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HomeMy WebLinkAbout12.13.23 Parks and Rec Packet Meeting Location: Farmington City Hall 430 Third Street Farmington, MN 55024 PARKS AND RECREATION REGULAR MEETING AGENDA Wednesday, December 13, 2023 7:00 PM Page 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES 3.1. November 8, 2023 Meeting Minutes Agenda Item: November 8, 2023 Meeting Minutes - Pdf 3 - 6 4. PRESENTATIONS 4.1. Public Comments Agenda Item: Public Comments - Pdf 7 4.2. Recreation Programs and Events Report Agenda Item: Recreation Programs and Events Report - Pdf 8 - 10 5. BUSINESS ITEMS 5.1. 2023 Meeting Attendance Report Agenda Item: 2023 Meeting Attendance Report - Pdf 11 - 12 5.2. Rambling River Park Playground Equipment Agenda Item: Rambling River Park Playground Equipment - Pdf 13 - 20 6. DISCUSSION ITEMS 6.1. Review Tobacco-Free Parks Overview Agenda Item: Review Tobacco-Free Parks Overview - Pdf 21 - 39 6.2. Rambling River Center Facility Concept Plan Agenda Item: Rambling River Center Facility Concept Plan - Pdf 40 - 42 6.3. 2024 Work Plan Ideas and Draft Plan Agenda Item: 2024 Work Plan Ideas and Draft Plan - Pdf 43 - 46 6.4. Review 2023 Work Plan Progress Agenda Item: Review 2023 Work Plan Progress - Pdf 47 - 52 Page 1 of 56 7. COMMISSION ROUNDTABLE 7.1. Round Table Format Agenda Item: Round Table Format - Pdf 53 8. STAFF REPORT/UPDATES 8.1. Informational Updates Agenda Item: Informational Updates - Pdf 54 - 55 9. MEETING AGENDA TOPICS 9.1. Possible Items for January 10, 2024 Meeting Agenda Agenda Item: Possible Items for January 10, 2024 Meeting Agenda - Pdf 56 10. ADJOURN Page 2 of 56 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: November 8, 2023 Meeting Minutes Meeting: Parks and Recreation Commission - Dec 13 2023 INTRODUCTION: Attached are the draft minutes from the parks and recreation commission’s November 8, 2023 meeting. Commission members are asked to review the minutes and provide any corrections or additions that are needed at the meeting. ATTACHMENTS: November 8, 2023 PRC Draft Meeting Minutes Page 3 of 56 Farmington Parks and Recreation Commission Minutes from the November 8, 2023 Regular Meeting Members Present: Katharine Caron, Katie Putt, Megan Merricks, and David McMillen Members Absent: Cody Fishman Other’s Present: Parks and Recreation Director Kellee Omlid, Kjirsten Anderson, Dakota County Public Health, and Elyse Levine Less, Tobacco-Free Alliance I. Call Meeting to Order Chair Putt called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of November 8, 2023 Meeting Agenda Moved by McMillen and seconded by Merricks to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of October 23, 2023 Regular Meeting Minutes Moved by Carron and seconded by Merricks to approve the meeting minutes with no revisions. APIF. Motion carried. IV. Approval of October 23, 2023 Special Meeting Minutes Moved by McMillen and seconded by Caron to approve the meeting minutes with no revisions. APIF. Motion carried. V. Presentations A. Public Comments There were no public comments shared at the meeting. B. Tobacco-Free Parks Overview Kjirsten Anderson, Dakota County Public Health, and Elyse Levine Less, Tobacco-Free Alliance presented a tobacco-free parks overview. The presentation included rationale for tobacco-free parks, role modeling and social norms, and dangers of secondhand smoke and tobacco litter. Information was provided on e-cigarettes and vape waste. They also described and showed the commission popular vape devices. The levels of tobacco-free policy coverage were described with level 1 being the most comprehensive and level 5 the least comprehensive. The current outdoor air landscape of the cities in Dakota County was presented. Enforcement of a tobacco- free park policy is usually through signage, self-compliance, and self-enforcement. Signs would be provided to the city and can be modified based on the city’s policy and can include city logo. The commission will review the tobacco-free parks overview at their December meeting and Director Omlid will follow-up with Kjirsten and Elyse. VI. Business Items A. Subcommittee for Fall Food Truck Event Director Omlid provided a recap of the October 23, 2023 joint meeting with Empire Parks and Recreation Commission and the decision to form a subcommittee to work out the details of the fall food Page 4 of 56 truck event. Staff’s recommendation is to have one parks and recreation commissioner be on the subcommittee with Emilee Shearer, Recreation Supervisor, and appoint an alternate. Empire is planning to have two parks and recreation commission members on the subcommittee. Commissioner Caron volunteered to be on the subcommittee and Commissioner McMillen volunteered to be the alternate. Moved by Merricks and seconded by Putt to approve Commissioner Caron to be on the subcommittee for the fall food truck event and Commissioner McMillen to be the alternate. APIF. Motion carried. VII. Discussion Items A. Review Joint Meeting with Empire Parks and Recreation Commission Commission reviewed the joint meeting with Empire Parks and Recreation Commission and thought the meeting was good and attended by almost everyone. We discuss the same things every year, so gets repetitive. There is only so much you can discuss, but is important and helpful to meet. It was suggested to tour parks as it would be helpful to see them and know what we have been discussing. Perhaps do a tour in 2024 and rotate with a meeting the following year. A spring (May) tour was suggested as then could discuss improvements coming. Director Omlid will follow up with Empire to see if they would be interested in a tour in 2024 visiting the three parks in Empire and two-three parks in Farmington along the Hwy. 3 corridor. B. 2024 Work Plan Ideas Director Omlid reviewed the 2024 Work Plan ideas that were suggested at the October 23, 2023 parks and recreation commission meeting. Chair Putt proposed a presentation from Dakota County about events and information from surrounding communities. Through discussion it was decided to ask Dakota County to present about events they are hosting, how parks are developed, and Greenway trail plans. A draft of the 2024 Work Plan will be discussed at the commission’s December meeting. C. Review 2023 Work Plan Progress Chair Putt reviewed the progress of the goals and objectives of the 2023 work plan. VIII. Commission Roundtable McMillen: Trains and Treats is the Saturday after Thanksgiving from 9 a.m. – noon at the Rambling River Center. The event is sponsored by the Rambling River Model Railroad Club. In addition to the trains, attendees can make a Twinkie train for $3, and visit with Santa Claus (starting at 10:30 a.m.). Secret Holiday Shop is the following Saturday (December 2) from 9 a.m. – noon at the Rambling River Center. Caron: Asked whose responsibility are streetlights on 206th Street and what the process was to get one added. It is very dark on 206th Street between Abbey Lane and Cypress Drive. Director Omlid will find out and follow-up. Putt: Didn’t have anything to share. Merricks: Homestead Church will be hosting their Christmas Carnival on Saturday, December 9 from 10 a.m. – 1 p.m. There will be games, hot chocolate, cookies, and Santa. Fishman: N/A IX. Staff Report/Updates Page 5 of 56 Director Omlid provided information on the following: A. Favor Farmington Expo Over the past few years, there have been challenges securing enough businesses to participate, as well as with overall community involvement and attendance. Thus, the Expo will be paused for 2024 to evaluate the future of the event. B. Rambling River Center Facility Master Plan An input session with Rambling River Center members and facility users/groups was held on October 31. Unfortunately, it was the first snow of the season which kept some people from attending. Attendees shared their favorite and least favorite things about the Rambling River Center. The facility master plan and study report should be completed the end of December and presented to city council in January. C. Jim Bell Park and Preserve 2024-2029 31.5 Acres Farm Lease The current lease to farm the 31.5 acres at Jim Bell Park and Preserve ends March 31, 2024. Staff advertised for farm lease proposals for 2024-2029 and received one proposal. Devney Family Farms submitted the proposal for $40,477.60 over the five-year period. The lease income will be deposited into the Park Improvement Fund. D. Farmington Currents Winter Edition The Currents winter edition is at the printers and expected to be delivered to homes November 20-21. E. RecTrac Management Software The Parks and Recreation Department is moving to new registration and reservation software, RecTrac, in late November / early December. Residents and facility users will need to create a new household account. F. Trail and Sidewalk Snow Removal Map The trail and Sidewalk snow removal map was included in the packet. It shows the trail snow removal priority. The map was recently updated adding the new trail from Flagstaff Meadows Park to Farmington High School. X. Meeting Agenda Topics The following items were tentatively identified by the commission for its December 13, 2023 meeting agenda: 1. XI. Adjournment Moved by Caron and seconded by McMillen to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:41 p.m. Respectfully Submitted, Kellee Omlid Parks & Recreation Director and Recording Secretary Page 6 of 56 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From:Kellee Omlid, Parks & Recreation Director Department:Parks & Recreation Subject:Public Comments Meeting:Parks and Recreation Commission - Dec 13 2023 INTRODUCTION: This agenda item allows the public to speak to commission members about any item that is not on the agenda. When speaking to the commission it must be in a respectful and non-threatening manner. Anyone wishing to provide public comments must provide their name and address for the record. Public comments shall not exceed five minutes. The commission will not respond to the comments and a formal written response will be sent prior to the next commission meeting to the person who made the public comments. Under no circumstances will any formal action be taken on the public comments that are provided to the commission. Page 7 of 56 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Recreation Programs and Events Report Meeting: Parks and Recreation Commission - Dec 13 2023 INTRODUCTION: Recreation Supervisors Missie Kohlbeck and Emilee Shearer will be in attendance to present information on spring through fall recreation programs and events. Included in the meeting packet is a summary report for recreation programs and events held spring through fall. The report includes data from 2019, 2020, 2021, 2022, and 2023 so comparisons can be made over a five-year period. Programs were cancelled in March 2020 and didn’t resume until July 6, 2020 due to the COVID-19 pandemic. Commission members are asked to review the information, listen to the presentation, and ask any questions they have. ATTACHMENTS: 2023 Program Numbers Page 8 of 56 Parks and Recreation Spring-Fall Participation Program 2019 2020 2021 2022 2023 Comments Spring Ceramics w/ Muddy Waters Studio 25 New for 2023 Breakfast with the Bunnies 125 COVID 29 124 120 In-House Soccer 15 34 Sprouting Sports 23 New for 2023 Firearms Safety 32 COVID 30 31 35 Pickleball Lessons - Beginner 7 10 Pond and Park Cleanup 223 87 79 191 151 Summer Advanced Free Skate Camp 31 COVID 30 29 33 Art Camps w/ Muddy Waters Studio 20 New for 2023 Ceramics Classes w/ Muddy Waters Studio 32 New for 2023 Dew Run 1 and 4 Mile Runs 306 COVID 104 102 119 Family Geocaching Adventures 26 COVID 140 356 426 2019 - part of Dew Days week Field Trip and Adventure Camp 36 34 30 Footfire Soccer 153 58 160 77 72 Learn to Skate 52 COVID 70 47 23 Little Dinosaurs Camp 9 COVID 14 11 10 Little Princess Camp 14 COVID 6 11 12 Little Superheros 9 5 New for 2022 Little Unicorns and Fairy Camp 12 5 New for 2022 Movie in the Park 315 156 324 191 534 Music in the Park 609 105 475 740 612 Puppet Wagon 1,395 780 1,472 1,494 1,456 Party in the Park #1 406 62 125 273 Only one party in 2023 Party in the Park #2 85 100 200 116 301 Safety Camp 21 COVID 22 29 20 Skateboard Camp 1 COVID 2 2 5 Hosted at Rosemount w/ Rosemount and Lakeville Sprouting Sports 16 New for 2023 Storytime in the Park 216 COVID 1,100 online views 88 347 412 Storytrails 343 144 Tennis 23 COVID 39 25 32 Tiger T-Ball 207 100 272 145 111 Waterpark Camp 71 New for 2023 Fall Flag Football 278 178 261 209 183 Learn to Skate 113 46 87 65 57 HyperSpace Starcade Gaming Truck 16 18 New for 2023 Muddy Waters Studio - Adult+Child Classes 57 New for 2023 Pa g e 9 o f 5 6 Muddy Waters Studio - Seasonal Classes 10 New for 2023 Tiger Cub Pep Fest - - - 350 400-450 Halloween Walk ---1,293 Kids 1,144 Kids Number not including parents in attendance Tains and Treats 330 Pa g e 1 0 o f 5 6 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: 2023 Meeting Attendance Report Meeting: Parks and Recreation Commission - Dec 13 2023 INTRODUCTION: Included in the packet is the attendance report for monthly meetings and special meetings based on 2023 monthly meeting minutes approved by commission. The final attendance report will be updated at the December meeting, reflecting member attendance that occurs at this meeting and the boards and commissions reception held on December 7, 2023. Then it will be formally approved by the commission. The approved attendance report will be submitted to the city’s Finance Department for payment to commission members. Commission members will receive $30 per meeting attended, which is based on the current city ordinance. Commission members should receive payment for their attendance at the 2023 meetings in the form of a mailed check in the next few weeks. Commission members are asked to review the attached 2023 meeting attendance report, make any needed revisions, and then approve the report after it has been updated at the December meeting, so it can be submitted for payment. ATTACHMENTS: 2023 Meeting Attendance Report Page 11 of 56 2023 Parks and Recreation Commission Meeting Attendance Report Name Jan 11 Feb 8 Mar 8 *Apr 3 Apr 12 May 10 June 14 July 12 Aug 9 **Aug 30 Sept 13 ***Oct 23 Nov 8 ****Dec 7 Dec 13 *****Total Meetings Attended Katharine Caron x x x x x x x x x x x x 12 Katie Putt x x x x x x x x x 9 David McMillen x x x x x x x x x x x x x 13 Megan Merricks N/A x x x x x x x x x x 10 Cody Fishman N/A N/A N/A N/A N/A N/A N/A N/A x x x x 4 *April 3 work session with city council and planning commission *** October 23 joint meeting with Empire Parks and Recreation Commission *****Total number of meetings attended prior to the December 7, 2023 reception and December 13, 2023 meeting **** Boards and Commissions Reception ** August 30 parks and facilities tour Pa g e 1 2 o f 5 6 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Rambling River Park Playground Equipment Meeting: Parks and Recreation Commission - Dec 13 2023 INTRODUCTION: In September 2021, some of the playground equipment at Rambling River Park was removed due to failing playground safety inspections. Since then, there have been discussions about moving the playground equipment out of the usual flood area, installing new equipment, and making it an inclusive playground. An inclusive playground is a space where children and adults of all abilities can interact, play together, and have fun. City council, at its March 6, 2023 meeting, approved an agreement with HKGi to update the master plan for Rambling River Park. The master plan process kicked-off in early April 2023 and at its August 21, 2023 meeting city council approved the new master plan for Rambling River Park. During the engagement phase of the master planning process, new playground equipment ranked as the second highest priority for implementation. The approved master plan replaces the current playground with new playground equipment outside the floodway. A new inclusive playground will be constructed where the tennis courts are currently located. As Rambling River Park is a community park, the entry to downtown, and other future The recommended. is premier and playground a planned, are improvements destination playground equipment and surface area should be both inclusive and accessible. Included in the packet is the proposed playground equipment and layout. The surfacing is a poured-in-place (PIP) rubber playground surface. This surfacing is ADA approved, slip-resistant, and porous. The PIP surfacing can be a solid color or multiple colors. Standard color blend options are tan, terra cotta, green, and blue. The color chart is attached. Commission members should review the Rambling River Park playground equipment plan. The commission color(s) a make motion by and surfacing being the pick to asked is PIP recommendation to city council to authorize purchase and installation of the playground equipment. ATTACHMENTS: Surfacing Color Chart Rambling River Park Playground Green with Blue River Rambling River Park Playground Green with Tan River Rambling RIver Park Playground Equipment Tan with Blue River Rambling River Park Playground Equipment Blue with Tan River Page 13 of 56 Rambling River Park Playground Terra Cotta with Blue River Page 14 of 56 50% Tan 50% Black Terra Cotta Orange Yellow Gold Brown Tan Light Green Green Teal Purple Light Blue Blue 50% Terra Cotta 50% Black 50% Blue 50% Black50% Green 50% Black Color Chart Standard Color Blends Available Colors DISCLAIMER: The colors as shown will not be an exact match to the product in the field. No Fault® Surfaces 6750 Exchequer Drive Baton Rouge, LA 70809 1.800.232.7766 nofault.com Poured-In-Place (PIP) Surfacing Page 15 of 56 Pa g e 1 6 o f 5 6 Pa g e 1 7 o f 5 6 Pa g e 1 8 o f 5 6 Pa g e 1 9 o f 5 6 Pa g e 2 0 o f 5 6 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Review Tobacco-Free Parks Overview Meeting: Parks and Recreation Commission - Dec 13 2023 INTRODUCTION: At the November 8, 2023 parks and recreation commission meeting, Kjirsten Anderson, Dakota County Public Health, and Elyse Levine Less, Tobacco-Free Alliance, presented a tobacco-free parks overview. The presentation included (1) rationale for tobacco-free parks, (2) role modeling and social norms, (3) dangers of secondhand smoke and vape waste, (4) examples of popular vape devices, (5) levels of tobacco-free policy coverage, (6) current outdoor air landscape of the cities in Dakota County, and (7) standard enforcement. A copy of the presentation is attached. Commission members should be prepared to discuss the Tobacco-Free Parks Overview. Following the discussion, the commission should decide if and how they want to proceed. ATTACHMENTS: Farmington Tobacco-Free Parks Slides 11.8.23 Page 21 of 56 Tobacco-Free Parks Overview Farmington Parks and Rec 11/08/2023 Kjirsten Anderson, Dakota County Public Health Elyse Levine Less, Tobacco-Free Alliance This presentation is funded by the Minnesota Department of Health’s Commercial Tobacco -Free Communities grant program and by the Statewide Health Improvement Partnership of the Minnesota Department of Health and Dakota County Public Health Department. Pa g e 2 2 o f 5 6 In this presentation, “tobacco” refers specifically to the use of manufactured, commercial tobacco products, and not to the sacred, medicinal and traditional use of tobacco by American Indians and other groups The difference between Commercial Tobacco and Sacred Tobacco Pa g e 2 3 o f 5 6 •Help change social norms about commercial tobacco use •Promote positive role modeling •Ensure that participants and spectators are not exposed to secondhand smoke and littered toxic nicotine products •Reduce harmful nicotine litter •Ensure that children and pets do not ingest littered nicotine products *The public supports these policies The Rationale for Tobacco-Free Parks Pa g e 2 4 o f 5 6 Role Modeling & Social Norms Most youth take part in community-based recreational activities with adult role models. Tobacco-Free Public Spaces Youth opportunities to use tobacco Youth observing role models using tobacco Pa g e 2 5 o f 5 6 Secondhand Smoke is Dangerous regardless of the source There is no risk-free exposure to secondhand smoke. --U.S. Surgeon General, 2006. Pa g e 2 6 o f 5 6 Tobacco Litter is Harmful Source: redit ●Hazardous waste ●Pollute the land and water ●Risk of ingestion by toddlers, pets, fish, and birds ●Diminishes beauty of parks and beaches ●Expensive to clean up Pa g e 2 7 o f 5 6 ●Cigarette butts can take many years to break down. ●Littering remains a common method of disposing butts. ●Cigarette butts are the most prominently littered item on U.S. roadways, retail areas, storm drains, loading docks, construction sites and recreational areas. Slide content: https://truthinitiative.org/research-resources/harmful-effects-tobacco/tobacco-and-environment Cigarette butts are the most littered item on earth Pa g e 2 8 o f 5 6 E-cigarette/vape waste is a serious problem Photo credit: https://www.amcsgroup.com/blogs/the-rise-of-disposable-vapes-healthier-alternative-or-environmental-hazard/ Pa g e 2 9 o f 5 6 2023 National Youth Tobacco Survey Tobacco Product Use among Middle and High School Students —United States, 2023. Pa g e 3 0 o f 5 6 Tobacco-Free Parks Policies Improve Racial and Health Equity Poverty and Race The burden of tobacco use and exposure disportionately falls on the health of our most marginalized groups- children, people of color, the LGBTQ community and low income communities. —----- Tobacco Free Parks are proven to reduce tobacco use and exposure, thus reducing chronic health problems associated with tobacco use and exposure. Pa g e 3 1 o f 5 6 Racial and Health Equity Cont. Population Density Exposure to secondhand smoke, even outdoors remains a problem. Most people go to the parks to access nature, fresh air and outdoor recreation not use to be exposed to tobacco. —-- Tobacco-free park policies for park areas ensure that all citizens have a health recreational environment. Safety Well-maintained parks create safer place for people to gather and provide a sense of community. Tobacco use and litter diminished the vibrancy of parks and diverts valuable park maintenance resources to clean- up. —----- Tobacco- free policies help achieve well- maintained parks that are safer or perceived as safer. Pa g e 3 2 o f 5 6 Strong Support for Tobacco-Free Parks Policies in MN ●70% of MN adults support tobacco-free park and recreation areas ●73% of MN families with children support these policies Pa g e 3 3 o f 5 6 Pa g e 3 4 o f 5 6 What Type of Policy is the Gold Standard? •All facilities covered all of the time = most comprehensive (1) •Some facilities covered all of the time = mid-range coverage •During youth events = least comprehensive (5) Comprehensive policies are the least confusing and protect the largest number of people Pa g e 3 5 o f 5 6 Current outdoor air landscape in Dakota County (11/23) City Tobacco/ Smoke-Free Parks Policy and coverage type (1 most-5 least) Enforcement mechanism Cannabis use in parks added to parks policy or new ordinance prohibiting use in public spaces Enforcement mechanism Apple Valley None N/A None N/A Burnsville None N/A None N/A Eagan 5 Voluntary compliance New Pending - proposed ord prohibiting use in public spaces Pending Farmington None N/A None N/A Inver Grove Heights 1 Voluntary compliance New Passed -Prohibits smoking or vaping cannabis in parks and no consumption of THC beverages Petty misdemeanor Hastings 1 Voluntary compliance None (Cannabis regulation - Sent to Public Safety Committee) N/A Pa g e 3 6 o f 5 6 City Tobacco/ Smoke-Free Parks Policy and coverage type (1 most-5 least) Enforcement mechanism Cannabis use in parks added to parks policy or new ordinance prohibiting use in public spaces (Outdoor air) Enforcement mechanism Lakeville 1 Voluntary compliance New Passed: No smoking and vaping cannabis allowed in public parks Petty misdemeanor $300 fine Mendota Heights 1 Voluntary compliance Draft ordinance pending with options: ●all public spaces or ●limited to parks, rec areas, and city property Petty misdemeanor in proposed ordinance Rosemount 5 Voluntary compliance None N/A West Saint Paul 4 Voluntary compliance TBD (PRAC recommended expanding TF policy to include cannabis on city property with exceptions.) N/A Dakota Cty parks system 1 Voluntary compliance New Parks Ordinance Passed: ●no smoking or vaping ●no controlled substances Misdemeanor (MN Stat Sec. 609.02) Current outdoor air landscape in Dakota County (11/23) Pa g e 3 7 o f 5 6 Standard Enforcement •Signage •Assists with community- and self-enforcement •Reminds park goers after proactive promotionPa g e 3 8 o f 5 6 Elyse Levine Less, JD, MPH Executive Director, Tobacco-Free Alliance elyse@mntobaccofreealliance.org Kjirsten Anderson, MPH, CHES Health Promotion Specialist, Dakota County kjirsten.anderson@co.dakota.mn.us www.tobaccofreeparks.org Questions? Contact Information: Pa g e 3 9 o f 5 6 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Rambling River Center Facility Concept Plan Meeting: Parks and Recreation Commission - Dec 13 2023 INTRODUCTION: The City of Farmington was awarded a FY2023 Community Project Funding grant for the Rambling River Center (RRC) in the amount of $750,000. The grant will be used to make facility improvements at the RRC. Beginning in 2020, one of the RRC advisory board’s work plan goals for the year was to create a facility master plan for the RRC for future building configuration, improvements, and programming opportunities. This master plan will be used as the long-term vision and for future building improvements that can’t be accomplished with Community Project Funding, but with RRC fundraising monies. At the September 18, 2023 meeting, city council approved a Professional Services Agreement (PSA) with JLG Architects to develop a facility master plan for the RRC. The project kick-off meeting was held on October 3 and an input meeting for RRC members and facility renters / user groups on October 31. JLG Architects took the input and developed two facility concept plans. Based on staff’s input of the two concept plans, JLG Architects developed a draft preferred concept plan. This concept plan is included in the packet. Highlights of the concept plan include: •The main entry moves to the other vestibule to have an open area with the reception desk and one office in what is currently the Jack and Bev McKnight Fitness Room. •The lobby area has space for a coffee machine and lounge seating. •Open the wall with double doors leading to the right where the current reception / office area is located, will have open space for the Jerry Ristow Library and quiet lounge space. •The old vestibule could have coat racks and serve the multipurpose room. •Relocate the enclosed Jerry Ristow Library from the Empire Room and create a large space with a folding divider so the space can be used as one large room or two smaller rooms for activities for flexibility. •Remove the workroom and one smaller office to create a game room for noisier activities (the plan shows a pool table and ping pong table; dashed lines around indicate required clearances for these). The space could also have seating for watching or waiting to play. •Add a hallway to the Recreation Supervisor’s office and workroom. The Nicolai Board Room remains but shows replacing the exterior door with a window. •Heading down the hall toward the Ross Arts and Crafts room, open the hallway (where the coffee area is) and take three of four garage stalls to create a larger Jack and Bev McKnight Fitness Room. Enclose the sprinkler riser in garage. The garage doors would be removed and replaced with big windows. Page 40 of 56 •Outside the Jack and Bev McKnight Fitness Room, would be a single occupant accessible restroom. •One garage stall remains along with the storage room. •In the train area, remove the holding celling and plumbing chase for a more open area but left some of the smaller storage rooms. •Toward the banquet space, shift the door separating it from the rest of the RRC which allows access to the new single occupant accessible restroom. Then shift the kitchen a bit and have the walls run up to the ceiling for better sound control. •The banquet room remains about the same size, but consolidate the storage at the far end. Shows removing the vestibule to improve flow of the space. •Added two doors to a patio outside of the banquet space and would do things to enhance the green space for activities. Commission members are asked to review the concept plan, ask any questions they have, and provide feedback on the draft concept plan. ATTACHMENTS: Farmington RRC Concept Plan Page 41 of 56 Multi-purpose Room 1032 sf 68 occupants (tables / chairs) 147 (chairs only) Game Room 573 sf 28 occupants Work Room 124 sf 1 occupant Office 200 sf 2 occupantsBoard Room 310 sf 10 occupantsMech 348 sf Men Women Library 376 sf 7 occupants Coats Office 102 sf 1 occupant Lobby 528 sf 1 occupant Fitness 1046 sf 20 occupants Toilet Craft Room 755 sf 37 occupants Train Room 588 sf 5 occupants Kitchen 185 sf 3 occupants Men Women Toilet Storage Storage Storage Storage Banquet Room 2,153 sf 120 occupants (tables / chairs) 143 (chairs only) Entry Pergola Patio Seating Recreation lawn Screen element Trellis Garage Spr. Pa g e 4 2 o f 5 6 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: 2024 Work Plan Ideas and Draft Plan Meeting: Parks and Recreation Commission - Dec 13 2023 INTRODUCTION: Included in the packet is a draft 2024 work plan for the commission to consider. It is based on commission members input about possible work plan items provided at the October and November meetings. Commission members should come to the meeting prepared to discuss the draft work plan and other possible ideas for additional items to work on in 2024. Based on the input provided by the commission during the meeting, staff will revise and bring a final work plan to the commission to approve at its January 10, 2024 meeting. ATTACHMENTS: Draft 2024 Parks and Recreation Commission Work Plan Page 43 of 56 FARMINGTON PARKS AND RECREATION COMMISSION DRAFT 2024 WORK PLAN Goal #1: Provide to the City Council a recommended 2025-2029 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs, and schedule to be completed in the years 2025 to 2029. 2. By August 1, the Commission will finalize the five-year capital improvement projects for the years 2025-2029 and make a recommendation to the City Council for approval. 3. By December 31, the improvement projects recommended for funding from 2025-2029 will be included in the City Council’s approved 2025 final budget. Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory Board and City Council. Objectives: 1. By March 1, the Commission, Advisory Board and City Council will have identified a date to have a tour. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission. 3. By June 1, a final list of parks and facilities to tour will be approved by the Commission. 4. By October 1, a parks and facilities tour will have occurred. Goal #3: Participate in a work session with City Council. Objectives: 1. By February 1, a date to have a work session with City Council will be identified. 2. By May 1, a list of work session topic(s) will be approved by the Commission. 3. By October 1, a work session with City Council will have occurred. Goal #4: Participate in the process of finishing and making improvements at Sunny Hills Park, Flagstaff Meadows Park, and Rambling River Park. Objectives: 1. By January 1, City Council will have approved the purchase and installation of new playground equipment for Rambling River Park. 2. By June 1, the final improvements at Sunny Hills Park will be completed and a ribbon cutting ceremony will have occurred. 3. By July 1, the final improvements at Flagstaff Meadows Park will be completed and a ribbon cutting ceremony will have occurred. 4. By July 15, installation of the new playground equipment at Rambling River Park will have been completed and a ribbon cutting ceremony will have occurred. Page 44 of 56 Goal #5: Identify Bike Pedestrian Plan Priorities to Accomplish in 2024. Objectives: 1. By March 31, the Commission will have reviewed the priorities identified in the Bike Pedestrian Plan. 2. By May 15, the Commission will have developed and approved a list of priorities to work on and complete in 2024-2025. 3. By December 31, Commission members will have worked with staff to accomplish the Bike Pedestrian Plan priorities it identified to complete. Goal #6: Participate in the process of identifying and making improvements at Depot Way Arts Park. Objectives: 1. By April 1, the Commission will have discussed Depot Way Arts Park and brainstormed potential improvements, ideas, partners, etc. 2. By July 1, an open house at the park seeking ideas for improvement will have been held. 3. By August 1, the Commission will have given input on potential improvements. 4. By September 1, cost estimates and potential funding sources will be identified and shared. 5. By December 1, improvements that can be completed by staff and/or volunteers will be finished. Goal #7: Host food truck events in the spring and fall with City of Empire Parks and Recreation Commission. Objectives: 1. By January 1, the date and location for the spring food truck event will be approved. 2. By April 1, the details, including, but not limited to date, location, and music, of the fall food truck event will be approved. Commission will also have decided who will contact the food trucks to see if they are interested in participating. 3. By May 15, Commission members will have decided who will help at what times with the spring food truck event. 4. By May 31, the spring food truck event will have happened. 5. By September 1, Commission members will have decided who will help at what times with the fall food truck event. 6. By September 30, the fall food truck event will have happened. 7. By October 31, the commissions will have jointly discussed and evaluated the spring and fall food truck events. Goal #8: Continue to build and strengthen relationships with the City of Empire Parks and Recreation Commission, Minnesota Department of Natural Resources (DNR), and Dakota County Parks. Objectives: 1. By February 1, organize and host a presentation by the Minnesota Department of Natural Resources (DNR). 2. By June 1, organize and conduct a joint parks tour with the City of Empire. 3. By October 1, organize and host a presentation by Dakota County Parks. Page 45 of 56 Goal #9: Receive periodic presentations from each of the parks and recreation department’s professional staff members about programs, parks, facilities and trails and a presentation from the Finance Director on the budget and a presentation from the Planning Manager on new housing and business developments. Objectives: 1. By April 15, Commission members will have received a presentation from the Finance Director on the city’s budget and funding sources. 2. By May 15, the Commission will have received a presentation by professional staff members of the Department’s 2023 Annual Report. 3. By June 15, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. 4. By July 15, Commission members will have received a presentation from the Planning Manager on current and future developments. 5. By September 15, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 6. By October 15, Commission members will have received a presentation from staff on the results of the summer programs offered. 7. By December 15, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 8. By December 15, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails. Page 46 of 56 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Review 2023 Work Plan Progress Meeting: Parks and Recreation Commission - Dec 13 2023 INTRODUCTION: The commission’s updated 2023 work plan is included in the meeting packet. Shown in bold red are work plan items completed either at or since the last commission meeting held on November 8, 2023. Items that are in bold black have been completed. Commission members should be prepared to review the work plan to identify any other additional items that have been completed and then discuss other work plan items it would like to work on at future meetings. ATTACHMENTS: 2023 Parks and Recreation Commission Work Plan December Updated Page 47 of 56 FARMINGTON PARKS AND RECREATION COMMISSION 2023 WORK PLAN Goal #1: Provide to the City Council a recommended 2024-2028 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs, and schedule to be completed in the years 2024 to 2028. Status: Completed. A discussion occurred at the May 10, 2023 meeting. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2024-2028 and make a recommendation to the City Council for approval. Status: Completed. The commission recommended to the city council approval of a five-year CIP for the park improvement fund for the years 2024-2028. 3. By December 31, the improvement projects recommended for funding from 2024-2028 will be included in the City Council’s approved 2024 final budget. Status: Completed. City Council approved the 2024-2028 capital improvement plan for the park improvement fund at their December 4, 2023 meeting. Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory Board and City Council. Objectives: 1. By March 1, the Commission, Advisory Board and City Council will have identified a date to have a tour. Status: Completed. August 30 has been set for the tour. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission. Status: Completed. The commission recommended parks and facilities to tour at their June 14, 2023 meeting. 3. By June 1, a final list of parks and facilities to tour will be approved by the Commission. Status: Completed. The commission approved the tour sites and schedule at their July 12, 2023 meeting. 4. By October 1, a parks and facilities tour will have occurred. Status: Completed. The parks and facilities tour with the Rambling River Center Advisory Board and city council was held on August 30. Goal #3: Participate in a work session with City Council. Objectives: 1. By February 1, a date to have a work session with City Council will be identified. Status: Completed. A work session with city council and the planning commission is scheduled for April 3. 2. By May 1, a list of work session topic(s) will be approved by the Commission. Status: Completed. An introduction to park dedication was identified as the work session topic. 3. By October 1, a work session with City Council will have occurred. Page 48 of 56 Status: Completed. A work session on park dedication was held with city council and the planning commission on April 3. Goal #4: Participate in the process of making improvements at Flagstaff Meadows Park. Objectives: 1. By January 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment and will make a recommendation to City Council to approve the vendor selected. Status: Completed. At their December 14, 2022 meeting, commission selected and recommended a vendor to purchase and install the playground equipment. 2. By February 1, City Council will have approved the purchase and installation of the new playground equipment. Status: Completed. City council approved the purchase and installation at their December 19, 2022 meeting, 3. By February 1, the Commission will have reviewed and approved the shade structure designs and colors and will make a recommendation to City Council to approve the purchase. Status: Completed. At their June 14, 2023 meeting, commission selected the colors of the shade structure and recommended city council approve the purchase. 4. By March 1, City Council will have approved the purchase and installation of the new shade structure. Status: Completed. City council approved the purchase and installation of the shade structure at their June 20, 2023 meeting. 5. By August 1, installation of the new playground equipment and shade structure will have been completed. Status: Completed. The new playground equipment and shade structure were installed by November 1. 6. By October 31, a ribbon cutting will have been completed for the new park. Goal #5: Identify Bike Pedestrian Plan Priorities to Accomplish in 2023. Objectives: 1. By March 31, the Commission will have reviewed the priorities identified in the Bike Pedestrian Plan. At its March 8 meeting, the commission decided to wait until the Pavement Condition Index (PCI) survey has been completed on the trails before deciding on additional priorities to work on in 2023. 2. By May 15, the Commission will have developed and approved a list of priorities to work on and complete in 2023. 3. By December 31, Commission members will have worked with staff to accomplish the Bike Pedestrian Plan priorities it identified to complete. Goal #6: Participate in the process of making improvements at Rambling River Park. Objectives: 1. By February 1, the Commission will have provided input on the scope of services for completing a new master plan for Rambling River Park. City council will have approved a consultant to develop the new master plan. Page 49 of 56 Status: Completed. The commission provided input on the master plan proposal draft at their February 8 meeting and city council approved HKGi to update the master plan at their March 6 meeting. 2. By March 1, the Commission will have given input on potential improvements (i.e. playground equipment, tennis courts / pickleball courts, skate park, etc.) to be included in the master plan. Status: Completed. At the May 10 meeting, commission listened to a presentation by HKGi on the process to-date and provided feedback on potential amenities and locations in the park. 3. By June 15, a preliminary draft master plan for the park with cost estimates will be reviewed by the Commission and feedback given to the consultant on any revisions to be made to the master plan. Status: Completed. The commission reviewed the draft preferred concept with cost estimates and provided feedback to HKGi at their July 12, 2023 meeting. 4. By August 1, a final master plan with cost estimates will have been reviewed by the Commission and a recommendation for approval and funding forwarded to the City Council. Status: Completed. The commission reviewed the updated draft preferred concept at their August 9, 2023 meeting. 5. By September 1, City Council will have approved a master plan for the park. Status: Completed. City council approved the master plan for Rambling River Park at their August 21, 2023 meeting. Goal #7: Host food truck events in the spring and fall with City of Empire’s Parks and Recreation Commission. Objectives: 1. By January 1, the date and location for the spring food truck event will be approved. Status: Completed. Friday, May 19 from 5 to 8 p.m. in Empire Township at Stelzel Ballfields was approved for the spring food truck event at the joint meeting on October 10, 2022. 2. By April 1, the date and location of the fall food truck event will be approved. Commission will also have decided who will contact the food trucks to see if they are interested in participating. Status: Completed. Friday, September 8 from 5 to 8 p.m. in Empire at Stelzel Ballfields was approved for the fall food truck event at the April 12 meeting. Commissioner Crabtree will contact the food trucks to see if they are interested in participating. 3. By May 15, Commission members will have decided who will help at what times with the spring food truck event. Status: Completed. The commission decided at their May 10 meeting who would work from 4:30-6:30 p.m. and 6:30-8:30 p.m. 4. By May 31, the spring food truck event will have happened. Status: Completed. The spring food truck event was held May 19 with eight food trucks and approximately 1,200 attendees. 5. By September 1, Commission members will have decided who will help at what times with the fall food truck event. Status: Completed. The commission decided at their August 9 meeting who would work from 4:45-6:30 p.m. and 6:30-8:15 p.m. 6. By September 30, the fall food truck event will have happened. Status: Completed. The fall food truck event was held September 8 with seven food trucks and approximately 600 attendees. 7. By October 31, the commissions will have jointly discussed and evaluated the spring and fall food truck events. Page 50 of 56 Status: Completed. The commissions discussed and evaluated the food truck events at the joint meeting on October 23, 2023. Goal #8: Continue to build and strengthen relationships with City of Empire’s Park and Recreation Commission (EPRC). Objectives: 1. By July 1, a date for the joint meeting with EPRC will be set. Status: Completed. Monday, October 23 at 7 p.m. was set for the joint meeting. 2. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with EPRC. Status: Completed. A list of topics was discussed at the July 12 meeting and forwarded to (EPRC) 3. By September 1, approve a list of discussion topics for a joint meeting agenda with EPRC. Status: Completed. The agenda was approved at the September 13 parks and recreation commission meeting. 4. By December 1, a meeting will have been held with EPRC. Status: Completed. The meeting was held on Monday, October 23 at 7 p.m. at Farmington City Hall. Goal #9: Receive periodic presentations from each of the parks and recreation department’s professional staff members about programs, parks, facilities and trails and a presentation from the Finance Director on the budget and a presentation from the Planning Manager on new housing and business developments. Objectives: 1. By April 15, Commission members will have received a presentation from the Finance Director on the city’s budget and funding sources. Status: Completed. The Finance Director presented the city’s budget and funding sources at the April 12 meeting. 2. By May 15, the Commission will have received a presentation by professional staff members of the Department’s 2022 Annual Report. Status: Completed. The annual report was presented at the March 8 meeting. 3. By June 15, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. Status: Completed. Parks and Facilities Supervisor Jeremy Pire presented the results of the Schmitz-Maki Arena’s 2022-23 winter season and 2023 spring turf season at the August 9 meeting. 4. By July 15, Commission members will have received a presentation from the Planning Manager on current and future developments. Status: Completed. The Planning Manager presented current and future residential and commercial developments. 5. By September 15, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. Status: Completed. Recreation Supervisor Missie Kohlbeck presented the first eight months of operations of the Rambling River Center at the September 13 meeting. Page 51 of 56 6. By October 15, Commission members will have received a presentation from staff on the results of the summer programs offered. 7. By December 15, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 8. By December 15, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails. Page 52 of 56 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From:Kellee Omlid, Parks & Recreation Director Department:Parks & Recreation Subject:Round Table Format Meeting:Parks and Recreation Commission - Dec 13 2023 INTRODUCTION: The round table agenda item allows commission members to share information or ask staff about items not on the agenda. No formal decisions are made during this agenda item. Page 53 of 56 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Informational Updates Meeting: Parks and Recreation Commission - Dec 13 2023 INTRODUCTION: This agenda item is an opportunity for staff to provide informational updates to commission members. These items are informational only and no formal decision can be made during this agenda item. Staff will provide an update during the meeting about the following: 1.Holiday Lights Tour 2.2024 Budget 3.Outdoor Rinks and Warming Houses 4.Minnesota Department of Natural Resources (DNR) No Child Left Inside Grant 5.Regional Solicitation Grant (North Creek Greenway – Downtown Farmington Segment) ATTACHMENTS: North Creek Greenway Regional Trail Project Map Page 54 of 56 Levi P Dodge Middle School Riverview Elementary School Rambling River Park Farmington Preserve Park Jim Bell Park Vermillion Grove Park Great Oaks Academy Farmington Health Services Future Residential Development Area 206T H S T W 213TH ST W CALGARY TRL D U S H A N E P K W Y EA T O N A V E A K I N R D PINE ST SPRUCE ST WILLOW ST E A S T V I E W A V E 207TH ST W CAMROSE WAY D O V E R D R 205TH ST W 199TH ST W 198TH ST W D E E R B R O O K E P AT H DI V I S I O N S T E M B E R S A V E 200TH ST W OAK ST 194TH ST W MAIN ST C A T A L I N A W A Y 7T H S T 6T H S T 5 T H S T 4T H S T 3R D S T 197TH ST W 8T H S T 1S T S T 203RD S T W ED M O N T O N A V E DE N A L I W A Y D U N B A R A V E D I A M O N D P A T H EAV E S WA Y 208TH ST W KNUTSEN DR C Y P R E S S D R E L K R I D G E TR L DEVRI E P A T H EAS T O AKS D R CO L O R A D O A V E D Y E R S PA S S TA MAR A CK TR L 196TH ST W 66 64 3 3 F A R M I N G T O N E M P I R E DƵŶŝĐŝƉĂů NŽƵŶĚĂƌŝĞƐ WƌŽƉŽƐĞĚ EĞǁ ^ĞŐŵĞŶƚ ŽĨ ƚŚĞ EŽƌƚŚ OƌĞĞŬ 'ƌĞĞŶǁĂLJ WĂƌŬƐ ĂŶĚ KƉĞŶ ^ƉĂĐĞ tĂƚĞƌǁĂLJƐ NŝĐLJĐůĞ ĂŶĚ WĞĚĞƐƚƌŝĂŶ EĞƚǁŽƌŬ DƵůƟ hƐĞ dƌĂŝů ^ŝĚĞǁĂůŬ 4 6 0LOHV &ĂƌŵŝŶŐƚŽŶ EŽƌƚŚ OƌĞĞŬ 'ƌĞĞŶǁĂLJ DƵůƟƵƐĞ dƌĂŝů Page 55 of 56 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Possible Items for January 10, 2024 Meeting Agenda Meeting: Parks and Recreation Commission - Dec 13 2023 INTRODUCTION: The following are possible topics staff has identified for commission to consider for its January 10, 2024 meeting agenda: •Presentation by Minnesota Department of Natural Resources (DNR) Fish & Wildlife •2024 Work Plan •Discussion Chair and Vice-Chair Elections During February Meeting •Trails Pavement Condition Index Map •Park Dedication Study Commission members should come prepared to identify other possible topics for the January 10, 2024 meeting agenda. 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