HomeMy WebLinkAbout10.21.24 Council Packet
Meeting Location:
Farmington City Hall, Council
Chambers
430 Third Street
Farmington, MN 55024
CITY COUNCIL REGULAR MEETING AGENDA
Monday, October 21, 2024
7:00 PM
Page
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS / COMMENDATIONS
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
(This time is reserved for citizen comments regarding non-agenda items. No
official action can be taken on these items. Speakers are limited to five minutes
to address the city council during citizen comment time.)
7. CONSENT AGENDA
7.1. Gambling Exempt Permit Application from Ducks Unlimited Northfield
Golf Chapter MN-0113, December 22, 2024
Agenda Item: Gambling Exempt Permit Application from Ducks
Unlimited Northfield Golf Chapter MN-0113, December 22, 2024 - Pdf
4 - 7
7.2. Lawful Gambling Permit Application from Farmington Area Education
Foundation for November 15, 2024
Agenda Item: Lawful Gambling Permit Application from Farmington Area
Education Foundation for November 15, 2024 - Pdf
8 - 11
7.3. Minutes of the September 16, 2024 Regular City Council Meeting
Agenda Item: Minutes of the September 16, 2024 Regular City Council
Meeting - Pdf
12 - 18
7.4. Third Quarter 2024 New Construction Report
Agenda Item: Third Quarter 2024 New Construction Report - Pdf
19 - 21
7.5. Payment of Claims
Agenda Item: Payment of Claims - Pdf
22 - 23
Page 1 of 82
Payment of Claims
7.6. Staff Recommendation
Agenda Item: Staff Recommendation - Pdf
24
7.7. 2024 Mill & Overlay - Final Payment and Change Order No. 2
Agenda Item: 2024 Mill & Overlay - Final Payment and Change Order
No. 2 - Pdf
25 - 30
7.8. Receive Bids and Award a Contract for the 2024 Shade Tree Bond
Grant Ash Removals
Agenda Item: Receive Bids and Award a Contract for the 2024 Shade
Tree Bond Grant Ash Removals - Pdf
31 - 61
7.9. Receive Quotes and Award a Contract for the 2024 Winter EAB
Removal Phase 2
Agenda Item: Receive Quotes and Award a Contract for the 2024 Winter
EAB Removal Phase 2 - Pdf
62 - 74
7.10. Grant Contract with State of Minnesota for Intensive Comprehensive
Police Officer Education and Training (ICPOET)
Agenda Item: Approve grant contract with State of MN for Intensive
Comprehensive Police Officer Education and Training (ICPOET). - Pdf
75 - 79
8. PUBLIC HEARINGS
8.1. Public Hearing and Certification of Delinquent Municipal Services to
2025 Property Taxes
Conduct the public hearing. After hearing from those who wish to speak,
close the public hearing and adopt Resolution 2024-92 Certifying
Delinquent Municipal Service Accounts to Dakota County Treasurer-
Auditor, as an addition to the 2025 real estate taxes for the appropriate
properties.
Agenda Item: Public Hearing and Certification of Delinquent Municipal
Services to 2025 Property Taxes - Pdf
80 - 82
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. CITY COUNCIL ROUNDTABLE
14. ADJOURN
Page 2 of 82
Page 3 of 82
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Gambling Exempt Permit Application from Ducks Unlimited Northfield Golf Chapter
MN-0113, December 22, 2024
Meeting: Regular Council - Oct 21 2024
INTRODUCTION:
Ducks Unlimited Northfield Golf Chapter MN-0113 have applied for a Gambling Exempt Permit for
December 22, 2024.
DISCUSSION:
Per State Statute and City Code, gambling permit applications must first be approved by the City
before the applicant may submit their application to the Gambling Control Board.
Ducks Unlimited Northfield Golf Chapter MN-0113 will be having bingo and a raffle on Sunday,
December 22, 2024 at Celt's Pub, 200 Third Street, Farmington.
Adoption of a resolution approving the Gambling Exempt Permit is required as part of their
application to the Gambling Control Board.
ACTION REQUESTED:
Adopt Resolution 2024-90 Concurring with the Issuance of a Minnesota Lawful Gambling Exempt
Permit to Conduct Bingo and Raffle - Ducks Unlimited Northfield Golf Chapter MN-0113, December
22, 2024.
ATTACHMENTS:
2024-90 Gambling Exempt Permit, Ducks Unlimited 12.22.24
Gambling Permit App, Ducks Unlimited 12.22.24
Page 4 of 82
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2024-90
A RESOLUTION CONCURRING WITH THE ISSUANCE
OF A MINNESOTA LAWFUL GAMBLING EXEMPT PERMIT
TO CONDUCT BINGO AND RAFFLE –
DUCKS UNLIMITED NORTHFIELD GOLF CHAPTER MN-0113,
DECEMBER 22, 2024
WHEREAS, Ducks Unlimited Northfield Golf Chapter MN-0113 has made application
for a Lawful Gambling Exempt Permit to the Gambling Control Board to conduct gambling in the
form of bingo and a raffle on December 22, 2024; and
WHEREAS, the City of Farmington has no objections to the said activity.
NOW, THEREFORE, BE IT RESOLVED that the Farmington Mayor and City Council
hereby concur with the issuance of a Lawful Gambling Exempt Permit by the Gambling Control
Board to Ducks Unlimited Northfield Golf Chapter MN-0113 for an event on December 22, 2024
to be conducted at the Celt’s Pub, 200 Third Street, Farmington, Minnesota.
Adopted by the City Council of the City of Farmington, Minnesota, this 21st day of October 2024.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 5 of 82
Page 6 of 82
Page 7 of 82
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Lawful Gambling Permit Application from Farmington Area Education Foundation
for November 15, 2024
Meeting: Regular Council - Oct 21 2024
INTRODUCTION:
Approval of Minnesota Lawful Gambling Permit application received from Farmington area
Education Foundation to conduct excluded bingo on November 15, 2024.
DISCUSSION:
Per State Statute and Farmington City Code, all gambling permit applications must first be
approved by the City of Farmington before the applicant may submit their application to the
Minnesota Gambling control Board. Farmington Area Education Foundation will conduct excluded
bingo at Celt's Pub, located at 200 Third Street, Farmington, Minnesota, on November 15, 2024.
ACTION REQUESTED:
Adopt Resolution 2024-91 Concurring with the Issuance of a Minnesota Lawful Gambling Permit to
Conduct Excluded Bingo - Farmington Area Education Foundation, November 15, 2024.
ATTACHMENTS:
2024-91 Gambling Event Permit, Farmington Area Education Foundation 11.15.24
Gambling Permit App, Farmington Area Education Foundation 11.15.24
Page 8 of 82
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2024-91
A RESOLUTION CONCURRING WITH THE ISSUANCE
OF A MINNESOTA LAWFUL GAMBLING EXEMPT PERMIT
TO CONDUCT EXCLUDED BINGO –
FARMINGTON AREA EDUCATION FOUNDATION,
NOVEMBER 15, 2024
WHEREAS, the Farmington Area Education Foundation has made application for a
Lawful Gambling Exempt Permit to the Gambling Control Board to conduct excluded bingo on
November 15, 2024; and
WHEREAS, the City of Farmington has no objections to the said activity.
NOW, THEREFORE, BE IT RESOLVED that the Farmington Mayor and City Council
hereby concur with the issuance of a Lawful Gambling Exempt Permit by the Gambling Control
Board to the Farmington Area Education Foundation for an event on November 15, 2024 to be
conducted at Celt’s Pub, 200 Third Street, Farmington, Minnesota.
Adopted by the City Council of the City of Farmington, Minnesota, this 21st day of October 2024.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 9 of 82
Page 10 of 82
Page 11 of 82
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the September 16, 2024 Regular City Council Meeting
Meeting: Regular Council - Oct 21 2024
INTRODUCTION:
For Council approval are the minutes of the September 16, 2024 Regular City Council meeting.
ACTION REQUESTED:
Approve the minutes of the September 16, 2024 Regular City Council meeting.
ATTACHMENTS:
09.16.24 Council Minutes
Page 12 of 82
Regular City Council Meeting Minutes of September 16, 2024 Page 1 of 6
City of Farmington
Regular Council Meeting Minutes
Monday, September 16, 2024
The City Council met in regular session on Monday, September 16, 2024, at Farmington
City Hall, 430 3rd Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Hoyt led everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Mayor Joshua Hoyt
Councilmembers Holly Bernatz, Katie Bernhjelm, Nick Lien,
and Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
Julie Flaten, Asst City Administrator & HR Director
Leah Koch, City Attorney
Deanna Kuennen, Community & Economic Development Director
Kim Sommerland, Finance Director
Matt Price, Fire Chief
Kellee Omlid, Parks & Recreation Director
Tony Wippler, Planning Manager
Gary Rutherford, Police Chief
John Powell, Public Works Director
Shirley Buecksler, City Clerk
4. APPROVE AGENDA
Motion was made by Councilmember Bernatz and seconded by Councilmember
Wilson to approve the agenda, as presented.
Motion carried: 5 ayes / 0 nays
5. ANNOUNCEMENTS / COMMENDATIONS
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
The following citizens addressed the Council:
• Esther Varga, 30942 225th Street West
• Nancy Aarestad, 22165 Beaumont Avenue
Page 13 of 82
Regular City Council Meeting Minutes of September 16, 2024 Page 2 of 6
• Kathy Johnson, 22280 Berring Avenue
• Denise May, 22265 Berring Avenue
• Terry Pearson, 2475 225th Street West
• Nick Nelson, 3095 224th Street West
7. CONSENT AGENDA
7.1 Minutes of the September 3, 2024 Council Work Session
7.2 Minutes of the September 3, 2024 Regular City Council Meeting
7.3 Resolution 2024-74 Amending the Designated Polling Place for the November
5, 2024 General Election for Precinct 1, from Rambling River Center to
Homestead Community Church
7.4 Temporary On-Sale Liquor License for Faribault Commandery No. 8, Knights
Templar, December 13, 2024
7.5 Professional Services Agreement with HKGi for Planning Services to Prepare
Cannabis Zoning Regulations
7.6 Professional Services Agreement with HKGi for Planning Services to Update the
Zoning Ordinance
7.7 Payment of Claims
7.8 Staff Changes and Recommendations, Including:
• Appointment of Francis Adams as Seasonal Arena Supervisor
• Appointment Sam Carey as Seasonal Arena Supervisor
7.9 Agreement with Great River Automation for Building Automation Systems at the
Police Department and Central Maintenance Facility
7.10 Agreement with LiveBarn for Automated Online Streaming Service at the
Schmitz-Maki Arena
7.11 Agreement with Noble Electric fore Lighting Improvements at Schmitz -Maki
Arena
7.12 Donation from Kris and Dave Akin to the Rambling River Center; Resolution
2024-78
7.13 Donation from Margaret Olson to the Rambling River Center; Resolution 2024-
76
7.14 Donation of $344.50 from Happy Harry’s Furniture to the Rambling River
Center; Resolution 2024-75
7.15 Body Worn Camera Audit
7.16 Temporary On-Sale Liquor License for Knights of Columbus Council 2400
Farmington
Motion was made by Councilmember Bernatz and seconded by Councilmember Lien
to approve the Consent Agenda, as presented.
Motion carried: 5 ayes / 0 nays
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
Page 14 of 82
Regular City Council Meeting Minutes of September 16, 2024 Page 3 of 6
10. PETITIONS, REQUESTS AND COMMUNICATIONS
10.1 Final Plat and PUD – Vermillion Commons 4th Addition
Planning Manager Wippler presented for Council.
Motion was made by Councilmember Wilson and seconded by Councilmember
Lien to adopt Resolution 2024-79 Approving Final Plat and Planned Unit
Development Agreement Vermillion Commons 4 th Addition, contingent upon the
following:
1. The satisfaction of all engineering comments related to the construction plans
for grading and utilities.
2. A Development Contract between the Developer and the City of Farmington
shall be executed, and security fees and costs shall be paid. Submission of all
other documents required under the Development Contract shall be required.
Motion carried: 5 ayes / 0 nays
11. UNFINISHED BUSINESS
12. NEW BUSINESS
12.1 Preliminary 2025 General Fund Budget and Tax Levy
Director Sommerland presented for Council.
Motion was made by Councilmember Wilson and seconded by Councilmember
Bernatz to adopt Resolution 2024-77 Adopting the Preliminary 2025 Budget and
Setting the Preliminary Tax Levy Collectible in 2025 and setting the public input
meeting for the final 2025 budget and tax levy for Monday, December 2, 2024 at
7 pm.
Motion carried: 5 ayes / 0 nays
13. CITY COUNCIL ROUNDTABLE
Attorney Koch:
The commission on judicial selection has recommended five candidates to fill two
judgeship positions that are chambered in Hastings. A lot of things get processed
through the courthouse in Hastings, Apple Valley, and West St. Paul.
Councilmember Lien:
Thank you to everyone who participated in the homecoming activities last week. It
was an incredible football game to be at. The band and everything about it was fun.
Thanks to everyone for making it feel like a good community.
Page 15 of 82
Regular City Council Meeting Minutes of September 16, 2024 Page 4 of 6
Councilmember Bernatz:
Farmington High School Theater fall and spring musicals have been announced.
“Noises Off” will be happening at the end of November, and the spring play will be
“Guys and Dolls,” coming up in March.
A group here in Farmington has done the haunted house at the Dakota County
Fairgrounds for almost two decades. It’s the Support Our Troops Haunted House
Organization, and this organization is part of what funds the Veterans War Memorial
that you see at Rambling River Park. They do an annual fundraiser and, since they
have stopped doing the haunted house, they have actually changed it to a haunted
gala, which is a fancy word for a costume party. It’s held at the Grand Event Center
in Northfield on October 26th for 18+ and a great way to support the troops. Also, if
you happen to like dressing up for Halloween, I will go head-to-head with anybody
who thinks they can beat my Halloween costuming. It’s a great group of people who
are committed to and dedicated to honoring military families past and present,
letting them know that they’ve not been forgotten, helping them get through difficult
times, may times of transition, or maybe just times of extra needed support. If you
feel you’re being called to support that in some way, they won’t deny donations but,
more than that, come out and have a good time and dress up and have some
Halloween fun.
Councilmember Bernhjelm:
Thank you to all the residents who came out and spoke tonight. I think it’s very
important that you advocate for yourself and for your community. I appreciate the
respectful comments that were made here this evening and those who have also
emailed us with their thoughts. We don’t often hear from residents, so I think that it
is important when you do have something to say, that your voice is heard. Thank
you for sharing that with us, whether it’s over email or at some of our recent
meetings.
Since I am not on the ballot, I want to call out that there is a Candidate Forum
coming up for both Mayor and Council positions. If you’re interested in hearing a
little more about those candidates, I would encourage you to look for that
information. It’s going to be hosted by the Dakota County Regional Chamber.
Administrator Gorski:
Thank you, Kim, for the great budget presentation. It really does take a team here ,
and I am amazed at how well the Team does work together. We do realize that
there is a fine balance of getting things done and also providing a high quality
service to this community, the residents, and the businesses. Thank you again,
everybody.
Some exciting news – Homestead Community Church, Farmington Rotary, and the
City are working together to create the first lighted holiday parade. We had a
meeting open to businesses last Thursday for input and feedback on the parade
Page 16 of 82
Regular City Council Meeting Minutes of September 16, 2024 Page 5 of 6
and what we have planned so far. It was exciting to have about 25 different agencies
show up for this meeting. More planning to come.
Christmas in the village is also that day, so we are going to be working with them
and making sure that we compliment each other’s event. We are excited to see
what’s to come.
Clerk Buecksler:
Absentee voting for the General Election starts on Friday.
Director Kuennen:
On October 8th from 10:30 am to 12:30 pm, the Emery Apartments will be having
their Grand Opening. This is an exciting project, and we’ve all watched this vision
come to life on the corner. Public is welcome to come and celebrate the opening.
Director Powell:
Two major milestones:
The wearing course on the 2024 Street Improvements is expected to go in on
Saturday, it’s sodded, their doing some minor patching today, but they’ll be ready
for Workhorse later in the week. They’re looking at Saturday, weather permitting.
We are also distributing flyers for the 2024 Mill & Overlay area. We had a pre -
construction meeting with McNamara Contracting, and they plan to start that work
next week. That was a little quicker than we thought so, instead of mailing notices,
we are actually delivering flyers. They’ll be working through the project area in about
a week or so, including all the milling and paving, so that’s great news.
Director Omlid:
Open Door Pop-up Food Pantry is tomorrow at the Rambling River Center from 3
to 4:30 pm. It’s going to be hot again tomorrow, so I would encourage people to
come towards the back end. Last month, we had people starting to line up at 2 pm
and wrapped around the building. They will have food, yet, at the end of the event,
so if you come towards the back end, you won’t have to wait in that long line in this
nice fall heat.
We now have Wi-Fi in four parks: Rambling River Park, Sunny Hills Park, Tamarack
Park, and Westview Park. I want to give a shout-out and a huge thanks to Peter
Gilbertson and Ted Novak for all their work on getting the Wi-Fi here, putting up the
cameras, and testing things and getting it loaded. Without those two gentlemen’s
efforts, it wouldn’t have come to fruition and they’re out there every week working
on it.
And, finally, after a long delay to get a drinking fountain, we have a drinking fountain
installed at Rambling River Park with water today and with a bottle filler.
Page 17 of 82
Regular City Council Meeting Minutes of September 16, 2024 Page 6 of 6
Chief Price:
Our Open House is Wednesday, September 18th, at 5:30 pm at Station 2.
Mayor Hoyt:
Julie, this is your last meeting. When you came in, you started a combined position
of Human Resources and the Assistant City Administrator. On behalf of everyone
at the City of Farmington and on behalf of the Council, thank you for everything that
you have done for us. We had a pretty significant transition coming in, and it’s not
the easiest department to work in. Thank you for everything, thank you for being a
part of the Team, even for the short time that you’ve been here. It flew by quick,
and we wish you nothing but the best of luck and joy in your travel s.
14. ADJOURNMENT
Motion was made by Councilmember Wilson and seconded by Councilmember Lien to
adjourn the meeting at 8:08 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 18 of 82
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Josh Lawrenz, Building Official
Department: Community Development
Subject: Third Quarter 2024 New Construction Report
Meeting: Regular Council - Oct 21 2024
INTRODUCTION:
The following report summarizes the new construction permits issued during the third quarter of
2024 and includes a current population estimate.
DISCUSSION:
Third Quarter Building Permit Information
Residential - During the third quarter of the 2024 construction season (July 1st through September
30th), the city issued 33 new single-family homes/townhouse permits with an estimated
valuation of $7,408,000.
The recent addition of Meadowview Preserve welcomes both Brandl Anderson Homes and Pulte
Homes family single for valuation building average Farmington. of City the to The
homes/townhouses during the third quarter was $224,484.
(Note: valuation averages do not represent the average sale price or average market value of the
homes in question, since they do not include the value of the lot, or any amenities added to the
home as these are not part of the building code formula used)
Commercial - Commercial building permit/activity includes the issuance of a Temporary Certificate
of Occupancy to Ebert Companies for the substantial completion of “The Emery” apartments.
New activity includes a footing/foundation permit issued to Yellow Tree Construction for a new 168
Unit Apartment recently named “The Rye Apartments”.
Total third quarter commercial valuation of projects totals $3,955,800.
Population Projections - The projected third quarter population estimate is 24,830 (Certificate of
Occupancies x 2.93).
Third Quarter Inspection Activity -
Page 19 of 82
Building Inspections 1,730 Total Inspections Performed 2,268
Mechanical Inspections 75 Average Daily Inspections 33
Plumbing Inspections 117
Electrical Inspections 346
BUDGET IMPACT:
None
ACTION REQUESTED:
For information only. No action is required.
ATTACHMENTS:
3rd Quarter Graph
Page 20 of 82
2024
2023
0
20
40
60
80
100
120
140
160
180
4
17
39
55
75
124
142 148
165
1 3 9
18
27
38
63
80
100
111
126
148
Single Family Homes/Townhouse Comparision 2023-2024
2024 2023
Pa
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2
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Payment of Claims
Meeting: Regular Council - Oct 21 2024
INTRODUCTION:
Attached is the list of check and electronic payments for the period of 10/03/24-10/15/2024 for
approval.
ACTION REQUESTED:
Approve payment of claims.
ATTACHMENTS:
Council Summary Payment of Claims 10-21-2024
Page 22 of 82
CLAIMS FOR APPROVAL 10/03/2024-10/15/2024
CHECK PAYMENTS 1,004,874.88$
ELECTRONIC PAYMENTS 186,093.48$
TOTAL 1,190,968.36$
The City Council receives a detail list of claims paid that is available to
the public upon request.
CITY OF FARMINGTON
SUMMARY PAYMENT OF CLAIMS
October 21, 2024
Page 23 of 82
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Lynn Gorski, City Administrator
Department: HR
Subject: Staff Recommendation
Meeting: Regular Council - Oct 21 2024
INTRODUCTION:
Approve the hiring of Hailey Kerr as a Seasonal Skate Instructor.
DISCUSSION:
Hailey Kerr was selected to fill the seasonal skate instructor position.
BUDGET IMPACT:
Wages are included in the 2024 and 2025 budget.
ACTION REQUESTED:
Approve the hiring of Hailey Kerr.
Page 24 of 82
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: 2024 Mill & Overlay - Final Payment and Change Order No. 2
Meeting: Regular Council - Oct 21 2024
INTRODUCTION:
Construction of the 2024 Mill & Overlay project is complete and the contractor, McNamara
Contracting, Inc. has requested final payment.
DISCUSSION:
A construction contract was awarded to McNamara Contracting, Inc. in the amount of $541,050.00
on August 5, 2024; the following summarizes the proposed final contract amount:
Contract Award $ 541,050.00
Change Order No. 1 $ 96,970.00
Change Order No. 2 (Compensating) $ 435.70
Final Contract Amount $ 638,455.70
Change Order No. 1, approved on October 7, 2024, was prepared to increase the work scope,
given the competitive prices received for the original scope. Regarding Change Order No. 2, public
improvement contracts are based on estimated bid quantities. As the final quantities do not always
match the estimated bid quantities, a “compensating” change order is prepared at the end of
construction. By doing this, the final amount paid to the contractor matches the final contract
amount. The final contract amount reflects a contract increase of approximately 18% primarily due
to the increased work scope.
As this is the final payment, the contractor will also submit the following required documents prior to
the City processing the final payment:
Consent of Surety to Final Payment
Minnesota IC-134 Confirmation
Lien Waiver
Two Year Maintenance Bond for the Amount of the Contract
Approval of the final payment commences the two-year warranty period.
BUDGET IMPACT:
The project cost, which includes the construction contract and other project related costs, remains
below the amount budgeted in 2024 for Pavement Maintenance.
Page 25 of 82
ACTION REQUESTED:
Staff recommends approval of the final payment in the amount of $34,125.83 and Change Order
No. 2 in the amount of $435.70 to McNamara Contracting, Inc. for the 2024 Mill & Overlay project.
ATTACHMENTS:
Partial Payment No. 2 24-02 2024 Mill & Overlay signed
2024 Mill & Overlay Change Order 2 signed
Page 26 of 82
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Receive Bids and Award a Contract for the 2024 Shade Tree Bond Grant Ash
Removals
Meeting: Regular Council - Oct 21 2024
INTRODUCTION:
In 2023, the City was fortunate to be awarded a $500,000 grant under the Minnesota Natural
Resources Shade Tree program. The grant agreement was fully executed in March of 2024. The
grant funding was requested to address immediate public safety concerns stemming from declining
boulevard ash trees. The project emphasizes the safety of the public and aims to establish a
resilient urban forest by replanting a diverse range of tree species. The initial phase of the project
involves the removal of 329 ash trees (including stumps); maps showing the proposed tree removal
locations are attached.
Following the removal of the boulevard trees, planting planning will begin this winter, with the first
200 trees to be planted in 2025. The planting work will be completed under a separate contract.
Planning will include tree species selection and procurement from a trusted nursery.
DISCUSSION:
For the 331 locations identified in the bid documents (which includes two stump-only removals), the
bid includes:
Contractor shall inform residents of tree removal one week in advance of work; renotification
is required if schedule is altered.
Stumps are to be ground and shavings removed.
Quality fill and seed are to be used for restoration according to City specifications.
Allowable working hours are weekdays from 7 am to 7 pm.
The City published an Advertisement for Bids for this project, and also forwarded the bid documents
to many area contractors; four bids were received as shown on the attached tabulation and
summarized as follows:
Contractor Total Amount
Castle Rock Contracting & Tree, LLC $ 201,370.00
Northwoods Tree Service $ 208,686.00
Carr's Tree Service, Inc. $ 348,989.45
Birch Tree Care $ 415,130.00
The low bid is from Castle Rock Contracting & Tree, LLC for the total amount of $201,370.00; the
Page 31 of 82
completion date for this work is February 28, 2025.
BUDGET IMPACT:
Costs related to this work will be reimbursed via the City's grant received from the Minnesota
Natural Resources Shade Tree program. The average removal cost of $608 is less than the $750
per tree removal cost included in the City's grant application.
ACTION REQUESTED:
Staff recommends acceptance of the bids and award of a contract for the 2024 Shade Tree Bond
Grant Ash Removals project to Castle Rock Contracting & Tree, LLC for the bid amount of
$201,370.00 and authorizes the Mayor and City Clerk to execute same.
ATTACHMENTS:
24-16 2024 Shade Tree Bond Grant Ash Removals Bid Tabulation
24-16 Standard Agreement for Contract Services Castle Rock Contracting w att
L_2024_Bond_Grant_Removals_Maps
Page 32 of 82
BID TABULATION
BIDS DUE: OCTOBER 9, 2024 AT 10:00 A.M.
PROJECT NO. 24-16
2024 FARMINGTON SHADE TREE BOND GRANT ASH REMOVALS
201,370.00$ 208,686.00$ 348,989.45$ 415,130.00$
TREE ID
CASTLE ROCK
CONTRACTING & TREE
SERVICE, LLC
NORTHWOODS TREE
SERVICE
CARRS TREE SERVICE,
INC.BIRCH TREE CARE
1 470.00$ 450.00$ 751.10$ 1,260.00$
2 570.00$ 675.00$ 1,180.30$ 1,260.00$
3 570.00$ 675.00$ 1,126.65$ 1,260.00$
4 570.00$ 537.00$ 912.05$ 1,260.00$
5 570.00$ 675.00$ 1,126.65$ 1,260.00$
6 670.00$ 945.00$ 1,448.55$ 1,260.00$
7 470.00$ 450.00$ 643.80$ 1,260.00$
8 670.00$ 775.00$ 1,341.25$ 1,260.00$
9 670.00$ 945.00$ 1,502.20$ 1,260.00$
10 470.00$ 450.00$ 697.45$ 1,260.00$
11 1,170.00$ 1,100.00$ 1,824.10$ 1,260.00$
12 570.00$ 537.00$ 912.05$ 1,260.00$
13 1,170.00$ 1,150.00$ 1,931.40$ 1,260.00$
14 470.00$ 450.00$ 751.10$ 1,260.00$
15 1,170.00$ 1,075.00$ 1,663.15$ 1,260.00$
16 570.00$ 537.00$ 1,073.00$ 1,260.00$
17 470.00$ 450.00$ 804.75$ 1,260.00$
18 470.00$ 450.00$ 751.10$ 1,260.00$
19 570.00$ 537.00$ 1,019.35$ 1,260.00$
20 670.00$ 775.00$ 1,341.25$ 1,260.00$
21 670.00$ 775.00$ 1,341.25$ 1,260.00$
22 1,170.00$ 1,075.00$ 1,663.15$ 1,260.00$
23 1,170.00$ 1,000.00$ 1,609.50$ 1,260.00$
24 670.00$ 775.00$ 1,287.60$ 1,260.00$
25 670.00$ 945.00$ 1,394.90$ 1,260.00$
26 1,170.00$ 1,075.00$ 1,663.15$ 1,260.00$
27 1,170.00$ 1,075.00$ 1,663.15$ 1,260.00$
28 1,170.00$ 1,000.00$ 1,609.50$ 1,260.00$
29 570.00$ 537.00$ 1,073.00$ 1,260.00$
30 1,170.00$ 1,000.00$ 1,555.85$ 1,260.00$
31 1,170.00$ 1,000.00$ 1,555.85$ 1,260.00$
32 670.00$ 945.00$ 1,448.55$ 1,260.00$
33 670.00$ 675.00$ 1,233.95$ 1,260.00$
34 670.00$ 775.00$ 1,341.25$ 1,260.00$
35 670.00$ 945.00$ 1,448.55$ 1,260.00$
36 670.00$ 775.00$ 1,287.60$ 1,260.00$
37 670.00$ 945.00$ 1,448.55$ 1,260.00$
38 470.00$ 537.00$ 858.40$ 1,260.00$
39 1,170.00$ 1,000.00$ 1,609.50$ 1,260.00$
40 670.00$ 945.00$ 1,394.90$ 1,260.00$
Page 33 of 82
41 670.00$ 945.00$ 1,394.90$ 1,260.00$
42 470.00$ 537.00$ 858.40$ 1,260.00$
43 570.00$ 537.00$ 965.70$ 1,260.00$
44 670.00$ 945.00$ 1,448.55$ 1,260.00$
45 570.00$ 537.00$ 965.70$ 1,260.00$
46 470.00$ 450.00$ 804.75$ 1,260.00$
47 670.00$ 945.00$ 1,394.90$ 1,260.00$
48 570.00$ 537.00$ 912.05$ 1,260.00$
49 670.00$ 775.00$ 1,341.25$ 1,260.00$
50 470.00$ 537.00$ 858.40$ 1,260.00$
51 470.00$ 537.00$ 858.40$ 1,260.00$
52 470.00$ 450.00$ 697.45$ 1,260.00$
53 570.00$ 537.00$ 1,073.00$ 1,260.00$
54 470.00$ 475.00$ 858.40$ 1,260.00$
55 670.00$ 775.00$ 1,341.25$ 1,260.00$
56 470.00$ 450.00$ 804.75$ 1,260.00$
57 570.00$ 537.00$ 1,073.00$ 1,260.00$
58 470.00$ 450.00$ 804.75$ 1,260.00$
59 1,370.00$ 1,150.00$ 1,985.05$ 1,260.00$
60 1,670.00$ 1,420.00$ 2,360.60$ 1,260.00$
61 1,370.00$ 1,100.00$ 1,824.10$ 1,260.00$
62 670.00$ 945.00$ 1,394.90$ 1,260.00$
63 470.00$ 450.00$ 590.15$ 1,260.00$
64 370.00$ 300.00$ 429.20$ 1,260.00$
65 370.00$ 300.00$ 482.85$ 1,260.00$
66 470.00$ 537.00$ 858.40$ 1,260.00$
67 370.00$ 250.00$ 214.60$ 1,260.00$
68 470.00$ 450.00$ 804.75$ 1,260.00$
69 570.00$ 537.00$ 912.05$ 1,260.00$
70 470.00$ 450.00$ 643.80$ 1,260.00$
71 470.00$ 450.00$ 643.80$ 1,260.00$
72 470.00$ 450.00$ 643.80$ 1,260.00$
73 570.00$ 537.00$ 965.70$ 1,260.00$
74 570.00$ 537.00$ 1,019.35$ 1,260.00$
75 370.00$ 300.00$ 429.20$ 1,260.00$
76 470.00$ 450.00$ 751.10$ 1,260.00$
77 370.00$ 300.00$ 482.85$ 1,260.00$
78 370.00$ 400.00$ 536.50$ 1,260.00$
79 470.00$ 450.00$ 697.45$ 1,260.00$
80 570.00$ 537.00$ 912.05$ 1,260.00$
81 470.00$ 537.00$ 858.40$ 1,260.00$
82 570.00$ 537.00$ 912.05$ 1,260.00$
83 570.00$ 537.00$ 912.05$ 1,260.00$
84 470.00$ 450.00$ 590.15$ 1,260.00$
85 370.00$ 300.00$ 482.85$ 1,260.00$
86 370.00$ 300.00$ 482.85$ 1,260.00$
87 470.00$ 537.00$ 858.40$ 1,260.00$
88 470.00$ 450.00$ 590.15$ 1,260.00$
89 1,170.00$ 1,000.00$ 1,555.85$ 1,260.00$
Page 34 of 82
90 670.00$ 675.00$ 1,233.95$ 1,260.00$
91 570.00$ 675.00$ 1,180.30$ 1,260.00$
92 470.00$ 537.00$ 858.40$ 1,260.00$
93 570.00$ 537.00$ 1,073.00$ 1,260.00$
94 570.00$ 675.00$ 1,180.30$ 1,260.00$
95 570.00$ 537.00$ 1,073.00$ 1,260.00$
96 570.00$ 537.00$ 1,019.35$ 1,260.00$
97 570.00$ 537.00$ 965.70$ 1,260.00$
98 570.00$ 537.00$ 1,019.35$ 1,260.00$
99 370.00$ 300.00$ 429.20$ 1,260.00$
100 370.00$ 400.00$ 536.50$ 1,260.00$
101 370.00$ 400.00$ 536.50$ 1,260.00$
102 670.00$ 775.00$ 1,341.25$ 1,260.00$
103 470.00$ 450.00$ 643.80$ 1,260.00$
104 570.00$ 537.00$ 1,073.00$ 1,260.00$
105 570.00$ 537.00$ 1,019.35$ 1,260.00$
106 570.00$ 675.00$ 1,126.65$ 1,260.00$
107 570.00$ 537.00$ 1,073.00$ 1,260.00$
108 470.00$ 450.00$ 804.75$ 1,260.00$
109 470.00$ 450.00$ 751.10$ 1,260.00$
110 670.00$ 945.00$ 1,448.55$ 1,260.00$
111 570.00$ 675.00$ 1,180.30$ 1,260.00$
112 670.00$ 775.00$ 1,341.25$ 1,260.00$
113 570.00$ 537.00$ 965.70$ 1,260.00$
114 570.00$ 537.00$ 1,019.35$ 1,260.00$
115 470.00$ 450.00$ 804.75$ 1,260.00$
116 470.00$ 537.00$ 912.05$ 1,260.00$
117 470.00$ 537.00$ 858.40$ 1,260.00$
118 470.00$ 450.00$ 590.15$ 1,260.00$
119 470.00$ 537.00$ 858.40$ 1,260.00$
120 470.00$ 537.00$ 858.40$ 1,260.00$
121 570.00$ 537.00$ 1,073.00$ 1,260.00$
122 570.00$ 537.00$ 965.70$ 1,260.00$
123 370.00$ 300.00$ 482.85$ 1,260.00$
124 570.00$ 537.00$ 1,019.35$ 1,260.00$
125 670.00$ 945.00$ 1,394.90$ 1,260.00$
126 470.00$ 450.00$ 751.10$ 1,260.00$
127 370.00$ 300.00$ 482.85$ 1,260.00$
128 470.00$ 450.00$ 804.75$ 1,260.00$
129 570.00$ 537.00$ 1,019.35$ 1,260.00$
130 470.00$ 450.00$ 697.45$ 1,260.00$
131 1,370.00$ 1,100.00$ 1,877.75$ 1,260.00$
132 470.00$ 450.00$ 697.45$ 1,260.00$
133 670.00$ 775.00$ 1,341.25$ 1,260.00$
134 470.00$ 450.00$ 751.10$ 1,260.00$
135 570.00$ 537.00$ 1,073.00$ 1,260.00$
136 370.00$ 400.00$ 536.50$ 1,260.00$
137 370.00$ 300.00$ 482.85$ 1,260.00$
138 570.00$ 537.00$ 965.70$ 1,260.00$
Page 35 of 82
139 570.00$ 537.00$ 965.70$ 1,260.00$
140 570.00$ 537.00$ 965.70$ 1,260.00$
141 470.00$ 450.00$ 804.75$ 1,260.00$
142 470.00$ 450.00$ 643.80$ 1,260.00$
143 570.00$ 537.00$ 1,073.00$ 1,260.00$
144 570.00$ 537.00$ 1,019.35$ 1,260.00$
145 370.00$ 400.00$ 536.50$ 1,260.00$
146 570.00$ 537.00$ 965.70$ 1,260.00$
147 570.00$ 537.00$ 965.70$ 1,260.00$
148 570.00$ 675.00$ 1,180.30$ 1,260.00$
149 470.00$ 537.00$ 858.40$ 1,260.00$
150 470.00$ 450.00$ 804.75$ 1,260.00$
151 370.00$ 400.00$ 536.50$ 1,260.00$
152 470.00$ 450.00$ 751.10$ 1,260.00$
153 570.00$ 537.00$ 1,019.35$ 1,260.00$
154 1,170.00$ 1,075.00$ 1,770.45$ 1,260.00$
155 670.00$ 1,000.00$ 1,502.20$ 1,260.00$
156 1,170.00$ 1,000.00$ 1,609.50$ 1,260.00$
157 370.00$ 775.00$ 1,341.25$ 1,260.00$
158 570.00$ 537.00$ 965.70$ 1,260.00$
159 670.00$ 945.00$ 1,448.55$ 1,260.00$
160 670.00$ 1,000.00$ 1,502.20$ 1,260.00$
161 670.00$ 850.00$ 1,341.25$ 1,260.00$
162 370.00$ 300.00$ 482.85$ 1,260.00$
163 570.00$ 537.00$ 1,019.35$ 1,260.00$
164 570.00$ 675.00$ 1,126.65$ 1,260.00$
165 1,170.00$ 1,000.00$ 1,555.85$ 1,260.00$
166 470.00$ 450.00$ 643.80$ 1,260.00$
167 570.00$ 675.00$ 1,126.65$ 1,260.00$
168 570.00$ 675.00$ 1,180.30$ 1,260.00$
169 570.00$ 675.00$ 1,126.65$ 1,260.00$
170 470.00$ 450.00$ 804.75$ 1,260.00$
171 570.00$ 675.00$ 1,180.30$ 1,260.00$
172 670.00$ 945.00$ 1,448.55$ 1,260.00$
173 670.00$ 945.00$ 1,394.90$ 1,260.00$
174 570.00$ 537.00$ 965.70$ 1,260.00$
175 670.00$ 675.00$ 1,233.95$ 1,260.00$
176 570.00$ 537.00$ 1,019.35$ 1,260.00$
177 670.00$ 945.00$ 1,394.90$ 1,260.00$
178 470.00$ 450.00$ 697.45$ 1,260.00$
179 470.00$ 450.00$ 804.75$ 1,260.00$
180 470.00$ 537.00$ 858.40$ 1,260.00$
181 1,170.00$ 1,150.00$ 1,931.40$ 1,260.00$
182 570.00$ 537.00$ 912.05$ 1,260.00$
183 370.00$ 250.00$ 321.90$ 1,260.00$
184 570.00$ 537.00$ 1,019.35$ 1,260.00$
185 670.00$ 675.00$ 1,233.95$ 1,260.00$
186 170.00$ 175.00$ 320.00$ 295.00$
187 470.00$ 450.00$ 804.75$ 1,260.00$
Page 36 of 82
188 570.00$ 537.00$ 1,073.00$ 1,260.00$
189 470.00$ 450.00$ 804.75$ 1,260.00$
190 570.00$ 537.00$ 1,073.00$ 1,260.00$
191 570.00$ 537.00$ 1,019.35$ 1,260.00$
192 570.00$ 675.00$ 1,180.30$ 1,260.00$
193 670.00$ 675.00$ 1,233.95$ 1,260.00$
194 470.00$ 450.00$ 590.15$ 1,260.00$
195 470.00$ 450.00$ 643.80$ 1,260.00$
196 670.00$ 945.00$ 1,448.55$ 1,260.00$
197 670.00$ 1,000.00$ 1,502.20$ 1,260.00$
198 670.00$ 945.00$ 1,448.55$ 1,260.00$
199 570.00$ 675.00$ 1,180.30$ 1,260.00$
200 570.00$ 537.00$ 965.70$ 1,260.00$
201 570.00$ 537.00$ 1,019.35$ 1,260.00$
202 570.00$ 537.00$ 912.05$ 1,260.00$
203 470.00$ 450.00$ 804.75$ 1,260.00$
204 470.00$ 450.00$ 804.75$ 1,260.00$
205 670.00$ 1,000.00$ 1,502.20$ 1,260.00$
206 470.00$ 537.00$ 858.40$ 1,260.00$
207 570.00$ 537.00$ 965.70$ 1,260.00$
208 470.00$ 537.00$ 751.10$ 1,260.00$
209 570.00$ 537.00$ 965.70$ 1,260.00$
210 670.00$ 775.00$ 1,341.25$ 1,260.00$
211 470.00$ 537.00$ 858.40$ 1,260.00$
212 470.00$ 450.00$ 751.10$ 1,260.00$
213 470.00$ 450.00$ 804.75$ 1,260.00$
214 570.00$ 675.00$ 1,126.65$ 1,260.00$
215 570.00$ 675.00$ 1,126.65$ 1,260.00$
216 570.00$ 537.00$ 912.05$ 1,260.00$
217 570.00$ 537.00$ 965.70$ 1,260.00$
218 570.00$ 537.00$ 965.70$ 1,260.00$
219 570.00$ 537.00$ 1,073.00$ 1,260.00$
220 1,170.00$ 1,075.00$ 1,716.80$ 1,260.00$
221 370.00$ 400.00$ 536.50$ 1,260.00$
222 570.00$ 537.00$ 1,073.00$ 1,260.00$
223 370.00$ 300.00$ 482.85$ 1,260.00$
224 570.00$ 675.00$ 1,126.65$ 1,260.00$
225 570.00$ 537.00$ 912.05$ 1,260.00$
226 170.00$ 175.00$ 320.00$ 295.00$
227 570.00$ 537.00$ 965.70$ 1,260.00$
228 470.00$ 450.00$ 697.45$ 1,260.00$
229 670.00$ 675.00$ 1,233.95$ 1,260.00$
230 570.00$ 675.00$ 1,180.30$ 1,260.00$
231 570.00$ 537.00$ 912.05$ 1,260.00$
232 670.00$ 1,000.00$ 1,502.20$ 1,260.00$
233 470.00$ 450.00$ 751.10$ 1,260.00$
234 470.00$ 450.00$ 751.10$ 1,260.00$
235 570.00$ 537.00$ 1,019.35$ 1,260.00$
236 570.00$ 675.00$ 1,126.65$ 1,260.00$
Page 37 of 82
237 470.00$ 450.00$ 751.10$ 1,260.00$
238 570.00$ 537.00$ 1,073.00$ 1,260.00$
239 570.00$ 537.00$ 1,073.00$ 1,260.00$
240 470.00$ 537.00$ 858.40$ 1,260.00$
241 470.00$ 450.00$ 804.75$ 1,260.00$
242 570.00$ 537.00$ 1,019.35$ 1,260.00$
243 570.00$ 537.00$ 965.70$ 1,260.00$
244 470.00$ 450.00$ 590.15$ 1,260.00$
245 470.00$ 450.00$ 804.75$ 1,260.00$
246 570.00$ 675.00$ 1,126.65$ 1,260.00$
247 470.00$ 450.00$ 804.75$ 1,260.00$
248 1,170.00$ 1,075.00$ 1,716.80$ 1,260.00$
249 570.00$ 675.00$ 1,126.65$ 1,260.00$
250 570.00$ 675.00$ 1,180.30$ 1,260.00$
251 670.00$ 775.00$ 1,287.60$ 1,260.00$
252 370.00$ 200.00$ 321.90$ 1,260.00$
253 570.00$ 675.00$ 1,180.30$ 1,260.00$
254 570.00$ 675.00$ 1,126.65$ 1,260.00$
255 570.00$ 537.00$ 1,019.35$ 1,260.00$
256 1,170.00$ 1,075.00$ 1,663.15$ 1,260.00$
257 570.00$ 537.00$ 965.70$ 1,260.00$
258 1,170.00$ 1,000.00$ 1,555.85$ 1,260.00$
259 570.00$ 537.00$ 1,019.35$ 1,260.00$
260 470.00$ 450.00$ 751.10$ 1,260.00$
261 470.00$ 450.00$ 697.45$ 1,260.00$
262 670.00$ 1,000.00$ 1,502.20$ 1,260.00$
263 1,170.00$ 1,000.00$ 1,609.50$ 1,260.00$
264 1,170.00$ 1,075.00$ 1,716.80$ 1,260.00$
265 670.00$ 775.00$ 1,341.25$ 1,260.00$
266 670.00$ 1,000.00$ 1,502.20$ 1,260.00$
267 670.00$ 675.00$ 1,233.95$ 1,260.00$
268 470.00$ 450.00$ 697.45$ 1,260.00$
269 370.00$ 300.00$ 429.20$ 1,260.00$
270 470.00$ 450.00$ 751.10$ 1,260.00$
271 470.00$ 450.00$ 751.10$ 1,260.00$
272 570.00$ 537.00$ 912.05$ 1,260.00$
273 570.00$ 537.00$ 1,073.00$ 1,260.00$
274 470.00$ 450.00$ 804.75$ 1,260.00$
275 470.00$ 450.00$ 643.80$ 1,260.00$
276 370.00$ 400.00$ 536.50$ 1,260.00$
277 570.00$ 675.00$ 1,180.30$ 1,260.00$
278 570.00$ 675.00$ 1,126.65$ 1,260.00$
279 570.00$ 537.00$ 965.70$ 1,260.00$
280 570.00$ 537.00$ 1,073.00$ 1,260.00$
281 470.00$ 537.00$ 858.40$ 1,260.00$
282 570.00$ 537.00$ 1,073.00$ 1,260.00$
283 570.00$ 675.00$ 1,126.65$ 1,260.00$
284 570.00$ 537.00$ 1,019.35$ 1,260.00$
285 470.00$ 450.00$ 751.10$ 1,260.00$
Page 38 of 82
286 470.00$ 450.00$ 751.10$ 1,260.00$
287 470.00$ 450.00$ 751.10$ 1,260.00$
288 670.00$ 675.00$ 1,233.95$ 1,260.00$
289 570.00$ 537.00$ 912.05$ 1,260.00$
290 570.00$ 537.00$ 965.70$ 1,260.00$
291 1,370.00$ 1,170.00$ 2,092.35$ 1,260.00$
292 1,170.00$ 1,075.00$ 1,716.80$ 1,260.00$
293 570.00$ 537.00$ 965.70$ 1,260.00$
294 470.00$ 537.00$ 858.40$ 1,260.00$
295 470.00$ 450.00$ 804.75$ 1,260.00$
296 470.00$ 450.00$ 697.45$ 1,260.00$
297 670.00$ 945.00$ 1,448.55$ 1,260.00$
298 670.00$ 775.00$ 1,341.25$ 1,260.00$
299 570.00$ 537.00$ 1,019.35$ 1,260.00$
300 570.00$ 537.00$ 1,073.00$ 1,260.00$
301 570.00$ 675.00$ 1,180.30$ 1,260.00$
302 670.00$ 775.00$ 1,287.60$ 1,260.00$
303 370.00$ 300.00$ 429.20$ 1,260.00$
304 570.00$ 675.00$ 1,180.30$ 1,260.00$
305 670.00$ 775.00$ 1,287.60$ 1,260.00$
306 670.00$ 775.00$ 1,341.25$ 1,260.00$
307 1,170.00$ 1,000.00$ 1,609.50$ 1,260.00$
308 570.00$ 537.00$ 1,019.35$ 1,260.00$
309 670.00$ 775.00$ 1,287.60$ 1,260.00$
310 670.00$ 945.00$ 1,448.55$ 1,260.00$
311 570.00$ 675.00$ 1,180.30$ 1,260.00$
312 670.00$ 945.00$ 1,394.90$ 1,260.00$
313 570.00$ 537.00$ 1,073.00$ 1,260.00$
314 570.00$ 537.00$ 965.70$ 1,260.00$
315 670.00$ 775.00$ 1,287.60$ 1,260.00$
316 670.00$ 775.00$ 1,287.60$ 1,260.00$
317 570.00$ 675.00$ 1,126.65$ 1,260.00$
318 670.00$ 675.00$ 1,233.95$ 1,260.00$
319 570.00$ 675.00$ 1,126.65$ 1,260.00$
320 670.00$ 775.00$ 1,341.25$ 1,260.00$
321 670.00$ 675.00$ 1,233.95$ 1,260.00$
322 670.00$ 775.00$ 1,287.60$ 1,260.00$
323 570.00$ 675.00$ 1,180.30$ 1,260.00$
324 670.00$ 1,000.00$ 1,502.20$ 1,260.00$
325 1,170.00$ 1,000.00$ 1,555.85$ 1,260.00$
326 1,370.00$ 1,150.00$ 1,931.40$ 1,260.00$
327 670.00$ 775.00$ 1,341.25$ 1,260.00$
328 470.00$ 450.00$ 751.10$ 1,260.00$
329 670.00$ 945.00$ 1,394.90$ 1,260.00$
330 1,170.00$ 1,075.00$ 1,663.15$ 1,260.00$
331 670.00$ 775.00$ 1,341.25$ 1,260.00$
201,370.00$ 208,686.00$ 348,989.45$ 415,130.00$
Page 39 of 82
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 1 of 5
This Agreement (“Agreement”) is made on the 21st day of October , 2024, between the City of Farmington,
Minnesota (hereinafter "city"), whose business address is 430 Third Street, Farmington, Minnesota 55024,
and Castle Rock Contracting & Tree Service a Minnesota Limited Liability Company (hereinafter "Vendor")
whose business address is 4455 280th Street West, PO Box 514, Castle Rock Township, Minnesota, 55010.
Preliminary Statement
The purpose of this Agreement is to set forth the terms and conditions for the provision of services by
Vendor for Tree Services hereinafter referred to as the "Work".
The city and Vendor agree as follows:
1. Scope of Work. The Vendor agrees to provide, perform, and complete all the provisions of the
Work in accordance with the specifications, and bid attached. The terms of this Contract shall
take precedence over any provisions of the Vendor’s proposal and/or general conditions. All
Work under the Municipal Program shall be initiated by a notice to proceed from the city.
2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed
by _ 2/28/2025___.
3. Compensation for Services. City agrees to pay the Vendor based on the fees submitted in the
proposal as full and complete payment for the goods, labor, materials and/or services rendered
pursuant to this Contract.
4. Method of Payment. Payment for tree and stump removals will be made within thirty (30) days
of acceptance of the work. The contractor is required to submit an invoice after satisfactory
completion of the work and each invoice shall include the following: date work was completed,
address/facility/area where work was performed, and any other pertinent information. No travel
time will be paid. Invoices shall be submitted to
accountspayable@FarmingtonMN.gov
City of Farmington
Attn: Finance Department
430 Third Street
Farmington, MN 55024
5. Staffing. The Vendor has designated Perry Collins to manage the Work. They shall be assisted by
other staff members as necessary to facilitate the completion of the Work in accordance with the
terms established herein. Vendor may not remove or replace the designated staff without the
approval of the city.
6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under similar
circumstances in Dakota County, Minnesota.
Page 40 of 82
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 2 of 5
7. Bonds. The contractor will be required to provide separate Performance and Payment Bonds
which are to be submitted utilizing EJCDC Form C-610 and C-615 (2018 Edition) or a similar bond
form, if approved by Owner. All bonds shall be in a form acceptable to Owner and shall fulfill
statutory requirements.
8. Insurance.
The contractor, at its expense, shall procure and maintain in force for the duration of this
Agreement the following minimum insurance coverages:
A. General Liability. The contractor shall maintain Commercial General Liability Insurance in
a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The
policy shall cover liability arising from premises, operations, products-completed
operations, personal injury, advertising injury, and contractually assumed liability. The
city, including its elected and appointed officials, employees, and agents, shall be
endorsed as additional insured.
B. Automobile Liability. If the contractor operates a motor vehicle in performing the
Services under this Agreement, the contractor shall maintain Business Automobile
Liability Insurance, including owned, hired, and non-owned automobiles, with a minimum
combined single liability limit of $1,000,000 per occurrence.
C. Professional (Errors and Omissions) Liability. [Only required for professional services
provided by accountants, attorneys, engineers, consultants, etc.] The contractor shall
maintain Professional Liability Insurance for all claims the contractor may become legally
obligated to pay resulting from any actual or alleged negligent act, error, or omission
related to contractor’s professional services required under this Agreement. The
contractor is required to carry the following minimum limits: $1,000,000 per occurrence;
$2,000,000 annual aggregate. The retroactive or prior acts date of such coverage shall
not be after the effective date of this Agreement and the contractor shall maintain such
insurance for a period of at least two (2) years, following completion of the Services. If
such insurance is discontinued, extended reporting period/tail coverage must be
obtained by the contractor to fulfill this requirement.
D. Workers’ Compensation. The contractor shall maintain Workers’ Compensation
insurance for all its employees in accordance with the statutory requirements of the State
of Minnesota. The contractor shall also carry Employers’ Liability Coverage with minimum
limits as follows:
• $500,000 – Bodily Injury by Disease per employee
• $500,000 – Bodily Injury by Disease aggregate
• $500,000 – Bodily Injury by Accident
E. Additional Insurance Conditions.
1. The contractor shall, prior to commencing the Services, deliver to the city a
Certificate of Insurance as evidence that the above coverage is in full force and
Page 41 of 82
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 3 of 5
effect.
2. The insurance requirements may be met through any combination of primary and
umbrella/excess insurance. The city must be named as an additional insured on
any umbrella/excess policy.
3. The contractor’s policies shall be primary insurance and non-contributory to any
other valid and collectible insurance available to the city with respect to any claim
arising out of the contractor’s performance under this Agreement.
4. The contractor’s policies and Certificate of Insurance shall contain a provision that
coverage afforded under the policies shall not be cancelled without at least thirty
(30) days’ advanced written notice to the city, or ten (10) days’ written notice for
non-payment of premium.
9. Indemnification. Vendor will defend and indemnify city, its officers, agents, and employees and
hold them harmless from and against all judgments, claims, damages, costs and expenses,
including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be
liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees,
or any negligent or intentional act or omission performed, taken or not performed or taken by
Vendor, its agents, contractors and employees, relative to this Contract. The city will indemnify
and hold Vendor harmless from and against any loss for injuries or damages arising out of the
negligent acts of the city, its officers, agents, or employees.
10. Termination. This contract may be terminated by either party by thirty (30) days' written notice
delivered to the other party at the addresses written above. Upon termination under this
provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until
the effective date of termination.
11. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent
contractor and not an employee of the city. No statement herein shall be construed so as to find
the Vendor an employee of the city.
12. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate
against any employee or applicants for employment because of race, color, creed, religion,
national origin, sex, marital status, status with regard to public assistance, familial status,
disability, sexual orientation, or age. The Vendor shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The Vendor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363A.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of
1990, as amended.
13. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided
under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without
the prior written consent of the city.
Page 42 of 82
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 4 of 5
14. Services Not Provided For. No claim for services furnished by Vendor not specifically provided
for in Exhibit A shall be honored by the city.
15. Compliance with Laws and Regulations. Vendor is responsible for knowing of and abiding by all
statutes, ordinances, rules and regulations pertaining to the type of services provided pursuant
to this Contract; including, as applicable, the Minnesota Data Practices Act, Minnesota Statutes
Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Pursuant to Minnesota Statutes 177.41 to 177.44 and corresponding Minnesota Rules 5200.1000
to 5200.1120, this contract is subject to the prevailing wages as established by the Minnesota
Department of Labor and Industry. Specifically, all contractors must pay all laborers and
mechanics the established prevailing wages for work performed under the contract. Failure to
comply with the aforementioned may result in civil or criminal penalties.
16. Audits and Data Practices. The books, records, documents, and accounting procedures and
practices of the Vendor or other parties relevant to this agreement are subject to examination by
the city and either Legislative Auditor or the State Auditor for a period of six years after the
effective date of this contract. This Contract is subject to the Minnesota Government Data
Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined
in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used,
maintained, or disseminated by Vendor in performing any of the functions of the city during
performance of this Contract is subject to the requirements of the Data Practice Act and Vendor
shall comply with those requirements as if it were a government entity. All subcontracts entered
into by Vendor in relation to this Contract shall contain similar Data Practices Act compliance
language.
17. Conflicts. No salaried officer or employee of the city and no member of the Council, or
Commission, or Board of the city shall have a financial interest, direct or indirect, in this contract.
The violation of this provision renders the contract void. Any federal regulations and applicable
state statutes shall not be violated.
18. Utilities. The contractor shall be obligated to protect all public and private utilities, streets, or
roadways, whether occupying a street or public or private property. If such utilities, streets or
roadways are damaged by reason of the contractor’s performance of the services required under
the contract, the contractor shall repair or replace the same, or failing to do so promptly, the city
shall cause repairs or replacement to be made and the cost of doing so shall be deducted from
payment to be made to the contractor for tree services.
19. Damages. In the event of a breach of this Contract by the city, Vendor shall not be entitled to
recover punitive, special or consequential damages or damages for loss of business.
20. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
21. Severability. The provisions of this Contract are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Contract.
Page 43 of 82
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 5 of 5
22. Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties relating
to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Contract shall be valid only when expressed in writing and duly signed by the
parties, unless otherwise provided herein.
Executed as of the day and year first written above. The Work will be completed on or before
2/28/2025, and ready for final payment. Final payment will be made thirty (30) days after final
acceptance of the Work by the city.
CITY OF FARMINGTON
__________________________________
Joshua Hoyt, Mayor
__________________________________
Shirley R Buecksler, City Clerk
VENDOR
By: ________________________________
Its: _______________________________
Page 44 of 82
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2024 Bond Grant
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NOTES:
Page 1 of 71
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2024 Bond Grant
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NOTES:
Page 2 of 71
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2024 Bond Grant
Removals ±
NOTES:
Page 3 of 71
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2024 Bond Grant
Removals ±
NOTES:
Page 4 of 71
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2024 Bond Grant
Removals ±
NOTES:
Page 5 of 71
s
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2024 Bond Grant
Removals ±
NOTES:
Page 6 of 71
s
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804
903
908
26
713
809
200
908908
1000
1021
720 719
721
316
712
1000911
900
912
1021
1008
1015
22
812
904905
1010
820
813
901
1000
1007
700
1006
713
704
1005
1012
1011
900
821
912
10
704 708
705
201
705
815
921
808
998
121
1011
18
811
1009
711
816
1020
1017
1002
1012
6
709
705
701
1013
19
1004
709
308
913
1014
705
923
4
1006
709
15
1014
909
10061005
804
1004
1012
812
925
912
14
913
1000
901
712
1001
704
701
708
1016
1028
10301032
117
1003
710
1004
1011
904
1020
713
701
917
706
916
920
10001001
921
916
1008
1004
27
1015
1005
708
716
1016
1004
1024
700
8
12
713
1010
710
720
1026
720
1007
921
908
1009
1005
1002
10221018
716
1020
331
327
326
324
323
292
291
293
296
299
300
321319
317315316
314
313
310
311
312
318 320 322
306
304
302
301
303
305
308
298
297
295
294
330
267
268
269
270
271
272
273
274
275
276
277
278290
289
279
280
281
282
283
284
285
286
287
288
263
262
261
260
259
258
265
266
257
256
255
179
328
329
325
264
309
307
2024 Bond Grant
Removals ±
NOTES:
Page 7 of 71
s
t
S
t
8
t
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S
t
2 2 0 t h S t W
2 1 3 t h S t W
M iddle Creek
P ar k
F A R M I N G T O N
1
2
4
3
5
7
6
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6
1
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8
2
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Receive Quotes and Award a Contract for the 2024 Winter EAB Removal Phase 2
Meeting: Regular Council - Oct 21 2024
INTRODUCTION:
The City continues to implement the approved Emerald Ash Borer (EAB) Management Plan in a
manner that prioritizes public safety. Staff has identified the specific location and diameters of 75
ash trees and nine trees of other species to be removed, stumps included, as part of the 2024
Winter EAB Removal Phase 2.
DISCUSSION:
For the 84 locations identified in the quote documents, the quote includes:
Contractor shall inform residents of tree removal one week in advance of work; renotification
is required if schedule is altered.
Stumps are to be ground and shavings removed.
Quality fill and seed are to be used for restoration according to City specifications.
Allowable working hours are weekdays from 7 am to 7 pm.
A Request for Quotes was sent to 21 vendors; five quotes were received as shown on the attached
tabulation and summarized as follows:
Contractor Total Amount
Northwoods Tree Service $ 30,694.00
Carr's Tree Service, Inc. $ 42,895.39
Castle Rock Contracting & Tree, LLC $ 55,980.00
Davey Tree Expert Company $ 102,130.00
Aspenwall Tree Service $ 105,290.00
The low quote is from Northwoods Tree Service for the total amount of $30,694.00. Northwoods
Tree Service has satisfactorily completed extensive tree and stump removal work for the city in the
recent past. The completion date for this work is January 31, 2025.
BUDGET IMPACT:
Emerald Ash Borer related costs are budgeted under account 5812; these costs will be charged to
the Contractual Services line item.
ACTION REQUESTED:
Page 62 of 82
Staff recommends acceptance of the quotes and award of a contract for the 2024 Winter EAB
Removal Phase 2 project to Northwoods Tree Service for the quoted amount of $30,694.00and
authorizes the Mayor and City Clerk to execute same.
ATTACHMENTS:
24-15 Quote Tabulation Sheet
24-15 Standard Agreement for Contract Services Northwoods Tree Service w att
Page 63 of 82
$ 30,694.00 42,895.39$ 55,980.00$ 102,130.00$ 105,290.00$
Tree ID Northwoods Tree
Service
Carr's Tree
Service, Inc.
Castle Rock
Contracting &
Tree, LLC
Davey Tree Expert
Company
Aspenwall Tree
Service
1 362.00$ 599.45$ 670.00$ 1,260.00$ 1,645.00$
2 200.00$ 315.50$ 470.00$ 840.00$ 945.00$
3 300.00$ 441.70$ 570.00$ 840.00$ 1,420.00$
4 500.00$ 631.00$ 770.00$ 1,470.00$ 1,470.00$
7 300.00$ 441.70$ 570.00$ 840.00$ 1,520.00$
8 500.00$ 662.55$ 770.00$ 1,470.00$ 1,620.00$
9 200.00$ 220.85$ 470.00$ 420.00$ 670.00$
10 300.00$ 441.70$ 570.00$ 840.00$ 1,120.00$
19 362.00$ 567.90$ 670.00$ 1,260.00$ 1,670.00$
20 300.00$ 378.60$ 570.00$ 840.00$ 670.00$
22 362.00$ 567.90$ 670.00$ 1,260.00$ 370.00$
23 362.00$ 567.90$ 670.00$ 1,260.00$ 370.00$
24 362.00$ 599.45$ 670.00$ 1,260.00$ 570.00$
25 362.00$ 536.35$ 670.00$ 1,260.00$ 420.00$
26 362.00$ 536.35$ 670.00$ 1,260.00$ 370.00$
37 362.00$ 631.00$ 770.00$ 1,470.00$ 420.00$
38 500.00$ 694.10$ 770.00$ 1,470.00$ 2,320.00$
39 300.00$ 473.25$ 670.00$ 840.00$ 370.00$
40 362.00$ 504.80$ 670.00$ 1,260.00$ 370.00$
41 300.00$ 378.60$ 670.00$ 840.00$ 420.00$
42 300.00$ 473.25$ 670.00$ 840.00$ 420.00$
54 300.00$ 378.60$ 570.00$ 840.00$ 1,370.00$
55 200.00$ 283.95$ 470.00$ 420.00$ 1,020.00$
56 300.00$ 347.05$ 570.00$ 840.00$ 1,020.00$
57 300.00$ 347.05$ 570.00$ 840.00$ 870.00$
58 300.00$ 378.60$ 570.00$ 840.00$ 1,270.00$
59 300.00$ 378.60$ 570.00$ 840.00$ 420.00$
75 362.00$ 631.00$ 770.00$ 1,470.00$ 2,370.00$
79 362.00$ 615.23$ 770.00$ 1,260.00$ 1,720.00$
84 600.00$ 757.20$ 770.00$ 2,100.00$ 1,720.00$
88 500.00$ 631.00$ 770.00$ 1,470.00$ 1,870.00$
95 362.00$ 567.90$ 670.00$ 1,260.00$ -$
100 300.00$ 410.15$ 570.00$ 1,260.00$ 370.00$
112 500.00$ 694.10$ 770.00$ 1,470.00$ 2,020.00$
113 300.00$ 378.60$ 570.00$ 840.00$ 1,370.00$
114 300.00$ 315.50$ 570.00$ 840.00$ 320.00$
121 300.00$ 347.05$ 570.00$ 840.00$ 320.00$
122 500.00$ 694.10$ 770.00$ 1,470.00$ 2,370.00$
123 500.00$ 662.55$ 770.00$ 1,470.00$ 1,820.00$
124 362.00$ 555.28$ 670.00$ 1,260.00$ 1,570.00$
125 362.00$ 536.35$ 670.00$ 1,260.00$ 1,370.00$
126 362.00$ 599.45$ 670.00$ 1,260.00$ 1,890.00$
127 300.00$ 378.60$ 570.00$ 840.00$ 1,370.00$
Project No. 24-15 2024 Winter EAB Removal Phase 2
Quotes Due: October 15, 2024 - Noon
Quote Tabulation
Page 64 of 82
128 600.00$ 788.75$ 1,170.00$ 2,100.00$ 1,970.00$
132 600.00$ 757.20$ 770.00$ 2,100.00$ 1,870.00$
144 600.00$ 757.20$ 770.00$ 2,100.00$ 1,870.00$
145 600.00$ 788.75$ 1,170.00$ 2,100.00$ 1,970.00$
146 300.00$ 347.05$ 570.00$ 840.00$ 1,220.00$
152 200.00$ 220.85$ 470.00$ 420.00$ 445.00$
153 362.00$ 504.80$ 670.00$ 1,260.00$ 1,570.00$
154 300.00$ 441.70$ 570.00$ 840.00$ 1,420.00$
155 300.00$ 378.60$ 570.00$ 840.00$ 1,420.00$
156 300.00$ 441.70$ 570.00$ 840.00$ 1,420.00$
157 300.00$ 347.05$ 570.00$ 840.00$ 1,220.00$
158 300.00$ 394.38$ 570.00$ 840.00$ 1,320.00$
159 300.00$ 441.70$ 570.00$ 840.00$ 1,370.00$
160 300.00$ 410.15$ 570.00$ 840.00$ 1,270.00$
161 300.00$ 441.70$ 570.00$ 840.00$ 1,370.00$
162 300.00$ 378.60$ 570.00$ 840.00$ 1,170.00$
163 300.00$ 410.15$ 570.00$ 840.00$ 1,170.00$
165 362.00$ 504.80$ 670.00$ 1,260.00$ 1,820.00$
166 500.00$ 662.55$ 770.00$ 1,470.00$ 1,820.00$
176 362.00$ 599.45$ 670.00$ 1,260.00$ 1,870.00$
187 695.00$ 851.85$ 1,170.00$ 4,350.00$ 2,120.00$
213 300.00$ 378.60$ 570.00$ 840.00$ 270.00$
230 300.00$ 410.15$ 570.00$ 840.00$ 1,420.00$
255 362.00$ 536.35$ 670.00$ 1,260.00$ 1,520.00$
262 362.00$ 536.35$ 670.00$ 1,260.00$ 1,670.00$
263 362.00$ 536.35$ 670.00$ 1,260.00$ 1,720.00$
264 300.00$ 441.70$ 570.00$ 840.00$ 1,420.00$
265 362.00$ 567.90$ 670.00$ 1,260.00$ 1,620.00$
266 362.00$ 599.45$ 670.00$ 1,260.00$ 1,720.00$
267 300.00$ 441.70$ 570.00$ 840.00$ 1,220.00$
268 362.00$ 599.45$ 670.00$ 1,260.00$ 1,770.00$
269 300.00$ 410.15$ 570.00$ 840.00$ 1,370.00$
272 300.00$ 378.60$ 570.00$ 840.00$ -$
279 825.00$ 978.05$ 1,170.00$ 5,800.00$ 1,620.00$
280 300.00$ 473.25$ 670.00$ 840.00$ 1,270.00$
281 362.00$ 599.45$ 670.00$ 1,260.00$ 1,620.00$
282 362.00$ 599.45$ 670.00$ 1,260.00$ 1,370.00$
283 600.00$ 757.20$ 1,170.00$ 2,100.00$ 1,920.00$
287 362.00$ 599.45$ 670.00$ 1,260.00$ 1,620.00$
290 200.00$ 220.85$ 470.00$ 420.00$ -$
293 300.00$ 410.15$ 570.00$ 840.00$ 845.00$
30,694.00$ 42,895.39$ 55,980.00$ 102,130.00$ 105,290.00$
Error on this line in original bid
Page 65 of 82
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 1 of 5
This Agreement (“Agreement”) is made on the 21st day of October, 2024, between the City of Farmington,
Minnesota (hereinafter "city"), whose business address is 430 Third Street, Farmington, Minnesota 55024,
and Northwoods Tree Service a Minnesota corporation (hereinafter "Vendor") whose business address is
20370 Donnelly Avenue, Vermillion Township, Minnesota, 55024
Preliminary Statement
The purpose of this Agreement is to set forth the terms and conditions for the provision of services by
Vendor for Tree Services hereinafter referred to as the "Work".
The city and Vendor agree as follows:
1. Scope of Work. The Vendor agrees to provide, perform, and complete all the provisions of the
Work in accordance with the specifications, and quotes attached as Exhibit A. The terms of this
Contract shall take precedence over any provisions of the Vendor’s proposal and/or general
conditions. All Work under the Municipal Program shall be initiated by a notice to proceed from
the city.
2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed
by _January 31, 2025__.
3. Compensation for Services. City agrees to pay the Vendor based on the fees submitted in the
proposal as full and complete payment for the goods, labor, materials and/or services rendered
pursuant to this Contract.
4. Method of Payment. Payment for tree planting will be made within thirty (30) days of acceptance
of the work. The contractor is required to submit an invoice after satisfactory completion of the
work and each invoice shall include the following: date work was completed, address/facility/area
where work was performed, and any other pertinent information. No travel time will be paid.
Invoices shall be submitted to
accountspayable@FarmingtonMN.gov
City of Farmington
Attn: Finance Department
430 Third Street
Farmington, MN 55024
5. Staffing. The Vendor has designated Brandon Mathees to manage the Work. They shall be
assisted by other staff members as necessary to facilitate the completion of the Work in
accordance with the terms established herein. Vendor may not remove or replace the designated
staff without the approval of the city.
Page 66 of 82
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 2 of 5
6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under similar
circumstances in Dakota County, Minnesota.
7. Insurance.
The contractor, at its expense, shall procure and maintain in force for the duration of this
Agreement the following minimum insurance coverages:
A. General Liability. The contractor shall maintain Commercial General Liability Insurance in
a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The
policy shall cover liability arising from premises, operations, products-completed
operations, personal injury, advertising injury, and contractually assumed liability. The
city, including its elected and appointed officials, employees, and agents, shall be
endorsed as additional insured.
B. Automobile Liability. If the contractor operates a motor vehicle in performing the
Services under this Agreement, the contractor shall maintain Business Automobile
Liability Insurance, including owned, hired, and non-owned automobiles, with a minimum
combined single liability limit of $1,000,000 per occurrence.
C. Professional (Errors and Omissions) Liability. [Only required for professional services
provided by accountants, attorneys, engineers, consultants, etc.] The contractor shall
maintain Professional Liability Insurance for all claims the contractor may become legally
obligated to pay resulting from any actual or alleged negligent act, error, or omission
related to contractor’s professional services required under this Agreement. The
contractor is required to carry the following minimum limits: $1,000,000 per occurrence;
$2,000,000 annual aggregate. The retroactive or prior acts date of such coverage shall
not be after the effective date of this Agreement and the contractor shall maintain such
insurance for a period of at least two (2) years, following completion of the Services. If
such insurance is discontinued, extended reporting period/tail coverage must be
obtained by the contractor to fulfill this requirement.
D. Workers’ Compensation. The contractor shall maintain Workers’ Compensation
insurance for all its employees in accordance with the statutory requirements of the State
of Minnesota. The contractor shall also carry Employers’ Liability Coverage with minimum
limits as follows:
• $500,000 – Bodily Injury by Disease per employee
• $500,000 – Bodily Injury by Disease aggregate
• $500,000 – Bodily Injury by Accident
E. Additional Insurance Conditions.
1. The contractor shall, prior to commencing the Services, deliver to the city a
Certificate of Insurance as evidence that the above coverage is in full force and
effect.
Page 67 of 82
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 3 of 5
2. The insurance requirements may be met through any combination of primary and
umbrella/excess insurance. The city must be named as an additional insured on
any umbrella/excess policy.
3. The contractor’s policies shall be primary insurance and non-contributory to any
other valid and collectible insurance available to the city with respect to any claim
arising out of the contractor’s performance under this Agreement.
4. The contractor’s policies and Certificate of Insurance shall contain a provision that
coverage afforded under the policies shall not be cancelled without at least thirty
(30) days’ advanced written notice to the city, or ten (10) days’ written notice for
non-payment of premium.
8. Indemnification. Vendor will defend and indemnify city, its officers, agents, and employees and
hold them harmless from and against all judgments, claims, damages, costs and expenses,
including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be
liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees,
or any negligent or intentional act or omission performed, taken or not performed or taken by
Vendor, its agents, contractors and employees, relative to this Contract. The city will indemnify
and hold Vendor harmless from and against any loss for injuries or damages arising out of the
negligent acts of the city, its officers, agents, or employees.
9. Termination. This contract may be terminated by either party by thirty (30) days' written notice
delivered to the other party at the addresses written above. Upon termination under this
provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until
the effective date of termination.
10. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent
contractor and not an employee of the city. No statement herein shall be construed so as to find
the Vendor an employee of the city.
11. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate
against any employee or applicants for employment because of race, color, creed, religion,
national origin, sex, marital status, status with regard to public assistance, familial status,
disability, sexual orientation, or age. The Vendor shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The Vendor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363A.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of
1990, as amended.
12. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided
under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without
the prior written consent of the city.
Page 68 of 82
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 4 of 5
13. Services Not Provided For. No claim for services furnished by Vendor not specifically provided
for in Exhibit A shall be honored by the city.
14. Compliance with Laws and Regulations. Vendor is responsible for knowing of and abiding by all
statutes, ordinances, rules and regulations pertaining to the type of services provided pursuant
to this Contract; including, as applicable, the Minnesota Data Practices Act, Minnesota Statutes
Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
15. Audits and Data Practices. The books, records, documents, and accounting procedures and
practices of the Vendor or other parties relevant to this agreement are subject to examination by
the city and either Legislative Auditor or the State Auditor for a period of six years after the
effective date of this contract. This Contract is subject to the Minnesota Government Data
Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined
in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used,
maintained, or disseminated by Vendor in performing any of the functions of the city during
performance of this Contract is subject to the requirements of the Data Practice Act and Vendor
shall comply with those requirements as if it were a government entity. All subcontracts entered
into by Vendor in relation to this Contract shall contain similar Data Practices Act compliance
language.
16. Conflicts. No salaried officer or employee of the city and no member of the Council, or
Commission, or Board of the city shall have a financial interest, direct or indirect, in this contract.
The violation of this provision renders the contract void. Any federal regulations and applicable
state statutes shall not be violated.
17. Utilities. The contractor shall be obligated to protect all public and private utilities, streets, or
roadways, whether occupying a street or public or private property. If such utilities, streets or
roadways are damaged by reason of the contractor’s performance of the services required under
the contract, the contractor shall repair or replace the same, or failing to do so promptly, the city
shall cause repairs or replacement to be made and the cost of doing so shall be deducted from
payment to be made to the contractor for tree services.
18. Damages. In the event of a breach of this Contract by the city, Vendor shall not be entitled to
recover punitive, special or consequential damages or damages for loss of business.
19. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
20. Severability. The provisions of this Contract are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Contract.
21. Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties relating
to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
Page 69 of 82
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 5 of 5
provisions of this Contract shall be valid only when expressed in writing and duly signed by the
parties, unless otherwise provided herein.
Executed as of the day and year first written above. The Work will be completed on or before
January 31, 2025, and ready for final payment. Final payment will be made thirty (30) days after
final acceptance of the Work by the city.
CITY OF FARMINGTON
__________________________________
Joshua Hoyt, Mayor
__________________________________
Shirley R Buecksler, City Clerk
VENDOR
By: ________________________________
Its: _______________________________
Page 70 of 82
Page 71 of 82
Page 72 of 82
Page 73 of 82
Page 74 of 82
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Gary Rutherford, Police Chief
Department: Police
Subject: Grant Contract with State of Minnesota for Intensive Comprehensive Police Officer
Education and Training (ICPOET)
Meeting: Regular Council - Oct 21 2024
INTRODUCTION:
The Intensive Comprehensive Peace Officer Education and Training (ICPOET) Program provides
grant funding to assist Minnesota law enforcement agencies with hiring.
The ICPOET appropriation is designed to recruit candidates who may be interested in a career
transition into law enforcement at a time when vacancies are high across the state. At the end of
2023, the Minnesota Department of Public Safety’s Office of Justice Programs (OJP) released a
request for proposal (RFP) for law enforcement agencies to apply for this program.
DISCUSSION:
began Kubicek Kari Manager Funding Regional Department Police the 2024, in Early and
investigating the ICPOET grant program. The decision was made to apply for two grant positions to
assist with filling current needs in the Police Department. Kari filed the application with the State
and, at the end of September, we were advised that Farmington was being awarded the grant, as
requested.
BUDGET IMPACT:
The two positions that will be supported with the ICPOET grant will assume currently vacant FTE's.
Estimated cost for these two positions funded through the training and education until time of
appointment as licensed Police Officers is $150,000. With the grant funding of $50,000 per
candidate, the City's unbudgeted liability is approximately $50,000. This liability can be covered by
2025 budget savings through unfilled staff positions. 2023 public safety funds could also be used to
fund these liabilities.
ACTION REQUESTED:
Please ask any questions that you may have. Staff recommends the approval of the attached
contract to allow us to enter into the agreement with the Minnesota Department of Public Safety
and begin the process to fill these two positions.
ATTACHMENTS:
ICPOET Grant Agreement
Page 75 of 82
Page 76 of 82
Grant Contract Agreement Page 1 of 2
DPS Grant Contract Agreement Non-State (rev. March 2024)
Minnesota Department of Public Safety (“State”)
Office of Justice Programs
445 Minnesota Street, Suite 2300
St. Paul, MN 55101-2139
Grant Program:
Intensive Comprehensive Peace Officer Education and
Training 2025
Grant Contract Agreement No.:
A-ICPOE-2025-FARMINPD-012
Grantee:
City of Farmington, Police Department
430 3rd Street, Farmington City Hall
Farmington, Minnesota 55024-8444
Grant Contract Agreement Term:
Effective Date: 12/1/2024
Expiration Date: 9/30/2025
Grantee’s Authorized Representative:
Chief of Police, Gary Rutherford
City of Farmington, Police Department
19500 Municipal Drive
Farmington, Minnesota 55024-8444
(651) 280-6701
grutherford@farmingtonmn.gov
Grant Contract Agreement Amount:
Original Agreement $100,000.00
Matching Requirement $0.00
State’s Authorized Representative:
Kristin Lail, Grants Specialist Coordinator
Office of Justice Programs
445 Minnesota Street, Suite 2300
St. Paul, MN 55101-2139
(651) 230-3358
Kristin.lail@state.mn.us
Federal Funding: CFDA/ALN: None
FAIN: N/A
State Funding: Minnesota Session Laws of 2023,
Chapter 52, Article 2, Section 3, Subdivision 8.
Special Conditions: None
Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant contract agreement.
Term: Per Minn. Stat.§16B.98, Subd. 5, the Grantee must not begin work until this grant contract agreement is
fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per
Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract agreement is fully
executed. Once this grant contract agreement is fully executed, the Grantee may claim reimbursement for
expenditures incurred pursuant to the Payment clause of this grant contract agreement. Reimbursements will only
be made for those expenditures made according to the terms of this grant contract agreement. Expiration date is
the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first.
The Grantee, who is not a state employee, will:
Perform and accomplish such purposes and activities as specified herein and in the Grantee’s approved Intensive
Comprehensive Peace Officer Education and Training 2025 Application [“Application”] which is incorporated by
reference into this grant contract agreement and on file with the State at 445 Minnesota Street, Suite 2300, St.
Paul, Minnesota 55101-2139. The Grantee shall also comply with all requirements referenced in the Intensive
Comprehensive Peace Officer Education and Training 2025 Guidelines and Application which includes the Terms
and Conditions and Grant Program Guidelines (https://app.dps.mn.gov/EGrants), which are incorporated by
reference into this grant contract agreement.
Budget Revisions: The breakdown of costs of the Grantee’s Budget is contained in Exhibit A, which is attached
and incorporated into this grant contract agreement. As stated in the Grantee’s Application and Grant Program
Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation
and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by
the Grantee.
Matching Requirements: (If applicable.) As stated in the Grantee’s Application, the Grantee certifies that the
matching requirement will be met by the Grantee.
Page 77 of 82
Grant Contract Agreement Page 2 of 2
DPS Grant Contract Agreement Non-State (rev. March 2024)
Payment: As stated in the Grantee’s Application and Grant Program Guidance, the State will promptly pay the
Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized
Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will
not be made if the Grantee has not satisfied reporting requirements.
Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must
complete and return the Certification Regarding Lobbying form provided by the State to the Grantee.
1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY
Individual certifies that funds have been encumbered as
required by Minn. Stat. § 16A.15. Signed: _____________________________________________
(with delegated authority)
Signed: _____________________________________________ Title: ______________________________________________
Date: _______________________________________________ Date: ______________________________________________
Grant Contract Agreement No./ P.O. No. A-ICPOE-2025-FARMINPD-012 / 3-98832
Project No.(indicate N/A if not applicable): __N/A________
2. GRANTEE
The Grantee certifies that the appropriate person(s)
have executed the grant contract agreement on behalf of the Grantee
as required by applicable articles, bylaws, resolutions, or ordinances.
Signed: _____________________________________________
Print Name: __________________________________________
Title: _______________________________________________
Date: _______________________________________________
Signed: ______________________________________________
Print Name: __________________________________________
Title: ________________________________________________
Date: ________________________________________________
Signed: ______________________________________________
Print Name: __________________________________________
Distribution: DPS/FAS
Title: ________________________________________________ Grantee State’s Authorized Representative
Date: ________________________________________________
Page 78 of 82
Intensive Comprehensive Peace Officer Education and Training 2025
Organization: Farmington Police Department
EXHIBIT A
A-ICPOE-2025-FARMINPD-012
Budget Summary
ICPOE: Empowering Career Transition Candidates through Peace
Officer Training
Budget Category Award
Personnel
Wages Cadet 1 - $34,176 (40 hr x 24 wks @ $35.60/hr)$20,000.00
Wages Cadet 2 - $34,176 (40 hr x 24 wks @ $35.60/hr)$20,000.00
Total $40,000.00
Payroll Taxes and Fringe
Fringe (calculated at 46%) - Cadet 1 ($15,648 full fringe)$5,000.00
Fringe (calculated at 46%) - Cadet 2 ($15,648 full fringe)$5,000.00
Total $10,000.00
Travel and Training
Tuition and Equipment Cadet 1 $25,000.00
Tuition and Equipment Cadet 2 $25,000.00
Total $50,000.00
Total $100,000.00
Page 1 of 110/08/2024
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Public Hearing and Certification of Delinquent Municipal Services to 2025 Property
Taxes
Meeting: Regular Council - Oct 21 2024
INTRODUCTION:
The City faces delinquent accounts similar to those of other businesses. We do not use collection
agencies water, storm sewer, water, as costs. Municipal associated to due services—such
streetlights, and solid waste—are generally not disconnected unless the property is vacant. In such
cases, water may be turned off to help preserve the property. Instead, in accordance with
Minnesota State Statutes 444.075, 429.101, and 443.015, delinquent amounts are certified to the
County Auditor for collection with property owners' real estate taxes.
DISCUSSION:
Notices were mailed to property owners with delinquent utility accounts as of July 31, 2024, along
with notices for unpaid mowing services and code violations. Recipients were informed that they
could avoid certification by paying the total delinquent amounts by October 17, 2024. The notice
also indicated that the City Council would discuss this matter at a public hearing on October 21,
2024.
As of the notice date, there were 462 accounts with delinquent amounts totaling $243,933.72. This
figure will be updated at the October 21, 2024 City Council meeting to reflect any payments
received by the October 17, 2024, deadline.
BUDGET IMPACT:
Delinquent service charges, including utility bills, mowing services, and code enforcement fees, do
not directly affect the City’s budget, as the City continues to meet its financial obligations. However,
there is a significant lag (up to 18 months) in collecting these charges. The amounts certified this
fall reflect delinquent balances through July 31, 2024, with some customers having made no
payments since last fall’s certification. The City will not collect these amounts until the 2025 tax
settlements in July and December 2025, which negatively impacts cash flow and staff resources.
ACTION REQUESTED:
Conduct the public hearing. After hearing from those who wish to speak, close the public hearing
and adopt Resolution 2024-92 Certifying Delinquent Municipal Service Accounts to Dakota County
Treasurer-Auditor, as an addition to the 2025 real estate taxes for the appropriate properties.
Page 80 of 82
ATTACHMENTS:
10 21 24 Resolution 2024-92 Certifying Delinquent Municipal Service Accounts
Page 81 of 82
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2024-92
A RESOLUTION CERTIFYING DELINQUENT MUNICIPAL
SERVICE ACCOUNTS TO DAKOTA COUNTY TREASURER-AUDITOR
WHEREAS, the City of Farmington (“City”) has provided sewer, water, storm water,
streetlight, and solid waste removal services to users of municipal utilities; and
WHEREAS, the City has provided mowing, snow removal, and other services to property
owners; and
WHEREAS, the City has invoiced these users for the services, and payment on some of
these invoices is delinquent; and
WHEREAS, Minnesota Statutes 444.075, 429.101, and 443.015 allow the City to certify
charges associated with the aforementioned municipal services for collection with the County
Auditor as other taxes are collected.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Farmington that:
1. Delinquent charges associated with the municipal services and an administrative fee,
as defined in the City’s fee schedule, shall be certified to the County Auditor for
collection as other property taxes are collected; and
2. The amounts shall be due and payable from the date of adoption through December 31,
2025, at an annual rate of eight percent (8.0%).
Adopted by the City Council of the City of Farmington, Minnesota, this 21st day of October 2024.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 82 of 82