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HomeMy WebLinkAbout07.08.24 RRC Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers July 8, 2024 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Mary Garlets called meeting to order at 9:30 a.m. Members Present: Mary Garlets, Rachel Edwards, Pat Hennen, Pennie Page, Judy Janke, Jeff Spillman, and Blanche Reichert Members Absent: Others Present: Parks and Recreation Director, Kellee Omlid 2. Approve Agenda Motion by Reichert to approve agenda, seconded by Janke. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion by Edwards to approve the May 13, 2024 meeting minutes, seconded by Hennen. APIF. Motion carried. 4. Presentations 5. Business Items 5.1 Photo of Rambling River Center Advisory Board Director Omlid took several photos of the Rambling River Center Advisory Board for the city’s website and Parks and Recreation Department’s annual report. 6. Discussion Items 6.1. Review Arts and Crafts Fundraiser The board thought more signage was needed including, but not limited to, a welcome sign and one for the donation table that said items were for raffle drawings and not for sale. The consensus was one door to enter was very good. A few vendors asked for a fall event instead. We wouldn’t be able to use the Schmitz-Maki Arena for a fall event, since the ice would be in. Discussion about using the Rambling River Center, a school, and a building at the fairgrounds for the event. Would have to pay a rental fee if not at a city facility. Discussion about why the event only went to 2 p.m. as most shows usually go till 3 or 4 p.m. It was suggested to look at an increase in vendor fees next year as the cost is low compared to other area arts and crafts fairs. It was brought up to purchase bags with Rambling River Center logo on them to give to attendees; use advertising money to purchase. 6.2. Review of the VFW Steak Fry Fundraiser Director Omlid provided an overview of the VFW Steak Fry fundraiser that was held on May 18, 2024 and staff’s concern we may lose this fundraiser as we don’t sell many tickets at the Rambling River Center. The board thought better advertising for buying tickets at the Rambling River Center was important and better promotion can take the meal to go and areas to park downtown. A suggestion was made to hold a raffle to encourage people to purchase their tickets at the Rambling River Center and sell tickets at the Arts and Crafts Fundraiser. 6.3 Collaborate with Veteran’s Groups Advisory board member Janke thought she was looking at too big of a picture and thought starting smaller and in Farmington area would be better. Board members agreed and suggested a Coffee Café to honor and thank veterans. Talk with Recreation Supervisor Kohlbeck to get a list and identify members who are veterans. Mail an invitation to the Coffee Café event for veterans. The board thought the event should be in November. Discussion about asking on the membership application “Are you a veteran?”. Board member Janke will visit with Recreation Supervisor Kohlbeck about it. 6.4. Educate Community and Caregivers The advisory board liked and was happy the Healthy Living was in The River. Advisory board member Page has 20 copies of The Caregiver Handbook; could have some at the Rambling River Center. There was a discussion about all the great presentations the Rambling River Center offers to help members and the community, but how many people are attending. The consensus was people wait until they are in the situation and need help instead of educating themselves prior. Discussion about where do 50-55 year olds go and should we try to appeal to that age group. 6.5. Raffle with the Farmington Rotary The Rotary is waiting for the gambling permit from the Gaming Control Board. Once the permit is received, Farmington Printing will print the raffle tickets. Thus, we don’t have tickets to hand out today. The time to sell the tickets will be shorter than last year. The advisory board inquired about selling raffle tickets at the Dakota County fair for a few hours on a day or two. Staff will inquire if this is possible. Advisory board members suggested an emergency meeting to determine logistics of selling raffle tickets at the fair if it is approved. 6.6. 2024 Work Plan Progress Chair Garlets reviewed the 2024 Work Plan progress. 7. Staff Report Informational Updates • Staff have been meeting regularly with JLG Architects and Paulson & Clark Engineering for the Rambling River Center renovations. The interior designer attended the last site visit. • An update on trips and tours will be provided at the August meeting. • An update on fundraising / donations will be provided at the August meeting. • An update on quarterly participation numbers will be at the August meeting. • The parks and recreation commission is hosting a ribbon cutting at Sunny Hills Park on Wednesday, July 10 at 6 p.m. • Reminder the parks and facilities tour with city council and parks and recreation commission is on Wednesday, August 28 from 6-8 p.m. Staff will bring the tour schedule and locations to the August 12 advisory board meeting. 8. Advisory Board Roundtable Spillman- Nothing Hennen- Asked if the passenger van could be used to pick-up people to get their meal at the VFW Steak Fry benefiting the Rambling River Center. Perhaps if people bought their ticket from the Rambling River Center. Asked about the Jason Show and how members who went on the trip knew it was rescheduled. Omlid- Nothing Edwards- Nothing Reichert – Nothing Janke - Nothing Page – Nothing Garlets– Suggested we should have business cards for the Rambling River Center to handout. 9. Agenda Items for August 12, 2024 meeting • Rambling River Center Renovations • Collaborate with Veteran’s Groups • Educate Community and Caregivers • Raffle Fundraiser with the Farmington Rotary • Breakfast and Silent Auction Fundraiser • Trips and Tours • 2024 Work Plan Progress 10. 10. Adjourn Motion by Spillman and seconded by Edwards to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 11:09 a.m. Respectfully Submitted Kellee Omlid, Parks and Recreation Director and Recording Secretary