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HomeMy WebLinkAbout06.12.24 Parks and Rec Packet Meeting Location: Farmington City Hall 430 Third Street Farmington, MN 55024 PARKS AND RECREATION REGULAR MEETING AGENDA Wednesday, June 12, 2024 7:00 PM Page 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES 3.1. May 8, 2024 Meeting Minutes Agenda Item: May 8, 2024 Meeting Minutes - Pdf 3 - 6 4. PRESENTATIONS 4.1. Public Comments Agenda Item: Public Comments - Pdf 7 5. BUSINESS ITEMS 5.1. Parks and Facilities Tour Schedule with Empire Parks and Recreation Commission Agenda Item: Parks and Facilities Tour Schedule with Empire Parks and Recreation Commission - Pdf 8 - 9 5.2. Sunny Hills Park Ribbon Cutting Agenda Item: Sunny Hills Park Ribbon Cutting - Pdf 10 5.3. 2025 – 2029 Park Improvement Fund CIP Agenda Item: 2025 – 2029 Park Improvement Fund CIP - Pdf 11 - 25 Public Park, Trails, and Open Space Dedication Ordinance Agenda Item: Public Park, Trails, and Open Space Dedication Ordinance - Pdf 26 - 42 6. DISCUSSION ITEMS 6.1. Review Food Truck Event with Empire Parks and Recreation Commission Agenda Item: Review Food Truck Event with Empire Parks and Recreation Commission - Pdf 43 Page 1 of 51 6.2. 2024 Work Plan Progress Agenda Item: 2024 Work Plan Progress - Pdf 44 - 48 7. COMMISSION ROUNDTABLE 7.1. Round Table Format Agenda Item: Round Table Format - Pdf 49 8. STAFF REPORT/UPDATES 8.1. Informational Updates Agenda Item: Informational Updates - Pdf 50 9. MEETING AGENDA TOPICS 9.1. Possible Items for July 10, 2024 Meeting Agenda Agenda Item: Possible Items for July 10, 2024 Meeting Agenda - Pdf 51 10. ADJOURN Page 2 of 51 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: May 8, 2024 Meeting Minutes Meeting: Parks and Recreation Commission - Jun 12 2024 INTRODUCTION: Attached are the draft minutes from the parks and recreation commission’s May 8, 2024 meeting. Commission members are asked to review the minutes and provide any corrections or additions that are needed at the meeting. ATTACHMENTS: May 8, 2024 PRC Meeting Minutes Page 3 of 51 Farmington Parks and Recreation Commission Minutes from the May 8, 2024 Regular Meeting Members Present: Megan Merricks, Katharine Caron, Katie Putt, and David McMillen Members Absent: Cody Fishman Other’s Present: Parks and Recreation Director Kellee Omlid I. Call Meeting to Order Vice-Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of May 8, 2024 Meeting Agenda Moved by Putt and seconded by Merricks to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of April 10, 2024 Regular Meeting Minutes Moved by Caron and seconded by Putt to approve the meeting minutes with no revisions. APIF. Motion carried. IV. Presentations A. Public Comments There were no public comments shared at the meeting. V. Business Items A. Parks and Facilities Tour Schedule with Empire Parks and Recreation Commission The parks and facilities tour with the City of Empire Parks and Recreation Commission is scheduled for Wednesday, May 22, 2024. Included in the packet is the schedule and locations for this year’s tour. Moved by Merricks and seconded by Putt to approve the parks and facility tour locations and schedule. APIF. Motion carried. VI. Discussion Items A. Parks and Facilities Tour Schedule with the Rambling River Center Advisory Board and City Council The parks and facilities tour with the Rambling River Center Advisory Board and City Council is scheduled for Wednesday, August 28 from 6-8 p.m. At the March 13, 2024 parks and recreation commission meeting, the commission discussed potential park and facility stops. The RRCAB discussed the parks and facilities tour at their April 8, 2024 meeting. Ideas they had for stops included Rambling River Park, Flagstaff Meadows Park, Depot Way Arts Park, and Westview Acres Park. The commission discussed Daisy Knoll Park as a tour stop in 2023, but eliminated it due to number of stops and time allotted for tour. They discussed it again this year, but decided to not stop there as nothing new to see and there is a lot of walking to get to the park. The commission discussed and decided the tour stops for this year would include Depot Way Arts Page 4 of 51 Park, North Creek Greenway (189th Street), Westview Acres, Rambling River Park, Jim Bell Park and Preserve (removal of Emerald Ash Borer trees and buckthorn), and Fair Hills Park. Director Omlid will develop the schedule and present it to the commission for approval at a future meeting. B. 2024 Work Plan Progress Vice-Chair McMillen reviewed the progress of the goals and objectives of the 2024 work plan. VII. Commission Roundtable McMillen: VFW steak fry benefiting the Rambling River Center is Saturday, May 18 from 4-8 p.m. For $15, you get a Von Hanson’s grilled steak, baked potato, salad, and dessert. Putt: Thanked Director Omlid for visiting with the multiage classrooms at Riverview Elementary School about the Rambling River Park inclusive playground and surfacing. Caron: Dakota County has a Public Art Advisory Committee that we should connect with for funding opportunities and art ideas for Depot Way Arts Park. There was discussion about if we should keep it as an art park. We will have an open house when The Emery has residents and also invite downtown businesses owners to understand what amenities they would like to see in Depot Way Arts Park. Merricks: Didn’t have anything to share. Fishman: N/A VIII. Staff Report/Updates Director Omlid provided information on the following: A. Spring Food Truck Event with Empire Parks and Recreation Commission The spring food truck event with Empire Parks and Recreation Commission is Friday, May 17 from 5-8 p.m. Right now, there are eight (8) food trucks confirmed. Empire Parks and Recreation Commission (EPRC) is fine with us bringing bag boards. It was decided to bring two- three sets. EPRC also discussed future spring food truck events and they felt due to the logistics of parking it would not work for more activities to be added to the event except for bags. The thought was the food truck events were initially designed with the idea of a “grab and go” type event. With limited space, they don’t feel the fields would work well for an event that essentially encouraged families / individuals to stay longer since this in turn affects parking availability and traffic. If there is a location in Farmington that could work, EPRC is certainly willing to revisit the idea of more activities. B. Rambling River Park The installation of the playground started and the contractors are making good progress. The poured-in-place rubber surfacing will be installed after completion of the playground and should be within the next two weeks, weather permitting. C. Rambling River Center Renovations At their meeting Monday, the city council approved the contract with JLG Architects for schematic design through construction services. The project will be completed as a single phase including the Kraus-Anderson facility condition assessment items. The kick-off meeting with the architects and engineers is May 21. D. Helmet Heroes Page 5 of 51 Parks and Recreation is partnering with the Police to offer Helmet Heroes. It is tentatively scheduled for Saturday, June 1 from 9-11 a.m. at Farmington Lutheran Church parking lot. We are waiting to hear from an area bike shop about a basic repair clinic. Helmets will be provided to children thanks to Children’s Minnesota. It was recommended to have a shorter and longer bike ride option. E. Sunny Hills Park The developer has a few punch list items to complete at Sunny Hills Park, which should be done in the next few weeks. Parks Maintenance staff will install the park sign and then we will schedule a ribbon cutting. F. New City Website and Farmington Fix The City’s new website and Farmington Fix launched in mid-April. Director Omlid showed the commission the new website and encouraged use and sharing of the new Farmington Fix. It is very helpful as staff can’t be in every park and/or trail daily. IX. Meeting Agenda Topics The following items were tentatively identified by the commission for its June 12, 2024 meeting agenda: 1. X. Adjournment Moved by Putt and seconded by Caron to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:10 p.m. Respectfully Submitted, Kellee Omlid Parks & Recreation Director and Recording Secretary Page 6 of 51 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Public Comments Meeting: Parks and Recreation Commission - Jun 12 2024 INTRODUCTION: This agenda item allows the public to speak to commission members about any item that is not on the agenda. When speaking to the commission it must be in a respectful and non-threatening manner. Anyone wishing to provide public comments must provide their name and address for the record. Public comments shall not exceed five minutes. The commission will not respond to the comments and a formal written response will be sent prior to the next commission meeting to the person who made the public comments. Under no circumstances will any formal action be taken on the public comments that are provided to the commission. Page 7 of 51 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Parks and Facilities Tour Schedule with Empire Parks and Recreation Commission Meeting: Parks and Recreation Commission - Jun 12 2024 INTRODUCTION: The parks and facilities tour with the City of Empire Parks and Recreation Commission was scheduled for May 22, 2024. Due to flooding at the disc golf course in Empire and Rambling River Park in Farmington, the tour was postponed the day of. Empire Parks and Recreation Commission is going to discuss potential new dates for the tour at their June 10, 2024 meeting. The City Clerk from Empire will then follow up with Director Omlid on potential dates for the tour. Director Omlid will share these dates with the commission at the June 12, 2024 meeting. The commission should discuss the proposed dates and if one is preferred should formally approve the rescheduled tour date. Director Omlid will then follow up with Empire on the preferred date. For reference, attached is the approved parks and facilities schedule and locations to visit. ATTACHMENTS: 2024 Park and Facilities Tour Page 8 of 51 City of Empire and City of Farmington Parks and Facilities Tour TBD, 2024 Schedule Time Location Action 6:00– 6:10 p.m. Empire Town Hall Park Pick up Empire commission members and tour Town Hall Park 6:15 -6:45 p.m. Empire Park Look at disc golf course 6:55-7:00 p.m. Schmitz-Maki Arena Look at parking lot and drop-off lane improvements 7:00 - 7:15 p.m. Rambling River Park Trails and Vermillion River Walk trails and look at the Vermillion River stream restoration project 7:20-7:30 p.m. Rambling River Park Playground Look at new playground equipment and discuss other proposed improvements 7:40-7:50 p.m. Flagstaff Meadows Park and Trail to FHS Look at park improvements and new trail to FHS 8:00 p.m. Empire Town Hall Tour ends Page 9 of 51 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Sunny Hills Park Ribbon Cutting Meeting: Parks and Recreation Commission - Jun 12 2024 INTRODUCTION: The park improvements at Sunny Hills Park, 19200 Clearwater Loop, are completed. This is the neighborhood park in the Fairhill Estate at North Creek development. The improvements at Sunny Hills Park include playground equipment, shelter, trails, bike rack, grill, picnic tables, park benches, and parking lot. To celebrate the completion of Sunny Hills Park, staff would like to schedule a ribbon cutting. The commission should be prepared to discuss the ribbon cutting and a date and time for it to be held. Page 10 of 51 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: 2025 – 2029 Park Improvement Fund CIP Meeting: Parks and Recreation Commission - Jun 12 2024 INTRODUCTION: One of the goals commission has in its 2024 work plan is to recommend to the city council a five- year (2025-2029) Capital Improvement Plan (CIP) for the Park Improvement Fund. Included in the packet is draft 2025-2029 Park Improvement Fund CIP projects. The five-year CIP is annually included in the approved final budget. The CIP expenses and revenues are estimated numbers based on project costs based on recommended park improvements and identified revenue sources over the next five years. The identified annual revenue sources and amounts are Liquor Store Transfers and Farm Leases of $125,000 and $8,500 respectively. The draft 2025-2029 CIP shows the city parks that should receive improvements over the next five years. As discussed previously, identifying a long-term funding source for replacements and new investments is critical. The unrestricted balance of the Park Improvement Fund at 12/31/23 was $719,513. Unrestricted funds are monies in the Park Improvement Fund that are not attached to any specific park or improvement. Beginning in 2023, the city was to start the next round of reviewing parks for redevelopment based on a 20-year replacement schedule. Meadowview Park was the first as improvements were last made in 2003. Staff’s initial plan was to move the castle playground at Rambling River Park to Meadowview Park when the new play equipment was purchased and installed. However, after a thorough inspection the playground at Meadowview Park is in better condition and still has time before it needs to be replaced. The 5–12-year-old playground equipment and swings in Westview Park were installed in 2000 and are in condition that they are should be replaced in 2025. All the playgrounds included in the 2025-2029 CIP should be replaced based on the 20-year replacement schedule. Staff pushed replacement of playground equipment by one or two years to try spread the expenditures out. Staff conduct monthly playground safety inspections, so playgrounds could be replaced sooner based on the results of inspections and/or replacement parts not being available. A discussion should occur to better understand commission’s thoughts on the strategy of reviewing parks for redevelopment based on a 20-year replacement schedule. Another goal in the commission's 2024 work plan is to participate in the process of identifying and making improvements at Depot Way Arts Park. Thus, funds were identified in 2025 to construct the improvements. Page 11 of 51 Vermillion Commons is a townhome development located at the intersection of 220th St. W. and Denmark Avenue; directly west of Boeckman Middle School. Construction of the townhomes has started, but the parkland won’t be dedicated to the city until late 2024 or early 2025. The total park dedication required for this development is 6.83 acres. The park dedication will be satisfied through a combination of land and cash in lieu. Development of a park master plan is included in the CIP in 2026. The Commission should review the draft CIP prior to the meeting. Then during the meeting there should be discussion about any revisions the commission feels should be made to the plan. Once the commission is comfortable with the plan, it should approve the recommended plan so it can be included in the park and recreation’s 2025 requested budget. ATTACHMENTS: 2025 - 2029 Park Improvements Page 12 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Rambling River Park is a community park which includes four projects that act as the "Gateway" to the downtown core of the city. The park is both sides of the Vermillion River stretching from Riverview Elementary School in the north to the Schmitz-Maki Arena to the south. The actual park with amenities is just south of Dodge Middle School and north of Elm Street. Feely Fields is the area of Rambling River Park just north of the Schmitz-Maki Arena and Kuchera's entrance is near the east end of the park at the corner of 4th Street and Willow Street. Rambling River Park totals approximately 100 acres of park and open space area. Project #PR-24-002 Justification Rambling River Park is the most heavily used park in the city and a main destination for both residents and visitors. The park hasn't had major investments in several years, playground equipment was removed in fall 2021 due to failing playground safety inspection, and the tennis courts are in disrepair. Based on the development of an updated master plan for Rambling River Park, improvements should be made accordingly. A new inclusive playground with poured-in-place rubber surfacing was installed in spring 2024. Budget Impact/Other Useful Life 20 years Project Name Rambling River Park Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$3,115,000 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 200,000200,000Planning/Design 1,700,000700,000 1,000,000Construction 700,000 200,000 1,000,000 1,900,000Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 400,000400,000County Funds 350,000350,000Donations 350,000350,000Grants 800,000200,000 600,000Park Improvement Fund 700,000 200,000 1,000,000 1,900,000Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 13 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Tamarack Park is a neighborhood park located at 895 Cantata Ave. This 4.5 acre park was developed in 2004 and the amenitites include playground equipment, shelter, full size basketball court, baseball field, and green space. Project #PR-25-003 Justification The playground equipment was installed in 2004 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park sign needs to be replaced. Repair and resurfacing of the basketball court last happened in 2016 and should be done every 10 years to maintain the bitumious surface. Budget Impact/Other Useful Life 20 years Project Name Tamarack Park Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$115,000 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 100,000100,000Playground Equipment 10,00010,000Courts 5,0005,000Park Signage 115,000 115,000Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 115,000115,000Park Improvement Fund 115,000 115,000Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 14 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Depot Way Arts Park is a downtown park located at 150 Oak Street. This 0.7 acre park was developed in 1988 and the amenitites include hard surface trail, benches, and art sculptures. Project #PR-25-36 Justification Depot Way Arts Park is in need of improvements. Most of the art sculptures have been removed due to damage. There isn't an arts council or association in Farmington any more. With the addition of the Emery Apartments in downtown Farmington, this park could / will be used by the tenants for green space. One of the parks and recreation commission's work plan goals for 2024 is "Participate in the process of identifying and making improvements at Depot Way Arts Park.". An open house will be held seeking ideas on what the park should be and possible improvements. Budget Impact/Other Useful Life 20 years Project Name Depot Way Arts Park Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$100,000 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 75,00075,000Construction 20,00020,000Furnishings 5,0005,000Park Signage 100,000 100,000Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 100,000100,000Park Improvement Fund 100,000 100,000Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 15 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Jim Bell Park and Preserve is a neighborhood park located at 4650 189th St. W. This 3.9 acre park was developed in 2006 and the amenitites include playground equipment, shelter, full size basketball court, sand volleyball court, and green space. Project #PR-26-004 Justification The playground equipment was installed in 2006 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park signs needs to be replaced. Repair and resurfacing of the basketball court last happened in 2017 and should be done every 10 years to maintain the bitumious surface. Budget Impact/Other Useful Life Project Name Jim Bell Park and Preserve Neighborhood Park Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$115,000 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 100,000100,000Playground Equipment 10,00010,000Courts 5,0005,000Park Signage 115,000 115,000Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 115,000115,000Park Improvement Fund 115,000 115,000Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 16 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Evergreen Knoll Park is a neighborhood park located at 626 Heritage Way. This 4.5 acre park was developed in 1968 and the amenitites include playground equipment, shelter, full size basketball court, sand volleyball courts, and green space. Project #PR-26-005 Justification The playground equipment was installed in 2006 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park sign needs to be replaced. Repair and resurfacing of the basketball court last happened in 2018 and should be done every 10 years to maintain the bitumious surface. The parking lot needs to be reconstructed. This park has been identified as a priority due to it being at the southern entrance to the city. It has a large shelter for gathering and if given funding to complete the master plan, can once again be one of the city's premier parks with water play and permanent restrooms. Budget Impact/Other Useful Life 20 years Project Name Evergreen Knoll Park Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$115,000 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 100,000100,000Playground Equipment 10,00010,000Courts 5,0005,000Park Signage 115,000 115,000Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 115,000115,000Park Improvement Fund 115,000 115,000Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 17 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Meadowview Park is a neighborhood park located at 5550 197th St. W. This 49.8 acre park was developed in 2004 and the amenitites include playground equipment, shelter, half-court basketball court, baseball field, boardwalk, parking lot, and green space. Project #PR-26-025 Justification The playground equipment was installed in 2004 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park sign needs to be replaced. Repair and resurfacing of the basketball court last happened in 2015 and should be done every 10 years to maintain the bitumious surface. Budget Impact/Other Useful Life 20 years Project Name Meadowview Park Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$115,000 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 100,000100,000Playground Equipment 10,00010,000Courts 5,0005,000Park Signage 115,000 115,000Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 115,000115,000Park Improvement Fund 115,000 115,000Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 18 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Vermillion Commons is a housing development west of Denmark Avenue, south of Fire Station 1 and north of 220th St. W. The total park dedication required for developments in the Vermillion Commons preliminary plat is 6.83 acres. Park dedication for the entire development will be satisfied through a combination of land dedication and cash in lieu. Project #PR-26-34 Justification The Developer is dedicating 1.6 acres as parkland in the development. Thus, a park master plan with public engagement needs to be developed. Budget Impact/Other Useful Life 20 years Project Name Park Master Plan for Vermillion Commons Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$12,500 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 12,50012,500Planning/Design 12,500 12,500Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 12,50012,500Park Improvement Fund 12,500 12,500Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 19 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Daisy Knoll Park is a neighborhood park located at 18640 Esquire Way. This 27.7 acre park includes playground equipment, shelter, half-court basketball, and ballfield. Project #PR-27-007 Justification The playground equipment was installed in 2007 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. As the basketball court is only half a court and within an area of three overlapping service areas with full size courts, this court should be considered for removal. The park sign was replaced in 2024. Budget Impact/Other Useful Life 20 years Project Name Daisy Knoll Park Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$100,000 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 100,000100,000Playground Equipment 100,000 100,000Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 100,000100,000Park Improvement Fund 100,000 100,000Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 20 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Vermillion Grove Park is a neighborhood park located at 19850 English Ave. This 45.44 acre park includes playground equipment, shelter, and boardwalk. Project #PR-27-012 Justification The playground equipment was installed in 2007 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park signs needs to be replaced. Staff and the parks and recreation commission think Vermillion Grove Park is the ideal spot for nature themed play equipment. The Rock Climber is heavily used. Budget Impact/Other Useful Life 20 years Project Name Vermillion Grove Park Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$30,000 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 25,00025,000Playground Equipment 5,0005,000Park Signage 30,000 30,000Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 30,00030,000Park Improvement Fund 30,000 30,000Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 21 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Dakota County Estates Park is a neighborhood park located at 18220 Emerald Trail. This 4.4 acre park includes playground equipment, shelter, full size basketball court, ballfield, and green space. Project #PR-28-006 Justification The playground equipment was installed in 2007 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park signs needs to be replaced. Repair and resurfacing of the basketball court last happened in 2018 and should be done every 10 years to maintain the bitumious surface. Budget Impact/Other Useful Life 20 years Project Name Dakota County Estates Park Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$115,000 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 100,000100,000Playground Equipment 10,00010,000Courts 5,0005,000Park Signage 115,000 115,000Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 115,000115,000Park Improvement Fund 115,000 115,000Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 22 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Westview Acres Park is a neighborhood park located at 50 Hickory Street. This 1.8 acre park includes playground equipment, shelter, full size basketball court, and green space. Project #PR-28-008 Justification The 5-12 year old playground equipment and swings were installed in 2000 making them 24 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park signs needs to be replaced. The 2-5 year old playground equipment was installed in 2007. This equipment should be replace in 2029. Budget Impact/Other Useful Life 20 years Project Name Westview Acres Park Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$95,000 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 90,00050,000 40,000Playground Equipment 5,0005,000Park Signage 55,000 40,000 95,000Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 95,00055,000 40,000Park Improvement Fund 55,000 40,000 95,000Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 23 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Hill Dee Park is a neighborhood park located at 5535 Upper 182nd St. This 3 acre park includes playground equipment, shelter, full size basketball court, ballfield, and green space. Project #PR-28-011 Justification The playground equipment was installed in 2008 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park signs needs to be replaced. Repair and resurfacing of the basketball court last happened in 2017 and should be done every 10 years to maintain the bitumious surface. However, based on current condition it should be repaired and resurfaced sooner. Budget Impact/Other Useful Life 20 years Project Name Hill Dee Park Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$115,000 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 100,000100,000Playground Equipment 10,00010,000Courts 5,0005,000Park Signage 15,000 100,000 115,000Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 115,00015,000 100,000Park Improvement Fund 15,000 100,000 115,000Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 24 of 51 Capital Improvement Plan City of Farmington, Minnesota FY '25 FY '29thru Description Distad Park is a community park located at 18200 Dunbury Avenue. This 54.8 acre park includes playground equipment, hockey rink, parking lot, and green space. Project #PR-29-009 Justification The playground equipment was installed in 2008 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The existing hockey rink should be refurbished. Additional funds (i.e. grants, partners) should be identified to complete the park master plan including a fishing dock and climbing boulder. Budget Impact/Other Useful Life 20 years Project Name Distad Park Category Recreation and Open Space Type Park Improvements Contact Parks & Recreation Director Department Parks and Recreation Total Project Cost:$150,000 TotalFY '25 FY '26 FY '27 FY '28 FY '29Expenditures 50,00050,000Maintenance 100,000100,000Playground Equipment 150,000 150,000Total TotalFY '25 FY '26 FY '27 FY '28 FY '29Funding Sources 150,000150,000Park Improvement Fund 150,000 150,000Total Thursday, June 6, 2024Produced Using the Plan-It CIP Software Page 25 of 51 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks and Recreation Commission Subject: Public Park, Trails, and Open Space Dedication Ordinance Meeting: Parks and Recreation Commission - Jun 12 2024 INTRODUCTION: The City of Farmington (city) has an ordinance that pertains to dedicating land for parks, trails, and open space and is included in the packet. The current Park Dedication Ordinance (Ordinance) was last amended in its entirety in 2003. Several text amendments were made to the Ordinance in 2005 and 2007. Staff observed over the past year when platting of developments there has been confusion with certain aspects and language within the Ordinance. In addition, recently park dedication has been a contentious issue for developers and this has made its way to the Minnesota State Legislature. Minnesota Recreation and Parks Association (MRPA), which the city is a member of, has a legislative committee and hires a lobbyist to monitor and track state legislation impacting the parks and recreation industry. MRPA monitors park dedication legislation annually during sessions. With all this to consider, Hoisington Koegler Group Inc. (HKGi) was hired to complete a park dedication study. City council, at its February 21, 2023 meeting, approved an agreement with HKGi to complete a park dedication study. In April 2023, a joint work session was held with city council, planning commission, an presented HKGi from Trapp recreation commission. and parks and Rita introduction to park dedication and overview of the city’s current Ordinance. Following the joint work session, HKGi was to complete the park dedication study. This included reviewing the Asset Management Tool to determine an essential nexus, analyzing the current land dedication requirements, and reviewing sample sites within the city to better understand market value. HKGi was working on proposed updates to the park dedication Code language when we decided to pause the study to wait for the decision in a lawsuit between the City of Burnsville and Almir Puce on park dedication fees. This park dedication fee lawsuit was decided in the Supreme Court in the State of Minnesota and in favor of the City of Burnsville. Following publishing the opinion in the case, the city attorney reviewed the opinion, proposed edits to the Ordinance, and fees relating to parks. The planning commission and parks and recreation commission have a joint work session on June 10, 2024 to present the park dedication study findings and recommendations. Rita Trapp from HKGi will present the information. Included in the packet is the study report from HKGi, which includes the new draft ordinance. The upcoming timeline and process for the Ordinance update is: Page 26 of 51 •June 12, 2024: Parks and recreation commission will review and discuss information presented at joint work session. Based on the discussion, the parks and recreation commission will approve the draft Ordinance and recommend to the planning commission to approve. •July 9, 2024: The planning commission will hold a public hearing. Based on the input, the planning commission will approve the draft Ordinance and recommend to city council to approve. •July 15, 2024: The draft Ordinance will be presented to city council for approval. The city attorney reviewed the attached draft Ordinance and found it to be acceptable. The and findings study dedication the park and review should commission discuss recommendations. If there are questions or proposed edits to the draft Ordinance, commission members should share the information. The commission should then by motion approve the draft Ordinance and submit to the planning commission for a public hearing. ATTACHMENTS: Park Dedication Ordinance Study Report from HKGi Page 27 of 51 11-4-9: PUBLIC PARK, TRAILS AND OPEN SPACE DEDICATION: (A) Purpose: This section is adopted for the purpose of providing for the recreation, health, safety and welfare of the public through the orderly development of recreation areas and the conservation of natural resources and scenic beauty in the city of Farmington. The city council finds that the dedication requirements of this section are necessary to meet the minimum needs for parks, trails, wetlands and open space resulting from development of the uses subject to this section. (Ord. 003-490, 6-16-2003) (B) Land Dedication Required For Parks, Trails And Open Space: Minnesota Statutes Annotated section 462.358, subdivision 2b provides that municipal subdivision regulations may require that a reasonable portion of any proposed subdivision be dedicated to the public or preserved for conservation purposes or for public use as parks, playgrounds, trails, wetlands, or open space, and that the municipality may alternatively accept an equivalent amount in cash. In every plat, replat or subdivision of land allowing development for residential, commercial, industrial or other uses or any combination thereof, or where a waiver of platting is granted (but excluding simple lot line adjustments which do not create additional lots), or when required by subsection (C) of this section, a reasonable portion of such land shall be set aside and dedicated by the owner or developer to the general public for parks, trails or public open space, or an equivalent amount in cash shall be paid to the city. For purposes of this section, the term "developer" includes all owners, developers or subdividers who have an interest in or control over the land to be subdivided. It is hereby found and declared that, pursuant to Minnesota Statutes Annotated section 462.358, subdivision 2b, it is reasonable to require dedication of an amount of land equal in value to that percentage of the undeveloped land set forth in subsection (C) of this section. It is also found that the primary users of neighborhood parks live in close proximity to the park. Said land shall be suitable for public use as parks, trails, and open space or for one of those purposes, as shall be determined in the sole discretion of the city, and the city shall not be required to accept land which will not be usable for parks, trails or open space or which would require extensive expenditures on the part of the city to make them usable. The city will not give park dedication credit for floodplains, wetlands, stormwater ponding areas, land encumbered by gas pipeline or other utility easements, slopes of more than twenty percent (20%) grade or for required sidewalks or walkways within road rights of way. All land dedicated for parks, trails, and/or open space shall be designed to incorporate natural features as much as possible such as rivers, streams, wildlife habitats, woodlands, and ponding areas. This dedication shall be in addition to the land dedicated for streets, alleys, storm water ponds or other public purposes. (Ord. 007-571, 2-20-2007) (C) Dedication Formula For Park Land, Trails And Open Space: The amount of land required to be dedicated by a developer for park, trail or open space shall be based upon the net area (gross area minus wetland and floodplain) of the land to be subdivided which could be developed for residential, commercial, industrial or other nonresidential purposes, shall be determined at the time of preliminary plat approval, and shall be calculated as follows: 1. Residential Development: Dwelling Units/Acre Land To Be Dedicated For Parks, Trails And Open Space 0 - 2.5 11 percent 2.6 - 5.0 12 percent 5.1 - 7.5 13 percent 7.6 - 10.0 14 percent 10.1 - 12.5 15 percent 12.6 - 16.0 16 percent For each additional 2.5 units over 16/acre, add 0.25 percent. If a lot which was a platted lot before the effective date hereof is split into two (2) lots, the land to be dedicated shall be five percent (5%) of the original lot. 2. Industrial Development: In industrial developments, five percent (5%) of the net area (gross area minus wetland and floodplain) included in the land to be subdivided shall be dedicated for parks, trails and open space. 3. Commercial Development: The park, trail and open space dedication requirement of the land to be subdivided for a commercial, light industrial and/or nonresidential subdivision or development shall be five percent (5%) of the net area (gross area minus wetland and floodplain) included in the land to be subdivided. 4. Mobile Home Park Development: The park, trail and open space dedication requirement for a mobile home park shall be based on the same requirements as subsection (C)1 of this section and shall be determined prior to the developer receiving approval of the site plan for such development. (Ord. 005-544, 9-19-2005) (D) Conformance With Comprehensive Plan: Land dedicated under this section shall reasonably conform to the city's comprehensive plan. The planning commission and park and recreation advisory commission shall recommend to the city council to adopt as part of the comprehensive plan the location of land for future parks, trails and open spaces in the city. If the comprehensive plan for the parcel of land to be subdivided calls for public property in excess of that required by subsection (C) of this section, the planning commission and city council shall, before approval or disapproval of the preliminary plat, consider the comprehensive plan and determine whether to take the necessary steps to acquire, by purchase or condemnation, all or part of the additional public property as called for by the comprehensive plan. If the city's trail master plan shows a trail within a development, it must be dedicated by the owner. (E) Cash In Lieu Of Land: The city shall have the option to require cash contributions in lieu of accepting dedication of land or, if the city council determines that land is needed in the development, but in a lesser amount than the required proportionate share, the council may require payment of cash in lieu of land dedication based on a pro rata share of the land dedication that otherwise would be required. Contributions of cash in lieu of land shall be placed in a special reserve park fund which shall be held and used by the Page 28 of 51 city to acquire land for, or to improve, parks, playgrounds, trails or public open space. (F) Timing: The requirements of this section for dedication of land or for contribution of cash in lieu of land shall apply at the time of final plat approval, replat, minor subdivision, or waiver of platting, and shall apply to any plat, replat, subdivision, waiver of platting, or development which receives final approval after the effective date hereof. (G) When Cash Shall Be Required: The city shall require a cash payment in lieu of park, trail and open space dedication whenever the proposed dedication of land for public use is not suitable for the intended use, is too small for practical maintenance, or whenever cash payment would be more beneficial to the development of the overall park system than dedication of the land within the property to be developed. (H) Determination Of Cash Payment: If the city elects to accept a cash payment in lieu of land for park, trails or open space dedication for a residential, industrial, commercial, or other nonresidential development, the developer shall pay to the city the appraised fair market value of the land (at the time of final plat approval) that would otherwise be dedicated for park, trail and open space under section 1310:1303. The total amount of cash payment in lieu of land owed to the city shall be determined by taking the total number of acres owed multiplied by the per acre appraised fair market value of the total development. If the development already benefits in some way from previous improvements such as streets, utilities or other improvements at the time of the final plat, these improvements will be included in determining the appraised fair market value of the land. The appraised fair market value of the land shall be determined by a qualified licensed appraiser and shall meet the uniform standards of professional appraisal practice. The appraiser shall be mutually selected by the city and the developer. The appraisal fee shall be paid by the developer. (Ord. 003-490, 6-16-2003) (I) Combination Of Land And Cash Dedication: If the city accepts land for park, trails or open space dedication in less than the amount required by subsection (C) of this section, the developer shall pay to the city the appraised fair market value of the remaining land required to be dedicated. The appraised value of the remaining land required to be dedicated shall be determined by the method specified in subsection (H) of this section. (Ord. 007-571, 2-20-2007) (J) More Dedication: If the city requires park, trails or open space dedication in excess of the amount of land required by subsection (C) of this section, the city shall pay to the developer the fair market value of the land in excess of the percentage of land required to be dedicated. The fair market value of the excess land shall be determined by the method specified in subsection (H) of this section. (K) Dedication Process: Prior to the dedication of the required property, the developer shall provide the city with evidence of title in a form acceptable to the city attorney or a title insurance policy insuring the city's interest in the property. In any dedication of required land, the developer must have good and marketable title to the land, free and clear of any mortgages, liens, encumbrances or assessments, except easements or minor imperfections of title acceptable to the city. (L) Modification Of Requirements: The dedication requirements based on the development's proportional share of the city park system are presumptively appropriate. A developer may request a deviation from the presumptive requirements based upon the anticipated impact of that particular subdivision. The request must be made to the city council as part of an application for final plat approval. The city council, after consideration of the request, may modify or reduce the requirements of this section. (M) Trail Construction: When the city's trail master plan identifies a trail or trails to be constructed in the land to be subdivided, the developer shall be required to pay for the construction of the trail improvements. The construction specifications of trails shall be determined by the city engineer and parks and recreation director. Whenever possible, trails shall connect with existing trails and/or sidewalks. The city's planning division, parks and recreation department and engineering department shall determine when it is feasible for trails to be constructed to encircle ponding or wetland areas. (N) Review By Parks And Recreation Director: The city's planning division shall transmit a copy of all development plans involving land to be dedicated for parks, trails and open space to the parks and recreation director who shall report back to the planning division on the appropriateness of any proposed park, trail and open space dedication. (Ord. 003-490, 6-16-2003) (O) Credit For Private Park And Open Space: No credit to the requirements of subsection (C) of this section will be given for private open spaces for park, recreation or trail purposes. (Ord. 007-571, 2-20-2007) (P) Park Tree Requirements: The subdivider or developer shall preserve all existing trees to the greatest extent possible during the grading process on the land that is to be dedicated for a park, trail or open space. In cases where a significant tree or trees are lost during the grading process on the land that is to be dedicated for parks, trails or open space, the developer shall be required to replace each significant tree lost with two (2) new trees that are at least two inches (2") in caliper. (Q) Park Development Required Or Alternative Fee: Where land is required to be dedicated for parks, trails or open space the developer shall improve the park land with minimum improvements specified or agreed to by the city, or an equivalent park development fee shall be paid by the developer to assist in funding the development of a park which will serve the new subdivision. The minimum improvements or park development fee will be based on an average cost of thirty thousand dollars ($30,000.00) per acre to develop a park. If the city determines to require a fee in lieu of the minimum improvements, the developer will be charged fifteen thousand dollars ($15,000.00) of the costs to develop each acre of park and the city will pay the remaining costs to develop the park. The park development fee will be adjusted annually for inflation based on the "National Engineering News Record Construction Cost Index" starting January 1, 2004. The park development fee shall be deposited in a special reserve park fund and shall only be used for the development of the park, trails and open space dedicated in the land to be subdivided. In cases where cash in lieu of land is taken, the park development fee shall be deposited in the special park reserve fund and shall be used in the development or improvement of other public parks, trails or open space that are located in the closest proximity to the development. The city shall allow the developer to either pay the entire park development fee at the time of final plat filing or to pay the park development fee on a per unit basis at the time that a building permit is issued for each unit to be constructed in the development, provided that all park development fees shall be paid within five (5) years of approval of the final plat. (R) Initial Development Of Land Dedicated For Parks And Trails: The parks and recreation advisory commission shall determine the schedule for developing land dedicated for new parks and trails.Page 29 of 51 (S) Infrastructure: The developer shall bring utilities a reasonable distance inside the property line of the future park, as determined by the city engineer, and shall cap them off at no cost to the city. Utilities shall include gas, storm sewer, water, electricity and sanitary sewer. The location where such utilities are to be brought into the future park shall be determined by the city engineer and parks and recreation director. (T) Park And Trail Access: All land dedicated for parks shall have at least one hundred fifty feet (150') of street frontage on at least one side. All trails shall have at least a twenty foot (20') wide access where the trail connects to a street or sidewalk. (Ord. 003- 490, 6-16-2003) Page 30 of 51 800 Washington Avenue North, Suite 103 Minneapolis, MN 55401 Joint Meeting Report To: Farmington Park and Recreation Commission and Planning Commission From: Rita Trapp and Beth Richmond, Consulting Planners Date: June 3, 2024 Subject: Park Dedication Study Finding and Recommendations Meeting Date: June 10, 2024 Park Dedication Overview Page 31 of 51 Joint Meeting Report Park Dedication Study June 10, 2024 2 Park Dedication Findings Essential Nexus • • Planned Park, Trail, and Open Space System System Costs Page 32 of 51 Joint Meeting Report Park Dedication Study June 10, 2024 3 Park Dedication Requirements • • Page 33 of 51 Joint Meeting Report Park Dedication Study June 10, 2024 4 • Page 34 of 51 Joint Meeting Report Park Dedication Study June 10, 2024 5 Page 35 of 51 Joint Meeting Report Park Dedication Study June 10, 2024 6 Page 36 of 51 Joint Meeting Report Park Dedication Study June 10, 2024 7 Page 37 of 51 Joint Meeting Report Park Dedication Study June 10, 2024 8 Page 38 of 51 Joint Meeting Report Park Dedication Study June 10, 2024 9 Page 39 of 51 Joint Meeting Report Park Dedication Study June 10, 2024 10 Page 40 of 51 Joint Meeting Report Park Dedication Study June 10, 2024 11 Page 41 of 51 Joint Meeting Report Park Dedication Study June 10, 2024 12 Page 42 of 51 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Review Food Truck Event with Empire Parks and Recreation Commission Meeting: Parks and Recreation Commission - Jun 12 2024 INTRODUCTION: The spring food truck event was Friday, May 17 from 5-8 p.m. The event was held in Empire at Stelzel Ball Fields, 19200 Centerfield Court. There were seven food trucks at the event including: •BD Sammies •Schroeder’s Concessions •Pretty Great Cheesecake •The American Dream Machine •El Jefe •Brick Oven Bus •D & D Goodies There were an estimated 1,200+ people in attendance. The City of Empire sent a short survey to the food trucks after the event for feedback. Director Omlid will share the feedback at the meeting. Commission members should be prepared to review the spring food truck event and provide input for next year’s event. Page 43 of 51 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: 2024 Work Plan Progress Meeting: Parks and Recreation Commission - Jun 12 2024 INTRODUCTION: The commission’s updated 2024 work plan is included in the meeting packet. Shown in bold red are work plan items completed either at or since the last commission meeting held on May 8, 2024. Items that are in bold black have been completed. Commission members should be prepared to review the work plan to identify any other additional items that have been completed and then discuss other work plan items it would like to work on at future meetings. ATTACHMENTS: 2024 Parks and Recreation Commission Work Plan June Update Page 44 of 51 FARMINGTON PARKS AND RECREATION COMMISSION 2024 WORK PLAN Goal #1: Provide to the City Council a recommended 2025-2029 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs, and schedule to be completed in the years 2025 to 2029. 2. By August 1, the Commission will finalize the five-year capital improvement projects for the years 2025-2029 and make a recommendation to the City Council for approval. 3. By December 31, the improvement projects recommended for funding from 2025-2029 will be included in the City Council’s approved 2025 final budget. Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory Board and City Council. Objectives: 1. By March 1, the Commission, Advisory Board and City Council will have identified a date to have a tour. Status: Completed. August 28 has been set for the tour. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission. Status: Completed. The commission recommended parks and facilities to tour at their May 8 meeting. 3. By June 1, a final list of parks and facilities to tour will be approved by the Commission. 4. By October 1, a parks and facilities tour will have occurred. Goal #3: Participate in a work session with City Council. Objectives: 1. By February 1, a date to have a work session with City Council will be identified. 2. By May 1, a list of work session topic(s) will be approved by the Commission. 3. By October 1, a work session with City Council will have occurred. Goal #4: Participate in the process of finishing and making improvements at Sunny Hills Park, Flagstaff Meadows Park, and Rambling River Park. Objectives: 1. By January 1, City Council will have approved the purchase and installation of new playground equipment for Rambling River Park. Status: Completed. At their December 18, 2023 meeting, City Council approved the purchase and installation of playground equipment for Rambling River Park. 2. By June 1, the final improvements at Sunny Hills Park will be completed and a ribbon cutting ceremony will have occurred. 3. By July 1, the final improvements at Flagstaff Meadows Park will be completed and a ribbon cutting ceremony will have occurred. Page 45 of 51 4. By July 15, installation of the new playground equipment at Rambling River Park will have been completed and a ribbon cutting ceremony will have occurred. Goal #5: Identify Bike Pedestrian Plan Priorities to Accomplish in 2024. Objectives: 1. By March 31, the Commission will have reviewed the priorities identified in the Bike Pedestrian Plan. Status: Completed. The Commission reviewed and discussed the priorities identified in the Bike Pedestrian Plan at their March 13 meeting. 2. By May 15, the Commission will have developed and approved a list of priorities to work on and complete in 2024-2025. 3. By December 31, Commission members will have worked with staff to accomplish the Bike Pedestrian Plan priorities it identified to complete. Goal #6: Participate in the process of identifying and making improvements at Depot Way Arts Park. Objectives: 1. By November 1, the Commission will have discussed Depot Way Arts Park and brainstormed potential improvements, ideas, partners, etc. 2. By February 1, 2025, an open house seeking ideas for improvement will have been held. 3. By March 1, 2025, the Commission will have given input on potential improvements. 4. By May 1, 2025, cost estimates and potential funding sources will be identified and shared. 5. By August 1, 2025, improvements that can be completed by staff and/or volunteers will be finished. Goal #7: Host food truck events in the spring and fall with City of Empire Parks and Recreation Commission. Objectives: 1. By January 1, the date and location for the spring food truck event will be approved. Status: Completed. Friday, May 17 from 5 – 8 p.m. in Empire at Stelzel Ball Fields was approved for the spring food truck event at the joint meeting on October 23, 2023. 2. By April 1, the details, including, but not limited to date, location, and music, of the fall food truck event will be approved. Commission will also have decided who will contact the food trucks to see if they are interested in participating. Status: Completed. It was decided by both parks and recreation commissions to not host a fall food truck event in 2024. 3. By May 15, Commission members will have decided who will help at what times with the spring food truck event. Status: Completed. The Commission decided at their April 10 meeting who would work from 4:45-6:30 p.m. and 6:30-8:15 p.m. 4. By May 31, the spring food truck event will have happened. Status: Completed. The spring food truck event was held May 17 with seven food trucks and over 1,200 attendees. 5. By September 1, Commission members will have decided who will help at what times with the fall food truck event. Page 46 of 51 Status: Not Completed. It was decided by both parks and recreation commissions to not host a fall food truck event in 2024. 6. By September 30, the fall food truck event will have happened. Status: Not Completed. It was decided by both parks and recreation commissions to not host a fall food truck event in 2024. 7. By October 31, the commissions will have jointly discussed and evaluated the spring and fall food truck events. Status: Not Completed. It was decided by both parks and recreation commissions to not host a fall food truck event in 2024. Goal #8: Continue to build and strengthen relationships with the City of Empire Parks and Recreation Commission, Minnesota Department of Natural Resources (DNR), and Dakota County Parks. Objectives: 1. By February 1, organize and host a presentation by the Minnesota Department of Natural Resources (DNR). Status: Completed. TJ Debates, Minnesota Department of Natural Resources, attended the January 10 parks and recreation commission meeting and presented on fisheries management and Vermillion River. 2. By June 1, organize and conduct a joint parks tour with the City of Empire. 3. By October 1, organize and host a presentation by Dakota County Parks. Goal #9: Develop a Tobacco-Free Parks Policy. Objectives: 1. By April 1, review tobacco-free parks policies from other cities in Dakota County and discuss what should be included in a City of Farmington Tobacco-Free Parks Policy. Status: Completed. At their February 14 meeting, the commission reviewed policies and ordinances from other cities and discussed what should be included in the City of Farmington Tobacco-Free Parks Policy. 2. By May 1, review draft tobacco-free parks policy and make recommendations for edits. 3. By July 1, forward updated draft policy to Dakota County Public Health and Tobacco-Free Alliance for feedback. 4. By August 15, further discuss and revise the policy, if needed, based on feedback from Dakota County Public Health and Tobacco-Free Alliance, and forward to City Council for approval. 5. By September 15, present policy to City Council for approval. Goal #10: Receive periodic presentations from each of the parks and recreation department’s professional staff members about programs, parks, facilities and trails and a presentation from the Finance Director on the budget and a presentation from the Planning Manager on new housing and business developments. Objectives: 1. By April 15, Commission members will have received a presentation from the Finance Director on the city’s budget and funding sources. Page 47 of 51 Status: Not Completed. It was decided at the May 8 meeting to not have a presentation from the Finance Director this year to let her get settled into her new position. 2. By May 15, the Commission will have received a presentation by professional staff members of the Department’s 2023 Annual Report. Status: Completed. The Annual Report was presented at the March 13 meeting. 3. By June 15, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. Status: Completed. Parks and Facilities Supervisor Jeremy Pire presented the results of the Schmitz-Maki Arena’s 2023-2024 winter season at the April 10 meeting. 4. By July 15, Commission members will have received a presentation from the Planning Manager on current and future developments. 5. By September 15, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 6. By October 15, Commission members will have received a presentation from staff on the results of the summer programs offered. 7. By December 15, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 8. By December 15, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails. Page 48 of 51 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Round Table Format Meeting: Parks and Recreation Commission - Jun 12 2024 INTRODUCTION: The round table agenda item allows commission members to share information or ask staff about items not on the agenda. No formal decisions are made during this agenda item. Page 49 of 51 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Informational Updates Meeting: Parks and Recreation Commission - Jun 12 2024 INTRODUCTION: This agenda item is an opportunity for staff to provide informational updates to commission members. These items are informational only and no formal decision can be made during this agenda item. Staff will provide an update during the meeting about the following: 1.Pilot Knob Road Trail Preliminary Design 2.Dew Days 3.Rambling River Center Renovations 4.Helmet Heroes Page 50 of 51 PARKS AND RECREATION COMMISSION AGENDA MEMO To: Parks and Recreation Commission From: Kellee Omlid, Parks & Recreation Director Department: Parks and Recreation Commission Subject: Possible Items for July 10, 2024 Meeting Agenda Meeting: Parks and Recreation Commission - Jun 12 2024 INTRODUCTION: The following are possible topics staff has identified for commission to consider for its July 10, 2024 meeting agenda: •Presentation by Dakota County Parks Director •Review Parks and Facilities Tour with Empire Parks and Recreation Commission •Parks and Facilities Tour with Rambling River Center Advisory Board and City Council •Tobacco-Free Parks Policy •2025 Fees and Charges •Ribbon Cutting for Flagstaff Meadows Park •2024 Work Plan Progress Commission members should come prepared to identify other possible topics for the July 10, 2024 meeting agenda. 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