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Home My WebLink About01.13.25 RRC Packet Meeting Location: City Hall 430 Third Street Farmington, MN 55024 RAMBLING RIVER CENTER ADVISORY BOARD Monday, January 13, 2025 9:30 AM Page 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES 3.1. December 9, 2024 Draft Meeting Minutes The advisory board is being asked to review the attached draft December 9, 2024 meeting minutes, make any corrections needed, and then approve the meeting minutes. Agenda Item: December 9, 2024 Draft Meeting Minutes - Pdf 3 - 5 4. PRESENTATIONS 5. BUSINESS ITEMS 5.1. 2025 Work Plan Agenda Item: 2025 Work Plan - Pdf 6 - 8 5.2. Arts and Crafts Fundraiser Agenda Item: Arts and Crafts Fundraiser - Pdf 9 6. DISCUSSION ITEMS 6.1. Market and Promote the Rambling River Center to New Residential Developments The advisory board is asked to come to the meeting prepared to discuss ways to market and promote the Rambling River Center to new residents. Agenda Item: Market and Promote Rambling River Center to New Residential Developments - Pdf 10 6.2. Chair and Vice Chair Elections During the February Meeting Advisory board members should come prepared to make their interest 11 Page 1 of 14 as chair or vice chair known to other advisory board members. Agenda Item: Chair and Vice Chair Elections During the February Meeting - Pdf 7. STAFF REPORT 7.1. Staff Report Advisory board members should listen to the informational updates and then ask any questions they have about the updates. Agenda Item: Staff Report - Pdf 12 8. ADVISORY BOARD ROUNDTABLE 8.1. Advisory Board Roundtable Advisory board members are being asked to come share information or ask questions about items not on the agenda. Agenda Item: Advisory Board Roundtable - Pdf 13 9. ITEMS FOR NEXT MEETING AGENDA 9.1. Items for February 10, 2025 Meeting Agenda Advisory board members are asked to come prepared to discuss the staff proposed agenda items and also provide other possible agenda items for the February 10, 2025 meeting. Agenda Item: Items for February 10, 2025 Meeting Agenda - Pdf 14 10. ADJOURN Page 2 of 14 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: December 9, 2024 Draft Meeting Minutes Meeting: Rambling River Center Advisory Board - Jan 13 2025 INTRODUCTION: Included in the meeting packet are draft minutes from the advisory board’s December 9, 2024 meeting. DISCUSSION: Advisory board members should review the draft minutes to determine if there are any corrections or edits that need to be made prior to approval. ACTION REQUESTED: The advisory board is being asked to review the attached draft December 9, 2024 meeting minutes, make any corrections needed, and then approve the meeting minutes. ATTACHMENTS: December 9, 2024 RRCAB Draft Meeting Minutes Page 3 of 14 City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers DECEMBER 9, 2024 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Mary Garlets called meeting to order at 9:32 a.m. Members Present: Mary Garlets, Rachel Edwards, Pat Hennen, Judy Janke, Jeff Spillman, and Blanche Reichert Members Absent: Pennie Page Others Present: Parks and Recreation Director Kellee Omlid, Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion by Edwards to approve agenda, seconded by Janke. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion by Edwards to approve the November 12, 2024 meeting minutes, seconded by Reichert. APIF. Motion carried. 4. Presentations 5. Business Items 5.1 2024 Meeting Attendance Report Reichert made a motion to accept the attendance report with the Boards and Commissions Reception and today’s meeting attendance added, seconded by Janke. APIF. Motion carried. 6. Discussion Items 6.1. Review Boards and Commissions Reception Board members enjoyed learning what others are doing. Grace Filled Table provided great food. Board members felt it was nice to hire them as they invest back into the community. Director Omlid asked board members their thoughts on moving the reception to October to possibly have better attendance. The board thought October would be better. 6.2. Veteran’s Steak Fry at the VFW and Volunteer Plan Board member Garlets asked staff to include the description of each job with the sign-up sheet. Board members asked staff to contact the Steak Fry Committee and get their thoughts about the Rambling River Center selling discounted presale tickets. The remainder of the ticket cost would need to be reimbursed through fundraising monies. Discussion regarding raffling a prize from the tickets purchased at the Rambling River Center and to include selling tickets on the volunteer job descriptions. 6.3. 2025 Work Plan Ideas and Draft Plan The advisory board had no changes to the draft work plan and thought it was a good one. Many ideas were generated around fundraising, Goal #4. Ideas including a formal gala, bingo, casino night, lunch and learn events, a cookbook, and cooking classes. The board also discussed a veteran’s bingo event relating to collaboration with veteran’s group, Goal #6. Page 4 of 14 They want to thank and show appreciation to the volunteers, businesses, and staff that helped with the renovation and move, Goal #8. Ideas included a luau on the lanai and fall hayride. The 2025 work plan will be presented at the January 13, 2025 meeting for board approval. 6.4. 2024 Work Plan Progress Chair Garlets reviewed the 2024 work plan. There was great work and accomplishments this year. The collaboration with veteran’s groups will carry over to 2025. 7. Staff Report 7.1 Informational Updates • Director Omlid stated there was a slight delay in getting the Rambling River Center project started due to contracts being developed and signed but the construction company is ready to go. • Operations continue at Fire Station 1. Staff and participants have developed a flow to the room and programs. • Holiday Bingo with Santa is Friday, December 13. The school district agreed to let us use the Boeckman Middle School parking lot. We will have a volunteer driving the van who will shuttle people to and from the Fire Station. • The first Lighted Holiday Parade was very successful. There was a large crowd downtown. 8.1. Advisory Board Roundtable Reichert – Nothing to share, but loving the conversation. Edwards – Enjoyed the meeting, there is a lot going on. Janke – Nothing Omlid - Thank for your service, looking forward to 2025. Happy Holidays! Spillman - Good meeting. Hennen – Vision is getting worse; no longer driving. Garlets - Looking forward to the Patient’s Bill of Rights presentation. 9.1 Agenda Items for January 13, 2025 meeting • Rambling River Center Renovations • 2025 Work Plan • Arts and Craft Fair Fundraiser • Chair and Vice-Chair Elections During February Meeting. 10. 10. Adjourn Motion by Reichert and seconded by Edwards to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 11:08 am. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary Page 5 of 14 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: 2025 Work Plan Meeting: Rambling River Center Advisory Board - Jan 13 2025 INTRODUCTION: At the beginning of each year the advisory board approves an annual work plan for the coming year. The annual work plan outlines the work items the advisory board wishes to accomplish during the year. DISCUSSION: Attached is the draft work plan, which is a product of discussions that occurred during October, November, and December meetings. ACTION REQUESTED: The advisory board is asked to review the attached draft 2025 work plan prior to the meeting and come prepared to discuss and formally approve. ATTACHMENTS: 2025 Work Plan Page 6 of 14 Rambling River Center Advisory Board 2025 Work Plan Goal #1: Plan and host a re-grand opening and ribbon cutting ceremony to celebrate and show off the remodeled Rambling River Center. Objectives: 1. By April 1, the re-grand opening and ribbon cutting details will be finalized. 2. By May 1, publicity will have started. 3. By September 30, a grand re-opening and ribbon cutting will have happened. Goal #2: Complete and celebrate the addition of the Minnwest Bank Patio to the Rambling River Center. Objectives: 1. By March 1, the Advisory Board will have discussed the outdoor patio, furnishings, landscaping, etc. 2. By April 1, furniture will be selected for the outdoor patio. 3. By May 1, details for a Patio Party to dedicate the Minnwest Bank Patio will be finalized. 4. By October 31, a Patio Party with Minnwest Bank will have happened to celebrate the addition of the patio. Goal #3: Review and recommend 2026 Rambling River Center fees and charges to the city council. Objectives: 1. By July 1, review and discuss the 2026 RRC fees and charges and determine if any revisions should be made to the 2026 fees and charges. 2. By August 1, forward recommended 2026 RRC fees and charges to the Parks and Recreation Commission. 3. By September 30, the Parks and Recreation Commission will have reviewed and approved the 2026 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Parks and Recreation Commission recommended 2026 RRC fees and charges. Goal #4: Raise at least $15,000 from fundraising events and donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By March 1, discuss current fundraising events to see if any changes should be made to the existing fundraising events and a discussion should occur about creating a new fundraising event. 2. By July 1, assist with and complete at least one fundraising activity. 3. By September 1, assist with and complete at least a second fundraising activity. 4. By October 1, assist with and complete at least a third fundraising activity. 5. By December 31, assist with and complete at least a fourth fundraising activity. Page 7 of 14 Goal #5: Participate in a parks and facilities tour with the Parks and Recreation Commission and City Council. Objectives: 1. By March 1, the Advisory Board, Parks and Recreation Commission, and City Council will have identified a date to have a tour. 2. By June 1, a draft list of parks and facilities to tour will be reviewed by the Advisory Board. 3. By July 1, a final list of parks and facilities to tour will be approved by the Parks and Recreation Commission. 4. By October 1, a parks and facilities tour will have occurred. Goal #6: Collaborate with Veteran’s Groups for more involvement at the Rambling River Center. Objectives: 1. By March 31, a date, time, and details for a veteran’s recognition and thank you event (coffee and dessert) will have been discussed, finalized, and approved. 2. By May 31, the Advisory Board will have hosted a coffee and dessert event for veterans. 3. By August 1, the Advisory Board will have evaluated the coffee event and discussed additional ways to collaborate with veteran’s groups. 4. By September 1, the Advisory Board will have met with and learned more about the identified veteran’s groups and brainstormed with them ways to collaborate. 5. By December 1, a second collaboration with a veteran’s group(s) will have taken place. Goal #7: Market and promote the Rambling River Center to new residential developments in Farmington. Objectives: 1. By March 1, discuss and develop a plan for promotion of the Rambling River Center to new residential developments. 2. By May 1, send Rambling River Center representative(s) to meet with residents of new residential developments (i.e. Vita Attiva, The Emery, etc.). 3. By July 1, mail Rambling River Center promotional materials to new residents. 4. By October 1, invite and host Farmington area residents to an open house and tour of the newly renovated Rambling River Center. Goal #8: Thank all City of Farmington staff and Rambling River Center members who facilitated the move and kept programming going during the Rambling River Center renovation project. Objectives: 1. By March 1, thank you idea(s) will have brainstormed and decided. 2. By April 1 all materials to facilitate the thank you will have been secured and/or arranged. 3. By May 31, thank you’ s / thank you event will have happened. Page 8 of 14 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Arts and Crafts Fundraiser Meeting: Rambling River Center Advisory Board - Jan 13 2025 INTRODUCTION: The Rambling River Center's (RRC) arts and crafts fundraiser is scheduled for Saturday, May 3, 2025, from 9 am - 2 pm at the Schmitz-Maki Arena. The arts and crafts fundraiser vendor fees in 2024 were $35 a space for RRC members, $45 a space for non-members, and $25 to rent an eight-foot table. The RRC sold 56 spaces to 47 vendors and four (4) tables. There were 480 attendees at the arts and crafts fundraiser. A profit of $2,217.24 was made. Staff will provide a review of the feedback from the event at the meeting. DISCUSSION: The advisory board should review and discuss feedback from last year's event, fees, recruitment and layout of vendors, schedule of volunteers, and advertising. ACTION REQUESTED: The advisory board is asked to come to the meeting prepared to ask any questions they have, give suggestions regarding the event, marketing, and volunteers, and vote on vendor fees. Page 9 of 14 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Market and Promote the Rambling River Center to New Residential Developments Meeting: Rambling River Center Advisory Board - Jan 13 2025 INTRODUCTION: The Rambling River Center Advisory Board's (RRCAB) work plan for 2025 includes a goal to market and promote the Rambling River Center to new residential developments in Farmington. There are several new residential developments in Farmington including Vita Attiva, Fairhill Estate at North Creek, Whispering Fields, Sapphire Lake, Vermillion Commons, Denmark Housing Addition, and The Emery. With these new housing developments, there is an opportunity to familiarize new residents with the Rambling River Center. DISCUSSION: Each of these developments are at a different stage in building, occupancy, and demographics. These different stages, occupancy, and demographics should be considered and the advisory board should discuss and plan a variety of ways to market and promote the Rambling River Center. ACTION REQUESTED: The advisory board is asked to come to the meeting prepared to discuss ways to market and promote the Rambling River Center to new residents. Page 10 of 14 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Chair and Vice Chair Elections During the February Meeting Meeting: Rambling River Center Advisory Board - Jan 13 2025 INTRODUCTION: February is the month when officers are elected for the advisory board. Officers to be elected are the chair and vice chair positions. Both of these positions are a one-year term. DISCUSSION: The purpose of this item is to have a brief discussion to gauge the interest advisory board members have in serving as the chair or vice chair for the next year. This helps the February election go smoother. ACTION REQUESTED: Advisory board members should come prepared to make their interest as chair or vice chair known to other advisory board members. Page 11 of 14 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Staff Report Meeting: Rambling River Center Advisory Board - Jan 13 2025 INTRODUCTION: During each meeting staff provides an informational update that does not require advisory board approval. DISCUSSION: The following updates will be provided at the meeting:  Rambling River Center Renovations  Rambling River Center Operations at Fire Station 1  Board and Commission Appointments  Donations  Wayfinding Plan and T-Mobile Hometown Grant Program ACTION REQUESTED: Advisory board members should listen to the informational updates and then ask any questions they have about the updates. Page 12 of 14 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Advisory Board Roundtable Meeting: Rambling River Center Advisory Board - Jan 13 2025 INTRODUCTION: The advisory board roundtable occurs during every monthly meeting. DISCUSSION: The advisory board roundtable agenda item provides an opportunity for advisory board members to share information or ask questions of staff about items that are not on the agenda. No formal decisions can be made during the advisory board roundtable. ACTION REQUESTED: Advisory board members are being asked to come share information or ask questions about items not on the agenda. Page 13 of 14 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Items for February 10, 2025 Meeting Agenda Meeting: Rambling River Center Advisory Board - Jan 13 2025 INTRODUCTION: This item is for staff and advisory board members to identify possible items for the next meeting agenda. DISCUSSION: Thus far staff has identified the following possible items for the February 10, 2025 meeting.  Chair and Vice Chair Elections  Arts and Crafts Fundraiser  Market and Promote the Rambling River Center to New Residential Developments  Open Meeting Law Review  Advisory Board Bylaws Review  Thank You Ideas for City Staff and Rambling River Center Members who Helped with Renovation Project ACTION REQUESTED: Advisory board members are asked to come prepared to discuss the staff proposed agenda items and also provide other possible agenda items for the February 10, 2025 meeting. Page 14 of 14