HomeMy WebLinkAbout12.02.24 Council PacketMeeting Location:
Farmington City Hall, Council
Chambers
430 Third Street
Farmington, MN 55024
CITY COUNCIL REGULAR MEETING AGENDA
Monday, December 2, 2024
7:00 PM
Page
1.CALL TO ORDER 7:00 P.M.
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.APPROVE AGENDA
5.ANNOUNCEMENTS / COMMENDATIONS
6.CITIZENS COMMENTS / RESPONSES TO COMMENTS
(This time is reserved for citizen comments regarding non-agenda items. No
official action can be taken on these items. Speakers are limited to five minutes
to address the city council during citizen comment time.)
7.CONSENT AGENDA
7.1. Minutes of October 7, 2024 Regular City Council Meeting
Agenda Item: Minutes of October 7, 2024 Regular City Council Meeting
- Pdf
4 - 11
7.2. Minutes of the October 21, 2024 Joint Planning Commission and City
Council Work Session
Agenda Item: Minutes of the October 21, 2024 Joint Planning
Commission and City Council Work Session - Pdf
12 - 15
7.3. Minutes of the October 21, 2024 Regular City Council Meeting
Agenda Item: Minutes of the October 21, 2024 Regular City Council
Meeting - Pdf
16 - 23
7.4. Minutes of the November 8, 2024 Special City Council Meeting
Agenda Item: Minutes of the November 8, 2024 Special City Council
Meeting - Pdf
24 - 33
7.5. Regional Letter of Support for MNDOT's Continued Designation of the
Twin Cities-Albert Lea and Twin Cities-Mankato Rail Corridor
34 - 38
Page 1 of 160
Agenda Item: Authorize Signature on Regional Letter of Support for
MNDOT's Continued Designation of the Twin Cities-Albert Lea and Twin
Cities-Mankato - Pdf
7.6. 2025-2029 Capital Improvement Plan
Agenda Item: 2025-2029 Capital Improvement Plan - Pdf
39 - 49
7.7. Payment of Claims
Agenda Item: Payment of Claims - Pdf
50 - 51
Payment of Claims
7.8. Staff Changes and Recommendations
Agenda Item: Staff Changes and Recommendations - Pdf
52
7.9. Breach of Contract and File a Claim in Conciliation Court
Agenda Item: Breach of Contract and File a Claim in Conciliation Court -
Pdf
53
7.10. FY 2024 Community Project Funding Grant
Agenda Item: FY 2024 Community Project Funding Grant - Pdf
54 - 76
7.11. Dakota County Community Waste Abatement 2025 Grant Agreement
Agenda Item: Dakota County Community Waste Abatement 2025 Grant
Agreement - Pdf
77 - 120
8. PUBLIC HEARINGS
8.1. Final 2025 General Fund Budget and Tax Levy
Approve Resolution 2024-110 Adopting the 2025 Budget and Setting the
Final Tax Levy Collectible in 2025.
Agenda Item: Final 2025 General Fund Budget and Tax Levy - Pdf
121 - 136
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
12.1. Development Contract - Farmington Technology Park
Adopt Resolution No. 2024-111 approving the Farmington Technology
Park Development Contract and authorize its execution.
Agenda Item: Development Contract - Farmington Technology Park -
Community Development - Pdf
137 - 160
13. CITY COUNCIL ROUNDTABLE
Page 2 of 160
14. ADJOURN
Page 3 of 160
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of October 7, 2024 Regular City Council Meeting
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
For Council approval are the minutes of the October 7, 2024 Regular City Council Meeting.
ACTION REQUESTED:
Approve the minutes of the October 7, 2024 Regular City Council Meeting.
ATTACHMENTS:
10.07.24 Council Minutes
Page 4 of 160
Regular City Council Meeting Minutes of October 7, 2024 Page 1 of 7
City of Farmington
Regular Council Meeting Minutes
Monday, October 7, 2024
The City Council met in regular session on Monday, October 7, 2024, at Farmington City
Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Hoyt led everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Mayor Joshua Hoyt
Councilmembers Nick Lien and Steve Wilson
Members Absent: Councilmembers Katie Bernhjelm and Holly Bernatz
(excused absences)
Staff Present: Lynn Gorski, City Administrator
Leah Koch, City Attorney
Deanna Kuennen, Community & Economic Development Director
Kim Sommerland, Finance Director
Matt Price, Fire Chief
Kellee Omlid, Parks & Recreation Director
Missie Kohlbeck, Recreation Supervisor
Gary Rutherford, Police Chief
Jim Constantineau, Deputy Police Chief
Nate Siem, Administrative Sergeant
John Powell, Public Works Director
Shirley Buecksler, City Clerk
Also Present: Mary Garletts, Chair, Rambling River Center Advisory Board
4. APPROVE AGENDA
Motion was made by Councilmember Wilson and seconded by Councilmember Lien to
approve the agenda, as presented.
Motion carried: 3 ayes / 0 nays
5. ANNOUNCEMENTS / COMMENDATIONS
Page 5 of 160
Regular City Council Meeting Minutes of October 7, 2024 Page 2 of 7
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
The following citizens addressed the Council:
• Nathan Ryan, Cambrian Way
• Denise May, 22265 Berring Avenue
• Kathy Johnson, 22280 Berring Avenue
• Esther Varga, 30942 225th Street West
7. CONSENT AGENDA
7.1 Agreement for Legal Services Between the City of Farmington and Campbell
Knutson
7.2 Appointment of Additional Election Judges for the 2024 Election Cycle ;
Resolution 2024-85
7.3 Gambling Exempt Permit from the Knights of Columbus Council 2400
Farmington, November 23, 2024; Resolution 2024-86
7.4 Gambling Exempt Permit Application from the Knights of Columbus Council
2400 Farmington, February 22, 2025; Resolution 2024-87
7.5 Temporary On-Sale Liquor License for Knights of Columbus Council 2400
Farmington, November 23, 2024
7.6 Temporary On-Sale Liquor License for Knights of Columbus Council 2400
Farmington, February 22, 2025
7.7 Development Contract – Vermillion Commons 4th Addition
7.8 Payment of Claims
7.9 Resolution 2024-80 Declaring Items as Surplus and Authorizing Disposal, Fire
Department
7.10 Staff Changes and Recommendations, Including:
• Dan Miller, Police Sergeant
• Matthew Brown, Deputy Fire Chief
• Braeden Bierbrauer, part-time Community Service Officer
• Nicole Peaslee, part-time Liquor Store Clerk
7.11 Direct 10Gbps Connection with LOGIS via a Cross-Connection Service at the
Minnesota Technology Center
7.12 2024-2025 Farmington High School Hockey Game Facility Use Agreement
7.13 Donation from Gerri Jolley to the Rambling River Center; Resolution 2024-84
7.14 Donation from Marilyn Walton to the Rambling River Center; Resolution 2024 -82
7.15 Resolution 2024-81 Authorizing Solicitation of Contributions to Fund Events that
Foster Positive Relationships Between Law Enforcement and the Community
7.16 2024 Mill & Overlay – Change Order No. 1
7.17 Memorandum of Understanding – Existing Easement Vacation and Creation of
New Easement
7.18 Receive Quote and Award a Contract for the Fall 2024 Boulevard Stump
Removals to Shadywood Tree Experts in the Quoted Amount of $56,475.00
7.19 Resolution 2024-88 Declaring Item as Surplus and Authorizing Disposal, Public
Works
7.20 Lawful Gambling Permit Application from Farmington Fire Relief Association,
November 1, 2024; Resolution 2024-89
Page 6 of 160
Regular City Council Meeting Minutes of October 7, 2024 Page 3 of 7
Motion was made by Councilmember Lien and seconded by Councilmember Wilson to
approve the Consent Agenda, as presented.
Motion carried: 3 ayes / 0 nays
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
12.1 Resolution 2024-83 Adopting the Final Alternative Urban Areawide Review
(AUAR) for the Farmington West Industrial Project
Director Kuennen presented for Council.
Motion was made by Councilmember Wilson and seconded by Councilmember
Lien to adopt Resolution 2024-83 Authorizing the Adoption of the Final Alternative
Urban Areawide Review (AUAR) for the Farmington West Industrial Project.
Motion carried: 3 ayes / 0 nays
12.2 Plans and Specifications and Authorize the Advertisement for Bids for the
Rambling River Center Project
Director Omlid presented for Council, along with Missie Kohlbeck, Recreation
Supervisor, and Mary Garletts, Chair of the Rambling River Center Advisory
Board.
Motion was made by Councilmember Wilson and seconded by Councilmember
Lien to approve plans and specifications and authorize the advertisement for bids
for the Rambling River Center Project.
Motion carried: 3 ayes / 0 nays
13. CITY COUNCIL ROUNDTABLE
Attorney Koch:
Judicial elections are on the same ballot as the other elections, but you may have
to turn over the ballot. You can go to the Secretary of State’s website at
mnvotes.gov, see a sample of your ballot including the judicial candidates. Those
are courts from the Dakota County Courts all the way up to the Supreme Court.
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Regular City Council Meeting Minutes of October 7, 2024 Page 4 of 7
Councilmember Wilson:
We complain about the winter and occasional severe weather , but if you live or
have a family on the East Coast or in Florida, I ask that you think about them and
say a prayer for them. And we’re indirectly impacted, if not families impacted,
because our food costs go up, transportation may get limited, and there are so
many direct impacts of a hurricane that hits a different part of the country.
Also, I was one of the first 15 or 20 to get this awesome Farmington Police
Department Pink Patch Stanley tumbler. So everyone here and those watching on
TV, make sure that you take time to stop up to the Police Station and get one. The
Police Department hit it out of the park with these. They always have the pink
patches but, all joking aside, many of us have been negatively impacted by the
terrible effects of breast cancer. This is an awesome campaign during the month of
October, maybe it will extend beyond that depending on demand. All proceeds go
to the American Cancer Society. I really appreciate the Department for coordinating
this.
Administrator Gorski:
We have a guest in the audience tonight. Jim, I just wanted to thank you for your
25 years of service here in Farmington but also your years of service in law
enforcement. Law enforcement is a very difficult career and you’ve done it very well.
Not only do you have passion for the career of law enforcement and the profession,
but you have passion for this community. We will not forget it. We thank you for
your service above self, and we will miss seeing you around here all the time.
Please don’t be a stranger. Thank you.
Clerk Buecksler:
Next Wednesday, October 16th, is National Boss’ Day, so I want to give a shout-out
to Lynn for creating and maintaining the culture we have here that makes it such a
wonderful place to work. Thank you. I appreciate you, Lynn.
Director Kuennen:
The Emery Apartments Open House will be 10:30 am tomorrow down on the corner.
This is a super exciting project, and I think a great example of what progress in this
community can look like and what change can look like. They will be opening up
their doors with tours of the public spaces, including the upper level look out deck
patio areas, and you’ll be able to see some of the units. Public is welcome, and we
will be doing a ribbon cutting with the Mayor saying a few words. Thank you for that.
Director Powell:
Last week, Public Works held their Snow Day. We don’t want to wait until ther e
could be snow before we start thinking about it. We have updated all of our plow
routes, checked out all the equipment, drove the route s to see if there are any
obstacles or iron gate valves, and manholes that need to be adjusted before we
actually do get snow. It’s also a great opportunity to have a MS4 discussion about
salting and how to smart salt, as well as a few words from the Police Department,
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Regular City Council Meeting Minutes of October 7, 2024 Page 5 of 7
and then overall stressing safety when they’re out there and how to interact with
the residents and stay safe.
We have an Open House tomorrow night for the 2025 Street Improvement Project .
This is our second open house and will be in the atrium area from 5 pm to 6:30 pm.
The Mill & Overlay Project, which had until October 31st for final completion, is done.
This is including the additional 20% or so of work that we added to the contract and
was all finished.
Hydrant flushing started today and is generally about a two week process. We
provide daily updates on the web page because, if something comes up that
consumes a lot of our Staff time, we may have to shift. Also, we always finish off on
a day when the high school is not active, which is around MEA, so when we’re
flushing in that area, we’re not adversely impacting the high school.
Director Omlid:
Since the Rambling River Center will continue to fundraise, the Silent Auction and
Breakfast Fundraiser is Saturday. Breakfast is from 8:30 to 10:30 am, $12 per
person for egg bake, cinnamon rolls, coffee, juice, and milk. The silent auction ends
at 11 am. You can buy your tickets at the door.
Halloween Havoc Tour starts Monday, with the map of houses on the City’s website
and social media. Last year, we had 16 houses on the tour. This year, we have 25 ,
with several collecting non-perishable food for the food shelf, and one collecting
hats and mittens, so be sure to check out the houses on the tour.
Congratulations, Jimmy, I’m going to miss you. I think we worked the last 17 years
together and it was definitely my pleasure. I’m going to miss seeing you around
here.
Director Sommerland:
Last month, the Finance Department sent out letters to property owners who had
delinquent balances for any sort of services provided by the City, such as utility
billing, mowing weeds, that sort of thing. In that letter, it stated that those amounts
would need to be paid by next Thursday, October 17 th, before 2:30 pm.
Chief Price:
This week is National Fire Prevention Week. From the National Fire Protection
Association (NFPA), this year’s official them is “Smoke alarms: Make them work for
you.” This year’s focus working on smoke alarms comes in response from NFPA
data which shows that the majority of home fire deaths continue to occur in homes
with no smoke alarms or no working smoke alarms. This year’s Fire Prevention
Week campaign reinforces the critical importance of smoke alarms, what needs to
install, test, and maintain them properly. Having working smoke alarms in the home
reduces the risk of dying in a home fire by 54%. However, roughly three out of five
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Regular City Council Meeting Minutes of October 7, 2024 Page 6 of 7
fire deaths occur in homes with either no smoke alarms or no working smoke
alarms, and more than 38% of home fire deaths result from fires in which no smoke
alarms were present. Fire Prevention Week is celebrated throughout North America
every October and is the oldest U.S. public health observance on record for more
than over 100 years. Fire Prevention Week has worked to educate people on the
risk of home fires and ways to minimize them. Check out our website and all of our
social media. We will be having things throughout the entire week on how to check
your smoke alarms and change your batteries. In the city of Farmington over this
entire year, we have seen a huge rise in false alarm calls that we ’ve been going in
homes, because their batteries are dead, or the alarm is over ten years old, and it
has to get replaced.
Chief Rutherford:
I have so much to say, but I am going to defer my time on the open mic to Deputy
Chief Constantineau and let him address the Council.
Deputy Chief Constantineau:
Mr. Mayor, Members of Council, Administrator, Department Heads, thank you.
Four. Nineteen. Six. Three. Six. Three. Twelve thousand. One.
Those numbers might not make much sense to you, but they do to me. In the 25
years I have been in Farmington, there have been four Mayors. There have been
19 different Councilmembers. There have been six different City Administrators.
There have been three different HR Directors, six different Finance Directors, and
three different Police Chiefs. And I’ve had to train them all in, it’s been exhausting...
Twelve thousand signifies the approximate growth of the city during my tenure here,
so the population has pretty much doubled. The final one, and the most important
to me, refers to my wife, Lori. She has been my rock throughout my time here and
without her love and support, I wouldn’t be here tonight. It’s been quite a ride,
especially the last four and a half bumpy years, but things have been smooth here.
The support from our Council, our administration, and our citizens has been
overwhelming at times but in a good way. I’d like to thank Chief Rutherford for
seeing something in me that I didn’t even see in myself and making me the first
Deputy Chief in Farmington Police history. I’d like to thank my co-workers who are
among the best cops in the country. I pray for their safety throughout these
tumultuous times. Thank you, and God bless.
Everyone stood and applauded.
Mayor Hoyt:
The last six years – that’s the timeframe that I’ve had the opportunity to really work
with you and, time and time again, I have only seen a true professional show up.
You’re steadfast, you are reliable in every way, and you are a consummate
professional. I love your enthusiasm, and I love your drive. I only get to see snippets,
just micro pictures of the things you’ve done in your very distinguished career. In
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Regular City Council Meeting Minutes of October 7, 2024 Page 7 of 7
the book, “The 21 Irrefutable Laws of Leadership” by John C. Maxwell, they talk
about the law of the legacy, and it says the highest level of leadership is one that
very few ever achieve. And that’s putting their organization in a position to succeed
in their absence. There is no doubt that the men and women that you have served
with over your tenure are better because of your impact. And I know that from the
very little time that I got to spend with you. You will be dearly missed in our
Department, you will be dearly missed in our community, but your wife gets you
back. For that time, ma’am, we thank you. You have made as many sacrifices as
Jimmy has – the nights, the weekends, the holidays, all the things. You both are in
this retirement. Go enjoy it, and I’m going to hold you to it – when we break ground
on the expansion, you’re coming back. But other than that, enjoy your retirement,
Sir. You have earned it. Thank you for everything you ’ve done for us – we
appreciate you.
14. ADJOURNMENT
Motion was made by Councilmember Lien and seconded by Councilmember Wilson to
adjourn the meeting at 8:20 pm.
Motion carried: 3 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 11 of 160
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the October 21, 2024 Joint Planning Commission and City Council
Work Session
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
For Council review are the minutes of the October 21, 2024 Joint Planning Commission and City
Council Work Session.
ACTION REQUESTED:
Approve the minutes of the October 21, 2024 Joint Planning Commission and City Council Work
Session.
ATTACHMENTS:
10.21.24 Joint Planning Commission-Council Work Session Minutes
Page 12 of 160
Joint Planning Commission-Council Work Session Minutes of October 21, 2024 Page 1 of 3
City of Farmington
Joint Planning Commission and City Council Work Session Minutes
Monday, October 21, 2024
The City Council met in a Joint Work Session with the Planning Commission on Monday,
October 21, 2024, at Farmington City Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
The Joint Work Session was called to order by Mayor Hoyt and Chair Rotty at 5:30 pm.
Members Present:
City Council
Mayor Joshua Hoyt
Councilmembers Katie Bernhjelm, Holly Bernatz, Nick Lien,
and Steve Wilson
Planning Commission
Chair Dirk Rotty
Commissioners LeeAnn Lehto and Krista Tesky
Members Absent:
Planning Commission
Commissioners Mitchell Snobeck and Phil Windschitl
City Staff Present:
Lynn Gorski, City Administrator
Leah Koch, City Attorney
Deanna Kuennen, Community & Economic Development Director
Kellee Omlid, Parks & Recreation Director
Tony Wippler, Planning Manager
Gary Rutherford, Police Chief
John Powell, Public Works Director
Shirley Buecksler, City Clerk
Also Present:
Beth Richmond, Consulting Planner, HKGi
2. APPROVE AGENDA
Motion was made by Councilmember Bernatz and seconded by Councilmember
Wilson to approve the agenda, as presented.
Motion carried: 5 ayes / 0 nays
Page 13 of 160
Joint Planning Commission-Council Work Session Minutes of October 21, 2024 Page 2 of 3
3. DISCUSSION ITEMS
3.1 Discussion on Cannabis Legislation and Potential Regulations
Planning Manager Wippler, along with Beth Richmond of HKGi, presented on
how the City’s zoning code could be updated to address the legislation and to
build off the discussion that was had with the Planning Commission at their
October 8th work session. On July 1st of this year, the City enacted a moratorium
prohibiting the operation of cannabis businesses. This moratorium is set to expire
on January 1, 2025. The intent of this project is to have updated ordinance
language in place that regulates cannabis businesses by the end of 2024.
Council and Commissioners asked questions and received answers.
Discussion:
• The Office of Cannabis Management will issue business licenses.
• Cities are responsible for registration process of retail businesses.
• Staff and the Planning Commission support one license per 12,500 residents.
• A municipal cannabis store would not count towards that cap.
• Buffering – discussion on some buffering that could be relaxed later or a
slower approach with no buffers; consensus was no buffers for now.
• Keep conditional permits as presented.
• Hours of operation to align with on and off sale liquor.
• Aligned in zoning.
• Add indoor cultivation.
• Clean Indoor Act would apply – it applies to any smokeable products.
Planning Commission:
• Discuss at a work session and come back in December or January with
recommendations on other conditions.
• Add conditions for A-1 indoor.
HKGi:
• Will work with Staff and bring to the Planning Commission, followed by the
public hearing process, to get the City to the end of the year.
4. COUNCIL COMMITTEE UPDATE
No update.
5. CITY ADMINISTRATOR UPDATE
No update.
6. ADJOURNMENT
Motion was made by Commissioner Tesky and seconded by Commissioner Lehto to
adjourn the meeting at 6:24 pm.
Motion carried: 3 ayes / 0 nays
Page 14 of 160
Joint Planning Commission-Council Work Session Minutes of October 21, 2024 Page 3 of 3
Motion was made by Councilmember Lien and seconded by Councilmember Bernatz
to adjourn the meeting at 6:24 pm.
Motion carried 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 15 of 160
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the October 21, 2024 Regular City Council Meeting
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
For Council approval are the minutes of the October 21, 2024 Regular City Council Meeting.
ACTION REQUESTED:
Approve the minutes of the October 21, 2024 Regular City Council Meeting.
ATTACHMENTS:
10.21.24 Council Minutes
Page 16 of 160
Regular City Council Meeting Minutes of October 21, 2024 Page 1 of 7
City of Farmington
Regular Council Meeting Minutes
Monday, October 21, 2024
The City Council met in regular session on Monday, October 21, 2024, at Farmington City
Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Hoyt led everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Mayor Joshua Hoyt
Councilmembers Katie Bernhjelm, Holly Bernatz,
Nick Lien, and Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
Leah Koch, City Attorney
Deanna Kuennen, Community & Economic Development Director
Kim Sommerland, Finance Director
Matt Price, Fire Chief
Kellee Omlid, Parks & Recreation Director
Gary Rutherford, Police Chief
John Powell, Public Works Director
Shirley Buecksler, City Clerk
4. APPROVE AGENDA
Motion was made by Councilmember Wilson and seconded by Councilmember
Bernatz to approve the agenda, as presented.
Motion carried: 5 ayes / 0 nays
5. ANNOUNCEMENTS / COMMENDATIONS
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
The following citizens addressed the Council:
• Dave Akin, resident of Farmington
• Terry Pearson, 2475 225th Street West, Castle Rock Township
• Kathy Johnson, 22280 Berring Avenue, Castle Rock Township
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Regular City Council Meeting Minutes of October 21, 2024 Page 2 of 7
• Nate Ryan, 22390 Cambrian Way, Farmington
• Drea Doffing, 2255 225th Street West, Castle Rock Township
• Jeff Schottler, 22420 Calico Court, Farmington
• Lacey, Business Owner
• Piper Nelson, 5505 113th Street, Lonsdale
• Citizen (did not state name or address)
7. CONSENT AGENDA
7.1 Gambling Exempt Permit Application from Ducks Unlimited Northfield Golf
Chapter MN-0113, December 22, 2024; Resolution 2024-90
7.2 Lawful Gambling Permit Application from Farmington Area Education
Foundation, November 15, 2024; Resolution 2024-91
7.3 Minutes of the September 16, 2024 Regular City Council Meeting
7.4 Third Quarter 2024 New Construction Report
7.5 Payment of Claims
7.6 Staff Recommendations, including:
• Hailey Kerr hired as Seasonal Skate Instructor
7.7 2024 Mill & Overlay – Final Payment and Change Order No. 2
7.8 Receive Bids and Award a Contract for the 2024 Shade Tree Bond Grant Ash
Removals to Castle Rock Contracting & Tree LLC
7.9 Receive Quotes and Award a Contract for the 2024 Winter EAB Removal Phase
2 to Northwoods Tree Service
7.10 Grant Contract with State of Minnesota for Intensive Comprehensive Police
Officer Education and Training (ICPOET)
Motion was made by Councilmember Bernatz and seconded by Councilmember
Bernhjelm to approve the Consent Agenda, as presented.
Motion carried: 5 ayes / 0 nays
8. PUBLIC HEARINGS
8.1 Public Hearing and Certification of Delinquent Municipal Services to 2025
Property Taxes
Director Sommerland presented. Council asked questions and received answers.
Mayor Hoyt opened the public hearing at 7:33 pm. Seeing no one wishing to
speak, the public hearing was closed at 7:34 pm.
Motion was made by Councilmember Wilson and seconded by Councilmember
Bernhjelm to adopt Resolution 2024-92 Certifying Delinquent Municipal Service
Accounts to Dakota County Treasurer-Auditor, as an addition to the 2025 real
estate taxes for the appropriate properties.
Motion carried: 5 ayes / 0 nays
Page 18 of 160
Regular City Council Meeting Minutes of October 21, 2024 Page 3 of 7
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. CITY COUNCIL ROUNDTABLE
Attorney Koch:
Two judges were appointed today for Dakota County, and both are chambered in
Hastings. One is Christopher Bates and the other is Matthew Schmidt. Eventually,
they’ll have their investiture ceremony, and we will have two new judges.
Councilmember Lien:
Have a safe and happy Halloween and watch out for kids running around.
Councilmember Bernatz
There are several Halloween events in and outside of the community, including the
Parks and Recreation Halloween Havoc Tour, which was fantastic and had great
displays. Also, Farmington Lutheran and Dodge Middle School both have Trunk or
Treat opportunities, and Trinity Care Center is looking for kids and people dressed
up to make their way through there on Halloween and brighten the residents’ day.
My family does the All Hallows Gala, which supports military families past and
present. It’s run by the Farmington Area Veterans Committee, and it’s called the
Support Our Troops Haunted House Organization. They used to run haunted house
at the Dakota County fairgrounds for almost 20 years. They do a haunted house
party with a costume component to it. The money spent to attend goes to a very
good cause. The event will take place on Saturday, October 26th, in Northfield.
Councilmember Bernhjelm:
On Thursday, the Twin Cities Film Festival will be featuring our My Town episode
of Farmington. I’m excited to see the full episode of this when we have the ability to
share it more broadly with the rest of the community because I think it’s a really
great way to highlight the things we’re doing here in town and excited to see this
full project come to light.
Councilmember Wilson:
Thank you to Kellee and Missie and all the volunteers at the Rambling River Center
who put on another great fundraiser.
Administrator Gorski:
On December 7th at 7 pm, the Farmington downtown will hopefully be full of
participants of the First Annual Lighted Holiday Parade. Homestead Community
Church, Farmington Rotary Club, and the City of Farmington have collaborated to
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Regular City Council Meeting Minutes of October 21, 2024 Page 4 of 7
plan the event. It’s a fun full day with lots of activities downtown. The Christmas
Village in Dakota Village which will also be happening prior to our holiday parade.
Director Kuennen:
Thank you to everyone for coming to The Emery’s grand opening. It’s a beautiful
facility, and it was really to be able to walk through it and see some of the units. For
me, it was really fun to walk through with our Building Inspections Team. T hey’re
very proud of that project, and it’s neat to walk through something that they’ve had
to regulate and monitor and inspect every step along the way and see the pride in
their eyes. That’s the kind of Team that we have as a part of Farmington, and it was
really fun to be able to experience that with them.
I also want to let everyone know that The Rye is underway. This is the Yellow Tree
apartment project off of Dushane Parkway. We will be updating some drone footage
throughout that project, as well, to watch it come to life. There is some drone footage
that already exists, and it’s fascinating to see how quickly things can change. This
will be 176 units of market rate apartments that we will be welcoming into this
community.
Thank you, Councilmember Bernhjelm, for bringing up the docuseries My Town.
This was a great project for us to be involved in. We get to attend and see the
episode for the first time on Thursday. It has been selected to be part of the Twin
Cities Film Festival. We will also have a public event in January, with the date yet
to be determined. We will have Cory Hepola, the brains behind this project, coming
to our community, answering questions, and having a celebration to share this with
the community. The episode will actually air publicly on the Sunday before
Thanksgiving, but we also want to have that celebration where we can invite the
community to really appreciate and enjoy this project.
Director Powell:
Public Works has completed hydrant flushing, so now we’re starting street
sweeping.
One of the contracts awarded this evening is related to our $500,000 DNR shade
tree grant. We’re very excited because, not only did we get $300,000 to remove
trees and the cost per tree in the bid came in under what we had assumed, we also
get to invest in tree replanting. This winter, we will be looking at a planting plan for
the area that’s affected. That’s very exciting, in that most of our effort has been
focused on public safety and removal of trees. Now we get to put in some of those
trees and start some new trees out there.
Dakota County has kicked off the Denmark Avenue corridor study from County
Road 50 to Ash Street. This study also includes Ash Street from Denmark Avenue
over to the railroad tracks to the east. This study will look at traffic, operations,
pedestrians, bikes, vehicles, what the future roadway section is that will address
the bridge, and the connectivity of the greenway across Denmark Avenue. We will
Page 20 of 160
Regular City Council Meeting Minutes of October 21, 2024 Page 5 of 7
look at intersections and where future intersections would be and whether they
meet warrants for traffic control. This is just kicking off now, and we expect the first
public open house to be in early December. We will post information as it becomes
available, and we will have a link on our website to the County’s project website.
Director Omlid:
As Councilmember Bernatz mentioned, Friday night is the Halloween walk from
5:30 to 7 pm behind Dodge Middle School. As of today, we have 25 businesses
signed up to participate. This is a joint venture between Parks and Recreation and
Community Education. The Halloween Havoc Tour is on the City’s homepage if
you’re interested in the tour, and also on social media.
Today is the first day you can sign up your house for the Holiday Lighted Tour,
which is on the Facebook page and the City’s homepage.
Halloween is a week from Thursday, and it is also our last day in the current
Rambling River Center. On Friday, November 1st, we will transition to Fire Station
No. 1. We will have programs out of the Fire Station, and the fitness center will
actually move here to City Hall in Conference Room 169. Just want to let everyone
know where we’re at until construction is done.
Chief Price:
We are 20 short days away for Turkey Bingo. We’ll have a lot more information on
November 4th.
Halloween data: 40% of all structure fires that happen over Halloween are because
combustibles are too close to candles. If you’re going to be using candles, the Fire
Department asks that you make sure it’s on a sturdy base, and that it’s away from
any sort of combustibles and other items. Also, make sure that you’re putting them
out in the event and if you’re going to leave the room.
Chief Rutherford:
If anyone has been following our social media channels at the Police Department
over the last week or two, you’ve probably seen some foreign language films about
something to do with some pink Stanleys. I don’t know what they say, but I know
that they sold their pink Stanley really fast. We have been sourcing them from all
over the place. We have a bunch more so, if anybody missed out on the first batch,
we have some more. I hear there may be another video dropping tonight or
tomorrow, probably going to be equally as funny, if it’s a funny as they described it
to me.
We are heading into winter parking season in about 10-11 short days, so start
making plans to park your cars off the street. That day also happens to coincide
with the launch of Toys for Town, which I can’t believe is already here again.
Starting November 1st, we’ll have our collection bins out at about 45-50 different
Page 21 of 160
Regular City Council Meeting Minutes of October 21, 2024 Page 6 of 7
locations throughout the city and some of our neighboring towns. Give early and
give often.
Mayor Hoyt:
This is the time of year where there are a lot of events happening across the
community. Whether it’s through Parks and Recreation, through Community
Education, all the different non-profits and organizations, all of our churches and
religious groups, there’s a ton of events happening. There are a lot of ways to find
and become aware of those events, but they do come quick and the next think you
know, we’re going to be talking about 2025.
Harvest season is not quite over yet. Even with the great conditions that we ’ve had,
there are still combines and trucks on the road. Even with the shorter daytime hours
and with the hazards and the flashers on, please be slow, take your time and
exercise patience. They have a living to earn, and we need to keep everybody safe.
Halloween will be fairly decent weatherwise than it has in some of the years past
so be mindful that there are going to be more kiddos out on the streets, especially
after dark. Just go slow, pay attention at all of the crossings, and please be as safe
as you can.
Toys for Town is around the corner. The pink Stanleys go to benefit the Pink Patch
Project, and I’ll let you do that drop again, Chief.
Chief Rutherford:
All proceeds from the sale of our pink patches (we have two different patches in
two different sizes, and we still have a few challenge coins left, and the pink
Stanleys, go to the American Cancer Society.
Mayor Hoyt:
Last, we went to the ribbon cutting and the grand opening for The Emery. This was
incredible. Much to the nay-saying that we’ve heard for the last year and a half
about how big this is, how much of a monstrosity it is, how it’s unaffordable, and all
the bad things, it’s a private $16 million dollar plus investment, it’s an incredible
enhancement to downtown, and it is absolutely going to drive people to downtown.
You’re talking about 75+ new residents that are going to patron our local
businesses. It looked amazing and I held back to not try and go in there through the
process, but it is incredible and very well laid out. It’s very clean and fresh and well
done. High level finishes and it was incredible to sit in the model. Noise abatement
and all the things that they have done, you couldn’t hear anything outside or the
vehicles that were driving on Elm Street. This is just another testament to how this
City has continued to support its businesses. We listen to our businesses, and they
tell us that one of their pressing concerns is affordable housing for their workforce.
By diversifying the house mix, and by offering things that are at market rate, this
continues to support our employers for them to grow and expand. I have no doubt
that this building will have occupancy in a very quick period of time, and it’ll be just
Page 22 of 160
Regular City Council Meeting Minutes of October 21, 2024 Page 7 of 7
another staple of downtown. Aesthetically, it looks great, the way they matched the
brick, and it far exceeded my expectations. That was great to see.
14. ADJOURNMENT
Motion was made by Councilmember Bernatz and seconded by Councilmember Lien
to adjourn the meeting at 7:49 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 23 of 160
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the November 8, 2024 Special City Council Meeting
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
For Council approval are the minutes of the November 8, 2024 Special City Council Meeting.
DISCUSSION:
The City Council met as the Canvassing Board to canvass and certify the results of the 2024
Municipal General Election. Attached are the minutes of this meeting, which include:
For the Mayoral seat:
Joshua Hoyt received 5,902 votes;
Paul Larsen received 5,422 votes; and
There were 109 write-ins.
For the two Councilmember seats:
Jake Cordes received 6,037 votes;
Steve Wilson received 5,326 votes;
Justin Wiles received 2,716 votes;
Joshua Gore received 2,619 votes; and
There were 179 write-ins.
At their November 8th meeting, the Canvassing Board approved the Abstract of Votes Cast, as
provided by the Dakota County Elections Office, and adopted Resolution 2024-01 Canvassing the
2024 Municipal General Election, both of which are attached to the minutes.
New members will be sworn in at the City Council's first meeting in January.
ACTION REQUESTED:
Approve the minutes of the November 8, 2024 Special City Council Meeting.
ATTACHMENTS:
11.08.24 Special Council Minutes
Page 24 of 160
Special City Council Meeting Minutes of November 8, 2024 Page 1 of 2
City of Farmington
Special City Council Meeting Minutes
Friday, November 8, 2024
The City Council met in a special session on Friday, November 8, 2024, at Farmington
City Hall, 430 Third Street, Farmington, Minnesota, to canvass the results of the 2024
Municipal General Election.
1.CALL TO ORDER
Mayor Hoyt called the meeting to order at 8:39 am.
2.PLEDGE OF ALLEGIANCE
Mayor Hoyt led everyone in the Pledge of Allegiance.
3.ROLL CALL
Members Present: Mayor Joshua Hoyt
Councilmembers Holly Bernatz and Nick Lien
Members Absent: Councilmembers Katie Bernhjelm and Steve Wilson
Staff Present: Shirley Buecksler, City Clerk
4.APPROVE AGENDA
Motion was made by Councilmember Lien and seconded by Councilmember Bernatz
to approve the agenda, as presented.
Motion carried: 3 ayes / 0 nays
5.NEW BUSINESS
5.1 Canvassing Results of the 2024 Municipal General Election
The City Council met as the Canvassing Board to review and certify the results of
the 2024 Municipal General Election.
Clerk Buecksler presented Resolution 2024-101, Canvassing the 2024 Municipal
General Election Results, along with the Abstract of Votes Cast in the Precincts
of the City of Farmington, State of Minnesota, at the State General Election Held
Tuesday, November 5, 2024, as provided by the Dakota County Elections Office.
For the Mayoral seat, Joshua Hoyt received 5,902 votes, Paul Larsen received
5,422 votes, and there were 109 write-ins.
For the two Councilmember seats, Jake Cordes received 6,037 votes, Steve
Wilson received 5,326 votes, Justin Wiles received 2,716 votes, Joshua Gore
received 2,619 votes, and there were 179 write-ins.
Page 25 of 160
Special City Council Meeting Minutes of November 8, 2024 Page 2 of 2
Statistics for the 2024 Municipal General Election for the City of Farmington:
• 84.3% of Farmington registered voters voted during this election:
o 6,383 voted by absentee ballot
o 7,121 voted at the polls on Election Day;
• The average processing time for voters at the polls on Election Day was
only 30 seconds;
• Polling sites were busy all day, with peak times at 7 am, 10 am, 3 pm, and
5 pm; and
• At the close of the election, there are now 16,025 registered voters in the
city of Farmington.
Motion was made by Councilmember Lien and seconded by Councilmember
Bernatz to:
• Approve the Abstract of Votes Cast in the Precincts of the City of
Farmington, State of Minnesota, at the State General Election Held
Tuesday, November 5, 2024, as provided by the Dakota County Elections
Office; and
• Adopt Resolution 2024-101 Canvassing the 2024 Municipal General
Election Results.
Motion carried: 3 ayes / 0 nays
Welcome to Mayor-Elect Joshua Hoyt, Councilmember-Elect Jake Cordes, and
Councilmember-Elect Steve Wilson. New members will be sworn in at the
Council’s first meeting in January.
6. ADJOURNMENT
Motion was made by Councilmember Bernatz and seconded by Councilmember Lien
to adjourn the meeting at 9:05 pm.
Motion carried: 3 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 26 of 160
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Stephanie Aman, Economic Development Coordinator
Department: Council
Subject: Regional Letter of Support for MNDOT's Continued Designation of the Twin Cities-
Albert Lea and Twin Cities-Mankato Rail Corridor
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
In 2015, the City of Farmington, along with over 30 southern Minnesota stakeholders, joined in
expressing support for the State's designation of the Twin Cities-Albert Lea rail line as a Phase 1
project in the 2015 Rail Plan. Every 10 years, the Rail Plan must be updated.
DISCUSSION:
With the 2025 State Rail Plan now being drafted by MnDOT, Southern Minnesota Passenger Rail
Initiative is working with stakeholders to ensure the continuation of the designation of the Twin
Cities - Albert Lea rail line. Continuation of the designation from 2015 is needed to render this
project eligible for any potential state and federal investment in the coming decade (2025-2035)
This letter serves to express support for the addition of a passenger rail designation for the existing
east-west rail line that connects the Twin Cities-Albert Lea and Twin Cities-Mankato rail corridors
in southern additional to them connect to the affords and Minnesota southern opportunity
Minnesota communities including Rochester/DMC Mayo Clinic and Winona (and the existing
Amtrak Service available in Winona).
The joint letter to MnDOT is provided for review and has been signed by 29 southern Minnesota
stakeholders (cities, counties, chambers of commerce and colleges) and a signature from the City
of Farmington will show the continued interest in the reintroduction of passenger rail service for the
southern Minnesota region as we continue to grow.
BUDGET IMPACT:
No funds are requested in relation to the request.
ACTION REQUESTED:
Authorize Mayor Hoyt to sign the regional letter of support for continued designation of the Twin
Cities-Albert Lea Rail Corridor.
ATTACHMENTS:
AAA Joint letter from regional leaders 11_26_2024
Page 34 of 160
1 2015 Mn Statewide Passenger Rail Plan
Page 35 of 160
Southern Minnesota Passenger Rail Initiative
A letter to Minnesota Transportation Commissioner Nancy Daubenberger from Mayors,County Board Chairs,
College Presidents and Chamber Leaders of Southern Minnesota.
To add your signature to this joint letter,send a .jpeg image of your signature reply to Suzie Nakasian at
MnRail.US@gmail.com.We will add your signature to the letter below and send you a copy once we have all
signatures “on board!”
Thank you for your consideration and support!Suzie Nakasian,Project Coordinator,c:507-649-0382
December 2,2024
Nancy Daubenberger,Commissioner
Minnesota Department of Transportation
395 John Ireland Boulevard,Mailstop 100
St.Paul,MN 55155-1899
Dear Commissioner Daubenberger:
We the undersigned Mayors,County Board Chairs,Chamber Leaders and College Presidents of southern
Minnesota join in expressing support for:join in expressing support for the continued prioritization of the
Twin Cities-Albert Lea and Twin Cities-Mankato passenger rail corridors as Phase 1 projects in the 2025
State Rail Plan;and request that you grant a Phase 1 passenger rail designation for the existing east-west
(Canadian Pacific/former “DM&E”)rail line that connects the Mankato and Albert Lea rail corridors in southern
Minnesota,and affords the opportunity to extend passenger rail service to southern Minnesota communities
including Waseca,Rochester/DMC Mayo Clinic and Winona.
We congratulate your Department on the progress made by the State Rail Office over the last decade on the
implementation of other Phase 1 projects designated in the 2015 Rail Plan.With those projects well underway,
and Amtrak Borealis Service now completed,we urge you to make the reintroduction of passenger rail service
for southern Minnesota a priority for the coming decade.
Thank you for your consideration.
Respectfully,
________________
Signatures Received as of 11/27/24:
Albert Lea,Mayor Rich Murray -YES 10/22
North Mankato,Mayor Scott Carlson -YES 10/28
Savage,Mayor Janet Williams -YES 10/24
Savage,City Council Member Bob Coughlen -YES 10/24
St Paul,Mayor Melvin Carter,-YES 11/18
St Peter,Mayor Shannon Nowell -YES 11/18
Carleton College,Northfield,Dr.Alison Byerly President -YES 10/29
Rice County,Commissioner Galen Malecha -YES 10/29
Richfield,Mayor Mary Supple -YES 11/1
Waseca,Mayor Randy Zimmerman -YES 11/6 Page 36 of 160
Rosemount,Mayor Jeff Weisensel -YES 11/12
Belle Plaine,Mayor Michael Woletz -YES 11/13
Faribault Area Chamber,Nort Johnson
Steele County,Commissioner Jim Abbe -YES 11/12
Nor thfield,Mayor Rhonda Pownell -YES
Faribault,Mayor Kevin Voracek,Yes 11/12
Nor th Mankato,Council Member Sandra Oachs -11/15
Tracy,Mayor Pam Cooreman -Yes 11/14
Nor thfield,City Council Member,Kathleen Holmes -YES 11/15
Owatonna,Mayor Thomas A.Kuntz -YES 11/26
Ramsey County Regional Rail Authority,Commissioner Raphael Ortega,Chair -YES 11/19
South Central Community College,Mankato/Faribault,Dr.Annette Annette Parker,President -11/26
Bridgewater Township,Supervisor Glen Castore -YES 11/20
Waseca County Board Chair,Brad Millbrath -YES 11/19
Ramsey County Board Chair,Victoria Reinhardt -YES -
Le Sueur.Mayor Shawn Kirby 11/22
St Olaf College,Dr.Susan Singer,President 11/22
Owatonna Chamber of Commerce -11/28
Page 37 of 160
Page 38 of 160
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: 2025-2029 Capital Improvement Plan
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
Capital improvements are projects that require public funds for acquiring, constructing, or replacing
essential infrastructure within communities. A Capital Improvement Plan (CIP) is a key tool for
capital planning, used to coordinate the timing, location, and financing of these improvements over
multiple years. It helps maintain existing assets, plan for future needs, and supports budget
development, all while balancing community goals and priorities to ensure the provision of essential
public services and support for economic development.
DISCUSSION:
The City’s multi-year Capital Improvement Program (CIP) addresses both immediate and long-term
needs, including but not limited to the replacement of major equipment, park development, building
improvements, and street reconstruction. Unlike the operating budget, capital projects involve
significant financial commitments that may span multiple years.
Prepared by City Staff, the CIP is a planning document that evolves over time. While it identifies
projects for the next five years, it is subject to change based on factors such as additional study,
community input, Council direction, and funding availability. Council had the opportunity to review
details of the proposed 2025 projects during a work session earlier this year. Projects scheduled for
the earlier years are more likely to be implemented as planned, while those in later years remain
more flexible.
Though the CIP is integral to the budget process, it is not itself a budget. It functions as a flexible
planning tool that is regularly updated. Acceptance of the CIP facilitates the inclusion of 2025
projects in the 2025 budget as they move forward, while projects for 2026 and beyond will be
reviewed and adjusted in future updates.
BUDGET IMPACT:
The majority of the 2025 projects identified in the CIP have been incorporated into the proposed
final 2025 budget. If any of the remaining projects develop during the year, the 2025 budget would
be amended accordingly. Additionally, any projects exceeding the $50,000 purchasing threshold
will be presented to Council for final approval before entering into contracts.
ACTION REQUESTED:
Accept the 2025-2029 Capital Improvement Plan.
Page 39 of 160
ATTACHMENTS:
2025-2029 Five Year CIP Summary Reports
Page 40 of 160
Capital Improvement Plan
City of Farmington, Minnesota
PROJECTS BY CATEGORY
FY '25 FY '29thru
TotalFY '25 FY '26 FY '27 FY '28 FY '29CategoryProject #
Equipment
ADM-24-001 212,780106,390 106,390IT - Equipment Replacement Fund
ADM-25-001 10,00010,000Website Refresh
FI-25-001 1,300,0001,300,000Fire Engine 2 Replacement
FI-25-002 40,00040,000Automobile Extrication Tools
FI-25-004 250,000250,000Generator for Fire Station 1
FI-26-001 30,00030,000Automated External Defibrillator Replacement
FI-29-001 225,000225,000Rescue 1 Replacement
FI-31-001 525,000525,000Self-Contained Breathing Apparatus Replacement
PO-24-002 35,04611,682 11,682 11,682Replace Patrol Squad 0501
PO-24-003 35,04611,682 11,682 11,682Replace Patrol Squad 0502
PO-24-004 28,4967,124 7,124 7,124 7,124Replace Admin Squad 0592
PO-24-005 28,4807,120 7,120 7,120 7,120Replace Investigations Squad 0564
PO-25-001 41,63041,630Replace Tasers
PO-25-002 77,30033,575 14,575 14,575 14,575Replace Patrol Squad 0512
PO-25-003 77,30033,575 14,575 14,575 14,575Replace Patrol Squad 0511
PO-25-005 53,40024,600 9,600 9,600 9,600Add CSO Vehicle to Fleet (54)
PO-26-001 84,12836,032 16,032 16,032 16,032Replace Patrol Squad 0521
PO-26-002 84,12836,032 16,032 16,032 16,032Replace Patrol Squad 0523
PO-26-003 71,12823,032 16,032 16,032 16,032Replace Admin Squad 0524
PO-27-001 40,50040,500Replace Handguns
PO-27-002 91,80091,800Replace Rifles
PO-27-003 56,30622,102 17,102 17,102Replace Patrol Squad 0533
PO-27-004 56,30622,102 17,102 17,102Replace Patrol Squad 0534
PO-27-005 56,30622,102 17,102 17,102Replace Patrol Squad 0535
PO-27-006 56,30622,102 17,102 17,102Replace Patrol Squad 0536
PO-27-007 56,30622,102 17,102 17,102Replace Patrol Squad 0537
PO-27-008 56,30622,102 17,102 17,102Replace Patrol Squad 0538
PO-28-001 42,62623,813 18,813Replace Patrol Squad 0541
PO-28-002 42,62623,813 18,813Replace Patrol Squad 0542
PO-28-003 25,86015,430 10,430Replace Investigations Squad 0530
PO-28-004 25,86015,430 10,430Replace Investigations Squad 0531
PO-28-005 25,86015,430 10,430Replace Investigations Squad 0532
PO-29-001 20,00020,000Drone Program
PO-29-002 25,69425,694Replace Patrol Squad 0551
PO-29-003 25,69425,694Replace Patrol Squad 0552
PO-29-004 16,48016,480Replace Admin Squad 0546
PO-29-005 16,48016,480Replace Investigations Squad 0544
PO-29-006 15,00015,000Replace Rifle Bunker
PR-24-014 202,66532,600 45,880 45,880 45,880 32,425Pickup Trucks
PR-24-016 118,13558,195 59,940John Deere Tractors
PR-24-017 25,50025,500Zero-Turn Mower
PR-25-018 38,4009,600 9,600 9,600 9,600Dodge Durango
PR-25-026 8,3508,350Brushcat
PR-26-021 184,000184,000Zamboni
PR-26-022 310,000150,000 160,000John Deere Tractors
PR-26-023 50,00050,000Kromer Striper
PR-27-020 28,8009,600 9,600 9,600Dodge Caravan
Produced Using the Plan-It CIP Software
Page 41 of 160
TotalFY '25 FY '26 FY '27 FY '28 FY '29CategoryProject #
PW-24-009 325,000325,000Dump Truck
PW-24-010 40,00010,000 10,000 10,000 10,000Engineering Vehicle
PW-25-006 325,000325,000Dump Truck
PW-25-007 50,00010,000 10,000 10,000 10,000 10,000Engineering Vehicle
PW-25-008 50,00050,000Brine Equipment
PW-25-009 25,00025,000Sewer Televising Equipment
PW-26-005 40,00010,000 10,000 10,000 10,000Pickup Truck
PW-26-006 40,00010,000 10,000 10,000 10,000Pickup Truck
PW-26-007 75,00075,000Air Compressor
PW-27-006 325,000325,000Dump Truck
PW-28-006 350,000350,000Motor Grader
6,572,0282,412,023 1,247,264 654,446 727,698 1,530,597Equipment Total
Maintenance
PR-24-001 1,370,000220,000 250,000 275,000 300,000 325,000Trail Improvements
PR-25-028 414,150312,390 37,960 63,800Fire Station 1
PR-25-029 245,795159,765 86,030Central Maintenance Facility
PR-25-030 108,41157,861 50,550City Hall
PR-25-031 89,05089,050Police Station
PR-25-032 782,77119,500 763,271Schmitz-Maki Arena
PR-25-033 60,35214,852 45,500Fire Station #2
PR-29-035 66,00013,500 52,5001st Street Garage
PW-24-012 1,000,000250,000 250,000 250,000 250,000Annual Sanitary Sewer Lining
PW-25-002 1,000,0001,000,000Annual Mill & Overlay
PW-25-003 400,000400,000Annual Storm Water Management Maintenance
PW-25-004 500,000500,000Annual EAB Management
PW-26-002 1,000,0001,000,000Annual Mill & Overlay
PW-26-003 400,000400,000Annual Storm Water Management Maintenance
PW-26-004 700,000700,000Annual EAB Management
PW-27-002 1,000,0001,000,000Annual Mill & Overlay
PW-27-003 400,000400,000Annual Storm Water Management Maintenance
PW-27-004 600,000600,000Annual EAB Management
PW-28-002 1,000,0001,000,000Annual Mill & Overlay
PW-28-003 400,000400,000Annual Storm Water Management Maintenance
PW-29-002 1,000,0001,000,000Annual Mill & Overlay
PW-29-003 400,000400,000Annual Storm Water Management Maintenance
12,936,5292,759,751 2,965,677 3,419,801 2,013,800 1,777,500Maintenance Total
Public Facilities
LO-25-001 19,00019,000New Flooring PK
LO-27-001 43,00043,000New Beer Cooling System PK
LQ-25-002 32,00032,0005/2024 UPDATE - New Cooler Doors PK
PO-24-001 14,000,00014,000,000Building Expansion and Remodel
PW-24-005 5,400,0005,400,000Water Storage Facilities
PW-25-011 2,650,0001,450,000 1,200,000Farmington West-Trunk Sanitary Sewer and Water
PW-25-012 3,250,0001,750,000 1,500,000Farmington East-Trunk Sanitary Sewer and Water
PW-27-005 900,000900,000Fuel Island
26,294,0008,651,000 16,700,000 943,000Public Facilities Total
Recreation and Open Space
PR-24-002 1,900,000700,000 200,000 1,000,000Rambling River Park
PR-25-003 115,000115,000Tamarack Park
PR-25-36 100,000100,000Depot Way Arts Park
PR-26-004 115,000115,000Jim Bell Park and Preserve Neighborhood Park
PR-26-005 115,000115,000Evergreen Knoll Park
Produced Using the Plan-It CIP Software
Page 42 of 160
TotalFY '25 FY '26 FY '27 FY '28 FY '29CategoryProject #
PR-26-025 115,000115,000Meadowview Park
PR-26-34 12,50012,500Park Master Plan for Vermillion Commons
PR-27-007 100,000100,000Daisy Knoll Park
PR-27-012 30,00030,000Vermillion Grove Park
PR-28-006 115,000115,000Dakota County Estates Park
PR-28-008 95,00055,000 40,000Westview Acres Park
PR-28-011 115,00015,000 100,000Hill Dee Park
PR-29-009 150,000150,000Distad Park
3,077,500155,000 957,500 200,000 1,330,000 435,000Recreation and Open Space Total
Right of Way Improvement
PW-25-001 2,800,0002,800,0002025 Street Improvements
PW-25-005 150,000150,0002025 MSA Improvements-Flagstaff Avenue
PW-25-010 800,000800,0002025 MSA Improvements-Spruce Street
PW-26-001 3,000,000200,000 2,800,0002026 Street Improvements
PW-26-008 950,000950,0002026 MSA Improvements-Willow Street
PW-27-001 3,000,000200,000 2,800,0002027 Street Improvements
PW-27-007 1,600,0001,600,0002027 MSA Improvements-1st Street
PW-28-001 3,000,0003,000,0002028 Street Improvements
PW-28-005 50,00050,000Carver Lane Backage Road
PW-28-007 50,00050,0009th Street Backage Road
PW-29-001 3,000,000200,000 2,800,0002029 Street Improvements
18,400,0003,950,000 3,950,000 4,400,000 3,300,000 2,800,000Right of Way Improvement Total
GRAND TOTAL 67,280,05717,927,774 25,820,441 9,617,247 7,371,498 6,543,097
Produced Using the Plan-It CIP Software
Page 43 of 160
Capital Improvement Plan
City of Farmington, Minnesota
FUNDING SOURCE SUMMARY
FY '25 thru FY '29
TotalSourceFY '25 FY '26 FY '27 FY '28 FY '29
Building Maintenance Fund 1,766,529389,751 365,677 894,801 63,800 52,500
County Funds 400,000400,000
Donations 350,000350,000
EAB Fund 1,800,000500,000 700,000 600,000
G.O. Bonds 21,600,0001,500,000 15,500,000 1,500,000 1,600,000 1,500,000
G.O. Equipment Certificates 1,300,0001,300,000
General Capital Equipment Fund 4,709,248680,633 1,115,874 654,446 727,698 1,530,597
Grants 350,000350,000
Park Improvement Fund 1,977,500155,000 257,500 200,000 930,000 435,000
Sewer Fund 7,000,0002,565,000 2,015,000 1,190,000 740,000 490,000
State Aid 3,240,0001,140,000 800,000 1,300,000
Stormwater Fund 4,750,000890,000 890,000 1,190,000 890,000 890,000
Street Maintenance Fund 4,400,000880,000 880,000 880,000 880,000 880,000
Trail Maintenance Fund 1,370,000220,000 250,000 275,000 300,000 325,000
User Fees 306,780157,390 106,390 43,000
Water Fund 12,125,0007,840,000 1,915,000 1,090,000 640,000 640,000
18,217,774 25,495,441 9,817,247 7,171,498 6,743,097 67,445,057GRAND TOTAL
Produced Using the Plan-It CIP Software
Page 44 of 160
Capital Improvement Plan
City of Farmington, Minnesota
PROJECTS BY FUNDING SOURCE
FY '25 FY '29thru
TotalSourceProject #FY '25 FY '26 FY '27 FY '28 FY '29
Building Maintenance Fund
PR-25-028 414,150312,390 37,960 63,800Fire Station 1
PR-25-029 245,795159,765 86,030Central Maintenance Facility
PR-25-030 108,41157,861 50,550City Hall
PR-25-031 89,05089,050Police Station
PR-25-032 782,77119,500 763,271Schmitz-Maki Arena
PR-25-033 60,35214,852 45,500Fire Station #2
PR-29-035 66,00013,500 52,5001st Street Garage
1,766,529389,751 365,677 894,801 63,800 52,500Building Maintenance Fund Total
County Funds
PR-24-002 400,000400,000Rambling River Park
400,000400,000County Funds Total
Donations
PR-24-002 350,000350,000Rambling River Park
350,000350,000Donations Total
EAB Fund
PW-25-004 500,000500,000Annual EAB Management
PW-26-004 700,000700,000Annual EAB Management
PW-27-004 600,000600,000Annual EAB Management
1,800,000500,000 700,000 600,000EAB Fund Total
G.O. Bonds
PO-24-001 14,000,00014,000,000Building Expansion and Remodel
PW-25-001 1,500,0001,500,0002025 Street Improvements
PW-26-001 1,500,0001,500,0002026 Street Improvements
PW-27-001 1,500,0001,500,0002027 Street Improvements
PW-28-001 1,500,0001,500,0002028 Street Improvements
PW-28-005 50,00050,000Carver Lane Backage Road
PW-28-007 50,00050,0009th Street Backage Road
PW-29-001 1,500,0001,500,0002029 Street Improvements
21,600,0001,500,000 15,500,000 1,500,000 1,600,000 1,500,000G.O. Bonds Total
G.O. Equipment Certificates
FI-25-001 1,300,0001,300,000Fire Engine 2 Replacement
Produced Using the Plan-It CIP Software
Page 45 of 160
TotalSourceProject #FY '25 FY '26 FY '27 FY '28 FY '29
1,300,0001,300,000G.O. Equipment Certificates Total
General Capital Equipment Fund
FI-26-001 30,00030,000Automated External Defibrillator Replacement
FI-29-001 225,000225,000Rescue 1 Replacement
FI-31-001 525,000525,000Self-Contained Breathing Apparatus Replacement
PO-24-002 35,04611,682 11,682 11,682Replace Patrol Squad 0501
PO-24-003 35,04611,682 11,682 11,682Replace Patrol Squad 0502
PO-24-004 28,4967,124 7,124 7,124 7,124Replace Admin Squad 0592
PO-24-005 28,4807,120 7,120 7,120 7,120Replace Investigations Squad 0564
PO-25-001 41,63041,630Replace Tasers
PO-25-002 77,30033,575 14,575 14,575 14,575Replace Patrol Squad 0512
PO-25-003 77,30033,575 14,575 14,575 14,575Replace Patrol Squad 0511
PO-25-005 53,40024,600 9,600 9,600 9,600Add CSO Vehicle to Fleet (54)
PO-26-001 84,12836,032 16,032 16,032 16,032Replace Patrol Squad 0521
PO-26-002 84,12836,032 16,032 16,032 16,032Replace Patrol Squad 0523
PO-26-003 71,12823,032 16,032 16,032 16,032Replace Admin Squad 0524
PO-27-001 40,50040,500Replace Handguns
PO-27-002 91,80091,800Replace Rifles
PO-27-003 56,30622,102 17,102 17,102Replace Patrol Squad 0533
PO-27-004 56,30622,102 17,102 17,102Replace Patrol Squad 0534
PO-27-005 56,30622,102 17,102 17,102Replace Patrol Squad 0535
PO-27-006 56,30622,102 17,102 17,102Replace Patrol Squad 0536
PO-27-007 56,30622,102 17,102 17,102Replace Patrol Squad 0537
PO-27-008 56,30622,102 17,102 17,102Replace Patrol Squad 0538
PO-28-001 42,62623,813 18,813Replace Patrol Squad 0541
PO-28-002 42,62623,813 18,813Replace Patrol Squad 0542
PO-28-003 25,86015,430 10,430Replace Investigations Squad 0530
PO-28-004 25,86015,430 10,430Replace Investigations Squad 0531
PO-28-005 25,86015,430 10,430Replace Investigations Squad 0532
PO-29-001 20,00020,000Drone Program
PO-29-002 25,69425,694Replace Patrol Squad 0551
PO-29-003 25,69425,694Replace Patrol Squad 0552
PO-29-004 16,48016,480Replace Admin Squad 0546
PO-29-005 16,48016,480Replace Investigations Squad 0544
PO-29-006 15,00015,000Replace Rifle Bunker
PR-24-014 202,66532,600 45,880 45,880 45,880 32,425Pickup Trucks
PR-24-016 118,13558,195 59,940John Deere Tractors
PR-24-017 25,50025,500Zero-Turn Mower
PR-25-018 38,4009,600 9,600 9,600 9,600Dodge Durango
PR-25-026 8,3508,350Brushcat
PR-26-021 184,000184,000Zamboni
PR-26-022 310,000150,000 160,000John Deere Tractors
PR-26-023 50,00050,000Kromer Striper
PR-27-020 28,8009,600 9,600 9,600Dodge Caravan
PW-24-009 325,000325,000Dump Truck
PW-24-010 40,00010,000 10,000 10,000 10,000Engineering Vehicle
PW-25-006 300,000300,000Dump Truck
PW-25-007 50,00010,000 10,000 10,000 10,000 10,000Engineering Vehicle
PW-25-008 50,00050,000Brine Equipment
PW-26-005 40,00010,000 10,000 10,000 10,000Pickup Truck
PW-26-006 40,00010,000 10,000 10,000 10,000Pickup Truck
PW-26-007 75,00075,000Air Compressor
PW-27-006 325,000325,000Dump Truck
Produced Using the Plan-It CIP Software
Page 46 of 160
TotalSourceProject #FY '25 FY '26 FY '27 FY '28 FY '29
PW-28-006 350,000350,000Motor Grader
4,709,248680,633 1,115,874 654,446 727,698 1,530,597General Capital Equipment Fund Total
Grants
PR-24-002 350,000350,000Rambling River Park
350,000350,000Grants Total
Park Improvement Fund
PR-24-002 800,000200,000 600,000Rambling River Park
PR-25-003 115,000115,000Tamarack Park
PR-25-36 100,000100,000Depot Way Arts Park
PR-26-004 115,000115,000Jim Bell Park and Preserve Neighborhood Park
PR-26-005 115,000115,000Evergreen Knoll Park
PR-26-025 115,000115,000Meadowview Park
PR-26-34 12,50012,500Park Master Plan for Vermillion Commons
PR-27-007 100,000100,000Daisy Knoll Park
PR-27-012 30,00030,000Vermillion Grove Park
PR-28-006 115,000115,000Dakota County Estates Park
PR-28-008 95,00055,000 40,000Westview Acres Park
PR-28-011 115,00015,000 100,000Hill Dee Park
PR-29-009 150,000150,000Distad Park
1,977,500155,000 257,500 200,000 930,000 435,000Park Improvement Fund Total
Sewer Fund
PW-24-012 1,000,000250,000 250,000 250,000 250,000Annual Sanitary Sewer Lining
PW-25-001 450,000450,0002025 Street Improvements
PW-25-002 40,00040,000Annual Mill & Overlay
PW-25-009 25,00025,000Sewer Televising Equipment
PW-25-010 50,00050,0002025 MSA Improvements-Spruce Street
PW-25-011 1,325,000875,000 450,000Farmington West-Trunk Sanitary Sewer and Water
PW-25-012 1,625,000875,000 750,000Farmington East-Trunk Sanitary Sewer and Water
PW-26-001 450,000450,0002026 Street Improvements
PW-26-002 40,00040,000Annual Mill & Overlay
PW-26-008 75,00075,0002026 MSA Improvements-Willow Street
PW-27-001 450,000450,0002027 Street Improvements
PW-27-002 40,00040,000Annual Mill & Overlay
PW-27-005 300,000300,000Fuel Island
PW-27-007 150,000150,0002027 MSA Improvements-1st Street
PW-28-001 450,000450,0002028 Street Improvements
PW-28-002 40,00040,000Annual Mill & Overlay
PW-29-001 450,000450,0002029 Street Improvements
PW-29-002 40,00040,000Annual Mill & Overlay
7,000,0002,565,000 2,015,000 1,190,000 740,000 490,000Sewer Fund Total
State Aid
FI-25-002 40,00040,000Automobile Extrication Tools
FI-25-004 250,000250,000Generator for Fire Station 1
PW-25-005 150,000150,0002025 MSA Improvements-Flagstaff Avenue
PW-25-010 700,000700,0002025 MSA Improvements-Spruce Street
Produced Using the Plan-It CIP Software
Page 47 of 160
TotalSourceProject #FY '25 FY '26 FY '27 FY '28 FY '29
PW-26-008 800,000800,0002026 MSA Improvements-Willow Street
PW-27-007 1,300,0001,300,0002027 MSA Improvements-1st Street
3,240,0001,140,000 800,000 1,300,000State Aid Total
Stormwater Fund
PW-25-001 450,000450,0002025 Street Improvements
PW-25-002 40,00040,000Annual Mill & Overlay
PW-25-003 400,000400,000Annual Storm Water Management Maintenance
PW-26-001 450,000450,0002026 Street Improvements
PW-26-002 40,00040,000Annual Mill & Overlay
PW-26-003 400,000400,000Annual Storm Water Management Maintenance
PW-27-001 450,000450,0002027 Street Improvements
PW-27-002 40,00040,000Annual Mill & Overlay
PW-27-003 400,000400,000Annual Storm Water Management Maintenance
PW-27-005 300,000300,000Fuel Island
PW-28-001 450,000450,0002028 Street Improvements
PW-28-002 40,00040,000Annual Mill & Overlay
PW-28-003 400,000400,000Annual Storm Water Management Maintenance
PW-29-001 450,000450,0002029 Street Improvements
PW-29-002 40,00040,000Annual Mill & Overlay
PW-29-003 400,000400,000Annual Storm Water Management Maintenance
4,750,000890,000 890,000 1,190,000 890,000 890,000Stormwater Fund Total
Street Maintenance Fund
PW-25-002 880,000880,000Annual Mill & Overlay
PW-26-002 880,000880,000Annual Mill & Overlay
PW-27-002 880,000880,000Annual Mill & Overlay
PW-28-002 880,000880,000Annual Mill & Overlay
PW-29-002 880,000880,000Annual Mill & Overlay
4,400,000880,000 880,000 880,000 880,000 880,000Street Maintenance Fund Total
Trail Maintenance Fund
PR-24-001 1,370,000220,000 250,000 275,000 300,000 325,000Trail Improvements
1,370,000220,000 250,000 275,000 300,000 325,000Trail Maintenance Fund Total
User Fees
ADM-24-001 212,780106,390 106,390IT - Equipment Replacement Fund
LO-25-001 19,00019,000New Flooring PK
LO-27-001 43,00043,000New Beer Cooling System PK
LQ-25-002 32,00032,0005/2024 UPDATE - New Cooler Doors PK
306,780157,390 106,390 43,000User Fees Total
Water Fund
PW-24-005 5,400,0005,400,000Water Storage Facilities
PW-25-001 600,000600,0002025 Street Improvements
PW-25-002 40,00040,000Annual Mill & Overlay
PW-25-010 50,00050,0002025 MSA Improvements-Spruce Street
PW-25-011 1,325,000875,000 450,000Farmington West-Trunk Sanitary Sewer and Water
Produced Using the Plan-It CIP Software
Page 48 of 160
TotalSourceProject #FY '25 FY '26 FY '27 FY '28 FY '29
PW-25-012 1,625,000875,000 750,000Farmington East-Trunk Sanitary Sewer and Water
PW-26-001 600,000600,0002026 Street Improvements
PW-26-002 40,00040,000Annual Mill & Overlay
PW-26-008 75,00075,0002026 MSA Improvements-Willow Street
PW-27-001 600,000600,0002027 Street Improvements
PW-27-002 40,00040,000Annual Mill & Overlay
PW-27-005 300,000300,000Fuel Island
PW-27-007 150,000150,0002027 MSA Improvements-1st Street
PW-28-001 600,000600,0002028 Street Improvements
PW-28-002 40,00040,000Annual Mill & Overlay
PW-29-001 600,000600,0002029 Street Improvements
PW-29-002 40,00040,000Annual Mill & Overlay
12,125,0007,840,000 1,915,000 1,090,000 640,000 640,000Water Fund Total
67,445,05718,217,774 25,495,441 9,817,247 7,171,498 6,743,097GRAND TOTAL
Produced Using the Plan-It CIP Software
Page 49 of 160
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Payment of Claims
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
Attached is the list of check and electronic payments for the period of 11/13/2024-11/26/2024 for
approval.
ACTION REQUESTED:
Approve payment of claims.
ATTACHMENTS:
Council Summary Payment of Claims 12-02-2024
Page 50 of 160
CLAIMS FOR APPROVAL 11/13/2024‐11/26/2024
CHECK PAYMENTS 579,043.06$
ELECTRONIC PAYMENTS 539,441.31$
TOTAL 1,118,484.37$
The City Council receives a detail list of claims paid that is available to
the public upon request.
CITY OF FARMINGTON
SUMMARY PAYMENT OF CLAIMS
December 2, 2024
Page 51 of 160
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Lynn Gorski, City Administrator
Department: HR
Subject: Staff Changes and Recommendations
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
Approve the appointments of Heath Walker, Jack Aarness, Addison Moudry, and Debra Lyons.
DISCUSSION:
Due to the promotion of Deputy Fire Chief Matt Brown, the City went through the process of hiring
for the open Fire Marshal position. Heath Walker was selected as the successful Fire Marshal
candidate. Heath started his career with the Farmington Fire Department on April 16, 2007, as a
Paid-On Call Firefighter. Heath's effective date for the Fire Marshal position will be December 9,
2024.
The following seasonal staff were selected:
Jack Aarness, Seasonal Skate Guard (contingent on background)
Addison Moudry, Seasonal Skate Instructor
Debra Lyons, Seasonal Warming House Attendant
BUDGET IMPACT:
All positions have been accounted for in the budget.
ACTION REQUESTED:
Approve the appointments of Heath Walker, Jack Aarness, Addison Moudry, and Debra Lyons.
Page 52 of 160
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Breach of Contract and File a Claim in Conciliation Court
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
The U.S. Department of Agriculture (USDA) worked with Frontier to run fiber into their newly
constructed expansion space at City Hall. As part of the project, a piece of sidewalk on the north
side of City Hall was removed and repoured. Two young children walked over and through the wet
concrete rendering the repour useless in early June. City Staff contacted the respective parents of
the children.
DISCUSSION:
On September 3, 2024, Ms. Robin Borneman entered into a settlement agreement with the City, in
which she agreed to pay $1,250 in exchange for the City releasing claims resulting from damage to
City property. Per the agreement, Ms. Borneman was initially required to deliver payment to the City
on September 30, 2024. The City granted her several extensions to make payment, with the final
extension being until November 22, 2024. Ms. Borneman did not make any payments to the City by
this date. Ms. Borneman’s failure to pay under the terms of the settlement agreement mean she is
in breach of the agreement.
Since the amount Ms. Borneman was required to pay is within the limits to pursue a claim in
conciliation court, Staff recommends filing a claim in conciliation court for breach of contract in the
amount of $1,250 plus $80 in filing fees and costs ($1,330 total damages).
BUDGET IMPACT:
The cost for the sidewalk repair was $2,500. Ms. Borneman is to compensate the City in the
amount of $1,250 for sidewalk repairs plus $80 for court filing fees and costs for a total of $1,330.
ACTION REQUESTED:
Approve Staff filing a claim in conciliation court for breach of contract.
Page 53 of 160
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Gary Rutherford, Police Chief
Department: Police
Subject: FY 2024 Community Project Funding Grant
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
To support the Farmington Police Department Infrastructure Security Project, we have been
awarded an Office of Justice Programs (OJP) grant for a perimeter security fence.
DISCUSSION:
Early in 2024, the Police Department began investigating the Byrne grant program. The decision
was made to apply for this grant to fund the construction of a perimeter security fence around the
Police Department. Deputy Chief Constantineau filed the application with the OJP and, in August,
we were advised that Farmington was being awarded the grant, as requested.
BUDGET IMPACT:
The proposed project was designed and estimated by Wold Architects & Engineers. The estimated
total cost of the project is $869,000.00, and the total grant was awarded to cover the total cost of
the project of $869,000.00. Ongoing conversations with Wold indicate that the project still projects
to be at or below the initial estimated cost. The project would be monitored and adjusted, as
needed, to not exceed the total grant amount.
ACTION REQUESTED:
Please ask any questions that you may have. Staff recommends the acceptance of the FY 2024
Community Project Funding Grant for the Farmington Police Department Infrastructure Security
Project.
ATTACHMENTS:
Initial_Award_FAW-182078
Page 54 of 160
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Name and Address of Recipient: CITY OF FARMINGTON
430 3RD ST
City, State and Zip:FARMINGTON, MN 55024
Recipient UEI:NKYGNRF4NTS7
Project Title: City of Farmington Police
Department Infrastructure Security Project Award Number: 15PBJA-24-GG-00397-BRND
Solicitation Title: BJA FY24 Invited to Apply- Byrne Discretionary Community Project Grants/Byrne Discretionary
Grants Program
Federal Award Amount: $869,000.00 Federal Award Date: 8/15/24
Awarding Agency: Office of Justice Programs
Bureau of Justice Assistance
Funding Instrument Type:Grant
Opportunity Category: D
Assistance Listing:
16.753 - Congressionally Recommended Awards
Project Period Start Date: 8/1/24 Project Period End Date: 7/31/25
Budget Period Start Date: 8/1/24 Budget Period End Date : 7/31/25
Project Description:
The City of Farmington proposes to implement the City of Farmington Police Department Infrastructure Security
Project. The purpose is to better protect the critical infrastructure that is housed in the police department building in the
City of Farmington, including the city's fiber hub and our evidence room. Project activities include the construction of a
perimeter fence around police department facilities to enhance security measures and fortify the integrity of critical
infrastructure. Expected outcomes include the establishment of a robust physical barrier that restricts unauthorized
access to the premises, thereby safeguarding sensitive areas, equipment, and personnel. Although a barrier, the
fence will be built in such a way as to blend in with the neighborhood rather than appearing fortress-like. The intended
beneficiaries are the residents of the city of Farmington, as well as anyone that works or does business within the city.
Additionally, victims of crimes that occur in Farmington will benefit as the evidence stored in our evidence room will be
protected against breach or damage.
Page: 1 of 22
Page 55 of 160
Award Letter
August 15, 2024
Dear Jim Constantineau,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs
(OJP) has approved the application submitted by CITY OF FARMINGTON for an award under the funding opportunity
entitled 2024 BJA FY24 Invited to Apply- Byrne Discretionary Community Project Grants/Byrne Discretionary Grants
Program. The approved award amount is $869,000.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP , so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Brent J. Cohen
Acting Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces
federal civil rights laws and other provisions that prohibit discrimination by recipients of federal financial
assistance from OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence
Against Women (OVW).
Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation
Act of 1973, require recipients of federal financial assistance (recipients) to give assurances that they will comply
with those laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the
provision of services and employment because of race, color, national origin, religion, disability, and sex or from
discriminating in the provision of services on the bases of age.
Some recipients of DOJ financial assistance have additional obligations to comply with other applicable
nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits
Page: 2 of 22
Page 56 of 160
discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also
have related requirements regarding the development and implementation of equal employment opportunity
programs.
OCR provides technical assistance, training, and other resources to help recipients comply with civil rights
obligations. Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by
investigating DOJ recipients that are the subject of discrimination complaints. In addition, OCR conducts
compliance reviews of DOJ recipients based on regulatory criteria. These investigations and compliance reviews
permit OCR to evaluate whether DOJ recipients are providing services to the public and engaging in employment
practices in a nondiscriminatory manner.
For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your
employees or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as
well as technical assistance, training, and other resources, please visit www.ojp.gov/program/civil-rights-office/
outreach. If you would like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities,
please contact us at askOCR@ojp.usdoj.gov or www.ojp.gov/program/civil-rights-office/about#ocr-contacts .
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Additional Information Required
NEPA Letter
The scope or location or the proposed project is such that it may not qualify for a categorical exclusion as contained in Appendix D
to Part 61 of Title 28 of the Code of Federal Regulations. As such, prior to initiation of the project, the grantee may need to
complete an Environmental Assessment (EA) and/or an Environmental Impact Statement (EIS).
Additional information is needed to determine if any of the following activities will be conducted as a result of this award, whether
under the Office of Justice Programs federal action or a related third party action:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a)
listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100-year flood plain, a wetland,
or habitat for an endangered species
(3) A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have an effect on the environment
(5) Implementation of a program involving the use of chemicals (including the
identification, seizure, or closure of clandestine methamphetamine laboratories)
For more information about NEPA requirements, including which projects may qualify for categorical exclusions, and the
preparation of an environmental review documents, please see
https://bja.ojp.gov/national-environmental-policy-act-nepa-guidance .
Questions about this determination may be directed to your grant manager or Orbin Terry, Environmental Coordinator for the
Bureau of Justice Assistance.
NEPA Coordinator
First Name
Orbin Middle Name Last Name
Terry
Page: 3 of 22
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Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
CITY OF FARMINGTON
UEI
NKYGNRF4NTS7
Street 1
430 3RD ST Street 2
City
FARMINGTON
State/U.S. Territory
Minnesota
Zip/Postal Code
55024
Country
United States
County/Parish
no value
Province
no value
Award Details
Federal Award Date
8/15/24
Award Type
Initial
Award Number
15PBJA-24-GG-00397-BRND
Supplement Number
00
Federal Award Amount
$869,000.00
Funding Instrument Type
Grant
Assistance Listing
Number
Assistance Listings Program Title
16.753 Congressionally Recommended Awards
Statutory Authority
Department of Justice Appropriations Act, 2024 (Pub. L. No. 118-42, 138 Stat. 25, 146-47)
[X] I have read and understand the information presented in this section of the Federal Award Instrument .
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
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Information, Financial Information, and Award Conditions.
Solicitation Title
2024 BJA FY24 Invited to Apply- Byrne Discretionary
Community Project Grants/Byrne Discretionary Grants
Program
Application Number
GRANT14153643
Awarding Agency
OJP
Program Office
BJA
Grant Manager
Tammy Lovill
Phone Number
202-598-6565
E-mail Address
Tammy.L.Lovill@usdoj.gov
Project Title
City of Farmington Police Department Infrastructure Security Project
Performance Period Start
Date
08/01/2024
Performance Period End Date
07/31/2025
Budget Period Start Date
08/01/2024
Budget Period End Date
07/31/2025
Project Description
The City of Farmington proposes to implement the City of Farmington Police Department Infrastructure Security
Project. The purpose is to better protect the critical infrastructure that is housed in the police department building in the
City of Farmington, including the city's fiber hub and our evidence room. Project activities include the construction of a
perimeter fence around police department facilities to enhance security measures and fortify the integrity of critical
infrastructure. Expected outcomes include the establishment of a robust physical barrier that restricts unauthorized
access to the premises, thereby safeguarding sensitive areas, equipment, and personnel. Although a barrier, the
fence will be built in such a way as to blend in with the neighborhood rather than appearing fortress-like. The intended
beneficiaries are the residents of the city of Farmington, as well as anyone that works or does business within the city.
Additionally, victims of crimes that occur in Farmington will benefit as the evidence stored in our evidence room will be
protected against breach or damage.
[X] I have read and understand the information presented in this section of the Federal Award Instrument .
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
A financial analysis of budgeted costs has been completed. Costs under this award appear reasonable, allowable, and
consistent with existing guidelines. Exceptions / Adjustments are noted below.
Year 1 Total
Personnel
$0 $0
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Fringe Benefits
$0 $0
Travel
$0 $0
Equipment
$0 $0
Supplies
$0 $0
Construction
$869,000 $869,000
SubAwards
$0 $0
Procurement Contracts
$0 $0
Other Costs
$0 $0
Total Direct Costs
$869,000 $869,000
Indirect Costs
$0 $0
Total Project Costs
$869,000 $869,000
Federal
Non-Federal
Year1
$869,000
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$0
$869,000
$0
Budget Totals
Total Percentage
Total Project Cost $869,000
Federal Funds $869,000 100.00
Non-Federal Amount $0 0.00
Match Amount $0 0.00
Program Income $0 0.00
Budget Category
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Construction
SubAwards
Procurement Contracts
Other Costs
Indirect Costs
[X] I have read and understand the information presented in this section of the Federal Award Instrument .
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
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Condition 1
Meaningful access requirement for individuals with limited English proficiency
The recipient, and any subrecipient at any tier, must take reasonable steps to ensure that individuals with limited
English proficiency (LEP) have meaningful access to their programs and activities to comply with Title VI of the Civil
Rights Act of 1964 (Title VI), which prohibits discrimination on the basis of national origin, including discrimination
against individuals with LEP. Such steps may require providing language assistance services, such as interpretation or
translation services. The Department of Justice guidance on compliance with this requirement may be found at
"Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455-41472) (https://
www.federalregister.gov/d/02-15207) and is incorporated by reference here.
Condition 2
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2024)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable
appropriations acts are indicated at https://ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm, and are
incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
Condition 3
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other
legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
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Condition 4
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
Condition 5
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this award
from OJP.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
Condition 6
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
Condition 7
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of
religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and
subrecipients that are faith-based or religious organizations.
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Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and
prospective beneficiaries prior to the provision of services (if practicable) which shall include language substantially
similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found
at https://www.ojp.gov/program/civil-rights-office/partnerships-faith-based-and-other-neighborhood-organizations.
In certain instances, a faith-based or religious organization may be able to take religion into account when making
hiring decisions, provided it satisfies certain requirements. For more information, please see https://www.ojp.gov/
funding/explore/legaloverview2024/civilrightsrequirements.
Condition 8
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part
200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
Condition 9
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
Condition 10
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this
award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
Condition 11
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
Condition 12
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. § 42.505(f) contain notice
requirements that covered recipients must follow regarding the dissemination of information regarding federal
nondiscrimination requirements.
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Condition 13
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or
in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
Condition 14
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain
related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high
risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
Condition 15
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
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the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
(or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify
procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with
award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
Condition 16
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
Condition 17
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified
to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
Condition 18
Restrictions and certifications regarding non-disclosure agreements and related matters
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No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
Condition 19
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
Condition 20
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
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federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
Condition 21
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any
inappropriate duplication of funding.
Condition 22
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after January 1, 2021, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after January 1, 2021, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
Condition 23
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
Condition 24
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
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OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
Condition 25
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
Condition 26
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the
scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
Condition 27
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-
tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
Condition 28
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards
Consistent with Executive Order 14074, “Advancing Effective, Accountable Policing and Criminal Justice Practices To
Enhance Public Trust and Public Safety,” OJP has prohibited the use of federal funds under this award for purchases
or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
subrecipient (“subgrantee”) at any tier, to put in place specified controls prior to using federal funds under this award to
acquire or transfer any property identified on the “controlled equipment” list. The details of the requirement are posted
on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
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Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and
are incorporated by reference here.
Condition 29
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
Condition 30
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/
funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal
authorization), and are incorporated by reference here.
Condition 31
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the
dissemination of information regarding federal nondiscrimination requirements.
Condition 32
The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among
other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity
and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of
performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role
of Authorized Representative during the period of performance under the award without first ensuring that the
individual has the requisite legal authority.
Condition 33
Verification and updating of recipient contact information
The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact
information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has
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changed, the award recipient’s Entity Administrator must make changes to contact information through DIAMD.
Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/
training-entity-management.
Condition 34
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
Condition 35
Body-worn cameras, policies and procedures
In accepting this award, the recipient agrees not to use award funds for purchases of body-worn cameras or related
expenses for any agency unless that agency has policies and procedures in place that reinforce appropriate agency
Use of Force policies and training and address technology usage, evidence acquisition, data storage and retention, as
well as privacy issues, accountability and discipline.
Condition 36
Body armor - compliance with NIJ standards and other requirements
Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level,
make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor
Model List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States
and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ
Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https://nij.ojp.gov/
topics/equipment-and-technology/body-armor. In addition, if recipient uses funds under this award to purchase body
armor, the recipient is strongly encouraged to have a "mandatory wear" policy in effect. There are no requirements
regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty.
Condition 37
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ
awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds;
referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee;
or termination of an award(s).
Condition 38
Any written, visual, or audio publications funded in whole or in part under this award, with the exception of press
releases, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER>
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
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position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
Condition 39
Any Web site that is funded in whole or in part under this award must include the following statement on the home
page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages
that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the
Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of
Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including,
without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of
the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included
through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.
Condition 40
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
Condition 41
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
Condition 42
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
Condition 43
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds.
Condition 44
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be
used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any
accompanying accessories to support UAS.
Condition 45
Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and
any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if
OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may,
at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur,
the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
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Condition 46
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing
Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards
Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition.
The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and
describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
Condition 47
In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT)
unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and
responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with
all applicable provisions of the U.S. Constitution, including the Fourth Amendment’s protection against unreasonable
searches and seizures and the First Amendment’s freedom of association and speech, as well as other laws and
regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request.
Condition 48
The recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal Financial Report) to OJP in
JustGrants, no later than the deadlines set out in the DOJ Financial Guide and the JustGrants guidance (typically 30
days after the end of each calendar quarter). Delinquent reports may lead to funds being frozen and other remedies.
Condition 49
The recipient shall submit semiannual performance reports. Performance reports shall be submitted within 30 days
after the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will
be submitted to the Office of Justice Programs, on-line through the Internet at https://justgrants.usdoj.gov
Condition 50
As of the first day of the period of performance for the award, the recipient may choose to incur project costs using
non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum, all applicable
withholding conditions are removed by OJP (via an Award Condition Modification (ACM)).
Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at-
risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding
condition through an Award Condition Modification (ACM), the recipient is authorized to reimburse itself for project
costs incurred "at-risk" earlier during the period of performance (such as project costs incurred prior to award
acceptance or prior to removal of an applicable withholding condition), provided that those project costs otherwise are
allowable costs under the award.
Condition 51
Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of
the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal
System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in
excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
Condition 52
The recipient agrees not to expend or draw down any award funds until the program office has verified that the
recipient has submitted all necessary documentation required to comply with the Department of Justice Procedures for
Implementing the National Environmental Policy Act found at 28 CFR Part 61 and an Award Condition Modification
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(ACM) has been issued removing this condition.
Condition 53
The recipient agrees to promptly provide, upon request, financial or programmatic-related documentation related to this
award, including documentation of expenditures and achievements. The recipient understands that it will be subject to
additional financial and programmatic in-depth or on-site monitoring, which may be on short notice, and agrees that it
will cooperate with any such monitoring. The recipient agrees to develop or maintain effective internal controls to
manage federal awards (see 2 C.F.R. 200.303) and effective financial management policies and procedures to
manage federal awards (see 2 C.F.R. 200.302).
Condition 54
Withholding of funds: Completion of "OJP financial management and grant administration training" required
The recipient may not obligate, expend, or draw down more than 10% of the award funds until-- (1) OJP determines
that the recipient's Grant Award Administrator and all Financial Managers for this award have successfully completed
an "OJP financial management and grant administration training" on or after January 1, 2021, and (2) OJP issues an
Award Condition Modification (ACM) to modify or remove this condition.
Once both the Grant Award Administrator and Financial Manager have successfully completed the training required by
this condition, the recipient may contact the designated grant manager for the award to request initiation of an ACM to
remove this condition. Obligations, expenditures, and drawdowns prior to the ACM are made at the recipient's risk and
may be disallowed if not in compliance with program requirements or approved budget.
A list of the OJP trainings that OJP will consider an "OJP financial management and grant administration training" for
purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
Condition 55
Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal,
and administrative proceedings connected with (or connected to the performance of) either this OJP award or any
other grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of OJP awards are required to report information about such proceedings, through the
federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system
(currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition:
Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
Condition 56
The recipient agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the
development and implementation of the activities to be funded under this award.
Environmental Assessment (EA): The recipient agrees and understands that funded activities (whether conducted by
the recipient or subrecipients or contractors) may require the preparation of an EA as defined by the Council on
Environmental Quality's Regulations for implementing the Procedural Provisions of the National Environmental Policy
Act (NEPA), found at 40 CFR Part 1500. An EA is a concise public document that briefly provides sufficient analysis for
determining whether to prepare an environmental impact statement (EIS) or a finding of no significant impact for the
proposed activity. If in completing an EA for a proposed activity, potential adverse environmental impacts are identified,
the EA will serve as a vehicle for developing either alternative approaches or mitigation measures for avoiding or
reducing the identified adverse environmental impacts.
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Modifications: Throughout the term of this award, the recipient agrees that for any activity that is the subject of a
completed EA, it will inform BJA of-- (1) any change(s) that it is considering making to the previously assessed activity
that may be relevant to environmental impact; or (2) any proposed new activities or changed circumstances that may
require assessment as to environmental impact, such as new activities that involve the use of chemicals or involve
construction or major renovation. The recipient will not implement a proposed change or new activity until BJA, with the
assistance of the recipient, has determined whether the proposed change or activity (or changed circumstances) will
require additional review under NEPA. Approval for implementation will not be unreasonably withheld as long as any
requested modification(s) is consistent with eligible program purposes and found acceptable under a BJA-conducted
environmental impact review process.
[X] I have read and understand the information presented in this section of the Federal Award Instrument .
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted
(including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) I have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
Acting Assistant Attorney General
Name of Approving Official
Brent J. Cohen
Signed Date And Time
8/12/24 10:27 AM
Authorized Representative
[X]
Entity Acceptance
Title of Authorized Entity Official
Mayor
Name of Authorized Entity Official
Joshua Hoyt
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Signed Date And Time
9/23/2024 9:44 AM
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Dakota County Community Waste Abatement 2025 Grant Agreement
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
Dakota County adopted the 2018-2038 Dakota County Solid Waste Master Plan (Master Plan) in
September of 2018. The Master Plan is developed to support the objectives of the Metropolitan
Solid Waste Management Policy Plan (Policy Plan). A key theme of the Policy Plan is that change
is necessary if the region is to continue to move beyond current trends and meet the goals of the
Waste Management Act (Minnesota Statute Section 115A). Dakota County Solid Waste Ordinance
110, Section 16.01, requires each municipality in the County to have a solid waste abatement
program that supports the implementation of the Master Plan.
DISCUSSION:
Dakota County has provided landfill abatement funding assistance to communities in Dakota
County since 1989. The City receives funding from Dakota County to assist with the promotion,
activities, and administration of the Community Waste Abatement Grant Program, formerly known
as the Community Funding Grant and Joint Powers Agreement (JPA). Currently, Farmington
partners with the Cities of Rosemount and Hastings for the administration and implementation of a
solid waste abatement program, funded by the County's Community Waste Abatement Grant
Program.
Violet Penman, who is an employee of the City of Rosemount, administers the program to the Cities
of Farmington, Hastings, and Rosemount. Grant program funding is used to support a broad scope
of waste and recycling activities, including the mattress/box spring drop-off & document shred
events, the pumpkin collection, various swaps, holiday light collections, etc.
BUDGET IMPACT:
For 2025, the total expected grant dollars for reimbursement are $121,004.50, which accounts for
funding allocated to the Cities of Farmington ($37,637.18), Hastings ($41,367.84), and Rosemount
($41,999.48). The City of Rosemount acts as the fiscal agent for the Cities and is authorized to pay
program and reports two requires County reimbursements. receive and expenses Dakota
reimbursement requests - in July 2025 and January 2026.
ACTION REQUESTED:
Authorize the execution and submittal of the Dakota County Community Waste Abatement 2025
Grant Agreement.
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ATTACHMENTS:
Community Waste Abatement 2025 Grant Agreement Contract #DCA22225
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Dakota County Contract #DCA22225
2025 Grant Agreement Page | 1 of 8
COMMUNITY WASTE ABATEMENT
2025 GRANT AGREEMENT
This Community Waste Abatement Grant Agreement (Agreement) is made and entered into by and between the County
of Dakota, acting through its Environmental Resources Department (County) and City of Rosemount (the “Grantee”),
acting on behalf of itself and for the cities of Hastings and Farmington.
WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn. Stat. §115A.551);
and
WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste
abatement program that is consistent with the Dakota County Solid Waste Management Plan (Management Plan),
formally known as the solid waste master plan; and
WHEREAS; the Management Plan governs all solid waste management in the County (Minn. Stat. § 115A.46); and
WHEREAS, municipalities may not develop or implement a solid waste management activity that is inconsistent with the
Management Plan (Minn. Stat. § 115A.46); and
WHEREAS, the Management Plan supports performance-based funding for municipalities to develop and implement
waste abatement programs, education, and outreach; and
WHEREAS, by Resolution No. 19-577 (June 18, 2019), the Dakota County Board of Commissioners approved the
Community Waste Abatement Grant Program (Grant Program); and
WHEREAS, funding amounts for the Grant Program are established by the County Board each year as part of the
Environmental Resources Department (Department) budget; and
WHEREAS, the cities of Rosemount, Hastings, and Farmington have entered into a Joint Powers Agreement under which
Rosemount has agreed to perform certain Grant Program activities on behalf of all of the cities; and
WHEREAS, the Grantee agrees to perform all activities described in this Agreement and Dakota County Waste
Abatement Community Grant Program Exhibit 1 (Guidelines) and Exhibit 2 (Application) to the satisfaction of the County.
NOW THEREFORE, in reliance on the above statements and in consideration of the mutual promises and covenants
contained in this Agreement, the County and the Grantee agree as follows:
AGREEMENT
1. PURPOSE. The purpose of this Agreement is to provide grant funding to the Grantee to implement solid waste
abatement activities as described in this Agreement and Exhibits 1 and 2.
2. ELIGIBILITY. The cities of Rosemount, Hastings, and Farmington are all eligible municipalities for the purposes of the
Grant Program.
3. PARTIES. The parties to this Agreement are the County and Grantee, collectively referred to as the “parties”.
4. TERM. Notwithstanding the dates of signatures of the parties to this Agreement, this Agreement shall commence on
January 1, 2025, through December 31, 2025, (grant calendar year) for the purposes of completing activities identified
in Exhibit 2 and shall continue until April 1, 2025, for the purpose of reimbursement, unless earlier terminated by law
or according to the provisions of this Agreement.
5. GRANTEE OBLIGATIONS. The Grantee shall:
A. Develop, implement, and operate a local comprehensive landfill abatement program that complies with the
Management Plan, Dakota County Solid Waste Ordinance 110, this Agreement, and Exhibits 1 and 2.
B. Fulfill all responsibilities for Base and, if applicable, for Supplemental Funding as outlined in Exhibit 1.
C. Report time, expense, and performance pursuant to responsibilities set forth in this Agreement using County
report forms (Exhibit 2) and additional agreed-upon reporting tools provided by the County Liaison.
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Dakota County Contract #DCA22225
2025 Grant Agreement Page | 2 of 8
6. ELIGIBLE AND INELIGIBLE EXPENSES. Grantee may use allocated funds only on eligible items as identified in
Exhibit 1 and completed within the grant calendar year of this Agreement. Other waste abatement expenses may be
eligible with prior written approval from the County Liaison.
7. FUNDING AMOUNT. Grantees receive performance-based funding in part from a pass-through grant from the State.
Funding amounts are contingent upon available State and County funds and reflect the funding levels approved by
the County Board as part of the annual budget. Base Funding is allocated for administration, residential
communications, municipal facilities/parks verification and employee education, and special collections. Optional
Supplemental Funding is allocated for multifamily recycling, additional special collections, reduce/reuse activities, in-
person education, event recycling/organics collection, and to meet funding gaps in eligible grant categories. The
allocated funding for the Grantee, shall be in the total amount not to exceed $121,004.50 (the “Funding Amount”), as
set forth in Exhibit 2.
8. FUNDING MATCH. Grantee shall provide a 25% match of the total reimbursed grant funding amount through a cash
match, in-kind contribution, or combination thereof, to pay for any new or ongoing activities that are instituted by the
grant (i.e., any eligible expenses, whether new or ongoing).
9. FISCAL AGENT. Pursuant to the cities’ Joint Powers Agreement, Rosemount acknowledges that it shall act as Fiscal
Agent for the cities for purposes of receiving the Funding Amount, performing the landfill abatement program activities
identified in Exhibit 2 and otherwise complying with the terms of this Agreement. The cities of Hastings and
Farmington will sign this Agreement for purposes of accepting Rosemount’s designation of Fiscal Agent to act on the
cities’ behalf for purposes of the Grant Program, but shall not be considered parties to this Agreement.
10. FUNDING SOURCE ACKNOWLEDGEMENT. Grantee shall provide funding source credit on all print materials,
written as: Partially funded by Dakota County and the Minnesota Pollution Control Agency.
11. RECORDS. The Grantee shall maintain financial and other records and accounts in accordance with requirements of
the County and the State of Minnesota. The Grantee shall manage funds in a dedicated bank account, maintain strict
accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be
maintained in a form which will permit the tracing of funds and program income to final expenditure. All records and
accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
12. PERFORMANCE REPORTING AND REIMBURSEMENT. Grantees shall report performance of responsibilities set
forth in this Agreement and Exhibits 1 and 2 on a report form provided by the County. Grantees may request
reimbursement for eligible expenses, less revenues or other funds received, incurred in connection with the
performance of activities in accordance with this Agreement and Exhibits 1 and 2 on a reimbursement form provided
by the County.
Reimbursement requests must be submitted to the County Liaison by July 15 of the grant calendar year and by
January 15 following the grant calendar year. The Grantee must certify that the requested reimbursements are
accurate, appropriate and eligible in accordance with this Agreement, that the Grantee has submitted complete
documentation of the actual expenditures for which reimbursement is sought, and that such expenditures have not
been otherwise reimbursed.
Reimbursement requests must be supported by documentation such as vendor invoices, receipts, or detailed financial
reports produced using municipal accounting software, itemizing all expenses related to the grant, including salary
and benefits. Any reimbursement request for multiple municipalities must separately itemize the request for
reimbursement for each individual municipality.
Reimbursement request payment will not be made for activities with incomplete documentation. Complete
reimbursement requests are reviewed by the County Liaison. Payment for approved reimbursement requests will be
made to the Grantee within 30 calendar days of approved reimbursement request submissions. Reimbursements will
be made for approved expenditures incurred within the grant calendar year. No reimbursements will be made for
reimbursement requests received after February 15 following the grant calendar year.
13. FAILURE TO PERFORM. Upon review of each Grantee report, the County Liaison will notify the Grantee in writing of
any unsatisfactory performance. Reimbursements will be authorized only for activities performed to the satisfaction of
the County within the terms of this Agreement.
14. AMENDMENTS. The Dakota County Environmental Resources Director (Director) shall have the authority to approve
in writing modifications to the Funding Amount as requested by the Grantee, as long as the modification does not
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exceed the total Funding Amount identified in Section 7 and so long as the proposed modifications are consistent with
the Agreement and Exhibits 1 and 2. The County Liaison shall have the authority to approve in writing modifications to
the Application activities and related expenses identified in Exhibit 2 up to the Funding Amount, as requested by the
Grantee, so long as the proposed modifications are consistent with the Program Guidelines (Exhibit 1) and this
Agreement.
15. PROPERTY. Upon termination of this Agreement or unless otherwise specified, any eligible infrastructure purchased
by the Grantee or by the County and provided to the Grantee to fulfill Grant obligations shall be the sole property of
the Grantee.
16. INDEMNIFICATION. Each party to this Agreement shall be liable for the acts of its officers, employees or agents and
the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its
officers, employees or agents. The provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466 and other
applicable laws govern liability of the County and Grantee. The provisions of this section shall survive the expiration
or termination of this Agreement.
17. AUTHORIZED REPRESENTATIVES: The following named persons are designated as the Authorized
Representatives of the Parties for purposes of this Agreement. These persons have authority to bind the party they
represent and to consent to modifications, except that the Authorized Representatives shall have only the authority
specifically granted by their respective governing boards. The parties shall provide written notification to each other of
any change to the Authorized Representative. Notice required to be provided pursuant this Agreement shall be
provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a
modification of this Agreement.
TO THE COUNTY
TO THE GRANTEE
Nikki Stewart, or successor, Director Dan Schultz, or successor, Parks & Rec Director
Environmental Resources Department
14955 Galaxie Avenue
City of Rosemount
13885 S. Robert Trail
Apple Valley, MN 55124 Rosemount, MN 55068
18. LIAISONS. To assist the parties in the day-to-day performance of this Agreement, to ensure compliance, and provide
ongoing consultation, a liaison shall be designated by the County and the Grantee. The County and the Grantee shall
keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of
this Agreement, the following persons are the designated liaisons:
COUNTY LIAISON GRANTEE LIAISON
Gena Gerard Violet Penman
Senior Environmental Specialist Solid Waste & Recycling Coordinator
952-891-7021 612-268-9097
gena.gerard@co.dakota.mn.us Violet.penman@rosemountmn.gov
19. TERMINATION, GENERAL. Either party may terminate this Agreement for cause by giving seven days’ written notice
or without cause by giving thirty (30) days’ written notice, of its intent to terminate, to the other party. Such notice to
terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a
material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination
shall be made by certified mail or personal delivery to the Authorized Representative of the other party. In addition,
notification to the County or the Grantee regarding termination of this Agreement by the other party shall be provided
to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, MN 55033. Termination of this
Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or
failure to adequately perform the terms of this Agreement prior to the effective date of termination.
20. TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the
contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota
Legislature, Minnesota Agencies, or other funding source, or if its funding cannot be continued at a level sufficient to
allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to the
Grantee by email or facsimile is sufficient notice under this section. The County is not obligated to pay for any
activities that are provided after written notice of termination for lack of funding. The County will not be assessed any
penalty or damages if the Agreement is terminated due to lack of funding.
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21. USE OF CONTRACTORS. The Grantee may engage contractors to perform activities funded pursuant to this
Agreement. However, the Grantee retains primary responsibility to the County for performance of the activities and
the use of such contractors does not relieve the Grantee from any of its obligations under this Agreement. If the
Grantee engages any contractors to perform any part of the activities, the Grantee agrees that the contract for such
services shall include the following provisions:
A. The contractor must maintain all records and provide all reporting as required by this Agreement.
B. The contractor must defend, indemnify, and hold harmless and save the County from all claims, suits, demands,
damages, judgments, costs, interest, and expenses arising out of or by reason of the performance of the
contracted work, caused in whole or in part by any negligent act or omission of the contractor, including
negligent acts or omissions of its employees, subcontractors, or anyone for whose acts any of them may be
liable.
C. The contractor must provide and maintain insurance through the term of this Agreement in amounts and types
of coverage as set forth in the Insurance Terms, which is attached and incorporated as Exhibit 3, and provide
to the County, prior to commencement of the contracted work, a certificate of insurance evidencing such
insurance coverage.
D. The contractor must be an independent contractor for the purposes of completing the contracted work.
E. The contractor must acknowledge that the contract between the Grantee and the contractor does not create
any contractual relationship between County and the contractor.
F. The contractor shall perform and complete the activities in full compliance with this Agreement and all applicable
laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions
having jurisdiction over the activities.
G. The contractor must use County toolkits (i.e., text, content, images) and follow the County’s Waste Abatement
Education and Outreach Style Guide to provide standardized messaging.
22. EMPLOYEES OF PARTIES. Any and all persons engaged in administrating the Grant Program for the County shall
not be considered employees of the Grantee, for any purpose, including Worker’s Compensation, and any and all
claims that may or might arise out of said employment context on behalf of said employees while so engaged. Any
and all claims made by any third party as a consequence of any act or omission on the part of said employees while
so engaged shall not be the obligation or responsibility of the Grantee.
Any and all persons engaged in the work to be performed by the Grantee arising from this Agreement shall not be
considered employees of the County for any purpose, including Worker’s Compensation, and any and all claims that
may or might arise out of said employment context on behalf of said employee while so engaged. Any and all claims
made by any third party as a consequence of any act or omissions of the part of the Grantee’s employees while so
engaged on any of the work arising from this Agreement shall not be the obligation or responsibility of the County.
Nothing contained in this Agreement is intended or should be construed as creating or establishing the relationship of
partners or joint ventures between the County and the Grantee, nor shall the County be considered or deemed an
agent or representative of the Grantee and the Grantee shall not be deemed an agent or representative of the
County.
23. COMPLIANCE WITH LAWS/STANDARDS. The County and Grantee agree to abide by all federal, state or local
laws, statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to
the facilities, programs and staff for which either party is responsible, including but not limited to Minn. Stat. § 115A,
which requires cities to collect recyclable materials at all facilities under their control, wherever trash is collected, and
to transfer the recyclable materials to a recycler.
24. EXCUSED DEFAULT – FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage
resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's
reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events
may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural
disasters.
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25. CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE.
A. In General. All remedies available to either party for breach of this Agreement are cumulative and may be
exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of
such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not
exclusive and are in addition to any other rights and remedies provided by law.
B. Waiver. Any waiver is only valid when reduced to writing, specifically identified as a waiver, and signed by the
waiving party’s Authorized Representative. A waiver is not an amendment to the Contract. The County’s
failure to enforce any provision of this Contract does not waive the provision or the County’s right to enforce it.
26. RECORDS RETENTION AND AUDITS. Each party’s bonds, records, documents, papers, accounting procedures and
practices, and other records relevant to this Agreement are subject to the examination, duplication, transcription and
audit by the other party, the Legislative Auditor or State Auditor under Minn. Stat. § 16C.05, subd. 5. If any funds
provided under this Agreement use federal funds these records are also subject to review by the Comptroller General
of the United States and his or her approved representative. Following termination of this Agreement, the parties must
keep these records for at least six years or longer if any audit-in-progress needs a longer retention time.
27. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only
be valid when they have been reduced to writing and signed by the authorized representatives of the County and
Grantee.
28. ASSIGNMENT. Neither party may assign any of its rights under this Agreement without the prior written consent of
the other party. Consent under this section may be subject to conditions.
29. GOVERNMENT DATA PRACTICES. For purposes of this Agreement, all data on individuals collected, created,
received, maintained or disseminated shall be administered consistent with the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13.
30. MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance with the
substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All
proceedings related to this Agreement shall be venued in Dakota County, Minnesota or U.S. District Court, District of
Minnesota. The provisions of this section shall survive the expiration or termination of this Agreement.
31. MERGER. This Agreement is the final expression of the agreement of the parties and the complete and exclusive
statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. There
are no representations, warranties, or provisions, either oral or written, not contained herein.
32. SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is
rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder
of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair
the value of the entire Agreement with respect to either party.
33. ELECTRONIC SIGNATURES. Each party agrees that the electronic signatures of the parties included in this Contract
are intended to authenticate this writing and to have the same force and effect as wet ink signatures.
Remainder of page intentionally blank. Signature page follows.
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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date(s) indicated below.
FOR DAKOTA COUNTY
(I represent and warrant that I am authorized to
execute this contract on behalf of Dakota County.)
By: _____________________________________
Nikki Stewart, Director
Environmental Resources Department
Date of signature:__________________________
APPROVED AS TO FORM:
/s/ Tim Sime 11/14/2024______________
Assistant County Attorney/Date
KS-24-709
Dakota County Contract #DCA22225
County Board Res. No. 19-577
CITY OF ROSEMOUNT
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantee.)
By: _____________________________________
Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
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Dakota County Contract #DCA22225
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CITY OF FARMINGTON
(Accepting designation of Rosemount as Fiscal Agent
to act on behalf of the City of Farmington for
purposes of the Community Waste Abatement Grant
Agreement between Dakota County and the City of
Rosemount.)
By: _____________________________________
Signature line
Printed Name: Joshua Hoyt
Title: Mayor
Telephone:
Date of signature: December 2, 2024
Attest: ____________________________________ Shirley R Buecksler
Title: City Clerk
Date: December 2, 2024
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CITY OF HASTINGS
(Accepting designation of Rosemount as Fiscal Agent
to act on behalf of the City of Hastings for purposes of
the Community Waste Abatement Grant Agreement
between Dakota County and the City of Rosemount.)
By: _____________________________________
Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
Attest: __________________________________
Title: ___________________________________
Date: ___________________________________
Page 86 of 160
1
Dakota County Community Waste Abatement Grant Program
2025 Guidelines
I.Grant Overview
A.Municipalities in Dakota County have responsibilities to establish and maintain comprehensive local
waste abatement programs to support implementation of the Solid Waste Management Plan.
Dakota County provides educational, financial, and technical assistance to municipal governments to
aid local waste abatement programs. The Dakota County Community Waste Abatement Grant
Program (Program) assists municipalities with waste abatement expenses.
II.Grant Eligibility
A.Dakota County municipalities are eligible for the Program, excluding Dakota County townships and
the cities of Coates, Empire, Hampton, Miesville, New Trier, Randolph and Vermillion.
B.Municipalities with fewer than 1,000 households are eligible for limited funding in specific
categories.
C.To be eligible for Municipal Facilities Verification and Education funding, municipality must have at
least one municipal facility to verify or at least one employee to educate, other than the municipal
Liaison.
D.To be eligible for Multifamily Recycling funding, municipality must have multifamily housing.
III.Grant Funding Allocation and Match
A.Funding amounts are determined annually by the County Board of Commissioners.
B.Base Funding: Base Funding is allocated for required grant activities, including administration,
residential communications, municipal facilities/parks verification and employee education, and
special collections.
C.Supplemental Funding: Optional Supplemental Funding is allocated for multifamily recycling,
additional special collections, reduce/reuse activities, in-person education, event recycling, and gap
funding.
D.Matching Funds: Cities must provide a 25% match of the total reimbursed grant funding amount
(Base Funding plus Supplemental Funding) through a cash match, in-kind contribution, or
combination thereof, to pay for any activities that are instituted by the grant (i.e., any eligible
expenses, whether new or ongoing). Any expenses that are not listed in the Guidelines as Eligible
Expenses are ineligible for matching funds unless pre-approved by the County Liaison.
E.Fund Eligibility Limits and Flexibility: a fund allocation maximum is set for each Base and
Supplemental Funding grant category to align funding levels with Solid Waste Management Plan
Dakota County Contract #DCA22225
Exhibit 1 - Page 1 of 15
Page 87 of 160
2
priorities, diversion potential, and other criteria, as defined in the Fund Allocation document. Fund
allocations may be adjusted from one category to another, up to 10% per category, while not
exceeding the total fund allocation for a given year, with prior written approval from the County
Liaison.
IV. Grant Application Instructions
A. Conduct a planning process with city staff and others who will be responsible for coordination and
implementation, to collectively determine which activities are feasible, realistic, and achievable.
B. Complete all pages of the Application, excluding shaded areas for reporting.
C. Use whole numbers for hours included in Cost Basis Calculations.
D. If multiple municipalities submit one Application, the Application must itemize descriptions, costs,
and funding requests for each municipality. Insert additional rows as needed.
E. Submit Application by October 1, 2024 to Dakota County for review. Email to:
gena.gerard@co.dakota.mn.us.
F. Finalize Application and collect signature of authorized representative.
G. Submit signed Application to Dakota County for approval. Email to: gena.gerard@co.dakota.mn.us.
H. Obtain Grant Agreement from Dakota County.
I. Execute Grant Agreement.
V. Funding Requests
Part 1: Base Funding Request (Required)
1. Grant Administration
Minimum Grant Requirements
A. Fulfill responsibilities necessary for effective grant administration and demonstrate performance of
waste abatement programs.
B. Identify and ensure new municipal Liaison(s) is properly trained to fulfill responsibilities by attending
the Dakota County Recycling Ambassador course as approved by the County Liaison.
C. Participate in solid waste management training including, at minimum, the annual RAM/SWANA
conference, Association of Recycling Managers (ARM) regional meetings, and annual ARM
workshop, to support effective implementation of responsibilities.
Dakota County Contract #DCA22225
Exhibit 1 - Page 2 of 15
Page 88 of 160
3
D. Ensure municipal Liaison(s) attends the six Program meetings hosted by the County Liaison.
E. Refer businesses, schools, multifamily properties, and other organizations to County Program
Managers to coordinate all requests for resources (e.g., education, containers, labels).
F. Provide reasonable support to implement the Solid Waste Management Plan, including but not
limited to:
1. Participate in the Solid Waste Management Plan revision process (e.g., attend city meetings
or other engagement methods for municipalities).
2. Participate in County meetings to coordinate event and multifamily programming related to
County Ordinance 110, if requested.
3. Optional: Participate in the annual RAM compost bin sale.
G. Maintain current waste management information on the municipal website:
1. Describe city solid waste collection requirements for haulers (i.e., licensing requirements)
and hauler collection information (e.g., allowable collection days and time of day) for
residents and commercial generators
2. Describe city solid waste collection requirements for generators, including commercial
generators, events, and multifamily properties;
3. Post the County’s standardized messages for residential recycling materials (i.e., the yes/no
“what to recycle” list); and
4. Coordinate with County staff for municipal website content and links to Dakota County
website pages (e.g., Dakota County Recycling Requirements, the Recycling Guide, The
Recycling Zone, Residential Recycling, Business Recycling, Multifamily Recycling, School
Recycling, Event Recycling, Reuse Map, Environmental Education Resources, backyard
composting, tree care, and wood waste disposal).
H. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that
include information for all Base and Supplemental funded projects, as described in Reporting and
Reimbursement below.
I. Submit reimbursement requests by County deadlines with substantiating documentation, as
described in Reporting and Reimbursement below.
Eligible Expenses
A. Salary, benefits, and mileage of municipal personnel, full-time and temporary, while working on the
planning, implementing, promoting, and reporting of eligible activities.
B. Solid waste training and professional memberships to support effective implementation of Base
Funding or Supplemental Funding activities.
C. Outreach media usage fees (e.g., advertisements, videos, billboards, radio, theater, television, e-
news, and social media) for RAM compost bin sale.
D. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
Dakota County Contract #DCA22225
Exhibit 1 - Page 3 of 15
Page 89 of 160
4
2. Residential Communications
Minimum Grant Requirements
A. Provide County standardized articles with images to all residents of single-family and multifamily
dwellings in municipality-mailed newsletters on each of the following topics, with full pages
preferred and a half page required at a minimum:
1. Home recycling;
2. Residential services at the Recycling Zone;
3. Residential food scraps drop-off sites or food waste prevention (select 1); and
4. Local reduce/reuse opportunities for residents.
B. Promote County-developed electronic media messages (e.g., website, social media, e-news) about
solid waste and household hazardous waste management, including but not limited to all priority
waste abatement topics listed in section A above, using County messaging.
C. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone).
D. Provide funding source credit on all print materials, written as: Partially funded by Dakota County
and the Minnesota Pollution Control Agency.
E. Submit written residential waste abatement information to County Liaison for review at least five
business days before printing.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities.
B. Percentage of cost for design, production, and postage for municipality newsletter devoted to waste
abatement articles on topics listed in Requirements above using County standardized messaging
articles and images, or to mail County waste abatement materials to new residents in coordination
with the County.
C. Outreach media usage fees (e.g., advertisements, videos, billboards, radio, theater, television, e-
news, and social media) for waste abatement standardized messaging.
D. Consultant/contract services or stipend for an organization or group to provide assistance.
E. Translation services if approved in advance by County Liaison.
F. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
3. Municipal Facilities/Parks Verification and Education
Minimum Grant Requirements
Dakota County Contract #DCA22225
Exhibit 1 - Page 4 of 15
Page 90 of 160
5
A. Provide monitoring and verification of recycling requirements and best waste management
practices at least once annually, by visually inspecting and reporting on status of compliance with
Dakota County Ordinance 110 using the Municipal Facilities Recycling Tool or another tool provided
by Dakota County, to verify recycling programs for facilities under the municipality’s control collect
the Designated List of Recyclables wherever trash is collected and follow best waste management
practices.
B. Provide County standardized solid waste abatement messaging about recycling in municipal
buildings, in print or electronic format, to each municipal employee, volunteer, tenant, and
custodial/housekeeping staff annually, and other people responsible for sorting, collecting, or
transporting waste to external carts or dumpsters, within 30 days of a new hire or new tenant, and
within 30 days of a substantive change to your recycling or waste program.
C. Conduct in-person training on Ordinance 110 requirements with city personnel who are responsible
for (a) recycling container placement and monitoring on city property, (b) emptying trash, recycling,
and organics (if collected) containers on city property, (c) handling event permits or facility rental
applications, and (d) staffing events subject to Ordinance 110.
D. Optional: Add waste abatement infrastructure (i.e., recycling and organics containers and labels or
signage) in municipality-controlled facilities, including parks, where containers are needed and have
not yet been placed, (i.e., replacing existing containers is an ineligible expense), to implement best
waste management practices in collaboration with parks and facilities staff as follows:
1. Paired: All trash containers are paired with recycling containers (within 10 feet of each
other).
2. Color-coded: All new containers and lids are blue for recycling, green for organics, and grey
or black for trash and are made from recycled-content materials. New multistream
containers are blue for recycling and gray or black for trash.
3. Signage: All containers have color-coded labels on the top and visible sides of the container.
Labels on sides of containers meet County label standards. For indoor containers, lids have
color-coded labels on both ends, facing opposite directions.
4. Convenient: All containers are strategically and conveniently located to serve employees
and visitors.
5. Appropriate lids: All containers have lids with openings appropriate for the collected
material. Recycling container lids have Saturn-shaped or circle-shaped openings.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities.
B. Copying and printing waste abatement education materials for municipal employees and vendors,
such as signs, trainings and mass communication using County messaging standards.
C. Consultant/contract services or stipend for an organization or group to provide assistance.
D. Fees for MRF tours to educate municipal employees about their local recycling system.
Dakota County Contract #DCA22225
Exhibit 1 - Page 5 of 15
Page 91 of 160
6
E. Recycling containers, organics containers, multi-stream (entryways only) containers, and
labels/signage necessary to fulfill Requirements described above, with preferred use of County staff-
recommended recycling receptacle options, or other receptacles as approved by the County Liaison
for special circumstances.
F. Trash receptacles are only eligible as part of a multi-stream container (i.e., the Program does not
fund stand-alone trash containers).
G. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
4. Special Collections
Minimum Grant Requirements
A. Implement one or more drop-off events, discounts, curbside collections, permanent drop-off
collection sites, or combination thereof to collect specific traditional and non-traditional solid waste
materials from residents for reuse or recycling.
B. Collect all of the following materials from residents for reuse, recycling, or organics composting,
with reuse required if reuse outlets are available:
1. Confidential paper for shredding
2. Mattresses and box springs
3. Pumpkins
C. The following optional materials may also be collected from residents for reuse or recycling, with
reuse required if reuse outlets are available:
1. Bicycles
2. Cardboard
3. CFLs
4. Furniture
5. Holiday lights
6. Scrap metal
7. Shoes
8. Athletic gear
9. Other materials as pre-approved by the County Liaison (e.g., building materials, textiles, film
plastic/plastic bags).
D. Ensure special collection opportunities are conveniently located and scheduled for every collection
in Item B, with an independent collection opportunity for each municipality having 1,000 households
or more; a municipality with fewer than 1,000 households may coordinate with a neighboring
municipality for co-collection.
Dakota County Contract #DCA22225
Exhibit 1 - Page 6 of 15
Page 92 of 160
7
E. Obtain confirmation that collected materials are delivered to a reuse location or to a licensed
recycling/organics facility, or to another facility approved by the County Liaison.
F. Request and report weights, cubic yards, or number of units for each material collected, as specified
on the County reporting tool.
G. Promote special collection opportunities to all single-family and multifamily residents using County
messaging standards, telling residents how materials will be managed.
H. Submit promotional communications to County Liaison for review at least three business days
before publication.
I. Coordinate collections with County liaison to prevent duplication of effort, conflicting messages,
pricing conflicts, and competition for resident participation.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities (i.e., for collection of
materials listed above).
B. Vendor services, less resident fees, to collect materials listed above at a residential drop-off day or
event with confirmed delivery to a reuse, recycling, or organics facility.
C. Vendor services, less resident fees, to collect materials listed above at a permanent residential
collection drop-off site or curbside collection, with confirmed delivery to a reuse, recycling, or
organics facility.
D. Print media copying/printing to promote special collection opportunities and permanent drop-off
sites to residents (e.g., posters, flyers, signs) using County messaging standards.
E. Fees for advertisements, videos, radio, television, e-news, and social media to promote collections,
using County messaging standards.
F. Consultant/contract services or stipend for an organization or group to provide assistance.
G. Safety vests, work gloves, and other protective equipment for volunteers working on collections for
materials listed above.
H. Other expenses to administer grant-funded activities with prior written approval from the County
Liaison.
Part 2: Supplemental Funding Request (Optional)
5. Multifamily Recycling
Minimum Grant Requirements
Dakota County Contract #DCA22225
Exhibit 1 - Page 7 of 15
Page 93 of 160
8
A. Conduct all of the following activities:
1. Coordinate with the County Liaison to develop or strengthen multifamily points of contact
(“touchpoints” such as business license renewals, rental license renewals, rental inspections,
fire inspections, and property manager meetings), consistent with city codes and County
Ordinance 110.
2. Maintain an inventory of all multifamily properties in the municipality, updated annually,
and provide a copy to Dakota County.
3. Send an annual mailing about recycling resources to property managers and owners of
apartments, condominiums, townhomes, and independent senior living, in coordination
with County staff.
4. Identify, strengthen, or both, municipal planning and construction procedures to support
recycling and organics as appropriate in new or remodeled buildings (e.g., internal chutes;
adequate internal and external space).
5. Work with County Liaison to identify and provide technical assistance for multifamily
properties enrolled in the Dakota County Multifamily Recycling Program to implement best
waste management practices by:
a. First attending technical assistance training provided by County Liaison;
b. Promoting the program to engage new participants through strategic outreach;
c. Providing on-site needs assessments to systematically evaluate and document
opportunities to enhance recycling and waste prevention, and to meet best practices,
using County materials;
d. Using needs assessments to complete applications for the program in collaboration with
property managers to request County-supplied containers, labels, signage, education
materials, staff and resident education as needed, and other technical assistance;
e. Implementing approved plans in coordination with property managers, haulers, County
staff, and other partners;
f. Providing targeted on-site employee and resident education about recycling and waste
prevention, including the recycling system within the building, in partnership with the
County Liaison, using County messaging standards;
g. Providing ongoing support to sustain recycling efforts by contacting past program
participants to offer additional education materials, staff and resident education as
needed, and other technical assistance;
h. Promoting reuse and bulky waste collection opportunities for multifamily tenants at
move-in/move-out;
i. Collaborating with the County Liaison for culturally specific needs such as translation
and interpretation;
j. Following all program protocols for outreach and technical assistance, best waste
management practices, and education, using County messaging standards; and
k. Tracking and reporting on outcomes for each participating property, using forms or tools
provided by the County Liaison.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities.
B. Consultant/contract services or stipend for an organization or group to provide assistance.
Dakota County Contract #DCA22225
Exhibit 1 - Page 8 of 15
Page 94 of 160
9
C. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
6. Reduce/Reuse Activities
Minimum Grant Requirements
A. Provide annual updates to the County’s online Dakota County Reduce & Reuse Map.
B. Implement any of the following activities:
1. Promote existing opportunities and services for residents to reuse household items such as
furniture and building materials.
2. Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use products at
permanent facilities that are city-owned, by purchasing durable dishware and a dishwasher
to wash dishware on site.
3. Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use products at
outdoor community events held on city property, with anticipated attendance of 300 or
more people, by contracting with vendors that offer reusable products and services for
events (e.g., washing on site or off site).
4. Host and/or promote residential swap events or city-wide garage sales, prioritizing materials
with insufficient options for reuse or exchange through existing retail, community-based, or
online platforms; obtain and report weights for each material collected at swap events; and
ensure that usable items that are not swapped are donated after the event, to the extent
possible;
5. Provide staff support at County Fix-It Clinics.
6. Host residential reduce, reuse, or repair education classes on topic(s) identified in
consultation with County liaison using County messaging, ensuring all hired educators are
approved in advance by Dakota County, and reporting on outcomes by monitoring
presentation attendance (e.g., sign-in sheet or head count), online webinar attendance (e.g.,
number of people who log on), booth interactions (e.g., clicker or tally sheet), and game
interactions (e.g., clicker or tally sheet).
7. Coordinate with a local repair business to host a repair event or to offer coupon discounts in
coordination with County Liaison.
8. Facilitate changes to municipality codes, policies, and practices that are barriers to reuse
(e.g., clothing drop box prohibitions, rental companies, and secondhand stores).
9. Facilitate changes to internal policies and practices to promote waste reduction, reuse, and
recycling of municipal supplies and equipment through any of the following:
a. Facilitate changes to increase recycled content in products purchased by the city (in
accordance with Minn. Stat. § 16C.073).
b. Identify existing city policies and administrative practices for copy paper purchases in
internal operations.
c. Facilitate revisions to policies and practices to purchase at least 30% post-consumer
recycled content copy paper.
10. Initiate a paper printing reduction initiative.
11. Provide transportation for residents to participate in reduce/reuse activities (e.g., seniors);
12. Other as approved by County Liaison.
Dakota County Contract #DCA22225
Exhibit 1 - Page 9 of 15
Page 95 of 160
10
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities described in
Requirements above).
B. Vendor services, less resident fees, to collect materials listed above at a residential drop-off day or
event with confirmed delivery to a reuse, recycling, or organics facility.
C. Vendor services, less resident fees, to collect materials listed above at a permanent residential
collection drop-off site or curbside collection, with confirmed delivery to a reuse, recycling, or
organics facility.
D. Print media copying/printing to promote reduce/reuse activities, special collection opportunities
and permanent drop-off sites to residents (e.g., posters, flyers, signs) using County messaging
standards.
E. Reuse training and professional memberships to support effective implementation of Reduce/Reuse
activities.
F. Fees for County-approved professional educators and performers who help implement required
education activities on topics listed above and comply with County messaging standards.
G. Fees for advertisements, videos, radio, television, e-news, and social media to promote collections
using County messaging standards.
H. Translation services if approved in advance by County Liaison.
I. Consultant/contract services or stipend for an organization or group to provide assistance.
J. Reduce/reuse activity expenses with prior written approval (e.g., start-up supplies).
K. Washable dishware to replace single-use products, as described in grant requirements above.
L. Dishwashing equipment for washable dishware, including carts and racks; must be Energy Star
qualified.
M. Other expenses to administer grant-funded activities with prior written approval from the County
Liaison.
7. In-Person Education
Minimum Grant Requirements
A. Provide in-person waste abatement education for adults and youth through instructional classes,
presentations, or activities at booths, events, or gatherings to educate 1% or more of the
municipality’s population through face-to-face verbal interactions, on one to two of the following
topics per activity:
Dakota County Contract #DCA22225
Exhibit 1 - Page 10 of 15
Page 96 of 160
11
1. Home recycling (required)
2. Residential organics drop site(s) (optional)
3. Residential services at the Recycling Zone (optional)
4. Local reduce/reuse opportunities for residents (e.g., classes about simple mending,
donation/downsizing with County messaging on proper disposal) (optional)
B. Ensure all staff and volunteers who implement In-Person Education activities are properly trained to
fulfill responsibilities by attending the Dakota County Recycling Ambassador course.
C. Ensure all professional educators who implement In-Person Education activities are approved in
advance by Dakota County.
D. Use County materials for promotional and distribution handouts.
E. Use display and education materials provided by County Liaison and track planned education
activities in County tool.
F. If conducting virtual education, provide a live format with interactive opportunities (i.e., no pre-
recorded videos).
G. Use messaging standards on County website for verbal education or have County Liaison review
messaging.
H. Coordinate with County Liaison for any education requests in schools, businesses, and multifamily
residences.
I. Track and report number of people educated in person by monitoring presentation participation
(e.g., sign-in sheet or head count), online webinar participation (e.g., number of people who log on),
verbal booth interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally
sheet).
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities (i.e., only activities
described in Requirements above; does not include brochure distribution, or any activities lacking an
educational face-to-face interaction and direct learning experience).
B. Printing or copying of promotional or distribution pieces (e.g., posters, flyers, guides) complying with
County messaging standards and approved in advance by County Liaison, if not duplicative of
existing County publications.
C. Event, booth, and room rental fees.
D. Fees for County-approved professional educators and performers who help implement required
education activities on topics listed above and comply with County messaging standards.
Dakota County Contract #DCA22225
Exhibit 1 - Page 11 of 15
Page 97 of 160
12
E. County-approved promotional items or professional services up to $500 in value that create minimal
waste and engage residents in education activities described above.
F. Consultant/contract services or stipend for an individual, organization or group to provide
assistance.
G. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
8. Event Recycling and Organics Collection
Minimum Grant Requirements
A. Implement recycling, back-of house organics (food scraps) collection, or both, at events,
tournaments, and festivals held on city property or on private property outdoors.
1. Contact and assist event coordinators to plan and implement recycling collection, back-of-
house organics collection, or both.
2. Provide temporary containers, proper bags, signage, hauler services for collection, and as
appropriate, recruit waste station staffing.
a. Optional: Implement a 24/7 accessible checkout system (e.g., locker storage).
3. Assist with applying best waste management practices for standardized messaging to
vendors, volunteers, and custodial staff; labeling an appropriate number of co-located
recycling and trash containers in strategic locations to prevent overflow; and confirming
delivery to a licensed/permitted facility.
4. For recyclables collection, prioritize events on public property that generate at least one ton
(8 cy) of trash (e.g., community events, athletic tournaments, fairs, markets, concerts, etc.)
5. For organics collection, prioritize events of at least 300 people that generate back-of-house
organics and at least one ton (8 cy) of trash.
6. Obtain confirmation that collected materials are delivered to a licensed or otherwise
approved recycling/organics facility if grant funds are being used for hauling services at city
events.
7. Coordinate with the County Liaison to develop or update municipal permits and agreements
to require recycling/back-of-house organics with best waste management practices at
events, tournaments, and festivals (e.g., event permit, event vendor agreement, facility
rental agreement, event hauler agreement), consistent with city codes and County
Ordinance 110.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities.
B. X-frame containers, grabbers, green 5-gallon buckets, signage, X-Frame bags for recyclables and
organics, promotion and other materials necessary for successful project implementation at events.
Purchased assets are the property of the city for use at events.
Dakota County Contract #DCA22225
Exhibit 1 - Page 12 of 15
Page 98 of 160
13
C. Recycling/organics hauling services of collected materials from city events, tournaments, and
festivals, with confirmed delivery to a licensed recycling/composting facility, or to another facility
approved by the County Liaison.
D. Consultant/contract services or stipend for an organization or group to provide assistance,
prioritizing large events.
E. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
9. Gap Funding
Minimum Grant Requirements
A. Complete, or make progress toward completing, one or more waste abatement projects included in
eligible grant categories above, for which additional funding is needed, with first priority given to
filling funding gaps in Base Funding categories, second priority given to filling gaps in Supplemental
Funding categories, and third priority given to conducting waste abatement activities that are not
included in Base Funding or Supplemental Funding, with prior written County liaison approval.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working
directly on the planning, implementing, promoting, and reporting of eligible activities.
B. Expenses for completion of projects that are eligible, as defined in Grant Requirements and Eligible
Expenses sections above.
C. Other expenses to administer grant-funded activities with prior written approval from the County
Liaison.
VI. Ineligible Expenses
The following expenses are ineligible for funding:
A. Expenses that are not specified as an eligible expense above, unless written approval has been
obtained from the County Liaison.
B. Expenses related to non-waste abatement waste issues (e.g., energy, water, sustainability).
C. Expenses related to land disposal of materials, and collection and management of banned materials,
trash, hazardous and household hazardous waste and business waste, unless specifically identified
above (e.g., residential compact fluorescent bulb collection, multi-stream containers).
D. Expenses related to city code amendments and enforcement (e.g., code compliance administration,
inspections).
Dakota County Contract #DCA22225
Exhibit 1 - Page 13 of 15
Page 99 of 160
14
E. Municipality-generated waste management.
F. Food or refreshments unless approved by the County Liaison as compliant with Dakota County
Policy 2740.
G. Design/print of education and communications print materials not described above, unless prior
written approval has been obtained from the County Liaison.
H. Out-of-state meals, travel, and lodging.
I. Office supplies and equipment including phone charges, website host fees, and consultant fees.
J. Installation and labor costs related to equipment purchase, service costs or plans such as extended
warranties, and replacement of existing equipment such as dishwashers, refrigerators/freezers, and
water filling stations.
K. Extended leave, defined as a formal leave of absence for a special circumstance (e.g., childbirth,
caring for an ill family member, health condition, military leave) approved by the city, for voluntary
or mandatory (e.g., performance) reasons.
VII. Reporting and Reimbursement
Grant Requirements
A. By July 15, 2025, municipality shall submit a mid-year report and reimbursement request form for
the first six months of 2025, on forms provided by the County Liaison.
B. By January 15, 2026, municipality shall submit a final report and reimbursement request form for
the last six months of 2025, on forms provided by the County Liaison.
C. Mid-year and final reports shall include time spent on each category, and for each city if applicable,
for municipality personnel, full-time and temporary, while working directly on the planning,
implementing, promoting, and reporting of eligible activities during the reimbursement period.
D. Report and reimbursement request forms must be signed by the Authorized Representative (i.e.,
contract signatory) for the grant agreement, or by other designee who is independent of
municipality personnel who work directly on the planning, implementing, promoting, and reporting
of eligible activities.
E. Reimbursement requests must be for eligible expenses, less revenues or other monies received,
incurred in connection with the performance of grant activities.
F. Reimbursement requests must be supported by documentation that includes expense dates,
vendors, items purchased, and amounts – such as vendor invoices, receipts, or detailed financial
reports produced using municipal accounting software – itemizing all expenses related to the grant,
including salary and benefits. Any reimbursement request for multiple municipalities must
separately itemize the request for reimbursement for each individual municipality.
Dakota County Contract #DCA22225
Exhibit 1 - Page 14 of 15
Page 100 of 160
15
G. Salary and benefits cannot exceed the total amount budgeted for salary and benefits in the
Application unless reasonable justification is provided and approved by County Liaison in advance.
H. Activities outlined in the Application and contained in the Grant Agreement represent municipality’s
obligations, and it is the County’s expectation that the Grant Agreement will be fully implemented.
Municipality must contact County Liaison to make workable adjustments as needed during the
contract period and proactively address any implementation challenges as they arise.
I. Changes to Application activities and related expenses require prior approval from the County
Liaison, as described in the Grant Agreement.
Dakota County Contract #DCA22225
Exhibit 1 - Page 15 of 15
Page 101 of 160
1 | Page
Dakota County Community Waste Abatement Grant Program
2025 Application
Municipality Cities of Rosemount, Hastings, and Farmington
Application Deadline October 1, 2024
Funding Period January 1, 2025 - December 31, 2025
Report and Reimbursement
Request Due Dates
July 15, 2025 for January - June 2025
January 15, 2026 for July - December 2025
Authorized Representative (Contract Signatory)
ROSEMOUNT
Name: Dan Schultz City and Title: Rosemount Parks & Rec Director
E-mail: dan.schultz@rosemountmn.gov Phone: (651) 322-6012
Mailing
Address: 13885 S Robert Trail, Rosemount, MN 55068
HASTINGS
Name: Mary Fasbender City and Title: Hastings Mayor
E-mail: mayormary@hastingsmn.gov Phone: (651) 587-4867
Mailing
Address: 101 Fourth St E, Hastings, MN 55033
FARMINGTON
Name: Joshua Hoyt City and Title: Farmington Mayor
E-mail: JHoyt@FarmingtonMN.gov Phone: (952) 240-5581
Mailing
Address: 430 Third St, Farmington, MN 55024
Municipality Primary Contact
Designated Liaison: Violet Penman City and Title: Solid Waste & Recycling
Coordinator (SW&R Coord.)
E-mail: Violet.penman@rosemountmn
.gov Phone: (612) 268-9097
Municipality Secondary Contact
ROSEMOUNT
Designated
Back-up: Greg Lund City and Title: Rosemount Parks Supervisor
E-mail: Greg.lund@rosemountmn.gov Phone: (651) 322-6005
HASTINGS
Designated
Back-up: Paige Marschall-Bigler City and Title: Hastings Recreation Program
Specialist
E-mail: pmarschall@hastingsmn.gov Phone: (651) 402-0808
FARMINGTON
Designated
Back-up: John Powell City and Title: Farmington Public Works Director
E-mail: jpowell@farmingtonmn.gov Phone: (651) 280-6841
Municipality Communications Contact
ROSEMOUNT Name: Symone Hubbard City and Title: Communications Specialist
E-mail: symone.hubbard@rosemountmn.gov Phone: (651) 322-2062
HASTINGS Name: Dawn Skelly City and Title: Communications Coordinator
E-mail: dskelly@hastingsmn.gov Phone: (651) 480-2344
FARMINGTON Name: Caryn Hojnicki City and Title: Communications Specialist
E-mail: chojnicki@farmingtonmn.gov Phone: (651) 280-6807
Application Planning Team
Communications
Name: Symone Hubbard City and Title: Rosemount Communications
Specialist
Name: Dawn Skelly City and Title: Hastings Communications
Coordinator
Dakota County Contract #DCA22225
Exhibit 2 - Page 1 of 17
Page 102 of 160
2 | Page
Name: Caryn Hojnicki City and Title: Farmington Communications
Specialist
Municipal
Facilities
Name: Jon Balvance City and Title: Rosemount Recreation Facilities
Manager
Name: Kyle Morris City and Title: Rosemount Public Works
Supervisor
Name: Joe Werden City and Title: Rosemount Facilities
Maintenance Specialist
Name: Cory Likes City and Title:
Hastings Parks & Recreation
Operations & Maintenance
Supervisor
Name: Charlie Judge City and Title: Hastings Facilities Manager
Name: Jeremy Pire City and Title: Farmington Parks & Facilities
Supervisor
Event
Recycling
Name: Leprechaun Days Committee City and Title: Rosemount
Name: Rivertown Days Committee City and Title: Hastings
Name: Dew Days Committee City and Title: Farmington
Other: Event
Mechanism
Updates
Name: Jon Balvance City and Title: Rosemount Recreation Facilities
Manager
Name: Paige Marschall-Bigler City and Title: Hastings Recreation Program
Specialist
Name: Shirely Buecksler City and Title: Farmington City Clerk
Budget Summary Funding Eligibility Funding Request
Part 1: Base Funding Request (Required) - -
1. Administration $27,000.00 $27,000.00
2. Residential Communications $13,500.00 $13,500.00
3. Municipal Facilities Verification and Education $5,840.00 $5,800.00
4. Special Collections $24,012.00 $23,977.00
Part 2: Supplemental Funding Request (Optional) - -
5. Multifamily Recycling $20,010.00 $20,009.09
6. Reduce/Reuse Activities $13,340.00 $13,323.00
7. In-Person Education + 8. Event Recycling and Organics $8,004.00 $8,000.00
9. Gap Funding $9,377.02 $9,350.00
Total Eligible Grant Funding $121,083.02 -
Total Grant Funding Request - $121,004.50
Total Grant Match/In-Kind Funding (25%) $30,421.45 (25% match)
Total Cost of Proposed Activities (Request + Match) $151,380.54
Total Grant Diversion Potential (Tons)
25 tons paper + 291 mattresses + 6 tons pumpkins + 1-ton
holiday lights + 0.25 tons swap items + 0.25 tons single-use
cups + 4 tons event recycling diverted from landfill
Dakota County Contract #DCA22225
Exhibit 2 - Page 2 of 17
Page 103 of 160
3 | Page
A. Application and Reporting Instructions
1. See Guidelines Section IV: Grant Application Instructions.
2. Insert additional rows as needed.
3. Check the boxes for any selected optional activities.
4. Fill in unshaded areas.
B. Grant Request and Reimbursement Expenses
1. See Guidelines Section VII: Reporting and Reimbursement.
2. Fill in shaded areas.
Part 1: Base Funding Request (Required)
1. Grant Administration
Description of Expense Person Responsible:
Name and Title
Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Total
2025
Staff salary to administer
Grant Requirements listed
below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 176 x
$50/hr. $8,800.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 176 x
$50/hr. $8,800.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 176 x
$50/hr. $8,800.00
Trainings: RAM/SWANA
Conference Violet Penman, SW&R Coord. ~$565 for
attendance $565.00
Trainings: ARM Workshop Violet Penman, SW&R Coord. $35.00 per year $35.00
Mileage for meetings
Other: Click here to enter text
Funding Request Total - - $27,000.00
Matching Funds:
ROSEMOUNT
Greg Lund, Parks Supervisor as
secondary contact (assists with
planning, coordination, etc.)
$50/hr. x 80 hrs. $4,000.00
Jon Balvance (Recreation
Facilities Manager) for Ice Arena
rental agreement revisions
$50/hr. x 20 hrs. $1,000.00
Matching Funds: HASTINGS
Paige Marschall-Bigler
(Recreation Program Specialist)
for rental agreement revisions
and as secondary contact (assists
with planning, coordination, etc.)
$50/hr. x 60 hrs. $3,000.00
Matching Funds:
FARMINGTON
John Powell, Public Works
Director as secondary contact
(assists with planning,
coordination, etc.)
$100/hr. x 40
hrs. $4,000.00
Shirley Buecksler (City Clerk) for
Temp. Outdoor Exhibition Permit
revisions
$50/hr. x 20 hrs. $1,000.00
Matching Funds Subtotal $13,000.00
Dakota County Contract #DCA22225
Exhibit 2 - Page 3 of 17
Page 104 of 160
4 | Page
Minimum Grant Requirements (Deliverables)
A. Fulfill responsibilities necessary for effective grant administration and demonstrate performance of waste abatement programs.
B. Identify and ensure new municipal Liaison(s) is properly trained to fulfill responsibilities by attending the Dakota County Recycling
Ambassador course as approved by the County Liaison.
C. Participate in solid waste management training including, at minimum, the annual RAM/SWANA conference, Association of Recycling
Managers (ARM) regional meetings, and annual ARM workshop, to support effective implementation of responsibilities.
D. Ensure municipal Liaison(s) attends the six Program meetings hosted by the County Liaison.
E. Refer businesses, schools, multifamily properties, and other organizations to County Program Managers to coordinate all requests for
resources (e.g., education, containers, labels).
F. Provide reasonable support to implement the Solid Waste Management Plan, including but not limited to:
1. Participate in the Solid Waste Management Plan revision process (e.g., attend city meetings or other engagement methods
for municipalities).
2. Participate in County meetings to coordinate event and multifamily programming related to County Ordinance 110, if
requested.
3. Optional: Participate in the annual RAM compost bin sale.
G. Maintain current waste management information on the municipal website:
1. Describe city solid waste collection requirements for haulers (i.e., licensing requirements) and hauler collection information
(e.g., allowable collection days and time of day) for residents and commercial generators
2. Describe city solid waste collection requirements for generators, including commercial generators, events, and multifamily
properties;
3. Post the County’s standardized messages for residential recycling materials (i.e., the yes/no “what to recycle” list); and
4. Coordinate with County staff for municipal website content and links to Dakota County website pages (e.g., Dakota County
Recycling Requirements, the Recycling Guide, The Recycling Zone, Residential Recycling, Business Recycling, Multifamily
Recycling, School Recycling, Event Recycling, Reuse Map, Environmental Education Resources, backyard composting, tree
care, and wood waste disposal).
H. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that include information for all Base and
Supplemental funded projects, as described in Reporting and Reimbursement below.
I. Submit reimbursement requests by County deadlines with substantiating documentation, as described in Reporting and
Reimbursement below.
2. Residential Communications
Description of Expense Person Responsible:
Name and Title
Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Total
2025
Staff salary to administer
Grant Requirements listed
below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 60 x
$50/hr. $3,000.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 60 x
$50/hr. $3,000.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 60 x
$50/hr. $3,000.00
ROSEMOUNT article mailings:
(4 required articles mailed to
every household, includes
printing and postage)
Symone Hubbard,
Communications Specialist
$375/1 pages x
4 times/year $1,500.00
HASTINGS article mailings: (4
required articles mailed to
Dawn Skelly, Communications
Coordinator
$375/1 pages x
4 times/year $1,500.00
Dakota County Contract #DCA22225
Exhibit 2 - Page 4 of 17
Page 105 of 160
5 | Page
every household, includes
printing and postage)
FARMINGTON article
mailings: (4 required articles
mailed to every household,
includes printing and postage)
Caryn Hojnicki, Communications
Specialist
$375/1 pages x
4 times/year $1,500.00
Other: Click here to enter text
Funding Request Total - - $13,500.00
Matching Funds:
ROSEMOUNT
Symone Hubbard,
Communications Specialist for
website updates and quarterly
newsletter
20 hours x
$50/hr. $1,000.00
Matching Funds: HASTINGS
Dawn Skelly, Communications
Coord. for website updates and
quarterly newsletter
20 hours x
$50/hr. $1,000.00
Matching Funds:
FARMINGTON
Caryn Hojnicki, Communications
Specialist for website updates
and quarterly newsletter
20 hours x
$50/hr. $1,000.00
Matching Funds Subtotal $3,000.00
Minimum Grant Requirements (Deliverables)
A. Provide County standardized articles with images to all residents of single-family and multifamily dwellings in municipality-mailed
newsletters on each of the following topics, with full pages preferred and a half page required at a minimum:
1. Home recycling;
2. Residential services at the Recycling Zone;
3. Residential food scraps drop-off sites or food waste prevention (select 1); and
4. Local reduce/reuse opportunities for residents.
B. Promote County-developed electronic media messages (e.g., website, social media, e-news) about solid waste and household
hazardous waste management, including but not limited to all priority waste abatement topics listed in section A above, using County
messaging.
C. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone).
D. Provide funding source credit on all print materials, written as: Partially funded by Dakota County and the Minnesota Pollution Control
Agency.
E. Submit written residential waste abatement information to County Liaison for review at least five business days before printing.
3. Municipal Facilities/Parks Verification and Education
Description of Expense Person Responsible:
Name and Title
Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Total
2025
Staff salary to administer
Grant Requirements listed
below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 38 x
$50/hr. $1,900.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 44 x
$50/hr. $2,200.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 34 x
$50/hr. $1,700.00
Parks/Facilities Staff
responsible for monitoring
and verification
ROSEMOUNT
Name: Joe Werden
Title: Facilities Maintenance
Specialist
# Hours: 0 $0.00
Dakota County Contract #DCA22225
Exhibit 2 - Page 5 of 17
Page 106 of 160
6 | Page
HASTINGS
Name: Charlie Judge
Title: Facilities Manager
# Hours: 0 $0.00
FARMINGTON
Name: Jeremy Pire
Title: Parks & Facilities Supervisor
# Hours: 0 $0.00
Mileage for verification
Education expense: In-person
training for staff who place or
empty containers, manage
rentals, and staff events
(Rosemount, Hastings,
Farmington)
Name: Violet Penman
Title: SW&R Coord. # Hours: 0 $0.00
Containers: ROSEMOUNT: NA
All containers owned and
serviced by the City of
Rosemount are currently in
compliance.
$0.00 $0.00
Containers: HASTINGS: 6
recycling bins needed in
various parks
Containers that are currently in
storage will be repurposed to
service remaining areas that may
require containers. Signage
provided via Dakota County.
$0.00 $0.00
Containers: FARMINGTON: 11
recycling bins needed in
various parks and greenway
trail
Containers that are currently in
storage will be repurposed to
service remaining areas that may
require containers. Signage
provided via Dakota County.
$0.00 $0.00
Other: Click here to enter text
Funding Request Total - - $5,800.00
Matching Funds: name, title,
and activities
Minimum Grant Requirements (Deliverables)
A. Provide monitoring and verification of recycling requirements and best waste management practices at least once annually, by visually
inspecting and reporting on status of compliance with Dakota County Ordinance 110 using the Municipal Facilities Recycling Tool or
another tool provided by Dakota County, to verify recycling programs for facilities under the municipality’s control collect the
Designated List of Recyclables wherever trash is collected and follow best waste management practices.
B. Provide County standardized solid waste abatement messaging about recycling in municipal buildings, in print or electronic format, to
each municipal employee, volunteer, tenant, and custodial/housekeeping staff annually, and other people responsible for sorting,
collecting, or transporting waste to external carts or dumpsters, within 30 days of a new hire or new tenant, and within 30 days of a
substantive change to your recycling or waste program.
C. Conduct in-person training on Ordinance 110 requirements with city personnel who are responsible for (a) recycling container
placement and monitoring on city property, (b) emptying trash, recycling, and organics (if collected) containers on city property, (c)
handling event permits or facility rental applications, and (d) staffing events subject to Ordinance 110.
D. ☐ Optional: Add waste abatement infrastructure (i.e., recycling and organics containers and labels or signage) in municipality-
controlled facilities, including parks, where containers are needed and have not yet been placed, (i.e., replacing existing containers is
an ineligible expense), to implement best waste management practices in collaboration with parks and facilities staff as follows:
1. Paired: All trash containers are paired with recycling containers (within 10 feet of each other).
2. Color-coded: All new containers and lids are blue for recycling, green for organics, and grey or black for trash and are made
from recycled-content materials. New multistream containers are blue for recycling and gray or black for trash.
3. Signage: All containers have color-coded labels on the top and visible sides of the container. Labels on sides of containers
meet County label standards. For indoor containers, lids have color-coded labels on both ends, facing opposite directions.
4. Convenient: All containers are strategically and conveniently located to serve employees and visitors.
5. Appropriate lids: All containers have lids with openings appropriate for the collected material. Recycling container lids have
Saturn-shaped or circle-shaped openings.
Dakota County Contract #DCA22225
Exhibit 2 - Page 6 of 17
Page 107 of 160
7 | Page
4. Special Collections
Description of Expense Person Responsible:
Name and Title
Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Total
2025
Staff salary to administer
Grant Requirements listed
below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 0 x $50/hr. $0.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 87 x $50/hr. $4,350.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 66 x $50/hr. $3,300.00
Paper collection:
ROSEMOUNT: Citywide
Cleanups are May and
October events, occur at
DCTC and Erickson Park,
respectively. Serviced by
Shred Right.
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
I truck = $1,143.50 x
2 times/year $2,287.00
Paper collection: HASTINGS:
Mattress/Box Spring Drop-Off
& Document Event in May,
occurs at the Hastings Public
Works Facility. Serviced by
Shred Right.
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
I truck = $1,600 + $30
extra distance trip
charge
$1,630.00
Paper collection:
FARMINGTON: Mattress/Box
Spring Drop-Off & Document
Event in May, occurs at the
Farmington Maintenance
Facility. Serviced by Shred
Right.
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
I truck = $1,600 $1,600.00
Mattress collection:
ROSEMOUNT: Citywide
Cleanups are May and
October events, occur at
DCTC and Erickson Park,
respectively. Serviced by
Certified Recycling.
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
$2,620/truck x 2
times/year $5,240.00
Mattress collection:
HASTINGS: Mattress/Box
Spring Drop-Off & Document
Shred Event in May, occurs at
the Public Works Facility.
Serviced by Certified
Recycling.
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
$1,700/truck $1,700.00
Mattress collection:
FARMINGTON: Mattress/Box
Spring Drop-Off & Document
Event in May, occurs at the
Farmington Maintenance
Facility. Serviced by Certified
Recycling.
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
$1,500/truck $1,500.00
Pumpkin collection:
ROSEMOUNT: November
event, occurs in the City Hall
parking lot. Serviced by Nitti
Sanitation.
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
$500/dumpster x 2
dumpsters $1,000.00
Dakota County Contract #DCA22225
Exhibit 2 - Page 7 of 17
Page 108 of 160
8 | Page
Pumpkin collection:
HASTINGS: November event,
occurs at the Dakota County
Highway Shop parking lot
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
$600/dumpster $600.00
Pumpkin collection:
FARMINGTON: November
event, occurs at the
Farmington Maintenance
Facility
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
$800/dumpster $800.00
Promotional expense:
Collections will be promoted
through social media, city
newsletter, radio, newspaper,
and email blasts
Name: Violet Penman
Title: SW&R Coord. Free $0.00
Containers: type, # of each,
and location
FARMINGTON: One
permanent athletic gear
collection box (gaylord)
provided via UHL in the
Schmitz-Maki Arena
Free $0.00
Other: Click here to enter text
Funding Request Total - - $24,007.00
Matching Funds:
ROSEMOUNT: Public Works
staff time labor for spring and
fall cleanup days
Various Public Works staff
9 staff x (6 hours x
$50/hr.) = $2,700 x 2
times per year
$5,400.00
Optional collection:
ROSEMOUNT: CFL Collection
(permanent drop-off bin
located in the RCC, SW&R
Coord. services bin and takes
to the RZ about twice per
year)
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
16 miles x .575
(mileage to RZ) =
$9.20 x 2 times per
year
$18.40
Optional collection:
ROSEMOUNT: Holiday light
collection (occurs mid-
November through January,
drop-off bins located in the
RCC and the Steeple Center)
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
16 miles x .575
(mileage to RZ) $9.20
Optional collection:
HASTINGS: CFL Collection
(permanent drop-off bin
located in City Hall, SW&R
Coord. services bin and takes
to the RZ about twice per
year)
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
36 miles x .575
(mileage to RZ) =
$20.70 x 2 times per
year
$41.40
Optional collection:
HASTINGS: Holiday light
collection (occurs mid-
November through January,
drop-off bin located at the
P&R Dept.)
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
36 miles x .575
(mileage to RZ) $20.70
Optional collection:
FARMINGTON: Public Works
staff time labor for spring and
fall cleanup days
Various Public Works staff
4 staff x (6 hrs. x
$50/hr.) = $1,200 x 2
times per year
$2,400.00
Optional collection:
FARMINGTON: CFL Collection
(permanent drop-off bin
located in City Hall and
Maintenance Facility, SW&R
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
30 miles x .575
(mileage to RZ) =
$17.25 x 2 times per
year
$34.50
Dakota County Contract #DCA22225
Exhibit 2 - Page 8 of 17
Page 109 of 160
9 | Page
Coord. services bin and takes
to the RZ about twice per
year)
Optional collection:
FARMINGTON: Holiday light
collection (occurs mid-
November through January,
drop-off bin located at City
Hall, the Rambling River
Center, and both municipal
liquor stores)
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
30 miles x .575
(mileage to RZ) $17.25
Matching Funds Subtotal $7,941.45
Diversion Potential (Tons) 25 tons paper + 291 mattresses + 6 tons pumpkins + 1-ton holiday
lights
Minimum Grant Requirements
A. Implement one or more drop-off events, discounts, curbside collections, permanent drop-off collection sites, or combination thereof
to collect specific traditional and non-traditional solid waste materials from residents for reuse or recycling.
B. Collect all of the following materials from residents for reuse, recycling, or organics composting, with reuse required if reuse outlets
are available:
1. Confidential paper for shredding
2. Mattresses and box springs
3. Pumpkins
C. The following optional materials may also be collected from residents for reuse or recycling, with reuse required if reuse outlets are
available:
1. ☐ Bicycles
2. ☐ Cardboard
3. ☒ CFLs
4. ☐ Furniture
5. ☒ Holiday lights
6. ☐ Scrap metal
7. ☐ Shoes
8. ☒ Athletic gear
9. ☐ Other materials as pre-approved by the County Liaison (e.g., building materials, textiles, film plastic/plastic bags).
D. Ensure special collection opportunities are conveniently located and scheduled for every collection in Item B, with an independent
collection opportunity for each municipality having 1,000 households or more; a municipality with fewer than 1,000 households may
coordinate with a neighboring municipality for co-collection.
E. Obtain confirmation that collected materials are delivered to a reuse location or to a licensed recycling/organics facility, or to another
facility approved by the County Liaison.
F. Request and report weights, cubic yards, or number of units for each material collected, as specified on the County reporting tool.
G. Promote special collection opportunities to all single-family and multifamily residents using County messaging standards, telling
residents how materials will be managed.
H. Submit promotional communications to County Liaison for review at least three business days before publication.
I. Coordinate collections with County liaison to prevent duplication of effort, conflicting messages, pricing conflicts, and competition for
resident participation.
Part 2: Supplemental Funding (Optional)
Dakota County Contract #DCA22225
Exhibit 2 - Page 9 of 17
Page 110 of 160
10 | Page
5. Multifamily Recycling
Description of Expense Person Responsible:
Name and Title
Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Total
2025
Staff salary to administer Grant
Requirements listed below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 137 x
$50/hr. $6,850.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 129 x
$50/hr. $6,450.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 116 x
$50/hr. $5,800.00
Printing/postage for mailing to
all apartment owners and
managers: ROSEMOUNT: 22
apartments
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
22 properties x
$1.15/property
mailing and
postage
$25.30
Printing/postage for mailing to
all apartment owners and
managers: HASTINGS: 113
apartments
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
113 properties x
$1.15/property
mailing and
postage
$129.95
Printing/postage for mailing to
all apartment owners and
managers: FARMINGTON: 25
apartments
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
25 properties x
$1.15/property
mailing and
postage
$28.75
Printing/postage for mailing to
all condominium and
townhome HOAs:
ROSEMOUNT: 49
HOAs/Condos
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
49 properties x
$1.15/property
mailing and
postage
$56.35
Printing/postage for mailing to
all condominium and
townhome HOAs: HASTINGS:
67 HOAs/condos
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
67 properties x
$1.15/property
mailing and
postage
$77.05
Printing/postage for mailing to
all condominium and
townhome HOAs:
FARMINGTON: 24
HOAs/condos
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
24 properties x
$1.15/property
mailing and
postage
$27.60
Program promotion expense:
ROSEMOUNT: Half-page article
in city newsletter promoting
program
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
$187.50/0.5 pages $187.50
Program promotion expense:
HASTINGS: Half-page article in
city newsletter promoting
program
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
$187.50/0.5 pages $187.50
Program promotion expense:
FARMINGTON: Half-page
article in city newsletter
promoting program
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
$187.50/0.5 pages $187.50
Other: Click here to enter text
Funding Request Total - - $20,007.50
Matching Funds: name, title,
and activities
Minimum Grant Requirements (Deliverables)
A. Conduct all of the following activities:
Dakota County Contract #DCA22225
Exhibit 2 - Page 10 of 17
Page 111 of 160
11 | Page
1. Coordinate with the County Liaison to develop or strengthen multifamily points of contact (“touchpoints” such as business
license renewals, rental license renewals, rental inspections, fire inspections, and property manager meetings), consistent
with city codes and County Ordinance 110.
2. Maintain an inventory of all multifamily properties in the municipality, updated annually, and provide a copy to Dakota
County.
3. Send an annual mailing about recycling resources to property managers and owners of apartments, condominiums,
townhomes, and independent senior living, in coordination with County staff.
4. Identify, strengthen, or both, municipal planning and construction procedures to support recycling and organics as
appropriate in new or remodeled buildings (e.g., internal chutes; adequate internal and external space).
5. Work with County Liaison to identify and provide technical assistance for multifamily properties enrolled in the Dakota
County Multifamily Recycling Program to implement best waste management practices by:
a. First attending technical assistance training provided by County Liaison;
b. Promoting the program to engage new participants through strategic outreach;
c. Providing on-site needs assessments to systematically evaluate and document opportunities to enhance recycling and
waste prevention, and to meet best practices, using County materials;
d. Using needs assessments to complete applications for the program in collaboration with property managers to request
County-supplied containers, labels, signage, education materials, staff and resident education as needed, and other
technical assistance;
e. Implementing approved plans in coordination with property managers, haulers, County staff, and other partners;
f. Providing targeted on-site employee and resident education about recycling and waste prevention, including the
recycling system within the building, in partnership with the County Liaison, using County messaging standards;
g. Providing ongoing support to sustain recycling efforts by contacting past program participants to offer additional
education materials, staff and resident education as needed, and other technical assistance;
h. Promoting reuse and bulky waste collection opportunities for multifamily tenants at move-in/move-out;
i. Collaborating with the County Liaison for culturally specific needs such as translation and interpretation;
j. Following all program protocols for outreach and technical assistance, best waste management practices, and
education, using County messaging standards; and
k. Tracking and reporting on outcomes for each participating property, using forms or tools provided by the County
Liaison.
6. Reduce/Reuse Activities
Description of Expense Person Responsible:
Name and Title
Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Total
2025
Staff salary to administer Grant
Requirements listed below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 61 x $50/hr. $3,050.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 91 x $50/hr. $4,550.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 79 x $50/hr. $3,950.00
Dishware/dishwasher: type, #,
vendor, and location
Event expense: ROSEMOUNT:
Funding for r.Cups (via
r.World) at Rosemount Food
Truck Fest beer garden, occurs
Sep. 20. Plan B: If r.Cup cannot
provide services, funding will
go towards the purchase of
reusable plates and silverware
at new Public Works building,
which includes a dishwasher
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
$1,650.00 $1,650.00
Class expense: city, event,
date, and vendor
Repair expense: city, event,
date, and vendor
$50 membership $50.00
Dakota County Contract #DCA22225
Exhibit 2 - Page 11 of 17
Page 112 of 160
12 | Page
Other: Reuse MN Membership
and conference
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
$90 conference $90.00
Funding Request Total - - $13,340.00
Matching Funds: ROSEMOUNT
Room rental (Steeple Center)
for Athletic Gear Swap
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
$180 rental fee (lost
revenue equivalent) $180.00
Matching Funds: HASTINGS:
Room rental (City Hall) for
Halloween Costume Swap
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
$180 rental fee (lost
revenue equivalent) $180.00
Matching Funds:
FARMINGTON: Room rental
(Rambling River Center) for
Outdoor Winter Clothing Swap
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
$180 rental fee (lost
revenue equivalent) $180.00
Matching Funds Subtotal $540.00
Diversion Potential (Tons) 0.25 tons swap items + 0.25 tons single-use cups diverted from
landfill
Minimum Grant Requirements (Deliverables)
A. Provide annual updates to the County’s online Dakota County Reduce & Reuse Map.
B. Implement any of the following activities:
1. ☒ Promote existing opportunities and services for residents to reuse household items such as furniture and building
materials.
2. ☐ Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use products at permanent facilities that are
city-owned, by purchasing durable dishware and a dishwasher to wash dishware on site.
3. ☒ Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use products at outdoor community events
held on city property, with anticipated attendance of 300 or more people, by contracting with vendors that offer reusable
products and services for events (e.g., washing on site or off site).
4. ☒ Host and/or promote residential swap events or city-wide garage sales, prioritizing materials with insufficient options for
reuse or exchange through existing retail, community-based, or online platforms; obtain and report weights for each
material collected at swap events; and ensure that usable items that are not swapped are donated after the event, to the
extent possible;
5. ☐ Provide staff support at County Fix-It Clinics.
6. ☐ Host residential reduce, reuse, or repair education classes on topic(s) identified in consultation with County liaison using
County messaging, ensuring all hired educators are approved in advance by Dakota County, and reporting on outcomes by
monitoring presentation attendance (e.g., sign-in sheet or head count), online webinar attendance (e.g., number of people
who log on), booth interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet).
7. ☐ Coordinate with a local repair business to host a repair event or to offer coupon discounts in coordination with County
Liaison.
8. ☐ Facilitate changes to municipality codes, policies, and practices that are barriers to reuse (e.g., clothing drop box
prohibitions, rental companies, and secondhand stores).
9. ☐ Facilitate changes to internal policies and practices to promote waste reduction, reuse, and recycling of municipal
supplies and equipment through any of the following:
a. Facilitate changes to increase recycled content in products purchased by the city (in accordance with Minn. Stat. §
16C.073).
b. Identify existing city policies and administrative practices for copy paper purchases in internal operations.
c. Facilitate revisions to policies and practices to purchase at least 30% post-consumer recycled content copy paper.
10. ☐ Initiate a paper printing reduction initiative.
11. ☐ Provide transportation for residents to participate in reduce/reuse activities (e.g., seniors);
12. ☐ Other as approved by County Liaison.
7. In-Person Education
Description of Expense Person Responsible:
Name and Title
Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Total
2025
Dakota County Contract #DCA22225
Exhibit 2 - Page 12 of 17
Page 113 of 160
13 | Page
Staff salary to administer Grant
Requirements listed below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 24 x $50/hr. $1,200.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 25 x $50/hr. $1,250.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 25 x $50/hr. $1,250.00
Event expense: ROSEMOUNT:
Rosemount EXPO booth with
educational activity occurs in
March at the RCC, estimated
175 people educated. 1% goal
= 269 people, estimated 325
people to be educated in 2025.
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
No cost for city entity $0.00
Event expense: ROSEMOUNT:
Leprechaun Days table with
educational activity occurs in
July at Central Park, estimated
150 people educated
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
No cost for city entity $0.00
Event expense: HASTINGS:
Rivertown Days booth with
educational activity occurs in
July in downtown area,
estimated 150 people
educated. 1% goal = 222
people, estimated 300 people
to be educated in 2025.
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
No cost for city entity $0.00
Event expense: HASTINGS:
National Night Out booth with
educational activity occurs in
August at Lions Park, estimated
150 people educated
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
No cost for city entity $0.00
Event expense: FARMINGTON:
Party in the Park booth with
educational activity occurs in
July at Lake Julia Park,
estimated 120 people
educated. 1% goal = 237
people, estimated 240 people
to be educated in 2025.
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
No cost for city entity $0.00
Event expense: FARMINGTON:
Tiger Cub Pep Fest booth with
educational activity occurs in
September near Farmington
Elementary, estimated 120
people educated
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
No cost for city entity $0.00
Promotional expense: city,
event, date, expense type, and
vendor
Other: Click here to enter text
Section 7 Funding Request
Subtotal* - - $3,700.00
Matching Funds Total:
*Supplemental Funding categories #7 and #8 share one funding allocation; combined subtotals may not exceed combined fund eligibility.
Minimum Grant Requirements (Deliverables)
Dakota County Contract #DCA22225
Exhibit 2 - Page 13 of 17
Page 114 of 160
14 | Page
A. Provide in-person waste abatement education for adults and youth through instructional classes, presentations, or activities at booths,
events, or gatherings to educate 1% or more of the municipality’s population through face-to-face verbal interactions, on one to two
of the following topics per activity:
1. Home recycling (required)
2. Residential organics drop site(s) (optional)
3. Residential services at the Recycling Zone (optional)
4. Local reduce/reuse opportunities for residents (e.g., classes about simple mending, donation/downsizing with County
messaging on proper disposal) (optional)
B. Ensure all staff and volunteers who implement In-Person Education activities are properly trained to fulfill responsibilities by attending
the Dakota County Recycling Ambassador course.
C. Ensure all professional educators who implement In-Person Education activities are approved in advance by Dakota County.
D. Use County materials for promotional and distribution handouts.
E. Use display and education materials provided by County Liaison and track planned education activities in County tool.
F. If conducting virtual education, provide a live format with interactive opportunities (i.e., no pre-recorded videos).
G. Use messaging standards on County website for verbal education or have County Liaison review messaging.
H. Coordinate with County Liaison for any education requests in schools, businesses, and multifamily residences.
I. Track and report number of people educated in person by monitoring presentation participation (e.g., sign-in sheet or head count),
online webinar participation (e.g., number of people who log on), verbal booth interactions (e.g., clicker or tally sheet), and game
interactions (e.g., clicker or tally sheet).
8. Event Recycling and Organics Collection
Description of Expense Person Responsible:
Name and Title Cost Basis Calculation Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Total
2025
Staff salary to administer
Grant Requirements listed
below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 29 x $50/hr. $1,450.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 26 x $50/hr. $1,300.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 19 x $50/hr. $950.00
Equipment: Clear Stream
trash (1 case, 200 bags),
recycling (1 case, 200 bags),
and organics (1 case, 80 bags)
40-gallon x-frame bags
Name: Violet Penman
Title: SW&R Coord. ~$100/case x 6 cases $600.00
Hauling services: NA
Recycling hauling costs for
all cities are covered in
matching funds
$0.00 $0.00
Event assistance
services/stipend: NA NA $0.00 $0.00
Checkout system: type and
vendor NA $0.00 $0.00
Other: Click here to enter text
Section 8 Funding Request
Subtotal: - - $4,300.00
Section 7 & 8 Funding
Request Total - - $8,000.00
Dakota County Contract #DCA22225
Exhibit 2 - Page 14 of 17
Page 115 of 160
15 | Page
Matching Funds:
ROSEMOUNT: Leprechaun
Days recycling dumpster
Leprechaun Days
committee and various
volunteers
$600/dumpster x 2
dumpsters $1,200.00
Matching Funds: HASTINGS:
Parks staff labor (changing
trash/recycling bins
throughout Rivertown Days)
Various Parks Maintenance
staff 60 hrs. x $50/hr. $3,000.00
Matching Funds:
FARMINGTON: Dew Days
recycling dumpster
Dew Days committee and
various volunteers
$600/dumpster x 2
dumpsters $1,200.00
Matching Funds Total: $5,400.00
Diversion Potential (Tons) 4 tons of event recycling
*Supplemental Funding categories #7 and #8 share one funding allocation; combined subtotals may not exceed combined fund eligibility.
Minimum Grant Requirements (Deliverables)
A. Implement recycling, back-of house organics (food scraps) collection, or both, at events, tournaments, and festivals held on city
property or on private property outdoors.
1. Contact and assist event coordinators to plan and implement recycling collection, back-of -house organics collection, or both.
2. Provide temporary containers, proper bags, signage, hauler services for collection, and as appropriate, recruit waste station
staffing.
a. ☒ Optional: Implement a 24/7 accessible checkout system (e.g., locker storage).
3. Assist with applying best waste management practices for standardized messaging to vendors, volunteers, and custodial
staff; labeling an appropriate number of co-located recycling and trash containers in strategic locations to prevent overflow;
and confirming delivery to a licensed/permitted facility.
4. For recyclables collection, prioritize events on public property that generate at least one ton (8 cy) of trash (e.g., community
events, athletic tournaments, fairs, markets, concerts, etc.)
5. For organics collection, prioritize events of at least 300 people that generate back-of -house organics and at least one ton (8
cy) of trash.
6. Obtain confirmation that collected materials are delivered to a licensed or otherwise approved recycling/organics facility if
grant funds are being used for hauling services at city events.
7. Coordinate with the County Liaison to develop or update municipal permits and agreements to require recycling/back-of -
house organics with best waste management practices at events, tournaments, and festivals (e.g., event permit, event
vendor agreement, facility rental agreement, event hauler agreement), consistent with city codes and County Ordinance
110.
9. Gap Funding
Description of Expense Person Responsible:
Name and Title
Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Total
2025
Staff salary to administer
Grant Requirements: Section
3, Municipal Facilities/Parks
Verification & Education
HASTINGS:
Name: Violet Penman
Title: SW&R Coord.
# Hours: 24 x $50/hr. $1,200.00
FARMINGTON:
Name: Violet Penman
Title: SW&R Coord.
# Hours: 16 x $50/hr. $800.00
Staff salary to administer
Grant Requirements: Section
4, Special Collections
ROSEMOUNT:
Name: Violet Penman
Title: SW&R Coord.
# Hours: 37 x $50/hr. $1,850.00
HASTINGS:
Name: Violet Penman
Title: SW&R Coord.
# Hours: 40 x $50/hr. $2,000.00
FARMINGTON:
Name: Violet Penman
Title: SW&R Coord.
# Hours: 40 x $50/hr. $2,000.00
Staff salary to administer
Grant Requirements: Section
6, Reduce/Reuse Activities
ROSEMOUNT:
Name: Violet Penman
Title: SW&R Coord.
# Hours: 30 x $50/hr. $1,500.00
Dakota County Contract #DCA22225
Exhibit 2 - Page 15 of 17
Page 116 of 160
16 | Page
Other: Click here to enter text
Funding Request Total* - - $9,350.00
Matching Funds: name, title,
and activities
Minimum Grant Requirements (Deliverables)
A. Complete, or make progress toward completing, one or more waste abatement projects included in eligible grant categories above,
for which additional funding is needed, with first priority given to filling funding gaps in Base Funding categories, second pri ority given
to filling gaps in Supplemental Funding categories, and third priority given to conducting waste abatement activities that are not
included in Base Funding or Supplemental Funding, with prior written County liaison approval.
C. Application Summary
Description of Expense TOTAL Jan-Jun
Actual
Jul-Dec
Actual
Total
2025
Total Base and Supplemental
Funding Staff Hours (Combined) 1,918 hours
Total Base and Supplemental
Funding Staff Expense (Combined) $95,900.00
Total Base and Supplemental
Funding Request (Combined) $121,004.50
Total Base and Supplemental
Matching Funds (Combined) $30,421.45 (25% match)
Total Base and Supplemental
Diversion Potential (Combined)
25 tons paper + 291 mattresses + 6 tons pumpkins + 1-ton
holiday lights + 0.25 tons swap items + 0.25 tons single-use
cups + 4 tons event recycling diverted from landfill
D. Authorized Signatures
Application for January 1, 2025 – December 31, 2025
Due: October 1, 2024
Authorized Representative (Contract Signatory): Dan Schultz
Title: Parks and Recreation Director City of Rosemount Parks & Recreation Director
Signature (electronic signature acceptable): Dan Schultz
Date: 10 30 24 10/30/2024
Report and Reimbursement Request for January 1, 2025 – June 30, 2026
Due: July 15, 2025
I, the undersigned, certify that this report was prepared under my direction or supervision, and that the
information is true, accurate, and complete to the best of my knowledge.
Authorized Representative (Contract Signatory):
Title:
Signature (electronic signature acceptable):
Date:
Total Reimbursement Request:
Report and Reimbursement Request for July 1, 2025 – December 31, 2026
Dakota County Contract #DCA22225
Exhibit 2 - Page 16 of 17
Page 117 of 160
17 | Page
Due: January 15, 2026
I, the undersigned, certify that this report was prepared under my direction or supervision, and that the
information is true, accurate, and complete to the best of my knowledge.
Authorized Representative (Contract Signatory):
Title:
Signature (electronic signature acceptable):
Date:
Total Reimbursement Request:
Dakota County Contract #DCA22225
Exhibit 2 - Page 17 of 17
Page 118 of 160
INSURANCE TERMS
Contractor agrees to provide and maintain at all times during the term of this Contract such insurance coverages as are indicated herein and to
otherwise comply with the provisions that follow. Such policy(ies) of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of,
the Contract indemnity provisions. The provisions of this section shall also apply to all Subcontractors, Sub-subcontractors, and Independent Contractors
engaged by Contractor with respect to this Contract, and Contractor shall be entirely responsible for securing the compliance of all such persons or parties with
these provisions.
APPLICABLE SECTIONS ARE CHECKED
☒1. Workers Compensation.
Workers' Compensation insurance in compliance with all applicable statutes including an All States or Universal Endorsement where
applicable. Such policy shall include Employer's Liability coverage in an amount no less than $500,000. If Contractor is not required by Statute to
carry Workers’ Compensation Insurance, Contractor agrees: (1) to provide County with evidence documenting the specific provision under Minn.
Stat. § 176.041 which excludes Contractor from the requirement of obtaining Workers’ Compensation Insurance; (2) to provide prior notice to County
of any change in Contractor’s exemption status under Minn. Stat. § 176.041; and (3) to defend, hold harmless and indemnify County from and against
any and all claims and losses brought by Contractor or any subcontractor or other person claiming through Contractor for Workers’ Compensation
or Employers’ Liability benefits for damages arising out of any injury or illness resulting from performance of work under this Contract. If any such
change requires Contractor to obtain Workers’ Compensation Insurance, Contractor agrees to promptly provide County with evidence of such
insurance coverage.
☒2. General Liability.
"Commercial General Liability Insurance" coverage, providing coverage on an "occurrence" basis. Policy shall include, but not be
limited to, coverage for Bodily Injury, Property Damage, Personal Injury, Contractual Liability (applying to this Contract), Independent
Contractors, "XC&U" and Products-Completed Operations liability (if applicable). An Insurance Services Office "Comprehensive General
Liability" policy which includes a Broad Form Endorsement GL 0404 (Insurance Services Office designation) shall be considered to be an
acceptable equivalent policy form. Claims-made coverage is acceptable.
A total combined general liability policy limit of at least $2,000,000 per occurrence and aggregate, applying to liability for Bodily Injury,
Personal Injury, and Property Damage, which total limit may be satisfied by the limit afforded under its Commercial General Liability policy, or
equivalent policy, or by such policy in combination with the limits afforded by an Umbrella or Excess Liability policy (or policies); provided, that
the coverage afforded under any such Umbrella or Excess Liability policy is at least as broad as that afforded by the underlying Commercial General
Liability policy (or equivalent underlying policy). Coverage under such policy may be subject to a deductible, not to exceed $25,000 per occurrence.
Contractor agrees to maintain such insurance for at least one (1) year from Contract termination.
☒Such policy(ies) shall name Dakota County, its officers, employees and agents as Additional Insureds thereunder.
☐3. Professional Liability
Professional Liability (errors and omissions) insurance with respect to its professional activities to be performed under this Contract. This
amount of insurance shall be at least $2,000,000 per occurrence and aggregate. Coverage under such policy may be subject to a deductible, not to
exceed $25,000 per occurrence. Contractor agrees to maintain such insurance for at least one (1) year from Contract termination.
Contractor therefore agrees that it will not seek or voluntarily accept any such change in its Professional Liability insurance coverage if
such impairment of Dakota County's protection could result; and further, that it will exercise its rights under any "Extended Reporting Period" ("tail
coverage").
☒4. Automobile Liability.
Business Automobile Liability insurance covering liability for Bodily Injury and Property Damage arising out of the ownership, use,
maintenance, or operation of all owned, non-owned and hired automobiles and other motor vehicles utilized by Contractor in connection with its
performance under this Contract. Such policy shall provide total liability limits for combined Bodily Injury and/or Property Damage in the amount
of at least $2,000,000 per accident
☒Such policy, shall include Dakota County, its officers, employees and agents as Additional Insureds thereunder.
Dakota County Contract #DCA22225
Exhibit 3 - Page 1 of 2
Page 119 of 160
☐ 5. Network Security and Privacy Liability.
Network security and privacy liability insurance, including first-party costs, for any breach that compromises data obtained while providing
services under this Agreement. This insurance should to cover claims which may arise from failure of Contractor’s security resulting in, but not limited
to, computer attacks, unauthorized access, disclosure of not public data including but not limited to confidential or private information, transmission
of a computer virus or denial of service. The required limit shall not be less than $2,000,000 per occurrence with a $4,000,000 aggregate limit. Claims-
made coverage is acceptable. Such insurance shall name Dakota County, its officials, employees, volunteers and agents as additional insureds. The
policy shall provide an extended reporting period of not less than thirty-six (36) months from the expiration date of the policy, if the policy if not
renewed.
☒ 6. Evidence of Insurance.
Contractor shall promptly provide Dakota County with a Certificate of Insurance prior to commencement of any work. At least 10 days
prior to termination of any such coverage, Contractor shall provide Dakota County with evidence that such coverage will be renewed or replaced
upon termination with insurance that complies with these provisions.
☒ 7. Insurer: Policies.
All policies of insurance shall be issued by financially responsible insurers licensed to do business in the State of Minnesota by a n insurer
with a current A.M. Best Company rating of at least A:VII.
☒ 8. Release and Waiver.
Contractor agrees to rely entirely upon its own property insurance for recovery with respect to any damage, loss or injury to the property
interests of Contractor. Contractor hereby releases Dakota County, its officers, employees, agents, and others acting on their behalf, from all claims,
and all liability or responsibility to Contractor, and to anyone claiming through or under Contractor, by way of subrogation or otherwise, for any loss
of or damage to Contractor's business or property caused by fire or other peril or event, even if such fire or other peril or event was caused in whole
or in part by the negligence or other act or omission of Dakota County or other party who is to be released by the terms here of, or by anyone for
whom such party may be responsible.
Contractor agrees to effect such revision of any property insurance policy as may be necessary in order to permit the release and waiver
of subrogation agreed to herein. Contractor shall, upon the request of Dakota County, promptly provide a Certificate of Insurance, or other form of
evidence as may be reasonably requested by Dakota County, evidencing that the full waiver of subrogation privilege contemplated by this provision
is present; and/or, if so requested by Dakota County, Contractor shall provide a full and complete copy of the pertinent property insurance policy(ies).
Revised: 11/23
Dakota County Contract #DCA22225
Exhibit 3 - Page 2 of 2
Page 120 of 160
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Final 2025 General Fund Budget and Tax Levy
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
State Statute requires that the final property tax levy for the upcoming year be certified to Dakota
County on or before December 27, 2024. The City Council is being asked to adopt the 2025 final
property tax levy and budget.
DISCUSSION:
The City Council reviewed the 2025 General Fund budget and tax levy during work sessions in
August and September, and approved the preliminary budget and levy on September 16. The
proposed final budget and tax levy details are outlined below.
Compared to the preliminary budget presented in September, the revenue and expenditure budgets
were each slightly reduced by the same amount, resulting in no change to the tax levy. The
proposed final net tax levy is $14,883,351.
General Fund Revenues
Aside from the tax levy, the General Fund secures revenue from various sources. A summary of
these revenue sources is provided below.
Page 121 of 160
For 2025, the proposed General Fund non-levy revenues are expected to decrease by just over 4%
compared to 2024. Key highlights of the proposed revenue budget include:
Licenses and Permits: Revenue is projected to increase by $65,000, primarily due to higher
building permit revenues, driven by construction trends and anticipated development activity.
Intergovernmental Revenues: These are expected to rise by $77,000, largely due to
increases in MSA Maintenance, Fire, and Police State Aid. Together, these sources account
for nearly 90% of the budgeted $846,000.
Charges for Services: Revenue is anticipated to grow by $105,000, reflecting higher fire
protection charges and engineering fees.
Miscellaneous: The decrease is due to transferring USDA rent revenue from the General
Fund to the Building Maintenance Fund.
Transfers: Budgeted transfers are expected to decrease by nearly $500,000. The 2024
budget included $550,000 in transfers from the Closed Bond Fund, Capital Project Reserve
Fund, and Employee Expense Fund to offset budget increases. These transfers are not
included in the 2025 budget.
General Fund Expenditures
The following summarizes the proposed expenditures for the 2025 General Fund.
Page 122 of 160
Notable changes in the General Fund budget for 2025 include:
Staffing Additions: The budget has increased to cover the costs of hiring two Community
Service Officers, a Fire Marshal, and an Administrative Support Technician. It also includes
upgrading a Parks Maintenance Worker position to a Parks Maintenance Foreman and
increasing the RRC Program Assistant’s hours by 8 hours per week.
Finance & Risk Management: The increase is due to transferring an administrative position
from the Engineering department to Finance & Risk Management.
Fire: The rise in expenditures is primarily driven by higher personnel costs, including the
addition of a Fire Marshal position, as well as increased spending on protective gear for new
hires and the necessary replacement of aging equipment.
Municipal Services: The increase is due to higher personnel costs, rising internal fleet
charges, forestry related (EAB) Borer Ash non-Emerald for expenses increased and
activities.
Parks & Recreation: The increase in costs is attributed to higher personnel expenses,
internal fleet charges, and previously underfunded repairs and maintenance budgets.
Transfers: Funding for capital equipment will increase by approximately $130,000, trail
maintenance will rise by $50,000, and building maintenance will grow by $190,000.
EDA Levy
The EDA budget allocates funding to support various economic development initiatives. In 2025,
the EDA levy, in its second year, will increase by $100,000 from 2024, reaching a total of $250,000.
Debt Levy
The Debt Service Funds budget covers the scheduled repayments of debt principal and interest,
along with associated trustee fees, assessments, arbitrage, and post-issuance compliance costs.
This includes both General Obligation bonds and Interfund loans. The 2025 debt levy is set to be
approximately 5% lower than in 2024, due to the use of a sufficient fund balance in the various debt
service funds, which helps reduce the scheduled levy.
Fiscal Disparities
The Fiscal Disparities program aims to promote balanced commercial and industrial development
across the metro area. For 2025, the City's Fiscal Disparities distribution will increase by over
$317,000, reducing the net tax levy. The net tax levy represents the amount taxpayers are required
to pay.
Additional Highlights
The City remains focused on investing in key areas, including street maintenance, trail upkeep,
building repairs, EAB management, and fleet replacement.
Key projects and equipment purchases planned for the upcoming year include:
Rambling River Center: Facility improvements
Street Reconstruction: Street improvements identified in the 5-year plan, along with annual
mill and overlay projects
Police Fleet: Leasing of police squads, plus the addition of a CSO vehicle
Police Equipment: Replacing aging tasers
Dump Truck: Replacing a 2002 dump truck used for year-round maintenance
Brine Equipment: Purchasing equipment to produce and store brine for enhanced road
treatment
Page 123 of 160
Sewer Televising Software: Upgrading 14-year-old technology for sewer inspections
Engineering Vehicle: Leasing of a new vehicle to replace 1997 pickup truck
John Deere Tractor: Replacing a 2011 tractor used for snow removal on trails and sidewalks
Pickup Truck: Adding a new pickup truck to replace a 20-year-old truck used by Parks
Mower: Replacing a 2006 mower with a more efficient zero-turn mower with a larger deck
Brushcat: Acquiring a new mulching attachment for clearing brush
These initiatives reflect the City’s ongoing commitment to maintaining and improving infrastructure
and public services.
Taxes payable in 2025 are based on 2024 property market values. The estimated taxable market
value of the average residential property in Farmington has slightly decreased from last year to
$345,450. Under the proposed 2025 tax levy, the City tax on the average property would increase
by $69 per year, slightly higher than the $66 increase estimated in September. This small increase
is due to a reduction in the net tax capacity reported by Dakota County, which resulted in an
increase in the estimated tax rate from 47.469% in September to the current estimate of 47.861%.
BUDGET IMPACT:
The budget impact is outlined in the content of this memo.
ACTION REQUESTED:
Approve Resolution 2024-110 Adopting the 2025 Budget and Setting the Final Tax Levy Collectible
in 2025.
ATTACHMENTS:
2024-110 Adopting 2025 Budget and Setting Final Tax Levy
2025 Final Budget Schedules
2025 Final Budget Transfers
Page 124 of 160
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2024-110
A RESOLUTION ADOPTING THE 2025 BUDGET
AND SETTING THE FINAL TAX LEVY
COLLECTIBLE IN 2025
WHEREAS, Minnesota Statutes require certification of the final tax levy to the Dakota
County Auditor on or before December 27, 2024; and
WHEREAS, the City Council of the City of Farmington, Minnesota, is in receipt of the
final 2025 revenue and expenditure budget; and
WHEREAS, the City Council shall use existing City funds to meet the annual debt
obligations for 2015A GO Improvement Bonds of $75,000; thereby reducing the total debt levy
issued and collected from property taxes to $215,955; and
WHEREAS, the City Council shall use existing City funds to meet the annual debt
obligations for 2016B GO Capital Improvement Plan Refunding Bonds of $37,428; thereby
reducing the total debt levy issued and collected from property taxes to $632,000; and
WHEREAS, the City Council shall use existing City funds to meet the annual debt
obligations for 2020A GO Capital Equipment Certificates of $43,675; thereby reducing the total
debt levy issued and collected from property taxes to $226,438; and
WHEREAS, the City Council shall use existing City funds to meet the annual debt
obligations for 2022A GO Bonds of $245,000; thereby reducing the total debt levy issued and
collected from property taxes to $228,393.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City
of Farmington that the following sums of money be levied in 2024, collectible in 2025, upon the
taxable property in said city of Farmington for the following purposes:
General Operating Levy $15,321,211
Debt Levy 1,502,690
Tax Abatement Levy 175,000
Economic Development Authority Levy 250,000
Total Gross Levy $17,248,901
Adopted by the City Council of the City of Farmington, Minnesota, this 2nd day of December 2024.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 125 of 160
Resolution 2024-110
Page 2 of 2
2025 DEBT SERVICE LEVY
Fund Project Levy Amount
3093 2015A GO Improvement Bond $ 215,955
3136 2016B GO Refunding Bond 632,000
3139 2020A GO Equipment Certificates 226,438
3141 2022A GO Bonds 103,393
3143 2024A GO Bonds 192,883
3144 2024A GO Bonds 118,023
Total Bond Financing $1,488,692
3130 2005C GO Capital Improvement Bond $ 14,000
Total Debt Levy $1,502,692
3141 2022A GO Bonds Tax Abatement $ 125,000
3144 2024A GO Bonds Tax Abatement 50,000
Total Debt Levy and Tax Abatement Levy $1,677,692
Page 126 of 160
2023
Budget
2024
Budget
2025
Proposed
Budget Change
%
Non-Property Tax Revenues
Licenses and Permits 915,470$ 779,050$ 843,765$ 8.31%
Intergovernmental Revenue 623,320 769,110 846,310 10.04%
Charge for Service 605,919 729,930 835,288 14.43%
Fines and Forfeitures 55,000 55,000 57,500 4.55%
Investment Income 51,000 10,000 74,300 643.00%
Miscellaneous 48,410 63,100 35,100 (44.37)%
Transfers In 1,497,734 2,284,510 1,792,306 (21.55)%
Total Revenues 3,796,853$ 4,690,700$ 4,484,569$ (4.39)%
Expenditures
Administration 1,159,523$ 1,406,345$ 1,374,190$ (2.29)%
Human Resource 401,235 439,839 458,930 4.34%
Dakota Broadband 45,500 - - 0.00%
Finance and Risk Mgmt 848,407 968,120 1,100,969 13.72%
Police 5,664,569 6,203,145 6,344,195 2.27%
Fire 1,742,006 1,795,783 2,066,829 15.09%
Community Development 1,239,709 1,446,254 1,404,093 (2.92)%
Engineering 814,743 989,680 986,001 (0.37)%
Municipal Services 1,716,574 1,980,327 2,167,958 9.47%
Parks and Recreation 1,610,495 1,785,914 1,900,810 6.43%
Transfers Out/Unallocated 1,642,022 1,869,000 2,001,805 7.11%
Total Expenditures 16,884,783$ 18,884,407$ 19,805,780$ 4.88%
Revenues Over (Under) Expenditures (13,087,930)$ (14,193,707)$ (15,321,211)$ 7.94%
Operating Levy 13,087,930$ 14,193,707$ 15,321,211$ 7.94%
EDA Levy -$ 150,000$ 250,000$ 66.67%
Debt Levy
Bonds 1,903,565$ 1,667,100$ 1,663,690$ (0.20)%
2005C Loan Repay-Storm Water Tr Adv 166,000 96,000 14,000 (85.42)%
Total Debt Levy 2,069,565$ 1,763,100$ 1,677,690$ (4.84)%
Gross Levy 15,157,495$ 16,106,807$ 17,248,901$ 7.09%
Fiscal Disparities 2,407,636 2,098,009 2,415,550 15.14%
Farmington Net Tax Levy 12,749,859$ 14,008,798$ 14,833,351$ 5.89%
Net Tax Capacity 29,697,452$ 31,083,139$ 30,992,450$ -0.29%
Tax Rate on Tax Capacity 42.933%45.069%47.861%6.20%
Average Home Taxable Market Value 339,312$ 351,468$ 345,450$ -1.71%
Estimated Annual City Taxes 1,457$ 1,584$ 1,653$ 4.38%
City of Farmington
Summary Budget and Tax Levy
2023 Budget, 2024 Budget and 2025 Proposed
Page 127 of 160
2022
Budget
2023
Budget
2024
Budget
2025
Proposed
LIQUOR LICENSES 40,000$ 37,000$ 37,000$ 37,000$
BEER & WINE LICENSES 800 800 800 800
CLUB LICENSES 500 500 500 500
MASSAGE LICENSE 50 50 50 50
GAMBLING LICENSE/PERMIT 150 300 450 50
OTHER LICENSE & PERMIT 1,400 1,800 2,300 2,300
ANIMAL LICENSES 2,000 2,900 - -
Total Licenses 44,900$ 43,350$ 41,100$ 40,700$
BUILDING PERMITS 590,000$ 762,770$ 609,000$ 656,000$
REINSPECTION FEES 1,200 5,000 5,000 3,055
CODE ENFORCEMENT FEES 900 900 900 500
PLUMBING & HEATING PERMITS 60,000 60,000 65,000 77,000
ELECTRIC PERMITS 20,000 23,000 23,000 24,000
ISTS PERMITS 250 250 500 400
UTILITY PERMITS 10,500 11,000 23,740 31,400
SIGN PERMITS 700 900 900 700
BURNING PERMITS 1,250 1,300 1,300 1,400
OTHER PERMITS 7,000 7,000 8,610 8,610
Total Permits 691,800$ 872,120$ 737,950$ 803,065$
Total Licenses and Permits 736,700$ 915,470$ 779,050$ 843,765$
FEDERAL GRANT 5,000$ 3,100$ 5,600$ 3,300$
LOCAL GOVERNMENT AID 105,587 - - -
MSA MAINTENANCE 184,000 185,400 257,390 277,260
POLICE AID 205,000 225,000 240,000 267,000
POST TRAINING 15,000 25,000 25,000 25,000
FIRE AID 150,000 175,000 195,000 213,000
STATE GRANT - 3,700 17,500 33,250
MARKET VALUE CREDIT - - 2,500 2,500
COUNTY MISCELLANEOUS 7,500 6,120 26,120 25,000
Total Intergovernmental 672,087$ 623,320$ 769,110$ 846,310$
CUSTOMER SERVICES NONTAXABLE 135 150 380 1,900
ZONING & SUBDIVISION FEES 3,000 4,000 3,500 4,900
ADMINISTRATION FEES - PROJECTS 4,000 7,500 9,000 8,500
FIRE CHARGES 258,940 264,177 367,010 394,810
POLICE SERVICE CHARGES 80,385 81,992 83,630 92,178
ENGINEERING FEES - PROJECTS - - 24,890 75,000
EROSION & SEDIMENT CONTROL 9,500 14,000 22,280 27,000
RECREATION FEES - GENERAL 75,000 62,000 65,000 76,000
RECREATION FEES - SENIOR CTR 17,000 17,500 23,000 24,000
MEMBERSHIP FEES - SENIOR CTR 7,500 7,600 9,000 9,900
ADVERTISING 500 500 1,040 -
ADVERTISING 1,500 1,500 1,200 1,100
FRANCHISE FEE 145,000 145,000 120,000 120,000
Total Charges For Services 602,460$ 605,919$ 729,930$ 835,288$
COURT FINES 50,000$ 55,000$ 55,000$ 57,500$
Total Fines & Forfeitures 50,000$ 55,000$ 55,000$ 57,500$
INTEREST ON INVESTMENTS 41,600$ 51,000$ 10,000$ 74,300$
Total Investment Income 41,600$ 51,000$ 10,000$ 74,300$
RENTAL INCOME - RRC 18,000$ 7,710$ 8,500$ 7,000$
RENTAL INCOME - FIELD RENTAL - - 4,100 5,100
RENTAL INCOME 28,678 29,000 25,000 11,000
MISCELLANEOUS REVENUE 34,200 4,200 5,600 7,000
DONATIONS - 2,500 4,900 5,000
REFUNDS & REIMBURSEMENTS - 5,000 15,000 -
Total Misc Revenue 80,878$ 48,410$ 63,100$ 35,100$
OPERATING TRANSFERS 1,427,858$ 1,497,734$ 2,284,510$ 1,792,306$
Total Transfers In 1,427,858$ 1,497,734$ 2,284,510$ 1,792,306$
Total Revenues 3,611,583$ 3,796,853$ 4,690,700$ 4,484,569$
General Fund Non-Property Tax Revenue Summary
2022 Budget, 2023 Budget, 2024 Budget and 2025 Proposed
Page 128 of 160
2022
Budget
2023
Budget
2024
Budget
2025
Proposed
Expenditures
Administration
Legislative (1005) 87,259$ 110,262$ 116,964$ 131,941$
Administration (1010) 469,641 528,826 651,927 630,831
Elections (1013) 47,948 10,000 60,572 12,902
Communications (1014) 132,916 134,785 154,958 141,301
City Hall (1015) 361,485 375,650 421,924 457,215
Total Administration 1,099,249$ 1,159,523$ 1,406,345$ 1,374,190$
Human Resources
Human Resource (1011) 402,112$ 401,235$ 439,839$ 458,930$
Total Human Resources 402,112$ 401,235$ 439,839$ 458,930$
Dakota Broadband
Dakota Broadband 45,500$ 45,500$ -$ -$
Total Dakota Broadband 45,500$ 45,500$ -$ -$
Finance and Risk Management
Finance (1021) 648,309$ 658,857$ 753,210$ 830,969$
Risk Management (1022) 170,450 189,550 214,910 270,000
Total Finance and Risk Management 818,759$ 848,407$ 968,120$ 1,100,969$
Police
Police Administration (1050) 1,356,642$ 1,382,034$ 1,529,104$ 5,834,802$
Patrol Services (1051) 2,929,249 3,228,428 3,545,612 427,755
Investigations (1052) 974,019 1,032,707 1,112,529 65,738
Emergency Management (1054) 19,900 21,400 15,900 15,900
Total Police 5,279,810$ 5,664,569$ 6,203,145$ 6,344,195$
Fire
Fire (1060) 1,592,646$ 1,742,006$ 1,795,783$ 2,066,829$
Total Fire 1,592,646$ 1,742,006$ 1,795,783$ 2,066,829$
Community Development
Planning (1030) 624,475$ 554,687$ 674,681$ 692,878$
Building Inspection (1031) 434,707 685,022 771,573 711,215
Total Community Development 1,059,182$ 1,239,709$ 1,446,254$ 1,404,093$
Engineering
Engineering (1070) 725,816$ 672,459$ 838,685$ 770,558$
Natural Resources (1076) 124,595 142,284 150,995 215,443
Total Engineering 850,411$ 814,743$ 989,680$ 986,001$
Municipal Services
Streets (1072) 1,358,489$ 1,436,409$ 1,690,299$ 1,835,390$
Snow Removal (1073) 251,215 280,165 290,028 297,309
Recycling (1078) - - - 35,259
Total Municipal Services 1,609,704$ 1,716,574$ 1,980,327$ 2,167,958$
Parks and Recreation
Park Maintenance (1090) 677,974$ 979,476$ 1,100,326$ 1,180,931$
Rambling River Center (1093) 227,731 204,199 223,671 239,266
Park & Rec Admin (1094) 324,745 210,945 260,353 266,248
Recreation Programs (1095) 99,287 215,875 201,564 214,365
Total Parks and Recreation 1,329,737$ 1,610,495$ 1,785,914$ 1,900,810$
Transfers Out & Unallocated 1,642,609$ 1,642,022$ 1,869,000$ 2,001,805$
Total Transfers Out & Unallocated 1,642,609$ 1,642,022$ 1,869,000$ 2,001,805$
Total Expenditures 15,729,719$ 16,884,783$ 18,884,407$ 19,805,780$
General Fund Expenditure Summary
2022 Budget, 2023 Budget, 2024 Budget and 2025 Proposed
Page 129 of 160
EDA TIF
Public Safety
Aid
Park
Improvement Ice Arena Total
Sources
Property Taxes $ 250,000 $ 170,000 $ - $ - $ - $ 420,000
Charges for Services - - - 200,000 427,100 627,100
Miscellaneous 2,600 700 - 23,665 20,400 47,365
Other Financing Sources - - - 155,000 - 155,000
Total $ 252,600 $ 170,700 $ - $ 378,665 $ 447,500 $ 1,249,465
Uses
General Government $ - $ 155,750 $ - $ - $ - $ 155,750
Public Safety $ - $ - $ 290,000 - - 290,000
Community Development 188,350 - - - - 188,350
Parks and Recreation - - - 162,000 536,948 698,948
Other Financing Uses - - - - - -
Total $ 188,350 $ 155,750 $ 290,000 $ 162,000 $ 536,948 $ 1,333,048
Net Change in Fund
Balances or Net Position $ 64,250 $ 14,950 $ (290,000) $ 216,665 $ (89,448) $ (83,583)
Special Revenue Funds
2025 Proposed Budget Summary
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Closed
Bond Fund
2005C St
Wtr Trnk
Loan
2015A GO
St Reconst
Bds
2016B GO
Cap Imp
Rfdg Bds
2020A GO
Equip Certs
2022A GO
Bds
2024A GO
Bds Total
Sources
Property Taxes $ - $ 14,000 $ 215,955 $ 632,000 $ 226,438 $ 228,393 $ 360,906 $ 1,677,692
Special Assessments 286,052 - - - - - - 286,052
Miscellaneous 12,900 1,000 1,500 1,500 - 1,200 - 18,100
Other Financing Sources - - - - - 255,000 - 255,000
Total $ 298,952 $ 15,000 $ 217,455 $ 633,500 $ 226,438 $ 484,593 $ 360,906 $ 2,236,844
Uses
Principal $ - $ - $ 240,000 $ 575,000 $ 230,000 $ 310,000 $ - $ 1,355,000
Interest - - 29,500 51,175 18,000 138,600 137,295 374,570
Fiscal Agent Fees - - 3,450 3,450 2,950 600 - 10,450
Other Financing Uses 255,000 49,000 - - - - - 304,000
Total $ 255,000 $ 49,000 $ 272,950 $ 629,625 $ 250,950 $ 449,200 $ 137,295 $ 2,044,020
Net Change in Fund
Balances or Net Position $ 43,952 $ (34,000) $ (55,495) $ 3,875 $ (24,512) $ 35,393 $ 223,611 $ 192,824
Debt Service Funds
2025 Proposed Budget Summary
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Sewer
Trunk Cable Fund Fire Capital
Storm
Water
Trunk
Recreation
Capital
Private
Capital
Projects
Water
Trunk
Gen Cap
Equip
Street Maint
& Reconst
Trail
Maint
Building
Maint
Emerald
Ash Borer Total
Sources
Property Taxes $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Intergovernmental - - - - - - - - 700,000 - - - 700,000
Charges for Services 193,000 75,000 - 350,000 - - 513,000 - - - 142,000 - 1,273,000
Miscellaneous 10,000 8,500 2,700 52,900 1,800 22,600 11,200 56,900 31,400 3,900 3,000 - 204,900
Bond Sale Proceeds - - - - - - - - 1,500,000 - - - 1,500,000
Other Financing Sources - - - 49,000 - - - 681,000 2,400,000 220,000 265,000 - 3,615,000
Total $ 203,000 $ 83,500 $ 2,700 $ 451,900 $ 1,800 $ 22,600 $ 524,200 $ 737,900 $ 4,631,400 $ 223,900 $ 410,000 $ - $ 7,292,900
Uses
General Government $ - $ 126,030 $ - $ - $ - $ - $ - $ - $ - $ - $ 57,900 $ - $ 183,930
Public Safety - - - - - - - 170,988 - - 312,400 - 483,388
Public Works - - - - - - - 385,000 4,800,000 - - 500,000 5,685,000
Parks and Recreation - - - - - - - 124,645 - 220,000 - - 344,645
Other Financing Uses 875,000 - - - - - 875,000 - - - 19,500 - 1,769,500
Total $ 875,000 $ 126,030 $ - $ - $ - $ - $ 875,000 $ 680,633 $ 4,800,000 $ 220,000 $ 389,800 $ 500,000 $ 8,466,463
Net Change in Fund
Balances or Net Position $ (672,000) $ (42,530) $ 2,700 $ 451,900 $ 1,800 $ 22,600 $ (350,800) $ 57,267 $ (168,600) $ 3,900 $ 20,200 $ (500,000) $ (1,173,563)
Capital Project Funds
2025 Proposed Budget Summary
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Liquor Sewer Storm Water Water Street Lights Total
Sources
Sales $ 7,029,100 $ 3,855,484 $ 1,536,320 $ 2,398,358 $ 245,000 $ 15,064,262
Less Cost of Sales (5,113,600) - - - - (5,113,600)
Net Sales 1,915,500 3,855,484 1,536,320 2,398,358 245,000 9,950,662
Non-Operating Revenues 20,600 897,000 27,300 1,333,132 3,700 2,281,732
Total $ 1,936,100 $ 4,752,484 $ 1,563,620 $ 3,731,490 $ 248,700 $ 12,232,394
Uses
Personal Services $ 742,090 $ 2,303 $ 1,152 $ 17,649 $ - $ 763,194
Other Services & Charges 589,315 2,256,066 603,458 2,642,406 228,000 6,319,245
MCES Charges - 2,207,567 - - - 2,207,567
Depreciation - 690,000 475,000 1,050,000 - 2,215,000
Other Financing Uses 257,806 1,090,863 1,080,855 1,239,782 - 3,669,306
Total $ 1,589,211 $ 6,246,799 $ 2,160,465 $ 4,949,837 $ 228,000 $ 15,174,312
Net Change in Fund
Balances or Net Position $ 346,889 $ (1,494,315) $ (596,845) $ (1,218,347) $ 20,700 $ (2,941,918)
Enterprise Funds
2025 Proposed Budget Summary
Page 133 of 160
Employee
Expense
Property &
Liability Fleet Information
Technology Total
Sources
Charges for Services $ 3,349,753 $ 381,600 $ 381,925 $ 1,100,008 $ 5,213,286
Miscellaneous 22,600 3,900 600 7,100 34,200
Other Financing Sources - 22,000 - - 22,000
Total $ 3,372,353 $ 407,500 $ 382,525 $ 1,107,108 $ 5,269,486
Uses
Personal Services $ 3,349,753 $ - $ 273,025 $ 287,113 $ 3,909,891
Other Services & Charges - 381,600 104,500 768,308 1,254,408
Depreciation - - 5,000 - 5,000
Other Financing Uses - - - - -
Total $ 3,349,753 $ 381,600 $ 382,525 $ 1,055,421 $ 5,169,299
Net Change in Fund
Balances or Net Position $ 22,600 $ 25,900 $ - $ 51,687 $ 100,187
Internal Service Funds
2025 Proposed Budget Summary
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Special Debt Capital Internal 2025 Total
General Revenue Service Projects Enterprise Service Budget
Sources
Property Taxes (incl Tax Increment) $ 15,321,211 $ 420,000 $ 1,677,692 $ - $ - $ - $ 17,418,903
Licenses & Permits 843,765 - - - - - 843,765
Intergovernmental 846,310 - - 700,000 - - 1,546,310
Charges for Services 835,288 627,100 - 1,273,000 9,950,662 5,213,286 17,899,336
Special Assessments - - 286,052 - - - 286,052
Fines and Forfeitures 57,500 - - - - - 57,500
Miscellaneous 136,400 47,365 18,100 204,900 2,281,732 34,200 2,722,697
Bond Sale Proceeds - - - 1,500,000 - - 1,500,000
Other Financing Sources 1,792,306 155,000 255,000 3,615,000 - 22,000 5,839,306
Total $ 19,832,780 $ 1,249,465 $ 2,236,844 $ 7,292,900 $ 12,232,394 $ 5,269,486 $ 48,113,869
Uses
General Government $ 2,960,894 $ 155,750 $ - $ 183,930 $ - $ - $ 3,300,574
Police 6,333,195 - - 170,988 - - 6,504,183
Fire 2,066,829 290,000 - 312,400 - - 2,669,229
Community Development 1,404,093 188,350 - - - - 1,592,443
Public Works 3,153,959 - - 5,685,000 - - 8,838,959
Parks and Recreation 1,900,810 698,948 - 344,645 - - 2,944,403
Enterprise Funds - - - - 11,505,006 - 11,505,006
Internal Service Funds - - - - - 5,169,299 5,169,299
Other Financing Uses 2,013,000 - 304,000 1,769,500 3,669,306 - 7,755,806
Debt Service
Principal - - 1,355,000 - - - 1,355,000
Interest & Fees - - 385,020 - - - 385,020
Total $ 19,832,780 $ 1,333,048 $ 2,044,020 $ 8,466,463 $ 15,174,312 $ 5,169,299 $ 52,019,922
Net Change in fund
Balances or net position $ - $ (83,583) $ 192,824 $ (1,173,563) $ (2,941,918) $ 100,187 $ (3,906,053)
Summary Budget
All Funds
2025 Proposed
Page 135 of 160
CITY OF FARMINGTON
TRANSFERS (TO) FROM OTHER FUNDS
2025 BUDGET
1000 2300 3141 4400 5600 5600.5 5700 5805 5806 5810 5811 6201 6501 7100 TOTAL
General Fund Park Impr.2022A GO Bonds Storm Wtr Tr Gen Cap Equip PD Gen Cap Equip Street Maint Spruce Street 2025 Street Imp Trail Maint Bldg Maint Sewer Utility Water Utility Insurance TRANSFERS OUT
TRANSFER FROM:
GENERAL FUND
1000 General Fund 510,000.00 171,000.00 680,000.00 220,000.00 265,000.00 20,000.00 1,866,000.00
DEBT SERVICE FUNDS
3000 Closed Bond Fund - 255,000.00 255,000.00
3130 2005C 49,000.00 49,000.00
SPECIAL REVENUE FUNDS
3900 Sewer Trunk Fund 875,000.00 875,000.00
5100 Water Trunk Fund 875,000.00 875,000.00
ENTERPRISE FUNDS
6100 Municipal Liquor 101,806.00 155,000.00 1,000.00 257,806.00
6202 Sewer-Admin 101,671.00 40,000.00 50,000.00 450,000.00 1,000.00 642,671.00
6202 Sewer-HR 448,192.00 448,192.00
6300 Solid Waste Funds -
6402 Storm Water-Admin 101,577.00 40,000.00 450,000.00 591,577.00
6402 Storm Water-HR 489,278.00 489,278.00
6502 Water-Admin 101,598.00 40,000.00 50,000.00 600,000.00 791,598.00
6502 Water-HR 448,184.00 448,184.00
7000 Employee Expense Fund - -
TOTAL TRANSFERS IN 1,792,306.00 155,000.00 255,000.00 49,000.00 510,000.00 171,000.00 800,000.00 100,000.00 1,500,000.00 220,000.00 265,000.00 875,000.00 875,000.00 22,000.00 7,589,306.00
TRANSFER TO:
Pa
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e
1
3
6
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1
6
0
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Tony Wippler, Planning Manager
Department: Community Development
Subject: Development Contract - Farmington Technology Park
Meeting: Regular Council - Dec 02 2024
INTRODUCTION:
The City Council approved the final plat for Farmington Technology Park on November 18, 2024. A
condition of approval was that a Development Contract between the Developer and the City of
Farmington must be executed, and security and fees must be paid.
DISCUSSION:
Attached for Council’s consideration and approval is the Development Contract for Farmington
Technology Park. The attached contract spells out the requirements for development of the land
including timelines to complete platting process, defining development charges and fees, and
addressing construction of public infrastructure required to serve the development together with the
associated sureties.
The Developer has reviewed the attached contract and finds is acceptable.
BUDGET IMPACT:
this with $569,718.62 of amount the in park cash-in-lieu collect will City The dedication
development contract. Other fees normally collected in a development contract will be calculated
and collected with the Site Improvement/Performance Agreements to be executed with the future
end user. In this development contract the City is entitled to reimbursement from the Developer for
actual costs incurred in conjunction with the preparation of this Agreement and the development of
the Plat generally as well as costs related to the administration of the development contract and
construction observation costs.
ACTION REQUESTED:
Adopt Resolution No. 2024-111 approving the Farmington Technology Park Development Contract
and authorize its execution.
ATTACHMENTS:
Development Contract
2024-111 Approving Development Contract Farmington Technology Park
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CITY:
CITY OF FARMINGTON
SIGNATURE PAGE
FOR THE CITY
By: _______________ _
Joshua Hoyt, Mayor
By: _______________ _
Lynn Gorski, City Administrator
STATE OF MINNESOTA
)ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this __ day of -------� 20 __ by Joshua Hoyt,
Mayor, and by Lynn Gorski, City Administrator, of the City of Farmington, a Minnesota municipal corporation, on behalf of the
corporation and pursuant to the authority granted by the City Council.
Notary Public 233450v13 Page 151 of 160
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CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2024-111
APPROVING DEVELOPMENT CONTRACT
FARMINGTON TECHNOLOGY PARK
WHEREAS, pursuant to Resolution 2024-99, the City Council approved the Preliminary
Plat of Farmington Technology Park; and
WHEREAS, pursuant to Resolution 2024-109, the City Council approved the Final Plat
of Farmington Technology Park subject to the following condition:
1. A Development Contract between the Developer and City of Farmington shall be
executed and security and fees paid. Submission of all other documents required under
the Development Contract shall be required.
NOW, THEREFORE, BE IT RESOLVED, that Farmington Mayor and City Council
hereby:
1. Approve the Development Contract in substantially the form submitted.
2. The Mayor and City Clerk are hereby authorized and directed to execute the
Development Contract on behalf of the Council.
3. Staff is permitted to execute other relevant documents to effectuate this approval.
Adopted by the City Council of the City of Farmington, Minnesota, this 2nd day of December 2024.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
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