HomeMy WebLinkAbout03.25.24 Water Bd Packet
Meeting Location:
Farmington City Hall
430 Third Street
Farmington, MN 55024
WATER BOARD
Monday, March 25, 2024
5:00 PM
Page
1. CALL TO ORDER
2. APPROVAL OF MINUTES
Approve Minutes
Review, revise as appropriate, and approve the minutes.
Agenda Item: Approve Minutes - Pdf
2 - 4
3. NEW BUSINESS
4. APPROVE BILLS
Approve Bills
Review, discuss, and approve the bills.
Agenda Item: Approve Bills - Pdf
5 - 9
5. OPEN FORUM
Project Information and Updates
General discussion of information, no action items.
Agenda Item: Project Information and Updates - Pdf
10 - 11
6. ADJOURN
Page 1 of 11
WATER BOARD AGENDA MEMO
To: Water Board, City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Approve Minutes
Meeting: Water Board - Mar 25 2024
INTRODUCTION:
Attached are the minutes from the February 26, 2024 Water Board meeting.
DISCUSSION:
N/A
BUDGET IMPACT:
N/A
ACTION REQUESTED:
Review, revise as appropriate, and approve the minutes.
ATTACHMENTS:
February 26, 2024 Meeting Minutes
Page 2 of 11
MINUTES
REGULAR WATER BOARD MEETING
Monday, February 26, 2024
5:00 PM
City Hall 430 Third Street Farmington, MN
Members Present: Cordes, Weierke, Wohlers
Members Absent:
Staff Present: John Powell, Public Works Director/City Engineer
Others Present: Leah Koch, Campbell Knutson
Call to Order: The meeting was called to order by Chair Weierke at 5:00 p.m.
City Clerk Shirley Buecksler was in administered the oath of office to Board Member Wohlers.
1. Approve Minutes –
a. January 22, 2024 - Motion by Cordes to approve minutes as presented. Seconded by
Weierke, Motion Carried, with Wohlers abstaining as she was not a Member at the
January meeting.
2. New Business
a. Water Board Orientation – The City Attorney, Leah Koch of Campbell Knutson, was in
attendance to provide an orientation on legal matters related to serving as a Member of
the Water Board; and how the Water Board functions. The handout distributed at the
meeting is attached. She reviewed the differences between functioning as a utilities
commission, and as a board advisory to the City Council. Historically, the Water Board
has functioned as an advisory board, Board Members indicated a preference to continue
as advisory. As the Water Board Ordinances& Policies have not been updated since
2016, Director Powell recommended they be updated. Motion by Cordes to direct staff
to prepare a draft update of the Water Board Ordinances & Policies for consideration at
a future Board meeting. Seconded by Weierke, Motion Carried.
b. Metropolitan Council Water Efficiency Grant Program - The attachment included grant
information for all of 2023; this has been a good program for the city and our residents.
As of the end of 2023, grant requests exceeded our prior grant authorization by
$1,324.70. MCES has indicated that the city can submit a grant amendment request for
this amount plus an additional $3,000 for the first quarter of 2024. Motion by Weierke
to direct staff to proceed with submittal of a grant amendment to MCES for the
outstanding balance of $1,324.70 and an additional $3,000 for the first quarter of 2024.
Seconded by Wohlers, Motion Carried.
c. Well 5 Retaining Wall Repair - Director Powell provided a brief history on this project
then reviewed the construction bids recently received. The final estimated construction
cost for a replacement wall was $129,560. Six bids were received, and the low bidder is
VADA Contracting LLC with a bid amount of $93,413.00. Motion by Wohlers to
recommend to the City Council that they award the Well 5 Retaining Wall Repair
contract to VADA Contracting LLC for the bid amount of $93,413.00. Seconded by
Weierke, Motion Carried.
Page 3 of 11
3. Approve Bills – Minor clarification was provided to the Board on budget charges. Motion by
Weierke to approve the bills as presented in the amount of $64,203.73. Seconded by Cordes,
Motion Carried.
4. Open Forum – Project & Information Update
a. Comprehensive Land Use Plan – The proposed map identifying future land use citywide
will be presented to the City Council within the next month. This will allow the city to
determine our updated water storage needs, and the preferred location(s).
b. Public Works Staffing – The City Council has authorized two additional Public Works
Maintenance Worker positions for 2024. The city has had a very strong applicant
response; one new Public Works Maintenance Worker started last week and the other is
expected to start with the city in April of 2024.
5. Adjourn – Motion by Weierke to adjourn at 5:59 p.m. Seconded by Cordes, Motion Carried.
Respectfully submitted,
John Powell
Public Works Director/City Engineer
Page 4 of 11
WATER BOARD AGENDA MEMO
To: Water Board, City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Approve Bills
Meeting: Water Board - Mar 25 2024
INTRODUCTION:
The bills from February 22, 2024, to March 15, 2024, are attached for your review and approval.
DISCUSSION:
Staff is available to respond to questions regarding disbursements.
BUDGET IMPACT:
The total for this bill report is $42,511.83.
ACTION REQUESTED:
Review, discuss, and approve the bills.
ATTACHMENTS:
Water Board Bills March 2024
Page 5 of 11
3/18/2024CITY OF FARMINGTON 9:49:17R55CKS2LOGIS600V
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
3/15/20242/22/2024 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
102367 2/23/2024 100024 GOPHER STATE ONE-CALL
06500 08640172.91 6502JAN'24 LOCATES 219707 4010393 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
72.91
102372 2/23/2024 113031 NRG RELIABILITY SOLUTIONS LLC
06500 0864221,106.76 6502JAN 24 ELECTRIC CMF 220012 3347-2402 ELECTRIC WATER UTILITY EXPENSE
1,106.76
102386 3/1/2024 110766 JOHNSON CONTROLS FIRE PROTECTION LP
06500 08651522.94 6502FIRE ALARM MONITORING 220151 23981022 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
06500 08651525.79 6502FIRE ALARM MONITORING 220157 23982119 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
48.73
102388 3/1/2024 113442 METERING & TECHNOLOGY SOLUTIONS
06500 086220253.33 65021" WATER METER 219987 INV4385 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
253.33
102404 3/8/2024 110525 IN-SITU INC
06500 086505110.00 6502MAR'24 CELL SVS WTR LVL SFTWR 220458 HV20436 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE
110.00
102405 3/8/2024 110766 JOHNSON CONTROLS FIRE PROTECTION LP
06500 086515160.94 6502FIRE ALARM MONITORING 220293 23984601 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
160.94
102406 3/8/2024 116827 JOHNSON LITHO GRAPHICS OF EAU CLAIRE LTD
06500 086445484.50 6502POSTAGE SU 2024 CURRENTS 220290 109557P POSTAGE/SHIPPING FEES WATER UTILITY EXPENSE
484.50
102408 3/8/2024 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 086535143.90 6502BAC-T SAMPLE (9)219972 1239103 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE
143.90
102422 3/15/2024 112416 IMPACT MAILING OF MN, INC
06500 086445274.33 6502FEB'24 UB BILL POSTAGE 220673 210047 POSTAGE/SHIPPING FEES WATER UTILITY EXPENSE
06500 086401416.67 6502FEB'24 UB MAIL PREP 220673 210047 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
691.00
102423 3/15/2024 110766 JOHNSON CONTROLS FIRE PROTECTION LP
06500 08651591.61 6502FIRE ALARM MONITORING 220504 23988633 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
91.61
102426 3/15/2024 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 086535129.30 6502BAC-T SAMPLE (8)220381 1240117 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE
129.30
162497 2/23/2024 100030 CORE & MAIN, LP
06500 0862207,136.00 650264 METER HORNS/SWIVELS 219846 U255518 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
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3/18/2024CITY OF FARMINGTON 9:49:17R55CKS2LOGIS600V
2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
3/15/20242/22/2024 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
7,136.00
162518 2/23/2024 118072 WINSUPPLY LAKEVILLE MN CO.
06500 08624062.34 6502LED BULBS 219590 422456 01 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
62.34
162536 3/1/2024 100077 FRONTIER COMMUNICATIONS
06500 086411121.07 6502FEB'24 WELL HOUSE LINES 220265 651-460-4974
FEB'24
TELEPHONE/CABLE SERVICES WATER UTILITY EXPENSE
121.07
162552 3/1/2024 101254 ORKIN EXTERMINATING, LLC
06500 08651523.60 6502PEST CONTROL FEB 24 220145 257515043 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
23.60
162558 3/1/2024 110022 SCHWICKERT'S TECTA AMERICA, LLC
06500 08651552.09 6502TUBE HEATER REPAIR 220011 S510122275 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
52.09
162570 3/8/2024 100025 CINTAS CORP LOC 754
06500 08629046.67 6502FEB 24 WEEKLY UNIFORM SVS 220009 4182711222 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629046.67 6502FEB 24 WEEKLY UNIFORM SVS 220146 4183429529 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629047.30 6502FEB 24 WEEKLY UNIFORM SVS 220158 4184143632 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
140.64
162582 3/8/2024 100007 HAWKINS INC
06500 086260290.00 6502CHLORINE CYLINDERS 220382 6689280 CHEMICALS WATER UTILITY EXPENSE
290.00
162585 3/8/2024 101325 JAYTECH INC
06500 08651589.21 6502HOT WATER LOOP TEST 220142 231968 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
89.21
162591 3/8/2024 102725 MINNESOTA DEPT OF HEALTH
06500 08656017,430.00 65021ST QTR 2024 SVS CONNECT FEES 220389 1190008 JAN-MAR'24 CONTRACTUAL SERVICES WATER UTILITY EXPENSE
17,430.00
162595 3/8/2024 100093 PELLICCI HARDWARE & RENTAL
06500 0862401.46 6502TOGGLE BOLT 219732 109462/F BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0869505.80 6502TOOL BACK PACK 220013 109578/F MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE
06500 0862421.20 6502LIME RUST REMOVER 220304 109712/F CLEANING SUPPLIES WATER UTILITY EXPENSE
06500 0862401.78 6502GARAGE DOOR LUBE 220305 109763/F BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08622037.90 6502KEYS/KEY CLIPS 220374 109756/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08622014.99 6502MAP PRO GAS 14.1 OZ 220380 109657/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
63.13
162606 3/8/2024 100346 TKDA INC
06500 0864012,441.47 6502JAN'24 SVS WELL5 RET WALL 220387 002024000185 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
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3/18/2024CITY OF FARMINGTON 9:49:17R55CKS2LOGIS600V
3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
3/15/20242/22/2024 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
2,441.47
162613 3/15/2024 100704 AMERICAN WATER WORKS ASSOCIATION -MN
06500 0864701,240.00 6502(4) 2024 METRO WATER OP SCHOOL 220676 200008012 TRAINING & SUBSISTANCE WATER UTILITY EXPENSE
1,240.00
162619 3/15/2024 100112 BADGER METER INC
06500 086505508.62 6502FEB'24 BEACON MBL HOSTING SERV 220467 80153517 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE
508.62
162626 3/15/2024 118434 CENTRAL FIRE PROTECTION INC
06500 086515131.23 6502ANNUAL FIRE EXTINGUSIHER 220312 47868 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
131.23
162627 3/15/2024 100025 CINTAS CORP LOC 754
06500 08629049.67 6502FEB 24 WEEKLY UNIFORM SVS 220510 4184863242 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
49.67
162650 3/15/2024 101254 ORKIN EXTERMINATING, LLC
06500 086515136.99 6502FEB'24 PEST CNTRL-5446 195TH 220366 257514662 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
136.99
162658 3/15/2024 119430 SOPPELAND, CONNOR
06500 08629050.00 65022024 BOOTS SOPPELAND 220489 2024 BOOTS
SOPPELAND
UNIFORMS & CLOTHING WATER UTILITY EXPENSE
50.00
20240221 2/26/2024 118858 FIRST NATIONAL BANK OF OMAHA
06500 086220441.00 6502VULINK LITHIUM BATTERIES 219961 7218-4385-1/10 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08624212.05-6502BATHROOM CLEANER 220056 4371-8971-1/26 CLEANING SUPPLIES WATER UTILITY EXPENSE
06500 08651513.91 6502CLEANING SUPPLIES 220278 4371-7507-1/12 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
06500 0862421.85-6502GLASS CLEANER RETURN 220279 4371-5101-1/19 CLEANING SUPPLIES WATER UTILITY EXPENSE
06500 08624010.79 6502COMPOST BAGS 220280 5369-1106-1/19 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
451.80
20240302 3/4/2024 100085 DAKOTA ELECTRIC ASSOCIATION
06500 086422569.44 6502JAN'24 ELEC WELL #6 219836 200001550151
JAN'24
ELECTRIC WATER UTILITY EXPENSE
06500 0864221,288.44 6502JAN'24 ELEC WELL #5 219837 200002785533
JAN'24
ELECTRIC WATER UTILITY EXPENSE
06500 086422156.41 6502JAN'24 ELEC 195TH WATER TOWER 219838 200002587095
JAN'24
ELECTRIC WATER UTILITY EXPENSE
06500 0864221,900.19 6502JAN'24 ELEC WELL #7 219839 200003490737
JAN'24
ELECTRIC WATER UTILITY EXPENSE
06500 0864223,197.57 6502JAN'24 ELEC WELL #8 219840 200004199709
JAN'24
ELECTRIC WATER UTILITY EXPENSE
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3/18/2024CITY OF FARMINGTON 9:49:17R55CKS2LOGIS600V
4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
3/15/20242/22/2024 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 08642233.13 6502JAN'24 ELEC DAISY KNOLL TOWER 219841 200001318518
JAN'24
ELECTRIC WATER UTILITY EXPENSE
06500 0864221,604.71 6502JAN'24 ELEC WELL #4 219842 200001318526
JAN'24
ELECTRIC WATER UTILITY EXPENSE
06500 08642251.10 6502JAN'24 ELEC WELL #9 219845 200010028004
JAN'24
ELECTRIC WATER UTILITY EXPENSE
8,800.99
Report Totals 42,511.83
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WATER BOARD AGENDA MEMO
To: Water Board, City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Project Information and Updates
Meeting: Water Board - Mar 25 2024
INTRODUCTION:
Staff will provide verbal updates on the following items:
MCES Water Efficiency Grant Program (see attached)
Alternative Urban Areawide Review (AUAR) Process
Comprehensive Land Use Plan Update
Public Works Staffing
Well 5 Retaining Wall
PFAS Testing
DISCUSSION:
General discussion of information, no action items.
ACTION REQUESTED:
General discussion of information, no action items.
ATTACHMENTS:
2022-2024 MCES Water Efficiency Rebate Grant Tracking Mar 2024
Page 10 of 11
2022-2024 Water Efficiency Rebate Grant Tracking
Date
Application
Received
Application
Approved/
Denied
Date
Application
Approved/
Denied
Date Rebate
Credited to
UB Account Account Holder Name Property Street Address and Zip Code
Property
Type
(Select):
Water Device Replaced
(Select):
Cost per
Device:
# of
Devices
Rebate or
Grant per
device
Est. Annual
Water Saved
per Device
(Gallons)
Total Rebate
or UB Credit
Municipality
Contribution
1/4/2024 Approved 1/4/2024 1/9/2024 David Johnston 19836 Executive Path Residential Clothes Washer $799.99 1 $200.00 2000 $200.00 $40.00
1/8/2024 Approved 1/8/2024 1/9/2024 Jill Fairchild 18639 Dunbury Ave Residential Clothes Washer $548.00 1 $200.00 2000 $200.00 $40.00
1/11/2024 Approved 1/11/2024 2/14/2024 Sara Unger 5769 184th St. W Residential Dishwasher $549.99 1 $150.00 390 $150.00 $30.00
1/24/2024 Approved 1/24/2024 2/14/2024 Rich Lukasezck 20158 Erickson Knoll Residential Clothes Washer $849.99 1 $200.00 2000 $200.00 $40.00
1/29/2024 Approved 1/24/2024 2/14/2024 Tim Wenzinger 19575 Exceptional Trail Residential Toilet $421.24 1 $50.00 2000 $50.00 $10.00
2/8/2024 Approved 2/8/2024 2/14/2024 Carianne Anderson-Ersfeld 5638 180th St W Residential Clothes Washer $752.93 1 200.00$ 2000 $200.00 $40.00
2/16/2024 Approved 2/16/2024 2/16/2024 Dale Bultje 18858 Exclusive Path Residential Dishwasher $1,399.00 1 150.00$ 390 $150.00 $30.00
12/30/2023 Approved 3/14/2024 Jonathan Mueller 19600 Estes Path Residential Clothes Washer $847.00 1 200.00$ 2000 $200.00 $40.00
1/7/2024 Approved 3/14/2024 Antonio Salas de La Torre 5695 Upper 182nd St W Residential Dishwasher $374.98 1 150.00$ 390 $150.00 $30.00
1/8/2024 Approved 3/14/2024 Angela Mahowald 19977 Dover Dr.Residential Clothes Washer $559.98 1 200.00$ 2000 $200.00 $40.00
2/13/2024 Approved 3/14/2024 Chris Lutz 19508 Ewing St.Residential Toilet $84.99 1 50.00$ 2000 $50.00 $10.00
3/6/2024 Approved 3/14/2024 Ryan Larson 18644 Dulaney Dr.Residential Clothes Washer $806.00 1 200.00$ 2000 $200.00 $40.00
3/14/2024 Approved 3/14/2024 Jodie Van Hecke 19052 Enchanted Ct.Residential Dishwasher $478.00 1 150.00$ 390 $150.00 $30.00
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