HomeMy WebLinkAbout04.08.24 RRC Packet
Meeting Location:
Rambling River Center
325 Oak Street
Farmington, MN 55024
RAMBLING RIVER CENTER ADVISORY BOARD
Monday, April 8, 2024
9:30 AM
Page
1. CALL TO ORDER
2. APPROVE AGENDA
3. APPROVE MINUTES
3.1. March 11, 2024 Draft Meeting MInutes
The advisory board is being asked to review the attached draft March
11, 2024 meeting minutes, make any corrections needed, and then
approve the meeting minutes.
Agenda Item: March 11, 2024 Draft Meeting MInutes - Pdf
3 - 6
4. PRESENTATIONS
5. BUSINESS ITEMS
6. DISCUSSION ITEMS
6.1. Arts and Crafts Fundraiser
The advisory board is asked to come to the meeting prepared to listen to
the arts and crafts fundraiser committee update and ask any question
they have. The board should also be prepared to make decisions
regarding the arts and crafts fundraiser.
Agenda Item: Arts and Crafts Fundraiser - Pdf
7
6.2. Collaborate with Veteran's Groups
Advisory board members should listen to Janke's and staff's updates,
ask any questions they have, and then have a discussion on how, who,
and what a collaboration with veteran's groups looks like.
Agenda Item: Collaborate with Veteran's Groups - Pdf
8
6.3. Educate Community and Caregivers
9 - 10
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The RRCAB is asked to come to the meeting prepared to provide input
and discuss how to reach the different audiences and best form of
presentation(s).
Agenda Item: Educate Community and Caregivers - Pdf
6.4. Parks and Facilities Tour with the Parks and Recreation Commission
and City Council
Advisory board members should mark this date on their calendars and
discuss potential parks and facilities they would like to tour. The City of
Farmington Parks and Trails Map is included in the packet.
Agenda Item: Parks and Facilities Tour with the Parks and Recreation
Commission and City Council - Pdf
11 - 12
6.5. 2024 Work Plan Progress
Advisory board members are asked to review the updated 2024 work
plan prior to the meeting and come prepared to discuss, especially the
items that were completed. The review also offers an opportunity for the
advisory board to discuss work plan items they would like to work on at
future meeting.
Agenda Item: 2024 Work Plan Progress - Pdf
13 - 16
7. STAFF REPORT
7.1. Staff Report
Advisory board members should listen to the informational updates and
then ask any questions they have about the updates.
Agenda Item: Staff Report - Pdf
17
8. ADVISORY BOARD ROUNDTABLE
8.1. Advisory Board Roundtable
Advisory board members are being asked to share information or ask
questions about items not on the agenda.
Agenda Item: Advisory Board Roundtable - Pdf
18
9. ITEMS FOR NEXT MEETING AGENDA
9.1. Items for May 13, 2024 Meeting Agenda
This item is for staff and advisory board members to identify possible
items for the next meeting agenda.
Agenda Item: Items for May 13, 2024 Meeting Agenda - Pdf
19
10. ADJOURN
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: March 11, 2024 Draft Meeting MInutes
Meeting: Rambling River Center Advisory Board - Apr 08 2024
INTRODUCTION:
Included in the meeting packet are draft minutes from the advisory board’s March 11, 2024
meeting.
DISCUSSION:
Advisory board members should review the draft minutes to determine if there are any corrections
or edits that need to be made prior to approval.
ACTION REQUESTED:
The advisory board is being asked to review the attached draft March 11, 2024 meeting minutes,
make any corrections needed, and then approve the meeting minutes.
ATTACHMENTS:
March 11, 2024 RRCAB Draft Meeting Minutes
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City of Farmington A Proud Past - A Promising Future
325 Oak Street Committed to Providing High Quality,
Farmington, MN 55024 Timely and Responsive Service to All
Of Our Customers
MARCH 11, 2024 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Chair Mary Garlets called meeting to order at 9:30 a.m.
Members Present: Mary Garlets, Rachel Edwards, Pat Hennen, Judy Janke, Pennie Page, Jeff
Spillman, and Blanche Reichert
Members Absent: None
Others Present: Parks and Recreation Director, Kellee Omlid and Recreation Supervisor, Missie
Kohlbeck
2. Approve Agenda
Motion by Edwards to approve agenda, seconded by Hennen. All persons in favor (APIF). Motion
carried.
3. Approve Minutes
Motion by Janke to approve the February 12, 2024 meeting minutes, seconded by Edwards. APIF.
Motion carried.
4. Presentations
4.1. Introduction of New Board member Jeff Spillman
Chair Garlets thanked Spillman for being a board member and welcomed him to the meeting. Spillman
introduced himself. He has been teaching fitness classes at the Center for over five years. His number one
goal is to sell the Rambling River Center to new people/members as he enjoys the programs here. Each of
the board members introduced themselves and welcomed him to the Rambling River Center Advisory
Board.
4.2 Park and Recreation Department’s 2023 Annual Report
Director Omlid and Recreation Supervisor Kohlbeck reviewed the annual report and discussed the
following:
• Programs and events offered
• Parks, trails, and facilities projects completed
• Maintenance work performed in parks, on trails, and facilities.
Board members had positive feedback. The report will be presented again on Wednesday at the Parks
and Recreation Commission meeting and on Monday, March 18 at the City Council meeting.
5. Business Items
6. Discussion Items
6.1. Arts and Crafts Fundraiser
The subcommittee met and discussed using the schedule for volunteers and raffles from 2022. They
would like to meet with staff to review and update schedules, volunteer job descriptions, and volunteer
locations.
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Currently, there are 12 vendors registered and the Facebook ad will be boosted this week. There is a
good variety of vendors so far.
6.2. Collaborate with Veteran’s Groups
Board member Janke is still conducting research on veterans and veteran’s groups. During her research,
she learned there are currently 18.2 million veterans confined to their premises. She is not exactly sure
the direction we should take regarding a collaboration. Janke is receiving the Disabled American
Veteran’s (DAV) newsletter and learning more about what the Soldier’s Angels are doing. She is hoping
we can help veterans get out of isolation and possibly do a fundraiser for a larger organization.
Director Omlid gave Janke, Doug Taube, Yellow Ribbon Network and American Legion Commander’s,
cell phone number and email address. Janke is going to contact Taube to learn more about these
organizations.
6.3. Educate Community and Caregivers
Board member Page reviewed and narrowed some of the ideas discussed. There are three audiences and
several topics of information for each. They are listed in no order in the table.
Seniors Family Caregivers Families
Mental Health Issues Are you a caregiver to a
Parent/Spouse?
Emphasize the Value of
Older Adults
Raising/Caring for Grandchildren Support Evaluate Parents
Safety Financial Impact Legal Needs
Groceries Self-Awareness to Lessen
Burnout
Financial Needs
Benefits Steps to Have Family Assist Normal Aging vs. Dementia
Volunteer Services
Replacing Smoke Detectors
Next steps are to decide who to get the information to and how to do it. The Rambling River
Center has and continues to host speakers on many of these topics. Where and how else can we get the
information out? For example, do we want information in the doctor’s offices? Do seniors know there is
an assessment and a guide for senior housing? Can we put a link to it in the River? Staff will add the
Veteran’s Linkage Line (1-888-546-5838) to the list of numbers on the front page of the River.
6.4. Workplan Progress
Chair Garlets reviewed the progress of the goals and objectives of the 2024 work plan.
7. Staff Report
Informational Updates
• Director Omlid is hoping to take the JLG Architect’s proposal for design through construction
administration to the city council for approval at their March 18 meeting. A memo has been sent
asking for direction regarding doing all the phases at one time. She will email the advisory board
if the proposal is on the agenda so they can come to the meeting.
• The Steak Fry is scheduled for Saturday, May18, 2024 at the VFW.
• Kiss the Pig and Bike Auction will be held during Dew Days on June 22, 2024. The Bike
Auction will be held at 11:30 a.m. and Kiss the Pig at 4 p.m. Candidates include Suzanne
Attendorfer, Pellicci Ace Hardware; Wendy Boos, Premier Bank; Bradley Mariska, FHS Band
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Director; Robert and Carol Nassif, Fissan Training Kennels; and Gary Rutherford, Chief of
Police.
8. Advisory Board Roundtable
Hennen- Will be having valve replacement and hip surgery this summer; will let you know the
schedule.
Edwards- When more information is available regarding the city council agenda for Monday, former
board member Marj Koski may want to come to the meeting.
Reichert – Nothing
Janke – Nothing
Omlid- Thank you Blanche for all your work with coffee café!
Page – Great community builder. Will not be here for the April meeting. Look at the objective for goal
#8 in her absence.
Spillman- Nothing
Garlets– Thank you all for your efforts.
9. Agenda Items for April 8, 2024 meeting
• Rambling River Center Facility Master Plan
• Arts and Crafts Fundraiser
• Collaborate with Veteran’s Groups
• Community and Caregiver Education
• Parks and Facilities Tour with Parks and Recreation Commission and City Council
• Work Session with City Council
• 2024 Work Plan Progress
10. 10. Adjourn
Motion by Reichert and seconded by Edwards to adjourn the meeting, APIF. Motion carried. The
meeting was adjourned at 11:30 a.m.
Respectfully Submitted
Missie Kohlbeck, Recreation Supervisor and Recording Secretary
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Arts and Crafts Fundraiser
Meeting: Rambling River Center Advisory Board - Apr 08 2024
INTRODUCTION:
The Rambling River Center's (RRC) arts and crafts fundraiser is scheduled for Saturday, May 4,
2024, from 9 a.m. - 2 p.m. at the Schmitz-Maki Arena.
DISCUSSION:
The arts and crafts fundraiser planning committee of advisory board members Rachel Edwards,
Judy Janke, and Blanche Reichert met with Rambling River Center staff on Wednesday, March 27.
They discussed the number of volunteers, volunteer duties, and scheduling. An update will be
provided at the meeting.
Staff has been promoting the arts and crafts fundraiser on social media and direct mailings. Flyers
will be available for advisory board members to distribute.
Staff will provide an update on the number of vendors registered.
ACTION REQUESTED:
The advisory board is asked to come to the meeting prepared to listen to the arts and crafts
fundraiser committee update and ask any question they have. The board should also be prepared
to make decisions regarding the arts and crafts fundraiser.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Collaborate with Veteran's Groups
Meeting: Rambling River Center Advisory Board - Apr 08 2024
INTRODUCTION:
The Rambling River Center Advisory Board's (RRCAB) work plan for 2024 includes a goal to
collaborate with veteran's groups for more involvement at the Rambling River Center.
DISCUSSION:
Advisory Board member Janke provided an update on her research on veterans and veteran's
groups at the March 11, 2024 meeting. During her research, she learned there are currently 18.2
million veterans confined to their premises. She is not exactly sure the direction we should take in
regard to a collaboration. Janke is receiving the Disabled American Veteran’s (DAV) newsletter
and learning more about what the Soldier’s Angels are doing. She is hoping we can help veterans
get out of isolation and possibly do a fundraiser for a larger organization. This could include, but
not limited to, possible collaborations and needs of veterans in the community.
On April 1, 2024, staff attended the Farmington Yellow Ribbon veteran's dinner to introduce and
promote the Rambling River Center to the veterans in attendance. Staff provided information on
resources that may help veterans pay for in home health services.
ACTION REQUESTED:
Advisory board members should listen to Janke's and staff's updates, ask any questions they have,
and then have a discussion on how, who, and what a collaboration with veteran's groups looks like.
Page 8 of 19
RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Educate Community and Caregivers
Meeting: Rambling River Center Advisory Board - Apr 08 2024
INTRODUCTION:
The Rambling River Center Advisory Board's (RRCAB) work plan for 2024 includes a goal to
educate the community and caregivers on the needs of seniors.
DISCUSSION:
At the February 12, 2024 meeting, Advisory Board member Page shared a list of topics with the
advisory board. She also discussed the different audiences of seniors, family caregivers, and family
education. Below is a chart of possible topics discussed based on the audiences.
Next steps are to discuss and decide where do we find our "audience" and how to present the
information. The Rambling River Center has and continues to host speakers on many of these
topics. Questions to think about prior to and discuss at the next meeting include, but not limited to,
Where and how else can we get the information out? For example, do we want information in the
doctor’s offices? Do seniors know there is an assessment and a guide for senior housing? Can we
put a link to it in the River?
Staff will add the Veteran’s Linkage Line (1-888-546-5838) to the list of numbers on the front page
of the River.
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ACTION REQUESTED:
The RRCAB is asked to come to the meeting prepared to provide input and discuss how to reach
the different audiences and best form of presentation(s).
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Parks and Facilities Tour with the Parks and Recreation Commission and City
Council
Meeting: Rambling River Center Advisory Board - Apr 08 2024
INTRODUCTION:
The Parks and Recreation Commission and Rambling River Center Advisory Board along with the
City Council agreed a tour of the parks and facilities is beneficial to all. This tour has been held
annually in August.
DISCUSSION:
The Parks and Recreation Commission at its March 13, 2024 meeting identified Wednesday,
August 28, 2024 from 6-8 p.m. as the date for the annual parks and facilities tour.
ACTION REQUESTED:
Advisory board members should mark this date on their calendars and discuss potential parks and
facilities they would like to tour. The City of Farmington Parks and Trails Map is included in the
packet.
ATTACHMENTS:
Parks and Trails 2024
Page 11 of 19
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: 2024 Work Plan Progress
Meeting: Rambling River Center Advisory Board - Apr 08 2024
INTRODUCTION:
The annual work plan is reviewed at every monthly meeting to measure the progress being made.
DISCUSSION:
An updated work plan is included in the meeting packet. The updated work plan shows in red what
items have been completed during or after the March 11, 2024 meeting. Items in bold black were
items completed prior to the March 11, 2024 meeting.
ACTION REQUESTED:
Advisory board members are asked to review the updated 2024 work plan prior to the meeting and
come prepared to discuss, especially the items that were completed. The review also offers an
opportunity for the advisory board to discuss work plan items they would like to work on at future
meeting.
ATTACHMENTS:
2024 Advisory Board Work Plan 040824
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Rambling River Center Advisory Board
2024 Work Plan
Goal #1: Participate in the process of making improvements at the Rambling River Center.
Objectives:
1. By January 16, JLG Architects will have completed a building master plan and the
recommendations presented to and approved by City Council.
Status: Completed. JLG Architects presented the facility master plan and city council
approved it at their January 16, 2024 meeting.
2. By March 1, the Advisory Board will have discussed the outdoor patio, furnishings,
landscaping, etc.
3. By May 1, the Advisory Board will have reviewed the proposals submitted for the outdoor
patio and Phase One improvements and will make a recommendation(s) to City Council
to approve the vendors, equipment, furnishings, etc. selected.
4. By June 1, City Council will have approved the vendors, equipment, furnishings, etc.
selected for the outdoor patio and Phase One improvements.
5. By September 1, the outdoor patio will have been constructed.
6. By October 1, Phase One improvements will be completed.
7. By November 1, a ribbon cutting and open house to celebrate the new improvements will
have been completed.
Goal #2: Review and recommend 2025 Rambling River Center fees and charges to the city
council.
Objectives:
1. By July 1, review and discuss the 2025 RRC fees and charges and determine if any
revisions should be made to the 2025 fees and charges.
2. By August 1, forward recommended 2025 RRC fees and charges to the Parks and
Recreation Commission.
3. By September 30, the Parks and Recreation Commission will have reviewed and
approved the 2025 RRC fees and charges and will recommend to the City Council to
approve them.
4. By December 31, the City Council will have acted on the Advisory Board and Parks and
Recreation Commission recommended 2025 RRC fees and charges.
Goal #3: Raise at least $10,000 from fundraising events and donations to fund future
Rambling River Center capital improvements and/or equipment and furniture purchases.
Objectives:
1. By June 1, discuss current fundraising events to see if any changes should be made to the
exiting fundraising events and a discussion should occur about creating a new
fundraising event.
2. By August 1, assist with and complete at least one fundraising activity.
3. By September 1, assist with and complete at least a second fundraising activity.
4. By October 1, assist with and complete at least a third fundraising activity.
5. By December 31, assist with and complete at least a fourth fundraising activity.
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Goal #4: Participate in a work session with City Council.
Objectives:
1. By February 1, a date to have a work session with City Council will be identified.
2. By May 1, a list of work session topic(s) will be approved by the Advisory Board.
3. By October 1, a work session with City Council will have occurred.
Goal #5: Participate in a parks and facilities tour with the Parks and Recreation
Commission and City Council.
Objectives:
1. By March 1, the Advisory Board, Parks and Recreation Commission, and City Council
will have identified a date to have a tour.
2. By June 1, a draft list of parks and facilities to tour will be reviewed by the Advisory
Board.
3. By July 1, a final list of parks and facilities to tour will be approved by the Parks and
Recreation Commission.
4. By October 1, a parks and facilities will have occurred.
Goal #6: Collaborate with Veteran’s Groups for more involvement at the Rambling River
Center.
Objectives:
1. By March 1, the Advisory Board will have discussed how, who, and what a collaboration
with Veteran’s groups looks like.
2. By May 1, the Advisory Board will have identified Veteran’s groups to contact for
possible collaborations.
Status: Completed. At their February 12, 2024 meeting, the Advisory Board identified
several Veteran’s groups to contact and explore for possible collaborations.
3. By August 1, the Advisory Board will have met with and learned more about the
identified Veteran’s groups and brainstormed with them ways to collaborate.
4. By December 1, a collaboration with a Veteran’s group(s) will have taken place.
Goal #7: Work with the Trip Planning Committee to offer Tasty Tuesdays in 2024 and to
plan future trips in 2025.
Objectives:
1. By May 1, receive a report from the Trip Committee on the attendance and trips offered
during the first quarter in 2024 and will be offered the remainder of the year.
2. By August 1, receive a presentation by the Trip Committee about the draft list of future
trips planned in 2025.
3. By September 1, receive a report from the Trip Committee on the attendance and trips
offered during the second quarter in 2024.
4. By October 1, receive a presentation on the final list of trips planned by the Trip
Committee to occur in 2025.
5. By November 1, receive a report from the Trip Committee on the attendance and trips
offered during the third quarter in 2024.
6. By December 31, receive a report from the Trip Committee on the attendance and trips
offered during the fourth quarter and an annual report identifying the total attendance of
those attending the 2024 trips.
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Goal #8: Educate the Community and Caregivers on What Seniors May Need.
Objectives:
1. By March 1, the Advisory Board will have discussed what and how to educate the
community.
2. By April 1, a plan with a schedule of topics, instructors, events, times, delivery methods,
etc. will have been developed.
3. By July 1, the first education opportunity will have taken place.
4. By October 1, the second education opportunity will have taken place.
5. By December 31, the third education opportunity will have taken place.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Staff Report
Meeting: Rambling River Center Advisory Board - Apr 08 2024
INTRODUCTION:
During each meeting staff provides an informational update that does not require advisory board
approval.
DISCUSSION:
The following updates will be provided at the meeting:
Rambling River Center Renovations
Community Event with Tanaka
Kiss the Pig and Bike Auction
ACTION REQUESTED:
Advisory board members should listen to the informational updates and then ask any questions
they have about the updates.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Advisory Board Roundtable
Meeting: Rambling River Center Advisory Board - Apr 08 2024
INTRODUCTION:
The advisory board roundtable occurs during every monthly meeting.
DISCUSSION:
The advisory board roundtable agenda item provides an opportunity for advisory board members to
share information or ask questions of staff about items that are not on the agenda. No formal
decisions can be made during the advisory board roundtable.
ACTION REQUESTED:
Advisory board members are being asked to share information or ask questions about items not on
the agenda.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Items for May 13, 2024 Meeting Agenda
Meeting: Rambling River Center Advisory Board - Apr 08 2024
INTRODUCTION:
This item is for staff and advisory board members to identify possible items for the next meeting
agenda.
DISCUSSION:
Thus far staff has identified the following possible items for the May 13, 2024 meeting.
Photo of Rambling River Center Advisory Board
Cancellation of June Meeting
Rambling River Center Renovations
Review Arts and Crafts Fundraiser
Collaborate with Veteran's Groups
Educate Community and Caregivers
2024 Work Plan Progress
ACTION REQUESTED:
This item is for staff and advisory board members to identify possible items for the next meeting
agenda.
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