HomeMy WebLinkAbout03.10.25 RRC Packet
Meeting Location:
City Hall
430 Third Street
Farmington, MN 55024
RAMBLING RIVER CENTER ADVISORY BOARD
Monday, March 10, 2025
9:30 AM
Page
1. CALL TO ORDER
2. APPROVE AGENDA
3. APPROVE MINUTES
3.1. Februay 10, 2025 Draft Meeting Minutes
The advisory board is being asked to review the attached draft February
10, 2025 meeting minutes, make any corrections needed, and then
approve the meeting minutes.
Agenda Item: Februay 10, 2025 Draft Meeting Minutes - Pdf
4 - 7
4. PRESENTATIONS
4.1. Parks and Recreation Department's 2024 Annual Report.
Recreation Supervisor Kohlbeck and Director Omlid will present the
annual report. Advisory board members are asked to listen to the 2024
annual report and are encouraged to ask questions during and after the
presentation.
Agenda Item: Parks and Recreation Department's 2024 Annual Report. -
Pdf
8
5. BUSINESS ITEMS
6. DISCUSSION ITEMS
6.1. Rambling River Center Advisory Board Photo
Advisory board members should come to the meeting prepared for a
group photo, so it can be posted to the city’s website.
Agenda Item: Rambling River Center Advisory Board Photo - Pdf
9
6.2. Arts and Crafts Fundraiser
10
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The advisory board is asked to come to the meeting prepared to listen to
the arts and crafts fundraiser committee update and ask any questions
they have. The board should also be prepared to make decisions
regarding the arts and crafts fundraiser.
Agenda Item: Arts and Crafts Fundraiser - Pdf
6.3. Market and Promote the Rambling River Center to New Residential
Developments
The advisory board is asked to come to the meeting prepared to listen to
the updates, discuss, and plan additional ways to market and promote
the Rambling River Center to new residents.
Agenda Item: Market and Promote the Rambling River Center to New
Residential Developments - Pdf
11
6.4. Thank You's to all Who Assisted During the Renovations
The advisory board is asked to come to the meeting prepared to discuss
the gift bag/boxes that were suggested to be given out and any
additional item(s) to include with the cookies to thank all who assisted
during the renovation of the Rambling River Center.
Agenda Item: Thank You Ideas for City Staff and Rambling River Center
Members who Helped with Renovation Project - Pdf
12
6.5. Veteran's Recognition and Thank You Event
Board members should come to the meeting prepared to discuss the
veteran's coffee event, possible dates to host the event, and any
additional ideas to collaborate with veterans.
Agenda Item: Veteran's Recognition and Thank You Event - Pdf
13
6.6. Re-Grand Opening of the Rambling River Center
Board members should come to the meeting prepared to discuss ideas
regarding a grand
re-opening event and celebration.
Agenda Item: Re-Grand Opening of the Rambling River Center - Pdf
14
6.7. 2025 Work Plan Progress
Advisory board members are asked to review the updated 2025 work
plan prior to the meeting and come prepared to discuss, especially the
items that were completed. The review also offers an opportunity for the
advisory board to discuss work plan items they would like to work on at
future meetings.
Agenda Item: 2025 Work Plan Progress - Pdf
15 - 17
7. STAFF REPORT
7.1. Staff Report
18
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Advisory board members should listen to the informational updates and
then ask any questions they have about the updates.
Agenda Item: Staff Report - Pdf
8. ADVISORY BOARD ROUNDTABLE
8.1. Advisory Board Roundtable
Advisory board members are being asked to come share information or
ask questions about items not on the agenda.
Agenda Item: Advisory Board Roundtable - Pdf
19
9. ITEMS FOR NEXT MEETING AGENDA
9.1. Items for April 14, 2025 Meeting Agenda
Advisory board members are asked to come prepared to discuss the
staff proposed agenda items and also provide other possible agenda
items for the April 14, 2025 meeting.
Agenda Item: Items for April 14, 2025 Meeting Agenda - Pdf
20
10. ADJOURN
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Februay 10, 2025 Draft Meeting Minutes
Meeting: Rambling River Center Advisory Board - Mar 10 2025
INTRODUCTION:
Included in the meeting packet are draft minutes from the advisory board’s February 10, 2025
meeting.
DISCUSSION:
Advisory board members should review the draft minutes to determine if there are any corrections
or edits that need to be made prior to approval.
ACTION REQUESTED:
The advisory board is being asked to review the attached draft February 10, 2025 meeting minutes,
make any corrections needed, and then approve the meeting minutes.
ATTACHMENTS:
February 10, 2025 RRCAB Draft Meeting Minutes
Page 4 of 20
City of Farmington A Proud Past - A Promising Future
325 Oak Street Committed to providing High Quality,
Farmington, MN 55024 Timely and Responsive Service to All
Of Our Customers
FEBRUAY 10, 2025 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Chair Mary Garlets called meeting to order at 9:32 am.
Members Present: Mary Garlets, Rachel Edwards, Pat Hennen, Pennie Page, Judy Janke, Jeff
Spillman, and Blanche Reichert
Members Absent:
Others Present: Parks and Recreation Director Kellee Omlid, Recreation Supervisor Missie
Kohlbeck
2. Approve Agenda
Motion by Janke to approve agenda, seconded by Edwards. All persons in favor (APIF). Motion carried.
3. Approve Minutes
Motion by Reichert to approve the January 13, 2025 meeting minutes, seconded by Janke. APIF.
Motion carried.
4. Presentations
5. Business Items
5.1 Elect Chair and Vice-Chair
Chair Garlets asked for nominations, Hennen nominated Garlets. Garlets called for nominations two
more times, there were no other nominations. Motion by Hennen, for Garlets to remain Chair, seconded
by Edwards. APIF. Motion carried.
Garlets called for nominations for Vice-Chair. Edwards nominated Janke. Garlets called for nominations
two more times, there were no other nominations. Motion by Edwards for Janke to be the Vice-Chair,
seconded by Reichert. APIF. Motion carried.
6. Discussion Items
6.1. Open Meeting Law Review
Director Omlid reviewed the Open Meeting Law (Minnesota Statues Chapter 13D). She asked board
members to be aware and careful of not discussing city business at Rambling River Center events and
programs. The fine for a violation is $300 and the public body may not pay the penalty. Garlets reminded
all that a subcommittee is limited to three people. Director Omlid also reminded them a serial text can be
considered a discussion; personal conversations are fine.
6.2. Advisory Board Bylaws Review
Director Omlid reviewed the city ordinance and bylaws for the Rambling River Center Advisory Board.
These policies dictate how the board is to function and provide clear expectations for members, so the
board can function in an orderly manner. There were no questions.
6.3 Arts and Crafts Fundraiser
The Arts and Crafts Fair Committee shared their plan for advertising and volunteers. Staff will attempt
to recruit young people to help crafters load and unload their products. We can sell Steak Fry tickets at
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the Arts and Craft Fundraiser and hold a drawing for a set of tickets. The committee would like to have
board members present during the whole event.
Staff provided options for reusable bags for marketing. The consensus was the reusable grocery tote
with the Rambling River Center logo, address, and phone number on the bag. These can be purchased
with the advertising line-item budget. Staff will check the cost for 750 bags. The board does not think
we need a food vendor.
6.4 Market and Promote the Rambling River Center to New Residential Developments
The advisory board discussed pushing volunteer opportunities with more in-depth descriptions when
meeting with new residential developments. Staff will contact Vita Attiva regarding a pickleball event on
their premises.
6.5 Fundraising Events
Currently there are eight (8) yearly fundraisers and two (2) on-going fundraisers. Board members
suggested adding “Did You Know” into the newsletter explaining a donation to the RRC is a tax
deduction. Director Omlid suggested talking to Farmington Rotary now regarding the raffle tickets so
they are ready to sell at the Arts and Crafts Fundraiser and Steak Fry.
6.6 Thank You’s to all Who Assisted During the Renovations
Board member Page suggested gift boxes or bags with treats and stickers that say “Thank You Very
Much”. There was discussion regarding what kinds of treats and allergens. There was also a discussion
regarding gift cards; this was dismissed as it would be cost prohibitive. Staff will get pricing on cookies
from Sweet Kneads Farmington Bakery and Grace Filled Table.
6.7 2025 Work Plan Progress
Chair Garlets reviewed the work plan.
7. Staff Report
7.1 Informational Updates
• Director Omlid showed pictures of the Rambling River Center renovation. The construction
company is working hard to complete construction on time.
• Recreation Supervisor Kohlbeck discussed operations at Fire Station 1. A screen has been put
into place and another smaller screen has been ordered; these will be used to partition off the
coffee guys from the exercise classes.
• The Recreation Program Assistant position has been increased to 28 hours a week in 2025.
8.1. Advisory Board Roundtable
Reichert – Nothing
Edwards – Nothing
Janke – Nothing
Omlid – Nothing
Page - Nothing
Spillman – Nothing
Hennen - Nothing
Garlets - Nothing
9.1 Items for March 10, 2025 Meeting Agenda
• Arts and Crafts Fundraiser
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• Market and Promote the Rambling River Center to New Residential Developments
• Thank You Ideas for City Staff and Rambling River Center Members Who Helped with
Rambling River Center Renovation Project
• Re-Grand Opening of the Rambling River Center
• Veteran’s Recognition and Thank You Event
10. 10. Adjourn
Motion by Reichert and seconded by Spillman to adjourn the meeting, APIF. Motion carried. The
meeting was adjourned at 11:13 am.
Respectfully Submitted
Missie Kohlbeck, Recreation Supervisor and Recording Secretary
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Parks and Recreation Department's 2024 Annual Report.
Meeting: Rambling River Center Advisory Board - Mar 10 2025
INTRODUCTION:
Each year, the Parks and Recreation Department (Department) creates an annual report about the
following:
•Programs and events offered
•Parks, trails, and facilities projects completed
•Maintenance work performed in parks, on trails, and in facilities
DISCUSSION:
Department staff have created an annual report for 2024, which is the 22nd consecutive year the
Department has provided an annual report.
ACTION REQUESTED:
Recreation Supervisor Kohlbeck and Director Omlid will present the annual report. Advisory board
members are asked to listen to the 2024 annual report and are encouraged to ask questions during
and after the presentation.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Rambling River Center Advisory Board Photo
Meeting: Rambling River Center Advisory Board - Mar 10 2025
INTRODUCTION:
Annually a group photo of the advisory board is taken, so it can be used for public purposes. The
photo will be posted on the city’s website and used in the Parks and Recreation Department’s
annual report.
ACTION REQUESTED:
Advisory board members should come to the meeting prepared for a group photo, so it can be
posted to the city’s website.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Arts and Crafts Fundraiser
Meeting: Rambling River Center Advisory Board - Mar 10 2025
INTRODUCTION:
The Rambling River Center's (RRC) arts and crafts fundraiser is scheduled for Saturday, May 3,
2025, from 9 am - 3 pm at the Schmitz-Maki Arena.
DISCUSSION:
The arts and crafts fundraiser planning committee of board members Pennie Page, Judy Janke,
and Mary Garlets will provide an update and what is needed at this time.
Staff will provide an update on the number of vendors registered.
ACTION REQUESTED:
The advisory board is asked to come to the meeting prepared to listen to the arts and crafts
fundraiser committee update and ask any questions they have. The board should also be prepared
to make decisions regarding the arts and crafts fundraiser.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Market and Promote the Rambling River Center to New Residential Developments
Meeting: Rambling River Center Advisory Board - Mar 10 2025
INTRODUCTION:
The Rambling River Center Advisory Board's work plan for 2025 includes a goal to
market and promote the Rambling River Center to new residential developments in Farmington.
DISCUSSION:
At the February 10, 2025 meeting, the board discussed presenting the volunteer opportunities
available. The descriptions should be updated with more details. Advisory board members also
asked staff to get a price quote on 750 reusable grocery bags.
Staff contacted Vita Attiva to discuss joint pickleball events at their location.
Staff will provide an update at the meeting on the aforementioned items.
ACTION REQUESTED:
The advisory board is asked to come to the meeting prepared to listen to the updates, discuss, and
plan additional ways to market and promote the Rambling River Center to new residents.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Thank You's to all Who Assisted During the Renovations
Meeting: Rambling River Center Advisory Board - Mar 10 2025
INTRODUCTION:
The advisory board's work plan for 2025 includes a goal to thank all who assisted during the
renovation of the Rambling River Center.
DISCUSSION:
At the February 10, 2025 meeting, the board discussed the difficulty of everyone being able to
attend a thank you event verses giving them a thank you gift. Board member Page looked into gift
bag and box ideas. She had several pricing options from Amazon. Board members suggested
cookies. Staff looked into the cost of cookies from Sweet Kneads Farmington Bakery and Grace
Filled Table. An update will be provided at the meeting.
ACTION REQUESTED:
The advisory board is asked to come to the meeting prepared to discuss the gift bag/boxes that
were suggested to be given out and any additional item(s) to include with the cookies to thank all
who assisted during the renovation of the Rambling River Center.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Veteran's Recognition and Thank You Event
Meeting: Rambling River Center Advisory Board - Mar 10 2025
INTRODUCTION:
The Rambling River Center Advisory Board's (RRCAB) work plan for 2025 includes a goal to
collaborate with veteran's groups for more involvement at the Rambling River Center. This was
also a work plan goal in 2024.
DISCUSSION:
In 2024, the board decided a coffee event to recognize and thank veterans is an event they would
like to host, but decided to wait until the renovations were completed at the Rambling River Center.
At the February 10, 2025 meeting, board member Janke said she has made several contacts with
veterans.
ACTION REQUESTED:
Board members should come to the meeting prepared to discuss the veteran's coffee event,
possible dates to host the event, and any additional ideas to collaborate with veterans.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Re-Grand Opening of the Rambling River Center
Meeting: Rambling River Center Advisory Board - Mar 10 2025
INTRODUCTION:
The Rambling River Center Advisory Board's (RRCAB) work plan for 2025 includes a goal to plan
and host a grand re-opening and ribbon cutting ceremony to celebrate and show off the remodeled
Rambling River Center.
DISCUSSION:
The advisory board should begin discussing ideas including possible dates and who should be
invited for a grand re-opening event with a ribbon cutting ceremony.
ACTION REQUESTED:
Board members should come to the meeting prepared to discuss ideas regarding a grand
re-opening event and celebration.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: 2025 Work Plan Progress
Meeting: Rambling River Center Advisory Board - Mar 10 2025
INTRODUCTION:
The annual work plan is reviewed at every monthly meeting to measure the progress being made.
DISCUSSION:
An updated work plan is included in the meeting packet. The updated work plan shows in red what
items have been completed during or after the February 10, 2025 meeting. Items in bold black
were items completed prior to the February 10, 2025 meeting.
ACTION REQUESTED:
Advisory board members are asked to review the updated 2025 work plan prior to the meeting and
come prepared to discuss, especially the items that were completed. The review also offers an
opportunity for the advisory board to discuss work plan items they would like to work on at future
meetings.
ATTACHMENTS:
2025 RRC Advisory Board Work Plan 031025
Page 15 of 20
Rambling River Center Advisory Board
2025 Work Plan
Goal #1: Plan and host a re-grand opening and ribbon cutting ceremony to celebrate and
show off the remodeled Rambling River Center.
Objectives:
1. By April 1, the re-grand opening and ribbon cutting details will be finalized.
2. By May 1, publicity will have started.
3. By September 30, a grand re-opening and ribbon cutting will have happened.
Goal #2: Complete and celebrate the addition of the Minnwest Bank Patio to the Rambling
River Center.
Objectives:
1. By March 1, the Advisory Board will have discussed the outdoor patio, furnishings,
landscaping, etc.
2. By April 1, furniture will be selected for the outdoor patio.
3. By May 1, details for a Patio Party to dedicate the Minnwest Bank Patio will be finalized.
4. By October 31, a Patio Party with Minnwest Bank will have happened to celebrate the
addition of the patio.
Goal #3: Review and recommend 2026 Rambling River Center fees and charges to the city
council.
Objectives:
1. By July 1, review and discuss the 2026 RRC fees and charges and determine if any
revisions should be made to the 2026 fees and charges.
2. By August 1, forward recommended 2026 RRC fees and charges to the Parks and
Recreation Commission.
3. By September 30, the Parks and Recreation Commission will have reviewed and
approved the 2026 RRC fees and charges and will recommend to the City Council to
approve them.
4. By December 31, the City Council will have acted on the Advisory Board and Parks and
Recreation Commission recommended 2026 RRC fees and charges.
Goal #4: Raise at least $15,000 from fundraising events and donations to fund future
Rambling River Center capital improvements and/or equipment and furniture purchases.
Objectives:
1. By March 1, discuss current fundraising events to see if any changes should be made to
the existing fundraising events and a discussion should occur about creating a new
fundraising event.
Status: Completed: At their February 10 meeting, the board discussed adding an event.
Ideas included a gala or casino night.
2. By July 1, assist with and complete at least one fundraising activity.
3. By September 1, assist with and complete at least a second fundraising activity.
4. By October 1, assist with and complete at least a third fundraising activity.
5. By December 31, assist with and complete at least a fourth fundraising activity.
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Goal #5: Participate in a parks and facilities tour with the Parks and Recreation
Commission and City Council.
Objectives:
1. By March 1, the Advisory Board, Parks and Recreation Commission, and City Council
will have identified a date to have a tour.
2. By June 1, a draft list of parks and facilities to tour will be reviewed by the Advisory
Board.
3. By July 1, a final list of parks and facilities to tour will be approved by the Parks and
Recreation Commission.
4. By October 1, a parks and facilities tour will have occurred.
Goal #6: Collaborate with Veteran’s Groups for more involvement at the Rambling River
Center.
Objectives:
1. By March 31, a date, time, and details for a veteran’s recognition and thank you event
(coffee and dessert) will have been discussed, finalized, and approved.
2. By May 31, the Advisory Board will have hosted a coffee and dessert event for veterans.
3. By August 1, the Advisory Board will have evaluated the coffee event and discussed
additional ways to collaborate with veteran’s groups.
4. By September 1, the Advisory Board will have met with and learned more about the
identified veteran’s groups and brainstormed with them ways to collaborate.
5. By December 1, a second collaboration with a veteran’s group(s) will have taken place.
Goal #7: Market and promote the Rambling River Center to new residential developments
in Farmington.
Objectives:
1. By March 1, discuss and develop a plan for promotion of the Rambling River Center to
new residential developments.
2. By May 1, send Rambling River Center representative(s) to meet with residents of new
residential developments (i.e. Vita Attiva, The Emery, etc.).
3. By July 1, mail Rambling River Center promotional materials to new residents.
4. By October 1, invite and host Farmington area residents to an open house and tour of the
newly renovated Rambling River Center.
Goal #8: Thank all City of Farmington staff and Rambling River Center members who
facilitated the move and kept programming going during the Rambling River Center
renovation project.
Objectives:
1. By March 1, thank you idea(s) will have brainstormed and decided.
Status: Completed. The board discussed that staff members and volunteers that
assisted with the move will receive a gift bag/box with treats and a handwritten thank
you. These will be distributed by advisory board members.
2. By April 1 all materials to facilitate the thank you will have been secured and/or
arranged.
3. By May 31, thank you’ s / thank you event will have happened.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Staff Report
Meeting: Rambling River Center Advisory Board - Mar 10 2025
INTRODUCTION:
During each meeting staff provides an informational update that does not require advisory board
approval.
DISCUSSION:
The following updates will be provided at the meeting:
Rambling River Center Renovations
Rambling River Center Operations at Fire Station 1
Rambling River Center Video
Minnwest Bank Donation
Wayfinding Plan Grant Application
Dakota County’s 2050 Vision Plan on Parks, Greenways, and Natural Systems
ACTION REQUESTED:
Advisory board members should listen to the informational updates and then ask any questions
they have about the updates.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Advisory Board Roundtable
Meeting: Rambling River Center Advisory Board - Mar 10 2025
INTRODUCTION:
The advisory board roundtable occurs during every monthly meeting.
DISCUSSION:
The advisory board roundtable agenda item provides an opportunity for advisory board members to
share information or ask questions of staff about items that are not on the agenda. No formal
decisions can be made during the advisory board roundtable.
ACTION REQUESTED:
Advisory board members are being asked to come share information or ask questions about items
not on the agenda.
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RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO
To: Rambling River Center Advisory Board
From: Missie Kohlbeck, Recreation Supervisor
Department: Parks & Recreation
Subject: Items for April 14, 2025 Meeting Agenda
Meeting: Rambling River Center Advisory Board - Mar 10 2025
INTRODUCTION:
This item is for staff and advisory board members to identify possible items for the next meeting
agenda.
DISCUSSION:
Thus far staff has identified the following possible items for the April 14, 2025 meeting.
Arts and Crafts Fundraiser
Market and Promote the Rambling River Center to New Residential Developments
Thank You Ideas for City Staff and Rambling River Center Members who Helped with
Renovation Project
Re-Grand Opening of the Rambling River Center
Veteran's Recognition and Thank You Event
Parks and Facilities Tour with Parks and Recreation Commission and City Council
2025 Work Plan Progres
ACTION REQUESTED:
Advisory board members are asked to come prepared to discuss the staff proposed agenda items
and also provide other possible agenda items for the April 14, 2025 meeting.
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