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Home My WebLink About10.23.23 Water Bd Packet Meeting Location: Farmington City Hall 430 Third Street Farmington, MN 55024 WATER BOARD Monday, October 23, 2023 5:00 PM Page 1.CALL TO ORDER 2.APPROVAL OF MINUTES Approve Minutes Review, revise as appropriate, and approve the minutes. Agenda Item: Approve Minutes - Pdf 2 - 4 3.NEW BUSINESS 4.APPROVE BILLS Approve Bills Review, discuss, and approve the bills. Agenda Item: Approve Bills - Pdf 5 - 9 5.OPEN FORUM Project Information and Updates General discussion of information, no action items. Agenda Item: Project Information and Updates - Pdf 10 - 11 6.ADJOURN Page 1 of 11 WATER BOARD AGENDA MEMO To: Water Board, City Administrator From:John Powell, Public Works Director Department:Engineering Subject:Approve Minutes Meeting:Water Board - Oct 23 2023 INTRODUCTION: Attached are the minutes from the September 25, 2023, Water Board meeting. DISCUSSION: N/A BUDGET IMPACT: N/A ACTION REQUESTED: Review, revise as appropriate, and approve the minutes. ATTACHMENTS: September 25, 2023 Meeting Minutes Page 2 of 11 MINUTES REGULAR WATER BOARD MEETING Thursday, September 25, 2023 5:00 PM City Hall  430 Third Street  Farmington, MN Members Present: Snobeck, Weierke Members Absent: Cordes Staff Present: John Powell, Public Works Director/City Engineer Others Present: None Call to Order: The meeting was called to order by Chair Weierke at 5:00 p.m. 1. Approve Minutes – a. August 24, 2023 - Motion by Snobeck to approve minutes as presented. Seconded by Weierke, Motion Carried. 2. Approve Bills – Minor clarification was provided to the Board on budget charges. Motion by Snobeck to approve the bills as presented in the amount of $148,939.25. Seconded by Weierke, Motion Carried. 3. Open Forum – Project & Information Update a. Water Efficiency Rebate Program – Only those residents approved since the last Water Board meeting have been listed on the attachment. Resident interest in this program to reduce water consumption remains strong. b. Well 5 Retaining Wall – On September 18, 2023, the City Council approved a contract with TKDA for final design and bidding services to completely replace the retaining wall with a Prefabricated Modular Block, large block, wall. Design and bidding will proceed this fall; construction will be initiated weather and site conditions permitting. c. Security Technology at Well 5 and Water Tower – At the March 27, 2023, Water Board meeting, a $14,081.60 quote from Pro-Tec Design for the installation of card readers at Well 5 and the Water Tower was approved. Pro-Tec had provided this quote as they were performing similar work at other nearby city facilities. After accessing the well and tower facilities, Pro-Tec discovered that the necessary work, and cost, would be much more extensive than originally expected. The Board agreed to forego these card reader upgrades at this time; and may combine them with future upgrades at other water facility sites. d. Daisy Knoll Tower Sprint Decommissioning – Sprint’s equipment removal is complete aside from some minor touch up painting. The tagging discovered on the top of the standpipe has been painted over. Page 3 of 11 e. Minnesota Statewide Drought Plan - Due to current drought conditions, the city’s Engineering Technician will be allocating some time to watering restriction enforcement. Per discussions with the Board, in 2024, Public Works will be increasing the watering restriction enforcement regardless of drought conditions. This will be accomplished through re-allocation of staff time, versus hiring a staff person for this specific role. 4. Adjourn – Motion by Weierke to adjourn at 5:40 p.m. Seconded by Snobeck, Motion Carried. Respectfully submitted, John Powell Public Works Director/City Engineer Page 4 of 11 WATER BOARD AGENDA MEMO To: Water Board, City Administrator From:John Powell, Public Works Director Department:Engineering Subject:Approve Bills Meeting:Water Board - Oct 23 2023 INTRODUCTION: The bills from September 19, 2023, to October 18, 2023, are attached for your review and approval. DISCUSSION: Staff is available to respond to questions regarding disbursements. BUDGET IMPACT: The total for this bill report is $53,764.53. ACTION REQUESTED: Review, discuss, and approve the bills. ATTACHMENTS: Water Board Bills October 2023 Page 5 of 11 10/19/2023CITY OF FARMINGTON 14:42:25R55CKS2LOGIS600V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 10/18/20239/19/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 102012 9/22/2023 100024 GOPHER STATE ONE-CALL 06500 086401203.85 6502AUG'23 LOCATES 215913 3080393 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 203.85 102015 9/22/2023 113442 METERING & TECHNOLOGY SOLUTIONS 06500 0862201,132.00 65022" METER/ORION/FLANGE KIT 215701 INV3241 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 1,132.00 102026 9/29/2023 113031 NRG RELIABILITY SOLUTIONS LLC 06500 086422304.97 6502AUG'23 ELEC CMF 216350 3347-2309 ELECTRIC WATER UTILITY EXPENSE 304.97 102035 10/6/2023 110525 IN-SITU INC 06500 086505100.00 6502OCT'23 CELL SVS WTR LVL SFTWR 216646 HV17427 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 100.00 102040 10/6/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES 06500 086535136.53 6502BAC-T SAMPLE 216078 1216641 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 136.53 102061 10/13/2023 112416 IMPACT MAILING OF MN, INC 06500 086445310.24 6502SEPT'23 UB BILL POSTAGE 216694 207726 POSTAGE/SHIPPING FEES WATER UTILITY EXPENSE 06500 086401416.66 6502SEPT'23 UB MAIL PREP 216694 207726 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 726.90 102064 10/13/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES 06500 086535122.58 6502BAC-T SAMPLE 216270 1217318 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 122.58 161384 9/29/2023 100030 CORE & MAIN, LP 06500 086220265.30 6502HYDRANT MARKERS 216077 T510331 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 265.30 161389 9/29/2023 100077 FRONTIER COMMUNICATIONS 06500 08641196.77 6502SEPT'23 WELL HOUSE LINES 216261 651-460-4974 SEP'23 TELEPHONE/CABLE SERVICES WATER UTILITY EXPENSE 96.77 161428 10/6/2023 100112 BADGER METER INC 06500 086505433.08 6502SEPT23 BEACON MBL HOSTING SERV 216644 80140075 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 433.08 161433 10/6/2023 100025 CINTAS CORP LOC 754 06500 08629051.88 6502SEPT 23 WEEKLY UNIFORM SVS 216041 4166933436 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629051.88 6502SEPT 23 WEEKLY UNIFORM SVS 216347 4167694664 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629051.88 6502SEPT 23 WEEKLY UNIFORM SVS 216573 4168398082 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629051.88 6502SEPT 23 WEEKLY UNIFORM SVS 216596 4169108761 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08650519.16 6502FIRST AID SUPPLIES 216602 5176261114 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE Pa g e 6 o f 1 1 10/19/2023CITY OF FARMINGTON 14:42:25R55CKS2LOGIS600V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 10/18/20239/19/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 226.68 161444 10/6/2023 100044 GRAINGER INC 06500 08622038.31 6502HYDRANT PAINT SPRAYER PARTS 216510 9837433169 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 38.31 161446 10/6/2023 100007 HAWKINS INC 06500 08626026,553.25 6502WELL CHEMICALS 216076 6574476 CHEMICALS WATER UTILITY EXPENSE 06500 0869502,102.20 6502CHLORINE RMT METER/SWITCHOVER 216137 6575959 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE 28,655.45 161451 10/6/2023 113416 JOHNSTONE SUPPLY 06500 086950112.42 6502LOW TEMP. SENSOR WELL 8 216272 S101435515 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE 112.42 161459 10/6/2023 102725 MINNESOTA DEPT OF HEALTH 06500 08646032.00 6502NICK CLASS B EXAM APPLICATION 216617 NOV'23 WWSO EXAM BERRA MEMBER DUES & LICENSURE WATER UTILITY EXPENSE 32.00 161460 10/6/2023 102725 MINNESOTA DEPT OF HEALTH 06500 08646032.00 6502GLENN CLASS B EXAM APPLICATION 216618 NOV'23 WWSO EXAM MOGENSEN MEMBER DUES & LICENSURE WATER UTILITY EXPENSE 32.00 161461 10/6/2023 102725 MINNESOTA DEPT OF HEALTH 06500 08646032.00 6502MATT CLASS B EXAM APPLICATION 216619 NOV'23 WWSO EXAM WALTMAN MEMBER DUES & LICENSURE WATER UTILITY EXPENSE 32.00 161465 10/6/2023 101254 ORKIN EXTERMINATING, LLC 06500 08651523.60 6502SEPT'23 PEST CONTROL CMF 216560 250463449 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08651514.33 6502SEPT'23 PEST CONTROL - 1ST ST 216561 250464748 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 086515124.99 6502SEPT'23 PEST CNTRL -5446 195TH 216643 250463037 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 162.92 161466 10/6/2023 100093 PELLICCI HARDWARE & RENTAL 06500 08622012.00 6502BLACK SPRAY PAINT 215900 107097/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622028.98 6502PAINT SPRAYER CLEANER/FUNNEL 215904 107102/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862204.55 6502PAINT BRUSHES 216348 107214/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 45.53 161472 10/6/2023 110022 SCHWICKERT'S TECTA AMERICA, LLC 06500 086515191.28 6502HVAC FALL MAINTENANCE 216553 S510116024 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08651570.00 6502HVAC REPAIR 216554 S510116022 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08651570.00 6502HVAC REPAIR 216580 S510116086 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 331.28 Pa g e 7 o f 1 1 10/19/2023CITY OF FARMINGTON 14:42:25R55CKS2LOGIS600V 3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 10/18/20239/19/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 161494 10/13/2023 100030 CORE & MAIN, LP 06500 086220186.80 6502CURB BOX PARTS 216511 T578597 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220761.46 6502HYDRANT PAINT 216512 T407603 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220144.00 6502BLUE MARKING PAINT 216513 T568341 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 1,092.26 161515 10/13/2023 100007 HAWKINS INC 06500 08626020.00 6502CHLORINE CYLINDERS 216267 6578671 CHEMICALS WATER UTILITY EXPENSE 20.00 161524 10/13/2023 100093 PELLICCI HARDWARE & RENTAL 06500 08624029.28 6502HVAC FILTERS 216802 107520/F BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 29.28 161535 10/13/2023 110022 SCHWICKERT'S TECTA AMERICA, LLC 06500 08651542.33 6502BACKFLOW INSPECTION 216591 S500010127 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 42.33 20230916 9/21/2023 108980 MINNESOTA ENERGY RESOURCES CORPORATION 06500 08642349.64 6502AUG'23 GAS CMF 215774 0502362190 AUG'23 NATURAL GAS WATER UTILITY EXPENSE 06500 08642315.81 6502AUG 23 NAT GAS 1ST STREET 215775 0505547424 AUG'23 NATURAL GAS WATER UTILITY EXPENSE 06500 08642323.91 6502AUG'23 GAS WELL HOUSE 1 OAK ST 215910 0506788875 AUG'23 NATURAL GAS WATER UTILITY EXPENSE 89.36 20230921 9/19/2023 111046 VOYAGER FLEET SYSTEMS INC 06500 086272348.27 6502AUG'23 FUEL WATER 215682 8690882372334 WATER FUEL WATER UTILITY EXPENSE 06500 0862725.29 6502AUG'23 FUEL BLDG MAINT 215759 8690882372334 BLDG MAINT FUEL WATER UTILITY EXPENSE 06500 0862722.36 6502AUG'23 FUEL JANITORIAL 215760 8690882372334 JANITORIAL FUEL WATER UTILITY EXPENSE 355.92 20230923 9/25/2023 118858 FIRST NATIONAL BANK OF OMAHA 06500 086220.36 6502DRILL BITS 216177 2420-7354-8/16 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08695029.89 6502DECIBEL METER 216210 4371-7723-8/9 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE 30.25 20231001 10/2/2023 100085 DAKOTA ELECTRIC ASSOCIATION 06500 0864223,909.74 6502AUG'23 ELEC WELL #6 216088 200001550151 AUG'23 ELECTRIC WATER UTILITY EXPENSE 06500 086422144.69 6502AUG'23 ELEC 195TH WATER TOWER 216089 200002587095 AUG'23 ELECTRIC WATER UTILITY EXPENSE 06500 0864222,685.56 6502AUG'23 ELEC WELL #7 216091 200003490737 AUG'23 ELECTRIC WATER UTILITY EXPENSE Pa g e 8 o f 1 1 10/19/2023CITY OF FARMINGTON 14:42:25R55CKS2LOGIS600V 4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 10/18/20239/19/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06500 0864222,422.23 6502AUG'23 ELEC WELL #5 216092 200002785533 AUG'23 ELECTRIC WATER UTILITY EXPENSE 06500 0864224,172.90 6502AUG'23 ELEC WELL #8 216093 200004199709 AUG'23 ELECTRIC WATER UTILITY EXPENSE 06500 0864223,084.74 6502AUG'23 ELEC WELL #4 216098 200001318526 AUG'23 ELECTRIC WATER UTILITY EXPENSE 06500 08642217.63 6502AUG'23 ELEC DAISY KNOLL TOWER 216099 200001318518 AUG'23 ELECTRIC WATER UTILITY EXPENSE 06500 0864222,477.07 6502AUG'23 ELEC WELL#9 216100 200010028004 AUG'23 ELECTRIC WATER UTILITY EXPENSE 18,914.56 Report Totals 53,764.53 Pa g e 9 o f 1 1 WATER BOARD AGENDA MEMO To: Water Board, City Administrator From:John Powell, Public Works Director Department:Engineering Subject:Project Information and Updates Meeting:Water Board - Oct 23 2023 INTRODUCTION: Staff will provide updates on the following items: Water Efficiency Rebate Program (see attached) Daisy Knoll Tower Sprint Decommissioning (verbal update) Daisy Knoll Tower Verizon Modification Completion (verbal update) Minnesota Statewide Drought Plan (verbal update) 2024 Utility and Street Improvements (verbal update) DISCUSSION: General discussion of information, no action items. ACTION REQUESTED: General discussion of information, no action items. ATTACHMENTS: Farmington Tracking Spreadsheet 2022-2024 Oct 2023 Page 10 of 11 2022-2024 Water Efficiency Rebate Grant Tracking $13,750 MAX $2,750 MAX $11,000 MAX Row# Date Application Received Application Approved/ Denied Date Application Approved/ Denied Date Rebate Credited to UB Account Account Holder Name Property Street Address and Zip Code Property Type (Select): Water Device Replaced (Select): Cost per Device: # of Devices Rebate or Grant per device Est. Annual Water Saved per Device (Gallons) Total Rebate or UB Credit Municipality Contribution Eligible Grant Amount Estimated Annual Water Saved (Gallons) Cumulative Rebate Total Cumulative Municipality Contribution Cumulative MCES Grant Amount 83 9/19/2023 Approved 10/12/2023 10/18/2023 Rick Huisekn 4589 196th St W Residential Toilet $170.10 2 $100.00 $100.00 $20.00 84 9/27/2023 Approved 10/12/2023 10/18/2023 James Czech 1112 Highland Cir Residential Clothes Washer $698.00 1 $200.00 $200.00 $40.00 85 9/13/2023 Approved 10/16/2023 10/18/2023 Zach Whetstone 19362 Evening Star Ct Residential Clothes Washer $748.00 1 $200.00 $200.00 $40.00 86 10/16/2023 Approved 10/16/2023 10/18/2023 Timothy Ristow 19471 Evening Star Way Residential Clothes Washer $849.99 1 $200.00 $200.00 $40.00 87 10/17/2023 Approved 10/18/2023 10/18/2023 Laura Bonar 20506 Eastview Curve Residential Clothes Washer $749.99 1 $200.00 $200.00 $40.00 88 10/17/2023 Approved 10/18/2023 10/18/2023 Gary Ross 20585 Eastview Ave Residential Clothes Washer $749.99 1 $200.00 $200.00 $40.00 89 10/19/2023 Approved 10/19/2023 John Carrigan 19897 Deerbrooke Path Residential Clothes Washer $734.98 1 $200.00 $200.00 $40.00 Pa g e 1 1 o f 1 1