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12.16.24 Council Packet
Meeting Location: Farmington City Hall, Council Chambers 430 Third Street Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA Monday, December 16, 2024 7:00 PM Page 1.CALL TO ORDER 7:00 P.M. 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL 4.APPROVE AGENDA 5.ANNOUNCEMENTS / COMMENDATIONS 5.1. Donation from the Farmington Fire Relief Association to the City of Farmington Motion to adopt Resolution 2024-113 Accepting a Donation of $20,000 from Farmington Fire Relief Association to the City of Farmington. Agenda Item: Donation from the Farmington Fire Relief Association to the City of Farmington - Pdf 5 - 6 6.CITIZENS COMMENTS / RESPONSES TO COMMENTS (This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7.CONSENT AGENDA 7.1. Donation from the Farmington Rotary Club Agenda Item: Donation from the Farmington Rotary Club - Pdf 7 - 8 7.2. Minutes of the November 4, 2024 Council Work Session Agenda Item: Minutes of the November 4, 2024 Council Work Session - Pdf 9 - 11 7.3. Minutes of the November 4, 2024 Regular City Council Meeting Agenda Item: Minutes of the November 4, 2024 Regular City Council Meeting - Pdf 12 - 16 Page 1 of 204 7.4. Minutes of the November 18, 2024 Joint Planning Commission and City Council Work Session Agenda Item: Minutes of the November 18, 2024 Joint Planning Commission and City Council Work Session - Pdf 17 - 19 7.5. Minutes of the November 18, 2024 Regular City Council Meeting Agenda Item: Minutes of the November 18, 2024 Regular City Council Meeting - Pdf 20 - 24 7.6. Off Sale Liquor and Tobacco License Renewals for 2025 Agenda Item: Off Sale Liquor and Tobacco License Renewals for 2025 - Pdf 25 7.7. Addendum to Professional Services for Electrical Services - Change to Compensation Clause Indicating Contractor will Receive 80% of the Electrical Permit Fees Agenda Item: Addendum to Professional Services for Electrical Services - Change to compensation clause indicating contractor will receive 80% of the e - Pdf 26 - 34 7.8. Payment of Claims Agenda Item: Payment of Claims - Pdf 35 - 36 Payment of Claims 7.9. Purchase of Lease Accounting Software Agenda Item: Purchase of Lease Accounting Software - Pdf 37 - 49 7.10. 2025 Non-Bargaining Compensation Increase Agenda Item: 2025 Non-Bargaining Compensation Increase - Pdf 50 - 51 7.11. 2025 Paid-On-Call Compensation Increase Agenda Item: 2025 Paid-On-Call Compensation Increase - Pdf 52 7.12. Labor Agreement Between American Federation of State, County and Municipal Employees, Council 5, Local Union 3815 AFL-CIO - Maintenance Unit and City of Farmington Agenda Item: Labor agreement Between American Federation of State, County and Municipal Employees, Council 5, Local Union 3815 AFL- CIO - Maintenance U - Pdf 53 - 78 7.13. Labor Agreement Between American Federation of State, County and Municipal Employees, Council 5, Local Union 3815 AFL-CIO - Clerical, Technical & Professional and The City of Farmington Agenda Item: Labor Agreement Between American Federation of State, County and Municipal Employees, Council 5, Local Union 3815 AFL- CIO - Clerical, Tec - Pdf 79 - 103 7.14. Labor Agreement Between City of Farmington and LELS Local #387 - Police Sergeants Agenda Item: Labor Agreement Between City of Farmington and LELS Local #387 - Police Sergeants - Pdf 104 - 122 7.15. Staff Changes and Recommendations 123 Page 2 of 204 Agenda Item: Staff Changes and Recommendations - Pdf 7.16. Professional Services Agreement with Advanced Engineering and Environmental Services (AE2S) for the Siting of a New Water Storage Tank Agenda Item: Professional Services Agreement with Advanced Engineering and Environmental Services (AE2S) for the Siting of a New Water Storage Tank - Pdf 124 - 139 7.17. Second Amendment to the Residential Solid Waste/Recycling Services Agreement Between the City of Farmington and Dick's Sanitation Agenda Item: Second Amendment to the Residential Solid Waste/Recycling Services Agreement Between the City of Farmington and Dick's Sanitation - Pdf 140 - 147 8. PUBLIC HEARINGS 8.1. 2025 Fee Schedule - Ordinance and Public Hearing Hold the public hearing on the 2025 Fee Schedule and ask any questions you may have. Once the City Council is comfortable, motion to approve the 2024 Fee Schedule and pass Ordinance 2024-14 Establishing Charges and Fees for Licenses, Permits, or Other City Approvals and Services for Calendar Year 2025. Agenda Item: 2025 Fee Schedule - Ordinance and Public Hearing - Pdf 148 - 189 8.2. On-Sale Intoxicating and On-Sale Sunday, Club and On-Sale Sunday, and On-Sale Wine, 3.2 Beer and Intoxicating Malt Liquor License Renewals for 2025 Conduct the public hearing and motion to: Approve the above-listed liquor license renewals for 2025. Adopt Resolution 2024-115 Denying Liquor License Renewal Agenda Item: On-Sale Intoxicating and On-Sale Sunday, Club and On- Sale Sunday, and On-Sale Wine, 3.2 Beer and Intoxicating Malt Liquor License Renewal - Pdf 190 - 193 8.3. Petition to Vacate a Drainage and Utility Easement over PID: 14-82500- 00-040 (Outlot D, Vermillion Grove) - CONTINUE TO JANUARY Continue the public hearing to the January 21st Regular City Council meeting. Agenda Item: Petition to Vacate a Drainage and Utility Easement over PID: 14-82500-00-040 (Outlot D, Vermillion Grove) - CONTINUE TO JANUARY - Pdf 194 - 196 8.4. Vacation of Certain Easements within Outlot A Vermillion Valley Development After any public comment is taken, close the public hearing regarding 197 - 199 Page 3 of 204 the vacation of certain easements within Outlot A Vermillion Valley Development and adopt Resolution 2024-112 Vacating certain easements within Outlot A of the Vermillion Valley Development plat. Agenda Item: Vacation of Certain Easements within Outlot A Vermillion Valley Development - Pdf 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 12.1. Ordinance Amendments to Title 10, Chapters 2, 5, and 6 of the Farmington City Code as it Relates to Cannabis Business Adopt Ordinance 2024-13 Amending Title 10, Chapters 2, 5, and 6 of the Farmington City Code as it Relates to Cannabis Businesses. Agenda Item: Ordinance Amendments to Title 10, Chapters 2, 5, and 6 of the Farmington City Code as it Relates to Cannabis Business - Pdf 200 - 204 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN Page 4 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Donation from the Farmington Fire Relief Association to the City of Farmington Meeting: Regular Council - Dec 16 2024 INTRODUCTION: The Farmington Fire Relief Association has donated $20,000 to the City of Farmington. DISCUSSION: From time to time, the Farmington Fire Relief Association donates funds to the City of Farmington and other organizations. Members of the Farmington Fire Relief Association will present this donation to the City at the December 16th Regular City Council meeting. ACTION REQUESTED: Motion to adopt Resolution 2024-113 Accepting a Donation of $20,000 from Farmington Fire Relief Association to the City of Farmington. ATTACHMENTS: 2024-113 Donation from Fire Relief to City of Farmington Page 5 of 204 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-113 A RESOLUTION ACCEPTING A DONATION OF $20,000 FROM FARMINGTON FIRE RELIEF ASSOCIATION TO THE CITY OF FARMINGTON WHEREAS, the Farmington Fire Department provides fire and emergency medical services; and WHEREAS, the Farmington Fire Relief Association donates substantial funds from time to time to the City of Farmington; and WHEREAS, the Farmington Fire Relief Association has donated $20,000 to the City of Farmington; and WHEREAS, it is required by State statute that such donations be formally accepted; and, WHEREAS, it is in the best interests of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Council hereby accept with sincere gratitude this generous donation of $20,000 from the Farmington Fire Relief Association to be deposited in the Fire Capital Projects Fund. Adopted by the City Council of the City of Farmington, Minnesota, this 16th day of December 2024. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 6 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Lynn Gorski, City Administrator Department: Administration Subject: Donation from the Farmington Rotary Club Meeting: Regular Council - Dec 16 2024 INTRODUCTION: The Farmington Rotary Club made a donation to the City of Farmington of $2,500 for the expenses of the first Lighted Holiday Parade. DISCUSSION: Farmington of City the and Church Homestead Club, Rotary Farmington The Community collaborated on hosting the first Lighted Holiday Parade in downtown Farmington on Saturday, December 7, 2024. The City of Farmington gratefully acknowledges the generous donation of $2,500 from the Farmington Rotary in support of the first Lighted Holiday Parade. This contribution, along with the collaboration of Rotary and Homestead Community Church, was instrumental in the success of the event. We extend our sincere gratitude to the Farmington Rotary, Homestead Community Church, and all the businesses and community members who participated in and supported the parade. Their collective efforts made this inaugural event a memorable celebration for the community. ACTION REQUESTED: Adopt Resolution 2024-114 Accepting a Donation of $2,500 for the Lighted Holiday Parade from the Farmington Rotary. ATTACHMENTS: 2024-114 Accepting Donation from Farmington Rotary Page 7 of 204 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-114 A RESOLUTION ACCEPTING A DONATION OF $2,500 FOR THE LIGHTED HOLIDAY PARADE FROM THE FARMINGTON ROTARY WHEREAS, the City of Farmington is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts, as allowed by law; and WHEREAS, the following persons and entities have offered to contribute to the City: Farmington Rotary donated $2,500 for the Lighted Holiday Parade; and WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City Council hereby accept with gratitude the generous donation of $2,500 for the Lighted Holiday Parade from the Farmington Rotary. Adopted by the City Council of the City of Farmington, Minnesota, this 16th day of December 2024. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 8 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the November 4, 2024 Council Work Session Meeting: Regular Council - Dec 16 2024 INTRODUCTION: For Council review are the minutes of the November 4, 2024 Council Work Session. ACTION REQUESTED: Approve the minutes of the November 4, 2024 Council Work Session. ATTACHMENTS: 11.04.24 Work Session Minutes Page 9 of 204 City of Farmington City Council Work Session Minutes Monday, November 4, 2024 The City Council met in a Work Session on Monday, November 4, 2024, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the Work Session to order at 5 pm. Members Present: Mayor Joshua Hoyt Councilmembers Katie Bernhjelm, Holly Bernatz, Nick Lien, and Steve Wilson Members Absent: None Staff Present: Lynn Gorski, City Administrator Kim Sommerland, Finance Director Kellee Omlid, Parks & Recreation Director Gary Rutherford, Police Chief John Powell, Public Works Director 2. APPROVE AGENDA Motion was made by Councilmember Wilson and seconded by Councilmember Bernatz to approve the agenda, as presented. Motion carried: 5 ayes / 0 nays 3. DISCUSSION ITEMS 3.1 Long-Term Financial Management Plan Director Kim Sommerland discussed the work that has been done to complete the Long-Term Financial Management plan that was completed by Staff and Ehlers. The plan aims to provide a strategic framework for the City’s financial future, helping us navigate operational changes and fulfill financial commitments. Ehlers presented the slide show and took questions from Council. The plan is a long-range operating budget and capital improvement plan, incorporating funding strategies. The plan will be a living document that will need continuous updating to integrate future needs and existing commitments. The City’s plan will be to update the Long-Term Finance Management Plan to match the strategic initiative set by Council in the upcoming fiscal year. Page 10 of 204 City Council Work Session Minutes of November 4, 2024 Page 2 of 2 4. COUNCIL COMMITTEE UPDATE No update. 5. CITY ADMINISTRATOR UPDATE Voting turnout has been high. An ALF Ambulance Board meeting is scheduled for November 7th at 3:30 pm to discuss contract updates. 6. ADJOURNMENT Motion was made by Councilmember Wilson and seconded by Councilmember Lien to adjourn the meeting at 6:15 p.m. Motion carried: 5 ayes / 0 nays Respectfully submitted, Lynn Gorski City Administrator Page 11 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the November 4, 2024 Regular City Council Meeting Meeting: Regular Council - Dec 16 2024 INTRODUCTION: For Council review are the minutes of the November 4, 2024 Regular City Council Meeting. ACTION REQUESTED: Approve the minutes of the November 4, 2024 Regular City Council Meeting. ATTACHMENTS: 11.04.24 Council Minutes Page 12 of 204 Regular City Council Meeting Minutes of November 4, 2024 Page 1 of 4 City of Farmington Regular Council Meeting Minutes Monday, November 4, 2024 The City Council met in regular session on Monday, November 4, 2024, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led everyone in the Pledge of Allegiance. 3. ROLL CALL Members Present: Mayor Joshua Hoyt Councilmembers Katie Bernhjelm, Holly Bernatz, Nick Lien, and Steve Wilson Members Absent: None Staff Present: Lynn Gorski, City Administrator Leah Koch, City Attorney Deanna Kuennen, Community & Economic Development Director Kim Sommerland, Finance Director Matt Price, Fire Chief Kellee Omlid, Parks & Recreation Director Gary Rutherford, Police Chief John Powell, Public Works Director Also Present: Alison Harwood, Director of Natural Resources at WSB Kristin Dean, Senior Director-Entitlements at Tract Jon Beyer, Vice President of Energy and Member Services at Dakota Electric 4. APPROVE AGENDA Councilmember Wilson motioned to remove item 12.2 from the agenda. Motion failed for lack of a second. Motion was made by Councilmember Bernhjelm and seconded by Councilmember Bernatz to approve the agenda, as presented. Motion carried: 4 ayes / 1 nays – Councilmember Wilson voted against. 5. ANNOUNCEMENTS / COMMENDATIONS Page 13 of 204 Regular City Council Meeting Minutes of November 4, 2024 Page 2 of 4 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS The following citizens addressed the Council: • Allie Ayoub, 22232 Cambrian Way, Farmington • Nate Ryan, 22390 Cambrian Way, Farmington • Dave Akin, 22390 Beaumont Avenue, Castle Rock Township • Former employee at Lakeville North High School • Drew Roach (address not stated) 7. CONSENT AGENDA 7.1 Gambling Exempt Permit Application from Farmington Volleyball Club, Event Dates January 10 and 24, 2025 7.2 Gambling Permit Application from Farmington Wrestling Club, Event Dates December 7-8, 2024 7.3 Staff Recommendations, including the appointment of: • Sergeant Nate Siem to the position of Deputy Police Chief • Colton Muell as Seasonal Arena Skate Guard • Lauren Fleming as Seasonal Warming House Supervisor • Seasonal Warming House Attendants: o Evrett Bennett o Lauren Lansing o Josilyn Tooley o Logan Stenson o Mason Eby o Dylan Kaiser o Tyler Aase o Anna Goodrich o Ava Goodrich o Maya Tracey o William Lichtsinn 7.4 Resolution 2024-96 Authorizing the Dakota County Community Development Agency to Administer City Local Affordable Housing Aid (LAHA) Funds 7.5 Financial Review for the Quarter Ending September 30, 2024 7.6 Payment of Claims 7.7 Agreement with Action Overhead Garage Door for New Garage Doors and Openers at Fire Station 1 and Fire Station 2 7.8 Donation of a Bench for Downtown from Farmington High School Marching Band Senior Class of 2025; Resolution 2024-93 7.9 Second Amendment to Joint Powers Agreement with Dakota County for Pilot Knob Road Trail Preliminary Design 7.10 Professional Services Agreement with Barr Engineering for the Well No. 10 Siting Motion was made by Councilmember Wilson and seconded by Councilmember Lien to approve the Consent Agenda, as presented. Motion carried: 5 ayes / 0 nays Page 14 of 204 Regular City Council Meeting Minutes of November 4, 2024 Page 3 of 4 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 12.1 Resolution 2024-97 Adopting the Final Alternative Urban Areawide Review (AUAR) for the Farmington Technology Park Director Kuennen and Alison Harwood, Director of Natural Resources at WSB, presented and answered questions from Council. Motion was made by Councilmember Bernhjelm and seconded by Councilmember Bernatz to adopt Resolution 2024-97 Adopting the Final Alternative Urban Areawide Review (AUAR) for the Farmington Technology Park. Motion carried: 5 ayes / 0 nays 12.2 1) Comprehensive Plan Amendments for the Property Commonly Known as Fountain Valley Golf Course and Angus Properties Planning Manager Wippler presented and answered questions from Council. Kristin Dean of Tract and Jon Beyer of Dakota Electric were also present for questions. Motion was made by Councilmember Bernhjelm and seconded by Councilmember Lien to adopt Resolution 2024-98 Adopting the Comprehensive Plan Amendments for the Properties Commonly Known as Fountain Valley Golf Course and the Angus Properties and Authorize the Submittal of the Amendments to the Metropolitan Council. Motion carried: 4 ayes / 1 nay – Councilmember Wilson voted against. 2) Rezoning of the Fountain Valley Golf Course and Property Formerly Known as the Angus Property from B-1 (Highway Business), R-1 (Low Density Residential), R-2 (Low/Medium Density Residential), R-3 (Medium Density Residential), P/OS (Park/Open Space), and A-1 (Agriculture) to MUCI (Mixed-Use Commercial/Industrial) – Kimley-Horn Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to pass Ordinance 2024-11 Rezoning the Properties Commonly Known as Fountain Valley Golf Course and the Angus Properties. Motion carried: 4 ayes / 1 nay – Councilmember Wilson voted against. Page 15 of 204 Regular City Council Meeting Minutes of November 4, 2024 Page 4 of 4 3) Preliminary Plat, and Preliminary Planned Unit Development for the Farmington Technology Park – MNLCO Farmington, LLC & MNLCO Farmington Two, LLC (Tract) Motion was made by Councilmember Bernhjelm and seconded by Councilmember Bernatz to adopt Resolution 2024-99 Approving the Preliminary Plat and Preliminary Planned Unit Development for the Farmington Technology Park and directing Staff to further address the items of fencing, faux windows, buffer, and height as a condition of the final plat and Planned Unit Development. Motion carried: 4 ayes / 1 nay – Councilmember Wilson voted against. 13. CITY COUNCIL ROUNDTABLE 14. ADJOURNMENT Motion was made by Councilmember Bernhjelm and seconded by Councilmember Bernatz to adjourn the meeting at 9:22 pm. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 16 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the November 18, 2024 Joint Planning Commission and City Council Work Session Meeting: Regular Council - Dec 16 2024 INTRODUCTION: For Council review are the minutes of the November 18, 2024 Joint Planning Commission and City Council Work Session. ACTION REQUESTED: Approve the minutes of the November 18, 2024 Joint Planning Commission and City Council Work Session. ATTACHMENTS: 11.18.24 Joint Planning Commission-Council Work Session Minutes Page 17 of 204 Joint Planning Commission-Council Work Session Minutes of November 18, 2024 Page 1 of 2 City of Farmington Joint Planning Commission and City Council Work Session Minutes Monday, November 18, 2024 The City Council met in a Joint Work Session with the Planning Commission on Monday, November 18, 2024, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER The Joint Work Session was called to order by Mayor Hoyt and Chair Rotty at 5:30 pm. Members Present: City Council Mayor Joshua Hoyt Councilmembers Katie Bernhjelm, Holly Bernatz, Nick Lien, and Steve Wilson Planning Commission Chair Dirk Rotty Commissioners LeeAnn Lehto, Mitchell Snobeck, and Krista Tesky Members Absent: Planning Commissioner Phil Windschitl City Staff Present: Leah Koch, City Attorney Kellee Omlid, Parks & Recreation Director Tony Wippler, Planning Manager John Powell, Public Works Director 2. APPROVE AGENDA The agenda was approved. 3. DISCUSSION ITEMS 3.1 Cannabis Legislation and Regulations Planning Manager Wippler presented information from HKGi outlining the draft cannabis code language and provisions being proposed. The proposed language is based on feedback provided by the Planning Commission and City Council at various meetings and work sessions previously held regarding this topic. These meetings were focused on how and where to allow each type of cannabis use and on the types of use standards that should be required, including buffering and hours of operation. Page 18 of 204 Joint Planning Commission-Council Work Session Minutes of November 18, 2024 Page 2 of 2 HKGi has incorporated the direction from the joint work session and the Planning Commission’s November work session discussion into the draft Code language provided for discussion at this evening’s work session. Direction: The Council and Commissioners were good with the standards as presented in the Staff memo. They did not want to include any standards regarding site security and outdoor storage. They were fine with adding a broader statement that requires a business to meet or comply with their license requ irements as part of the conditional use permit. The only other change is the use table. For cultivation, indoor, they want it in the A-1 and I districts (remove from B-3). And for manufacturing, they only want it in the I district (remove from B-3). Council and Commissioners also discussed the possibility of including language regarding consumption only in parks with this amendment. 4. COUNCIL COMMITTEE UPDATE No update. 5. CITY ADMINISTRATOR UPDATE No update. 6. ADJOURNMENT The meeting was adjourned at 6:40 pm. Respectfully submitted, Shirley R Buecksler City Clerk Page 19 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the November 18, 2024 Regular City Council Meeting Meeting: Regular Council - Dec 16 2024 INTRODUCTION: For Council review are the minutes of the November 18, 2024 Regular City Council Meeting. ACTION REQUESTED: Approve the minutes of the November 18, 2024 Regular City Council Meeting. ATTACHMENTS: 11.18.24 Council Minutes Page 20 of 204 Regular City Council Meeting Minutes of November 18, 2024 Page 1 of 4 City of Farmington Regular Council Meeting Minutes Monday, November 18, 2024 The City Council met in regular session on Monday, November 18, 2024, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led everyone in the Pledge of Allegiance. 3. ROLL CALL Members Present: Mayor Joshua Hoyt Councilmembers Katie Bernhjelm, Holly Bernatz, Nick Lien, and Steve Wilson Members Absent: None Staff Present: Leah Koch, City Attorney Deanna Kuennen, Community & Economic Development Director Matt Price, Fire Chief Kellee Omlid, Parks & Recreation Director Gary Rutherford, Police Chief John Powell, Public Works Director Also Present: Jake Steen of Larkin Hoffman Representing Tract Kristin Dean, Senior Director-Entitlements at Tract 4. APPROVE AGENDA Motion was made by Councilmember Bernatz and seconded by Councilmember Wilson to approve the agenda, moving Item 12 to precede Item 10. Motion carried: 5 ayes / 0 nays 5. ANNOUNCEMENTS / COMMENDATIONS 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS The following citizens addressed the Council: • David Pritzlaff, 20255 Akin Road, Farmington • Jeff Schottler, 22420 Calico Court, Farmington • Nate Ryan, 22390 Cambrian Way, Farmington • Kathy Johnson, 22280 Berring Avenue, Castle Rock Township Page 21 of 204 Regular City Council Meeting Minutes of November 18, 2024 Page 2 of 4 • Steve Tschetter, 19750 Excel Ct, Farmington • Terrie Pearson, 2475 225th Street West, Castle Rock Township • Gary Johnson, 22280 Berring Avenue, Castle Rock Township • Mohammad Feshami, 2528 220th Street West, Castle Rock Township • Nancy Aarestad, 22165 Beamont Avenue, Castle Rock Township • Randy Laroche, 215th Street, Farmington • David Pritzlaff, 20255 Akin Road, Farmington • Nate Ryan, 22390 Cambrian Way, Farmington 7. CONSENT AGENDA 7.1 Approve Non-Waiver of Statutory Tort Liability Limits 7.2 Partial Waiver of Special Assessment Associated with the Yellow Tree Multifamily Housing Development 7.3 FY2023 Community Project Funding Grant 7.4 Declaring Items as Surplus and Authorizing Disposal; Resolution 2024-107 7.5 Resolution Supporting the Adoption of the Dakota County 2025-2029 Capital Improvement Program; Resolution 2024-106 7.6 Payment of Claims 7.7 Staffing Amendment for ALF’s Professional Service Agreement 7.8 Staff Recommendations, including the appointment of: • Bobby Cammack as Seasonal Warming House Attendant • Trystan McEntee as Seasonal Warming House Attendant Motion was made by Councilmember Bernhjelm and seconded by Councilmember Wilson to approve the Consent Agenda, as presented. Motion carried: 5 ayes / 0 nays 8. PUBLIC HEARINGS 8.1 Petition to Vacate a Drainage and Utility Easement over PID: 14 -82500-00-040 (Outlot D, Vermillion Grove) – CONTINUE TO DECEMBER Mayor Hoyt opened the public hearing at 8:14 pm. Planning Manager Wippler requested that this public hearing be continued to the December 16, 2024 Regular City Council meeting. Motion was made by Councilmember Wilson and seconded by Councilmember Bernhjelm to continue the public hearing to the December 16, 2024 Regular City Council meeting. Motion carried: 5 ayes / 0 nays 9. AWARD OF CONTRACT Page 22 of 204 Regular City Council Meeting Minutes of November 18, 2024 Page 3 of 4 10. PETITIONS, REQUESTS AND COMMUNICATIONS 10.1 Final Plat and Final Planned Unit Development – Farmington Technology Park Planning Manager Wippler presented and answered questions for Council. Jake Steen of Larkin Hoffman and Kristin Dean of Tract were also present for questions. Motion was made by Councilmember Bernhjelm to adopt Resolution 2024-109 Approving and Authorizing the Signing of Final Plat Farmington Technology Park. Councilmember Bernhjelm withdrew the motion. Motion was made by Councilmember Wilson that Council tables this item and directs Staff to work with Council and the Planning Commission to further discuss this project and define the standards that we are going to work with. Motion failed for lack of a second. Motion was made by Councilmember Bernhjelm and seconded by Councilmember Lien to adopt Resolution 2024-109 Approving and Authorizing the Signing of Final Plat Farmington Technology Park, contingent on the following: A Development Contract between the developer and the City of Farmington shall be executed and security and fees paid. Submission of all other documents required under the Development Contract shall be required. Motion carried: 4 ayes / 1 nay – Councilmember Wilson voted against. Motion was made by Councilmember Bernhjelm and seconded by Councilmember Bernatz to pass Ordinance 2024-12 Amending Title 10, Chapter 5, Section 19, of the Farmington City Code, Adding PUD-1 – Farmington Technology Park to the Zoning Code and Establishing Development Standards. Motion carried: 4 ayes / 1 nay – Councilmember Wilson voted against. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 12.1 Accept Bids and Award a Contract for the Rambling River Center Project Director Omlid presented for Council. Motion was made by Councilmember Bernhjelm and seconded by Councilmember Bernatz to accept the bids and award a contract for the Rambling River Center Project to CM Construction Company, Inc. of Burnsville in the Page 23 of 204 Regular City Council Meeting Minutes of November 18, 2024 Page 4 of 4 amount of $2,021,126.00 and adopt Resolution 2024-108 Authorizing Contracts for the Rambling River Center Project. Motion carried: 5 ayes / 0 nays 13. CITY COUNCIL ROUNDTABLE Director Omlid: Open Door Pantry is tomorrow from 3 – 4:30 pm at Faith Methodist United Church. With the Rambling River Center closed, it will be located there until we reopen. Faith Church is located at 710 Eighth Street in Farmington and can be entered either on Seventh Street or Eighth Street. Director Kuennen: There is a groundbreaking ceremony for The Rye Apartments that will take place tomorrow afternoon. On Wednesday, there will be a ribbon cutting at the new gym, Revelation Fitness. Mayor Hoyt: We have had a long two hours on top of numerous other meetings and Planning Commission meetings. Whether people want to believe it or accept it or not, these decisions are not easy, and they’re not taken lightly. Believe it or not. The hardest part about sitting in these seats is the question gets often asked, “What if it was in your back yard?” “What if it was next to you?” Part of the commitment that you make to this seat is that, even if it is in your back yard, you have to make a decision with the majority of the community. And I have listened to the community for six years. I have listened to residents for six years. We have needs in this community that have to be met. 14. ADJOURNMENT Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to adjourn the meeting at 9:07 pm. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 24 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Off Sale Liquor and Tobacco License Renewals for 2025 Meeting: Regular Council - Dec 16 2024 INTRODUCTION: Per City Code, City Council has the authority to approve 3.2 Beer Off-Sale and Tobacco Licenses. DISCUSSION: The following licensees have submitted renewal applications for 2025. All applications have been reviewed and approved by the Police Chief. 3.2 Beer Off-Sale: Kwik Trip #443, 18290 Pilot Knob Rd Kwik Trip #693, 217 Elm St Speedway #4534, 18520 Pilot Knob Rd Tobacco: Farmington Amcon, 957 Eighth St Farmington Liquors, 18350 Pilot Knob Rd Farmington Tobacco & Vape, 919 Eighth St Holiday #3825, 21060 Chippendale Ave Kwik Trip #443, 18290 Pilot Knob Rd Kwik Trip #693, 217 Elm St Premium Tobacco and Vape, 18350 Pilot Knob Rd Speedway #4534, 18520 Pilot Knob Rd BUDGET IMPACT: All fees collected are included in the revenue estimates for the City's 2025 budget. ACTION REQUESTED: Approve the 3.2 Beer Off-Sale and Tobacco License renewals as listed above for 2025. Page 25 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Josh Lawrenz, Building Official Department: Community Development Subject: Addendum to Professional Services for Electrical Services - Change to Compensation Clause Indicating Contractor will Receive 80% of the Electrical Permit Fees Meeting: Regular Council - Dec 16 2024 INTRODUCTION: Currently, the City has a contract with 5 Star Inspections, Inc. for electrical inspection services until the end of this year, at which time it renews. The company President and Inspector Brian Grey has requested a 5% increase to the compensation clause from 75% to 80% of the electrical permit fees paid on a monthly basis for completed electrical permits. The requested increase and fee split of 80% Inspector / 20% City of Farmington is being requested to align with neighboring communities who also contract with 5 Star Inspection for electrical inspections services. DISCUSSION: Brian Grey submitted an email request in November of 2024 requesting a 5% increase to the fees received by the contractor for completed electrical permits. Brian Grey indicated this fee increase would align his fee compensation with the fee structure/split he is already receiving in three neighboring communities. 5 Star Inspections, Inc. has requested a change to the compensation/fee split to be consistent with neighboring communities served. The electrical inspection services provided by 5 Star Inspections, Inc. is essential to the Building Inspection Department and the business owners/residents of Farmington. Staff has been very satisfied with the services provided by 5 Star Inspection, Inc. and would recommend approving a new one-year contract with the updated compensation split that will renew annually. BUDGET IMPACT: None ACTION REQUESTED: Recommend approving a new one-year contract, updating the compensation clause to indicate the contractor will receive 80% of the electrical permit fees on a monthly basis for completed permits. Page 26 of 204 This one-year contract will renew annually. ATTACHMENTS: 5 Star Contract 5 Star Pay Increase Page 27 of 204 Page 28 of 204 Page 29 of 204 Page 30 of 204 Page 31 of 204 Page 32 of 204 Dated: ___________________ CITY OF FARMINGTON BY: ______________________________ Joshua Hoyt, Mayor AND: _____________________________ Shirley R Buecksler, City Clerk Dated: ___________________ 5 STAR INSPECTIONS, INC. BY: _______________________________ Brian Grey, President Page 33 of 204 Pa g e 3 4 o f 2 0 4 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Payment of Claims Meeting: Regular Council - Dec 16 2024 INTRODUCTION: Attached is the list of check and electronic payments for the period of 11/27/2024-12/11/2024 for approval. ACTION REQUESTED: Approve payment of claims. ATTACHMENTS: Council Summary Payment of Claims 12-16-2024 Page 35 of 204 CLAIMS FOR APPROVAL 11/27/2024-12/11/2024 CHECK PAYMENTS 814,065.78$ ELECTRONIC PAYMENTS 146,208.87$ TOTAL 960,274.65$ The City Council receives a detail list of claims paid that is available to the public upon request. CITY OF FARMINGTON SUMMARY PAYMENT OF CLAIMS December 16, 2024 Page 36 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Purchase of Lease Accounting Software Meeting: Regular Council - Dec 16 2024 INTRODUCTION: In recent years, the City adopted Governmental Accounting Standards Board (GASB) Statement No. 87, which requires additional internal work to properly account for and report on leases the City has entered into. This has necessitated the use of software solutions to ensure compliance DISCUSSION: In May 2023, City Council approved the purchase of DebtBook software to assist with the calculations required by GASB 87. While DebtBook was effective, it turned out to have more features than the City actually needed. After a recent review, Staff identified a more cost-effective accounting solution: UGAAP. This new software will replace DebtBook for calculating the GASB 87 entries related to leases in the City’s financial statements. The UGAAP agreement includes an annual license fee of $350 per month, or $4,200 per year, for up to 70 leases. If the number of leases exceeds 70, the cost will increase by $5 per month for each additional lease. Currently, the City is well below this 70-lease threshold. By switching to UGAAP, the City expects to save $6,200 annually compared to the current DebtBook software. BUDGET IMPACT: The 2025 budget anticipated the higher software cost. Switching to UGAAP will not require any additional funding and, instead, will generate a budget savings of $6,200, contributing positively to the City's financial position. ACTION REQUESTED: City Council is asked to approve the purchase of the UGAAP software and authorize the execution of the agreement, which has been reviewed by legal counsel. ATTACHMENTS: UGAAP Agreement Page 37 of 204 1 5900 Balcones Drive., Ste. 100, Austin, TX 78731 USA office@ugaapinc.com LICENSE ORDER FORM UGAAP Lease Accounting Solutions – Featured, GASB 87 Lessee Accounting + Lessor Accounting Client Information: Client: City of Farmington Address: 430 Third St. Farmington, MN 55024 Billing Contact / Title: Phone: Email: Master License Agreement In effect as of the Order Form Effective Date and attached herein Schedules: Order Form Effective Date The date of execution by the last party indicated on the signature block below Terms and Conditions License Term Start Date: January 1, 2025 License Term End Date: No end Services Term: 36 months starting from the License Term Start Date License Fee and Professional Service Fee will be invoiced to Client and payment due from client as set forth in the Master License Agreement. Any terms not defined in this Order Form (including any Schedule) are defined in the Master License Agreement set forth above (“Agreement”), which is incorporated into this Order Form by reference. UGAAP will provide the Licenses in accordance with Client’s Parameters, as selected by Client during the consultative implementation process. If Client requires Professional Services, UGAAP will provide up to 12 hours within a calendar quarter of project management and consultation professional time. Additional professional service hours may be purchased at $150 per hour. Page 38 of 204 2 5900 Balcones Drive., Ste. 100, Austin, TX 78731 USA office@ugaapinc.com Services & Fees Product & Services Description SaaS (Web-Based) Payable Upon Licenses Software: license, unlimited users Material: Implementation Success Guide $5 per lease per month, $350 minimum per month Execution of the Order Form based on the estimated lease count for the first year. True- up of the prior year and in- advance payment for the subsequent year on the anniversaries of the License Term Start Date based on the actual average month-end lease counts of the prior year. All amounts rounded to the nearest $100 Professional Services Consultation, Implementation Services (Kick-off, Design Sessions, Deployment Sessions); Training: Workshop Sessions Free (included above) Completion of first session Professional Services Ongoing Support: Troubleshooting; Further customization and any other services to ensure the software meets your company's objectives; Software updates if there is new guidance issued by accounting authorities Free (included above) Completion of first session Purchase Order Information Is a Purchase Order (PO) required for the purchase of payment of the products on this Order Form? (Customer to complete) No Yes – Please complete below PO Number: Page 39 of 204 3 5900 Balcones Drive., Ste. 100, Austin, TX 78731 USA office@ugaapinc.com License Description UGAAP Lease Accounting Solutions – Featured, GASB 87 Lessee Accounting + Lessor Accounting Financial Reporting / Disclosure Generate lease disclosure reports containing quantitative data suitable for required filing of a local or state government entity. Provide detail information inducive of meeting audit need. ❖ GASB 87 Reporting ❖ Maturity Analysis report as of any period, and reconciliation with lease liabilities. ❖ Weighted average remaining lease term and discount rate report ❖ Periodic balances and expenses report ❖ Rollforward report ❖ Cash flow report ❖ Segment reporting. ❖ Filter and sort reports by virtually all fields Accounting ❖ GASB 87 Accounting ❖ Calculation of interest rate implicit in a lease ❖ Lease classification test at the commencement, and at lease modification/reassessment ❖ Amortization table generation ❖ Complete journal entries set for the entire company for any period any time ❖ All journal entries for the month in one concise report ❖ Journal entries export to Excel in a single-column format ❖ Journal entries in local currencies, or in functional currencies with calculated exchange gain/loss ❖ Journal entries for entire life cycles of leases: commencement, interim, modification, impairment, extension and termination Lease Admin ❖ Expiration Alerts: calendar reminder, email alerts, pop-up messages ❖ Attach lease agreements, pictures, correspondences, etc. ❖ Forecast report of future commitments and cash flows ❖ Export data, reports to Excel, PDF, etc.… ❖ Import & Export Lease Data ❖ Quick global search by keyword ❖ Visual Charts ❖ Rent report ❖ Lease vs Buy Analysis ❖ Multi-layer organization: segments (subsidiaries, divisions) and branches ❖ Automatically create folders by organization, asset type, and date for individual leases and company- wide data Multi-Currency Proper translation from local currencies to functional currencies, and to reporting currency. ❖ Flexible change of reporting currency ❖ Appropriate use of the month-end rate, average rate, and historic rate ❖ Easy maintenance of exchange rate tables Navigation ❖ Filter and sort reports by virtually all fields in forms and reports ❖ Intuitive input Page 40 of 204 4 5900 Balcones Drive., Ste. 100, Austin, TX 78731 USA office@ugaapinc.com ❖ Integrated Data Validation ❖ Email reports right from within the software ❖ Multi-Language - Support any language supported by Microsoft Office Internal Control ❖ Audit trail of individuals making changes ❖ Segregation of Duties ❖ Different access level depending on personnel roles ❖ Exclude any leases from journal entries and reporting until they are approved By signing below, the parties agree to the terms and conditions of this Order Form and acknowledge and agree that this Order Form is governed by and incorporated by reference the terms and conditions of the Agreement. This Order Form may be executed in counterparts, each of which will be deemed an original and together will constitute one Agreement. The parties agree that this Order Form may be signed by means of electronic signature technology pursuant to the U.S. Federal E-SIGN Act and any applicable state laws. Signatures, originally signed by hand, but transmitted via e-mail as PDF files or by fax will also be deemed valid and binding original signatures. The authorized representatives of the parties have executed this Order Form as of the Order Form Effective Date. SIGNED FOR BY CLIENT SIGNED FOR BY UGAAP, LLC By: By: Name: Name: Title: Title: Date: Date: Page 41 of 204 MASTER LICENSE AGREEMENT This Master Licenses Agreement (“Agreement”), is between UGAAP, LLC (“UGAAP”) at 5900 Balcones Drive., Ste. 100, Austin, TX 78731 USA, a Texas limited liability company and the Client listed below (“Client”). UGAAP and Client may each be referred to as a “party” and collectively as the “parties”. This Agreement includes all attachments to it and will be incorporated into any Order Form that references it. BY EXECUTING AN ORDER FORM THAT REFERENCES THIS AGREEMENT, CLIENT AGREES TO THE TERMS AND CONDITIONS OF THIS AGREEMENT. IF CLIENT IS ENTERING INTO THIS AGREEMENT ON BEHALF OF ANOTHER LEGAL ENTITY, CLIENT REPRESENTS THAT CLIENT HAS THE AUTHORITY TO BIND SUCH OTHER LEGAL ENTITY AND ITS AFFILIATES TO THIS AGREEMENT, IN WHICH CASE THE TERM "CLIENT" SHALL ALSO REFER TO SUCH OTHER LEGAL ENTITY AND ITS AFFILIATES. IF CLIENT DOES NOT HAVE SUCH AUTHORITY, OR IF CLIENT DOES NOT AGREE WITH THESE TERMS AND CONDITIONS, NEITHER CLIENT NOR ANY OTHER LEGAL ENTITY OR ITS AFFILIATES ARE AUTHORIZED TO USE THE LICENSES. This Agreement is effective between Client and UGAAP on the date Client executes an Order Form that references this Agreement. DEFINITIONS. Capitalized terms used in this Agreement have the following meanings or such meanings as defined elsewhere in this Agreement or in an Order Form: “Affiliate” means any entity that directly or indirectly controls, is controlled by, or is under common control with a party. “Control” means direct or indirect ownership or control of more than 50% of the voting interests of the subject entity, or the right to direct the management of the entity. “Aggregate Data” means de-identified, anonymous data in the form of summary level information that is derived from Client Data and used for analytical and statistical reporting purposes but excludes Personal Information. “Client” means City of Farmington at 430 Third St., Farmington, MN 55024 “Client Data” means any information entered to the UGAAP Solution by Client, or Users, as well as the resulting Client-specific output that is generated by the UGAAP Solution when processing Client Data. “Client Technology” means Client software, hardware, network, internet connectivity, and other technology, whether developed and/or owned by Client or made available to Client by third parties other than UGAAP. “Effective Date” means the date on which this Agreement become effective upon the execution and delivery hereof by the parties hereto. “Intellectual Property” means all copyright, trademark, trade name, or patent rights (whether registered or unregistered, and any applications for the foregoing), trade secrets, inventions, know-how, and any other proprietary rights of any kind (and any rights to enforce the foregoing). “Order Form” means the documents for placing orders for the Licenses, and the specifications contained therein, that are entered into between Client and UGAAP from time to time, including Solution Order Forms, Parameter selections, Statements of Work, Exhibits, Schedules, Addenda, and Supplements. Page 42 of 204 Master License Agreement 6 “Personal Information” or “PI” means personal information as defined by U.S. state data breach notification laws as well as personally identifiable information concerning an individual that would be considered “nonpublic personal information” within the meaning of Title V of the Gramm-Leach-Bliley Act of 1999 (Public Law 106-102, 113 Stat. 1338) and its implementing regulations. PI does not include information that can be lawfully obtained from publicly available information. “Parameters” are Client’s selected Licenses configurations, specifications (and any subsequent modifications thereto elected by Client), accounting positions, and data input which UGAAP uses in computing financial data such as lease assets, liabilities, income and expenses. “Licenses” means the Solutions and/or related professional services to which Client orders or procures from UGAAP (such as implementation services) as specified in the Order Form. “License Term” means the duration for which Client orders to the Licenses as stated in the Order Form. The License Term may include discrete License Periods. “Solutions” means the UGAAP Lease Accounting Software, other applications, software, hardware, programs, and other service offerings specified in the Order Form, but excludes Third Party Technology. “Suggestions” means any ideas, improvements, changes, features, functionality, or other ways of delivering the Licenses that Client communicates to UGAAP. “Terms of Use” means the terms (which may be updated from time to time) with which Users agree to abide in order to use the Solution. “Third Party Technology” means any software, networks, equipment, data, managed services, hosted platforms, hardware, and other technology or services provided by third parties unaffiliated with UGAAP that may form a part of, or interoperate with, or that are used or provided by UGAAP as part of or in delivering the Licenses. “Users” means individuals who are designated by Client to be registered for and authorized to access and use the Licenses. 1. SCOPE OF LICENSES, USE OF LICENSES, RESTRICTIONS ON USE, AND OWNERSHIP. 1.1 Scope of Licenses. UGAAP will provide the Licenses only as stated in the fully-executed Order Form. The Order Form will include the charges, duration, and other terms applicable to the Licenses. 1.2 Use of the Licenses. 1.2.1 Use Rights. During the License Term, Client and Users have the non-exclusive, non-assignable, and limited right to access and use the Licenses only in connection with the Licenses and solely for Client’s internal business operations. 1.2.2 Client Support of Licenses. Client will be solely responsible for: (a) the accuracy and completeness of the Parameters; (b) maintaining any equipment and ancillary services needed to access the Licenses and otherwise ensuring that the Licenses are compatible with Client Technology; (c) the accuracy, quality and integrity of Client Data; (d) the maintenance and use of Client Technology; (e) ensuring that its Users, employees, agents, and representatives comply with this Agreement; (f) using the Licenses only in compliance with applicable law. Client’s failure to commence or complete configuration or set up of the Licenses will not relieve Client from any of its obligations under this Agreement, including payment of Fees. 1.2.4 Intentional left blank. 1.3 Licenses Restrictions. The Licenses are subject to the restrictions set forth in this Agreement and the following: (a) Client does not acquire any right to use the Licenses in excess of the scope and/or duration stated in the Order Form; (b) upon the expiration of the License Term, Client’s right to use the Solutions will terminate (i) unless renewed pursuant to this Agreement, or (ii) after a transition period between three to six month during which the Client pays the fees as prorated based on the rate in effective during the immediate 12 months prior to the expiration of the License Term; and (c) except as permitted in this Agreement, Client will neither directly nor indirectly (i) make the Page 43 of 204 Master License Agreement 7 Solutions(or any results from the Solutions) available to any third party, (ii) license, sell, resell, rent, lease, transfer, assign, distribute, permit time sharing or service bureau use, host, outsource, or otherwise commercially exploit the Solutions, (iii) interfere with or disrupt the integrity or performance of the Solutions, (iv) attempt to gain unauthorized access to the Solutions, (v) modify, copy, or make derivative works of the Solutions or underlying technology, or any data or other materials generated as part of the Solutions, (vi) disassemble, reverse engineer or decompile any portion of the Solutions or underlying technology, except to the extent permitted by applicable law, or (vii) use the Solutions to create any other products or services. Client will reasonably cooperate with UGAAP if UGAAP elects to monitor Client compliance with this Agreement, subject to the terms and conditions set forth in this Agreement relating to Confidential Information, and upon agreement by the parties to terms governing access that is reasonable to allow such necessary monitoring. 1.4 Compliance with Export Laws. Client will not permit the Solutions to be used by any person or entity located in a jurisdiction that is subject to any export restrictions or which is otherwise barred from using the Solutions under applicable law, unless prior written authorization is obtained from the appropriate United States agency, and if so authorized, Client will comply with such applicable laws. 1.5 Use of Subcontractors. Client consents to UGAAP’ use of subcontractors and consultants to provide the Licenses, and any subcontractors or consultants UGAAP uses will be under UGAAP’ direction and subject to all applicable provisions of this Agreement. UGAAP will remain responsible and liable for performance of the subcontractors or consultants used to render the Licenses. 1.6 Ownership. 1.6.1 Client Data. Client will own all Client Data. Client hereby grants to UGAAP a worldwide, nonexclusive, non- assignable (except as otherwise permitted under this Agreement), license to access, retrieve, host, store, copy, display, and otherwise use Client Data to provide the Licenses, but for no other reason or purpose, and subject in all cases to appropriate confidentiality restrictions applicable to Confidential Information as set forth in this Agreement. 1.6.2 Intentionally left blank. 1.6.3 Intellectual Property. UGAAP will own all right, title, and interest in and to (a) the Licenses, Aggregate Data (subject to Section 1.6.2), (b) all improvements, enhancements or modifications thereto, and (c) all intellectual property rights related to any of the foregoing. Client will own all Intellectual Property in Client Technology. 1.7 Reservation of Rights. UGAAP and Client each reserves all rights not expressly granted in this Agreement. 2. FEES AND PAYMENT TERMS. 2.1 Fees. Client will pay UGAAP the fees as set forth in the applicable Order Form (“Fees”). If Client requires a purchase order number on invoices issued by UGAAP, then Client must provide the purchase order number on the Order Form. Page 44 of 204 Master License Agreement 8 2.2 Payment Terms. Except as otherwise specified in the applicable Order Form: (a) UGAAP will invoice Client in advance for Fees set forth in the Order Form; and (b) all invoice amounts not subject to a good faith dispute are payable in U.S. Dollars within thirty (30) days of invoice date. Unpaid invoice amounts not subject to a good faith dispute will be subject to a finance charge of one and one-half percent (1.5%) per month or the maximum rate permitted by applicable law, whichever is lower. If Client does not timely pay any invoice or amounts not subject to a good faith dispute, then in addition to any rights UGAAP has under this Agreement, UGAAP may condition future Licenses and Order Forms on terms different from those specified in this Agreement. Except as otherwise set forth in this Agreement, all Fees, once paid, are non-cancelable, non-refundable, and not subject to set-off. 2.3 Taxes. UGAAP’ fees are exclusive of all taxes, levies, or duties imposed by taxing authorities (“Taxes”), and Client shall be responsible for payment of all such taxes, levies, or duties, excluding only United States (federal or state) taxes based solely on UGAAP’ income. If UGAAP has the legal obligation to collect and pay Taxes for which Client is responsible, such Taxes will be invoiced to and paid by Client, unless prior to invoice, Client provides UGAAP with a valid tax exemption certificate authorized by the appropriate taxing authority. 3. CONFIDENTIALITY. 3.1 Confidentiality. Each party (a “Disclosing Party”) may provide the other party (a “Receiving Party”) with proprietary or confidential materials and information. “Confidential Information” means all materials and information provided by a Disclosing Party to a Receiving Party that is of or relating to Disclosing Party, whether written or oral, including, without limitation, Client Data, any unique user identifiers and passwords provided to Client to access and use the Licenses, information relating to prerelease offerings, business plans, pricing, products, policies, procedures, inventions, trade secrets, patents, and know-how, process information (including concepts and designs), drawings, formulae, data, market information, databases, customer information, manner of operation, intellectual property, strategies, financial information and financial statements and projections, in each case whether or not marked or designated as "confidential", and all notes, analyses, summaries, and other materials prepared by Receiving Party or any of its representatives that contain, are based on, or otherwise reflect, to any degree, any of the foregoing, without regard to whether any or all of the Confidential Information would be deemed sufficiently confidential or material to warrant protection as a trade secret. “Confidential Information” does not include information that Receiving Party can establish: (a) has entered the public domain without Receiving Party’s breach of any obligation owed to Disclosing Party; (b) has been rightfully received by Receiving Party from a third party without confidentiality restrictions; (c) has been independently developed by Receiving Party without use of Disclosing Party’s Confidential Information; (d) is Aggregate Data (subject to clause 1.6.2 of this Agreement); or (e) is known to Receiving Party without any restriction as to use or disclosure prior to first receipt by Receiving Party from Disclosing Party. In addition, the Receiving Party will be allowed to disclose Confidential Information of the Disclosing Party to the extent that such disclosure is (i) approved in writing by the Disclosing Party, or (ii) required by law, judicial or administrative order, provided that the Receiving Party notifies the Disclosing Party of such required disclosure promptly and in writing and cooperates with the Disclosing Party, at the Disclosing Party’s request and expense, in any lawful action to contest or limit the scope of such required disclosure. 3.2 Obligations Related to Confidential Information. Receiving Party will only disclose Confidential Information to those persons who have a need to know such information in the course of performing their duties under this Agreement. Receiving Party will take reasonable measures to maintain the confidentiality of Confidential Information in its possession or under its control, or as otherwise permitted by the terms of this Agreement, which will in no event be less than the measures it takes to maintain the confidentiality of its own information of similar importance. If Receiving Party learns of an incident of unauthorized access to, misuse, or disclosure of Confidential Information in its possession or under its control, then Receiving Party will: (a) promptly notify Disclosing Party of the facts and circumstances giving rise to such incident; and (b) take reasonable measures to contain and control further unauthorized access to, misuse, or disclosure of such Confidential Information. 3.3 In all cases the Client may disclose Confidential Information or any other data as required by applicable law, including but not limited to the Minnesota Government Data Practices Act, Minnesota Statutes Ch. 13 or court order. 4. REPRESENTATIONS AND WARRANTIES, DISCLAIMER OF WARRANTIES, AND REMEDIES. 4.1 Representations and Warranties. 4.1.1 Mutual Warranty. Each party represents and warrants that it has the legal power and authority to enter into this Agreement and to grant all rights, licenses, and authorizations given in this Agreement. 4.1.2 UGAAP Warranty. UGAAP shall use reasonable efforts consistent with prevailing industry standards to maintain the Licenses in a manner which minimizes errors and interruptions in the Licenses. UGAAP shall provide advance Page 45 of 204 Master License Agreement 9 notice in writing or by e-mail of any scheduled service disruption. UGAAP warrants that: (i) the Licenses do not violate any third party trade secrets or copyrights, (ii) as of the Effective Date of this Agreement, UGAAP is not aware of any potential or actual third party patent claims on the Licenses, and (iii) no additional royalties will be due from Client to any third parties for the use of the Licenses for the use described in this Agreement. 4.1.4 EXCEPT AS EXPRESSLY PROVIDED HEREIN, NEITHER PARTY MAKES ANY WARRANTY OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, AND EACH PARTY SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. LICENSES ARE PROVIDED “AS IS,” EXCLUSIVE OF ANY WARRANTY WHATSOEVER. EACH PARTY DISCLAIMS ALL LIABILITY AND INDEMNIFICATION OBLIGATIONS FOR ANY HARM OR DAMAGES CAUSED BY ANY THIRD-PARTY TECHNOLOGY. BECAUSE UGAAP RELIES ON CLIENT’S INTERPRETATION OF ACCOUNTING STANDARD AND ON THE ACCURACY OF THIRD PARTY TECHNOLOGY, UGAAP PROVIDES NO GUARANTEE OR ASSURANCE THAT THE LICENSES WILL ACCURATELY AND FAIRLY DETERMINE CLIENT’S FINANCIAL POSITION. FURTHER, UGAAP DOES NOT WARRANT THAT THE LICENSES WILL BE UNINTERRUPTED OR ERROR FREE. FOR ANY BREACH OF WARRANTY, CLIENT’S EXCLUSIVE REMEDY AND UGAAP’ ENTIRE LIABILITY WILL BE THE CORRECTION OF THE DEFICIENCY THAT CAUSED THE BREACH OF WARRANTY; PROVIDED THAT CLIENT WILL USE REASONABLE EFFORTS TO PROMPTLY PROVIDE UGAAP WITH WRITTEN NOTIFICATION DESCRIBING IN REASONABLE DETAIL THE NATURE OF THE DEFICIENCY AND A REASONABLE OPPORTUNITY TO CORRECT THE DEFICIENCY. IF UGAAP CANNOT SUBSTANTIALLY CORRECT THE DEFICIENCY IN A COMMERCIALLY REASONABLE MANNER, CLIENT MAY TERMINATE THIS AGREEMENT AND UGAAP WILL REFUND TO CLIENT ALL FEES PAID UNDER THIS AGREEMENT. 5. MUTUAL INDEMNIFICATION. 5.1 UGAAP Indemnity. UGAAP will, at its expense, defend, hold harmless and indemnify Client (“Client Indemnitees”), and pay the amount of any adverse final and non-appealable judgement or settlement to which UGAAP consents (including reasonable attorney's fees and litigation costs) resulting from UGAAP's performance under this Agreement, and any unaffiliated third party claim, demand, suit or proceeding (each, a “Claim”) that the Licenses, when used in compliance with the terms of this Agreement, infringe on or misappropriate such third party’s valid U.S. patent, copyright, or trade secret. If UGAAP receives information about an infringement or misappropriation Claim related to the Licenses, UGAAP shall immediately notify Client, and may at its option, and at no cost to Client : (a) obtain for Client the right to continue to use the Licenses; (b) replace or modify the Licenses so that they become non-infringing without material alteration; or (c) if (a) or (b) are not commercially reasonable for UGAAP to effect, then UGAAP may terminate this Agreement upon written notice to Client and refund to Client any unused pre-paid Fees, in addition to the remedies contemplated by the first sentence of this Section 5.1. 5.2 Exclusions from UGAAP Indemnification. UGAAP will have no liability or obligation under subsection 5.1 above with respect to any Claim based on Client’s use of the Licenses not in compliance with this Agreement, including any modifications or combinations of the Licenses or results thereof with information, data, software or other materials not provided by UGAAP, or Client’s continued use of the Licenses after notification from UGAAP to cease or after being provided with modifications that would have avoided the Claim, provided that Client has a reasonable period to implement such modifications and fails to do so (but this shall not apply to period before such modification was provided to and implemented by Client), or on Client’s gross negligence or intentional misconduct. 5.3 Intentionally left blank. 5.4 Exclusions from Client Indemnification. Client will have no liability or obligation under subsection 5.3 above with respect to any Claim based on UGAAP’ or its Affiliates’ gross negligence or intentional misconduct. 5.5 Indemnification Procedure. As a condition to the obligations set forth in Section 5.1 and 5.3 above, the responsible party (“Indemnitor”) must receive timely written notice of the Claim, provided that a delay in providing notice shall not affect a right to indemnification unless such delay has caused material harm to such ability to defend Page 46 of 204 Master License Agreement 10 such claim, and then only to the extent of such harm. Indemnitor will have sole control over the defense and settlement of the Claim with counsel of its own choosing, except to the extent that any settlement involves material commitments on the part of the indemnified party (“Indemnitee”), in which case such settlement will require the prior written consent of Indemnitee (which consent will not be unreasonably withheld, conditioned, or delayed). Indemnitee will provide reasonable and non-confidential information and cooperation (at Indemnitor’s reasonable expense) as reasonably required by Indemnitor. Indemnitor will not be responsible for any settlement it does not approve in writing. Indemnitee reserves the right to participate at its own cost in any proceedings with counsel of its own choosing; provided, however, that the defense or settlement of any Claim will at all times be subject to Indemnitor’s sole control. 5.6 EXCLUSIVE REMEDY. THE FOREGOING STATES INDEMNITOR’S SOLE OBLIGATION AND INDEMNITEE’S SOLE REMEDY FOR INDEMNIFICATION. 6. LIMITATION OF LIABILITY AND EXCLUSION OF CERTAIN CLAIMS. 6.1 EXCLUSION OF CERTAIN CLAIMS. NOTWITHSTANDING ANYTHING TO THE CONTRARY SET FORTH IN THIS AGREEMENT, TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT SHALL EITHER PARTY BE LIABLE TO ANYONE FOR LOST PROFITS OR REVENUE OR FOR INCIDENTAL, CONSEQUENTIAL, PUNITIVE, COVER, SPECIAL, RELIANCE OR EXEMPLARY DAMAGES, OR INDIRECT DAMAGES OF ANY TYPE (AND WHETHER OR NOT THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES). CERTAIN STATES AND/OR JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, IN WHICH CASE SUCH DAMAGES SHALL BE SUBJECT TO THE LIMITATIONS SET FORTH IN THE FOLLOWING PARAGRAPH. 6.2 LIMITATION OF LIABILITY. OTHER THAN IN THE CASE OF INDEMNIFIED CLAIMS MADE BY THIRD PARTIES OR A BREACH OF SECTION 3 OF THIS AGREEMENT, THE MAXIMUM AGGREGATE LIABILITY OF EITHER PARTY ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR ANY LICENSE, USE OR OTHER EMPLOYMENT OF THE LICENSES, NO MATTER THE TYPE OF CLAIM FROM WHICH LIABILITY ARISES, SHALL BE AN AMOUNT EQUAL TO THE FEES PAID BY CLIENT TO UGAAP (IF NO FEES ARE PAID, SUCH AGGREGATE LIABILITY WILL BE LIMITED TO U.S. $5,000.00). THIS LIMITATION OF LIABILITY WILL NOT APPLY TO (I) CLIENT’S OBLIGATIONS TO PAY FEES AND EXPENSES WHEN DUE AND PAYABLE, NOR (II) TO ANY INFRINGEMENT OR MISAPPROPRIATION BY CLIENT OF UGAAP’ INTELLECTUAL PROPERTY, NOR TO (III) EITHER PARTY’S ACTS OF GROSS NEGLIGENCE OR INTENTIONAL MISCONDUCT. MONETARY DAMAGES, AS LIMITED BY THIS SECTION, WILL BE EACH PARTY’S SOLE AND EXCLUSIVE REMEDY (AT LAW OR IN EQUITY) IN THE EVENT THAT ANY EXCLUSIVE REMEDY IN THIS AGREEMENT IS FOUND TO FAIL OF ITS ESSENTIAL PURPOSE. 7. SUSPENSION OF LICENSES. 7.1 Generally. UGAAP may suspend Client’s right (including its Users) to use any portion of the Licenses immediately on notice and without liability if UGAAP determines in good faith that: (a) Client’s (or its Users) use of the Licenses (i) may subject UGAAP or any third party to liability, due to use by Client in breach of this Agreement, or (ii) is fraudulent; (b) the Licenses have been accessed or manipulated by a third party without Client’s consent or in violation of this Agreement; (c) suspension is required by applicable law or court order; (d) suspension is required by third party providers that provide portions of the Licenses; (e) Client has ceased to operate in the ordinary course, made an assignment for the benefit of creditors or similar disposition of Client’s assets, or becomes the subject of any bankruptcy, reorganization, liquidation, dissolution or similar proceeding; or, if, after UGAAP notifies Client at least 72 hours prior to the suspension, (f) Client is in breach of this Agreement, including if Client is delinquent in its payment obligations for more than thirty (30) days after Client has received written notice from UGAAP of such breach. 7.2 (intentionally left blank) 7.3 Termination Rights. UGAAP’ right to suspend use the Licenses is in addition to UGAAP’ right to terminate this Agreement. Page 47 of 204 Master License Agreement 11 8. TERM AND TERMINATION. 8.1 Term. This Agreement will commence on the Effective Date and will continue in effect for the duration of any Order Form that references its terms, unless earlier terminated as set forth in this Agreement. The License Term applicable to provision of the Licenses is set forth in the applicable Order Form. 8.2 Termination. Either party may terminate this Agreement for cause if (i) upon 30 days written notice to the other party of a material breach if such breach remains uncured at the expiration of such period, (ii) (intentionally left blank), (iii) the other party becomes the subject of a petition in bankruptcy or any other proceeding relating to insolvency, receivership, liquidation or assignment for the benefit of creditors (in such case, termination will be effective immediately on receipt of written notice). Upon termination of this Agreement, all Order Forms will automatically terminate. After the first 12 months of the License Term, the Client may terminate this Agreement for any reason upon 30 days written notice to the other party. Any prepaid fees for the cancelled term shall be refunded on a pro-rata basis. 8.3 Obligations on Termination. Upon termination or expiration of this Agreement, all rights granted to use the Licenses and all obligations to provide the Licenses will immediately cease. If this Agreement is terminated by Client for cause in accordance with Section 8.2 (Termination), UGAAP will refund any prepaid fees covering the remainder of the term of all Order Forms after the effective date of termination. If this Agreement is terminated by UGAAP for cause in accordance with Section 8.2, Client will pay any unpaid fees covering the remainder of the term of all Order Forms. In no event will termination relieve Client of its obligation to pay any fees payable to UGAAP for the period prior to the effective date of termination. Except as required by applicable law or pursuant to UGAAP’ data retention policies, upon Client’s written request within sixty (60) days following the termination or expiration of this Agreement, UGAAP will return Client Data to Client, or at Client’s election, destroy Client Data (excluding any copies located in UGAAP back-up or archival systems) at Client’s reasonable expense. 8.4 Survival. The Definitions section and Sections 1.6-1.7, 2, 3, 4.1.4, 5, 6, 8.3-8.4, and 9 will survive the termination or expiration of this Agreement for any reason whatsoever. 8.5 Force Majeure. Neither party will be deemed in breach of this Agreement for any cessation, interruption, or delay in performing its obligations under this Agreement due to causes beyond its reasonable control, including, without limitation: (a) earthquake, flood, or other natural disaster, acts of God, labor controversy, civil disturbance, terrorism, war, the inability to obtain sufficient supplies, transportation, or other essential commodities or services required in the conduct of its business, or any other cause beyond the reasonable control of the party whose performance is affected; or (b) any change in or the adoption of any law, rule, or regulation, or the entering of any judgment, order or decree that prevents or inhibits its performance under this Agreement (each of (a) and (b) a “Force Majeure Event”); provided that financial inability in and of itself will not be a Force Majeure Event. Notwithstanding the foregoing, a Force Majeure Event will not relieve Client from paying all Fees and expenses accruing prior to the Force Majeure Event. 9. GENERAL. 9.1 Governing Law, Jurisdiction, and Venue. The laws of the State of Minnesota govern this Agreement. The parties consent to exclusive jurisdiction and venue in the federal or state courts sitting in Dakota County, Minnesota that have subject matter jurisdiction over any dispute arising under this Agreement, except for any dispute seeking injunctive or equitable relief or claims regarding infringement of intellectual property rights or breach of obligations related to Confidential Information (which may be brought in any court having proper jurisdiction). The parties waive all defenses of lack of personal jurisdiction and forum non-conveniens. Process can be served on either party in the manner authorized by applicable law or court rule. 9.2 Notices. All notices will be sent by express courier or by registered mail with a copy by fax to the contacts listed on the first page. Each party may change its contacts for notice on prior written notice (which can be provided by email) to the other party. All notices will be in writing and will reference this Agreement. Notices will be deemed given: (a) if sent by express courier, when delivered personally with written verification of receipt; or (b) if sent by registered mail, five (5) days after having been sent. 9.3 Relationship of the Parties. The parties are operating as independent contractors, and nothing in this Agreement will be construed as creating a partnership, franchise, joint venture, employer and employee, or agency relationship. Neither party has the authority to obligate the other party in any manner. Page 48 of 204 Master License Agreement 12 9.4 No Third-Party Beneficiaries. The parties do not confer any rights or remedies upon any person other than the parties to this Agreement and their respective successors and permitted assigns. 9.5 Waiver. Any delay or failure of a party to exercise a right or remedy under this Agreement or at law will not result in a waiver of that, or any other, right or remedy. No waiver will be effective unless made in writing and signed by an authorized representative of the waiving party. 9.6 Severability. If any provision of this Agreement is found to be unenforceable, the parties (or, if the parties cannot agree, a court) will revise it so that it can be enforced consistent the intent of the parties as of the Effective Date. Even if no revision is possible, the rest of this Agreement will remain in effect. 9.7 Assignment. Neither party will assign this Agreement without the written consent of the other party; provided, however, that this Agreement may be assigned by either party to a successor organization acquiring all or substantially all of such party’s assets (including by means of a merger, acquisition, or similar transaction) without the written consent of the other party. No assignment shall relieve either party of the performance of any accrued obligation which such party may then have under this Agreement. 9.8 Interpretation. This Agreement will be interpreted according to the plain meaning of its terms without any presumption that it should be construed either in favor of or against either party. 9.9 Entire Agreement. This Agreement is the entire agreement between the parties regarding its subject matter and supersedes all prior and contemporaneous agreements or communications. This Agreement may not be modified except by a written agreement signed by authorized representatives of the parties. Notwithstanding the foregoing, the Licenses may include the use of certain websites and applications (e.g., applications for download and use on mobile devices) that have terms of use or privacy statements to which Client and/or Users are subject by virtue of their use or that Client and/or Users must accept as a condition to their use, and Client and/or Users agree to be bound by any such terms. Order Forms referencing this Agreement may be executed in counterparts, each of which will be deemed an original and together will constitute one Agreement. The parties agree that Order Forms may be signed by means of electronic signature technology pursuant to the U.S. Federal E-SIGN Act and any applicable state laws. Signatures, originally signed by hand, but transmitted via e-mail as PDF files or by fax will also be deemed valid and binding original signatures. Page 49 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Lynn Gorski, City Administrator Department: HR Subject: 2025 Non-Bargaining Compensation Increase Meeting: Regular Council - Dec 16 2024 INTRODUCTION: Approve the compensation scale for non-bargaining employees, including the City Administrator, effective on January 1, 2025. DISCUSSION: The City of Farmington is committed to maintaining a competitive compensation structure for its employees. As part of this commitment, the City regularly evaluates the need for cost-of-living adjustments (COLA) to ensure Farmington remains competitive to attract top talent to perform City services. This adjustment applies to non-bargaining employees who are not covered by collective bargaining agreements. The proposed 4% COLA reflects recent economic trends, including inflationary pressures and the rising cost of living in our region. This adjustment is consistent with compensation adjustments provided by comparable municipalities and aligns with the City’s strategic goal of attracting and retaining a high-performing workforce. BUDGET IMPACT: The cost-of-living adjustment has been included within the 2025 budget. ACTION REQUESTED: Approve the compensation scale for non-bargaining employees, including the City Administrator, effective on January 1, 2025. ATTACHMENTS: 2025 Non-Union Wage Scale Page 50 of 204 mndom?mammmdnwdmaaamdw?mmam«543.85“Ndhvdhaw«o?m?mh?w3.8505»Qmvademowdo?mwawwm?wn?manmm.mmm..«m.nw250:3_m=::< hmmémn3QN$gdmn$8.8“3N3”Honda»Nada»3063Sa?hnomn?hmaha-db»Sum250156:25:..qu3.0 Sm $68.338.35.33ONNQNdDmmw.mwc.mh.nm3.2865»5.85333.08.3.8wv?mmdm?w3.93.35omémNdem3.9.53.5E:oE<_m=:c< #3”deEdammm?dw»houémnmh?dwn8H.§Noudh”13.05unuéhw3..”thands3m:3501«noxmun wodwmdhawmmdmh€?nwnodhod?nwowdn?mw?whm?m?umawwhvmwdma»mm.m.nm.vmamamdnmdmawomdmo?zwhudo?mv?w«QnmmeamE30E<i=5;EEO8:0... 33.03«no.3»39.3»3—28»mmudh»«Dawn»05.653....th«$.95»condo»whudowSax3:6:52553.9.56859:2593:...«we mm?mvdhawmodvvémammHNvameHoém?mmum3:306mevmdmwémnwwwdmm?vamwaNmndewom?mcdzwChimqogwmwdwmémam~==oE<33:5. .3023”«Neda»mandhnN86593.95mnhdhn«no.2.»8—”dew?n?aHandsou?na3mm2.50:8D 5.3.5cozmu?mma9.5.. 5595392%592.52 5625x:\_o§_»_:_Eu<«:0E323... 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DISCUSSION: The City of Farmington is committed to maintaining a competitive compensation structure for its employees. As part of this commitment, the City regularly evaluates the need for cost-of-living adjustments (COLA) to ensure Farmington remains competitive to attract top talent to perform City services. This adjustment applies to Paid-on-Call Firefighters who are not covered by collective bargaining agreements. The proposed 4% COLA reflects recent economic trends, including inflationary pressures and the rising cost of living in our region. This adjustment is consistent the City’s strategic goal of attracting and retaining a high-performing workforce. Paid-on-Call Fire Compensation 1/1/2025 Assistant Chief $22.41 District Chief $22.12 Captain $20.95 Lieutenant $19.50 Crew Leader $18.62 Firefighter $17.46 Cadet $16.30 Duty Chief $ 5.82 BUDGET IMPACT: The cost-of-living adjustment has been included within the 2025 budget. ACTION REQUESTED: Approve the compensation increase of 4% for the Paid-on-Call Firefighters effective on January 1, 2025. Page 52 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Lynn Gorski, City Administrator Department: Administration Subject: Labor Agreement Between American Federation of State, County and Municipal Employees, Council 5, Local Union 3815 AFL-CIO - Maintenance Unit and City of Farmington Meeting: Regular Council - Dec 16 2024 INTRODUCTION: City Administration and the Union Stewards of AFSCME-Maintenance Unit have been in union negotiations for the contract period of January 1, 2025 to December 31, 2025. DISCUSSION: The following agreements were reached within the 2025 contract period: (1) Duration - 1 year (2) Article 5.4 - Removal of Union Security (3) Article 10 - Overtime Revise language to allow for accrual of compensation time or overtime at the beginning of the year. (4) Included previous MOU agreement of the addition of the Juneteenth holiday (5) 4% cost-of-living increase Administration would like to thank all members for working together on negotiations. It was a true collaboration. BUDGET IMPACT: The budget impact has been incorporated into the 2025 budget. ACTION REQUESTED: Approve the negotiated contract for AFSCME - Maintenance Unit effective January 1, 2025. ATTACHMENTS: MAINTENANCE L3815 2025 Contract Page 53 of 204 J A N U A R Y 1I 20 2 5 -DE C E M B E R 31 I 20 2 5 EM P L O Y E ES , CO U N C I L 5,LO C A L UN I O N 38 1 5 A M E R I C A N FE D E R A T IO N S OF ST A T E , CO U N T Y AN D L A B O R AG R E EM E N T C I T Y OF FA R M I NG T O N ’YV TH E A F L - Page 54 of 204 E RI G H T S -GR I E V A N C E PR O C E D U R E .. . . . . . . . . . . . . . . . . . . . . . .7 L E A V E FO R DE A T H INTH E FA M I L Y .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . .1 8 1 4 . PR OB AT IO NA RY PE R I O D .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 2 U N P A I DLE A V E SOFAB S E N C E .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . 18 P U R P O S E OFAG R E E M E N T.. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . ..4 E AU T H O R I TY .. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . .6 E SE C U R I T Y .. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . ..6 SC H E DU L E S.. . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . .. . . . . . . . .1 0 1 6. SE VE RA NC EPA Y .. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . .1 4 P A R E N T A L LE A V E .. . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . .1 8 U N I O N SE C U RI T Y .. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . .. . . . . . .6 1 3. JO BPO S T I N G.. . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .. . . . .1 2 R E C .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . .4 1 5. SI CK LE A V E .. . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .. . . .1 3 I N S U R A N C E .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . .1 7 .. . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . . . . .4 1 7. VA C AT IO N.. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . .1 5 O V E R T I .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . .1 0 D I S C I P L I N E .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . .9 S E N I O R I T Y .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . .1 1 H O L I D A Y S .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . .1 6 J U R Y DU T Y.. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . .1 8 T OF CO N T E N TS L A Y -O F F .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . 11 A R TI C P A G 1 2 .1 Page 55 of 204 AP P EN DI X A—HC S P CO N T R I B U T I O N S .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 AP P EN DI X B—WA G E RA N G E S .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .2 4 2 9. W OR KI N GOU T OF CL A S S I F I C A T I O N .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 P A R T -T I EM P L O Y E E S .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 LE A V E OFAB S E N C E .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . 19 C A L L BA C KAN D ST A N D B Y .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . 19 S A V I N G S CL A U S E .. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . 21 ER .. . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . .22 OR MS .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . 20 3 0. W AG ES .. . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . .21 D U R A T I O N .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . 22 Page 56 of 204 Th e EM P LO Y ER sh a l l no t en t e r in t o an y ag r e e m e n t s co v e r i n g te r m s an d co n d i t i o n s of em p l o y m e nt wi t hem p l o y e e sof th e ba r g a i n i n g un i t un d e r th e ju r i s d i c t i o n of th i s AG R E E M EN T , wh e t he r in d i v i d u a l l y or co l l e c t i v e l y , wh i c h inan y wa y co n f l i c t s wi t h te r m s an d co n d i ti o n s of th e AG R E E M E NT , ex c e p t th r o u g h th e ce r t i f i e d re p r e s e n t a t i v e . MA S T E R L A B O RAG R E E M EN T B E T W E E N CI T Y FA R MIN GT O NAN D AF S C M E , CO UN CI L 5,LO C A L UN I O N 38 1 5 AF L-CI O Al l ma i nt e na n ce em p l o y e e s of th e Ci t y ofFa r m i n g t o n , Mi n n e s o t a , wh o ar e pu b l i c em p l o y ee s wi t h inth e me a n i n g ofMi n n . St a t . 17 9 A . 0 3 , Su b d . 14 , ex c l u d i n g em p l o y e e s al r e a d y iot he rap p r o p r i a teun i t , su p e r v i s o r , co n f i d e n t i a l , an d al l ot h e r em p l o y e e s . In th e th e EM P L O Y ER an d th e UN I O N ar e un a b l e toag r e e as toth e in c l u s i o n or ex c l u s i on of ane w ormo d i f i e d jo b cl a s s , th e is s u e sh a l l be su b m i t t e d toth e Bu r e a u of Me d i a t io n Se r vi c es fo r de t e r m i n a t i o n . Th i s A G R E E isen t e r e d in t o be t w e e n th e CI T Y OF FA R M I N G T O N , he r e i n a f t e r ca l l e d th e EM P L OY E R , an d AF S C M E , CO U N C I L 5,LO C A L UN I O N 38 1 5 , AF L - C I O , he r e i n a f t e r ca l l e d th e UN I O N. Pl a c e i nwr i t te n fo r m th e pa r t i e s ’ ag r e e m e n t up o n th e te r m s an d co n d i t i o n s of em p l o y m e n t co n t ai n e d he r e i n fo r th e du r a t i o n of th i s AG R E E M E N T ; an d Es t a bl i s h pr o c e du r e s fo r th e re s o l u t i o n ofdi s p u t e s co n c e r n i n g th i s AG R E E M E N T ’ S in t e r pr e t a ti o n an d / o r ap p l i c a t i o n ; Th e Fe d e r a t i o n ofSt a t e , Co u n t y an d Mu n i c i p a l Em p l o y e e s , Co u nc i l 5,Lo c a l Un i o n 38 1 5 , AF L - C I O . UN I ON M E M BE R:AMe m b e r ofAF S C M E , Co u n c i l 5,Lo c a l Un i o n 38 1 5 , AF L - CI O . A R TI C L E 1-PU R P O S E OFAG R E E M E N T T h e E M P L O Y E Rre c o g n i z e s th e UN I O N as th e ex c l u s i v e re p r e s e n t a t i v e fo r : P r o ha r m o n io u s re l a t i o n s be t w e e n th e EM P L O Y E R an d th e UN I O N . A R T I C L E 2-RE C O G N I T IO N It th ein t e n t an d pu r p o s e of th i s AG R E E M E N T to : A R T I C L E 3-DE F I N I T I ON S Page 57 of 204 Co n c e r t e d ac t i on infa i l i n gtore p o r t fo r du t y , th e wi l l f u l ab s e n c e fr o m on e ’ s po s i t i o n , st o p pa g e ofwo r k , sl o w do w n , or ab s t i n e n c e in wh o l e or in pa r t f r oth e fu l l , fa i t h f u l an d pr o p e r pe r f o r m a n c e of th e du t i e s of em p l oy m e nt fo r th e pu r p o s e s of in d u c i n g , in f l u e n c i n g or co e r c i n g a ch a ng e inth e co n d i t i o n s or co m p e n s a t i o n or th e ri g h t s , pr i v i l e g e s or ob li ga ti on s of em p l o y m e n t . Jo b Cl a s s i f i c a t i on Se ni o ri t y :Le n g t h of co n t i n u o u s se r v i c e ina jo b cl a s s i f i c a t i on in c l ud e dinth e un i t inac c o r d a n c e wi t h AR T I C L E 2- R E C O G N I T I O N . Jo b cl a s s i f i c a t i o n se n i o r i t y sh a l l re f l e c t th e le n g t h of co n t in u o us em p l o y m e n t inan in d i v i d u a l jo b cl a s s i f i c a t i o n f r th e da t e th e em p l o y e e as s u m e d hi s / h e r cu r r e n t jo b cl a s si f i ca t i on ti t l e . Al l Em p l o ye e s wh o ar e no t cl a s s i f i e d asRe g u l a r Fu l l - t i m e , Re g u l a r Pa r t - t i m e Te m po ra r yem p l o y e e s . Th e s e em p l o y e e s pe r f o r m wo r k of a no n - co n t in u o us or ir r e g u l a r na t u r e wh e r e th e wo r k sc h e d u l e ca n n o t be inad v a n c e . An em pl o ye e wh o isre g u l a r l y sc h e d u l e d towo r k le s s th a n fo r t y (4 0 ) ho u r s we e kan d mo r e th a n fo u r t e e n (1 4 ) ho u r s or th i r t y - f i v e pe r c e n t (of th e sc h e d u l e d wo r k we e k . An e wh o isno t inacl a s s i f i e d po s i t i o n be c a u s e th e em p l oy m en t isli m i t e d bydu r a t i o n or asp e c i f i c pr o j e c t or ta s k . Wo r k p e rf o rat th e ex p r e s s au t h o r i z a t i o n of th e EM P L O Y E R in ex c e ss of fo r t y (4 0 ) ho u r s inase v e n (7 ) da y pe r i o d . UN I ON OF FI CE R:Of f i c e r el e c t e d or ap p o i n t e d byAF S C M E , Co u n c i l 5,Lo c a l Un i o n 38 1 5 , AF L - C I O . An e wh o isre g u l a r l y sc h e d u l e d towo r k fo r t y (4 0 ) ho u r s pe r we e k a2, 0 8 0 ho u r s pe r ye a r . 3. 1 0 B A S EPA Y RA T E : Th e Em p l o y e e ’ s ho u r l y pa y ra t e ex c l u s i v e of an y ot h e r sp e c i a l al l o w a n c e s . EM PL OY ER Se n i o r i t y : Le n g t h of co n t i n u o u s se r v i c e wi t h th e EM PL OY ER . An e m pl oy ee ’s le n g t h of se r v i c e fr o m th emo s t re c e n t da t e ofhi r e , re - 5 A of th e ex c l u s i v e l y re c o g n i z e d ba r g a i n i n g un i t . A br e a ksh a l l co n s i s t of afi f t e e n (1 5 ) mi n u t e pe r i o d . A pe r i o din c l u d i n g re s t br e a k s an d alu n c h br e a k . 3. 1 5 T E M P O R A R YEMPLOYEE: 3. 1 3 P A R T-TI M EEMPLOY E 3. 1 2 F U L L-TI M EEMPLOY E 3. 1 4 O N -C A L LEMPLOY E T h e Ci tyofFa r m i n g t o n. 3 .1 6 CO N TI N UO U S SH I F T: E S E N I O S T R 1 2.1 2. 3 . Page 58 of 204 Th e EM P L O Y ER re t ai n sth e fu l l an d un r e s t r i c t e d ri g h t toop e r a t e an d ma n a g e al l st a f f , fa c i l i t i e s , an d toes t a b l i s h fu n c t i o n s an d pr o g r a m s ; tode t e r m i n e wh e t h e r se r v i c e s ar e to pr o v id e d orpu r c h a s e d ; tose t an d am e n d bu d g e t s ; tode t e r m i n e th e ut i l i z a t i o n of te c h n ol o g y; toes t a b l i s h an d mo d i f y th e or g a n i z a t i o n a l st r u c t u r e ; tose l e c t , di r e c t , an d de t er mi ne th e nu m b e r ofpe r s o n n e l ; toes t a b l i s h wo r k sc h e d u l e s , an d to pe r f o r m an y in he re nt ma n a g er i a l fu n c t i o n no t sp e c i f i c a l l y li m i t e d by th i s AG R E E M E N T . Th e U NI O N ag r e e stoin d e m n i f y an d ho l d th e EM P L O Y E R ha r m l e s s ag a i n s t an y an d al l cl a i m s , or d e r s , or ju d g m e n t s br o u g h t or is s u e d ag a i n s t th e Ci t y asare s u l t of an y ac t i o n t orno t ta k e n by th e Ci t y un d e r th e pr o v i s i o n s of th i s AR T I C L E . An un a n t i ci p a t e d se t of ci r c u m s t a n c e s th a t cr e a t e s an im m e d i a t e ne e d fo r towo r k tosa f e g u a r d pu b l i c sa f e t y , pr e v e n t in j u r y to cl i e n t s , eor th e pu b l i c , pr e v e n t ca t a s t r o p h i c lo s s or ma i n t a i n st a n d a r dst a f f i n g ra t i o s . Th e U N I O N ag r e e s th a t du r i n g th e li f e of th i s AG R E E M E N T itwi l l no t ca u s e , en c o u r a g e , pa r t i c i pa t e inor su p p o r t an y st r i k e , sl o w - d o w n orot h e r in t e r r u p t i o n ofor in t e r f e r e n c e wi t h th e no r m a l of th e EM P L O Y E R . De d u c t f rea c h pa y r o l l pe r i o d anam o u n t su f f i c i e n t topr o v i d e th e pa y m e n t of du e s e s t a b li s h e d by th e UN I O N fr o m th e wa g e s of al l em p l o y e e s au t h o r i z i n g in wr i t i n g de d u ct i o n , an d Th e ma y de s i g n a t e ce r t a i n em p l o y e e s fr o m th e ba r g a i n i n g un i t toac t as st e w a r d s an d in f o r mth e EM P L O Y E R inwr i t i n g of su c h ch o i c e . hi r e , o r re in st at e m e nt .An em p l o y e e ’ s co n t i n u o u s se r v i c e wi l l be te r m e d ifth a t em p l o y e e vo l u n t a r y re s i g n s , iste r m i n a t e d fo r ju s t ca us e, or re t i r e s . Th e sh a l l ma k e sp a c e av a i l a b l e on th e em p l o y e e bu l l e t i n bo a r d fo r po s t i n g UN I ON no t ic e (s ) an d an n o u n c e m e n t ( s ) . Th e wi l l pr o v i d e th e UN I O N wi t h th e na m e s ofne w hi r e s wi t h i n th e ba r g a i n i n g un i t . In of th e UN I O N as th e ex c l u s i v e re p r e s e n t a t i v e th e EM P L O Y E R sh a l l : A R T I C L E 6-EM P L O Y E RAU T H O R I T Y A R TI C L E 4-EM P L O Y E RSE C U R I T Y A R T I C L E 5-UN I O N SE C U R I T Y 5.1 2 Re m i tsu c h de d u c t i o n toth e UN I O N . 3.1 7 EM E RG E NC Y : S E R 1 2.1 2. Page 59 of 204 St e p 1. An Em p l o y e e cl a i m i n g avi o l at i o nco n c e r n i n g th e in t e r p r e t a t i o n or ap p l i c a t i o n of th i s AG R E E M E N T sh al l , wi t hi n tw e n t y - on e (2 1 ) ca l e n d a r da y s af t e r su c h al l e g e d vi o l a t i o n ha s oc c u r r e d, pr es en tsu c h gr i e v a n c e toth e em p l o y e e ’ s su p e r v i s o r as de s i g n a t e d by th e E M PL O Y E R. Th e EM P L O Y E R - de s i g n a t e d re p r e s e n t a t i v e wi l l di s c u s s an d gi v e an tosu c h St e p 1gr i e v a n c e wi t h i n te n (1 0 ) ca l e n d a r da y s af t e r re c e i p t . A no t re s o l v e d inSt e p 1an d ap p e a l e d toSt e p 2 sh a l l be pl a c e d in wr it i ng se t t i ng fo r t h th e na t u r e of th e gr i e v a n c e , th e fa c t s on wh i c h it is ba s e d , t h e pr ov is i onorpr o v i s i o n s of th e AG R E E M E N T al l e g e d l y vi o l a t e d , th e re m e d y an d sh a l l be ap p e a l e d toSt e p 2wi t h i n te n (1 0 ) ca l e n d a r da y s af t e r t h e E M P L O Y E R- de si gn at ed re p r e s e n t a t i v e ' s fi n a l an s w e r in St e p 1. An y gr i e v a n c e n o tap p e al e d inwr i t i n g toSt e p 2by th e UN I O N wi t h i n te n (1 0 ) ca l e n d a r da y s s h al l be co n s i d er e d wa i v e d . It is re c o g n i z e d an d ac c e pt e d by th e UN I O N an d th e EM P L O Y E R th a t th e pr o c e s s i n g of gr i e v a n c e s as he r e i n a f t e r p r o v i d e disli m i t e d by th e jo b du t i e s an d re s p o n s i b i l i t i e s of th e em p l o y e e s an d sh a l l th e re f or e be ac c o m p l i s he d du r i n g no r m a l wo r k i n g ho u r s on l y wh e n co n s i s t e n t wi t h su c h em pl o ye e du t i e s an d re s p o n s i b i l i t i e s . Th e ag g r i e v e d em p l o y e e an d a UN I O N re p r e s e n t a t i v e be al l o w e d are a s o n a b l e am o u n t of ti m e wi t h o u t lo s s inpa y wh e n a gr i e v a n c e is in v e st i g a te d an d pr e s e n t e d toth e EM P L O Y E R du r i n g no r m a l wo r k i n g ho u r s pr o v i d e d th a t th e ean d th e UN I O N re p r e s e n t a t i v e ha v e no t i f i e d an d re c e i v e d th e pr i o r ap p r o va l of th e de s i g n a t e d su p e r v i s o r wh o ha s de t e r m i n e d th a t su c h ab s e n c e is re a s o n a b l e wo u l dno t bede t r i m e n t a l toth e wo r k pr o g r a m s of th e EM P L O Y E R . Th e EM PL O YE R wi l l re c o g n i z e re p r e s e n t a t i v e s de s i g n a t e d by th e UN I O N as th e gr i e v a n c e r eof th e ba r g a i n i n g un i t ha v i n g th e du t i e s an d re s p o n s i b i l i t i e s es t a b l i s h e d b yth i s Ar t i c l e . Th e UN I O N sh a l l no t i f y th e EM P L O Y E R inwr i t i n g of th e na m e s of su c h U N I O N re p r e s en t a t i ve s an d of th e i r su c c e s s o r s wh e n sode s i g n a t e d . An y te r m an dco n d i t i o nof em p l o y m e n t no t sp e c i f i c a l l y es t a b l i s h e d ormo d i f i e d by th i s AG R E EM E N T sh a l l re m a i n so l e l y wi t h i n th e di s c r e t i o n of th e EM P L O Y E R tomo d i f y , es t a b l i s h, or el i m i na t e . A gr i ev an ce isde f i n e d asadi s p u t e ordi s a g r e e m e n t as toth e in t e r p r e t a t i o n or ap p l i c a t i o n of th e s p e ci fi cte r m s an d co n d i t i o n s of th i s AG R E E M E N T . A R T I C L E 7-EM P L O Y E ERI G H T S -GR I E V A N C E PR O C E D U R E Gr i e va n c es , asde f i n e d bySe c t i o n 7. 1 , sh a l l be re s o l v e d inco n f o r m a n c e wi t h th e fo l l o w i n g pr o c ed u r e: P R O C E S SI N G OFAGR I E V A N C E D E F I N I T I O N OFAGR I E V A N C E U N I O N RE P R ES E N TA T I VE S P R O C E D Page 60 of 204 Th e ar b i t r a t o r sh a l l wi th ou tpo w e r toma k e de c i s i o n s co n t r a r y to , or in c o n s i s t e n t wi t h , or mo d i f y i n g or inan y wa y th e ap p l i c a t i o n of la w s , ru l e s , or re g u l a t i o n s ha v i n g th e fo r c e an d ef fe ctof la w . Th e ar b i t r a t o r ’ s de c i s i o n sh a l l be su b m i t t e d in wr i t i n g wi t h i n th i r t y (3 0 ) da ys fo l l o w i n gcl o s e of th e he a r i n g or t h e su b m i s s i o n ofbr i e f s by th e pa r t i e s , wh i c he v e r be la t e r , un l e s s th e pa r t i e s ag r e e toanex t e n s i o n . Th e de c i s i o n sh a l l be bi n di n g onbo t h th e EM P L O Y E R an d th e UN I O N an d sh a l l beba s e d so l e l y on th e ar b i t r a to r ’ s in t e r p re t a t i onor ap p l i c a t i o n of th e ex p r e s s te r m s of th i s AG R E E M E N T an d t t h efa c t s of th e gr i e v a n c e pr e s e n t e d . St e p 2. If ap p e a l e d , th e wr i t t e n gr i e v a n c e sh a l l bepr e s e n t e d by th e UN I O N an d di s c u s s e d th e EM P L O Y E R- d e s i g n a t e d St e p 2re p r e s e n t a t i v e . Th e EM P L O Y E R- de s i g n a t e d St e p 2re p r e s e n t a t i v e sh a l l gi v e th e UN I O N th e EM P L O Y ER ’ S St e p 2an s w e r inwr i t i n g wi t h i n te n (1 0 ) ca l e n d a r da y s af t e r re c e i p t of su c h St ep 2gr i e va n c e.Agr i e v a n c e no t re s o l v e d inSt e p 2ma y be ap p e a l e d to St e p 3 te n (1 0 ) ca l e n d a r da y s fo l l o w i n g th e EM P L O Y E R - d e s i g n a t e d re p r e s e n t a t i ve ’ s fi n a l St e p 2an s w e r . An y gr i e v a n c e no t ap p e a l e d inwr i t i n g to St e p 3 by t U NI O Nwi t h i n te n (1 0 ) ca l e n d a r da y s sh a l l be co n s i d e r e d wa i v e d . St e p 3. A gr i e va n ce un r e s o lv e d inSt e p 2an d ap p e a l e d toSt e p 3by th e UN I O N ma y be su b m i tt e d toth eMi n n e s o t a Bu r e a u ofMe d i a t i o n Se r v i c e s fo r me d i a t i o n or to ar b i t r at i o n wi t h i nte n (1 0 ) ca l e n d a r da y s fo l l o w i n g th e EM P L O Y E R - d e s i g n a t e d re p r e s en t a t i ve ’ s fi n a l St e p 2an s w e r . If th e gr i e v a n c e issu b m i t t e d tome d i a t i o n an d i s n o tre s o l ve d , itma y be ap p e a l e d toar b i t r a t i o n wi t h i n te n (1 0 ) ca l e n d a r da y s th e EM P L O Y E R —de s i g n a t e d re p r e s e n t a t i v e ’ s fi n a l St e p 3an s w e r . Th e fe e s an d e fo r th e ar b i t r a t o r ’ s se r v i c e s an d pr o c e e d i n g s sh a l l bebo r n e eq u a l l y by th e an d th e UN I O N pr o v i d e d th a t ea c h pa r t y sh a l l be re s p o n s i b l e fo r it s ow n re p r e s e n t a t i v e s an d wi t n e s s e s . Ifei t h e r pa r t y de s i r e s a ve r b a ti m re c or d of th e pr o c e e d i n g s , itma y ca u s e su c h are c o r d tobema d e , pr o v i d i n g it pa ys fo r th e re c o r d . ifbo t h pa r t i e s de s i r e ave r b a t i m re c o r d of th e pr o c e e d i n g s , t h e co stsh a l l be sh a r e d eq u a l l y . Th e ar b i t r a t or s h al lha v e no ri g h t toam e n d , mo d i f y , nu l l i f y , ig n o r e , ad d to , or su b t r a c t fr o m th e te r ms an dco n d i t i on s of th i s AG R E E M E N T . Th e ar b i t r a t o r sh a l l co n s i d e r an d de c i d e on l y sp e c i? c is s u e ( s ) su b m i t t e d inwr i t i n g by th e EM P L O Y E R an d th e UN I O N , an d s h a l lha v e no au t h o r i t y toma k e ade c i s i o n on an y ot h e r is s u e no t so su b m i t t e d . St e p 4. g ri e v a n c eun r e s o l v e d inSt e p 3an d ap p e a l e d toSt e p 4by th e UN I O N ma y be toar b i t r a t i o n . If th e pa r t i e s ar e un a b l e toag r e e on th e se l e c t i o n of an th e UN I O N sh a l l re q u e s t ali s t of ar b i t r a t o r s tobe su b m i t t e d toth e by th e Bu r e a u ofMe d i a t i o n Se r v i c e s . A R B IT R A T O R ’S AU T H O R I T Y 1 2.1 2. Page 61 of 204 El e c t i o n of Re m e d y : em p l oy e e wh o ha s pa s s e d th e i r in i t i a l pr o b a t i o n a r y pe r i o d an d wh o s e gr i e v a n c e re la te d toasu s p e n s i o n , de m o t i o n , ordi s c h a r g e re m a i n s un r e s o l v e d af t e r th e Em p l o y e r ’ s 3re s p o n s e ma y ch o o s e topr o c e e d toSt e p 4of th e gr i e v a n c e pr o c e s s ou t l i n e d in t Ar t ic l eor toapr o c e d u r e su c h asVe t e r a n ’ s Pr e f e r e n c e or an o t h e r ad m i n i s t r a t i v e pr o c e du r e . Ifap p e a l e dtoan o t h e r pr o c e d u r e , wi t h th e ex c e p t i o n of cl a i m s su b j e c t e d to th e j of th e Un i t e d St a t e s Eq u a l Em p l o y m e n t Op p o r t u n i t y Co m m i s s i o n , th e em pl o ye e ispr e c l u d e d fr o m ma k i n g afu r t h e r ap p e a l of th e is s u e th r o u g h th e gr i e v a n c e pr o c e du r e . If a gr i e v a n c e is no t wi t h i n th e ti m e li m i t s se t fo r t h ab o v e , itsh a l l be co n s i d e r e d “w a i v e d ” . If a gr i e v a nc e isno t ap p e a l e d toth e ne x t st e p wi t h i n th e sp e c i f i e d ti m e li m i t or an y ag r e e d ex t e n s i on th e r eo f , itsh a l l be co n s i d e r e d se t t l e d on th e ba s i s of th e EM P L O Y E R ’ S la s t If th e EM P L O Y E R do e s no t an s w e r agr i e v a n c e or anap p e a l th e r e o f wi t h i n th e s p e ci fi e d ti m e li m i t s , th e UN I O N ma y el e c t totr e a t th e gr i e v a n c e as de n i e d at th a t st e p im me di a t el y ap p e a l th e gr i e v a n c e toth e ne x t st e p . Th e ti m e li m i t in ea c h st e p ma y b e e x t e n d e dbymu t u a l wr i t t e n ag r e e m e n t of th e EM P L O Y E R an d th e UN I O N in ea c h st e p . Wr i t t e n r e p ri no t i c e s of su s p e n s i o n , an d no t i c e ofdi s c h a r g e wh i c h ar e tobe c o m e pa r t of an pe r s o n n e l fi l e sh a l l be re a d an d ac k n o w l e d g e d by si g n a t u r e of th e em p l o y e e . T h eem p l o ye e an d th e Un i o n wi l l re c e i v e aco p y of su c h re p r i m a n d s an d / o r no ? c e s . Em p l o ye e s wi l l no t bequ e s t i o n e d co n c e r n i n g th e in v e s t i g a t i o n ofdi s c i p l i n a r y ac t i o n un l e s s th e em pl o ye e ha s be e n gi v e n anop p o r t u n i t y toha v e aUN I O N re p r e s e n t a t i v e pr e s e n t at su c h q u e st i o n i n g. No t i ce of su s p en s i on s , de m o t i o n s , an d di s c h a r g e s wi l l be inwr i t t e n fo r m an d wi l l st a t e th e re a s on s fo r th e ac t i o n ta k e n . Th e UN I O N sh a l l bepr o v i d e d wi t h aco p y of su c h no t i c e . An e wh o isab s e n t wi t h o u t le a v e an d wi t h o u t no t i f i c a t i o n toth e EM P L O Y E R fo r th r e e (3 )co n s ec u t i veda y s wi l l be co n s i d e r e d toha v e re s i g n e d . Em p lo y e es ma y ex a m i n e th e i r ow n in d i v i d u a l pe r s o n n e l fi l e s at re a s o n a b l e ti m e s un d e r th e su p e r vi s i o nof th e EM P L O Y E R . Gr i e va n c es re l a t i n g toth i s Ar t i c l e sh a l l be in i t i a t e d by th e UN I O N inSt e p 3of th e gr i e v a n c e pr o c ed u r e un d e r AR T I C L E 7. Th e wi l l di s c i p l i n e em p l o y e e s fo r j u s t ca u s e on l y . Di s c i p l i n e wi l l be inon e or mo r e th e fo l l o w i ng fo r m s : a) or a l re p r i ma n d; b) wr i t t e n re p ri m a n d; 0) su s p e n s i o n; d) de m o t i o n ; o r e) di s c h a r g e . A R TI C L E 8-DI S C I P L I NE Page 62 of 204 Re g u l a r , fu l l - ti m e FL SA no n - ex e m p t em p l o y e e s wi l l be co m p e n s a t e d aton e an d on e - h a l f (1 1/ 2 ) ti m e s th e re g u l a r ba s e pa y ra t e fo r ho u r s wo r k e d inex c e s s of fo r t y (4 0 ) ho u r s in a se v e n (7 ) da y pe r i o d . Si c k an d va c a t i o n le a v e wi l l be co u n t e d as ti m e wo r k e d fo r th e pu r p o s e o fco m pu t i ngov e r t i m e . Re g u l a r fu l l - t i m e FL S A ex e m p t em p l o y e e s sh a l l no t be su b j e c t o ve rt i m epa y . Ch a n g e s of sh i f t s dono t qu a l i f y anem p l o y e e fo r ov e r t i m e un d e r th i s AR TI C LE . Th e EM P LO Y ER wi l l gi v e se v e n (7 ) ca l e n d a r da y s of ad v a n c e no t i c e toth e em p l o y e e s af f e c t e d ach a n ge insc h e d u l e d sh i f t s . In th e ev e n t th a t wo r k isre q u i r e d be c a u s e of un u s u a l o r eci r c u m s t a n c e s su c h as , bu t no t li m i t e d tofi r e , fl o o d , sn o w , sl e e t , or br e a k d o w n o fmu n ic i p a leq u i p m e n t or fa c i l i t i e s , no ad v a n c e no t i c e ne e d begi v e n . Th e so le au th or it y ines t a b l i s h i n g wo r k sc h e d u l e s isth e EM P L O Y E R . Th e no r m a l wo r k ye a r w il l be 2, 0 8 0 ho u r s fo r afu l l - t i m e em p l o y e e an d sh a l l be ac c o u n t e d fo r by ea c h em p l o y ee th r ou gh : No t h in g co n ta i n ed inth i s or an y ot h e r Ar t i c l e sh a l l be in t e r p r e t e d tobe agu a r a n t e e of a mi n i mu m orma x i m u mnu m b e r ofho u r s th e EM P L O Y E R ma y as s i g n em p l o y e e s . Th e wo r k da y fo r afu l l - t i m e em p l o y e e sh a l l be ei g h t (8 ) ho u r s . Th e no r m a l wo r k we e k fafu l l - ti m e em p l o y e e sh a l l be fo r t y (4 0 ) ho u r s Mo n d a y th r o u g h Su n d a y . Se r v ic e toth e pu b l i c ma y re q u i r e th e es t a b l i s h m e n t tore g u l a r sh i f t s fo r so m e em p l o y e e s on a we e k l y, se a s o n a l or an n u a l ba s i s ot h e r th a n th e no r m a l wo r k da y . 10 . 4 F o rth e pu r p o s e of co m p u t i n g ov e r t i m e co m p e n s a t i o n ov e r t i m e ho u r s wo r k e d sh a l l no t be p y ra m id e d, co m p o u n d e d orpa i d tw i c e fo r th e sa m e ho u r s wo r k e d . Wi t h ap p r o va l of th e em p l o y e e ’ s im m e d i a t e su p e r v i s o r anem p l o y e e ma y us e bo t h re s t to g e t h e rinth e fi r s t ha l f or th e se c o n d ha l f of ash i f t . Se r v ic e toth e pu b l i c ma y re q u i r e th e es t a b l i s h m e n t of re g u l a r wo r k we e k s du r i n g wh i c h wo r k isc he du l edonSa t u r d a y s an d / o r Su n d a y s . 10 . 3 O v e rt ire f u s e d by em p l o y e e s wi l l fo r re c o r d pu r p o s e s un d e r AR T I C L E 10 . 2 be c o n si d e r e dasun p a i d ov e r t i m e wo r k e d . a) ho u rs w or ke don as s i g n e d sh i f t s ; b) as s i gn e d tr a i n i ngho u r s ; an d C) au t ho r i ze d pa i d le a v e ti m e . A R TI C L E 9-WO R K SC H E D U L E S 1 0.5 Ov e rt i m ewi l l be ca l c u l a t e d toth e ne a r e s t fi f t e e n (1 5 ) mi n u t e s . 1 0.2 Ov e rt i m ewi l l bedi s t r i b u t e d aseq u a l l y aspr a c t i c a b l e . A R TI C L E 10 - OV E R T I M E 1 2.1 2. 1 Page 63 of 204 Th e EM P L O Y ER sh al l be th e so l e au t h o r i t y inde t e r m i n i n g wh i c h jo b cl a s s i f i c a t i o n ( s ) an d de p a r t m e n t ( s ) tobe af f e c t e d by ala y - o f f . Em p l o y e e s sh a l l be la i d - o f f on th e ba s i s of jo b cl a s s i f i c a t i on se n i or i t yon l y wh e n th e jo b - r e l e v a n t qu a l i f i c a t i o n fa c t o r s be t w e e n em p l o y e e s ar e e q u a lpr o v i d e d al l Te m p o r a r y or se a s o n a l em p l o y e e s wi t h i n th a t jo b cl a s s i f i c a t i o n a r e la i dof f fi r s t . Inca s e jo b cl a s s i f i c a t i o n se n i o r i t y be t w e e n tw o em p l o y e e s is eq u a l , EM P LO Y ER se n i o r i t ysh a l l pr e v a i l . 10 . 7 Ov e r t i me sh a l lbepa i d ou t inca s h orde p o s i t e d in t o aco m p e n s a t o r y ti m e ba n k at th e EM P LO Y EE ’ S di s c r e t i o n.Th e to t a l ac c r u e d co m p e n s a t o r y ti m e sh a l l no t ex c e e d fo r t y (4 0 ) ho u r s em p lo y e epe r ye a r . Af t e r fo r t y ho u r s of co m p e n s a t o r y ti m e isac c u m u l a t e d , an y ov e r t i me ho ur s wi l l bepa i d inac c o r d a n c e wi t h 10 . 1 . Us e of co m p e n s a t o r y ti m e of f sh a l l be su bj e ct toth e pr i o r ap p r o v a l of th e EM P L O Y E R . 12 . 2 Em p l o ye e s la i d - of f by th e EM P L O Y E R sh a l l re t a i n re c a l l ri g h t s fo r ape r i o d of tw e l v e (1 2 ) mo n t h s fr oth e da t e of la y - o f f . Ifanop e n i n g oc c u r s inth e jo b cl a s s i f i c a t i o n fr o m wh i c h th e em pl oy ee wa s la i d - o f f wi t h i n th e tw e l v e (1 2 ) mo n t h re c a l l pe r i o d , th e em p l o y e e wi l l be re c a l l e d tofi l l th a t po s i t i o n pr o v i d e d th a t at th e ti m e of re c a l l th e em p l o y e e me e t s th e 11 11 . 5 em p l o y e e sin c l u d e d inth e un i t inac c o r d a n c e wi t h AR T I C L E 2-RE C O G N I T I O N ac c r ue se n i o r i t y asde f i n e d inAR T I C L E 3-DE F I N I T I O N S , Se c t i o n 3. 1 1 on apr o - ba s i s.Th e ba s i s fo r pr o - r a t i n g se n i o r i t y wi l l be th e no r m a l 2, 0 8 0 ho u r wo r k ye a r . 11 . 3 wh o se p a r a t e fr o m em p l o y m e n t sh a l l lo s e th e i r se n i o r i t y ex c e p t wh e n su c h isdu e tola y - o f f . An em p l o y e e sh a l l be co n s i d e r e d se p a r a t e d fr o m em p l o y m e n t i c a s eof : re s i g n a t i o n ,re t i r e m e n t , ordi s c h a r g e . 11 . 2 EM PL OY ERwi l l pr o v i d e th e UN I O N wi t h anup d a t e d se n i o r i t y ro s t e r no la t e r th a n 31 S t of ea c h ye a r wh i c h wi l l in c l u d e th e jo b cl a s s i f i c a t i o n an d EM P L O Y E R fo r ea c h em p l o y e e . Se n i o r i ty ro st er ssh a l l bema i n t a i n e d by th e EM P L O Y E R on th e ba s i s of jo b cl a s s i f i c a t i o n se n i o r i t y an dEM P L OY E R se n i o r i t y asde f i n e d inAR T I C L E 3-DE F I N I T I O N S , Se c t i o n 3. 1 1 . 10 . 6 E m pl o y e esha v e th e ob l i g a t i o n towo r k ov e r t i m e or ca l l ba c k s ifre q u e s t e d by th e Eun l e s s un u s u a l ci r c u m s t a n c e s pr e v e n t th e em p l o y e e fr o m sowo r k i n g . 10 . 9 A nem p l oy e e ma y el e c t toca s h ou t hi s / h e r co m p e n s a t o r y ti m e on th e fi r s t pa y pe r i o d in J ul ypr o v i d ed th e em p l o y e e ha s no t i f i e d Hu m a n Re s o u r c e s by Ju n e 15 . 10 . 8 co m p e ns a t o r yti m e no t us e d byDe c e m b e r 1S t of ea c h ye a r , wi l l be ca s h e d ou t an d p ai dtoth e em p l o y e e on th e se c o n d pa y pe r i o d inDe c e m b e r . 11 . 4 A nem p l oy e e wh o isre h i r e d fo l l o w i n g se p a r a t i o n fr o m em p l o y m e n t sh a l l be co n s i d e r e d a n e wem p l o ye e fo r pu r p o s e s of se n i o r i t y . A R TI C L E 11 - SE N I O R I T Y A R TI C L E 12 —LA Y - O F F 1 1 Page 64 of 204 qu a l i f i c a t i o n s an d ot h er co n di t i on s of em p l o y m e n t asde t e r m i n e d by th e EM P L O Y E R . It sh a l l be th e em p l o y e e’ s re s po n si b i li t y toke e p th e EM P L O Y E R in f o r m e d of th e em p l o y e e ’ s cu r r e n t ad d r e s s . Th e Esh a l l no t i f y em p l o y e e s on la y - o f f tore t u r n towo r k by ce r t i f i e d ma i l . Th e e mu s t re t u r n towo r k wi t h i n tw o (2 ) we e k s of re c e i p t of th i s no t i f i c a t i o n to be fo r re - em p l o y m e n t . If th e EM P L O Y E R do e s no t re c e i v e co n f i r m a t i o n of re c e ip t of th i s no t i c e wi t h i n th i r t y (3 0 ) ca l e n d a r da y s of se n d i n g itby ce r t i f i e d ma i l , th e E ma y fi l l th e va c a n t po s i t i o n towh i c h th e em p l o y e e wa s re c a l l e d an d th e em pl o ye e lo s e s re c a l l ri g h t s toth a t po s i t i o n . Th e pr o b a ti o n a r y pe r i o d fo r ane w l y hi r e d orpr o m o t e d fu l l - t i m e em p l o y e e sh a l l ex t e n d si x (6 ) mo n t h s f r oth e da t e ofhi r e orpr o m o t i o n . Th e pr o b a t i o n a r y pe r i o d fo r ane w l y hi r e d or pr o m o t ed pa r t-ti m eem p l o y e e sh a l l ex t e n d on e th o u s a n d an d fo r t y (1 0 4 0 ) ho u r s fr o m th e da t e o f h i r eorpr o m o t i o n. 12 . 3 ne wor te m p o r a r y em p l o y e e s sh a l l behi r e d inare s p e c t i v e cl a s s i f i c a t i o n un t i l al l on la y o f f inth a t cl a s s i f i c a t i o n , de s i r i n g tore t u r n towo r k , ha s be e n re c a l l e d . sh a l l be re c a l l e d ba s e d on th e EM P L O Y E R ’ S ne e d . 13 . 2 se n i o r i t y wi l l be th e de t e r m i n i n g cr i t e r i o n fo r tr a n s f e r s an d pr o m o t i o n s on l y th e jo b - re l e v a n t qu a l i f i c a t i o n fa c t o r s be t w e e n em p l o y e e s ar e eq u a l asde t e r m i n e d th eEM P LO Y ER . 12 . 4 e m pl oy ee la i d of f inon e jo b cl a s s i f i c a t i o n sh a l l ha v e th e ri g h t tore p l a c e anem p l o y e e iajo b cl a s s i f i c at i o n of eq u a l or le s s pa y wi t h i n th e ba r g a i n i n g un i t inac c o r d a n c e wi t h 11 . 5 pr o v i d e d th a t : Jo b va ca nc ie s wi t h i n th e de s i g n a t e d ba r g a i n i n g un i t wi l l bepo s t e d inaco n s p i c u o u s pl a c e in th e inwh i c h th e em p l o y e e s wo r k fo r fi v e (5 ) wo r k da y s pr i o r toth e fi l l i n g of su c h va c a n c i es . 14 . 2 Apr o b at i o na r y fu l l - t i m e em p l o y e e ac c r u e s va c a t i o n an d si c k le a v e be g i n n i n g th e da t e of hi re .Ea r n e d si c k le a v e ma y beus e d by apr o b a t i o n a r y fu l l - t i m e em p l o y e e inac c o r d a n c e Th e ha s jo b - r e l e v a n t qu a l i f i c a t i o n s wh i c h ar e eq u a l toth o s e of th e em p l oy e e wh o wo u l d be re p l a c e d asde t e r m i n e d by th e EM P L O Y E R ; an d Th e me e t s th e qu a l i f i c a t i o n s an d ot h e r co n d i t i o n s of em p l o y m e n t of th e j o bcl a s s i fi c a t i on asde t e r m i n e d by th e EM P L O Y E R ; Th e ha s gr e a t e r EM P L O Y E R se n i o r i t y th a n th a t of th e em p l o y e e wh o be re p l a c e d . Th e jo b pe r f o r m a n c e issa t i s f a c t o r y asde t e r m i n e d by th e EM PL O YE R ; A R TI C L E 14 - PR O B A T I O NA R Y PE R I O D A R T I C L E 13 - JO B PO S T I N G 1 2.1 2. Page 65 of 204 15 . 4 Pa i d si c k le a ve m aybegr a n t e d on l y ifitha s be e n ea r n e d . To be el i g i b l e fo r si c k le a v e pa y m e n t an mu s t no t i f y hi s / h e r de p a r t m e n t he a d or th e de p a r t m e n t he a d ’ s de s i g n e e as aspo s s i b l e bu t no t la t e r th a n th i r t y (3 0 ) mi n u t e s fo l l o w i n g th e st a r t i n g ti m e of th e e m pl o y ee ’s sc h e d u l e d sh i f t . Th i s no t i c e ma y bewa i v e d ifth e em p l o y e e ca n co n c l u s i v e l y th a t he / s h e co u l d no t re a s o n a b l y ha v e be e n ex p e c t e d toco m p l y wi t h th i s re q u i re m e nt be c a u s e of ci r c u m s t a n c e s be y o n d th e co n t r o l of th e em p l o y e e . Th e em p l o y e e mu st ke ephi s / h e r de p a r t m e n t he a d in f o r m e d of th e ap p r o x i m a t e da t e of th e em p l o y e e ’ s r e t u r n towo r k . 14 . 3 D ur i ng th e pr o b a t i o na r y pe r i o d ane w l y hi r e d or re h i r e d em p l o y e e ma y bedi s c h a r g e d at th e s o l edi s c r e t io n of th e EM P L O Y E R . Du r i n g th e pr o b a t i o n a r y pe r i o d apr o m o t e d or re a ss i gn ed em p l o y e e ma y be re p l a c e d inth e po s i t i o n pr e v i o u s l y he l d at th e di s c r e t i o n of th e 14 . 4 e m pl oy eewh o ha s be e n pr o m o t e d or t r a n s f e r r e d ma y el e c t tore t u r n toth e em p l o y e e ’ s po s i t i o nbypr o v i d i n g wr i t t e n re q u e s t toth e em p l o y e e ’ s im m e d i a t e su p e r v i s o r wi t h i n t (3 0 ) ca l e n d a r da y s of th e pr o m o t i o n or tr a n s f e r . Re g u l a r , fu ll - ti m eem p l o y e e s sh a l l ea r n si c k le a v e cr e d i t e d toth e ge n e r a l si c k le a v e ac c o u n t a tth e ra t e of ei g h t (8 ) ho u r s pe r mo n t h toama x i m u m ofon e th o u s a n d an d fo r t y (1 0 4 0 ) 15 . 3 S ic kle a v e be n e f i t s sh a l l on l y ac c r u e wh e n anem p l o y e e ison co m p e n s a t e d re g u l a r ho u r s o r,inac c o r d a nc e wi t h st a t e an d fe d e r a l la w s , ison ap p r o v e d mi l i t a r y le a v e . 15 . 5 em p l oy e e ma y ut i l i z e hi s / h e r ea r n e d si c k le a v e on th e ba s i s of are q u e s t ap p r o v e d by t h eEM P L O YE R fo r ab s e n c e s ne c e s s i t a t e d by th e fo l l o w i n g : il l n e s s i n tem p l oy e e ’s im m e d i a t e fa m i l y fo r su c h pe r i o d s ashi s / h e r ab s e n c e sh a l l be ne c e s sa r y an d inco m p l i a n c e wi t h st a t e an d fe d e r a l la w s ; 13 14 . 5 Apr o ba t i on a r yem p l o y e e wh o co m p l e t e s hi s / h e r pr o b a t i o n a r y pe r i o d sh a l l be li s t e d on th e se ni or it yro s t e r as fo l l o w s : E m pl o y e eswo r k i n g an y pa r t of apa y pe r i o d wi l l re c e i v e th e si c k le a v e ac c r u a l am o u n t fo r th atpa y pe r i o d 14 . 51 A sof th e da t e ofhi r e in t o th e em p l o y e e ’ s cu r r e n t jo b cl a s s i f i c a t i o n fo r jo b cl a ss if ic at io nse n i o r i t y ; an d wi t h 14 . Ea r n e d va c a t i o n ma y no t beus e d un t i l co m p l e t i o n of th e pr o b a t i o n a r y pe n o d. in ab il i ty tope r f o r m th e du t i e s ofhi s / h e r po s i t i o n by re a s o n s of il l n e s s or in j u r y ; 1 4.5 2 As of th e or i g i n a l da t e ofhi r e fo r EM P L O Y E R se n i o r i t y . ex p os ur e toco n t a g i o u s di s e a s e or le g a l qu a r a n t i n e ; A R TI C L E 15 - SI C K LE A V E 1 2) 3) 1) Page 66 of 204 15 . 8 Em p l o y e es wh oha v e ac c r u e d inex c e s s of tw o hu n d r e d an d fi f t y (2 5 0 ) ho u r s of si c k le a v e sh a l l co nv er t tw e n t y- f i v e pe r c e n t (2 5 % ) of an y ne w si c k le a v e ac c r u a l s in t o th e Po s t Em p l o y me n t He a l thCa r e Sa v i n g s Pl a n (H C S P ) . Em p l o y e e s mu s t ma i n t a i n aba l a n c e of at le a s t hu n dr e d an d fi f t y ho u r s of si c k le a v e inth e i r ac c o u n t . Th e ac c r u a l wi l l be ad j u s t e d co n t r ib u t i onma d e toth e HC S P ev e r y pa y pe r i o d wh e r e anem p l o y e e ha s in ex c e s s thu n d r edan d fi f t y (2 5 0 ) si c k ho u r s ac c r u e d . 16 . 2 An em p l oy e e wh o re t i r e s or re s i g n s ingo o d st a n d i n g ma y ma k e are a s o n a b l e re q u e s t to be gr a n t ed awa i v erof th emi n i m u m fo u r t e e n (1 4 ) ca l e n d a r da y no t i c e re q u i r e m e n t . Th e EM P L O YE R wi l l ma k e are a s o n a b l e at t e m p t toho n o r th e re q u e s t ; an d wi l l ma k e a de t e r m i n at i o n on aca s e - b y — ca s e ba s i s . Ade t e r m i n a t i o n togr a n t th e wa i v e r wi l l no t be co n s t r u e d tose t apr e c e d e n t fo r an y ot h e r re q u e s t ( s ) un d e r th i s ar t i c l e an d sh a l l no t be gr i e v a b l e . Re g u l a r, f ul l-ti m eem p l o y e e s wh o re t i r e or re s i g n s th e i r em p l o y m e n t ingo o d st a n d i n g wi t h a mi n i mu m of fo u r t e e n(1 4 ) ca l e n d a r da y s of ad v a n c e wr i t t e n no t i c e orwi t h awa i v e r sh a l l re c e i v e pa y inac c o r d a n c e wi t h th e fo l l o w i n g sc h e d u l e : 15 . 6 te r m“im m e d i a t efa m i l y ” as re f e r r e d tointh i s Ar t i c l e sh a l l in c l u d e th e em p l o y e e ’ s si b l i n g s , sp o u s e , ch i l d r e n , gr a n d c h i l d r e n orgr a n d p a r e n t s of th e em p l o y e e or th e sp o u s e . Pa y m e nt of se v e r an c e pa y sh a l l be toth e em p l o y e e ’ s He a l t h Ca r e Sa v i n g s Ac c o u n t in ac c o r d an c e wi t h th e ru l e s an d pr o c e d u r e s of th e Po s t - R e t i r e m e n t He a l t h Ca r e Sa v i n g s Pl a n . 16 . 3 A nem p l oy e e wh o isdi s c h a r g e d orwh o re s i g n s wi t h o u t gi v i n g ad v a n c e no t i c e of fo u r t e e n (1 4 )ca l e n d arda y s orwi t h o u t awa i v e r sh a l l no t be el i g i b l e fo r se v e r a n c e pa y . Up o n c oof te n (10)ye a r s of co n t i n u o u s se r v i c e 50 % of th e ac c r u e d si c k le a v e in th e ge n e r a l si c k le a v e ac c o u n t . Up o n c oof fi v e (5 ) ye a r s of co n t i n u o u s se r v i c e 25 % of th e ac c r u e d si c k le a v e in th e ge n e r a l si c k le a v e ac c o u n t ; 16 . 4 In th e ev e n t th a t th e em p l o y e e isde c e a s e d th e se v e r a n c e pa y be n e f i t sh a l l bepa i d toth e e m pl o y e e’ sbe n e f i c i a r y . Si c k Do n a t i o n .As pr o v i d e d fo r inth e Ci t y ofFa r m i n g t o n Va c a t i o n / Co m pe n s at o r y /S i c k Le a v e Do n a t i o n po l i c y . me d i ca l orde n t a l ex a m i n a t i o n s or tr e a t m e n t of th e em p l o y e e or th e em p l o y e e ’ s im m ed i a t e fa m i l y . 1 5.7 Si c k le a v e us a g e sh a l l be su b j e c t toap p r o v a l an d ve r i f i c a t i o n by th e EM P L O Y E R . A R TI C L E 16 - SE R V E R A N CE PA Y 1 2.1 2. 1 4) Page 67 of 204 17 . 3 Em p l o y e es ma yta k e va c a t i o n on l y wi t h th e pr i o r ap p r o v a l of th e em p l o y e e ’ s Su p e r v i s o r or De p a rt m e nt He a d . Sc h e d u l e d va c a t i o n s ar e su b j e c t topo s t p o n e m e n t inca s e of em e r g e n cy . Al t er n at e s sh a l l be ca l l e d pr i o r t o co n t a c t i n g th e pr i m a r y op e r a t o r ifth e pr i m a r y op e r a t o r i son sc h e d u l ed le a v e . Th e Em p l o y e r ’ s re s p o n s e s towr i t t e n re q u e s t s fo r va c a t i o n / co m p e n s at o r y ti m e of f wi l l be inati m e l y ma n n e r no t toex c e e d 5wo r k i n g da y s up o n re c ei p t of th e Em p l o y e e ’ s or i g i n a l re q u e s t . Ye a r s of Co n t i n u o u s Se r v i c e Ho u r s ofVa c a t i o n 1 th r o u g h 4 80ho u r s (3 . 0 7 ho u r s / p p ) 5 th r o u g h 10 12 0 ho u r s (4 . 6 2 ho u r s / p p ) Af t e r 10 12 8 ho u r s (4 . 9 2 ho u r s / p p ) Af t e r 11 13 6 ho u r s (5 . 2 3 ho u r s / p p ) Af t e r 12 14 4 ho u r s (5 . 5 4 ho u r s / p p ) Af t e r 13 15 2 ho u r s (5 . 8 4 ho u r s / p p ) Af t e r 14 16 0 ho u r s (6 . 1 5 ho u r s / p p ) Af t e r 17 17 2 ho u r s (6 . 6 2 ho u r s / p p ) Af t e r 21 18 4 ho u r s (7 . 0 8 ho u r s / p p ) Af t e r 25 20 0 ho u r s (7 . 6 9 ho u r s / p p ) In th e ev e nt th atav a i l a b leva c a t i o n isno t us e d by th e en d of th e be n e f i t ye a r , em p l o y e e s ma y ca r r y up toama x i m u m am o u n t es t a b l i s h e d inth e ta b l e ab o v e . An y ho u r s ab o v e th i s ma x i mu m wi l l re v e r t ba c k toth e ci t y , un l e s s ap p r o v e d inwr i t i n g by th e Hu m a n Re s o u r c e s D ir e ct o r.Va c a t i o n ti m e ac c r u a l s be g i n ag a i n inth e ne x t be n e f i t ye a r . 17 . 6 E mp lo y ee s wh o ha v e co m p l e t e d th e pr o b a t i o n a r y pe r i o d sh a l l be co m p e n s a t e d fo r va c at i on ea r n e dan d no t us e d at th e ti m e of re s i g n a t i o n . Ac c r u e d , un u s e d va c a t i o n sh a l l be toth e ne a r e s t da y wo r k e d an d sh a l l bepa i d at th e em p l o y e e ’ s ba s e pa y ra t e wh ic h wa sinef f e c t at th e ti m e of re s i g n a t i o n . Ef f e c t i v e J a n u a r y ,20 2 1 , em p l o y e e s wh o ha v e at le a s t 10 0 ho u r s ofva c a t i o n ho u r s , wi l l ha v e th e a bi li tytoca s h ou t up to40ho u r s of th e i r va c a t i o n ac c r u a l s pe r ye a r . Ea c h 15 Re g ul a r , fu l l - ti m e em p l o y e e s sh a l l ea r n pa i d va c a t i o n inac c o r d a n c e wi t h th e fo l l o w i n g sc h e du l e ba s e donye a r s of co n t i n u o u s se r v i c e : 17 . 5 N e whi r e s onpr o b a t i o n a r y st a t u s sh a l l ea r n bu t sh a l l no t us e va c a t i o n un t i l th e em p l o y e e h a sco m p l et e d th e pr o b a t i o n a r y pe r i o d . E m pl o y ee swh o ar e onun p a i d le a v e of ab s e n c e orwh o ha v e be e n su s p e n d e d wi t h o u t p a ysh a l l no t ea r n va c a t i o n . Ye a r s of Se r v i c e On e th r o u gh 9ye a r s 10 th r o u g h 1 9ye a r s 20 or mo r e y e a rs Ea r n edva c a t i o n sh a l l be ac c r u e d on apr o - r a t e d mo n t h l y ba s i s . 1 7.7 Th e Ma x i m u mva c a t i o n th a t ca n be ac c r u e d isas fo l l o w s : Ho u r s of 16 0 ho ur s 24 0 ho ur s 32 0 ho ur s A R T I C L E 17 - VA C A T I O N 1 2 .1 1 Page 68 of 204 De s i g n a t e d ho l i d a y s sh a l l be ei g h t ( ho ur sea c h an d ar e as fo l l o w s : Ne w Ye a r ’ s Da y Ja n u ar y 1 Ma r t i n Lu t h e r Ki n g Da y Th i r dMo n d a y inJa n u a r y Pr e s i d e n t s ’ Da y Th i r dMo n d a y inFe b r u a r y Me m o r i a l Da y La s t Mo n d a y inMa y Ju n e t e e n t h Ju n e 19 In d e p e n d e n c e Da y Ju l y 4 La b o r Da y Fi r s t Mo n d a y inSe p t e m b e r Ve t e r a n ’ s Da y No v em b er11 Th a n k s g i v i n g Da y Fo u r thTh u r s d a y inNo v e m b e r Da y Af t e r Th a n k s g i v i n g Da y Fo u r thFr i d a y inNo v e m b e r Ch r i s t m a s Ev e Da y De c e mb e r 24 Ch r i s t m a s Da y De c e mb e r 25 Fl o a t i n g Ho l i d a y Em p l oy e e ’ sCh o i c e Re g u l a r fu l l - ti m e em pl o ye esan d re g u l a r pa r t - t i m e em p l o y e e s , wo r k i n g no t le s s th a n tw e n t y (2 0 ) ho ur s pe r we e k , sh a l l be en t i t l e d toco m p e n s a t e d ti m e of f fo r de s i g n a t e d ho l i d a y s , pr o v i de d th e em p l o y ee ison co m p e n s a t e d pa y r o l l st a t u s th e la s t sc h e d u l e d wo r k da y pr e c e d i n g ho l i da y an d th e fi r s t sc h e d u l e d wo r k da y fo l l o w i n g th e ho l i d a y . Re g u l a r pa r t - t i m e em p l oy e e s , wo r k i n gno t le s s th a n tw e n t y (2 0 ) ho u r s pe r we e k , sh a l l ea r n ho l i d a y pa y on a pr o - ra t a ba si s ba s e d on th e nu m b e r ofho u r s wo r k e d inth e pa y r o l l pe r i o d . 18 . 3 An em p l oy e e wh o isex p r e s s l y re q u i r e d by th e EM P L O Y E R towo r k on ade s i g n a t e d ho l i d a y s h a ll re c ei v e on e an d on e - h a l f (11/ 2 ) ti m e s th e em p l o y e e ’ s ba s e pa y ra t e fo r ho u r s wo r k e d d u ri n g th e de s i g n a t e dho l i d a y pr o v i d e d th a t th e em p l o y e e ha s wo r k e d orbe e n on pa i d le a v e d ur in gth e em p l o y e e ’ s no r m a l wo r k we e k . Th e em p l o y e e sh a l l al s o re c e i v e ho l i d a y p a y inac c o r da n c e wi t h Se c t i o n 17 . 1 . If th e em p l o y e e ha s ta k e n un p a i d le a v e of 16 17 . 8 Pr e fe r en c e fo r va c a t i o n pe r i o d s sh a l l bema d e kn o w n toth e EM P L O Y E R or th e E M PL OY ER -de s ig n at e d re p r e s e n t a t i v e be f o r e No v e m b e r 15 o f ea c h ca l e n d a r ye a r fo r th e fo l l ow i ng ca l e n d arye a r . In th e ca s e of co n f l i c t fo r apr e f e r r e d va c a t i o n pe r i o d ( s ) , th e se n i o r em pl o ye e wi l l begi v e n pr e f e r e n c e . 18 . 2 ade s i g n a t e dho l i d a y fa l l s on aSa t u r d a y , th e pr e c e d i n g da y (F r i d a y ) sh a l l be ob s e r v e das th e ho l i d a y . Wh e n ade s i g n a t e d ho l i d a y oc c u r s on aSu n d a y , th e f da y (M o n d a y ) sh a l l beof f i c i a l l y ob s e r v e d as th e ho l i d a y . em p l o y ee mu s tno t i f y Hum a n Re s o u r c e s wi t h aco m p l e t e d fo r m , be f o r e Ma y 15 t h . Th e pa y o u t beon th e fi r s t pa y r o l l inJu n e ea c h ye a r . Ad d i t i o n a l l y , th i s pa y o u t wi l l be su b j e c t to al l ta x e s. 17 . 9 aho l i d a y oc c u r s wh i l e anem p l o y e e isus i n g ap p r o v e d va c a t i o n le a v e , th e em p l o y e e w il lre c e i v eho l i d a y pa y inli e u ofva c a t i o n fo r th e da y onwh i c h th e ho l i d a y isob s e r v e d . 17 . 10 V a c at io nDo n a t i o n . As pr o v i d e d fo r inth e Ci t y ofFa r m i n g t o n Va c a t i o n / C o m p e n s a t o r y / S i c k L e a v eDo n a t i o n po l i c y . 17 .8 Af t e rNo v e m b e r 15 ‘ “ , va c a t i o n sc h e d u l i n g wi l l beon a“f i r s t co m e , fi r s t se r v e d ” ba s i s . A R T I C L E 18 - HO L I D A Y S Page 69 of 204 Th e Em p l o y e r ’ s co nt ri b ut io nsh a l l co v e r th e co s t of si n g l e ba s i c li f e , de n t a l an d th e 28 0 0 / 5 6 0 0 HD HP si n gl e co v e r a g e at10 0 % . Fo r Em p l o y e e pl u s Ch i l d ( r e n ) , Em p l o y e e pl u s Sp o u s e or Fa m il y co ve ra ge , th e co n t r i b u t i o n sh a l l be th e co n t r i b u t i o n fo r th e pr e v i o u s ye a r in c r e a s e d or d e c r e a s e d by anam o u n t eq u a l tosi x t y pe r c e n t (6 0 % ) of th e in c r e a s e or de c r e a s e to th e 28 0 0 / 56 0 0 wi t h HS A co v e r a g e op t i o n . Th e em p l o y e e wi l l pa y an y ex c e s s of th e am o u n t co n t r i b u t e d by th e em p l o y e r th r o u g h pa y r o l l de d u c t i o n . 19 . 3 Em p l o y e r co nt ri bu ti o n do l l a r s re m a i n i n g af t e r anem p l o y e e ha s pu r c h a s e d he a l t h in s u r a n c e , de nt al in s u r an c e ,li f e in s u r a n c e , an d an y sh o r t - t e r m di s a b i l i t y co v e r a g e sh a l l be ei t h e r pa i d inta x a b l eca s h or co n t r i b u t e d toth e em p l o y e e ’ s de f e r r e d co m p e n s a t i o n ac c o u n t an d / or He al t hSa v i n g s Ac c o u n t (H S A ) . Ifanem p l o y e e ha s wa i v e d he a l t h pr e m i u m of f e r e d by th e Ci t y , al o n g wi t h rt - t e r m di s a b i l i t y co v e r a g e sh a l l beus e d nt r i b u t i o n toth e em p l o y e e ’ s de f e r r e d un t (H S A ) . 18 . 5 ho l i d a y s wi l l be sc h e d u l e d wi t h pr i o r ap p r o v a l of th e Su p e r v i s o r an d mu s t be ta k e n th e la s t pa y r o l l inDe c e m b e r be g i n s . Ad d i t i o n a l l y , em p l o y e e s ma y no t ca r r y th e orwo r k on th e i r fl o a t i n g ho l i d a y . 20 . 2 em pl o ye e wh o iste m p o r a r i l y di s a b l e d du e topr e g n a n c y or ch i l d b i r t h ma y us e ea r n e d le a v einac c o r d a n c e wi t h AR T I C L E 14 - SI C K LE A V E inad d i t i o n toan y ap p l i c a b l e st a t u t e s an d fe d e r a l la w s . ab s e n c e d ur in gth e no r m a l wo r k we e k an d th e n wo r k s ade s i g n a t e d ho l i d a y du r i n g th a t wo r k w ee k, th e em p l o y e esh a l l re c e i v e on e (1 ) ti m e s th e em p l o y e e ’ s ba s e ra t e fo r ho u r s wo r k e d th e de s i g n a t e d ho l i d a y . in s u r a n c e th e va l u e of th e lo w e s t si n g l e de n t a l in s ur a nc e, ba s i c li f e in s u r a n c e an d an y sh o to ca l c u l a te th e re m a i n i n gta x a b l e ca s h or co co m p e n s a t io n ac c o un t an d / o r He a l t h Sa v i n g Ac c o 19 . 2 T h eEM P L OY E R wi l l pr o v i d e lo n g - t e r m di s a b i l i t y in s u r a n c e . Th i s pr o v i s i o n isco n t i n g e n t u p o nth e av a i l a b i l i t y of su c h lo n g - t e r m di s a b i l i t y in s u r a n c e pr o g r a m by are l i a b l e ca r r i e r . An em p l oy e e wh o isre q u i r e d tose r v e asaju r o r orwh o isun d e r su b p o e n a asawi t n e s s in co u r t th e EM P L O YE R wi l l bepa i d th e di f f e r e n c e be t w e e n th e em p l o y e e ’ s re g u l a r 17 Th e co n t r i bu t i o n am o u n t in c l u d e s do l l a r s al l o c a t e d toei t h e r th e HR A orHS A . Ge n er a l l y, th e do l l a r s al l o c a t e d toth e HR A orHS A iseq u a l toha l f th e de d u c t i b l e . 18 . 4 T obe el i g i b l e fo r th e fl o a t i n g ho l i d a y anem p l o y e e mu s t ha v e wo r k e d fo r ami n i m u m of si x (6 )co n t i nu o u smo n t h s inaca l e n d a r ye a r . Th e sh a l l gr a n t un p a i d pa r e n t a l le a v e inac c o r d a n c e wi t h ap p l i c a b l e Mi n ne s o ta st a t u t e san d fe d e r a l la w s . A R TI C L E 20 - PA R E N T A L LE A V E A R TI C L E 19 - IN S U R A N C E A R TI C L E 21 - JU R Y DU T Y 1 2 .1 1 2 1 Page 70 of 204 23 . 2 An un p a id le av eof ab s e n c e ma y begr a n t e d by th e Ci t y Ad m i n i s t r a t o r orhi s / h e r de s i g n e e . A re q u e s t fo rsu c h le a v e sh a l l be su b m i t t e d inwr i t i n g by th e em p l o y e e toth e De p a r t m e n t He a d or de s i g n e e as so o n as ispr a c t i c a b l e . An un p a i d le a v e of ab s e n c e ma y be gr a n t e d th e Ci t y Ad m i n i s t r a t or fo r ape r i o d no t toex c e e d si x (6 ) mo n t h s inan y ca l e n d a r ye a r . T he E M P L O Y E Rsh a l l re s p o n d inwr i t i n g toth e em p l o y e e ’ s re q u e s t as so o n as is pr a c t i c a bl e . 23 . 3 Be ne f it s sh a l l no t ac c r u e du r i n g anun p a i d le a v e of ab s e n c e . An em p l o y e e ma y co n t i n u e pa r ti c i pa t io n ingr o u p in s u r a n c e pr o v i d e d th a t th e em p l o y e e pa y s th e fu l l co s t of th e pr e mi um s. Up o n re t u r n i n g towo r k fo l l o w i n g anun p a i d le a v e of ab s e n c e th e em p l o y e e wi l l be at th e sa m e sa l a r y st e p he l d asat th e ti m e th e le a v e be g a n . 22 . 3 em p lo y e eisre q u i r e d topr o v i d e ad v a n c e no t i c e of le a v e fo r de a t h inth e im m e d i a t e as so o n aspo s s i b l e an d mu s t ke e p hi s / h e r De p a r t m e n t He a d in f o r m e d of th e da t e of th e em p l o y e e ’ s re t u r n towo r k . ta k e - ho m e pa y an d fe e s re c e i v e d asaju r o r orwi t n e s s le s s an y ex p e n s e s al l o w e d by la w wh i l e insu c h ca p a c i t y . An em p l o y e e isre q u i r e d tono t i f y th e em p l o y e e ’ s De p a r t me n t He a d pr i o r tose r v i n g asaju r o r or asawi t n e s s . Th e E M P L O Y E R wi l l ap p r o v e le a v e wi t h pa y inca s e s ofde a t h inth e im m e d i a t e fa m i l y . Fo r re g ul a r, fu l l - ti m e em p l o y e e s su c h le a v e sh a l l be li m i t e d toama x i m u m of tw e n t y - f o u r (2 4 ) wo rk ho ur swi t h i n aca l e n d a r ye a r . 22 . 2 te r m“im m e d i a t e fa m i l y ” as re f e r r e d tointh i s Ar t i c l e sh a l l in c l u d e th e em p l o y e e ’ s si b l i n g s , sp o u s e , ch i l d r e n , gr a n d c h i l d r e n an d gr a n d p a r e n t s of th e em p l o y e e or tem pl o ye e ’ssp o u s e . 23 . 4 A nem p l oy e e sh a l l begr a n t e d anun p a i d le a v e of ab s e n c e fo r co n d u c t i n g UN I O N bu s i n e s s inac c o rd a n cewi t h ap p l i c a b l e st a t e la w an d co n s i s t e n t wi t h th e pr o v i s i o n s of th i s Ar t i c l e . In o r d er tobe co n s i d e r e d fo r anun p a i d le a v e of ab s e n c e anem p l o y e e mu s t ha v e co m pl e t e d si x (6 ) mo n t h s of co n t i n u o u s se r v i c e wi t h th e EM P L O Y E R . 21 . 2 A nem p l o ye e ex c u s e d fr o m ju r y du t y pr i o r toth e en d of th e em p l o y e e ’ s du t y da y sh a l l re tu rn towo r k . A R TI C L E 22 - LE A V E FO R DE A T H INTH E FA M I L Y A R TI C L E 23 - UN P A I D LE A V E S OFAB S E N C E A R T I C L E 24 - MI L I T A R Y LE A V E OFAB S E N C E M il i ta ry le a v e sof ab s e n c e wi l l be ad m i n i s t e r e d inac c o r d a n c e wi t h ap p l i c a b l e la w s . A R TI C L E 25 - CA L L BA C K AN D ST A N D B Y 1 2 .1 2 3 2 Page 71 of 204 25 . 4 Ca r r y i n g of p a g e risre q u i r e d asde t e r m i n e d by th e EM P L O Y E R . Asi x (6 ) mo n t h sc h e d u l e wi l l po s t ed inad v a n c e fo r ape r i o d of th i r t y (3 0 ) ca l e n d a r da y s gi v i n g em p l o y e e s th e o p p or tu ni tytovo l u n t a r i l y si g n up fo r pa r t i c u l a r we e k s . Fo r an y ti m e no t si g n e d up fo r EM PL OY ER sh a l l re t a i n th e fu l l au t h o r i t y toas s i g n em p l o y e e s aseq u a l l y as pr a c t i c a b l e . Th i ssc h e d u l e wi l l th e n be re - p o s t e d gi v i n g al l em p l o y e e s ad v a n c e no t i f i c a t i o n . E a c h em p lo y e eas s i g n e d toca r r y apa g e r mu s t si g n up fo r on e (1 ) we e k ina ro t a t i o n pe r i o d. T he le n g t h of aro t a t i o n pe r i o d wi l l de p e n d on th e nu m b e r of em p l o y e e s as s i g n e d to c a r r y apa g e r asde t e r m i n e d by th e EM P L O Y E R . A pa r t - t i m e em pl o ye e wh o isre g u l a r l y sc h e d u l e d towo r k ami n i m u m of tw e n t y - f o u r (2 4 ) ho u r s pe r we e k o rmo r esh a l l re c e i v e th e fo l l o w i n g be n e f i t s : si c k le a v e , se v e r a n c e pa y , va c a t i o n , ho l i d ay s an d fu n e r a l le a v e . Apa r t - t i m e em p l o y e e wh o isre g u l a r l y sc h e d u l e d to wo r k a mi n i m u m o ftw e nt y (2 0 ) ho u r s pe r we e k ormo r e sh a l l re c e i v e th e fo l l o w i n g be n e f i t s : ho l i d a y s . Th e sh a l l on l y re c e i v e th e be n e f i t s ou t l i n e d inth i s ar t i c l e , wh i c h sh a l l be pr o - r a t e d in ra t i oof ac t u a l ho u r s wo r k e d . 26 . 2 Te m p or a r y em p l o ye e s em p l o y e d fo r nomo r e th a n 96 0 ho u r s pe r ca l e n d a r ye a r ei t h e r in a fu l l-ti m e orpa r t - t i m e ca p a c i t y wi l l bepa i d atanho u r l y ra t e asde t e r m i n e d by th e EM P LO Y ER fo r th e te r m of th e i r em p l o y m e n t . Su c h em p l o y e e s wi l l no t be el i g i b l e fo r an y ri g h t s be n ef i t sun d e r th i s AG R E E M E N T in c l u d i n g AR T I C L E 7-EM P L O Y E E RI G H T S - GR I EV A NC E PR O C E DU R E . Mo n d a y t h r o u g h Th u r s d ay : on e (1 ) ho u r of st r a i g h t ti m e pe r da y pa i d at th e to p pa y ra t e fo r th e po si t i on su b j e ct tost a n d b y (p a g e r ) pa y . Fr i d a y th r ou gh Su n d ayan d Ho l i d a y s : tw o ho u r s of st r a i g h t ti m e pe r da y pa i d at th e to p pa y ra t e f o r th epo s i t i on su b j e c t tost a n d b y (p a g e r ) pa y . 26 . 3 em p l o y e e swi l l bepl a c e d inth e sa m e sa l a r y gr a d e as fu l l - t i m e em p l o y e e s ha v i n g tsa me jo b cl a s s i f i c a t i o n an d wi l l pr o g r e s s th r o u g h th e sa l a r y ra n g e ba s e d on ac t u a l wo r k ed (2 , 0 8 0 ho u r s =1ye a r of se r v i c e ) . An em p lo y e e ca l l e d info r wo r k atati m e ot h e r th a n th e em p l o y e e ’ s sc h e d u l e d sh i f t wi l l be co m p e n sa t e d fo r ami n i m u m of tw o (2 ) ho u r s ’ pa y aton e an d on e - h a l f (11/ 2 ) ti m e s th e em p l o y ee ’ s ba s e ra t e ofpa y . 25 . 2 em pl oy eeon ca l l ba c k isco n s i d e r e d tobeondu t y fo r th e fu l l tw o ho u r s . Ad d i t i o n a l ca l l re c e i v edwi t h i n th e sa m e tw o - h o u r ca l l ba c k pe r i o d dono t qu a l i f y fo r ad d i t i o n a l ca l l pa y . In ca se of sw i t c hi n g of st a n d b y du t y by em p l o y e e s , th e EM P L O Y E R ’ S ob l i g a t i o n isli m i t e d to c o m p e ns at io n fo r st a n d b y ba s e d on ti m e sh e e t re c o r d s . 25 . 3 A nem p l o ye e as s i g n e d by th e EM P L O Y E R tobeon st a n d b y wi t h apa g e r , sh a l l be c o m p e ns at e das fo l l o w s : A R T I C L E 26 - PA R T - T l M E / TE M P O R A RYEM P L O Y E E S A R TI C L E 27 -TR A I N I N G 1 2 .1 2 2 Page 72 of 204 Em p l o y e e s by th e EM P L O Y E R toas s u m e th e fu l l re s p o n s i b i l i t i e s an d au t h o r i t y of a hi g h e r jo b c l a s s i f i c a t i o n fo r fo r t y (4 0 ) co n s e c u t i v e wo r k i n g ho u r s ormo r e sh a l l bepa i d atan am o u n t eq u a l toth emi n i m u mst e p of th e hi g h e r pa y gr a d e or aton e st e p ab o v e th e em p l o y e e ’ s cu r r e n t ra t e pa y,wh i c h e v er isgr e a t e r . Ho l i d a y pa y wi l l be in c l u d e d aswo r k i n g ho u r s wh e n de t e r m i n i n g fo r ou t of cl a s s i f i c a t i o n pa y . Fo r th e pu r p os e s of sn o w re m o v a l , anem p l o y e e wh o ha s th e re q u i r e d li c e n s e an d isre q u i r e d by th e EM P O Y ER toop e r a t e on e of th e fo l l o w i n g pi e c e s ofhe a v y eq u i p m e n t topl o w aro u t e no r m a l l y pe r fo r me d by anem p l o y e e inahi g h e r jo b cl a s s i f i c a t i o n , sh a l l bepa i d atanam o u n t eq u a l to th e of th e hi g h e r pa y gr a d e or aton e st e p ab o v e th e em p l o y e e ’ s cu r r e n t ra t e of pa y , wh i c he v e r isgr e a t e r . 28 . 2 Fo r j o b cl a ss i fi c at i on sfo r wh i c h sa f e t y bo o t s ar e re q u i r e d byOS H A re g u l a t i o n s , th e EM P LO Y ER wi l l pr o v i d e anal l o w a n c e ofup totw o hu n d r e d do l l a r s ($ 2 0 0 . 0 0 ) fo r em p l o ye e s topu r c h a s e sa f e t y bo o t s re l e v a n t tojo b ne e d s . Sa f e t y bo o t s mu s t me e t th e st a n d ar d s re q u i re d byOS H A re g u l a t i o n s . Em p l o y e e s mu s t be ab l e pr o v i d e in f o r m a t i o n ve r i f y in g th e bo o t s me e t sa f e t y re q u i r e m e n t s . Em p lo y e es wi l l co n t r i b u t e toth e Po s t - R e t i r e m e n t He a l t h Ca r e Sa v i n g s Pl a n wi t h th e HC S P sc h e du l e , fo u n d inth e Ap p e n d i x Aof th i s AG R E E M E N T of th e i r gr o s s sa l a r y . Im p l em e nt th e at t a c h e d Sa l a r y Sc h e d u l e (D e v e l o p e d byFo x La w s o n ba s e d on th e re s u l ts of th e wa g e st u d y th e y co n d u c t e d in20 1 3 ) . Pl o w tr u c k orwi t h o u t th e wi n g at t a c h m e n t . Mo t o r Gr ad e r Fr o n t En d Sk i d Lo a de r wi thth e pl o w at t a c h m e n t > E m pl oy ee s mo v e th r o u g h st e p s on th e i r an n i v e r s a r y da t e up o n asa t i s f a c t o r y pe rf o rm an ce ev a l u a t i o n . A R TI C L E 29 - WO R K I N G OU T OF CL A S S I F I C A T I O N Tr ai ni n g re q u i r e dan d au t h o r i z e d by th e EM P L O Y E R sh a l l bepa i d fo r by th e EM P L O Y E R . E m pl o y e es wi l l be re q u i r e d towe a r un i f o r m s ifpr o v i d e d by th e EM P L O Y E R . C os t ofLi v i n gAd j u s t m e n t of4% ef f e c t i v e Ja n u a r y 1,20 2 5 A R TI C L E 28 - UN I F O R M S A R TI C L E 30 - WA G E S T he i m pl e m en ta t io nin c l u d e s : F o r 2 12 3 4 2 Page 73 of 204 31 . 2 Th e pa r t i e s mu t u a l l y a c k n oth a t du r i n g th e ne g o t i a t i o n s wh i c h re s u l t e d inth i s AG R E E M E N T , ea c h h a dth e un l i m i t e d ri g h t an d op p o r t u n i t y toma k e de m a n d s an d pr o p o s a l s wi t h re s p e ct toan y te r m or co n d i t i o n of em p l o y m e n t no t re m o v e d by la w fr o m ba r g a i n i n g . Al l ag r e e me n t s an d un d e r s t a n d i ng s ar r i v e d atby th e pa r t i e s ar e se t fo r t h in du r a t i o n of th i s AG R E E M E N T . Th e un q u a l i f i e d l y wa i v e s th e ri g h t tome e t on d i t i o n s of em p l o y m e n t re f e r r e d toor ny te r m or co n d i t i o n of em p l o y m e n t no t EM E N T , ev e n th o u g h su c h te r m s or geor co n t e m p l a t i o n of ei t h e r orbo t h of or ex e c u t e d . Pr o g r e s s i o n th ro ug h th e st e p sc h e d u l e (A p p e n d i x A) on th e em p l o y e e ’ s an n i v e r s a r y da t e sh a l l re q u i r e sa ti sf a ct or y pe r f o r m a n ceasde t e r m i n e d by th e EM P L O Y E R . Th e em p l o y e e is re s p o n s i b l e co mp le t i ngpe r f o r m a n c e ev a l u a t i o n pa p e n N o r k an d su b m i t t i n g ittoth e Su p e r v i s o r by an n i v er s a r y da t e . If th e em p l o y e e isre s p o n s i b l e fo r de l a y i n g th e pe r f o r m a n c e e v a l u a ti o n pr o c e s s an d ha n d s inpa p e n N o r k af t e r th e an n i v e r s a r y da t e , an y in c r e a s e wo u l d toth a t la t e r da t e an d no t th e an n i v e r s a r y da t e . Th i s AG R E E M EN T issu b j e c t toth e la w s of th e Un i t e d St a t e s , th e St a t e ofMi n n e s o t a an d th e Ci t y of Fa r m i n g to n . In th e ev e n t an y pr o v i s i o n of th i s AG R E E M E N T sh a l l behe l d tobe co n t r a r y to la w by a co u rt of co m p et e n t ju r i s d i c t i o n , or ad m i n i s t r a t i v e ru l i n g or isinvi o l a t i o n of le g i s l a t i v e or ad m i n i s t r a t i ve re g ul a t io n s,su c h pr o v i s i o n s sh a l l bevo i d e d . Al l ot h e r pr o v i s i o n s of th i s AG R E E M E N T co n t i nu e infu l l fo r c e an d ef f e c t . Th e vo i d e d pr o v i s i o n ma y be re - n e g o t i a t e d at th e wr i t t e n r e q u e s t of ei t h e r pa r t y . wr i t i n g in th i s A G R E E fo r th e st i p u l a t e d EM P L O Y E R an d UN I ON ea c h vo l u n t a r i l y an d an d ne g o t i a t e re ga rd i ng an y an d al l te r m s an d c co v e r e d in th i s A G R E E M E N T orwi t h re s p e c t toa sp e c i f i c a l l y re f e r r ed toor co v e r e d inth i s AG R E co n d i t i o n s ma y n o t ha vebe e n wi t h i n th e kn o w l e d th e pa r t i e s at th e th i s co n t r a c t wa s ne g o t i a t e d An y a n d al l pr i o r ag r e e m e n t s , re s o l u t i o n s , pr a c t i c e s , po l i c i e s , ru l e s an d re g u l a t i o n s re g a r d i ng te r ms an d co n d i t i o n s of em p l o y m e n t , toth e ex t e n t in c o n s i s t e n t wi t h th e pr o v i s i on s of th i s AG R E E M EN T , ar e he r e b y su p e r s e d e d . Th e sc h e d ul e , fo u n d inAp p e n d i x Bof th i s AG R E E M E N T , sh a l l no t co n s t r a i n th e EM P LO Y ER fr o m hi r i n g anem p l o y e e atan y st e p inth e sc h e d u l e . A R TI C L E 31 - SA V I N G S CL A U S E A R T I C L E 32 - WA I V E R 1 2.1 2. Page 74 of 204 Th i s sh a l l be ef f e c t i v e asof Ja n u a r y 1,20 2 5 an d sh a l l re m a i n infu l l fo r c e an d ef f e c t u n ti lDe c e mb e r 31 , 20 2 5 . IN WH E R E OF , th e pa r t i e s he r e t o ha v e ex e c u t e d th i s AG R E E M E N T on th i s _da y of Un i o n Pr e s i d e n t (A F S C M E Fi e l d Re g . ) {A F S C M E St a t e Fi e l d Di r . ) Fo r t h e E M PL O Y E R(G i g Ad m i n i s t r a t o r ) A R T I C L E 33 - DU R A T I O N F o r th eNI 1 2 .1 Page 75 of 204 Al l em p l o y e e s o fth i s ba r g a i n i n ggr o u p sh a l l co n t r i b u t e toth e Po s t - R e t i r e m e n t He a l t h Sa v i n g s Pl a n (H C S P ) th e fo l l o w i n gco n t r i b u t i o n sc a l e , ga r n e r e d by th eMi n n e s o t a St a t e Re t i r e m e n t Sy s t e m (MS R S) . Th i sco n t r i b u t i on sc a l e isba s e d on anem p l o y e e s ’ ye a r s of se n i o r i t y wi t h th e Ci t y of Fa r m i ng t o n . ea r s ye a r s ye a r s ye a r s ye a r s ye a r s Page 76 of 204 ra n g eswi l l be at t a c h e d toth e co n t r a c t . Page 77 of 204 hmdhvdmwonéom?mwmmdvmdmamméum?mmwhdavémm22mm.m:cc<«8.8»83m3.2353$$3333.3.56:5:855n2onewm36e35m35N3%3:58..2.20muou.5595030.FEma—:2.930th2303552.3can:oEmoamocmc?c?s.£20qu mmémmdhwHméwo?hethhw?hwwhdh?mhwow.mwN.~Kmmmdmhdhwom?mmdwwmmémh?ma?gmvmdwwHimm?vmwmvdmwdme22mm.m:cc<.3838:82:529:9...m?m?mwowo?mwNm?dmwwww.mmw35.3»“No.39hmudmmwhmdmw34m»mwaémn«8.0mm3mm3501.3338:28:52{QOmzz?mn—Nam mmdvmdoaewhdm?oawhmdm?hmwwmémw?mwmodhwdmamnémmémamimmmdmaawa?odwwHm.mmo.wmmHodmoxumathv??dmEBmm.m:cc<2:2qunagma?aand;macs;@593and;ma?immudeManda”had:«we.Nada»3mm350:.3339:2523:;tam;Numxmum mvdmodmmoo??mdmwwmdwhdmemNdoonammémw?mwov?mv?wwmmdmwéwwwm?omdhwmmdm?mhwv?mmm?haHodhmxuhw32mm?zz—.22:282mmhévm35.3mamN;«ma?achad;vuadvmHhNdmw53‘.me«9”ananhdmmmmwdnm9mmESoI.3838:23:52«mevwm amm?wwdwwvmdhwéwavmémwdhwNméwodhethmmdhmondn?whaoH.mv?mnwomdwméhwwcdmwdmmwwéhwdmw2.3mmEscc<«No.03whodmaVanda»Nnm?maunhdm»35.mehon?mwmwmémw©9053mumdma3mm552...3538:22:62museum“.mum 8.833 833 omdmmdm vmwémw an995 5.33me 833 385.3% 933 353$ hncdnm 8.833 83% 36%? Pa g e 7 8 o f 2 0 4 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Lynn Gorski, City Administrator Department: Administration Subject: Labor Agreement Between American Federation of State, County and Municipal Employees, Council 5, Local Union 3815 AFL-CIO - Clerical, Technical & Professional and The City of Farmington Meeting: Regular Council - Dec 16 2024 INTRODUCTION: City Administration and the Union Stewards of AFSCME - Clerical, Technical & Professional have been in union negotiations for the contract period of January 1, 2025, to December 31, 2025. Both parties have reached a collective bargaining agreement pending Council approval. DISCUSSION: The following agreements were reached within the 2025 contract period: (1) Duration - 1 year (2) Article 5.4 - Removal of Union Security (3) Article 9 - Work Schedules will be revised to normal workweek for full-time employees shall be forty (40) hours per week. (4) Included previous MOU agreement of the addition of the Juneteenth holiday (5) 4% cost-of-living increase Administration would like to thank all members for working together on negotiations. It was a true collaboration. BUDGET IMPACT: The budget impact has been incorporated into the 2025 budget. ACTION REQUESTED: Approve the negotiated contract for AFSCME - Clerical, Technical & Professional effective January 1, 2025. ATTACHMENTS: CLERICAL L3815 2025 Contract Page 79 of 204 1I 20 2 5 -DE C E M B E R 31 I 20 2 5 C L E R I C A L, TE C H N I C AL&PR O F E S S I O N A L M U N I C IP A L EM P L O Y E ES , CO U N C I L 5,LO C A L UN I O N 38 1 5 A M E R I C A N FE D E R A T IO N S OF ST A T E , CO U N T Y AN D L A B O R AG R E EM E N T C I T Y OF FA R M I NG T O N A F L - Page 80 of 204 E RI G H T S -GR I E V A N C E PR O C E D U R E .. . . . . . . . . . . . . . . . . . . . . . . . . . 7 23 . UN PA I DLE A V E S OFAB S E N C E .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . 18 12 . 1 2 . 20 2 4 L E A V E FO R DE A T H INTH E FA M I L Y .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . 18 P U R P O S E OFAG R E E M E N T.. . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . 4 P R O B A T I O N A R Y PE R I O D .. . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . ..1 2 E AU T H O R I TY .. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . .. . . . . . . 7 E SE C U R I T Y .. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . .. . . . . . . 6 SC H E DU L ES .. . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . 10 P A R E N T A L LE A V E .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . ..18 S E V E R A N C E PA Y .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. .1 4 U N I O N SE C U RI T Y .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . 6 R E C O G N I T I O N .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . 4 J O B PO ST I NG .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. . . . . .1 2 D E F I N I T I O N S .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . 4 I N S U R A N C E .. . . . . . . . .. . . . . . . . .. . . . . . . . .. . . . . . . . .. . . . . . . . .. . . . . . . . .. . . . . . . . .. . . . . . . . .. . . . . . . . .. . . . . . 17 O V E R T I .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . ..1 0 S I C K LE AV E.. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . . . . .. . . . . . 13 S E N I O R I T Y .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . ..11 H O L I D A Y S .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. 16 V A C A T I O N .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . ..1 5 J U R Y DU T Y.. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .18 D I S C I P L I N E .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . 9 L A Y -O F F .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . 11 T OF CO N T E N TS A R T I Page 81 of 204 AP P EN DI X A-HC S P CO N T R I B U T I O N S .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 22 AP P EN DI X B-WA G E S RA N G E S .. . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . 23 P A R T -T I EM P L O Y E E S .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . 19 OU T OF CL A S S I F I C A T I O N .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . .2 0 LE A V E OFAB S E N C E .. . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . .1 9 C A L L BA C KAN D ST A N D B Y .. . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . 19 S A V I N G S CL A U S E .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . ..21 U N I F O R .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. 20 D U R A T I O N .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . .. . . . . . . ..21 T R A I N I N G .. . . . . . .. . . . . . .. . . . . . .. . . . . . .. . . . . . .. . . . . . .. . . . . . .. . . . . . .. . . . . . .. . . . . . .. . . . . . .. . . . . . .. . . . . . .19 .. . . . .. . . . .. . . . .. . . . .. . . . .. . . . .. . . . .. . . . .. . . . .. . . . .. . . . .. . . . .. . . . .. . . . 21 .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . .. . . . . 21 Page 82 of 204 Th e EM P LO Y ER sh a l l no t en t e r in t o an y ag r e e m e n t s co v e r i n g te r m s an d co n d i t i o n s of em p l o y m e nt wi t hem p l o y e e sof th e ba r g a i n i n g un i t un d e r th e ju r i s d i c t i o n of th i s AG R E E M EN T , wh e t h er in d i v i d u a l l y or co l l e c t i v e l y , wh i c h inan y wa y co n f l i c t s wi t h te r m s an d co n d i ti o n s of th e AG R E E M E NT , ex c e p t th r o u g h th e ce r t i f i e d re p r e s e n t a t i v e . Al l cl e r i c a l, te c h ni c alan d pr o f e s s i o n a l em p l o y e e s of th e Ci t y ofFa r m i n g t o n , Mi n n e s o t a , wh o ar e p u b l i c em p l oy e e swi t h i n th e me a n i n g ofMi n n . St a t . 17 9 A . O 3 , Su b d . 14 , ex c l u d i n g em p l o y e e s al r ea dy inot h e r ap p r o p r i a t e un i t , su p e r v i s o r , co n f i d e n t i a l , an d al l ot h e r em p l o y e e s . MA S T E R L A B O RAG R E E M EN T B E T W E E N CI T Y FA R MI N GT O NAN D AF S C M E , CO UN CI L 5,LO C A L UN I O N 38 1 5 AF L-CI O In th e th e EM P L O Y ER an d th e UN I O N ar e un a b l e toag r e e as toth e in c l u s i o n or ex c l u s i on of ane w ormo d i f i e d jo b cl a s s , th e is s u e sh a l l be su b m i t t e d toth e Bu r e a u of Me d i a t io n Se r vi c es fo r de t e r m i n a t i o n . Th i s A G R E E M E N T isen t e r e d in t o be t w e e n th e CI T Y OF FA R M I N G T O N , he r e i n a f t e r ca l l e d th e EM P L OY E R , an d AF S C M E , CO U N C I L 5,LO C A L UN I O N 38 1 5 , AF L - C I O , he r e i n a f t e r ca l l e d th e UN I O N. Pl a c e inwr i t te n fo r m th e pa r t i e s ’ ag r e e m e n t up o n th e te r m s an d co n d i t i o n s of em p l o y m e n t co n t ai n e d he r e i n fo r th e du r a t i o n of th i s AG R E E M E N T ; an d Es t a bl i s h pr o c e du r e s fo r th e re s o l u t i o n ofdi s p u t e s co n c e r n i n g th i s AG R E E M E N T ’ S in t e r pr e t a ti o n an d / o r ap p l i c a t i o n ; Th e Fe d e r a t i o n ofSt a t e , Co u n t y an d Mu n i c i p a l Em p l o y e e s , Co u nc i l 5,Lo c a l Un i o n 38 1 5 , AF L - C I O . 3. 2 ME M B E R:AMe m b e r ofAF S C M E , Co u n c i l 5,Lo c a l Un i o n 38 1 5 , AF L - 12 . 1 2 . 20 2 4 A R T I C L E 1-PU R P O S E OFAG R E E M E N T T h e E M P L O Y E Rre c o g n i z e s th e UN I O N as th e ex c l u s i v e re p r e s e n t a t i v e fo r : P r o m ot e ha r m o n io u s re l a t i o n s be t w e e n th e EM P L O Y E R an d th e UN I O N . A R TI C L E 2-RE C O G N I TI O N It th ein t e n t an d pu r p o s e of th i s AG R E E M E N T to : A R TI C L E 3-DE F I N I T I ON S Page 83 of 204 Co n c e r t e d ac t i on infa i l i n gtore p o r t fo r du t y , th e wi l l f u l ab s e n c e fr o m on e ’ s po s i t i o n , st o p pa g e ofwo r k , sl o w do w n , or ab s t i n e n c e in wh o l e or in pa r t f r oth e fu l l , fa i t h f u l an d pr o p e r pe r f o r m a n c e of th e du t i e s of em p l oy m e nt fo r th e pu r p o s e s of in d u c i n g , in f l u e n c i n g or co e r c i n g a ch a ng e inth e co n d i t i o n s or co m p e n s a t i o n or th e ri g h t s , pr i v i l e g e s or ob li g at i on s of em p l o y m e n t . Jo b Cl a s s i f i c a t i on Se n io r i ty : Le n g t h of co n t i n u o u s se r v i c e ina jo b cl a s s i f i c a t i on in c l ud e dinth e un i t inac c o r d a n c e wi t h AR T I C L E II - Jo b cl a s s i f i c a t i o n se n i o r i t y sh a l l re f l e c t th e le n g th of co n t i nu o u sem p l o y m e n t inan in d i v i d u a l jo b cl a s s i f i c a t i o n f r th e da t e th e em p l o y e e as s u m e d hi s / h e r cu r r e n t jo b cl a s si f i ca t i on ti t l e . Al l Em p l o ye e s wh o ar e no t cl a s s i f i e d asRe g u l a r Fu l l - t i m e , Re g u l a r Pa r t - t i m e Te m po ra r yem p l o y e e s . Th e s e em p l o y e e s pe r f o r m wo r k of a no n - co n t in u o us or ir r e g u l a r na t u r e wh e r e th e wo r k sc h e d u l e ca n n o t be inad v a n c e . An em p lo y e e wh o isre g u l a r l y sc h e d u l e d towo r k le s s th a n fo r t y (4 0 ) ho u r s we e kan d mo r e th a n fo u r t e e n (1 4 ) ho u r s or th i r t y - f i v e pe r c e n t of th e sc h e d u l e d wo r k we e k . An e wh o isno t inacl a s s i f i e d po s i t i o n be c a u s e th e em p l oy m en t isli m i t e d bydu r a t i o n or asp e c i f i c pr o j e c t or ta s k . Wo r k p e r f o rat th e ex p r e s s au t h o r i z a t i o n of th e EM P L O Y E R in ex c e ss of fo r t y (4 0 ) ho u r s inase v e n (7 ) da y pe r i o d . UN I ON OF FI CE R:Of f i c e r el e c t e d or ap p o i n t e d byAF S C M E , Co u n c i l 5,Lo c a l Un i o n 38 1 5 , AF L - C I O . An e wh o isre g u l a r l y sc h e d u l e d towo r k fo r t y (4 0 ) ho u r s pe r we e k a n d2, 0 8 0 ho u r s pe r ye a r . 3. 1 0 B A S EPA Y RA T E : Th e Em p l o y e e ’ s ho u r l y pa y ra t e ex c l u s i v e of an y ot h e r sp e c i a l al l o w a n c e s . EM PL O YE R Se n i o r i t y : Le n g t h of co n t i n u o u s se r v i c e wi t h th e EM PL O YE R. A of th e ex c l u s i v e l y re c o g n i z e d ba r g a i n i n g un i t . A br e a ksh a l l co n s i s t of afi f t e e n (1 5 ) mi n u t e pe r i o d . A pe r i o din c l u d i n g re s t br e a k s an d alu n c h br e a k . 3. 1 5 T E M P O R A R YEMPLOYEE: 3. 1 3 P A R T-TI M EEMPLOY E 3. 1 2 F U L L-TI M EEMPLOY E 3. 1 4 O N- C A L LEMPLO Y E T h e Ci tyofFa r m i n g t o n. R E S T BR E AK S : SH I F T: E S E N I O S T R 3 . Page 84 of 204 Th e U NI O N ag r e e stoin d e m n i f y an d ho l d th e EM P L O Y E R ha r m l e s s ag a i n s t an y an d al l cl a i m s , or d e r s , or ju d g m e n t s br o u g h t or is s u e d ag a i n s t th e Ci t y asare s u l t of an y ac t i o n t orno t ta k e n by th e Ci t y un d e r th e pr o v i s i o n s of th i s AR T I C L E . An un a n t i ci p a t e d se t of ci r c u m s t a n c e s th a t cr e a t e s an im m e d i a t e ne e d fo r em p l o ye e s towo r k tosa f e g u a r d pu b l i c sa f e t y , pr e v e n t in j u r y to cl i e n t s , e m pl o ye es or th e pu b l i c , pr e v e n t ca t a s t r o p h i c lo s s orma i n t a i n cu r r e n t st a n d ar d st a f f i n g ra t i o s . Th e ag r e e s th a t du r i n g th e li f e of th i s AG R E E M E N T itwi l l no t ca u s e , en c o u r a g e , pa r t i c i pa t e inor su p p o r t an y st r i k e , sl o w - d o w n orot h e r in t e r r u p t i o n ofor in t e r f e r e n c e wi t h th e no r m a l of th e EM P L O Y E R . An em p l o ye e ’ s le n g t h of se r v i c e fr o m th emo s t re c e n t da t e ofhi r e , re - hi r e , or An em p l o y e e ’ s co n t i n u o u s se r v i c e wi l l be te r m e d br o k e n ifth a t em p l o y e e vo l u n t a r y re s i g n s , iste r m i n a t e d fo r j u s t ca u s e , or De d u c t ea c h pa y r o l l pe r i o d anam o u n t su f f i c i e n t topr o v i d e th e pa y m e n t ofdu e s es t a b l i s he d by th e UN I O N fr o m th e wa g e s of al l em p l o y e e s au t h o r i z i n g inwr i t i n g su c h d e d u ct io n, an d Th e ma y de s i g n a t e ce r t a i n em p l o y e e s fr o m th e ba r g a i n i n g un i t toac t as st e w a r d s an d in f o r mth e EM P L O Y E R inwr i t i n g of su c h ch o i c e . Th e sh a l l ma k e sp a c e av a i l a b l e on th e em p l o y e e bu l l e t i n bo a r d fo r po s t i n g UN I ON no t ic e (s ) an d an n o u n c e m e n t ( s ) . Th e wi l l pr o v i d e th e UN I O N wi t h th e na m e s ofne w hi r e s wi t h i n th e ba r g a i n i n g un i t . In of th e UN I O N as th e ex c l u s i v e re p r e s e n t a t i v e th e EM P L O Y E R sh a l l : A R T I C L E 4-EM P L O Y E RSE C U R I T Y A R TI C L E 5-UN I O N SE C U R I T Y 5.1 2 Re m itsu c h de d u c t i o n toth e UN I O N . 3. 1 6 C O N TI N U O U SSERVICE: 3.1 7 EM E RG E NC Y : 1 2 .1 2 5 Page 85 of 204 It is re c o g n i z e d an d ac c e pt e d by th e UN I O N an d th e EM P L O Y E R th a t th e pr o c e s s i n g of gr i e v a n c e s as he r e i n a f t e r p r o v i d e disli m i t e d by th e jo b du t i e s an d re s p o n s i b i l i t i e s of th e em p l o y e e s an d sh a l l th e re f or e be ac c o m p l i s he d du r i n g no r m a l wo r k i n g ho u r s on l y wh e n co n s i s t e n t wi t h su c h em p lo y e e du t i e s an d re s p o n s i b i l i t i e s . Th e ag g r i e v e d em p l o y e e an d a UN I O N re p r e s e n t a t i v e s h al l be al l o w e dare a s o n a b l e am o u n t of ti m e wi t h o u t lo s s inpa y wh e n a gr i e v a n c e is in v e st i g a te d an d pr e s e n t e d toth e EM P L O Y E R du r i n g no r m a l wo r k i n g ho u r s pr o v i d e d th a t th e ean d th e UN I O N re p r e s e n t a t i v e ha v e no t i f i e d an d re c e i v e d th e pr i o r ap p r o va l of th e de s i g n a t e d su p e r v i s o r wh o ha s de t e r m i n e d th a t su c h ab s e n c e is re a s o n a b l e wo u l dno t bede t r i m e n t a l toth e wo r k pr o g r a m s of th e EM P L O Y E R . Th e EM P L O Y ER re t ai n sth e fu l l an d un r e s t r i c t e d ri g h t toop e r a t e an d ma n a g e al l st a f f , fa c i l i t i e s , an d toes t a b l i s h fu n c t i o n s an d pr o g r a m s ; tode t e r m i n e wh e t h e r se r v i c e s ar e to pr o v id e d orpu r c h a s e d ; tose t an d am e n d bu d g e t s ; tode t e r m i n e th e ut i l i z a t i o n of te c h n ol o g y; toes t a b l i s h an d mo d i f y th e or g a n i z a t i o n a l st r u c t u r e ; tose l e c t , di r e c t , an d de t e rm i ne th e nu m b e r ofpe r s o n n e l ; toes t a b l i s h wo r k sc h e d u l e s , an d tope r f o r m an y in h e r e n t m a n a g er ia l fu n c t i o n no t sp e c i f i c a l l y li m i t e d by th i s AG R E E M E N T . St e p 1. An E m pl oy ee cl a i m i n gavi o l a t i o n co n c e r n i n g th e in t e r p r e t a t i o n or ap p l i c a t i o n of th i s A G R E E M E N T sh a l l , wi t h i n tw e n t y - o n e (2 1 ) ca l e n d a r da y s af t e r su c h al l e g e d vi o l a t i on ha soc c u r r e d,pr e s e n t su c h gr i e v a n c e toth e em p l o y e e ’ s su p e r v i s o r as de s i g n at e d by th e EM P L O Y E R. Th e EM P L O Y E R - d e s i g n a t e d re p r e s e n t a t i v e wi l l di s c u s s a n dgi v e anan s w e r tosu c h St e p 1gr i e v a n c e wi t h i n te n (1 0 ) ca l e n d a r 7 Th e EM P LO Y ER wi l l re c o g n i z e re p r e s e n t a t i v e s de s i g n a t e d by th e UN I O N as th e gr i e v a n c e re p r e s e n t a t iv e s of th e ba r g a i n i n g un i t ha v i n g th e du t i e s an d re s p o n s i b i l i t i e s es t a b l i s h e d by th i s Ar t i c l e. T heUN I O Nsh a l l no t i f y th e EM P L O Y E R , inwr i t i n g , of th e na m e s of su c h UN I O N re pr es e nt at iv es an d of th e i r su c c e s s o r s wh e n sode s i g n a t e d . An y te r m an dco n d i t i o nof em p l o y m e n t no t sp e c i f i c a l l y es t a b l i s h e d ormo d i f i e d by th i s AG R E EM E N T sh a l l re m a i n so l e l y wi t h i n th e di s c r e t i o n of th e EM P L O Y E R tomo d i f y , es t a b l i s h, or el i m i na t e . A gr i ev an ce isde f i n e d asadi s p u t e ordi s a g r e e m e n t as toth e in t e r p r e t a t i o n or ap p l i c a t i o n of th e s p e c if i cte r m s an d co n d i t i o n s of th i s AG R E E M E N T . A R TI C L E 7-EM P L O Y E ERI G H T S -GR I E V A N C E PR O C E D U R E Gr i e va n c es , asde f i n e d bySe c t i o n 7. 1 , sh a l l be re s o l v e d inco n f o r m a n c e wi t h th e fo l l o w i n g pr o c ed u r e: A R TI C L E 6-EM P L O Y E RAU T H O R I T Y P R O C E S S I N G OFAGR I E V A N C E D E FI N I T I O N OFAGR I E V A N C E U N I O N RE P RE S E NT A T IV E S P R O C E D Page 86 of 204 Th e ar b i t r a t o r sh a l l wi th ou tpo w e r toma k e de c i s i o n s co n t r a r y to , or in c o n s i s t e n t wi t h , or mo d i f y i n g or inan y wa y th e ap p l i c a t i o n of la w s , ru l e s , or re g u l a t i o n s ha v i n g th e fo r c e an d ef fe ctof la w . Th e ar b i t r a t o r ’ s de c i s i o n sh a l l be su b m i t t e d in wr i t i n g wi t h i n th i r t y (3 0 ) da ys fo l l o w i n gcl o s e of th e he a r i n g or th e su b m i s s i o n ofbr i e f s by th e pa r t i e s , wh i ch e v er be la t e r , un l e s s th e pa r t i e s ag r e e toanex t e n s i o n . Th e de c i s i o n sh a l l be bi n di n g onbo t h th e EM P L O Y E R an d th e UN I O N an d sh a l l beba s e d so l e l y on th e ar b i t r at o r ’ s in t e r p re t a t i o nor ap p l i c a t i o n of th e ex p r e s s te r m s of th i s AG R E E M E N T an d t t h efa c t s of th e gr i e v a n c e pr e s e n t e d . St e p 2. If ap p e a l e d , th ewr i t t e n gr i e v a n c e sh a l l bepr e s e n t e d by th e UN I O N an d di s c u s s e d th e EM P L O Y E R -d e s i g n a t e d St e p 2re p r e s e n t a t i v e . Th e EM P L O Y E R- de s i g n a t e d St e p 2re p r e s e n t a t i v e sh a l l gi v e th e UN I O N th e YE R’ S St e p2an s w e r inwr i t i n g wi t h i n te n (10) ca l e n d a r da y s af t e r re c e i p t St e p 2gr i e va n ce . Agr i e v a n c e no t re s o l v e d inSt e p 2ma y be ap p e a l e d to wi th i n te n (1 0 ) ca l e n d a r da y s fo l l o w i n g th e EM P L O Y E R - d e s i g n a t e d nt a ti v e ’s fi n a l St e p 2an s w e r . An y gr i e v a n c e no t ap p e a l e d inwr i t i n g to by t U NI O Nwi t h i n te n (1 0 ) ca l e n d a r da y s sh a l l be co n s i d e r e d wa i v e d . da y s af t e r re c e i p t . gr i e va n ceno t re s o l v e d inSt e p 1an d ap p e a l e d toSt e p 2 sh a l l be pl a c e d i n se t t i n g fo r t h th e na t u r e of th e gr i e v a n c e , th e fa c t s on wh i c h it is ba s e d , th epr o v i s i onorpr o v i s i o n s of th e AG R E E M E N T al l e g e d l y vi o l a t e d , th e re m e dy re q ue s te d , an d sh a l l be ap p e a l e d toSt e p 2wi t h i n te n (1 0 ) ca l e n d a r da y s af t er th eEM P L OY E R -de s i g n at e d re p r e s e n t a t i v e ' s fi n a l an s w e r in St e p 1. An y gr i e v an c e no t ap p e a l e d inwr i t i n g toSt e p 2by th e UN I O N wi t h i n te n (1 0 ) ca l e n d a r da y s s h al lbe co n s i d e r e dwa i v e d . St e p 3. A gr i e va n ce un r e s o lv e d inSt e p 2an d ap p e a l e d toSt e p 3by th e UN I O N ma y be su b m i tt e d toth eMi n n e s o t a Bu r e a u ofMe d i a t i o n Se r v i c e s fo r me d i a t i o n or to ar b i t r at i o n wi t h i nte n (1 0 ) ca l e n d a r da y s fo l l o w i n g th e EM P L O Y E R - d e s i g n a t e d re p r e s en t a t i ve ’ s fi n a l St e p 2an s w e r . If th e gr i e v a n c e issu b m i t t e d tome d i a t i o n an d i s re s o lv e d ,itma y be ap p e a l e d toar b i t r a t i o n wi t h i n te n (1 0 ) ca l e n d a r da y s fo l l o wi n g th e EM P L OY E R - de s i g n a t e d re p r e s e n t a t i v e ’ s fi n a l St e p 3an s w e r . Th e ar b i t r a t or sh al lha v e no ri g h t toam e n d , mo d i f y , nu l l i f y , ig n o r e , ad d to , or su b t r a c t fr o m th e te r ms an dco n d i t i on s of th i s AG R E E M E N T . Th e ar b i t r a t o r sh a l l co n s i d e r an d de c i d e on l y tsp e c i ?c is s u e ( s ) su b m i t t e d inwr i t i n g by th e EM P L O Y E R an d th e UN I O N , an d s h a llha v e no au t h o r i t y toma k e ade c i s i o n on an y ot h e r is s u e no t so su b m i t t e d . T h e fe e san d ex p e n s e s fo r th e ar b i t r a t o r ’ s se r v i c e s an d pr o c e e d i n g s sh a l l bebo r n e e q u a ll y by th e EM P L O Y E R an d th e UN I O N pr o v i d e d th a t ea c h pa r t y sh a l l be r e s p o n s i b l e fo r co m p e n s a t i n g it s ow n re p r e s e n t a t i v e s an d wi t n e s s e s . Ifei t h e r pa r t y d e s ir e s ave r b a t i mre c o r d of th e pr o c e e d i n g s , itma y ca u s e su c h are c o r d tobema d e , 12 . 1 2 . 2 0 2 4 8 St e p 4. g ri e v a n c eun r e s o l v e d inSt e p 3an d ap p e a l e d toSt e p 4by th e UN I O N ma y be toar b i t r a t i o n . If th e pa r t i e s ar e un a b l e toag r e e on th e se l e c t i o n of an th e UN I O N sh a l l re q u e s t ali s t of ar b i t r a t o r s tobe su b m i t t e d toth e by th e Bu r e a u ofMe d i a t i o n Se r v i c e s . A R B IT R A T O R ’S AU T H O R I T Y of s u c h St e p 3 Page 87 of 204 El e c t i o n of Re m e d y : em p l oy e e wh o ha s pa s s e d th e i r in i t i a l pr o b a t i o n a r y pe r i o d an d wh o s e gr i e v a n c e re l at e d toasu s p e n s i on , de m o t i o n , ordi s c h a r g e re m a i n s un r e s o l v e d af t e r th e Em p l o y e r ’ s St e p re sp o ns ema y ch o o s e topr o c e e d toSt e p 4of th e gr i e v a n c e pr o c e s s ou t l i n e d in th i s Ar t ic l e or toapr o c e d u r e su c h asVe t e r a n ’ s Pr e f e r e n c e or an o t h e r ad m i n i s t r a t i v e pr o c e du r e . Ifap p e a l e dtoan o t h e r pr o c e d u r e , wi t h th e ex c e p t i o n of cl a i m s su b j e c t e d to th e j of th e Un i t e d St a t e s Eq u a l Em p l o y m e n t Op p o r t u n i t y Co m m i s s i o n , th e em pl o ye e ispr e c l u d e d fr o m ma k i n g afu r t h e r ap p e a l of th e is s u e th r o u g h th e gr i e v a n c e pr o c e du r e . If a gr i e v a n c e is no t wi t h i n th e ti m e li m i t s se t fo r t h ab o v e , itsh a l l be co n s i d e r e d “w a i v e d ” . If a gr i e v a nc e isno t ap p e a l e d toth e ne x t st e p wi t h i n th e sp e c i f i e d ti m e li m i t or an y ag r e e d ex t e n s i on th e r eo f , itsh a l l be co n s i d e r e d se t t l e d on th e ba s i s of th e EM P L O Y E R ’ S la s t If th e EM P L O Y E R do e s no t an s w e r agr i e v a n c e or anap p e a l th e r e o f wi t h i n th e s p e c if i e d ti m e li m i t s , th e UN I O N ma y el e c t totr e a t th e gr i e v a n c e as de n i e d at th a t st e p im me di a t el y ap p e a l th e gr i e v a n c e toth e ne x t st e p . Th e ti m e li m i t in ea c h st e p ma y b e e x t e n d e dbymu t u a l wr i t t e n ag r e e m e n t of th e EM P L O Y E R an d th e UN I O N in ea c h st e p . Wr i t t e n r e p ri no t i c e s of su s p e n s i o n , an d no t i c e ofdi s c h a r g e wh i c h ar e tobe c o m e pa r t of a n epe r s o n n e l fi l e sh a l l be re a d an d ac k n o w l e d g e d by si g n a t u r e of th e em p l o y e e . T h eem p l o ye e an d th e Un i o n sh a l l re c e i v e aco p y of su c h re p r i m a n d s an d / o r no ? c e s . Em p l o ye e s wi l l no t bequ e s t i o n e d co n c e r n i n g th e in v e s t i g a t i o n ofdi s c i p l i n a r y ac t i o n un l e s s th e em pl o ye e ha s be e n gi v e n anop p o r t u n i t y toha v e aUN I O N re p r e s e n t a t i v e pr e s e n t at su c h q u e st io ni n g. No t i ce of su s p en s i on s , de m o t i o n s , an d di s c h a r g e s wi l l be inwr i t t e n fo r m an d wi l l st a t e th e re a s on s fo r th e ac t i o n ta k e n . Th e UN I O N sh a l l bepr o v i d e d wi t h aco p y of su c h no t i c e . Em p lo y e es ma y ex a m i n e th e i r ow n in d i v i d u a l pe r s o n n e l fi l e s at re a s o n a b l e ti m e s un d e r th e di r e c t s u p e r v i s i o nof th e EM P L O Y E R . pr o v id i n g itpa y s fo r th e re c o r d . Ifbo t h pa r t i e s de s i r e ave r b a t i m re c o r d of th e pr o c ee d i ng s , th e co s t sh a l l be sh a r e d eq u a l l y . Th e wi l l di s c i p l i n e em p l o y e e s fo r j u s t ca u s e on l y . Di s c i p l i n e wi l l be inon e or mo r e th e fo l l o w i ng fo r m s : a) or a l re p r i ma n d; b) wr i t t e n re p ri m a n d; 0) su s p e n s i o n; d) de m o t i o n ; o r e) di s c h a r g e . A R TI C L E 8-DI S C I P L I NE Page 88 of 204 Re g u l a r , fu l l - t i m e no n - ex e m p tem p l o y e e s wi l l be co m p e n s a t e d aton e an d on e - h a l f (1 1[ 2 ) ti m e s th e e m pl o y ee ’s re g u l a r ba s e pa y ra t e fo r ho u r s wo r k e d inex c e s s of fo r t y (4 0 ) ho u r s in a se v e n da ype r i o d . Si c k an d va c a t i o n le a v e wi l l be co u n t e d as ti m e wo r k e d fo r th e pu r p o s e of ov e r t i m e . Re g u l a r fu l l - t i m e FL S A ex e m p t em p l o y e e s sh a l l no t be su b j e c t to ov e r ti m e pa y . Ba r g a i n i n g un i t FL S A ex e m p t em p l o y e e s wi l l be su b j e c t toth e sa m e po l i c i e s an d asal l ot h e r FL S A ex e m p t em p l o y e e s wi t h th e Ci t y . Ch a n g e s of sh i f t s do no t qu al i fy anem p l o y ee fo r ov e r t i m e un d e r th i s AR T I C L E . Th e EM P L OY E R wi l l gi v e se v e n (7 ) ca l e n d a r da y s of ad v a n c e no t i c e toth e em p l o y e e s af f e c t e d by c h a n g einsc h e d u l e d sh i f t s . (F o r li q u o r st o r e em p l o y e e s th i s ad v a n c e no t i c e wi l l be pr o v id e d wh e n ev e r pr a c t i c a b l e . ) In th e ev e n t th a t wo r k isre q u i r e d be c a u s e of un u s u a l or e ci r c u m s t a n ce s su c h as , bu t no t li m i t e d tofi r e , fl o o d , sn o w , sl e e t , or br e a k d o w n m u ni ci p aleq u i p m e n t or fa c i l i t i e s , no ad v a n c e no t i c e ne e d begi v e n . Th e so le au th or it yines t a b l i s h i n g wo r k sc h e d u l e s isth e EM P L O Y E R . Th e no r m a l wo r k ye a r w il l b e2, 0 8 0 ho u r s fo r afu l l - t i m e em p l o y e e an d sh a l l be ac c o u n t e d fo r by ea c h em p l o y ee th r ou gh : No t h in g co n ta i n ed inth i s or an y ot h e r Ar t i c l e sh a l l be in t e r p r e t e d tobe agu a r a n t e e of a mi n i mu m orma x i m u mnu m b e r ofho u r s th e EM P L O Y E R ma y as s i g n em p l o y e e s . Se r v ic e toth e pu b l i c ma y re q u i r e th e es t a b l i s h m e n t tore g u l a r sh i f t s fo r so m e em p l o y e e s on a we e k l y,se a s o n a l or an n u a l ba s i s ot h e r th a n th e no r m a l wo r k da y . An e wh o isab s e n t wi t h o u t le a v e an d wi t h o u t no t i f i c a t i o n toth e EM P L O Y E R fo r th r e e (co n s ec u t iv e da y s wi l l be co n s i d e r e d toha v e re s i g n e d . Wi t h ap p r o va l of th e em p l o y e e ’ s im m e d i a t e su p e r v i s o r , anem p l o y e e ma y us e bo t h re s t to g e t h e rinth e fi r s t ha l f or th e se c o n d ha l f of ash i f t . Se r v ic e toth e pu b l i c ma y re q u i r e th e es t a b l i s h m e n t of re g u l a r wo r k we e k s du r i n g wh i c h wo r k isc he du le d onSa t u r d a y s an d / o r Su n d a y s . Gr i e va n c es re l a t i n g toth i s Ar t i c l e sh a l l be in i t i a t e d by th e UN I O N inSt e p 3of th e gr i e v a n c e pr o c ed u r e un d e r AR T I C L E VI I . 3) ho u rs w or ke don as s i g n e d sh i f t s ; b) as s i gn e d tr a i n i ngho u r s ; an d c) au t ho r i ze d pa i d le a v e ti m e . T he no r m alwo r k we e k fo r afu l l - t i m e em p l o y e e sh a l l be fo r t y (4 0 ) ho u r s . A R TI C L E 9-WO R K SC H E D U L E S 10 .2 Ov e rt i m ewi l l bedi s t r i b u t e d aseq u a l l y aspr a c t i c a b l e . A R T I C L E 10 - OV E R T I M E 1 2.1 2.2 Page 89 of 204 Th e EM P L O Y ER sh al l be th e so l e au t h o r i t y inde t e r m i n i n g wh i c h jo b cl a s s i f i c a t i o n ( s ) an d de p a r t m e n t ( s ) tobe af f e c t e d by ala y - o f f . Em p l o y e e s sh a l l be la i d - o f f on th e ba s i s of jo b cl a s s i f i c a t i on se n i or i t yon l y wh e n th e jo b - r e l e v a n t qu a l i f i c a t i o n fa c t o r s be t w e e n em p l o y e e s ar e e q u a lpr o v i d e d al l te m p o r a r y or se a s o n a l em p l o y e e s wi t h i n th a t jo b cl a s s i f i c a t i o n a r e la idof f fi r s t . Inca s e jo b cl a s s i f i c a t i o n se n i o r i t y be t w e e n tw o em p l o y e e s is eq u a l , EM P L O YE R se n i o ri t y sh a l l pr e v a i l . 10 . 7 At th e d is c r e ti o nof th e EM P L O Y E R , FL S A no n - e x e m p t em p l o y e e s ma y bepa i d fo r ov e r t i me wo r ke d inac c o r d a n c e wi t h Se c t i o n 10 . 1 orbe al l o w e d toac c u m u l a t e co m p e ns a t o r y ti m e of f inac c o r d a n c e wi t h Se c t i o n 10 . 1 . Ac c r u a l an d us e of co m p e n s a t o r y ti m e sh al l be su b j e c t toth e pr i o r ap p r o v a l of th e EM P L O Y E R an d ac c r u a l sh a l l no t ex c e e d f o rt y(4 0 ) ho u r s . 11 . 5 em p l o y e e sin c l u d e d inth e un i t inac c o r d a n c e wi t h AR T I C L E II -RE C O G N I T I O N ac c r ue se n i o r i t y asde f i n e d inAR T I C L E II I -DE F I N I T I O N S , Se c t i o n 3. 1 1 on apr o - r ba s i s.Th e ba s i s fo r pr o - r a t i n g se n i o r i t y wi l l be th e no r m a l 2, 0 8 0 ho u r wo r k ye a r . 11 . 3 wh o se p a r a t e fr o m em p l o y m e n t sh a l l lo s e th e i r se n i o r i t y ex c e p t wh e n su c h isdu e tola y - o f f . An em p l o y e e sh a l l be co n s i d e r e d se p a r a t e d fr o m em p l o y m e n t i c a s eof : re s i g n a t i o n ,re t i r e m e n t , an d di s c h a r g e . 11 . 2 EM PL OY ERwi l l pr o v i d e th e UN I O N wi t h anup d a t e d se n i o r i t y ro s t e r no la t e r th a n 31 S t of ea c h ye a r an d wi l l in c l u d e th e jo b cl a s s i f i c a t i o n an d EM P L O Y E R se n i o r i t y f ea chem p l o y e e. 12 . 2 E la i d - o f f by th e EM P L O Y E R sh a l l re t a i n re c a l l ri g h t s fo r ape r i o d of tw e l v e (1 2 ) fr o m th e da t e of la y - o f f . Ifanop e n i n g oc c u r s inth e jo b cl a s s i f i c a t i o n fr o m wh i c h 12 . 1 2 . 20 2 4 11 Se n i o r i ty ro st e rssh a l l bema i n t a i n e d by th e EM P L O Y E R on th e ba s i s of jo b cl a s s i f i c a t i o n se n i o r i t y an dEM P L OY E R se n i o r i t y asde f i n e d inAR T I C L E II I -DE F I N I T I O N S , se c t i o n 3. 1 1 . 10 . 6 E m pl o y e esha v e th e ob l i g a t i o n towo r k ov e r t i m e or ca l l ba c k s ifre q u e s t e d by th e Eun l e s s un u s u a l ci r c u m s t a n c e s pr e v e n t th e em p l o y e e fr o m sowo r k i n g . 10 . 4 F o rth e pu r p o s e of co m p u t i n g ov e r t i m e co m p e n s a t i o n ov e r t i m e ho u r s wo r k e d sh a l l no t be p y ra m id e d, co m p o u n d e d orpa i d tw i c e fo r th e sa m e ho u r s wo r k e d . 11 . 4 em p l oy e e wh o isre h i r e d fo l l o w i n g se p a r a t i o n fr o m em p l o y m e n t sh a l l be co n s i d e r e d a n e wem p l o ye e fo r pu r p o s e s of se n i o r i t y . 10 . 3 O v er ti m ere f u s e d by em p l o y e e s wi l l fo r re c o r d pu r p o s e s un d e r AR T I C L E 10 . 2 be c o n si d er e dasun p a i d ov e r t i m e wo r k e d . 1 0.5 Ov e rt i m ewi l l be ca l c u l a t e d toth e ne a r e s t fi f t e e n (1 5 ) mi n u t e s . A R T I C L E 11 - SE N I O R I T Y A R TI C L E 12 - LA Y OF F 1 1 Page 90 of 204 th e em p l o y e e wa s la i d - of f th e tw e l v e (1 2 ) mo n t h re c a l l pe r i o d , th e em p l o y e e wi l l be re c a l l e d to fi l l th a t po s i t i o n pr ov id ed ,th a t at th e ti m e of re c a l l , th e em p l o y e e me e t s th e qu a l i f i c a t i o n s an d ot h e r cof em p l o y m e n t asde t e r m i n e d by th e EM P L O Y E R . It sh a l l be th e em p l o y e e ’ s r e s p o n s i b il it y toke e p th e EM P L O Y E R in f o r m e d of th e em p l o y e e ’ s cu r r e n t ad d r e s s . Th e E MP LO YE R sh a l l no t i f y em p l o y e e s on la y - o f f tore t u r n towo r k by ce r t i f i e d ma i l . Th e em p l o ye e mu s tre t u r n towo r k wi t h i n tw o (2 ) we e k s of re c e i p t of th i s no t i f i c a t i o n to be el i g i b le fo rre - em p l o y me n t . If th e EM P L O Y E R do e s no t re c e i v e co n f i r m a t i o n of re c e i p t of tno t ic ewi t h i n th i r t y (3 0 ) ca l e n d a r da y s of se n d i n g itby ce r t i f i e d ma i l , th e EM P L O Y E R ma y fi llth e va c a n t po s i t i o n towh i c h th e em p l o y e e wa s re c a l l e d an d th e em p l o y e e lo s e s re c a l l toth a t po s i t i o n . Th e pr o b a ti o n a r y pe r i o d fo r ane w l y hi r e d orpr o m o t e d fu l l - t i m e em p l o y e e sh a l l ex t e n d si x (6 ) mo n t h s f r oth e da t e ofhi r e orpr o m o t i o n . Th e pr o b a t i o n a r y pe r i o d fo r ane w l y hi r e d or pr o m o t e d em p l o y e e sh a l l ex t e n d on e th o u s a n d an d fo r t y (1 0 4 0 ) ho u r s fr o m th e da t e of hi re orpr o mo t i on . 12 . 3 ne wor te m p o r a r y em p l o y e e s sh a l l behi r e d inare s p e c t i v e cl a s s i f i c a t i o n un t i l al l on la y o f f inth a t cl a s s i f i c a t i o n , de s i r i n g tore t u r n towo r k , ha s be e n re c a l l e d . sh a l l be re c a l l e d ba s e d on th e EM P L O Y E R ’ S ne e d . 13 . 2 se n i o r i t y wi l l be th e de t e r m i n i n g cr i t e r i o n fo r tr a n s f e r s an d pr o m o t i o n s on l y th e jo b - re l e v a n t qu a l i f i c a t i o n fa c t o r s be t w e e n em p l o y e e s ar e eq u a l asde t e r m i n e d by E M PL OY ER . 12 . 4 e m pl oy ee la i d of f inon e jo b cl a s s i f i c a t i o n sh a l l ha v e th e ri g h t tore p l a c e anem p l o y e e i ajo b cl a s s i f i c at i o n of eq u a l or le s s pa y wi t h i n th e ba r g a i n i n g un i t inac c o r d a n c e wi t h 11 . 5 pr o v i d e d th a t : Jo b va ca nc ie s wi t h i n th e de s i g n a t e d ba r g a i n i n g un i t wi l l bepo s t e d inaco n s p i c u o u s pl a c e in th e wh e r e th e em p l o y e e s wo r k fo r fi v e (5 ) wo r k da y s pr i o r toth e fi l l i n g of su c h va c a n c i es . c. T h e em pl o ye e ha s jo b - r e l e v a n t qu a l i f i c a t i o n s wh i c h ar e eq u a l toth o s e of th e e wh o wo u l d be re p l a c e d asde t e r m i n e d by th e EM P L O Y E R ; an d a. T h e em pl o ye eme e t s th e qu a l i f i c a t i o n s an d ot h e r co n d i t i o n s of em p l o y m e n t of t h e jo bcl a s s i fi c a t i on asde t e r m i n e d by th e EM P L O Y E R ; d. T h e em pl o ye eha s gr e a t e r EM P L O Y E R se n i o r i t y th a n th a t of th e em p l o y e e wh o be re p l a c e d . b. T h e em p lo y e e’ s jo b pe r f o r m a n c e issa t i s f a c t o r y asde t e r m i n e d by th e A R TI C L E 14 - PR O B A T I O NA R Y PE R I O D A R T I C L E 13 - JO B PO S T I N G 1 Page 91 of 204 15 . 4 Pa i d si c k le a ve m aybegr a n t e d on l y ifitha s be e n ea r n e d . Tobe el i g i b l e fo r si c k le a v e pa y m e n t an mu s t no t i f y hi s / h e r de p a r t m e n t he a d or th e de p a r t m e n t he a d ’ s de s i g n e e as aspo s s i b l e bu t no t la t e r th a n th i r t y (3 0 ) mi n u t e s fo l l o w i n g th e st a r t i n g ti m e of th e e m pl o ye e’ s sc h e d u l e d sh i f t . Th i s no t i c e ma y bewa i v e d ifth e em p l o y e e ca n co n c l u s i v e l y e s t a b l i s hth a t he / s h e co u l d no t re a s o n a b l y ha v e be e n ex p e c t e d toco m p l y wi t h th i s re q u i r e m e nt be c au s eof ci r c u m s t a n c e s be y o n d th e co n t r o l of th e em p l o y e e . Th e em p l o y e e mu st ke ephi s / h e r de p a r t m e n t he a d , orde s i g n e e in f o r m e d of th e ap p r o x i m a t e da t e of th e e m pl oy ee ’s re t u r n towo r k . 14 . 3 Du ri n g th e pr o b a t i o na r y pe r i o d ane w l y hi r e d or re h i r e d em p l o y e e ma y bedi s c h a r g e d at th e s o l edi s c r e t io n of th e EM P L O Y E R . Du r i n g th e pr o b a t i o n a r y pe r i o d apr o m o t e d or re a ss i gn ed em p l o y e ema y be re p l a c e d inth e po s i t i o n pr e v i o u s l y he l d at th e di s c r e t i o n of th e 14 . 2 A fu l l - t i m e em p l o y e e ac c r u e s va c a t i o n an d si c k le a v e be g i n n i n g th e da t e of hi r e. E ar ne dsi c k le a v e ma y beus e d by apr o b a t i o n a r y fu l l - t i m e em p l o y e e inac c o r d a n c e wi t h XI V . Ea r n e d va c a t i o n ma y no t beus e d un t i l co m p l e t i o n of th e pr o b a t i o n a r y pe n od . 14 . 4 e m pl oy eewh o ha s be e n pr o m o t e d or tr a n s f e r r e d ma y el e c t tore t u r n toth e em p l o y e e ’ s f po s i t i o nbypr o v i d i n g wr i t t e n re q u e s t toth e em p l o y e e ’ s im m e d i a t e su p e r v i s o r wi t h i n t (3 0 ) ca l e n d a r da y s of th e pr o m o t i o n or tr a n s f e r . Re g u l a r , fu ll - ti m eem p l o y e e s sh a l l ea r n si c k le a v e cr e d i t e d toth e ge n e r a l si c k le a v e ac c o u n t a tth e ra t e of ei g h t (8 ) ho u r s pe r mo n t h toama x i m u m ofon e th o u s a n d an d fo r t y (1 0 4 0 ) 15 . 3 S ic kle a v e be n e f i t s sh a l l on l y ac c r u e wh e n anem p l o y e e ison co m p e n s a t e d re g u l a r ho u r s o r,inac c o r d a nc e wi t h st a t e an d fe d e r a l la w s , ison ap p r o v e d mi l i t a r y le a v e . 15 . 5 A nem p l oy e e ma y ut i l i z e hi s / h e r ea r n e d si c k le a v e on th e ba s i s of are q u e s t ap p r o v e d by t h eEM P LO Y ER fo r ab s e n c e s ne c e s s i t a t e d by th e fo l l o w i n g : 14 . 5 Apr o ba t i on a ryem p l o y e e wh o co m p l e t e s hi s / h e r pr o b a t i o n a r y pe r i o d sh a l l be li s t e d on th e s e ni o ri tyro s t e r as fo l l o w s : 15 . 2 E m pl oy ee swo r k i n g an y pa r t of apa y pe r i o d wi l l re c e i v e th e si c k le a v e ac c r u a l am o u n t fo r t h a tpa y pe r i o d . 14 . 51 A sof th e da t e ofhi r e in t o th e em p l o y e e ’ s cu r r e n t jo b cl a s s i f i c a t i o n fo r jo b cl a s si fi c at i o nse n i o r i t y ; an d in ab il i ty tope r f o r m th e du t i e s ofhi s / h e r po s i t i o n by re a s o n s of il l n e s s or in j u r y ; 14 .52 As of th e or i g i n a l da t e ofhi r e fo r EM P L O Y E R se n i o r i t y . e x p os ur e toco n t a g i o u s di s e a s e or le g a l qu a r a n t i n e ; A R T I C L E 15 - SI C K LE A V E 1 Page 92 of 204 15 . 8 Em p l o y e es wh oha v e ac c r u e d inex c e s s of tw o hu n d r e d an d fi f t y (2 5 0 ) ho u r s of si c k le a v e sh a l l co nv er t tw e n t y- f i v e pe r c e n t (2 5 % ) of an y ne w si c k le a v e ac c r u a l s in t o th e Po s t Em p l o y me n t He a l thCa r e Sa v i n g s Pl a n (H C S P ) . Em p l o y e e s mu s t ma i n t a i n aba l a n c e of at le a s t tw o an d fi f t y ho u r s of si c k le a v e inth e i r ac c o u n t . Th e ac c r u a l wi l l be ad j u s t e d an d co n t ri b u ti o n ma d e toth e HC S P ev e r y pa y pe r i o d wh e r e anem p l o y e e ha s inex c e s s of tw o hu n dr e d an d fi f t y (2 5 0 ) si c k ho u r s ac c r u e d . 16 . 2 An em p l oy e e wh o re t i r e s or re s i g n s ingo o d st a n d i n g ma y ma k e are a s o n a b l e re q u e s t to be gr a n t ed awa i v erof th e mi n i m u m fo u r t e e n (1 4 ) ca l e n d a r da y no t i c e re q u i r e m e n t . Th e EM P L O YE R wi l l ma k e are a s o n a b l e at t e m p t toho n o r th e re q u e s t ; an d wi l l ma k e a de t e r m i n at i o n on aca s e by ca s e ba s i s . Ade t e r m i n a t i o n togr a n t th e wa i v e r wi l l no t be co n s t r u e d tose t apr e c e d e n t fo r an y ot h e r re q u e s t ( s ) un d e r th i s ar t i c l e an d sh a l l no t be gr i e v a b l e . Re g u l a r , f u ll -tiem p l o y e e s wh o re t i r e or re s i g n s th e i r em p l o y m e n t ingo o d st a n d i n g wi t h a mi n i mu m of fo u r t e e n(1 4 ) ca l e n d a r da y s of ad v a n c e wr i t t e n no t i c e orwi t h awa i v e r sh a l l re c e i v e pa y inac c o r d a n c e wi t h th e fo l l o w i n g sc h e d u l e : 15 . 6 te r m“im m e d i a t efa m i l y ” as re f e r r e d tointh i s Ar t i c l e sh a l l in c l u d e th e em p l o y e e ’ s si b l i n g s , sp o u s e , ch i l d r e n , gr a n d c h i l d r e n orgr a n d p a r e n t s of th e em p l o y e e or th e sp o u s e . Pa y m e nt of se v e r an c e pa y sh a l l be toth e em p l o y e e ’ s He a l t h Ca r e Sa v i n g s Ac c o u n t in ac c o r d an c e wi t h th e ru l e s an d pr o c e d u r e s of th e Po s t Em p l o y m e n t He a l t h Ca r e Sa v i n g s Pl a n . 16 . 3 A nem p l oy e e wh o isdi s c h a r g e d orwh o re s i g n s wi t h o u t gi v i n g ad v a n c e no t i c e of fo u r t e e n (1 4 )ca l e n d arda y s orwi t h o u t awa i v e r sh a l l no t be el i g i b l e fo r se v e r a n c e pa y . il l n e ss inth e em p l o y e e’ s im m e d i a t e fa m i l y fo r su c h pe r i o d s ashi s / h e r ab s e n c e sh a l l be n e c e s s a r y an d inco m p l i a n c e wi t h st a t e an d fe d e r a l la w s ; Up o n c oof te n (1 0 ) ye a r s of co n t i n u o u s se r v i c e 50 % of th e ac c r u e d si c k le a v e in th e ege n e r a l si c k le a v e ac c o u n t . Up o n c oof fi v e (5 ) ye a r s of co n t i n u o u s se r v i c e 25 % of th e ac c r u e d si c k le a v e in th e e ge n e r a l si c k le a v e ac c o u n t ; 16 . 4 I n tev e n t th a t th e em p l o y e e isde c e a s e d th e se v e r a n c e pa y be n e f i t sh a l l bepa i d toth e e be n e f i c i a r y . 12 . 1 2 . 20 2 4 14 me d i ca l orde n t a l ex a m i n a t i o n s or tr e a t m e n t of th e em p l o y e e or th e em p l o y e e ’ s im m ed i a t e fa m i l y . Si c k Le av eDo n a t i o n . As pr o v i d e d fo r in Va c a ti o n / Co m pe n s at o r y/Si c k Le a v e Do n a t i o n po l i c y . 15 .7 Si c k le a v e us a g e sh a l l be su b j e c t toap p r o v a l an d ve r i f i c a t i o n by th e EM P L O Y E R . A R TI C L E 16 - SE V E R A N CE PA Y F ar m in gtCt 1 5) 4) 3) Page 93 of 204 17 . 3 Em p l o y e es ma yta k e va c a t i o n on l y wi t h th e pr i o r ap p r o v a l of th e em p l o y e e ’ s Su p e r v i s o r or De p a r t m en t He a d .Sc h e d u l e d va c a t i o n s ar e su b j e c t topo s t p o n e m e n t inca s e of em e r g e n cy . Al t er n at e s sh a l l be ca l l e d pr i o r toco n t a c t i n g th e pr i m a r y op e r a t o r ifth e pr i m a r y op e r a t o r i son sc h e d u l e dle a v e . Th e Em p l o y e r ’ s re s p o n s e s towr i t t e n re q u e s t s fo r va c a t i o n / co m p e n s at o r y ti m e of f wi l l be inati m e l y ma n n e r no t toex c e e d 5wo r k i n g da y s up o n re c ei p t of th e Em p l o y e e ’ s or i g i n a l re q u e s t . Ye a r s of Co n t i n u o u s Se r v i c e Ho u r s ofVa c a t i o n 1 th r o u g h 4 80ho u r s (3 . 0 7 ho u r s / p p ) 5 th r o u g h 10 12 0 ho u r s (4 . 6 2 ho u r s / p p ) Af t e r 10 12 8 ho u r s (4 . 9 2 ho u r s / p p ) Af t e r 11 13 6 ho u r s (5 . 2 3 ho u r s / p p ) Af t e r 12 14 4 ho u r s (5 . 5 4 ho u r s / p p ) Af t e r 13 15 2 ho u r s (5 . 8 4 ho u r s / p p ) Af t e r 14 16 0 ho u r s (6 . 1 5 ho u r s / p p ) Af t e r 17 17 2 ho u r s (6 . 6 2 ho u r s / p p ) Af t e r 21 18 4 ho u r s (7 . 0 8 ho u r s / p p ) Af t e r 25 ye a r s 20 0 ho u r s (7 . 6 9 ho u r s / p p ) 17 . 6 Em pl o ye e s wh o ha v e co m p l e t e d th e pr o b a t i o n a r y pe r i o d sh a l l be co m p e n s a t e d fo r va c at i o n ea r n e dan d no t us e d at th e ti m e of re s i g n a t i o n . Ac c r u e d , un u s e d va c a t i o n sh a l l be toth e ne a r e s t da y wo r k e d an d sh a l l bepa i d at th e em p l o y e e ’ s ba s e pa y ra t e wh i ch wa sinef f e c t at th e ti m e of re s i g n a t i o n . I n tev e n tth a t av a i l a b l e va c a t i o n isno t us e d by th e en d of th e be n e f i t ye a r , em p l o y e e s ca r r yov e r up toama x i m u m am o u n t es t a b l i s h e d inth e fo l l o w i n g ta b l e . An y ho u r s 12 . 1 2 . 20 2 4 15 Re g ul a r , fu l l - ti m e em p l o y e e s sh a l l ea r n pa i d va c a t i o n inac c o r d a n c e wi t h th e fo l l o w i n g sc h e du l e ba s e donye a r s of co n t i n u o u s se r v i c e : 17 . 5 N e whi r e s onpr o b a t i o n a r y st a t u s sh a l l ea r n bu t sh a l l no t us e va c a t i o n un t i l th e em p l o y e e h a sco m p l et e d th e pr o b a t i o n a r y pe r i o d . 17 . 4 E m pl oy ee swh o ar e onun p a i d le a v e of ab s e n c e orwh o ha v e be e n su s p e n d e d wi t h o u t pa y sh al lno t ea r n va c a t i o n . Ye a r s of Se r v i c e On e th r o u gh 9ye a r s 10 th r o u g h 1 9ye a r s 20 or mo r e y e a r s 1 7.2 Ea r n edva c a t i o n sh a l l be ac c r u e d on apr o - r a t e d mo n t h l y ba s i s . 1 7.7 Th e Ma x i m u mva c a t i o n th a t ca n be ac c r u e d isas fo l l o w s : Ho u r s of 16 0 h o ur s 24 0 h o ur s 32 0 h o ur s A R T I C L E 17 - VA C A T I O N Page 94 of 204 Re g u l a r fu l l - t i m e an d re g u l a r pa r t - t i m e em p l o y e e s , ex c l u d i n g pa r t - t i m e li q u o r st o r e em p l o y e e s , no t le s s th a n tw e n t y (2 0 ) ho u r s pe r we e k sh a l l be en t i t l e d to co m p e n s a t e d ti m e o fffo r de s i g n a t edho l i d a y s , pr o v i d e d th e em p l o y e e ison co m p e n s a t e d pa y r o l l st a t u s th e lsc h e du l e dwo r k da y pr e c e d i n g th e ho l i d a y an d th e fi r s t sc h e d u l e d wo r k da y fo l l o w i ng th e ho l i d a y . Re g u l a r pa r t - t i m e em p l o y e e s , ex c l u d i n g li q u o r st o r e em p l o y e e s , wo r k i ng no t le s s th a n tw e n t y (2 0 ) ho u r s pe r we e k sh a l l ea r n ho l i d a y pa y on a pr o - r a t a ba s i s ba s ed on th e nu m b e r ofho u r s wo r k e d inth e pa y r o l l pe r i o d . De s i g n a t e d ho l i d a y s sh a l l be (8 ) ho u r s ea c h an d ar e as fo l l o w s : Ne w Ye a r ’ s Da y Ja n u a r y1 Ma r t i n Lu t h e r Ki n g Da y Th i r d Mo n d a y inJa n u a r y Pr e s i d e n t s ’ Da y Th i r d Mo n d a y inFe b r u a r y Me m o r i a l Da y La s t Mo n d a y inMa y Ju n e t e e n t h Ju n e 19 In d e p e n d e n c e Da y Ju l y 4 La b o r Da y Fi r s t Mo n d a y inSe p t e m b e r Ve t e r a n ’ s Da y No v e mb e r 11 Th a n k s g i v i n g Da y Fo u r t h Th u r s d a y inNo v e m b e r Da y Af t e r Th a n k s g i v i n g Da y Fo u r t h Fr i d a y inNo v e m b e r Ch r i s t m a s Ev e Da y De c e mb e r 24 Ch r i s t m a s Da y De c e mb e r 25 12 . 1 2 . 2 0 2 4 Ef f e c t i v e 20 2 1 , em p l o y e e s wh o ha v e at le a s t 10 0 ho u r s ofva c a t i o n , wi l l ha v e th e ab i l i t y to ou t up to40ho u r s of th e i r va c a t i o n ac c r u a l s pe r ye a r . Ea c h em p l o y e e mu s t no t i f y Hu ma n Re s ou r c eswi t h aco m p l e t e d fo r m , be f o r e Ma y 15 t h . Th e pa y ou t wi l l beon th e fi r s t p a y r ol l inJu n e ea c h ye a r . Ad d i t i o n a l l y , th i s pa y o u t wi l l be su b j e c t toal l ta x e s . 17 . 8 Pr e fe r en c e fo r va c a t i o n pe r i o d s sh a l l bema d e kn o w n toth e EM P L O Y E R or th e EM PL OY ER -de s ig n at e d re p r e s e n t a t i v e be f o r e No v e m b e r 15of ea c h ca l e n d a r ye a r fo r th e fo l l ow i ng ca l e n da r ye a r . In th e ca s e of co n f l i c t fo r apr e f e r r e d va c a t i o n pe r i o d ( s ) , th e se n i o r em pl o ye e wi l l begi v e n pr e f e r e n c e . 17 . 10 aho l i d a y oc c u r s wh i l e anem p l o y e e isus i n g ap p r o v e d va c a t i o n le a v e , th e em p l o y e e re c e i v eho l i d a y pa y inli e u ofva c a t i o n fo r th e da y onwh i c h th e ho l i d a y isob s e r v e d . ab o v e th isma x i mu m wi l l re v e r t ba c k toth e Ci t y , un l e s s ap p r o v e d inwr i t i n g by th e Hu m a n Re s o ur c e s Di r e c t or . Va c a t i o n ti m e ac c r u a l s be g i n ag a i n inth e ne x t be n e f i t ye a r . Pa r t - ti m e li q u o rst o r e em p l o y e e s wi l l bepa i d aton e an d on e ha l f (1 1 / 2 ) ti m e s fo r ho l i d a y ho u r s inli e u ofho l i d a y pa y . 17 . 11 V a c at i o nDo n a t i o n . As pr o v i d e d fo r inth e Ci t y ofFa r m i n g t o n Va c a t i o n / C o m p e n s a t o r y / S i c k L e a v eDo n a t i o n po l i c y . 17 .9 Af t e rNo v e m b e r 15 , va c a t i o n sc h e d u l i n g wi l l beon a“f i r s t co m e , fi r s t se r v e d ” ba s i s . A R T I C L E 18 - HO L I D A Y S 1 Page 95 of 204 19 . 3 Em p l o y e r co nt ri bu ti o n do l l a r s re m a i n i n g af t e r anem p l o y e e ha s pu r c h a s e d he a l t h in s u r a n c e , de nt al in s u r an c e , li f e in s u r a n c e , an d sh o r t - t e r m di s a b i l i t y co v e r a g e sh a l l be ei t h e r pa i d o ut inta x a bl e ca s h or co n t r i b u t e d toth e em p l o y e e ’ s de f e r r e d co m p e n s a t i o n ac c o u n t an d / or He al t h Sa v i n g s Ac c o u n t (H S A ) . Ifanem p l o y e e ha s wa i v e d he a l t h in s u r a n c e co ve r ag e , th e va l u e of th e lo w e s t si n g l e pr e m i u m of f e r e d by th e Ci t y , al o n g wi t h de n t a l in s u r a n ce , ba s i cli f e in s u r a n c e an d sh o r t - t e r m di s a b i l i t y co v e r a g e sh a l l beus e d to ca l c u l a t e ei t h er th ere m a i ni n g ta x a b l e ca s h or th e co n t r i b u t i o n toth e em p l o y e e ’ s de f e r r e d co m p e n s a t i o n a c can d / o r HS A ac c o u n t . 18 . 3 An em p l o y e e isex p r e s s l y re q u i r e d by th e EM P L O Y E R towo r k on ade s i g n a t e d ho l i d a y sh a l l on e an d on e - h a l f (11/ 2 ) ti m e s th e em p l o y e e ’ s ba s e pa y ra t e fo r ho u r s wo r k e d du r i n g t h ede s i g na t e d ho l i d a y pr o v i d e d th a t th e em p l o y e e ha s wo r k e d orbe e n on pa i d le a v e d ur in g th e em p l o y e e ’sno r m a l wo r k we e k . Th e em p l o y e e sh a l l al s o re c e i v e ho l i d a y pa y i nac c o r d a n c ewi t h Se c t i o n 17 . 1 . If th e em p l o y e e ha s ta k e n un p a i d le a v e of ab s e n c e du r i ng th eno r m a l wo r k we e k an d th e n wo r k s ade s i g n a t e d ho l i d a y du r i n g th a t wo r k we e k , t h e e m pl oy ee sh a l l re c e i v e on e (1 ) ti m e s th e em p l o y e e ’ s ba s e ra t e fo r ho u r s wo r k e d du r i n g tde s i g na t e dho l i d a y . Th e Em p l o y e r ’ s co nt ri bu ti on sh a l l co v e r th e co s t of si n g l e ba s i c li f e , de n t a l an d th e 28 0 0 / 5 6 0 0 HD HP si n gl e co v e r a g e at10 0 % . Fo r Em p l o y e e pl u s Ch i l d ( r e n ) , Em p l o y e e pl u s Sp o u s e , or Fa mi l y co v er a ge , th e co n t r i b u t i o n sh a l l be th e co n t r i b u t i o n fo r th e pr e v i o u s ye a r in c r e a s e d or d e c r e a s e d by anam o u n t eq u a l tosi x t y pe r c e n t (6 0 % ) of th e in c r e a s e or de c r e a s e to th e 28 0 0 / 56 0 0 wi t h HS A co v e r a g e op t i o n . Th e em p l o y e e wi l l pa y an y ex c e s s of th e am o u n t co n t r i b u t e d by th e em p l o y e r th r o u g h pa y r o l l de d u c t i o n . 18 . 2 ade s i g n a te d ho l i d a y fa l l s on aSa t u r d a y , th e pr e c e d i n g da y (F r i d a y ) sh a l l beof f i c i a l l y as th e ho l i d a y . Wh e n ade s i g n a t e d ho l i d a y oc c u r s on aSu n d a y , th e fo l l o w i n g (Mo nd a y) sh a l l beof f i c i a l l y ob s e r v e d as th e ho l i d a y . 18 . 5 ho l i d a y s wi l l be sc h e d u l e d wi t h pr i o r ap p r o v a l of th e Su p e r v i s o r an d mu s t be ta k e n th e la s t pa y r o l l inDe c e m b e r be g i n s . Ad d i t i o n a l l y , em p l o y e e s ma y no t ca r r y th e orwo r k on th e i r fl o a t i n g ho l i d a y . 19 . 2 T h eEM P L OY E R wi l l pr o v i d e lo n g - t e r m di s a b i l i t y in s u r a n c e . Th i s pr o v i s i o n isco n t i n g e n t u p o nth e av a i l a b i l i t y of su c h lo n g - t e r m di s a b i l i t y in s u r a n c e pr o g r a m by are l i a b l e ca r r i e r . Th e co n t r i bu t i o n am o u n t in c l u d e s do l l a r s al l o c a t e d toei t h e r th e HR A orHS A . Ge n er a l l y, th e do l l a r s al l o c a t e d toth e HR A orHS A iseq u a l toha l f th e de d u c t i b l e . 18 . 4 T obe el i g i b l e fo r th e fl o a t i n g ho l i d a y anem p l o y e e mu s t ha v e wo r k e d fo r ami n i m u m of si x (6 )co n t i n uo u s mo n t h s inaca l e n d a r ye a r . A R TI C L E 20 - PA R E N T A L LE A V E A R TI C L E 19 - IN S U R A N C E E m pl o ye e’ s Ch o i c e Fl o at in g Ho l i d a y 1 Page 96 of 204 23 . 2 An un p a id le av eof ab s e n c e ma y begr a n t e d by th e Ci t y Ad m i n i s t r a t o r orhi s / h e r de s i g n e e . A re q u e s t fo rsu c h le a v e sh a l l be su b m i t t e d inwr i t i n g by th e em p l o y e e toth e De p a r t m e n t He a d or de s i g n e e as so o n as ispr a c t i c a b l e . An un p a i d le a v e of ab s e n c e ma y be gr a n t e d th e Ci t y Ad m i n i s t r a t or fo r ape r i o d no t toex c e e d si x (6 ) mo n t h s inan y ca l e n d a r ye a r . T he E M P L O Y E Rsh a l l re s p o n d inwr i t i n g toth e em p l o y e e ’ s re q u e s t as so o n as is pr a c t i c a bl e . An em p l o y e e isre q u i r e d tose r v e asaju r o r orwh o isun d e r su b p o e n a asawi t n e s s in co u r t fo r th e wi l l bepa i d th e di f f e r e n c e be t w e e n th e em p l o y e e ’ s re g u l a r ta k e - ho m e pa y a n d fe es re c e i v e dasaju r o r orwi t n e s s le s s an y ex p e n s e s al l o w e d by la wwh i l e se r v i n g in s u c h ca p ac i t y.An em p l o y e e isre q u i r e d tono t i f y th e em p l o y e e ’ s De p a r t m e n t He a d pr i o r t o s e rasaju r o r or asawi t n e s s . 23 . 3 Be n e f i ts sh al lno t ac c r u e du r i n g anun p a i d le a v e of ab s e n c e . An em p l o y e e ma y co n t i n u e pa r t i c i pa t i o n ingr o u p in s u r a n c e pr o v i d e d th a t th e em p l o y e e pa y s th e fu l l co s t of th e pr e m i u ms . Up o nre t u r n i n g towo r k fo l l o w i n g anun p a i d le a v e of ab s e n c e th e em p l o y e e wi l l be pa i d a tth e sa m e sa l a r y st e p he l d asat th e ti m e th e le a v e be g a n . 12 . 1 2 . 2 0 2 4 18 22 . 3 em p lo y e eisre q u i r e d topr o v i d e ad v a n c e no t i c e of le a v e fo r de a t h inth e im m e d i a t e as so o n aspo s s i b l e an d mu s t ke e p hi s / h e r De p a r t m e n t He a d in f o r m e d of th e da t e of th e em p l o y e e ’ s re t u r n towo r k . 20 . 2 em pl o ye e wh o iste m p o r a r i l y di s a b l e d du e topr e g n a n c y or ch i l d b i r t h ma y us e ea r n e d le a v einac c o r d a n c e wi t h AR T I C L E XI V -SI C K LE A V E inad d i t i o n toan y ap p l i c a b l e st a t u t e s an d fe d e r a l la w s . Th e E M P L O Y E R wi l l ap p r o v e le a v e wi t h pa y inca s e s ofde a t h inth e im m e d i a t e fa m i l y . Fo r re g ul a r, fu l l - ti m e em p l o y e e s su c h le a v e sh a l l be li m i t e d toama x i m u m of tw e n t y - f o u r (2 4 ) wo rk ho ur swi t h i n aca l e n d a r ye a r . 22 . 2 te r m “im m e d i a t e fa m i l y ” as re f e r r e d tointh i s Ar t i c l e sh a l l in c l u d e th e em p l o y e e ’ s si b l i n g s , sp o u s e , ch i l d r e n , gr a n d c h i l d r e n an d gr a n d p a r e n t s of th e em p l o y e e or th e sp o u s e . In o r d er tobe co n s i d e r e d fo r anun p a i d le a v e of ab s e n c e anem p l o y e e mu s t ha v e co m pl e t e d si x (6 ) mo n t h s of co n t i n u o u s se r v i c e wi t h th e EM P L O Y E R . Th e sh a l l gr a n t un p a i d pa r e n t a l le a v e inac c o r d a n c e wi t h ap p l i c a b l e Mi n ne s ot a st a t u t e s an d fe d e r a l la w s . 21 . 2 A nem p l oy e e ex c u s e d fr o m ju r y du t y pr i o r t o th e en d of th e em p l o y e e ’ s du t y da y sh a l l re t u r n towo r k. A R T I C L E 22 - LE A V E FO R DE A T H INTH E FA M I L Y A R TI C L E 23 - UN P A I D LE A V E S OFAB S E N C E A R TI C L E 21 - JU R Y DU T Y 2 0 N 2 2 Page 97 of 204 A pa r t - t i m e em pl o ye e wh o isre g u l a r l y sc h e d u l e d towo r k ami n i m u m of tw e n t y - f o u r (2 4 ) ho u r s pe r we e k o rmo r esh a l l re c e i v e th e fo l l o w i n g be n e f i t s : si c k le a v e , se v e r a n c e pa y , va c a t i o n , ho l i d ay an dfu n e r a l le a v e . Apa r t - t i m e em p l o y e e wh o isre g u l a r l y sc h e d u l e d to wo r k a mi n i m u m o ftw e nt y (2 0 ) ho u r s pe r we e k ormo r e sh a l l re c e i v e th e fo l l o w i n g be n e f i t s : ho l i d a y s . Th e sh a l l on l y re c e i v e th e be n e f i t s ou t l i n e d inth i s ar t i c l e , wh i c h sh a l l be pr o - r a t e d in ra t i oof ac t u a l ho u r s wo r k e d . An em p l o y e e c a ll e d info r wo r k atati m e ot h e r th a n th e em p l o y e e ’ s sc h e d u l e d sh i f t (e x c e p t fo r pa r t - t i m e li qu or st o r eem p l o y e e s)wi l l be co m p e n s a t e d fo r ami n i m u m of tw o (2 ) ho u r s ’ pa y at on e an d (11/ 2 ) ti m e s th e em p l o y e e ’ s ba s e ra t e ofpa y . Apa r t - t i m e li q u o r st o r e em p l o y e e info r wo r k atati m e ot h e r th a n th e em p l o y e e ’ s sc h e d u l e d sh i f t wi l l be co m p e n s a t e d fo rami n i m u mof tw o (2 ) ho u r s ’ pa y aton e (1 ) ti m e s th e em p l o y e e ’ s ba s e ra t e of pa y . 26 . 2 Te m p or a r y em p l o ye e s em p l o y e d fo r nomo r e th a n 96 0 ho u r s pe r ca l e n d a r ye a r ei t h e r ina fu l l - ti m e orpa r t - ti m e ca p a c i t y wi l l bepa i d atanho u r l y ra t e asde t e r m i n e d by th e EM P LO Y ER fo r th e te r m of th e i r em p l o y m e n t . Su c h em p l o y e e s wi l l no t be el i g i b l e fo r an y ri g h t s be n ef i t sun d e r th i s AG R E E M E N T in c l u d i n g AR T I C L E VI I -EM P L O Y E E RI G H T S GR I EV AN CE PR O C E D UR E . 26 . 3 em p l o y e e swi l l bepl a c e d inth e sa m e sa l a r y gr a d e as fu l l - t i m e em p l o y e e s ha v i n g tsa me jo b cl a s s i f i c a t i o n an d wi l l pr o g r e s s th r o u g h th e sa l a r y st e p s (e x c l u d i n g me r i t ) on th e i r an n i v e r s a r y da t e . 25 . 2 e m pl oy eeon ca l l ba c k isco n s i d e r e d tobeondu t y fo r th e fu l l tw o ho u r s . Ad d i t i o n a l ca l l re c e i v edwi t h i n th e sa m e tw o - h o u r ca l l ba c k pe r i o d dono t qu a l i f y fo r ad d i t i o n a l ca l l pa y . 23 . 4 A nem p l oy e e sh a l l begr a n t e d anun p a i d le a v e of ab s e n c e fo r co n d u c t i n g UN I O N bu s i n e s s inac c o rd a n cewi t h ap p l i c a b l e st a t e la w an d co n s i s t e n t wi t h th e pr o v i s i o n s of th i s Ar t i c l e . A R TI C L E 26 - PA R T - TI M E I T E M PO R A R Y EM P L O Y E E S Tr ai ni n g re q u i r e dan d au t h o r i z e d by th e EM P L O Y E R sh a l l bepa i d fo r by th e EM P L O Y E R . A R TI C L E 24 - MI L I T A R Y LE A V E OFAB S E N C E 24 3.1 Mi l i t ar y le a v e s of ab s e n c e wi l l be ad m i n i s t e r e d inac c o r d a n c e wi t h ap p l i c a b l e la w s . A R TI C L E 25 - CA L L BA C K AN D ST A N D B Y 2 6.4 Be n ef i t s wi l l no t bepr o v i d e d fo r pa r t - t i m e li q u o r st o r e em p l o y e e s . A R TI C L E 27 - TR A I N I N G 1 2.1 2.2 2 6 N Page 98 of 204 Pr o g r e s s i o n th ro ug h th e st e p sc h e d u l e (A p p e n d i x B) on th e em p l o y e e ’ s an n i v e r s a r y da t e sh a l l re q u i r e sa ti sf ac to ry pe r f o r m a n ceasde t e r m i n e d by th e EM P L O Y E R . Th e em p l o y e e is re s p o n s i b l e fo r c ope r f o r m a n c e ev a l u a t i o n pa p e n N o r k an d su b m i t t i n g ittoth e Su p e r v i s o r by an n i v e rs a r y da t e . If th e em p l o y e e isre s p o n s i b l e fo r de l a y i n g th e pe r f o r m a n c e e v a l u a ti o n pr o c e s s an d ha n d s inpa p e n N o r k af t e r th e an n i v e r s a r y da t e , an y in c r e a s e wo u l d toth a t la t e r da t e an d no t th e an n i v e r s a r y da t e . 28 . 2 Fo r jo b fo r wh i c h sa f e t y bo o t s ar e re q u i r e d byOS H A re g u l a t i o n s th e EM P L O YE R wi l l pr o v i d e acl o t h i n g al l o w a n c e ofup totw o hu n d r e d do l l a r s ($ 2 0 0 . 0 0 ) pe r ca l e n d a r fem p lo y e es topu r c h a s e sa f e t y cl o t h i n g or sa f e t y bo o t s re l e v a n t tojo b ne e d s . Em p l o y e es in c l ud e dinth i s al l o w a n c e in c l u d e s Cu s t o d i a n s . Sa f e t y bo o t s mu s t me e t th e st a n d a r d s re q ui re dbyOS H A re g u l a t i o n s Em p l o y e e s mu s t pr o v i d e in f o r m a t i o n ve r i f y i n g th e bo o t s m ee t sa f et y re q u i r e m e nt s . Em p l o y e e s by th e EM P L O Y E R toas s u m e th e fu l l re s p o n s i b i l i t i e s an d au t h o r i t y of a hi g h e r jo b c l a s s if i c a ti o n fo r fo r t y (4 0 ) co n s e c u t i v e wo r k i n g ho u r s ormo r e sh a l l bepa i d atan am o u n t eq u a l t oth emi n i m u mst e p of th e hi g h e r pa y gr a d e or aton e st e p ab o v e th e em p l o y e e ’ s cu r r e n t ra t e pa y,wh i c h e ve r isgr e a t e r . Ho l i d a y pa y wi l l be in c l u d e d aswo r k i n g ho u r s wh e n de t e r m i n i n g fo r ou t of cl a s s i f i c a t i o n pa y . Em p lo y e es wi l l co n t r i b u t e toth e Po s t Re t i r e m e n t He a l t h Ca r e Sa v i n g s Pl a n wi t h th e HC S P sc h e du l e , fo u n dinth e Ap p e n d i x Aof th i s AG R E E M E N T of th e i r gr o s s sa l a r y . Th e sc h e d u le , fo u n d inAp p e n d i x Bof th i s AG R E E M E N T , sh a l l no t co n s t r a i n th e EM P LO Y ER fr o m hi r i n g anem p l o y e e atan y st e p inth e sc h e d u l e . A. I th e at t a c h e d Sa l a r y Sc h e d u l e (D e v e l o p e d byFo x La w s o n ba s e d on th e re s u l t s of th e st u d y th e y co n d u c t e d in20 1 3 ) . If an le a v e s em p l o y m e n t wi t h i n on e mo n t h ofpu r c h a s i n g sa f e t y bo o t s , th e y mu s t re i m bu r s e th e Ci t y fo r th e co s t of th o s e bo o t s . > E mo v e th r o u g h st e p s on th e i r an n i v e r s a r y da t e up o n asa t i s f a c t o r y p e rf o r ev a l u a t i o n . A R TI C L E 29 - WO R K I N G OU T OF CL A S S I F I C A T I O N E m pl o y ee s wi l l be re q u i r e d towe a r un i f o r m s ifpr o v i d e d by th e EM P L O Y E R . F or 2 0 2 5:Co s t ofLi v i n g Ad j u s t m e n t of4% ef f e c t i v e Ja n u a r y 1,20 2 5 A R T I C L E 28 - UN I F O R M S A R TI C L E 30 -WA G E S T he im pl e m en ta t io nin c l u d e s : 2 Page 99 of 204 32 . 2 Th e pa r t i e s mu t u a l l y th a t du r i n g th e ne g o t i a t i o n s wh i c h re s u l t e d inth i s AG R E E M E N T , ea c h th e un l i m i t e d ri g h t an d op p o r t u n i t y toma k e de m a n d s an d pr o p o s a l s wi t h re s p e c t toan y te r m or co n d i t i o n of em p l o y m e n t no t re m o v e d by la w fr o m ba r g a i n i n g . Al l ag r e e me n t s an d un d e r s t a n d i ng s ar r i v e d atby th e pa r t i e s ar e se t fo r t h in wr i t i n g in th i s AG R EE M EN T fo r th e st i p u l a t e d du r a t i o n of th i s AG R E E M E N T . Th e EM P L O Y E R an d th e ea c h vo l u n t a r i l y an d un q u a l i f i e d l y wa i v e s th e ri g h t tome e t an d ne g o t i a t e re g a r d i ng an y an d al l te r m s an d co n d i t i o n s of em p l o y m e n t re f e r r e d toor co v e r e d in th i s AG R EE M EN T orwi t h re s p e c t toan y te r m or co n d i t i o n of em p l o y m e n t no t sp e c i f i c a l l y re f e r r e d or co v e r ed inth i s AG R E E M E N T , ev e n th o u g h su c h te r m s or co n d i t i o n s ma y no t h a v e be e nwi t h i n th e kn o w l e d g e or co n t e m p l a t i o n of ei t h e r orbo t h of th e pa r t i e s at th e ti m e tco n t r ac t wa s ne g o t i a t e d or ex e c u t e d . Th i s AG R E E M EN T issu b j e c t toth e la w s of th e Un i t e d St a t e s , th e St a t e ofMi n n e s o t a an d th e Ci t y of Fa r m i n g t o n . th eev e n t an y pr o v i s i o n of th i s AG R E E M E N T sh a l l behe l d tobe co n t r a r y tola w by a co u r t of ju r i s d i c t i o n ,or ad m i n i s t r a t i v e ru l i n g or isinvi o l a t i o n of le g i s l a t i o n or ad m i n i s t r a t i v e su c h pr o v i s i o n s sh a l l bevo i d e d . Al l ot h e r pr o v i s i o n s of th i s AG R E E M E N T co n t i nu e infu l l fo r c e an d ef f e c t . Th e vo i d e d pr o v i s i o n ma y be re - n e g o t i a t e d at th e wr i t t e n r e q u e st of ei t h e r pa r t y . Th e p os it i o ns ofPl a n n i n g Ma n a g e r , Ci v i l En g i n e e r , Ec o n o m i c De v e l o p m e n t Ma n a g e r , Re c r e a t io n Su p er v i s or an d Na t u r a l Re s o u r c e s Sp e c i a l i s t ar e co n s i d e r e d ex e m p t fr o m th e Fa i r La bo r St a nd a rd s Ac t fo r th e pu r p o s e ofov e r t i m e . An y an d al l pr i o r ag r e e m e n t s , re s o l u t i o n s , pr a c t i c e s , po l i c i e s , ru l e s an d re g u l a t i o n s re g a r d i ng te r ms an d co n d i t i o n s of em p l o y m e n t , toth e ex t e n t in c o n s i s t e n t wi t h th e pr o v i s i o ns of th i s AG R E E M EN T , ar e he r e b y su p e r s e d e d . Th i s sh a l l be ef f e c t i v e asof Ja n u a r y 1,20 2 5 an d sh a l l re m a i n infu l l fo r c e an d ef f e c t un t i l 31 , 20 2 5 . I N WH E R E O F , th e pa r t i e s he r e t o ha v e ex e c u t e d th i s AG R E E M E N T on th i s da y of A R TI C L E 31 - SA V I N G S CL A U S E A R TI C L E 33DU R A T I O N (U n i o n Pr e s i d e n t ) (A F S C M E Fi e l d Re p . ) (A F S C M E St a t e Fi e l d Di r . ) A R T I C L E 32 -WA I V E R (C i t y Ad m i n i s t r a t o r ) F or t h eEm p l oy e r : 1 2 .1 2 3 F Page 100 of 204 Al l em p l o y ee s of th i s ba r g a i n i n g gr o u p sh a l l co n t r i b u t e toth e fo l l o w i n g co n t r i b u t i o n sc a l e fo r th e Po s t - Re t i r e m e n t He a l t h Sa v i n g s Pl a n (H C S P ) , ga r n e r e d by th eMi n n e s o t a St a t e Re t i r e m e n t Sy s t e m . co n tr i b ut i o nsc a l e isba s e d onye a r s of se n i o r i t y wi t h th e Ci t y ofFa r m i n g t o n . 20ormo r e 10 —14ye a r s 15 —19ye a r s A—HC S P CO N T R I B U T I O N S 1 2 .1 2 Page 101 of 204 A P P E N D I XB-WA G E RA N G E S W ag e ra n g eswi l l be at t a c h e d toth e co n t r a c t . Page 102 of 204 8.8328888.83888.338.98.888.88.838.88.33888.88888.888.838«8:8»8.83.8»EBESmEE858m82:8888585823633885.888.8»«8&883883888.9.»83383.853833a.82...>578:58%:8:53«3 868.?»95.5»868.3“833Edam;$333&3?»31%»8.8%«33.5.3»8.83%33.88.3338338.35wa2.388.9339.333.83%magma358.8%"863anE<6:523mm2:5:.250QO“22.28%3&3,2:25:52Nun 8.3»and;8.5»was;8.8»23.a?sd?v.5628m.26.25.5.:<anewm.35v35mno?anewa.35m:22.96Row.3.”32:5qu.FEmacs“.930th23025323tam:oEmom.mco_mm£o._n_-_mo_203-323.oBaum“? egg—.293.:EhmmmEESma$48.8.me3.238mm.3.8583.338«28.8»«38.8%3.83%2:25...25252.58»95.582men.needR33236.8»«35$:333.8»83%33.3:5:c2258;58%g?zgseg.5an umzsumnmwoe—58m.925228%m6whémadoamhmdmh?wmémm.mm.HHo.mmo.vmwHN.NVH.waEsoE<.m:::<umzm?mam38:89....835203.3mno?Qho.nN363N8638mm3.50:.mmmcmz99m.5363NMEMNQ cwdmmdmwHv.mwh.vmwmm?wwdmwmoéoodmwmmNmmdmwhmdnvdmw0523..memwdvmdmwmmého?mwwhdnvémmhvév?mmmEsoE<.m:c:<.nONdNa3mm3.52..:m_u_:cum._.tonnsmm>_um=m_:_Eu<mu< “c832ESmoE0mmmEzémm“59anmauduw39th«madam$3dewww.mww32%me«whéuwomuéuwcmodmwun?nuw3mm352..£3023m3:9.—Na< $.szQO223258.50mudmodmmwwv?wmméueHodhméhmEsoE<.m:c:<:m_u_ccumhmctmmsmcmmmhévwouhdmmm?2mm3.50:Emum_mm<m>zmbm_:_Eu<anaeum mmm.m~m.B$33m»EsoE<6:529mm2.32..33:20on00>23.BmEEooomcEcmE8328553883.88528089.9“.Ba8838.95:3«v0 98.3 <38» 83% 333 «8.9.» «an; «.853 «8.3» E33 «3.3.» 333 mung.» «~33828 33.8» 833 «343 3.33 833 v2.8» «mmduw83$mdeNw 82$v8.3aShow» $95 $69 53$mhnNNw 23$ Pa g e 1 0 3 o f 2 0 4 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Lynn Gorski, City Administrator Department: Administration Subject: Labor Agreement Between City of Farmington and LELS Local #387 - Police Sergeants Meeting: Regular Council - Dec 16 2024 INTRODUCTION: City Administration and the Union Stewards of LELS-Sergeants have been in union negotiations for the contract period of January 1, 2025, to December 31, 2025. Both parties have reached a collective bargaining agreement pending Council approval. DISCUSSION: The following agreements were reached within the 2025 contract period: (1) Duration - 1 year (2) 4% cost of living increase (3) Increase employee's contribution to an HCSP from $100 to $150. (4) Included previous MOU agreements. Addition of Juneteenth PTO will be paid out into Health Care Savings Plan Uniform allowance from $850 to $900 Administration would like to thank all members for working together on negotiations. It was a true collaboration. BUDGET IMPACT: The budget impact has been incorporated into the 2025 budget. ACTION REQUESTED: Approve the negotiated contract for LELS - Sergeants effective January 1, 2025, to December 31, 2025. ATTACHMENTS: LELS Local Sergeant 2025 Contract Page 104 of 204 ----CITY OF----FARMINGTON Page 105 of 204 Page 106 of 204 Page 107 of 204 Page 108 of 204 Page 109 of 204 Page 110 of 204 Page 111 of 204 Page 112 of 204 Page 113 of 204 Page 114 of 204 Page 115 of 204 Page 116 of 204 Page 117 of 204 Page 118 of 204 Page 119 of 204 Page 120 of 204 Page 121 of 204 Page 122 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Lynn Gorski, City Administrator Department: HR Subject: Staff Changes and Recommendations Meeting: Regular Council - Dec 16 2024 INTRODUCTION: Approve the appointments of Cassie Redman-Palo, Matthew Donnelly, Brian Hanson, Ryan Roudabush, Joshua Threet, Drew Conrad, Jack Aarness, and Arinna Ellis. DISCUSSION: It is with great excitement that staff recommends the appointment of Cassie Redman-Palo for Sergeant within the Farmington Police Department. Cassie worked for the City of Farmington as a Patrol Officer for 19 years. In March of 2024, Officer Redmond-Palo left Farmington for a promotion with Dakota County. Please help us welcome Sergeant Redman-Palo back to the Department. The following Paid-On-Call Lieutenants and Fire Fighter have been selected for promotion to Captain us help Please 2025. 1, January Department Fire Farmington the within effective congratulate the following. Matthew Donnelly Brian Hanson Ryan Roudabush Joshua Threet Parks and Recreation Seasonal Hires Drew Conrad, rehire Seasonal Arena Supervisor Jack Aarness, Seasonal Skate Guard Arinna Ellis, Seasonal Warming House Attendant BUDGET IMPACT: All positions have been accounted for in the budget. ACTION REQUESTED: Approve the appointments of Cassie Redman-Palo, Matthew Donnelly, Brian Hanson, Ryan Roudabush, Joshua Threet, Drew Conrad, Jack Aarness, and Arinna Ellis. Page 123 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Professional Services Agreement with Advanced Engineering and Environmental Services (AE2S) for the Siting of a New Water Storage Tank Meeting: Regular Council - Dec 16 2024 INTRODUCTION: The City of Farmington is in the process of preparing an "off cycle" amendment to the 2040 Comprehensive Plan. The City's water infrastructure will need to support existing and future development based on the existing and proposed land use identified. A key component of the water infrastructure is the amount of available water storage. The need for additional water storage was identified in 2018, and a Water Storage Tank Siting study was completed in early 2020. The AE2S work scope will consist of an update to the 2020 study based on updated land use and water demand assumptions. However, different from the 2020 study, as Empire has since incorporated, the update will not include an analysis of combining the Empire system with the Farmington system. DISCUSSION: The City of Farmington has two storage facilities: a 1.5 MG elevated storage tank near the Central Maintenance Facility and a 0.67 MG standpipe at Daisy Knoll. The standpipe has an effective storage capacity of 0.25 MG and is removed from service in the winter due to freezing concerns. Effective storage capacity is defined as the storage available while maintaining sufficient pressure on the system; when the standpipe water level approaches surrounding ground level, the pressure it supplies to the system is significantly diminished. The City currently has about 1.5 MG of storage in the winter and 1.75 MG of effective storage in the summer. The need for an update to the City's water storage siting study is not due to a specific development or specific site. In late 2018, the City completed an update to the Water System Plan. The November 29, 2018 Water System Plan includes the following statement: "It is recommended the City install a 2.0 MG storage tank or install a 1.0 MG tank with the intent of installing another 1.0 MG tank by 2022." MG is an abbreviation for Million Gallon. On December 16, 2019, the City Council approved a contract for preparation of a siting study for a new water tower; the study was completed in early 2020. Acquisition of property for a new water tower was discussed by the City Council in late 2021, but acquisition of the property did not move forward. Similar to other infrastructure systems, the water system demands are driven by existing and future land use, as identified in the comprehensive planning process. The future land use has recently become available via the "off cycle" comprehensive plan amendment process. As identified in the previous study, the primary reasons for providing water storage are as follows: Page 124 of 204 To equalize pressure in the distribution system. Provide adequate water for fire protection. Other emergency reserve requirements. As noted above, past efforts have focused on the need for constructing at least 2.5 MG of new storage. Additionally, based on recent water system analysis, it is estimated that the City will need an additional 0.5 MG of storage by 2040 and an additional 1.0 MG of storage for ultimate buildout. A total of 4.0 MG of future water storage to be provided. The study update will confirm the storage needs. Again, to build on the extensive study completed in 2020, the siting analysis will initially focus on two site alternatives: northwest of the TH 3/190th Street intersection and replacing the existing Daisy Knoll standpipe with an elevated tank. Estimated costs for ground storage will be included for comparison purposes. BUDGET IMPACT: The detailed work scope and budget are attached as part of the Professional Services Agreement. The estimated not to exceed amount for this work effort is $29,200. ACTION REQUESTED: Approve the Professional Services Agreement with Advanced Engineering and Environmental Services (AE2S) for the Siting of a New Water Storage Tank. ATTACHMENTS: PSA AE2S Water Storage Siting 121624 Page 125 of 204 224345v1 PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (“Agreement”) is made this 16th day of December, 2024, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation, whose business address is 430 3rd St, Farmington, MN 55024 (hereinafter "City") and Advanced Engineering and Environmental Services LLC (AE2S), a North Dakota Limited Liability Company, whose business address is 6901 East Fish Lake Rd, Suite 184, Maple Grove, MN 55369 (hereinafter "Engineer"). PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Engineer for engineering services, hereinafter referred to as the "Work", and as outlined on Exhibit “A” attached hereto. IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Engineer to furnish the services set forth on the attached Exhibit “A”. The Engineer agrees to perform the services. Engineer shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things necessary and ancillary thereto specified on Exhibit “A”. The Work to be performed under this Agreement shall be done under the review of a professional engineer licensed in the State of Minnesota, who shall attest that the Work will be performed in compliance with all applicable codes and engineering standards. The Work shall be performed in accordance with the Contract Documents, which includes this Agreement and the attached Exhibits: Exhibit “A” – Scope of Services, Exhibit “B” – Schedule of Payment and Fee Schedule. In the event any ambiguity or conflict between the Contract Documents listed above, the order of precedence shall be the following order: (i) this Agreement; (ii) Exhibit “A”, (iii) Exhibit “B”. 2. REPRESENTATIVES. City has designated John Powell, Public Works Director/City Engineer (the “City Representative”), and the Engineer has designated Justin Klabo, Operations Manager (the “Engineer Representative”). The City Representative and the Engineer Representative shall be available as often as is reasonably necessary for reviewing the Services and Work to be performed. 3. COMPENSATION FOR SERVICES. Engineer shall be paid by the City for the services described in Exhibit “A” on an hourly basis in accordance with the attached fee schedule, Exhibit “B”, but not to exceed $29,200 inclusive of taxes and reimbursable costs. A. Any changes in the scope of the Work which may result in an increase to the compensation due the Engineer shall require prior written approval by the Page 126 of 204 224345v1 authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Engineer when required by the complex or specialized nature of the Project and when authorized in writing by the City. 4. COMPLETION DATE/TERM. The Engineer must complete the Services by February 24, 2025. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 5. OWNERSHIP OF DOCUMENTS. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Engineer may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Engineer also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement does not relieve any liability on the part of the Engineer, but any use of the Information by the City or the Engineer beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Engineer shall abide by all statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules, and regulations pertaining to the Services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. Engineer’s books, records, documents, and accounting procedures and practices related to services provided to the City are subject to examination by the legislative auditor or the state auditor, as appropriate, for a minimum of six years. 7. STANDARD OF CARE. Engineer shall exercise the same degrees of care, skill, and diligence in the performance of the Services as is ordinarily possessed and exercised by a professional engineer under similar circumstances. Engineer shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Engineer’s breach of this standard of care. Engineer shall put forth reasonable efforts to complete its duties in a timely manner. Engineer shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Engineer shall be responsible for costs, delays, or damages arising from unreasonable delays in the performance of its duties. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Engineer’s services. 8. INDEMNIFICATION. The Engineer shall defend, indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all judgments, claims, damages, demands, actions, causes of action, including costs and attorney's fees paid or incurred resulting from any breach of this Agreement by Engineer, its agents, contractors and employees, or any Page 127 of 204 224345v1 negligent or intentional act or omission performed, taken or not performed or taken by Engineer, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Engineer harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents, or employees. 9. INSURANCE. a. General Liability. Prior to starting the Work, Engineer shall procure, maintain, and pay for such insurance as will protect against claims or loss which may arise out of operations by Engineer or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Engineer shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $2,000,000 property damage and bodily injury per occurrence $2,000,000 general aggregate Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Commercial General Liability requirements may be met through a combination of umbrella or excess liability insurance. The City shall be named as an additional insured on the general liability and umbrella policies. c. Professional Liability Insurance. In addition to the coverages listed above, Engineer shall maintain a professional liability insurance policy in the amount of $2,000,000 per claim and aggregate. Said policy need not name the City as an additional insured. Page 128 of 204 224345v1 d. Engineer shall maintain “stop gap” coverage if Engineer obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Farmington” as an additional insured. f. All policies, except the Professional Liability Policy and Automobile Policy, shall apply on a “per project aggregate” basis. g. All polices shall contain a waiver of subrogation in favor of the City. h. All policies, except for the Worker’s Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. i. All polices, except the Worker’s Compensation Policy Professional Liability Policy and Automobile Policy, shall insure the defense and indemnity obligations assumed by Engineer under this Agreement. j. Engineer agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Engineer’s responsibility to pay any retention or deductible for the coverages required herein. l. The Engineer’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days advanced written notice to the City. m. Engineer shall maintain in effect all insurance coverages required under this Paragraph at Engineer’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing and all insurance policies shall be on ISO forms acceptable to the City. n. A copy of the Engineer’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Engineer’s Work. Upon request a copy of the Engineer’s insurance declaration page, rider and/or endorsement, as applicable shall be provided. Such documents evidencing insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Engineer has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, rider, endorsement, certificates, or other evidence Page 129 of 204 224345v1 of insurance, or to advise Engineer of any deficiencies in such documents and receipt thereof shall not relieve Engineer from, nor be deemed a waiver of, City’s right to enforce the terms of Engineer’s obligations hereunder. City reserves the right to examine any policy provided for under this Agreement. o. Effect of Engineer’s Failure to Provide Insurance. If Engineer fails to provide the specified insurance, then Engineer will defend, indemnify, and hold harmless the City, the City's officials, agents, and employees from any loss, claim, liability, and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Engineer, its subcontractors, agents, employees or delegates. Engineer agrees that this indemnity shall be construed and applied in favor of indemnification. Engineer also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity in Article 8, the City may require Engineer to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Engineer's insurance company. Engineer will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. INDEPENDENT CONTRACTOR. The City hereby retains the Engineer as an independent contractor upon the terms and conditions set forth in this Agreement. The Engineer is not an employee of the City and is free to contract with other entities as provided herein. Engineer shall be responsible for selecting the means and methods of performing the work. Engineer shall furnish any and all supplies, equipment, and incidentals necessary for Engineer's performance under this Agreement. City and Engineer agree that Engineer shall not at any time or in any manner represent that Engineer or any of Engineer's agents or employees are in any manner agents or employees of the City. Engineer shall be exclusively responsible under this Agreement for Engineer's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11. SUBCONTRACTORS. Engineer shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Engineer shall Page 130 of 204 224345v1 comply with Minnesota Statute § 471.425. Engineer must pay subcontractor for all undisputed services provided by subcontractor within ten (10) days of Engineer’s receipt of payment from City. Engineer must pay interest of 1.5 percent per month or any part of a month to subcontractor on any undisputed amount not paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 12. ASSIGNMENT AND THIRD PARTIES. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the City and Engineer, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the City and Engineer and not for the benefit of any other party. 13. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 14. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 15. CONTROLLING LAW AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this contract shall be venued in the Dakota County District Court. 16. COPYRIGHT. Engineer shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings, or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 17. RECORDS. The Engineer shall maintain complete and accurate records of time and expense involved in the performance of services. 18. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Engineer must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Engineer pursuant to this Agreement. Engineer is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Engineer receives a request to release data, Engineer must immediately notify City. City will give Engineer instructions concerning the release of the data to the requesting party before the data is released. Engineer agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Engineer’s officers’, agents’, partners’, employees’, volunteers’, assignees’, or Page 131 of 204 224345v1 subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 19. TERMINATION. This Agreement may be terminated by City on thirty (30) days’ written notice delivered to Engineer at the address on file with the City. Upon termination under this provision if there is no fault of the Engineer, the Engineer shall be paid for services rendered and reimbursable expenses until the effective date of termination. If the City terminates the Agreement because the Engineer has failed to perform in accordance with this Agreement, no further payment shall be made to the Engineer, and the City may retain another engineer to undertake or complete the work identified in Paragraph 1. 20. NON-DISCRIMINATION. During the performance of this Agreement, the Engineer shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Engineer shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Engineer shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Engineer further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 21. SURVIVAL. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 22. SERVICES NOT PROVIDED FOR. Claims for services furnished by the Engineer not specifically provided for herein shall not be honored by the City. 23. SEVERABILITY. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 24. CONFLICTS. No officer or salaried employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 25. NOTICES. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. 26. WAIVER. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Page 132 of 204 224345v1 27. COUNTERPARTS. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Dated: December 16, 2024 CITY: CITY OF FARMINGTON By: Joshua Hoyt Mayor By: Shirley R Buecksler City Clerk Dated:__________________, 20___ ENGINEER: ADVANCED ENGINEERING AND ENVIRONMENTAL SERVICES LLC By: _____________________________ [print name] Its __________________________ [title] Page 133 of 204 224345v1 EXHIBIT “A” SCOPE OF SERVICES AND EXHIBIT “B” SCHEDULE OF PAYMENT AND FEE SCHEDULE Page 134 of 204 December 11, 2024 Mr. John Powell, PE Public Works Director / City Engineer City of Farmington 430 Third Street Farmington, MN 55024 Re: Farmington Water Storage Siting Study City of Farmington, MN Dear Mr. Powell: Thank you for the opportunity to submit this proposal to complete a siting study for a future water storage facility within the City of Farmington (City). Based upon the information provided to the AE2S project team, we are confident that the following general scope of services and associated fee proposal will meet the City’s needs. Project Understanding The City conducted a previous Water Storage Tank Siting Study in 2020. Since then, the City has updated their Comprehensive Plan to accommodate changes in land use and additional growth potential. The City would like an updated storage analysis and siting plan to reflect the changes made in the Comprehensive Plan. The City’s previous Comprehensive Plan and Water Storage Tank Siting Study identified the need for an additional 2.5 million gallons (MG) of storage volume through the year 2040. This study will use updated demand projections to determine whether that volume is still sufficient. This study will also use an updated hydraulic model to evaluate flow and pressure associated with the 2 potential storage sites identified in the previous siting study: · Existing Daisy Knoll Standpipe site (Daisy Knoll Park) · Chippendale site (near Chippendale Ave) Page 135 of 204 City of Farmington Farmington Water Storage Siting Study Page 2 of 4 Data Request Items The following data is requested from the City to complete the analysis: 1. Well production volumes from 2017-2020 and June-December 2024 Project Approach The alternative scenarios from the previous siting study will be reevaluated using the updated demand projections from the updated land use plan. The proposed scope of services includes the following: 1. Project Communication: a. Provide project management and coordination with City staff. b. Attend one (1) in-person draft review meeting to discuss the draft study’s findings and the recommended alternatives. 2. Water Storage Hydraulic Modeling: a. Water Demand Projections: i. Project existing and 2040 average and maximum day demands for the remaining areas to be served based on the planned growth and future zoning classifications. b. Distribution System Hydraulics Review: i. Utilize the City’s recently updated water distribution system model in conjunction with the projected demand to analyze the 2 identified storage sites for: 1. Transmission main velocity and headloss 2. System pressures 3. System storage operations 3. Water Storage Siting Study Technical Memorandum: a. Prepare a draft technical memorandum (TM) summarizing the findings and recommendations of the study. Review the draft report with City staff. b. Prepare a final TM based on the City’s review comments. c. At a minimum, the TM (draft and final) will include: i. Updates for all tables contained in the February 2020 siting study based on updated system demands. ii. Hydraulic Analysis 1. A summary of the model analysis will be presented to provide the City with an understanding of tower location and hydraulic impacts to the system. Page 136 of 204 City of Farmington Farmington Water Storage Siting Study Page 3 of 4 2. GIS figures showing transmission main velocity and headloss and system pressures for each potential storage site. iii. Engineering considerations including height, aesthetics, foundation, site accessibility, staging area, easements, constructability, and other impacts to be considered. iv. Cost Considerations 1. Opinions of total probable project costs will be developed for each site. Auxiliary costs such as site access, site improvements, watermain, and typical water storage costs will be included. a. Costs will be calculated for: i. Spheroid elevated tank ii. Hydropillar iii. Composite elevated tank iv. Ground storage reservoir and pump station 2. A life cycle cost analysis for different styles of water storage facilities will be included. v. Summary of advantages and disadvantages for each site will be provided based on the above parameters. Assumptions The proposed scope of services includes the following assumptions: 1. To be conservative, demand projections will include only the highest-demand growth scenario. 2. For analysis of the Daisy Knoll site, the new storage facility is assumed to be replacing the existing Daisy Knoll Standpipe. 3. The same operational assumptions will be used as in the February 2020 siting study. 4. Analysis will be limited to demand from the City of Farmington. Unlike the February 2020 siting study, this study will not include any demand from the City of Empire. Schedule We anticipate that full project delivery will be completed within ten (10) weeks upon receiving written approval and delivery of data request items necessary to complete the analysis. Page 137 of 204 City of Farmington Farmington Water Storage Siting Study Page 4 of 4 Fee Proposal Estimate AE2S will complete the proposed scope of services outlined above for an hourly, not-to-exceed, fee of $29,200. The table below depicts the anticipated fee estimate to complete each task. Since the project will start in 2024 and end in 2025, most of Tasks 1 and 2 are calculated based on our 2024 hourly rate schedule, and most of Task 3 is calculated based on our 2025 hourly rate schedule. A detailed fee table is provided as an attachment to this proposal. Professional fees and expenses are based on the understanding presented within this letter. Task Number Task Description Fee Estimate 1 Project Communication $1,400 2 Water Storage Hydraulic Modeling $4,800 3 Water Storage Siting Study Tech Memo $23,000 Total Hourly Not-to-Exceed AE2S Fee $29,200 We appreciate the opportunity to assist the City of Farmington with this work and look forward to collaborating with you on this effort. If you have any questions or comments regarding our proposed services or if you need additional information, please do not hesitate to contact me at (763)-463-5036. Sincerely, AE2S Jake Puffe, PE Project Manager Page 138 of 204 Date: December 11, 2024 Puffe, PE Voeller, PE Klabo, PE Landrus, PE Amundson PM/Modeling Lead Modeling QAQC QAQC Civil Lead Engineer EIT 2024 Billing Rate 197$ 228$ 244$ 197$ 140$ 2025 Billing Rate 205$ 237$ 254$ 205$ 146$ Task 1 - Project Management and Communication 7 0 0 0 0 7 $1,379 $66 $1,445 Project Management and Coordination 4 4 $788 $788 In-Person Draft Review Meeting (1 Hr) and Meeting Prep.3 3 $591 $66 $657 Task 2 - Water Storage Hydraulic Modeling 18 2 0 0 6 26 $4,842 $0 $4,842 Project existing and 2040 average and maximum day demands 6 6 12 $2,022 $2,022 Model analysis - transmission main velocity and headloss 2 2 $394 $394 Model analysis - system pressures 2 2 $394 $394 Model analysis - system storage operations 8 8 $1,576 $1,576 Modeling QAQC 2 2 $456 $456 Task 3 - Water Storage Siting Study Tech Memo 76 2 2 10 36 126 $22,954 $0 $22,954 Update tables from previous study 4 8 12 $1,908 $1,908 Summary of model analysis and hydraulic impacts for each site 20 4 24 $4,500 $4,500 GIS figures showing transmission main velocity and headloss and system pressures 4 4 $788 $788 Engineering considerations 22 8 2 32 $6,190 $6,190 Opinion of probable cost for each site (spheroid, hydropillar, composite, GSR)8 2 8 18 $3,090 $3,090 Life cycle cost analysis for different styles of water storage 4 4 8 $1,348 $1,348 Summary of advantages and disadvangtages for each site 12 8 20 $3,484 $3,484 Draft review QAQC 2 2 4 $944 $944 Final memo edits 2 2 4 $702 $702 Estimated Subtotal Hours for AE2S Staff - 2024 22 2 0 0 6 30 Estimated Subtotal Hours for AE2S Staff - 2025 79 2 2 10 36 129 Estimated Labor and Expenses for AE2S Staff 20,529$ 930$ 508$ 2,050$ 6,096$ $29,175 $66 Puffe, PE Voeller, PE Klabo, PE Landrus, PE Amundson $29,200Total AE2S Not-to-Exceed Fee Expenses Total Water Storage Siting Study Fee Estimate Subtotal Hours Labor Pa g e 1 3 9 o f 2 0 4 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Second Amendment to the Residential Solid Waste/Recycling Services Agreement Between the City of Farmington and Dick's Sanitation Meeting: Regular Council - Dec 16 2024 INTRODUCTION: In November of 2021, the City entered into an agreement with Dick's Sanitation Service, Inc. (DSI) for solid waste services for an initial term of five years. The agreement includes a rate schedule for trash and recycling for the years 2022 through 2026. Due to a rate increase by the City of Red Wing for 2024, the City Council approved an amendment to the DSI agreement on December 18, 2023. As the City of Red Wing has again notified DSI of an increase per the attached letter, another amendment to the agreement is needed. DISCUSSION: City of Farmington waste is processed at the City of Red Wing. On November 13, 2024, the City of Red Wing notified DSI and the City that their Municipal Solid Waste (MSW) tipping fee was increasing by $5.00/ton; from $118.00/ton to $123.00/ton; an increase of 4.2%. Per section 19.11 of the original agreement, DSI is allowed to pass on this cost increase to their customers in Farmington. This agreement interpretation was confirmed with the City Attorney. Exhibit B shows how this Red Wing cost increase will impact the Farmington rates with the new rate being in the column shaded yellow. The rate increase applies only to trash, not recycling. The "2024 Rate" on Exhibit B is the existing 2024 rate; the "2025 Rate" is the 2025 rate with the tipping fee cost increase incorporated. The right side of the exhibit shows a comparison to the existing 2024 rates and a comparison of the proposed 2025 rates to those stated in the original DSI agreement. BUDGET IMPACT: Per the existing agreement, DSI provides trash and recyclable collection at City facilities at no additional cost to the City. ACTION REQUESTED: Approve the Second Amendment to the Residential Solid Waste/Recycling Services Agreement Between the City of Farmington and Dick's Sanitation. ATTACHMENTS: Page 140 of 204 121624 Second Amendment to DSI Agreement Page 141 of 204 SECOND AMENDMENT TO AGREEMENT FOR RESIDENTIAL SOLID WASTE / RECYCLING SERVICES AGREEMENT BETWEEN THE CITY OF FARMINGTON AND DICK’S SANITATION THIS SECOND AMENDMENT TO RESIDENTIAL SOLID WASTE / RECYCLING SERVICES AGREEMENT BETWEEN THE CITY OF FARMINGTON AND DICK’S SANITATION (“Second Amendment”) is made this 16th day of December, 2024, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation (the "City") and DICK’S SANITATION SERVICE, INC., a Minnesota corporation (“DSI” or "Contractor"). RECITALS A. City and DSI entered into an Agreement for Residential Solid Waste / Recycling Services, made effective January 1, 2022 (“Agreement”). B. On November 13, 2024 the Deputy Director of Solid Waste in the City of Red Wing notified Contractor and City of an increase in the Municipal Solid Waste tipping fee, attached hereto as Exhibit A. C. Section 19.11 of the Agreement allows DSI to pass on such documented increases in disposal fees to the customer. D. The parties desire to memorialize the change in fees consistent with the Agreement. IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. Modification to Rates and Charges. Attachment C of the Agreement regarding Rates and Charges shall be modified per Exhibit B of this Amendment, attached hereto. 2. Effect of Agreement. Except as specifically amended by this Amendment, the Agreement shall remain in full force and effect. [Remainder of page intentionally left blank. Signature page follows.] Page 142 of 204 CITY OF FARMINGTON By:__________________________________ Joshua Hoyt Its Mayor By:__________________________________ Shirley R Buecksler Its City Clerk DICK’S SANITATION BY: _____ Print:____________________________________ ITS: _____________________________________ Page 143 of 204 EXHIBIT A Letter from Red Wing’s Deputy Director of Solid Waste Page 144 of 204 1873 Bench Street Red Wing, MN 55066 Website: www.red-wing.org Phone: 651.385.3658 Fax: 651.385.3670 November 13, 2024 Mr. Weast: The Cities of Red Wing and Farmington have been working together since 2019 to ensure that each achieves the best outcomes for waste generated in our respective communities. Through the City of Red Wing’s waste processing operations , Red Wing creates a renewable source of energy by removing hazardous wastes and valuable commodities to generate Refuse Derived Fuel (RDF) used by Xcel Energy in Red Wing. This partnership has been facilitated through Farmington’s contracted waste hauler Dick’s Sanitation (DSI). As a municipality Red Wing shares the concerns of rising disposal costs as our residents and businesses pay the same disposal rate as any of our contracting partners including Farmington and Hastings. As is the case in all aspects of our economy, our costs of providing these services are rising rapidly, and as such staff will be requesting our City Council to approve a $5.00/ton increase to the City’s tipping fee. This request will be subject to Council approval and would go into effect for waste received beginning January 1, 2025. Red Wing takes a great deal of pride in the cooperation between our communities and the shared environmental benefits of recovering recyclable commodities from waste. Using waste as a renewable energy and recovery of commodities from the waste stream has kept more than 90% of all waste received at Red Wing from going to landfills. We greatly appreciate your support and if you have any questions or comments, please contact me directly. Thank you, Jeff Schneider Deputy Director, Solid Waste Division Page 145 of 204 EXHIBIT B Attachment C Rates and Charges Page 146 of 204 Exhibit B Second Amendment to Agreement between the City of Farmington and Dick's Sanitation December 16, 2024 LOB Container Size (Gallon)2024 Rate 2025 Rate Cycle Increase %2025 Rate Increase % RESI MSW 35 15.82$ 16.41$ Monthly 0.59$ 3.73%16.19$ 0.22$ 1.36% RESI MSW 65 21.12$ 21.95$ Monthly 0.83$ 3.94%21.61$ 0.34$ 1.57% RESI MSW 95 25.93$ 26.98$ Monthly 1.05$ 4.06%26.53$ 0.45$ 1.70% RESI REC 35 7.69$ 7.92$ Monthly 0.23$ 2.99%7.92$ -$ 0.00% RESI REC 65 7.69$ 7.92$ Monthly 0.23$ 2.99%7.92$ -$ 0.00% RESI REC 95 7.69$ 7.92$ Monthly 0.23$ 2.99%7.92$ -$ 0.00% MSW & REC 35 70.53$ 73.00$ Quarterly 2.47$ 3.50%72.35$ 0.65$ 0.90% MSW & REC 65 86.42$ 89.62$ Quarterly 3.20$ 3.70%88.61$ 1.01$ 1.14% MSW & REC 95 100.85$ 104.71$ Quarterly 3.86$ 3.83%103.36$ 1.35$ 1.31% YARDWASTE 95 137.00$ 141.00$ Annual 4.00$ 2.92%141.00$ -$ 0.00% LOB Container Size (Yard)2024 Rate 2025 Rate Cycle COMM MSW 1 54.59$ $56.23 Monthly 1.64$ 3.00%55.87$ 0.36$ 0.64% COMM MSW 1.5 77.44$ $79.76 Monthly 2.32$ 3.00%79.25$ 0.51$ 0.64% COMM MSW 3 134.20$ $138.22 Monthly 4.02$ 3.00%137.33$ 0.89$ 0.65% COMM MSW 4 190.94$ $196.67 Monthly 5.73$ 3.00%195.41$ 1.26$ 0.64% COMM MSW 6 247.70$ $255.13 Monthly 7.43$ 3.00%253.49$ 1.64$ 0.65% COMM MSW 8 304.46$ $313.59 Monthly 9.13$ 3.00%311.57$ 2.02$ 0.65% COMM MSW 10 361.22$ $372.05 Monthly 10.83$ 3.00%369.65$ 2.40$ 0.65% COMM MSW 1 163.77$ $168.69 Quarterly 4.92$ 3.00%167.60$ 1.09$ 0.65% COMM MSW 1.5 232.32$ $239.29 Quarterly 6.97$ 3.00%237.74$ 1.55$ 0.65% COMM MSW 3 402.58$ $414.66 Quarterly 12.08$ 3.00%411.99$ 2.67$ 0.65% COMM MSW 4 572.84$ $590.03 Quarterly 17.19$ 3.00%586.24$ 3.79$ 0.65% COMM MSW 6 743.12$ $765.41 Quarterly 22.29$ 3.00%760.48$ 4.93$ 0.65% COMM MSW 8 913.37$ $940.77 Quarterly 27.40$ 3.00%934.72$ 6.05$ 0.65% COMM MSW 10 1,083.64$ $1,116.15 Quarterly 32.51$ 3.00%1,108.96$ 7.19$ 0.65% COMM REC 1 37.97$ $39.11 Monthly 1.14$ 3.00%39.11$ -$ 0.00% COMM REC 1.5 53.86$ $55.47 Monthly 1.61$ 2.99%55.47$ -$ 0.00% COMM REC 3 93.33$ $96.13 Monthly 2.80$ 3.00%96.13$ -$ 0.00% COMM REC 4 132.80$ $136.79 Monthly 3.99$ 3.00%136.79$ -$ 0.00% COMM REC 6 172.28$ $177.45 Monthly 5.17$ 3.00%177.45$ -$ 0.00% COMM REC 8 211.75$ $218.10 Monthly 6.35$ 3.00%218.10$ -$ 0.00% COMM REC 10 251.22$ $258.76 Monthly 7.54$ 3.00%258.76$ -$ 0.00% COMM REC 1 113.90$ $117.32 Quarterly 3.42$ 3.00%117.32$ -$ 0.00% COMM REC 1.5 161.57$ $166.42 Quarterly 4.85$ 3.00%166.42$ -$ 0.00% COMM REC 3 279.99$ $288.39 Quarterly 8.40$ 3.00%288.39$ -$ 0.00% COMM REC 4 398.41$ $410.37 Quarterly 11.96$ 3.00%410.37$ -$ 0.00% COMM REC 6 516.83$ $532.34 Quarterly 15.51$ 3.00%532.34$ -$ 0.00% COMM REC 8 635.25$ $654.30 Quarterly 19.05$ 3.00%654.30$ -$ 0.00% COMM REC 10 753.67$ $776.28 Quarterly 22.61$ 3.00%776.28$ -$ 0.00% City of Farmington Comparison to 2024 Rates Comparison to Agreement Rates Pa g e 1 4 7 o f 2 0 4 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: 2025 Fee Schedule - Ordinance and Public Hearing Meeting: Regular Council - Dec 16 2024 INTRODUCTION: Each year, the City reviews and makes recommendations on fees charged for work items, rentals, and services performed. A public hearing will be held regarding the proposed changes. DISCUSSION: The Management Team reviewed the 2024 Fee Schedule for any recommendations for 2025. The following changes are noted under "2025 Amount" on the attached draft of the 2025 Fee Schedule: ADMINISTRATION Pawn Shops - Amended to "Pawnbrokers and Precious Metal Dealers" to align with City Code. Schedule J, Meeting Room - Fee increased from $20 to $25 to align the rate for both meeting rooms at City Hall. COMMUNITY DEVELOPMENT Building: Hot Tub/Spa Installation - This is a new building permit addition aimed to help eliminate safety hazards associated with the installation of hot tubs. Common safety concerns are shut off switch locations, overhead lighting, non-grounded guards, outlets, and glazing in now hazardous locations. The fee is $80 which is consistent with our standard minimum inspection fee. Parking Lot Striping, Resurfacing or Reconfiguration - This is a new building permit aimed to provide compliance with MN Accessibility Code and compliance when business conduct a mill and overlay, lot sealcoating and striping, or reconfiguration of the parking lot, accessible parking spaces, and access aisles. The fee of $250 is commensurate for the services provided. Plan review by both planning and building departments, typically two site inspections, and administrative costs associated with permit issuance. Commercial Roof (Pitched)- Fee $250. This is a new building permit added to reduce the costs for commercial roof submittals and better align the fees with services provided. Costs will cover - plan review, mid-inspection, final inspection, review of installation photos, and administrative costs associated with the issuance of the permit. (Example - job cost of $25,000 will provide a savings of 50%.) Commercial Roof (Flat) - Fee $500. This is a new building permit added to reduce the costs Page 148 of 204 for commercial roof submittals and better align the fees with services provided. Costs will cover - plan review, mid-inspection, final inspection, review of installation photos, and administrative costs associated with the issuance of a permit. (Example - job costs of $50,000 will provide a savings of approximately $300). Miscellaneous Requested Inspections- This fee was reduced from $105 to $80 to align with our standard inspection fee/costs incurred for a single inspection. Cancelled Permit - Language was added to include costs associated with printing. This only pertains to Single Family Development new homes where some builders elect to have the City print full scale color plans using the City's plotter printer. Multi-Family/Townhouses - Roof - This is a new building permit added to reduce costs associated with re-roofing a multi-family or townhouse complex. The fee is $70 per unit, up to a maximum of 6 units or $420 + State surcharge. Currently, multi-family and townhouses were being miss-classified as Commercial. This will properly classify the type of work and provide cost savings for contractors re-roofing entire townhouse communities. Costs will cover - plan review, mid-inspection, final inspection, review of installation photos, and administrative permit. a issuance the with of associated costs typical a (Example - commercial roof permit for a 4 unit would see a rate reduction for $689.15 to $281 which is commensurate with the services/inspections provided.) Multi-Family/Townhouses - Siding - This is a new building permit added to reduce the costs associated with siding a multi-family or townhouse complex. The fee is $70 per unit, up to a maximum of 6 units or $420 + State surcharge. Currently, multi-family and townhouses were being miss-classified as Commercial. This will properly classify the type of work and provide cost savings for contractors re-siding entire townhouse communities. Costs will cover - plan review, mid-inspection, final inspection, review of installation photos, and administrative costs associated with the issuance of a permit. Basement Finish, All Inclusive - This change would provide reduced costs for basement finishes and align with the costs already in place for All-Inclusive Bathroom Finishes. This change was made to reduce permitting costs and streamline plan review, as costs are based on the number of finished rooms versus a square footage calculation. Many applicants struggled to provide square footage and scalable plans, which are needed for permitting costs. Language was added to ensure this rate is only available for existing homes with Certificates of Occupancy and that a fireplace installation is not included in the pricing. Two rooms or less $210 flat fee + State surcharge; three or more rooms $315 + State surcharge. Mechanical: Fireplace - Fee increased from $65 to $80 + State surcharge to better align with our standard inspection fee/costs incurred for a single inspection. Residential Heating New Construction - Fee increased from $85 to $160 + State surcharge. This increase was to cover costs associated with the number of inspections performed. Typically, a mechanical system for new construction will result in 2-3 inspections, plus a gas line air test inspection, and any related re-inspection required to verify corrections were made in the field. Residential Heating Repair/Replace- This fee was increased from $55 to $80 to align with our standard inspection fee/costs incurred for a single inspection. Plumbing: Water Heater, Water Softener - Fee increased from $30 to $65 + State surcharge to better align with our standard inspection fee/costs incurred for a single inspection. Both of these inspections are typically quick; however, they often result in re-inspections and the current fee of $30 + State surcharge was not covering the cost of an inspection and corrections, if needed. Residential Plumbing New Construction - Fee increased from $85 to $160 + State surcharge. This increase was to cover costs associated with the number of inspections Page 149 of 204 performed. Typically, a plumbing system for new construction will result in 3 inspections, plus an air test, and manometer test at final inspection. Residential Plumbing Re-Inspection - Adding language to state, "Not to exceed the price of the permit." This was done so that the re-inspection fees incurred for a water heater or water softener are not more expensive than the permit itself. Electrical: Both Commercial & Residential Electrical Fees were simplified to reduce common errors by most applicants when sizing an electrical system. Applicants will no longer need to account for the number of circuits or identify service amp sizing when applying for electrical permits. This change will also allow for Commercial Electrical permits to be accessible as an ePermit for the first time. Residential 1. See updated (Schedule L) for residential Electrical permits. In summary, the following changes were applied; however, this is not a 1:1 comparison, as the applicant can now choose ala carte: New construction increased from $170 to $185. Single Trip increased from $41 to $45. Two Trip increased from $82 to $90. Three Trips identified as $135 for selections not identified on electrical permit application/selection. Commercial Commercial Electrical permit will shift to a percentage-based fee. The percentage is based on a job cost valuation provided by the licensed contractor. This percentage-based calculation will be familiar to contractors, as surrounding communities are utilizing the same percentage-based calculation for permit issuance. 1. Commercial Work / One Trip Only - (Minimum $45 Fee + City Service Fee $10 + State Surcharge (Job Cost x .0005). 2. Commercial Work / Multiple Trips - (Minimum $90 Fee + City Service Fee $10 + State Surcharge (Job Cost x .0005). 1.5% of contract cost up to $10,000 1% of cost above $10,000 + State Surcharge (Job Cost x .0005) + City Service Fee $10 *Rule: If total job cost x 1.5% is less than $45 (One Trip) or $90 (Multiple Trips), then minimum fees apply. Schedule M, Solar PV Installation Electrical Inspection Fees: A total of three wattage ranges were removed for simplicity. The two remaining wattage ranges were increased by $25 at the recommendation of our Electrical Inspector. Relabeled to include "Solar Farm Installations" to better align with the size of the system being installed. PARKS AND RECREATION Parks and Recreation fees increased to offset increasing operational and maintenance expenses. The Park Development Fee was removed with the Parkland Dedication Ordinance update. Page 150 of 204 Rambling River Center Rental Rates: Annual Membership - Individual increased from $40 to $41. Fitness Room Non-Member One-Time Visitor Pass increased from $9 to $10. VCR Rental was removed. Schmitz-Maki Arena Advertising Rates: Full 4' x 8' Sheet for 6/1/25 - 5/31/26 (One Year) increased to $505. Full 4' x 8' Sheet for 6/1/25 - 5/31/26 (Three Years) increased to $449/year ($1,347/annual). 4' x 4' Sheet for 6/1/25 - 5/31/26 (One Year) increased to $343. 4' x 4' Sheet for 6/1/25 - 5/31/26 (Three Years) increased to $313/year = $939/annual. Ice Resurfacer for 6/1/25 - 5/31/26 (One Year) increased to $802. Ice Resurfacer for 6/1/25 - 5/31/26 (Three Years) increased to $717/year = $2,151/annual. Dasher Boardsfor 6/1/25 - 5/31/26 (One Year) increased to $611. Dasher Boards for 6/1/25 - 5/31/26 (Three Years) increased to $555/year = $1,655/annual. Schmitz-Maki Arena Rates (6/01/25 - 5/31/26): Ice Time - Prime Time increased to $305/hour plus tax. Ice Time - Non-Prime Time increased to $245/hour plus tax. Indoor Turf Rental increased to $115/hour plus tax. Summer Ice - June through August increased to $245/hour plus tax. Rambling River Center Room Rental Rates (Schedule G): Room Name: Banquet Room rate increased to $440 for 4-hour rental block and increased to $110 for each additional hour rented beyond the original 4-hour block. If cleaning takes more than two hours, billing for additional cleaning time beyond the two hours increased to $75 per additional hour. Empire Room rate increased to $90 for 2-hour time block and $45 each additional hour. Garage- not renting; will be Fitness Center. Garage Set Up/Tear Down - not renting; will be Fitness Center. Non-Tournament Outdoor Field Use Charges: Adult Groups fee increased to $65. Summer Outdoor Use Fee increased to $19/participant. Youth Groups fee increased to $60. Tournaments Outdoor Field Use Charges: Baseball and Softball Fields fee increased to $75/field/day. Soccer Fields fee increased to $75/field/day. Other Services and Fees: Additional Dragging Baseball or Softball Fields fee increased to $20. Soccer Field Lining increased to $60 per hour for labor + $35 per hour for painting. PUBLIC WORKS Additional language provided to indicate that the City CSAC and WAC Fees will use the same REU basis as the MCES SAC Fee. Trunk improvements are already defined in the City's Assessment Policy; references to City Plans have been deleted. Contract Administration changed from "escrow" to "fee" to be consistent with Development Contract language. Water Tower Lease rates increased by 5% over 2024 rates to be consistent with the rate escalation language included in lease agreements. Water utility rates were increased by 1% per the Utility Rate Study presented to the City Page 151 of 204 Council in July of 2023 and updated in November of 2024. Meter prices listed for 2025 based on material cost increases plus 10%. Sanitary Sewer utility rates were increased by 21% per the Utility Rate Study presented to the City Council in July of 2023 and updated in November of 2024. Storm Water utility rates were increased by 2.75% per the Utility Rate Study presented to the City Council in July of 2023 and updated in November of 2024. Street Light utility rates were increased by 2.4% to account for increasing electricity costs. BUDGET IMPACT: The revenue from the proposed fee schedule for 2025 has been incorporated into the 2025 budget. ACTION REQUESTED: Hold the public hearing on the 2025 Fee Schedule and ask any questions you may have. Once the City Council is comfortable, motion to approve the 2024 Fee Schedule and pass Ordinance 2024- 14 Establishing Charges and Fees for Licenses, Permits, or Other City Approvals and Services for Calendar Year 2025. ATTACHMENTS: 2025 Fee Schedule - DRAFT 2024-14 Establishing Charges and Fees for Calendar Year 2025 Page 152 of 204 Page 1 of 36 City of Farmington – 2025 Fee Schedule Approved by City Council (date) General Personnel Charges When the City charges for Staff time, the hourly rate will be multiplied by a factor of 1.5, which includes salary and benefits. Specific rates are available from the Finance Department upon request. Escrow Deposits Escrows are set to recover costs incurred by the City related to some permitting actions. Escrows shall be determined as defi ned in this Fee Schedule and may include, but are not limited to, administrative costs, personnel charges, and outside services. Wh en the City requires an escrow, the amount represents initial deposits, not actual charges. Additional deposits may be required if costs incurred go above the original escrow amount. Any unused escrow will be returned to the applicant. An Escrow Deposit Agreement may be required. CITY SERVICES FIRE SERVICES 2024 AMOUNT 2025 AMOUNT False Alarms (after 3 per occurrence), Fire Alarms Non-Residential $250 up to five; $500 thereafter Residential $150 up to five; $300 thereafter Service and/or testing personnel conducting fire drills, maintenance, testing, or service of the alarm or sprinkler system, who caused a nuisance or unintentional alarm $250 per response Malicious/Mischievous False Alarms Staff time plus equipment rate Fire/Rescue Response (non-contracted services) Apparatus/Vehicle (includes personnel) Rate per hour Aerial Ladder Truck $550 Brush Truck $165 Chief $131 Engine $330 Light Rescue $165 Tender $236 Pa g e 1 5 3 o f 2 0 4 Page 2 of 36 Utility Vehicle $110 Invalid/Lift Assist $150 up to five; $300 thereafter Hazardous Material Incidents Unauthorized Burning Extinguishment Fee Personnel and equipment rates Paid On-Call Personnel Rate $30/hour/person Fireworks Establishments Selling Fireworks Only $350 Establishments with Mixed Sales $100 Pyrotechnic Display Permit and Inspection (Fireworks sales as accessory item) $100 Flammable Tank System 500 Gallons or Less $25 501 – 1,000 Gallons $50 1,001 Plus Gallons 1.5% up to $10,000 Tank Removal $100 per tank Temporary Tent $40 MPCA Permit – 30 days (limited to 2 per year) $30 Open Burning Fire Permit (30 days) $30 Fire Alarm System – New or Alteration 1.5% of contract cost up to $10,000 (minimum of $50); 1% of contract cost over $10,000 Fire Suppression System – New or Alteration 1.5% of contract cost up to $10,000 (minimum of $50); 1% of contract cost over $10,000 Daycares $50 Complaint, Requested, or Routine Fire Life Safety Inspection Initial Inspection and Follow-up Inspection Free Re-Inspection of Any Type $75 Miscellaneous Fire Report Fee $15 Pa g e 1 5 4 o f 2 0 4 Page 3 of 36 Fire/Rescue Standby (2 Hour Minimum for Pyrotechnic Displays) Current hourly rate/person/ vehicle (vehicle would include personnel) Live Burn Instructor $75/hour Live Burn Trailer Rental $300/day Mobile Food Preparation Vehicle Permit $50 MUNICIPAL SERVICES EQUIPMENT 2024 AMOUNT 2025 AMOUNT Billed at equipment rate listed below plus personnel rate for Staff time. Staff time is billed at a one-hour minimum. Equipment rates during regular work hours are billed at a one-hour minimum; personnel rates for call-outs after regular hours are billed at a two-hour minimum at time and a half. ALL CITY EQUIPMENT MUST BE OPERATED BY A CITY EMPLOYEE. 1 Ton Truck $35/hour 5 Yard Dump Truck/Water Tanker $45/hour Air Compressor, Hammer, Hose $35/hour Backhoe $60/hour Blower $25/hour Bucket Truck $60/hour Chipper $50/hour Compacting Tamper $25/hour Flail Mower $75/hour Front End Loader $75/hour Generator – Small $50/hour Generator – Trailer $100/hour Grader $85/hour Paint Striper $30/hour Pickup Truck $30/hour Sewer Jetter/Vactor $175/hour Skid Steer $60/hour Street Sweeper $85/hour Trailer Pump $50/hour Trash Pump $25/hour TV Sewer Camera $200/hour Pa g e 1 5 5 o f 2 0 4 Page 4 of 36 POLICE SERVICES 2024 AMOUNT 2025 AMOUNT Billed at equipment rate listed below plus personnel rate for Staff time. Staff time is billed at a two-hour minimum. Equipment rates during regular work hours are billed at a one-hour minimum; call-outs after regular hours are billed at a two-hour minimum. Copies Members of the Public – Paper Copies Fewer than 100 pages of black and white, letter or legal sized paper copies, the City may charge $.25 for each page copied, or $.50 for a two-sided copy Members of the Public – Most Other Copies (more than 100 paper copies, photographs, data on a CD, DVD, data stored electronically, etc.) The City may charge the actual cost for an employee to search for and retrieve the data, and to make paper copies or to electronically transmit the data. Data Subjects Actual cost for an employee to make and transmit paper copies or copies of electronically stored data, as well as the actual cost of materials False Alarms (after 3 per ordinance) Non-Residential $150 Residential $150 Miscellaneous Fingerprinting, Non-Resident (no charge for Resident) $50 Peddler, Solicitor, Transient Merchant License - Fee cannot be prorated; all licenses expire December 31st of current year $100/person/year Police Personnel Event Coverage $100/hour for non-profit; $150/hour for profit Pa g e 1 5 6 o f 2 0 4 Page 5 of 36 Pawnbrokers and Precious Metal DealersPawn Shops Annual License Fee $8,000/year Billable Transaction Fee, Electronic $1.50/transaction Billable Transaction Fee, Manual $2.50/transaction Pawnbrokers and Precious Metal DealersPawn Shop Investigation $1,000 Pa g e 1 5 7 o f 2 0 4 Page 6 of 36 LICENSES - GENERAL DOG LICENSE 2024 AMOUNT 2025 AMOUNT Dangerous Dog Registration $100 Warning Symbols At cost Dog Kennel (3 or more dogs) Pursuant to Ordinance 6-2-14, the owner shall pay an additional $50, as appropriate, for a 4th dog. Exception – new residents, see note under animal licensing above. Permitted in Agricultural Zone only. $300/year GAMBLING LICENSE 2024 AMOUNT 2025 AMOUNT Gambling Premise Investigation Fee $50 BUSINESS LICENSE 2025 AMOUNT 2026 BILLING Bed and Breakfast $50 $50 Cigarette/Tobacco Sales $200/year $200/year Reinstatement After Revocation $150 plus administrative time per Fee Schedule $150 plus administrative time per Fee Schedule Saunas $5,000/annual/business $5,000/annual/business Saunas – Original Investigation Fee $300 $300 Saunas – Renewal Investigation Fee $150 $150 Therapeutic Massage – Business License $50 (includes one therapist) $50 (includes one therapist) Therapeutic Massage – Business Investigation $300 $300 Therapeutic Massage – Therapist $50 $50 Therapeutic Massage – Therapist Investigation $200 $200 MISCELLANEOUS LICENSES 2024 AMOUNT 2025 AMOUNT Temporary Outdoor Exhibition $50/event Tents and Temporary Membrane Structures $40 LIQUOR LICENSES 2025 AMOUNT 2026 BILLING Beer, Off-Sale $75/year $75/year Beer, On-Sale $250/year $250/year Display and Consumption $300/year $300/year Temporary On-Sale Liquor No Fee No Fee On-Sale Intoxicating Liquor $3,500/year $3,500/year Pa g e 1 5 8 o f 2 0 4 Page 7 of 36 On-Sale Intoxicating Liquor – Sunday Sales $200/year $200/year Club On-Sale Intoxicating Liquor $300/year $300/year Investigation Fee $300 $300 Transfer Fee $300 $300 On-Sale Wine $300/year $300/year Investigation Fee $100 $100 Brew Pub $250/year $250/year Cocktail Room $250/year $250/year Microbrewery $250/year Taproom $250/year $250/year Investigation Fee $100 $100 Pa g e 1 5 9 o f 2 0 4 Page 8 of 36 PARKS AND RECREATION THE CURRENTS ADVERTISING RATES (full color advertising) 2024 AMOUNT 2025 AMOUNT To qualify for non-profit status, a 501c3 tax exempt status is required Half Page per Publication Rate – Government/Non-Profit (H) 7.5” wide x 4.5” high; (V) 3.667” wide x 9.25” high $329 Includes Tax Half Page per Publication Rate – Commercial/For Profit (H) 7.5” wide x 4.5” high; (V) 3.667” wide x 9.25” high $379 Includes Tax Half Page 1-Year Rate – Government/Non-Profit 4 Issues/Year $1,050 Includes Tax Half Page 1-Year Rate – Commercial/For Profit 4 Issues/Year $1,212 Includes Tax Quarter Page per Publication Rate – Government/Non-Profit 3.667” wide x 4.5” high $228 Includes Tax Quarter Page per Publication Rate – Commercial/For Profit 3.667” wide x 4.5” high $253 Includes Tax Quarter Page 1-Year Rate – Government/Non-Profit 4 Issues/Year $727 Includes Tax Quarter Page 1-Year Rate – Commercial/For Profit 4 Issues/Year $808 Includes Tax PARK FACILITIES RENTAL RATES 2024 AMOUNT 2025 AMOUNT Shelter Half Day 7 a.m. to 2:45 p.m.; or 3:15 p.m. to 11 p.m. $71 Includes Tax $75 Includes Tax Shelter Full Day 7 a.m. to 11 p.m. $96 Includes Tax $100 Includes Tax Pa g e 1 6 0 o f 2 0 4 Page 9 of 36 Event Application Fee $61 Includes Tax $65 Includes Tax Events in Parks (150 or more people) – Requires insurance certificate and separate fees for portable toilet and trash service $288 Includes Tax $300 Includes Tax Weddings – Requires insurance certificate and separate fees for portable toilet and trash service $288 Includes Tax $300 Includes Tax Warming House Rental Rate – Private Skating Party 8 a.m. to 12 p.m. (Noon) only with minimum two-hour charge $41/hour Includes Tax OUTDOOR FIELD RENTAL RATES 2024 AMOUNT 2025 AMOUNT Baseball Fields See Schedule H Soccer Fields See Schedule H RAMBLING RIVER CENTER RENTAL RATES 2024 AMOUNT 2025 AMOUNT Annual Membership Includes both regular and fitness center membership $40/Individual Includes Tax $41/Individual Includes Tax DVD Rental Included with rental fee if requested Fitness Room Non-Member One-Time Visitor Pass $9 Includes Tax $10 Includes Tax Member Incentive Programs – 30-day money back guarantee (Financial Support Program) Rambling River Center Room Rental Rates See Schedule G Rambling River Center Damage Deposit – Banquet Room $500 Rambling River Center Damage Deposit – Meeting Rooms $75 Rambling River Center Non-Member User Fee $6 Includes Tax Rambling River Center Newsletter Advertisement 2” x 2” ad space for 1 year $100 Includes Tax Sound System Rental $151 Includes Tax VCR Rental Included with rental fee if requested Pa g e 1 6 1 o f 2 0 4 Page 10 of 36 RECREATIONAL PROGRAMS 2024 AMOUNT 2025 AMOUNT Programs, Lessons, Activities Cover all direct costs Special Event Minimum or no fee charged SCHMITZ-MAKI ARENA ADVERTISING RATES 6/1/23 – 5/31/24; 6/1/24 – 5/31/25 6/1/24 – 5/31/25; 6/1/25 – 5/31/26 Full 4’ x 8’ Sheet – entire fee must be paid up front; includes tax One Year $455 $505 Three Years $399/year = $1,197/annual $449/year = $1,347/annual 4’ x 4’ Sheet – entire fee must be paid up front; includes tax One Year $293 $343 Three Years $263/year = $789/annual $313/year = $939/annual Ice Resurfacer – entire fee must be paid up front; includes tax One Year $752 $802 Three Years $667/year = $2,001/annual $717/year = $2,151/annual Dasher Boards – entire fee must be paid up front; includes tax One Year $561 $611 Three Years $505/year = $1,515/annual $555/year = $1,655/annual SCHMITZ-MAKI ARENA RATES 6/1/23 – 5/31/24; 6/1/24 – 5/31/25 6/1/24 – 5/31/25; 6/1/25 – 5/31/26 Dry Floor Rental $500/day plus tax; $150/day plus tax (set-up and teardown) Ice Time – Prime Time Saturday and Sunday 7 a.m. to 10 p.m. Monday through Friday 2 p.m. to 10 p.m. $285/hour plus tax $305/hour plus tax Ice Time – Non-Prime Time Saturday and Sunday 10:15 p.m. to 6:45 a.m. Monday through Friday 10:15 p.m. to 1:45 p.m.) $225/hour plus tax $245/hour plus tax Indoor Turf Rental $105/hour plus tax $115/hour plus tax Open Hockey $11 Includes Tax Open Skating $6/person Includes Tax Open Skating Free Style $11 Includes Tax Pa g e 1 6 2 o f 2 0 4 Page 11 of 36 Open Skating Punch Card (expires on April 1 each year) 10 punches $54 Includes Tax Skate Rental $6/pair Skate Sharpening $6/sharpened pair or 10 sharpened pairs for $54 Includes Tax Summer Ice – June through August $225/hour plus tax $245/hour plus tax Pa g e 1 6 3 o f 2 0 4 Page 12 of 36 PERMITS - BUILDING GENERAL 2024 AMOUNT 2025 AMOUNT Building Permit Grading permit fees may apply 2009 MN State Statute 326B.1530 See Schedule I Additional Plan Review Fee (after first review) Decks, Interior Finishes, Additions $25 Commercial, New Single Family Development, Multi Family Development $100 Re-Inspection Fee $80 Basement Finish, All-Inclusive Includes building, plumbing, HVAC and fireplace See Schedule I Basement Finish, All-Inclusive (3 or more rooms) (Only applicable to existing homes with Certificate of Occupancy) Basement Finish, All-Inclusive (2 rooms or less) Includes building, plumbing and HVAC (Fireplace NOT included) Flat $315 + State Surcharge Or Flat $210 + State Surcharge See Schedule I Bathroom Finish, All-Inclusive Includes building, plumbing and HVAC $105 plus State surcharge as recommended by MN State Code section Building Demolition See Schedule I Building Moving – House Requires special exception in addition to fees listed $160 plus State surcharge as recommended by MN State Code section 1300.0160 Building Moving – Garage Requires special exception in addition to fees listed $50 plus cost of utility locations Building Moving – Surety $10,000 flat Rooftop Solar Panels – Residential $100 Re-Deck and Railing $100 Decks See Schedule I Garages Grading permit fees may apply See Schedule I Gazebos, Freestanding See Schedule I Pa g e 1 6 4 o f 2 0 4 Page 13 of 36 Pools – Above Ground Grading permit fees may apply $105 plus State surcharge as recommended by MN State Code section 1300.0160 Pools – Inground Grading permit fees may apply $180 plus State surcharge as recommended by MN State Code section 1300.0160 Hot Tub/Spa Installation $80 + State surcharge as recommended by State Code section 1300.0160 Retaining Wall (over 4 feet) Grading permit fees may apply See Schedule I Parking Lot Striping, Resurfacing or Reconfiguration Flat Fee $250 + State surcharge as recommended by State Code section 1300.0160 Porches See Schedule I Miscellaneous Requested Inspections $105 $80 Investigation Fee/Stop Work Order $80 Permit Pack Reprint $75 Permit Card Reprint $5 Cancelled Permit $10 plus Plan Review Fees if applicable and print costs Expired Permit 50% of Base Fee Expired Temporary Certificate of Occupancy 50% of Base Fee Commercial Roof – Pitched Roof Flat Fee $250 + State surcharge as recommended by State Code section 1300.0160 Commercial Roof – Flat Roof Flat Fee $500 + State surcharge as recommended by State Code section 1300.0160 Multi-Family/Townhouses – Roof $70 per/unit, up to a maximum of 6 units or $420 + State surcharge Pa g e 1 6 5 o f 2 0 4 Page 14 of 36 Multi-Family/Townhouses – Siding $70 per/unit, up to a maximum of 6 units or $420 + State surcharge Roof $80 plus State surcharge as recommended by State Code section 1300.0160 Siding $80 plus State surcharge as recommended by State Code section 1300.0160 Window/Door Replacement $80 plus State surcharge as recommended by State Code section 1300.0160 Egress Window $125 plus State surcharge as recommended by State Code section 1300.0160 Combo Permit – two (2) of the following permits: Roof, Siding, or Window/Door Replacement $125 plus State surcharge as recommended by State Code section 1300.0160 Combo Permit - three (3) of the following permits: Roof, Siding, or Window/Door Replacement $160 plus State surcharge as recommended by State Code section 1300.0160 Individual On-Site Sewage Treatment $350 plus surcharge Re-Inspection (after two fails) $50 $80 Septic Abandonment $60 Temporary Buildings on Construction Sites $150 ELECTRICAL PERMITS 2024 AMOUNT 2025 AMOUNT Single-Family Residential See Schedule L Multi-Family Residential and Commercial See Schedule L Solar PV Installation See Schedule M MECHANICAL PERMITS 2024 AMOUNT 2025 AMOUNT Fireplace $65/fireplace plus State surcharge as recommended by State Code section 1300.0160 $80/fireplace plus State surcharge as recommended by State Code section 1300.0160 Pa g e 1 6 6 o f 2 0 4 Page 15 of 36 Commercial Heating 1.25% of contract cost plus State surcharge (contract valuation x .0005); minimum of $100 Commercial Heating – Re-Inspection $80 Residential Heating – New Construction $85 plus State surcharge as recommended by State Code section 1300.0160 $160 plus State surcharge as recommended by State Code section 1300.0160 Residential Heating – Repair/Replace $55 plus State surcharge as recommended by State Code section 1300.0160 $80 plus State surcharge as recommended by State Code section 1300.0160 Residential Heating – Re-Inspection $80 PLUMBING PERMITS 2024 AMOUNT 2025 AMOUNT Heater, Water Softener $30 plus State surcharge as recommended by State Code section 1300.0160 $65 plus State surcharge as recommended by State Code section 1300.0160 Commercial PlumbingHeating Includes Sprinkling Systems 1.25% of contract cost plus State surcharge (contract valuation x .0005); minimum of $100 Commercial PlumbingHeating – Re-Inspection $80 Residential PlumbingHeating – New Construction $85 plus State surcharge as recommended by State Code section 1300.0160 $160 plus State surcharge as recommended by State Code section 1300.0160 Residential PlumbingHeating – Repair/Addition $55 plus State surcharge as recommended by State Code section 1300.0160 $80 plus State surcharge as recommended by State Code section 1300.0160 Residential PlumbingHeating – Re-Inspection $80 Not to exceed price of permit UTILITY SERVICE CONNECTION PERMITS 2024 AMOUNT 2025 AMOUNT Erosion Control/Grading/Landscaping/As-Builts Initial Permit Fee Includes two (2) inspections (grading and turf) $225 Pa g e 1 6 7 o f 2 0 4 Page 16 of 36 Re-Inspection Fee Charged for any inspections in addition to those included in the permit fee $80 Escrow – Single-Family Residential $3,000 Escrow – All Other Site Grading Permits 125% of Estimated Restoration Cost Sewer – Right-of-way permit required for work it the right-of-way, plus surety Connection Permit $75/each Lateral Connection Charge $2,160 Lateral Equivalent Charge See assessment rolls City Sewer Availability Charge (CSAC) $590/REU $590/REU; REU determination by Metropolitan Council MCES Sewer Availability Charge (SAC) $2,485/REU); REU determination by Metropolitan Council Re-Inspection Fee $80 Water Connection Permit Right-of-Way Permit required for work in the right-of- way, plus surety $75/each Lateral Connection Charge $1,515/each Re-Inspection Fee $80 Reserve Capacity Connection (WAC) Fee Funds construction of trunk infrastructure to support new development. Water connection charge will not apply to fire sprinkler lines. Meters 4” and up will need a separate analysis, and the fee will be determined by the City Engineer. $2,610/REU $2,610/REU; REU determination by Metropolitan Council Pa g e 1 6 8 o f 2 0 4 Page 17 of 36 PERMITS – CONSTRUCTION RELATED EXCAVATION & MINING 2024 AMOUNT 2025 AMOUNT Grading plans required plus personnel charges to review the application. CUP required for 50,000 cubic yards and above. 0 – 1,000 Cubic Yards $50 1,000 – 25,000 Cubic Yards $150 25,001 – 50,000 Cubic Yards $300 50,001 – 250,000 Cubic Yards $500 250,000+ Cubic Yards $1,000 Filling – CUP required $75 plus Staff time Landfills, Sludge Ash, Incinerator Ash, etc. $150,000 initial; $60,000/year plus $30/ton renewal Excavation/Filling/Mining Surety Per estimated costs of code compliance ROW (RIGHT-OF-WAY) PERMITS 2024 AMOUNT 2025 AMOUNT Utility Construction Permit Fee for Work up to 1,000 Linear Feet $160 Fee for Work Over 1,000 Linear Feet $0.16 per linear foot Escrow Deposit $500 Minimum General Excavation Permit Fee $160 Escrow Deposit $500 minimum Obstruction Permit $50 Pa g e 1 6 9 o f 2 0 4 Page 18 of 36 PERMITS – DEVELOPMENT/SUBDIVISION APPLICATION FEES 2024 AMOUNT 2025 AMOUNT Applicant responsible for all additional costs incurred beyond initial application fee associated with processing application. An escrow deposit may be required. Annexation Petition $250 plus $20/acre up to 10 acres; $5/acre over 10 acres Comprehensive Guide Plan Amendment $450 Conditional Use Permit/Special Exception $250 Interim Use Permit $250 Rezoning Administrative Fee $450 Appeal by Applicant to Zoning Decision $150 Appeal by Applicant to Planning Commission Decision $150 Zoning Certificate, Verification of Zoning $25 Site Plan Review $150 Sketch Plan Review $150 Subdivision Waiver, Administrative Fee $125/Staff time Vacation of Public Right-of-Way $200 Variance Request $250 Environmental Assessment Worksheet Review Actual cost which may include both personnel and outside services Preliminary Plat Fee $750 base plus $10/lot Escrow 3 lots or less $1,000 4-10 lots $2,500 11 lots or more $5,000 Grading Authorization Surety for 125% of Estimated Construction Costs; (including $25,000 SWPPP compliance escrow) Inspection Escrow: 5% of Estimated Construction Costs; Pa g e 1 7 0 o f 2 0 4 Page 19 of 36 Admin Fee: 3% of Estimated Construction Costs Final Plat Fee $300 Escrow 3 lots or less $1,000 4-10 lots $2,500 11 lots or more $5,000 PUD (Planned Unit Development) Fee $500 plus $22/acre PUD Amendment Fee $300 Business Subsidy Application (Applicant responsible for any additional costs incurred beyond initial application fee and escrow associated with processing application) Tax Abatement Application Fee $500 plus $6,000 escrow Tax Increment Financing Application Fee $500 plus $10,000 escrow Wetland Conservation Act Administration Fee $250 Wetland Replacement Plan Surety 125% of estimated construction cost Wetland Replacement Plan Monitoring $5,000; 5-year Surety PLATTING FEES, ESCROWS & SURETIES 2024 AMOUNT 2025 AMOUNT Platting fees are generally collected with the approval of a Development Contract. Acreage charges shall be based on the grass area of the development, less floodways, steep slopes, delineated wetlands, and oversizing of county ROW fees based on REU shall use the MCES determination for flows. Sanitary Sewer Trunk Area Charge – this charge funds trunk improvements identified in the City’s Comprehensive Sanitary Sewer Plan $2,675/acre Sealcoating Fee – this fee funds initial sealcoating of newly constructed streets after initial construction, as required by engineering guidelines $1.63/square yard of bituminous area Surface Water Management Fee (Development) – this fee funds the trunk storm water improvements identified in the City’s Surface Water Management Plan Residential, Low Density $12,744/acre Residential, High Density $21,169/acre Commercial/Industrial/Institutional $25,484/acre Pa g e 1 7 1 o f 2 0 4 Page 20 of 36 Surface Water Quality Management – this fee is collected to fund future excavation of sediments deposited in sedimentation ponds Residential (single/multi) $120/acre Commercial/Industrial/School/Other $246/acre Water Trunk Area Charge – this charge funds the trunk improvements identified in the City’s Water Supply and Distribution Plan $4,990/acre Parkland and Trail Fees Per Parkland Dedication Ordinance Calculation Park Development Fee – multiplied by the total acres required to be dedicated for parkland in the development $26,457/acre Future Through Street Sign Actual cost Wetland Buffer, Conservation, and Natural Area Signs Actual cost Public Improvement Surety 125% of Estimated Public Improvement Construction Estimate (including $25,000 SWPPP compliance escrow) Contract Administration FeeEscrow 3% of Estimated Public Improvement Construction Cost Estimate Construction Observation Escrow 5% of Estimated Public Improvement Construction Cost Estimate PERMITS – SPECIAL 2024 AMOUNT 2025 AMOUNT Sign Permit, Review Plans – signs which need a Conditional Use Permit must pay both the established Sign Permit fee, plus the Conditional Use Permit fee Estimated value: up to $500 $20 Estimated value: $500.01 - $1,000 $30 Estimated value: $1,000.01 - $2,500 $60 Estimated value: over $2,500 $80 Urban Chicken Permit Initial Permit $100 Renewal Permit $40 Pa g e 1 7 2 o f 2 0 4 Page 21 of 36 Dock Permit $40 WATER TOWER COMMUNICATION DEVICES 2024 AMOUNT 2025 AMOUNT Lease Administration Fee – this fee must be paid prior to any research or site meetings. The fee covers Staff time or outside costs to review plans and specifications. Surety may be required for any approved work. $500 Lease rates noted are the initial rate indicated in any new lease agreements, and the rate will increase by 5% annually on January 1, regardless of the date that the lease is signed or type of equipment. Base Lease Rate – this lease rate covers up to three (3) antennas and 300 square feet of space at the base of the tower. $4,331.04 ($51,972.48 annually) $4,547.59 ($54,571.08 annually) Additional Antenna Lease Rate – this rate will be added to the base lease rate, beginning with the fourth antenna array, for each additional antenna array. $1,443.73 ($17,324.76 annually) $1,515.92 ($18,191.04 annually) Additional Space Rental Lease Rate – this charge will apply if the installation occupies more than a total of 300 square feet at the base of the tower. Square footage will be calculated based on a rectangular area described by adding three (3) feet to the maximum width and length, or by the actual size of easement requested, whichever is larger. This will not include access easements, or line easements from the tower to the enclosure/equipment. $8.00/month/sq ft ($96.00/year/sq ft) Lease Rate for Small Antenna Installations – Small Antenna Installation Definition: • Ground lease area no greater than 30 sq ft • No alteration of the tank exterior coating for antenna mounting Negotiated MISCELLANEOUS 2024 AMOUNT 2025 AMOUNT Ag Preserve Filing $75 Candidate Filing – 10,000 – 100,000 population $5 Pa g e 1 7 3 o f 2 0 4 Page 22 of 36 Code Enforcement Cost Recovery $75 Re-Inspection/ administrative fee plus cost of abatement Private Hauler – Commercial Dumpster Annual Fee $100 BILLING AND INVOICE CHARGES 2024 AMOUNT 2025 AMOUNT Assessment Certification Fee $35 administrative fee plus 8% interest Late Payment Penalty 10% of current delinquent charge Returned Item Fee $30 Special Assessment Search $25 COUNTER SALES 2024 AMOUNT 2025 AMOUNT CD/DVD $35 Comprehensive Plan Document $40 Copies $.25/page Color Copies 8 ½ x 11 $.50/page Color Copies 11 x 17 $1/page Large Format Copy (excluding 2’ contour) $3/copy Flood Plain Map (copy of FEMA map) $5 Flood Plain Map (other) $15 New Resident List (photo or electronic copies) $3.50/mo or $42/yr Photographs $5/copy Redevelopment Plan $10 Pa g e 1 7 4 o f 2 0 4 Page 23 of 36 UTILITY CHARGES AND FEES WATER 2024 AMOUNT 2025 AMOUNT Base Fee – All Classes (per quarterly bill) $16.54 per quarter $16.71 per quarter Volume Charges Up to 20,000 gallons $1.84 per 1,000 gallons $1.86 per 1,000 gallons 20,001 to 40,000 gallons $2.75 per 1,000 gallons $2.78 per 1,000 gallons 40,001 gallons and up $3.66 per 1,000 gallons $3.70 per 1,000 gallons Irrigation meters $3.66 per 1,000 gallons $3.70 per 1,000 gallons Hydrant Usage/Water Acquired at Maintenance Facility $2/1,000 gallons; $60 minimum Hydrant Meter Deposit $5,000 refundable deposit Meter Reading (if no change in ownership) $37.50 Meter Testing Fee $75 Meters Actual Cost + ($10% or $30 + tax), whichever amount is greater Meter Size Amount ¾” $ 523.33 ¾” High flow 570.68 1” 725.18 1 ½” 929.78 2” 1,201.20 3” 3,340.26 4” 5,587.67 6” $6,377.47 Water Disconnection Fee $75 Water Reconnection Fee $75 SANITARY SEWER 2024 AMOUNT 2025 AMOUNT Base Fee Residential; includes first 10,000 gallons $51.00/qtr $61.71/qtr Commercial; includes first 20,000 gallons $102.00/qtr $123.42/qtr Volume Charges; based on actual water consumed during the most recent quarter or the customer’s winter quarter, whichever is less Residential use over 10,000 gallons $6.63/1,000 gallons $8.02/1,000 gallons Commercial use over 20,000 gallons $6.63/1,000 gallons $8.02/1,000 gallons Pa g e 1 7 5 o f 2 0 4 Page 24 of 36 Sump Pump Ordinance Non-Compliance $100/mo. added to sewer bill OTHER 2024 AMOUNT 2025 AMOUNT Storm Water Utility $25.25/storm water unit/qtr $25.94/storm water unit/qtr Street Light Utility $7.11/REU/qtr $7.28/REU/qtr PENALTIES 2024 AMOUNT 2025 AMOUNT Water Use Restriction Penalties 1st Offense Warning 2nd Offense $50 3rd and Subsequent Offenses $100 Pa g e 1 7 6 o f 2 0 4 Page 25 of 36 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES * ROOM NAME 2024 AMOUNT 2025 AMOUNT Arts and Crafts Room – capacity 30 people $70 for 2-hour block + $35 each additional hour Banquet Room – capacity 130 people and includes use of kitchenette Use of up to 12 round tables and chairs and mandatory cleaning fee for cleaning the room after rental ends, which includes trash removal and tear down. If cleaning takes more than two hours, then billing for additional cleaning time beyond the two hours will be at a rate of $75$65 per additional hour. $400 for 4-hour rental block + one additional hour for set up and clean up time (5 hours total) $100 for each additional hour rented beyond the original 4-hour block $440 for 4-hour rental block + one additional hour for set up and clean up time (5 hours total) $110 for each additional hour rented beyond the original 4- hour block Empire Room - capacity 57 people $85 for 2-hour time block and $43 each additional hour $90 for 2-hour time block and $45 each additional hour Garage $60 per stall or $200 entire garage per day Garage Set Up/Tear Down $70 per day Two Small Conference Rooms – capacity 15 people $20 for 2-hour time block and $10 each additional hour Pa g e 1 7 7 o f 2 0 4 Page 26 of 36 SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE NON-TOURNAMENT OUTDOOR FIELD USE CHARGES 2024 AMOUNT 2025 AMOUNT Adult Groups $56; includes tax $65; includes tax Summer Outdoor Use Fee – groups primarily serving local youth under 18 years of age. Calculated based on the number of registered participants as of the first day of scheduled practice. $17/participant $19/participant Youth groups not qualifying or choosing not to pay the Seasonal Use Fee $51; includes tax $60; includes tax TOURNAMENTS OUTDOOR FIELD USE CHARGES 2024 AMOUNT 2025 AMOUNT Baseball and Softball Fields – fee includes use plus initial dragging, setting of the base path and pitching, and painting of foul and fence lines once each tournament. $66/field/day; includes tax (fee does not include trash fee). User group must contract with DSI for trash removal. $75/field/day; includes tax (fee does not include trash fee). User group must contract with DSI for trash removal. Soccer Fields – full size soccer fields may be subdivided into small fields but are only charged per full size field. Any portion of a full size field constitutes use of that full size field. $66/field/day; includes tax (fee does not include trash fee. User group must contract with DSI for trash removal. $75/field/day; includes tax (fee does not include trash fee). User group must contract with DSI for trash removal. OTHER SERVICES AND FEES 2024 AMOUNT 2025 AMOUNT Additional dragging baseball or softball fields $18 (includes tax) per field per dragging $20 (includes tax) per field per dragging Additional labor or materials requested by group At prevailing rates Portable toilets If use is requested by user group, then entire cost paid by user group. Soccer field lining $56 (includes tax) per hour for labor + $31 (includes tax) per hour for painting $60 (includes tax) per hour for labor + $35 (includes tax) per hour for painting Pa g e 1 7 8 o f 2 0 4 Page 27 of 36 SCHEDULE I 2009 MN STATE STATUTE 326B.1530 BUILDING VALUE RANGE 2024 AMOUNT 2025 AMOUNT $0 - $500 $29.50 $501 - $2,000 $28.00 for the first $500; $3.70 per additional $100 $2,001 - $25,000 $83.50 for the first $2,000; $16.55 per additional $1,000 $25,001 - $50,000 $464.15 for the first $25,000; $12.00 per additional $1,000 $50,001 - $100,000 $764.15 for the first $50,000; $8.45 per additional $1,000 $100,001 - $500,000 $1,186.65 for the first $100,000; $6.75 per additional $1,000 $500,001 - $1,000,000 $3,886.65 for the first $500,000; $5.50 per additional $1,000 $1,000,001 and up $6,636.65 for the first $1,000,000; $4.50 per additional $1,000 This fee schedule was developed with information provided by the State Building Codes and Standards Division. RESIDENTIAL BUILDING VALUATIONS 2024 AMOUNT 2025 AMOUNT Cost per Square Foot Decks $20.90 Entry Covered Porches $31.90 Four Season Porches $84.33 Garages Wood Frame $45.99 Masonry Construction $31.82 Carport $21.02 Pole Building $20.46 Gazebos, Wood Framed/Screened $58.69 Pa g e 1 7 9 o f 2 0 4 Page 28 of 36 Single Family Dwellings – Basement Finished Basements $29.37 Unfinished Basements $22.55 Crawl Space $12.69 Conversion (Basement Finish) $15.40 All Inclusive Basement Finish $18.70 Single Family Dwellings – Type V – Wood Frame First Floor $97.90 Second Floor $97.90 Five Course 1st Floor Lookout Unfinished $84.33 Sheds $29.37 Three Season Porches, Wood Framed $58.69 Pa g e 1 8 0 o f 2 0 4 Page 29 of 36 SCHEDULE J MEETING ROOM GUIDELINES NON-CITY USE City of Farmington ITEM DESCRIPTION The City of Farmington meeting rooms are scheduled by the City Administration Department and are available for use on a renta l basis by youth, local civic and resident, non-resident and profit-making groups. The policies that follow are needed to ensure the proper use and control of the facility so that all people may equally enjoy them. RESERVATION PROCEDURE Requests for use of the rooms should be directed to the Administration Department at 651 -280-6803. Reservations will be held verbally for 48 hours without a deposit. Reservations can be made no more than 60 days in advance. MEETING ROOMS City functions have first priority for booking the meeting rooms. The City reserves the right to pre -empt a scheduled use when necessary to conduct essential City business. LARGE COUNCIL CONFERENCE ROOM Accommodates 16 people around a table. Parking accommodates approximately 10 vehicles with on -street parking, two handicapped stalls in the back parking lot, and additional parking in the Second Street parking lot. SMALL COUNCIL CONFERENCE ROOM Accommodates 10 people around a table. Parking accommodates approximately 10 vehicles with on -street parking, two handicapped stalls in the back parking lot, and additional parking in the Second Street parking lot. ROOM NAME 2024 AMOUNT 2025 AMOUNT Large Conference Room $25 for 2-hour time block; $8 each additional hour Small Conference Room $20 for 2-hour time block; $8 each additional hour $25 for 2-hour time block; $8 each additional hour Notes on fees: 1. A reservation date can be tentatively held verbally for 48 hours. 2. The fee may be waived if a City Staff member is assigned to a group as part of their work duties and assumes responsibility for the room reservation. REFUNDS A 30-day cancellation notice is required for a full refund. If we are notified of your cancellation 30 days prior, a full refund will be given. No refunds will be issued for cancellations made less than 30 days prior to an event. Pa g e 1 8 1 o f 2 0 4 Page 30 of 36 PERMITS A permit authorizing the use of the room(s) requested will be issued to the applicant after the application is approved. The Administration Department reserves the right to cancel the permit if the regulations of use are violated. Permit holders will not assign, transfer, or sublet to others the use of the facilities. The individual signing the permit must be 21 years of age or older. SUPERVISION AND DAMAGE 1. Every group using the facility must be under competent adult (21+) leadership. The organizing user or groups will assume full responsibility for the group’s conduct and any damage to the building or equipment. 2. The City reserves the right to assign or require Supervisory Staff, Police, or Maintenance personnel at an additional cost to the user if deemed necessary by the particular function or activity. An estimated cost will be calculated at the time of the reservation. The group will be billed for the actual cost after the event. LIABILITY The organization or user group using City of Farmington facilities will agree to indemnify the City of Farmington and its emp loyees for any and all damage to the building, or other property, by any person or persons attending the affair and, likewise, the City of Farmington and its employees against all liability and all damages to any person for injuries, including death. RULES FOR USE 1. The entire building is a smoke free facility, and users are responsible for ensuring that members of their group do not smoke within the building. 2. Persons attending meetings or events should stay in the rooms assigned to their use. 3. The City of Farmington requires, as a condition of this agreement, that alcoholic beverages are prohibited. 4. General cleanup of the facility is the responsibility of the group. If any item, such as rice or confetti, is thrown in the b uilding or on the grounds, your group is responsible for cleaning up this material. Additionally, if the building is not cleaned up , the cost the City incurs for cleanup will be assessed to your group. 5. Technology is not available for non-city users. 6. Events which will be using an open flame, such as candles, are prohibited. 7. The catering kitchen is not designed for preparing food but, rather, for serving food that has already been prepared elsewher e. User groups are responsible for providing their own utensils, serving ware, coffee, and condiments. 8. Signs may not be posted outside of City Hall regarding your event. HOURS OF USE The hours of use for the meeting rooms are as follows: Monday – Friday from 8:30 a.m. – 4 p.m. The rooms are not available when City Hall is closed in observance of the following holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Veteran’s Day, Thanksgiving Day and the following, Christmas Eve, and Christmas Day. Pa g e 1 8 2 o f 2 0 4 Page 31 of 36 ROOM SET-UP AND DECORATIONS Adhering decorations or any items to walls, tables, chairs, etc., in any manner, is prohibited. The above guidelines have bee n established for your benefit and to promote responsible use. The City Administrator must approve exceptions to these policies. Pa g e 1 8 3 o f 2 0 4 Page 32 of 36 SCHEDULE L – PAGE 1 REQUEST FOR ELECTRICAL INSPECTION (REI) PERMIT Single Family Residential ITEM DESCRIPTION 2024 AMOUNT 2025 AMOUNT New Home Construction $185 Lower Level Finish $90 Addition $90 Porch $90 Kitchen Remodel $90 Range $45 Add Receptacle $45 Pool $90 Hot Tub/Spa $45 Bath Remodel $90 Exhaust Fan $45 Radon $45 Furnace, Air Conditioner, Fireplace, Water Heater, Dryer $45/each Separate Grounding $45 Service Panel Upgrade $200 Sub Panel $90 Temporary Service – Residential Only $45 Generator – Residential Only $90 Service Lateral – Trench Inspection $45 Off Peak EV Car Charger $45 Inspection Fee – One Trip $45 Inspection Fee – Two Trips $90 Inspection Fee – Three Trips $135 City Service Fee (All Electrical Permits) $10 State Surcharge (All Electrical Permits) $1 Basement remodel/finish up to 11 circuits – 2 inspections $82 City service fee $10 Fireplace, per inspection $41 Furnace or furnace and air conditioner – per trip $41 Pa g e 1 8 4 o f 2 0 4 Page 33 of 36 Garage additions/remodel up to 11 circuits – 2 inspections $82 Inspection fee – one trip $46 Inspection fee – two trips $82 Investigation fee or the total inspection fee, whichever is greater, up to $1,000 $82 New home and service up to 400 amps and up to 30 circuits – 2 inspections $170 New home and service 401 to 800 amps and up to 30 circuits $174 More than 30 circuits $7.35 each New home extra inspections $41 Off peak systems – per inspection $41 Per circuit calculation $7.35 per circuit Per trip calculation $41 per trip Pools up to 11 circuits – 2 inspections $82 Porches/additions up to 11 circuits – 2 inspections $82 Re-inspection fee – per trip $41 Residing home – per inspection $41 Service upgrade up to 400 amps plus circuits $41 Reconnect circuits $2.35 each New extend $7.35 each Service upgrade up to 800 amps plus circuits $70 Reconnect circuits $2.35 each New extend $7.35 each Single trip inspection $41 State surcharge $1 Separate grounding residential $41 Service panel residential $100 Service panel and remodel residential $170 Pa g e 1 8 5 o f 2 0 4 Page 34 of 36 SCHEDULE L – PAGE 2 REQUEST FOR ELECTRICAL INSPECTION (REI) PERMIT Multi Family Residential & Commercial ITEM DESCRIPTION 2024 AMOUNT 2025 AMOUNT Commercial Work/One Trip Only Minimum $45 + City service fee $10 + State surcharge (Job Cost x .0005) Commercial Work/Multiple Trips Minimum $90 + City service fee $10 + State surcharge (Job Cost x .0005) All Commercial Electrical Permits, based on job cost valuation 1 ½% of contract cost 0 – 400 amp power source $70 401 – 800 amp power source $120 Over 800 amp power source $170 Carnivals/fair 2-hour charge minimum plus power supplies and units $180 City service fee $10 Commercial remodel up to 12 circuits – 2 inspections $82 Concrete encased electrode inspection $41 Electric and LED signs and outside lighting transformers / power supplies each $41 Fire and temp control each device $41 Furnace and air conditioner or combinations per trip $41 Per trip charge minimum $41 Investigation fee – total fee doubled $82 or total fee doubled, whichever is greater, up to $1,000 Luminaire retrofit modifications per fixture $0.33 Multi family units up to 12 circuits – 2 inspections per unit $100 New or extended circuits each up to 200 amps $7.35 New or extended circuits above 200 amps each $18.85 Pa g e 1 8 6 o f 2 0 4 Page 35 of 36 Separate bonding inspections for swimming pools and equipotential planes per trip $46 Special inspection fee plus mileage at current IRS mileage rate $100/hour State surcharge $1 Transformer up to 10KVA each $17.50 Transformer above 10KVA each $35 RV pedestal $41 Swimming pool commercial $82 Street / parking lot / outdoor or traffic standards $6 MFG home pedestal $41 New multi family dwelling $100 Failure to file permit $82 or total fee doubled, whichever is greater, up to $1,000 Pa g e 1 8 7 o f 2 0 4 Page 36 of 36 SCHEDULE M SOLAR PV INSTALLATION ELECTRICAL INSPECTION FEES Single Family Residential & Solar Farm Installations ITEM DESCRIPTION 2024 AMOUNT 2025 AMOUNT Single Family Residential 0 watts to 5,000 watts $90 05,001 watts to 10,000 watts $150 $175 10,001 watts and greaterto 20,000 watts $225 $250 20,001 watts to 30,000 watts $300 30,001 watts to 40,000 watts $375 Solar Farm Installations 40,001 watts to 1,000,000 watts $375 plus $37.50 for each additional 10,000 watts over 40,000 1,000,001 watts to 5,000,000 watts $3,975 plus $25 for each additional 10,000 watts over 1,000,000 5,000,001 watts or larger $10,810 plus $15 for each additional 10,000 watts over 5,000,000 Approved by City Council (date) Pa g e 1 8 8 o f 2 0 4 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE 2024-14 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS, OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2025 The City Council of the City of Farmington ordains: SECTION 1. FEES FOR LICENSES AND PERMITS. The City Council of the City of Farmington, pursuant to statutory authority or directive, requires certain licenses, permits or other City approvals for certain regulated activities and, as a condition of issuing these licenses and permits, establishes the attached fees effective January 1, 2025. SECTION 2. EFFECTIVE DATE AND CODIFICATION. This ordinance shall be effective immediately upon its passage and shall govern all licenses, permits, and approvals for regulated activities occurring or undertaken in the 2025 calendar year. This ordinance need not be codified but may be attached to the City Code as an Appendix. SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes, Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: This ordinance amendment includes: That the fees for licenses, permits, and services established by the ordinance include, for example, building approvals and licenses, utility charges and fees, and charges for use of public facilities. A printed copy of the whole ordinance is available for inspection by any person during the City of Farmington’s regular office hours. SECTION 3. EFFECTIVE DATE. This ordinance shall be in full force and effective on January 1, 2025. Passed by the City Council of the City of Farmington, Minnesota, this 16th day of December 2024. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 189 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: On-Sale Intoxicating and On-Sale Sunday, Club and On-Sale Sunday, and On- Sale Wine, 3.2 Beer and Intoxicating Malt Liquor License Renewals for 2025 Meeting: Regular Council - Dec 16 2024 INTRODUCTION: Per City Code, a public hearing must be held to issue or renew On-Sale Intoxicating Liquor Licenses, On-Sale Sunday Liquor Licenses, On-Sale Wine Licenses, 3.2 Beer and Intoxicating Malt Liquor Licenses, and Club Licenses. DISCUSSION: All required applications, fees, and insurance have been received for the following license renewals. All applications have been reviewed and approved by the Police Chief. On-Sale Intoxicating Liquor and On-Sale Sunday Liquor License: A This Little Piggy Catering, Inc., 22280 Chippendale Ave W Bourbon Butcher, 20700 Chippendale Ave W Celts Pub & Grill, 200 Third St El Charro Mexican Restaurant, 120 Elm St Farmington Lanes, 27 Fifth St Farmington Taphouse, 309 Third St Las Enchiladas, 18500 Pilot Knob Rd, Suite A Pizza Man, 409 Third St Club and On-Sale Sunday Licenses: VFW 7662/Sypal Lundgren Post, 421 Third St Based on the criminal background check, Staff is recommending denial of the renewal application for Mr. Blair. See resolution for findings and analysis. BUDGET IMPACT: All fees collected are included in the revenue estimates for the City's 2025 budget. ACTION REQUESTED: Conduct the public hearing and motion to: Approve the above-listed liquor license renewals for 2025. Page 190 of 204 Adopt Resolution 2024-115 Denying Liquor License Renewal ATTACHMENTS: 2024-115 Denying Liquor License Renewal Page 191 of 204 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-115 DENYING LIQUOR LICENSE RENEWAL WHEREAS, Frank Henry Blair (“Applicant”) has submitted an application for an On- Sale with Sunday On-Sale Intoxicating Liquor License renewal for The Mug LLC d.b.a. The Mug, located at 18450 Pilot Knob Road, Suite A; and WHEREAS, Minnesota Statutes Chapter 340A and Farmington City Code Title 3 Chapter 12 include provisions addressing a person’s eligibility for liquor licenses, application and background investigation requirements, and related notice and hearing requirements; and WHEREAS, Farmington City Code Section 3-12-6-1 provides that, after a background and criminal record investigation, the Council may deny a license due to the applicant's prior conviction of a crime; and WHEREAS, Minnesota Rule 7515.0410(B) – Eligibility Requirements sets forth requirements to hold a retail liquor license and provides that “The applicant shall have good moral character and reputation.” In relevant part, an applicant does not have good moral character and reputation if, based on a criminal record, the applicant creates or enhances the dangers of unsuitable or illegal practices, methods and activities in the carrying on of the business and financial arrangements incidental to the sale of alcohol; and WHEREAS, Farmington City Code Section 3-12-8-1(A) mandates that every license shall be granted subject to the conditions of this ordinance and of any other applicable ordinance of the City and/or state law, and Farmington City Code Section 3-12-11 mandates that “No license shall be granted to or held by any person made ineligible for such a license by state law.”; and WHEREAS, a public hearing was held on December 16, 2024, pursuant to public notice in accordance with City Ordinance; and WHEREAS, the City Police Department has reviewed and investigated the liquor license application, discovered and recommends denial of the application. NOW, THEREFORE, the City Council makes the following FINDINGS 1. A criminal background investigation and review of the application submitted by the Applicant revealed that the Applicant was convicted of a gross misdemeanor relating to identity theft (Minnesota Statutes Section 609.763 subd. 1(2)) in July 2024 due to the Page 192 of 204 Resolution 2024-115 Page 2 of 2 forgery of prize receipts related to the pull tab operation at The Mug (Court File No. 19HA-CR-23-2517). 2. The known victims of the crime include a former employee and a customer of The Mug. 3. Based on a Sentencing Order filed on July 25, 2024, the Applicant is required to complete two years of probation and conditions of probation include “No Gambling Do Not Enter Casinos, Gambling Establishments or Establishments where the Primary Business is Gambling.” 4. The pull tab operation is incidental to the sale of alcohol at The Mug. 5. The Applicant’s conviction for identity theft related to pull tab forgery that took place at The Mug is sufficient proof that the Applicant creates and enhances the dangers of unsuitable or illegal practices in the carrying on of the business. 6. This is especially true because the victims were a customer and employee of The Mug. 7. The Applicant’s crime of abusing the pull tab operation created an illegal practice and activity related to the carrying on of the business and financial arrangements at The Mug. 8. Due to these findings and the recentness of the conviction, the Applicant does not meet the eligibility requirements of having good moral character and reputation based on the Applicant’s criminal record. NOW, THEREFORE, BE IT RESOLVED by the City Council of Farmington, Minnesota, that it hereby denies the renewal of a liquor license to Mr. Frank Henry Blair based on the results of the background investigation, including his recent criminal conviction, the relationship of that conviction to the sale of alcohol within the City, the fact that the victims of his crime included a customer and an employee of The Mug, and the severity of these circumstances. BE IT FURTHER RESOLVED that pursuant to City Code Section 3-12-6-1, Mr. Blair is hereby notified that he may reapply for a liquor license from the City following satisfactory completion of his probation, that all competent evidence of rehabilitation will be considered upon reapplication and that state law provides a complaint and grievance procedure of the City Council’s decision as set forth in Minnesota Statutes Section 364.06; Adopted by the City Council of the City of Farmington, Minnesota, this 16th day of December 2024. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 193 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Jared Johnson, Planning Coordinator Department: Community Development Subject: Petition to Vacate a Drainage and Utility Easement over PID: 14-82500-00-040 (Outlot D, Vermillion Grove) - CONTINUE TO JANUARY Meeting: Regular Council - Dec 16 2024 INTRODUCTION: The City received a petition from Kerry Hanifl (property owner) to vacate a drainage and utility easement over PID # 14-82500-00-040, platted as Outlot D in the Vermillion Grove development. This item was continued from the November 18th City Council meeting and an additional continuation is being requested to the January 21st City Council meeting. DISCUSSION: The drainage and utility easement must be vacated as the property owner intends to subdivide the above parcel along with the neighboring parcel (19927 Akin Road) into a new plat called Akin Knoll. Per State Statute §412.851, the City Council must conduct a public hearing regarding the proposed vacation after published and posted notice of said vacation. The vacation of the drainage and utility easement was noticed in the newspaper, and a public hearing was scheduled for the November 18th City Council meeting. The public hearing for the vacation of the drainage and utility easement was continued at the November to due meeting Council City 16th to the meeting Council City 18th December modifications being done to the plans for Akin Knoll. The plans are almost ready to go but some details still need to be finalized; therefore, the applicant is requesting the easement vacation be continued once more to the January 21st City Council meeting. It's intended for Akin Knoll and the easement vacation to be reviewed by City Council at the same meeting. BUDGET IMPACT: Not applicable ACTION REQUESTED: Continue the public hearing to the January 21st Regular City Council meeting. Page 194 of 204 ATTACHMENTS: Akin Knoll Plat Location Map Page 195 of 204 Prepared on:10/30/2024 Disclaimer:This map is far gznzril rzferenne nnlv. m,(a,m,mm.“a,mug FARM|NGTO NTheCitynfFirminglunassumtsnoraspnnsihilily fnrdamaga nr other liabili?a due n:the inmracv,\/avallahlllly,we ar misuse nfth:Infarmman hereln pravlded. Page 196 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Tony Wippler, Planning Manager Department: Community Development Subject: Vacation of Certain Easements within Outlot A Vermillion Valley Development Meeting: Regular Council - Dec 16 2024 INTRODUCTION: The City is requesting vacation of certain easements within the Vermillion Valley Development plat. DISCUSSION: As the City Council is aware, Yellow Tree Development is in process of constructing a 168-unit market rate apartment building at the northwest corner of Dushane Parkway and Spruce Street. In conjunction with this development, the City has developed plans for the reconstruction and realignment of the intersection of Dushane Parkway and Spruce Street. As part of the apartment development, Yellow Tree Development platted and dedicated the northern half right-of-way (35 feet) of the realigned Spruce Street corridor along the southern boundary of their parcel as the realignment centers Spruce Street on the joint property line with the parcel directly to the south (Outlot A Vermillion Valley Development). A permanent easement, in favor of the City, for public roadway, drainage and utility, trail and landscaping purposes has been executed by Adelmann Farm, LLC (owner of Outlot A Vermillion Valley Development). This easement accounts for the southern half right-of-way (35 feet) of Spruce Street along the northern boundary of Outlot A Vermillion Valley Development. Due to the realignment of Spruce Street, and the execution of the easement from Adelmann Farm, LLC the easements that are depicted and legally described in the attached Exhibit A are in need of vacation. Per Minnesota Statutes Section 421.851, the City Council must conduct a public hearing regarding the proposed vacation after published and posted notice of said vacation. ACTION REQUESTED: After any public comment is taken, close the public hearing regarding the vacation of certain easements 2024-112 Resolution adopt and Development Vermillion A Outlot within Valley Vacating certain easements within Outlot A of the Vermillion Valley Development plat. ATTACHMENTS: Res 2024-112 combined Page 197 of 204 CI T Y OF FA R M I N G T O N DA K O T A CO U N T Y , MI N N E S O T A RE S O L U T I O N 20 2 4 - 1 12 AP P R O V I N G TH E VA C A T I O N OF CE R T A I N EA S E M E N T S WI T H I N OU T L O T A VE R M I L L I O N VA L L E Y DE V E L O P M E N T WH E R E A S , th e Ci t y of Fa r m i n g t o n is se e k i n g to va c a t e a pu b l i c ro a d w a y , dr a i n a g e , ut i l i t y , tr a i l , an d la n d s c a p i n g ea s e m e n t re c o r d e d as Do c u m e n t Nu m b e r 25 3 0 9 4 6 , al o n g wi t h th e va c a t i o n of a po r t i o n of a dr a i n a g e an d ut i l i t y wi t h i n Ou t l o t A Ve r m i l l i o n Va l l e y De v e l o p m e n t , an d a po r t i o n of a tr a i l co r r i d o r , dr a i n a g e & ut i l i t y ea s e m e n t re c o r d e d as Do c u m e n t Nu m b e r 35 4 7 4 2 7 . 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I m r> < < m Om 4. 1 m w. _ . > . _ . m Om Sz z m w o g r 0. 8 » mo t - m o >5 2 3 8c m 0- : 32 5 m. 20 3 . 5 0 5 . 32 wh o m u ?g s — G S . . . i2 uw u u u vi s x m c d ? w d g w > u? : . ; 8 3 $ $ ~ _ ~ o> . _ . m n $. 3 5 .2 4 3 5 : H Eb . 33 3 3 ® 3 7 8 3 = § . § “a n Bu m . wo m b n g 41 0 . 5 5 L. 04 5 m g ) . r> Z O mc x < m < o m wn / v w a n n p m / E H i n g e s / u m ! . _ K I N D / < 3 3 : <o = a < Uo < a _ o u 3 a 3 / a é / a o m a 3 a 3 i 3 3 v a . _ H I V I N P a t m :\ u \ ~ o ~ a di m n w m u; om a :_ z z m m 0 4 > r _ 0 m z w m 20 . 5 2 3 E x h A Page 199 of 204 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Tony Wippler, Planning Manager Department: Community Development Subject: Ordinance Amendments to Title 10, Chapters 2, 5, and 6 of the Farmington City Code as it Relates to Cannabis Business Meeting: Regular Council - Dec 16 2024 INTRODUCTION: Attached for Council's review is Ordinance 2024-13 which amends Title 10, Chapters 2, 5, and 6 of the and legislation cannabis approved State recent address to Code City Farmington the regulations. DISCUSSION: As Council is aware, there have been several meetings and/or work sessions to discuss the cannabis legislation and the need for the City to update the its zoning code to address it. Based on information received during these meetings and work sessions, Staff has prepared the attached ordinance for the Council to review. The amendments include the following: Adding definitions for Cannabis Cultivation, Cannabis or Hemp Manufacturing, Cannabis Retail, and Lower Potency Hemp Edible Retail. Adds Cannabis Cultivation, Indoor and Outdoor as conditional uses in the A-1 zoning district. Adds Cannabis Retail and Lower Potency Hemp Edible Retail as conditional uses within the B-1, B-2, B-3, SSMU, and MUCI zoning districts. Adds Cannabis Cultivation, Indoor and Cannabis or Hemp Manufacturing as conditional uses within the I zoning district. Creation of Section 31 of Chapter 6 within Title 10 regarding Cannabis Business Standards. These standards include: (a) the need to provide evidence of a State license for a proposed cannabis business, (b) includes the limit standard as outlined in State statutes of no more than 1 cannabis retail business per 12,500 residents, and (c) establishes hours of operation for Cannabis Retail and Lower Potency Hemp Edible Retail. Planning Commission Review The Planning Commission held a public hearing on this ordinance amendment at its December 10, 2024 regular meeting. The Commission voted 5-0 to recommend approval of Ordinance 2024-13. ACTION REQUESTED: Adopt Ordinance 2024-13 Amending Title 10, Chapters 2, 5, and 6 of the Farmington City Code as Page 200 of 204 it Relates to Cannabis Businesses. ATTACHMENTS: 2024-13 Amending Title 10 Related to Cannabis Businesses(CC Version) Page 201 of 204 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE 2024-13 AN ORDINANCE AMENDING TITLE 10, CHAPTERS 2, 5, AND 6 OF THE FARMINGTON CITY CODE AS IT RELATES TO CANNABIS BUSINESSES The City Council of the City of Farmington ordains: SECTION 1. Title 10, Chapter 2, Section 1 of the Farmington City Code is amended by adding the underlined language as follows: 10-2-1: ZONING DEFINITIONS: CANNABIS CULTIVATION: A use involving the licensed growing and harvesting of cannabis. CANNABIS OR HEMP MANUFACTURING: An establishment or use of land which involves the compounding, processing, packaging, wholesaling, testing, treatment, transportation, or delivery of cannabis or hemp products. CANNABIS RETAIL: A licensed establishment where cannabis flowers, immature cannabis plants and seedlings, and related products as allowed by law are sold to individual consumers who are at least 21 years of age. LOWER POTENCY HEMP EDIBLE RETAIL: A licensed establishment where lower- potency hemp edible products are sold to individual consumers who are at least 21 years of age. SECTION 2. Title 10, Chapter 5, Sections 5, 11, 12, 13, 14, 15, and 17 of the Farmington City Code is amended by adding the underlined language as follows: 10-5-5: A-1 AGRICULTURAL DISTRICT: (C) Uses: 2. Conditional: Cannabis cultivation, outdoor Cannabis cultivation, indoor 10-5-11: B-1 HIGHWAY BUSINESS DISTRICT: (C) Uses: 2. Conditional: Cannabis retail Lower potency hemp edible retail Page 202 of 204 Ordinance 2024-13 Page 2 of 3 10-5-12: B-2 DOWNTOWN BUSINESS DISTRICT: (C) Uses: 2. Conditional: Cannabis retail Lower potency hemp edible retail 10-5-13: B-3 GENERAL BUSINESS DISTRICT: (C) Uses: 2. Conditional: Cannabis retail Lower potency hemp edible retail 10-5-14: SSMU SPRUCE STREET MIXED USE DISTRICT: (C) Uses: 2. Conditional: Cannabis retail Lower potency hemp edible retail 10-5-15: MUCI – MIXED USE COMMERCIAL/INDUSTRIAL DISTRICT: (C) Uses: 2. Conditional: Cannabis retail Lower potency hemp edible retail 10-5-17: I INDUSTRIAL DISTRICT: (C) Uses: 2. Conditional: Cannabis cultivation, indoor Cannabis or hemp manufacturing SECTION 3. Title 10, Chapter 6 of the Farmington City Code is amended by adding the underlined language as follows: 10-6-31: Cannabis Business Standards: (A) Cannabis cultivation: 1. All cannabis cultivation businesses must provide evidence of a state license under Minnesota Statute 342.14 and be in compliance with the provisions of the Zoning Code, City Code, and all applicable state laws and regulations. (B) Cannabis or hemp manufacturing: 1. All cannabis or hemp manufacturing businesses must provide evidence of a state license under Minnesota Statute 342.14 and be in compliance with the provisions of the Zoning Code, City Code, and all applicable state laws and regulations. Page 203 of 204 Ordinance 2024-13 Page 3 of 3 (C) Cannabis retail: 1. The City shall limit the number of cannabis retail businesses in the City to no more than one business per 12,500 residents. 2. Hours of operation for cannabis retail uses shall be between 8 am and 10 pm Monday through Saturday and between 10 am and 9 pm on Sundays. 3. All cannabis retail businesses must provide evidence of a state license under Minnesota Statute 342.14 and be in compliance with the provisions of the Zoning Code, City Code, and all applicable state laws and regulations. (D) Lower potency hemp edible retail: 1. Lower potency hemp edible retail uses shall be prohibited between the hours of 2 am and 8 am Monday through Saturday and between 2 am and 10 am on Sundays. 2. All lower potency hemp edible businesses must provide evidence of a state license under Minnesota Statute 342.14 and be in compliance with the provisions of the Zoning Code, City Code, and all applicable state laws and regulations. SECTION 4. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available for inspection and without cost by any person of the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. This ordinance includes the following changes related to Title 10, Chapters 2, 5 and 6: • Provides definitions for Cannabis Cultivation, Cannabis or Hemp Manufacturing, Cannabis Retail, and Lower Potency Hemp Edible Retail. • Adds Cannabis Cultivation, Indoor and Outdoor as conditional uses in the A-1 zoning district. • Adds Cannabis Retail and Lower Potency Hemp Edible Retail as conditional uses within the B-1, B-2, B-3, SSMU and MUCI zoning districts. • Adds Cannabis Cultivation, Indoor and Cannabis or Hemp Manufacturing as conditional uses within the I zoning district. • Creation of Title 10, Chapter 6, Section 31, Cannabis Business Standards. SECTION 5. EFFECTIVE DATE. This ordinance shall be effective upon its passage and publication according to law. Passed by the City Council of the City of Farmington, Minnesota, this 16th day of December 2024. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 204 of 204