HomeMy WebLinkAbout08.24.23 Water Bd Packet
Meeting Location:
Farmington City Hall
430 Third Street
Farmington, MN 55024
WATER BOARD
Thursday, August 24, 2023
5:00 PM
Page
1. CALL TO ORDER
2. APPROVAL OF MINUTES
Approve Minutes
Review, revise as appropriate, and approve the minutes.
Agenda Item: Approve Minutes - Pdf
2 - 4
3. NEW BUSINESS
Well 5 Retaining Wall
Receive the report and proceed with the design and construction of a
replacement Well 5 retaining wall using Prefabricated Modular Block
Wall materials as recommended.
Agenda Item: Well 5 Retaining Wall - Pdf
5 - 25
4. APPROVE BILLS
Approve Bills
Review, discuss, and approve the bills.
Agenda Item: Approve Bills - Pdf
26 - 31
5. OPEN FORUM
Project Information and Updates
General Discussion of information, no action items.
Agenda Item: Project Information and Updates - Pdf
32 - 53
6. ADJOURN
Page 1 of 53
WATER BOARD AGENDA MEMO
To: Water Board, City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Approve Minutes
Meeting: Water Board - Aug 24 2023
INTRODUCTION:
Attached are the minutes from the July 24, 2023, Water Board meeting.
DISCUSSION:
N/A
BUDGET IMPACT:
N/A
ACTION REQUESTED:
Review, revise as appropriate, and approve the minutes.
ATTACHMENTS:
July 24, 2023 Meeting Minutes
Page 2 of 53
MINUTES
REGULAR WATER BOARD MEETING
Monday, July 24, 2023
5:00 PM
City Hall 430 Third Street Farmington, MN
Members Present: Snobeck, Weierke
Members Absent: Cordes
Staff Present: John Powell, Public Works Director/City Engineer
Others Present: None
Call to Order: The meeting was called to order by Chair Weierke at 5:00 p.m.
1. Approve Minutes –
a. June 26, 2023 - Motion by Weierke to approve minutes as presented. Seconded by
Snobeck, Motion Carried.
2. New Business
a. Change Date of August Meeting - The regular meeting date for August is August 28,
2023. Director Powell will be out of town attending the American Public Works
Association PWX Conference on that date. A revised meeting date of August 24, 2023, is
recommended; the packets would be sent out on August 18, 2023. Motion by Snobeck
to move the August Water Board meeting to August 24, 2023. Seconded by Weierke,
Motion Carried.
b. Watering Policy Enforcement - The city has an odd/even watering policy in place year-
round; with few exceptions, no watering is allowed between Noon and 6:00 p.m.
regardless of whether it's an odd or even date. The 2023 City Fee Schedule includes the
following for water use restriction penalties:
1st Offense Warning
2nd Offense $50
3rd Offense and subsequent offenses $100
To gain compliance with the policy in the past, the city has used more active
enforcement. Staff time was dedicated to searching for watering outside of approved
hours; and issuing citations. The Water Board requests that staff use existing staff
resources to take a more active enforcement approach.
3. Approve Bills – Minor clarification was provided to the Board on budget charges. Motion by
Weierke to approve the bills as presented in the amount of $55,910.34. Seconded by Snobeck,
Motion Carried.
4. Open Forum – Project & Information Update
a. Water Efficiency Rebate Program - This has been an effective program for residents to
reduce water consumption.
b. Comprehensive Water System Planning –Once land use changes have been identified
via the comprehensive plan update, the water system model will be updated to reflect
Page 3 of 53
these changes, and the need and timing of future improvements will be evaluated and
discussed with the Board.
c. Well 5 Retaining Wall - TKDA has been contracted to evaluate alternatives for the
retaining wall, and submit a report and recommendation regarding further corrective
action.
d. Utility Rate Study – Based on draft information, it doesn’t appear that significant
increases in the water rates are expected in 2024. The study recommendations will be
presented to the Water Board prior to adoption of the city budget and fees for 2024.
5. Adjourn – Motion by Weierke to adjourn at 5:25 p.m. Seconded by Snobeck, Motion Carried.
Respectfully submitted,
John Powell
Public Works Director/City Engineer
Page 4 of 53
WATER BOARD AGENDA MEMO
To: Water Board, City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Well 5 Retaining Wall
Meeting: Water Board - Aug 24 2023
INTRODUCTION:
The retaining wall along the northeast side of the Well 5 driveway is failing and in need of repair. As
this is the second time the retaining wall has had to be repaired, the Water Board directed staff to
consider additional options before making the repairs.
DISCUSSION:
Well 5 was constructed in 1999. As part of the project a Modular Block Wall (MBW), about 4 feet tall
and 117 feet in length, was constructed between the Well 5 driveway and the boulevard of English
Avenue. In 2008, a significant segment of the retaining w all near the Well 5 building was repaired.
Another 85-foot section of the wall has failed. A preliminary cost estimate using the same MBW
materials indicated that the repairs could cost as much as $80,000. At the January, 2023 meeting,
the Water Board directed staff to consider additional options for the wall repair. TKDA was retained
to review repair options; their report is attached.
Per the report “One option considered and discounted was rebuilding the existing wall with similar
materials. The disadvantage of this option is that the failure will likely occur again. There is no
evidence of drain tile below the wall and the limestone backfill may be insufficient to handle additional
loading due to any potential water behind the wall.”
The recommended option is complete replacement of the retaining wall with Prefabricated Modular Block
Wall materials. Prefabricated Modular Block Wall materials are made from placing concrete in a mold and
curing in the mold. This is a different process than used fo r MBW materials.
BUDGET IMPACT:
As noted in the TKDA report, the estimated construction cost for a replacement wall is $164,000, which
includes a 20% construction contingency. Also attached is a scope and budget for preparation of construction
plans and specifications, and bidding assistance; the estimated cost is $16,400.
ACTION REQUESTED:
Receive the report and proceed with the design and construction of a replacement Well 5 retaining
wall using Prefabricated Modular Block Wall materials as recommended.
Page 5 of 53
ATTACHMENTS:
2023-08-02_Farmington Wall Evaluation_Draft Report (1)
Retaining Wall Design Scope & Fee
Page 6 of 53
City of Farmington
Pumping Station Wall Evaluation
Farmington, MN
August 2nd, 2023
TKDA No. 20751.000
Page 7 of 53
TKDA® | 444 Cedar Street Suite 1500 | Saint Paul, MN 55101 651.292.4400 • tkda.com
An employee-owned company promoting affirmative action and equal opportunity.
August 2nd, 2023
RE: City of Farmington
Evaluation of Pumping Station Retaining Wall
Farmington, MN
TKDA No. 20751.000
Mr. John Powell
City of Farmington
430 3rd St
Farmington, MN 55024
Dear Mr. Powell:
The findings of the Evaluation of the Pumping Station Retaining Wall are attached. The wall is located in
Farmington, MN and retains soil along English Avenue. The evaluation was completed to assess the
failed condition of the wall and provide replacement recommendations.
Thank you for the opportunity and please let me know if you have any questions about the proceeding
findings.
Sincerely,
Joseph R. Mueller, PE
Team Leader
Page 8 of 53
TKDA No. 20751.000
August 2nd, 2023
I hereby certify that this report was prepared by me or under my direct supervision,
and that I am a duly Licensed Professional Engineer under the laws of the State of
Minnesota.
Joseph R. Mueller, PE
Date: August 2nd, 2023 Lic. No.: 49106
Reviewed By: Zackary McElduff Date: July 21, 2023
TKDA
444 Cedar Street - Suite 1500
Saint Paul, MN 55101
Page 9 of 53
2021 Wall Evaluation Executive Summary
Pumping Station Retaining Wall Page 1
Executive Summary
2023 Wall Evaluation
Appendix A contains project photographs taken during the inspection for the Pumping Station Retaining Wall.
Pumping Station Retaining Wall
Owner: City of Farmington
County: Dakota County
City: Farmington
Date of Inspection: June 30th, 2023
Special Equipment Used: None.
Inspected By: Joseph Mueller and Zackary McElduff
Report Reviewed By: Zackary McElduff
Page 10 of 53
2023 Wall Evaluation
Pumping Station Retaining Wall Page i
Table of Contents
Letter of Transmittal
Certification Page
Executive Summary
Table of Contents
Page
1.0 Pumping Station Retaining Wall ............................................................................ 1
1.1 Wall Evaluation Findings .................................................................................................. 2
1.2 Cost Estimate and Wall Recommendations ..................................................................... 5
1.2.1 Option 1 - Prefabricated Modular Block Wall (PMBW) ........................................ 5
1.2.2 Option 2 - Increase Slope from Back of Curb ..................................................... 6
1.2.3 Consideration of Options ..................................................................................... 7
List of Tables
Table 1 – Wall Batter Measurements .................................................................................................... 3
List of Figures
Figure 1 – Location of Pumping Station Retaining Wall ........................................................................ 1
Figure 2 – Wall Layout ........................................................................................................................... 2
Figure 3 – Station 0+91 to 1+09 Failure ................................................................................................ 4
Figure 4 – PMBW Wall Example ........................................................................................................... 5
List of Appendices
Appendix A – Photographs of Pumping Station Retaining Wall
Page 11 of 53
August 2023
Page 1
2023 Wall Evaluation
Prepared for City of Farmington
1.0 Pumping Station Retaining Wall
The Pumping Station Retaining Wall is located along the west side of English Avenue which
is east of the Farmington water tower and pumping station. The wall is 117 feet long. The wall
was built with dry cast concrete blocks with a geogrid between layers and clear limestone
rock backfill. The wall varies in exposed height from 0 feet to 4 feet tall. Existing plans of the
wall were not available. Field measurements were taken on stable portions of the wall to
determine the original design batter dimensions. The field measurements on portions of the
wall that showed no signs of deterioration indicate that the front face of the wall was to be
battered at 0.75” horizontally per 8” of block height. A 4” tall top block was used for the length
of the wall and was set 1.5” forward from the front face of the topmost block.
Figure 1 – Location of Pumping Station Retaining Wall
Page 12 of 53
Page 2 2023 Wall Evaluation
Pumping Station Retaining Wall
1.1 Wall Evaluation Findings
A visual inspection of the wall was performed on June 30th, 2023. The general wall layout
can be seen in Figure 2. Measurements were taken at the top of the wall to determine how
much the top of wall was set back or battered from the face of the wall at the ground line.
Batter measurements are tabulated below in Table 1. These batter measurements were
compared to calculated batter values according to measurements taken at the South end of
the wall, where no signs of failure were observed. The planned batter measurements will be
compared to the field batter measurements to determine locations of potential failure along
the length of the wall.
Figure 2 – Wall Layout
Page 13 of 53
2023 Wall Evaluation
Pumping Station Retaining Wall
Table 1 – Wall Batter Measurements
WALL INSPECTION DATA
STA.
WALL
HEIGHT
PLANNED BATTER
AT TOP OF WALL (1)
MEASURED BATTER
AT TOP OF WALL (2)
WALL BATTER
COMPARISON
(IN) (IN) (IN) (IN)
0+00.00 8.0 0.0 0.0 0.0
0+10.00 37.5 1.5 2.5 0.0
0+20.00 38.5 1.5 1.875 0.0
0+30.00 41.0 1.5 1.0 0.5
0+40.00 41.0 1.5 0.25 1.25
0+50.00 38.0 1.5 -7.0 8.5
0+60.00 45.0 2.25 -6.5 8.75
0+70.00 47.25 2.25 -5.25 7.5
0+80.00 47.25 2.25 -2.875 5.125
0+90.00 46.0 2.25 -5.5 7.75
1+00.00(3) FAILURE 1.5 FAILURE FAILURE
1+10.00 42.25 2.25 -8.25 10.5
1+17.00 8.0 0.0 0.0 0.0
(1) A batter of 0.75” per 8” tall block was measured at a portion of the wall that showed no signs of failure. This
batter was assumed to be the planned batter for the entire length of the wall. The planned batter also
includes a 1.5” forward set of the top block, which is 4” tall.
(2) Negative value indicates top of wall is tipping forward relative to base of wall at ground line.
(3) Wall has completely failed from STA 0+91 to 1+09.
Page 14 of 53
Page 4 2023 Wall Evaluation
Pumping Station Retaining Wall
At almost all locations that measurements were taken along the wall, the batter measured is
less than the anticipated batter. This indicates that the wall has tipped forward at these
locations or it was improperly constructed. Between station 0+91 and 1+09, the wall has
already failed, which can be seen in Figure 3.
Figure 3 – Station 0+91 to 1+09 Failure
The location of the failure corresponds to where vehicles likely drive and/or park on the
driveway for the pumping station building above the wall. It is possible that the wall was not
designed to withstand the live loads that are associated with vehicular traffic thus resulting in
the failure and the wall tipping forward at numerous locations.
Poor drainage behind the wall may also contribute to failure and tipping forward. The
presence of water behind the wall will add additional horizontal pressure on the wall. The
clear limestone backfill does help to drain the wall, but if there is no drain tile at the base of
the wall the water has no place to go and it will sit within the voids of the clear limestone.
Page 15 of 53
2023 Wall Evaluation
Pumping Station Retaining Wall
1.2 Cost Estimate and Wall Recommendations
Given the existing wall has already failed over a length of 18 feet, it is not recommended to
repair the wall. The following recommendation would require an investigation into the utilities
present under and around the wall. There is a catch basin about 250 feet north of the wall on
English Avenue that would likely be used as a tie in point for the drainage system of the wall.
The use of this catch basin as a tie in point would need to be investigated as well.
1.2.1 Option 1 - Prefabricated Modular Block Wall (PMBW)
Prefabricated Modular Block Wall (PMBW) have been around for a very long time and can be
built very efficiently when the exposed height of the wall is kept below 8 feet. When PMBW
walls are installed at exposed heights greater than 8 feet they require soil reinforcement to be
installed behind the wall. This increases the excavations required for the wall as the soil
reinforcement typically goes behind the wall a considerable ways.
At this location, the wall could be kept under the 8 feet height to keep an efficient design and
construction. In addition, the front face of the PMBW could be installed about 8 feet farther
forward (towards the street) from the face of the existing wall. This would allow the wall to be
further from the parking/driving area and reduce the additional live load on the wall. This
location would also allow for the new wall to remain under 8 feet tall, which would avoid the
need for any geogrid reinforcement.
PMBW’s have near level fill on the top of the wall, which would not be a problem, given the
existing driveway on top of the wall. The existing curb and a portion of the pavement (up to
approximately 5 feet from the curb) would be removed and replaced due to the existing
settlement and deterioration due to the current failed wall condition. With the wall being set 8
feet forward from the existing wall, a fence could be used at the edge of the existing
parking/driving area to keep vehicular loading further from the wall. This would keep both
vehicular loading away from the wall and provide a safety barrier to reduce falling risks. It
may be necessary to install temporary shoring between the existing wall and the well building
to protect from undermining during installation of the new wall. The shortest distance between
the building and the back face of the existing wall is 5.5 feet, leaving sufficient room for the
temporary shoring. Refer to Exhibit A for a schematic of this option.
Figure 4 – PMBW Wall Example
Page 16 of 53
Page 6 2023 Wall Evaluation
Pumping Station Retaining Wall
PMBW Cost Estimate (2023 Dollars)
Option 1 - PREFABRICATED MODULAR BLOCK WALL (PMBW) (1)
BID ITEM UNIT QTY BID TOTAL
PREFABRICATED MODULAR BLOCK
RETAINING WALL SQ FT 940 $ 85.00 $79,900.00
REMOVE CURB AND GUTTER LIN FT 100 $ 8.00 $800.00
REMOVE AND REPLACE BITUMINOUS
PAVEMENT SQ YD 60 $ 20.00 $1,200.00
TEMPORARY VERTICAL SHORING LUMP SUM 1 $ 5,000.00 $5,000.00
REMOVE RETAINING WALL LIN FT 117 $ 40.00 $4,680.00
STRUCTURE EXCAVATION LUMP SUM 1 $ 20,000.00 $20,000.00
CONCRETE CURB AND GUTTER DESIGN B612 LIN FT 100 $ 40.00 $4,000.00
WIRE FENCE DESIGN 60V-9322 LIN FT 100 $ 45.00 $4,500.00
AGGREGATE BACKFILL (CV) CU YD 300 $ 55.00 $16,500.00
TOTAL $136,580.00
20% CONTINGENCY $ 27,316.00
TOTAL (ROUNDED) $164,000.00
(1) Does not include any provisions for aesthetic treatments. Does not include any costs for temporary easement or
relocation of existing utilities.
1.2.2 Option 2 - Increase Slope from Back of Curb
Leaving the wall in its current location, the slope from the back of curb to the front face of the
wall could be increased to shorten or eliminate the wall. When the wall cannot be eliminated
in these areas a PMBW wall would be recommended at these locations of similar design to
Option 1 above. For this report TKDA assumed a maximum slope of 1V:3H in front of the
wall at two cross sections from available survey information. At both locations the wall could
not be eliminated, but it could be shortened to a wall height significantly less than 8 feet.
Refer to Exhibit A for a schematic of this option.
Page 17 of 53
2023 Wall Evaluation
Pumping Station Retaining Wall
1.2.3 Consideration of Options
Other Options
One option considered and discounted was rebuilding the existing wall with similar materials.
The disadvantage of this option is that the failure will likely occur again. There is no evidence
of drain tile below the wall and the limestone backfill may be insufficient to handle additional
loading due to any potential water behind the wall. The location of the curb behind the wall
also indicates the wall sees additional loading due to live load surcharge, which could
contribute to the failure again if it were re-built with similar materials.
Another disadvantage of small block retaining walls is that they cannot go as high without
proper reinforcement. Typical reinforcement methods use geogrid, which anchor the soil
back behind the wall. If the wall were to be pushed out to avoid additional live load surcharge
it is likely that reinforcement would be needed and require additional excavations, including
removal of a large portion of the parking area, to rebuild the wall with small blocks.
Option 1
PMBW walls are contractor designed walls that require special provisions in the form of a
performance specification. These walls require near level fills on top of the wall. As there
currently is an existing parking/driving area on top of the existing wall, a level fill on top of the
wall can be maintained. A fence could be used to ensure that vehicular traffic stays further
away from the wall than it currently does. The sprinkler box near the front face of the wall and
the fiber vault to the north of the wall will need to be investigated in case any utility relocation
is required. The front face of PMBW walls can also have an aesthetic treatment, though the
range of aesthetics can be limiting. The wall can be painted with any desired color of special
surface finish.
Option 2
Keeping the wall in its current location and increasing the fill slope from the back of curb to
the front face of the wall would still be most effective with a PMBW wall of shorter height and
length. Therefore, the benefits of the PMBW wall listed above still apply. Although this option
provides the least cost there are still some drawbacks. There will be a much steeper slope in
front of the wall and if a shorter PMBW wall is still required it will be adjacent to the
parking/driving area.
TKDA recommends that Option 2 be investigated first to determine if the wall can be
eliminated or wall height reduced. If the wall cannot be eliminated, it may be best to
determine if a combination of Option 1 and 2 can be used. If the wall can be pushed forward
and the slope on front of the wall steepened a shorter PMBW wall can be used and there will
be a “buffer” zone between the back face of the wall and driving/parking area. A combination
of Options 1 and 2 may prove to be a more economical solution than Option 1 alone. In any
case, the impacts to the existing utilities will need to be considered in all options.
A geotechnical engineer must be retained in either option for the following needs at a
minimum:
· Analyze foundation soils
o Determine Foundation Types and Requirements
· Determine backfill requirements
· Investigate the vibration impacts on the existing wall and adjacent building during
footing excavations
· Provide general geotechnical recommendations consistent with a wall
investigation/construction
Page 18 of 53
0+00
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0+64.84
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SECTION A-A
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SECTION B-B
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975
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965
970
975
980
0+00 0+50 0+75
STA:0+00.00
ELEV:970.66 STA:0+19.14
ELEV:970.33
STA:0+23.55
ELEV:970.27
STA:0+27.38
ELEV:966.28
STA:0+49.84
ELEV:961.19
STA:0+07.67
ELEV:971.10
STA:0+23.63
ELEV:971.06
STA:0+24.42
ELEV:967.00
STA:0+43.16
ELEV:962.42
CURB
CURB
TOP WALL
BOTTOM WALL
CURB
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TOP WALL
BOTTOM WALL
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DESCRIPTION OF REVISIONSNO.DATE BY
DESIGNED
DRAWN
CHECKED
DRAWING NO.
PROJ. NO.444 Cedar Street, Suite 1500
Saint Paul, MN 55101
651.292.4400
tkda.com
0
SCALE IN FEET
10 205
WELL #5
FARMINGTON PUBLIC WORKS FACILITY
EN
G
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H
A
V
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SECTION A-A
965
970
975
980
965
970
975
980
0+00 0+50 0+85
SECTION B-B
965
970
975
980
965
970
975
980
0+00 0+50 0+75
STA:0+00.00
ELEV:970.66 STA:0+19.14
ELEV:970.33
STA:0+23.55
ELEV:970.27
STA:0+27.38
ELEV:966.28
STA:0+49.84
ELEV:961.19
STA:0+07.67
ELEV:971.10
STA:0+23.63
ELEV:971.06
STA:0+24.42
ELEV:967.00
STA:0+43.16
ELEV:962.42
CURB
CURB
TOP WALL
BOTTOM WALL
CURB
CURB
TOP WALL
BOTTOM WALL
CHAIN LINK FENCE
GROUND LINE AT TOP OF WALL
FRONT FACE OF WALL APPROX.
8 FEET FROM EXISTING WALL
FRONT FACE OF WALL APPROX.
8 FEET FROM EXISTING WALL
GROUND LINE AT TOP OF WALL
CHAIN LINK FENCE
OPTION 1
OPTION 1
OPTION 2
OPTION 2
CHAIN LINK FENCE
FRONT FACE OF NEW WALL
FRONT FACE OF NEW WALL
CHAIN LINK FENCE
GROUND LINE IN FRONT OF WALL AT
1V:3H MAXIMUM SLOPE
GROUND LINE IN FRONT OF
WALL AT 1V:3H MAXIMUM SLOPE
EXHIBIT APa
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3
Page 8 2023 Wall Evaluation
Pumping Station Retaining Wall
Appendix A
Photographs of Pumping Station Retaining Wall
Page 20 of 53
Pumping Station Wall Elevation South End of Pumping Station Wall
Pumping Station above South End of Wall Distance between Pumping Station and Wall Measured to
be 5.5 Feet
Driveway above North End of Wall Failure in Wall from Above
Page 21 of 53
Sprinkler Head at Curb at back of Wall North End of Pumping Station Wall
Failure at North End of Wall Failure at North End of Wall
Mid-Length Portion of Pumping Station Wall Sprinkler Box between Wall and Curb at Street
Page 22 of 53
Pumping Station Wall Elevation View with Sprinkler Box Looking North from North End of Wall
Fiber Vault North of Wall Water Main and Hydrant North of Wall
Stormwater Grate North of Wall
Page 23 of 53
TKDA ® | 444 Cedar Street Suite 1500 | Saint Paul, MN 55101 651.292.4400 • tkda.com
An employee-owned company promoting affirmative action and equal opportunity.
August 16, 2023 via email only: jpowell@farmingtonmn.gov
English Street Retaining Wall Design and Bidding
SCOPE AND TASK LIST
Based on TKDA’s understanding of the Project, we propose to provide the following services:
A. Design
1. Project Management
2. Title Sheet
3. Front Face Alignment Sheet
4. Plan, Profile, Cross Sections and Tabulations
5. Standard Wall Plan Sheets
6. Erosion Control and Turf Establishment Sheets
7. Specifications (Standard Farmington Front-End specifications to be provided by Client and modified by
TKDA). Technical Specifications using MNDOT template.
B. Bidding
1. Bidding Website set up
2. Bid Opening and Tabulation
3. Addenda and Bidder Questions (If Needed)
4. Bid Recommendation Letter
Work to be completed for Bidding in September.
Page 24 of 53
Project Fee Estimate
Client: Farmington Date: 8/16/2023
Project:Well #5 Retaining Wall Design Prepared By:LPP
Estimated Person Hours Required
Task Task Description Sr. Reg Eng.Sr. Reg Eng.Reg. Eng.Grad. Eng.Admin.
A Design
Project Management 2 2 422$
Title Sheet 1 2 3 344$
Front Face Alignment Sheet 1 4 8 13 1,983$
Plan, profile, cross sections, and tabulations 1 7 8 40 56 6,344$
Standard Wall Plan Sheets 1 4 5 539$
Erosion Control and Turf Restoration Plan 4 12 16 1,768$
Specifications 2 8 16 26 3,966$
- -$
B Bidding
Bidding Website Setup 4 4 324$
Bid Opening and Tabulation 1 2 1 4 424$
Addenda and Bidder Questions 1 1 147$
Bid Recommendation Letter 1 1 147$
- -$
6 23 37 60 5 131
211$ 147$ 148$ 98$ 81$
1,266$ 3,381$ 5,476$ 5,880$ 405$ 16,408$
Expenses:
-$
Total Project Fees 16,408$
Total Not to Exceed 16,400$
Total Person Hours
Billing Rate/Hr x Multiplier
Total Billable for Charged Time
Total
Hours
Total
Dollars
Page 25 of 53
WATER BOARD AGENDA MEMO
To: Water Board, City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Approve Bills
Meeting: Water Board - Aug 24 2023
INTRODUCTION:
The bills from July 21, 2023, to August 15, 2023, are attached for your review and approval.
DISCUSSION:
Staff is available to respond to questions regarding the disbursements.
BUDGET IMPACT:
The total for this bill report is $69,271.96.
ACTION REQUESTED:
Review, discuss, and approve the bills.
ATTACHMENTS:
Water Board Bills August 2023
Page 26 of 53
8/15/2023CITY OF FARMINGTON 15:31:10R55CKS2LOGIS600V
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
8/15/20237/21/2023 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
101864 7/21/2023 116827 JOHNSON LITHO GRAPHICS OF EAU CLAIRE LTD
06500 086445389.17 6502POSTAGE CURRENTS FALL 23 214453 107965P POSTAGE/SHIPPING FEES WATER UTILITY EXPENSE
389.17
101867 7/21/2023 113442 METERING & TECHNOLOGY SOLUTIONS
06500 0862201,152.51 65022" METER/ORION/FLANGE KIT 213924 INV2756 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086220906.01 65021 1/2" METER/ORION/FLANGE KIT 214029 INV2792 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
2,058.52
101868 7/21/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 086535136.53 6502BAC-T SAMPLE 213929 1204178 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE
06500 086535122.58 6502BAC-T SAMPLE (8)214033 1205054 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE
259.11
101870 7/21/2023 113031 NRG RELIABILITY SOLUTIONS LLC
06500 0864221,566.88 6502JUNE 23 ELECTRIC CMF 214488 3347-2307 ELECTRIC WATER UTILITY EXPENSE
1,566.88
101885 7/28/2023 100024 GOPHER STATE ONE-CALL
06500 086401273.15 6502JUN'23 LOCATES 214319 3060392 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
273.15
101903 8/7/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 086535122.58 6502BAC-T SAMPLE 214318 1206179 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE
122.58
101910 8/11/2023 100024 GOPHER STATE ONE-CALL
06500 086401279.45 6502MAY'23 LOCATES 213234 3050392 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
279.45
101912 8/11/2023 112416 IMPACT MAILING OF MN, INC
06500 086401416.67 6502JUL'23 UB MAIL PREP 214992 206882 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
06500 086445218.16 6502JUL'23 UB BILL POSTAGE 214992 206882 POSTAGE/SHIPPING FEES WATER UTILITY EXPENSE
634.83
101913 8/11/2023 110525 IN-SITU INC
06500 086220100.00 6502AUG'23 CELL SVS WTR LVL SFTWR 215036 HV16248 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
100.00
101914 8/11/2023 116827 JOHNSON LITHO GRAPHICS OF EAU CLAIRE LTD
06500 0864501,043.00 6502FALL 2023 CURRENTS PRINTING 215041 108105 OUTSIDE PRINTING WATER UTILITY EXPENSE
1,043.00
101915 8/11/2023 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS
06500 0864021,993.00 6502JUN'23 APPL SUPPORT INV 215003 53792 JUN'23 DATA PROCESSING WATER UTILITY EXPENSE
06500 0864021,993.00 6502MAY'23 APPL SUPPORT INV 215006 53733 MAY'23 DATA PROCESSING WATER UTILITY EXPENSE
06500 0864021,993.00 6502JUL'23 APPL SUPPORT INV 215007 53850 JUL'23 DATA PROCESSING WATER UTILITY EXPENSE
5,979.00
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2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
8/15/20237/21/2023 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
101918 8/11/2023 113442 METERING & TECHNOLOGY SOLUTIONS
06500 086220545.40 65022" CHAMBER / 1" ORION REGISTER 214570 INV2886 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
545.40
101920 8/11/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 086535136.53 6502BAC-T SAMPLE 214646 1207956 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE
136.53
160811 7/21/2023 100058 ADVANCE AUTO PARTS
06500 08622021.84 6502TAIL LIGHT FOR T704 214579 2131-621797 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
21.84
160819 7/21/2023 100112 BADGER METER INC
06500 0865053,000.00 6502ANNUAL SVS/USER AGRMNT-MBL MOD 214589 80132042 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE
06500 086505431.04 6502JUNE'23 BEACON MBL HOSTING SER 214589 80132042 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE
3,431.04
160826 7/21/2023 100025 CINTAS CORP LOC 754
06500 08629051.88 6502JUNE 23 WEEKLY UNIFORM SVS 214471 4159999076 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
51.88
160829 7/21/2023 100030 CORE & MAIN, LP
06500 08622018.16 6502MECHANICAL JOINT GASKETS 214076 T088151 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086220178.00 6502DRIVEWAY CASTING 214335 T126714 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
196.16
160842 7/21/2023 100364 EHLERS & ASSOCIATES INC
06500 0864011,839.17 6502UTILITY RATE STUDY 214460 94554 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
1,839.17
160855 7/21/2023 100007 HAWKINS INC
06500 0869501,250.00 6502WELL 3 CHLORINE BOOSTER PUMP 213925 6506618 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE
1,250.00
160888 7/21/2023 100151 SAUBER PLUMBING & HEATING COMPANY
06500 086505500.00 6502INSTALL METER FOR FILL STATION 214574 23,797 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE
500.00
160922 7/28/2023 100077 FRONTIER COMMUNICATIONS
06500 08641196.77 6502JULY'23 WELL HOUSE LINES 214682 651-460-4974
JUL'23
TELEPHONE/CABLE SERVICES WATER UTILITY EXPENSE
96.77
160926 7/28/2023 100597 INDEPENDENT BLACK DIRT CO INC
06500 08625084.00 6502DULCIMER CIR MAIN REPAIR 214316 JUNE 2023 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
84.00
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3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
8/15/20237/21/2023 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
160958 8/4/2023 119502 ADVANCED ENGINEERING ENVIRONMENTAL SERV
06500 0864011,394.67 6502JUN'23 SVS WTR SWR COMP PLAN 214674 88365 PROFESSIONAL SERVICES27003 WATER UTILITY EXPENSE
1,394.67
160961 8/4/2023 100112 BADGER METER INC
06500 0865051,331.64 6502JULY'23 BEACON MBL HOSTING SER 214903 80134740 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE
1,331.64
160969 8/4/2023 100025 CINTAS CORP LOC 754
06500 08629051.88 6502JULY 23 WEEKLY UNIFORM SVS 214142 4160550262 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629051.88 6502JULY 23 WEEKLY UNIFORM SVS 214496 4161335905 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629051.88 6502JULY 23WEEKLY UNIFORM SVS 214842 4162087852 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08650515.43 6502FIRST AID SUPPLIES 214850 5168172006 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE
06500 08629051.88 6502JULY 23 WEEKLY UNIFORM SVS 214857 4162770276 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
222.95
160979 8/4/2023 108140 HEDLUND IRRIGATION & LANDSCAPING INC
06500 08651592.78 6502IRRIGATION REPAIR 214896 8430A BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
92.78
160993 8/4/2023 102725 MINNESOTA DEPT OF HEALTH
06500 08646032.00 6502MATT CLASS B EXAM APPLICATION 214784 2023 WSSO EXAM
WALTMAN
MEMBER DUES & LICENSURE WATER UTILITY EXPENSE
32.00
160994 8/4/2023 102725 MINNESOTA DEPT OF HEALTH
06500 08646032.00 6502PETER CLASS C EXAM APPLICATION 214785 2023 WSSO EXAM
KERR
MEMBER DUES & LICENSURE WATER UTILITY EXPENSE
32.00
160995 8/4/2023 102725 MINNESOTA DEPT OF HEALTH
06500 08646032.00 6502NICK CLASS B EXAM APPLICATION 214786 2023 WSSO EXAM
BERRA
MEMBER DUES & LICENSURE WATER UTILITY EXPENSE
32.00
160996 8/4/2023 102725 MINNESOTA DEPT OF HEALTH
06500 08646032.00 6502GLENN CLASS B EXAM APPLICATION 214787 2023 WSSO EXAM
MOGENSEN
MEMBER DUES & LICENSURE WATER UTILITY EXPENSE
32.00
161000 8/4/2023 100093 PELLICCI HARDWARE & RENTAL
06500 086220.58 6502SAWZALL BLADES 214149 105954/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08622035.46 6502PAINT SUPPLIES/PAINT 214317 105956/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08622073.29 6502HYDRANT METER CHAIN 214317 105956/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08624212.99 6502BROOM / DUSTPAN 214797 106292/F CLEANING SUPPLIES WATER UTILITY EXPENSE
06500 086220.76 6502WIRE CONNECTORS 214838 106162/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
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8/15/2023CITY OF FARMINGTON 15:31:10R55CKS2LOGIS600V
4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
8/15/20237/21/2023 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 08624016.31 6502TOILET PAPER & SPRAY BOTTL 214839 106161/F BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862403.25 6502FAUCET HOSE 1ST STREET 214841 106180/F BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
142.64
161028 8/11/2023 100030 CORE & MAIN, LP
06500 086220109.20 650224" VALVE BOX EXTENSION 214806 T204609 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086220171.36 6502CURB BOX REPAIR COUPLINGS 214807 T214428 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
280.56
161033 8/11/2023 100081 DAKOTA COUNTY LUMBER COMPANY
06500 0862505.04 6502FORM FOR DRIVEWAY APRON 215025 2307-890950 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
5.04
161045 8/11/2023 100007 HAWKINS INC
06500 086260120.00 6502CHLORINE CYLINDERS 214638 6524927 CHEMICALS WATER UTILITY EXPENSE
120.00
161062 8/11/2023 101254 ORKIN EXTERMINATING, LLC
06500 08651523.60 6502JUL'23 PEST CONTROL CMF 214845 247490087 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
06500 08651514.32 6502JUL'23 PEST CONTROL - 1ST ST G 214860 247491488 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
37.92
161085 8/11/2023 109418 VALLEY-RICH CO, INC
06500 08650511,065.17 6502INSTALL G.V. DENAMRK & 218TH 215018 32251 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE
11,065.17
20230715 7/21/2023 108980 MINNESOTA ENERGY RESOURCES CORPORATION
06500 08642315.81 6502JUN'23 GAS 1ST STREET GARAGE 214156 0505547424 JUN'23 NATURAL GAS WATER UTILITY EXPENSE
06500 08642339.30 6502JUNE 23 NAT GAS CMF 214157 0502362190 JUN'23 NATURAL GAS WATER UTILITY EXPENSE
55.11
20230720 7/25/2023 109509 US BANK
06500 08712010,775.00 6502SERIES 2019A INT PMT 214697 20230725 DEBT
SERVICE
DEBT INTEREST WATER UTILITY EXPENSE
10,775.00
20230723 7/31/2023 100085 DAKOTA ELECTRIC ASSOCIATION
06500 086422142.05 6502JUN'23 ELEC 195TH WATER TOWER 214320 200002587095
JUN'23
ELECTRIC WATER UTILITY EXPENSE
06500 0864223,748.47 6502JUN'23 ELEC WELL #5 214321 200002785533
JUN'23
ELECTRIC WATER UTILITY EXPENSE
06500 08642221.37 6502JUN'23 ELEC DAISY KNOLL TOWER 214323 200001318518
JUN'23
ELECTRIC WATER UTILITY EXPENSE
06500 0864223,987.59 6502JUN'23 ELEC WELL #4 214324 200001318526
JUN'23
ELECTRIC WATER UTILITY EXPENSE
06500 0864222,354.86 6502JUN'23 ELEC WELL #8 214325 200004199709 ELECTRIC WATER UTILITY EXPENSE
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8/15/2023CITY OF FARMINGTON 15:31:10R55CKS2LOGIS600V
5Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
8/15/20237/21/2023 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
JUN'23
06500 0864223,680.11 6502JUN'23 ELEC WELL #6 214327 200001550151
JUN'23
ELECTRIC WATER UTILITY EXPENSE
06500 086422525.12 6502JUN'23 ELEC WELL#9 214328 200010028004
JUN'23
ELECTRIC WATER UTILITY EXPENSE
06500 0864223,785.92 6502JUN'23 ELEC WELL #7 214329 200003490737
JUN'23
ELECTRIC WATER UTILITY EXPENSE
18,245.49
20230725 7/25/2023 118858 FIRST NATIONAL BANK OF OMAHA
06500 0862404.73 6502FLAG POLE REPLACE KEY DOOR 214241 2420-6568-5/31 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086950559.99 6502AIR CONDITIONER 214756 4371-0062-6/2 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE
06500 08622018.59 6502CARBOURATOR2147574371-6474-6/1 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862406.47 6502AIR FRESHENER 214771 4371-4844-6/7 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862404.63 6502URINAL SCREENS 214772 4371-7555-6/6 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
594.41
20230805 8/2/2023 100394 XCEL ENERGY
06500 0864223,040.63 6502JUN'23 ELEC WELL #1 & 3 214792 51-4874005 JUN'23 ELECTRIC WATER UTILITY EXPENSE
06500 086422121.32 6502JUN'23 ELEC CITY GARAGE 214792 51-4874005 JUN'23 ELECTRIC WATER UTILITY EXPENSE
3,161.95
20230808 8/3/2023 108980 MINNESOTA ENERGY RESOURCES CORPORATION
06500 0864231.73 6502JUN'23 GAS WELL HOUSE 1 OAK ST 214800 0506788875 JUN'23 NATURAL GAS WATER UTILITY EXPENSE
1.73
20230809 8/7/2023 114654 INVOICE CLOUD
06500 086545758.42 6502JUN'23 IC PAYMENT FEES 215145 819-2023_6 PYMT PROCESSING FEES WATER UTILITY EXPENSE
758.42
Report Totals 69,271.96
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WATER BOARD AGENDA MEMO
To: Water Board, City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Project Information and Updates
Meeting: Water Board - Aug 24 2023
INTRODUCTION:
Staff will provide updates on the following items:
• Water Efficiency Rebate Program (see attached)
• Comprehensive Water System Planning (verbal update)
• Utility Rate Study (see attached)
• Daisy Knoll Tower Sprint Decommissioning (verbal update)
• 2024 Street and Utility Improvement & 2024 Mill & Overlay (verbal update)
DISCUSSION:
General Discussion of information, no action items.
ACTION REQUESTED:
General Discussion of information, no action items.
ATTACHMENTS:
2022-2024 Water Efficiency Rebate Grant Tracking Aug 2023
Work Session 7-17-23 URS Presentation - Updated
Page 32 of 53
2022-2024 Water Efficiency Rebate Grant Tracking
$13,750 MAX $2,750 MAX $11,000 MAX
Row#
Date
Application
Received
Application
Approved/
Denied
Date
Application
Approved/
Denied
Date Rebate
Credited to
UB Account Account Holder Name Property Street Address and Zip Code
Property
Type
(Select):
Water Device Replaced
(Select):
Cost per
Device:
# of
Devices
Rebate or
Grant per
device
Est. Annual
Water Saved
per Device
(Gallons)
Total Rebate
or UB Credit
Municipality
Contribution
Eligible Grant
Amount
Estimated
Annual Water
Saved
(Gallons)
Cumulative Rebate
Total
Cumulative
Municipality
Contribution
Cumulative MCES
Grant Amount
62 7/18/2023 Approved 7/21/2023 7/24/2023 Allan Lajiness 19887 Denali Way Residential Irrigation Controller $149.99 1 $74.99 $74.99 $15.00
64 7/13/2023 Approved 7/21/2023 7/24/2023 John Mueller 19600 Estes Path Residential Toilet $199.99 1 $50.00 $50.00 $10.00
65 7/10/2023 Approved 7/21/2023 7/24/2023 Maria Arellano 19912 Excelsior Ln Residential Clothes Washer $849.99 1 $200.00 $200.00 $40.00
66 7/19/2023 Approved 7/21/2023 7/24/2023 Ly Nguyen 5450 189th St W Residential Clothes Washer $548.00 1 $200.00 $200.00 $40.00
67 7/24/2023 Approved 7/24/2023 7/24/2023 Erin Deal 604 10th Residential Clothes Washer $2,275.02 1 $200.00 $200.00 $40.00
68 7/24/2023 Approved 7/24/2023 7/24/2023 Erin Deal 604 10th Residential Dishwasher $695.00 1 $150.00 $150.00 $30.00
69 7/28/2023 Approved 7/28/2023 7/31/2023 Jacob Cobb 4820 189th St W Residential Dishwasher $530.23 1 $150.00 $150.00 $30.00
70 7/31/2023 Approved 7/31/2023 7/31/2023 Guy Erlenbusch 5123 198th St W Residential Clothes Washer $799.99 1 $200.00 $200.00 $40.00
71 8/7/2023 Approved 8/7/2023 8/7/2023 Brad Benson 4838 187th Ct W Residential Toilet $179.00 1 $50.00 $50.00 $10.00
72 8/7/2023 Approved 8/7/2023 8/7/2023 Patsy Hoyt 1220 Willow Trl Residential Clothes Washer $1,298.00 1 $200.00 $200.00 $40.00
73 8/7/2023 Approved 8/7/2023 8/7/2023 Patsy Hoyt 1220 Willow Trl Residential Dishwasher $485.55 1 $150.00 $150.00 $30.00
74 8/7/2023 Approved 8/7/2023 8/7/2023 Brent Mahlstedt 19150 Everest Trl Residential Irrigation Controller $31.00 1 $15.50 $15.50 $3.10
75 8/8/2023 Approved 8/8/2023 8/10/2023 Jennifer Ross 19873 Emperor Ct Residential Clothes Washer $699.99 1 $200.00 $200.00 $40.00
76 8/9/2023 Approved 8/9/2023 8/10/2023 Bo Jones 19957 Dover Dr Residential Clothes Washer $798.00 1 $200.00 $200.00 $40.00
77 8/9/2023 Approved 8/9/2023 8/10/2023 Ed Dumbek 5157 203rd Ct W Residential Dishwasher $1,349.00 1 $150.00 $150.00 $30.00
78 8/9/2023 Approved 8/9/2023 8/10/2023 Gregory Wickett 19485 Elmwood Cir Residential Clothes Washer $695.00 1 $200.00 $200.00 $40.00
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Utility Rate Study
City of Farmington
July 17, 2023
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Purpose of the Utility Rate Study
Maintain Financial
Health of Utility
Funds
• No property tax support
• Ensure utilities are self-
sufficient
• Maintain healthy
reserves
Inform Capital
Planning
• Determine how Capital
Improvement costs
(CIP) will be funded
Estimate Bill Impacts
• Look at user impacts
and overall affordability
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• 95% of 2022 consumption used
• Personnel costs increase 5%
annually
• Non-personnel operating costs
increase 3% annually
• Capital costs inflated 5% annually
• MCES charge increase 11% annually
Key Assumptions
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Utilities are Capital Intensive
Operating
20%
Capital
9%MCES
71%
Sewer Expenditures 2022
Operating Capital MCES
Operating
56%
Capital
40%
Debt
4%
Water Expenditures 2022
Operating Capital Debt
Operating
53%
Capital
47%
Storm Water Expenditures
2022
Operating Capital
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Utilities are Capital Intensive
2023‐2033 Capital CostsUtility
$15.3 MillionWater
$10.2 MillionSanitary Sewer
$12.3 MillionStorm Water
• 2023 costs provided by City inflated 5% annually
• 2029-2033 costs are placeholders
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• Volumetric Charges for Water and Sewer
Rate per 1,000 gallons
For water, rate increases for higher consumption (“tiers”)
• Sewer Base Fee
Customers pay for a minimum amount of use even if actual is less
Customers billed on winter quarter’s average water consumption
• Water Base Fee
Fixed fee per quarter
Rate Structure Components – Water and Sewer
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• Conservation/Tiered Rates
Statute 103G.291 – “If a conservation rate is applied to multifamily dwellings, the
rate structure must consider each residential unit as an individual user.”
• Changes to Billing
Each residential unit is charged a water and sewer base fee
Less usage at higher tiers
Example: 10 residential units and 100,000 gallons of usage
Current Billing: 1 base fee charge + 20,000 gallons at Tier 1 + 20,000 gallons at Tier 2 +
60,000 gallons at Tier 3
New Billing: 10 base fee charges + 100,000 gallons at Tier 1
Multifamily Billing – Residential Units
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Water Utility – Rate Recommendations
Recommended Annual IncreaseYear
1%2024‐2026
2%2027
2.5%2028
3%2029‐2033
Recommended 2024 Rate2023 RateFee
$16.54$16.38Base Rate
$1.84$1.82Tier 1 (Up to 20,000 gallons) –per 1,000 gallons
$2.75$2.72Tier 2 (20,001 to 40,000 gallons) –per 1,000 gallons
$3.66$3.62Tier 3 (Over 40,000 gallons) –per 1,000 gallons
$3.66$3.62Irrigation Meters –per 1,000 gallons
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Maintains Healthy Water Fund
• Ending cash excludes restricted
cash for drinking water treatment
plant of $2.4M
• $6.7 million water storage facility
completed in 2024 – 50% funded via
debt
• Maintains high level of cash for
unexpected maintenance and capital
spending
• Lower rate increases in early years
to offset high sewer rate increases
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• Municipal Wastewater Charge
• 2023 total charge for all
communities $264M
• Allocated based on prior years
percentage of total flow
Farmington - .76% or $2M in
2023
• 71% of 2022 expenditures –
excluding depreciation
Sewer Utility – MCES Charge
MCES FeeCity Sewer RateYear
9%0%2014
18%0%2015
15%13%2016
4%0%2017
-14%0%2018
15%4%2019
15%0%2020
9%4%2021
8%39%2022
12%5%2023
9%6%Average
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Sewer Utility – Rate Recommendations
Recommended Annual IncreaseYear
20%2025
17%2026
15%2027‐2028
8%‐6%2029‐2033
Recommended 2024 Rate2023 RateFee
$51.00$41.94Residential/Multifamily Base Rate (includes first 10,000
gallons)
$102.00$90.23Commercial Base Rate (includes first 20,000 gallons)
$6.63$5.66Residential/Multifamily Volume Rate (per 1,000 gallons)
$6.63$5.99Commercial Volume Rate (per 1,000 gallons)
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Maintains Healthy Sewer Fund
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Storm Water – Rate Recommendations
• Quarterly fee based on residential
equivalency unit (REU)
• 7.75% annual increase recommended
• $490,000 equipment replacement
expenses in 2023-2024
• $1M annual capital improvement plan
budget for street projects, mill and
overlay, and maintenance
Recommended 2024 Rate2023 RateFee
$25.25$23.43Per Quarter per REU
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Putting it All Together – Residential Bill Impact
Actual Actual
2022 2023 2024 2025 2026 2027
Quarterly Low Volume Residential Bill
10,000 gallons water and 8,000 gallons sewer
Water 32.90$ 34.58$ 34.93$ 35.28$ 35.63$ 36.34$
Sewer 39.94 41.94 51.00 61.20 71.60 82.34
Storm 22.31 23.43 25.25 27.20 29.31 31.58
Total 95.15$ 99.95$ 111.17$ 123.68$ 136.54$ 150.27$
Percent Increase 5.0% 11.2% 11.2% 10.4% 10.1%
Amount Increase- per quarter $4.80 $11.22 $12.51 $12.86 $13.72
Actual Actual
2022 2023 2024 2025 2026 2027
Quarterly Medium Volume Residential Bill
24,000 gallons water and 12,000 gallons sewer
Water 60.56$ 63.66$ 64.30$ 64.94$ 65.59$ 66.90$
Sewer 50.72 53.26 64.26 77.11 90.22 103.75
Storm 22.31 23.43 25.25 27.20 29.31 31.58
Total 133.59$ 140.35$ 153.80$ 169.25$ 185.12$ 202.24$
Percent Increase 5.1% 9.6% 10.0% 9.4% 9.2%
Amount Increase- per quarter $6.76 $13.45 $15.45 $15.87 $17.12
Proposed
Proposed
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Putting it All Together – Multifamily Bill Impact
Actual Actual
2022 2023 2024 2025 2026 2027
Quarterly Low Volume Multifamily Bill
Water 126.15$ 132.52$ 169.11$ 170.81$ 172.51$ 175.96$
Usage 110.55 116.14 86.40 87.26 88.13 89.89
Base 15.60 16.38 82.72 83.55 84.38 86.07
Sewer 239.37 251.36 255.00 306.00 358.02 411.72
Usage 199.43 209.42 - - - -
Base 39.94 41.94 255.00 306.00 358.02 411.72
Storm 96.83 101.69 109.57 118.06 127.21 137.07
Total 462.35$ 485.57$ 533.68$ 594.86$ 657.74$ 724.75$
Percent Increase 5.0% 9.9% 11.5% 10.6% 10.2%
Amount Increase- per quarter $23.22 $48.12 $61.18 $62.88 $67.01
Actual Actual
2022 2023 2024 2025 2026 2027
Quarterly Medium Volume Multifamily Bill
Water 281.40$ 295.42$ 334.55$ 337.90$ 341.28$ 348.10$
Usage 265.80 279.04 169.11 170.81 172.51 175.96
Base 15.60 16.38 165.44 167.09 168.76 172.14
Sewer 481.92 506.06 510.00 612.00 716.04 823.45
Usage 441.98 464.12 - - - -
Base 39.94 41.94 510.00 612.00 716.04 823.45
Storm 114.90 120.66 130.02 140.09 150.95 162.65
Total 878.22$ 922.14$ 974.57$ 1,089.99$ 1,208.27$ 1,334.20$
Percent Increase 5.0% 5.7% 11.8% 10.9% 10.4%
Amount Increase- per quarter $43.93 $52.42 $115.42 $118.28 $125.93
92,000 gallons of water and sewer, 10 Dwelling Units, 5.15 Storm REU's
Proposed
Proposed
47,000 gallons of water and sewer, 5 Dwelling Units, 4.34 Storm REU's
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Putting it All Together – Commercial Bill Impact
Actual Actual
2022 2023 2024 2025 2026 2027
Quarterly Small Commercial Bill
10,000 gallons water and sewer, 3 Storm REU's
Water 32.90$ 34.58$ 34.93$ 35.28$ 35.63$ 36.34$
Sewer 85.93 90.23 102.00 122.40 143.21 164.69
Storm 66.93 70.29 75.74 81.61 87.93 94.75
Total 185.76$ 195.10$ 212.66$ 239.28$ 266.77$ 295.78$
Percent Increase 5.0% 9.0% 12.5% 11.5% 10.9%
Amount Increase- per quarter $9.34 $17.56 $26.62 $27.49 $29.01
Actual Actual
2022 2023 2024 2025 2026 2027
Quarterly Large Commercial Bill
669,000 gallons water and sewer, 32.4 Storm REU's
Water 2,272.05$ 2,384.16$ 2,408.00$ 2,432.08$ 2,456.40$ 2,505.53$
Sewer 3,671.23 3,857.94 4,272.27 5,126.72 5,998.27 6,898.01
Storm 722.84 759.13 817.96 881.36 949.66 1,023.26
Total 6,666.12$ 7,001.23$ 7,498.24$ 8,440.16$ 9,404.33$ 10,426.80$
Percent Increase 5.0% 7.1% 12.6% 11.4% 10.9%
Amount Increase- per quarter $335.11 $497.00 $941.93 $964.17 $1,022.47
Proposed
Proposed
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Community Comparison - Neighbors
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• Council feedback on proposed rates
• Refine study based upon Council direction
• Future meeting to review rates for 2024 and beyond
Next Steps
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Ehlers is the joint marketing name of the following affiliated businesses (collectively, the “Affiliates”): Ehlers & Associates,Inc.
(“EA”), a municipal advisor registered with the Municipal Securities Rulemaking Board (“MSRB”) and the Securities and Exchange
Commission (“SEC”); Ehlers Investment Partners, LLC (“EIP”), an SEC registered investment adviser; and Bond Trust Services
Corporation (“BTS”), a holder of a limited banking charter issued by the State of Minnesota.
Where an activity requires registration as a municipal advisor pursuant to Section 15B of the Exchange Act of 1934 (Financial
Management Planning and Debt Issuance & Management), such activity is or will be performed by EA; where an activity requires
registration as an investment adviser pursuant to the Investment Advisers Act of 1940 (Investments and Treasury Management),
such activity is or will be performed by EIP; and where an activity requires licensing as a bank pursuant to applicable state law
(paying agent services shown under Debt Issuance & Management), such activity is or will be performed by BTS. Activities not
requiring registration may be performed by any Affiliate.
This communication does not constitute an offer or solicitation for the purchase or sale of any investment (including without
limitation, any municipal financial product, municipal security, or other security) or agreement with respect to any investment
strategy or program. This communication is offered without charge to clients, friends, and prospective clients of the Affiliatesas a
source of general information about the services Ehlers provides. This communication is neither advice nor a recommendation by
any Affiliate to any person with respect to any municipal financial product, municipal security, or other security, as such terms are
defined pursuant to Section 15B of the Exchange Act of 1934 and rules of the MSRB. This communication does not constitute
investment advice by any Affiliate that purports to meet the objectives or needs of any person pursuant to the Investment Advisers
Act of 1940 or applicable state law.
Important Disclosures
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