pr o j e c t . Si n c e r e l y , ?? é ? i y Ri t a I’ r a p p , AI C P VI C E - P R E S I D E N T RI T A @ H K G I . C O M 61 2 - 2 5 2 - 7 1 3 5 Co m n ' + . m i t y - l n s p i r e d Pl a n n i n g an d De s i g n 2 Page 29 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Deanna Kuennen, Community & Economic Development Director Department: Community Development Subject: Professional Services Agreement with HKGi for Planning Services to Update the Zoning Ordinance Meeting: Regular Council - Sep 16 2024 INTRODUCTION: Currently, the Comprehensive Plan Update is underway with an anticipated completion date later this year. The next step is ensuring that the zoning ordinance is also updated to implement the Comprehensive Plan Amendment accurately and appropriately. DISCUSSION: Upon completion of the Comprehensive Plan Amendment, the next step is reviewing and updating the zoning ordinance. The Comprehensive Plan articulates the community vision, the future land use plan, and overarching policies and goals. The zoning ordinance is the regulatory tool to implement the plan. Staff worked with HKGi to prepare a proposal to assist with the code update process. HKGi is assisting the City with the Comprehensive Plan Amendment and is familiar with the City's existing zoning code and its structure. The HKGi team will perform an initial audit on the City's code to identify areas of concern and establish an approach for areas where significant change is anticipated. The following summarizes the proposed scope of work: 1. Project Kick Off and Understanding 2. Audit of Current Zoning Ordinance and frame Approach a. Detailed evaluation of current ordinance b. Research as needed on specific topics c. Identify approaches to address areas of change identified in the diagnostic process 3. Prepare Draft Code 4. Final Zoning Ordinance Adoption The proposal involves public outreach and engagement, joint work sessions at key intersections with the City Council and Planning Commission to seek policy input on specific areas such as the implementation of the mixed commercial/residential, the (new) downtown land use categories and review of draft regulations, and online content/webpage for the codes. In total, the project will take approximately one year to complete. Some of the research and code analysis can begin in advance of the Comprehensive Plan Amendment being finalized, with the bulk of the work occurring once the Comprehensive Plan Amendment is complete. Page 30 of 142 The total cost of the code update process is $45,500, with the following breakdown of costs and anticipated timing: BUDGET IMPACT: $45,500- ARPA Funds ACTION REQUESTED: Authorize execution of a Professional Services Agreement with HKGi for planning services to update the Zoning Ordinance. ATTACHMENTS: Signed - Zoning Code Update PSA Page 31 of 142 PR O F E S S I O N A L SE R V I C E S AG R E E M E N T Th i s Pr o f e s s i o n a l Se r v i c e s Ag r e e m e n t (“ A g r e e m e n t ” ) is ma d e th i s _d a y of Se p t e m b e r , 20 2 _ 4 , by an d be t w e e n th e CI T Y OF FA R M I N G T O N , a Mi n n e s o t a mu n i c i p a l co r p o r a t i o n , wh o s e bu s i n e s s ad d r e s s is 43 0 3r d St , Fa r m i n g t o n , MN 55 0 2 4 (h e r e i n a f t e r "C i t y " ) an d HK G i , a Mi n n e s o t a S- C o r p , wh o s e bu s i n e s s ad d r e s s is 80 0 Wa s h i n g t o n Av e . N. #1 0 3 , Mi n n e a p o l i s , MN 55 4 0 1 (h e r e i n a f t e r "C o n s u l t a n t " ) . PR E L I M I N A R Y ST A T E M E N T Th e Ci t y ha s ad o p t e d a po l i c y re g a r d i n g th e se l e c t i o n an d hi r i n g of co n s u l t a n t s to pr o v i d e a va r i e t y of pr o f e s s i o n a l se r v i c e s fo r Ci t y pr o j e c t s . Th a t po l i c y re q u i r e s th a t pe r s o n s , ?r m s or co r p o r a t i o n s pr o v i d i n g su c h se r v i c e s en t e r in t o wr i t t e n ag r e e m e n t s wi t h th e Ci t y . Th e pu r p o s e of th i s Ag r e e m e n t is to se t fo r t h th e te r m s an d co n d i t i o n s fo r th e pr o v i s i o n of pr o f e s s i o n a l se r v i c e s by Co n s u l t a n t fo r se r v i c e s , he r e i n a f t e r re f e r r e d to as th e "W o r k " , an d as ou t l i n e d on Ex h i b i t “A ” at t a c h e d he r e t o . IN CO N S I D E R A T I O N OF TH E I R MU T U A L CO V E N A N T S , TH E PA R T I E S AG R E E AS FO L L O W S : 1. SC O P E OF SE R V I C E S . Th e Ci t y re t a i n s Co n s u l t a n t to fu r n i s h th e se r v i c e s se t fo r t h on th e at t a c h e d Ex h i b i t “A ” . Th e Co n s u l t a n t ag r e e s to pe r f o r m th e se r v i c e s . Co n s u l t a n t sh a l l pr o v i d e al l pe r s o n n e l , su p e r v i s i o n , se r v i c e s , ma t e r i a l s , to o l s , eq u i p m e n t an d su p p l i e s an d do al l th i n g s ne c e s s a r y an d an c i l l a r y th e r e t o sp e c i ? e d on Ex h i b i t “A ” . Th e Wo r k sh a l l be pe r f o r m e d in ac c o r d a n c e wi t h th e Co n t r a c t Do c u m e n t s , wh i c h in c l u d e s th i s Ag r e e m e n t an d th e at t a c h e d Ex h i b i t s : Ex h i b i t “A ” — Fa r m i n g t o n Co d e Up d a t e Sc o p e of Se r v i c e s in c l u d i n g fe e . In th e ev e n t an y am b i g u i t y or co n ? i c t be t w e e n th e Co n t r a c t Do c u m e n t s li s t e d ab o v e , th e or d e r of pr e c e d e n c e sh a l l be th e fo l l o w i n g or d e r : (i ) th i s Ag r e e m e n t ; (i i ) Ex h i b i t “A ” . 2. RE P R E S E N T A T I V E S . Ci t y ha s de s i g n a t e d De a n n a Ku e n n e n , Co m m u n i t y an d Ec o n o m i c De v e l o p m e n t Di r e c t o r (t h e “C i t y Re p r e s e n t a t i v e ” ) , an d th e Co n s u l t a n t ha s de s i g n a t e d Ri t a Tr a p p , Vi c e Pr e s i d e n t (t h e “C o n s u l t a n t Re p r e s e n t a t i v e ” ) . Th e Ci t y Re p r e s e n t a t i v e an d th e Co n s u l t a n t Re p r e s e n t a t i v e sh a l l be av a i l a b l e as of t e n as is re a s o n a b l y ne c e s s a r y fo r re v i e w i n g th e Se r v i c e s an d Wo r k to be pe r f o r m e d . 3. CO M P E N S A T I O N FO R SE R V I C E S . Co n s u l t a n t sh a l l be pa i d by th e Ci t y fo r th e se r v i c e s de s c r i b e d in Ex h i b i t “A ” fo r a no t to ex c e e d am o u n t of $4 5 , 5 0 0 . 0 0 in c l u s i v e of ta x e s an d re i m b u r s a b l e co s t s . A. An y ch a n g e s in th e sc o p e of th e Wo r k wh i c h ma y re s u l t in an in c r e a s e to th e co m p e n s a t i o n du e th e Co n s u l t a n t sh a l l re q u i r e pr i o r wr i t t e n ap p r o v a l by th e au t h o r i z e d re p r e s e n t a t i v e of th e Ci t y or by th e Ci t y Co u n c i l . Th e Ci t y wi l l no t pa y ad d i t i o n a l co m p e n s a t i o n fo r se r v i c e s th a t do no t ha v e pr i o r C. Sp e c i a l Co n s u l t a n t s ma y be ut i l i z e d by th e Co n s u l t a n t wh e n re q u i r e d by th e co m p l e x or sp e c i a l i z e d na t u r e of th e Pr o j e c t an d wh e n au t h o r i z e d in wr i t i n g by th e Ci t y . 4. CO M P L E T I O N DA T E / T E R M . Th e Co n s u l t a n t mu s t co m p l e t e th e Se r v i c e s by Oc t o b e r 1 20 2 5 . Th i s Ag r e e m e n t ma y be ex t e n d e d up o n th e wr i t t e n mu t u a l co n s e n t of th e pa r t i e s fo r su c h ad d i t i o n a l pe r i o d as th e y de e m ap p r o p r i a t e , an d up o n th e te r m s an d co n d i t i o n s as he r e i n st a t e d . 23 0 4 7 2 v 1 Page 32 of 142 5. OW N E R S H I P OF DO C U M E N T S . Al l pl a n s , di a g r a m s , an a l y s e s , re p o r t s an d in f o r m a t i o n ge n e r a t e d in co n n e c t i o n wi t h th e pe r f o r m a n c e of th e Ag r e e m e n t (“ I n f o r m a t i o n ” ) sh a l l be c o m e th e pr o p e r t y of th e Ci t y , bu t Co n s u l t a n t ma y re t a i n co p i e s of su c h do c u m e n t s as re c o r d s of th e se r v i c e s pr o v i d e d . Th e Ci t y ma y us e th e In f o r m a t i o n fo r it s pu r p o s e s an d th e Co n s u l t a n t al s o ma y us e th e In f o r m a t i o n fo r it s pu r p o s e s . Us e of th e In f o r m a t i o n fo r th e pu r p o s e s of th e pr o j e c t co n t e m p l a t e d by th i s Ag r e e m e n t do e s no t re l i e v e an y li a b i l i t y on th e pa r t of th e Co n s u l t a n t , bu t an y us e of th e In f o r m a t i o n by th e Ci t y or th e Co n s u l t a n t be y o n d th e sc o p e of th e Pr o j e c t is wi t h o u t li a b i l i t y to th e ot h e r , an d th e pa r t y us i n g th e In f o r m a t i o n ag r e e s to de f e n d an d in d e m n i f y th e ot h e r fr o m an y cl a i m s or li a b i l i t y re s u l t i n g th e r e f r o m . 6. CO M P L I A N C E WI T H LA W S AN D RE G U L A T I O N S . In pr o v i d i n g se r v i c e s he r e u n d e r , Co n s u l t a n t sh a l l ab i d e by al l st a t u t e s , or d i n a n c e s , ru l e s , an d re g u l a t i o n s pe r t a i n i n g to th e pr o v i s i o n s of se r v i c e s to be pr o v i d e d . An y vi o l a t i o n of st a t u t e s , or d i n a n c e s , ru l e s , an d re g u l a t i o n s pe r t a i n i n g to th e Se r v i c e s to be pr o v i d e d sh a l l co n s t i t u t e a ma t e r i a l br e a c h of th i s Ag r e e m e n t an d en t i t l e th e Ci t y to im m e d i a t e l y te r m i n a t e th i s Ag r e e m e n t . Co n s u l t a n t ’ s bo o k s , re c o r d s , do c u m e n t s , an d ac c o u n t i n g pr o c e d u r e s an d pr a c t i c e s re l a t e d to se r v i c e s pr o v i d e d to th e Ci t y ar e su b j e c t to ex a m i n a t i o n by th e le g i s l a t i v e au d i t o r or th e st a t e au d i t o r , as ap p r o p r i a t e , fo r a mi n i m u m of si x ye a r s . 7. ST A N D A R D OF CA R E . Co n s u l t a n t sh a l l ex e r c i s e th e sa m e de g r e e s of ca r e , sk i l l , an d di l i g e n c e in th e pe r f o r m a n c e of th e Se r v i c e s as is or d i n a r i l y po s s e s s e d an d ex e r c i s e d by a pr o f e s s i o n a l co n s u l t a n t un d e r si m i l a r ci r c u m s t a n c e s . Co n s u l t a n t sh a l l be li a b l e to th e fu l l e s t ex t e n t pe r m i t t e d un d e r ap p l i c a b l e la w , wi t h o u t li m i t a t i o n , fo r an y in j u r i e s , lo s s , or da m a g e s pr o x i m a t e l y ca u s e d by Co n s u l t a n t ’ s br e a c h of th i s st a n d a r d of ca r e . Co n s u l t a n t sh a l l pu t fo r t h re a s o n a b l e ef f o r t s to co m p l e t e it s du t i e s in a ti m e l y ma n n e r . Co n s u l t a n t sh a l l no t be re s p o n s i b l e fo r de l a y s ca u s e d by fa c t o r s be y o n d it s co n t r o l or th a t co u l d no t be re a s o n a b l y fo r e s e e n at th e ti m e of ex e c u t i o n of th i s Ag r e e m e n t . Co n s u l t a n t sh a l l be re s p o n s i b l e fo r co s t s , de l a y s , or da m a g e s ar i s i n g fr o m um ‘ e a s o n a b l e de l a y s in th e pe r f o r m a n c e of it s du t i e s . No ot h e r wa r r a n t y , ex p r e s s e d or im p l i e d , is in c l u d e d in th i s Ag r e e m e n t . Ci t y sh a l l no t be re s p o n s i b l e fo r di s c o v e r i n g de ? c i e n c i e s in th e ac c u r a c y of Co n s u l t a n t ’ s se r v i c e s . 8. IN D E M N I F I C A T I O N . Th e Co n s u l t a n t sh a l l de f e n d , in d e m n i f y an d ho l d ha r m l e s s th e Ci t y , it s of ? c e r s , ag e n t s , an d em p l o y e e s , of an d fr o m an y an d al l ju d g m e n t s , cl a i m s , da m a g e s , de m a n d s , ac t i o n s , ca u s e s of ac t i o n , in c l u d i n g co s t s an d at t o r n e y ' s fe e s pa i d or in c u r r e d re s u l t i n g fr o m an y br e a c h of th i s Ag r e e m e n t by Co n s u l t a n t , it s ag e n t s , co n t r a c t o r s an d em p l o y e e s , or an y ne g l i g e n t or in t e n t i o n a l ac t or om i s s i o n pe r f o r m e d , ta k e n or no t pe r f o r m e d or ta k e n by Co n s u l t a n t , it s ag e n t s , co n t r a c t o r s an d em p l o y e e s , re l a t i v e to th i s Ag r e e m e n t . Ci t y wi l l in d e m n i f y an d ho l d Co n s u l t a n t ha r m l e s s fr o m an d ag a i n s t an y lo s s fo r in j u r i e s or da m a g e s ar i s i n g ou t of th e ne g l i g e n t ac t s of th e Ci t y , it s of f i c e r s , ag e n t s , or em p l o y e e s . 9. IN S U R A N C E . a. Ge n e r a l Li a b i l i t y . Pr i o r to st a r t i n g th e Wo r k , Co n s u l t a n t sh a l l pr o c u r e , ma i n t a i n , an d pa y fo r su c h in s u r a n c e as wi l l pr o t e c t ag a i n s t cl a i m s or lo s s wh i c h ma y ar i s e ou t of op e r a t i o n s by Co n s u l t a n t or by an y su b c o n t r a c t o r or by an y o n e em p l o y e d by an y of th i s Pa r a g r a p h , or re q u i r e d by la w . b. Co n s u l t a n t sh a l l pr o c u r e an d ma i n t a i n th e fo l l o w i n g mi n i m u m in s u r a n c e co v e r a g e s an d li m i t s of li a b i l i t y fo r th e Wo r k : Wo r k e r ’ s Co m p e n s a t i o n St a t u t o r y Li m i t s Em p l o y e r ’ s Li a b i l i t y $5 0 0 , 0 0 0 ea c h ac c i d e n t 23 0 4 7 2 v 1 Page 33 of 142 23 0 4 7 2 v 1 $5 0 0 , 0 0 0 di s e a s e po l i c y li m i t $5 0 0 , 0 0 0 di s e a s e ea c h em p l o y e e Co m m e r c i a l Ge n e r a l Li a b i l i t y $2 , 0 0 0 , 0 0 0 pr o p e r t y da m a g e an d bo d i l y in j u r y pe r oc c u r r e n c e $2 , 0 0 0 , 0 0 0 ge n e r a l ag g r e g a t e Co m p r e h e n s i v e Au t o m o b i l e Li a b i l i t y $1 , 0 0 0 , 0 0 0 co m b i n e d si n g l e li m i t ea c h ac c i d e n t (s h a l l in c l u d e co v e r a g e fo r al l ow n e d , hi r e d an d no n - o w e d ve h i c l e s . ) Co m m e r c i a l Ge n e r a l Li a b i l i t y re q u i r e m e n t s ma y be me t th r o u g h a co m b i n a t i o n of um b r e l l a or ex c e s s li a b i l i t y in s u r a n c e . Th e Ci t y sh a l l be na m e d as an ad d i t i o n a l in s u r e d on th e ge n e r a l li a b i l i t y an d um b r e l l a po l i c i e s . Pr o f e s s i o n a l Li a b i l i t y In s u r a n c e . In ad d i t i o n to th e co v e r a g e s li s t e d ab o v e , Co n s u l t a n t sh a l l ma i n t a i n a pr o f e s s i o n a l li a b i l i t y in s u r a n c e po l i c y in th e am o u n t of $2 , 0 0 0 , 0 0 0 . Sa i d po l i c y ne e d no t na m e th e Ci t y as an ad d i t i o n a l in s u r e d . Co n s u l t a n t sh a l l ma i n t a i n “s t o p ga p ” co v e r a g e if Co n s u l t a n t ob t a i n s Wo r k e r s ” Co m p e n s a t i o n co v e r a g e fr o m an y st a t e fu n d if Em p l o y e r ’ s li a b i l i t y co v e r a g e is no t av a i l a b l e . Al l po l i c i e s , ex c e p t th e Wo r k e r ’ s Co m p e n s a t i o n Po l i c y , Au t o m o b i l e Po l i c y , an d Pr o f e s s i o n a l Li a b i l i t y Po l i c y , sh a l l na m e th e “C i t y of Fa r m i n g t o n ” as an ad d i t i o n a l in s u r e d . Al l po l i c i e s , ex c e p t th e Pr o f e s s i o n a l Li a b i l i t y Po l i c y , sh a l l ap p l y on a “p e r pr o j e c t ” ba s i s . Al l po l i c e s sh a l l co n t a i n a wa i v e r of su b r o g a t i o n in fa v o r of th e Ci t y . Al l po l i c i e s , ex c e p t fo r th e Wo r k e r ’ s Co m p e n s a t i o n Po l i c y an d th e Pr o f e s s i o n a l Li a b i l i t y Po l i c y , sh a l l be pr i m a r y an d no n - c o n t r i b u t o r y . Al l po l i c e s , ex c e p t th e Wo r k e r ’ s Co m p e n s a t i o n Po l i c y , sh a l l in s u r e th e de f e n s e an d in d e m n i t y ob l i g a t i o n s as s u m e d by Co n s u l t a n t un d e r th i s Ag r e e m e n t . a tw o Wo r k . It sh a l l be Co n s u l t a n t ’ s re s p o n s i b i l i t y to pa y an y re t e n t i o n or de d u c t i b l e fo r th e co v e r a g e s re q u i r e d he r e i n . Th e Co n s u l t a n t ’ s po l i c i e s an d Ce r t i ? c a t e of In s u r a n c e sh a l l co n t a i n a pr o v i s i o n th a t co v e r a g e af f o r d e d un d e r th e po l i c i e s sh a l l no t be ca n c e l l e d wi t h o u t at le a s t th i r t y (3 0 ) da y s ad v a n c e d wr i t t e n no t i c e to th e Ci t y . Page 34 of 142 m. Co n s u l t a n t sh a l l ma i n t a i n in ef f e c t al l in s u r a n c e co v e r a g e s re q u i r e d un d e r th i s Pa r a g r a p h at Co n s u l t a n t ’ s so l e ex p e n s e an d wi t h in s u r a n c e co m p a n i e s li c e n s e d to do bu s i n e s s in th e st a t e in Mi n n e s o t a an d ha v i n g a cu r r e n t AM . Be s t ra t i n g of no le s s th a n A- , un l e s s sp e c i ? c a l l y ac c e p t e d by Ci t y in wr i t i n g an d al l in s u r a n c e po l i c i e s sh a l l be on IS O fo r m s ac c e p t a b l e to th e Ci t y . n. A co p y of th e Co n s u l t a n t ’ s Ce r t i ? c a t e of In s u r a n c e wh i c h ev i d e n c e s th e co m p l i a n c e wi t h th i s Pa r a g r a p h , mu s t be fi l e d wi t h Ci t y pr i o r to th e st a r t of Co n s u l t a n t ’ s Wo r k . Up o n re q u e s t a co p y of th e Co n s u l t a n t ’ s in s u r a n c e de c l a r a t i o n pa g e , ri d e r an d / o r en d o r s e m e n t , as ap p l i c a b l e sh a l l be pr o v i d e d . Su c h do c u m e n t s ev i d e n c i n g in s u r a n c e sh a l l be in a fo r m ac c e p t a b l e to Ci t y an d sh a l l pr o v i d e sa t i s f a c t o r y ev i d e n c e th a t Co n s u l t a n t ha s co m p l i e d wi t h al l in s u r a n c e re q u i r e m e n t s . Re n e w a l ce r t i ? c a t e s sh a l l be pr o v i d e d to Ci t y pr i o r to th e ex p i r a t i o n da t e of an y of th e re q u i r e d po l i c i e s . Ci t y wi l l no t be ob l i g a t e d , ho w e v e r , to re v i e w su c h Ce r t i ? c a t e of In s u r a n c e , de c l a r a t i o n pa g e , ri d e r , en d o r s e m e n t , ce r t i ? c a t e s , or ot h e r ev i d e n c e of in s u r a n c e , or to ad v i s e Co n s u l t a n t of an y de ? c i e n c i e s in su c h do c u m e n t s an d re c e i p t th e r e o f sh a l l no t re l i e v e Co n s u l t a n t fr o m , no r be de e m e d a wa i v e r of , Ci t y ’ s ri g h t to en f o r c e th e te r m s of Co n s u l t a n t ’ s ob l i g a t i o n s he r e u n d e r . Ci t y re s e r v e s th e ri g h t to ex a m i n e an y po l i c y pr o v i d e d fo r un d e r th i s Ag r e e m e n t . 0. Ef f e c t of Co n s u l t a n t ’ s Fa i l u r e to Pr o v i d e In s u r a n c e . If Co n s u l t a n t fa i l s to pr o v i d e th e sp e c i ? e d in s u r a n c e , th e n Co n s u l t a n t wi l l de f e n d , in d e m n i f y , an d ho l d ha r m l e s s th e Ci t y , th e Ci t y ' s of ? c i a l s , ag e n t s , an d em p l o y e e s fr o m an y lo s s , cl a i m , li a b i l i t y , an d ex p e n s e (i n c l u d i n g re a s o n a b l e at t o r n e y ' s fe e s an d ex p e n s e s of li t i g a t i o n ) to th e ex t e n t ne c e s s a r y to af f o r d th e sa m e pr o t e c t i o n as wo u l d ha v e be e n pr o v i d e d by th e sp e c i ? e d in s u r a n c e . Ex c e p t to th e ex t e n t pr o h i b i t e d by la w , th i s in d e m n i t y ap p l i e s re g a r d l e s s of an y st r i c t li a b i l i t y or ne g l i g e n c e at t r i b u t a b l e to th e Ci t y (i n c l u d i n g so l e ne g l i g e n c e ) an d re g a r d l e s s of th e ex t e n t to wh i c h th e un d e r l y i n g oc c u r r e n c e (i . e . , th e ev e n t gi v i n g ri s e to a cl a i m wh i c h wo u l d ha v e be e n co v e r e d . by th e sp e c i ? e d in s u r a n c e ) is at t r i b u t a b l e to th e ne g l i g e n t or ot h e r w i s e wr o n g f u l ac t or om i s s i o n (i n c l u d i n g br e a c h of co n t r a c t ) of Co n s u l t a n t , it s su b c o n t r a c t o r s , ag e n t s , em p l o y e e s or de l e g a t e s . Co n s u l t a n t ag r e e s th a t th i s in d e m n i t y sh a l l be co n s t r u e d an d ap p l i e d in fa v o r of in d e m n i ? c a t i o n . Co n s u l t a n t al s o ag r e e s th a t if ap p l i c a b l e la w li m i t s or pr e c l u d e s an y as p e c t of th i s in d e m n i t y , th e n th e in d e m n i t y wi l l be co n s i d e r e d li m i t e d on l y to th e ex t e n t ne c e s s a r y to co m p l y wi t h th a t ap p l i c a b l e la w . Th e st a t e d in d e m n i t y co n t i n u e s un t i l al l ap p l i c a b l e st a t u t e s of li m i t a t i o n ha v e ru n . If a cl a i m ar i s e s wi t h i n th e sc o p e of th e st a t e d in d e m n i t y in se c t i o n 0, th e Ci t y ma y re q u i r e Co n s u l t a n t to : i. Fu r n i s h an d pa y fo r a su r e t y bo n d , sa t i s f a c t o r y to th e Ci t y , gu a r a n t e e i n g pe r f o r m a n c e of th e in d e m n i t y ob l i g a t i o n ; or Co n s u l t a n t wi l l ta k e th e ac t i o n re q u i r e d by th e Ci t y wi t h i n ?f t e e n (1 5 ) da y s of re c e i v i n g no t i c e fr o m th e Ci t y . 10 . IN D E P E N D E N T CO N T R A C T O R . Th e Ci t y he r e b y re t a i n s th e Co n s u l t a n t as an in d e p e n d e n t co n t r a c t o r up o n th e te r m s an d co n d i t i o n s se t fo r t h in th i s Ag r e e m e n t . Th e Co n s u l t a n t is no t an em p l o y e e of th e Ci t y an d is fr e e to co n t r a c t wi t h ot h e r en t i t i e s as pr o v i d e d he r e i n . Co n s u l t a n t sh a l l be re s p o n s i b l e fo r se l e c t i n g th e me a n s an d me t h o d s of pe r f o r m i n g th e wo r k . Co n s u l t a n t sh a l l fu r n i s h an y an d 23 0 4 7 2 V 1 Page 35 of 142 al l su p p l i e s , eq u i p m e n t , an d in c i d e n t a l s ne c e s s a r y fo r Co n s u l t a n t ’ s pe r f o r m a n c e un d e r th i s Ag r e e m e n t . Ci t y an d Co n s u l t a n t ag r e e th a t Co n s u l t a n t sh a l l no t at an y ti m e or in an y ma n n e r re p r e s e n t th a t Co n s u l t a n t or an y of Co n s u l t a n t ’ s ag e n t s or em p l o y e e s ar e in an y ma n n e r ag e n t s or em p l o y e e s of th e Ci t y . Co n s u l t a n t sh a l l be ex c l u s i v e l y re s p o n s i b l e un d e r th i s Ag r e e m e n t fo r Co n s u l t a n t ’ s ow n FI C A pa y m e n t s , wo r k e r s co m p e n s a t i o n pa y m e n t s , un e m p l o y m e n t co m p e n s a t i o n pa y m e n t s , wi t h h o l d i n g am o u n t s , an d / o r se l f - em p l o y m e n t ta x e s if an y su c h pa y m e n t s , am o u n t s , or ta x e s ar e re q u i r e d to be pa i d by la w or re g u l a t i o n . 11 . SU B C O N T R A C T O R S . Co n s u l t a n t sh a l l no t en t e r in t o su b c o n t r a c t s fo r se r v i c e s pr o v i d e d un d e r th i s Ag r e e m e n t wi t h o u t th e ex p r e s s wr i t t e n co n s e n t of th e Ci t y . Co n s u l t a n t sh a l l co m p l y wi t h Mi n n e s o t a St a t u t e § 47 1 . 4 2 5 . Co n s u l t a n t mu s t pa y su b c o n t r a c t o r fo r al l un d i s p u t e d se r v i c e s pr o v i d e d by su b c o n t r a c t o r wi t h i n te n (1 0 ) da y s of Co n s u l t a n t ’ s re c e i p t of pa y m e n t fr o m Ci t y . Co n s u l t a n t mu s t pa y in t e r e s t of 1. 5 pe r c e n t pe r mo n t h or an y pa r t of a mo n t h to su b c o n t r a c t o r on an y un d i s p u t e d am o u n t no t pa i d on ti m e to su b c o n t r a c t o r . Th e mi n i m u m mo n t h l y in t e r e s t pe n a l t y pa y m e n t fo r an un p a i d ba l a n c e of $1 0 0 or mo r e is $1 0 . 12 . AS S I G N M E N T AN D TH I R D PA R T I E S . Ne i t h e r pa r t y sh a l l as s i g n th i s Ag r e e m e n t , no r an y in t e r e s t ar i s i n g he r e i n , wi t h o u t th e wr i t t e n co n s e n t of th e ot h e r pa r t y . No t h i n g un d e r th i s Ag r e e m e n t sh a l l be co n s t r u e d to gi v e an y ri g h t s or be n e ? t s in th i s Ag r e e m e n t to an y o n e ot h e r th a n th e Ci t y an d Co n s u l t a n t , an d al l du t i e s an d re s p o n s i b i l i t i e s un d e r t a k e n pu r s u a n t to th i s Ag r e e m e n t wi l l be fo r th e so l e an d ex c l u s i v e be n e ? t of th e Ci t y an d Co n s u l t a n t an d no t fo r th e be n e ? t of an y ot h e r pa r t y . 13 . WA I V E R . An y wa i v e r by ei t h e r pa r t y of a br e a c h of an y pr o v i s i o n s of th i s Ag r e e m e n t sh a l l no t af f e c t , in an y re s p e c t , th e va l i d i t y of th e re m a i n d e r of th i s Ag r e e m e n t . 14 . EN T I R E AG R E E M E N T . Th e en t i r e ag r e e m e n t of th e pa r t i e s is co n t a i n e d he r e i n . Th i s Ag r e e m e n t su p e r s e d e s al l or a l ag r e e m e n t s an d ne g o t i a t i o n s be t w e e n th e pa r t i e s re l a t i n g to th e su b j e c t ma t t e r he r e o f as we l l as an y pr e v i o u s ag r e e m e n t s pr e s e n t l y in ef f e c t be t w e e n th e pa r t i e s re l a t i n g to th e su b j e c t ma t t e r he r e o f . An y al t e r a t i o n s , am e n d m e n t s , de l e t i o n s , or wa i v e r s of th e pr o v i s i o n s of th i s Ag r e e m e n t sh a l l be va l i d on l y wh e n ex p r e s s e d in wr i t i n g an d du l y si g n e d by th e pa r t i e s , un l e s s ot h e r w i s e pr o v i d e d he r e i n . 15 . CO N T R O L L I N G LA W AN D VE N U E . Th i s Ag r e e m e n t sh a l l be go v e r n e d by an d co n s t r u e d in ac c o r d a n c e wi t h th e la w s of th e St a t e of Mi n n e s o t a . Al l pr o c e e d i n g s re l a t e d to th i s co n t r a c t sh a l l be ve n u e d in th e Da k o t a Co u n t y Di s t r i c t Co u r t . 16 . CO P Y R I G H T . Co n s u l t a n t sh a l l de f e n d ac t i o n s or cl a i m s ch a r g i n g in f r i n g e m e n t of an y co p y r i g h t or pa t e n t by re a s o n of th e us e or ad o p t i o n of an y de s i g n s , dr a w i n g s , or sp e c i ? c a t i o n s su p p l i e d by it , an d it sh a l l ho l d ha r m l e s s th e Ci t y fr o m lo s s or da m a g e re s u l t i n g th e r e f r o m . 17 . RE C O R D S . Th e Co n s u l t a n t sh a l l ma i n t a i n co m p l e t e an d ac c u r a t e re c o r d s of ti m e an d ex p e n s e in v o l v e d in th e pe r f o r m a n c e of se r v i c e s . wi t h th e Mi n n e s o t a Go v e r n m e n t Da t a Pr a c t i c e s Ac t , Mi n n e s o t a St a t u t e s Ch a p t e r 13 , as it ap p l i e s to (1 ) al l da t a pr o v i d e d by th e Ci t y pu r s u a n t to th i s Ag r e e m e n t , an d (2 ) al l da t a , cr e a t e d , co l l e c t e d , re c e i v e d , st o r e d , us e d , ma i n t a i n e d , or di s s e m i n a t e d by th e Co n s u l t a n t pu r s u a n t to th i s Ag r e e m e n t . Co n s u l t a n t is su b j e c t to al l th e pr o v i s i o n s of th e Mi n n e s o t a Go v e r n m e n t Da t a Pr a c t i c e s Ac t , in c l u d i n g bu t no t li m i t e d to th e ci v i l re m e d i e s of Mi n n e s o t a St a t u t e s Se c t i o n 13 . 0 8 , as if it we r e a go v e r n m e n t en t i t y . In th e ev e n t Co n s u l t a n t re c e i v e s a re q u e s t to re l e a s e da t a , Co n s u l t a n t mu s t im m e d i a t e l y no t i f y Ci t y . Ci t y wi l l gi v e Co n s u l t a n t in s t r u c t i o n s co n c e r n i n g th e re l e a s e of th e da t a to th e re q u e s t i n g pa r t y be f o r e th e da t a is re l e a s e d . Co n s u l t a n t ag r e e s to de f e n d , in d e m n i f y , an d ho l d Ci t y , it s of ? c i a l s , of ? c e r s , ag e n t s , em p l o y e e s , an d vo l u n t e e r s 23 0 4 7 2 v l Page 36 of 142 ha r m l e s s fr o m an y cl a i m s re s u l t i n g fr o m Co n s u l t a n t ’ s of f i c e r s ’ , ag e n t s ’ , pa r t n e r s ’ , em p l o y e e s ’ , vo l u n t e e r s ’ , as s i g n e e s ’ , or su b c o n t r a c t o r s ’ un l a w f u l di s c l o s u r e an d / o r us e of pr o t e c t e d da t a . Th e te r m s of th i s pa r a g r a p h sh a l l su r v i v e th e ca n c e l l a t i o n or te r m i n a t i o n of th i s Ag r e e m e n t . 19 . TE R M I N A T I O N . Th i s Ag r e e m e n t ma y be te r m i n a t e d by Ci t y on th i r t y (3 0 ) da y s ’ wr i t t e n no t i c e de l i v e r e d to Co n s u l t a n t at th e ad d r e s s on ?l e wi t h th e Ci t y . Up o n te r m i n a t i o n un d e r th i s pr o v i s i o n if th e r e is no fa u l t of th e Co n s u l t a n t , th e Co n s u l t a n t sh a l l be pa i d fo r se r v i c e s re n d e r e d an d re i m b u r s a b l e ex p e n s e s un t i l th e ef f e c t i v e da t e of te r m i n a t i o n . If th e Ci t y te r m i n a t e s th e Ag r e e m e n t be c a u s e th e Co n s u l t a n t ha s fa i l e d to pe r f o r m in ac c o r d a n c e wi t h th i s Ag r e e m e n t , no fu r t h e r pa y m e n t sh a l l be ma d e to th e Co n s u l t a n t , an d th e Ci t y ma y re t a i n an o t h e r co n s u l t a n t to un d e r t a k e or co m p l e t e th e wo r k id e n t i ? e d in Pa r a g r a p h 1. 20 . NO N - D I S C R I M I N A T I O N . Du r i n g th e pe r f o r m a n c e of th i s Ag r e e m e n t , th e Co n s u l t a n t sh a l l no t di s c r i m i n a t e ag a i n s t an y em p l o y e e or ap p l i c a n t s fo r em p l o y m e n t be c a u s e of ra c e , co l o r , cr e e d , re l i g i o n , na t i o n a l or i g i n , se x , ma r i t a l st a t u s , st a t u s wi t h re g a r d to pu b l i c as s i s t a n c e , di s a b i l i t y , se x u a l or i e n t a t i o n or ag e . Th e Co n s u l t a n t sh a l l po s t in pl a c e s av a i l a b l e to em p l o y e e s an d ap p l i c a n t s fo r em p l o y m e n t , no t i c e s se t t i n g fo r t h th e pr o v i s i o n of th i s no n - d i s c r i m i n a t i o n cl a u s e an d st a t i n g th a t al l qu a l i f i e d ap p l i c a n t s wi l l re c e i v e co n s i d e r a t i o n fo r em p l o y m e n t . Th e Co n s u l t a n t sh a l l in c o r p o r a t e th e fo r e g o i n g re q u i r e m e n t s of th i s pa r a g r a p h in al l of it s su b c o n t r a c t s fo r pr o g r a m wo r k , an d wi l l re q u i r e al l of it s su b c o n t r a c t o r s fo r su c h wo r k to in c o r p o r a t e su c h re q u i r e m e n t s in al l su b c o n t r a c t s fo r pr o g r a m wo r k . Th e Co n s u l t a n t fu r t h e r ag r e e s to co m p l y wi t h al l as p e c t s of th e Mi n n e s o t a Hu m a n Ri g h t s Ac t , Mi n n e s o t a St a t u t e s 36 3 . 0 1 , et . se q . , Ti t l e VI of th e Ci v i l Ri g h t s Ac t of 19 6 4 , an d th e Am e r i c a n s wi t h Di s a b i l i t i e s Ac t of 19 9 0 . 21 . SU R V I V A L . Al l ex p r e s s re p r e s e n t a t i o n s , wa i v e r s , in d e m n i ? c a t i o n s , an d li m i t a t i o n s of li a b i l i t y in c l u d e d in th i s Ag r e e m e n t wi l l su r v i v e it s co m p l e t i o n or te r m i n a t i o n fo r an y re a s o n . 22 . SE R V I C E S NO T PR O V I D E D FO R . Cl a i m s fo r se r v i c e s fu r n i s h e d by th e Co n s u l t a n t no t sp e c i ? c a l l y pr o v i d e d fo r he r e i n sh a l l no t be ho n o r e d by th e Ci t y . 23 . SE V E R A B I L I T Y . Th e pr o v i s i o n s of th i s Ag r e e m e n t ar e se v e r a b l e . If an y po r t i o n he r e o f is , fo r an y re a s o n , he l d by a co u r t of co m p e t e n t ju r i s d i c t i o n to be co n t r a r y to la w , su c h de c i s i o n sh a l l no t af f e c t th e re m a i n i n g pr o v i s i o n s of th i s Ag r e e m e n t . 24 . CO N F L I C T S . No of ? c e r or sa l a r i e d em p l o y e e of th e Ci t y an d no me m b e r of th e Co u n c i l of th e Ci t y sh a l l ha v e a ?n a n c i a l in t e r e s t , di r e c t or in d i r e c t , in th i s Ag r e e m e n t . Th e vi o l a t i o n of th i s pr o v i s i o n re n d e r s th e Ag r e e m e n t vo i d . 25 . NO T I C E S . An y no t i c e re q u i r e d un d e r th i s Ag r e e m e n t wi l l be in wr i t i n g , ad d r e s s e d to th e ap p r o p r i a t e pa r t y at it s ad d r e s s on th e si g n a t u r e pa g e an d gi v e n pe r s o n a l l y , by fa c s i m i l e , by re g i s t e r e d or ce r t i ? e d ma i l po s t a g e pr e p a i d , or by a co m m e r c i a l co u r i e r se r v i c e . Al l no t i c e s sh a l l be ef f e c t i v e up o n th e 26 . WA I V E R . A pa r t y ’ s no n - e n f o r c e m e n t of an y pr o v i s i o n sh a l l no t co n s t i t u t e a wa i v e r of th a t pr o v i s i o n , no r sh a l l it af f e c t th e en f o r c e a b i l i t y of th a t pr o v i s i o n or of th e re m a i n d e r of th i s Ag r e e m e n t . 27 . CO U N T E R P A R T S . Th i s Ag r e e m e n t ma y be ex e c u t e d in mu l t i p l e co u n t e r p a r t s , ea c h of wh i c h sh a l l be co n s i d e r e d an or i g i n a l . 23 0 4 7 2 v 1 Page 37 of 142 Da t e d : Da t e d z i p i l 0/ 20 2 4 _ 23 0 4 7 2 v 1 CI T Y : CI T Y OF FA R M I N G T O N By : Jo s h u a Ho y t Ma y o r By : Ly n n Go r s k i Ci t y Ad m i n i s t r a t o r CO N S U L T A N T : HK G i Bi Tm [p r i n t na m e ] 31 2 (1 (7 / 1 1 4 9 Th i n e ] Page 38 of 142 EX H I B I T “A ” SC O P E OF WO R K 23 0 4 7 2 v 1 Page 39 of 142 23 04 7 2 v ] Co l l a b o r a t e . Li s t e n . ‘3 ' Ex p l o r e . Cr e a t e . hH K G I Au g u s t 16 , 20 2 4 De a n n a Ku e n n e n Co m m u n i t y & Ec o n o m i c De v e l o p m e n t Di r e c t o r Ci t y of Fa r m i n g t o n 43 0 Th i r d St r e e t Fa r m i n g t o n , MN 55 0 2 4 RE : Co d e Up d a t e Pr o c e s s De a r De a n n a . th a n k yo u fo r th e op p o r t u n i t y to su b m i t a pr o p o s a l to as s i s t th e Ci t y of Fa r m i n g t o n wi t h a co d e up d a t e pr o c e s s . It is ou r un d e r s t a n d i n g th a t th e Ci t y is lo o k i n g fo r a ta r g e t e d up d a t e d pr o c e s s th a t im p l e m e n t s th e Co m p r e h e n s i v e Pl a n Am e n d m e n t an d ad d r e s s e s ar e a s of co n c e r n fo r St a f f , po l i c y m a k e r s , an d th e co m m u n i t y . Th e at t a c h e d sc o p e of se r v i c e s us e s ou r ge n e r a l ap p r o a c h to co d e up d a t e s , wh i c h in c l u d e s an in i t i a l au d i t to id e n t i t y ar e a s oi co n c e r n , me e t i n g s wi t h th e Pl a n n i n g Co m m i s s i o n an d Ci t y Co u n c i l to id e n t i f y is s u e s an d se e k po l i c y di r e c t i o n on sp e c i f i c ar e a s , an d co m m u n i t y en g a g e m e n t . it is an t i c i p a t e d th a t th i s ap p r o a c h wi l l ta k e le s s th a n on e ye a r to co m p l e t e . th e pr o p o s e d pl a n n i n g te a m fo r th i s pr o j e c t wi l l be : 0 Ri t a Tr a p p , Pr o j e c t Ma n a g e r - Be t h Ri c h m o n d , Le a d Pl a n n e r - Mi a Co l l o r e d o - M a n s f e l d . te c h n i c a l Su p p o r t 0 Na t a l i e St r a i t , Gi S We ap p r e c i a t e th e op p o r t u n i t y to su b m i t th i s pr o p o s a l an d lo o k fo r w a r d to th e op p o r t u n i t y to wo r k wi t h yo u on th i s pr o j e c t . Pl e a s e le t me kn o w it yo u ne e d an y ad d i t i o n a l in f o r m a t i o n or re v i s i o n s to th e sc o p e . ?? r ? a Vl C E - P R E S I D E N T Rl I A @ H K G l . C O M / 6 1 2 - 2 5 2 - 7 1 3 5 80 0 Wa s h i n g t o n Av e n u e No r t h , Su i t e 10 3 Mi n n e a p o l i s , MN 55 4 0 1 Page 40 of 142 Fa r m i n g t o n Co d e Up d a t e Sc o p e of Se r v i c e s Ta s k 1: Pr o j e c t Ki c k Of f an d Un d e r s t a n d i n g th e Pr o j e c t Ki c k Of f an d Un d e r s t a n d i n g ph a s e is in t e n d e d to pr o v i d e a so l i d fo u n d a t i o n fo r th e up d a t e pr o c e s s . Su b - T a s k s 1. Me e t vi r t u a l l y wi t h Pl a n n i n g & Zo n i n g (9 & 2 ) St a f f to co n f i r m ac t i v i t i e s in Ta s k s 1 an d 2 2. Su m m a r i z e co m p o n e n t s of th e 20 4 0 Co m p r e h e n s i v e Pl a n , an d th e up c o m i n g am e n d m e n t , th a t sh o u l d be ad d r e s s e d th r o u g h th e up d a t e pr o c e s s . Th i s wi l l in c l u d e , bu t is no t li m i t e d to zo n i n g di s t r i c t s to ad d r e s s th e mi x e d co m m e r c i a l / r e s i d e n t i a l an d do w n t o w n la n d us e ca t e g o r i e s . 3. Pr e p a r e , an d re ? n e wi t h PM St a f f , a pu b l i c ou t r e a c h st r a t e g y an d en g a g e m e n t sc h e d u l e De l i v e r a b l e s - Su m m a r y of re v i e w of re l e v a n t po r t i o n s of th e 20 4 0 Co m p r e h e n s i v e Pl a n to th e co d e up d a t e pr o c e s s 0 Pu b l i c ou t r e a c h st r a t e g y an d en g a g e m e n t sc h e d u l e Ta s k 2: Au d i t th e Cu r r e n t Zo n i n g Or d i n a n c e an d Fr a m e Ap p r o a c h ta s k 2 fo c u s e s on un d e r s t a n d i n g th e is s u e s wi t h th e ex i s t i n g co d e , re a c h i n g ge n e r a l co n s e n s u s on pr i o r i t i e s fo r th e up d a t e pr o c e s s , an d fr a m i n g th e ap p r o a c h fo r ar e a s wh e r e si g n i ? c a n t ch a n g e is an t i c i p a t e d . Su b — Ta s k s 1. Co m p l e t e a de t a i l e d ev a l u a t i o n of th e cu r r e n t zo n i n g or d i n a n c e fo r de v i a t i o n s fr o m be s t pr a c t i c e s an d tr e n d s ba s e d on ou r ex p e r i e n c e wo r k i n g wi t h an d up d a t i n g zo n i n g re g u l a t i o n s . Th i s ev a l u a t i o n wi l l in c l u d e : 0 Ev a l u a t i o n of th e cu r r e n t co d e st r u c t u r e , in c l u d i n g wh e t h e r th e r e ar e to o fe w or to o ma n y gr o u p i n g s . . Ta b u l a r an a l y s i s of al l di s t r i c t s , us e s , an d di m e n s i o n a l st a n d a r d s to id e n t i f y in c o n s i s t e n c i e s , ga p s , or g a n i z a t i o n a l is s u e s , an d ea s e - o f - u s e im p r o v e m e n t s . As pa r t of th i s an a l y s i s , we wi l l ex p l o r e th e po t e n t i a l fo r mo d e r n i z i n g , sy n c h r o n i z i n g , st r e a m l i n i n g , an d si m p l i f y i n g us e s ac r o s s al l di s t r i c t s to im p r o v e co n s i s t e n c y an d un d e r s t a n d i n g of wh i c h us e s ar e al l o w e d Ev a l u a t i o n of th e di s t r i c t st r u c t u r e , in c l u d i n g ov e r l a y s , to de t e r m i n e wh e t h e r th e cu r r e n t st r u c t u r e be s t me e t s th e vi s i o n of th e Ci t y 08 / 1 6 / 2 0 2 4 Sc o p e of Se r v i c e s fo r Fa r m i n g t o n Co d e Up d a t e 1 | P a g e 23 0 4 7 2 v l Page 41 of 142 23 04 7 2 v 1 N9 5 ” ? 0 As s e s s m e n t of re g u l a t i o n s to de t e r m i n e up d a t e s ne e d e d to al i g n wi t h cu r r e n t st a t e an d fe d e r a l re q u i r e m e n t s an d re c e n t co u r t de c i s i o n s . 0 GI S an a l y s i s of th e cu r r e n t Zo n i n g Ma p to ev a l u a t e th e ef f e c t i v e n e s s of th e cu r r e n t ma p ' s ap p l i c a t i o n of zo n i n g di s t r i c t s . Th i s st e p wi l l ex p l o r e th e ex t e n t of us e of th e Ci t y ’ 5 ex i s t i n g di s t r i c t s , wh e t h e r th e r e ar e di s t r i c t s th a t ar e no t ma p p e d , an d wh e t h e r th e r e ar e an y in c o n s i s t e n c i e s be t w e e n th e 20 4 0 Co m p r e h e n s i v e Pl a n an d Zo n i n g Ma p Me e t wi t h a cr o s s - s e c t i o n of Ci t y St a f f to in t r o d u c e th e pr o j e c t an d di s c u s s ar e a s of ne e d e d up d a t e Co n t e n t pr e c e d e n t re s e a r c h as ne e d e d fo r sp e c i f i c to p i c s id e n t i ? e d in co n s u l t a t i o n wi t h P& Z S St a f f . Ex a m p l e s in c l u d e lo t / s i t e di m e n s i o n a l st a n d a r d s fo r sm a l l e r lo t s , pa r k i n g , et c . id e n t i f y po t e n t i a l ap p r o a c h e s to ad d r e s s ar e a s of ch a n g e id e n t i ? e d in th e di a g n o s i s pr o c e s s Pr e p a r e an ou t l i n e of th e pr o p o s e d up d a t e Co n d u c t me e t i n g s wi t h . P& Z St a f f to di s c u s s th e dr a f t au d i t , ou t l i n e , an d po t e n t i a l ap p r o a c h e s Co n d u c t a Jo i n t Se s s i o n of th e Pl a n n i n g Co m m i s s i o n an d Ci t y Co u n c i l to in t r o d u c e th e pr o j e c t , pr e s e n t a su m m a r y of th e ?n d i n g s of th e di a g n o s i s an d co d e ou t l i n e , an d se e k po l i c y in p u t on sp e c i ? c ar e a s , su c h as th e im p l e m e n t a t i o n of th e mi x e d co m m e r c i a l / r e s i d e n t i a l an d do w n t o w n la n d us e ca t e g o r i e s Co m p l e t e th e fi r s t ro u n d of pu b l i c ou t r e a c h as es t a b l i s h e d in th e pu b l i c ou t r e a c h st r a t e g y . th i s ma y in c l u d e cr e a t i n g an d po s t i n g on l i n e co n t e n t ab o u t th e pr o j e c t fo r th e ge n e r a l pu b l i c an d / o r ho l d i n g st a k e h o l d e r me e t i n g i s ) wi t h gr o u p s wh e r e up d a t e s ar e pa r t i c u l a r l y ta r g e t e d , su c h as de s i g n pr o f e s s i o n a l s , de v e l o p e r s , or pr o p e r t y ow n e r s wi t h i n ce r t a i n zo n i n g di s t r i c t s , to in t r o d u c e th e pr o j e c t an d id e n t i f y is s u e s De ? n e - r a b i e s Sp r e a d s h e e t of co d e is s u e s id e n t i f i e d by HK G i , Ci t y St a f f , el e c t e d / a p p o i n t e d of f i c i a l s , an d co m m u n i t y en g a g e m e n t in p u t Dr a f t co d e ou t l i n e an d po t e n t i a l ap p r o a c h e s to ar e a s of ch a n g e Pu b l i c ou t r e a c h ma t e r i a l s , in c l u d i n g ma r k e t i n g ma t e r i a l s , ag e n d a s , a n d pr e s e n t a t i o n s Me e t i n g ma t e r i a l s as ne e d e d , in c l u d i n g ag e n d a s , pa c k e t ma t e r i a l s , an d pr e s e n t a t i o n s On l i n e co n t e n t / w e b p a g e fo r pr o j e c t in t r o d u c t i o n to th e pu b l i c Su m m a r y of pu b l i c ou t r e a c h in p u t Ta s k 3: Pr e p a r e Dr a f t Co d e Ia s k 3 is wh e n th e te c h n i c a l up d a t i n g an d dr a f t i n g of th e re g u l a t i o n s oc c u r s . it is an t i c i p a t e d th a t so m e wi t h on e Jo i n t Me e t i n g of th e Ci t y Co u n c i l an d Pl a n n i n g Co m m i s s i o n to re v i e w ta r g e t e d po l i c y ar e a s . Su b - I a s k s oa n s n o z a Sc o p e of Se r v i c e s fo r Fa r m i n g t o n Co d e Up d a t e 2 i P a g e Page 42 of 142 23 0 4 7 2 V 1 9. 5 5 “ . “ 6.7.8. Pr e p a r e th e dr a f t re g u l a t i o n s in a se r i e s of mo d u l e s . Ba s e d on ou r pa s t ex p e r i e n c e , th e fo l l o w i n g ar e he l p f u l gr o u p i n g s : 0 Zo n i n g di s t r i c t s an d us e s (p u r p o s e s , us e s , lo t di m e n s i o n s , si t e di m e n s i o n s ) . Us e sp e c i ? c st a n d a r d s (s t a n d a r d s fo r pe r m i t t e d an d ac c e s s o r y us e s — in i t i a l ar e a s of fo c u s id e n t i ? e d in c l u d e el e c t r i c ve h i c l e ch a r g i n g an d to w e r s ) - Ge n e r a l de v e l o p m e n t st a n d a r d s an d pr o v i s i o n s (a r c h i t e c t u r a l , of f - s t r e e t pa r k i n g , la n d s c a p i n g , fe n c i n g , sc r e e n i n g , si g n a g e , et c . ) 0 De v e l o p m e n t pr o c e d u r e s an d ad m i n i s t r a t i o n (v a r i a n c e s , co n d i t i o n a l us e pe r m i t s , et c . ) o Su b d i v i s i o n It is an t i c i p a t e d th a t co d e up d a t e s wi l l be a co l l a b o r a t i v e pr o c e s s wi t h so m e se c t i o n s re c e i v i n g mo r e up d a t e s an d mo d e r n i z a t i o n th a n ot h e r s . In ad d i t i o n , it is ex p e c t e d th a t Ci t y St a f f wi l l ta k e th e le a d on th e re v i e w an d up d a t e s to se c t i o n s su c h as , bu t no t li m i t e d to la n d s c a p i n g , tr e e pr e s e r v a t i o n , we t l a n d s , ‘s h o r e l a n d , an d fl o o d p l a i n . Co n d u c t re v i e w of th e mo d u l e s wi t h P& Z St a f f Me e t wi t h th e Pl a n n i n g Co m m i s s i o n to re v i e w mo d u l e s Co n d u c t a Jo i n t Me e t i n g of th e Ci t y Co u n c i l an d Pl a n n i n g Co m m i s s i o n on ta r g e t e d po l i c y ar e a s Co n d u c t th e se c o n d ro u n d of pu b l i c ou t r e a c h as es t a b l i s h e d in th e pu b l i c ou t r e a c h st r a t e g y . Th i s ma y in c l u d e ta r g e t e d ou t r e a c h to sp e c i ? c gr o u p s or pr o p e r t y ow n e r s wi t h i n ce r t a i n ar e a s of th e Ci t y . Pr e p a r e fi r s t dr a f t of en t i r e up d a t e d zo n i n g or d i n a n c e do c u m e n t Sh a r e th e co m p l e t e dr a f t of th e co d e s on l i n e fo r Pl a n n i n g Co m m i s s i o n an d Ci t y Co u n c i l re v i e w Re v i s e th e dr a f t as ne e d e d to pr e p a r e fo r th e Pl a n n i n g Co m m i s s i o n pu b l i c he a r i n g De f i v e r a b l e s Dr a f t co d e mo d u l e s Me e t i n g ma t e r i a l s as ne e d e d , in c l u d i n g ag e n d a s , pa c k e t ma t e r i a l s , an d pr e s e n t a t i o n s Pu b l i c ou t r e a c h ma t e r i a l s su c h as ma r k e t i n g ma t e r i a l s , ag e n d a s , pr e s e n t a t i o n s , an d on l i n e co n t e n t 1s t fu l l dr a f t of up d a t e d zo n i n g co d e Pr e p a r e we b s i t e fo r on l i n e re v i e w of th e co m p l e t e dr a f t of th e co d e s Ta s k 4: Fi n a l Zo n i n g Or d i n a n c e Ad o p t i o n Th e fi n a l ph a s e of th e up d a t e pr o c e s s is th e ad o p t i o n pr o c e s s . Th e ad o p t i o n pr o c e s s in c l u d e s a pu b l i c he a r i n g by Pl a n n i n g Co m m i s s i o n by th e Ci t y 1. Po s t th e fu l l co d e on l i n e fo r co m m u n i t y re v i e w . 2. Pr e p a r e an d pr e s e n t th e pr o p o s e d co d e at a pu b l i c he a r i n g of th e Pl a n n i n g Co m m i s s i o n 08 / 1 6 / 2 0 2 4 Sc o p e of Se r v i c e s fo r Fa r m i n g t o n Co d e Up d a t e 3 I P a g e Page 43 of 142 23 0 4 7 2 v 1 3. Pr e p a r e a re v i s e d dr a f t of th e re g u l a t i o n s ba s e d on Pl a n n i n g Co m m i s s i o n di r e c t i o n 4. Pr e p a r e an d pr e s e n t th e pr o p o s e d co d e to th e Ci t y Co u n c i l 5. Ma k e fi n a l ch a n g e s to th e co d e an d pr o v i d e th e ?n a l co d e to th e Ci t y in a wo r d an d PD F fo r m a t De l i v e r a b l e s - Me e t i n g ma t e r i a l s as ne e d e d , in c l u d i n g ag e n d a s , pa c k e t ma t e r i a l s , an d pr e s e n t a t i o n s . Co m p l e t e Wo r d an d PD F dr a f t s of th e co d e s - On l i n e c o n t e m / w e b p a g e Es t i m a t e d Bu d g e t an d Sc h e d u l e “m —@ —— m m— — —_ — 08 / 1 6 / 2 0 2 4 Sc o p e of Se r v i c e s fo r Fa r m i n g t o n Co d e Up d a t e 4 i P a g c- Page 44 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Payment of Claims Meeting: Regular Council - Sep 16 2024 INTRODUCTION: Attached is the list of check and electronic payments for the period of 08/14/2024-09/11/2024 for approval. DISCUSSION: Not applicable BUDGET IMPACT: Not applicable ACTION REQUESTED: Approve payment of claims. ATTACHMENTS: Council Summary Payment of Claims 09-16-2024 Page 45 of 142 CLAIMS FOR APPROVAL 08/14/2024-9/11/2024 CHECK PAYMENTS 601,212.28$ ELECTRONIC PAYMENTS 126,874.24$ TOTAL 728,086.52$ The City Council receives a detail list of claims paid that is available to the public upon request. CITY OF FARMINGTON SUMMARY PAYMENT OF CLAIMS September 16, 2024 Page 46 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Julie Flaten, Asst City Admin/HR Director Department: HR Subject: Staff Changes and Recommendations Meeting: Regular Council - Sep 16 2024 INTRODUCTION: Approve the appointment of Francis Adams and Sam Carey and Seasonal Arena Supervisors. DISCUSSION: Both Francis Adams and Sam Carey have been selected to work in our arena for this upcoming season. BUDGET IMPACT: Wages are included in the 2024 budget. ACTION REQUESTED: Approve the appointment of Francis Adams and Sam Carey and Seasonal Arena Supervisors. Page 47 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Agreement with Great River Automation for Building Automation Systems at the Police Department and Central Maintenance Facility Meeting: Regular Council - Sep 16 2024 INTRODUCTION: The City has a building automation system (BAS) which handles the HVAC system at the Police Department (PD) and Central Maintenance Facility (CMF). The JACE, control head, that runs the program to control the BAS at the PD and CMF has failed. The part is obsolete and can’t be replaced. DISCUSSION: Staff received two proposals to replace the BAS at the PD and CMF. The proposals were as follows:  Climate Makers (current provider): $171,227  Great River Automation: $117,900 + contingency of $7,100 in the event additional sensors and/or wiring needs to be replaced Great River Automation’s proposal was not only less expensive than Climate Makers, but it was also more detailed, creating a clearer scope of the project. Please see the attached proposal for additional details on the proposed BAS. Parks and Recreation and IT Staff met with the President and Vice President of Great River Automation to review their proposal so they could see the City’s current set up for BAS at the PD and CMF. Staff’s recommendation is to move forward with Great River Automation. Currently, there is a single JACE for the PD and CMF. This setup is highly atypical and reduces the ability for the BAS to maintain proper operation, despite failure in one or more of its components. With the new BAS, there will be a Niagara web appliance installed in each the PD and CMF, allowing local access to control each location. In addition, IT will launch a virtual server which management of both locations can be handled. This system is vendor agnostic, meaning we are not tied to specific hardware which can often be priced at a premium. The City Attorney reviewed the attached agreement and found it to be acceptable. BUDGET IMPACT: The cost for the BAS at the PD and CMF is $117,900. The agreement with Great River Automation Page 48 of 142 is for a not-to-exceed $125,000 fee, which leaves a contingency of $7,100 in the event additional sensors and/or wiring needs to be replaced. Most of the funding for the BAS will be from American Rescue Plan Act (ARPA) funds with the balance to paid from the Building Maintenance Fund. ACTION REQUESTED: Approve the attached agreement with Great River Automation for BAS at the Police Department and Central Maintenance Facility. ATTACHMENTS: 2024 Agreement with Great River Automation Including Exhibit A Signed Page 49 of 142 Page 50 of 142 2 7. PAYMENT. a. Contractor shall provide monthly invoices which shall not cumulatively exceed $125,000. Final payment shall be made not later than thirty (30) days after completion, certification thereof, and invoicing by the Contractor. b. No final payment shall be made under this Contract until Contractor has satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A certificate from the commissioner shall satisfy this requirement with respect to the Contractor or any subcontractor. 8. CONTRACTOR’S REPRESENTATIONS. a. Contractor has examined and carefully studied the Contract Documents and other related data identified in the contract documents. b. Contractor has visited the site and become familiar with and is satisfied to the general, local, and Site conditions that may affect cost, progress, and performance of the work. c. Contractor is familiar with and is satisfied as to all federal, state, and local laws and regulations that may affect cost, progress, and performance of the work. d. Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions at or contiguous to the site which may affect cost, progress, or performance of the work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto. e. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the work at the Contract price, within the time of performance, and in accordance with the other terms and conditions of the Contract Documents. f. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. g. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the work. 9. EXTRA SERVICES. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the Page 51 of 142 3 proposal without written submittal by the Contractor, and approval of an amendment by the City, with specific estimates of type, time, and maximum costs, prior to commencement of the work. 10. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor’s receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half percent (1½ %) per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney’s fees, incurred in bringing the action. 11. INSURANCE REQUIREMENTS. The Contractor, at is expense, shall procure and maintain in force for the duration of this Agreement the following minimum insurance coverages: a. General Liability. The Contractor agrees to maintain Commercial General Liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products-completed operations, personal injury, advertising injury, and contractually assumed liability. The City including its elected and appointed officials, employees, and agents, shall be endorsed as additional insured. b. Automobile Liability. If the Contractor operates a motor vehicle in performing the Services under this Agreement, the Contractor shall maintain Business Automobile Liability Insurance, including owned, hired, and non-owned automobiles, with a minimum liability limit of $1,000,000, combined single limit. c. Workers’ Compensation. The Contractor shall maintain Workers’ Compensation insurance Workers’ Compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The Contractor shall also carry Employers’ Liability Coverage with minimum limits are as follows: • $500,000 – Bodily Injury by Disease per employee • $500,000 – Bodily Injury by Disease aggregate • $500,000 – Bodily Injury by Accident d. The Contractor shall, prior to commencing the Services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in full force and effect. e. The insurance requirements may be met through any combination of primary and umbrella/excess insurance. The City must be named as an additional insured on any umbrella/excess policy. f. The Contractor’s policies shall be primary insurance and non-contributory to any other valid and collectible insurance available to the City with respect to any claim arising out of the Page 52 of 142 4 Contractor’s performance under this Agreement. g. The Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days’ advanced written notice to the City, or ten (10) days’ written notice for non-payment of premium. h. Contractor agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following. 12. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Contractor must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this Agreement. Contractor is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Contractor receives a request to release data, Contractor must immediately notify City. City will give Contractor instructions concerning the release of the data to the requesting party before the data is released. Contractor agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Contractor’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 13. RECORDS. Contractor shall maintain complete and accurate records of expenses involved in the performance of services. 14. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the bid shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. The Contractor further warrants to the City that all goods and services furnished under the Contract will be in conformance with Contract Documents and that the goods are of merchantable quality and are fit for the use for which they are sold. This warranty is in addition to any manufacturer's standard warranty, and any warranty provided by law. 15. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. The Contractor will include a similar provision in all subcontracts entered into for the performance of this contract. 16. INDEMNIFICATION. To the fullest extent permitted by law, the Contractor agrees to defend, hold harmless, and indemnify the City, its officers, agents, and employees, from and against any and all claims, demands, actions, losses, expenses, or causes of action, including attorney fees of whatever nature or character, arising from the Contractor’s negligence or the Contractor’s Page 53 of 142 5 performance or failure to perform its obligations under this Agreement. The Contractor shall take all reasonable precautions for the safety of all its employees on the site and shall provide reasonable protection to prevent damage or loss to the property on the site or properties adjacent thereto and to work, materials and equipment under the Contractor’s control. The Contractor’s indemnification obligation shall apply to the Contractor’s subcontractor(s), or anyone directly or indirectly employed or hired by the Contractor, or anyone for whose acts the Contractor may be liable. The Contractor agrees this indemnity obligation shall survive the completion or termination of this Agreement. 17. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition, or obligation. 18. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 19. SEVERABILITY. If any provision, term, or condition of this Contract is found to be or become unenforceable or invalid, it shall not effect the remaining provisions, terms, and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties' entire contract. 20. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete, and all-inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. 21. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Contractor. In the event of termination, the City shall be obligated to the Contractor for payment of amounts due and owing for materials provided or for services performed or furnished to the date and time of termination. Dated: ______________, 2024 CITY OF FARMINGTON By: _________________________________ Joshua Hoyt, Mayor By: _________________________________ Shirley R Buecklser, City Clerk Page 54 of 142 6 Dated: ______________, 2024 CONTRACTOR: GREAT RIVER AUTOMATION By: _________________________________ Its: __________________________________ Page 55 of 142 P a g e | 1 BAS - Proposal Date: August 23, 2024 Attention: Jeremy Pire Subject: Farmington North Municipal Campus – Temperature Controls Jeremy, Thank you for the opportunity to provide this proposal. This proposal is for a turnkey project including all labor, material, tax, and project management for a fully functioning building automation system (BAS). The proposed BAS system is a Tridium Niagara 4 based BAS with open licensing (see below for more details). Technology Overview The proposed BAS system is a Tridium Niagara 4 based BAS with open licensing. We believe this provides the most open and future proof BAS on the market. The Niagara platform is the most prolific BAS user interface on the market and virtually every BAS contractor has Niagara trained employees and engineering tools. As the most open system on the market, the Niagara platform has more companies extending the platform through hardware and software than any other system on the market. The Niagara system also has an open API which can be utilized to further extend the platform for custom applications. The Niagara 4 platform includes a thin client based HTML5 web user interface, so client devices only need a modern web browser and network connectivity for full BAS management. The user interface will provide equipment and navigation graphics, trending, scheduling and alarm management and reporting for all connected equipment. There are far more third-party drivers available for the Niagara platform at both the server level and field controller level than any other system on the market. This gives the Niagara platform the greatest capability to be integrated to other building and business systems past, present and future. The technologies proposed and how Great River Automation is proposing to apply them will provide the facility with the most powerful system available, as well as providing the most open BAS system available. EXHIBIT A Page 56 of 142 P a g e | 2 Base Price: $117,900 (one hundred seventeen thousand nine hundred dollars) Included in this price: • Providing a Niagara Supervisor license sized for all connected equipment listed below. o It is GRA’s recommendation that this software be installed within the city’s existing server infrastructure on a city owned server or virtual server. GRA will coordinate and assist with his process as needed. • Provide/install (2) new Niagara web appliance. (The current setup with a single device for multiple sites is highly atypical and reduces the fault tolerance of the BAS.) o One of these is to be installed in each of the Police Station and the Central Maintenance Facility. o Each of these will manage all global logic for the respective facility along with managing all local control subnetworks. • To the greatest extent possible all control panels, wiring, transformers and input/output devices will be reused. • GRA will perform a 100% point-to-point checkout of all new and reconnected devices and will report back on any deficiencies. • All existing BAS connected temperature sensors will be replaced with new temperature sensors to guarantee compatibility and functionality. • The existing CO sensors appear to be beyond their reasonable service life so we have budgeted to replace these as follows: o (6) sensors to be replaced at the Maintenance Facility. o (4) sensors to be replaced at the Police Station • The existing garage air quality sensors are beyond their service life. Additionally, in facilities where diesel engines may be operating the current industry standard is to install NO2 sensors not air quality sensors. For these reasons we have budgeted to replace the existing air quality sensors with new NO2 sensors as follows: o (4) sensors to be replaced at the Maintenance Facility. o (There does not appear to be any existing Air Quality sensors at the police station to replace). • Existing VAV controllers will be replaced with new fully programmable native BACnet VAV controllers as follows: o (9) VAV’s at the Maintenance Facility o (16) VAV’s at the Police Station o All VAV’s to have a new space temperature sensor installed by GRA. • Existing FCU controller for the police station will be replaced with a new fully programmable BACnet controller. • Existing Heating Plant, RTU, Exhaust, and MAU controllers will be replaced with new Niagara based controllers. Page 57 of 142 P a g e | 3 o Each major system/panel to have a dedicated controller sized to fit all existing control points. o A new BAS Ethernet backbone will be extended to each of these panels to elevate these controls to a higher, more future proof network level. • Complete floorplan and equipment level graphic package will be provided. • All trending, scheduling, and alarming will be fully configured. • All software, labor, and new material will be warrantied for one year from substantial completion. • Full as-built documentation for all installed equipment will be provided. Excluded from this price: • Any systems or controls not specifically listed above. • Replacement of faulty equipment found during the installation • Customer computer workstation • Any work involving fire/smoke system or fire/smoke dampers • ISP connection by others • Work outside of normal business hours. This pricing is valid for 30 days from date of proposal. All new electrical work to be per code minimum. Thank you for this opportunity. Please contact me with any follow up questions. Sincerely, Matt Metzger Great River Automation LLC (612) 900-3223 Page 58 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Agreement with LiveBarn for Automated Online Streaming Service at the Schmitz- Maki Arena Meeting: Regular Council - Sep 16 2024 INTRODUCTION: sports a for Plus Sports Youth with three-year non-exclusive a has City The agreement broadcasting system (i.e., video cameras, hardware, software, mobile hot spot) to allow the Coaching Video Service and streaming of youth hockey games at the Schmitz-Maki Arena (Arena). Youth Sports Plus was recently acquired by LiveBarn. Thus, the City and LiveBarn want to terminate the current agreement and enter into a new agreement. DISCUSSION: With Youth Sports Plus acquired by LiveBarn, Staff has been collaborating with LiveBarn on a new agreement for Automated Online Streaming Service at the Arena. The Automated Online Streaming Service is for the delivery of live and/or on demand video and audio streaming to internet connected devices such as smartphones, computers, or tablets. This service offered by LiveBarn can stream youth hockey content including games via their subscription-based platform. LiveBarn will sell and manage the viewer subscriptions, and the Arena will receive a share of the revenue. Live streaming of Farmington High School hockey games isn’t included in the agreement, as the School District has a contract with a streamer who provides this service for all their home varsity games. The Coaching Video Analysis (Coaching Content) will be available to the Farmington High School hockey coaches and Farmington Youth Hockey Association (FYHA) coaches. The Coaching Content platform will record and publish practices for high school and youth hockey practices for coaching purposes only. LiveBarn will, at its expense and upon the City’s request, install one TV which will display a combination of LiveBarn highlights and a live feed, as well as additional LiveBarn information. The new agreement with LiveBarn is for a four-year term. The City Attorney reviewed the attached agreement and found it to be acceptable. BUDGET IMPACT: The cost of installing and maintaining all equipment, wiring, and electronics was and still is the responsibility of LiveBarn. The Arena will receive a revenue share for LiveBarn memberships derived from a unique code provided to the City of Farmington to market and solicit new Page 59 of 142 memberships. Revenue share for the Arena will be 35% per year over the four-year term of this agreement. LiveBarn guarantees the minimum revenue share generated and paid to the Arena will be at minimum $500 per year. ACTION REQUESTED: Approve the attached agreement with LiveBarn for Automated Online Streaming Service at the Arena. ATTACHMENTS: Venue Agreement with LiveBarn Page 60 of 142 VENUE AGREEMENT 1 | Page 231015v7 DATE: BETWEEN: LIVEBARN INC., a corporation organized under the laws of the Province of Quebec, Canada (“LiveBarn”) and CITY OF FARMINGTON, a Minnesota municipal corporation located at 430 Third St. Farmington, Minnesota 55024 (“Venue Owner”) WHEREAS the Venue Owner and Range, Inc., a Minnesota corporation d/b/a/ Youth Sports Plus previously entered into a Video Services Venue Agreement on November 6, 2023 (“Prior Agreement”); WHEREAS LiveBarn acquired Range, Inc. and took the place of Range, Inc. in the Prior Agreement; WHEREAS LiveBarn and the Venue Owner desire to terminate the Prior Agreement and enter into a new Agreement; WHEREAS LiveBarn Inc. and Venue Owner wish to enter into this Agreement pursuant to which LiveBarn will install at Venue Owner’s Ice Rink Sheet described in the attached Schedule “A” (each being an “Ice Rink Sheet”) a fully automated online streaming system for the delivery of live and/or on demand video and audio streaming to internet connected devices such as smartphones, computers or tablets (the “Automated Online Streaming Service”); WHEREAS the Automated Online Streaming Service offered by LiveBarn can stream Youth Hockey Content (as defined below) via LiveBarn’s subscription-based platform (the “LiveBarn Platform”) or its wholly owned MNHockey.Tv platform (the “MNHockey.Tv Platform”). WHEREAS the LiveBarn platform is defined as including the following: • a the publicly-available subscription platform that will broadcast only youth hockey games; • the not-publicly available coaching analysis platform that will record and publish practices for girls and boys high school hockey and practices for youth hockey for coaching purposes only; and • broadcast of other designated activities as agreed-to by the Parties. WHEREAS the MNHockey.Tv platform is defined as being the subscription and pay per-view based platform (the “MNHockey.Tv Platform”) that will broadcast all of the Youth Hockey Content.. The platform also provides video of Coaching Content (as defined below) for coaching tools contracted separately. NOW, THEREFORE, in consideration for the mutual promises set out below, and for other good and valuable consideration acknowledged by the parties, LiveBarn and Venue Owner agree as follows: 1 AUTOMATED ONLINE STREAMING SERVICE 1.1 The Prior Agreement is jointly terminated. 1.2 LiveBarn shall, at its own expense, install and maintain all hardware, software and internet bandwidth required for the operation and maintenance of the Automated Online Streaming Service in regards to each Ice Rink Sheet. The initial installation will occur within six months from the date of this Agreement (such six month date being herein referred to as the "Latest Install Date"); it will be scheduled with the written approval (including email) of Venue Owner, and concurrently with the installation, LiveBarn will specifically explain to Venue Owner representative onsite exactly where any hardware or other components will be installed. Installation will then only proceed with the consent of Venue Owner which consent will be deemed upon LiveBarn undertaking its installation. The initial installation for each Ice Rink Sheet shall include one (1) computer, one (1) router, one (1) modem, between one (1) and three (3) power converters, and up to two (2) cameras to be placed on the side walls or on the beams or columns extending from the walls. The internet connection and computer shall be located adjacent to the respective Ice Rink Sheet in a secure location with electrical power outlets. The exact selection of camera locations will be made after consideration for optimal streaming quality and avoidance of any obstruction. Any modification to the installation will only be undertaken with the permission and process with Venue Owner as outlined above. Venue Owner shall assume the cost of electricity for the components installed in connection with this Agreement. LiveBarn shall, at its own expense, relocate its equipment, hardware and fixtures upon request of Venue Owner. 1.2.1 The placement of the equipment shall not unreasonably interfere with the Venue Owner’s use of the Ice Arena. No installation, maintenance, or removal of the equipment shall occur until approved by the Venue Owner Manager or his or her designee (“Parks and Facilities Supervisor”). LiveBarn shall promptly repair any damage to the Venue because of such work. If LiveBarn fails to timely make such repairs, the Venue Owner may, but is not obligated to, make such repairs and LiveBarn shall pay all costs to the Venue Owner associated with such repair within 30 days of billing from the Venue Owner. The requirement regarding repair shall survive termination or expiration of this Agreement. 1.3 In addition LiveBarn shall, at its expense and upon Venue Owner’s request, install one TV which will display a combination of LiveBarn highlights and a live feed, as well as additional LiveBarn information. 1.4 Title to all hardware, software, and wiring shall remain in the name of LiveBarn. Page 61 of 142 VENUE AGREEMENT 2 | Page 231015v7 1.5 Subject to sections 1.9 and 1.10 below, the Automated Online Streaming Service may only stream audio and video for youth hockey games played at the Venue (“Youth Hockey Content”) will be made available to subscribers of the LiveBarn Platform or the MNHockey.Tv Platform (as determined by LiveBarn). In addition, per copyright for specific events, the Youth Hockey Content may be made available only to users on an alternative platform. In either case, LiveBarn will determine the pricing for the applicable platform. From time to time, LiveBarn may provide a free trial at its discretion. 1.5.1 Subject to sections 1.9 and 1.10 below, the Automated Online Streaming Service may only record and later publish high school boys and girls practices and games and youth hockey practices played at the Venue for coaching video analysis only (“Coaching Content”). Coaching Content will be made available to coach- subscribers of the LiveBarn’s coaching analysis platform. In either case, LiveBarn will determine the pricing for the applicable platform. From time to time, LiveBarn may provide a free trial at its discretion. 1.6 Revenue generated from the Automated Online Streaming Service will be the property of LiveBarn; however for content streamed on the LiveBarn platform, LiveBarn will supply Venue Owner with a unique code to enable it to market and solicit new memberships for the LiveBarn Platform. LiveBarn will pay Venue Owner a percent of the revenue generated from the LiveBarn Platform memberships derived from the unique code over the full lifetime of all memberships, during the term of this Agreement. For each year of this Agreement, LiveBarn will pay Venue Owner thirty-five percent (35%) of this revenue. The above code will enable Venue Owner to solicit LiveBarn memberships by providing potential members with the attraction of a 10% discount. This code will track the memberships generated by Venue Owner on a quarterly basis. The above payments to Venue Owner will only apply to LiveBarn memberships originated with the unique code allocated to Venue Owner. LiveBarn will pay Venue Owner its revenue share within 30 days of the end of each calendar quarter together with a corresponding revenue statement. Venue Owner will provide a staff person to communicate with and receive LiveBarn’s various local marketing initiatives (including social media) as described below. Upon request, but no more than once a quarter, LiveBarn must provide Venue Owner with a report of LiveBarn members generated from the Venue Owner’s unique code. 1.7 LiveBarn will guarantee that the minimum Revenue Share generated and paid by LiveBarn to Venue Owner, will be at minimum of Five hundred dollars ($500) per Ice Rink Sheet annually, the “Guaranteed Revenue”. Commencing on June 1, 2024, LiveBarn will pay Venue Owner the Guaranteed Revenue advance upon invoice. During the subsequent 12 months, LiveBarn will track the Revenue generated by promo codes as mentioned in section 1.5, and if at any point in any 12 month period beginning on June 1, 2024, the promo code payment exceeds the Guaranteed Revenue, LiveBarn will be responsible for paying the difference between the actual Revenue share earned and the Guaranteed Revenue. Any additional revenue payment that is earned will be paid when the annual guarantee is paid. This will repeat annually throughout the Term of this agreement, beginning on April 1st of each calendar year. 1.8 The Venue Owner acknowledges that online distributions of the Content from each Ice Rink Sheet will be made available to all subscribers of the LiveBarn Platform or MNHockey.Tv Platform users, subject to sections 1.9 and 1.10 below. 1.9 LiveBarn will provide Venue Owner with an exclusive online administrative password to enable Venue Owner in its discretion to “blackout” any particular dates or time periods from being streamed on any selected Ice Rink Sheet (the “Blackout Restrictions”). 1.9.1 No other practices, programing, or events at the Venue may be streamed or recorded unless pre-approved in writing by the Parks and Facilities Supervisor. 1.10 LiveBarn will also provide Venue Owner with the ability in its discretion to restrict viewer access to any streaming from its Venue to a pre-selected potential audience for privacy purposes. 1.11 During the Term (as defined below), LiveBarn will provide Venue Owner with three (3) complimentary LiveBarn accounts for each Ice Rink Sheet. 1.12 . It is fully understood and agreed by the Parties that LiveBarn shall fully defend, indemnify, and hold harmless the Venue Owner, and their respective elected and appointed officials, officers, employees, volunteers and agents (collectively, the “Indemnified Parties”), against any and all liabilities, claims, damages, losses, costs and expenses (including reasonable attorneys’ fees) arising indirectly or directly in connection with or under, or as a result of this Agreement, and regardless of whether the Indemnified Parties caused or contributed to the injuries or damages, in whole or in part. This indemnification obligation shall include, without limitation, any injuries to LiveBarn employees, agents, or contractors, regardless of the cause of those injuries or damages. This indemnification obligation shall survive termination or expiration of this Agreement. 2 TERM AND TERMINATION 2.1 The term of this Agreement commences on the date hereof and continues until the four year anniversary of the date of this Agreement (the “Term”), and it will automatically renew for successive one (1) year terms s, unless either party notifies the other in writing of its intent to discontinue this Agreement at least ninety (90) days before the expiration of the then current term. Page 62 of 142 VENUE AGREEMENT 3 | Page 231015v7 2.2 Notwithstanding the foregoing, but subject to Subsection 3.1 below, either party shall have the right to terminate this Agreement for any reason upon giving thirty (30) days written notice to the other party. 2.3 In the event of termination, LiveBarn shall, at its own cost and expense, remove all installed equipment described in 1.1 from the Venue along with associated hardware, software, or wiring within 30 days. If LiveBarn fails to remove the equipment upon termination, the Venue Owner may, but is not obligated to, consider the equipment abandoned and/or remove the equipment. LiveBarn shall pay all costs of Venue Owner associated with such removal within 30 days of billing from Venue Owner. This Section shall survive termination. 2.4 Venue Owner shall have the right to terminate this Agreement if LiveBarn materially breaches this Agreement and the material breach is not cured to within forty (40) days after Venue Owner provides written notice which outlines such breach to LiveBarn. 3 CAMERA USE IN VENUE 3.1 The Venue Owner hereby declares and agrees that for the initial period of four (4) years, and all renewal periods, from the commencement date of the Term, the Venue Owner shall not contract with any other entity or person that provides unmanned camera services for activities taking place on the Ice Rink Sheet. Nothing in this Agreement will preclude a school district, local broadcaster, or any person visiting the Venue from filming, photographing, broadcasting, or streaming events from the Venue. Venue Owner or those renting ice time may provide for streaming or broadcasting of games in its discretion using their own or contracted equipment and personnel. 3.2 [Deleted] 3.3 [Deleted] 4 SUPPLY OF AUTOMATED ONLINE STREAMING SERVICE 4.1 LiveBarn will use reasonable skill and care to make the Automated Online Streaming Service available throughout the Term. Notwithstanding the foregoing, LiveBarn shall have no responsibility, liability, or obligation whatsoever to Venue Owner, or any other third party, for any interruptions of the Automated Online Streaming Service. 4.2 LiveBarn may, without any liability to Venue Owner, suspend the supply of all or part of the Automated Online Streaming Service upon giving Venue Owner notice. This would occur if the LiveBarn equipment is repeatedly damaged or LiveBarn is unable to obtain a sufficient internet signal to the venue. 4.3 Venue Owner will not be responsible for damage or malfunction of any equipment and LiveBarn will repair or replace at its cost any malfunctioning components which is required. Any required service visit by LiveBarn will be scheduled with the written approval (including email) of Venue Owner. LiveBarn will specifically explain the repair, replacement or service work to Venue Owner representative onsite and this work will only proceed with the consent of Venue Owner which consent will be deemed upon LiveBarn undertaking its work. 4.4 From time to time there will be on site adjustments requiring LiveBarn to access the Venue. Venue Owner will be responsible for supplying access to the LiveBarn agents, contractors, or subcontractors. 5 NOTICE TO PUBLIC 5.1 The Venue Owner agrees to post a notice at the entrance to its venue and inside each Ice Rink Sheet, advising the public that the venue is monitored by video cameras for security, safety and commercial purposes, and participants waive any claim relating to the capture or public transmission of his/her participation while at the venue. LiveBarn will supply and post these notices during its initial installation. If LiveBarn or the City wishes to modify the language of the notice, both parties must agree to such modifications. 6 MARKETING 6.1 Venue Owner agrees to occasionally promote LiveBarn through appropriate avenues and platforms. LiveBarn will also provide, at its expense, a minimum of one (1) 2.5 x 6’ color printed standing banner, branded with Venue Owner’s unique code described in Subsection 1.5, to be displayed within Venue Owner’s lobby in a prominent location. Venue Owner understands that marketing LiveBarn’s membership likely will result in greater revenue share payments to Venue Owner. 6.2 Venue Owner will provide a marketing contact person (s) who will be responsible for interacting with LiveBarn. Upon installation of LiveBarn, Venue Owner will make said contact available for a 30 minute video web session, serving as an orientation into all of the best practices for introducing and promoting Venue-specific LiveBarn content. 6.3 Venue Owner will place a link to the Venue’s LiveBarn portal on the Venue’s online homepage. 6.4 If Venue-specific Social Media accounts exist, Venue Owner will announce the LiveBarn installation on their facility-specific Social Media network(s), and will occasionally share and promote content related to Venue- specific LiveBarn content. 7 GENERAL 7.1 Any amendment to this Agreement must be in writing and signed by both parties. Page 63 of 142 VENUE AGREEMENT 4 | Page 231015v7 7.2 Although LiveBarn will remain liable for its obligations hereunder, LiveBarn shall be permitted to use agents and subcontracts to perform its installation, maintenance and repair obligations hereunder. 7.3 The waiver of a breach of any provision of this Agreement will not operate or be interpreted as a waiver of any other or subsequent breach. 7.4 If any part of this Agreement is held to be invalid or unenforceable, that part will be severed and the rest of the Agreement will remain in force. Headings herein are for reference only. 7.5 LiveBarn hereby represents that it maintains $5,000,000 of General Liability Insurance, $2,000,000 in Media Coverage Insurance and $2,000,000 in Cyber Insurance, and that upon execution of this Agreement Venue Owner will become a Certificate Holder, with its name and location included. 7.5.1 The Venue Owner shall be named as an additional insured on the general liability policy. Before commencing work, LiveBarn shall provide the Venue Owner with a certificate of insurance evincing the required insurance coverage. Should the policy be cancelled or not renewed for any cause prior to expiration date thereof, the issuing company shall mail a thirty (30) day written notice to the Venue Owner, except such notice shall be ten (10) days for non-payment of premium. Regardless of any other terms herein, cancellation or expiration of the insurance policy or certificate of insurance required herein and failure to provide another insurance policy or certificate of insurance that is satisfactory to the Venue Owner shall be grounds for automatic termination of this Agreement. This insurance requirement shall survive termination or expiration of this Agreement. 7.6 All notices required under this Agreement must be given in writing and by email to LiveBarn at venuesupport@livebarn.com, fmiller@livebarn.com, ray@livebarn.com, and to Venue Owner at its address listed herein. Either party may change its address from time to time by providing notice of such change to the other party. 7.7 This Agreement describes the entire understanding and agreement of the parties and supersedes all oral and written agreements or understandings between them related to its subject matter. 7.8 This Agreement may be executed in one or more counterparts, each of which will be deemed an original, and all of which taken together will be deemed to be one instrument. 7.9 This Agreement is governed by and will be interpreted under the laws of the State of Minnesota. Any disputes shall be heard in the courts of the State of Minnesota, County of Dakota. 7.10 [Deleted] 7.11 Venue Owner will not be liable to LiveBarn by reason of inconvenience or annoyance for any damages or lost revenue due to power loss or shortage, mechanical breakdown, structural damage, roof collapse, fire, flood, renovations, improvements, alterations, or closure of the facility by it or any regulatory agency. 7.12 LiveBarn consents to Venue Owner promoting in its marketing materials that LiveBarn supplies it with the LiveBarn installed product. 7.13 LiveBarn shall assist Venue Owner to conduct an annual review of the services to be completed each year by April 30th. 7.14 LiveBarn shall abide by all local, state, and federal statutes, ordinances, rules, and regulations. 7.15 LiveBarn must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the Venue Owner pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by LiveBarn pursuant to this Agreement. LiveBarn is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes § 13.08, as if it were a government entity. In the event LiveBarn receives a request to release data, LiveBarn must immediately notify the Venue Owner. The Venue Owner will give LiveBarn instructions concerning the release of the data to the requesting party before the data is released. LiveBarn agrees to defend, indemnify, and hold the Venue Owner, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from LiveBarn’s officers’, agents’, cities’, partners’, employees’, volunteers’, assignees, or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 7.16 LiveBarn shall indemnify and hold harmless the Venue Owner from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Agreement, and shall indemnify and defend the Venue Owner for any costs, liability, expenses and attorney's fees that result from any such infringement. 7.17 The Venue Owner may at its sole discretion approve or disapprove of advertisers on LiveBarn’s service at the Venue. LiveBarn agrees to comply with the Venue Owner’s decision regarding advertisers. IN WITNESS WHEREOF, the Parties have executed this Agreement on the date and at the place first above mentioned. Page 64 of 142 VENUE AGREEMENT 5 | Page 231015v7 LIVEBARN INC. Signature: Ray Giroux, COO CITY OF FARMINGTON Signature: Joshua Hoyt, Mayor Signature: Shirley R Buecksler, City Clerk Date: Page 65 of 142 VENUE AGREEMENT 6 | Page 231015v7 SCHEDULE A (REQUIRED) Venue Name and Address: Schmitz-Maki Arena 114 Spruce Street Farmington, MN 55024 Name of Each Rink: (i.e. Rink #1 or Main Rink) We require one point of contact to initiate communication with for each venue. This person will receive a request to complete an online form that gathers information about the venue and points of contact. Primary Contact - Venue General Manager or Decision Maker: Name: Kellee Omlid Work Number: 651-280-6851 Cell Phone: Email Address: komlid@farmingtonmn.gov Page 66 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Agreement with Noble Electric for Lighting Improvements at Schmitz-Maki Arena Meeting: Regular Council - Sep 16 2024 INTRODUCTION: The Schmitz-Maki Arena (Arena) currently uses T8 fluorescent lights over the ice sheet. There are 32 fixtures with each having four (4) ballasts. Currently, there are 20 ballasts out. It is more cost effective and energy efficient to replace the T8 fluorescent lights with LED lights than replace the ballasts. DISCUSSION: Staff received three proposals to replace the existing T8 fluorescent lights over the ice sheet with a more energy efficient LED lighting system. The proposals were as follows: The benefits of moving to LED lights include annual energy and equipment savings, reduced cost and ease to properly dispose of bulbs, labor savings, and reduced environmental impacts. Noble Electric’s proposal includes replacement of 32 fluorescent high bay light fixtures with LED high bays with Bluetooth networked lighting controls. In addition to the networked lighting controls, there is a physical wireless switch included. The proposed LEDs include two preset dimming levels meaning there are four (4) buttons on the switch including 100% on, 100% off, preset 1, and preset 2. The presets can be set and adjusted by Staff based on preferences. Noble Electric mentioned presets of 40% and 10% have worked well for other customers. The fixtures have a 5-year material warranty and Noble Electric’s 1-year labor warranty. Noble Electric installed LED lights in the lobby of the Arena in winter 2021. They were great to work with and the lobby lighting improvement project turned out well. Staff’s recommendation is to move forward with Noble Electric. Page 67 of 142 The City Attorney reviewed the attached agreement and found it to be acceptable. BUDGET IMPACT: The total cost from Noble Electric for the LED lights over the ice sheet before the rebate is $18,393.02. The estimated rebate from Xcel Energy is $13,305.20. Thus, the total cost to the City for these lighting improvements is $5,087.82 and will be funded through the Arena’s approved operational budget. ACTION REQUESTED: Approve the attached agreement with Noble Electric for lighting improvements at the Arena. ATTACHMENTS: Agreement with Noble Electric for Lighting Improvements at the Arena Page 68 of 142 AGREEMENT AGREEMENT made this // day of � , 2024, between the CITY OF FARMINGTON, a Minnesota municipal corporion("City"), and NOBLE ELECTRIC, a Minnesota limited liability corporation ("Contractor"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents", all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A.This Agreement B.Contractor Proposal submitted on September 9, 2024, attached as Exhibit"A." In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document "B" having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods, services, and perform the work in accordance with the Contract Documents and in compliance with federal, state, and local laws. 3. OBLIGATIONS OF THE CITY. The City shall pay the Contractor in accordance with the bid and inclusive of sales tax. 4. SOFTWARE LICENSE. If the equipment provided by the Contractor pursuant to this Contract contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. 5. ASSIGNMENT. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 6. TIME OF PERFORMANCE. The Contractor shall complete its obligations for the project on or before October 31, 2024. Page 69 of 142 7.PAYMENT. a.When the obligations of the Contractor have been ful?lled,inspected,and accepted,the City shall pay the Contractor an amount not to exceed $5,087.82.Such payment shallbe made not later than thirty (30)days after completion,certi?cationthereof,and invoicing by the Contractor. b.No ?nal payment shall be made under this Contract until Contractor has satisfactorily established compliance with the provisions of Minn.Stat.Section 290.92.A certi?cate from the commissioner shall satisfy this requirement with respect to the Contractor or any subcontractor. 8.CONTRACTOR’S REPRESENTATIONS. a.Contractor has examined and carefully studied the Contract Documents and other related data identi?ed in the contract documents. b.Contractor has visited the site and become familiar with and is satis?ed to the general, local,and Site conditions that may affect cost,progress,and performance of the work. c.Contractor is familiar with and is satis?ed as to all federal,state,and local laws and regulations that may affect cost,progress,and performance of the work. (1.Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or supplementary examinations,investigations,explorations,tests,studies, and data concerning conditions at or contiguous to the site which may affect cost,progress, or performance of the work or which relate to any aspect of the means,methods, techniques,sequences,and procedures of construction to be employed by Contractor, including any speci?c means,methods,techniques,sequences,and procedures of construction expressly required by the Bidding Documents,and safety precautions and programs incidentthereto. e.Contractor does not considerthat any further examinations,investigations,explorations, tests,studies,or data are necessary for the performance of the work at the Contract price, within the time of performance,and in accordance with the other terms and conditions of the Contract Documents. f.Contractor has correlated the information known to Contractor,information and Observations obtained ?rom Visits to the Site,reports and drawings identi?ed in the Contract Documents,and all additionalexaminations,investigations,explorations,tests,studies,and data with the Contract Documents. g.The Contract Documents are generally suf?cient to indicate and convey understanding of all terms and conditionsfor performanceand furnishingof the work. 9-EXTRA SERVICES.No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identi?ed in the Page 70 of 142 proposalwithoutwrittensubmittalby the Contractor,and approvalof an amendmentby the City,with speci?c estimates of type,time,and maximum costs,prior to commencement of the work. 10.PROMPT PAYMENT TO SUBCONTRACTORS.Pursuant to Minnesota Statute 471.25,Subdivision 4a,the Contractor must pay any subcontractor within ten (10)days of the Contractor’sreceipt of payment from the City for undisputedservices provided by the subcontractor. The Contractor must pay interest of one and one—halfpercent (11/2%)per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor.The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00.For an unpaid balance of less than $100.00,the Contractor shall pay the actual penalty due to the subcontractor.A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements,including attorney’s fees,incurred in bringing the action. 11.INSURANCE REQUIREMENTS. The Contractor,at is expense,shall procure and maintain in force for the duration of this Agreement the following minimum insurance coverages: a.General Liability.The Contractor agrees to maintain Commercial General Liability insurance in a minimum amount of $1,000,000 per occurrence;$2,000,000 annual aggregate.The policy shall cover liability arising from premises,operations, products-completed operations,personal injury,advertising injury,and contractually assumed liability.The City including its elected and appointed of?cials,employees,and agents,shall be endorsed as additional insured. b.Automobile Liability.If the Contractor operates a motor vehicle in performing the Services under this Agreement,the Contractor shall maintain Business Automobile Liability Insurance,including owned,hired,and non—ownedautomobiles,with a minimum liability limit of $1,000,000,combined single limit. c.Workers’Compensation.The Contractor shall maintain Workers’Compensation insurance Workers”Compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota.The Contractor shall also carry Employers’Liability Coverage with minimum limits are as follows: 0 $500,000 —Bodily Injury by Disease per employee 0 $500,000 ~Bodily Injury by Disease aggregate 0 $500,000 -Bodily Injury by Accident d.The Contractor shall,prior to commencing the Services,deliver to the City a Certi?cate of Insurance as evidence that the above coverages are in full force and effect. e.The insurance requirements may be met through any combinationof primary and umbrella/excess insurance.The City must be named as an additional insured on any umbrella/excess policy. f.The Contractor’s policies shall be primary insurance and non-contributory to any other valid and collectible insurance available to the City with respect to any claim arising out of the Page 71 of 142 Contractor’s performance under this Agreement. g.The Contractor’spolicies and Certi?cate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelledwithout at least thirty (30)days’ advanced written notice to the City,or ten (10)days’written notice for non—payment of premium. h.Contractor agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2)years following. 12.MINNESOTA GOVERNMENT DATA PRACTICES ACT.Contractor must comply with the Minnesota Government Data Practices Act,Minnesota Statutes Chapter 13,as it applies to (1)all data provided by the City pursuant to this Agreement,and (2)all data,created, collected,received,stored,used,maintained,or disseminated by Contractor pursuant to this Agreement.Contractor is subject to all the provisions of the Minnesota Government Data Practices Act,including but not limited to the civil remedies of Minnesota Statutes Section 13.08,as if it were a government entity.In the event Contractor receives a request to release data,Contractor must immediatelynotify City.City will give Contractor instructionsconcerningthe release of the data to the requesting party before the data is released.Contractor agrees to defend,indemnify,and hold City,its of?cials,of?cers,agents,employees,and volunteers harmless from any claims resulting from Contractor’s of?cers’,agents’,city’s,partners’,employees’,volunteers’,assignees’or subcontractors’ unlawful disclosure and/or use of protected data.The terms of this paragraph shall survive the cancellation or termination of this Agreement. 13.RECORDS.Contractor shall maintain complete and accurate records of expenses involved in theperformance of services.’ 14.WARRANTY.The Contractor guarantees that all new equipment warranties as speci?ed within the bid shall be in full force and transferred to the City upon payment by the City.The Contractor shall be held responsible for any and all defects in workmanship,materials,and equipment which may develop in any part of the contractedservice,and upon proper noti?cation by the City shall immediately replace,without cost to the City,any such faulty part or parts and damage done by reason of the same in accordance with the bid speci?cations.The Contractor further warrants to the City that all goods and services furnished under the Contract will be in conformance with Contract Documents and that the goods are of merchantable quality and are ?t for the use for which they are sold.This warranty is in additionto any manufacturer's standardwarranty,and any warranty providedby law. 15.NONDISCRIMINATION.All Contractors and subcontractors employed shall comply with all applicable provisions of all federal,state and municipal laws which prohibit discriminationin employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto.The Contractor will include a similar provision in all subcontracts entered into for the performance of this contract. 16.INDENlNIFICATION.To the fullest extent permitted by law,the Contractor agrees to defend,hold harmless,and indemnify the City,its of?cers,agents,and employees,from and against any and all claims,demands,actions,losses,expenses,or causes of action,including attorney fees of whatever nature or character,arising from the Contractor’s negligence or the Contractor’s Page 72 of 142 performanceor failure to perform its obligations under this Agreement.The Contractor shall take all reasonable precautions for the safety of all its employees on the site and shall provide reasonable protection to prevent damage or loss to the property on the site or properties adjacent thereto and to work,materials and equipment under the Contractor’s control.The Contractor’s indemni?cation obligation shall apply to the Contractor’s subcontractor(s),or anyone directly or indirectly employed or hired by the Contractor,or anyone for whose acts the Contractor may be liable.The Contractor agrees this indemnity obligation shall survive the completion or termination of this Agreement. 17.WAIVER.In the particular event that either party shall at any time or times waive any breach of this Contract by the other,such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party,whether of the same or any other covenant, condition,or obligation. 18.GOVERNING LAW.The laws of the State of Minnesota govern the interpretation of this Contract. 19.SEVERABILITY.If any provision,term,or condition of this Contract is found to be or become unenforceable or invalid,it shall not effect the remaining provisions,terms,and conditions of this Contract,unless such invalid or unenforceable provision,term,or condition renders this Contract impossibleto perform.Such remaining terms and conditionsof the Contract shall continuein full force and effect and shall continue to operate as the parties’entire contract. 20.ENTIRE AGREEMENT.This Contractrepresents the entire agreement of the parties and is a ?nal,complete,and all-inclusive statement of the terms thereof,and supersedes and terminates any prior agreement(s),understandings,or written or verbal representations made between the parties with respect thereto. 21.TERMINATION.This Agreement may be terminatedby the City for any reason or for convenience upon written notice to the Contractor.In the event of termination,the City shall be obligated to the Contractor for payment of amounts due and owing for materials provided or for services performed or furnished to the date and time of termination. Dated:,2024 CITY OF FARMINGTON By: Joshua Hoyt,Mayor By: Shirley R Buecklser,City Clerk Page 73 of 142 Dated://j?,2024 Page 74 of 142 NOEL-Eject“ EXHIBITAELECTRIC 2343 135th Ln NW Phone:763-746—0982 Date 09/09/2024Andover,MN 55304 www.NobIeCS.com .THISPROPOSALVALIDFOR 30 DAYS BillTo:Schmitz-Maki Arena Installation:Schmitz-MakiArena 114 Spruce St I 114 Spruce St Address:Farmington ,Address:Farmington _Presented By: MN,55024 MN,55024 »David Swan 7 Contact:JeremyPire Contact:Jeremy Fire I I 7 Phone:(651)775—5934 7 7 Phone:(651)775-5S34 Email:jpire@ci.farmington.mn.usI I Email:jpire@ci.farmington.mn.us QTY DESCRIPTION UNITPRICE TOTAL 32 Replacement of (32)fluorescent high bays with 240W LED high bays with Bluetooth Networked $574.78 $18,393.02 Lighting Controls (occupancy,one dimming zone).Includes range extender and wire guards. Fixtures are covered by Eiko's 5-year material warranty and Noble's 1—yearlabor warranty *Includes:Project Material,Labor,Shipping,Tax,Lamp &Ballast Recycling and Permit. **Emergency/Battery-Backup ballasts are not included in this project. Estimated UtilityRebate $13,305.20 Terms:Proposal Subtotal 3508782Totallessrebate($5,087.82)due upon substantial project completion Shipping &Handling Included Tax Included TOTAL LESS REBATE 55,087.82 TOTAL BEFOREREBATE' -'$18,393.02 Initial i Repair of any existing electrical system issues that affect standard LED performance or electrical code non-compliance (i.e.Faulty wiring,dirty power, surges,code violations,etc.)are not included in the project price and will be subject to an additional charge. XUtilityrebateabovehasbeenestimatedbasedonindustrystandardcalculationsandinformation obtained by NCS or provided by Customer.The estimate has been calculated in good faith but may change based on scope changes or utility review. or L if lei i ate) l elect to accepttheREBATERISK,llme the Tom. ,BEFOREREBATEamountabove (rebate paid to N/A customer,amount may differfrom estimate) All Change Orders will be signed by both parties before additional work will be scheduled or completed.Additional work requirements by any authority havingjurisdiction notspecificallystatedinthisProposal,shall cost extra.Any changes in the above specifications shall be made in writing,and as evidence ofagreement,shall be signed by bothparties,The contractor shall not be held responsible or liable for any loss)damage or delay due to causes beyond its control.It is assumed that all existing customer equipmenthassufficientsupplyvoltagetobeoperational.Unless specifically identified by the customer and documented by separate agreement,Noble Conservation Solutions is notobligatedtocorrecttheexistingconditionandmakeitoperable.In such a case,an estimate will be provided to the customer to fix the issue? PLEASE TAKE NOTICEIIJ (a)ANY PERSON OR COMPANY SUPPLYINGLABOROR MATERIALSFOR THIS IMPROVEMENTTO YOUR PROPERTYMAY FILEA LlENAGAINSTYOUR PROPERTYIF THATPERSONORCOMPANYISNOTPAIDFORTHECONTRIBUTIONS. (b)UNDERMINNESOTA LAWYOU HAVETHE RIGHTTO PAY PERSONSWHO SUPPLIEDLABOROR MATERIALSFOR THIS IMPROVEMENTDIRECTLYAND DEDUCTTHISAMOUNTFROMOURCONTRACTPRICE,OR WITHHOLDTHE AMOUNTSDUE THEMFROM US UNTIL120 DAYSAFTERCOMPLETIONOF THEIMPROVEMENTUNLESSWEGIVEYOUALIENWAVIERSIGNEDBYPERSONSWHOSUPPLIEDANYLABORORMATERIALFORTHEIMPROVEMENTANDWHOGAVEYOUTIMELYNOTICEII Equipment Warranty —Customer understands and agrees that the manufacturers are warranting the actual Equipment pursuant to the terms and conditions of such manufacturerwarranties.Such Equipment is warranted to work according to such manufacturers’warranties for the periods prescribed therein.The warranties and remedies of themanufacturerssetforthintherespectivemanufacturers’documents provided are in lieu of all other warranties or conditions,either in fact or by operation of law,statutory ortherwise,including warranties or conditions of merchantability,and fitness for a particular purpose,all of which are expressly disclaimed.The warranty guidelines for the newEouipmentareavailableuponrequest.Noble agrees to assist Customer with all Equipment Warranty claims;however,in the event that Noble is unable to assist,Customer hastherightandresponsibilitytocontacttherespectivemanufacturersdirectlyforwarrantyclaims. ignamre -—-——-———-——_________________1.5%Finance'Charge'on't e ———..—.———_—....._______._______allPast Due AccountsDate _ 7 _. Page 75 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Donation from Kris and Dave Akin to the Rambling River Center Meeting: Regular Council - Sep 16 2024 INTRODUCTION: Kris and Dave Akin recently gave a donation to the Rambling River Center. DISCUSSION: Kris and Dave Akin recently made a generous donation of $25 to the Rambling River Center in memory of Fred Schmidtke. The donated money will be placed in the Rambling River Center’s Capital Improvement Fund, so it may either be used for future building improvements at the Rambling River Center or to purchase new equipment and/or furniture. Staff will express the City’s appreciation on behalf of the City Council to Kris and Dave Akin for this generous donation. ACTION REQUESTED: Adopt Resolution 2024-78 Accepting a Donation of $25 from Kris and Dave Akin to the Rambling River Center. ATTACHMENTS: 2024-78 Accepting $25 from Kris and Dave Akin Page 76 of 142 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-78 A RESOLUTION ACCEPTING A DONATION OF $25 FROM KRIS AND DAVE AKIN TO THE RAMBLING RIVER CENTER WHEREAS, the City of Farmington is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts, as allowed by law; and WHEREAS, the following persons and entities have offered to contribute to the City: Kris and Dave Akin has donated $25 to the Rambling River Center; and WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City Council hereby accept with gratitude the generous donation of $25 from Kris and Dave Akin to the Rambling River Center. Adopted by the City Council of the City of Farmington, Minnesota, this 16th day of September 2024. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 77 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Donation from Margaret Olson to the Rambling River Center Meeting: Regular Council - Sep 16 2024 INTRODUCTION: Margaret Olson recently gave a donation to the Rambling River Center. DISCUSSION: Margaret Olson recently made a generous donation of $100 to the Rambling River Center in memory of her uncle, Fred Schmidtke. The donated money will be placed in the Rambling River Center’s Capital Improvement Fund, so it may either be used for future building improvements at the Rambling River Center or to purchase new equipment and/or furniture. Staff will express the City’s appreciation on behalf of the City Council to Margaret Olson for this generous donation. ACTION REQUESTED: Adopt Resolution 2024-76 Accepting the Donation of $100 from Maragaret Olson to the Rambling River Center. ATTACHMENTS: 2024-76 Accepting $100 from Margaret Olson Page 78 of 142 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-76 A RESOLUTION ACCEPTING A DONATION OF $100 FROM MARGARET OLSON TO THE RAMBLING RIVER CENTER WHEREAS, the City of Farmington is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts, as allowed by law; and WHEREAS, the following persons and entities have offered to contribute to the City: Margaret Olson has donated $100 to the Rambling River Center; and WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City Council hereby accept with gratitude the generous donation of $100 from Margaret Olson to the Rambling River Center. Adopted by the City Council of the City of Farmington, Minnesota, this 16th day of September 2024. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 79 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Donation of $344.50 from Happy Harry’s Furniture to the Rambling River Center Meeting: Regular Council - Sep 16 2024 INTRODUCTION: A donation was recently made to the Rambling River Center (RRC) by Happy Harry’s Furniture. DISCUSSION: A donation in the amount of $344.50 was recently made by Happy Harry’s Furniture to the RRC. The donation was made through a program created in 2011 in which a customer of Happy Harry’s Furniture can select a charity of their choice to receive a donation when merchandise is purchased from the store. Then 10% from the sale to the customer is donated to the charity. The RRC is one of the charities that can be selected by customers. With these donations, Happy Harry’s Furniture has donated a total of $16,528.50 to the RRC since the program’s inception. This partnership with Happy Harry’s Furniture has been very beneficial over the long term given the funds that have been donated to the RRC. The donation has been deposited into the RRC Capital Improvement Fund to fund future building improvements and/or purchase new equipment and furniture. Staff will communicate the City’s appreciation on behalf of the City Council to Happy Harry’s Furniture for their generous donation to the RRC. ACTION REQUESTED: Adopt Resolution 2024-75 Accepting a Donation of $344.50 from Happy Harry’s Furniture to the Rambling River Center. ATTACHMENTS: 2024-75 Accepting $344.50 from Happy Harry's Furniture Page 80 of 142 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-75 A RESOLUTION ACCEPTING A DONATION OF $344.50 FROM HAPPY HARRY’S FURNITURE TO THE RAMBLING RIVER CENTER WHEREAS, the City of Farmington is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts, as allowed by law; and WHEREAS, the following persons and entities have offered to contribute to the City: Happy Harry’s Furniture has donated $344.50 to the Rambling River Center ; and WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City Council hereby accept with gratitude the generous donation of $344.50 from Happy Harry’s Furniture to the Rambling River Center. Adopted by the City Council of the City of Farmington, Minnesota, this 16th day of September 2024. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 81 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Nate Siem, Administrative Sergeant Department: Police Subject: Body Worn Camera Audit Meeting: Regular Council - Sep 16 2024 INTRODUCTION: Minnesota law requires that any law enforcement agency that has a body camera program conduct audits. DISCUSSION: The Farmington Police Department has had a body worn camera (BWC) program since 2014. Beginning in 2018, the Minnesota Legislature began requiring that law enforcement agencies that use BWCs conduct independent audits for each two-year period. The reason for the audit is to ensure that agencies are following state law and local policies, some of which are mandated. The Farmington Police Department recently had an audit completed by Lynn Lembcke Consulting. There were two discrepancies notated in the audit. The first was missing mandated changes to our policy regarding the release of body camera footage in certain use of force incidents. That policy has since been updated. The second discrepancy was the deletion of two inadvertent, non- evidentiary videos prior to the department’s 90-day retention. Upon further investigation, it was determined that one of the videos was a copy (the original was still being retained) and therefore was from this prevent to adjusted was internal procedure Our discrepancy. a not process happening in the future. BUDGET IMPACT: The cost of the BWC Audit is included in the Police Department budget every two years. ACTION REQUESTED: Receive the audit information and ask any questions that Council may have. ATTACHMENTS: 2024 BWC Audit Report - Farmington PD Page 82 of 142 INDEPENDENT AUDIT REPORT Chief Gary Rutherford Farmington Police Department 19500 Municipal Dr. Farmington, MN 55024 Dear Chief Rutherford: An independent audit of the Farmington Police Department’s Portable Recording System (body- worn cameras (BWCs)) was conducted on July 9, 2024. The objective of the audit was to verify Farmington Police Department’s compliance with Minnesota Statutes §§13.825 and 626.8473. Data elements the audit includes: Minnesota Statute §13.825 • Data Classification • Retention of Data • Access by Data Subjects • Inventory of Portable Recording System Technology • Use of Agency-Issued Portable Recording Systems • Authorization to Access Data • Sharing Among Agencies Minnesota Statute §626.8473 • Public Comment • Body-worn Camera Policy The Farmington Police Department is located in Dakota County, Minnesota and employs twenty- two (22) peace officers. The Farmington Police Department utilizes Axon body-worn cameras and Evidence.com cloud-based evidence management storage. The audit covers the period November 1, 2020, through June 30, 2024. Audit Requirement: Data Classification Determine if the data collected by BWCs are appropriately classified. Farmington Police Department BWC data is presumptively private. All data collected during the audit period is classified as private or nonpublic data. The Farmington Police Department had no incidents of the discharge of a firearm by a peace officer, use of force that resulted in substantial bodily harm, requests from data subjects for the data to be made accessible to the public, or court orders directing the agency to release the BWC data to the public. No discrepancies noted. Page 83 of 142 Audit Requirement: Retention of Data Determine if the data collected by BWCs are appropriately retained and destroyed in accordance with statutes. The Farmington Police Department utilizes the General Records Retention Schedule for Minnesota Cities and agency specified retention periods in Evidence.com. At the conclusion of a BWC recording, officers assign meta data, including an Evidence.com category, to the recording. Each Evidence.com category has an associated retention period. Upon reaching its retention date, evidence is systematically deleted. Deletion of the data is captured in the audit trail. An Evidence Created Report was produced from Evidence.com for all BWC data collected during the audit period. Records from the Evidence Created Report were reviewed, and the date and time the data was created was verified against the deletion date. Two records of accidentally recorded restroom video were manually deleted in less than ninety (90) days. All other records were deleted or maintained in accordance with the record retention schedule and were maintained for at least the minimum ninety (90) days required by statute. Randomly selected audit trail reports were verified against the Evidence Created Report, and each record was deleted or maintained in accordance with the record retention. The Farmington Police Department had received no requests from data subjects to retain BWC data beyond the applicable retention period. Sergeants and Records Clerks monitor BWC data for proper categorization to ensure BWC data are appropriately retained and destroyed. Discrepancy noted. Audit Requirement: Access by Data Subjects Determine if individuals who are the subject of collected data have access to the data, and if the data subject requests a copy of the data, other individuals who do not consent to its release are redacted. BWC data is available to data subjects and access may be requested by submission of a Farmington Police Department Data Request Form. During the audit period, the Farmington Police Department had received no requests to view BWC video but did receive and fulfill requests for copies of BWC video from data subjects. Data subjects who had not consented to release of the data were redacted. A copy of the redacted video is stored in Evidence.com along with the original copy. Data requests are documented in the Evidence.com notes and the case file. Request forms are maintained in Laserfiche. No discrepancies noted. Audit Requirement: Inventory of Portable Recording System Technology Page 84 of 142 Determine the total number of recording devices owned and maintained by the agency; a daily record of the total number of recording devices actually deployed and used by officers, the policies and procedures for use of portable recording systems by required by section 626.8473; and the total amount of recorded audio and video collected by the portable recording system and maintained by the agency, the agency’s retention schedule for the data, the agency’s procedures for destruction of the data, and that the data are available to the public. Farmington Police Department’s BWC inventory consists of twenty-two (22) devices. An inventory report produced from Evidence.com detailed the total number of recording devices owned and maintained by the agency. The inventory included the device model, serial number, device name, the officer assigned to the device, date of last upload, device status, error status, firmware version, warranty date, dated last docked, and camera state. The Farmington Police Department BWC policy governs the use of portable recording systems by peace officers while in the performance of their duties. The policy requires officers to conduct a function test of their BWC at the beginning of each shift and to report any failure to the Deputy Chief. Peace officers were trained on the use of the BWC system during implementation. Newly hired officers are trained as part of their field training program. Officers working on randomly selected dates, and randomly selected calls for service, were verified against the Evidence Created Report and confirmed that BWCs are being deployed and officers are wearing and activating their BWCs. A comparison between the total number of BWC videos created per quarter and total calls for shows a consistent collection of BWC data. Evidence.com queries and the Evidence Created Report detail the total amount of BWC data created, stored/maintained, and deleted. The Farmington Police Department utilizes the General Records Retention Schedule for Minnesota Cities and agency specified retention periods in Evidence.com. BWC video is fully deleted from Evidence.com upon reaching its scheduled deletion date. Meta data and audit trails are maintained in Evidence.com after deletion of BWC audio and video. BWC data is available upon request, and access may be requested by submission of a Farmington Police Department Data Request Form. No discrepancies noted. Audit Requirement: Use of Agency-Issued Portable Recording Systems Determine if peace officers are only allowed to use portable recording systems issued and maintained by the officer’s agency. The Farmington Police Department’s BWC policy states that officers may use only department- issued BWCs in the performance of official duties for the agency or when otherwise performing authorized law enforcement services as an employee of the department. No discrepancies noted. Page 85 of 142 Audit Requirement: Authorization to Access Data Determine if the agency complies with sections 13.05, Subd. 5, and 13.055 in the operation of portable recording systems and in maintaining portable recording system data. Sergeants conduct monthly random reviews of BWC data to ensure BWC data is properly categorized and that BWCs are being used in compliance with policy. Nonpublic BWC data is only available to persons whose work assignment reasonably requires access to the data. User access to BWC data is managed by the assignment of roles and permissions in Evidence.com. Permissions are based on staff work assignments. Roles and Permissions are administered by the Deputy Chief. Access to Evidence.com is password protected and requires dual authentication. The Farmington Police Department’s BWC Policy governs access to BWC data. Agency personnel may access BWC data only when there is a business need for doing so. Personnel are prohibited from accessing BWC data for non-business reasons and from sharing the data for non- law-enforcement-related purposes. User access to BWC data is captured in the audit trail. The BWC policy states that unauthorized access to or disclosure of BWC data may constitute misconduct and subject individuals to disciplinary action and criminal penalties pursuant to Minn. Stat. § 13.09. When BWC data is deleted from Evidence.com, its contents cannot be determined. The Farmington Police Department has had no security breaches. A BCA CJIS Security audit was conducted in July of 2024. No discrepancies noted. Audit Requirement: Sharing Among Agencies Determine if nonpublic BWC data is shared with other law enforcement agencies, government entities, or federal agencies. The Farmington Police Department’s BWC policy allows for the sharing of data with other law enforcement agencies for legitimate law enforcement purposes only and for the sharing of data with prosecutors, courts and other criminal justice entities as provided by law. Law enforcement agencies seeking access to BWC data are required to submit a written request. Sharing of data is captured in the audit trail. Sharing of data is documented in the Evidence.com notes and audit trail. The Evidence.com Sharing Audit Report provides documentation of all shared data. No discrepancies noted. Audit Requirement: Biennial Audit Page 86 of 142 Determine if the agency maintains records showing the date and time the portable recording system data were collected, the applicable classification of the data, how the data are used, and whether data are destroyed as required. Evidence.com and the Evidence Created Report document the date and time portable recording system data were collected and deleted. All BWC data collected during the audit period is classified as private or nonpublic data. The Evidence.com notes and audit trail document how the data are used. The audit trail is maintained in Evidence.com after deletion of video. The audit trail documents each and every action taken from the creation of the recording to its deletion, as well as access to the audit trail after BWC video has been deleted. No discrepancies noted. Audit Requirement: Portable Recording System Vendor Determine if portable recording system data stored in the cloud, is stored in accordance with security requirements of the United States Federal Bureau of Investigation Criminal Justice Information Services Division Security Policy 5.4 or its successor version. An Axon CJIS Compliance White paper outlines the specific security policies and practices for Evidence.com and how they are compliant with the CJIS Security Policy. Axon has signed the CJIS Security Addendum in all states and has performed statewide CJIS-related vendor requirements in Minnesota. Axon has incorporated the CJIS Security Addendum by reference into the Axon Master Services and Purchase Agreement. Axon maintains signed CJIS Security Addendum certification pages for Axon personnel. Authorized Axon personnel are required to complete Level 4 CJIS Security Training upon assignment and biennially thereafter. No discrepancies noted. Audit Requirement: Public Comment Determine if the law enforcement agency provided an opportunity for public comment before it purchased or implemented a portable recording system and if the governing body with jurisdiction over the budget of the law enforcement agency provided an opportunity for public comment at a regularly scheduled meeting. Farmington Police Department’s BWC system was purchased and implemented prior to the requirement of Minn. Statute § 626.8473, Subd. 2. No discrepancies noted. Audit Requirement: Body-worn Camera Policy Determine if a written policy governing the use of portable recording systems has been established and is enforced. Page 87 of 142 Farmington Police Department has established and enforces a BWC policy. The policy was compared to the requirements of Minn. Stat. § 626.8473. The policy includes all minimum requirements of Minn. Stat. § 626.8473, Subd. 3 that were in effect prior to August 1, 2023, but does not include the requirements that became effective on August 1, 2023. The BWC policy is posted on the agency’s website. Discrepancy noted. This report was prepared exclusively for the City of Farmington and Farmington Police Department by Lynn Lembcke Consulting. The findings in this report are impartial and based on information and documentation provided and examined. Dated: August 11, 2024 Lynn Lembcke Consulting ______________________________ Lynn Lembcke Page 88 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Temporary On-Sale Liquor License for Knights of Columbus Council 2400 Farmington Meeting: Regular Council - Sep 16 2024 INTRODUCTION: For Council approval is a Temporary On-Sale Liquor License application received from the Knights of Columbus Council 2400 Farmington for an event on October 27, 2024. DISCUSSION: The Knights of Columbus are hosting an event on October 27, 2024 and are requesting approval of a Temporary On-Sale Liquor License. The event will be held in the Social Hall at the Church of St. Michael, 22120 Denmark Avenue, Farmington. ACTION REQUESTED: Approval of a Temporary On-Sale Liquor License for the Knights of Columbus Council 2400 Farmington for an event to be held on October 27, 2024 at the Church of St. Michael, 22120 Denmark Avenue, Farmington. ATTACHMENTS: Temp Liquor, Knights of Columbus 10.27.24 Page 89 of 142 Page 90 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Tony Wippler, Planning Manager Department: Community Development Subject: Final Plat and PUD - Vermillion Commons 4th Addition Meeting: Regular Council - Sep 16 2024 INTRODUCTION: U.S. Home, LLC (Lennar) has submitted an application for final plat and planned unit development for Vermillion Commons 4th Addition. The 4th Addition is located to the immediate west of the Vermillion Commons townhome community at the northwest intersection of Denmark Avenue and 220th Street W. The final plat consists of 67 single family lots on 25.93 acres (see attached final plat). DISCUSSION: The 67 single-family lots are part of the 134 overall unit count that were proposed with the preliminary plat for this project. The approved preliminary plat also contains 66 townhome lots in the southeast corner of the development (Outlot C of the final plat). The Vermillion Commons 4th Addition final plat corresponds with the preliminary plat that was approved by the Planning Commission on June 11, 2024 and the City Council on June 17, 2024. The minimum lot area proposed for the single-family lots is 4,800 square feet with an overall average lot size of 6,198 square feet in the development. The minimum lot width and depth of the single-family lots will be 40 feet and 120 feet, respectively. The minimum setbacks for the single-family lots are:  Front yard: 25 feet  Side yard interior: 6 feet  Side corner yard: 20 feet  Rear yard: 25 feet The final plat contains 3 outlots (labeled A-C). A description of the outlots are as follows: Outlot A: Parkland to be dedicated with this final plat. Outlot B: Stormwater facility to be deeded to the City with this final plat. Outlot C: Future townhome development area. Transportation & Access Access for this development will be at the south end of the plat with the connection of 218th Street Page 91 of 142 W with 220th Street W. At this time, the developer is not proposing to extend the existing portion of 218th Street W from the townhome development to the east due to on-going negotiations with Northern Natural Gas and the crossing of their pipelines with the roadway. Being that 218th Street W will not immediately be extended from the east into the 4th Addition, this creates only one access point for egress and ingress into the 4th Addition. The developer has agreed to construct a temporary bituminous emergency access that would extend from the terminus of Rose Drive south through Outlot C to 220th Street W. Signage and barricades will be required at both ends of the temporary emergency access to control unauthorized access. The connection of this emergency access to 220th Street W will have to be approved by Dakota County. All public roads (218th Street W, Rose Drive, and 218th Court) will consist of a 60-foot right-of-way with a 32-foot-wide roadway. Parks, Trails and Sidewalk A 1.5 acre park is proposed on the northern end of the development (Outlot A). This is contiguous to additional land owned by the City in the Vermillion Commons townhome development to the east. Five-foot-wide sidewalk is proposed on the west side of Rose Drive, south side and east side of 218th Street W. Dakota County has a 12-foot-wide trail, drainage and utility easement that was granted in 2022 that runs along the western and northern boundary of the plat. This easement is shown on the attached final plat. Final Planned Unit Development Attached is the draft Planned Unit Development Agreement. The agreement outlines the deviations proposed for this development, which include:  The allowance of single-family dwellings within the R-3 zoning district.  Reducing minimum lot area for single-family lots to 4,800 square feet.  Reducing minimum lot width for single-family lots to 40 feet.  The minimum setbacks for single-family lots shall be as follows: - Front: 25 feet - Side (interior): 6 feet - Side (street): 20 feet - Rear: 25 feet  Maximum lot ("building") coverage for single-family lots: 45 percent  Allowance of private streets within the R-3 zoning district.  Reduced width of private streets to 24 feet. The developer has reviewed the attached agreement and finds it acceptable. Engineering Review The Engineering Department has reviewed the Vermillion Commons 4th Addition final plat and recommends approval upon satisfaction of all engineering comments related to the constructions plans for grading and utilities, as well as the developer entering into a Development Contract with the City and all security fees and costs paid. Page 92 of 142 Planning Commission Review The Planning Commission reviewed the final plat and PUD Agreement at its regular meeting on September 10, 2024 and recommended approval of both with a 5-0 vote. ACTION REQUESTED: Adopt Resolution 2024-79 Approving Final Plat and Planned Unit Development Agreement Vermillion Commons 4th Addition, contingent upon the following: 1. The satisfaction of all engineering comments related to the construction plans for grading and utilities. 2. A Development Contract between the developer and City of Farmington shall be executed and security fees and costs shall be paid. Submission of all other documents required under the Development Contract shall be required. ATTACHMENTS: RES 2024-79 Final Plat and PUD Agreement Vermillion Commons 4th Addn VERMILLION COMMONS 4TH ADDITION 2024-08-20 Vermillion Commons 4th - U&S DRAFT_PUD Amendment-Lennar comments Page 93 of 142 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-79 A RESOLUTION APPROVING FINAL PLAT AND PLANNED UNIT DEVELOPMENT AGREEMENT VERMILLION COMMONS 4TH ADDITION WHEREAS, the final plat and Planned Unit Development (PUD) Agreement for Vermillion Commons 4th Addition is now before the Council for review and approval; and WHEREAS, a public hearing of the Planning Commission was held for the preliminary plat and PUD on June 11, 2024, after notice of the same was published in the official newspaper of the City of Farmington and proper notice sent to surrounding property owners; and WHEREAS, the Planning Commission reviewed the final plat and PUD on September 10, 2024 and recommended approval of the final plat and PUD; and WHEREAS, the City Council reviewed the final plat and PUD Agreement; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED, that Farmington Mayor and City Council hereby approves the final plat and PUD Agreement for Vermillion Commons 4th Addition. Adopted by the City Council of the City of Farmington, Minnesota, this 16th day of September 2024. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 94 of 142 KNOW ALL PERSONS BY THESE PRESENTS: That DRP Bookbinder Multistate, LLC, a Delaware limited liability company, owner of the following described property: Outlot E, VERMILLION VALLEY DEVELOPMENT, according to the plat thereof, Dakota County, Minnesota Has caused the same to be surveyed and platted as VERMILLION COMMONS 4TH ADDITION and does hereby dedicate to the public for public use the public ways and the drainage and utility easements as created on this plat. In witness whereof said DRP Bookbinder Multistate, LLC, a Delaware limited liability company, has caused these presents to be signed by its proper officer this day of , 20 . DRP Bookbinder Multistate, LLC By: , its STATE OF COUNTY OF This instrument was acknowledged before me on day of , 20 , by , the of DRP Bookbinder Multistate, LLC, a Delaware limited liability company, on behalf of the company. County, Printed Name My commission expires I Marcus F. Hampton do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Dated this day of , 20 ______________________________________________________________ Marcus F. Hampton, Licensed Land Surveyor, Minnesota License No. 47481 STATE OF MINNESOTA COUNTY OF This instrument was acknowledged before me on this day of , 20 , by Marcus F. Hampton. County, Printed Name My commission expires January 31, CITY PLANNING COMMISSION, CITY OF FARMINGTON, MINNESOTA Approved by the Planning Commission of the City of Farmington, Minnesota at a regular meeting thereof on the day of , 20 . By: Chairperson CITY COUNCIL, CITY OF FARMINGTON, MINNESOTA This plat of VERMILLION COMMONS 4TH ADDITION was approved and accepted by the City Council of the City of Farmington, Minnesota at a regular meeting thereof held his day of , 20 , and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2. By: Mayor BEARINGS ARE BASED ON THE EAST LINE OF OUTLOT E, VERMILLION VALLEY DEVELOPMENT WHICH IS ASSUMED TO HAVE A BEARING OF S 00°48'47" W VICINITY MAP NOTE: NO MONUMENT SYMBOL SHOWN AT ANY STATUTE REQUIRED LOCATION INDICATES A PLAT MONUMENT THAT WILL BE SET WITHIN ONE YEAR FROM THE RECORDING DATE OF THIS PLAT. SAID MONUMENTS SHALL BE 1/2 INCH x 14 INCH IRON PIPES MARKED BY L.S. NO. 47481. DENOTES SET 1/2 INCH BY 14 INCH IRON MONUMENT WITH CAP MARKED L.S. NO. 47481 DENOTES FOUND DAKOTA COUNTY MONUMENT DENOTES RESTRICTED ACCESS TO DAKOTA COUNTY PER THE DAKOTA COUNTY CONTIGUOUS PLAT ORDINANCE COUNTY SURVEYOR, COUNTY OF DAKOTA, STATE OF MINNESOTA I hereby certify that in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this day of , 20 . By: Todd B. Tollefson, Dakota County Surveyor COUNTY BOARD, COUNTY OF DAKOTA, STATE OF MINNESOTA We do hereby certify that on the 25th day of June, 2024, the Board of Commissioners of Dakota County, Minnesota, approved this plat of VERMILLION COMMONS 4TH ADDITION and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2, and pursuant to the Dakota County Contiguous Plat Ordinance. By: Attest: Chair, Dakota County Board Dakota County Treasurer - Auditor DEPARTMENT OF PROPERTY TAXATION AND RECORDS, COUNTY OF DAKOTA, STATE OF MINNESOTA Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable in the year 20 on the land hereinbefore described have been paid. Also pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered this day of , 20 . By: Amy A. Koethe, Director, Department Of Property Taxation and Records COUNTY RECORDER, COUNTY OF DAKOTA, STATE OF MINNESOTA I hereby certify that this plat of VERMILLION COMMONS 4TH ADDITION was filed in the office of the County Recorder for public record on this day of , 20 , at o'clock . M. and was duly filed in Book of Plats, Page , as Document Number . By: Amy A. Koethe, County RecorderPa g e 9 5 o f 1 4 2 BEARINGS ARE BASED ON THE EAST LINE OF OUTLOT E, VERMILLION VALLEY DEVELOPMENT WHICH IS ASSUMED TO HAVE A BEARING OF S 00°48'47" W NOTE: NO MONUMENT SYMBOL SHOWN AT ANY STATUTE REQUIRED LOCATION INDICATES A PLAT MONUMENT THAT WILL BE SET WITHIN ONE YEAR FROM THE RECORDING DATE OF THIS PLAT. SAID MONUMENTS SHALL BE 1/2 INCH x 14 INCH IRON PIPES MARKED BY L.S. NO. 47481. DENOTES SET 1/2 INCH BY 14 INCH IRON MONUMENT WITH CAP MARKED L.S. NO. 47481 DRAINAGE AND UTILITY EASEMENTS BEING 5 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, ADJOINING LOT LINES, AND BEING 10 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, ADJOINING RIGHT OF WAY LINES, AS SHOWN ON THIS PLAT. DRAINAGE AND UTILITY EASEMENTSARE SHOWN THUS: Pa g e 9 6 o f 1 4 2 BEARINGS ARE BASED ON THE EAST LINE OF OUTLOT E, VERMILLION VALLEY DEVELOPMENT WHICH IS ASSUMED TO HAVE A BEARING OF S 00°48'47" W NOTE: NO MONUMENT SYMBOL SHOWN AT ANY STATUTE REQUIRED LOCATION INDICATES A PLAT MONUMENT THAT WILL BE SET WITHIN ONE YEAR FROM THE RECORDING DATE OF THIS PLAT. SAID MONUMENTS SHALL BE 1/2 INCH x 14 INCH IRON PIPES MARKED BY L.S. NO. 47481. DRAINAGE AND UTILITY EASEMENTS BEING 5 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, ADJOINING LOT LINES, AND BEING 10 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, ADJOINING RIGHT OF WAY LINES, AS SHOWN ON THIS PLAT. DRAINAGE AND UTILITY EASEMENTSARE SHOWN THUS: DENOTES RESTRICTED ACCESS TO DAKOTA COUNTY PER THE DAKOTA COUNTY CONTIGUOUS PLAT ORDINANCE Pa g e 9 7 o f 1 4 2 Pa g e 9 8 o f 1 4 2 Z O N E A E % A 6 E ) / O O ' E / E 9 A 7 , O N 6 ' E 7 E 5 0 , N E ' ZONE X A5EA6 O) ANN8A/ &+AN&E )/OO' Z O N E X A 5 E A 6 ' E 7 E 5 0 , N E ' 7 O % E O 8 7 6 , ' E 7 + E A N N 8 A / & + A N & E ) / O O ' 3 / A , N Pa g e 9 9 o f 1 4 2 Pa g e 1 0 0 o f 1 4 2 Pa g e 1 0 1 o f 1 4 2 G Pa g e 1 0 2 o f 1 4 2 G Pa g e 1 0 3 o f 1 4 2 G Pa g e 1 0 4 o f 1 4 2 G Pa g e 1 0 5 o f 1 4 2 Pa g e 1 0 6 o f 1 4 2 Pa g e 1 0 7 o f 1 4 2 Pa g e 1 0 8 o f 1 4 2 Pa g e 1 0 9 o f 1 4 2 Pa g e 1 1 0 o f 1 4 2 Pa g e 1 1 1 o f 1 4 2 Pa g e 1 1 2 o f 1 4 2 Pa g e 1 1 3 o f 1 4 2 Pa g e 1 1 4 o f 1 4 2 Pa g e 1 1 5 o f 1 4 2 Pa g e 1 1 6 o f 1 4 2 Pa g e 1 1 7 o f 1 4 2 Pa g e 1 1 8 o f 1 4 2 1 PLANNED UNIT DEVELOPMENT AGREEMENT VERMILLION COMMONS 4TH ADDITION AGREEMENT dated , 20 , by and between the CITY OF FARMINGTON, a Minnesota municipal corporation (referred to herein as “City”), and DRP Bookbinder Multistate, LLC, a Delaware limited liability company (referred to herein as “Developer”). RECITALS A. Developer owns property situated in the County of Dakota, State of Minnesota and legally described in Exhibit A (referred to herein as “Subject Property”). (referred to herein as “Subject Property). B. Developer has asked the City to approve a planned unit development for the Subject Property (also referred to in this Agreement as the “PUD”). C. Developer has requested and been approved to have the Subject Property rezoned to R-3 Planned Unit Development. NOW, THEREFORE, the parties agree as follows: Page 119 of 142 2 1. Conditions of Approval. The City hereby approves a rezoning of the Subject Property to R-3 PUD subject to the conditions set forth in this Agreement, on condition that the Developer enters into this Agreement. 2. Effect of Planned Unit Development Approval. For four (4) years from the date of this Agreement, no amendments to the City’s Comprehensive Plan or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the development unless required by state or federal law or agreed to in writing by the City and Developer. Thereafter, notwithstanding anything in this document to the contrary, subject to nonconforming use rights the City may require compliance with any amendments to the City’s Comprehensive Plan, Zoning Ordinance, official controls, platting or dedication requirements enacted after the date of this document. 3. Plans. The City grants approval to the development of the PUD in accordance with the following plans which are on file at Farmington City Hall. The plans are not attached hereto. If the plans vary from the written terms of this Agreement, the written terms shall control. The City and Developer acknowledge there may be modifications to the plans from time to time. Approval of such modifications shall not be unreasonably withheld provided they are in general conformance and intent of the original approved plans. The plans are: Plan A – Preliminary Plat – Vermillion Commons 4th Addition 4. Zoning. Except as otherwise modified by this Agreement, the land use, design and other requirements and standards of the R-3 zoning district shall apply to the Subject Property with the following exceptions: Page 120 of 142 3 • The allowance of single-family dwellings within the R-3 zoning district. • Reducing minimum lot area for single-family lots to 4,800 square feet. • Reducing minimum lot width for single-family lots to 40 feet. • The minimum setbacks for single-family lots shall be as follows: - Front: 25 feet - Side (interior): 6 feet - Side (street): 20 feet - Rear: 25 feet • Maximum lot (“building”) coverage for single-family lots: 45 percent • Allowance of private streets within the R-3 zoning district. • Reduced width of private streets to 24 feet. 5. Compliance with Permit and Licenses. It is the responsibility of the Developer to obtain and comply with all necessary approvals, permits, and licenses from the City of Farmington, Dakota County, Minnesota Pollution Control Agency, Minnesota Department of Health, and any other regulatory agency affected by or having jurisdiction over the Subject Property. All costs incurred to obtain said approvals, permits, and licenses shall be the responsibility of the Developer. 6. Compliance with Laws and Regulations. Developer represents to the City that the proposed development complies with all applicable City, County, Metropolitan, State, and Federal laws and regulations, including but not limited to the Farmington City Code, planned unit development ordinance, subdivision ordinances, zoning ordinances, and environmental regulations in effect during the course of this development or Agreement, and agrees to comply with such laws and regulations. 7. Enforcement. Developer shall reimburse the City costs incurred in the enforcement of this Agreement, including reasonable engineering and attorney’s fees. All costs required to be paid or reimbursed by the Developer to the City pursuant to this Section 7., or otherwise in this Agreement, shall first be paid from the Cash Escrow. The balance of the Cash Escrow will be accounted for by the City. Upon written confirmation, Page 121 of 142 4 the Developer shall within fifteen (15) days submit additional amounts to the Cash Escrow to reimburse any additional charges. Likewise, upon completion of the Work, the City shall refund any remaining balance to the Developer in accordance with this Agreement. Upon request, and within ten (10) business days of the request, the City will provide copies of detailed invoices of the work performed by the City and its consultants. 8. Miscellaneous. A. Breach of any material term of this Agreement by Developer shall be grounds for denial of building permits. B. If any material portion, section, subsection, sentence, clause, paragraph, or phrase of this Planned Unit Development Agreement is for any reason held invalid as a result of a challenge brought by Developer, their agents or assigns, the City may, at its option, declare the entire Agreement null and void and approval of the final planned unit development shall thereby be revoked. C. The action or inaction of any party shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties, and approved by written resolution of the City Council. The City’s failure to promptly take legal action to enforce this Agreement after expiration of time in which work is to be completed shall not be a waiver or release. D. This Agreement shall run with the land and shall be recorded in the Dakota County Recorder’s office. E. This Agreement shall be binding upon the parties, their heirs, successors, or assigns, as the case may be. Page 122 of 142 5 F. Third parties shall have no recourse against the City under this Agreement. G. Except as otherwise specified herein, Developer shall pay all costs incurred by them or the City in conjunction with the development of the PUD, including but not limited to legal, planning, engineering and inspection expenses incurred in connection with the preparation of this Agreement. H. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. 9. Notices. Required notices to Developer shall be in writing, and shall be either hand-delivered to Developer, its employees or agents, or mailed to Jon Aune at Lennar by registered mail at the following address: 16355 36th Avenue No., Suite 100 Plymouth, MN 55446. Notices to the City shall be in writing and shall be either hand- delivered to the City Administrator, or mailed to the City by registered mail in care of the City Administrator at the following address: Farmington City Hall, 430 Third Street, Farmington, Minnesota 55024. Page 123 of 142 6 CITY OF FARMINGTON By: Joshua Hoyt, Mayor And Lynn Gorski, City Administrator DRP Bookbinder Multistate, LLC By: Brian Clauson Its Authorized Signatory STATE OF MINNESOTA ) ( ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 20 , by Joshua Hoyt and Lynn Gorski, the Mayor and City Administrator of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public STATE OF MINNESOTA ) (ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 20 , by , the of DRP Bookbinder Multistate, LLC, a Delaware limited liability company, on behalf of said company. Notary Public THIS INSTRUMENT WAS DRAFTED BY: City of Farmington 430 Third Street Farmington, MN 55024 (651) 280-6800 Page 124 of 142 7 EXHIBIT A – Legal Description Outlot E, VERMILLION VALLEY DEVELOPMENT, according to the plat thereof, Dakota County, Minnesota. Page 125 of 142 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Preliminary 2025 General Fund Budget and Tax Levy Meeting: Regular Council - Sep 16 2024 INTRODUCTION: State Statute requires that the proposed property tax levy for the upcoming year be certified to Dakota County by September 30, 2024. The City Council is requested to approve the 2025 preliminary property tax levy, which will be reflected in the proposed property tax statements sent to taxpayers in November. DISCUSSION: City Council discussed the 2025 General Fund budget and tax levy at work sessions in August and September. The proposed General Fund budget and tax levy are outlined below. General Fund Revenues Aside from the tax levy, the General Fund secures revenue from various sources. A summary of these revenue sources is provided below. Page 126 of 142 For 2025, the proposed General Fund non-levy revenues are expected to decrease by nearly 4% compared to 2024. Key points in the proposed revenue budget include:  Licenses and Permits: Revenue is projected to increase by $65,000, largely due to higher building permit revenues based on construction trends and anticipated development activity.  Intergovernmental Revenues: These are set to rise by $77,000, driven by increases in MSA Maintenance, Fire, and Police State Aid. These sources together make up almost 90% of the budgeted $846,000.  Charges for Services: Revenue is anticipated to grow by $105,000, reflecting higher fire protection charges and engineering fees.  Transfers: Budgeted transfers are projected to decrease by nearly $500,000. The 2024 budget included $550,000 in transfers from the Closed Bond Fund, Capital Project Reserve Fund, and Employee Expense Fund to mitigate budget increases. These transfers are not included in the 2025 budget. General Fund Expenditures The following summarizes the proposed expenditures for the 2025 General Fund. Notable changes in the General Fund budget include:  Staffing Additions: The budget has increased in 2025 to cover the costs associated with hiring two Community Service Officers, a Fire Marshal, and an Administrative Support Technician. Additionally, an upgrade of a Parks Maintenance Worker position to a Parks Maintenance Foreman and an increase in the RRC Program Assistant's hours by 8 hours per week are included.  Finance & Risk Management: The increase is due to transferring an administrative position from Engineering to this department.  Fire: The rise in expenditures is mainly due to higher personnel costs, including the addition of a Fire Marshal position, and increased spending on protective gear for both new hires and replacements.  Municipal Services: The increase results from higher personnel costs, rising internal fleet charges, and non-EAB related forestry expenses.  Parks & Recreation: The rise in costs is attributed to increased personnel expenses, internal fleet charges, and previously underfunded repairs and maintenance budgets.  Transfers: Funding for trail and building maintenance will increase by approximately $267,000. Page 127 of 142 EDA Levy The EDA budget allocates funding to support various economic development initiatives. In 2025, the EDA levy, in its second year, will increase by $100,000 from 2024, reaching a total of $250,000. Debt Levy The Debt Service Funds budget covers scheduled repayments of debt principal and interest, as well as related trustee fees, assessments, arbitrage, and post-issuance compliance costs. This includes both General Obligation bonds and Interfund loans. The 2025 debt levy is approximately 5% lower than in 2024, reflecting the use of the sufficient fund balance in the various debt service funds to reduce the scheduled levy. Fiscal Disparities This regional program aims to balance commercial and industrial development across the metro area. For 2025, the City’s Fiscal Disparities distribution is projected to increase by over $317,000, which will help reduce the net tax levy for 2025. The net tax levy represents the amount paid by taxpayers. Additional Highlights The City remains committed to investing in essential areas such as street maintenance, trail upkeep, building repairs, EAB management, and fleet replacement. Key projects and equipment purchases planned for the upcoming year include:  Rambling River Center: Facility improvements  Street Reconstruction: Street improvements identified in the 5-year plan, in addition to annual mill and overlay projects  Police Fleet: Leasing of police squads, plus the addition of a CSO vehicle  Police Equipment: Replacement of aging tasers  Dump Truck: Replacement of 2002 dump truck used for year-round maintenance activity  Brine Equipment: To produce and store brine for enhanced road treatment  Sewer Televising Software: Upgrading 14-year-old technology for sewer inspections  Engineering Vehicle: Leasing of a new vehicle to replace 1997 pickup truck  John Deere Tractor: Replacement of a 2011 tractor used for snow removal on trails and sidewalks  Pickup Truck: Addition of a pickup truck, replacing a 20-year-old truck used by Parks  Mower: Replacement of 2006 mower with one that is more efficient (zero-turn, larger deck)  Brushcat: Acquisition of a new attachment for mulching and cutting through brush These initiatives reflect the City’s ongoing dedication to maintaining and improving infrastructure and public services. Taxes payable in 2025 are based on 2024 property market values. The estimated taxable market value of the average residential property in Farmington has slightly decreased to $345,450. Under the proposed 2025 tax levy, the City tax on the average property would rise by $66 per year. BUDGET IMPACT: The budget impact is outlined in the content of this memo. ACTION REQUESTED: Approve Resolution 2024-77 Adopting the Preliminary 2025 Budget and Setting the Preliminary Tax Levy Collectible in 2025, as proposed. Set the public input meeting for the final 2025 budget and tax levy to be held on Monday, December 2, 2024, at 7 pm. Page 128 of 142 ATTACHMENTS: 2025 Prelim Budget Resolution 09.16.2024 2025 Preliminary Budget Schedules 2025 Preliminary Budget Transfers Page 129 of 142 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-77 RESOLUTION ADOPTING THE PRELIMINARY 2025 BUDGET AND SETTING THE PRELIMINARY TAX LEVY COLLECTIBLE IN 2025 WHEREAS, Minnesota State Statute currently in force requires certification of the proposed tax levy to the Dakota County Auditor on or before September 30, 2024; and WHEREAS, the City Council of the City of Farmington, Minnesota, is in receipt of the proposed 2025 revenue and expenditure budget; and WHEREAS, the City Council shall use existing City funds to meet the annual debt obligations for 2015A GO Improvement Bonds of $75,000; thereby reducing the total debt levy issued and collected from property taxes to $215,955; and WHEREAS, the City Council shall use existing City funds to meet the annual debt obligations for 2016B GO Capital Improvement Plan Refunding Bonds of $37,428; thereby reducing the total debt levy issued and collected from property taxes to $632,000; and WHEREAS, the City Council shall use existing City funds to meet the annual debt obligations for 2020A GO Capital Equipment Certificates of $43,675; thereby reducing the total debt levy issued and collected from property taxes to $226,438; and WHEREAS, the City Council shall use existing City funds to meet the annual debt obligations for 2022A GO Bonds of $245,000; thereby reducing the total debt levy issued and collected from property taxes to $228,393. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington that the following sums of money be levied in 2024, collectible in 2025, upon the taxable property in said city of Farmington for the following purposes: General Fund $15,321,211 Debt Levy + 1,502,690 Tax Abatement + 175,000 Economic Development Authority + 250,000 Gross Levy = $17,248,901 Fiscal Disparities - 2,415,550 Net Tax Levy = $14,833,351 Page 130 of 142 Resolution No. 2024-77 Page 2 of 3 Adopted by the City Council of the City of Farmington, Minnesota, this 16th day of September 2024. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 131 of 142 Resolution No. 2024-77 Page 3 of 3 2025 DEBT SERVICE LEVY Fund Project Levy Amount 3093 2015A GO Improvement Bond $ 215,955 3136 2016B GO Refunding Bond 632,000 3139 2020A GO Equipment Certificates 226,438 3141 2022A GO Bonds 103,393 3143 2024A GO Bonds 192,883 3144 2024A GO Bonds 118,023 Total Bond Financing $1,488,692 3130 2005C GO Capital Improvement Bond $ 14,000 Total Debt Levy $1,502,692 3141 2022A GO Bonds Tax Abatement $ 125,000 3144 2024A GO Bonds Tax Abatement 50,000 Total Debt Levy and Tax Abatement Levy $1,677,692 Page 132 of 142 2023 Budget 2024 Budget 2025 Proposed Budget Change % Non-Property Tax Revenues Licenses and Permits 915,470 779,050 843,765 8.31% Intergovernmental Revenue 623,320 769,110 846,310 10.04% Charge for Service 605,919 729,930 835,288 14.43% Fines and Forfeitures 55,000 55,000 57,500 4.55% Investment Income 51,000 10,000 74,300 643.00% Miscellaneous 48,410 63,100 62,100 (1.58)% Transfers In 1,497,734 2,284,510 1,792,306 (21.55)% Total Revenues 3,796,853 4,690,700 4,511,569 (3.82)% Expenditures Administration 1,159,523 1,406,345 1,400,995 (0.38)% Human Resource 401,235 439,839 458,930 4.34% Dakota Broadband 45,500 0 0 0.00% Finance and Risk Mgmt 848,407 968,120 1,100,969 13.72% Police 5,664,569 6,203,145 6,344,195 2.27% Fire 1,742,006 1,795,783 2,066,829 15.09% Community Development 1,239,709 1,446,254 1,404,093 (2.92)% Engineering 814,743 989,680 986,001 (0.37)% Municipal Services 1,716,574 1,980,327 2,167,958 9.47% Parks and Recreation 1,610,495 1,785,914 1,900,810 6.43% Transfers Out/Unallocated 1,642,022 1,869,000 2,002,000 7.12% Total Expenditures 16,884,783 18,884,407 19,832,780 5.02% Revenues Over (Under) Expenditures (13,087,930) (14,193,707) (15,321,211) 7.94% Operating Levy 13,087,930 14,193,707 15,321,211 7.94% EDA Levy 0 150,000 250,000 66.67% Debt Levy Bonds 1,903,565 1,667,100 1,663,692 (0.20)% 2005C Loan Repay-Storm Water Tr Adv 166,000 96,000 14,000 (85.42)% Total Debt Levy 2,069,565 1,763,100 1,677,692 (4.84)% Gross Levy 15,157,495 16,106,807 17,248,903 7.09% Fiscal Disparities 2,407,636 2,098,009 2,415,550 15.14% Farmington Net Tax Levy 12,749,859 14,008,798 14,833,353 5.89% Net Tax Capacity 29,697,452 31,083,139 31,052,398 -0.10% Tax Rate on Tax Capacity 42.933%45.069%47.769%5.99% Average Home Taxable Market Value 339,312 351,468 345,450 -1.71% Estimated Annual City Taxes 1,457 1,584 1,650 4.18% City of Farmington Summary Budget and Tax Levy 2023 Budget, 2024 Budget and 2025 Proposed Page 133 of 142 2022 Budget 2023 Budget 2024 Budget 2025 Proposed LIQUOR LICENSES 40,000 37,000 37,000 37,000 BEER & WINE LICENSES 800 800 800 800 CLUB LICENSES 500 500 500 500 MASSAGE LICENSE 50 50 50 50 GAMBLING LICENSE/PERMIT 150 300 450 50 OTHER LICENSE & PERMIT 1,400 1,800 2,300 2,300 ANIMAL LICENSES 2,000 2,900 0 0 Total Licenses 44,900 43,350 41,100 40,700 BUILDING PERMITS 590,000 762,770 609,000 656,000 REINSPECTION FEES 1,200 5,000 5,000 3,055 CODE ENFORCEMENT FEES 900 900 900 500 PLUMBING & HEATING PERMITS 60,000 60,000 65,000 77,000 ELECTRIC PERMITS 20,000 23,000 23,000 24,000 ISTS PERMITS 250 250 500 400 UTILITY PERMITS 10,500 11,000 23,740 31,400 SIGN PERMITS 700 900 900 700 BURNING PERMITS 1,250 1,300 1,300 1,400 OTHER PERMITS 7,000 7,000 8,610 8,610 Total Permits 691,800 872,120 737,950 803,065 Total Licenses and Permits 736,700 915,470 779,050 843,765 FEDERAL GRANT 5,000 3,100 5,600 3,300 LOCAL GOVERNMENT AID 105,587 0 0 MSA MAINTENANCE 184,000 185,400 257,390 277,260 POLICE AID 205,000 225,000 240,000 267,000 POST TRAINING 15,000 25,000 25,000 25,000 FIRE AID 150,000 175,000 195,000 213,000 STATE GRANT 0 3,700 17,500 33,250 MARKET VALUE CREDIT 0 0 2,500 2,500 COUNTY MISCELLANEOUS 7,500 6,120 26,120 25,000 Total Intergovernmental 672,087 623,320 769,110 846,310 CUSTOMER SERVICES NONTAXABLE 135 150 380 1,900 ZONING & SUBDIVISION FEES 3,000 4,000 3,500 4,900 ADMINISTRATION FEES - PROJECTS 4,000 7,500 9,000 8,500 FIRE CHARGES 258,940 264,177 367,010 394,810 POLICE SERVICE CHARGES 80,385 81,992 83,630 92,178 ENGINEERING FEES - PROJECTS 0 0 24,890 75,000 EROSION & SEDIMENT CONTROL 9,500 14,000 22,280 27,000 RECREATION FEES - GENERAL 75,000 62,000 65,000 76,000 RECREATION FEES - SENIOR CTR 17,000 17,500 23,000 24,000 MEMBERSHIP FEES - SENIOR CTR 7,500 7,600 9,000 9,900 ADVERTISING 500 500 1,040 0 ADVERTISING 1,500 1,500 1,200 1,100 FRANCHISE FEE 145,000 145,000 120,000 120,000 Total Charges For Services 602,460 605,919 729,930 835,288 COURT FINES 50,000 55,000 55,000 57,500 Total Fines & Forfeitures 50,000 55,000 55,000 57,500 INTEREST ON INVESTMENTS 41,600 51,000 10,000 74,300 Total Investment Income 41,600 51,000 10,000 74,300 RENTAL INCOME - RRC 18,000 7,710 8,500 7,000 RENTAL INCOME - FIELD RENTAL 0 0 4,100 5,100 RENTAL INCOME 28,678 29,000 25,000 38,000 MISCELLANEOUS REVENUE 34,200 4,200 5,600 7,000 DONATIONS 0 2,500 4,900 5,000 REFUNDS & REIMBURSEMENTS 0 5,000 15,000 0 Total Misc Revenue 80,878 48,410 63,100 62,100 OPERATING TRANSFERS 1,427,858 1,497,734 2,284,510 1,792,306 Total Transfers In 1,427,858 1,497,734 2,284,510 1,792,306 Total Revenues $3,611,583 $3,796,853 $4,690,700 $4,511,569 General Fund Non-Property Tax Revenue Summary 2022 Budget, 2023 Budget, 2024 Budget and 2025 Proposed Page 134 of 142 2022 Budget 2023 Budget 2024 Budget 2025 Proposed Expenditures Administration Legislative (1005) 87,259 110,262 116,964 158,746 Administration (1010) 469,641 528,826 651,927 630,831 Elections (1013) 47,948 10,000 60,572 12,902 Communications (1014) 132,916 134,785 154,958 141,301 City Hall (1015) 361,485 375,650 421,924 457,215 Total Administration 1,099,249 1,159,523 1,406,345 1,400,995 Human Resources Human Resource (1011) 402,112 401,235 439,839 458,930 Total Human Resources 402,112 401,235 439,839 458,930 Dakota Broadband Dakota Broadband 45,500 45,500 0 0 Total Dakota Broadband 45,500 45,500 0 0 Finance and Risk Management Finance (1021) 648,309 658,857 753,210 830,969 Risk Management (1022) 170,450 189,550 214,910 270,000 Total Finance and Risk Management 818,759 848,407 968,120 1,100,969 Police Police Administration (1050) 1,356,642 1,382,034 1,529,104 5,834,802 Patrol Services (1051) 2,929,249 3,228,428 3,545,612 427,755 Investigations (1052) 974,019 1,032,707 1,112,529 65,738 Emergency Management (1054) 19,900 21,400 15,900 15,900 Total Police 5,279,810 5,664,569 6,203,145 6,344,195 Fire Fire (1060) 1,592,646 1,742,006 1,795,783 2,066,829 Total Fire 1,592,646 1,742,006 1,795,783 2,066,829 Community Development Planning (1030) 624,475 554,687 674,681 692,878 Building Inspection (1031) 434,707 685,022 771,573 711,215 Total Community Development 1,059,182 1,239,709 1,446,254 1,404,093 Engineering Engineering (1070) 725,816 672,459 838,685 770,558 Natural Resources (1076) 124,595 142,284 150,995 215,443 Total Engineering 850,411 814,743 989,680 986,001 Municipal Services Streets (1072) 1,358,489 1,436,409 1,690,299 1,835,390 Snow Removal (1073) 251,215 280,165 290,028 297,309 Recycling (1078) 35,259 Total Municipal Services 1,609,704 1,716,574 1,980,327 2,167,958 Parks and Recreation Park Maintenance (1090) 677,974 979,476 1,100,326 1,180,931 Rambling River Center (1093) 227,731 204,199 223,671 239,266 Park & Rec Admin (1094) 324,745 210,945 260,353 266,248 Recreation Programs (1095) 99,287 215,875 201,564 214,365 Total Parks and Recreation 1,329,737 1,610,495 1,785,914 1,900,810 Transfers Out & Unallocated 1,642,609 1,642,022 1,869,000 2,002,000 Total Transfers Out & Unallocated 1,642,609 1,642,022 1,869,000 2,002,000 Total Expenditures 15,729,719 16,884,783 18,884,407 19,832,780 General Fund Expenditure Summary 2022 Budget, 2023 Budget, 2024 Budget and 2025 Proposed Page 135 of 142 EDA TIF Park Improvement Ice Arena Total Sources Property Taxes $ 250,000 $ 170,000 $ - $ - $ 420,000 Charges for Services - - 200,000 427,100 627,100 Miscellaneous 2,600 700 23,665 20,400 47,365 Other Financing Sources - - 155,000 - 155,000 Total $ 252,600 $ 170,700 $ 378,665 $ 447,500 $ 1,249,465 Uses General Government $ - $ 155,750 $ - $ - $ 155,750 Community Development 188,350 - - - 188,350 Parks and Recreation - - 162,000 536,948 698,948 Other Financing Uses - - - - - Total $ 188,350 $ 155,750 $ 162,000 $ 536,948 $ 1,043,048 Net Change in Fund Balances or Net Position $ 64,250 $ 14,950 $ 216,665 $ (89,448) $ 206,417 Special Revenue Funds 2025 Proposed Budget Summary Page 136 of 142 Closed Bond Fund 2005C St Wtr Trnk Loan 2015A GO St Reconst Bds 2016B GO Cap Imp Rfdg Bds 2020A GO Equip Certs 2022A GO Bds 2024A GO Bds Total Sources Property Taxes $ - $ 14,000 $ 215,955 $ 632,000 $ 226,438 $ 228,393 $ 360,906 $ 1,677,692 Special Assessments 286,052 - - - - - - 286,052 Miscellaneous 12,900 1,000 1,500 1,500 - 1,200 - 18,100 Other Financing Sources - - - - - 255,000 - 255,000 Total $ 298,952 $ 15,000 $ 217,455 $ 633,500 $ 226,438 $ 484,593 $ 360,906 $ 2,236,844 Uses Principal $ - $ - $ 240,000 $ 575,000 $ 230,000 $ 310,000 $ - $ 1,355,000 Interest - - 29,500 51,175 18,000 138,600 137,295 374,570 Fiscal Agent Fees - - 3,450 3,450 2,950 600 - 10,450 Other Financing Uses 255,000 49,000 - - - - - 304,000 Total $ 255,000 $ 49,000 $ 272,950 $ 629,625 $ 250,950 $ 449,200 $ 137,295 $ 2,044,020 Net Change in Fund Balances or Net Position $ 43,952 $ (34,000) $ (55,495) $ 3,875 $ (24,512) $ 35,393 $ 223,611 $ 192,824 Debt Service Funds 2025 Proposed Budget Summary Page 137 of 142 Sewer Trunk Cable Fund Fire Capital Storm Water Trunk Recreation Capital Private Capital Projects Water Trunk Gen Cap Equip Street Maint & Reconst Trail Maint Building Maint Emerald Ash Borer Total Sources Property Taxes $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Intergovernmental - - - - - - - - 700,000 - - - 700,000 Charges for Services 193,000 75,000 - 350,000 - - 513,000 - - - - - 1,131,000 Miscellaneous 10,000 8,500 2,700 52,900 1,800 22,600 11,200 56,900 31,400 3,900 3,000 - 204,900 Bond Sale Proceeds - - - - - - - - 1,500,000 - - - 1,500,000 Other Financing Sources - - - 49,000 - - - 681,000 2,400,000 220,000 292,000 500,000 4,142,000 Total $ 203,000 $ 83,500 $ 2,700 $ 451,900 $ 1,800 $ 22,600 $ 524,200 $ 737,900 $ 4,631,400 $ 223,900 $ 295,000 $ 500,000 $ 7,677,900 Uses General Government $ - $ 126,030 $ - $ - $ - $ - $ - $ - $ - $ - $ 57,900 $ - $ 183,930 Public Safety - - - - - - - 170,988 - - 312,400 - 483,388 Public Works - - - - - - - 385,000 4,800,000 - - 500,000 5,685,000 Parks and Recreation - - - - - - - 124,645 - 220,000 - - 344,645 Other Financing Uses - - - - - - - - - - 19,500 - 19,500 Total $ - $ 126,030 $ - $ - $ - $ - $ - $ 680,633 $ 4,800,000 $ 220,000 $ 389,800 $ 500,000 $ 6,716,463 Net Change in Fund Balances or Net Position $ 203,000 $ (42,530) $ 2,700 $ 451,900 $ 1,800 $ 22,600 $ 524,200 $ 57,267 $ (168,600) $ 3,900 $ (94,800) $ - $ 961,437 Capital Project Funds 2025 Proposed Budget Summary Page 138 of 142 Liquor Sewer Storm Water Water Street Lights Total Sources Sales $ 7,029,100 $ 3,855,484 $ 1,536,320 $ 2,398,358 $ 245,000 $ 15,064,262 Less Cost of Sales (5,113,600) - - - - (5,113,600) Net Sales 1,915,500 3,855,484 1,536,320 2,398,358 245,000 9,950,662 Non-Operating Revenues 20,600 22,000 27,300 458,132 3,700 531,732 Total $ 1,936,100 $ 3,877,484 $ 1,563,620 $ 2,856,490 $ 248,700 $ 10,482,394 Uses Personal Services $ 742,090 $ 2,303 $ 1,152 $ 17,649 $ - $ 763,194 Other Services & Charges 538,315 481,066 603,458 892,406 228,000 2,743,245 MCES Charges - 2,207,567 - - - 2,207,567 Depreciation - 690,000 475,000 1,050,000 - 2,215,000 Other Financing Uses 257,806 1,090,863 1,080,855 1,239,782 - 3,669,306 Total $ 1,538,211 $ 4,471,799 $ 2,160,465 $ 3,199,837 $ 228,000 $ 11,598,312 Net Change in Fund Balances or Net Position $ 397,889 $ (594,315) $ (596,845) $ (343,347) $ 20,700 $ (1,115,918) Enterprise Funds 2025 Proposed Budget Summary Page 139 of 142 Employee Expense Property & Liability Fleet Information Technology Total Sources Charges for Services $ 3,349,753 $ 381,600 $ 381,925 $ 1,100,008 $ 5,213,286 Miscellaneous 22,600 3,900 600 7,100 34,200 Other Financing Sources - 22,000 - - 22,000 Total $ 3,372,353 $ 407,500 $ 382,525 $ 1,107,108 $ 5,269,486 Uses Personal Services $ 3,349,753 $ - $ 273,025 $ 287,113 $ 3,909,891 Other Services & Charges - 381,600 104,500 768,308 1,254,408 Depreciation - - 5,000 - 5,000 Other Financing Uses - - - - - Total $ 3,349,753 $ 381,600 $ 382,525 $ 1,055,421 $ 5,169,299 Net Change in Fund Balances or Net Position $ 22,600 $ 25,900 $ - $ 51,687 $ 100,187 Internal Service Funds 2025 Proposed Budget Summary Page 140 of 142 Special Debt Capital Internal 2025 Total General Revenue Service Projects Enterprise Service Budget Sources Property Taxes (incl Tax Increment) $ 15,321,211 $ 420,000 $ 1,677,692 $ - $ - $ - $ 17,418,903 Licenses & Permits 843,765 - - - - - 843,765 Intergovernmental 846,310 - - - - - 846,310 Charges for Services 835,288 627,100 - 1,131,000 9,950,662 5,213,286 17,757,336 Special Assessments - - 286,052 - - - 286,052 Fines and Forfeitures 57,500 - - - - - 57,500 Miscellaneous 136,400 47,365 18,100 204,900 531,732 34,200 972,697 Bond Sale Proceeds - - - 1,500,000 - - 1,500,000 Other Financing Sources 1,792,306 155,000 255,000 4,142,000 - 22,000 6,366,306 Total $ 19,832,780 $ 1,249,465 $ 2,236,844 $ 6,977,900 $ 10,482,394 $ 5,269,486 $ 46,048,869 Uses General Government $ 2,960,894 $ 155,750 $ - $ 183,930 $ - $ - $ 3,300,574 Police 6,333,195 - - 170,988 - - 6,504,183 Fire 2,066,829 - - 312,400 - - 2,379,229 Community Development 1,404,093 188,350 - - - - 1,592,443 Public Works 3,153,959 - - 5,685,000 - - 8,838,959 Parks and Recreation 1,900,810 698,948 - 344,645 - - 2,944,403 Enterprise Funds - - - - 7,929,006 - 7,929,006 Internal Service Funds - - - - - 5,169,299 5,169,299 Other Financing Uses 2,013,000 - 304,000 19,500 3,669,306 - 6,005,806 Debt Service Principal - - 1,355,000 - - - 1,355,000 Interest & Fees - - 385,020 - - - 385,020 Total $ 19,832,780 $ 1,043,048 $ 2,044,020 $ 6,716,463 $ 11,598,312 $ 5,169,299 $ 46,403,922 Net Change in fund Balances or net position $ - $ 206,417 $ 192,824 $ 261,437 $ (1,115,918) $ 100,187 $ (355,053) Summary Budget All Funds 2025 Proposed Page 141 of 142 CITY OF FARMINGTON TRANSFERS (TO) FROM OTHER FUNDS 2025 BUDGET 1000 2300 3141 4400 5600 5600.5 5700 5805 5806 5810 5811 5812 7100 TOTAL General Fund Park Impr.2022A GO Bonds Storm Wtr Tr Gen Cap Equip PD Gen Cap Equip Street Maint Spruce Street 2025 Street Imp Trail Maint Bldg Maint EAB Insurance TRANSFERS OUT TRANSFER FROM: GENERAL FUND 1000 General Fund 510,000.00 171,000.00 680,000.00 220,000.00 292,000.00 - 20,000.00 1,893,000.00 DEBT SERVICE FUNDS 3000 Closed Bond Fund - 255,000.00 255,000.00 3130 2005C 49,000.00 49,000.00 ENTERPRISE FUNDS 6100 Municipal Liquor 101,806.00 155,000.00 1,000.00 257,806.00 6202 Sewer-Admin 101,671.00 40,000.00 50,000.00 450,000.00 1,000.00 642,671.00 6202 Sewer-HR 448,192.00 448,192.00 6300 Solid Waste Funds 500,000.00 500,000.00 6402 Storm Water-Admin 101,577.00 40,000.00 450,000.00 591,577.00 6402 Storm Water-HR 489,278.00 489,278.00 6502 Water-Admin 101,598.00 40,000.00 50,000.00 600,000.00 791,598.00 6502 Water-HR 448,184.00 448,184.00 7000 Employee Expense Fund - - TOTAL TRANSFERS IN 1,792,306.00 155,000.00 255,000.00 49,000.00 510,000.00 171,000.00 800,000.00 100,000.00 1,500,000.00 220,000.00 292,000.00 500,000.00 22,000.00 6,366,306.00 TRANSFER TO: Pa g e 1 4 2 o f 1 4 2