HomeMy WebLinkAbout07.12.23 Parks and Rec Packet
Meeting Location:
Farmington City Hall
430 Third Street
Farmington, MN 55024
PARKS AND RECREATION REGULAR MEETING AGENDA
Wednesday, July 12, 2023
7:00 PM
Page
1. CALL TO ORDER
2. APPROVE AGENDA
3. APPROVE MINUTES
3.1. Approve June 14, 2023 Meeting Minutes
Agenda Item: Approve June 14, 2023 Meeting Minutes - Pdf
3 - 6
4. PRESENTATIONS
4.1. Public Comments
Agenda Item: Public Comments - Pdf
7
4.2. Rambling River Park Draft Preferred Concept Plan
Agenda Item: Rambling River Park Draft Preferred Concept Plan - Pdf
8 - 13
5. BUSINESS ITEMS
5.1. Parks and Facilities Tour Schedule with the Rambling River Center
Advisory Board and City Council
Agenda Item: Parks and Facilities Tour Schedule with the Rambling
River Center Advisory Board and City Council - Pdf
14 - 15
5.2. 2024 Parks and Recreation Department Fees
Agenda Item: 2024 Parks and Recreation Department Fees - Pdf
16 - 21
6. DISCUSSION ITEMS
6.1. Meeting with City of Empire’s Parks and Recreation Commission
Agenda Item: Meeting with City of Empire’s Parks and Recreation
Commission - Pdf
22
6.2. Review 2023 Work Plan Progress
Agenda Item: Review 2023 Work Plan Progress - Pdf
23 - 27
7. COMMISSION ROUNDTABLE
Page 1 of 30
7.1. Round Table Format
Agenda Item: Round Table Format - Pdf
28
8. STAFF REPORT/UPDATES
8.1. Informational Updates
Agenda Item: Informational Updates - Pdf
29
9. MEETING AGENDA TOPICS
9.1. Possible Items for August 9, 2023 Meeting Agenda
Agenda Item: Possible Items for August 9, 2023 Meeting Agenda - Pdf
30
10. ADJOURN
Page 2 of 30
PARKS AND RECREATION COMMISSION AGENDA MEMO
To: Parks and Recreation Commission
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Approve June 14, 2023 Meeting Minutes
Meeting: Parks and Recreation Commission - Jul 12 2023
INTRODUCTION:
Attached are the draft minutes from the parks and recreation commission’s June 14, 2023 meeting.
Commission members are asked to review the minutes and provide any corrections or additions that
are needed at the meeting.
ATTACHMENTS:
June 14, 2023 PRC meeting minutes
Page 3 of 30
Farmington Parks and Recreation Commission
Minutes from the June 14, 2023 Regular Meeting
Members Present: Katharine Caron, Ashley Crabtree, Katie Putt, Megan Merricks, and David McMillen
Members Absent:
Other’s Present: Parks and Recreation Director Kellee Omlid and Planning Manager Tony Wippler
I. Call Meeting to Order
Chair Putt called the meeting to order at 7:00 p.m. Quorum was present.
II. Approval of June 14, 2023 Meeting Agenda
Moved by Crabtree and seconded by Merricks to approve the meeting agenda. All persons in favor
(APIF). Motion carried.
III. Approval of May 10, 2023 Regular Meeting Minutes
Moved by McMillen and seconded by Crabtree to approve the meeting minutes with no revisions. APIF.
Motion carried.
IV. Presentations
A. Public Comments
There were no public comments shared at the meeting.
B. Residential and Business Developments Report
Planning Manager Tony Wippler did a presentation on current and future residential and
business developments.
V. Business Items
A. Recommend Purchase of Shade Structure for Flagstaff Meadows Park
Director Omlid presented information regarding shade structures for Flagstaff Meadows Park.
Staff secured three proposals for a shade structure and one quote for a shelter. Quotes ranged
from approximately $33,000 to $65,000. Staff is recommending purchasing a shade structure
with installation from Flagship Recreation / Landscape Structures. This will be a turnkey project
with Flagship Recreation / Landscape Structures doing the concrete flatwork and installing
conduit for future electrical. Chair Putt asked about staining (i.e. bird poop) on the fabric sails.
Commissioner Caron said they have a similar shade structure at her school and it looks nice and
is less maintenance. Director Omlid let commission know the sails would be removed prior to
winter and reinstalled in the spring. Moved by McMillen and seconded by Crabtree to
recommend city council to authorize purchase and installation of the shade structure in the
pre-selected color palette BV from Flagship Recreation / Landscape Structures. APIF.
Page 4 of 30
VI. Discussion Items
A. Food Truck Event with Empire Parks and Recreation Commission
Commission reviewed the food truck event that was held on May 19. Reminder to bring trash
bags in fall. The number of food trucks was fine even though had space for more. Split up the
picnic tables into two locations. Commissioner Crabtree gave an update on the fall event.
Confirmed trucks include Brick Oven Bus, Griddle on the Go, and Unbakeable. BD Sammies can’t
attend the fall event, so looking for a sandwich food truck. Director Omlid will get the list of
food trucks attending Dew Days. There was discussion about making the event more of a family
festival by including games, music, etc. It was decided to visit with Empire Parks and Recreation
Commission about this idea at the October joint meeting.
B. Review Rambling River Park Concept Plan Open House
Commissioners reviewed the Rambling River Park concept plan open house. Comments
received included showing a skatepark in both concepts, bandshell has popularity, and possible
addition of a splash pad. Commission talked about the work session from November 2022 and
decommissioning a ball field(s) at Feely Fields. Commission thought the concept plans use the
space well, not duplicating amenities, and refreshing to see new stuff proposed to be added to
the park system.
C. Parks and Facilities Tour Schedule with the Rambling River Center Advisory Board and City
Council
Staff asked for suggestions for stops for the upcoming parks and facilities tour. Suggestions
included Mystic Meadows trail, Flagstaff Meadows Park and trail to Farmington High School,
Schmitz-Maki Arena, Meadowview Park, Daisy Knoll Park, Dakota Estates Park, Vermillion Grove
Park, Feely Fields, and Dodge Middle School tennis courts. Staff will bring the schedule and
locations to the July 12 meeting for commission to review and approve.
D. Review 2023 Work Plan Progress
Chair Putt reviewed the progress of the goals and objectives of the 2023 work plan.
VII. Commission Roundtable
Crabtree: Dew Days is looking for volunteers. If you have an hour, two, or more, please volunteer to
help. There is a signup link at www.farmingtondewdays.com. Asked if the parade route was changed
and mentioned there was a sensory zone again this year. There are signs identifying the sensory zone
which will be on 4th Street. The parade route is the same as it will leave the fairgrounds heading north
on 3rd Street to Oak Street to 4th Street back to the fairgrounds.
Caron: Didn’t have anything to share.
Putt: Asked about portable toilets in the parks as there isn’t one in Pine Knoll Park this summer.
Director Omlid let the commission know portable toilets are only put in parks where there are programs.
Farmington Baseball Association isn’t using the baseball field this year at Pine Knoll Park, so there is no
portable toilet there. Inquired about the watering of fields. The city doesn’t have irrigation at any of
the fields, so they aren’t watered. Putt submitted a ticket on Farmington Fix for trees needing trimming
near Pine Knoll Park. She thanked staff for their quick and efficient response and the trees look great.
McMillen: Didn’t have anything to share.
Merricks: Didn’t have anything to share.
Page 5 of 30
VIII. Staff Report/Updates
Director Omlid provided information on the following:
A. Park Dedication Study
HKGi is continuing to work on the park dedication study. Staff and HKGi met June 22 for a
progress update. HKGi emailed two maps showing a one-mile buffer from community parks and
three-quarter mile buffer from proposed neighborhood parks.
B. Spruce Street Improvements
Improvements are scheduled to be completed by June 30. Work has started on the Arena
drop-off lane.
C. Pilot Knob Trail Preliminary Design
Staff received the Memorandum of Agreement (MOA) with Dakota County for the Pilot Knob
trail preliminary design. The city attorney is reviewing the professional services agreement
(PSA) with Bolton and Menk. The MOA and PSA will be on the July 17 city council meeting for
approval.
D. Downtown Site Amenities
Benches, trash and recycling containers, and bike racks have been installed downtown.
E. Safe Routes to School for Boeckman Middle School Draft Plan
The safe routes to school for Boeckman Middle School team received the draft plan. Input on
the draft plan is due to the consultant Friday (June 16).
F. Dew Days
The Dew Run is Saturday (June 17). Dew Days starts Tuesday with the Ambassador coronation.
Events will be held Thursday through Sunday downtown. A teen block party is new this year.
G. Mystic Meadows Trail
Willows started busting through the new trail at Mystic Meadows (Denali Way). City staff and
Bolton and Menk staff walked the trails this morning. Bolton and Menk was going to reach out
to the root barrier company to schedule a meeting onsite to see if the issue could be identified.
IX. Meeting Agenda Topics
The following items were tentatively identified by the commission for its July 12, 2023 meeting agenda:
1. Commission suggested a presentation on tree species and diversification by the Natural
Resources Specialist in the future when there is a light agenda.
X. Adjournment
Moved by Crabtree and seconded by Caron to adjourn the meeting. APIF. Motion carried. The meeting
was adjourned at 9:02 p.m.
Respectfully Submitted,
Kellee Omlid
Parks & Recreation Director and Recording Secretary
Page 6 of 30
PARKS AND RECREATION COMMISSION AGENDA MEMO
To: Parks and Recreation Commission
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Public Comments
Meeting: Parks and Recreation Commission - Jul 12 2023
INTRODUCTION:
This agenda item allows the public to speak to commission members about any item that is not on
the agenda. When speaking to the commission it must be in a respectful and non -threatening
manner.
Anyone wishing to provide public comments m ust provide their name and address for the record.
Public comments shall not exceed five minutes.
The commission will not respond to the comments and a formal written response will be sent prior to
the next commission meeting to the person who made the public comments. Under no circumstances
will any formal action be taken on the public comments that are provided to the commission.
Page 7 of 30
PARKS AND RECREATION COMMISSION AGENDA MEMO
To: Parks and Recreation Commission
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Rambling River Park Draft Preferred Concept Plan
Meeting: Parks and Recreation Commission - Jul 12 2023
INTRODUCTION:
City council, at its March 6, 2023 meeting, approved an agreement with Hoisington Koegler Group
Inc. (HKGi) to update the park master plan for Rambling River Park.
The kick-off meeting for the project was held in early April with several staff representing parks and
recreation, administration, engineering, and planning. The meeting included a walking tour of the
park and trails. Meetings with stakeholders including Dakota County, Farmington Area Vete ran’s
Memorial Committee, Farmington School District, Farmington Baseball Association, Farmington Girls
Fastpitch Association, and skateboard community were held in mid-April.
The first phase of public input via online methods, brief survey questionnaire and social pinpoint map,
started April 11 and closed May 7. Residents, park users, user groups, and visitors were encouraged
to take the survey and provide comments on the social pinpoint map. Gabrielle Grinde, HKGi,
attended the May 10, 2023 parks and recreation commission meeting to (1) review the project
schedule, (2) provide summary of input received so far, (3) review issues and opportunities map, and
(4) discuss next steps. At this meeting, commission provided feedback on the three draft concept
plans, which resulted in changes and two concept plans moving forward.
An open house to present the two concept plans for Rambling River Park was held during Music in
the Park on Wednesday, May 31 from 6-8 p.m. Staff from the city and HKGi and commission
members Crabtree, McMillen, and Merricks attended the event. The event was well attended and
good input was received. Following the open house, a link to the two concept plans and a short
survey were emailed and posted on the city’s website under Current News and on the city’s social
media channels. The survey closed on June 26, 2023. Following close of the survey, HKGi
summarized all the input to develop a draft preferred co ncept.
Gabrielle Grinde will be attending the meeting to (1) review project schedule and status, (2) present
concept options and public input, (2) share recommendations for preferred concept and discussion,
and (4) discuss next steps. Included in the packet is a memo from HKGi regarding the park master
plan.
Commission members are asked to listen to the presentation, ask any questions they have, and
provide feedback on the draft preferred concept plan.
Page 8 of 30
ATTACHMENTS:
HKGi Memo 7.12.23
Page 9 of 30
1
Creating Places that Enrich People’s Lives
To: City of Farmington Parks & Recreation Commission
From: Gabrielle Grinde, HKGi
Regarding: City of Farmington Rambling River Park Master Plan
Parks & Recreation Commission Meeting
July 12, 2023
The Rambling River Park master planning process began in March, and we are over halfway through our project
work plan. Three (3) draft concept plans were developed and presented at the May Parks and Recreation
Commission Meeting. Discussion of the concepts resulted in changes and additions being made in order to
develop and present two (2) concept plan options to the public.
On May 31st, a booth and table were set up in Rambling River Park during the Music in the Park event. One
overall park concept and two detail park concepts (Concepts A and B) were displayed on boards along with a
summary of responses from the first online survey and the stakeholder meetings. Several people stopped by to
view the concepts and provide comments. Many of the comments related to interest in a skatepark in the park
with a desire for various challenging features developed as part of the potential skatepark.
An online survey presented similar information that was shown at the open house, and the survey was open
from the end of May through June 26, 2023. The survey received over 400 responses. Survey results showed a
preference for Concept A over Concept B. The survey results are summarized below:
Q1] Of the two different concepts for the park’s primary recreation area, which concept do you prefer?
41% (166) for Concept A
25% (100) for Concept B
34% (136) prefer neither A nor B
Q2] Survey respondents were asked to rank the major improvement features in the proposed concept plans in
order from highest priority to lowest priority. The summary of overall rankings is listed below:
Highest Priority: Trail Improvements
New Playground
New Restrooms
Picnic Shelter
Bandshell with Plaza
Vermillion River enhancements
Skatepark
Baseball Fields (Feely Fields)
Pickleball courts
Q3] We asked people to list any other comments they had on the draft concepts.
177 people left comments
34 comments mention splash pad – kids need water during the summer when school is out
5 comments mention Hockey
MEMORANDUM
Page 10 of 30
Farmington Rambling River Park Master Plan – Parks & Recreation Commission Meeting– July 12, 2023
2
Would like to see a small playground by baseball fields for kids during long tournaments
Is there enough parking for baseball and skateboarding on one side?
Concept A in park + Concept B at Feely (needs concessions, bathrooms, etc)
5 comments mention dog park
30 comments mention skateboarding (might be more pressure for skateboarding than it seems)
14 comments mention baseball (might be less pressure for baseball than it seems)
Project Schedule:
Task Mar Apr May Jun Jul Aug Sep
1: Project Kick Off and
Organization
2: Stakeholder
Engagement
3: Develop Park Concept
Plans
4: Develop Master Plan &
Implementation Plan
Kick off meeting
Public survey timeline & Stakeholder meetings
Public event and survey
Parks & Recreation Commission meeting
City Council meeting
Presentation Agenda:
1. Review project schedule and status (5 minutes)
2. Concept Options and Public Input (10-20 minutes)
Overall Concept
Concepts A and B
Music in the Park event and input
Online input
3. Recommendations for Preferred Concept and Discussion (20-30 minutes)
Draft Preferred Concept
Considerations for additions
Draft Phasing Plan & Preliminary Cost Estimate
4. Next Steps (5 minutes)
August meeting with City Council
Attachments:
1. Rambling River Park Master Plan Draft Preferred Overall and Detail Area Concepts
Page 11 of 30
RAMBLING RIVER PARK
Vermilio n Riv e r G r e e n w a y
~50 Parking
Stalls
9
8
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Stalls
~30 Parking
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Dodge Middle
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School Ball
Fields
Replace school tennis
courts with 12 Pickleball
courts for public use.
(Alternate: 1 Tennis,
10 Pickleball w/Shelter,
Shades, & Lights)
See zoomed in
alternative
Concept Plans A & B
Pedestrian
focused crossing
improvements
Address erosion
along Vermillion River
& stabilize /repair
pedestrian bridge
Add new rail crossing here.
Study railroad underpass, at-
grade, and overpass options
at time of preliminary design
(work with Dakota County
and Union Pacific Railroad)
Realign + Raise Trail
Widen to 10-12 Feet with
Selective Tree Removal
Forest
Restoration
New Raised
Trail/ Boardwalk
to school
School Ball
Fields
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Oak St.
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~35 Parking
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DRAFT
MAY 17, 2023
LEGEND
EXISTING TRAILS
SIDEWALKS
VERMILLION RIVER
VEHICLE ACCESS
PEDESTRIAN ACCESS
BRIDGE
Pedestrian Crossing Under Rail
(2) Ice Rinks with Warming House
Park Facility Storage
(2) Stall Restroom Building
50’x30’ Open Air Shelter
Playground 12,000 sqft
(2) Tennis Courts
Veterans Memorial
(3) Ball Fields at Feely
Schmitz-Maki Arena
Xcel Utility
Potential North-
South pedestrian
crossing of CR-50
All trails within
the park
boundary are
to be repaved
and widened to
10-12 feet wide
North Creek G r e e n way
1
2
3
4
5
6
7
8
9
10
11
Enhance Vermillion
River access with fishing
stones/boulders and
overlooks at key locations
Address safety of railroad
bridge/trail underpass
Options: Levee, new RR
Bridge, Reroute trail
DRAFT0ft
200ft
400ft 800ft
NRAMBLING RIVER PARK MASTER PLAN | OVERALL PREFERRED PARK CONCEPT
See Detail
Park Concept
Pa
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3
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Dakota County, Maxar, Microsoft
910
900
900
900
900
900
900
900
900
900
900
900 910
900
900
910
900
900
900
900
NEW NATIV E V E G E T A T I O N P L A N T I N GVETERANS
MEMORIAL
EXISTING
PARKING
3'
3'
8'
7'-6"
8'5'
5'-6"
6'
6'
-6"
3'
2'
4"
5'
EXISTING
PARKING
WITH
EXPANSION
BULL
PEN
BATTING
CAGES
300’ MULTI-USE
FIELD
W/DUGOUTS &
BLEACHERS
225’ MULTI-USE
FIELD
W/DUGOUTS &
BLEACHERS
225’ MULTI-USE
FIELD
W/DUGOUTS &
BLEACHERS
17,000SF
SKATE PARK
XCEL
SUBSTATION
EXPAND
PARKING
10,000SF
ACCESSIBLE
PLAYGROUND
OPEN LAWN
SPACE
PROPOSED TRAILHEAD
(Greenway kiosk sign,
Bike fix-it station,
Trash/Recycling)
NEW 1,000+SF SHELTER
WITH RESTROOM &
PLAZA SPACE
NEW 750SF
BANDSHELL
WITH PLAZA
TERRACE
SEATING
PREFERRED CONCEPT
PROPOSED
PEDESTRIAN
CROSSING
PROPOSED
PEDESTRIAN
CROSSING
V
E
R
MILLION RIV E R
EXISTING
SHELTER
NEW
RESTROOM
POTENTIAL
SPLASH PAD
CONCESSIONS,
RESTROOM,
EQUIPMENT STORAGESMALL SHELTER
W/PICNIC PLAZA
New Paved Trails
Gathering Area w/Picnic Tables
New Structures & Shelters
Existing Paved TrailsPark Parcels
Farmington 2’ Topo
Vermillion River
Bridge
0 100 200 300 400 500
Feet¯
Dakota County, Maxar, Microsoft910 900900900900900900900900900900900910900900910900900900900NEW NATIV E V E G E T A T I O N P L A N T I N GVETERANS MEMORIAL EXISTING PARKING3'3'8'7'-6"8'5'5'-6"6'6'-6"3'2'4"5'EXISTING PARKING WITH EXPANSIONBULLPENBATTING CAGES300’ MULTI-USE FIELD W/DUGOUTS & BLEACHERS225’ MULTI-USE FIELD W/DUGOUTS & BLEACHERS 225’ MULTI-USE FIELD W/DUGOUTS & BLEACHERS17,000SF SKATE PARKXCEL SUBSTATION EXPAND PARKING 10,000SF ACCESSIBLE PLAYGROUNDOPEN LAWN SPACE PROPOSED TRAILHEAD (Greenway kiosk sign, Bike fix-it station, Trash/Recycling)NEW 1,000+SF SHELTER WITH RESTROOM & PLAZA SPACE NEW 750SF BANDSHELL WITH PLAZATERRACE SEATINGPREFERRED CONCEPTPROPOSED PEDESTRIAN CROSSING PROPOSED PEDESTRIAN CROSSINGVERMILLION RIV E REXISTING SHELTER NEW RESTROOMPOTENTIAL SPLASH PAD CONCESSIONS, RESTROOM, EQUIPMENT STORAGESMALL SHELTER W/PICNIC PLAZA
New Paved Trails
Gathering Area w/Picnic Tables
New Structures & Shelters
Existing Paved TrailsPark Parcels
Farmington 2’ Topo
Vermillion River
Bridge
0100200300400500
Feet¯
0 100 200 300 400 500
FEET N DRAFTRAMBLING RIVER PARK MASTER PLAN | DETAIL PREFERRED PARK CONCEPT
Co Rd 50 Pine
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PARKS AND RECREATION COMMISSION AGENDA MEMO
To: Parks and Recreation Commission
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Parks and Facilities Tour Schedule with the Rambling River Center Advisory
Board and City Council
Meeting: Parks and Recreation Commission - Jul 12 2023
INTRODUCTION:
The parks and facilities tour with the Rambling River Center Advisory Board and Cit y Council is
scheduled for August 30, 2023.
At its June 14, 2023 meeting, parks and recreation commission discussed and recommended several
stops. These included Mystic Meadows trail, Flagstaff Meadows Park and trail leading to Farmington
High School, Schmitz-Maki Arena improvements, Meadowview Park, Daisy Knoll Park, Dakota
Estates Park, Vermillion Grove Park, Feely Fields, and Dodge Middle School tennis courts. Staff is
recommending to not stop at Daisy Knoll Park this year, based on number of stops and time allotted
for the tour. Daisy Knoll Park would be added to the 2024 parks and facilities tour.
The commission is asked to review the attached parks and facilities schedule and locations to visit.
If the commission is comfortable with the schedule and locations, the commission should approve
the tour schedule. The approved schedule will then be sent to the advisory board and city council.
ATTACHMENTS:
2023 Parks and Facilities Tour Locations and Schedule
Page 14 of 30
Rambling River Center Advisory Board, Parks and
Recreation Commission, and City Council
Parks and Facilities Tour
August 30, 2023
Schedule
Time Location Action
6:00 p.m. Schmitz-Maki Arena Meet at Arena to see improvements
Leave from Arena
6:15 p.m. Feely Fields Stop and discuss potential improvements
6:30 p.m. Flagstaff Meadows
Park and Trail to
FHS
Stop and look at park improvements and
new trail to FHS
6:50 p.m. Meadowview Park Stop and look at park and playground
7:15 p.m. Dakota County
Estates Park
Stop and look at park
7:30 p.m. Vermillion Grove
Park
Stop and look at park
7:45 p.m. Dodge Middle School
Tennis Courts
Stop and look at potential site for
pickleball courts
8:00 p.m. Schmitz-Maki Arena End of Tour
Page 15 of 30
PARKS AND RECREATION COMMISSION AGENDA MEMO
To: Parks and Recreation Commission
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: 2024 Parks and Recreation Department Fees
Meeting: Parks and Recreation Commission - Jul 12 2023
INTRODUCTION:
Attached are the staff and Rambling River Center Advisory Board (Advisory Board) recommended
2024 Parks and Recreation Department (Department) fees. The attachment includes the current
2023 fees and the recommended 2024 fees. The advisory board approved the recommended 2024
Rambling River Center fees at its May 8, 2023 meeting.
The commission is asked to review the recommended 2024 fees prior to the meeting. Commission
members should be prepared to discuss the attached 2024 recommended fees during the meeting
and determine if want to revise any fees. Once commission members are comfortable with the fees,
they should formally approve and make a recommendation to city council to approve the fees.
ATTACHMENTS:
2024 Staff and RRCAB Recommended Fees
Page 16 of 30
1
2024 Staff and Rambling River Center Advisory Board Recommended
Parks and Recreation Fees
Parkland Contribution
Park Land and Trail Fees - All Residential Zones See Parkland Dedication Ordinance
Park Land and Trail Fees - Commercial/Industrial Zones See Parkland Dedication Ordinance
2023 2024
Park Development Fee – Residential, Commercial/ $25,686.00/acre $26,457.00/acre
Industrial Zones (3% increase)
Recreational Program Fees
Programs, Lessons, Activities Cover all direct costs Same
Special Event Minimum or no fee Same
charged
City News & Recreation Guide
Advertising Rates (Full Color Advertising)
Government Agencies/ Non-Profits*
Half Page per Publication Rate: $325.00 Same
(H) 7.5 wide x 4.5 high
(V) 3.667 wide x 9.25 high
Half Page 1-year Rate (4 issues per year): $1,040.00/year Same
Quarter Page per Publication Rate: $225.00 Same
3.667 wide x 4.5 high
Quarter Page 1 Year Rate (4 issues per year) $720.00/year Same
*To qualify for non-profit status a 501c3 tax
exempt status is required.
Commercial/For Profits:
Half Page per Publication Rate: $375.00 Same
(H) 7.5 wide x 4.5 high
(V) 3.667 wide x 9.25 high
Half Page 1-year Rate (4 issues per year): $1,200.00/year Same
Quarter Page per Publication Rate: $250.00 Same
3.667 wide x 4.5 high
Quarter Page 1 Year Rate (4 issues per year) $800.00/year Same
Schmitz-Maki Arena Ice Rental Fees 6/1/23-5/31/24 6/1/24-5/31/25
Winter Ice Time (Sept – March)
Prime Time $260.00/hr. + tax $280.00/hr. + tax
Saturday and Sunday (7:00 a.m. – 10:00 p.m.)
Monday – Friday (2:00 p.m.–10:00 p.m.)
Page 17 of 30
2
Non-Prime Time $200.00/hr. + tax $220.00/hr. + tax
Saturday and Sunday (10:15 p.m. – 6:45 a.m.)
Monday – Friday (10:15 p.m. – 1:45 p.m.)
Summer Ice (June – August) $200.00/hr. + tax $220.00/hr. + tax
Schmitz-Maki Arena Non-Ice Rental Fees 6/1/23-5/31/24 6/1/24-5/31/25
Turf Rental (April-May) $95.00/hr. +tax $105.00/hr. +tax
Dry Floor Rental $500.00/day + tax Same
Dry Floor Rental Set Up Tear Down Day $150.00/day + tax Same
Open Skating $5.00/person (inc. tax) Same
Open Skating Punch Card 10 punches $45.00 Same
(expires April 1 each year) (inc. tax)
Open Skating Free Style $10.00 (inc. tax) Same
Open Hockey $10.00 (inc. tax) Same
Skate Rental $5.00/pair (inc. tax) Same
Skate Sharpening $5.00 per pair (inc. tax) Same
or 10 sharpenings/$45.00
(inc. tax)
Schmitz-Maki Arena Advertising Rates
Full Wall 4 x 8 Sheet
One Year $450.00 yr. (inc. tax) Same
Three Years $395.00 yr. (inc. tax) Same
Half Wall 4 x 4 Sheet
One Year $290.00 yr. (inc. tax) Same
Three Years $260.00 yr. (inc. tax) Same
Ice Resurfacer
One Year $745.00 yr. (inc. tax) Same
Three Years $660.00 yr. (inc tax) Same
Dasher Boards
One Year $555.00 yr. (inc. tax) Same
Three Years $500.00 yr. (inc. tax) Same
Rambling River Center Fees 2023 2024
Annual Membership $39.00/individual Same
(includes regular and fitness center membership) (includes tax)
Member Incentive Program 30-day money-back Same
guarantee (Financial
Support Program
funded memberships
excluded)
Page 18 of 30
3
Room Rental Rates See Schedule G
Damage Deposit Banquet Room $500.00 Same
Damage Deposit Meeting Rooms $75.00 Same
Fitness Room Non-Member One-Time $8.00 (inc. tax) Same
Visitor Pass
Rambling River Center Non-Member User Fee $5.00 (inc. tax) Same
Rambling River Center Newsletter Advertisement $90.00 (includes tax) $100 (includes tax)
(2 inch x 1 inch ad space for one year)
Sound System Rental $150.00 (includes tax) Same
Park Facilities Rental Fees 2023 2024
Shelter Half-Day $70.00 (inc. tax) Same
(7:00 a.m.-2:45 p.m. or 3:15-11:00 p.m.)
Shelter Full-Day $95.00 (inc. tax) Same
(7:00 a.m. to 11:00 p.m.)
Event Application Fee $60.00 (inc. tax) Same
Events in Parks (150 or more people) $285.00 (inc. tax) Same
(requires Insurance Certificate and separate
fees for portable toilet and garbage service)
Weddings $285.00 (inc. tax) Same
Portable Toilets If use is requested by individual Same
or user group, then entire cost paid
by individual or user group
Warming House Rental Rate
Private Skating Party $40.00 (inc. tax) Same
(8:00 a.m. to Noon only
with minimum two-hour charge)
Outdoor Fields Rental Rates
Baseball fields See Schedule H
Soccer fields See Schedule H
Page 19 of 30
4
SCHEDULE G
RAMBLING RIVER CENTER ROOM RENTAL RATES*
Room Name: 2023 2024
Banquet Room $4000.00 includes four hour rental $400.00 includes four hour rental
(capacity 130 people and one hour for set up/clean up and one hour for set up/clean up
up includes use of time (5 hours total); use of up time (5 hours total); use of up
Kitchenette) to 12 round tables and 130 chairs; to 12 round tables and 130 chairs;
and a mandatory fee for cleaning and a mandatory fee for cleaning
after rental ends, which includes after rental ends, which includes
garbage removal and tear down of garbage removal and tear down of
the tables and chairs in the room. the tables and chairs in the room.
If cleaning takes more than two If cleaning takes more than two
hours, then any additional cleaning hours, then any additional cleaning
time beyond two hours will be billed time beyond two hours will be
at a rate of $55.00 per hour billed at a rate of $65.00 per hour
$100.00 for each additional hour $100.00 for each additional hour
rented beyond the original rented beyond the original
four-hour block rented four-hour block
Empire Room $85.00 for two-hour time block Same
(capacity 57 people) $43.00 each additional hour Same
Two Small Conference Rooms $20.00 for two-hour time block and Same
(capacity 15 people) $10.00 each additional hour Same
Harry and Louise Ross Room $70.00 for two-hour time block and Same
(capacity 30 people) $35.00 for each additional hour Same
Garage $60 per stall or Same
$200 entire garage per day Same
Garage Set Up/Tear Down $70 per day Same
*Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous
year.
Page 20 of 30
5
SCHEDULE H
OUTDOOR FIELD USE FEE SCHEDULE
Non-Tournament Outdoor Field Use Charges:
2023 2024
$4.00 per registered participant (as of the first day of regular practice) Summer Outdoor Use Fee – Groups primarily
serving local youth under 18 years of age.
Calculated based on the number of registered
participants as of the first day of scheduled
practice
$15.00 per participant $17.00 per participant
Youth Groups not qualifying or choosing not to pay
the Seasonal Use Fee
$50.00 (includes tax) Same
Adult Groups
$55.00 (includes tax) Same
Tournaments Outdoor Field Use Charges:
Baseball and Softball Fields
(Fee includes use plus initial dragging, setting
of the base path and pitching, and painting of
foul and fence lines once each tournament)
$65 (includes tax) per field Same
per day (fee does not include
garbage fee)
Soccer Fields
(Full size soccer fields may be sub-divided into
small fields but are only charged per full size
field. Any portion of a full-size field
constitutes use of that full size field.)
$65 (includes tax) per field Same
per day (fee does not include
garbage fee)
Other Services and Fees
Additional dragging baseball or softball fields $17 (includes tax) per field per Same
Dragging
Soccer field lining $55 (includes tax) per hour Same
for labor + tax
$30 (includes tax) per hour Same
for painting
Additional labor or materials requested by group At prevailing rates Same
Portable Toilets If use is requested by user Same
group, then entire cost paid
by user group.
Page 21 of 30
PARKS AND RECREATION COMMISSION AGENDA MEMO
To: Parks and Recreation Commission
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Meeting with City of Empire’s Parks and Recreation Commission
Meeting: Parks and Recreation Commission - Jul 12 2023
INTRODUCTION:
The parks and recreation commission has met with the City of Empire’s Parks and Recreation
Commission on every other year basis. At the October 11, 2021 joint meeting, both commission s
thought the meeting was beneficial and should be held annually. The meeting was held in Farmington
in 2021 and in Empire in 2022. Historically, the meeting location has rotated. Thus, staff is
recommending meeting at Farmington City Hall this year.
The commission is asked to come prepared to discuss the following items related to having a joint
meeting with Empire Parks and Recreation Commission:
•preferred date and backup date for the meeting
•time for the meeting
•possible agenda topics
Parks and Recreation Director Omlid will then follow-up with the Deputy Clerk for the City of Empire
with potential meeting dates, time, and agenda topics. For commission’s information, Empire Parks
and Recreation Commission meets the second and fourth Mondays of the month at 7 p.m., which
would be October 9 and 23 respectively. Commission’s regularly scheduled meeting for October is
the 11th.
Page 22 of 30
PARKS AND RECREATION COMMISSION AGENDA MEMO
To: Parks and Recreation Commission
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Review 2023 Work Plan Progress
Meeting: Parks and Recreation Commission - Jul 12 2023
INTRODUCTION:
The commission’s updated 2023 work plan is included in the meeting packet. Shown in bold red are
work plan items completed either at or since the last commission meeting held on June 14, 2023.
Items that are in bold black have been completed.
Commission members should be prepared to review the work plan to identify any other additional
items that have been completed and then discuss other work plan items it would like to work on at
future meetings.
ATTACHMENTS:
2023 Parks and Recreation Commission Work Plan June Updated
Page 23 of 30
FARMINGTON PARKS AND RECREATION COMMISSION
2023 WORK PLAN
Goal #1: Provide to the City Council a recommended 2024-2028 capital improvement plan for
the park improvement fund.
Objectives:
1. By April 1, the Commission will have discussed and identified a preliminary list of five-year
capital improvement projects for the park improvement fund that will include a list of parks,
costs, and schedule to be completed in the years 2024 to 2028.
Status: Completed. A discussion occurred at the May 10, 2023 meeting.
2. By June 1, the Commission will finalize the five-year capital improvement projects for the years
2024-2028 and make a recommendation to the City Council for approval.
Status: Completed. The commission recommended to the city council approval of a five-year
CIP for the park improvement fund for the years 2024-2028.
3. By December 31, the improvement projects recommended for funding from 2024-2028 will be
included in the City Council’s approved 2024 final budget.
Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory
Board and City Council.
Objectives:
1. By March 1, the Commission, Advisory Board and City Council will have identified a date to
have a tour.
Status: Completed. August 30 has been set for the tour.
2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission.
Status: Completed. The commission recommended parks and facilities to tour at their June
14, 2023 meeting.
3. By June 1, a final list of parks and facilities to tour will be approved by the Commission.
4. By October 1, a parks and facilities tour will have occurred.
Goal #3: Participate in a work session with City Council.
Objectives:
1. By February 1, a date to have a work session with City Council will be identified.
Status: Completed. A work session with city council and the planning commission is
scheduled for April 3.
2. By May 1, a list of work session topic(s) will be approved by the Commission.
Status: Completed. An introduction to park dedication was identified as the work session
topic.
3. By October 1, a work session with City Council will have occurred.
Status: Completed. A work session on park dedication was held with city council and the
planning commission on April 3.
Goal #4: Participate in the process of making improvements at Flagstaff Meadows Park.
Objectives:
Page 24 of 30
1. By January 1, the Commission will have reviewed and approved from the proposals submitted
a vendor to purchase and install the playground equipment and will make a recommendation to
City Council to approve the vendor selected.
Status: Completed. At their December 14, 2022 meeting, commission selected and
recommended a vendor to purchase and install the playground equipment.
2. By February 1, City Council will have approved the purchase and installation of the new
playground equipment.
Status: Completed. City council approved the purchase and installation at their
December 19, 2022 meeting,
3. By February 1, the Commission will have reviewed and approved the shade structure designs
and colors and will make a recommendation to City Council to approve the purchase.
Status: Completed. At their June 14, 2023 meeting, commission selected the colors of the
shade structure and recommended city council approve the purchase.
4. By March 1, City Council will have approved the purchase and installation of the new shade
structure.
5. By August 1, installation of the new playground equipment and shade structure will have been
completed.
6. By October 31, a ribbon cutting will have been completed for the new park.
Goal #5: Identify Bike Pedestrian Plan Priorities to Accomplish in 2023.
Objectives:
1. By March 31, the Commission will have reviewed the priorities identified in the Bike
Pedestrian Plan.
At its March 8 meeting, the commission decided to wait until the Pavement Condition Index
(PCI) survey has been completed on the trails before deciding on additional priorities to work
on in 2023.
2. By May 15, the Commission will have developed and approved a list of priorities to work on
and complete in 2023.
3. By December 31, Commission members will have worked with staff to accomplish the Bike
Pedestrian Plan priorities it identified to complete.
Goal #6: Participate in the process of making improvements at Rambling River Park.
Objectives:
1. By February 1, the Commission will have provided input on the scope of services for
completing a new master plan for Rambling River Park. City council will have approved a
consultant to develop the new master plan.
Status: Completed. The commission provided input on the master plan proposal draft at
their February 8 meeting and city council approved HKGi to update the master plan at their
March 6 meeting.
2. By March 1, the Commission will have given input on potential improvements (i.e. playground
equipment, tennis courts / pickleball courts, skate park, etc.) to be included in the master plan.
Status: Completed. At the May 10 meeting, commission listened to a presentation by HKGi
on the process to-date and provided feedback on potential amenities and locations in the
park.
3. By June 15, a preliminary draft master plan for the park with cost estimates will be reviewed by
the Commission and feedback given to the consultant on any revisions to be made to the master
plan.
Page 25 of 30
4. By August 1, a final master plan with cost estimates will have been reviewed by the
Commission and a recommendation for approval and funding forwarded to the City Council.
5. By September 1, City Council will have approved a master plan for the park.
Goal #7: Host food truck events in the spring and fall with City of Empire’s Parks and
Recreation Commission.
Objectives:
1. By January 1, the date and location for the spring food truck event will be approved.
Status: Completed. Friday, May 19 from 5 to 8 p.m. in Empire Township at Stelzel Ballfields
was approved for the spring food truck event at the joint meeting on October 10, 2022.
2. By April 1, the date and location of the fall food truck event will be approved. Commission will
also have decided who will contact the food trucks to see if they are interested in participating.
Status: Completed. Friday, September 8 from 5 to 8 p.m. in Empire at Stelzel Ballfields was
approved for the fall food truck event at the April 12 meeting. Commissioner Crabtree will
contact the food trucks to see if they are interested in participating.
3. By May 15, Commission members will have decided who will help at what times with the spring
food truck event.
Status: Completed. The commission decided at their May 10 meeting who would work from
4:30-6:30 p.m. and 6:30-8:30 p.m.
4. By May 31, the spring food truck event will have happened.
Status: Completed. The spring food truck event was held May 19 with eight food trucks and
approximately 1,200 attendees.
5. By September 1, Commission members will have decided who will help at what times with the
fall food truck event.
6. By September 30, the fall food truck event will have happened.
7. By October 31, the commissions will have jointly discussed and evaluated the spring and fall
food truck events.
Goal #8: Continue to build and strengthen relationships with City of Empire’s Park and
Recreation Commission (ETPRC).
Objectives:
1. By July 1, a date for the joint meeting with ETPRC will be set.
2. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with
ETPRC.
3. By September 1, approve a list of discussion topics for a joint meeting agenda with ETPRC.
4. By December 1, a meeting will have been held with ETPRC.
Goal #9: Receive periodic presentations from each of the parks and recreation department’s
professional staff members about programs, parks, facilities and trails and a presentation from
the Finance Director on the budget and a presentation from the Planning Manager on new
housing and business developments.
Objectives:
Page 26 of 30
1. By April 15, Commission members will have received a presentation from the Finance Director
on the city’s budget and funding sources.
Status: Completed. The Finance Director presented the city’s budget and funding sources at
the April 12 meeting.
2. By May 15, the Commission will have received a presentation by professional staff members of
the Department’s 2022 Annual Report.
Status: Completed. The annual report was presented at the March 8 meeting.
3. By June 15, Commission members will have received a presentation from staff on the results of
the Schmitz-Maki Arena’s winter ice season.
4. By July 15, Commission members will have received a presentation from the Planning
Manager on current and future developments.
Status: Completed. The Planning Manager presented current and future residential and
commercial developments.
5. By September 15, Commission members will have received a presentation from staff on the first
half operations of the Rambling River Center.
6. By October 15, Commission members will have received a presentation from staff on the results
of the summer programs offered.
7. By December 15, Commission members will have received a presentation from staff about the
spring turf season and summer ice season.
8. By December 15, the Commission will have received a presentation from staff about
maintenance and improvements to parks and trails.
Page 27 of 30
PARKS AND RECREATION COMMISSION AGENDA MEMO
To: Parks and Recreation Commission
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Round Table Format
Meeting: Parks and Recreation Commission - Jul 12 2023
INTRODUCTION:
The round table agenda item allows commission members to share information or ask staff about
items not on the agenda. No formal decisions are made during this agenda item.
Page 28 of 30
PARKS AND RECREATION COMMISSION AGENDA MEMO
To: Parks and Recreation Commission
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Informational Updates
Meeting: Parks and Recreation Commission - Jul 12 2023
INTRODUCTION:
This agenda item is an opportunity for staff to provide informational updates to commission members.
These items are informational only and no formal decision can be made during this agenda item.
Staff will provide an update during the meeting about the following:
1.Park Dedication Study
2.Akin Road Improvements
3.Music and Movies in the Park
4.Pilot Knob Trail Preliminary Design
5.Trails Pavement Condition Index Map
6.Rambling River Center Raffle Fundraiser with the Farmington Rotary
7.Rambling River Center Passenger Van
Page 29 of 30
PARKS AND RECREATION COMMISSION AGENDA MEMO
To: Parks and Recreation Commission
From: Kellee Omlid, Parks & Recreation Director
Department: Parks and Recreation Commission
Subject: Possible Items for August 9, 2023 Meeting Agenda
Meeting: Parks and Recreation Commission - Jul 12 2023
INTRODUCTION:
The following are possible topics staff has identified for commission to consider for its August 9, 2023
meeting agenda:
•Presentation on Schmitz-Maki Arena’s 2022-2023 Winter and Spring Seasons
•Meeting with City of Empire’s Parks and Recreation Commission
•Trails Pavement Condition Index Map
•Park Dedication Study
•Rambling River Park Master Plan
•Update City Property Naming Policy
•2023 Work Plan Review
Commission members should come prepared to identify other possible topics for the August 9, 2023
meeting agenda.
Page 30 of 30