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Home My WebLink About07.08.24 RRC Packet Meeting Location: Rambling River Center 325 Oak Street Farmington, MN 55024 RAMBLING RIVER CENTER ADVISORY BOARD Monday, July 8, 2024 9:30 AM Page 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES 3.1. May 13, 2024 Draft Meeting Minutes The advisory board is being asked to review the attached draft May 13, 2024 meeting minutes, make any corrections needed, and then approve the meeting minutes. Agenda Item: May 13, 2024 Draft Meeting Minutes - Pdf 4 - 7 4. PRESENTATIONS 5. BUSINESS ITEMS 5.1. Photo of Rambling River Center Advisory Board Agenda Item: Photo of Rambling River Center Advisory Board - Pdf 8 6. DISCUSSION ITEMS 6.1. Review Arts and Crafts Fundraiser Rambling River Center Advisory Board members should come prepared to discuss and evaluate the arts and crafts fair fundraising event and provide input for next year. Agenda Item: Review Arts and Crafts Fundraiser - Pdf 9 6.2. Review VFW Steak Fry Fundraiser Advisory board members should come prepared to discuss and identify potential changes to the Steak Fry fundraiser. Agenda Item: Review of the VFW Steak Fry Fundraiser - Pdf 10 6.3. Collaborate with Veteran's Groups 11 Page 1 of 25 Advisory board members should come to the meeting prepared to discuss ways to thank all veterans. Agenda Item: Collaborate with Veteran's Groups - Pdf 6.4. Educate Community and Caregivers The advisory board is asked to come to the meeting prepared to review the information advisory board member Page has written and discuss if there are additional ways they want to educate the community and caregivers. Agenda Item: Educate Community and Caregivers - Pdf 12 - 17 6.5. Raffle Fundraiser with the Farmington Rotary Advisory board members are asked to come to the meeting prepared to discuss locations and events to sell tickets, volunteer schedules, and take tickets to sell. Agenda Item: Raffle Fundraiser with the Farmington Rotary - Pdf 18 6.6. 2024 Work Plan Progress Advisory board members are asked to review the updated 2024 work plan prior to the meeting and come prepared to discuss, especially the items that were completed. The review also offers an opportunity for the advisory board to discuss work plan items they would like to work on at a future meeting. Agenda Item: 2024 Work Plan Progress - Pdf 19 - 22 7. STAFF REPORT 7.1. Staff Report Advisory board members should listen to the informational updates and then ask any questions they have about the updates. Agenda Item: Staff Report - Pdf 23 8. ADVISORY BOARD ROUNDTABLE 8.1. Advisory Board Roundtable Advisory board members are being asked to share information or ask questions about items not on the agenda. Agenda Item: Advisory Board Roundtable - Pdf 24 9. ITEMS FOR NEXT MEETING AGENDA 9.1. Items for August 12, 2024 Meeting Agenda This item is for staff and advisory board members to identify possible items for the next meeting agenda. 25 Page 2 of 25 Agenda Item: Items for August 12, 2024 Meeting Agenda - Pdf 10. ADJOURN Page 3 of 25 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: May 13, 2024 Draft Meeting Minutes Meeting: Rambling River Center Advisory Board - Jul 08 2024 INTRODUCTION: Included in the meeting packet are draft minutes from the advisory board’s May 13, 2024 meeting. DISCUSSION: Advisory board members should review the draft minutes to determine if there are any corrections or edits that need to be made prior to approval. ACTION REQUESTED: The advisory board is being asked to review the attached draft May 13, 2024 meeting minutes, make any corrections needed, and then approve the meeting minutes. ATTACHMENTS: May 13, 2024 RRCAB Draft Meeting Minutes Page 4 of 25 City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers MAY 13, 2024 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Mary Garlets called meeting to order at 9:30 a.m. Members Present: Mary Garlets, Rachel Edwards, Pat Hennen, Pennie Page, Jeff Spillman, and Blanche Reichert Members Absent: Judy Janke Others Present: Parks and Recreation Director, Kellee Omlid 2. Approve Agenda Motion by Edwards to move the Photo of the Rambling River Center Advisory Board to the July meeting and approve agenda, seconded by Edwards. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion by Page to approve the April 8, 2024 meeting minutes, seconded by Edwards. APIF. Motion carried. 4. Presentations 5. Business Items 5.1 Photo of Rambling River Center Advisory Board The photo of the Rambling River Center Advisory Board was tabled until the July meeting, so all board members can be in attendance. 5.2 Cancellation of the June 10, 2024 Meeting In year’s past, the June advisory board meeting has been cancelled due to summer seasonal staff orientation and the start of summer recreation program occurring during the week of the Rambling River Center Advisory Board’s meeting. Both require Recreation Supervisor Kohlbeck’s attention. Motion by Spillman to cancel the June 10, 2024 meeting, seconded by Reichert. APIF. Motion carried. 5.3 Floor Mats for the Ford Transit Van The new passenger van didn’t come with floor mats, so staff are recommending purchasing and installing floor mats. Since the passenger van was leased through donations and fundraising (Rambling River Center Capital Improvement Fund), staff are requesting the board approve buying the floor mats with the same funds. Advisory board member Hennen suggested WeatherTech mats. Director Omlid stated the floor mats would be purchased directly from Ford and didn’t know the brand. Motion by Hennen to purchase floor mats for the Ford Transit Passenger Van out of the Rambling River Center Capital Improvement Fund, seconded by Edwards. APIF. Motion carried. 6. Discussion Items 6.1. Review Arts and Crafts Fundraiser It was decided to table the discussion to the July meeting so Recreation Supervisor Kohlbeck and advisory board member Janke can participate in the discussion. 6.2. Collaborate with Veteran’s Groups There was discussion about doing something for veterans in late summer / early fall. The consensus was to highlight a veteran in the September / October and November / December issues of The River and Page 5 of 25 thank all veterans. Board member Page was going to decorate a box with red, white, and blue wrapping paper where veterans could put their name in to be highlighted. 6.3. Educate Community and Caregivers Advisory board member Page handed out a document regarding Family and Spouse Caregivers, Seniors, and Family and Spouse Education. The board agreed the first topic should be “Are you a caregiver” quiz. Board member Page is going to do a write-up to be included with the quiz. The quiz should be included in The River July / August issue, social media, city website, and flyers. The next monthly topics should be (1) Get legal ready, (2) Transitioning – when is it time?, and (3) How to evaluate parents / spouse / loved one / someone important in your life?. 6.4. Raffle with the Farmington Rotary There was discussion regarding selling the same number of raffle tickets as last year, which was 300 tickets for $52 each or changing it to 600 tickets for $26 each. Two-hundred ninety-one tickets out of 300 tickets were sold last year. The advisory board thought it would be difficult to sell 600 tickets, so preferred to keep it the same as last year. The consensus was to start selling as soon as possible and have the drawing the day after Labor Day, so it is continuous and there is no overlap with last year’s weekly drawings. Reminder to proof the tickets carefully. Staff will contact the Farmington Rotary. 6.5. 2024 Work Plan Progress Chair Garlets reviewed the 2024 Work Plan progress. 7. Staff Report Informational Updates • The city council approved the agreement with JLG Architects for schematic design through construction services as a single-phase project. The kick-off meeting with the architects and engineers is next week. • An update on trips and tours will be provided at the July meeting. • The City has a new website and Farmington Fix as of mid-April. Director Omlid encouraged use of the Farmington Fix to report issues (i.e., graffiti, down trees) you see in the city • The installation of the playground started and the contractors are making good progress. The poured-in-place rubber surfacing will be installed after completion of the playground and should be within the next two weeks, weather permitting. • The parks and recreation commission is hosting a spring food truck event with the City of Empire Parks and Recreation Commission on Friday, May 17 from 5-8 p.m. at Stelzel Ballfield (19200 Centerfield Ct.) in Empire. Currently, there are eight (8) food trucks. 8. Advisory Board Roundtable Spillman- Nothing Hennen- Attendees at arts and crafts fundraiser were asking for plastic / paper bags when they won a door prize. A few years ago, the Rambling River Center offered blue denim bags, is this something we could do again? Omlid- Nothing Edwards- Nothing Reichert – Nothing Page – The arts and crafts fundraiser was fabulous and congratulated the sub-committee. Garlets– Nothing 9. Agenda Items for July 8, 2024 meeting • Photo of Rambling River Center Advisory Board Page 6 of 25 • Arts and Crafts Fundraiser Review • Collaborate with Veteran’s Groups • Community and Caregiver Education • Trips and Tours • 2024 Work Plan Progress 10. 10. Adjourn Motion by Spillman and seconded by Reichert to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 10:43 a.m. Respectfully Submitted Kellee Omlid, Parks and Recreation Director and Recording Secretary Page 7 of 25 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Photo of Rambling River Center Advisory Board Meeting: Rambling River Center Advisory Board - Jul 08 2024 INTRODUCTION: Annually a group photo of the advisory board is taken, so it can be used for public purposes. The photo will be posted on the city’s website and used in the Parks and Recreation Department’s annual report. The photo was going to be taken at the May 13, 2024 advisory board meeting, but not all members were in attendance, so it was moved to the July meeting. ACTION REQUESTED: Advisory board members should come to the meeting prepared for a group photo, so it can be posted to the city’s website. Page 8 of 25 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Review Arts and Crafts Fundraiser Meeting: Rambling River Center Advisory Board - Jul 08 2024 INTRODUCTION: The annual arts and crafts fair fundraiser was held on Saturday, May 4, 2024. There were 47 paid vendors plus the Rambling River Center (RRC) volunteers for a total of 56 spaces. DISCUSSION: Fees were $35/space for RRC members, $45/space for nonmembers, and $25/table. We profited $2,117.24. There were 480 attendees. Advertising included Facebook, flyers, banners, and ads on KCHK radio. We spent just under $400 in advertising. Vendors enjoyed the Friday night set up, 75% of them used this option. Vendors donated 38 raffle prizes. Evaluations came back positive and someone even dropped off a thank you card. Chick-fil-A provided concessions but are not sure they would come back as they did not make a profit. ACTION REQUESTED: Rambling River Center Advisory Board members should come prepared to discuss and evaluate the arts and crafts fair fundraising event and provide input for next year. Page 9 of 25 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Review VFW Steak Fry Fundraiser Meeting: Rambling River Center Advisory Board - Jul 08 2024 INTRODUCTION: The annual Steak Fry fundraiser was held at the VFW on Saturday, May 18, 2024 from 5-8 p.m. The cost was $15, which included a Von Hanson grilled steak, baked potato, salad, and dessert. The Rambling River Center sold 58 tickets. We were again paired with the Future Farmers of America (FFA) group from Farmington High School. A total of 357 steaks were sold and they ran out. The Rambling River Center profited $1,245 as a check for $700 was received from the Veteran's Steak Fry Committee and a check for $500 was received from the VFW and $45 was donated in cash for tickets purchased but not used. DISCUSSION: Staff would like to discuss the Steak Fry fundraiser with the advisory board to see what went well and what could be improved for next year. ACTION REQUESTED: Advisory board members should come prepared to discuss and identify potential changes to the Steak Fry fundraiser. Page 10 of 25 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Collaborate with Veteran's Groups Meeting: Rambling River Center Advisory Board - Jul 08 2024 INTRODUCTION: The Rambling River Center Advisory Board's (RRCAB) work plan for 2024 includes a goal to collaborate with veteran's groups for more involvement at the Rambling River Center. DISCUSSION: At their May 13, 2024, meeting, the advisory board discussed highlighting and thanking a veteran in the September/October and November/December editions of The River. As of the April 8, 2024 RRCAB meeting, advisory board member Janke was still conducting research and reaching out to local veteran's organizations to see what their needs may be and possible opportunities for collaboration. If there as an update, advisory board member Janke will provide it at the meeting. ACTION REQUESTED: Advisory board members should come to the meeting prepared to discuss ways to thank all veterans. Page 11 of 25 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Educate Community and Caregivers Meeting: Rambling River Center Advisory Board - Jul 08 2024 INTRODUCTION: The Rambling River Center Advisory Board's (RRCAB) work plan for 2024 includes a goal to educate the community and caregivers on the needs of seniors. DISCUSSION: At their May 13, 2024 meeting, the advisory board discussed a variety of topics to be covered in The River, social media, city website, and flyers. Topics in order are:  Caregiver Quiz  Get Legal Ready  Transitioning - when is it time?  How to evaluate parents/spouse/loved one/someone important in your life Advisory board member Page has written introductory information to be included with the topics. The introductory information is included in the packet. ACTION REQUESTED: The advisory board is asked to come to the meeting prepared to review the information advisory board member Page has written and discuss if there are additional ways they want to educate the community and caregivers. ATTACHMENTS: Caregiver Quiz 6 Legal Documents for Seniors 8 Questions Loved Ones Declining Health Page 12 of 25 From your RRC Advisory Board HELLO AND WELCOME to our Caregiving and Education Series focusing on helping new and existing caregivers with information, resources, and help you navigate the tough questions during your loved one’s aging/disabling process. Our goal is threefold in our approach to help family members, caregivers, and seniors: 1. Tackle topics that will provide information to be more confident in your ability with the demands of caregiving. 2. Provide information and education to be proactive with your loved ones aging process and diagnosis. 3. Address ways to better able to care for you and your loved ones. The term caregiver refers to anyone who provides physical, emotional, financial, or logistical support to someone who depends on you. Being a caregiver for your loved one can be a rewarding experience. It may also be hard to balance working full time, raising your children, and trying to save for their college tuition , or your retirement — all while caring for your loved one. First Step - Are you a Caregiver? Find out if you are a caregiver by taking the quiz below. Please answer yes or no to each question. If you answered “Yes” to ANY of the questions on the quiz above, YOU ARE A CAREGIVER! • Do you currently provide assistance such as cleaning, shopping, household chores or laundry for a family member or friend? • Does the person you are caring for depend on you for safety, personal finances, and banking? • Do you help a friend or family member with medication management – picking up prescriptions or reminding them to take their medications? • Do you regularly cook, bring food, prepare meals or grocery shop for the person you are caring for? • Do you assist the person you are caring for with personal care, such as bathing and dressing? • Do you manage medications and doctors’ visits for the person you are caring for? • Do you provide transportation for a friend or adult family member to doctor’s appointments, grocery shopping, social outings, or other various errands? • Has assisting an older family member forced you to miss days of work, to take a reduced schedule, or to consider early retirement? • Do you call on behalf of a loved one to schedule doctor’s appointments, tests, find out information, fill out insurance forms, etc. • Are you feeling stressed out and exhausted by the additional responsibilities you’ve had to take care of this person? • Are you unable to spend time with your family or friends or to find some quiet time for yourself, because of the time spent caring for an adult family member? • Do you provide support to a family member who is dependent on others but does not live with you? www.aarp.org/caregiving/basics/info-2017/caregiving-quiz.html Topics next: • How to evaluate your loved ones aging process • Get legal ready for aging: Wills, POA, etc. • When and where to transition to Senior Housing or preparing for your loved ones to move in • Resources Page 13 of 25 From your RRC Advisory Board HELLO AND WELCOME to our ongoing Caregiving and Education Series focusing on helping new and existing caregivers with information, resources, and help you navigate the tough questions during your loved one’s aging/disabling process. 6 Legal Documents Seniors Should Have NIH National Institute on Aging. A comprehensive care plan is one of the best things you can do to ensure a loved one remains comfortable and content at home. Organizing your loved one’s legal affairs can protect and streamline their assets, finances, healthcare, and estate planning while giving you peace of mind that critical documents are in place when needed during a health emergency or at the end of life. Consult with an attorney and execute any legal documents before health, financial, or legal issues arise, 1. Last Will and Testament A will outlines the distribution of your loved one’s property, money, and possessions after death. A will also names the person overseeing the distribution of their estate and outlines final wishes about funeral arrangements. If an older adult does not have a will, state laws determine how to distribute the estate. 2. Advanced Healthcare Directives or Living Will Many older adults also elect to prepare a living will that specifies the types of medical treatments they do and do not want if they can’t make their own healthcare decisions. Seniors may choose to include a do-not-resuscitate (DNR) order in their living will if they do not wish healthcare professionals to revive them after their heart stops. 3. Revocable Living Trust A revocable living trust enables seniors to transfer ownership of their assets to a trust while maintaining control over their possessions during their lifetime. A revocable living trust offers privacy protection and probate avoidance. 4. Power of Attorney (POA) – Financial and Health Care Older adults should complete two separate power of attorney documents: One to designate a person to handle their finances and a second to assign a person to make health care decisions if they cannot decide on their own. Older adults can choose the same person for their financial and healthcare decisions or a different person for each. This person, called a proxy, should be familiar with their healthcare and financial wishes. 5. Beneficiary Forms If your loved one has a life insurance policy, pension, or retirement account, they should complete a beneficiary form to designate who will receive any remaining funds after they die. Make sure all beneficiary forms are complete and up to date. 6. HIPAA Forms Your loved one may choose to complete HIPAA forms to permit their doctors to share health information with designated individuals, such as family members or caregivers. Unlike a power of attorney, HIPAA forms allow health care providers to share information with selected individuals even when your loved one can still make health care decisions. Page 14 of 25 In addition to legal documents, your loved one should gather other information that may help family members manage their estate, including: • Personal information, such as date of birth, social security number, marriage certificate, etc. • Prepaid or preplanned funeral information • Life insurance policies • Investment, tax, banking, and credit/debit card information • Health insurance and medical information • Deeds for various properties • Vehicle titles and registration • Contact information for financial advisors, insurance agents, accountants, attorneys, and other professionals. • A list of passwords and login information for accounts and memberships • A list of improvements made to any properties, with completion dates. Resources: AARP Family Caregiving: Find information and tips on financial and legal issues facing caregivers and download the advance directive form for your state. American Bar Association: The ABA's Commission on Law and Aging offers legal advice for caregivers and a detailed tool kit for health care advance planning. Eldercare Locator: Use this online directory of services maintained by the U.S. Administration on Aging (or call 800-677-1116) to find your local Area Agency on Aging and legal aid providers in your region. The website also offers articles and other resources on elder rights. Page 15 of 25 From your RRC Advisory Board HELLO AND WELCOME to our ongoing Caregiving and Education Series focusing on helping new and existing caregivers with information, resources, and help you navigate the tough questions during your loved one’s aging/disabling process. 8 QUESTIONS TO ASK YOURSELF IF YOU ARE WORRIED ABOUT YOUR LOVED ONE’S DECLINING HEALTH PROBLEMS AND HOW TO TAKE ACTION. Mayo Clinic Sometimes your loved one will not admit they cannot do something on their own, and others don't realize they need help. Remind them that you care about them, and you want to help promote their health and well-being, both today and in the years to come. 1. Is your loved one able to take care of themselves? • Pay attention to their appearance. Failure to keep up with daily routines — such as bathing and brushing teeth. • Pay attention to their home. Are the lights working? Is the heat on? Is the yard overgrown? • The way they do things around the house could provide clues to their health. For example, scorched pots could mean they are forgetting about food cooking on the stove, failing to pay bills, having problems shopping and neglecting housework. 2. Is your loved experiencing memory loss? Everyone forgets things from time to time. Modest memory problems are a fairly common part of aging, and sometimes medication side effects or underlying conditions contribute to memory loss. Signs of this type of memory loss might include: • Asking the same questions over and over again • Getting lost in familiar places. • Not being able to follow instructions. • Becoming confused about time, people, and places 3. Are they safe in their home? • Do they have difficulty navigating a narrow stairway? • Has either parent fallen recently? • Are they able to read directions on medication containers? 4. Are they safe on the road? Driving can be challenging for older adults. If your love one becomes confused while driving or you're concerned about their ability to drive safely — especially if they have experienced a moving violation or an accident — it might be time to stop driving. Page 16 of 25 5. Have they lost weight? Weight loss could be related to many factors, including: • Difficulty cooking. They might be having difficulty finding the energy to cook, grasping the necessary tools, or reading labels or directions on food products. • Loss of taste or smell. • Social issues. They might have difficulty shopping or have financial concerns that limit buying groceries. 6. Is your loved one in good spirits? • Note their moods and ask how they're feeling. A drastically different mood or outlook could be a sign of depression or other health concerns. 7. Are they still social? • Are they connecting with friends? • Have they maintained interest in hobbies and other daily activities? • Are they involved in organizations, clubs, or faith-based communities? 8. Are they able to get around? • Pay attention to how they walk. • Are they reluctant or unable to walk usual distances? • Have they fallen recently? Taking action There are many steps you can take to ensure your loved one’s health and well-being is ok. Try to: • Share your concerns. Talk to them. • Encourage regular medical checkups. • Address safety issues. Point out any potential safety issues — then make a plan to address the problems. For example, a higher toilet seat or handrails in the bathroom might help prevent falls. • Consider home care services. You could hire someone to clean the house and run errands. A home health care aide could help with daily activities, such as bathing, and Meals on Wheels or other community services might prepare food. If remaining at home is too challenging, you might suggest moving to an assisted living facility. • Seek help from local agencies. Your local agency on aging — which you can find using the Eldercare Locator, a public service of the Administration on Aging — can connect you with services in your area. Page 17 of 25 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Raffle Fundraiser with the Farmington Rotary Meeting: Rambling River Center Advisory Board - Jul 08 2024 INTRODUCTION: At their May 13, 2024 meeting, the advisory board discussed and decided to partner with the Farmington Rotary on another raffle fundraiser. The raffle tickets cost $52 each and will be limited to 300 tickets sold. Prizes will be drawn and awarded beginning September 3, 2024. There will be $100 given away weekly and $250 given away quarterly. Every ticket drawn will be thrown back in for the next drawing, meaning ticket holders are eligible to win 56 times. DISCUSSION: At their June 17, 2024 meeting, city council approved Farmington Rotary's gambling permit application and then it was sent to the Gambling Control Board for approval. After approved by the Gambling Control Board, raffle tickets will be printed by Farmington Printing. Tickets sales will start once tickets are printed and will be sold until Tuesday, September 3, 2024 at 10:30 a.m. when the drawings will take place. The first prize will be awarded on Wednesday, September 4, 2024. Please note this is a shorter time frame for selling raffle tickets than in 2023. BUDGET IMPACT: The Rambling River Center and Farmington Rotary will both sell tickets. A total of 122 tickets must be sold to break even. Profit and/or loss will be split equally with the Farmington Rotary. There is potential to profit $4,650 each. ACTION REQUESTED: Advisory board members are asked to come to the meeting prepared to discuss locations and events to sell tickets, volunteer schedules, and take tickets to sell. Page 18 of 25 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: 2024 Work Plan Progress Meeting: Rambling River Center Advisory Board - Jul 08 2024 INTRODUCTION: The annual work plan is reviewed at every monthly meeting to measure the progress being made. DISCUSSION: An updated work plan is included in the meeting packet. The updated work plan shows in red what items have been completed during or after the May 13, 2024 meeting. Items in bold black were items completed prior to the May 13, 2024 meeting. ACTION REQUESTED: Advisory board members are asked to review the updated 2024 work plan prior to the meeting and come prepared to discuss, especially the items that were completed. The review also offers an opportunity for the advisory board to discuss work plan items they would like to work on at a future meeting. ATTACHMENTS: 2024 Advisory Board Work Plan 7.8.24 Page 19 of 25 Rambling River Center Advisory Board 2024 Work Plan Goal #1: Participate in the process of making improvements at the Rambling River Center. Objectives: 1. By January 16, JLG Architects will have completed a building master plan and the recommendations presented to and approved by City Council. Status: Completed. JLG Architects presented the facility master plan and city council approved it at their January 16, 2024 meeting. 2. By March 1, the Advisory Board will have discussed the outdoor patio, furnishings, landscaping, etc. 3. By May 1, the Advisory Board will have reviewed the proposals submitted for the outdoor patio and Phase One improvements and will make a recommendation(s) to City Council to approve the vendors, equipment, furnishings, etc. selected. 4. By June 1, City Council will have approved the vendors, equipment, furnishings, etc. selected for the outdoor patio and Phase One improvements. 5. By September 1, the outdoor patio will have been constructed. 6. By October 1, Phase One improvements will be completed. 7. By November 1, a ribbon cutting and open house to celebrate the new improvements will have been completed. Goal #2: Review and recommend 2025 Rambling River Center fees and charges to the city council. Objectives: 1. By July 1, review and discuss the 2025 RRC fees and charges and determine if any revisions should be made to the 2025 fees and charges. 2. By August 1, forward recommended 2025 RRC fees and charges to the Parks and Recreation Commission. 3. By September 30, the Parks and Recreation Commission will have reviewed and approved the 2025 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Parks and Recreation Commission recommended 2025 RRC fees and charges. Goal #3: Raise at least $10,000 from fundraising events and donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By June 1, discuss current fundraising events to see if any changes should be made to the exiting fundraising events and a discussion should occur about creating a new fundraising event. 2. By August 1, assist with and complete at least one fundraising activity. Status: Completed. The Arts and Crafts Fair was held on Saturday, May 4, 2024. 3. By September 1, assist with and complete at least a second fundraising activity. Status: Completed. The annual VFW Steak Fry was held on Saturday, May 18, 2024 and the Bike Auction and Kiss the Pig were held on Saturday, June 22, 2024. 4. By October 1, assist with and complete at least a third fundraising activity. Page 20 of 25 5. By December 31, assist with and complete at least a fourth fundraising activity. Goal #4: Participate in a work session with City Council. Objectives: 1. By February 1, a date to have a work session with City Council will be identified. 2. By May 1, a list of work session topic(s) will be approved by the Advisory Board. 3. By October 1, a work session with City Council will have occurred. Goal #5: Participate in a parks and facilities tour with the Parks and Recreation Commission and City Council. Objectives: 1. By March 1, the Advisory Board, Parks and Recreation Commission, and City Council will have identified a date to have a tour. Status: Completed. Wednesday, August 28, 2024, has been identified for the tour. 2. By June 1, a draft list of parks and facilities to tour will be reviewed by the Advisory Board. Status: Completed. Rambling River Park, Sunny Hills Park, and Depot Way Arts Park have been identified as potential parks to tour. 3. By July 1, a final list of parks and facilities to tour will be approved by the Parks and Recreation Commission. 4. By October 1, a parks and facilities will have occurred. Goal #6: Collaborate with Veteran’s Groups for more involvement at the Rambling River Center. Objectives: 1. By March 1, the Advisory Board will have discussed how, who, and what a collaboration with Veteran’s groups looks like. 2. By May 1, the Advisory Board will have identified Veteran’s groups to contact for possible collaborations. Status: Completed. At their February 12, 2024 meeting, the Advisory Board identified several Veteran’s groups to contact and explore for possible collaborations. 3. By August 1, the Advisory Board will have met with and learned more about the identified Veteran’s groups and brainstormed with them ways to collaborate. 4. By December 1, a collaboration with a Veteran’s group(s) will have taken place. Goal #7: Work with the Trip Planning Committee to offer Tasty Tuesdays in 2024 and to plan future trips in 2025. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2024 and will be offered the remainder of the year. 2. By August 1, receive a presentation by the Trip Committee about the draft list of future trips planned in 2025. 3. By September 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2024. 4. By October 1, receive a presentation on the final list of trips planned by the Trip Committee to occur in 2025. Page 21 of 25 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2024. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2024 trips. Goal #8: Educate the Community and Caregivers on What Seniors May Need. Objectives: 1. By March 1, the Advisory Board will have discussed what and how to educate the community. Status: Completed. The Rambling River Center Advisory Board has identified a variety of topics to educate the community on. 2. By April 1, a plan with a schedule of topics, instructors, events, times, delivery methods, etc. will have been developed. Status: Completed. Rambling River Center Advisory Board members approved a list of topics, months to promote, and ways to promote topics at their May 13, 2024 meeting. 3. By July 1, the first education opportunity will have taken place. 4. By October 1, the second education opportunity will have taken place. 5. By December 31, the third education opportunity will have taken place. Page 22 of 25 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Staff Report Meeting: Rambling River Center Advisory Board - Jul 08 2024 INTRODUCTION: During each meeting staff provides an informational update that does not require advisory board approval. DISCUSSION: The following updates will be provided at the meeting:  Rambling River Center Renovations  Trips and Tours  Update on Fundraising/Donations  Quarterly Participation Numbers  Sunny Hills Park Ribbon Cutting  Parks and Facilities Tour with Parks and Recreation Commission and City Council ACTION REQUESTED: Advisory board members should listen to the informational updates and then ask any questions they have about the updates. Page 23 of 25 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Advisory Board Roundtable Meeting: Rambling River Center Advisory Board - Jul 08 2024 INTRODUCTION: The advisory board roundtable occurs during every monthly meeting. DISCUSSION: The advisory board roundtable agenda item provides an opportunity for advisory board members to share information or ask questions of staff about items that are not on the agenda. No formal decisions can be made during the advisory board roundtable. ACTION REQUESTED: Advisory board members are being asked to share information or ask questions about items not on the agenda. Page 24 of 25 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Items for August 12, 2024 Meeting Agenda Meeting: Rambling River Center Advisory Board - Jul 08 2024 INTRODUCTION: This item is for staff and advisory board members to identify possible items for the next meeting agenda. DISCUSSION: Thus far staff has identified the following possible items for the August 12, 2024 meeting.  Rambling River Center Renovations  Collaborate with Veteran's Groups  Educate Community and Caregivers  Raffle Fundraiser with the Farmington Rotary  2025 Rambling River Center Fees  Breakfast and Silent Auction Fundraiser  2024 Work Plan Progress ACTION REQUESTED: This item is for staff and advisory board members to identify possible items for the next meeting agenda. Page 25 of 25