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Home My WebLink About05.28.24 Water Bd Packet Meeting Location: Farmington City Hall 430 Third Street Farmington, MN 55024 WATER BOARD Tuesday, May 28, 2024 5:00 PM Page 1. CALL TO ORDER 2. APPROVAL OF MINUTES Approve Minutes Review, revise as appropriate, and approve the minutes. Agenda Item: Approve Minutes - Pdf 2 - 5 3. NEW BUSINESS 4. APPROVE BILLS Approve Bills Review, discuss, and approve the bills. Agenda Item: Approve Bills - Pdf 6 5. OPEN FORUM Project Information and Updates General discussion of information, no action items. Agenda Item: Project Information and Updates - Pdf 7 6. ADJOURN Page 1 of 7 WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Approve Minutes Meeting: Water Board - May 28 2024 INTRODUCTION: Attached are the minutes from the March 25, 2024, and April 22, 2024, Water Board meetings. Water Board Members are allowed to vote on approval of minutes even though they were not in attendance at that particular meeting. DISCUSSION: N/A BUDGET IMPACT: N/A ACTION REQUESTED: Review, revise as appropriate, and approve the minutes. ATTACHMENTS: March 25, 2024 Meeting Minutes April 22, 2024 Meeting Minutes Page 2 of 7 MINUTES REGULAR WATER BOARD MEETING Monday, March 25, 2024 5:00 PM City Hall  430 Third Street  Farmington, MN Members Present: Weierke, Wohlers Members Absent: Cordes Staff Present: John Powell, Public Works Director/City Engineer Others Present: Call to Order: The meeting was called to order by Chair Weierke at 5:00 p.m. 1. Approval of Minutes a. February 26, 2024 - Motion by Weierke to approve minutes as presented. Seconded by Wohlers, Motion Carried. 2. New Business (there was no New Business) 3. Approve Bills – Minor clarification was provided to the Board on budget charges. Motion by Wohlers to approve the bills as presented in the amount of $42,511.83. Seconded by Weierke, Motion Carried. 4. Open Forum – Project & Information Update a. MCES Water Efficiency Grant Program – Staff has submitted a grant amendment request for the 2023 overage of $1,324.70 plus an additional $3,000 for the first quarter of 2024. An application to participate in the 2024-2026 program will be submitted by March 29, 2024. b. Alternative Urban Areawide Review (AUAR) Process – Staff discussed the purpose of the AUAR process, and that the city may receive two AUAR documents for review in the next month. c. Comprehensive Land Use Plan – The Metropolitan Council will not process Comprehensive Plan updates while AUAR processes are underway. However, the city will continue developing the updated Comprehensive Plan and planning appropriate infrastructure for submittal. This process allows the city to determine our updated infrastructure needs, including water system elements. d. Public Works Staffing – The City Council has authorized two additional Public Works Maintenance Worker positions for 2024. One has already started work at the city, and the other is expected to start by mid-April. e. Well 5 Retaining Wall – The City Council has awarded the construction contract for this work to the low bidder, VADA Contracting. Once construction contract documents have been executed, work may begin. f. PFAS Testing – The city is having the seven active wells tested for the presence of PFAS compounds. 5. Adjourn – Motion by Weierke to adjourn at 5:28 p.m. Seconded by Wohlers, Motion Carried. Respectfully submitted, John Powell Public Works Director/City Engineer Page 3 of 7 MINUTES REGULAR WATER BOARD MEETING Monday, April 22, 2024 5:00 PM City Hall  430 Third Street  Farmington, MN Members Present: Cordes, Wohlers Members Absent: Weierke Staff Present: John Powell, Public Works Director/City Engineer Others Present: Call to Order: The meeting was called to order by pro-tem Chair Cordes at 5:00 p.m. 1. Approval of Minutes a. March 25, 2024 – There were no changes to the minutes as presented. 2. New Business (there was no New Business) 3. Approve Bills – Minor clarification was provided to the Board on budget charges. Motion by Cordes to approve the bills as presented in the amount of $49,737.11. Seconded by Wohlers, Motion Carried. 4. Open Forum – Project & Information Update a. MCES Water Efficiency Grant Program – Five property owners requested and received rebates since our March meeting. Four rebates were for clothes washers @ $200, plus one rebate for a toilet @ $50. b. Alternative Urban Areawide Review (AUAR) Scoping Document – Project Bengal, LLC is located north of CR 50; between Flagstaff Avenue and Pilot Knob Road and involves 329 acres of Technology Park/Industrial land use. c. Well 5 Retaining Wall – The contractor, VADA Contracting, is in the process of assembling their bonds and insurance submittals. d. 2024 Street Improvements – The bid opening will be held April 25, 2024. Water work includes replacement of the 6” water main on Maple Street from 4th Street to 5th Street with 8” water main; and adding 8” watermain on Maple Street from 5th Street to 6th Street. e. Lead and Copper Rule Revisions (LCRR) – Community water systems are required to complete an inventory of service line materials. The inventory includes the “public” side and “private” side of the curb stops. Inventories are due to EPA by October 16, 2024; the Minnesota Department of Health is requesting submittals by August 15, 2024. AE2S will be assisting the city in this effort including the inventory, the public outreach/education information, and the resident survey. f. EPA National Primary Drinking Water Regulation for PFAS – On April 10, 2024, the EPA announced the final PFAS maximum contaminant levels (MCL) rule for drinking water for PFOA; PFOS; PFNA; PFHxS; HFPO-DA (Gen X). Wells 3 through 9 were sampled on March 18, 2024, and these five compounds were not detected at the reporting limit. The city will be using AE2S to assist in developing public outreach/education information. g. Vermillion Commons 4th Addition – An application was recently received for this development located on the east side of the Vermillion River, north of 220th Street. It involves 26 acres (gross) by Lenner to include 68 single family homes plus 66 townhomes (134 total). Home construction is planned for 2025. The south half of 220th Street is Eureka Township. Currently, only a 12” watermain connection at 218th Street serves the Vermillion Commons development; and an 8” water main on Denton Avenue, north of 220th Street, is a dead end. Staff will be recommending extension of Page 4 of 7 the existing 12” water main from the east side of Denmark Avenue along 220th Street to connect to this subdivision. h. Vermillion River Crossings 3rd Addition - This project is located on the northwest corner of Dushane Parkway/Spruce Street and involves a four-story and 168-unit apartment building. This will involve the realignment of the Dushane Parkway/Spruce Street town square area into a three-legged intersection and the likely extension of Spruce Street along south edge of project area. 5. Adjourn – Motion by Cordes to adjourn at 5:20 p.m. Seconded by Wohlers, Motion Carried. Respectfully submitted, John Powell Public Works Director/City Engineer Page 5 of 7 WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Approve Bills Meeting: Water Board - May 28 2024 INTRODUCTION: The bills from April 17, 2024, to May 21, 2024, will be presented for approval. The Water Board receives a detailed list of claims paid that is available to the public upon request. DISCUSSION: Staff is available to respond to questions regarding disbursements. BUDGET IMPACT: The total for this bill report is $124,118.75. ACTION REQUESTED: Review, discuss, and approve the bills. Page 6 of 7 WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Project Information and Updates Meeting: Water Board - May 28 2024 INTRODUCTION: Staff will provide updates on the following items/projects:  Preliminary Capital Improvement Plan (CIP) Project Review  Public Works Staffing  MCES Water Efficiency Grant Program  Alternative Urban Areawide Review (AUAR) Submittal  Well 5 Retaining Wall  2024 Street Improvements  Lead and Copper Rule Revisions (LCRR)  EPA National Primary Drinking Water Regulation - PFAS  Vermillion Commons 4th Addition  Vermillion River Crossings 3rd Addition DISCUSSION: General discussion of information, no action items. ACTION REQUESTED: General discussion of information, no action items. Page 7 of 7