HomeMy WebLinkAbout09.11.23 RRC Packet
Meeting Location:
Rambling River Center
325 Oak Street
Farmington, MN 55024
RAMBLING RIVER CENTER ADVISORY BOARD
Monday, September 11, 2023
9:30 AM
Page
1. CALL TO ORDER
2. APPROVE AGENDA
3. APPROVE MINUTES
3.1. Approve August 21, 2023 Meeting Minutes
The advisory board is being asked to review the attached draft August
21, 2023 meeting minutes, make any corrections needed, and then
approve the meeting minutes.
Agenda Item: Approve August 21, 2023 Meeting Minutes - Pdf
4 - 6
4. PRESENTATIONS
5. BUSINESS ITEMS
6. DISCUSSION ITEMS
6.1. Review Parks and Facilities Tour with Parks and Recreation
Commission and City Council
Advisory board members should be prepared to discuss the parks and
facilities schedule and locations. Board members should also be
prepared to discuss some general guidelines for future tours with the
parks and recreation commission and city council to keep it beneficial for
all three groups.
Agenda Item: Review Parks and Facilities Tour with Parks and
Recreation Commission and City Council - Pdf
7
6.2. Review Raffle Fundraiser with the Farmington Rotary
RRCAB members should come prepared to discuss and evaluate the
raffle fundraiser giving input as to whether or not a raffle should be
conducted again next year.
8
Page 1 of 17
Agenda Item: Review Raffle Fundraiser with the Farmington Rotary -
Pdf
6.3. Breakfast and Silent Auction Fundraiser
Advisory board members should come prepared to discuss and identify
how each member would like to volunteer for the annual breakfast and
silent action fundraising event.
Agenda Item: Breakfast and Silent Auction Fundraiser - Pdf
9
6.4. Market and Promote the Rambling River Center
The advisory board is asked to come to the meeting prepared to discuss
the distribution to senior housing complexes and local businesses with
RRCAB members deciding who should deliver brochures to where.
Agenda Item: Market and Promote the Rambling River Center - Pdf
10
6.5. Review 2023 Work Plan Progress
Advisory board members are asked to review the updated 2023 work
plan prior to the meeting and come prepared to discuss, especially the
items that were completed. The review also offers an opportunity for the
advisory board to discuss work plan items they would like to work on at
future meetings.
Agenda Item: Review 2023 Work Plan Progress - Pdf
11 - 14
7. STAFF REPORT
7.1. Staff Report
Advisory board members should listen to the informational updates and
then ask any questions they have about the updates.
Agenda Item: Staff Report - Pdf
15
8. ADVISORY BOARD ROUNDTABLE
8.1. Advisory Board Roundtable
Advisory board members are being asked to come share information or
ask questions about items not on the agenda.
Agenda Item: Advisory Board Roundtable - Pdf
16
9. ITEMS FOR NEXT MEETING AGENDA
9.1. Items for the October 9, 2023 Meeting Agenda
Advisory board members are asked to come prepared to discuss the
staff proposed agenda items and also provide possible other agenda
items for the October 9, 2023 meeting.
Agenda Item: Items for the October 9, 2023 Meeting Agenda - Pdf
17
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10. ADJOURN
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Approve August 21, 2023 Meeting Minutes
Meeting: Rambling River Center Advisory Board - Sep 11 2023
INTRODUCTION:
Included in the meeting packet are draft minutes from the advisory board’s August 21, 2023 meeting.
DISCUSSION:
Advisory board members should review the draft minutes to determine if there are any corrections or
edits that need to be made prior to approval.
ACTION REQUESTED:
The advisory board is being asked to review the attached draft August 21 , 2023 meeting minutes,
make any corrections needed, and then approve the meeting minutes.
ATTACHMENTS:
August 21, 2023 RRCAB Draft Meeting Minutes
Page 4 of 17
City of Farmington A Proud Past - A Promising Future
325 Oak Street Committed to Providing High Quality,
Farmington, MN 55024 Timely and Responsive Service to All
Of Our Customers
AUGUST 21, 2023 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Chair Pennie Page called meeting to order at 9:30 a.m.
Members Present: Pennie Page, Blanche Reichert, Mary Garlets, Rachel Edwards
Judy Janke, Marge Koski, and Pat Hennen
Members absent:
Others Present: Parks and Recreation Director Kellee Omlid and Recreation Supervisor Missie
Kohlbeck
2. Approve Agenda
Motion by Reichert to approve agenda, seconded by Janke. All persons in favor (APIF). Motion carried.
3. Approve Minutes
Motion made by Garlets to approve the July 10, 2023 meeting minutes, seconded by Janke. APIF.
Motion carried.
5. Business Items
5.1. Silent Auction Fundraiser Event
Discussion on what type of food to pair with the silent suction fundraiser event. Motion by Edwards to
serve egg bake and cheesy hash browns from Ptacek’s, fruit, rolls, juice, and coffee for a cost of $12 per
person; seconded by Koski. APIF. Motion carried. Reichert will talk to Blue Nose about donating coffee.
Koski and Page will both be out of town.
5.2. Rambling River Center Facility Master Plan
The cost of JLG Architect’s facility master planning services for the Rambling River Center (RRC) is a
not-to-exceed fee of $19,800. Motion by Janke to spend $10,000 out of the RRC Capital Improvement
Fund with the remainder of the fee to come from the Community Project Funding and recommend to city
council to approve the agreement with JLG Architects; seconded by Garlets. APIF. Motion carried.
6. Discussion Items
6.1. Raffle Fundraiser with Farmington Rotary
Currently, the RRC has sold 66 tickets. Everyone should do a last push for selling raffle tickets. Staff
will see if we can get it into the newspaper. The drawings are on September 6, 2023.
6.2. Programming for Different Generations
Board members listed the following topics for talks, classes, and information sharing in the River:
memory/brain health, macular degeneration, neuropathy, CPAP machines, slips/trips/falls, wills and the
power of attorney, and transferring property. Staff will work on scheduling the presentations.
6.3. Market and Promote the Rambling River Center
Discussion about sending out the trifold brochure and dropping off at a variety of locations. The original
1,000 tri-fold brochures ordered are not enough to mail to all addresses in the 65-69 age group and for
senior housing complexes and local businesses. Board members are still interested in sending out to all
1,334 addresses in the 65-69 age group. Staff will order another 1,000 tri-fold brochures.
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6.4. 2023 Work Plan Review
Chair Page reviewed the progress of the goals and objectives of the 2023 work plan.
7. Staff Report
Informational Updates
• Fundraising/donations for 2023 are currently at $12,167.12.
• The Rambling River Park draft preferred concept plan is going to the city council tonight for a
presentation and approval (August 21).
• The Community Project Funding required an environmental review that is completed and
submitted for approval by the Department of Housing and Urban Development (HUD).
• The passenger van is built and we are waiting for delivery of the vehicle.
• The Parks and Facilities Tour with the parks and recreation commission and the city council will
be held on Wednesday, August 30 at 6 p.m. We will meet at the Schmitz-Maki Arena. Director
Omlid emailed the schedule.
.
8. Advisory Board Roundtable
Koski – Looking forward to the trip planning meeting, Bentleyville trip is full.
Garlets– There is organic recycling by the fire/police stations. If you don’t know about it, there is a
class coming up.
Hennen – Puzzle and coloring books donated by Karen Vickers from a grocery store. Will find out
about possible surgery soon.
Janke – Nothing
Reichert – Nothing
Edwards – Nothing
Page – Nothing
Omlid – The Open Door Food Pantry served 121 families in August.
9. Agenda Items for September 11, 2023 meeting
• Review the Parks and Facilities Tour
• Review Raffle Fundraiser with the Farmington Rotary
• Annual Breakfast and Silent Auction Fundraiser Event
• Market and Promote the Rambling River Center
• 2023 Work Plan Review
10. 10. Adjourn
Motion by Koski and seconded by Reichert to adjourn the meeting, APIF. Motion carried. The meeting
was adjourned at 11:00 a.m.
Respectfully Submitted
Missie Kohlbeck Recreation Supervisor and Recording Secretary
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Review Parks and Facilities Tour with Parks and Recreation Commission and City
Council
Meeting: Rambling River Center Advisory Board - Sep 11 2023
INTRODUCTION:
The Rambling River Center Advisory Board, parks and recreation commission, and city council had
a parks and facilities tour on Wednesday, August 30.
ACTION REQUESTED:
Advisory board members should be prepared to discuss the parks and facilities schedule and
locations. Board members should also be prepared to discuss some general guidelines for future
tours with the parks and recreation commission and city council to kee p it beneficial for all three
groups.
Page 7 of 17
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Review Raffle Fundraiser with the Farmington Rotary
Meeting: Rambling River Center Advisory Board - Sep 11 2023
INTRODUCTION:
The raffle fundraiser drawing was held on September 6, 2023. Farmington Rotary and the Rambling
River Center conducted the raffle together.
DISCUSSION:
Staff will provide an update at the meeting regarding the total number of tickets sold, the drawing,
and preliminary profit numbers. Staff would like to discuss the raffle with Rambling River Center
Advisory Board (RRCAB) members to get their feedback and input on the raffle process, timing, and
selling of tickets.
ACTION REQUESTED:
RRCAB members should come prepared to discuss and evaluate the raffle fundraiser giving input as
to whether or not a raffle should be conducted again next year.
Page 8 of 17
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Breakfast and Silent Auction Fundraiser
Meeting: Rambling River Center Advisory Board - Sep 11 2023
INTRODUCTION:
The annual breakfast and silent auction fundraiser will be held on Saturday, October 28, 2023. Cost
is $12 per person, which includes egg bake, cheesy hashbrowns, cinnamon/caramel rolls, fruit, juice,
and coffee. Tickets will go on sale September 28 and can be purchased at the Rambling River
Center.
DISCUSSION:
Staff would like to discuss the annual breakfast and silent auction fundraising event with the advisory
board to see which members are able to volunteer prior to and during the event. Staff would also like
to identify which members will follow-up with businesses regarding the silent auction and who are
available to create the baskets.
ACTION REQUESTED:
Advisory board members should come prepared to discuss and identify how each member would like
to volunteer for the annual breakfast and silent action fundraising event.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Market and Promote the Rambling River Center
Meeting: Rambling River Center Advisory Board - Sep 11 2023
INTRODUCTION:
The Rambling River Center Advisory Board's (RRCAB) work plan for 2023 includes a goal to market
and promote the Rambling River Center (RRC) to increase exposure in the Farmington community .
Staff developed a tri-fold brochure introducing the RRC to the community. One thousand brochures
were printed and folded for $255. The brochures are ready for distribution.
DISCUSSION:
At the August 21, 2023 meeting, the RRCAB agreed they would still like to mail to all 1,334 addresses
in the 65-69 age group. In addition, the RRCAB identified local businesses they would like to hand
deliver tri-fold brochures to. Staff will reorder another 1,000 brochures.
BUDGET IMPACT:
The cost to print and fold an additional 1,000 trifold brochures was $255.
ACTION REQUESTED:
The advisory board is asked to come to the meeting prepared to discuss the distribution to senior
housing complexes and local businesses with RRCAB members deciding who should deliver
brochures to where.
Page 10 of 17
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Review 2023 Work Plan Progress
Meeting: Rambling River Center Advisory Board - Sep 11 2023
INTRODUCTION:
The annual work plan is reviewed at every monthly meeting to measure the progress being made.
DISCUSSION:
An updated work plan is included in the meeting packet. The updated work plan shows in red what
items have been completed during or after the August 21, 2023 meeting. Items in bold black were
items completed prior to the August 21, 2023 meeting.
ACTION REQUESTED:
Advisory board members are asked to review the updated 2023 work plan prior to the meeting and
come prepared to discuss, especially the items that were completed. The review also offers an
opportunity for the advisory board to discuss work pl an items they would like to work on at future
meetings.
ATTACHMENTS:
September 2023 Work Plan Progress
Page 11 of 17
Rambling River Center Advisory Board
2023 Work Plan
Goal #1: Focus on programs for multi-generations. Make the Rambling River Center an
inviting destination for all ages and a vibrant source for learning, socialization, and
physical wellbeing.
Status – Goal is completed.
Objectives:
1. By January 15, discuss the six generations living in America and understand what each
generation finds appealing.
Status: Completed. The advisory board listened to a presentation by Garlets and Janke
on the six generations living in the United States at their February 13, 2023 meeting.
2. By March 1, discuss and increase programming for active adults.
Status: Completed. The advisory board started this discussion at their March 13, 2023
meeting.
3. By July 1, discuss and increase programming for inactive adults.
Status: Completed. A list of topics to educate seniors, the children of seniors, and the
community on what services seniors may need was presented and discussed at the July
10, 2023 advisory board meeting.
4. By October 1, assess program numbers and memberships.
5. Status: Completed. Topics to educate seniors, the children of seniors, and the
community on what seniors may need are scheduled with the first of these programs
being presented in September.
Goal #2: Create a master plan for future building configuration, improvements, and
programming opportunities.
Objectives:
1. By March 1, JLG Architects (formerly 292 Design Group) will be approved by city
council to create a facility master plan and the kick-off meeting for the project will have
happened.
2. By June 1, a stakeholder input session will have happened and up to three building layout
options that show potential renovations or reconfigurations will have been presented.
3. By August 1, a study report including information the RRCAB and City of Farmington
will need to make critical decisions moving forward will be assembled.
4. By October 1, a building master plan will be completed and the recommendations will be
presented to city council.
Goal #3: Review and recommend 2024 Rambling River Center fees and charges to the city
council.
Objectives:
1. By July 1, review and discuss the 2024 RRC fees and charges and determine if any
revisions should be made to the 2024 fees and charges.
Status: Completed. The advisory board reviewed, discussed, and voted on fees and
charges at their May 8, 2023 meeting.
2. By August 1, forward recommended 2024 RRC fees and charges to the Parks and
Recreation Commission.
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3. By September 30, the Parks and Recreation Commission will have reviewed and
approved the 2024 RRC fees and charges and will recommend to the City Council to
approve them.
4. By December 31, the City Council will have acted on the Advisory Board and Parks and
Recreation Commission recommended 2024 RRC fees and charges.
Goal #4: Raise at least $10,000.00 from fundraising events and donations to fund future
Rambling River Center capital improvements and/or equipment and furniture purchases.
Status – Goal is completed.
Objectives:
1. By June 1, discuss current fundraising events to see if any changes should be made to the
exiting fundraising events and a discussion should occur about creating a new
fundraising event.
Status: Completed. At their February 13, 2023 meeting, the advisory board decided to
not hold a garage sale fundraiser this year and instead partner with the Farmington
Rotary on a raffle fundraiser.
2. By August 1, assist with and complete at least one fundraising activity.
Status: Completed. The RRC hosted the Veteran’s Steak Fry at the VFW on May 20,
2023.
3. By September 1, assist with and complete at least a second fundraising activity.
4. Status: Completed. The annual bike auction was held on June 24, 2023.
5. By October 1, assist with and complete at least a third fundraising activity.
Status: Completed. The Kiss the Pig contest was held on June 24, 2023.
6. By December 31, assist with and complete at least a fourth fundraising activity.
Status: Completed. The raffle with the Farmington Rotary was completed on
September 6, 2023.
Goal #5: Work with the Trip Planning Committee upon receiving the passenger van to
offer Fun Fridays in 2023 and to plan future trips in 2024.
Objectives:
1. By May 1, receive a report from the Trip Committee on trips that have been or will be
offered in 2023.
2. By August 1, receive a presentation by the Trip Committee about the draft list of future
trips planned in 2024.
3. By September 15, receive a report from the Trip Committee on the attendance and trips
offered during the second quarter in 2023.
4. By October 1, receive a presentation on the final list of trips planned by the Trip
Committee to occur in 2024.
5. By November 1, receive a report from the Trip Committee on the attendance and trips
offered during the third quarter in 2023.
6. By December 31, receive a report from the Trip Committee on the attendance and trips
offered during the fourth quarter and an annual report identifying the total attendance of
those attending the 2023 trips.
Goal #6: Facilitate a meeting with the Parks and Recreation Commission (PRC).
Status – Goal is completed.
Objectives:
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1. By April 1, determine possible dates for a meeting with the PRC.
Status: Completed. The parks and facilities tour with the parks and recreation
commission and city council is scheduled for Wednesday, August 30 at 6 p.m.
2. By May 1, finalize and approve a recommended date and give input on topics to be
discussed.
Status: Completed. The parks and facilities tour is August 30 and the advisory board
didn’t have any recommendations on tour stops.
3. By June 1, approve the meeting agenda.
4. By October 1, complete a meeting with the parks and recreation commission.
Status: Completed. The parks and facilities tour with the parks and recreation
commission and city council was held on August 30.
Goal #7: Market and promote the Rambling River Center to increase exposure in the
Farmington community.
Objectives:
1. By March 1, purchase a customer list with names and addresses of those over age 50 in
the 55024-zip code to send introductory Rambling River Center materials to.
Status: Completed. A customer list with names of those over age 49 in the 55024-zip
was purchased.
2. By May 1, send introductory Rambling River Center materials to those over age 50 in
55024 zip code.
3. By July 1, attend at least two community meetings/events to promote the Rambling River
Center.
Status: Completed. Participated in Dew Days events and hosted the blood drive at the
Rambling River Center in June. A meeting with the Lions Club to plan events to co-
promote was held on Thursday, August 31.
4. By August 1, promote a success story or member profile that illustrates the benefits of the
Rambling River Center in the Currents and the Rivers.
Status: Completed. Shelley McGlaughin is featured in the September/October edition
of the River with Mary Garlets scheduled for the November/December edition, as well
as, the winter edition of the Farmington Currents.
5. By October 1, create and send out weekly stories and events to press release contacts
6. By December 1, partner with others to offer a creative event for the Rambling River
Center.
Goal #8: Create a list of expectations and guidelines for Rambling River Center Advisory
Board Members.
Status: Goal is completed.
Objectives:
1. By March 1, review the city code and understand the advisory board’s role in city
governance.
Status: Completed. The advisory board reviewed the advisory board ordinance and
bylaws at their February 13, 2023 meeting.
2. By June 1, review city policies that pertain to advisory board members. Including but not
limited to privacy, quorum, and communication.
3. By October 1, create of list of expectations.
4. By December 1, add list of expectation city board member description.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Staff Report
Meeting: Rambling River Center Advisory Board - Sep 11 2023
INTRODUCTION:
During each meeting staff provides an informational update that does not require advisory board
approval.
DISCUSSION:
The following updates will be provided at the meeting:
• Trip Planning
• Rambling River Center Facility Master Plan
• Passenger Van
• Increase in Sales Tax and Fees and Charges
• Senior Center Month
• Facility Condition Assessment for Rambling River Center
ACTION REQUESTED:
Advisory board members should listen to the informational updates and then ask any questions they
have about the updates.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Advisory Board Roundtable
Meeting: Rambling River Center Advisory Board - Sep 11 2023
INTRODUCTION:
The advisory board roundtable occurs during every monthly meeting.
DISCUSSION:
The advisory board roundtable agenda item provides an opportunity for advisory board members to
share information or ask questions of staff about items that are not on the agenda. No formal
decisions can be made during the advisory board roundtable.
ACTION REQUESTED:
Advisory board members are being asked to come share information or ask questions about items
not on the agenda.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Items for the October 9, 2023 Meeting Agenda
Meeting: Rambling River Center Advisory Board - Sep 11 2023
INTRODUCTION:
This item is for staff and advisory board members to identify possible items for the next meeting
agenda.
DISCUSSION:
Thus far staff has identified the following possible items for the October 9, 2023 meeting.
• Annual Breakfast and Silent Auction Fundraiser
• Rambling River Center Facility Master Plan
• 2024 Work Plan Ideas
• Review 2023 Work Plan
ACTION REQUESTED:
Advisory board members are asked to come prepared to discuss the staff proposed agenda items
and also provide possible other agenda items for the October 9, 2023 meeting.
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