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HomeMy WebLinkAbout10.14.24 RRC Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers October 14, 2024 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Mary Garlets called meeting to order at 9:30 a.m. Members Present: Mary Garlets, Rachel Edwards, Pat Hennen, Pennie Page, Judy Janke, Jeff Spillman, and Blanche Reichert Members Absent: Others Present: Parks and Recreation Director, Kellee Omlid, Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion by Janke to approve agenda, seconded by Edwards. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion by Janke to approve the September 9, 2024 meeting minutes, seconded by Spillman. APIF. Motion carried. 4. Presentations Recreation Supervisor Kohlbeck presented an eight month look back at the Rambling River Center. This included program participation at 10,743 participants, rentals totaling 126, and membership numbers for each of the last eight months averaging 352 members a month. Membership is misleading because people often don’t renew when memberships are due, but renew after several reminders. 5. Business Items 5.1 Collaborate with Veteran’s Groups Advisory board member Janke has everything set up for the coffee and dessert event including 224 hero trophies from Oriental Trading. She purchased 12 packages and they donated 12 packages. Janke thought with the renovations / move we should hold off until next year to hold the coffee. She suggested holding the event in May and November 2025. Discussion regarding holding a great event in the remodeled space, attending Patriotic Day, and getting the information out. Motion by Reichert to postpone the Veteran’s Coffee until 2025 when we are back into the building. Seconded by Hennen, APIF. Motion carried. 6. Discussion Items 5.1 Review Breakfast and Silent Auction Fundraiser The profit from for the breakfast was $173.58 and profit from the silent auction was $3,538.52. Expenses included juice /coffee, cinnamon rolls, egg bake, and fruit. It was suggested to cut the egg bakes smaller, order smaller cinnamon rolls, and keep the fruit trays. The advisory board would like to advertise in neighboring communities and look at buying an ad in the Dakota County Tribune. Spillman discussed tightening up the donation paperwork to assist with making the baskets. The basket committee and volunteers did a wonderful job! 6.2. Rambling River Center Renovations and Help with Packing / Moving Stacey is working on a sign-up sheet for assistance with packing. She is also sending out emails reminding people to pick up their shoes and take home books and puzzles they may want over the winter. Containers have been ordered for storage and will be delivered on October 23. Packing will begin this day. 6.3. 2025 Work Plan Ideas Discussion on work plan ideas included the following ideas: • City Council Work Session (Only if there are topic(s) to discuss) • A Ribbon Cutting / Grand Opening Celebration • Veteran’s Coffee 6.4. 2024 Work Plan Progress Chair Garlets reviewed the 2024 Work Plan progress. 7. Staff Report 7.1 Informational Updates • The Halloween Walk is scheduled for Friday, October 25 at 5:30 pm. We will have RRC members hand out candy wearing the “Peanuts Gang” costumes. • Director Omlid discussed the preliminary 2025 budget. It will be approved in December. • The City of Farmington, Farmington Rotary, and Homestead Church are working together on a downtown lighted holiday parade. It will be held on Saturday, December 7 at 7 pm. • Staff will update the advisory board on the status of trips and the trip planning committee at the next meeting due to time constraints. 8. Advisory Board Roundtable Spillman- Nothing Hennen- Confirmed new fitness center times at city hall will be 8 am - 4:30 pm; absentee ballots are now being accepted. Omlid- Thanked the board for a great event! Edwards- Nothing Reichert – Nothing Janke - Nothing Page – Nothing Garlets– Nothing 9. Agenda Items for November 12, 2024 meeting • Rambling River Center Renovations • 2025 Work Plan Ideas • Update on Fundraising • Trips and Trip Planning Committee Update • 2024 Work Plan Progress 10. 10. Adjourn Motion by Spillman and seconded by Edwards to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 11:03 am. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary