HomeMy WebLinkAbout05.13.24 RRC Packet
Meeting Location:
Rambling River Center
325 Oak Street
Farmington, MN 55024
RAMBLING RIVER CENTER ADVISORY BOARD
Monday, May 13, 2024
9:30 AM
Page
1. CALL TO ORDER
2. APPROVE AGENDA
3. APPROVE MINUTES
April 8, 2024 Draft Meeting Minutes
The advisory board is being asked to review the attached draft April 8,
2024 meeting minutes, make any corrections needed, and then approve
the meeting minutes.
Agenda Item: April 8, 2024 Draft Meeting Minutes - Pdf
4 - 6
4. PRESENTATIONS
5. BUSINESS ITEMS
5.1. Photo of Rambling River Center Advisory Board
Agenda Item: Photo of Rambling River Center Advisory Board - Pdf
7
5.2. Cancellation of the June 10, 2024 Meeting
Agenda Item: Cancellation of the June 10, 2024 Meeting - Pdf
8
5.3. Floor Mats for the Ford Transit Passenger Van
Agenda Item: Floor Mats for the Ford Transit Van - Pdf
9
6. DISCUSSION ITEMS
6.1. Review Arts and Crafts Fundraiser
RRCAB members should come prepared to discuss and evaluate the
arts and crafts fair fundraising event and provide input for next year.
Agenda Item: Review Arts and Crafts Fundraiser - Pdf
10
6.2. Collaborate with Veteran's Groups
Advisory board members should come to the meeting prepared to
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discuss an event/program that would celebrate veterans.
Agenda Item: Collaborate with Veteran's Groups - Pdf
6.3. Educate Community and Caregivers
The advisory board is asked to come to the meeting prepared to
schedule the topics and research to be used in monthly postings and
discuss if there are additional ways they want to educate the community
and caregivers.
Agenda Item: Educate Community and Caregivers - Pdf
12
6.4. Raffle with the Farmington Rotary
The advisory board is asked to come to the meeting prepared to choose
a raffle date and make additional decisions as needed.
Agenda Item: Raffle with the Farmington Rotary - Pdf
13
6.5. 2024 Work Plan Progress
Advisory board members are asked to review the updated 2024 work
plan prior to the meeting and come prepared to discuss, especially the
items that were completed. The review also offers an opportunity for the
advisory board to discuss work plan items they would like to work on at
future meeting.
Agenda Item: 2024 Work Plan Progress - Pdf
14 - 17
7. STAFF REPORT
7.1. Staff Report
Advisory board members should listen to the informational updates and
then ask any questions they have about the updates.
Agenda Item: Staff Report - Pdf
18
8. ADVISORY BOARD ROUNDTABLE
8.1. Advisory Board Roundtable
Advisory board members are being asked to share information or ask
questions about items not on the agenda.
Agenda Item: Advisory Board Roundtable - Pdf
19
9. ITEMS FOR NEXT MEETING AGENDA
9.1. Items for July 8, 2024 Meeting Agenda
This item is for staff and advisory board members to identify possible
items for the next meeting agenda.
Agenda Item: Items for July 8, 2024 Meeting Agenda - Pdf
20
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10. ADJOURN
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: April 8, 2024 Draft Meeting Minutes
Meeting: Rambling River Center Advisory Board - May 13 2024
INTRODUCTION:
Included in the meeting packet are draft minutes from the advisory board’s April 8, 2024 meeting.
DISCUSSION:
Advisory board members should review the draft minutes to determine if there are any corrections
or edits that need to be made prior to approval.
ACTION REQUESTED:
The advisory board is being asked to review the attached draft April 8, 2024 meeting minutes, make
any corrections needed, and then approve the meeting minutes.
ATTACHMENTS:
April 8, 2024 RRCAB Draft Meeting Minutes
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City of Farmington A Proud Past - A Promising Future
325 Oak Street Committed to Providing High Quality,
Farmington, MN 55024 Timely and Responsive Service to All
Of Our Customers
APRIL 8, 2024 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Chair Mary Garlets called meeting to order at 9:30 a.m.
Members Present: Mary Garlets, Rachel Edwards, Pat Hennen, Judy Janke, Jeff Spillman, and
Blanche Reichert
Members Absent: Pennie Page
Others Present: Parks and Recreation Director, Kellee Omlid and Recreation Supervisor, Missie
Kohlbeck
2. Approve Agenda
Motion by Janke to approve agenda, seconded by Reichert. All persons in favor (APIF). Motion carried.
3. Approve Minutes
Motion by Spillman to approve the March 11, 2024 meeting minutes, seconded by Edwards. APIF.
Motion carried.
4. Presentations
5. Business Items
6. Discussion Items
6.1. Arts and Crafts Fundraiser
Currently, there are 35 vendors registered with seven additional spaces for a total of 42 spaces. The
committee met on March 27. Volunteer shifts will be 9 – 11:30 a.m., 11:30 a.m. – 1 p.m., 1 – 2 p.m.; a
total of 24 volunteers are needed. The sign-up sheets will be posted asap. Banners and yards signs will be
put out on Monday, April 29. Ideas for banner/sign placement included school district properties and
Muddy Waters. Advisory board member Janke is in discussions with Chick-fil-A for providing
concessions.
6.2. Collaborate with Veteran’s Groups
Advisory board member Janke is still conducting research on veterans and veteran’s groups. Program
ideas to celebrate veterans included Armed Forces Day and/or Flag Day.
The Patriotic Angels organization was also discussed. Patriotic Angels will provide funds for veteran’s
in-home care. To qualify, veterans must have been active during war time.
6.3. Educate Community and Caregivers
Board members discussed creating a large file with information on all the identified topics. Another idea
was to take one topic per month and push information out on social media and flyers. There was also a
discussion regarding transitional care and how to prepare people for it.
6.4. Parks and Facilities Tour with the Parks and Recreation Commission and City Council
Director Omlid discussed the parks and facilities tour. The parks and recreation commission would like
to tour Flagstaff Meadows Park as it is being completed this spring. They would also like to stop at
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Rambling River Park to see the new playground. Director Omlid explained that identifying and making
improvements at Depot Way Arts Park is part of the parks and recreation commission’s work plan goals
for 2024-2025. It may also be a good location to see. A new park is planned for the Sapphire Lake
development along Biscayne Avenue, but there is currently no road access. Westview Park was
mentioned as a tour stop. The Rambling River Center Advisory Board enjoys this tour.
6.5. 2024 Work Plan Progress
Chair Garlets reviewed the 2024 Work Plan progress.
7. Staff Report
Informational Updates
• Director Omlid is hoping to take JLG Architect’s proposal for design through construction
administration to the city council for approval at their March 18 meeting. A memo has been sent
asking for direction regarding doing all the phases at one time. She will email the advisory board
if the proposal is on the agenda so they can attend the meeting.
• The Steak Fry is scheduled for Saturday, May18, 2024 at the VFW.
• Kiss the Pig and Bike Auction will be held during Dew Days on June 22, 2024. The Bike
Auction will be held at 11:30 a.m. and Kiss the Pig at 4 p.m. Candidates include Suzanne
Attendorfer, Pellicci Ace Hardware; Wendy Boos, Premier Bank; Bradley Mariska, FHS Band
Director; Robert and Carol Nassif, Fissan Training Kennels; and Gary Rutherford, Chief of
Police.
8. Advisory Board Roundtable
Spillman- Nothing
Hennen- Nothing
Omlid- Nothing
Edwards- Attended a Daughters of the Revolution meeting where the speaker was a former
Minneapolis Police Officer who spoke on anti-trafficking. It was very educational.
Reichert – Nothing
Janke – Nothing
Garlets– Nothing
9. Agenda Items for May 13, 2024 meeting
• Rambling River Center Facility Master Plan
• Arts and Crafts Fundraiser Review
• Collaborate with Veteran’s Groups
• Community and Caregiver Education
• 2024 Work Plan Progress
10. 10. Adjourn
Motion by Hennen and seconded by Janke to adjourn the meeting, APIF. Motion carried. The meeting
was adjourned at 11:05 a.m.
Respectfully Submitted
Missie Kohlbeck, Recreation Supervisor and Recording Secretary
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Photo of Rambling River Center Advisory Board
Meeting: Rambling River Center Advisory Board - May 13 2024
INTRODUCTION:
Annually a group photo of the advisory board is taken, so it can be used for public purposes. The
photo will be posted on the city’s website and used in the Parks and Recreation Department’s
annual report.
ACTION REQUESTED:
Advisory board members should come to the meeting prepared for a group photo, so it can be
posted to the city’s website.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Cancellation of the June 10, 2024 Meeting
Meeting: Rambling River Center Advisory Board - May 13 2024
INTRODUCTION:
In the past, the Rambling River Center Advisory Board's (RRCAB) June meeting has been
cancelled due to summer seasonal staff orientation and the start of summer recreation programs
occurring the week of the RRCAB's meeting.
DISCUSSION:
Summer seasonal recreation staff receive training and orientation during the week of the RRCAB's
scheduled June 10 meeting, which requires Recreation Supervisor Kohlbeck's attention. In addition,
summer Supervisor Recreation requires which week, this begin programs recreation same
Kohlbeck to plan and coordinate the start of the programs. Because of the work and time
commitment involved with summer recreation staff and programs prepared the week of the
RRCAB's meeting, it is recommended the meeting be formally cancelled by the RRCAB. In years
past, the June meeting has been routinely cancelled due to this reason.
ACTION REQUESTED:
The RRCAB is being asked to formally cancel the June 10, 2024 meeting.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Rambling River Center Advisory Board
Subject: Floor Mats for the Ford Transit Passenger Van
Meeting: Rambling River Center Advisory Board - May 13 2024
INTRODUCTION:
Through fundraising and donations, the Rambling River Center was able to lease a new
12-passenger transit van. The van arrived in fall 2023.
DISCUSSION:
In an effort to keep the van in the best condition possible, it is recommended floor mats are
purchased and installed. Floor mats will keep dirt and debris from staining the floor and will be
easier to clean.
BUDGET IMPACT:
The cost of front floor mats is $80.85 and rear floormats are $415.80 for a total of $496.65. The
floor mats will be purchased directly from Ford. Staff's recommendation is to purchase these mats
with fundraising monies (Rambling River Center Capital Improvement Fund).
ACTION REQUESTED:
Approve paying $496.65 out of the Rambling River Center Capital Improvement Fund to purchase
floor mats for the passenger van.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Review Arts and Crafts Fundraiser
Meeting: Rambling River Center Advisory Board - May 13 2024
INTRODUCTION:
The annual arts and crafts fair fundraiser was held on Saturday, May 4, 2024. There were 46 paid
vendors plus the Rambling River Center volunteers for a total of 57 spaces.
DISCUSSION:
Staff will provide a summary of the event including the amount raised and feedback from vendors.
Staff would like to discuss the event with Rambling River Center Advisory Board (RRCAB)
members to get their feedback and recommendations for next year's arts and crafts fair fundraising
event should one be held.
ACTION REQUESTED:
RRCAB members should come prepared to discuss and evaluate the arts and crafts fair fundraising
event and provide input for next year.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Collaborate with Veteran's Groups
Meeting: Rambling River Center Advisory Board - May 13 2024
INTRODUCTION:
The Rambling River Center Advisory Board's (RRCAB) work plan for 2024 includes a goal to
collaborate with veteran's groups for more involvement at the Rambling River Center.
DISCUSSION:
As of the April 8, 2024 RRCAB meeting, advisory board member Janke was still conducting
research and reaching out to local veteran's organizations to see what their needs may be and
possible opportunities for collaboration. Advisory board member Janke will provide an update at the
meeting.
Also at the April 8 meeting, advisory board members discussed hosting a program/event to
acknowledge and celebrate the veterans at the Rambling River Center. Ideas included an event for
Armed Forces Day (May 18) and /or Flag Day (June 14).
ACTION REQUESTED:
Advisory board members should come to the meeting prepared to discuss an event/program that
would celebrate veterans.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Educate Community and Caregivers
Meeting: Rambling River Center Advisory Board - May 13 2024
INTRODUCTION:
The Rambling River Center Advisory Board's (RRCAB) work plan for 2024 includes a goal to
educate the community and caregivers on the needs of seniors.
DISCUSSION:
At their April 8, 2024 meeting, advisory board members discussed creating a large file with
information on all the identified topics. Staff will organize the information into a 3-ring binder, which
will be available as a resource for those looking for information.
Advisory board members also identified social media and flyers as ways to disseminate information.
The recommendation was each topic should be promoted with one a month being the focus.
ACTION REQUESTED:
The advisory board is asked to come to the meeting prepared to schedule the topics and research
to be used in monthly postings and discuss if there are additional ways they want to educate the
community and caregivers.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Raffle with the Farmington Rotary
Meeting: Rambling River Center Advisory Board - May 13 2024
INTRODUCTION:
On September 6, 2023, the Rambling River Center and Farmington Rotary conducted a raffle
together. Based on 291 tickets sold, each organization profited $4,146.
The raffle tickets costed $52 and were limited to 300 tickets sold. Prizes were drawn and awarded
beginning September 6, 2023. There was $100 given away weekly and $250 given away quarterly.
Every ticket drawn was thrown back in for the next drawing, meaning ticket holders were eligible to
win 56 times.
At their September 6, 2023, meeting, the advisory board discussed the raffle including providing
feedback and input about future raffles. The consensus was to partner with the Farmington Rotary
again on a raffle fundraiser should they be interested in partnering again.
DISCUSSION:
Staff met with the Farmington Rotary on January 25, 2024 and they are interested in conducting the
raffle again. They have no strong feelings about a date for the raffle and they felt it went well and
should be conducted in the same format.
BUDGET IMPACT:
The Rambling River Center and Farmington Rotary will both sell tickets. A total of 122 tickets must
be sold to break even. Profit and/or loss will be split equally with the Farmington Rotary. There is
potential to profit $4,650 each.
ACTION REQUESTED:
The advisory board is asked to come to the meeting prepared to choose a raffle date and make
additional decisions as needed.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: 2024 Work Plan Progress
Meeting: Rambling River Center Advisory Board - May 13 2024
INTRODUCTION:
The annual work plan is reviewed at every monthly meeting to measure the progress being made.
DISCUSSION:
An updated work plan is included in the meeting packet. The updated work plan shows in red what
items have been completed during or after the April 8, 2024 meeting. Items in bold black were
items completed prior to the April 8, 2024 meeting.
ACTION REQUESTED:
Advisory board members are asked to review the updated 2024 work plan prior to the meeting and
come prepared to discuss, especially the items that were completed. The review also offers an
opportunity for the advisory board to discuss work plan items they would like to work on at future
meeting.
ATTACHMENTS:
2024 Advisory Board Work Plan 051324
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Rambling River Center Advisory Board
2024 Work Plan
Goal #1: Participate in the process of making improvements at the Rambling River Center.
Objectives:
1. By January 16, JLG Architects will have completed a building master plan and the
recommendations presented to and approved by City Council.
Status: Completed. JLG Architects presented the facility master plan and city council
approved it at their January 16, 2024 meeting.
2. By March 1, the Advisory Board will have discussed the outdoor patio, furnishings,
landscaping, etc.
3. By May 1, the Advisory Board will have reviewed the proposals submitted for the outdoor
patio and Phase One improvements and will make a recommendation(s) to City Council
to approve the vendors, equipment, furnishings, etc. selected.
4. By June 1, City Council will have approved the vendors, equipment, furnishings, etc.
selected for the outdoor patio and Phase One improvements.
5. By September 1, the outdoor patio will have been constructed.
6. By October 1, Phase One improvements will be completed.
7. By November 1, a ribbon cutting and open house to celebrate the new improvements will
have been completed.
Goal #2: Review and recommend 2025 Rambling River Center fees and charges to the city
council.
Objectives:
1. By July 1, review and discuss the 2025 RRC fees and charges and determine if any
revisions should be made to the 2025 fees and charges.
2. By August 1, forward recommended 2025 RRC fees and charges to the Parks and
Recreation Commission.
3. By September 30, the Parks and Recreation Commission will have reviewed and
approved the 2025 RRC fees and charges and will recommend to the City Council to
approve them.
4. By December 31, the City Council will have acted on the Advisory Board and Parks and
Recreation Commission recommended 2025 RRC fees and charges.
Goal #3: Raise at least $10,000 from fundraising events and donations to fund future
Rambling River Center capital improvements and/or equipment and furniture purchases.
Objectives:
1. By June 1, discuss current fundraising events to see if any changes should be made to the
exiting fundraising events and a discussion should occur about creating a new
fundraising event.
2. By August 1, assist with and complete at least one fundraising activity.
Status: Completed. The Arts and Crafts Fair was held on Saturday, May 4, 2024.
3. By September 1, assist with and complete at least a second fundraising activity.
4. By October 1, assist with and complete at least a third fundraising activity.
5. By December 31, assist with and complete at least a fourth fundraising activity.
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Goal #4: Participate in a work session with City Council.
Objectives:
1. By February 1, a date to have a work session with City Council will be identified.
2. By May 1, a list of work session topic(s) will be approved by the Advisory Board.
3. By October 1, a work session with City Council will have occurred.
Goal #5: Participate in a parks and facilities tour with the Parks and Recreation
Commission and City Council.
Objectives:
1. By March 1, the Advisory Board, Parks and Recreation Commission, and City Council
will have identified a date to have a tour.
Status: Completed. Wednesday, August 28, 2024, has been identified for the tour.
2. By June 1, a draft list of parks and facilities to tour will be reviewed by the Advisory
Board.
Status: Completed. Rambling River Park, Sunny Hills Park, and Depot Way Arts Park
have been identified as potential parks to tour.
3. By July 1, a final list of parks and facilities to tour will be approved by the Parks and
Recreation Commission.
4. By October 1, a parks and facilities will have occurred.
Goal #6: Collaborate with Veteran’s Groups for more involvement at the Rambling River
Center.
Objectives:
1. By March 1, the Advisory Board will have discussed how, who, and what a collaboration
with Veteran’s groups looks like.
2. By May 1, the Advisory Board will have identified Veteran’s groups to contact for
possible collaborations.
Status: Completed. At their February 12, 2024 meeting, the Advisory Board identified
several Veteran’s groups to contact and explore for possible collaborations.
3. By August 1, the Advisory Board will have met with and learned more about the
identified Veteran’s groups and brainstormed with them ways to collaborate.
4. By December 1, a collaboration with a Veteran’s group(s) will have taken place.
Goal #7: Work with the Trip Planning Committee to offer Tasty Tuesdays in 2024 and to
plan future trips in 2025.
Objectives:
1. By May 1, receive a report from the Trip Committee on the attendance and trips offered
during the first quarter in 2024 and will be offered the remainder of the year.
2. By August 1, receive a presentation by the Trip Committee about the draft list of future
trips planned in 2025.
3. By September 1, receive a report from the Trip Committee on the attendance and trips
offered during the second quarter in 2024.
4. By October 1, receive a presentation on the final list of trips planned by the Trip
Committee to occur in 2025.
5. By November 1, receive a report from the Trip Committee on the attendance and trips
offered during the third quarter in 2024.
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6. By December 31, receive a report from the Trip Committee on the attendance and trips
offered during the fourth quarter and an annual report identifying the total attendance of
those attending the 2024 trips.
Goal #8: Educate the Community and Caregivers on What Seniors May Need.
Objectives:
1. By March 1, the Advisory Board will have discussed what and how to educate the
community.
Status: Completed. The Rambling River Center Advisory Board has identified a variety
of topics to educate the community on.
2. By April 1, a plan with a schedule of topics, instructors, events, times, delivery methods,
etc. will have been developed.
3. By July 1, the first education opportunity will have taken place.
4. By October 1, the second education opportunity will have taken place.
5. By December 31, the third education opportunity will have taken place.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Staff Report
Meeting: Rambling River Center Advisory Board - May 13 2024
INTRODUCTION:
During each meeting staff provides an informational update that does not require advisory board
approval.
DISCUSSION:
The following updates will be provided at the meeting:
Rambling River Center Renovations
Trips and Tours
New City Website and Farmington Fix
Rambling River Park
Spring Food Truck Event
ACTION REQUESTED:
Advisory board members should listen to the informational updates and then ask any questions
they have about the updates.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Advisory Board Roundtable
Meeting: Rambling River Center Advisory Board - May 13 2024
INTRODUCTION:
The advisory board roundtable occurs during every monthly meeting.
DISCUSSION:
The advisory board roundtable agenda item provides an opportunity for advisory board members to
share information or ask questions of staff about items that are not on the agenda. No formal
decisions can be made during the advisory board roundtable.
ACTION REQUESTED:
Advisory board members are being asked to share information or ask questions about items not on
the agenda.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Items for July 8, 2024 Meeting Agenda
Meeting: Rambling River Center Advisory Board - May 13 2024
INTRODUCTION:
This item is for staff and advisory board members to identify possible items for the next meeting
agenda.
DISCUSSION:
Thus far staff has identified the following possible items for the July 8, 2024 meeting.
Review of the VFW Steak Fry
2025 Rambling River Center Fees
Rambling River Center Renovations
Collaborate with Veteran's Groups
Educate Community and Caregivers
Raffle Fundraiser with the Farmington Rotary
2024 Work Plan Progress
ACTION REQUESTED:
This item is for staff and advisory board members to identify possible items for the next meeting
agenda.
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