HomeMy WebLinkAbout07.10.23 RRC Packet
Meeting Location:
Rambling River Center
325 Oak Street
Farmington, MN 55024
RAMBLING RIVER CENTER ADVISORY BOARD
Monday, July 10, 2023
9:30 AM
Page
1. CALL TO ORDER
2. APPROVE AGENDA
3. APPROVE MINUTES
3.1. Approve May 8, 2023 Meeting Minutes
The advisory board is being asked to review the attached draft May 8,
2023 meeting minutes, make any corrections needed, and then approve
the meeting minutes.
Agenda Item: Approve May 8, 2023 Meeting Minutes - Pdf
4 - 6
4. PRESENTATIONS
5. BUSINESS ITEMS
5.1. Photo of Rambling River Center Advisory Board
Agenda Item: Photo of Rambling River Center Advisory Board - Pdf
7
6. DISCUSSION ITEMS
6.1. Review of the VFW Steak Fry Fundraiser
Advisory board members should come prepared to discuss and identify
potential changes to the Steak Fry fundraiser.
Agenda Item: Review of the VFW Steak Fry Fundraiser - Pdf
8
6.2. Raffle Fundraiser with Farmington Rotary
The advisory board is asked to come to the meeting prepared to
participate in a discussion regarding volunteer schedules and locations
for selling the raffle tickets.
Agenda Item: Raffle Fundraiser with Farmington Rotary - Pdf
9
6.3. Breakfast and Silent Auction Fundraiser
10
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Advisory board members are asked to come to the meeting prepared to
discuss the type of event to pair with the silent auction.
Agenda Item: Silent Auction and Breakfast Fundraiser - Pdf
6.4. Market and Promote the Rambling River Center
The advisory board is asked to come to the meeting prepared to discuss
the distribution and mailing of the tri-fold brochures and membership
applications.
Agenda Item: Market and Promote the Rambling River Center - Pdf
11
6.5. Programming for Different Generations
The RRCAB is asked to come to the meeting prepared to discuss
adding a Health and Wellness component to the Arts and Crafts Fair.
RRCAB should also discuss and suggest program ideas for inactive
adults from varying generations.
Agenda Item: Programming for Different Generations - Pdf
12
6.6. Review 2023 Work Plan Progress
Advisory board members are asked to review the updated 2023 work
plan prior to the meeting and come prepared to discuss, especially the
items that were completed. The review also offers an opportunity for the
advisory board to discuss work plan items they would like to work on at
future meetings.
Agenda Item: Review 2023 Work Plan Progress - Pdf
13 - 16
7. STAFF REPORT
7.1. Staff Report
Advisory board members should listen to the informational updates and
then ask any questions they have about the updates.
Agenda Item: Staff Report - Pdf
17
8. ADVISORY BOARD ROUNDTABLE
8.1. Advisory Board Roundtable
Advisory board members are being asked to come share information or
ask questions about items not on the agenda.
Agenda Item: Advisory Board Roundtable - Pdf
18
9. ITEMS FOR NEXT MEETING AGENDA
9.1. Items for the September 11, 2023 Meeting Agenda
19
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Advisory board members are asked to come prepared to discuss the
staff proposed agenda items and also provide possible other agenda
items for the September 11, 2023 meeting.
Agenda Item: Items for the September 11, 2023 Meeting Agenda - Pdf
10. ADJOURN
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Approve May 8, 2023 Meeting Minutes
Meeting: Rambling River Center Advisory Board - Jul 10 2023
INTRODUCTION:
Included in the meeting packet are draft minutes from the advisory board’s May 8, 2023 meeting.
DISCUSSION:
Advisory board members should review the draft minutes to determine if there are any corrections or
edits that need to be made prior to approval.
ACTION REQUESTED:
The advisory board is being asked to review the attached draft May 8, 2023 meeting minute s, make
any corrections needed, and then approve the meeting minutes.
ATTACHMENTS:
May 8, 2023 RRCAB Draft Meeting Minutes
Page 4 of 19
At
.
City of Farmington A Proud Past - A Promising Future
325 Oak Street Committed to Providing High Quality,
Farmington, MN 55024 Timely and Responsive Service to All
Of Our Customers
MAY 8, 2023 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Chair Pennie Page called meeting to order at 9:32 a.m.
Members Present: Pennie Page, Blanche Reichert, Mary Garlets, and Rachel Edwards
Members absent: Judy Janke, Marge Koski, and Pat Hennen
Others Present: Parks and Recreation Director Kellee Omlid, Recreation Supervisor Missie
Kohlbeck
2. Approve Agenda
Motion by Garlets to table the Photo of Rambling River Center Advisory Board (RRCAB) and then
approve agenda, seconded by Reichert. All persons in favor (APIF). Motion carried.
3. Approve Minutes
Motion made by Garlets to approve April 10, 2023 meeting minutes, seconded by Janke. APIF. Motion
carried.
4. Presentations
A. Introduction of New Board Member Rachel Edwards
Rachel Edwards introduced herself. RRCAB members introduced themselves and Page provided a
copy of the Rambling River Center Advisory Board by-laws to Edwards.
5. Business Items
A. Photo of Rambling River Center Advisory Board
Tabled until July 10, 2023 meeting.
B. Cancellation of the June 12, 2023 Meeting
Motion by Reichert to cancel the June 12, 2023 meeting, seconded by Garlets. APIF. Motion carried.
C. 2024 Rambling River Center Fees
A discussion on Rambling River Center fees for 2024 took place. Motion by Edwards to approve a $10
increase in newsletter advertisements and no changes to membership fees, daily pass fees, or rentals,
seconded by Reichert. APIF. Motion carried.
6. Discussion Items
A. Steak Fry Fundraiser
Kohlbeck gave an update on volunteers and sign-ups for dessert for the VFW Steak Fry fundraiser on
May 20. We are partnering with Future Farmers of America (FFA) group from Farmington High School
so encourage people to buy their tickets from the Rambling River Center.
B. Market and Promote the Rambling River Center
There was discussion regarding ages the RRCAB would like to prioritize for the tri-fold brochure and
membership application mailing. It was decided preferred focus was the 65-69 age range. It was also
discussed to save on mailing rates by hand delivering to the senior apartments. Kohlbeck will have 1,000
tri-fold brochures printed.
Page 5 of 19
C. Programming for Different Generations
Board members Page and Garlets went to the Burnsville Senior Center’s Wellness and Health Fair. They
brought back a list of vendors who participated in the fair and topics they presented on. Interest in these
topics may bring in inactive adults to the Rambling River Center. Consensus was we wouldn’t have
enough interest to host a stand-alone health fair. Kohlbeck suggested dividing the Schmitz-Maki Arena
and holding both the Arts and Craft Fair and a Wellness and Health fair at the same time. This will be
discussed further as we work on the Arts and Craft Fair for 2024.
D. 2023 Work Plan Review
Chair Page reviewed the progress of the goals and objectives of the 2023 work plan.
7. Staff Report
Informational Updates
• A thank you from Angie Craig’s office was shared.
• The Arts and Crafts fundraiser was cancelled and refunds have been processed.
• We are waiting to hear from the Farmington Rotary with the permit number for the raffle tickets.
• Kiss the Pig and Bike Auction are scheduled for Saturday, June 24. Koski has agreed to join
Reichert as a candidate for Kiss the Pig.
• Quarterly participation was reviewed. Participation numbers remain strong.
• Director Omlid reminded board members of the Spring Food Truck Festival held with Empire on
Friday, May 19 from 5-8 p.m. at Stelzel Ball Fields on Highway 3.
8. Advisory Board Roundtable
Garlets – The Wellness and Health Fair had very good information and many topics to provide
education to our seniors.
Edwards – Glad to be here.
Page – Would we save any money if the newsletter went out quarterly? How do we appeal to the
diversity in Farmington? We need to promote Happy Harry’s and the Shred Right fundraisers more.
Reichert – Reminded staff to look at toilet paper holders and replace with face front for easier access.
9. Agenda Items for July 10, 2023 meeting
• Review of VFW Steak Fry Fundraiser
• Raffle Fundraiser with the Farmington Rotary
• Programming for Different Generations
• Market and Promote the Rambling River Center
• 2023 Work Plan Review
10. 10. Adjourn
Motion by Garlets and seconded by Edwards to adjourn the meeting, APIF. Motion carried. The
meeting was adjourned at 11:04 a.m.
Respectfully Submitted
Missie Kohlbeck Recreation Supervisor and Recording Secretary
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Photo of Rambling River Center Advisory Board
Meeting: Rambling River Center Advisory Board - Jul 10 2023
INTRODUCTION:
The photo of the Rambling River Center Advisory Board was tabled at the May 8, 2023 meeting,
because several members were absent.
Annually a group photo of the advisory board is taken, so it can be used for public purposes. The
photo will be posted on the city’s website and used in the Parks and Recreation Department’s annual
report.
ACTION REQUESTED:
Advisory board members should come to the meeting prepared for a group photo, so it can be posted
to the city’s website.
Page 7 of 19
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Review of the VFW Steak Fry Fundraiser
Meeting: Rambling River Center Advisory Board - Jul 10 2023
INTRODUCTION:
The annual Steak Fry fundraiser was held at the VFW on Saturday, May 20, 2023 from 5 -8 p.m. The
cost was $15, which included a Von Hanson's grilled steak, baked potato, salad, and dessert.
The Rambling River Center sold 58 tickets. New this year, we were paired with the Future Farmers
of America (FFA) group from Farmington High School. A total of 320 steaks were sold. The Rambling
River Center profited $1,222 as a check for $722 was received from the Veteran's Steak Fry
Committee and a check for $500 was received from the VFW.
DISCUSSION:
Staff would like to discuss the Steak Fry fundraiser with the advisory board to see what went well and
what could be improved for next year.
ACTION REQUESTED:
Advisory board members should come prepared to discuss and identify potential changes to the
Steak Fry fundraiser.
Page 8 of 19
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Rambling River Center Advisory Board
Subject: Raffle Fundraiser with Farmington Rotary
Meeting: Rambling River Center Advisory Board - Jul 10 2023
INTRODUCTION:
At their February 13, 2023 meeting, the advisory board voted and approved unanimously to partner
with the Farmington Rotary on a raffle fundraiser.
DISCUSSION:
The Farmington Rotary filed for the required permits and licenses with the City of Farmington and
State of Minnesota. Staff printed, cut, and stapled the tickets and they are currently on sale.
The raffle tickets cost $52 and will be limited to 300 ticke ts sold. Prizes will be drawn and awarded
beginning September 6, 2023. There will be $100 given away weekly and $250 given away quarterly.
Every ticket drawn will be thrown back in for the next drawing, meaning ticket holders are eligible to
win 56 times.
BUDGET IMPACT:
The Rambling River Center and Farmington Rotary are both selling tickets. A total of 122 tickets must
be sold to break-even. Profit and/or loss will be split equally with the Farmington Rotary. There is
potential to profit $4,650 each.
ACTION REQUESTED:
The advisory board is asked to come to the meeting prepared to participate in a discussion regarding
volunteer schedules and locations for selling the raffle tickets.
Page 9 of 19
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Rambling River Center Advisory Board
Subject: Breakfast and Silent Auction Fundraiser
Meeting: Rambling River Center Advisory Board - Jul 10 2023
INTRODUCTION:
The breakfast and silent auction fundraiser has been held annually since 2007.
DISCUSSION:
While the silent auction is still very profitable, the breakfast ticket sales have been declining. When
reviewing the 2022 breakfast and silent auction fundraiser, it was decided to discuss other options
for pairing with the silent auction. Some of the opt ions suggested included a casino night, themed
luncheon, or an evening dinner with entertainment.
ACTION REQUESTED:
Advisory board members are asked to come to the meeting prepared to discuss the type of event to
pair with the silent auction.
Page 10 of 19
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Rambling River Center Advisory Board
Subject: Market and Promote the Rambling River Center
Meeting: Rambling River Center Advisory Board - Jul 10 2023
INTRODUCTION:
The Rambling River Center Advisory Board's (RRCAB) work plan for 2023 includes a goal to market
and promote the Rambling River Center (RRC) to increase exposure in the Farmington community.
DISCUSSION:
The advisory board during their May 8, 2023 meeting recommended printing 1,000 tri -fold brochures
and focusing on the 65-69 age group. The tri-fold brochure and a membership application would be
mailed to the names from the purchased list in the 65-69 age group.
BUDGET IMPACT:
The cost to print and fold 1,000 trifold brochures is $255 and will be paid from the Rambling River
Center's Advertising account.
ACTION REQUESTED:
The advisory board is asked to come to the meeting prepared to discuss the distribution and mailing
of the tri-fold brochures and membership applications.
Page 11 of 19
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Programming for Different Generations
Meeting: Rambling River Center Advisory Board - Jul 10 2023
INTRODUCTION:
The Rambling River Center Advisory Board's (RRCAB) work plan for 2023 includes a goal to focus
on programs for multi-generations, thus making the Rambling River Center (RRC) an inviting
destination for all ages and a vibrant source for learning, socialization, and physical wellbeing.
DISCUSSION:
At the May 8, 2023 advisory board meeting, board members Garlets and Page reported on a Health
and Wellness Fair they attended in Burnsville. They felt the topics presented there would be of interest
to all adults regardless of activity level. They did not think the Rambling River Center would have
enough traffic to hold their own Health and Wellness Fair. Garlets and Page asked staff to recruit
speakers on a variety of topics they learned about at the fair. Staff suggested combining a Health
and Wellness Fair with the Arts and Craft Fair.
ACTION REQUESTED:
The RRCAB is asked to come to the meeting prepared to discuss adding a Health and Wellness
component to the Arts and Crafts Fair. RRCAB should also discuss and suggest program ideas for
inactive adults from varying generations.
Page 12 of 19
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Rambling River Center Advisory Board
Subject: Review 2023 Work Plan Progress
Meeting: Rambling River Center Advisory Board - Jul 10 2023
INTRODUCTION:
The annual work plan is reviewed at every monthly meeting to measure the progress being made.
DISCUSSION:
An updated work plan is included in the meeting packet. The updated work plan shows in red what
items have been completed during or after the May 8, 2023 meeting. Items in bold black were items
completed prior to the May 8, 2023 meeting.
ACTION REQUESTED:
Advisory board members are asked to review the updated 2023 work plan prior to the meeting and
come prepared to discuss, especially the items that were completed. The review also offers an
opportunity for the advisory board to discuss work plan items they would like to work on at future
meetings.
ATTACHMENTS:
July 2023 Work Plan Progress
Page 13 of 19
Rambling River Center Advisory Board
2023 Work Plan
Goal #1: Focus on programs for multi-generations. Make the Rambling River Center an
inviting destination for all ages and a vibrant source for learning, socialization, and
physical wellbeing.
Objectives:
1. By January 15, discuss the six generations living in America and understand what each
generation finds appealing.
Status: Completed. The advisory board listened to a presentation by Garlets and Janke
on the six generations living in the United States at their February 13, 2023 meeting.
2. By March 1, discuss and increase programming for active adults.
Status: Completed. The advisory board started this discussion at their March 13, 2023
meeting.
3. By July 1, discuss and increase programming for inactive adults.
4. By October 1, assess program numbers and memberships.
Goal #2: Create a master plan for future building configuration, improvements, and
programming opportunities.
Objectives:
1. By March 1, JLG Architects (formerly 292 Design Group) will be approved by city
council to create a facility master plan and the kick-off meeting for the project will have
happened.
2. By June 1, a stakeholder input session will have happened and up to three building layout
options that show potential renovations or reconfigurations will have been presented.
3. By August 1, a study report including information the RRCAB and City of Farmington
will need to make critical decisions moving forward will be assembled.
4. By October 1, a building master plan will be completed and the recommendations will be
presented to city council.
Goal #3: Review and recommend 2024 Rambling River Center fees and charges to the city
council.
Objectives:
1. By July 1, review and discuss the 2024 RRC fees and charges and determine if any
revisions should be made to the 2024 fees and charges.
Status: Completed. The advisory board reviewed, discussed, and voted on fees and
charges at their May 8, 2023 meeting.
2. By August 1, forward recommended 2024 RRC fees and charges to the Parks and
Recreation Commission.
3. By September 30, the Parks and Recreation Commission will have reviewed and
approved the 2024 RRC fees and charges and will recommend to the City Council to
approve them.
4. By December 31, the City Council will have acted on the Advisory Board and Parks and
Recreation Commission recommended 2024 RRC fees and charges.
Goal #4: Raise at least $10,000.00 from fundraising events and donations to fund future
Rambling River Center capital improvements and/or equipment and furniture purchases.
Page 14 of 19
Objectives:
1. By June 1, discuss current fundraising events to see if any changes should be made to the
exiting fundraising events and a discussion should occur about creating a new
fundraising event.
Status: Completed. At their February 13, 2023 meeting, the advisory board decided to
not hold a garage sale fundraiser this year and instead partner with the Farmington
Rotary on a raffle fundraiser.
2. By August 1, assist with and complete at least one fundraising activity.
Status: Completed. The RRC hosted the Veteran’s Steak Fry at the VFW on May 20,
2023.
3. By September 1, assist with and complete at least a second fundraising activity.
4. Status: Completed. The annual bike auction was held on June 24, 2023.
5. By October 1, assist with and complete at least a third fundraising activity.
Status: Completed. The Kiss the Pig contest was held on June 24, 2023.
6. By December 31, assist with and complete at least a fourth fundraising activity.
Goal #5: Work with the Trip Planning Committee upon receiving the passenger van to
offer Fun Fridays in 2023 and to plan future trips in 2024.
Objectives:
1. By May 1, receive a report from the Trip Committee on trips that have been or will be
offered in 2023.
2. By August 1, receive a presentation by the Trip Committee about the draft list of future
trips planned in 2024.
3. By September 15, receive a report from the Trip Committee on the attendance and trips
offered during the second quarter in 2023.
4. By October 1, receive a presentation on the final list of trips planned by the Trip
Committee to occur in 2024.
5. By November 1, receive a report from the Trip Committee on the attendance and trips
offered during the third quarter in 2023.
6. By December 31, receive a report from the Trip Committee on the attendance and trips
offered during the fourth quarter and an annual report identifying the total attendance of
those attending the 2023 trips.
Goal #6: Facilitate a meeting with the Parks and Recreation Commission (PRC).
Objectives:
1. By April 1, determine possible dates for a meeting with the PRC.
Status: Completed. The parks and facilities tour with the parks and recreation
commission and city council is scheduled for Wednesday, August 30 at 6 p.m.
2. By May 1, finalize and approve a recommended date and give input on topics to be
discussed.
Status: Completed. The parks and facilities tour is August 30 and the advisory board
didn’t have any recommendations on tour stops.
3. By June 1, approve the meeting agenda.
4. By October 1, complete a meeting with the parks and recreation commission.
Goal #7: Market and promote the Rambling River Center to increase exposure in the
Farmington community.
Objectives:
Page 15 of 19
1. By March 1, purchase a customer list with names and addresses of those over age 50 in
the 55024-zip code to send introductory Rambling River Center materials to.
Status: Completed. A customer list with names of those over age 49 in the 55024-zip
was purchased.
2. By May 1, send introductory Rambling River Center materials to those over age 50 in
55024 zip code.
3. By July 1, attend at least two community meetings/events to promote the Rambling River
Center.
4. By August 1, promote a success story or member profile that illustrates the benefits of the
Rambling River Center in the Currents and the Rivers.
5. By October 1, create and send out weekly stories and events to press release contacts
6. By December 1, partner with others to offer a creative event for the Rambling River
Center.
Goal #8: Create a list of expectations and guidelines for Rambling River Center Advisory
Board Members.
Status: Goal is completed.
Objectives:
1. By March 1, review the city code and understand the advisory board’s role in city
governance.
Status: Completed. The advisory board reviewed the advisory board ordinance and
bylaws at their February 13, 2023 meeting.
2. By June 1, review city policies that pertain to advisory board members. Including but not
limited to privacy, quorum, and communication.
3. By October 1, create of list of expectations.
4. By December 1, add list of expectation city board member description.
Page 16 of 19
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Staff Report
Meeting: Rambling River Center Advisory Board - Jul 10 2023
INTRODUCTION:
During each meeting staff provides an informational update that does not require advisory board
approval.
DISCUSSION:
The following updates will be provided at the meeting:
• Update on Fundraising / Donations
• Rambling River Park Concept Plan
• Community Project Funding
• Quarterly Participation Numbers
• Parks and Facilities Tour with Parks and Recreation Commission and City Council
• The Open Door Pop-Up Food Pantry
ACTION REQUESTED:
Advisory board members should listen to the informational updates and then ask any questions they
have about the updates.
Page 17 of 19
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Advisory Board Roundtable
Meeting: Rambling River Center Advisory Board - Jul 10 2023
INTRODUCTION:
The advisory board roundtable occurs during every monthly meeting.
DISCUSSION:
The advisory board roundtable agenda item provides an opportunity for advisory board members to
share information or ask questions of staff about items that are not on the agenda. No formal
decisions can be made during the advisory board roundtable.
ACTION REQUESTED:
Advisory board members are being asked to come share information or ask questions about items
not on the agenda.
Page 18 of 19
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Rambling River Center Advisory Board
Subject: Items for the September 11, 2023 Meeting Agenda
Meeting: Rambling River Center Advisory Board - Jul 10 2023
INTRODUCTION:
This item is for staff and advisory board members to identify possible items for the next meeting
agenda.
DISCUSSION:
Thus far staff has identified the following possible items for the September 11, 2023 meeting.
• Review of the Raffle with Farmington Rotary
• Silent Auction Event
• Programming for Different Generations
• Market and Promote the Rambling River Center
• Review 2023 Work Plan
ACTION REQUESTED:
Advisory board members are asked to come prepared to discuss the staff proposed agenda items
and also provide possible other agenda items for the September 11, 2023 meeting.
Page 19 of 19