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Home My WebLink About09.25.23 Water Bd Packet Meeting Location: Farmington City Hall 430 Third Street Farmington, MN 55024 WATER BOARD Monday, September 25, 2023 5:00 PM Page 1. CALL TO ORDER 2. APPROVAL OF MINUTES Approve Minutes Review, revise as appropriate, and approve the minutes. Agenda Item: Approve Minutes - Pdf 2 - 4 3. NEW BUSINESS 4. APPROVE BILLS Approve Bills Review, discuss, and approve the bills. Agenda Item: Approve Bills - Pdf 5 - 10 5. OPEN FORUM Project Information and Updates General discussion of information, no action items. Agenda Item: Project Information and Updates - Pdf 11 - 12 6. ADJOURN Page 1 of 12 WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Approve Minutes Meeting: Water Board - Sep 25 2023 INTRODUCTION: Attached are the minutes from the August 24, 2023, Water Board meeting. DISCUSSION: N/A BUDGET IMPACT: N/A ACTION REQUESTED: Review, revise as appropriate, and approve the minutes. ATTACHMENTS: August 24, 2023 Meeting Minutes Page 2 of 12 MINUTES REGULAR WATER BOARD MEETING Thursday, August 24, 2023 5:00 PM City Hall  430 Third Street  Farmington, MN Members Present: Snobeck, Weierke Members Absent: Cordes Staff Present: John Powell, Public Works Director/City Engineer Others Present: None Call to Order: The meeting was called to order by Chair Weierke at 5:00 p.m. 1. Approve Minutes – a. July 24, 2023 - Motion by Snobeck to approve minutes as presented. Seconded by Weierke, Motion Carried. 2. New Business a. Well 5 Retaining Wall - At the January, 2023 meeting, the Water Board directed staff to consider additional options for the retaining wall repair. TKDA was retained to review repair options and has submitted their report. Per the report “One option considered and discounted was rebuilding the existing wall with similar materials. The disadvantage of this option is that the failure will likely occur again. There is no evidence of drain tile below the wall and the limestone backfill may be insufficient to handle additional loading due to any potential water behind the wall.” The recommended option is complete replacement of the retaining wall with Prefabricated Modular Block Wall materials. Motion by Snobeck to receive the report and proceed with the design and construction of a replacement Well 5 retaining wall using Prefabricated Modular Block Wall materials as recommended. Seconded by Weierke, Motion Carried. 3. Approve Bills – Minor clarification was provided to the Board on budget charges. Motion by Weierke to approve the bills as presented in the amount of $69,271.96. Seconded by Snobeck, Motion Carried. 4. Open Forum – Project & Information Update a. Water Efficiency Rebate Program – Only those residents approved since the last Water Board meeting have been listed on the attachment. Resident interest in this program to reduce water consumption remains strong. b. Comprehensive Water System Planning – The process to complete the comprehensive plan update continues and is on schedule. Late this fall, the water and sanitary sewer system models will be updated based on the land use changes. This information will then be used to review the need and timing of future improvements with the Water Board. c. Utility Rate Study – The Utility Rate Study presentation delivered to the City Council on by Ehlers on July 17, 2023 was included in the Water Board packet. The presentation materials were reviewed. Over the next ten years 1%-3% annual water rate increases are expected; significant sanitary sewer rates increases are anticipated due to MCES charge increases; and storm sewer rates will increase about 7.75% annually. Page 3 of 12 d. Daisy Knoll Tower Sprint Decommissioning – Sprint’s equipment removal is proceeding. e. 2024 Street and Utility Improvement and 2024 Mill & Overlay – As part of these projects, maintenance issues related to underlying utilities will also be addressed. 5. Adjourn – Motion by Snobeck to adjourn at 5:50 p.m. Seconded by Weierke, Motion Carried. Respectfully submitted, John Powell Public Works Director/City Engineer Page 4 of 12 WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Approve Bills Meeting: Water Board - Sep 25 2023 INTRODUCTION: The bills from August 16, 2023, to September 18, 2023, are attached for your review and approval. DISCUSSION: Staff is available to respond to questions regarding disbursements. BUDGET IMPACT: The total for this bill report is $148,939.25. ACTION REQUESTED: Review, discuss, and approve the bills. ATTACHMENTS: Water Board Bills September 2023 Page 5 of 12 9/18/2023CITY OF FARMINGTON 7:22:46R55CKS2LOGIS600V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 9/18/20238/16/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 101927 8/18/2023 102087 AUTOMATIC SYSTEMS COMPANY 06500 0865052,647.00 6502REPLACE PRESSURE SWITCH WELL 7 214912 040488 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 2,647.00 101933 8/18/2023 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS 06500 0864021,993.00 6502AUG'23 APPL SUPPORT 215167 53908 AUG'23 DATA PROCESSING WATER UTILITY EXPENSE 1,993.00 101936 8/18/2023 113442 METERING & TECHNOLOGY SOLUTIONS 06500 0862203,460.91 65023/4" M25 WATER MTRS (48)214862 INV2964 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 3,460.91 101941 8/25/2023 102087 AUTOMATIC SYSTEMS COMPANY 06500 086401635.00 6502WELL 6 LOCKOUT/WIN911 FAIL 215038 040546 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 635.00 101948 8/25/2023 100024 GOPHER STATE ONE-CALL 06500 086401239.40 6502JUL'23 LOCATES 215039 3070392 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 239.40 101949 8/25/2023 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS 06500 0864021,993.00 6502SEPT'23 APPL SUPPORT INV 215566 53966 SEP'23 DATA PROCESSING WATER UTILITY EXPENSE 06500 0864021,993.00 6502OCT'23 APPL SUPPORT INV 215567 54023 OCT'23 DATA PROCESSING WATER UTILITY EXPENSE 3,986.00 101952 8/25/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES 06500 086535122.58 6502BAC-T SAMPLE 214904 1209568 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 086535122.58 6502BAC-T SAMPLE 215093 1210486 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 245.16 101953 8/25/2023 113031 NRG RELIABILITY SOLUTIONS LLC 06500 0864221,712.11 6502JULY'23 ELECTRIC CMF 215086 3347-2308 ELECTRIC WATER UTILITY EXPENSE 1,712.11 101966 9/1/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES 06500 086535136.53 6502BAC-T SAMPLE 215187 1211411 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 136.53 101971 9/8/2023 102087 AUTOMATIC SYSTEMS COMPANY 06500 0864011,100.00 6502WELL 7 LOCKOUT/SCADA ISSUES 215718 040580 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 1,100.00 101979 9/8/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES 06500 086535122.58 6502BAC-T SAMPLE 215571 1212565 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 122.58 101993 9/15/2023 112416 IMPACT MAILING OF MN, INC 06500 086445264.54 6502AUG'23 UB BILL POSTAGE 216079 207257 POSTAGE/SHIPPING FEES WATER UTILITY EXPENSE Pa g e 6 o f 1 2 9/18/2023CITY OF FARMINGTON 7:22:46R55CKS2LOGIS600V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 9/18/20238/16/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06500 086401423.35 6502AUG'23 UB MAIL PREP 216079 207257 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 687.89 101994 9/15/2023 110525 IN-SITU INC 06500 086505100.00 6502SEPT'23 CELL SVS WTR LVL SFTWR 215902 HV16822 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 100.00 101997 9/15/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES 06500 086535122.58 6502BAC-T SAMPLE 215675 1213671 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 122.58 161095 8/18/2023 100578 CEMSTONE CONCRETE MATERIALS, LLC 06500 086250526.50 65025479 UPPER 182ND REPLACE APRON 215024 7212264 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 526.50 161100 8/18/2023 100364 EHLERS & ASSOCIATES INC 06500 086401839.16 6502UTILITY RATE STUDY 215191 94917 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 839.16 161133 8/18/2023 109418 VALLEY-RICH CO, INC 06500 0865056,900.00 650219115 AKIN RD / G.V. REBUILD 215172 32320 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 0865056,500.00 650213TH ST & OAK ST/G.V. REBUILD 215173 32318 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08650510,380.92 6502193RD ST & AKIN / G.V. REBUILD 215174 32319 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 23,780.92 161138 8/25/2023 114075 BLACKFIRE CREATIVE DESIGNS 06500 08622045.24 6502VEHICLE LOGOS 215554 7012 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 45.24 161147 8/25/2023 100578 CEMSTONE CONCRETE MATERIALS, LLC 06500 086250620.00 65025479 UPPER 182ND REPLACE CURB 215103 7217560 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 620.00 161154 8/25/2023 100077 FRONTIER COMMUNICATIONS 06500 08641196.77 6502AUG'23 WELL HOUSE LINES 215426 651-460-4974 AUG'23 TELEPHONE/CABLE SERVICES WATER UTILITY EXPENSE 96.77 161157 8/25/2023 100007 HAWKINS INC 06500 08626031,785.02 6502WELL CHEMICALS 215027 6540276 CHEMICALS WATER UTILITY EXPENSE 31,785.02 161190 9/1/2023 119502 ADVANCED ENGINEERING ENVIRONMENTAL SERV 06500 0864013,238.26 6502JUL'23 SVS WTR SWR COMP PLAN 215224 88972 PROFESSIONAL SERVICES27003 WATER UTILITY EXPENSE 3,238.26 161195 9/1/2023 100030 CORE & MAIN, LP 06500 08622069.00 6502BLUE MARKING PAINT 215574 T364488 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE Pa g e 7 o f 1 2 9/18/2023CITY OF FARMINGTON 7:22:46R55CKS2LOGIS600V 3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 9/18/20238/16/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 69.00 161218 9/1/2023 101254 ORKIN EXTERMINATING, LLC 06500 08651523.60 6502AUG'23 PEST CONTROL CMF 215521 248914163 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 23.60 161223 9/1/2023 100346 TKDA INC 06500 0864012,825.35 6502JUL'23 SVS WELL 5 RET WALL 215226 002023004019 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 2,825.35 161236 9/8/2023 100025 CINTAS CORP LOC 754 06500 08629051.88 6502AUG'23 WEEKLY UNIFORM SVS 215077 4163473101 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629051.88 6502AUGUST 23 WEEKLY UNIFORM SVS 215509 4164185820 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629051.88 6502AUG 23 WEEKLY UNIFORM SVS 215735 4164891190 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629051.88 6502AUG 23 WEEKLY UNIFORM SVS 215743 4165590510 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629051.88 6502AUG 23 WEEKLY UNIFORM SVS 215765 4166166853 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 259.40 161246 9/8/2023 100007 HAWKINS INC 06500 086260110.00 6502CHLORINE CYLINDERS 215398 6551396 CHEMICALS WATER UTILITY EXPENSE 110.00 161254 9/8/2023 113416 JOHNSTONE SUPPLY 06500 086950112.29 6502LOW TEMP. SENSOR / WELL 8 215341 S101406384.001 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE 112.29 161265 9/8/2023 100093 PELLICCI HARDWARE & RENTAL 06500 0862421.14 6502GREASE REMOVER CMF 215518 106570/F CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 0869506.64 6502GRINDER215520106573/F MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE 06500 08622020.97 6502CHAIN / DAISY KNOLL GATE 215572 106767/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220342.86 6502PAINT/DAISY KNOLL STANDPIPE 215573 106791/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862422.56 6502CLEANING SUPPLIES 215623 106852/F CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08624264.99 6502TRASH BAGS, PAPER TOWELS 215758 212364/F CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08624228.04 6502CLEANING SUPPLIES 215768 214833/F CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08624012.17-6502FLOOR STRIPPER RETURN 215771 CREDIT MEMO:107093/F BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 455.03 161271 9/8/2023 110022 SCHWICKERT'S TECTA AMERICA, LLC 06500 08651571.63 6502HVAC REPAIR 215748 S510115060 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 71.63 161279 9/8/2023 109418 VALLEY-RICH CO, INC 06500 08650522,708.66 6502NEW G.V. UPPER 182ND/PK ROAD 215871 32420 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 22,708.66 161284 9/15/2023 113789 ASSOCIATION OF MINNESOTA COUNTIES Pa g e 8 o f 1 2 9/18/2023CITY OF FARMINGTON 7:22:46R55CKS2LOGIS600V 4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 9/18/20238/16/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06500 08646015.61 6502BUILDING FACILITY GROUP DUES 216036 14155-23 MEMBER DUES & LICENSURE WATER UTILITY EXPENSE 15.61 161286 9/15/2023 100112 BADGER METER INC 06500 086505432.00 6502AUG'23 BEACON MBL HOSTING SERV 215905 80137484 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 432.00 161317 9/15/2023 102725 MINNESOTA DEPT OF HEALTH 06500 08646023.00 6502PETER CLASS C WATER LICENSE 215911 2023 KERR MEMBER DUES & LICENSURE WATER UTILITY EXPENSE 23.00 161318 9/15/2023 102725 MINNESOTA DEPT OF HEALTH 06500 08656017,430.39 65023RD QTR 2023 SVS CONNECT FEES 215914 1190008 JUL-SEP'23 CONTRACTUAL SERVICES WATER UTILITY EXPENSE 17,430.39 20230814 8/18/2023 108980 MINNESOTA ENERGY RESOURCES CORPORATION 06500 08642323.91 6502JUL'23 GAS WELL #5 215035 0507120636 JUL'23 NATURAL GAS WATER UTILITY EXPENSE 23.91 20230816 8/21/2023 111046 VOYAGER FLEET SYSTEMS INC 06500 086272372.36 6502JUL'23 FUEL WATER 214804 8690882372330 WATER FUEL WATER UTILITY EXPENSE 06500 08627210.01 6502JUL'23 FUEL BLDG MAINT 214852 8690882372330 BLDG MAINT FUEL WATER UTILITY EXPENSE 06500 0862722.03 6502JUL'23 FUEL JANITORIAL 214853 8690882372330 JANITORIAL FUEL WATER UTILITY EXPENSE 384.40 20230819 8/23/2023 108980 MINNESOTA ENERGY RESOURCES CORPORATION 06500 08642315.81 6502JUL'23 GAS 1ST STREET GARAGE 215074 0505547424 JUL'23 NATURAL GAS WATER UTILITY EXPENSE 06500 08642383.44 6502JULY 23 NAT GAS CMF 215075 0502362190 JUL'23 NATURAL GAS WATER UTILITY EXPENSE 99.25 20230822 8/25/2023 118858 FIRST NATIONAL BANK OF OMAHA 06500 08624022.79 6502WASH BAY HOSE REEL 215119 2420-0251-7/11 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 22.79 20230824 8/28/2023 108980 MINNESOTA ENERGY RESOURCES CORPORATION 06500 08642322.89 6502JUL'23 GAS WELL HOUSE 1 OAK ST 215100 0506788875 JUL'23 NATURAL GAS WATER UTILITY EXPENSE 22.89 20230825 8/29/2023 114654 INVOICE CLOUD 06500 0865451,012.27 6502JUL'23 IC PYMT FEES 215685 819-2023_7 PYMT PROCESSING FEES WATER UTILITY EXPENSE 1,012.27 20230902 9/1/2023 100394 XCEL ENERGY 06500 0864222,302.18 6502JUL'23 ELEC WELL #1 & 3 215171 51-4874005 JUL'23 ELECTRIC WATER UTILITY EXPENSE 06500 086422146.03 6502JUL'23 ELEC CITY GARAGE 215171 51-4874005 JUL'23 ELECTRIC WATER UTILITY EXPENSE Pa g e 9 o f 1 2 9/18/2023CITY OF FARMINGTON 7:22:46R55CKS2LOGIS600V 5Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 9/18/20238/16/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 2,448.21 20230904 9/5/2023 100085 DAKOTA ELECTRIC ASSOCIATION 06500 0864222,642.89 6502JUL'23 ELEC WELL #5 215094 200002785533 JUL'23 ELECTRIC WATER UTILITY EXPENSE 06500 086422151.28 6502JUL'23 ELEC 195TH WATER TOWER 215095 200002587095 JUL'23 ELECTRIC WATER UTILITY EXPENSE 06500 0864224,370.65 6502JUL'23 ELEC WELL #6 215096 200001550151 JUL'23 ELECTRIC WATER UTILITY EXPENSE 06500 0864222,729.25 6502JUL'23 ELEC WELL #7 215097 200003490737 JUL'23 ELECTRIC WATER UTILITY EXPENSE 06500 0864223,467.39 6502JUL'23 ELEC WELL #8 215099 200004199709 JUL'23 ELECTRIC WATER UTILITY EXPENSE 06500 08642218.75 6502JUL'23 ELEC DAISY KNOLL TOWER 215101 200001318518 JUL'23 ELECTRIC WATER UTILITY EXPENSE 06500 0864222,821.21 6502JUL'23 ELEC WELL #4 215102 200001318526 JUL'23 ELECTRIC WATER UTILITY EXPENSE 06500 0864226,068.12 6502JUL'23 ELEC WELL#9 215169 200010028004 JUL'23 ELECTRIC WATER UTILITY EXPENSE 22,269.54 Report Totals 148,939.25 Pa g e 1 0 o f 1 2 WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Project Information and Updates Meeting: Water Board - Sep 25 2023 INTRODUCTION: Staff will provide updates on the following items: • Water Efficiency Rebate Program (see attached) • Well 5 Retaining Wall (verbal update) • Security Technology at Well 5 and Water Tower (verbal update) • Daisy Knoll Tower Sprint Decommissioning (verbal update) • Minnesota Statewide Drought Plan (verbal update) DISCUSSION: General discussion of information, no action items. ACTION REQUESTED: General discussion of information, no action items. ATTACHMENTS: 2022-2024 Water Efficiency Rebate Grant Tracking Sep 2023 Page 11 of 12 2022-2024 Water Efficiency Rebate Grant Tracking $13,750 MAX $2,750 MAX $11,000 MAX Row# Date Application Received Application Approved/ Denied Date Application Approved/ Denied Date Rebate Credited to UB Account Account Holder Name Property Street Address and Zip Code Property Type (Select): Water Device Replaced (Select): Cost per Device: # of Devices Rebate or Grant per device Est. Annual Water Saved per Device (Gallons) Total Rebate or UB Credit Municipality Contribution Eligible Grant Amount Estimated Annual Water Saved (Gallons) Cumulative Rebate Total Cumulative Municipality Contribution Cumulative MCES Grant Amount 79 8/14/2023 Approved 8/14/2023 William Mahawald 1328 Fairview Ln Residential Dishwasher $679.00 1 $150.00 $150.00 $30.00 80 9/5/2023 Approved 9/5/2023 Jess Fenlon 4990 Upper 183rd St W Residential Irrigation Controller $61.99 1 $31.00 $31.00 $6.20 81 9/13/2023 Approved 9/13/2023 Kelly Markel 18274 Emerald Trl Residential Dishwasher $528.00 1 $150.00 $150.00 $30.00 Pa g e 1 2 o f 1 2