HomeMy WebLinkAbout02.18.25 Council Packet
Meeting Location:
Farmington City Hall, Council
Chambers
430 Third Street
Farmington, MN 55024
CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, February 18, 2025
7:00 PM
Page
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS / COMMENDATIONS
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
(This time is reserved for citizen comments regarding non-agenda items. No
official action can be taken on these items. Speakers are limited to five minutes
to address the city council during citizen comment time.)
7. CONSENT AGENDA
7.1. Minutes of the January 30, 2025 Special Work Session
Agenda Item: Minutes of the January 30, 2025 Special Work Session -
Pdf
4 - 7
7.2. Minutes of the February 3, 2025 Council Work Session
Agenda Item: Minutes of the February 3, 2025 Council Work Session -
Pdf
8 - 11
7.3. Minutes of the February 3, 2025 Regular City Council Meeting
Agenda Item: Minutes of the February 3, 2025 Regular City Council
Meeting - Pdf
12 - 16
7.4. Renewal of Consumption and Display Permit for Muddy Waters Studio
for 2025
Agenda Item: Renewal of Consumption and Display Permit for Muddy
Waters Studio for 2025 - Pdf
17
7.5. Payment of Claims
Agenda Item: Payment of Claims - Pdf
18 - 19
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Payment of Claims
7.6. Donation from Kwik Trip to the Farmington Fire-Rescue Department
Agenda Item: Donation from Kwik Trip to the Farmington Fire-Rescue
Department - Pdf
20 - 21
7.7. Out of State Travel to Attend Fire Department Instructors Conference
(FDIC)
Agenda Item: Out of State Travel to Attend Fire Department Instructors
Conference (FDIC) - Pdf
22
7.8. Labor Agreement and Memorandum of Agreement Between City of
Farmington and LELS Local #187 Patrol Officers
Agenda Item: Labor Agreement and Memorandum of Agreement
Between City of Farmington and LELS Local #187 Patrol Officers - Pdf
23 - 47
7.9. Memorandum of Agreement LELS #387 Sergeants
Agenda Item: Memorandum of Agreement LELS #387 Sergeants - Pdf
48 - 53
7.10. Staff Approvals and Recommendations
Agenda Item: Staff Approvals and Recommendations - Pdf
54 - 55
7.11. 2024 Street Improvements-Final Payment and Change Orders
Agenda Item: 2024 Street Improvements-Final Payment and Change
Orders - Pdf
56 - 93
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
12.1. Resolution Authorizing the Submittal of a Minnesota Department of
Natural Resources Outdoor Recreation Grant Program Application
Adopt Resolution 2025-16 Authorizing to Act as Legal Sponsor and
Authorization for DNR Outdoor Recreation Grant Program Application -
for design and construction of a skate park and support facilities and
approve the matching funds of up to $350,000 to come from the Liquor
Operations Community Projects fund.
Agenda Item: Resolution Authorizing the Submittal of a Minnesota
Department of Natural Resources Outdoor Recreation Grant Program
Application - Pdf
94 - 96
13. CITY COUNCIL ROUNDTABLE
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14. ADJOURN
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AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the January 30, 2025 Special Work Session
Meeting: Regular Council - Feb 18 2025
INTRODUCTION:
For Council approval are the minutes of the January 30, 2025 Special Work Session.
ACTION REQUESTED:
Approve the minutes of the January 30, 2025 Special Work Session.
ATTACHMENTS:
01.30.25 Special Work Session Minutes
Page 4 of 96
Special Work Session Minutes of January 30, 2025 Page 1 of 3
City of Farmington
City Council Special Work Session Minutes
Thursday, January 30, 2025
The City Council met in a special work session with the Castle Rock Township
Board on Thursday, January 30, 2025, at Farmington City Hall, 430 Third Street,
Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order for the Farmington City Council,
and Chair Schaffer called the meeting to start for Castle Rock Township at
4 pm.
Members Present: Mayor Joshua Hoyt
Councilmembers Holly Bernatz, Jake Cordes,
Nick Lien, and Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
Amy Schmidt, City Attorney
Justin Templin, Attorney
Gary Rutherford, Police Chief
Shirley Buecksler, City Clerk
Present for Castle Rock Township:
Pete Schaffer, Chairman
BJ Elvestad, Supervisor
Jerry Larson, Supervisor
David Nicolai, Supervisor
Heather Mavencamp, Supervisor
Kelly Elvestad, Deputy Clerk
Andrew Tiede, Attorney
2. APPROVE AGENDA
Motion was made by Councilmember Wilson and seconded by
Councilmember Bernatz to approve the agenda as presented.
3. DISCUSSION ITEMS
3.1 Orderly Annexation Agreement
Mayor Hoyt stated that the City agreed to meet with the Township as
required by paragraph 10.1(a) of the Orderly Annexation Agreement, in
which it was prepared to try to resolve the dispute through negotiations.
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Special Work Session Minutes of January 30, 2025 Page 2 of 3
However, on January 20, 2025, after this meeting had been scheduled
but before it could occur, the Township sued the City, making legal
claims under the Orderly Annexation Agreement. The City denies those
claims, and, on the advice of its Counsel, the City cannot now risk
compromising its legal position in the Township’s lawsuit by discussing the
substance of this matter in a public meeting. If the Township has a
proposal or a statement to resolve the dispute, the City will take it under
advisement.
Attorney Tiede: We are here to ask for a proposal in order to settle this
suit. Moving forward on this claim, the central issues have been outlined
and we sent correspondence detailing the main concerns here, which
cover, again, the aesthetic impacts, the inconsistent use with the
surrounding neighborhood, the noise, the water usage, among others.
And, as such, we are here to talk about if there will be any kind of
proposal the City would be willing to advance in order to settle this
dispute. We don’t have an initial claim or an initial request here.
Candidly, there is some disagreement as to whether there even is a term
in which the Board would be willing to accept. As such, I am hoping that
we can open the floor to a discussion between the two municipal
bodies and work out acceptable terms. But we don’t have a hard and
fast position that would be acceptable to the Town Board at this time.
Mayor Hoyt: Is there anything else that the Supervisors or the
representation would like to add?
Supervisor Nicolai: In October, we told you we were going to do this, or
were seriously considering it, and said we wanted to meet. It’s gotten
nowhere for us. Three of us are self-employed, and one of us reminds us
at every meeting they’re retired. We weren’t asked to bring an
agreement and expect you all to sign it, but we’ve gotten nowhere. I
don’t know if you’re aware of this, but our attorney tries to contact or
communicate with your attorney, but he gets absolutely nowhere.
Meanwhile, our public are all reasonable people but because we don’t
have any answers for them, Josh, they became unreasonable. And I
know you guys get rooms of 500 people. We have a room full of 100.
Percentage-based, a lot more people were in our building super upset.
And the fact is we’ve had to gather with them on our own. So, I don’t
know what we can accomplish from here. I don’t know if you’ve heard,
but I’m not rerunning. The next meeting is my last meeting. I think it’s a
tough road for all from here.
Mayor Hoyt: Is there anything else to add? No.
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Special Work Session Minutes of January 30, 2025 Page 3 of 3
Mayor Hoyt: Is there anything from our legal? No.
Mayor Hoyt called for a motion to adjourn the meeting.
4. ADJOURNMENT
Motion was made by Councilmember Lien and seconded by
Councilmember Cordes to adjourn the meeting at 4:04 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
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AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the February 3, 2025 Council Work Session
Meeting: Regular Council - Feb 18 2025
INTRODUCTION:
For Council approval are the minutes of the February 3, 2025 Council Work Session.
ACTION REQUESTED:
Approve the minutes of the February 3, 2025 Council Work Session.
ATTACHMENTS:
02.03.25 Work Session Minutes
Page 8 of 96
Special Work Session Minutes of January 30, 2025 Page 1 of 3
City of Farmington
City Council Work Session Minutes
Monday, February 3, 2025
The City Council met in a work session on Monday, February 3, 2025, at
Farmington City Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 5:30 pm.
Members Present: Mayor Joshua Hoyt
Councilmembers Holly Bernatz, Jake Cordes,
Nick Lien, and Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
Gary Rutherford, Police Chief
John Powell, Public Works Director
Also Present: Emily Danner, Police Officer, South St. Paul Police
Department, and K9 Riley
2. APPROVE AGENDA
Motion was made by Councilmember Bernatz and seconded by
Councilmember Wilson to approve the agenda, as presented.
Motion carried: 5 ayes / 0 nays
3. DISCUSSION ITEMS
3.1 Discussion on Addition to Police Department K9 Program
The Farmington Police Department has been presented with an
opportunity to add an Employee Wellness/Support K9 to the
Department. Chief Rutherford introduced Police Officer Emily Danner
of the South St. Paul Police Department. Officer Danner introduced K9
Riley and discussed the benefits of having Riley on their team and how
his presence has helped not only their Staff but anyone visiting the
Police Department for one reason or another. Officer Danner
answered questions from Council about the program.
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Special Work Session Minutes of January 30, 2025 Page 2 of 3
City Council appreciated the opportunity to meet Officer Danner and
K9 Riley and agreed to move forward with this program for the
Farmington Police Department.
3.2 Sanitary Sewer Maintenance Policy
Director Powell presented the draft Sanitary Sewer Maintenance
Policy. Chapter 2 of the City Code discusses the City sanitary sewer
system. In addition to the City Code, the League of Minnesota Cities
(LMC) also recommends that Cities have a written Sanitary Sewer
Maintenance Policy to better defend against claims. In reviewing City
records, we have not found a Sanitary Sewer Maintenance Policy
adopted by the City Council which addresses the entire City sanitary
sewer system.
The draft policy used the model policy provided by the LMC, with
minor changes specific to Farmington’s system. For example, the City
sanitary sewer system has been divided into 13 areas.
The mains in each area are cleaned and televised once every seven
years – this has been incorporated into the policy.
The draft policy also refers to maps of problem areas. The map will be
prepared with the final version of the policy. For Farmington, most of
our system will be Category 1, routine maintenance. There are nine
pipe segments that are considered Category 2 requiring more
frequent maintenance. There are no Category 3 areas, requiring less
frequent maintenance.
As highlighted on the draft policy, Staff recommends that private
property owners are responsible for the maintenance of the sanitary
sewer components from their property up to and including connection
to the public system, which appears to be more consistent with other
communities. The National League of Cities (NLC) has a Service Line
Warranty Program which is administered by HomeServe. If the Sanitary
Sewer Maintenance Policy is adopted as proposed, Staff recommends
that the NLC program be further explored as a way to communicate
to property owners their responsibilities regarding service maintenance
and repair and to provide an option to possibly avoid large repair fees.
Council agreed to move forward with the policy, as long as we have
clean language around expectations, and clear communication and
information for homeowners. Council directed Staff to draft the
language and bring the policy forward to a future Regular City Council
Meeting for approval.
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Special Work Session Minutes of January 30, 2025 Page 3 of 3
4. ADJOURNMENT
Motion was made by Councilmember Cordes and seconded by
Councilmember Lien to adjourn the meeting at 6:34 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
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AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the February 3, 2025 Regular City Council Meeting
Meeting: Regular Council - Feb 18 2025
INTRODUCTION:
For Council approval are the minutes of the February 3, 2025 Regular City Council Meeting.
ACTION REQUESTED:
Approve the minutes of the February 3, 2025 Regular City Council Meeting.
ATTACHMENTS:
02.03.25 Council Minutes
Page 12 of 96
Regular City Council Meeting Minutes of February 3, 2025 Page 1 of 4
City of Farmington
Regular Council Meeting Minutes
Monday, February 3, 2025
The City Council met in regular session on Monday, February 3, 2025, at Farmington
City Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 7 pm.
2. PLEDGE OF ALLEGIANCE
Mayor Hoyt led everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Mayor Joshua Hoyt
Councilmembers Holly Bernatz, Jake Cordes, Nick Lien, and
Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
Amy Schmidt, City Attorney
Kim Sommerland, Finance Director
Matt Price, Fire Chief
Matt Brown, Deputy Fire Chief
Matthew Donnelly, Fire Captain
Brian Hanson, Fire Captain
Joshua Threet, Fire Captain
Heath Walker, Fire Marshal
Gary Rutherford, Police Chief
John Powell, Public Works Director
Shirley Buecksler, City Clerk
4. APPROVE AGENDA
Motion was made by Councilmember Bernatz and seconded by
Councilmember Cordes to approve the agenda as presented.
Motion carried: 5 ayes / 0 nays
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Regular City Council Meeting Minutes of February 3, 2025 Page 2 of 4
5. ANNOUNCEMENTS / COMMENDATIONS
5.1 Swearing In Fire Department Personnel
Clerk Buecksler provided the Oath of Office for:
Matthew Donnelly, Fire Captain
Brian Hanson, Fire Captain
Joshua Threet, Fire Captain
Heath Walker, Fire Marshal
Matthew Brown, Deputy Fire Chief
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
7. CONSENT AGENDA
7.1 Minutes of the January 16, 2025 Special Work Session
7.2 Minutes of the January 21, 2025 Regular City Council Meeting
7.3 Payment of Claims
7.4 Staff Approvals and Recommendations, including the appointment of:
• Aasa Just as Paid-On-Call Firefighter
7.5 Purchase of John Deere 1575 Tractor and Attachments
7.6 Amendment to Grant Contract with State of Minnesota for Intensive
Comprehensive Police Officer Education and Training (ICPOET)
7.7 Bid for the Well No. 1 and Well No. 2 Abandonment
Motion was made by Councilmember Lien and seconded by Councilmember
Wilson to approve the Consent Agenda, as presented.
Motion carried: 5 ayes / 0 nays
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
12.1 Professional Services Agreement with Alliant Engineering, Inc. for the 2025
Street Improvement Final Design and Bidding
Director Powell presented and answered questions for Council.
Page 14 of 96
Regular City Council Meeting Minutes of February 3, 2025 Page 3 of 4
Motion was made by Councilmember Cordes and seconded by
Councilmember Wilson to approve the Professional Services Agreement
with Alliant Engineering, Inc. for the 2025 Street Improvement Final Design
and Bidding.
Motion carried: 5 ayes / 0 nays
13. CITY COUNCIL ROUNDTABLE
Attorney Schmidt:
In honor of the Super Bowl coming up on Sunday, today, Minnesota Vikings
Fran Tarkenton is 85 years old. It’s his birthday today. He played for the
Vikings from 1961 to 1966 and from 1972 to 1978. He went to three Super
Bowls his nickname is “Scramblin’ Fran” because he was recently quoted as
saying that Patrick Mahomes doesn’t do anything that he didn’t do with the
scrambling around on the field. But I would say that Patrick Mahomes has
won the Super Bowl, and Fran Tarkenton went three times but didn’t, which
is kind of through the heart thing. And because I need a legal connection
to this, I have to say that future, at the time, Supreme Court Justice Alan
Page was a teammate of Fran Tarkenton.
Councilmember Lien:
I believe Paul Cross, Dakota County Commissioner, also played with the
Vikings that same year.
Councilmember Bernatz:
Valentine’s Day – whether you love it or think it’s a Hallmark holiday, it’s a
great opportunity that if you are interested in spoiling your sweetheart, you
can do it locally. Just know top of mind that there are lots of establishments,
lots of businesses in Farmington that would love to be patronized if that’s
something you participate in. So while it’s perfectly fine to go elsewhere,
keep your eyes on Farmington and see what’s here for your sweetheart.
Administrator Gorski:
Our next City Council meeting will be on February 18th because Monday the
17th is President’s Day.
Director Powell:
With the mild weather, aside from the cold snap, that means between
Public Works and Parks & Recreation, we’re able to get some trees out,
continuing our Emerald Ash Borer (EAB) management implementation, so
that’s good news.
Also, the well abandonment contract, we’ve already talked to a well driller,
and I believe the option of accessing the wells, pulling the top off, and then
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Regular City Council Meeting Minutes of February 3, 2025 Page 4 of 4
doing the video and gamma log before we let a contract for
abandonment, is doable. So that’s probably the approach we will be
taking.
Mayor Hoyt:
I don’t have anything to add outside of you get some unseasonably warm
weather and walkers and bikers are out on the streets and it’s still not bright
out, sun out, until 8 pm, so just be mindful of those that are out walking
around and kiddos going to the bus stop.
14. ADJOURNMENT
Motion was made by Councilmember Bernatz and seconded by
Councilmember Lien to adjourn the meeting at 7:47 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Renewal of Consumption and Display Permit for Muddy Waters Studio for 2025
Meeting: Regular Council - Feb 18 2025
INTRODUCTION:
For Council approval is renewal of the Consumption and Display Permit for 2025 for Muddy Waters
Studio, Inc.
DISCUSSION:
Per City Code, Council has the authority to approve Consumption and Display Permits. Emily Dean,
owner of Muddy Waters Studio, Inc., has submitted an application to renew this permit for 2025.
The current Consumption and Display Permit for Muddy Waters Studio expires on March 31, 2025.
The required applications, fee, and insurance have been received for the following renewal and has
been reviewed and approved by the Police Chief.
Consumption and Display Permit:
Muddy Waters Studio, Inc., 511 Elm St
Staff recommends approval of the Consumption and Display Permit for Muddy Waters Studio, Inc.
BUDGET IMPACT:
All fees collected are included in the revenue estimates for the City's 2025 budget.
ACTION REQUESTED:
Approve the Consumption and Display Permit for Muddy Waters Studio, Inc., located at 511 Elm
Street, Farmington, MN.
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Payment of Claims
Meeting: Regular Council - Feb 18 2025
INTRODUCTION:
Minnesota Statutes require that all claims for payment be presented to the City Council for review
and approval.
DISCUSSION:
The City Council has established a process to review and approve claims for payment at each
regular meeting. The list of claims for the period of 01/29/2025 to 02/11/2025 is being presented for
consideration, ensuring compliance with state law and maintaining proper financial oversight.
BUDGET IMPACT:
The claims paid will reduce the available budget for the accounts listed in the detailed report
provided to the Council.
ACTION REQUESTED:
Approve payment of claims.
ATTACHMENTS:
Council Summary Payment of Claims 02-18-2025
Page 18 of 96
CLAIMS FOR APPROVAL 01/29/2025-02/11/2025
CHECK PAYMENTS 518,742.94$
ELECTRONIC PAYMENTS 206,978.41$
TOTAL 725,721.35$
The City Council receives a detail list of claims paid that is available to
the public upon request.
CITY OF FARMINGTON
SUMMARY PAYMENT OF CLAIMS
February 18, 2025
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Matt Price, Fire Chief
Department: Fire
Subject: Donation from Kwik Trip to the Farmington Fire-Rescue Department
Meeting: Regular Council - Feb 18 2025
INTRODUCTION:
The new Kwik Trip store recently gave a donation to the Farmington Fire-Rescue Department.
DISCUSSION:
During the grand opening of Kwik Trip's new store located in the City of Empire, the Fire
Department was one of two organizations that were recognized for a $1,000 dollar donation. The
full-time Staff attend this celebration and spoke to the members in attendance. The donated money
will be placed in the Fire Department's Equipment Fund to help purchase new equipment.
BUDGET IMPACT:
Donated money to be placed in the Fire Department's Equipment fund.
ACTION REQUESTED:
Adopt Resolution 2025-15 Accepting a Donation of $1,000 Dollars from Kwik Trip to the Farmington
Fire-Rescue Department.
ATTACHMENTS:
2025-15 Accepting $1,000 from Kwik Trip
Page 20 of 96
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-15
A RESOLUTION ACCEPTING
A DONATION OF $1,000 FROM KWIK TRIP TO THE FARMINGTON FIRE-
RESCUE DEPARTMENT
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Kwik Trip has donated $1,000 to the Farmington Fire-Rescue Department;
and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City
Council hereby accept with gratitude the generous donation of $1,000 from Kwik Trip to the
Farmington Fire-Rescue Department.
Adopted by the City Council of the City of Farmington, Minnesota, this 18th day of February
2025.
ATTEST:
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Matt Price, Fire Chief
Department: Fire
Subject: Out of State Travel to Attend Fire Department Instructors Conference (FDIC)
Meeting: Regular Council - Feb 18 2025
INTRODUCTION:
A request to send Fire Department personnel to out of state training in accordance with City of Farmington
policy.
DISCUSSION:
The Fire Department Instructors Conference (FDIC) is the largest fire service training and trade show event in
the United States and will be held in Indianapolis, Indiana, April 7-12, 2025.
World class instructors will provide classroom and hands on training opportunities throughout the week. In
addition, every kind of new technology in the fire and emergency medical services field will be displayed
during the trade show with access to the inventors, engineers, manufacturers, and sales representatives of
products we utilize day in and day out.
Chief Matthew Price, Fire Marshal Heath Walker, Crew Leader Gary Francis, and Crew Leader Caleb Bolton
would like to attend the conference. They all are involved in training Firefighters on our Department and at
our Fire Academy. This conference would benefit the Department by having them attend.
BUDGET IMPACT:
These expenses have been budgeted for and are available in our operating budget.
ACTION REQUESTED:
Approve the request to send Matt Price, Heath Walker, Gary Francis, and Caleb Bolton to Fire Department
Instructors (FDIC) Conference April 7-12, 2025, in Indianapolis, Indiana, and reimburse expenses according
to City policy.
Page 22 of 96
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Lynn Gorski, City Administrator
Department: HR
Subject: Labor Agreement and Memorandum of Agreement Between City of Farmington
and LELS Local #187 Patrol Officers
Meeting: Regular Council - Feb 18 2025
INTRODUCTION:
City Administration and the Union Stewards of LELS- Local #187 Patrol Officers have been in union
negotiations for the contract period of January 1, 2025 to December 31, 2025. Both parties have
reached a collective bargaining agreement pending Council approval.
DISCUSSION:
The following agreements were reached within the 2025 contract period:
(1) Duration - 1 year
(2) 4% increase to wage scale
(4) Included previous MOU agreements regarding the addition of the Juneteenth holiday
(5) Increase shift differential from $0.50 to $0.75
The recruitment and retention of licensed Peace Officers continue to be a challenge, creating
significant administrative, operational, morale, and financial burdens for the City. Recognizing these
difficulties and the current staffing shortages, as well as in appreciation of the dedication and
service of our Police Officers, the City has negotiated a Memorandum of Agreement (MOA) with the
LELS Patrol unit. This agreement includes a retention payment of $2,000 per eligible Officer, to be
distributed in two separate payments as outlined in the attached MOA. Approval of this agreement
will help support Officer retention efforts and maintain stability within the Department.
Administration would like to thank all members for working together on negotiations. It was a true
collaboration.
BUDGET IMPACT:
The 2025 contract changes have been included within the 2025 budget. The Memorandum of
Agreement cost will be paid out of the public safety aid the City of Farmington received.
ACTION REQUESTED:
Motion to approve the LELS Patrol Memorandum of Agreement authorizing the retention payment
as outlined and approval of the 2025 contract agreement.
Page 23 of 96
ATTACHMENTS:
MOA
Patrol LELS 2025 Contract
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Lynn Gorski, City Administrator
Department: HR
Subject: Memorandum of Agreement LELS #387 Sergeants
Meeting: Regular Council - Feb 18 2025
INTRODUCTION:
City Administration and the Union Stewards of LELS #387 Sergeants have reached agreements for
the 2025 Memorandum of Agreements pending Council approval.
DISCUSSION:
Two Memorandum of Agreements have been reached with City Administration and LELS #387
Sergeants Union.
The recruitment and retention of licensed Peace Officers continue to be a challenge, creating
significant administrative, operational, morale, and financial burdens for the City. Recognizing these
difficulties and the current staffing shortages, as well as in appreciation of the dedication and
service of our Police Officers, the City has negotiated a Memorandum of Agreement (MOA) with the
LELS Patrol unit. This agreement includes a retention payment of $2,000 per eligible Officer, to be
distributed in two separate payments as outlined in the attached MOA. Approval of this agreement
will help support Officer retention efforts and maintain stability within the Department.
The second Memorandum of Agreement (MOA) is for the increase in shift differential from $0.50 to
$0.75.
BUDGET IMPACT:
The shift differential will be funded through the 2025 budget. The MOA regarding the retention
payments will be funding through the public safety funding the City of Farmington received.
ACTION REQUESTED:
Motion to approve the LELS #387 Sergeants Memorandum of Agreement authorizing the retention
payment as outlined.
ATTACHMENTS:
MOA Shift Diff
MOA Sergeants Retention
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Lynn Gorski, City Administrator
Department: HR
Subject: Staff Approvals and Recommendations
Meeting: Regular Council - Feb 18 2025
INTRODUCTION:
Staff is recommending the hire of David Chanski for the Human Resource Director/Assistant City
Administrator position, and Alexander Goodreau, and Jonathan Williams for the Police Cadet
(ICEPOET) positions.
DISCUSSION:
David Chanski has been selected for the HR Director/Assistant City Administrator position. Mr.
Chanski brings municipal experience in city administration, with his most recent role serving as the
Interim municipal background Chanski's Mr. Crosby. in City the for Administrator City of
management, human resources, and administrative leadership makes him a valuable addition to
the Farmington team. Approval of Mr. Chanski's hire will ensure continued efficiency and strategic
oversight in our city’s operations.
The Intensive Comprehensive Peace Officer Education and Training (ICPOET) program provided
grant funding to assist Minnesota law enforcement agencies with hiring. The Minnesota Legislature
created the program to help agencies experiencing staffing shortfalls due to officers retiring and
fewer people choosing to enter the profession. Farmington was awarded three positions. Selected
candidates & Technical Alexandria at program an comprehensive intensive, attend training
Community College or Hennepin Technical College. During this time, candidates go through the
same training that a traditional peace officer student completes. The first college program starts in
February and ends in July of 2025. Staff is recommending the appointments of Alexander
Goodreau and Jonathan Williams for the Police Cadet position within the Farmington Police
Department. Alexander and Jonathan both bring great qualities to Farmington, and we look forward
to them joining the Farmington team. Staff is currently working on the third Police Cadet position.
The second schooling opportunity starts in April 2025.
BUDGET IMPACT:
The HR Director/Assistant City Administrator was included within the 2025 budget. The two Police
Cadet positions are being funded by the ICPOET grant and any additional cost associated with the
hire will be funded through salary savings within the Police Department.
ACTION REQUESTED:
Approve the appointments of David Chanski, Alexader Goodreau, and Jonathan Williams.
Page 54 of 96
Page 55 of 96
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: 2024 Street Improvements-Final Payment and Change Orders
Meeting: Regular Council - Feb 18 2025
INTRODUCTION:
Construction of the 2024 Street Improvement project is complete and the contractor, Heselton
Construction, LLC, has requested final payment.
DISCUSSION:
A construction contract was awarded to Heselton Construction, LLC in the amount of $1,908,486.25
on May 6, 2024; the following summarizes the final contract amount:
Base Bid Work Items $ 1,908,486.25
Change Order No. 1 $ 127,260.50
Change Order No. 2 $ - 51,155.14
Final Contract Amount $ 1,984,591.61
Note that the final contract amount is about 4% over the original contract amount. Public
improvement contracts are based on estimated bid quantities. As the final quantities do not always
match the estimated bid quantities, variation in the final contract amount can be expected.
The contract award action by the City Council in 2024 approved a change order contingency of
$190,000 as an aggregate of all change orders, with a maximum amount of $50,000 for any single
change order without prior City Council approval. Neither of these threshold limits were met during
construction. We are requesting approval of Change Orders No. 1 and No. 2 as part of the final
payment approval.
As this is the final payment, the contractor has also submitted the following required documents
prior to the City processing the final payment:
Consent of Surety to Final Payment
Minnesota IC-134 Confirmations
Lien Waivers
Two Year Maintenance Bond for the Final Contract Amount
Approval of the final payment commences the two-year warranty period covered by the
Maintenance Bond.
Page 56 of 96
BUDGET IMPACT:
The project construction cost is about 4% over the original contract amount. Most of the additions
were the result of unknown underground utility locations or the rainy weather experienced during
construction. Following is a breakdown of construction cost funding:
Funding Source Contract Award Final Contract
G. O. Bonds $ 1,286,102.75 $ 1,307,760.46
Sewer Fund $ 45,742.50 $ 40,9090.00
Storm Water Fund $ 357,168.50 $ 361,632.36
Water Fund $ 219,472.50 $ 274,289.19
Total $ 1,908,486.25 $ 1,984,591.61
In addition to the construction costs, expenses for the project related to engineering, soil borings,
material testing, etc. totaled about 13.3% of the construction costs. Expenses charged to this
project are lower than typical, as City Staff provided nearly all of the inspection services during
construction. This will not be achievable on future projects due to the Staff workload; future
reconstruction projects will use consultant inspectors.
ACTION REQUESTED:
Staff recommends approval of the final payment in the amount of $55,741.69 and Change Orders
No. 1 and No. 2 to Heselton Construction, LLC for the 2024 Street Improvement project.
ATTACHMENTS:
Partial Payment No. 5 24-01 2024 Street Improvements FINAL
Change Order No. 1 24-01 2024 Street Improvements FINAL
Change Order No. 2 24-01 2024 Street Improvements FINAL
Consent of Surety 24-01 2024 Street Improvements
Maintenance Bond 24-01 2024 Street Improvements
IC134 Farmington 24-01 2024 Street Project
Lien Waivers 24-01 2024 Street Improvements
Page 57 of 96
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BID SCHEDULE A (STREET)
2024 STREET IMPROVEMENTS
CITY PROJECT NO. 24-01
ITEM MNDOT EST. UNIT QTY. TO
NO.NO.ITEM DESCRIPTION UNIT QTY. PRICE DATE EXTENSION
1 2021.501 MOBILIZATION LS 1 72,750.00$ 1.04 75,660.00$
2 2101.502 CLEARING EA 59 435.00$ 59 25,665.00$
3 2101.502 GRUBBING EA 59 85.00$ 59 5,015.00$
4 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LF 471 2.00$ 766 1,532.00$
5 2104.503 REMOVE CURB & GUTTER LF 5,750 3.00$ 5738 17,214.00$
6 2104.503 REMOVE CHAIN LINK FENCE LF 250 13.00$ 250 3,250.00$
7 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 625 11.75$ 607 7,132.25$
8 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 415 2.50$ 470 1,175.00$
9 2104.504 REMOVE BITUMINOUS PAVEMENT SY 14,200 2.25$ 14271 32,109.75$
10 2104.518 REMOVE CONCRETE WALK SF 7,400 1.40$ 7037 9,851.80$
11 2104.602 SALVAGE SIGN EA 29 26.00$ 29 754.00$
12 2104.602 SALVAGE SIGN TYPE SPECIAL EA 5 26.00$ 5 130.00$
13 2104.603 REMOVE ABANDONED UTILITY DUCT LF 70 25.00$ 0 -$
14 2106.507 EXCAVATION - COMMON (P)CY 5,015 14.15$ 5015 70,962.25$
15 2106.507 EXCAVATION - SUBGRADE (EV)CY 400 13.75$ 1872 25,740.00$
16 2106.507 COMMON EMBANKMENT (CV) (P)CY 523 31.00$ 523 16,213.00$
17 2106.509 STABILIZING AGGREGATE TN 100 43.00$ 1144.81 49,226.83$
18 2106.601 DEWATERING LS 1 66,000.00$ 0 -$
19 2112.604 SUBGRADE PREPARATION (P)SY 13,412 1.50$ 13412 20,118.00$
20 2123.610 TRACTOR MOUNTED BACKHOE HR 50 224.00$ 0 -$
21 2123.610 SKID LOADER HR 50 146.00$ 0 -$
22 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HR 50 166.00$ 17 2,822.00$
23 2130.523 WATER MG 50 60.00$ 42.6 2,556.00$
24 2211.507 AGGREGATE BASE CLASS 5 (CV) (P)CY 2,567 30.25$ 2717.92 82,217.08$
25 2302.508 SUPPLEMENTAL REINF BARS (EPOXY COATED)LB 800 3.40$ 266 904.40$
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26 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2;C)TN 100 130.00$ 79.23 10,299.90$
27 2360.509 TYPE SP 9.5 WEARING COURSE MIX (3;C)TN 1,700 79.50$ 1653.3 131,437.35$
28 2360.509 TYPE SP 12.5 WEARING COURSE MIX (3;C)TN 2,200 79.50$ 1903.8 151,352.10$
29 2502.603 4" PERF PVC PIPE DRAIN W/ SOCK LF 2,120 13.25$ 2095 27,758.75$
30 2502.604 4" INSULATION SY 20 26.00$ 20 520.00$
31 2503.602 CONSTRUCT BULKHEAD EA 2 350.00$ 0 -$
32 2504.601 IRRIGATION SYSTEM REPAIR ALLOWANCE LS 1 5,000.00$ 0.09 450.00$
33 2504.602 LOCATE EXISTING UTILITY EA 1 450.00$ 1 450.00$
34 2504.602 ADJUST GATE VALVE & BOX EA 5 435.00$ 11 4,785.00$
35 2506.602 ADJUST FRAME & RING CASTING EA 3 600.00$ 3 1,800.00$
36 2521.518 4" CONCRETE WALK SF 7,100 5.00$ 3678 18,390.00$
37 2521.618 CONCRETE WALK SF 2,550 14.00$ 3340 46,760.00$
38 2531.503 CONCRETE CURB & GUTTER DESIGN B618 LF 6,000 17.70$ 5362 94,907.40$
39 2531.503 CONCRETE CURB & GUTTER DESIGN B624 LF 100 35.50$ 0 -$
40 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SY 700 83.40$ 642 53,542.80$
41 2531.504 8" CONCRETE DRIVEWAY PAVEMENT SY 250 117.50$ 320 37,600.00$
42 2531.603 CONCRETE CURB DESIGN V LF 40 52.25$ 26 1,358.50$
43 2531.603 CONCRETE CURB & GUTTER DESIGN B618 (TO)LF 450 17.70$ 350 6,195.00$
44 2531.604 6" CONCRETE DRIVEWAY PAVEMENT HE SY 100 87.65$ 0 -$
45 2531.618 TRUNCATED DOMES SF 300 51.75$ 311 16,094.25$
46 2540.601 MAILBOX MAINTENANCE LS 1 3,100.00$ 1 3,100.00$
47 2557.503 WIRE FENCE DESIGN 60V-9322 LF 250 46.75$ 250 11,687.50$
48 2557.601 DOG FENCE REPAIR ALLOWANCE LS 1 5,000.00$ 0 -$
49 2563.601 TRAFFIC CONTROL SUPERVISOR LS 1 1,200.00$ 1 1,200.00$
50 2563.601 TRAFFIC CONTROL LS 1 6,600.00$ 1 6,600.00$
51 2564.518 SIGN PANELS TYPE C SF 88 42.00$ 107 4,494.00$
52 2564.518 SIGN PANELS TYPE SPECIAL SF 27 57.00$ 27.25 1,553.25$
53 2565.616 TRAFFIC CONTROL STOP SIGN SYSTEM SM 13 2,000.00$ 13 26,000.00$
54 2572.510 PRUNE TREES HR 10 26.00$ 0 -$
55 2573.501 STABILIZED CONSTRUCTION EXIT LS 1 15,500.00$ 1 15,500.00$
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56 2573.501 EROSION CONTROL SUPERVISOR LS 1 2,000.00$ 1 2,000.00$
57 2573.502 STORM DRAIN INLET PROTECTION EA 36 250.00$ 36 9,000.00$
58 2573.503 SEDIMENT CONTROL LOG TYPE WOOD FIBER LF 5,000 2.95$ 0 -$
59 2574.507 BOULEVARD TOPSOIL BORROW CY 250 0.01$ 0 -$
60 2575.504 SODDING TYPE LAWN SY 3,500 12.25$ 7225 88,506.25$
61 2582.503 4" SOLID LINE PAINT LF 1,790 1.25$ 1561 1,951.25$
62 2582.503 24" SOLID LINE PAINT GR IN (WR)LF 20 36.15$ 20 723.00$
63 2582.603 YELLOW CURB PAINT LF 875 4.15$ 944 3,917.60$
TOTAL BID SCHEDULE A:1,230,182.26$
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BID SCHEDULE B (STORM SEWER)
2024 STREET IMPROVEMENTS
CITY PROJECT NO. 24-01
ITEM MNDOT EST. UNIT QTY. TO
NO.NO.ITEM DESCRIPTION UNIT QTY.PRICE DATE EXTENSION
1 2104.502 REMOVE MANHOLE EA 6 300.00$ 5 1,500.00$
2 2104.502 REMOVE CATCH BASIN EA 16 300.00$ 16 4,800.00$
3 2104.503 REMOVE SEWER PIPE (STORM)LF 1,400 14.15$ 1,400 19,810.00$
4 2503.503 12" RC PIPE SEWER CLASS V LF 505 51.75$ 507 26,237.25$
5 2503.503 15" RC PIPE SEWER CLASS V LF 1,285 56.40$ 1,295 73,038.00$
6 2503.503 18" RC PIPE SEWER CLASS V LF 257 61.75$ 248 15,314.00$
7 2503.503 21" RC PIPE SEWER CLASS III LF 630 54.00$ 632 34,128.00$
8 2503.503 24" RC PIPE SEWER CLASS III LF 322 73.00$ 328 23,944.00$
9 2503.602 CONNECT TO EXISTING STORM SEWER EA 7 1,000.00$ 7 7,000.00$
10 2506.502 CONST DRAINAGE STRUCTURE DESIGN G EA 12 3,120.00$ 12 37,440.00$
11 2506.502 CONST DRAINAGE STRUCTURE DES 48-4020 EA 14 3,785.00$ 14 52,990.00$
12 2506.502 CONST DRAINAGE STRUCTURE DES 60-4020 EA 1 6,000.00$ 1 6,000.00$
13 2506.502 CONST DRAINAGE STRUCTURE DES 72-4020 EA 3 6,725.00$ 2 13,450.00$
14 2506.602 CONST DRAINAGE STRUCTURE DES 2'X3' CB EA 11 3,150.00$ 11 34,650.00$
15 2506.602 REPAIR DRAINAGE STRUCTURE (PATCH DOGHOUSE)EA 1 500.00$ 0 -$
TOTAL BID SCHEDULE B:350,301.25$
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BID SCHEDULE C (WATERMAIN)
2024 STREET IMPROVEMENTS
CITY PROJECT NO. 24-01
ITEM MNDOT EST. UNIT QTY. TO
NO.NO.ITEM DESCRIPTION UNIT QTY.PRICE DATE EXTENSION
1 2104.502 REMOVE GATE & VALVE BOX EA 6 365.00$ 6 2,190.00$
2 2104.502 REMOVE HYDRANT EA 7 725.00$ 7 5,075.00$
3 2104.503 REMOVE WATERMAIN LF 680 5.00$ 792 3,960.00$
4 2211.608 DUCTILE IRON FITTINGS LB 1,775 7.60$ 1,730 13,148.00$
5 2504.601 TEMPORARY WATER SERVICE LS 1 3,250.00$ 1 3,250.00$
6 2504.602 HYDRANT, GATE VALVE & BOX, AND LEAD EA 7 8,750.00$ 7 61,250.00$
7 2504.602 CUT IN 4" GATE VALVE EA 2 3,300.00$ 1 3,300.00$
8 2504.602 CUT IN 6" GATE VALVE EA 5 4,200.00$ 5 21,000.00$
9 2504.602 RECONNECT WATER SERVICE EA 1 1,000.00$ 2 2,000.00$
10 2504.602 WATERMAIN OFFSET EA 1 2,700.00$ 1 2,700.00$
11 2504.602 CONNECT TO EXISTING WATERMAIN EA 1 1,350.00$ 5 6,750.00$
12 2504.602 1" CORPORATION STOP EA 1 160.00$ 2 320.00$
13 2504.602 6" GATE VALVE & BOX EA 1 2,625.00$ 1 2,625.00$
14 2504.602 8" GATE VALVE & BOX EA 3 3,225.00$ 4 12,900.00$
15 2504.602 ADJUST CURB STOP EA 9 205.00$ 9 1,845.00$
16 2504.603 4" DUCTILE IRON CL 52 LF 5 325.00$ 8 2,600.00$
17 2504.603 6" DUCTILE IRON CL 52 LF 111.00 115.00$ 187.00 21,505.00$
18 2504.603 8" DUCTILE IRON CL 52 LF 885 78.50$ 904 70,964.00$
TOTAL BID SCHEDULE C:237,382.00$
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BID SCHEDULE D (SANITARY SEWER)
2024 STREET IMPROVEMENTS
CITY PROJECT NO. 24-01
ITEM MNDOT EST. UNIT QTY. TO
NO.NO.ITEM DESCRIPTION UNIT QTY.PRICE DATE EXTENSION
1 2104.502 REMOVE MANHOLE EA 2 300.00$ 2 600.00$
2 2104.503 REMOVE SEWER PIPE (SANITARY)LF 450 2.20$ 448 985.60$
3 2503.503 8" PVC PIPE SEWER LF 450 47.25$ 440 20,790.00$
4 2503.601 TEMPORARY SEWER BYPASS PUMPING LS 1 2,000.00$ 0 -$
5 2503.602 RECONNECT SANITARY SEWER SERVICE EA 13 330.00$ 8 2,640.00$
6 2503.602 CONNECT TO EXISTING SANITARY SEWER EA 2 1,050.00$ 2 2,100.00$
7 2503.602 8"X6" PVC WYE EA 13 430.00$ 8 3,440.00$
8 2506.602 SANITARY SEWER MANHOLE EA 2 4,455.00$ 2 8,910.00$
TOTAL BID SCHEDULE D:39,465.60$
2024 STREET IMPROVEMENTS
TOTAL BID SCHEDULE A:1,230,182.26$
TOTAL BID SCHEDULE B:350,301.25$
TOTAL BID SCHEDULE C:237,382.00$
TOTAL BID SCHEDULE D:39,465.60$
TOTAL BID SCHEDULES A,B,C, AND D:1,857,331.11$
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CITY OF FARMINGTON
CHANGE ORDER
Date: February 10, 2025 City Project No. 24-01 Change Order No. 1
Project Name 2024 Street Improvements
To Heselton Construction, LLC
for the City of Farmington, Minnesota
You are hereby directed to make the following change to your contract dated May 20, 2024. The change
and the work affected thereby are subject to all contract stipulations and covenants.
CHANGE ORDER
This change order provides for changes in the work scope of this contract according to the attached
itemization.
Amount of Original Contract $ 1,908,486.25
Additions approved to date $ 0.00
Deductions approved to date $ 0.00
Contract amount to date $ 1,908,486.25
Amount of Change Order No. 1 (Add) $ 127,260.50
Revised Contract Amount $ 2,035,746.75
APPROVALS:
Contractor: Heselton Construction, LLC City: Public Works Director/City Engineer
Approved By
John Powell P.E.
Date: Date: 2/12/25
Page 65 of 96
CITY OF FARMINGTON PROJECT 24-01
2024 STREET IMPROVEMENTS
CHANGE ORDER NO. 1
HESELTON CONSTRUCTION, LLC
ITEM DESCRIPTION UNIT UNIT PRICE QUANTITY AMOUNT
1 1.5 INCH AGGREGATE BENEATH PIPE IN LIEU OF DEWATERING TN 34.00$ 1,296.34$ 44,075.56$
2 LOCATE EXISTING WATERMAIN LS 3,274.00$ 1.00$ 3,274.00$
3 4 INCH FORCEMAIN ELEVATION ADJUSTMENT LS 1,444.00$ 1.00$ 1,444.00$
4 RELOCATE CB 98 AND CB 99 DUE TO UTILITY DUCT CONFLICT LS 2,593.00$ 1.00$ 2,593.00$
5 12 INCH WM OFFSET AT ASH STREET/SIXTH STREET LS 31,291.08$ 1.00$ 31,291.08$
6 REPLACE CURB BOX LS 651.91$ 1.00$ 651.91$
7 INSULATE OVER WATER SERVICE LS 1,690.20$ 1.00$ 1,690.20$
8 MODIFICATION OF CB 211 AND CB 212 LS 8,738.11$ 1.00$ 8,738.11$
9 ADDITIONAL GRADING FOR THREE DRIVEWAY APRONS LS 2,212.00$ 1.00$ 2,212.00$
10 GRANULAR BORROW BACKFILL FOR SOIL CORRECTIONS ON SIXTH STREET TN 12.25$ 2,221.93$ 27,218.64$
11 ADDITIONAL BOULEVARD GRADING LS 4,072.00$ 1.00$ 4,072.00$
TOTAL CHANGE ORDER NO. 1 127,260.50$
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CITY OF FARMINGTON
CHANGE ORDER
Date: February 10, 2025 City Project No. 24-01 Change Order No. 2
Project Name 2024 Street Improvements
To Heselton Construction, LLC
for the City of Farmington, Minnesota
You are hereby directed to make the following change to your contract dated May 20, 2024. The change
and the work affected thereby are subject to all contract stipulations and covenants.
CHANGE ORDER
This change order provides for changes in the work scope of this contract according to the attached
itemization.
Amount of Original Contract $ 1,908,486.25
Additions approved to date (Change Order No. 1) $ 127,260.50
Deductions approved to date $ 0.00
Contract amount to date $ 2,035,746.75
Amount of Change Order No. 2 (Deduct) $ 51,155.14
Revised Contract Amount $ 1,984,591.61
APPROVALS:
Contractor: Heselton Construction, LLC City: Public Works Director/City Engineer
Approved By
John Powell P.E.
Date: Date: 2/12/25
Page 67 of 96
CITY OF FARMINGTON PROJECT 24-01
2024 STREET IMPROVEMENTS
CHANGE ORDER NO. 2
HESELTON CONSTRUCTION, LLC
CONTRACT FINAL UNIT AMOUNT CONTRACT
DESCRIPTION UNIT QUANTITY QUANTITY DIFFERENCE PRICE TO DATE AMOUNT NET CHANGE
BID SCHEDULE A (STREET)
1 2021.501 MOBILIZATION LS 1.00 1.04 0.04 72,750.00$ 75,660.00$ 72,750.00$ 2,910.00$
2 2101.502 CLEARING EA 59.00 59.00 0.00 435.00$ 25,665.00$ 25,665.00$ -$
3 2101.502 GRUBBING EA 59.00 59.00 0.00 85.00$ 5,015.00$ 5,015.00$ -$
4 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LF 471.00 766.00 295.00 2.00$ 1,532.00$ 942.00$ 590.00$
5 2104.503 REMOVE CURB & GUTTER LF 5750.00 5738.00 -12.00 3.00$ 17,214.00$ 17,250.00$ (36.00)$
6 2104.503 REMOVE CHAIN LINK FENCE LF 250.00 250.00 0.00 13.00$ 3,250.00$ 3,250.00$ -$
7 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 625.00 607.00 -18.00 11.75$ 7,132.25$ 7,343.75$ (211.50)$
8 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 415.00 470.00 55.00 2.50$ 1,175.00$ 1,037.50$ 137.50$
9 2104.504 REMOVE BITUMINOUS PAVEMENT SY 14200.00 14271.00 71.00 2.25$ 32,109.75$ 31,950.00$ 159.75$
10 2104.518 REMOVE CONCRETE WALK SF 7400.00 7037.00 -363.00 1.40$ 9,851.80$ 10,360.00$ (508.20)$
11 2104.602 SALVAGE SIGN EA 29.00 29.00 0.00 26.00$ 754.00$ 754.00$ -$
12 2104.602 SALVAGE SIGN TYPE SPECIAL EA 5.00 5.00 0.00 26.00$ 130.00$ 130.00$ -$
13 2104.603 REMOVE ABANDONED UTILITY DUCT LF 70.00 0.00 -70.00 25.00$ -$ 1,750.00$ (1,750.00)$
14 2106.507 EXCAVATION - COMMON (P)CY 5015.00 5015.00 0.00 14.15$ 70,962.25$ 70,962.25$ -$
15 2106.507 EXCAVATION - SUBGRADE (EV)CY 400.00 1872.00 1472.00 13.75$ 25,740.00$ 5,500.00$ 20,240.00$
16 2106.507 COMMON EMBANKMENT (CV) (P)CY 523.00 523.00 0.00 31.00$ 16,213.00$ 16,213.00$ -$
17 2106.509 STABILIZING AGGREGATE TN 100.00 1144.81 1044.81 43.00$ 49,226.83$ 4,300.00$ 44,926.83$
18 2106.601 DEWATERING LS 1.00 0.00 -1.00 66,000.00$ -$ 66,000.00$ (66,000.00)$
19 2112.604 SUBGRADE PREPARATION (P)SY 13412.00 13412.00 0.00 1.50$ 20,118.00$ 20,118.00$ -$
20 2123.610 TRACTOR MOUNTED BACKHOE HR 50.00 0.00 -50.00 224.00$ -$ 11,200.00$ (11,200.00)$
21 2123.610 SKID LOADER HR 50.00 0.00 -50.00 146.00$ -$ 7,300.00$ (7,300.00)$
22 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HR 50.00 17.00 -33.00 166.00$ 2,822.00$ 8,300.00$ (5,478.00)$
23 2130.523 WATER MG 50.00 42.60 -7.40 60.00$ 2,556.00$ 3,000.00$ (444.00)$
24 2211.507 AGGREGATE BASE CLASS 5 (CV) (P)CY 2567.00 2717.92 150.92 30.25$ 82,217.08$ 77,651.75$ 4,565.33$
25 2302.508 SUPPLEMENTAL REINF BARS (EPOXY COATED)LB 800.00 266.00 -534.00 3.40$ 904.40$ 2,720.00$ (1,815.60)$
26 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2;C)TN 100.00 79.23 -20.77 130.00$ 10,299.90$ 13,000.00$ (2,700.10)$
27 2360.509 TYPE SP 9.5 WEARING COURSE MIX (3;C)TN 1700.00 1653.30 -46.70 79.50$ 131,437.35$ 135,150.00$ (3,712.65)$
28 2360.509 TYPE SP 12.5 WEARING COURSE MIX (3;C)TN 2200.00 1903.80 -296.20 79.50$ 151,352.10$ 174,900.00$ (23,547.90)$
29 2502.603 4" PERF PVC PIPE DRAIN W/ SOCK LF 2120.00 2095.00 -25.00 13.25$ 27,758.75$ 28,090.00$ (331.25)$
30 2502.604 4" INSULATION SY 20.00 20.00 0.00 26.00$ 520.00$ 520.00$ -$
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31 2503.602 CONSTRUCT BULKHEAD EA 2.00 0.00 -2.00 350.00$ -$ 700.00$ (700.00)$
32 2504.601 IRRIGATION SYSTEM REPAIR ALLOWANCE LS 1.00 0.09 -0.91 5,000.00$ 450.00$ 5,000.00$ (4,550.00)$
33 2504.602 LOCATE EXISTING UTILITY EA 1.00 1.00 0.00 450.00$ 450.00$ 450.00$ -$
34 2504.602 ADJUST GATE VALVE & BOX EA 5.00 11.00 6.00 435.00$ 4,785.00$ 2,175.00$ 2,610.00$
35 2506.602 ADJUST FRAME & RING CASTING EA 3.00 3.00 0.00 600.00$ 1,800.00$ 1,800.00$ -$
36 2521.518 4" CONCRETE WALK SF 7100.00 3678.00 -3422.00 5.00$ 18,390.00$ 35,500.00$ (17,110.00)$
37 2521.618 CONCRETE WALK SF 2550.00 3340.00 790.00 14.00$ 46,760.00$ 35,700.00$ 11,060.00$
38 2531.503 CONCRETE CURB & GUTTER DESIGN B618 LF 6000.00 5362.00 -638.00 17.70$ 94,907.40$ 106,200.00$ (11,292.60)$
39 2531.503 CONCRETE CURB & GUTTER DESIGN B624 LF 100.00 0.00 -100.00 35.50$ -$ 3,550.00$ (3,550.00)$
40 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SY 700.00 642.00 -58.00 83.40$ 53,542.80$ 58,380.00$ (4,837.20)$
41 2531.504 8" CONCRETE DRIVEWAY PAVEMENT SY 250.00 320.00 70.00 117.50$ 37,600.00$ 29,375.00$ 8,225.00$
42 2531.603 CONCRETE CURB DESIGN V LF 40.00 26.00 -14.00 52.25$ 1,358.50$ 2,090.00$ (731.50)$
43 2531.603 CONCRETE CURB & GUTTER DESIGN B618 (TO)LF 450.00 350.00 -100.00 17.70$ 6,195.00$ 7,965.00$ (1,770.00)$
44 2531.604 6" CONCRETE DRIVEWAY PAVEMENT HE SY 100.00 0.00 -100.00 87.65$ -$ 8,765.00$ (8,765.00)$
45 2531.618 TRUNCATED DOMES SF 300.00 311.00 11.00 51.75$ 16,094.25$ 15,525.00$ 569.25$
46 2540.601 MAILBOX MAINTENANCE LS 1.00 1.00 0.00 3,100.00$ 3,100.00$ 3,100.00$ -$
47 2557.503 WIRE FENCE DESIGN 60V-9322 LF 250.00 250.00 0.00 46.75$ 11,687.50$ 11,687.50$ -$
48 2557.601 DOG FENCE REPAIR ALLOWANCE LS 1.00 0.00 -1.00 5,000.00$ -$ 5,000.00$ (5,000.00)$
49 2563.601 TRAFFIC CONTROL SUPERVISOR LS 1.00 1.00 0.00 1,200.00$ 1,200.00$ 1,200.00$ -$
50 2563.601 TRAFFIC CONTROL LS 1.00 1.00 0.00 6,600.00$ 6,600.00$ 6,600.00$ -$
51 2564.518 SIGN PANELS TYPE C SF 87.75 107.00 19.25 42.00$ 4,494.00$ 3,685.50$ 808.50$
52 2564.518 SIGN PANELS TYPE SPECIAL SF 27.25 27.25 0.00 57.00$ 1,553.25$ 1,553.25$ -$
53 2565.616 TRAFFIC CONTROL STOP SIGN SYSTEM SM 13.00 13.00 0.00 2,000.00$ 26,000.00$ 26,000.00$ -$
54 2572.510 PRUNE TREES HR 10.00 0.00 -10.00 26.00$ -$ 260.00$ (260.00)$
55 2573.501 STABILIZED CONSTRUCTION EXIT LS 1.00 1.00 0.00 15,500.00$ 15,500.00$ 15,500.00$ -$
56 2573.501 EROSION CONTROL SUPERVISOR LS 1.00 1.00 0.00 2,000.00$ 2,000.00$ 2,000.00$ -$
57 2573.502 STORM DRAIN INLET PROTECTION EA 36.00 36.00 0.00 250.00$ 9,000.00$ 9,000.00$ -$
58 2573.503 SEDIMENT CONTROL LOG TYPE WOOD FIBER LF 5000.00 0.00 -5000.00 2.95$ -$ 14,750.00$ (14,750.00)$
59 2574.507 BOULEVARD TOPSOIL BORROW CY 250.00 0.00 -250.00 0.01$ -$ 2.50$ (2.50)$
60 2575.504 SODDING TYPE LAWN SY 3500.00 7225.00 3725.00 12.25$ 88,506.25$ 42,875.00$ 45,631.25$
61 2582.503 4" SOLID LINE PAINT LF 1790.00 1561.00 -229.00 1.25$ 1,951.25$ 2,237.50$ (286.25)$
62 2582.503 24" SOLID LINE PAINT GR IN (WR)LF 20.00 20.00 0.00 36.15$ 723.00$ 723.00$ -$
63 2582.603 YELLOW CURB PAINT LF 875.00 944.00 69.00 4.15$ 3,917.60$ 3,631.25$ 286.35$
BID SCHEDULE B (STORM SEWER)
1 2104.502 REMOVE MANHOLE EA 6.00 5.00 -1.00 300.00$ 1,500.00$ 1,800.00$ (300.00)$
2 2104.502 REMOVE CATCH BASIN EA 16.00 16.00 0.00 300.00$ 4,800.00$ 4,800.00$ -$
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3 2104.503 REMOVE SEWER PIPE (STORM)LF 1400.00 1400.00 0.00 14.15$ 19,810.00$ 19,810.00$ -$
4 2503.503 12" RC PIPE SEWER CLASS V LF 505.00 507.00 2.00 51.75$ 26,237.25$ 26,133.75$ 103.50$
5 2503.503 15" RC PIPE SEWER CLASS V LF 1285.00 1295.00 10.00 56.40$ 73,038.00$ 72,474.00$ 564.00$
6 2503.503 18" RC PIPE SEWER CLASS V LF 257.00 248.00 -9.00 61.75$ 15,314.00$ 15,869.75$ (555.75)$
7 2503.503 21" RC PIPE SEWER CLASS III LF 630.00 632.00 2.00 54.00$ 34,128.00$ 34,020.00$ 108.00$
8 2503.503 24" RC PIPE SEWER CLASS III LF 322.00 328.00 6.00 73.00$ 23,944.00$ 23,506.00$ 438.00$
9 2503.602 CONNECT TO EXISTING STORM SEWER EA 7.00 7.00 0.00 1,000.00$ 7,000.00$ 7,000.00$ -$
10 2506.502 CONST DRAINAGE STRUCTURE DESIGN G EA 12.00 12.00 0.00 3,120.00$ 37,440.00$ 37,440.00$ -$
11 2506.502 CONST DRAINAGE STRUCTURE DES 48-4020 EA 14.00 14.00 0.00 3,785.00$ 52,990.00$ 52,990.00$ -$
12 2506.502 CONST DRAINAGE STRUCTURE DES 60-4020 EA 1.00 1.00 0.00 6,000.00$ 6,000.00$ 6,000.00$ -$
13 2506.502 CONST DRAINAGE STRUCTURE DES 72-4020 EA 3.00 2.00 -1.00 6,725.00$ 13,450.00$ 20,175.00$ (6,725.00)$
14 2506.602 CONST DRAINAGE STRUCTURE DES 2'X3' CB EA 11.00 11.00 0.00 3,150.00$ 34,650.00$ 34,650.00$ -$
15 2506.602 REPAIR DRAINAGE STRUCTURE (PATCH DOGHOUSE)EA 1.00 0.00 -1.00 500.00$ -$ 500.00$ (500.00)$
BID SCHEDULE C (WATERMAIN)
1 2104.502 REMOVE GATE & VALVE BOX EA 6.00 6.00 0.00 365.00$ 2,190.00$ 2,190.00$ -$
2 2104.502 REMOVE HYDRANT EA 7.00 7.00 0.00 725.00$ 5,075.00$ 5,075.00$ -$
3 2104.503 REMOVE WATERMAIN LF 680.00 792.00 112.00 5.00$ 3,960.00$ 3,400.00$ 560.00$
4 2211.608 DUCTILE IRON FITTINGS LB 1775.00 1730.00 -45.00 7.60$ 13,148.00$ 13,490.00$ (342.00)$
5 2504.601 TEMPORARY WATER SERVICE LS 1.00 1.00 0.00 3,250.00$ 3,250.00$ 3,250.00$ -$
6 2504.602 HYDRANT, GATE VALVE & BOX, AND LEAD EA 7.00 7.00 0.00 8,750.00$ 61,250.00$ 61,250.00$ -$
7 2504.602 CUT IN 4" GATE VALVE EA 2.00 1.00 -1.00 3,300.00$ 3,300.00$ 6,600.00$ (3,300.00)$
8 2504.602 CUT IN 6" GATE VALVE EA 5.00 5.00 0.00 4,200.00$ 21,000.00$ 21,000.00$ -$
9 2504.602 RECONNECT WATER SERVICE EA 1.00 2.00 1.00 1,000.00$ 2,000.00$ 1,000.00$ 1,000.00$
10 2504.602 WATERMAIN OFFSET EA 1.00 1.00 0.00 2,700.00$ 2,700.00$ 2,700.00$ -$
11 2504.602 CONNECT TO EXISTING WATERMAIN EA 1.00 5.00 4.00 1,350.00$ 6,750.00$ 1,350.00$ 5,400.00$
12 2504.602 1" CORPORATION STOP EA 1.00 2.00 1.00 160.00$ 320.00$ 160.00$ 160.00$
13 2504.602 6" GATE VALVE & BOX EA 1.00 1.00 0.00 2,625.00$ 2,625.00$ 2,625.00$ -$
14 2504.602 8" GATE VALVE & BOX EA 3.00 4.00 1.00 3,225.00$ 12,900.00$ 9,675.00$ 3,225.00$
15 2504.602 ADJUST CURB STOP EA 9.00 9.00 0.00 205.00$ 1,845.00$ 1,845.00$ -$
16 2504.603 4" DUCTILE IRON CL 52 LF 5.00 8.00 3.00 325.00$ 2,600.00$ 1,625.00$ 975.00$
17 2504.603 6" DUCTILE IRON CL 52 LF 111.00 187.00 76.00 115.00$ 21,505.00$ 12,765.00$ 8,740.00$
18 2504.603 8" DUCTILE IRON CL 52 LF 885.00 904.00 19.00 78.50$ 70,964.00$ 69,472.50$ 1,491.50$
BID SCHEDULE D (SANITARY SEWER)
1 2104.502 REMOVE MANHOLE EA 2.00 2.00 0.00 300.00$ 600.00$ 600.00$ -$
2 2104.503 REMOVE SEWER PIPE (SANITARY)LF 450.00 448.00 -2.00 2.20$ 985.60$ 990.00$ (4.40)$
3 2503.503 8" PVC PIPE SEWER LF 450.00 440.00 -10.00 47.25$ 20,790.00$ 21,262.50$ (472.50)$
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4 2503.601 TEMPORARY SEWER BYPASS PUMPING LS 1.00 0.00 -1.00 2,000.00$ -$ 2,000.00$ (2,000.00)$
5 2503.602 RECONNECT SANITARY SEWER SERVICE EA 13.00 8.00 -5.00 330.00$ 2,640.00$ 4,290.00$ (1,650.00)$
6 2503.602 CONNECT TO EXISTING SANITARY SEWER EA 2.00 2.00 0.00 1,050.00$ 2,100.00$ 2,100.00$ -$
7 2503.602 8"X6" PVC WYE EA 13.00 8.00 -5.00 430.00$ 3,440.00$ 5,590.00$ (2,150.00)$
8 2506.602 SANITARY SEWER MANHOLE EA 2.00 2.00 0.00 4,455.00$ 8,910.00$ 8,910.00$ -$
TOTAL COMPENSATING CHANGE ORDER NO. 2 1,857,331.11$ 1,908,486.25$ (51,155.14)$
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Resolution Authorizing the Submittal of a Minnesota Department of Natural
Resources Outdoor Recreation Grant Program Application
Meeting: Regular Council - Feb 18 2025
INTRODUCTION:
The Minnesota Department of Natural Resources (DNR) announced grant funding opportunities for
park and trail projects across Minnesota. Applications are now being accepted for grant programs
including outdoor recreation, natural and scenic areas, regional trail, local trail connections, and
federal recreational trails. These grants help local governments in the state create partnerships with
the DNR to fund projects ranging from local parks to regional trails to trail connections. The DNR
Outdoor Recreation Grant program was identified as a funding option and source in the approved
Rambling River Park Master Plan.
DISCUSSION:
The Outdoor Recreation Grant Program’s purpose is “To increase and enhance recreation facilities
in local and community parks throughout the state.” This grant program provides matching grants to
local and/or development, acquisition, of cost the of to up for government of units 50%
redevelopment of local parks and recreation areas. The maximum grant award is $350,000 for a
total project cost of at least $700,000. The program requires a one-to-one match which can consist
of cash, value of materials, labor, and equipment usage by the local sponsor, donations, or any
combination thereof.
Eligible recreation facilities must include one or more major recreation facilities as identified by the
DNR in the project proposal. A permanent skatepark is one of the eligible recreation facilities.
Support facilities are also eligible for funding as part of a grant application that contains at least one
major facility as identified by the DNR. Support facilities include, but not limited to, landscaping,
lighting, park furnishings such as benches, drinking fountains, picnic tables, and trash receptacles,
and walkways or accessible routes that connect facilities to one another.
During the Rambling River Park master planning process, public and stakeholder engagement
showed a strong desire for a skate park in the community to serve preteens and teens who are
currently going to other communities for skating, scootering, and biking. The approved master plan
for the park included constructing a skate park at Feely Fields as a short-term project. Also included
in the master plan is support facilities of new shade structure, trails from the parking lot to the skate
park and shade structure, and trees.
The last several years the parks and recreation commission’s priority besides new playground
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equipment at Rambling River Park is adding a skate park to the park system. A new playground
with poured-in-place rubber surfacing was installed and opened for play July 1, 2024. The City
applied for an Outdoor Recreation Grant for a skatepark and support facilities in spring 2024.
Unfortunately, the City’s application was not funded. The DNR received over $16.5 million in grant
requests for an available $4.6 million funding. The DNR provided feedback on the City’s application
and encouraged Staff to resubmit next year as it is a good project and highly competitive. The
Parks and Recreation Commission discussed the Outdoor Recreation Grant program at their
January 8, 2025 meeting. The Commission unanimously approved a recommendation to the City
Council to authorize the City’s grant application for the Outdoor Recreation Grant Program for a
skatepark and support facilities with matching funds of $350,000.
The grant application deadline is March 31, 2025. The DNR will provide feedback on draft
applications submitted by February 28, 2025, which Staff plans to do, so the City’s grant application
can be as competitive as possible. Funding announcements will be made in the summer, and
projects must be completed by June 30, 2027.
One of the requirements to be submitted, and for an application to be considered, is the local
government unit must adopt a resolution authorizing to act as a legal sponsor and authorizing the
DNR Outdoor Recreation Grant Program application from the local government unit. Included in the
packet is a resolution authorizing the City of Farmington to act as a legal sponsor and submit an
application to the DNR for an Outdoor Recreation Grant that will be used for the design and
construction of a skate park and support facilities.
BUDGET IMPACT:
This grant program requires a one-to-one match for up to 50% of the total project cost. The
maximum grant is $350,000 for a total project cost of at least $700,000. HKGi’s cost estimate of the
skate park in the Rambling River Park master plan was $500,000. This estimate doesn’t include the
identified support facilities in the master plan. All facilities improved with this grant project must
meet current Americans with Disabilities (ADA) standards including access routes to all recreation
facilities must be provided. Thus, a bituminous walkway from the parking lot to the skate park and
shade structure will need to be constructed. Based on the aforementioned, Staff recommend
applying for the maximum grant amount of $350,000 for a total project cost of at least $700,000.
This means the City would need to provide $350,000 to match the Outdoor Recreation Grant if it
was approved for $350,000.
Staff recommend using Liquor Operations Community Projects funds in the amount of up to
$350,000 for the match. As of December 31, 2023, there is $642,000 in this fund.
ACTION REQUESTED:
Adopt Resolution 2025-16 Authorizing to Act as Legal Sponsor and Authorization for DNR Outdoor
Recreation Grant Program Application - for design and construction of a skate park and support
facilities and approve the matching funds of up to $350,000 to come from the Liquor Operations
Community Projects fund.
ATTACHMENTS:
2025-16 Authorizing DNR Outdoor Recreation Grant Program Application
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CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-16
A RESOLUTION AUTHORIZING TO ACT AS LEGAL SPONSOR
AND AUTHORIZATION FOR
DNR OUTDOOR RECREATION GRANT PROGRAM APPLICATION
BE IT RESOLVED that the City of Farmington (“City”) act as legal sponsor for the
project contained in the Outdoor Recreation Grant application to be submitted on March 28, 2025
and that Kellee Omlid, Parks and Recreation Director, is hereby authorized to apply to the
Department of Natural Resources for funding of this project on behalf of the City.
BE IT FURTHER RESOLVED that the applicant maintains an adequate Conflict of
Interest Policy and, throughout the term of the contract, will monitor and report any actual or
potential conflicts of interest to the State, upon discovery.
BE IT FURTHER RESOLVED that the City has the legal authority to apply for financial
assistance and has the financial capability to meet the match requirement (if any) and ensure
adequate construction, operation, maintenance and replacement of the proposed project for its
design life.
BE IT FURTHER RESOLVED that the City has not incurred any development costs and
has not entered into a written purchase agreement to acquire the property described in the Cost
Breakdown section on this application.
BE IT FURTHER RESOLVED that the City has or will acquire fee title or permanent
easement over all the land described in the boundary map or recreational site plan included in the
application.
BE IT FURTHER RESOLVED that, upon approval of its application by the State, the
City may enter into an agreement with the State for the above-referenced project and that the City
certifies that it will comply with all applicable laws and regulations as stated in the grant
agreement, including dedicating the park property for uses consistent with the funding grant
program into perpetuity.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City
of Farmington that the Parks and Recreation Director is hereby authorized to execute such
agreements as necessary to implement the project on behalf of the applicant.
Adopted by the City Council of the City of Farmington, Minnesota, this 18th day of February 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
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