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04.21.25 Council Packet
Meeting Location: Farmington City Hall, Council Chambers 430 Third Street Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA Monday, April 21, 2025 7:00 PM Page 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS 5.1. Arbor Day Proclamation Proclaim Friday, April 25, 2025, as Arbor Day in Farmington and the month of May 2025 as Arbor Month in Farmington. Agenda Item: Arbor Day Proclamation - Pdf 5 - 6 5.2. Fair Housing Month Proclamation Proclaim April 2025 Fair Housing Month Agenda Item: Fair Housing Month Proclamation - Pdf 7 - 8 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS (This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA 7.1. Application for Gambling Event Permit for Farmington Area Education Foundation May 9, 2025 Agenda Item: Application for Gambling Event Permit for Farmington Area Education Foundation May 9, 2025 - Pdf 9 - 16 7.2. First Quarter 2025 New Construction Report Agenda Item: First Quarter 2025 New Construction Report - Pdf 17 Page 1 of 197 7.3. 2022 Street & Utility Improvements-Final Payment and Change Order Agenda Item: 2022 Street & Utility Improvements-Final Payment and Change Order - Pdf 18 - 47 7.4. Minutes of the April 7, 2025 City Council Work Session Agenda Item: Minutes of the April 7, 2025 City Council Work Session - Pdf 48 - 51 7.5. Minutes of the April 7, 2025 Regular City Council Meeting Agenda Item: Minutes of the April 7, 2025 Regular City Council Meeting - Pdf 52 - 60 7.6. Payment of Claims Agenda Item: Payment of Claims - Pdf 61 - 62 7.7. Receive Bids and Award a Contract for the 2025 Street Improvements Agenda Item: Receive Bids and Award a Contract for the 2025 Street Improvements - Pdf 63 - 67 7.8. Staff Recommendations and Approvals Agenda Item: Staff Recommendations and Approvals - Pdf 68 7.9. Minnesota Paid Family and Medical Leave Request for Proposal Agenda Item: Minnesota Paid Family and Medical Leave Request for Proposal - Pdf 69 - 72 7.10. Change Orders for the Rambling River Center Project Agenda Item: Change Orders for the Rambling River Center Project - Pdf 73 - 74 7.11. Professional Services Agreement with Alliant Engineering, Inc. for the 2025 Street Improvement Construction Services Agenda Item: Professional Services Agreement with Alliant Engineering, Inc. for the 2025 Street Improvement Construction Services - Pdf 75 - 96 7.12. Professional Services Agreement with WSB LLC for the 2026 MSA Improvements Preliminary Design Agenda Item: Professional Services Agreement with WSB LLC for the 2026 MSA Improvements Preliminary Design - Pdf 97 - 115 7.13. Professional Services Agreement with Wold Architects and Engineers for Topographic Survey Services – Farmington Police Security Fence Agenda Item: Professional Services Agreement with Wold Architects and Engineers for Topographic Survey Services – Farmington Police Security Fence - Pdf 116 - 131 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS Page 2 of 197 10.1. Adopt Resolution 2025-029 Approving the Preliminary Plat and Preliminary Planned Unit Development - Dakota Meadows Adopt Resolution 2025-029 approving the Dakota Meadows preliminary plat and planned unit development contingent upon the following: 1. The satisfaction of all engineering comments/requirements including construction plans for grading, stormwater and utilities. 2. Staff continue to work with the developer regarding the location of the trail along the northern boundary and have resolution regarding it prior to submittal of a final plat. Agenda Item: Adopt Resolution 2025-029 Approving the Preliminary Plat and Preliminary Planned Unit Development - Dakota Meadows - Pdf 132 - 179 10.2. Amendment to a Planned Unit Development (PUD) Agreement for Meadowview Preserve - Lot Coverage City Council should consider one of the following two actions: Deny the request to amend the PUD Agreement for Meadowview Preserve, as per the Planning Commission's recommendation, and direct staff to develop findings of fact for denial. or Approve Resolution 2025-028 to amend the PUD Agreement for Meadowview Preserve, per recommendation from staff. Agenda Item: Amendment to a Planned Unit Development (PUD) Agreement for Meadowview Preserve - Lot Coverage - Pdf 180 - 192 11. UNFINISHED BUSINESS 12. NEW BUSINESS 12.1. Repeal of Title 7, Chapter 3, of the Farmington City Code Titled Design, Installation and Maintenance ff Onsite Individual Sewage Treatment Systems Adopt Ordinance No. 2025-01 Amending Title 7 of the Farmington City Code as it Relates to Subsurface Sewage Treatment Systems, deleting it in its entirety. Agenda Item: Repeal Of Title 7, Chapter 3 Of The Farmington City Code Titled Design, Installation And Maintenance Of Onsite Individual Sewage Treatmen - Pdf 193 - 197 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN Page 3 of 197 Page 4 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Arbor Day Proclamation Meeting: Regular Council - Apr 21 2025 INTRODUCTION: The City of Farmington has been designated as a Tree City USA for the last 33 years. A requirement of the program is to proclaim Arbor Day within the city and hold an annual observance or celebration. DISCUSSION: The City will observe Arbor Day with a tree planting celebration at Distad Park from 10:00 to 10:30 a.m. on Friday, April 25, 2025. This event is open to the public and City Council Members along with members of the community are invited to come and participate the celebration where 25 trees are to be planted. BUDGET IMPACT: There is no impact to the City budget. ACTION REQUESTED: Proclaim Friday, April 25, 2025, as Arbor Day in Farmington and the month of May 2025 as Arbor Month in Farmington. ATTACHMENTS: Arbor Day Proclamation 2025 Page 5 of 197 P R O C L A M A T I O N ARBOR DAY WHEREAS, the health and longevity of Minnesota’s trees and forests are being affected by increased pressure from pests and diseases, changing temperature and precipitation, and other extreme weather events due to climate change; and WHEREAS, Arbor Day provides people in Minnesota the opportunity to celebrate the importance of trees and forests to our economy, culture, history, and future of the state; and WHEREAS, Minnesota's forests are at risk from invasive species, such as emerald ash borer, that impact carbon storage, habitat, and air and water quality; and WHEREAS, trees are of great value as they provide clean air and water, shade and energy savings, wildlife habitat, recreational opportunities, wood products, and jobs while capturing and storing carbon from the atmosphere, thereby offsetting greenhouse gas emissions; and WHEREAS, trees that are resilient to pests, diseases, and the impacts of climate change can live longer, thereby capturing and storing carbon from the atmosphere and offsetting greenhouse gas emissions; and WHEREAS, properly planting and caring for a diverse mix of trees makes community forests more resilient by minimizing the impacts of diseases, insects, and other stressors such as climate change and providing long-term community and environmental benefits; and WHEREAS, a healthy, resilient tree canopy decreases summertime temperatures in neighborhoods, enhances property values, improves air quality, and reduces stormwater runoff; and WHEREAS, thoughtfully choosing, planting, and caring for a diverse mix of trees now supports resilient communities into the future. NOW, THEREFORE, I, Joshua Hoyt, Mayor, on behalf of the Farmington City Council, do hereby proclaim Friday, April 25, 2025 as Arbor Day and the month of May 2025 as Arbor Month in Farmington. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Farmington, Minnesota, to be affixed on this 21st day of April 2025. ___________________________________ Joshua Hoyt, Mayor Page 6 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Deanna Kuennen, Community & Economic Development Director Department: Community Development Subject: Fair Housing Month Proclamation Meeting: Regular Council - Apr 21 2025 INTRODUCTION: April is Fair Housing Month, which is an appropriate time to highlight the significance of the Fair Housing Act that was enacted on April 11, 1968. The Fair Housing Act prohibits discrimination in housing based on race, color, religion, sex, familial status, sexual orientation, national origin, and disability - providing equal housing opportunities for all. DISCUSSION: The Saint Paul Area Association of Realtors (SPAAR) is a professional organization of over 8,000 realtors in 12 Minnesota Counties and 200+ cities and townships. SPAAR is committed to working with cities to strengthen communities through home ownership, fair housing, and sustainable community housing equal provides that market and fair strong A development. housing opportunities for all, can be the foundation for a lively and healthy community. During the month of April, communities are asked to join SPAAR in continuing to uphold fair housing laws by signing on to the attached Fair Housing Month Proclamation. BUDGET IMPACT: Not applicable ACTION REQUESTED: Proclaim April 2025 Fair Housing Month ATTACHMENTS: 2025 Fair Housing Month Proclamation Page 7 of 197 P R O C L A M A T I O N FAIR HOUSING MONTH: APRIL 2025 WHEREAS, The Fair Housing Act, enacted on April 11, 1968, enshrined into federal law the goal of eliminating racial segregation and ending housing discrimination in the United States; and WHEREAS, The Fair Housing Act prohibits discrimination in housing based on race, color, religion, sex, familial status, national origin, disability, and commits recipients of federal funding to affirmatively further fair housing in their communities; and WHEREAS, the City of Farmington is committed to the mission and intent of Congress to provide fair and equal housing opportunities for all; and WHEREAS, our social fabric, the economy, health, and environment are strengthened in diverse, inclusive communities; and WHEREAS, more than fifty years after the passage of the Fair Housing Act, discrimination persists and many communities remain segregated; and WHEREAS, acts of housing discrimination and barriers to equal housing opportunity are repugnant to a common sense of decency and fairness. NOW THEREFORE, I, Joshua Hoyt, Mayor, on behalf of the Farmington City Council, do hereby proclaim the City of Farmington is an inclusive community committed to fair housing and promoting appropriate activities by private and public entities to provide and advocate for equal housing opportunities for all, by proclaiming April 2025 as FAIR HOUSING MONTH IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Farmington, Minnesota, to be affixed on this 21st day of April 2025. ___________________________________ Joshua Hoyt, Mayor Page 8 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Application for Gambling Event Permit for Farmington Area Education Foundation May 9, 2025 Meeting: Regular Council - Apr 21 2025 INTRODUCTION: For Council approval is a Gambling Event Permit application from Farmington Area Education Foundation for bingo on May 9, 2025. DISCUSSION: The City has received an application from Farmington Area Education Foundation for approval of an application to conduct bingo on May9, 2025 at Celt's Pub, 200 Third St, Farmington. Per Minnesota Statute, City approval is required prior to the Applicant submitting their application to the Gambling Control Board. A background investigation is not required for a Gambling Event Permit. Staff recommends approval of this application and adoption of Resolution 2025-027. ACTION REQUESTED: Adopt Resolution 2025-027 Concurring with the Issuance of a Minnesota Lawful Gambling Exempt Permit to Conduct Excluded Bingo - Farmington Area Education Foundation, May 9, 2025. ATTACHMENTS: Gambling Application, FAEF 5.09.25 GCB Application, FAEF 5.09.25 2025-027 Gambling Event Permit, Farmington Area Education Foundation 5.09.05 Page 9 of 197 CITY OF FARMINGTON LICENSE PROCESS Gambling Event Permit A ambling vent ermit is required to regulate gambling activities such as raffles and bingo. Please review Title 3 Chapter 19 of the city code for complete details. All permits are effective for the dates listed on the permit. If you are having more than one event per year you can list all the event dates on one permit. Dates must be on the permit at the time of submittal. Following is the process to obtain a gambling event permit: Application forms and fees should be submitted to the ity of Farmington at least two weeks prior to a City Council meeting Approval is required by the City Council. Council meetings are held the first and third Mondays of every month. Upon City Council approval,. The entire application process takes approximately two weeks. Upon City Council approval, the pplicant should submit the proper forms and fee to the tate If you have questions, please contact: City of Farmington 430 Third Street Farmington, MN 55024 Tel: 651-280-6803 E-mail:@FarmingtonMN.gov Page 10 of 197 Page 11 of 197 Minnesota Statute § 349.166, subd. 1 (a): Name of fair or civic celebration: ______________________________________________________ Number of consecutive days of bingo operation: __________________________________________ Number of bingo occasions conducted by organization during the current calendar year: __________ Minnesota Statute § 349.166, subd. 1 (b): Value of prizes for a single bingo game: $__________ Value of total prizes awarded at a single bingo occasion: $__________ Number of bingo occasions held by the organization or at the facility each week: __________ Participants allowed to play in a bingo game: __________ Name and address of manager appointed to supervise the bingo and registered with the Gambling Control Board:_______________________________________________________________________________ Minnesota Statute § 349.166, subd. 1 (c): Value of all raffle prizes awarded by the organization during calendar year: $__________ Minnesota Statute § 349.166, subd. 2 (a): Number of lawful gambling events during the year: __________ Value of prizes for lawful gambling in a calendar year: $__________ Exemption identification number: ___________________ I hereby certify that all statements made in this application are true and complete to the best of my knowledge. I understand that any misstatements or omissions of material facts may result in the disqualification or denial of the license. I authorize the City of Farmington to investigate the information and contact persons/organizations named on this application. The undersigned agrees that the gambling event will conform to all applicable state laws, Gambling Control Board regulations, and ordinances of the City of Farmington. Name of Applicant (please print) ___________________________________________________ Signature _________________________________________________Date _______________ APPROVALS Department Signature Date Comments Police ______________________ __________ _____________________________ City Cler _____________________ __________ _____________________________ Applicant will need copy of permit and signed resolution to send to the State of Minnesota. Page 12 of 197 CITY OF FARMINGTON DATA PRACTICES ACT NOTICE the City which is available to you, but not to the public. You have the right to refuse to provide the information requested on this application form, however, without certain information, the City may be unable to approve the license applied for. If you feel that certain information requested is an unwarranted invasion of privacy, please contact the Human Resources Director. The dissemination and the use of private data we collect is limited to that necessary for the administration shared include: City personnel, including law enforcement personnel, administering the license program; The Bureau of Criminal Apprehension; Federal, state, local, and contracted private auditors; Federal and State agencies with oversight or responsibility related to the licensed business; Those individuals or agencies as to whom you give your express written permission for release of the information. Unless otherwise authorized by state statute or federal law, other governmental agencies utilizing the reported private data must also treat the information as private. You may wish to exercise your rights as contained in the Minnesota Government Data Practices Act. These rights include: The right to see and obtain copies of data maintained about you; The right to be told the contents and meaning of the data; and The right to contest the accuracy and completeness of the data. To exercise these rights, contact the Farmington Human Resources Director at 430 Third Street, Farmington, MN 55024 (651) 280-6800. I have read and I understand the above information regarding my rights as a subject of government data. ___________________________________________ _______________________ Applicant Date Page 13 of 197 / Page 1 of 2 MINNESOTA LAWFUL GAMBLING LG240B Application to Conduct Excluded Bingo No Fee ORGANIZATION INFORMATION Organization Previous Gambling Name: ________________________________________________________ Permit Number: ____________________________ Minnesota Tax ID Federal Employer ID Number, if any: ______________________________________ Number (FEIN), if any: ________________________________ Mailing Address: _______________________________________________________________________________________________ City: ____________________________________ State: _________ Zip: __________ County: ___________________________ Name of Chief Executive Officer (CEO): _______________________________________________________________________ NONPROFIT STATUS Type of Nonprofit Organization (check one): ____ Fraternal ____ Religious ____ Veterans ____ Other Nonprofit Organization Attach a copy of at least one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ____ Current Certificate of Good Standing MN Secretary of State, Business Services Division 60 Empire Drive, Suite 100 St. Paul, MN 55103 ____ Internal Revenue Service- the IRS at 877-829-5500. ____ Internal Revenue Service-Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. EXCLUDED BINGO ACTIVITY Has your organization held a bingo event in the current calendar year? ____ Yes ____ No If yes, list the dates when bingo was conducted: ______________________________________ The proposed bingo event will be: ____ one of four or fewer bingo events held this year. Dates: __________________________________________ -OR- ____ conducted on up to 12 consecutive days in connection with a: ___ county fair Dates: _______________________________________________________________ ___ civic celebration Dates: _______________________________________________________________ ___ Minnesota State Fair Dates: _______________________________________________________________ Person in charge of bingo event: _________________________________________ Daytime Phone: _______________________ Name of premises where bingo will be conducted: ________________________________________________________________ Premises street address: ____________________________________________________________________________________ City: __________________________ If township, township name: _______________________ County: ___________________ Secretary of State website, phone numbers: www.sos.state.mn.us 651-296-2803, or toll free 1-877-551-6767 :___________________________ :___________________________ CEO : _____________________marytreakle@gmail.com 5/9/25 Mary Treakle Celt's 200 3rd Street Farmington Page 14 of 197 LG240B Application to Conduct Excluded Bingo LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits On behalf of the city, I approve this application for excluded jurisdiction. Print City Name: ______________________________________ Signature of City Personnel: ___________________________________________________ Title:____________________________ Date:______________ COUNTY APPROVAL for a gambling premises located in a township On behalf of the county, I approve this application for excluded jurisdiction. Print County Name: ___________________________________ Signature of County Personnel: ___________________________________________________ Title:____________________________ Date:______________ TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for excluded bingo activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes, Section 349.213.) Print Township Name: _________________________________ Signature of Township Officer:___________________________ Title: ___________________________ Date: ______________ The information provided in this application is complete and accurate to the best of my knowledge. Chief Executive Officer's Signature: ____________________________________________________ Date: ___________________ Print Name: _______________________________________________________________________________________________ MAIL OR FAX APPLICATION & ATTACHMENTS Mail or fax application and a copy of your proof of nonprofit status to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Fax: 651-639-4032 An excluded bingo permit will be mailed to your organization. Your organization must keep its bingo records for 3-1/2 years. Questions? Call a Licensing Specialist at 651-539-1900. The city or county must sign before submitting application to the Gambling Control Board. Page 2 of 2 Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to deter- - volved in lawful gambling activities in Minnesota. Your organization has the right to refuse to sup- ply the information; however, if your organiza- tion refuses to supply this information, the Board may not be able to determine your organiza- refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process the application. Your information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all infor- mation provided remains private, with the ex- which will remain public. Private data about your organization are available to Board members, Board staff whose work requires - ment of Public Safety; Attorney General; Com- missioners of Administration, Minnesota Manage- ment & Budget, and Revenue; Legislative Audi- tor, national and international gambling regula- tory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. Otherwise, bingo hard cards, bingo paper, and bingo number selection devices must be obtained from a distributor licensed by the Minnesota Gambling Control Board. This form will be made available in alternative format (i.e. large print, braille) upon request. Mary Trwakle Page 15 of 197 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-027 A RESOLUTION CONCURRING WITH THE ISSUANCE OF A MINNESOTA LAWFUL GAMBLING EXEMPT PERMIT TO CONDUCT EXCLUDED BINGO – FARMINGTON AREA EDUCATION FOUNDATION, MAY 9, 2025 WHEREAS, the Farmington Area Education Foundation has made application for a Lawful Gambling Exempt Permit to the Gambling Control Board to conduct excluded bingo on May 9, 2025; and WHEREAS, the City of Farmington has no objections to the said activity. NOW, THEREFORE, BE IT RESOLVED that the Farmington Mayor and City Council hereby concur with the issuance of a Lawful Gambling Exempt Permit by the Gambling Control Board to the Farmington Area Education Foundation for an event on May 9, 2025 to be conducted at Celt’s Pub, 200 Third Street, Farmington, Minnesota. Adopted by the City Council of the City of Farmington, Minnesota, this 21st day of April 2025. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 16 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Josh Lawrenz, Building Official Department: Community Development Subject: First Quarter 2025 New Construction Report Meeting: Regular Council - Apr 21 2025 INTRODUCTION: The following report summarizes the new construction permits issued during the first quarter of 2025 and includes a current population estimate. DISCUSSION: First quarter building permit information: During the first quarter of the 2025 construction season (January 1st through March 31st), the City issued: 23 New single-family home permits / Valuation $6,092,000 9 Commercial new/remodel permits / Valuation $5,964,183 265 Building/Mechanical/Plumbing permits issued The average building valuation for single family homes during the first quarter was $264,869. (Note that the valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home, these are not part of the building code formula used) The projected first quarter population estimate is 25,061 (Certificate of Occupancies x 2.93). First Quarter Inspections Performed & Plan Reviews by Inspection Staff Electrical Inspections 221 Building Inspections 1235 Plumbing Inspections 277 Mechanical Inspections 220 Plan Reviews Completed 89 ACTION REQUESTED: For information only. No action is required. Page 17 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: 2022 Street & Utility Improvements-Final Payment and Change Order Meeting: Regular Council - Apr 21 2025 INTRODUCTION: Construction of the 2022 Street & Utility Improvement project is complete and the contractor, BCM Construction, Inc., has requested final payment. DISCUSSION: A construction contract was awarded to BCM Construction, Inc. in the amount of $4,936,693.82 on May 16, 2022; the following summarizes the final contract amount: Base Bid Work Items $ 4,936,693.82 Change Order No. 1 $ - 94,862.30 Final Contract Amount $ 4,841,831.52 We are requesting approval of Change Order No. 1 as part of the final payment approval. This change actually quantities item work the reflect contract amount final the adjusts order to completed; making the final contract amount match the final amount due on the contract. As this is the final payment, the contractor has also submitted the following required documents prior to the City processing the final payment: Consent of Surety to Final Payment Minnesota IC-134 Confirmations Two Year Maintenance Bond The two-year warranty period covered by the Maintenance Bond will expire on January 21, 2027. BUDGET IMPACT: The final contract amount is about 2% under the original contract amount. Public improvement contracts are based on estimated bid quantities. As the final quantities do not always match the estimated bid quantities, variation in the final contract amount can be expected. Much of the savings was the result of deleting the Structural Turf located at the northeast corner of Denmark Avenue/Spruce Street; this change saved $76,416. ACTION REQUESTED: Page 18 of 197 Staff recommends approval of the final payment in the amount of $48,482.91 and Change Order No. 1 to BCM Construction, Inc. for the 2022 Street & Utility Improvement project. ATTACHMENTS: Partial Payment 8 FINAL 22-01 2022 Street Improvments Change Order No.1 22-01 2022 Street Improvement 22-01 Consent of Surety to Final Payment 22-01 IC134 22-01 Maintenance Bond Page 19 of 197 Page 20 of 197 CONTRACT QUANTITY UNIT UNIT PRICE CONTRACT AMOUNT QUANTITY THIS PERIOD QUANTITY TO DATE AMOUNT TO DATE 1 MOBILIZATION 1.00 LS 225,000.00$ 225,000.00$ 1.00 225,000.00$ 2 CLEARING 23.00 EA 350.00$ 8,050.00$ 44.00 15,400.00$ 3 GRUBBING 26.00 EA 150.00$ 3,900.00$ 47.00 7,050.00$ 4 CLEARING 0.06 AC 68,000.00$ 4,080.00$ 0.06 4,080.00$ 5 GRUBBING 0.06 AC 68,000.00$ 4,080.00$ 0.06 4,080.00$ 6 BUILDING REMOVAL 1.00 LS 13,000.00$ 13,000.00$ 1.00 13,000.00$ 7 REMOVE SIGN 25.00 EA 40.00$ 1,000.00$ 20.00 800.00$ 8 SALVAGE SIGN 2.00 EA 50.00$ 100.00$ 0.00 -$ 9 SALVAGE BENCH 1.00 EA 275.00$ 275.00$ 1.00 275.00$ 10 SAWING CONCRETE PAVEMENT (FULL DEPTH)546.00 LF 5.00$ 2,730.00$ 255.00 1,275.00$ 11 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)1608.00 LF 3.75$ 6,030.00$ 830.00 3,112.50$ 12 REMOVE CONCRETE CURB & GUTTER 8834.00 LF 4.70$ 41,519.80$ 8790.00 41,313.00$ 13 REMOVE BITUMINOUS DRIVEWAY PAVEMENT 481.00 SY 5.50$ 2,645.50$ 220.00 1,210.00$ 14 REMOVE CONCRETE DRIVEWAY PAVEMENT 7040.00 SY 9.75$ 68,640.00$ 5592.00 54,522.00$ 15 REMOVE BITUMINOUS PAVEMENT 17101.00 SY 3.75$ 64,128.75$ 17101.00 64,128.75$ 16 REMOVE BITUMINOUS WALK 1354.00 SF 1.30$ 1,760.20$ 850.00 1,105.00$ 17 REMOVE CONCRETE WALK 16818.00 SF 1.15$ 19,340.70$ 14236.00 16,371.40$ 18 REMOVE BRICK PAVERS 385.00 SF 4.00$ 1,540.00$ 237.00 948.00$ 19 EXCAVATION - COMMON 14407.00 CY 13.25$ 190,892.75$ 14407.00 190,892.75$ 20 EXCAVATION - SUBGRADE 1136.00 CY 16.50$ 18,744.00$ 1136.00 18,744.00$ 21 COMMON EMBANKMENT 91.00 CY 16.00$ 1,456.00$ 0.00 -$ 22 STABILIZING AGGREGATE 1136.00 CY 47.00$ 53,392.00$ 394.23 18,528.81$ 23 SUBGRADE PREPARATION 8609.00 SY 1.50$ 12,913.50$ 8609.00 12,913.50$ 24 AGGREGATE SURFACING CLASS 2 32.00 TN 21.00$ 672.00$ 0.00 -$ 25 AGGREGATE SURFACING CLASS 5 MODIFIED 700.00 TN 17.50$ 12,250.00$ 550.73 9,637.78$ 26 AGGREGATE BASE CLASS 5 13541.00 TN 11.60$ 157,075.60$ 14424.62 167,325.59$ 27 FULL DEPTH RECLAMATION 8609.00 SY 1.75$ 15,065.75$ 8609.00 15,065.75$ 28 BITUMINOUS WEDGE 8299.00 LF 3.85$ 31,951.15$ 6348.00 24,439.80$ 29 BITUMINOUS MATERIAL FOR TACK COAT 2034.00 GAL 0.01$ 20.34$ 1753.00 17.53$ 30 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK 381.00 SY 52.00$ 19,812.00$ 581.00 30,212.00$ 31 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B)1274.00 TN 83.00$ 105,742.00$ 1469.84 121,996.72$ 32 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C)1243.00 TN 97.50$ 121,192.50$ 1365.00 133,087.50$ 33 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B)2122.00 TN 75.50$ 160,211.00$ 2042.36 154,198.18$ 34 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C)2486.00 TN 90.50$ 224,983.00$ 2411.90 218,276.95$ 35 BRICK COLUMN 9.00 EA 7,550.00$ 67,950.00$ 9.30 70,215.00$ 36 ORNAMENTAL METAL RAILING 180.00 LF 320.00$ 57,600.00$ 180.00 57,600.00$ 37 4" PERF TP PIPE DRAIN 7252.00 LF 18.75$ 135,975.00$ 7128.00 133,650.00$ 38 6" PERF PVC PIPE DRAIN 200.00 LF 40.00$ 8,000.00$ 200.00 8,000.00$ 39 4" PVC PIPE DRAIN CLEANOUT 64.00 EA 260.00$ 16,640.00$ 50.00 13,000.00$ 40 6" PVC PIPE DRAIN CLEANOUT 2.00 EA 450.00$ 900.00$ 2.00 900.00$ 41 CASTING ASSEMBLY SPECIAL 3.00 EA 350.00$ 1,050.00$ 3.00 1,050.00$ 42 4" CONCRETE WALK 16736.00 SF 7.05$ 117,988.80$ 15896.00 112,066.80$ 43 6" CONCRETE WALK 7799.00 SF 11.75$ 91,638.25$ 7744.00 90,992.00$ 44 3" BITUMINOUS WALK 12739.00 SF 3.50$ 44,586.50$ 15137.00 52,979.50$ 45 DRILL & GROUT REINFORCEMENT BAR (EPOXY COATED)95.00 EA 14.00$ 1,330.00$ 159.00 2,226.00$ 46 CONCRETE CURB & GUTTER DESIGN B612 2427.00 LF 24.00$ 58,248.00$ 1969.00 47,256.00$ 47 CONCRETE CURB & GUTTER DESIGN B618 10416.00 LF 19.30$ 201,028.80$ 10325.00 199,272.50$ 48 6" CONCRETE DRIVEWAY PAVEMENT 6395.00 SF 11.15$ 71,304.25$ 5657.00 63,075.55$ 49 8" CONCRETE DRIVEWAY PAVEMENT 6845.00 SF 12.85$ 87,958.25$ 7050.00 90,592.50$ 50 7" CONCRETE VALLEY GUTTER 295.00 SY 102.00$ 30,090.00$ 171.00 17,442.00$ 51 4" CONCRETE MEDIAN 2854.00 SF 7.80$ 22,261.20$ 2614.00 20,389.20$ 52 TRUNCATED DOMES 583.00 SF 52.00$ 30,316.00$ 524.00 27,248.00$ 53 INSTALL BENCH 1.00 EA 800.00$ 800.00$ 1.00 800.00$ 54 TRAFFIC CONTROL 1.00 LS 13,500.00$ 13,500.00$ 1.00 13,500.00$ 55 SIGN PANELS TYPE C 261.00 SF 62.00$ 16,182.00$ 261.00 16,182.00$ 56 SIGN PANELS TYPE SPECIAL 15.00 EA 50.00$ 750.00$ 13.00 650.00$ 57 SIGN COLLAR 7.00 EA 105.00$ 735.00$ 7.00 735.00$ 58 INSTALL SIGN 2.00 EA 300.00$ 600.00$ 2.00 600.00$ 59 SIGN TYPE SPECIAL 1.00 EA 300.00$ 300.00$ 1.00 300.00$ 60 STORM DRAIN INLET PROTECTION 58.00 EA 125.00$ 7,250.00$ 25.00 3,125.00$ 61 SILT FENCE, TYPE MS 4401.00 LF 2.00$ 8,802.00$ 170.00 340.00$ 62 SEDIMENT CONTROL LOG TYPE WOOD FIBER 6666.00 LF 3.50$ 23,331.00$ 2700.00 9,450.00$ 63 STABILIZED CONSTRUCTION EXIT 3.00 EA 1,400.00$ 4,200.00$ 3.00 4,200.00$ 64 COMMON TOPSOIL BORROW 2682.00 CY 1.00$ 2,682.00$ 1572.00 1,572.00$ 65 SODDING TYPE LAWN 3128.00 SY 16.00$ 50,048.00$ 4355.00 69,680.00$ 66 ROLLED EROSION PREVENTION CAT 15 W/ SEED MIX 25-131 1670.00 SY 2.10$ 3,507.00$ 1952.00 4,099.20$ 67 ROLLED EROSION PREVENTION CAT 15 W/ SEED MIX 33-261 368.00 SY 2.50$ 920.00$ 726.00 1,815.00$ BID ITEM NO. DESCRIPTION CITY OF FARMINGTON PROJECT: 2022 STREET & UTILITY IMPROVEMENTS CONTRACTOR: BCM PAY APPLICATION NO. 8 FINAL APPLICATION PERIOD: 5/31/24 TO 4/21/25 Page 21 of 197 68 ROLLED EROSION PREVENTION CAT 20 W/ SEED MIX 34-171 165.00 SY 3.00$ 495.00$ 0.00 -$ 69 ROLLED EROSION PREVENTION CAT 20 W/ SEED MIX 25-131 9393.00 SY 2.00$ 18,786.00$ 9939.00 19,878.00$ 70 ROLLED EROSION PREVENTION CAT 76 W/ SEED MIX 25-131 416.00 SY 16.50$ 6,864.00$ 0.00 -$ 71 STRUCTURAL TURF - GRASSPAVE W/ HYDROSEED MIX 25-1311194.00 SY 64.00$ 76,416.00$ 0.00 -$ 72 4" SOLID LINE MULTI-COMPONENT 10674.00 LF 2.70$ 28,819.80$ 8923.00 24,092.10$ 73 24" SOLID LINE MULTI-COMPONENT 133.00 LF 12.50$ 1,662.50$ 146.00 1,825.00$ 74 4" BROKEN LINE MULTI-COMPONENT 2115.00 LF 2.80$ 5,922.00$ 430.00 1,204.00$ 75 4" DOUBLE SOLID LINE MULTI-COMPONENT 130.00 LF 6.00$ 780.00$ 141.00 846.00$ 76 PAVEMENT MESSAGE MULTI-COMPONENT 142.90 SF 16.25$ 2,322.13$ 134.73 2,189.36$ 77 REMOVE MANHOLE (SANITARY)3.00 EA 350.00$ 1,050.00$ 4.00 1,400.00$ 78 REMOVE SEWER PIPE (SANITARY)812.00 LF 5.75$ 4,669.00$ 834.00 4,795.50$ 79 REMOVE FORCEMAIN 972.00 LF 5.75$ 5,589.00$ 974.00 5,600.50$ 80 DEWATERING 0.25 LS 82,000.00$ 20,500.00$ 0.25 20,500.00$ 81 8" PVC PIPE SEWER (SDR 35)837.00 LF 59.00$ 49,383.00$ 1001.00 59,059.00$ 82 TEMPORARY FORCEMAIN BYPASS 1.00 LS 28,500.00$ 28,500.00$ 1.00 28,500.00$ 83 LIFT STATION 1.00 LS 257,000.00$ 257,000.00$ 1.00 257,000.00$ 84 CONNECT TO EXISTING SANITARY SEWER 2.00 EA 975.00$ 1,950.00$ 4.00 3,900.00$ 85 CONNECT TO EXISTING MANHOLES (SAN)3.00 EA 1,450.00$ 4,350.00$ 1.00 1,450.00$ 86 CONNECT TO EXISTING FORCEMAIN 1.00 EA 1,300.00$ 1,300.00$ 1.00 1,300.00$ 87 CONNECT TO EXISTING SANITARY SEWER SERVICE 13.00 EA 300.00$ 3,900.00$ 15.00 4,500.00$ 88 SANITARY SEWER CLEANOUT 15.00 EA 435.00$ 6,525.00$ 15.00 6,525.00$ 89 8"X4" PVC WYE (SDR 26)15.00 EA 400.00$ 6,000.00$ 17.00 6,800.00$ 90 4" PVC SANITARY SERVICE PIPE 578.00 LF 68.00$ 39,304.00$ 681.00 46,308.00$ 91 4" PVC FORCEMAIN 927.00 LF 54.25$ 50,289.75$ 911.00 49,421.75$ 92 6" PVC FORCEMAIN 46.00 LF 72.00$ 3,312.00$ 45.00 3,240.00$ 93 LIFT STATION GENERAL ALLOWANCE 10000.00 DOL 1.00$ 10,000.00$ 5000.00 5,000.00$ 94 CASTING ASSEMBLY (SANITARY)5.00 EA 875.00$ 4,375.00$ 5.00 4,375.00$ 95 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4007 (SAN)39.40 LF 730.00$ 28,762.00$ 39.40 28,762.00$ 96 REMOVE HYDRANT 5.00 EA 550.00$ 2,750.00$ 6.00 3,300.00$ 97 REMOVE WATERMAIN 3983.00 LF 3.75$ 14,936.25$ 3983.00 14,936.25$ 98 DEWATERING 0.50 LS 102,000.00$ 51,000.00$ 0.50 51,000.00$ 99 4" INSULATION 11.00 SY 60.00$ 660.00$ 8.00 480.00$ 100 TEMPORARY WATER SERVICE 1.00 LS 5,500.00$ 5,500.00$ 1.00 5,500.00$ 101 CONNECT TO EXISTING WATERMAIN 13.00 EA 925.00$ 12,025.00$ 13.00 12,025.00$ 102 CONNECT TO EXISTING WATER SERVICE 13.00 EA 250.00$ 3,250.00$ 15.00 3,750.00$ 103 HYDRANT 9.00 EA 5,750.00$ 51,750.00$ 9.00 51,750.00$ 104 1" CORPORATION STOP 13.00 EA 360.00$ 4,680.00$ 15.00 5,400.00$ 105 6" GATE VALVE & BOX 9.00 EA 2,280.00$ 20,520.00$ 9.00 20,520.00$ 106 8" GATE VALVE & BOX 23.00 EA 3,000.00$ 69,000.00$ 23.00 69,000.00$ 107 1" CURB STOP & BOX 13.00 EA 540.00$ 7,020.00$ 15.00 8,100.00$ 108 1" TYPE PE PIPE 532.00 LF 64.00$ 34,048.00$ 647.00 41,408.00$ 109 6" PVC WATERMAIN 198.00 LF 70.00$ 13,860.00$ 168.00 11,760.00$ 110 8" PVC WATERMAIN 4209.00 LF 76.20$ 320,725.80$ 4471.00 340,690.20$ 111 DUCTILE IRON FITTINGS 3075.00 LB 12.20$ 37,515.00$ 2665.00 32,513.00$ 112 REMOVE DRAINAGE STRUCTURE 23.00 EA 340.00$ 7,820.00$ 23.00 7,820.00$ 113 REMOVE SEWER PIPE (STORM)2163.00 LF 8.00$ 17,304.00$ 2105.00 16,840.00$ 114 DEWATERING 0.25 LS 82,000.00$ 20,500.00$ 0.25 20,500.00$ 115 15" RC PIPE APRON 4.00 EA 2,000.00$ 8,000.00$ 4.00 8,000.00$ 116 18" RC PIPE APRON 2.00 EA 2,100.00$ 4,200.00$ 2.00 4,200.00$ 117 27" RC PIPE APRON 2.00 EA 3,650.00$ 7,300.00$ 2.00 7,300.00$ 118 28" SPAN RC PIPE ARCH APRON 1.00 EA 3,900.00$ 3,900.00$ 1.00 3,900.00$ 119 15" RC PIPE SEWER CLASS V 1803.00 LF 89.00$ 160,467.00$ 1774.00 157,886.00$ 120 18" RC PIPE SEWER CLASS III 883.00 LF 102.00$ 90,066.00$ 925.40 94,390.80$ 121 24" RC PIPE SEWER CLASS III 895.00 LF 120.00$ 107,400.00$ 1143.00 137,160.00$ 122 27" RC PIPE SEWER CLASS III 68.00 LF 173.00$ 11,764.00$ 68.00 11,764.00$ 123 28" SPAN RC PIPE ARCH SEWER CLASS III 61.00 LF 185.00$ 11,285.00$ 68.00 12,580.00$ 124 CONNECT TO EXISTING STORM SEWER 1.00 EA 800.00$ 800.00$ 1.00 800.00$ 125 CONNECT TO EXISTING DRAINAGE STRUCTURE 1.00 EA 1,600.00$ 1,600.00$ 1.00 1,600.00$ 126 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 2.00 EA 4,425.00$ 8,850.00$ 2.00 8,850.00$ 127 ADJUST FRAME & RING CASTING (STORM)1.00 EA 425.00$ 425.00$ 1.00 425.00$ 128 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 2 (2'X3' CB)90.00 LF 520.00$ 46,800.00$ 86.60 45,032.00$ 129 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 26.00 LF 611.00$ 15,886.00$ 37.30 22,790.30$ 130 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022 62.00 LF 603.00$ 37,386.00$ 62.00 37,386.00$ 131 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4022 3.00 LF 1,550.00$ 4,650.00$ 3.00 4,650.00$ 132 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4022 3.00 LF 2,050.00$ 6,150.00$ 3.00 6,150.00$ 133 CASTING ASSEMBLY (STORM)39.00 EA 975.00$ 38,025.00$ 39.00 38,025.00$ 134 RANDOM RIPRAP CLASS I 4.00 CY 84.00$ 336.00$ 4.00 336.00$ 135 RANDOM RIPRAP CLASS III 73.00 CY 84.00$ 6,132.00$ 34.00 2,856.00$ 136 FILTER TOPSOIL BORROW 168.00 CY 24.50$ 4,116.00$ 48.00 1,176.00$ 137 REMOVE MISCELLANEOUS STRUCTURES 1.00 EA 6,600.00$ 6,600.00$ 1.00 6,600.00$ 138 LIGHTING SYSTEM A 1.00 LS 170,000.00$ 170,000.00$ 1.00 170,000.00$ 139 LIGHTING SYSTEM B 1.00 LS 31,500.00$ 31,500.00$ 1.00 31,500.00$ 140 SECURITY CAMERA SYSTEM 1.00 LS 16,700.00$ 16,700.00$ 1.00 16,700.00$ ORIGINAL CONTRACT AMOUNT:4,936,693.82$ AMOUNT TO DATE:4,841,831.52$ Page 22 of 197 Page 23 of 197 CHANGE ORDER NO. 1 UNIT CONTRACT QUANTITY FINAL QUANTITY DIFFERENCE UNIT PRICE AMOUNT TO DATE CONTRACT AMOUNT NET CHANGE 1 MOBILIZATION LS 1.00 1.00 0.00 225,000.00$ 225,000.00$ 225,000.00$ -$ 2 CLEARING EA 23.00 44.00 21.00 350.00$ 15,400.00$ 8,050.00$ 7,350.00$ 3 GRUBBING EA 26.00 47.00 21.00 150.00$ 7,050.00$ 3,900.00$ 3,150.00$ 4 CLEARING AC 0.06 0.06 0.00 68,000.00$ 4,080.00$ 4,080.00$ -$ 5 GRUBBING AC 0.06 0.06 0.00 68,000.00$ 4,080.00$ 4,080.00$ -$ 6 BUILDING REMOVAL LS 1.00 1.00 0.00 13,000.00$ 13,000.00$ 13,000.00$ -$ 7 REMOVE SIGN EA 25.00 20.00 -5.00 40.00$ 800.00$ 1,000.00$ (200.00)$ 8 SALVAGE SIGN EA 2.00 0.00 -2.00 50.00$ -$ 100.00$ (100.00)$ 9 SALVAGE BENCH EA 1.00 1.00 0.00 275.00$ 275.00$ 275.00$ -$ 10 SAWING CONCRETE PAVEMENT (FULL DEPTH)LF 546.00 255.00 -291.00 5.00$ 1,275.00$ 2,730.00$ (1,455.00)$ 11 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LF 1608.00 830.00 -778.00 3.75$ 3,112.50$ 6,030.00$ (2,917.50)$ 12 REMOVE CONCRETE CURB & GUTTER LF 8834.00 8790.00 -44.00 4.70$ 41,313.00$ 41,519.80$ (206.80)$ 13 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 481.00 220.00 -261.00 5.50$ 1,210.00$ 2,645.50$ (1,435.50)$ 14 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 7040.00 5592.00 -1448.00 9.75$ 54,522.00$ 68,640.00$ (14,118.00)$ 15 REMOVE BITUMINOUS PAVEMENT SY 17101.00 17101.00 0.00 3.75$ 64,128.75$ 64,128.75$ -$ 16 REMOVE BITUMINOUS WALK SF 1354.00 850.00 -504.00 1.30$ 1,105.00$ 1,760.20$ (655.20)$ 17 REMOVE CONCRETE WALK SF 16818.00 14236.00 -2582.00 1.15$ 16,371.40$ 19,340.70$ (2,969.30)$ 18 REMOVE BRICK PAVERS SF 385.00 237.00 -148.00 4.00$ 948.00$ 1,540.00$ (592.00)$ 19 EXCAVATION - COMMON CY 14407.00 14407.00 0.00 13.25$ 190,892.75$ 190,892.75$ -$ 20 EXCAVATION - SUBGRADE CY 1136.00 1136.00 0.00 16.50$ 18,744.00$ 18,744.00$ -$ 21 COMMON EMBANKMENT CY 91.00 0.00 -91.00 16.00$ -$ 1,456.00$ (1,456.00)$ 22 STABILIZING AGGREGATE CY 1136.00 394.23 -741.77 47.00$ 18,528.81$ 53,392.00$ (34,863.19)$ 23 SUBGRADE PREPARATION SY 8609.00 8609.00 0.00 1.50$ 12,913.50$ 12,913.50$ -$ 24 AGGREGATE SURFACING CLASS 2 TN 32.00 0.00 -32.00 21.00$ -$ 672.00$ (672.00)$ 25 AGGREGATE SURFACING CLASS 5 MODIFIED TN 700.00 550.73 -149.27 17.50$ 9,637.78$ 12,250.00$ (2,612.23)$ 26 AGGREGATE BASE CLASS 5 TN 13541.00 14424.62 883.62 11.60$ 167,325.59$ 157,075.60$ 10,249.99$ 27 FULL DEPTH RECLAMATION SY 8609.00 8609.00 0.00 1.75$ 15,065.75$ 15,065.75$ -$ 28 BITUMINOUS WEDGE LF 8299.00 6348.00 -1951.00 3.85$ 24,439.80$ 31,951.15$ (7,511.35)$ 29 BITUMINOUS MATERIAL FOR TACK COAT GAL 2034.00 1753.00 -281.00 0.01$ 17.53$ 20.34$ (2.81)$ 30 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK SY 381.00 581.00 200.00 52.00$ 30,212.00$ 19,812.00$ 10,400.00$ 31 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B)TN 1274.00 1469.84 195.84 83.00$ 121,996.72$ 105,742.00$ 16,254.72$ 32 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C)TN 1243.00 1365.00 122.00 97.50$ 133,087.50$ 121,192.50$ 11,895.00$ 33 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B)TN 2122.00 2042.36 -79.64 75.50$ 154,198.18$ 160,211.00$ (6,012.82)$ 34 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C)TN 2486.00 2411.90 -74.10 90.50$ 218,276.95$ 224,983.00$ (6,706.05)$ 35 BRICK COLUMN EA 9.00 9.30 0.30 7,550.00$ 70,215.00$ 67,950.00$ 2,265.00$ 36 ORNAMENTAL METAL RAILING LF 180.00 180.00 0.00 320.00$ 57,600.00$ 57,600.00$ -$ 37 4" PERF TP PIPE DRAIN LF 7252.00 7128.00 -124.00 18.75$ 133,650.00$ 135,975.00$ (2,325.00)$ BID ITEM NO. DESCRIPTION CITY OF FARMINGTON PROJECT 22-01 2022 STREET & UTILITY IMPROVEMENTS BCM CONSTRUCTION, INC. Pa g e 2 4 o f 1 9 7 38 6" PERF PVC PIPE DRAIN LF 200.00 200.00 0.00 40.00$ 8,000.00$ 8,000.00$ -$ 39 4" PVC PIPE DRAIN CLEANOUT EA 64.00 50.00 -14.00 260.00$ 13,000.00$ 16,640.00$ (3,640.00)$ 40 6" PVC PIPE DRAIN CLEANOUT EA 2.00 2.00 0.00 450.00$ 900.00$ 900.00$ -$ 41 CASTING ASSEMBLY SPECIAL EA 3.00 3.00 0.00 350.00$ 1,050.00$ 1,050.00$ -$ 42 4" CONCRETE WALK SF 16736.00 15896.00 -840.00 7.05$ 112,066.80$ 117,988.80$ (5,922.00)$ 43 6" CONCRETE WALK SF 7799.00 7744.00 -55.00 11.75$ 90,992.00$ 91,638.25$ (646.25)$ 44 3" BITUMINOUS WALK SF 12739.00 15137.00 2398.00 3.50$ 52,979.50$ 44,586.50$ 8,393.00$ 45 DRILL & GROUT REINFORCEMENT BAR (EPOXY COATED)EA 95.00 159.00 64.00 14.00$ 2,226.00$ 1,330.00$ 896.00$ 46 CONCRETE CURB & GUTTER DESIGN B612 LF 2427.00 1969.00 -458.00 24.00$ 47,256.00$ 58,248.00$ (10,992.00)$ 47 CONCRETE CURB & GUTTER DESIGN B618 LF 10416.00 10325.00 -91.00 19.30$ 199,272.50$ 201,028.80$ (1,756.30)$ 48 6" CONCRETE DRIVEWAY PAVEMENT SF 6395.00 5657.00 -738.00 11.15$ 63,075.55$ 71,304.25$ (8,228.70)$ 49 8" CONCRETE DRIVEWAY PAVEMENT SF 6845.00 7050.00 205.00 12.85$ 90,592.50$ 87,958.25$ 2,634.25$ 50 7" CONCRETE VALLEY GUTTER SY 295.00 171.00 -124.00 102.00$ 17,442.00$ 30,090.00$ (12,648.00)$ 51 4" CONCRETE MEDIAN SF 2854.00 2614.00 -240.00 7.80$ 20,389.20$ 22,261.20$ (1,872.00)$ 52 TRUNCATED DOMES SF 583.00 524.00 -59.00 52.00$ 27,248.00$ 30,316.00$ (3,068.00)$ 53 INSTALL BENCH EA 1.00 1.00 0.00 800.00$ 800.00$ 800.00$ -$ 54 TRAFFIC CONTROL LS 1.00 1.00 0.00 13,500.00$ 13,500.00$ 13,500.00$ -$ 55 SIGN PANELS TYPE C SF 261.00 261.00 0.00 62.00$ 16,182.00$ 16,182.00$ -$ 56 SIGN PANELS TYPE SPECIAL EA 15.00 13.00 -2.00 50.00$ 650.00$ 750.00$ (100.00)$ 57 SIGN COLLAR EA 7.00 7.00 0.00 105.00$ 735.00$ 735.00$ -$ 58 INSTALL SIGN EA 2.00 2.00 0.00 300.00$ 600.00$ 600.00$ -$ 59 SIGN TYPE SPECIAL EA 1.00 1.00 0.00 300.00$ 300.00$ 300.00$ -$ 60 STORM DRAIN INLET PROTECTION EA 58.00 25.00 -33.00 125.00$ 3,125.00$ 7,250.00$ (4,125.00)$ 61 SILT FENCE, TYPE MS LF 4401.00 170.00 -4231.00 2.00$ 340.00$ 8,802.00$ (8,462.00)$ 62 SEDIMENT CONTROL LOG TYPE WOOD FIBER LF 6666.00 2700.00 -3966.00 3.50$ 9,450.00$ 23,331.00$ (13,881.00)$ 63 STABILIZED CONSTRUCTION EXIT EA 3.00 3.00 0.00 1,400.00$ 4,200.00$ 4,200.00$ -$ 64 COMMON TOPSOIL BORROW CY 2682.00 1572.00 -1110.00 1.00$ 1,572.00$ 2,682.00$ (1,110.00)$ 65 SODDING TYPE LAWN SY 3128.00 4355.00 1227.00 16.00$ 69,680.00$ 50,048.00$ 19,632.00$ 66 ROLLED EROSION PREVENTION CAT 15 W/ SEED MIX 25-131SY 1670.00 1952.00 282.00 2.10$ 4,099.20$ 3,507.00$ 592.20$ 67 ROLLED EROSION PREVENTION CAT 15 W/ SEED MIX 33-261SY 368.00 726.00 358.00 2.50$ 1,815.00$ 920.00$ 895.00$ 68 ROLLED EROSION PREVENTION CAT 20 W/ SEED MIX 34-171SY 165.00 0.00 -165.00 3.00$ -$ 495.00$ (495.00)$ 69 ROLLED EROSION PREVENTION CAT 20 W/ SEED MIX 25-131SY 9393.00 9939.00 546.00 2.00$ 19,878.00$ 18,786.00$ 1,092.00$ 70 ROLLED EROSION PREVENTION CAT 76 W/ SEED MIX 25-131SY 416.00 0.00 -416.00 16.50$ -$ 6,864.00$ (6,864.00)$ 71 STRUCTURAL TURF - GRASSPAVE W/ HYDROSEED MIX 25-131SY 1194.00 0.00 -1194.00 64.00$ -$ 76,416.00$ (76,416.00)$ 72 4" SOLID LINE MULTI-COMPONENT LF 10674.00 8923.00 -1751.00 2.70$ 24,092.10$ 28,819.80$ (4,727.70)$ 73 24" SOLID LINE MULTI-COMPONENT LF 133.00 146.00 13.00 12.50$ 1,825.00$ 1,662.50$ 162.50$ 74 4" BROKEN LINE MULTI-COMPONENT LF 2115.00 430.00 -1685.00 2.80$ 1,204.00$ 5,922.00$ (4,718.00)$ 75 4" DOUBLE SOLID LINE MULTI-COMPONENT LF 130.00 141.00 11.00 6.00$ 846.00$ 780.00$ 66.00$ 76 PAVEMENT MESSAGE MULTI-COMPONENT SF 142.90 134.73 -8.17 16.25$ 2,189.36$ 2,322.13$ (132.76)$ 77 REMOVE MANHOLE (SANITARY)EA 3.00 4.00 1.00 350.00$ 1,400.00$ 1,050.00$ 350.00$ 78 REMOVE SEWER PIPE (SANITARY)LF 812.00 834.00 22.00 5.75$ 4,795.50$ 4,669.00$ 126.50$ 79 REMOVE FORCEMAIN LF 972.00 974.00 2.00 5.75$ 5,600.50$ 5,589.00$ 11.50$ 80 DEWATERING LS 0.25 0.25 0.00 82,000.00$ 20,500.00$ 20,500.00$ -$ 81 8" PVC PIPE SEWER (SDR 35)LF 837.00 1001.00 164.00 59.00$ 59,059.00$ 49,383.00$ 9,676.00$ 82 TEMPORARY FORCEMAIN BYPASS LS 1.00 1.00 0.00 28,500.00$ 28,500.00$ 28,500.00$ -$ 83 LIFT STATION LS 1.00 1.00 0.00 257,000.00$ 257,000.00$ 257,000.00$ -$ Pa g e 2 5 o f 1 9 7 84 CONNECT TO EXISTING SANITARY SEWER EA 2.00 4.00 2.00 975.00$ 3,900.00$ 1,950.00$ 1,950.00$ 85 CONNECT TO EXISTING MANHOLES (SAN)EA 3.00 1.00 -2.00 1,450.00$ 1,450.00$ 4,350.00$ (2,900.00)$ 86 CONNECT TO EXISTING FORCEMAIN EA 1.00 1.00 0.00 1,300.00$ 1,300.00$ 1,300.00$ -$ 87 CONNECT TO EXISTING SANITARY SEWER SERVICE EA 13.00 15.00 2.00 300.00$ 4,500.00$ 3,900.00$ 600.00$ 88 SANITARY SEWER CLEANOUT EA 15.00 15.00 0.00 435.00$ 6,525.00$ 6,525.00$ -$ 89 8"X4" PVC WYE (SDR 26)EA 15.00 17.00 2.00 400.00$ 6,800.00$ 6,000.00$ 800.00$ 90 4" PVC SANITARY SERVICE PIPE LF 578.00 681.00 103.00 68.00$ 46,308.00$ 39,304.00$ 7,004.00$ 91 4" PVC FORCEMAIN LF 927.00 911.00 -16.00 54.25$ 49,421.75$ 50,289.75$ (868.00)$ 92 6" PVC FORCEMAIN LF 46.00 45.00 -1.00 72.00$ 3,240.00$ 3,312.00$ (72.00)$ 93 LIFT STATION GENERAL ALLOWANCE DOL 10000.00 5000.00 -5000.00 1.00$ 5,000.00$ 10,000.00$ (5,000.00)$ 94 CASTING ASSEMBLY (SANITARY)EA 5.00 5.00 0.00 875.00$ 4,375.00$ 4,375.00$ -$ 95 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4007 (SAN)LF 39.40 39.40 0.00 730.00$ 28,762.00$ 28,762.00$ -$ 96 REMOVE HYDRANT EA 5.00 6.00 1.00 550.00$ 3,300.00$ 2,750.00$ 550.00$ 97 REMOVE WATERMAIN LF 3983.00 3983.00 0.00 3.75$ 14,936.25$ 14,936.25$ -$ 98 DEWATERING LS 0.50 0.50 0.00 102,000.00$ 51,000.00$ 51,000.00$ -$ 99 4" INSULATION SY 11.00 8.00 -3.00 60.00$ 480.00$ 660.00$ (180.00)$ 100 TEMPORARY WATER SERVICE LS 1.00 1.00 0.00 5,500.00$ 5,500.00$ 5,500.00$ -$ 101 CONNECT TO EXISTING WATERMAIN EA 13.00 13.00 0.00 925.00$ 12,025.00$ 12,025.00$ -$ 102 CONNECT TO EXISTING WATER SERVICE EA 13.00 15.00 2.00 250.00$ 3,750.00$ 3,250.00$ 500.00$ 103 HYDRANT EA 9.00 9.00 0.00 5,750.00$ 51,750.00$ 51,750.00$ -$ 104 1" CORPORATION STOP EA 13.00 15.00 2.00 360.00$ 5,400.00$ 4,680.00$ 720.00$ 105 6" GATE VALVE & BOX EA 9.00 9.00 0.00 2,280.00$ 20,520.00$ 20,520.00$ -$ 106 8" GATE VALVE & BOX EA 23.00 23.00 0.00 3,000.00$ 69,000.00$ 69,000.00$ -$ 107 1" CURB STOP & BOX EA 13.00 15.00 2.00 540.00$ 8,100.00$ 7,020.00$ 1,080.00$ 108 1" TYPE PE PIPE LF 532.00 647.00 115.00 64.00$ 41,408.00$ 34,048.00$ 7,360.00$ 109 6" PVC WATERMAIN LF 198.00 168.00 -30.00 70.00$ 11,760.00$ 13,860.00$ (2,100.00)$ 110 8" PVC WATERMAIN LF 4209.00 4471.00 262.00 76.20$ 340,690.20$ 320,725.80$ 19,964.40$ 111 DUCTILE IRON FITTINGS LB 3075.00 2665.00 -410.00 12.20$ 32,513.00$ 37,515.00$ (5,002.00)$ 112 REMOVE DRAINAGE STRUCTURE EA 23.00 23.00 0.00 340.00$ 7,820.00$ 7,820.00$ -$ 113 REMOVE SEWER PIPE (STORM)LF 2163.00 2105.00 -58.00 8.00$ 16,840.00$ 17,304.00$ (464.00)$ 114 DEWATERING LS 0.25 0.25 0.00 82,000.00$ 20,500.00$ 20,500.00$ -$ 115 15" RC PIPE APRON EA 4.00 4.00 0.00 2,000.00$ 8,000.00$ 8,000.00$ -$ 116 18" RC PIPE APRON EA 2.00 2.00 0.00 2,100.00$ 4,200.00$ 4,200.00$ -$ 117 27" RC PIPE APRON EA 2.00 2.00 0.00 3,650.00$ 7,300.00$ 7,300.00$ -$ 118 28" SPAN RC PIPE ARCH APRON EA 1.00 1.00 0.00 3,900.00$ 3,900.00$ 3,900.00$ -$ 119 15" RC PIPE SEWER CLASS V LF 1803.00 1774.00 -29.00 89.00$ 157,886.00$ 160,467.00$ (2,581.00)$ 120 18" RC PIPE SEWER CLASS III LF 883.00 925.40 42.40 102.00$ 94,390.80$ 90,066.00$ 4,324.80$ 121 24" RC PIPE SEWER CLASS III LF 895.00 1143.00 248.00 120.00$ 137,160.00$ 107,400.00$ 29,760.00$ 122 27" RC PIPE SEWER CLASS III LF 68.00 68.00 0.00 173.00$ 11,764.00$ 11,764.00$ -$ 123 28" SPAN RC PIPE ARCH SEWER CLASS III LF 61.00 68.00 7.00 185.00$ 12,580.00$ 11,285.00$ 1,295.00$ 124 CONNECT TO EXISTING STORM SEWER EA 1.00 1.00 0.00 800.00$ 800.00$ 800.00$ -$ 125 CONNECT TO EXISTING DRAINAGE STRUCTURE EA 1.00 1.00 0.00 1,600.00$ 1,600.00$ 1,600.00$ -$ 126 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 EA 2.00 2.00 0.00 4,425.00$ 8,850.00$ 8,850.00$ -$ 127 ADJUST FRAME & RING CASTING (STORM)EA 1.00 1.00 0.00 425.00$ 425.00$ 425.00$ -$ 128 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 2 (2'X3' CB)LF 90.00 86.60 -3.40 520.00$ 45,032.00$ 46,800.00$ (1,768.00)$ 129 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LF 26.00 37.30 11.30 611.00$ 22,790.30$ 15,886.00$ 6,904.30$ 130 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022 LF 62.00 62.00 0.00 603.00$ 37,386.00$ 37,386.00$ -$ Pa g e 2 6 o f 1 9 7 131 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4022 LF 3.00 3.00 0.00 1,550.00$ 4,650.00$ 4,650.00$ -$ 132 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4022 LF 3.00 3.00 0.00 2,050.00$ 6,150.00$ 6,150.00$ -$ 133 CASTING ASSEMBLY (STORM)EA 39.00 39.00 0.00 975.00$ 38,025.00$ 38,025.00$ -$ 134 RANDOM RIPRAP CLASS I CY 4.00 4.00 0.00 84.00$ 336.00$ 336.00$ -$ 135 RANDOM RIPRAP CLASS III CY 73.00 34.00 -39.00 84.00$ 2,856.00$ 6,132.00$ (3,276.00)$ 136 FILTER TOPSOIL BORROW CY 168.00 48.00 -120.00 24.50$ 1,176.00$ 4,116.00$ (2,940.00)$ 137 REMOVE MISCELLANEOUS STRUCTURES EA 1.00 1.00 0.00 6,600.00$ 6,600.00$ 6,600.00$ -$ 138 LIGHTING SYSTEM A LS 1.00 1.00 0.00 170,000.00$ 170,000.00$ 170,000.00$ -$ 139 LIGHTING SYSTEM B LS 1.00 1.00 0.00 31,500.00$ 31,500.00$ 31,500.00$ -$ 140 SECURITY CAMERA SYSTEM LS 1.00 1.00 0.00 16,700.00$ 16,700.00$ 16,700.00$ -$ TOTAL COMPENSATING CHANGE ORDER NO. 1 4,841,831.52$ 4,936,693.82$ (94,862.30)$ Pa g e 2 7 o f 1 9 7 Page 28 of 197 Page 29 of 197 Page 30 of 197 Page 31 of 197 Page 32 of 197 Page 33 of 197 Page 34 of 197 Page 35 of 197 Page 36 of 197 Page 37 of 197 Page 38 of 197 Page 39 of 197 Page 40 of 197 Page 41 of 197 Page 42 of 197 Page 43 of 197 Page 44 of 197 Page 45 of 197 Page 46 of 197 Page 47 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the April 7, 2025 City Council Work Session Meeting: Regular Council - Apr 21 2025 INTRODUCTION: For Council approval are the minutes of the April 7, 2025 City Council Work Session. ACTION REQUESTED: Approve the minutes of the April 7, 2025 City Council Work Session. ATTACHMENTS: 04.07.25 Work Session Minutes Page 48 of 197 Work Session Minutes of April 7, 2025 Page 1 of 3 City of Farmington City Council Work Session Minutes Monday, April 7, 2025 The City Council met in a work session on Monday, April 7, 2025, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 5:30 pm. Members Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Jake Cordes, Nick Lien, and Steve Wilson Members Absent: None Staff Present: David Chanski, City Administrator/HR Director Amy Schmidt, City Attorney Deanna Kuennen, Economic & Community Development Director Tony Wippler, Planning Manager Jared Johnson, Planning Coordinator Kellee Omlid Parks & Recreation Director John Powell, Public Works Director Shirley Buecksler, City Clerk Also Present: Gigapower Representative 2. APPROVE AGENDA Motion was made by Councilmember Bernatz and seconded by Councilmember Wilson to approve the agenda, as presented. Motion carried: 5 ayes / 0 nays 3. DISCUSSION ITEMS 3.1 Right-of-Way Management Discussion Director Powell presented detailed information on and several challenges to efficient Right-of-Way Management. As there is potential for right-of-way activity to increase even further, Staff is requesting policy guidance to ensure administration of this activity is efficient, fully considers the impact on property owners, and is consistent with City Council expectations. Page 49 of 197 Work Session Minutes of April 7, 2025 Page 2 of 3 Discussion: • Cost of right-of-way permits. • As-builts due in 90 days. • Additional escrow to ensure timely submittal of as-builts. • Mechanism to hold contractors to standards. • Ordinance verbiage for Planned Unit Development contracts as part of new development work. • Design standards beyond as-builts; amend the Development Contract for new developments regarding private utility as-builts. • Verbiage in right-of-way ordinance to explain off-set from center line and confining new utility installations to right-of-way easement that exists. • Go into right-of-way only once during street construction projects; share street reconstruction phasing earlier with utilities. • Protect property owners from disruption. • Increase permit cost to recoup cost of Staff doing right-of-way permit work. • Space constraints – how to define as full or congested. • How can we know what space may be needed in 20 years and what reasonable amount should be preserved? • Education for property owners. • Maintain two or three communication companies to maintain competition in the market. Direction: • Move item forward; bring back recommendations on fee changes. • Include large educational component. • Work with City Attorney on ordinance changes. • Enumerate congested areas based on as-builts when data has been received from utility companies. • Public Works and Planning Commission to work together and coordinate. 3.2 GreenStep Cities Program Overview Planning Coordinator Johnson shared information about the GreenStep program and its process, highlighted what the City has accomplished, and outlined the best practices and actions the City can take to achieve Step 3 recognition. Page 50 of 197 Work Session Minutes of April 7, 2025 Page 3 of 3 Farmington is currently at Step 2, and Staff has been working to identify and prioritize what is needed for the City to receive Step 3 recognition and will be pursuing actions that will help us accomplish this goal. Discussion: • Best practices – credit to Jared for working on this since April 2023. • Benefits – from an economic development standpoint, new businesses want to go into a community that cares about sustainability. • The program saves money for both the residents and the City. Next steps: • Build out on our website and make it readily available. • Consider best practices in our initial planning processes. 4. COUNCIL COMMITTEE UPDATE The Fire Relief Board met last week and will come forward to a future meeting regarding pensions. 5. CITY ADMINISTRATOR UPDATE 6. ADJOURNMENT Motion was made by Councilmember Wilson and seconded by Councilmember Lien to adjourn the meeting at 6:53 pm. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 51 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the April 7, 2025 Regular City Council Meeting Meeting: Regular Council - Apr 21 2025 INTRODUCTION: For Council approval are the minutes of the April 7, 2025 Regular City Council Meeting. ACTION REQUESTED: Approve the minutes of the April 7, 2025 Regular City Council Meeting. ATTACHMENTS: 04.07.25 Council Minutes Page 52 of 197 Regular City Council Meeting Minutes of April 7, 2025 Page 1 of 8 City of Farmington Regular Council Meeting Minutes Monday, April 7, 2025 The City Council met in regular session on Monday, April 7, 2025, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 7 pm. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led everyone in the Pledge of Allegiance. 3. ROLL CALL Members Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Jake Cordes, Nick Lien, and Steve Wilson Members Absent: None Staff Present: David Chanski, HR Director/Assistant City Administrator Amy Schmidt, City Attorney Deanna Kuennen, Economic & Community Development Director Tony Wippler, Planning Manager Kim Sommerland, Finance Director Kellee Omlid, Parks & Recreation Director John Powell, Public Works Director Shirley Buecksler, City Clerk 4. APPROVE AGENDA Motion was made by Councilmember Wilson and seconded by Councilmember Bernatz to approve the agenda, as presented. Motion carried: 5 ayes / 0 nays 5. ANNOUNCEMENTS / COMMENDATIONS 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS The following citizen(s) addressed the Council: • Gary Johnson, 22280 Berring Ave, Castle Rock Township Page 53 of 197 Regular City Council Meeting Minutes of April 7, 2025 Page 2 of 8 • Nancy Aarestad, 22165 Beaumont Ave, Castle Rock Township • Denise May, 22265 Berring Ave, Castle Rock Township • Terrie Pearson, 2475 225th St W, Castle Rock Township • Eszter Varga, 3094 225th St W, Castle Rock Township • Jeff Schottler, 22420 Calico Ct, Farmington Mayor Hoyt stated: As it pertains to a few of the citizen comments, one of the things we mention is that any comment that requires a response will be responded to by the next City Council meeting. There are a few things to note for the general public that continue to hear things that are in the paper or watch things at our City Council meetings. The City is currently going through two lawsuits. One of them is comprised of Castle Rock residents and a singular Farmington resident, as defined by municipalities. You will not get a response out of the Council outside of what the City Administrator is responding to. There are union employees at the City and three different unions – two within the Police Department and one within our Administration. Those employees have rights. You can request and request and request, but there are laws that have to be adhered to first. We will ensure and be responsible to the residents of the city of Farmington to make sure that there have been no improper behavior that has taken place or any conduct that was outside of the purview of their job. There is not a timeframe in which this is going to be responded to. So, you can come up here every week, every other week, you can continue to demand, and you will get your response when the time comes that it has been vetted out and it has been seen through its entirety. So, no one is here to tell you to stop, but know that there are employee rights, and not all of that information will be public. There are things that have protection under law that will not be disclosed in public. I want to make sure that is very clear. Another thing is one of the requests that we make when people come up is to state their name and address. And I don’t think it’s intentional that we’re omitting the fact that there are some Castle Rock residents that come up. There is an elected body in Castle Rock that you can speak to about concerns as it pertains to your unincorporated township. We are elected by the residents of the municipality of the City of Farmington. We are not elected by the residents of the Township of Castle Rock. Every time an issue comes up, that gets lost in translation. So, we, as elected representatives for the City of Farmington, are responsible to the residents of the City of Farmington, and we will continue to ensure that we work on behalf of their best interests. And time will tell as these two lawsuits proceed. 7. CONSENT AGENDA 7.1 Application for Gambling Event Permit for Farmington Rotary Club, September 9, 2025 Page 54 of 197 Regular City Council Meeting Minutes of April 7, 2025 Page 3 of 8 7.2 Minutes of the March 17, 2025 Regular City Council Meeting 7.3 Pilot Knob Liquor Store Lease Renewal 7.4 Declaration and Conservation Easement – MNLCO Farmington, LLC 7.5 Development Contract – Vermillion Commons 5th Addition 7.6 Resolution Granting a Time Extension for Recording of Final Plat – Farmington Technology Park 7.7 Agreement with BS&A Software for Financial Software and Services 7.8 Final 2024 Interfund Transfers 7.9 Payment of Claims 7.10 Updated Capital Asset Policy 7.11 Health Insurance Broker Request for Proposal 7.12 Staff Approvals and Recommendations 7.13 Agreements with AV for You for Outdoor Movie Services 7.14 Donation from Nancy and David Toensing to the Parks and Recreation Department 7.15 Professional Services Agreement with INSPEC for Roofing Consultation Services for Fire Station #1 Reroof Project 7.16 Professional Services Agreement with Bolton & Menk, Inc. for Topographic Survey Services – Farmington Police Security Fence 7.17 Resolution Declaring Surplus Property – Police 7.18 Professional Services Agreement with Short Elliott Hendrickson, Inc. for the CR 50 & Pilot Knob Road Traffic Signal Replacement Design Services 7.19 Resolution Declaring Surplus Equipment – Public Works Motion was made by Councilmember Cordes and seconded by Councilmember Wilson to approve the Consent Agenda, as presented. Motion carried: 5 ayes / 0 nays 8. PUBLIC HEARINGS 8.1 Application for Beer & On-Sale Wine License from Grace Filled Table, LLC dba Lighthouse Kitchen + Café Mayor Hoyt opened the public hearing at 7:27 pm. Clerk Buecksler stated that the liquor license is contingent upon the completion of items required for the Certificate of Occupancy, as provided to the Applicant on March 12, 2025. Hearing from no one wishing to speak, Mayor Hoyt closed the public hearing at 7:28 pm. Motion was made by Councilmember Wilson and seconded by Councilmember Bernatz to approve the Beer & On-Sale Wine License for Page 55 of 197 Regular City Council Meeting Minutes of April 7, 2025 Page 4 of 8 Grace Filled Table, LLC dba Lighthouse Kitchen + Café, located at 953 8th Street, Farmington, contingent upon satisfactory completion of items required for the Certificate of Occupancy. Motion carried: 5 ayes / 0 nays 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. CITY COUNCIL ROUNDTABLE City Attorney Schmidt: The Office of Cannabis Management issued a notice today that the Administrative Law Judge has approved the rules that will go with the enforcement of the cannabis statutes, so that process is moving forward. Councilmember Lien: I want to remind everyone that the Relay for Life is an excellent event in the middle of summer. If you’re interested in participating in and creating a team, visit: Relay For Life of Farmington and Surrounding Communities: Event Information | (https://secure.acsevents.org/site/STR?pg=informational&fr_i d=110208&sid=212807&name=event-details). Date and Location: Friday, July 18, 2025 from 5 pm to Midnight Boeckman Middle School 800 Denmark Avenue Farmington, MN 55024 Councilmember Bernatz: It’s April, which means there are lots of new and fun things that are happening around the community which I’m sure Kellee will bring them up, specifically, but I think before we meet again, for those that celebrate, Easter is coming up. And just a note – anybody that knows me, knows I love the arts. “Guys and Dolls” is opening – Farmington High School Theater presents the spring musical. So, if you’re looking for something fun to do with your family, it’s a great way to expose them to local theater and the arts. In addition to all the things Parks and Recreation and Community Education do, it’s another fun thing you can do. Page 56 of 197 Regular City Council Meeting Minutes of April 7, 2025 Page 5 of 8 Councilmember Cordes: I encourage people to check out the Parks and Recreation events coming up. Councilmember Wilson: I just want to make a quick comment about the extension for the development that is on the agenda. The extension here is due to a requirement that the Metropolitan Council has to review it, so it’s nothing beyond that piece of it. It is very routine that there are extensions of projects when they are submitted. It is a standard six-month timeframe. One thing that I think all of us up here have heard from time to time is, “Farmington is difficult to do business with,” or “get rid of your building officials,” I’ve heard everything. Or, “if you’re just easier to work with, you’d have a heck of a lot more businesses here.” I can almost assure you that, if we had voted down the extension, that would be noticed by developers that are looking to build incredible projects here. Small businesses that are looking to expand here. It is really important when you’re looking at extensions that are due to other government entities, of which we the City of Farmington engage with other government entities all day long, it’s important to keep that process going. It’s also on my heart to make another comment. I, for one, really appreciate citizens from both Castle Rock Township and the City of Farmington come and speak to us. It’s very much appreciated. As respectfully as I can say this, it is just not enjoyable to hear this amazing Staff get beat up every two weeks in public for doing their job. Every one of these six individuals sitting here, I trust with 100% confidence with the professional knowledge and wisdom they bring into it, and they work hard on behalf of all the taxpayers of Farmington. Honestly, at times, they’re doing work on behalf of other communities, as well, and I appreciate everything they’re bringing to the table. I can only speak for myself, but I know that when recommendations come from any of my Staff members, I have the independent decision to say I like this idea, or maybe I don’t like the idea, or maybe I like the idea, but I have some questions about it. And that’s been a pretty consistent pattern with me. Sometimes the entire Council agrees. Sometimes the Council is divided in some ways or not. But this Staff here is as talented of a Staff as any City Council in the Twin Cities, and I would say the entire state. We have worked really, really hard, and Lynn has worked incredibly hard to have this talent and the others you don’t see here that are working on behalf of the City of Farmington. And I personally couldn’t be prouder. I’m not trying to be overly critical of the one individual here who has made comments. I know there is a certain level of frustration that is out there within the community but, as best as you can, if you have comments, try to keep your comments not directed towards Staff. It is citizens comments directed towards the Council. We are the elected body and the body that is held Page 57 of 197 Regular City Council Meeting Minutes of April 7, 2025 Page 6 of 8 accountable by the residents, and we should always be the ones where criticism is directed to. The comments tonight, in large part, were directed that way and I appreciate that. I wish our Chambers had citizen comments every two weeks. Sometimes that only happens when big issues come up. But I just felt it on my heart to acknowledge that I just don’t like seeing our Staff beat up for all the incredible work that they do. And just to reiterate, we are not robots, we all have the ability to make independent decisions, think for ourselves, and arrive at a decision that we feel is best. On a couple of issues, I’ve looked at a particular issue differently than my peers, but we’re a team. Clerk Buecksler: Congratulations to Lighthouse Kitchen + Café on their license, and I look forward to them opening. Director Kuennen: I just want to thank you for the conversation we had today about the GreenSteps program. This is a program that we’ve been involved with since 2011, it was paused back in 2019, and our Staff has done a really great job researching where we’re at with that and identifying a path forward. So, we were excited to be able to share that with you tonight and excited to get to the next step with that. Thank you for giving us the opportunity to have that conversation. Director Powell: As most people know, in the springtime, pavement thaws, it becomes very weak and susceptible to damage, so the State puts on weight restrictions. We follow all those weight restrictions. I expect they’ll come off sooner this year than they have in past years but, once that happens, that’s when all the construction equipment is going to start moving because a lot of them can’t be moved with weight restrictions on. We have a pre-construction meeting this week for Dushane/Spruce reconstruction, we have Meadowview Preserve 2nd Addition, we’re opening bids on the 2025 Street Improvements, so construction season will soon be upon us. Drive safe out there. Director Omlid: Friday morning at 9:30 am, the Department of Natural Resources (DNR) will be here at Rambling River Park stocking the Vermillion River with trout. Public is invited to attend – it’s actually really cool. If you haven’t seen the video, it is on our Facebook page. Come out on Friday about 9:30 am and watch the DNR stock the trout. Page 58 of 197 Regular City Council Meeting Minutes of April 7, 2025 Page 7 of 8 May 3rd is a big day for the city – we have our Rambling River Center Arts & Crafts Fair at the Schmitz-Maki Arena from 9 am to 3 pm. We are still taking vendors, so if you’re a woodworker, you sew, you craft, you cook, you bake, whatever you do, we’re still looking for vendors. You have until April 25th to register your spot. This can be found on the City’s website at www.farmingtonmn.gov. Also on May 3rd is Pond and Park Cleanup. Emilee Shearer and McKenna Rodine are in charge of that. If you have a pond or park you want to clean up, we will definitely take that help. We know it has been very windy this year. We’ve had a number of calls about trash already, so I know we have had some people already cleaning up trash. But May 3rd, if you’re interested in helping in the community, Pond and Park Cleanup. Please reach out to us. Arbor Day Tree Planting is Friday, April 25th, from 10 – 10:30 am at Distad Park. Join us then. Mayor Hoyt: Steve started to go down a really good point. As we work our way through litigation in these two suits that have been brought, there are things that can and cannot be talked about in public, as it will reveal the advantage and position the City is choosing to take as it defends both claims. With that being said, it’s time to start saying the quiet parts out loud. And we’ll start with the first part, that it is often broadcast about how the City of Farmington is wasting its tax dollars in litigation. For the record, that first piece of litigation is about 95% Castle Rock residents and a singular Farmington resident. So, for the Farmington residents, know that their tax dollars are being used to fight a lawsuit against Castle Rock residents. The second part – this City has had a hard time developing over decades and, as early as 2006, the Olson’s, who own a golf course, were essentially told what they could and could not do with their property, from both Castle Rock and Farmington. Their land rights were infringed on. And here they sit, almost 20 years later, being told now the other use of that subject land is no longer allowed. It’s their property. It’s their property to do with as they wish. They don’t need to put a sign in their yard and say it’s for sale. They don’t need to advertise to anybody. That is a whole different path that nobody wants to embark on in this country. You want to start going down that path, your local government unit is the last person you want showing up and knocking on your door, telling you who you should sell to, when you should sell, and for how much. And that’s exactly the situation that the Olson’s have found themselves in. They were told back in 2006 that, with opposition, no we don’t want high density, we don’t want townhomes, we don’t want that. Page 59 of 197 Regular City Council Meeting Minutes of April 7, 2025 Page 8 of 8 And now we don’t want mixed use commercial and industrial. Think about that. Let that sink in for a little bit. In the meantime, they are taxpaying residents of the City of Farmington. They are longstanding community contributors who have done nothing but give back. And they are the ones that are (fill in the word) being (expletive) on, and it’s sickening. It’s sickening to watch, and we will fight it to the extent of the law and, I guarantee you, we will prevail. And, yes, there are a lot more of the quiet parts that need to be said out loud, but I’ll choose a better forum for that. 14. ADJOURNMENT Motion was made by Councilmember Wilson and seconded by Councilmember Lien to adjourn the meeting at 7:43 pm. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 60 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Payment of Claims Meeting: Regular Council - Apr 21 2025 INTRODUCTION: Minnesota Statutes require that all claims for payment be presented to the City Council for review and approval. DISCUSSION: The City Council has established a process to review and approve claims for payment at each regular meeting. The list of claims for the period of 04/02/2025 to 04/16/2025 is being presented for consideration, ensuring compliance with State law and maintaining proper financial oversight. BUDGET IMPACT: The claims paid will reduce the available budget for the accounts listed in the detailed report provided to the Council. ACTION REQUESTED: Approve payment of claims. ATTACHMENTS: Council Summary Payment of Claims 04-21-2025 Page 61 of 197 CLAIMS FOR APPROVAL0 04/02/2025-04/16/2025 CHECK PAYMENTS 902,844.25$ ELECTRONIC PAYMENTS 139,340.22$ TOTAL 1,042,184.47$ The City Council receives a detail list of claims paid that is available to the public upon request. CITY OF FARMINGTON SUMMARY PAYMENT OF CLAIMS April 21, 2025 Page 62 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Receive Bids and Award a Contract for the 2025 Street Improvements Meeting: Regular Council - Apr 21 2025 INTRODUCTION: Plans and specifications for the project were prepared consistent with the City Council direction regarding design options presented at the February 3, City Council meeting. The project design includes narrowing of the roadways to 32 feet between the curb faces; realignment of the Fairview Lane/Centennial Drive intersection; installation of an island at the Sunnyside Drive bulge; and narrowing of the Centennial Court cul-de-sac throat. Advertisement for Bids was authorized at the March 17, 2025, City Council meeting. DISCUSSION: An advertisement for bids was posted in the Dakota County Tribune and in Finance & Commerce on March 21 and 28, 2025. Notice was also posted on the QuestCDN website. Bids were publicly read at an online bid opening at 10 am on April 10, 2025. Eight (8) bids were received. The Engineer's Estimate of Construction Costs for the project is $3,118,631.00 A complete tabulation of bids is attached and is summarized below: Contractor Bid Amount ICON, LLC. $ 2,199,938.10 McNamara Contracting $ 2,481,925.45 Northwest $ 2,566,924.00 Heselton Construction, LLC $ 2,582,897.70 Ryan Contracting Co. $ 2,772,079.85 Park Construction Co. $ 2,807,322.50 Bituminous Roadways Inc. $ 2,816,423.00 BCM Construction $ 2,860,904.31 Upon review of the low bid from ICON, staff noted the following unit price entries: Item No. Description Unit Quantity Unit Price Extension 19 EXCAVATION-SUBGRADE CY 6090 $0.01 $ 60.90 20 AGGREGATE BACKFILL (CV) CY 5540 $0.01 $ 55.40 21 STREET SWEEPER HR 120 $0.01 $ 1.20 Page 63 of 197 22 WATER (DUST CONTROL) M GAL 150 $0.01 $ 1.50 50 COMMON TOPSOIL BORROW CY 610 $0.01 $ 6.10 53 WATER (TURF ESTABLISHMENT) M GAL 50 $0.01 $ 0.50 Items 19 and 20 pertain to roadway subgrade construction; items 21 and 22 are important for dust control during construction; items 50 and 53 relate to boulevard restoration. For reference, the remaining seven bidders averaged about $289,000 in costs for these six bid items. The League of Minnesota Cities issued an Information Memo dated April 8, 2024, on Competitive Bidding Requirements in Cities. The following is an excerpt from that document: The phrase “lowest responsible bidder” does not mean the lowest bidder, but the lowest bidder who is most likely to do faithful, conscientious work and promptly fulfill the contract according to its letter and spirit. In determining who the lowest responsible bidder is, the courts have said that the council has reasonable discretion. This includes the discretion to reject any bid that materially deviates from the bid specifications. The staff recommendation to the City Council is to reject ICON’s bid because it materially deviates from the bid specifications, including specifications for bid items 19, 20, 21, 22, 50, and 53. Staff recommends the contract be awarded to the next lowest bid which is from McNamara Contracting for the amount of $2,481,925.45.McNamara Contracting has successfully completed many similar projects in the past. The schedule for the construction is as follows: May 2025 Pre-Construction Meeting May 2025 Pre-Construction Neighborhood Meeting June 2025 Begin Construction September 30, 2025 Substantial Completion October 17, 2025 Final Completion October, 2027 Two-Year Warranty Inspection BUDGET IMPACT: Funding for this project, as identified in the approved 2025-2029 Capital Improvement Plan, included the following: G.O. Bonds $ 1,500,000 Sewer Fund $ 450,000 Storm Water Fund $ 450,000 Water Fund $ 600,000 Total $ 3,000,000 Based on the McNamara Contracting bid, and assuming an additional 18% for engineering, surveying, testing, etc., an estimate of the proposed funding sources for the project are as follows: G.O. Bonds $ 1,520,000 Sewer Fund $ 37,045 Storm Water Fund $ 320,170 Page 64 of 197 Water Fund $ 796,310 Trunk Water Fund $ 255,390 Total $ 2,928,915 The city's 2014 Assessment / Improvement Policy includes these definitions: Water Lateral: Water mains 8-inch or less in diameter and buried to a depth of 7-feet or less, hydrants, leads, gate valves, and all appropriate appurtenances on equivalent costs of oversized mains. Water Trunk: Water main costs that are not considered water lateral costs There is about 1,450 feet of 12-inch trunk main on this project; therefore, the Trunk Water Fund is identified as a funding source. Very competitive bids were received, with the McNamara Contracting bid being about 20 percent below the Engineer's Estimate of Construction Costs. Public improvement contracts are based on estimated quantities of materials and work types. The final contract amount can vary (increase or decrease) from the original amount. Additionally, construction issues arise which require an immediate decision and cannot wait for the next City Council meeting for formal approval. For these reasons, Staff is also requesting approval of a change order contingency of $200,000 be established as an aggregate of all change order increases, with a maximum amount of $50,000 allowed for any single change order increase without prior City Council approval. ACTION REQUESTED: Staff recommends award of a contract for construction of the 2025 Street Improvement project to McNamara Contracting of Rosemount in the amount of their bid $2,481,925.45 and authorize the Mayor and City Clerk to execute the same. This includes approval of a change order contingency of $200,000 be established as an aggregate of all change order increases, with a maximum amount of $50,000 allowed for any single change order increase without prior City Council approval. ATTACHMENTS: Farmington 2025--Bid Abstract_20250410 Page 65 of 197 BID ABSTRACT 2025 Street Improvements City Project No. 25-01 Bid opening:4/10/2025 10:00 Item No.Item Description Unit Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension 1 PRECONDITION SURVEY LUMP SUM 1 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ $10,000.00 $10,000.00 $19,740.00 $19,740.00 $30,000.00 $30,000.00 $20,000.00 $20,000.00 $24,000.00 $24,000.00 $50,000.00 $50,000.00 $19,799.53 $19,799.53 2 MOBILIZATION LUMP SUM 1 150,000.00$ 150,000.00$ 95,000.00$ 95,000.00$ $44,500.00 $44,500.00 $146,424.48 $146,424.48 $60,000.00 $60,000.00 $100,000.00 $100,000.00 $228,000.00 $228,000.00 $100,000.00 $100,000.00 $74,575.01 $74,575.01 3 CLEARING EACH 39 1,000.00$ 39,000.00$ 500.00$ 19,500.00$ $630.00 $24,570.00 $630.00 $24,570.00 $630.00 $24,570.00 $600.00 $23,400.00 $700.00 $27,300.00 $600.00 $23,400.00 $714.98 $27,884.22 4 GRUBBING EACH 39 500.00$ 19,500.00$ 500.00$ 19,500.00$ $210.00 $8,190.00 $315.00 $12,285.00 $210.00 $8,190.00 $300.00 $11,700.00 $220.00 $8,580.00 $200.00 $7,800.00 $220.00 $8,580.00 5 SALVAGE SIGN EACH 11 50.00$ 550.00$ 100.00$ 1,100.00$ $37.00 $407.00 $36.75 $404.25 $37.00 $407.00 $40.00 $440.00 $35.00 $385.00 $40.00 $440.00 $38.50 $423.50 6 SALVAGE MAIL BOX SUPPORT EACH 29 80.00$ 2,320.00$ 50.00$ 1,450.00$ $131.00 $3,799.00 $131.25 $3,806.25 $130.00 $3,770.00 $80.00 $2,320.00 $125.00 $3,625.00 $100.00 $2,900.00 $224.83 $6,520.07 7 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 746 5.00$ 3,730.00$ 2.00$ 1,492.00$ $1.50 $1,119.00 $5.00 $3,730.00 $2.25 $1,678.50 $8.00 $5,968.00 $4.50 $3,357.00 $4.00 $2,984.00 $3.80 $2,834.80 8 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT 536 4.00$ 2,144.00$ 1.00$ 536.00$ $1.50 $804.00 $3.30 $1,768.80 $2.25 $1,206.00 $6.00 $3,216.00 $1.80 $964.80 $1.50 $804.00 $3.80 $2,036.80 9 REMOVE CURB & GUTTER LIN FT 6989 7.00$ 48,923.00$ 3.00$ 20,967.00$ $3.00 $20,967.00 $3.00 $20,967.00 $3.90 $27,257.10 $3.00 $20,967.00 $2.55 $17,821.95 $4.00 $27,956.00 $3.94 $27,536.66 10 SALVAGE RETAINING WALL LIN FT 44 40.00$ 1,760.00$ 5.00$ 220.00$ $17.50 $770.00 $25.00 $1,100.00 $28.00 $1,232.00 $20.00 $880.00 $23.90 $1,051.60 $70.00 $3,080.00 $77.00 $3,388.00 11 SALVAGE STONE CURB LIN FT 82 3.00$ 246.00$ 5.00$ 410.00$ $6.00 $492.00 $10.00 $820.00 $20.00 $1,640.00 $20.00 $1,640.00 $23.50 $1,927.00 $6.00 $492.00 $3.94 $323.08 12 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 1020 12.00$ 12,240.00$ 7.00$ 7,140.00$ $25.00 $25,500.00 $10.00 $10,200.00 $14.00 $14,280.00 $10.00 $10,200.00 $11.20 $11,424.00 $14.00 $14,280.00 $13.21 $13,474.20 13 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 470 8.00$ 3,760.00$ 4.00$ 1,880.00$ $12.00 $5,640.00 $5.00 $2,350.00 $2.90 $1,363.00 $8.00 $3,760.00 $10.20 $4,794.00 $7.00 $3,290.00 $10.57 $4,967.90 14 REMOVE BITUMINOUS PAVEMENT SQ YD 14384 6.00$ 86,304.00$ 2.00$ 28,768.00$ $1.60 $23,014.40 $3.30 $47,467.20 $2.40 $34,521.60 $4.00 $57,536.00 $4.40 $63,289.60 $3.00 $43,152.00 $2.02 $29,055.68 15 REMOVE CONCRETE WALK SQ FT 1127 2.00$ 2,254.00$ 2.00$ 2,254.00$ $1.85 $2,084.95 $1.00 $1,127.00 $1.50 $1,690.50 $1.00 $1,127.00 $1.40 $1,577.80 $2.00 $2,254.00 $1.51 $1,701.77 16 SALVAGE LANDSCAPE ROCK SQ YD 44 10.00$ 440.00$ 10.00$ 440.00$ $15.00 $660.00 $25.00 $1,100.00 $9.00 $396.00 $15.00 $660.00 $19.90 $875.60 $20.00 $880.00 $1.51 $66.44 17 SALVAGE BRICK PAVERS SQ FT 48 10.00$ 480.00$ 10.00$ 480.00$ $13.00 $624.00 $10.00 $480.00 $8.00 $384.00 $20.00 $960.00 $11.00 $528.00 $15.00 $720.00 $16.50 $792.00 18 EXCAVATION - COMMON CU YD 5920 20.00$ 118,400.00$ 17.00$ 100,640.00$ $17.00 $100,640.00 $12.90 $76,368.00 $15.50 $91,760.00 $18.00 $106,560.00 $13.50 $79,920.00 $21.00 $124,320.00 $12.64 $74,828.80 19 EXCAVATION - SUBGRADE CU YD 6090 20.00$ 121,800.00$ 0.01$ 60.90$ $17.00 $103,530.00 $12.90 $78,561.00 $14.80 $90,132.00 $18.00 $109,620.00 $14.00 $85,260.00 $22.00 $133,980.00 $12.64 $76,977.60 20 AGGREGATE BACKFILL (CV) CU YD 5540 22.00$ 121,880.00$ 0.01$ 55.40$ $21.00 $116,340.00 $17.95 $99,443.00 $33.50 $185,590.00 $34.00 $188,360.00 $28.90 $160,106.00 $29.50 $163,430.00 $19.14 $106,035.60 21 STREET SWEEPER (WITH PICKUP BROOM) HOUR 120 180.00$ 21,600.00$ 0.01$ 1.20$ $120.00 $14,400.00 $180.00 $21,600.00 $178.00 $21,360.00 $140.00 $16,800.00 $222.00 $26,640.00 $150.00 $18,000.00 $110.00 $13,200.00 22 WATER (DUST CONTROL) M GALLON 150 70.00$ 10,500.00$ 0.01$ 1.50$ $75.00 $11,250.00 $35.00 $5,250.00 $55.00 $8,250.00 $40.00 $6,000.00 $59.40 $8,910.00 $55.00 $8,250.00 $93.75 $14,062.50 23 AGGREGATE BASE (CV) CLASS 5 CU YD 4140 35.00$ 144,900.00$ 40.00$ 165,600.00$ $35.00 $144,900.00 $32.68 $135,295.20 $35.00 $144,900.00 $40.00 $165,600.00 $24.70 $102,258.00 $42.50 $175,950.00 $36.24 $150,033.60 24 TYPE SP 9.5 WEARING COURSE MIX (3,C) TON 1180 85.00$ 100,300.00$ 79.00$ 93,220.00$ $80.00 $94,400.00 $89.84 $106,011.20 $82.75 $97,645.00 $79.00 $93,220.00 $92.50 $109,150.00 $102.00 $120,360.00 $89.70 $105,846.00 25 TYPE SP 12.5 NON WEAR COURSE MIX (3,C) TON 1900 85.00$ 161,500.00$ 72.00$ 136,800.00$ $75.00 $142,500.00 $78.28 $148,732.00 $75.40 $143,260.00 $72.00 $136,800.00 $80.70 $153,330.00 $95.00 $180,500.00 $79.20 $150,480.00 26 CONCRETE STEPS EACH 5 300.00$ 1,500.00$ 1,000.00$ 5,000.00$ $200.00 $1,000.00 $210.00 $1,050.00 $210.00 $1,050.00 $850.00 $4,250.00 $201.00 $1,005.00 $200.00 $1,000.00 $219.99 $1,099.95 27 INSTALL RETAINING WALL LIN FT 44 75.00$ 3,300.00$ 75.00$ 3,300.00$ $26.80 $1,179.20 $35.00 $1,540.00 $40.00 $1,760.00 $40.00 $1,760.00 $51.40 $2,261.60 $90.00 $3,960.00 $99.00 $4,356.00 28 IRRIGATION SYSTEM AND DOG FENCE REPAIR ALLOWANCE ALLOWANCE 1 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 29 4" CONCRETE WALK SQ FT 1316 7.00$ 9,212.00$ 8.50$ 11,186.00$ $7.60 $10,001.60 $8.95 $11,778.20 $8.00 $10,528.00 $8.00 $10,528.00 $8.45 $11,120.20 $8.25 $10,857.00 $9.92 $13,054.72 30 6" CONCRETE WALK SQ FT 63 18.00$ 1,134.00$ 14.50$ 913.50$ $16.15 $1,017.45 $17.95 $1,130.85 $16.90 $1,064.70 $12.00 $756.00 $14.30 $900.90 $18.25 $1,149.75 $20.32 $1,280.16 31 DRILL & GROUT REINF BAR (EPOXY COATED) EACH 7 15.00$ 105.00$ 5.00$ 35.00$ $8.00 $56.00 $8.40 $58.80 $8.50 $59.50 $20.00 $140.00 $10.80 $75.60 $8.00 $56.00 $8.80 $61.60 32 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 6985 24.00$ 167,640.00$ 21.00$ 146,685.00$ $17.20 $120,142.00 $18.90 $132,016.50 $19.25 $134,461.25 $20.00 $139,700.00 $17.40 $121,539.00 $17.25 $120,491.25 $20.59 $143,821.15 33 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 1527 110.00$ 167,970.00$ 80.00$ 122,160.00$ $67.75 $103,454.25 $76.90 $117,426.30 $71.00 $108,417.00 $80.00 $122,160.00 $65.50 $100,018.50 $73.00 $111,471.00 $94.08 $143,660.16 34 INSTALL STONE CURB (LANDSCAPING) LIN FT 82 10.00$ 820.00$ 30.00$ 2,460.00$ $19.00 $1,558.00 $10.00 $820.00 $40.00 $3,280.00 $20.00 $1,640.00 $27.80 $2,279.60 $8.00 $656.00 $15.57 $1,276.74 35 BITUMINOUS DRIVEWAY PAVEMENT SQ YD 351 75.00$ 26,325.00$ 50.00$ 17,550.00$ $30.00 $10,530.00 $48.00 $16,848.00 $53.00 $18,603.00 $44.75 $15,707.25 $50.10 $17,585.10 $30.00 $10,530.00 $63.48 $22,281.48 36 7" CONCRETE VALLEY GUTTER SQ YD 31 125.00$ 3,875.00$ 90.00$ 2,790.00$ $100.10 $3,103.10 $105.10 $3,258.10 $105.00 $3,255.00 $100.00 $3,100.00 $102.00 $3,162.00 $100.00 $3,100.00 $120.18 $3,725.58 37 TRUNCATED DOMES SQ FT 23 65.00$ 1,495.00$ 50.00$ 1,150.00$ $50.00 $1,150.00 $52.50 $1,207.50 $52.50 $1,207.50 $75.00 $1,725.00 $51.20 $1,177.60 $50.00 $1,150.00 $55.00 $1,265.00 38 TEMPORARY MAIL BOX LUMP SUM 1 10,000.00$ 10,000.00$ 5,000.00$ 5,000.00$ $3,500.00 $3,500.00 $3,465.00 $3,465.00 $3,500.00 $3,500.00 $7,500.00 $7,500.00 $3,300.00 $3,300.00 $2,300.00 $2,300.00 $3,299.92 $3,299.92 39 INSTALL MAIL BOX SUPPORT EACH 29 130.00$ 3,770.00$ 200.00$ 5,800.00$ $185.00 $5,365.00 $183.75 $5,328.75 $183.00 $5,307.00 $200.00 $5,800.00 $175.00 $5,075.00 $120.00 $3,480.00 $192.50 $5,582.50 40 INSTALL LANDSCAPE ROCK SQ YD 44 30.00$ 1,320.00$ 30.00$ 1,320.00$ $22.50 $990.00 $44.00 $1,936.00 $105.00 $4,620.00 $20.00 $880.00 $23.90 $1,051.60 $20.00 $880.00 $19.46 $856.24 41 INSTALL BRICK PAVERS SQ FT 48 20.00$ 960.00$ 30.00$ 1,440.00$ $22.50 $1,080.00 $40.00 $1,920.00 $17.00 $816.00 $20.00 $960.00 $29.30 $1,406.40 $27.00 $1,296.00 $29.70 $1,425.60 42 TRAFFIC CONTROL LUMP SUM 1 15,000.00$ 15,000.00$ 3,000.00$ 3,000.00$ $3,100.00 $3,100.00 $3,097.50 $3,097.50 $3,100.00 $3,100.00 $15,000.00 $15,000.00 $2,950.00 $2,950.00 $20,000.00 $20,000.00 $3,244.92 $3,244.92 43 INSTALL SIGN EACH 7 200.00$ 1,400.00$ 400.00$ 2,800.00$ $210.00 $1,470.00 $210.00 $1,470.00 $210.00 $1,470.00 $200.00 $1,400.00 $200.00 $1,400.00 $335.00 $2,345.00 $219.99 $1,539.93 44 SIGN SQ FT 25 60.00$ 1,500.00$ 100.00$ 2,500.00$ $78.75 $1,968.75 $78.75 $1,968.75 $79.00 $1,975.00 $75.00 $1,875.00 $75.00 $1,875.00 $35.00 $875.00 $82.50 $2,062.50 45 SIGN PANEL SQ FT 7 55.00$ 385.00$ 100.00$ 700.00$ $57.75 $404.25 $57.75 $404.25 $58.00 $406.00 $55.00 $385.00 $55.00 $385.00 $35.00 $245.00 $60.50 $423.50 46 STABILIZED CONSTRUCTION EXIT LUMP SUM 1 5,000.00$ 5,000.00$ 2,000.00$ 2,000.00$ $1,100.00 $1,100.00 $3,500.00 $3,500.00 $5,000.00 $5,000.00 $500.00 $500.00 $5,250.00 $5,250.00 $500.00 $500.00 $4,072.39 $4,072.39 47 EROSION CONTROL SUPERVISOR LUMP SUM 1 2,000.00$ 2,000.00$ 500.00$ 500.00$ $500.00 $500.00 $5,000.00 $5,000.00 $2,000.00 $2,000.00 $1.00 $1.00 $9,300.00 $9,300.00 $5,000.00 $5,000.00 $2,278.49 $2,278.49 48 SEDIMENT CONTROL LOG TYPE WOOD FIBER LIN FT 100 3.00$ 300.00$ 5.00$ 500.00$ $7.00 $700.00 $3.80 $380.00 $6.00 $600.00 $5.80 $580.00 $5.90 $590.00 $6.00 $600.00 $6.38 $638.00 49 SOIL BED PREPARATION ACRE 1 650.00$ 780.00$ 250.00$ 300.00$ $865.00 $1,038.00 $650.00 $780.00 $1,050.00 $1,260.00 $995.00 $1,194.00 $1,020.00 $1,224.00 $1,000.00 $1,200.00 $1,094.47 $1,313.36 50 COMMON TOPSOIL BORROW CU YD 610 50.00$ 30,500.00$ 0.01$ 6.10$ $52.00 $31,720.00 $26.00 $15,860.00 $0.01 $6.10 $35.00 $21,350.00 $0.01 $6.10 $20.00 $12,200.00 $28.41 $17,330.10 51 FERTILIZER TYPE 3 POUND 240 1.30$ 312.00$ 2.00$ 480.00$ $1.15 $276.00 $1.30 $312.00 $1.30 $312.00 $1.25 $300.00 $1.30 $312.00 $1.00 $240.00 $1.37 $328.80 52 SODDING TYPE LAWN SQ YD 5808 13.00$ 75,504.00$ 13.00$ 75,504.00$ $9.50 $55,176.00 $7.55 $43,850.40 $10.65 $61,855.20 $7.20 $41,817.60 $7.35 $42,688.80 $7.00 $40,656.00 $16.00 $92,928.00 53 WATER (TURF ESTABLISHMENT) M GALLON 50 75.00$ 3,750.00$ 0.01$ 0.50$ $105.00 $5,250.00 $110.25 $5,512.50 $110.00 $5,500.00 $105.00 $5,250.00 $107.00 $5,350.00 $100.00 $5,000.00 $115.50 $5,775.00 1,750,388.00$ 1,152,596.10$ 1,287,930.95$ 1,371,519.78$ 1,396,895.95$ 1,513,992.85$ 1,488,364.35$ 1,590,460.00$ 1,414,405.55$ 54 REMOVE GATE VALVE & BOX EACH 12 400.00$ 4,800.00$ 50.00$ 600.00$ $225.00 $2,700.00 $202.30 $2,427.60 $392.00 $4,704.00 $500.00 $6,000.00 $233.00 $2,796.00 $300.00 $3,600.00 $202.41 $2,428.92 55 REMOVE CURB STOP & BOX EACH 62 150.00$ 9,300.00$ 50.00$ 3,100.00$ $60.00 $3,720.00 $47.50 $2,945.00 $130.00 $8,060.00 $200.00 $12,400.00 $233.00 $14,446.00 $50.00 $3,100.00 $202.41 $12,549.42 56 REMOVE HYDRANT EACH 9 800.00$ 7,200.00$ 50.00$ 450.00$ $375.00 $3,375.00 $348.00 $3,132.00 $785.00 $7,065.00 $800.00 $7,200.00 $466.00 $4,194.00 $300.00 $2,700.00 $828.84 $7,459.56 57 REMOVE WATER MAIN LIN FT 3667 14.00$ 51,338.00$ 3.00$ 11,001.00$ $3.50 $12,834.50 $6.80 $24,935.60 $5.00 $18,335.00 $8.00 $29,336.00 $6.05 $22,185.35 $9.00 $33,003.00 $3.42 $12,541.14 58 REMOVE WATER SERVICE PIPE LIN FT 1951 10.00$ 19,510.00$ 1.00$ 1,951.00$ $2.00 $3,902.00 $0.01 $19.51 $2.75 $5,365.25 $1.00 $1,951.00 $9.30 $18,144.30 $5.00 $9,755.00 $2.05 $3,999.55 59 DEWATERING LUMP SUM 1 25,000.00$ 25,000.00$ 85,000.00$ 85,000.00$ $135,000.00 $135,000.00 $136,500.00 $136,500.00 $110,000.00 $110,000.00 $100,000.00 $100,000.00 $142,400.00 $142,400.00 $1.00 $1.00 $134,561.74 $134,561.74 60 TEMPORARY WATER SERVICE LUMP SUM 1 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ $29,500.00 $29,500.00 $38,300.00 $38,300.00 $40,000.00 $40,000.00 $50,000.00 $50,000.00 $79,100.00 $79,100.00 $1.00 $1.00 $32,326.73 $32,326.73 61 CONNECT TO EXISTING WATER MAIN EACH 4 2,200.00$ 8,800.00$ 1,600.00$ 6,400.00$ $1,400.00 $5,600.00 $1,475.00 $5,900.00 $1,300.00 $5,200.00 $5,000.00 $20,000.00 $1,400.00 $5,600.00 $1,325.00 $5,300.00 $1,311.04 $5,244.16 62 CONNECT TO EXISTING WATER SERVICE EACH 62 450.00$ 27,900.00$ 75.00$ 4,650.00$ $175.00 $10,850.00 $153.00 $9,486.00 $157.00 $9,734.00 $500.00 $31,000.00 $533.00 $33,046.00 $165.00 $10,230.00 $179.45 $11,125.90 63 HYDRANT EACH 9 8,000.00$ 72,000.00$ 7,000.00$ 63,000.00$ $6,775.00 $60,975.00 $7,250.00 $65,250.00 $6,350.00 $57,150.00 $6,000.00 $54,000.00 $6,590.00 $59,310.00 $6,600.00 $59,400.00 $6,768.69 $60,918.21 64 1" CORPORATION STOP EACH 62 500.00$ 31,000.00$ 200.00$ 12,400.00$ $150.00 $9,300.00 $184.60 $11,445.20 $160.00 $9,920.00 $500.00 $31,000.00 $326.00 $20,212.00 $550.00 $34,100.00 $233.72 $14,490.64 65 6" GATE VALVE & BOX EACH 9 3,000.00$ 27,000.00$ 2,100.00$ 18,900.00$ $2,550.00 $22,950.00 $2,268.00 $20,412.00 $2,375.00 $21,375.00 $3,000.00 $27,000.00 $2,460.00 $22,140.00 $2,600.00 $23,400.00 $2,444.71 $22,002.39 66 8" GATE VALVE & BOX EACH 9 4,000.00$ 36,000.00$ 3,100.00$ 27,900.00$ $4,000.00 $36,000.00 $3,028.00 $27,252.00 $3,195.00 $28,755.00 $3,700.00 $33,300.00 $3,710.00 $33,390.00 $3,500.00 $31,500.00 $3,385.18 $30,466.62 67 12" GATE VALVE & BOX EACH 6 6,000.00$ 36,000.00$ 5,100.00$ 30,600.00$ $6,385.00 $38,310.00 $5,394.00 $32,364.00 $5,410.00 $32,460.00 $6,000.00 $36,000.00 $6,160.00 $36,960.00 $6,250.00 $37,500.00 $6,138.68 $36,832.08 68 1" CURB STOP & BOX EACH 62 750.00$ 46,500.00$ 400.00$ 24,800.00$ $570.00 $35,340.00 $353.00 $21,886.00 $390.00 $24,180.00 $600.00 $37,200.00 $524.00 $32,488.00 $610.00 $37,820.00 $448.21 $27,789.02 69 1" TYPE K COPPER PIPE LIN FT 2191 60.00$ 131,460.00$ 35.00$ 76,685.00$ $44.50 $97,499.50 $55.25 $121,052.75 $45.00 $98,595.00 $35.00 $76,685.00 $51.10 $111,960.10 $45.00 $98,595.00 $74.39 $162,988.49 70 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 106 70.00$ 7,420.00$ 62.00$ 6,572.00$ $64.50 $6,837.00 $63.45 $6,725.70 $80.00 $8,480.00 $75.00 $7,950.00 $78.00 $8,268.00 $74.00 $7,844.00 $98.25 $10,414.50 71 8" WATERMAIN DUCTILE IRON CL 52 LIN FT 2131 80.00$ 170,480.00$ 72.00$ 153,432.00$ $79.50 $169,414.50 $69.85 $148,850.35 $81.00 $172,611.00 $80.00 $170,480.00 $73.80 $157,267.80 $82.00 $174,742.00 $96.98 $206,664.38 72 12" WATERMAIN DUCTILE IRON CL 52 LIN FT 1450 115.00$ 166,750.00$ 102.00$ 147,900.00$ $110.00 $159,500.00 $99.15 $143,767.50 $113.00 $163,850.00 $110.00 $159,500.00 $106.00 $153,700.00 $119.00 $172,550.00 $140.05 $203,072.50 73 2" POLYSTYRENE INSULATION SQ YD 67 55.00$ 3,685.00$ 25.00$ 1,675.00$ $25.00 $1,675.00 $40.80 $2,733.60 $21.00 $1,407.00 $30.00 $2,010.00 $28.60 $1,916.20 $40.00 $2,680.00 $34.50 $2,311.50 74 DUCTILE IRON FITTINGS (EPOXY COATED) POUND 7665 11.00$ 84,315.00$ 5.00$ 38,325.00$ $6.00 $45,990.00 $8.00 $61,320.00 $7.50 $57,487.50 $6.00 $45,990.00 $6.70 $51,355.50 $10.00 $76,650.00 $7.26 $55,647.90 1,006,458.00$ 755,341.00$ 891,272.50$ 886,704.81$ 884,733.75$ 939,002.00$ 1,010,879.25$ 824,471.00$ 1,055,835.35$ SUBTOTAL FOR SCHEDULE A SCHEDULE B - WATERMAIN IMPROVEMENTS SUBTOTAL FOR SCHEDULE B SCHEDULE A - STREET IMPROVEMENTS Northwest Heselton Construction, LLCEngineer's Estimate Ryan Contracting Co.McNamara Contracting IncICON, LLC. Park Construction Company Bituminous Roadways Inc. BCM Construction, Inc. Pa g e 6 6 o f 1 9 7 75 RECONSTRUCT SANITARY MANHOLE LIN FT 40.7 750.00$ 30,525.00$ 350.00$ 14,245.00$ $420.00 $17,094.00 $310.00 $12,617.00 $500.00 $20,350.00 $500.00 $20,350.00 $198.00 $8,058.60 $900.00 $36,630.00 $771.17 $31,386.62 76 ADJUST FRAME & RING CASTING EACH 13 1,300.00$ 16,900.00$ 1,300.00$ 16,900.00$ $1,100.00 $14,300.00 $1,075.00 $13,975.00 $915.00 $11,895.00 $1,000.00 $13,000.00 $1,110.00 $14,430.00 $550.00 $7,150.00 $851.36 $11,067.68 47,425.00$ 31,145.00$ 31,394.00$ 26,592.00$ 32,245.00$ 33,350.00$ 22,488.60$ 43,780.00$ 42,454.30$ 77 REMOVE DRAINAGE STRUCTURE EACH 18 500.00$ 9,000.00$ 300.00$ 5,400.00$ $275.00 $4,950.00 $265.00 $4,770.00 $305.00 $5,490.00 $800.00 $14,400.00 $604.00 $10,872.00 $500.00 $9,000.00 $300.01 $5,400.18 78 REMOVE SEWER PIPE (STORM) LIN FT 565 18.00$ 10,170.00$ 15.00$ 8,475.00$ $11.50 $6,497.50 $12.00 $6,780.00 $10.50 $5,932.50 $10.00 $5,650.00 $18.80 $10,622.00 $15.00 $8,475.00 $7.33 $4,141.45 79 4" PERF TP PIPE DRAIN LIN FT 931 15.00$ 13,965.00$ 20.00$ 18,620.00$ $23.00 $21,413.00 $28.45 $26,486.95 $19.00 $17,689.00 $15.00 $13,965.00 $8.00 $7,448.00 $22.00 $20,482.00 $27.64 $25,732.84 80 12" RC PIPE SEWER DES 3006 CL V LIN FT 44 60.00$ 2,640.00$ 43.00$ 1,892.00$ $52.00 $2,288.00 $52.40 $2,305.60 $51.00 $2,244.00 $64.00 $2,816.00 $56.70 $2,494.80 $95.00 $4,180.00 $79.48 $3,497.12 81 15" RC PIPE SEWER DES 3006 CL V LIN FT 419 65.00$ 27,235.00$ 47.00$ 19,693.00$ $57.00 $23,883.00 $57.05 $23,903.95 $54.00 $22,626.00 $65.00 $27,235.00 $61.50 $25,768.50 $100.00 $41,900.00 $89.38 $37,450.22 82 18" RC PIPE SEWER DES 3006 CL III LIN FT 417 75.00$ 31,275.00$ 51.00$ 21,267.00$ $60.00 $25,020.00 $60.45 $25,207.65 $58.00 $24,186.00 $70.00 $29,190.00 $65.00 $27,105.00 $105.00 $43,785.00 $90.48 $37,730.16 83 21" RC PIPE SEWER DES 3006 CL III LIN FT 85 85.00$ 7,225.00$ 59.00$ 5,015.00$ $78.00 $6,630.00 $68.90 $5,856.50 $64.00 $5,440.00 $85.00 $7,225.00 $73.80 $6,273.00 $110.00 $9,350.00 $105.53 $8,970.05 84 24" RC PIPE SEWER DES 3006 CL III LIN FT 293 100.00$ 29,300.00$ 62.00$ 18,166.00$ $76.50 $22,414.50 $72.50 $21,242.50 $71.00 $20,803.00 $88.00 $25,784.00 $80.00 $23,440.00 $115.00 $33,695.00 $117.63 $34,465.59 85 27" RC PIPE SEWER DES 3006 CL III LIN FT 445 110.00$ 48,950.00$ 80.00$ 35,600.00$ $93.00 $41,385.00 $89.35 $39,760.75 $90.00 $40,050.00 $105.00 $46,725.00 $100.00 $44,500.00 $120.00 $53,400.00 $151.43 $67,386.35 86 CONNECT TO EXISTING STORM SEWER EACH 4 1,300.00$ 5,200.00$ 1,000.00$ 4,000.00$ $1,200.00 $4,800.00 $1,086.00 $4,344.00 $1,100.00 $4,400.00 $3,000.00 $12,000.00 $1,400.00 $5,600.00 $1,500.00 $6,000.00 $965.69 $3,862.76 87 CASTING ASSEMBLY EACH 29 1,100.00$ 31,900.00$ 1,000.00$ 29,000.00$ $1,050.00 $30,450.00 $1,027.00 $29,783.00 $1,200.00 $34,800.00 $1,000.00 $29,000.00 $958.00 $27,782.00 $750.00 $21,750.00 $851.36 $24,689.44 88 CONST DRAINAGE STRUCTURE DESIGN SPECIAL (2'X3') LIN FT 45.9 500.00$ 22,950.00$ 570.00$ 26,163.00$ $425.00 $19,507.50 $542.50 $24,900.75 $494.00 $22,674.60 $300.00 $13,770.00 $465.00 $21,343.50 $750.00 $34,425.00 $502.98 $23,086.78 89 CONST DRAINAGE STRUCTURE DES 48-4020 LIN FT 54.9 650.00$ 35,685.00$ 660.00$ 36,234.00$ $560.00 $30,744.00 $638.40 $35,048.16 $552.00 $30,304.80 $450.00 $24,705.00 $625.00 $34,312.50 $750.00 $41,175.00 $593.49 $32,582.60 90 CONST DRAINAGE STRUCTURE DES 60-4020 LIN FT 17 950.00$ 16,150.00$ 850.00$ 14,450.00$ $725.00 $12,325.00 $831.80 $14,140.60 $679.00 $11,543.00 $800.00 $13,600.00 $852.00 $14,484.00 $800.00 $13,600.00 $1,007.90 $17,134.30 91 CONST DRAINAGE STRUCTURE DES 72-4020 LIN FT 12.7 1,250.00$ 15,875.00$ 1,030.00$ 13,081.00$ $995.00 $12,636.50 $1,010.00 $12,827.00 $863.00 $10,960.10 $1,100.00 $13,970.00 $1,070.00 $13,589.00 $850.00 $10,795.00 $1,303.41 $16,553.31 92 STORM DRAIN INLET PROTECTION EACH 38 180.00$ 6,840.00$ 100.00$ 3,800.00$ $168.00 $6,384.00 $125.00 $4,750.00 $260.00 $9,880.00 $150.00 $5,700.00 $262.00 $9,956.00 $150.00 $5,700.00 $145.42 $5,525.96 314,360.00$ 260,856.00$ 271,328.00$ 282,107.41$ 269,023.00$ 285,735.00$ 285,590.30$ 357,712.00$ 348,209.11$ 3,118,631.00$ 2,199,938.10$ 2,481,925.45$ 2,566,924.00$ 2,582,897.70$ 2,772,079.85$ 2,807,322.50$ 2,816,423.00$ 2,860,904.31$ SUBTOTAL FOR SCHEDULE C SCHEDULE D - STORM SEWER IMPROVEMENTS SUBTOTAL FOR SCHEDULE D TOTAL BASE BID SCHEDULE C - SANITARY SEWER IMPROVEMENTS Pa g e 6 7 o f 1 9 7 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: Staff Recommendations and Approvals Meeting: Regular Council - Apr 21 2025 INTRODUCTION: Staff recommends: Appointment of Kelly Huntington as ICPOET Cadet The rehire of Drew Conrad, Carson Spelman, Nathan Bartell, and Carter Hoff as Seasonal Park Maintenance employees Rehire of Conner Lavigne as Seasonal Arena Supervisor Rehire of Sadie Spolarich as Seasonal Recreation Program Assistant Rehire Ava Raiter and Grave Simon as Skate Instructors. Transfer for Laura Fleming from Warming House Supervisor to Recreation Program Supervisor. DISCUSSION: Kelly Huntington is the City's 3rd and final ICPOET cadet. She begins classes this month, and we look forward to her joining the City as a sworn officer around September. BUDGET IMPACT: All positions are included in the 2025 budget. ACTION REQUESTED: Approval of the appointment of Kelly Huntington as ICPOET Cadet, the rehire of Drew Conrad, Carson Spelman, Nathan Bartell, Carter Hoff, Conner Lavigne, Sadie Spolarich, Ava Raiter, and Grave Simon as seasonal employees as well as the transfer of Laura Fleming from Warming House Supervisor to Recreation Program Supervisor. Page 68 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: Minnesota Paid Family and Medical Leave Request for Proposal Meeting: Regular Council - Apr 21 2025 INTRODUCTION: Staff is seeking approval to participate in Integrity Employee Benefits' Request for Proposal for Paid Family & Medical Leave Plans. DISCUSSION: Minnesota Paid Family & Medical Leave (PFML) goes into effect on January 1, 2026. As part of the law passed in 2023, employers have the option to participate in the state sponsored PFML plan administered by DEED or to select a qualifying PFML plan with a private carrier. Integrity Employee Benefits is issuing an RFP for private plan carriers on the behalf of any of its clients who wish to participate (Integrity administers the City's ancillary health benefits). If the City participates in the RFP, there is no obligation to sign on with a carrier. Some potential benefits of selecting a private carrier for PFML coverage may include multi-year rate guarantees and, most significantly, working with a carrier who has experience administering PFML plans (there are 12 other states who have already enacted PFML laws). Integrity is scheduled to publish their RFP on May 5 with responses due by May 27. The City would anticipate receiving an analysis of the proposals from Integrity in June/July. This coincides well with the health insurance RFP and associated health insurance plan review process that City has already begun and would give us plenty of time to fully review which option is best for the City in time for open enrollment this fall. BUDGET IMPACT: No budget impact ACTION REQUESTED: Approval to participate in Integrity Employee Benefits' RFP for Paid Family Medical Leave Plans. ATTACHMENTS: PFML RFP Timetable - Integrity Employee Benefits MN PFML Page 69 of 197 Integrity Employee Benefits – PFML RFP Timetable Integrity forwards an RFP Timetable to the group, along with advertisement language to be placed in a local paper or trade paper 21 days prior to the Proposal Due Date. Integrity electronically forwards specifications to all potential bidders/carriers. Proposal Due Date - proposals are received by Integrity Employee Benefits. There is no formal opening. Integrity forwards spreadsheet analysis including contract comparison and proposed rates to the employer. If applicable, the successful private PFML carrier is notified. If applicable, Integrity communicates the selected private PFML plan to employees. Date Completed April May 5 May 27 June/July Aug/Sept Open Enrollment Plan Effective Date: January 1st, 2026 Page 70 of 197 Minnesota Mandates: Paid Family and Medical Leave (PFML) Program effective January 1, 2026 Question Answer Which employers and employees must have plans? How is coverage provided? State run Private plan: A private plan, which may be fully insured or self-insured, must meet or exceed the state plan and be approved by the state. More details on process and options are forthcoming. What are the anticipated contribution rates? What are the covered conditions? Medical leave: Employee’s own serious health condition Family leave: Care of a family member with a serious health condition, care of a family member in the military, bonding with a new child, providing for certain needs related to sexual or domestic violence against themselves or a family member, attending to a qualifying military exigency Who’s a family member? Spouse or domestic partner, child (biological, adopted, foster, step, or applicant stands in loco parentis, legal guardian, or de facto parent), son-in law, daughter-in law, parent (biological, adopted, de facto, foster, step, legal guardian, or in loco parentis), parent in-law, sibling, grandchild, grandparent, grandparent in- law, individual who has a relationship with the applicant that creates an expectation and reliance that the applicant care for the individual regardless of whether they reside together. What are the weekly statutory benefits? 16 Group Benefits The program will be funded by employee and employer contributions. Contributions will begin January 1, 2026. The total premium rate is 0.88% of wages up to the Social Security wage cap. The employer must pay a minimum of 50% of the annual premium, with employees paying the remaining portion, as long as the deduction does not cause the employee’s wage to fall below the minimum wage required by law. For employers with fewer than 30 employees, the premium rate to be paid by the employer is reduced. The premium rate will be adjusted annually, beginning January 1, 2027, and by July 31 each subsequent year. The weekly benefit amount will be calculated based on a three-tiered benefit structure based on an employee’s average weekly wage and 50% of the state average weekly wage: –90% of the portion of their weekly wages that is less than or equal to 50% of the state average weekly wage, plus –66% of the portion of their weekly wages that is more than 50% of the state average weekly wage by less than or equal to 100% of the state average weekly wage, plus –55% of the portion of their weekly wages that is more than 100% of the state average weekly wage The maximum benefit will be capped at the state average weekly wage, which is currently $1,372 Employers with employees working in Minnesota, regardless of employer size, must provide coverage through the state-run program or a private plan, including: Companies with an individual whose work is localized in Minnesota Minnesota state employees, including employees of Minnesota state agencies, state colleges and universities and municipal and local government entities. Federal government employees, self-employed individuals, independent contractors, and some seasonal employees are excluded. Employees are eligible if they’ve earned at least 5.3% of the state average annual wage rounded down to next lower $100. Page 71 of 197 Minnesota cont’d. Mandates: Paid Family and Medical Leave (PFML) Program effective January 1, 2026 Question Answer When do benefits begin? Employees must meet a consecutive seven-day qualifying period for a leave reason to receive benefits. Once this period is met, benefits become payable for the seven days and absences taken for that leave reason moving forward. Note: The seven-day qualifying period doesn’t apply to bonding leaves. In addition, if the leave is intermittent the seven days don’t have to be consecutive. What is the maximum benefit period? Overall family and medical leave duration: 20 weeks in a benefit year Family leave duration: up to 12 weeks Medical leave duration: up to 12 weeks Please note that the state has yet to issue regulations and/or operational guidance, and the program details discussed above may be subject to amendments. If there are changes, Lincoln will update this information accordingly. 17 Group Benefits Page 72 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Change Orders for the Rambling River Center Project Meeting: Regular Council - Apr 21 2025 INTRODUCTION: City council, at its November 18, 2024 meeting, accepted bids and awarded a contract for the Rambling River Center Project. The contract was awarded to CM Construction Company, Inc., of Burnsville in the amount of $2,021,126. DISCUSSION: In addition to awarding the contract, city council approved staff authorizing change orders for a total amount of $100,000 with a maximum amount of $50,000 allowed for any single change order increase without prior city council approval. This was requested and approved as with construction projects there might be surprises or issues requiring a change that can’t wait for the next city council meeting for approval. At its March 3, 2025, meeting, city council approved additional change orders up to $50,000 with no maximum amount allowed for any single change order increase without prior city council approval. This was needed, because there were several unexpected expenses due to age and condition of facility, not up to code, and construction plans didn’t match existing conditions. This included, but was not limited, to: •Fire sprinkler system and main riser •Location of the waste pipe •Modifications needed to footings at garage door •Furring walls and sheetrock •Additional concrete infills •Adding beam lintels to support structural steel •Moving roof top units (RTU) to utilize support steel, allow installation of steel, and avoid disruption of existing bathrooms •Demolition of stubbed out brick walls At that time, CM Construction Company also notified staff there would be an upcoming change order for modifications to windows due to existing conditions. The construction plans didn’t match existing conditions and wouldn’t have known this because it was covered by sheetrock. The cost for the modifications were unknown then. In addition to the windows, roof parapet changes were required, additional structural steel and insulation needed, and framing a wall on the west side of Page 73 of 197 the mezzanine for safety reasons. Thus, staff are requesting approval of additional change orders up to $100,000 with no maximum amount allowed for any single change order increase without prior city council approval. BUDGET IMPACT: There won’t be a change in the project budget for the additional change orders up to $100,000. The money will be reallocated from one of the existing line items. ACTION REQUESTED: Approve additional change orders up to $100,000 with no maximum amount allowed for any single change order increase without prior city council approval. Page 74 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Professional Services Agreement with Alliant Engineering, Inc. for the 2025 Street Improvement Construction Services Meeting: Regular Council - Apr 21 2025 INTRODUCTION: The contract award for the 2025 Street Improvements is planned for April 21, 2025. The city does not have adequate staff to provide construction inspection and administration services for this project; surveying and materials testing services are also required for the construction. Staff is recommending use of an engineering consultant for construction services. DISCUSSION: Early in 2023, the City Council approved the Consultant Pool for 2023-2027. Alliant Engineering is one of the firms in the Consultant Pool and has prepared the attached scope and budget based on discussions with City Staff. Major tasks included in the scope are the following: Construction Staking Materials Testing and Coordination Construction Inspection & Administration Preparation of Record Drawings Alliant provided all of the design services, and prepared the bidding documents, for the project. The attached be to services testing materials (PSA) Agreement Services Professional includes completed by Braun Intertec. The City has reviewed the detailed proposal submitted to Alliant from Braun Intertec; it includes all testing needed for the project. Construction activity is expected to begin in May of this year, and the project has a final completion date of October 17, 2025. The construction inspection hours assume that more than one inspector will be required on site at times as the contractor may have multiple crews, work tasks, or phasing. BUDGET IMPACT: Work under this contract will be billed hourly for a cost not to exceed $275,287. As identified in the approved 2025-2029 Capital Improvement Plan, the funding sources for this project area are as follows: Funding Source Amount G.O. Bonds $ 1,500,000 Page 75 of 197 Sewer Fund $ 450,000 Stormwater Fund $ 450,000 Water Fund $ 600,000 Total $ 3,000,000 The estimated project cost, based on the McNamara Contracting bid, is $2,928,915. This includes the construction contract, plus an additional 18% for other costs such as design engineering, engineering construction services, surveying, soil borings, materials testing, permits, etc. The construction services expenses proposed under this contract are included in the 18%. ACTION REQUESTED: Approve the Professional Services Agreement with Alliant Engineering, Inc. for the 2025 Street Improvement Construction Services ATTACHMENTS: 042125 PSA alliant 2025 street imp construction services Page 76 of 197 224345v1 PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (“Agreement”) is made this 21st day of April, 2025, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation, whose business address is 430 3rd St, Farmington, MN 55024 (hereinafter "City") and Alliant Engineering, Inc., a Minnesota Corporation, whose business address is 733 Marquette Avenue, Suite 700, Minneapolis, MN 55402 (hereinafter "Engineer"). PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Engineer for engineering services, hereinafter referred to as the "Work", and as outlined on Exhibit “A” attached hereto. IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Engineer to furnish the services set forth on the attached Exhibit “A”. The Engineer agrees to perform the services. Engineer shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things necessary and ancillary thereto specified on Exhibit “A”. The Work to be performed under this Agreement shall be done under the review of a professional engineer licensed in the State of Minnesota, who shall attest that the Work will be performed in compliance with all applicable codes and engineering standards. The Work shall be performed in accordance with the Contract Documents, which includes this Agreement and the attached Exhibits: Exhibit “A” – Scope of Services, Exhibit “B” – Schedule of Payment and Fee Schedule. In the event any ambiguity or conflict between the Contract Documents listed above, the order of precedence shall be the following order: (i) this Agreement; (ii) Exhibit “A”, (iii) Exhibit “B”. 2. REPRESENTATIVES. City has designated John Powell, Public Works Director/City Engineer (the “City Representative”), and the Engineer has designated Eric Nelson, Client Services Manager (the “Engineer Representative”). The City Representative and the Engineer Representative shall be available as often as is reasonably necessary for reviewing the Services and Work to be performed. 3. COMPENSATION FOR SERVICES. Engineer shall be paid by the City for the services described in Exhibit “A” on an hourly basis in accordance with the attached fee schedule, Exhibit “B”, but not to exceed $275,287.00 inclusive of taxes and reimbursable costs. A. Any changes in the scope of the Work which may result in an increase to the compensation due the Engineer shall require prior written approval by the Page 77 of 197 224345v1 authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Engineer when required by the complex or specialized nature of the Project and when authorized in writing by the City. 4. COMPLETION DATE/TERM. The Engineer must complete the Services by December 31, 2025. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 5. OWNERSHIP OF DOCUMENTS. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Engineer may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Engineer also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement does not relieve any liability on the part of the Engineer, but any use of the Information by the City or the Engineer beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Engineer shall abide by all statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules, and regulations pertaining to the Services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. Engineer’s books, records, documents, and accounting procedures and practices related to services provided to the City are subject to examination by the legislative auditor or the state auditor, as appropriate, for a minimum of six years. 7. STANDARD OF CARE. Engineer shall exercise the same degrees of care, skill, and diligence in the performance of the Services as is ordinarily possessed and exercised by a professional engineer under similar circumstances. Engineer shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Engineer’s breach of this standard of care. Engineer shall put forth reasonable efforts to complete its duties in a timely manner. Engineer shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Engineer shall be responsible for costs, delays, or damages arising from unreasonable delays in the performance of its duties. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Engineer’s services. 8. INDEMNIFICATION. The Engineer shall defend, indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all judgments, claims, damages, demands, actions, causes of action, including costs and attorney's fees paid or incurred resulting from any breach of this Agreement by Engineer, its agents, contractors and employees, or any Page 78 of 197 224345v1 negligent or intentional act or omission performed, taken or not performed or taken by Engineer, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Engineer harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents, or employees. 9. INSURANCE. a. General Liability. Prior to starting the Work, Engineer shall procure, maintain, and pay for such insurance as will protect against claims or loss which may arise out of operations by Engineer or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Engineer shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $2,000,000 property damage and bodily injury per occurrence $2,000,000 general aggregate Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Commercial General Liability requirements may be met through a combination of umbrella or excess liability insurance. The City shall be named as an additional insured on the general liability and umbrella policies. c. Professional Liability Insurance. In addition to the coverages listed above, Engineer shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. Page 79 of 197 224345v1 d. Engineer shall maintain “stop gap” coverage if Engineer obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Farmington” as an additional insured. f. All policies, except the Professional Liability Policy, shall apply on a “per project” basis. g. All polices shall contain a waiver of subrogation in favor of the City. h. All policies, except for the Worker’s Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Engineer under this Agreement. j. Engineer agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Engineer’s responsibility to pay any retention or deductible for the coverages required herein. l. The Engineer’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days advanced written notice to the City. m. Engineer shall maintain in effect all insurance coverages required under this Paragraph at Engineer’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing and all insurance policies shall be on ISO forms acceptable to the City. n. A copy of the Engineer’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Engineer’s Work. Upon request a copy of the Engineer’s insurance declaration page, rider and/or endorsement, as applicable shall be provided. Such documents evidencing insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Engineer has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, rider, endorsement, certificates, or other evidence of insurance, or to advise Engineer of any deficiencies in such documents and Page 80 of 197 224345v1 receipt thereof shall not relieve Engineer from, nor be deemed a waiver of, City’s right to enforce the terms of Engineer’s obligations hereunder. City reserves the right to examine any policy provided for under this Agreement. o. Effect of Engineer’s Failure to Provide Insurance. If Engineer fails to provide the specified insurance, then Engineer will defend, indemnify, and hold harmless the City, the City's officials, agents, and employees from any loss, claim, liability, and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Engineer, its subcontractors, agents, employees or delegates. Engineer agrees that this indemnity shall be construed and applied in favor of indemnification. Engineer also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity in section o, the City may require Engineer to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Engineer's insurance company. Engineer will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. INDEPENDENT CONTRACTOR. The City hereby retains the Engineer as an independent contractor upon the terms and conditions set forth in this Agreement. The Engineer is not an employee of the City and is free to contract with other entities as provided herein. Engineer shall be responsible for selecting the means and methods of performing the work. Engineer shall furnish any and all supplies, equipment, and incidentals necessary for Engineer's performance under this Agreement. City and Engineer agree that Engineer shall not at any time or in any manner represent that Engineer or any of Engineer's agents or employees are in any manner agents or employees of the City. Engineer shall be exclusively responsible under this Agreement for Engineer's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11. SUBCONTRACTORS. Engineer shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Engineer shall comply with Minnesota Statute § 471.425. Engineer must pay subcontractor for all undisputed Page 81 of 197 224345v1 services provided by subcontractor within ten (10) days of Engineer’s receipt of payment from City. Engineer must pay interest of 1.5 percent per month or any part of a month to subcontractor on any undisputed amount not paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 12. ASSIGNMENT AND THIRD PARTIES. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the City and Engineer, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the City and Engineer and not for the benefit of any other party. 13. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 14. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 15. CONTROLLING LAW AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this contract shall be venued in the Dakota County District Court. 16. COPYRIGHT. Engineer shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings, or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 17. RECORDS. The Engineer shall maintain complete and accurate records of time and expense involved in the performance of services. 18. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Engineer must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Engineer pursuant to this Agreement. Engineer is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Engineer receives a request to release data, Engineer must immediately notify City. City will give Engineer instructions concerning the release of the data to the requesting party before the data is released. Engineer agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Engineer’s officers’, agents’, partners’, employees’, volunteers’, assignees’, or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. Page 82 of 197 224345v1 19. TERMINATION. This Agreement may be terminated by City on thirty (30) days’ written notice delivered to Engineer at the address on file with the City. Upon termination under this provision if there is no fault of the Engineer, the Engineer shall be paid for services rendered and reimbursable expenses until the effective date of termination. If the City terminates the Agreement because the Engineer has failed to perform in accordance with this Agreement, no further payment shall be made to the Engineer, and the City may retain another engineer to undertake or complete the work identified in Paragraph 1. 20. NON-DISCRIMINATION. During the performance of this Agreement, the Engineer shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Engineer shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Engineer shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Engineer further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 21. SURVIVAL. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 22. SERVICES NOT PROVIDED FOR. Claims for services furnished by the Engineer not specifically provided for herein shall not be honored by the City. 23. SEVERABILITY. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 24. CONFLICTS. No officer or salaried employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 25. NOTICES. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. 26. WAIVER. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Page 83 of 197 224345v1 27. COUNTERPARTS. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Dated: April 21, 2025 CITY: CITY OF FARMINGTON By: Joshua Hoyt Mayor By: Shirley R Buecksler City Clerk Dated:__________________, 20___ ENGINEER: ALLIANT ENGINEERING, INC. By: _____________________________ [print name] Its __________________________ [title] Page 84 of 197 224345v1 EXHIBIT “A” SCOPE OF SERVICES AND EXHIBIT “B” SCHEDULE OF PAYMENT AND FEE SCHEDULE Page 85 of 197 March 7, 2025 John Powell, PE Public Works Director/City Engineer City of Farmington RE: 2025 Street Improvements City Project No.: CP 25-01 Scope and Fee Proposal for Construction Services Dear Mr. Powell: Alliant Engineering has appreciated the opportunity to work with you on the 2025 Street Improvements Project. As we move from design and towards construction in 2025, we offer this proposal for Construction Services based on your request for assistance with construction staking, construction inspection, materials testing, and contract administration services during 2025 construction. The sections below describe the effort for tasks for the requested services. A detailed spreadsheet documenting the hours and fee associated with each task is also included with this letter. If approved, Alliant will invoice the City of Farmington on an hourly basis for this work under the tasks described in this letter. CONSTRUCTION SERVICES SCOPE AND FEE Task 1 – Construction Staking Alliant survey crews will set up project-wide survey control and provide staking one-time for all required items, including but not limited to curb and gutter, watermain, storm sewer structures, and other public utility relocations. Survey needs will be coordinated through our construction project manager Mark Jaster in partnership with the selected contractor. Specific assumptions and clarifications for our staking scope are noted on the attached fee estimate. Task 1 Fee: $31,175.00 Task 2 – Materials Testing and Coordination To provide continuity with geotechnical work during the design phase, our team will include Braun Intertec for materials testing during construction. Their proposed services and associated fee are included as an attachment. Alliant will coordinate material testing schedules in partnership with Braun Intertec and the selected contractor. Task 2 Fee (Alliant only): $5,240.00 Task 3 – Construction Inspection & Administration Alliant will provide the following routine construction inspection and administration services throughout the duration of the project: Page 86 of 197 · Schedule, convene, and document a pre-construction meeting with City representatives, contractor staff, private utilities, and regulatory officials. · Conduct weekly construction meetings with the contractor and project representatives. · Review shop drawings for storm sewer, watermain, and related work. · Measure and verify project quantities and prepare monthly pay requests in partnership with the selected contractor. · Provide daily observation and documentation during all times of active construction. · Respond to contractor inquiries and advise on minor design adjustments as needed. · Prepare a project punchlist and work with contractors to resolve defects. Prepare necessary paperwork for project closeout and final payment. Task 3 Fee: $195,380.00 Task 4 – Preparation of Record Drawings We will obtain survey information on all storm sewer, sanitary sewer, and watermain features installed with the project, and any other elements that significantly change from the design plans. Record drawings will be prepared in Bluebeam reflecting the surveyed as-built information. Task 4 Fee: $10,040.00 Subtotal for Construction Services Tasks: $241,835.00 Direct Expenses for Materials Testing (Braun Intertec): $30,952.00 Direct Expenses for mileage and misc. inspection supplies: $2,500.00 TOTAL FOR CONSTRUCTION SERVICES: $275,287.00 A detailed estimate of the hours and associated fee for each task is included on the following pages. We again thank you for the opportunity to work with the City of Farmington on this project and appreciate your consideration of this proposal. If you have any questions about this scope and fee or want to discuss in further detail, please contact me at 612-701-0479 or mjaster@alliant-inc.com. Sincerely, Mark Jaster, PE Eric Nelson, PE Director of Construction Services Principal/Project Manager Page 87 of 197 CITY PROJECT NO.: CP 25-01 2025 STREET IMPROVEMENTS CONSTRUCTION SERVICES FEE ESTIMATE Project Manager Professional Land Surveyor Survey CAD Technician 2-person Survey Crew Construction Inspector 1.0 Construction Staking 0 1 28 122 0 151 31,175.00 1.1 Set up project control and staking information 1 28 29 1.2 Construction staking (1)(2)(3) 122 122 2.0 Materials Testing and Coordination 8 0 0 0 24 32 5,240.00 2.1 Materials testing coordination and administration 8 24 32 3.0 Construction Inspection & Administration 188 0 0 0 1080 1268 195,380.00 3.1 Pre-construction meeting and routine weekly meetings (4)(5) 44 44 3.2 Shop drawing review and coordination 16 16 3.3 Monthly pay requests 10 10 3.4 Daily construction observation and documentation (6) 104 1040 1144 3.5 Routine design adjustments/respond to contractor inquires 2 2 3.6 Final punchlist and project closeout documentation 12 40 52 4.0 Preparation of Record Drawings 4 0 8 36 0 48 10,040.00 4.1 As-built survey 4 36 40 4.2 Prepare record drawings 4 4 8 PROJECT TOTAL HOURS 200 1 36 158 1104 1499 Hourly Billing Rates 235$ 225$ 125$ 225$ 140$ DIRECT LABOR $47,000 $225 $4,500 $35,550 $154,560 $241,835 SUBTOTAL LABOR COST $241,835.00 Direct Expenses: Subconsultant: Braun Intertec - Materials Testing $30,952.00 Mileage and misc. supplies $2,500.00 SUBTOTAL DIRECT EXPENSES $33,452.00 PROJECT COST NOT TO EXCEED Assumptions: (1) Two business days advanced notice is required for staking requests. (2) Hours include providing stakes for required items one time. Restaking due to contractor damage or other external factors will be additional charges at the listed hourly rates. (3) Mileage, equipment, and materials for construction staking are included in the hourly rates. (4) Hours include preparation of agendas, minutes, and other supporting materials as needed. (5) Assumes meetings begin in May 2025 and continue through September 2025 (20 weeks). (6) Assumes 50 hours per week for Construction Inspector from May through September 2025 (20 weeks) and 20 hours per week for 2 weeks in October 2025. $275,287.00 Task Description TASK TOTAL COST Alliant Engineering, Inc. TEAM TOTAL Pa g e 8 8 o f 1 9 7 AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com January 29, 2025 Proposal QTB209299 Mr. Eric Nelson Alliant Engineering, Inc. 733 Marquette Avenue, Suite 700 Minneapolis, MN 55402 Re: Proposal for Construction Materials Testing Services Farmington 2025 Street Improvements Fairview Lane, Centennial Drive, and Sunnyside Drive West of 220th Street West Farmington, Minnesota Dear Mr. Nelson: Braun Intertec Corporation is pleased to submit this proposal to provide construction materials testing services for Farmington 2025 Street Improvements in Farmington, Minnesota. We have completed the Geotechnical Evaluation B2407927, so we have a unique understanding of the site and construction challenges. We can aid the construction team by applying this experience and transferring our knowledge developed during the design phase which will provide professional continuity to the construction. Our work on the project to date gives us familiarity with the project team and design development which allows us to understand some of the considerations used when developing the project’s design. Our Understanding of Project This project will include pavement subgrade preparation, aggregate base placement, new concrete curb and gutter, sidewalk, and driveways along with a new bituminous pavement. Improvements to the storm and water main utilities will also be part of this project. Braun Intertec performed the geotechnical for the project. Our familiarity with the soil conditions on the project will be a good asset for the City of Farmington. Available Project Information This proposal was prepared using the following documents and information. A geotechnical report Farmington 2025 Street Improvements prepared by Braun Intertec, dated November 11, 2024. A Project 2025 Street Improvements Potential Storm Water Improvements current planview layout prepared by Alliant Engineering, Inc., dated November 26, 2024. Page 89 of 197 Alliant Engineering, Inc. Proposal QTB209299 January 29, 2025 Page 2 Email from Eric Nelson (Alliant Engineering, Inc.) with current project understanding and assumptions, dated January 9, 2025. Additional conversations, via email, about testing rates, sanitary sewer, and requested asphalt tests were had through January 29, 2025. Scope of Services Services are performed under the direction of a licensed professional engineer. Testing services will be performed on an as-needed basis as requested and scheduled by you or your on-site project representative. After reviewing available information to determine compliance with project plans and/or specifications and other design or construction documents, our scope of services for the project will be limited to the tasks defined below. Soil Related Services Measure the in-place dry density, moisture content and relative compaction of fill placed for pavement and/or utility support, and of utility backfill for compliance with the project documents. This task includes performing laboratory Proctor tests to provide maximum dry densities from which the relative compaction of fill can be determined, as well as the use of a nuclear density gauge to measure in-place dry densities and moisture contents. Sample and test aggregate base and aggregate backfill materials for compliance with the project documents. This task includes laboratory gradation testing of these materials. Perform MnDOT dynamic cone penetrometer (DCP) tests on aggregate base material. Concrete Related Services Sample and test fresh concrete associated with pavement and/or curb-and-gutter for compliance with the project documents and cast test cylinders for laboratory compressive strength testing. We assume that we will be able to appropriately dispose of excess concrete (and associated wash water) on site at no additional cost to us. Measure and report the compressive strength of the concrete test cylinders for compliance with the project documents. A set of three cylinders will be tested at 28 days for each set cast. If field cure cylinders are requested, each additional cylinder will be charged at the unit price listed in our cost estimate. Bituminous Related Services Sample and test bituminous pavement materials for compliance with the project documents. This task includes Rice specific gravity, Gyratory density, fine aggregate angularity, percent crushed, asphalt content and extracted aggregate gradation tests of the bituminous. Obtain cores and measure the thickness and density of the compacted bituminous pavement by the core method for compliance with the project documents. We assume the bituminous contractor will cut the cores. Page 90 of 197 Alliant Engineering, Inc. Proposal QTB209299 January 29, 2025 Page 3 Consulting, Project Communication and Reporting Services Project management, including scheduling of our field personnel. Review test reports and communicating with you and the parties you may designate such as the project contractor(s), and other project team members, as needed. Transmit test results to the project team on a weekly basis. Basis of Scope of Work The costs associated with the proposed scope of services were estimated using the following assumptions. No project plans were provided except a general description of the project, potential storm sewer improvements and layout planview. Once final plans and specifications are completed, we ask for an opportunity to review and change our cost estimate and scope of services as needed based on these final construction documents. If the construction schedule is modified or the contractor completes the various phases of the project at different frequencies or durations than shown in this proposal, we may need to adjust the overall cost accordingly. The scope of work and number of trips required to perform these services are as shown in the attached table. Notable assumptions in developing our estimate include: We assume it will take 17 trips to complete the nuclear density gauge testing on this project. We assume compaction testing on aggregate base material will be performed using the Dynamic Cone Penetration (DCP) method; a minimum of 2 tests will be conducted each trip with 3 trips assumed. We assume 15 sets of concrete tests will be required to complete the project. We assume your full-time on-site construction inspector will observe the test rolling for this project if required. We assume bituminous paving requiring sampling and testing will be completed in 5 days for this project. We understand assume the project engineer of record will review and approve contractor’s quality control submittals and test results. You, or others you may designate, will provide us with current and approved plans and specifications for the project. Modification to these plans must also be sent to us so we can review their incorporation into the work. We will require a minimum of 24 hours’ notice for scheduling inspections for a specific time. Shorter than 24 hours’ notice may impact our ability to perform the requested services, and the associated impacts will be the responsibility of others. Page 91 of 197 Alliant Engineering, Inc. Proposal QTB209299 January 29, 2025 Page 4 If the work is completed at different rates than described above, this proposal should be revised. If the pace of construction is different than described above, this proposal should be revised. Cost and Invoicing We will furnish the services described herein for an estimated fee of $30,952. Our estimated costs are based on industry averages for construction production. Depending on the contractor’s performance, our costs may be significantly reduced or slightly higher than estimated. A tabulation showing our estimated hourly and/or unit rates associated with our proposed scope of services is also attached. The actual cost of our services will be based on the actual units or hours expended to meet the requirements of the project documents. This cost estimate was developed with the understanding that the scope of services defined herein will be required and requested during our normal work hours of 6:00 a.m. to 4:00 p.m., Monday through Friday. Services that we are asked to provide to meet the project requirements or the contractor’s construction schedule outside our normal business hours will be invoiced using an overtime rate factor. The factor for services provided outside our normal work hours or on Saturday will be 1.25 times the listed hourly rate for the service provided. The factor for services provided on Sunday or legal holidays will be 1.5 times the listed hourly rate for the service provided. We have not included premiums for overtime in our cost estimate; however, we recommend that allowances and contingencies be made for overtime charges based on conversations with the contractor. You will be billed only for services provided on a time and materials basis. Because our services are directly controlled by the schedule and performance of others, the actual cost may vary from our estimate. It is difficult to project all of the services and the quantity of services that may be required for any project. If services are required that are not discussed above, we will provide them at the rates shown in the attached table or, if not shown, at our current Schedule of Charges. We will invoice you on a monthly basis. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. After reviewing this proposal, please sign and return one copy to our office as notification of acceptance and authorization to proceed. If anything in this proposal is not consistent with your requirements, please let us know immediately. Braun Intertec will not release any written reports until we have received a signed agreement. Also, ordering services from Braun Intertec constitutes acceptance of the terms of this proposal including the attached General Conditions. The proposed fee is based on the scope of services described and the assumption that our services will be authorized within 30 days and that others will not delay us beyond our proposed schedule. Page 92 of 197 Alliant Engineering, Inc. Proposal QTB209299 January 29, 2025 Page 5 We include the Braun Intertec General Conditions, which provide additional terms and are a part of our agreement. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Jacob Collins at 612.418.8570 (jacollins@braunintertec.com) or Andrew Valerius at 952.995.2242 (avalerius@braunintertec.com). Sincerely, BRAUN INTERTEC CORPORATION Jacob D. Collins Project Manager Andrew M. Valerius Associate Director, Senior Project Manager Charles M. Cadenhead, Jr., PE Vice President, Principal Engineer Attachments: Cost Estimate Table General Conditions (11/4/24) The proposal is accepted. We will reimburse you in accordance with this agreement, and you are authorized to proceed: Authorizer’s Firm Authorizer’s Signature Authorizer’s Name (please print or type) Authorizer’s Title Date Page 93 of 197 Client:Service Description:Work Site Address: Fairview Lane, Centennial Drive, and Sunnyside Drive West of 220th Street West Farmington, MN 55024 Alliant Engineering, Incorporated Eric Nelson 733 Marquette Ave, Ste 700 Minneapolis, MN 55402 Construction Materials Testing Proposal Total:$30,952.00 Description Quantity Units Unit Price Extension Phase 1 MnDOT Testing Activity 1.1 Soil Testing $11,426.00 207 Compaction Testing - Nuclear 51.00 Hour 98.00 $4,998.00 Work Activity Detail Qty Units Hrs/Unit Extension Storm / Watermain / Subgrade / Agg. Backfill 17.00 Trips 3.00 51.00 1308 Nuclear moisture-density meter charge, per hour 51.00 Each 30.00 $1,530.00 217 Compaction Testing - DCP 9.00 Hour 98.00 $882.00 Work Activity Detail Qty Units Hrs/Unit Extension Roadway Aggregate Base 3.00 Trips 3.00 9.00 209 Sample pick-up 6.00 Hour 98.00 $588.00 1318 Moisture Density Relationship (Proctor)6.00 Each 208.00 $1,248.00 1162 Sieve Analysis with 200 wash, per sample 5.00 Each 162.00 $810.00 1530AG Asphalt Content of Aggregate Base, per sample 1.00 Each 170.00 $170.00 1861 CMT Trip Charge 24.00 Each 50.00 $1,200.00 Activity 1.2 Concrete Testing $8,536.00 261 Concrete Testing 45.00 Hour 98.00 $4,410.00 Work Activity Detail Qty Units Hrs/Unit Extension Driveway Aprons / Flatwork 6.00 Trips 3.00 18.00 Curb and Gutter 9.00 Trips 3.00 27.00 1364 Compressive strength of concrete cylinders, per specimen 45.00 Each 40.00 $1,800.00 Work Activity Detail Qty Units Hrs/Unit Extension Driveway Aprons / Flatwork 6.00 Sets 3.00 18.00 Curb and Gutter 9.00 Sets 3.00 27.00 278 Concrete Cylinder Pick up 12.00 Hour 98.00 $1,176.00 1861 CMT Trip Charge 23.00 Each 50.00 $1,150.00 Activity 1.3 Pavement Testing $5,990.00 207 Compaction Testing - Nuclear 15.00 Hour 98.00 $1,470.00 Work Activity Detail Qty Units Hrs/Unit Extension Asphalt Roll Pattern and Sample Pick-up 5.00 Trips 3.00 15.00 1308 Nuclear moisture-density meter charge, per hour 15.00 Each 30.00 $450.00 2689 MnDOT Bituminous Verification, per sample 5.00 Each 764.00 $3,820.00 1861 CMT Trip Charge 5.00 Each 50.00 $250.00 Activity 1.4 Project Management $5,000.00 226 Project Manager 20.00 Hour 180.00 $3,600.00 228 Senior Project Manager 2.00 Hour 210.00 $420.00 238 Project Assistant 10.00 Hour 98.00 $980.00 Phase 1 Total:$30,952.00 01/29/2025 01:00 PM Project Proposal QTB209299 Farmington 2025 Street Improvements Page 94 of 197 Braun Intertec General Conditions Rev. 2024-11-04 Page 1 of 2 SECTION 1: AGREEMENT 1.1 Agreement. This agreement consists of these General Conditions and the accompanying written proposal or authorization (“Agreement”). This Agreement is the entire agreement between Consultant and Client and supersedes all prior negotiations, representations or agreements, either written or oral. 1.2 Parties to the Agreement. The parties to this Agreement are the Braun Intertec entity (“Consultant”) and the client (“Client”) as described in the accompanying written proposal or authorization. Consultant and Client may be individually referred to as a Party or collectively as the Parties. SECTION 2: SCOPE OF SERVICES 2.1 Services. Consultant will provide services (“Services”) in connection with the project (“Project”) which are specifically described in this Agreement. Client understands and agrees that Consultant’s Services are limited to those which are expressly set forth in this Agreement. 2.2 Additional Services. Any Services not specifically set forth in the Agreement constitute “Additional Services.” Additional Services must be agreed upon in writing by the Parties prior to performance of the Additional Services and may entitle Consultant to additional compensation and schedule adjustments. Additional compensation will be based upon Consultant’s then current rates and fees. SECTION 3: PERFORMANCE OF SERVICES 3.1 Standard of Care. Consultant will perform its professional Services consistent with the degree of care and skill exercised by members of Consultant’s profession performing under similar circumstances at the same time and in the same locality in which the professional Services are performed. CONSULTANT DISCLAIMS ALL STATUTORY, ORAL, WRITTEN, EXPRESS, AND IMPLIED WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR PERFORMANCE OF SERVICES IN A GOOD AND WORKMANLIKE MANNER. 3.2 Written Reports and Findings. Unless otherwise agreed in writing, Consultant’s findings, opinions, and recommendations will be provided to Client in writing and may be delivered via electronic format. Client agrees not to rely on oral findings, opinions, or recommendations. 3.3 Observation or Sampling Locations. Locations of field observations or sampling described in Consultant’s report or shown on Consultant’s sketches reference Project plans or information provided by others or estimates made by Consultant’s personnel. Consultant will not survey, set, or check the accuracy of those points unless Consultant accepts that duty in writing. Client agrees that such dimensions, depths, or elevations are approximations unless specifically stated otherwise in the report. Client accepts the inherent risk that samples or observations may not be representative of items not sampled or seen and further that site conditions may vary over distance or change over time. 3.4 Project Site Information. Client will provide Consultant with prior environmental, geotechnical and other reports, specifications, plans, and information to which Client has access about the Project site and which are necessary for Consultant to carry out Consultant’s Services. Client agrees to provide Consultant with all plans, changes in plans, and new information as to Project site conditions until Consultant has completed its Services. 3.5 Subsurface Objects. To the extent required to carry out Consultant’s Services, Client agrees to provide Consultant, in a timely manner, with information that Client has regarding buried objects at the Project site. Consultant will not be responsible for locating buried objects or utilities at the Project site unless expressly set forth in this Agreement, or expressly required by applicable law. Client agrees to hold Consultant harmless, defend, and indemnify Consultant from claims, damages, losses, penalties and expenses (including attorney fees) involving buried objects or utilities that were not properly marked or identified or of which Client had or should have had knowledge but did not timely notify Consultant or correctly identify on the plans Client or others furnished to Consultant. Consultant, from time to time, may hire a third party to locate underground objects or utilities and, unless otherwise expressly stated in this Agreement, such action shall be for the sole benefit of Consultant and in no way will alleviate Client of its responsibilities hereunder. 3.6 Hazardous Materials. Client will notify Consultant of any knowledge or suspicion of the presence of hazardous or dangerous materials present on any Project site or in any sample or material provided to Consultant. Client agrees to provide Consultant with information in Client’s possession or control relating to such samples or materials. If Consultant observes or suspects the presence of contaminants not anticipated in this Agreement, Consultant may terminate Services without liability to Client or to others, and Client will compensate Consultant for fees earned and expenses incurred up to the time of termination. 3.7 Supervision of Others. Consultant shall have no obligation to supervise or direct Client’s representatives, contractors, or other third parties retained by Client. Consultant has no authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected or used by Client, Client’s representatives, contractors, or other third parties retained by Client. 3.8 Safety. Consultant will provide a health and safety program for its employees as well as reasonable personal protective equipment (“PPE”) typical for the performance of the Services provided by this Agreement and as required by law. Consultant shall be entitled to compensation for all extraordinary PPE required by Client. Client will provide, at no cost to Consultant, appropriate Project site safety measures which are necessary for Consultant to perform its Services at the Project location or work areas in connection with the Project. Consultant’s employees are expressly authorized by Client to refuse to work under conditions that may, in an employee’s sole discretion, be unsafe. Consultant shall have no authority over or be responsible for the safety precautions and programs, or for security, at the Project site (except with respect to Consultant’s own Services and those of its subconsultants). 3.9 Project Site Access and Damage. Client will provide or ensure access to the site. In the performance of Services some Project site damage is normal even when due care is exercised. Consultant will use reasonable care to minimize damage to the Project site. Unless otherwise expressly stated in this Agreement, the cost of restoration for such damage has not been included in the estimated fees and will be the responsibility of the Client. 3.10 Monitoring Wells. To the extent applicable to the Services, monitoring wells are Client’s property, and Client is responsible for monitoring well permitting, maintenance, and abandonment unless otherwise expressly set forth in this Agreement. 3.11 Contaminant Disclosures Required by Law. Client agrees to make all disclosures related to the discovery or release of contaminants that are required by law. In the event Client does not own the Project site, Client acknowledges that it is Client’s duty to inform the owner of the Project site of the discovery or release of contaminants at the site. Client agrees to hold Consultant harmless, defend, and indemnify Consultant from claims, damages, penalties, or losses and expenses, including attorney fees, related to Client’s failure to make any disclosure required by law or for failing to make the necessary disclosure to the owner of the Project site. SECTION 4: SCHEDULE 4.1 Schedule. Consultant shall complete its obligations within a reasonable time and shall make decisions and carry out its responsibilities in a manner consistent with the Standard of Care. Specific periods of time for rendering Services or specific dates by which Services are to be completed are provided in this Agreement. If Consultant is delayed in the performance of the Services by actions, inactions, or neglect of Client or others for whom Client is responsible, by changes ordered in the Services, or by other causes beyond the control of Consultant, including force majeure events, then the time for Consultant’s performance of Services shall be extended and Consultant shall receive payment for all expenses attributable to the delay in accordance with Consultant’s then current rates and fees. 4.2 Scheduling On‐Site Observations or Services. To the extent Consultant’s Services require observations, inspections, or testing be performed at the Project site, Client understands and agrees that Client, directly or indirectly through its authorized representative, has the sole right and responsibility to determine and communicate to Consultant the scheduling of observations, inspections, and testing performed by Consultant. Accordingly, Client also acknowledges that Consultant bears no responsibility for damages that may result because Consultant did not perform such observations, inspections, or testing that Client failed to request and schedule. Client understands that the scheduling of observations, inspections, or testing will dictate the time Consultant’s field personnel spend on the job site and agrees to pay for all services provided by Consultant due to Client’s scheduling demands in accordance with Consultant’s then current rates and fees. SECTION 5: COST AND PAYMENT OF SERVICES 5.1 Cost Estimates. Consultant’s price or fees provided for in this Agreement are an estimate and are not a fixed amount unless otherwise expressly stated in this Agreement. Consultant’s estimated fees are based upon Consultant’s experience, knowledge, and professional judgment as well as information available to Consultant at the time of this Agreement. Actual costs may vary and are not guaranteed or warrantied. 5.2 Payment. Consultant will invoice Client on a monthly basis for Services performed. Client will pay for Services as stated in this Agreement together with costs for Additional Services or costs otherwise agreed to in writing within thirty (30) days of the invoice date. Unless otherwise stated in this Agreement or agreed to in writing, Consultant’s costs for all services performed will be based upon Consultant’s then current rates, fees, and charges. No retainage shall be withheld by Client. All unpaid invoices will incur an interest charge of 1.5% per month or the maximum allowed by law. 5.3 Other Payment Conditions. Consultant will require Client credit approval and Consultant may require payment of a retainer fee. Client agrees to pay all applicable taxes. Client’s obligation to pay for Services under this Agreement is not contingent on Client’s ability to obtain financing, governmental or regulatory agency approval, permits, final adjudication of any lawsuit, Client’s successful completion of any project, receipt of payment from a third party, or any other event. 5.4 Third Party Payment. Provided Consultant has agreed in writing, Client may request Consultant to invoice and receive payment from a third party for Consultant’s Services. Consultant, in its sole discretion, may also require the third party to provide written acceptance of all terms of this Agreement. Neither payment to Consultant by a third party nor a third party’s written acceptance of all terms of this Agreement will alter Client’s rights and responsibilities under this Agreement. Client expressly agrees that the Agreement contains sufficient consideration notwithstanding Consultant being paid by a third party. 5.5 Non‐Payment. If Client does not pay for Services in full as agreed, Consultant may retain work not yet delivered to Client and Client agrees to return all Project Data (as defined in this Agreement) that may be in Client’s possession or under Client’s control. If Client fails to pay Consultant in accordance with this Agreement, such nonpayment shall be considered a Page 95 of 197 Braun Intertec General Conditions Rev. 2024-11-04 Page 2 of 2 default and breach of this Agreement for which Consultant may terminate for cause consistent with the terms of this Agreement and without liability to Client or to others. Client will compensate Consultant for fees earned and expenses incurred up to the time of termination. Client agrees to be liable to Consultant for all costs and expenses Consultant incurs in the collection of amounts invoiced but not paid, including but not limited to attorney fees and costs. SECTION 6: OWNERSHIP AND USE OF DATA 6.1 Ownership. All reports, notes, calculations, documents, and all other data prepared by Consultant in the performance of the Services (“Project Data”) are instruments of Consultant’s Services and are the property of Consultant. Consultant shall retain all common law, statutory and other reserved rights, including the copyright thereto, of Project Data. 6.2 Use of Project Data. The Project Data of this Agreement is for the exclusive purpose disclosed by Client and, unless agreed to in writing, for the exclusive use of Client. Client may not use Project Data for a purpose for which the Project Data was not prepared without the express written consent of Consultant. Consultant will not be responsible for any claims, damages, or costs arising from the unauthorized use of any Project Data provided by Consultant under this Agreement. Client agrees to hold harmless, defend and indemnify Consultant from any and all claims, damages, losses, and expenses, including attorney fees, arising out of such unauthorized use. 6.3 Samples, Field Data, and Contaminated Equipment. Samples and field data remaining after tests are conducted, as well as field and laboratory equipment that cannot be adequately cleansed of contaminants, are and continue to be the property of Client. Samples may be discarded or returned to Client, at Consultant’s discretion, unless within fifteen (15) days of the report date Client gives Consultant written direction to store or transfer the samples and materials. Samples and materials will be stored at Client’s expense. 6.4 Data Provided by Client. Electronic data, reports, photographs, samples, and other materials provided by Client or others may be discarded or returned to Client, at Consultant’s discretion, unless within 15 days of the report date Client gives Consultant written direction to store or transfer the materials at Client’s expense. SECTION 7: INSURANCE 7.1 Insurance. Consultant shall keep and maintain the following insurance coverages: a. Workers’ Compensation: Statutory b. Employer’s Liability: $1,000,000 bodily injury, each accident | $1,000,000 bodily injury by disease, each employee | $1,000,000 bodily injury/disease, aggregate c. General Liability: $1,000,000 per occurrence | $2,000,000 aggregate d. Automobile Liability: $1,000,000 combined single limit (bodily injury and property damage) e. Excess Umbrella Liability: $5,000,000 per occurrence | $5,000,000 aggregate f. Professional Liability: $2,000,000 per claim | $2,000,000 aggregate 7.2 Waiver of Subrogation. Client and Consultant waive all claims and rights of subrogation for losses arising out of causes of loss covered by the respective insurance policies. 7.3 Certificate of Insurance. Consultant shall furnish Client with a certificate of insurance upon request. SECTION 8: INDEMNIFICATION, CONSEQUENTIAL DAMAGES, LIABILITY LIMITS 8.1 Indemnification. Consultant’s only indemnification obligation shall be to indemnify and hold harmless the Client, its officers, directors, and employees from and against those damages and costs incurred by Client or that Client is legally obligated to pay as a result of third party tort claims, including for the death or bodily injury to any person or for the destruction or damage to any property, but only to the extent proven to be directly caused by the negligent act, error, or omission of the Consultant or anyone for whom the Consultant is legally responsible. This indemnification provision is subject to the Limitation of Liability set forth in this Section 8. 8.2 Intellectual Property. Client agrees to indemnify Consultant against losses and costs arising out of claims of patent or copyright infringement as to any process or system that is specified or selected by Client or others on behalf of Client. 8.3 Mutual Waiver of Consequential Damages. NOTWITHSTANDING ANYTHING TO THE CONTRARY HEREUNDER, NEITHER CONSULTANT NOR CLIENT SHALL BE LIABLE TO THE OTHER FOR ANY CONSEQUENTIAL, PUNITIVE, INDIRECT, INCIDENTAL OR SPECIAL DAMAGES, OR LOSS OF USE OR RENTAL, LOSS OF PROFIT, LOSS OF BUSINESS OPPORTUNITY, LOSS OF PROFIT OR REVENUE OR COST OF FINANCING, OR OTHER SUCH SIMILAR AND RELATED DAMAGE ASSERTED IN THIRD PARTY CLAIMS, OR CLAIMS BY EITHER PARTY AGAINST THE OTHER. 8.4 Limitation of Liability. TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL LIABILITY IN THE AGGREGATE OF CONSULTANT, CONSULTANT’S OFFICERS, DIRECTORS, PARTNERS, EMPLOYEES, AGENTS, AND SUBCONSULTANTS, TO CLIENT AND ANYONE CLAIMING BY, THROUGH OR UNDER CLIENT FOR ANY CLAIMS, LOSSES, COSTS, OR DAMAGES WHATSOEVER ARISING OUT OF, RESULTING FROM OR IN ANY WAY RELATED CONSULTANT’S PERFORMANCE OF THE SERVICES OR THIS AGREEMENT, FROM ANY CAUSE OR CAUSES, INCLUDING BUT NOT LIMITED TO NEGLIGENCE, PROFESSIONAL ERRORS AND OMISSIONS, STRICT LIABILITY, BREACH OF CONTRACT, INDEMNIFICATION OBLIGATIONS OR BREACH OF WARRANTY, SHALL NOT EXCEED THE TOTAL COMPENSATION RECEIVED BY CONSULTANT OR $50,000, WHICHEVER IS GREATER. SECTION 9: MISCELLANEOUS PROVISIONS 9.1 Services Prior to Agreement. Directing Consultant to commence Services prior to execution of this Agreement constitutes Client’s acceptance of this unaltered Agreement in its entirety. 9.2 Confidentiality. To the extent Consultant receives Client information identified as confidential, Consultant will not disclose that information to third parties without Client consent. Additionally, any Project Data prepared in performance of the Services will remain confidential and Consultant will not release the reports to any third parties not involved in the Project. Neither of the aforesaid confidentiality obligations shall apply to any information in the public domain, information lawfully acquired from others on a nonconfidential basis, or information that Consultant is required by law to disclose. 9.3 Relationship of the Parties. Consultant will perform Services under this Agreement as an independent contractor, and its employees will at all times be under its sole discretion and control. No provision in this Agreement shall be deemed or construed to create a joint venture, partnership, agency or other such association between the Parties. 9.4 Resource Conservation and Recovery Act. To the extent applicable to the Services, neither this Agreement nor the providing of Services will operate to make Consultant an owner, operator, generator, transporter, treater, storer, or a disposal facility within the meaning of the Resource Conservation and Recovery Act, as amended, or within the meaning of any other law governing the handling, treatment, storage, or disposal of hazardous substances. Client agrees to hold Consultant harmless, defend, and indemnify Consultant from any claims, damages, penalties or losses resulting from the storage, removal, hauling or disposal of such substances. 9.5 Services in Connection with Legal Proceedings. Client agrees to compensate Consultant in accordance with its then current fees, rates, or charges if Consultant is asked or required to respond to legal process arising out of a proceeding related to the Project and as to which Consultant is not a party. 9.6 Assignment. This Agreement may not be assigned by Consultant or Client without the prior written consent of the other Party, which consent shall not be unreasonably withheld. 9.7 Third Party Beneficiaries. Nothing in this Agreement, express or implied, is intended, or will be construed, to confer upon or give any person or entity other than Consultant and Client, and their respective permitted successors and assigns, any rights, remedies, or obligations under or by reason of this Agreement. 9.8 Termination. This Agreement may be terminated by either Party for cause upon seven (7) days written notice to the other Party. Should the other Party fail to cure and perform in accordance with the terms of this Agreement within such seven‐day period, the Agreement may terminate at the sole discretion of the Party that provided the written notice. The Client may terminate this Agreement for its convenience. If Client terminates for its convenience, then Consultant shall be compensated in accordance with the terms hereof for Services performed, reimbursable costs and expenses incurred prior to the termination, and reasonable costs incurred as a result of the termination. 9.9 Force Majeure. Neither Party shall be liable for damages or deemed in default of this Agreement to the extent that any delay or failure in the performance of its obligations (other than the payment of money) results, without its fault or negligence, from any cause beyond its reasonable control, including but not limited to acts of God, acts of civil or military authority, embargoes, pandemics, epidemics, war, riots, insurrections, fires, explosions, earthquakes, floods, adverse weather conditions, strikes or lock‐outs, declared states of emergency, and changes in laws, statutes, regulations, or ordinances. 9.10 Disputes, Choice of Law, Venue. In the event of a dispute and prior to exercising rights at law or under this Agreement, Consultant and Client agree to negotiate all disputes in good faith for a period of 30 days from the date of notice of such dispute. This Agreement will be governed by the laws and regulations of the state in which the Project is located and all disputes and claims shall be heard in the state or federal courts for that state. Client and Consultant each waive trial by jury. 9.11 Individual Liability. No officer or employee of Consultant, acting within the scope of employment, shall have individual liability for any acts or omissions, and Client agrees not to make a claim against any individual officers or employees of Consultant. 9.12 Severability. Should a court of law determine that any clause or section of this Agreement is invalid, all other clauses or sections shall remain in effect. 9.13 Waiver. The failure of either Party hereto to exercise or enforce any right under this Agreement shall not constitute a release or waiver of the subsequent exercise or enforcement of such right. 9.14 Entire Agreement. The terms and conditions set forth herein constitute the entire understanding of the Parties relating to the provision of Services by Consultant to Client. This Agreement may be amended only by a written instrument signed by both Parties. In the event Client issues a purchase order or other documentation to authorize Consultant’s Services, any conflicting or additional terms of such documentation are expressly excluded from this Agreement. Page 96 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Professional Services Agreement with WSB LLC for the 2026 MSA Improvements Preliminary Design Meeting: Regular Council - Apr 21 2025 INTRODUCTION: At the June 3, 2024, City Council meeting, a public hearing was conducted, after which the City Council approved the Five-Year Street Reconstruction Plan and the issuance of General Obligation Street Reconstruction Bonds for same. Even though bond proceeds will not be used to fund the proposed 2026 Municipal State Aid Street (MSA) Improvements, the following project was identified in the Five-Year Plan: Willow Street - 5th Street to 8th Street We are initiating the preliminary design at this time in order to have the bid documents completed and issued early in the 2026 project bidding season. DISCUSSION: Early in 2023, the City Council approved the Consultant Pool for 2023-2027. WSB is one of the firms on based budget and scope attached the has and Pool Consultant the in prepared discussions with City Staff. Major tasks included in the scope are the following: Topographic Survey Geotechnical Evaluation Feasibility Study MSA Scoping Among other items, the detailed proposed scope includes: Field surveys of the project area. Soil Borings Preparation of Geotechnical Report Property Owner open house Project Management Utility Coordination Feasibility report and figure preparation MSA cost estimates and funding review Staff anticipates that the first open house will be scheduled for August with completion of the feasibility report shortly thereafter. Page 97 of 197 BUDGET IMPACT: Work under this contract will be billed hourly for a cost not to exceed $47,704. As identified in the approved 2025-2029 Capital Improvement Plan, the funding sources for this project area are as follows: Funding Source Amount State Aid Construction Funds $ 800,000 Sewer Fund $ 75,000 Water Fund $ 75,000 Total $ 950,000 The funding allocation includes construction costs, as well as other costs such as engineering, surveying, soil borings, materials testing, sewer televising, permits, etc. Once the city enters into a construction contract for the project, engineering costs will be reimbursed via the city's MSA Construction Fund. ACTION REQUESTED: Approve a Professional Services Agreement with WSB LLC for the 2026 MSA Improvements Preliminary Design ATTACHMENTS: CIP_2026 MSA Improvements 042125 PSA WSB 2026 MSA prel des Page 98 of 197 Willow Street - 5th Street to 8th Street Will o w S t W F r o n t a g e R d T H 3 Si x t h S t Fi f t h S t Se v e n t h S t Pine St Linden St ±2026 MSA Improvements Street Segments Page 99 of 197 224345v1 PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (“Agreement”) is made this 21st day of April, 2025, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation, whose business address is 430 3rd St, Farmington, MN 55024 (hereinafter "City") and WSB LLC, a Limited Liability Company, whose business address is 701 Xenia Avenue South, Suite 300, Minneapolis, MN 55416 (hereinafter "Engineer"). PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Engineer for engineering services, hereinafter referred to as the "Work", and as outlined on Exhibit “A” attached hereto. IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Engineer to furnish the services set forth on the attached Exhibit “A”. The Engineer agrees to perform the services. Engineer shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things necessary and ancillary thereto specified on Exhibit “A”. The Work to be performed under this Agreement shall be done under the review of a professional engineer licensed in the State of Minnesota, who shall attest that the Work will be performed in compliance with all applicable codes and engineering standards. The Work shall be performed in accordance with the Contract Documents, which includes this Agreement and the attached Exhibits: Exhibit “A” – Scope of Services, Exhibit “B” – Schedule of Payment and Fee Schedule. In the event any ambiguity or conflict between the Contract Documents listed above, the order of precedence shall be the following order: (i) this Agreement; (ii) Exhibit “A”, (iii) Exhibit “B”. 2. REPRESENTATIVES. City has designated John Powell, Public Works Director/City Engineer (the “City Representative”), and the Engineer has designated Mark Erichson, Director of Municipal Services (the “Engineer Representative”). The City Representative and the Engineer Representative shall be available as often as is reasonably necessary for reviewing the Services and Work to be performed. 3. COMPENSATION FOR SERVICES. Engineer shall be paid by the City for the services described in Exhibit “A” on an hourly basis in accordance with the attached fee schedule, Exhibit “B”, but not to exceed $47,704 inclusive of taxes and reimbursable costs. A. Any changes in the scope of the Work which may result in an increase to the compensation due the Engineer shall require prior written approval by the Page 100 of 197 224345v1 authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Engineer when required by the complex or specialized nature of the Project and when authorized in writing by the City. 4. COMPLETION DATE/TERM. The Engineer must complete the Services by September 1, 2025. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 5. OWNERSHIP OF DOCUMENTS. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Engineer may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Engineer also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement does not relieve any liability on the part of the Engineer, but any use of the Information by the City or the Engineer beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Engineer shall abide by all statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules, and regulations pertaining to the Services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. Engineer’s books, records, documents, and accounting procedures and practices related to services provided to the City are subject to examination by the legislative auditor or the state auditor, as appropriate, for a minimum of six years. 7. STANDARD OF CARE. Engineer shall exercise the same degrees of care, skill, and diligence in the performance of the Services as is ordinarily possessed and exercised by a professional engineer under similar circumstances. Engineer shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Engineer’s breach of this standard of care. Engineer shall put forth reasonable efforts to complete its duties in a timely manner. Engineer shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Engineer shall be responsible for costs, delays, or damages arising from unreasonable delays in the performance of its duties. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Engineer’s services. 8. INDEMNIFICATION. The Engineer shall defend, indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all judgments, claims, damages, demands, actions, causes of action, including costs and attorney's fees paid or incurred resulting from any breach of this Agreement by Engineer, its agents, contractors and employees, or any Page 101 of 197 224345v1 negligent or intentional act or omission performed, taken or not performed or taken by Engineer, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Engineer harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents, or employees. 9. INSURANCE. a. General Liability. Prior to starting the Work, Engineer shall procure, maintain, and pay for such insurance as will protect against claims or loss which may arise out of operations by Engineer or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Engineer shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $2,000,000 property damage and bodily injury per occurrence $2,000,000 general aggregate Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Commercial General Liability requirements may be met through a combination of umbrella or excess liability insurance. The City shall be named as an additional insured on the general liability and umbrella policies. c. Professional Liability Insurance. In addition to the coverages listed above, Engineer shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. Page 102 of 197 224345v1 d. Engineer shall maintain “stop gap” coverage if Engineer obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Farmington” as an additional insured. f. All policies, except the Professional Liability Policy, shall apply on a “per project” basis. g. All polices shall contain a waiver of subrogation in favor of the City. h. All policies, except for the Worker’s Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Engineer under this Agreement. j. Engineer agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Engineer’s responsibility to pay any retention or deductible for the coverages required herein. l. The Engineer’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days advanced written notice to the City. m. Engineer shall maintain in effect all insurance coverages required under this Paragraph at Engineer’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing and all insurance policies shall be on ISO forms acceptable to the City. n. A copy of the Engineer’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Engineer’s Work. Upon request a copy of the Engineer’s insurance declaration page, rider and/or endorsement, as applicable shall be provided. Such documents evidencing insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Engineer has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, rider, endorsement, certificates, or other evidence of insurance, or to advise Engineer of any deficiencies in such documents and Page 103 of 197 224345v1 receipt thereof shall not relieve Engineer from, nor be deemed a waiver of, City’s right to enforce the terms of Engineer’s obligations hereunder. City reserves the right to examine any policy provided for under this Agreement. o. Effect of Engineer’s Failure to Provide Insurance. If Engineer fails to provide the specified insurance, then Engineer will defend, indemnify, and hold harmless the City, the City's officials, agents, and employees from any loss, claim, liability, and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Engineer, its subcontractors, agents, employees or delegates. Engineer agrees that this indemnity shall be construed and applied in favor of indemnification. Engineer also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity in section o, the City may require Engineer to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Engineer's insurance company. Engineer will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. INDEPENDENT CONTRACTOR. The City hereby retains the Engineer as an independent contractor upon the terms and conditions set forth in this Agreement. The Engineer is not an employee of the City and is free to contract with other entities as provided herein. Engineer shall be responsible for selecting the means and methods of performing the work. Engineer shall furnish any and all supplies, equipment, and incidentals necessary for Engineer's performance under this Agreement. City and Engineer agree that Engineer shall not at any time or in any manner represent that Engineer or any of Engineer's agents or employees are in any manner agents or employees of the City. Engineer shall be exclusively responsible under this Agreement for Engineer's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11. SUBCONTRACTORS. Engineer shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Engineer shall comply with Minnesota Statute § 471.425. Engineer must pay subcontractor for all undisputed Page 104 of 197 224345v1 services provided by subcontractor within ten (10) days of Engineer’s receipt of payment from City. Engineer must pay interest of 1.5 percent per month or any part of a month to subcontractor on any undisputed amount not paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 12. ASSIGNMENT AND THIRD PARTIES. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the City and Engineer, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the City and Engineer and not for the benefit of any other party. 13. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 14. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 15. CONTROLLING LAW AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this contract shall be venued in the Dakota County District Court. 16. COPYRIGHT. Engineer shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings, or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 17. RECORDS. The Engineer shall maintain complete and accurate records of time and expense involved in the performance of services. 18. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Engineer must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Engineer pursuant to this Agreement. Engineer is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Engineer receives a request to release data, Engineer must immediately notify City. City will give Engineer instructions concerning the release of the data to the requesting party before the data is released. Engineer agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Engineer’s officers’, agents’, partners’, employees’, volunteers’, assignees’, or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. Page 105 of 197 224345v1 19. TERMINATION. This Agreement may be terminated by City on thirty (30) days’ written notice delivered to Engineer at the address on file with the City. Upon termination under this provision if there is no fault of the Engineer, the Engineer shall be paid for services rendered and reimbursable expenses until the effective date of termination. If the City terminates the Agreement because the Engineer has failed to perform in accordance with this Agreement, no further payment shall be made to the Engineer, and the City may retain another engineer to undertake or complete the work identified in Paragraph 1. 20. NON-DISCRIMINATION. During the performance of this Agreement, the Engineer shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Engineer shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Engineer shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Engineer further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 21. SURVIVAL. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 22. SERVICES NOT PROVIDED FOR. Claims for services furnished by the Engineer not specifically provided for herein shall not be honored by the City. 23. SEVERABILITY. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 24. CONFLICTS. No officer or salaried employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 25. NOTICES. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. 26. WAIVER. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Page 106 of 197 224345v1 27. COUNTERPARTS. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Dated: April 21, 2025 CITY: CITY OF FARMINGTON By: Joshua Hoyt Mayor By: Shirley R Buecksler City Clerk Dated:__________________, 20___ ENGINEER: WSB LLC By: [print name] Its: [title] Page 107 of 197 224345v1 EXHIBIT “A” SCOPE OF SERVICES AND EXHIBIT “B” SCHEDULE OF PAYMENT AND FEE SCHEDULE Page 108 of 197 2026 Street Improvement Project 1 April 15, 2025 Mr. John Powell, PE Public Works Director / City Engineer City of Farmington 430 Third Street Farmington MN 55024 Re: Proposal to Provide Professional Engineering Services for 2026 Street Improvement Project Dear Mr. Powell: WSB is pleased to submit the following proposal to provide professional consulting services for the 2026 Street Improvement Project. We have assembled a multidisciplinary team that can provide the City of Farmington with all the necessary professional services to deliver a successful reconstruction project while maintaining compliance with the MnDOT State Aid process. WSB’s Approach | Our approach will deliver a project that conforms to the City of Farmington’s design standards, meets requirements of current MnDOT State Aid design guidelines, and incorporates feedback from the community. The City will have access to an experienced team of WSB staff that have successfully delivered similar projects for surrounding communities throughout the Minneapolis and St. Paul metro area. Our proposed design team will partner with the City of Farmington to identify potential design challenges, discuss possible alternatives, and then communicate with City staff to develop solutions that all project stakeholders can stand behind. Experienced Team | Mark Erichson and Katie Koscielak have served as the primary design engineers and project managers for numerous urban infrastructure improvement projects. In addition to their comprehensive understanding of the technical aspects of the project, the team also understands the need to engage stakeholders early and often during design to ensure successful delivery during construction. Enclosed you will find a proposal to complete the tasks associated with the 2026 Street Improvement Project. The proposal includes an hourly breakdown to complete each of the tasks associated with the project. The terms of this proposal shall remain valid for the duration of the project. We are excited about the prospect of continuing a lasting, collaborative, and trusting relationship with the City of Farmington. We believe the successful delivery of any improvement project hinges on developing a partnership with the City, and we look forward to continuing that partnership with the City of Farmington. Page 109 of 197 2026 Street Improvement Project 2 Thank you for the opportunity to propose on this project. If you have questions about the content of this proposal, please feel to reach out at merichson@wsbeng.com or 612.360.1278. Sincerely, WSB Mark Erichson, PE Director of Municipal Services Attachment - Project Budget Worksheets Page 110 of 197 2026 Street Improvement Project 3 PROJECT UNDERSTANDING The City of Farmington is requesting proposals for engineering services related to the improvement of Willow Street from its east intersection with Chippendale Avenue (TH 3) to its west intersection with 5th Street. Willow Street serves as primary access to single-family residences and businesses along the street corridor. Willow Street exists as a municipal state-aid, two-lane undivided urban section, with on street parking. The existing road section is approximately 45-feet wide measured from the back of curb, complete with bituminous asphalt pavement surface and concrete curb. The existing asphalt pavement and concrete curb have begun to deteriorate as evidence of the visible distresses present. An existing storm sewer system is present along the corridor however the current catch basin spacing appears to not meet MnDOT drainage design guidelines. The City of Farmington wishes to reconstruct the Willow Street corridor making improvements to the watermain, storm sewer, curb and gutter, and pavement. The proposed scope of services will also include attendance and figures at one (1) neighborhood meeting, development of preliminary design including feasibility report. It is WSB’s understanding that this project will be exempt from following Minnesota State Statute Chapter 429 process and that the City does not intend to fund this project through special assessments. Through an investigation of the scope of work, meetings with City Staff, and conducting site visits, WSB is familiar with the vision, expectations, and goals for this project. Based on our extensive expertise with similar projects and our project understanding, we are confident about successfully and professionally undertaking this project. PROJECT APPROACH/SCOPE OF SERVICES Our team has both the experience and the expertise necessary to complete the preliminary design of this project seamlessly. WSB takes pride in delivering a quality design that reduces risk during construction and allows the project to be delivered on time and on budget. WSB utilizes the latest technology to complete designs in a cost-effective manner and has a robust internal review process that involves a thorough review of construction documents at the 30% level, which will include developing a preliminary alignment and roadway profile. WSB creates high-quality plans and has experienced staff to complete the project on time and on budget. WSB utilizes the latest technology to enhance efficiency and communication throughout the design and construction process. The combination of our knowledge of the design process with our construction expertise will allow us to deliver a successful project to the City of Farmington. The following approach will describe the professional services necessary to complete the requested scope of services. Task 1 | Topographic Survey WSB will perform a field control survey and develop horizontal and vertical control points at convenient intervals throughout the roadway project and perform topographic survey of the roadway project boundaries. This survey shall establish sufficient control, locate, and document existing property pins to reestablish the street within existing or proposed right-of-way. Subtask 1.1: Control Points WSB will establish control points on the project, which will eventually be utilized for the construction staking. Control points will be placed beyond expected construction limits so that they can be utilized during construction. Sufficient control points will be placed on the project so that if certain control points are vandalized or otherwise lost, the control can easily be re-established. Control Page 111 of 197 2026 Street Improvement Project 4 points will be set up using Dakota County coordinates. City benchmarks will be utilized for vertical control. Subtask 1.2: Utility Location WSB will submit a Gopher State One Call Ticket for the project area to assemble utility information which will be shown on the plans. Subtask 1.3: Cross Section Data WSB will provide cross section point data at 50-foot stations, all driveway locations, and where the topography changes between 50-foot stations. At a minimum, the cross-section data will extend to the right of way. If needed due to the topography changes beyond the right of way, additional shots may be necessary. At driveway locations, the cross-sectional data will extend to the right of way. Included in the cross-sectional data will be existing street centerline, roadway edges (top and bottom curb shots), and every change in grade of the cross section. Shots will be taken of all existing ditch and/or drainage swale cross sections. Subtask 1.4: Topographic Features We will provide shot data for all topographic features including but not limited to: trees, tree lines, mailboxes, driveway edges, landscape edges, private and public utility locations, all curb stops, hydrants, manholes, catch basins, inverts of manholes, inverts of catch basins, inverts of flared end sections, culverts, gate valves, adjacent street reconstruction, roadway edges, street signs, property corners, light poles, flag poles, and retaining walls. Available plats will be used to verify property corners found are valid. WSB will provide curb and gutter shots for all streets. It is assumed that the City will coordinate all right-of-entries to obtain shots in these areas adjacent to private property. Subtask 1.5: Base Mapping Utilizing Civil 3D, WSB will create the base map for the project. The base map will be created to show all topographic features from the field data. Utilizing existing plats or property surveys, WSB will show property lines on the base map adjacent the roadway. WSB will create the TIN for the project and create contours in the appropriate AutoCAD layer and provide a digital copy of the base map to the City. Subtask 1.6: Documentation Upon completion and acceptance of the base map by the City Engineer, WSB will provide a copy of all field notes, Gopher State design locate drawings and any other project documentation. Task 2 | Geotechnical Evaluation WSB will conduct a Geotechnical Evaluation which will include soil borings and summary report complete with professional recommendations necessary for MnDOT State Aid pavement design. Based on the project limits WSB is recommending 4 borings at/to 10-foot depth. City staff will be provided with a map showing the locations of the proposed borings for their review and comment. WSB will also: · Obtain geotechnical report with pavement evaluation and recommendations · Participate in a Gopher State One site meet. · Perform Standard Penetration Test borings and sampling · Evaluate soils from the 10-foot borings samples to determine corrosivity of the soils throughout the project area · Perform lab testing for percent fines and organics for classification of subgrade soils · Complete routine lab tests (moisture content and P200 wash) · Classify soils with USCS and prepare boring logs · Preparation of a Geotechnical Report with recommendations for pavement design Page 112 of 197 2026 Street Improvement Project 5 The scope of work assumes the City has approved the work and provides WSB the right to drill within city streets. Borings will be patched with cold patch materials. No permits are anticipated as this work is directly for the City. The scope of work included within the fee estimate does not include any services in connection with the discovery of potential contamination during drilling and sampling operations. This study is not designed to detect or identify such materials. In the event that such material is suspected, WSB will notify the City immediately for direction before proceeding on any out-of-scope services. The field investigation could be resumed only after the appropriate health and safety issues are addressed and the scope and fee are modified to address this change in condition. Preparation of supplemental reports, addendum letters, and/or review of plans and specifications are not included in the base geotechnical study fee; and responses to the project design team, review agencies or additional work that may be requested are also not included. Task 3 | Feasibility Study Prior to commencing the preparation of the feasibility report, our team will visit and inspect the project area with City staff. The City of Farmington will review sanitary sewer televising and confirm areas in need of replacement or repair. The results of the preliminary site walk‐through and the additional preliminary analysis completed will be an in-depth understanding of the project conditions and issues and we will provide recommendations for the proposed improvements. Based on the preliminary recommendations developed, our team will prepare a feasibility report which outlines the project necessity, feasibility of constructing the improvements, and estimated cost. Task 4 | MSA Scoping WSB will provide Capital Improvement Plan (CIP) level review and cost opinions for roadways identified by the City of Farmington to be reconstructed utilizing Municipal State Aid (MSA) funding. Our team will visit and inspect each of the project areas and evaluate against City of Farmington’s Design Standards and MnDOT State Aid design requirements. SCHEDULE It is understood that the City desires the project be completed during the 2026 summer construction season. To meet the desired project completion date, we propose the following schedule: Kick off meeting with City ................................................................................................................ May 2025 Data collection & topographic survey ....................................................................................... May-July 2025 MSA Scoping Cost Opinions ............................................................................................................ July 2025 Open house #1 ............................................................................................................................ August 2025 Accept Feasibility Study .............................................................................................................. August 2025 WSB will begin work immediately upon receiving your Notice to Proceed. WSB proposes to begin the topographic survey and data collection for the project as soon as the weather permits. Page 113 of 197 2026 Street Improvement Project 6 PROPOSED FEE WSB will provide the services as outlined in Project Approach / Scope of Services. Our budget was developed based on our understanding of the scope and experience with similar type projects. The following is a summary of the costs for each phase of the project: Task Description Fee 1 Topographic Survey $6,600 2 Geotechnical Evaluation $10,500 3 Feasibility Study $22,970 4 MSA Scoping $7,634 Total $47,704 We propose to conduct the work listed above on an hourly not-to-exceed fee of $47,704. If additional work outside of the above-described scope is determined necessary, we will proceed only after City approval. WSB will work with the City to define the scope of any additional work for City approval. If this proposal is acceptable, please execute the signature block below and return as our authorization to proceed. ACCEPTED BY: CITY OF FARMINGTON, MN Signature: Name/Title: Date: Page 114 of 197 Mark Erichson Katie Koscielak Kate Achenbach Kendra Fallon Tim Cartony Steve Gazdik Dan Perron TBD TBD Jim Barich Anne Sill 1 Topographic Survey 1.1 Field Survey 20 20 5,300.00$ 1.2 Office Survey 6 6 918.00$ 1.3 Coordination 2 2 382.00$ 28 6,600.00$ 2 Geotechnical 2.1 Soil Borings 2.2 Soil Classification and Labs 2.3 Geotechnical Report with Recommendations 10,500.00$ 3 Feasibility Study 3.1 Resident Meeting/Open House (1) 4 4 2 10 2,014.00$ 3.2 Project Management 4 4 1,056.00$ 3.3 Data Collection 4 4 8 1,340.00$ 3.4 Report 4 12 4 20 2,816.00$ 3.5 Figures 2 4 2 8 1,412.00$ 3.6 Project Costs / Funding 4 8 12 1,900.00$ 3.7 Utility Coordination 2 2 280.00$ 3.8 Preliminary Design 8 16 16 24 64 12,152.00$ 128 22,970.00$ 4 MSA Scoping 4.1 Project Management 2 2 528.00$ 4.2 Site Visit 4 2 6 1,130.00$ 4.3 Meetings (City) 4 4 8 1,836.00$ 4.4 Cost Estimates 4 24 28 4,140.00$ 44 7,634.00$ 14 36 66 16 26 6 2 20 6 2 6 200 264.00$ 195.00$ 140.00$ 195.00$ 218.00$ 175.00$ 138.00$ 265.00$ 153.00$ 191.00$ 89.00$ 3,696.00$ 7,020.00$ 9,240.00$ 3,120.00$ 5,668.00$ 1,050.00$ 276.00$ 5,300.00$ 918.00$ 382.00$ 534.00$ 47,704.00$ Farmington - 2026 Street Improvement Proejct Detailed Cost Breakdown of Tasks Task Description Principal Project Maanger Graduate Engineer Water Resources Engineer Engineering Technician GIS Specialist Task Cost Subtotal = Lump Sum 10,500.00$ Environmental Scientist Two-Person Survey Crew Survey Technician Survey Coordinator Administrative Total Hours Subtotal = Subtotal = Subtotal = Total Hours Hourly Cost Labor Costs Total Costs Pa g e 1 1 5 o f 1 9 7 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Gary Rutherford, Police Chief Department: Police Subject: Professional Services Agreement with Wold Architects and Engineers for Topographic Survey Services – Farmington Police Security Fence Meeting: Regular Council - Apr 21 2025 INTRODUCTION: The Farmington Police Department is proposing the construction of a perimeter fence at its headquarters located at 19500 Municipal Drive. This initiative aims to enhance the security and operational safety of the facility, ensuring better control over property access and safeguarding departmental resources. WOLD Architecture and Engineering has been selected as the consultant to lead the design and construction documentation efforts. This agenda item seeks to formally present and review for Council City to timeline and goals, project services, of scope the endorsement prior to initiating design and bidding phases. DISCUSSION: On February 21, 2023, the City Council approved the Consultant Pool for 2023-2027. Wold Architects and Engineers is one of the firms in the Consultant Pool and has prepared the attached scope and budget based on meetings and discussions with City Staff regarding this project. The scope includes these major tasks: Developing a final layout for the fencing, columns, and gates. Meeting with City Administration, Planning and Zoning, and the City Council to gain approval of the final design. Preparing detailed construction bidding documents for the work. Assisting with bidding and providing construction administration services. BUDGET IMPACT: The cost of the perimeter fence project will include architectural and engineering services, construction expenses, and contingency allowances. WOLD Architecture and Engineering’s fees are outlined in the attached PSA and are based on standard professional service rates. Preliminary cost estimates for the construction phase are also included. The project is funded through the Congressional Community Project Fund Grant approved by City Council on December 02, 2025. Any additional services outside the defined scope will be subject to separate approval and amendment. Full budget details and construction bids will be presented to Council for final authorization. ACTION REQUESTED: Page 116 of 197 Approve a Professional Services Agreement in substantially the form of the attached document, for engineering and architecture services for the Police Department security fence project. ATTACHMENTS: DOCS-#235415-v4- Professional_Services_Agreement___Wold_Architechts___Police_Security_Fence_Project -- For CITY execution City of Farmington - Police Security Fence - Scope Page 117 of 197 1 235415v4 PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (“Agreement”) is made this ____ day of ____________, 2025, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation, whose business address is 430 3rd St, Farmington, MN 55024 (hereinafter "City") and WOLD ARCHITECTS INCORPORATED, a Minnesota Corporation, d/b/a WOLD ARCHITECTS AND ENGINEERS, whose business address is 322 Minnesota Street, Suite W2000, St. Paul, MN 55101 (hereinafter “Engineer”). PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Engineer for engineering services, hereinafter referred to as the "Work", and as outlined on Exhibit “A” attached hereto. IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Engineer to furnish the services set forth in Exhibit “A”. The Engineer agrees to perform the services. Engineer shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things necessary and ancillary thereto specified in Exhibit “A”. The Work to be performed under this Agreement shall be done under the review of a professional engineer licensed in the State of Minnesota, who shall attest that the Work will be performed in compliance with all applicable codes and engineering standards. The Work shall be performed in accordance with this Agreement and Exhibit “A”. 2. REPRESENTATIVES. City has designated Nate Seim (the “City Representative”), and the Engineer has designated Jacob Wollensak (the “Engineer Representative”). The City Representative and the Engineer Representative shall be available as often as is reasonably necessary for reviewing the Services and Work to be performed. 3. COMPENSATION FOR SERVICES. Engineer shall be paid by the City for the Work in accordance with the attached fee schedule set forth in Exhibit “A”, but not to exceed $41,700.00 inclusive of taxes and reimbursable costs. A. Any changes in the scope of the Work which may result in an increase to the compensation due the Engineer shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. Page 118 of 197 2 235415v4 B. Special Consultants may be utilized by the Engineer when required by the complex or specialized nature of the Project and when authorized in writing by the City. 4. COMPLETION DATE/TERM. The Engineer must complete the Services by ______________, 20___. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 5. OWNERSHIP OF DOCUMENTS. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Engineer may retain copies of such documents as records of the services provided. Use of the Information for the purposes of the project contemplated by this Agreement does not relieve any liability on the part of the Engineer, but any use of the Information by the City or the Engineer beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. Notwithstanding the foregoing, the City and the Engineer agree that any ownership rights that may be conveyed under this Paragraph do not include the conveyance to the City of the unique or proprietary design techniques or concepts of the Engineer or its subconsultant(s) as may be employed in the Information. If this Agreement is terminated, the City shall not use the Information for completion of the Project by others without the involvement of qualified professionals who shall assume the Engineer's professional obligations and liability for work not completed by the Engineer. 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Engineer shall abide by all statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules, and regulations pertaining to the Services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. Engineer’s books, records, documents, and accounting procedures and practices related to services provided to the City are subject to examination by the legislative auditor or the state auditor, as appropriate, for a minimum of six years. 7. STANDARD OF CARE. Engineer shall exercise the same degrees of care, skill, and diligence in the performance of the Services as is ordinarily possessed and exercised by a professional engineer under similar circumstances. Engineer shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Engineer’s breach of this standard of care. Engineer shall put forth reasonable efforts to complete its duties in a timely manner. Engineer shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Engineer shall be responsible for costs, delays, or damages arising from unreasonable delays in the performance of its duties. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Engineer’s services. 8. INDEMNIFICATION. The Engineer shall defend, indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all judgments, claims, damages, Page 119 of 197 3 235415v4 demands, actions, causes of action, including costs and attorney's fees paid or incurred resulting from any breach of this Agreement by Engineer, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Engineer, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Engineer harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents, or employees. 9. INSURANCE. a. General Liability. Prior to starting the Work, Engineer shall procure, maintain, and pay for such insurance as will protect against claims or loss which may arise out of operations by Engineer or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Engineer shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $2,000,000 property damage and bodily injury per occurrence $2,000,000 general aggregate Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Commercial General Liability requirements may be met through a combination of umbrella or excess liability insurance. The City shall be named as an additional insured on the general liability and umbrella policies. c. Professional Liability Insurance. In addition to the coverages listed above, Engineer shall maintain a professional liability insurance policy in the amount of $2,000,000 per claim and in the aggregate. Said policy need not name the City as an additional insured. Page 120 of 197 4 235415v4 d. Engineer shall maintain “stop gap” coverage if Engineer obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Farmington” as an additional insured. f. All policies, except the Professional Liability Policy, shall apply on a “per project” basis. g. All polices shall contain a waiver of subrogation in favor of the City. h. All policies, except for the Worker’s Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Engineer under this Agreement. j. Engineer agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Engineer’s responsibility to pay any retention or deductible for the coverages required herein. l. The Engineer’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days advanced written notice to the City. m. Engineer shall maintain in effect all insurance coverages required under this Paragraph at Engineer’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing and all insurance policies shall be on ISO forms acceptable to the City. n. A copy of the Engineer’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Engineer’s Work. Upon request a copy of the Engineer’s insurance declaration page, rider and/or endorsement, as applicable shall be provided. Such documents evidencing insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Engineer has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, rider, endorsement, certificates, or other evidence of insurance, or to advise Engineer of any deficiencies in such documents and Page 121 of 197 5 235415v4 receipt thereof shall not relieve Engineer from, nor be deemed a waiver of, City’s right to enforce the terms of Engineer’s obligations hereunder. City reserves the right to examine any policy provided for under this Agreement. o. Effect of Engineer’s Failure to Provide Insurance. If Engineer fails to provide the specified insurance, then Engineer will defend, indemnify, and hold harmless the City, the City's officials, agents, and employees from any loss, claim, liability, and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Engineer, its subcontractors, agents, employees or delegates. Engineer agrees that this indemnity shall be construed and applied in favor of indemnification. Engineer also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity in section o, the City may require Engineer to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Engineer's insurance company. Engineer will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. INDEPENDENT CONTRACTOR. The City hereby retains the Engineer as an independent contractor upon the terms and conditions set forth in this Agreement. The Engineer is not an employee of the City and is free to contract with other entities as provided herein. Engineer shall be responsible for selecting the means and methods of performing the work. Engineer shall furnish any and all supplies, equipment, and incidentals necessary for Engineer's performance under this Agreement. City and Engineer agree that Engineer shall not at any time or in any manner represent that Engineer or any of Engineer's agents or employees are in any manner agents or employees of the City. Engineer shall be exclusively responsible under this Agreement for Engineer's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11. SUBCONTRACTORS. Engineer shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Engineer shall comply with Minnesota Statute § 471.425. Engineer must pay subcontractor for all undisputed Page 122 of 197 6 235415v4 services provided by subcontractor within ten (10) days of Engineer’s receipt of payment from City. Engineer must pay interest of 1.5 percent per month or any part of a month to subcontractor on any undisputed amount not paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 12. ASSIGNMENT AND THIRD PARTIES. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the City and Engineer, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the City and Engineer and not for the benefit of any other party. 13. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 14. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 15. CONTROLLING LAW AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this contract shall be venued in the Dakota County District Court. 16. COPYRIGHT. Engineer shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings, or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 17. RECORDS. The Engineer shall maintain complete and accurate records of time and expense involved in the performance of services. 18. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Engineer must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Engineer pursuant to this Agreement. Engineer is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Engineer receives a request to release data, Engineer must immediately notify City. City will give Engineer instructions concerning the release of the data to the requesting party before the data is released. Engineer agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Engineer’s officers’, agents’, partners’, employees’, volunteers’, assignees’, or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. Page 123 of 197 7 235415v4 19. TERMINATION. This Agreement may be terminated by City on thirty (30) days’ written notice delivered to Engineer at the address on file with the City. Upon termination under this provision if there is no fault of the Engineer, the Engineer shall be paid for services rendered and reimbursable expenses until the effective date of termination. If the City terminates the Agreement because the Engineer has failed to perform in accordance with this Agreement, no further payment shall be made to the Engineer, and the City may retain another engineer to undertake or complete the work identified in Paragraph 1. 20. NON-DISCRIMINATION. During the performance of this Agreement, the Engineer shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Engineer shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Engineer shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Engineer further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 21. SURVIVAL. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 22. SERVICES NOT PROVIDED FOR. Claims for services furnished by the Engineer not specifically provided for herein shall not be honored by the City. 23. SEVERABILITY. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 24. CONFLICTS. No officer or salaried employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 25. NOTICES. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. 26. WAIVER. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Page 124 of 197 8 235415v4 27. COUNTERPARTS. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 28. INCORPORATION OF EXHIBIT. The Exhibit attached to this Agreement is true and correct, and is incorporated into and made a part of this Agreement by reference. IN WITNESS WHEREOF, the City and Engineer have executed this Agreement to be effective as of the later of the dates below. [Signature page follows] Page 125 of 197 Page 126 of 197 10 235415v4 EXHIBIT “A” SCOPE OF SERVICES and FEE SCHEDULE [1 Exhibit page follows] Page 127 of 197 January 6, 2024 Nate Siem, Deputy Chief of Police City of Farmington 19500 Municipal Drive Farmington, MN 55024 Re: Police Station Space Security Fencing Commission No. 9999 Dear Nate: We are excited for the opportunity to help you with adding a security fence to the existing Police Department site. As discussed, the City of Farmington has secured grant funding from the U.S. Department of Justice for the project and the bid documents will need to adhere to specific requirements listed in the grant. The project is to include an 8’ high security metal fence (similar to Impasse style fence) with gates, concrete edging and brick columns. Based on our previous client experiences with this type of fencing, we are suggesting a Total Project Cost for 1,800 feet of fencing to be approximately $870,000. We believe the process moving forward would include: • Develop a final layout for the fencing, columns and gates. • Meet with you, City Administration, Planning and Zoning and the City Council to gain approval of the final design. • Develop construction bidding documents for the work. • Assist with bidding and construction administration. We typically establish a fixed fee at the project onset based on the estimated construction cost. All engineering and consultants are included in our fixed fee. We previously recommended a construction budget for this work at approximately $695,000 and we are proposing a fixed fee as follows: Construction Estimate $695,000 Architectural Fee Basis. x 6% Proposed Fixed Fee $41,700 Reimbursable expenses would be in addition to this fixed fee but are expected to be minimal and they are estimated to be approximately $1,000. We understand that the project schedule will include 3 months of design, 1 month of bidding, and 3 months of construction. The goal is to have the project out for bid later this spring so a contract can be secured for construction to be complete by the end of this summer or early fall of 2025. Let me know if you have any questions. Sincerely, Wold Architects and Engineers Jake Wollensak | AIA Associate City of Farmington Lynn Gorski Date City Administrator CC: John McNamara, Wold Architects and Engineers Page 128 of 197 City of Farmington Police Security Fence 04/15/2025 Police Security Fence – Project Information From: Jake Wollensak, Wold Architects and Engineers • Fence Scope: ○ Natural Gas Pipeline: ■ February 9, 2022: Jim Constantineau got approval from Northern Natural Gas to cross their pipeline with the fence in the two locations it crosses. ■ Does Nate have documentation of this? Contact at Northern? ○ Ameristar Impasse style fence. ○ Manual gate at public parking lot. ○ Manual gate at north. ○ Man gate at north. ○ Automatic gate at the police lot. ● Timeline/Process/Next Steps ○ Complete survey. ○ Bolton & Menk to research city requirements (Land Use Application/CUP/Site Plan Review) ○ Complete cost estimate 2-3 weeks following completion of survey. ○ Review plans with IT and Public Works. ○ Final page turn with Farmington PD. ○ Issue bidding documents: Mid-May, pending city review process. ○ Fencing is 4-6 week lead time. ○ Bid Opening/Award: Mid-June ○ Contractor pre-construction and material procurement completed: Mid-July ○ Construction Completed: End of August. Page 129 of 197 City of Farmington Police Security Fence 04/15/2025 ● Budget: Construction Cost: 8’ Metal Fence $453,600 Electrified Gate $120,000 Manual Gate $20,000 Concrete Edging $18,000 Brick Columns $84,000 Total Cost of Construction $695,600 Project Soft Costs: Design Fees $42,700 Survey (Estimate) $10,000 Access Control/Security Allowance $15,000 Project Contingency (15%) $106,200 Total Project Soft Costs: $173,900 Total Project Cost $869,500 ● Site Diagram: Page 130 of 197 City of Farmington Police Security Fence 04/15/2025 Page 131 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Tony Wippler, Planning Manager Department: Community Development Subject: Adopt Resolution 2025-029 Approving the Preliminary Plat and Preliminary Planned Unit Development - Dakota Meadows Meeting: Regular Council - Apr 21 2025 INTRODUCTION: Distinctive Land Development, LLC has submitted applications for preliminary plat and planned unit development for the Dakota Meadows development. The subject property consists of approximately 43.5 acres generally located near the southeast intersection of Denmark Avenue and 220th Street. The project area is located south of Dakota Electric and west of the Dakota County Fairgrounds. The property is generally flat with a large wetland located on the southern portion of the site. The Union Pacific rail line runs along the eastern boundary of the site. DISCUSSION: As shown on the preliminary plat (attached), the developer is proposing 134 single-family lots spread over the 43.5 acres. The net density as proposed is 3.6 dwelling units per acre. The property is zoned R-2 (Low/Medium Density Residential) and is proposed as a planned unit development. The R-2 zones allows for a density range between 3.5 - 6.0 dwelling units per acre. The preliminary plat also includes 5 outlots. The outlots consist of a combination of stormwater facilities, wetlands, and remnant parcels. The proposed standards for the development are: Minimum lot width: 40 feet Minimum lot area: 4,261 square feet Front yard setback: 20 feet (25 feet on sidewalk side) Rear yard setback: 6 feet Side yard setback: 5 feet Side yard setback street (corner): 15 feet The lots sizes range from 4,261 square feet up to 10,623 square feet in size. The average lot size within the development is proposed at 5,307 square feet. Access and Transportation Page 132 of 197 Access to this development is proposed from Denmark Avenue. A secondary emergency access is shown towards the southern end of the development near the wetland area. The secondary access would consist of a 20 foot wide enhanced trail section that would provide emergency access in and out of the site from Denmark Avenue to Street C. The emergency access will have to be gated and closed to motorized vehicles of the general public. The preliminary plat does provide three stub roads; one to the Dakota County CDA project to the north, one to the property to the south owned by Bernard Murphy Farms, LP, and one near the northeast corner of the development to provide future access to the Turek property to the north. The road right-of-way within the development is proposed to be 60 feet in width with the roadway width being 29 feet face or curb to face of curb. The proposed development is adjacent to CSAH 31 (Denmark Avenue) and is therefore subject to the County's contiguous plat ordinance. The County's Plat Commission reviewed the preliminary plat on March 26th. The Plat Commission's letter regarding this development is attached for reference. Parks, Trails & Sidewalks Sidewalks are provided on the south side of Street A and the west side of Street C. Eight-foot-wide bituminous trails are provided along the northern boundary of the site extending from Denmark Avenue up to Ash Street (220th Street W), extending from the cul-de-sac (Street B) to the emergency access trail, and along the right-of-way of Denmark Avenue. The City will be taking cash-in-lieu of park land dedication. The trail extending to Ash Street is critical as the park that would service this development is Westview Acre Park. This trail section would assist in residents of this development being able to access that park area. Preliminary Planned Unit Development This development is being proposed as a planned unit development to allow flexibility with the bulk standards within the R-2 zoning district. The flexibility requests are as follows: Reducing the minimum lot area to 4,261 square feet (typical minimum is 6,000 sf) Reducing the minimum lot width to 40 feet (typical minimum is 60 feet) Reducing the corner yard setback to 15 feet (typical minimum is 20 feet) Reducing the interior side yard setback to 5 feet (typical minimum is 6 feet) Increasing the building coverage percentage for lots to 50% (typical maximum is 35%) Planning Commission Review The Planning Commission reviewed the preliminary plat and preliminary planned unit development at its regular meeting on April 8, 2025. The Planning Commission recommended approval of the preliminary plat and preliminary planned unit development with a vote of 4-0. The Planning Commission did have discussion on the trail shown along the northern boundary of the site, specifically behind the proposed homes, and whether that location is appropriate or not for a trail. The Commission added a second condition to the recommendation of approval. The added condition is that staff continue to work with the developer regarding the location of trail along the northern boundary and have resolution regarding it prior to submittal of a final plat. BUDGET IMPACT: Page 133 of 197 Not applicable ACTION REQUESTED: Adopt Resolution 2025-029 approving the Dakota Meadows preliminary plat and planned unit development contingent upon the following: 1. The satisfaction of all engineering comments/requirements including construction plans for grading, stormwater and utilities. 2. Staff continue to work with the developer regarding the location of the trail along the northern boundary and have resolution regarding it prior to submittal of a final plat. ATTACHMENTS: 00-124153 - Dakota Meadows Prelim-Rev 03 (04-02-2025) Dakota Meadows Plat Commission letter032725 Resolution2025-029 DAKOTA MEADOWS Pre plat and PUD Page 134 of 197 REGISTERED PROFESSIONAL CIVIL ENGINEER REGISTERED PROFESSIONAL LAND SURVEYOR DEVELOPER REG. NO. 42299 JOHN M. MOLINARO PETER J. HAWKINSON REG. NO. 45831 MATT ODENTHAL DISTINCTIVE LAND DEVELOPMENT, LLC 18466 KENYON AVENUE STE#100 LAKEVILLE, MN 55044 PREPARED BY PIONEER ENGINEERING, P.A. 2422 ENTERPRISE DRIVE MENDOTA HEIGHTS, MN 55120 00-ENG-124153-SHEET-COVER 1.00COVER SHEET I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments LOCATION MAP PRELIMINARY GRADING DETAILS PRELIMINARY EROSION CONTROL PLANPRELIMINARY GRADING PLAN LEGENDCOVER SHEET SHEET INDEX 1.001.01 3.00-3.033.10 4.01-4.04 PRELIMINARY PLAT EXISTING CONDITIONS2.00-2.02 2.10-2.12 PRELIMINARY SITE PLAN2.20-2.23 PRELIMINARY SEEDING PLAN3.20 PRELIMINARY STORM SEWER PLAN5.10-5.13 PRELIMINARY SANITARY & WATER PLAN5.00-5.04 PRELIMINARY LANDSCAPE PLANL1.PRELIMINARY TREE PRESERVATION PLANT1. PRELIMINARY FEMA FLOOD PLAN6.01 S3. STORMWATER POLLUTION PREVENTION PLAN S1-S2. EXISTING HYDROLOGY PLAN S5. MPCA MAPS4.PROPOSED HYDROLOGY PLAN DAKOTA MEADOWS PRELIMINARY PLAT FARMINGTON, MINNESOTA PRELIMINARY REMOVALS PLAN1.10 PRELIMINARY WETLAND PLAN7.01 Pa g e 1 3 5 o f 1 9 7 00-ENG-124153-SHEET-LEGEND 1.01LEGEND I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 3 6 o f 1 9 7 00-ENG-124153-SHEET-DEMO 1.10PRELIMINARY REMOVALS PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 3 7 o f 1 9 7 2.00EXISTING CONDITIONS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 01-03-2025 LAKEVILLE, MN 55044 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Surveyor under the laws of the State of Minnesota 42299 Peter J. Hawkinson EX-SURV-124153-BASE.DWG 2. 02-10-2025 Carriage Change3. 04-01-2025 City Comments Pa g e 1 3 8 o f 1 9 7 2.01EXISTING CONDITIONS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 33OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2018 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 Pa g e 1 3 9 o f 1 9 7 2.02EXISTING CONDITIONS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 33OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2018 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 Pa g e 1 4 0 o f 1 9 7 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 01-03-2025 LAKEVILLE, MN 55044 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Surveyor under the laws of the State of Minnesota 42299 Peter J. Hawkinson 00-SURV-124153-BASE.DWG 2. 02-10-2025 Carriage Change3. 04-01-2025 City Comments 2.10PRELIMINARY PLAT Pa g e 1 4 1 o f 1 9 7 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 01-03-2025 LAKEVILLE, MN 55044 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Surveyor under the laws of the State of Minnesota 42299 Peter J. Hawkinson 00-SURV-124153-BASE.DWG 2. 02-10-2025 Carriage Change3. 04-01-2025 City Comments 2.11PRELIMINARY PLAT Pa g e 1 4 2 o f 1 9 7 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 01-03-2025 LAKEVILLE, MN 55044 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Surveyor under the laws of the State of Minnesota 42299 Peter J. Hawkinson 00-SURV-124153-BASE.DWG 2. 02-10-2025 Carriage Change3. 04-01-2025 City Comments 2.12PRELIMINARY PLAT Pa g e 1 4 3 o f 1 9 7 00-ENG-124153-SHEET-SITE 2.20PRELIMINARY OVERALL SITE PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 4 4 o f 1 9 7 00-ENG-124153-SHEET-SITE 2.21PRELIMINARY SITE PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 4 5 o f 1 9 7 00-ENG-124153-SHEET-SITE 2.22PRELIMINARY SITE PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 4 6 o f 1 9 7 00-ENG-124153-SHEET-SITE 2.23PRELIMINARY SITE PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 4 7 o f 1 9 7 00-ENG-124153-SHEET-GRAD OVR 3.00PRELIMINARY OVERALL GRADING PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 4 8 o f 1 9 7 STORMWATER SETBACKS LOW FLOOR 2' + HWL 1' + EOF 2' + SHWT LOW OPENING 1' + EOF 00-ENG-124153-SHEET-GRAD 3.01PRELIMINARY GRADING PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 4 9 o f 1 9 7 STORMWATER SETBACKS LOW FLOOR 2' + HWL 1' + EOF 2' + SHWT LOW OPENING 1' + EOF 00-ENG-124153-SHEET-GRAD 3.02PRELIMINARY GRADING PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 5 0 o f 1 9 7 STORMWATER SETBACKS LOW FLOOR 2' + HWL 1' + EOF 2' + SHWT LOW OPENING 1' + EOF 00-ENG-124153-SHEET-GRAD 3.03PRELIMINARY GRADING PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 5 1 o f 1 9 7 LEGEND 00-ENG-124153-SHEET-EROS 3.10PRELIMINARY EROSION CONTROL PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 5 2 o f 1 9 7 · · · · · · · · · · · · 00-ENG-124153-SHEET-SEED 3.20PRELIMINARY SEEDING PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 5 3 o f 1 9 7 00-ENG-124153-SHEET-DTLS 4.01PRELIMINARY GRADING DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 5 4 o f 1 9 7 00-ENG-124153-SHEET-DTLS 4.02PRELIMINARY GRADING DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 5 5 o f 1 9 7 · · 00-ENG-124153-SHEET-DTLS 4.03CITY DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 5 6 o f 1 9 7 STOP 00-ENG-124153-SHEET-DTLS 4.04CITY DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 5 7 o f 1 9 7 00-ENG-124153-SHEET-SSWR OVR 5.00PRELIMINARY OVERALL SANITARY SEWER & WATERMAIN PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 5 8 o f 1 9 7 00-ENG-124153-SHEET-HYD 5.01PRELIMINARY HYDRANT COVERAGE I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 5 9 o f 1 9 7 00-ENG-124153-SHEET-SSWR 5.02PRELIMINARY SANITARY SEWER & WATERMAIN PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 6 0 o f 1 9 7 00-ENG-124153-SHEET-SSWR 5.03PRELIMINARY SANITARY SEWER & WATERMAIN PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 6 1 o f 1 9 7 00-ENG-124153-SHEET-SSWR 5.04PRELIMINARY SANITARY SEWER & WATERMAIN PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 6 2 o f 1 9 7 00-ENG-124153-SHEET-STRM OVR 5.10PRELIMINARY OVERALL STORM SEWER PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 6 3 o f 1 9 7 00-ENG-124153-SHEET-STRM 5.11PRELIMINARY STORM SEWER PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 6 4 o f 1 9 7 00-ENG-124153-SHEET-STRM 5.12PRELIMINARY STORM SEWER PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 6 5 o f 1 9 7 00-ENG-124153-SHEET-STRM 5.13PRELIMINARY STORM SEWER PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 6 6 o f 1 9 7 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments 00-ENG-124153-SHEET-FEMA 6.01PRELIMINARY FEMA FLOOD PLAN Pa g e 1 6 7 o f 1 9 7 00-ENG-124153-SHEET-WETLAND 7.01PRELIMINARY WETLAND PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro LAKEVILLE, MN 55044 2. 02-10-2025 Carriage Change3. 04-02-2025 City Comments Pa g e 1 6 8 o f 1 9 7 · · · · · · · · · · · · · · · I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c S5OFDAKOTA MEADOWS FARMINGTON, MN 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 02-10-2025 Carriage Change Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro 2. 04-02-2025 City Comments 00-ENG-124153-SHEET-HYDR-SWPPP S1STORMWATER POLLUTION PREVENTION PLAN Pa g e 1 6 9 o f 1 9 7 00-ENG-124153-SHEET-HYDR-SWPPP S2STORMWATER POLLUTION PREVENTION PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c S5OFDAKOTA MEADOWS FARMINGTON, MN 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 02-10-2025 Carriage Change Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro 2. 04-02-2025 City Comments Pa g e 1 7 0 o f 1 9 7 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c S5OFDAKOTA MEADOWS FARMINGTON, MN 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 02-10-2025 Carriage Change Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro 2. 04-02-2025 City Comments 00-ENG-124153-SHEET-HYDR-MPCA S3MPCA MAP Pa g e 1 7 1 o f 1 9 7 LEGEND I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c S5OFDAKOTA MEADOWS FARMINGTON, MN 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 02-10-2025 Carriage Change Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro 2. 04-02-2025 City Comments 00-ENG-124153-SHEET-HYDR-EXIS S4EXISTING HYDROLOGY MAP Pa g e 1 7 2 o f 1 9 7 LEGEND I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c S5OFDAKOTA MEADOWS FARMINGTON, MN 01-03-2025 JMM SHA Name Reg. No.Date Revisions 1. 02-10-2025 Carriage Change Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 01-03-2025 John M. Molinaro 2. 04-02-2025 City Comments 00-ENG-124153-SHEET-HYDR-PROP S5PROPOSED HYDROLOGY MAP Pa g e 1 7 3 o f 1 9 7 1OFJLT JLT 1LANDSCAPE PLAN c OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS LAKEVILLE, MN 55044 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota 44763 Jennifer L. Thompson 2. 02-10-2025 Carriage Change 2-10-2025 Pa g e 1 7 4 o f 1 9 7 1OFJLT JLT Date Designed Drawn 1TREE PRESERVATION PLAN c OFDAKOTA MEADOWS FARMINGTON, MN DISTINCTIVE LAND DEV., LLC 18466 KENYON AVENUE #100 01-03-2025Name Reg. No.Date Revisions 1. 01-15-2025 Client Comments Date Designed Drawn 2025 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 01-03-2025 LAKEVILLE, MN 55044 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota 44763 Jennifer L. Thompson 2. 02-10-2025 Carriage Change TREE PROTECTION DETAILTREE PRESERVATION NOTES Pa g e 1 7 5 o f 1 9 7 Dakota County Surveyor’s Office Western Service Center 14955 Galaxie Avenue Apple Valley, MN 55124 952.891-7087 Fax 952.891-7127 www.co.dakota.mn.us March 27, 2025 City of Farmington 430 Third Street Farmington, MN 55024 Re: DAKOTA MEADOWS The Dakota County Plat Commission met on March 26, 2025, to consider the preliminary plat of the above referenced plat. The plat is adjacent to CSAH 31 (Denmark Ave.) and is therefore subject to the Dakota County Contiguous Plat Ordinance. The site includes a residential development with 134 lots. The right-of-way needs for a future 2-lane rural roadway are 55-feet of half right of way. There is one access to the site off CSAH 31 shown as “Street A”. Street A will also serve the existing CDA site to the north. The existing CDA access along CSAH 31 was temporary and will be closed with this development. A temporary permit will also be required for an emergency/trail access. An emergency access will be designed on the south portion of this development and connect to the proposed trail. In addition, the trail for emergency purposes (secondary access) will be constructed wider than a typical trail design. Restricted access should be shown along all of CSAH 31 except for the “Street A” opening. A quit claim deed to Dakota County for restricted access along CSAH 31 is required with the recording of the plat mylars. The Plat Commission has approved the preliminary and final plat, provided that the described conditions are met, and will recommend approval to the County Board of Commissioners on April 22, 2025. Traffic volumes on CSAH 31 are 6,945 ADT and are anticipated to be 5,400 ADT by the year 2040. These traffic volumes indicate that current Minnesota noise standards for residential units could be exceeded for the proposed plat. Residential developments along County highways commonly result in noise complaints. In order for noise levels from the highway to meet acceptable levels for adjacent residential units, substantial building setbacks, buffer areas, and other noise mitigation elements should be incorporated into this development. No work shall commence in the County right of way until a permit is obtained from the County Transportation Department and no permit will be issued until the plat has been filed with the County Recorder’s Office. The Plat Commission does not review or approve the actual engineering design of proposed accesses or other improvements to be made in the right of way. Nothing herein is intended to restrict or limit Dakota County’s rights with regards to Dakota County rights of way or property. The Plat Commission highly recommends early contact with the Transportation Department to discuss the permitting process which reviews the design and may require construction of highway improvements, including, but not limited to, turn lanes, drainage features, limitations on intersecting street widths, medians, etc. Page 176 of 197 Please contact TJ Bentley regarding permitting questions at (952) 891-7115 or Todd Tollefson regarding Plat Commission or Plat Ordinance questions at (952) 891-7070. Sincerely, Todd B. Tollefson Secretary, Plat Commission c: Page 177 of 197 Page 178 of 197 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-029 APPROVING PRELIMINARY PLAT AND PRELIMINARY PLANNED UNIT DEVELOPMENT DAKOTA MEADOWS WHEREAS, the preliminary plat and preliminary planned unit development for Dakota Meadows is now before the Council for review and approval; and WHEREAS, a public hearing of the Planning Commission was held on April 8, 2025 after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and WHEREAS, the Planning Commission reviewed and recommended City Council approval of the preliminary plat and preliminary planned unit development at its regular meeting on April 8, 2025; and. WHEREAS, the City Council reviewed the preliminary plat and preliminary planned unit development on April 21, 2025. WHEREAS, the City Engineer has rendered an opinion that the proposed plat and planned unit development can be feasibly served by municipal services. NOW, THEREFORE, BE IT RESOLVED, that Farmington Mayor and City Council hereby approve the above preliminary plat and preliminary planned unit development with the following conditions: 1. The satisfaction of all engineering comments/requirements including construction plans for grading, stormwater, and utilities. 2. Staff continue to work with the developer regarding the location of trail along the northern boundary and have resolution regarding it prior to submittal of a final plat. Adopted by the City Council of the City of Farmington, Minnesota, this 21st day of April 2025. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 179 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Jared Johnson, Planning Coordinator Department: Community Development Subject: Amendment to a Planned Unit Development (PUD) Agreement for Meadowview Preserve - Lot Coverage Meeting: Regular Council - Apr 21 2025 INTRODUCTION: Summergate Development has applied for an amendment to the PUD Agreement for Meadowview Preserve. The requested amendment would allow a deviation to increase the allowable lot coverage from 30% to 40%. DISCUSSION: Request The city entered into a final PUD Agreement with Summergate Development back in January of 2024 for Meadowview Preserve. The PUD Agreement outlined two deviations from the R-1 Low Density Residential zoning district: Reduced lot size to a minimum of 8,119 square feet (10,000 square-feet minimum in R-1) Reduced lot width to a minimum of 60 feet (75 feet minimum in R-1) Summergate Development is now requesting an amendment to the PUD Agreement to add an additional deviation to allow 40% lot coverage. The current requirement in the R-1 Low Density Residential zoning district allows for 30% lot coverage. Lot coverage applies to structures on the lot such as the house, covered porches, decks, sheds, etc., and does not include impervious surfaces such as the driveway, sidewalks, patios, etc. Narrative Summergate initially anticipated being the builder as well as the developer. However, their plans changed and Summergate sold many of the existing lots to two home builders (Brandl Anderson and Pulte). To avoid competition in home types, Brandl Anderson started building villa-style homes along Everglade Path (westernmost street) and Pulte started building traditional two-story homes along Everfield Avenue (easternmost street), abutting the Troy Hill neighborhood. The traditional two-story homes along Everfield Avenue have been able to meet the 30% maximum lot coverage requirement. However, the 30% requirement is an issue for the villa-style homes proposed to the west along Everglade Path. The villa-style homes have a deeper footprint on the lot because they do not have an upper level. The applicant has included property surveys for both housing types in the attached narrative/information packet to show the differences in lot coverage. Page 180 of 197 Planning Commission The Planning Commission held a public hearing for the proposed amendment at the April 8, 2025, regular meeting. The commission recommended denial of the amendment by a vote of 3-1. The Planning Commission voiced concerns about the developer returning so soon to request an amendment to a PUD Agreement that had already been thoroughly negotiated and finalized. The Commission recalled the meetings held for Meadowview Preserve when it was proposed and the concerns held by neighboring residents. Attached is an email staff received regarding the public hearing from a property owner in the Troy Hill neighborhood adjacent to Meadowview Preserve. Staff Review Staff understands the concerns raised by the Planning Commission. Ideally, the lot coverage deviation should have been included in the initial PUD Agreement. However, staff is supportive of the proposed amendment strictly from a planning perspective. The development already has approved reductions in lot size and lot width. An increase in lot coverage could be justified in order to account for the approved reductions and to accommodate a variety of single-family home types. Staff would like to note that the existing stormwater infrastructure is capable of handling the increase in lot coverage and it's highly unlikely all of the lots would be developed to a maximum of 40% lot coverage. There has been a trend of new single-family home developments with smaller lots while maintaining larger homes. Developments are turning to PUDs to allow deviations from zoning codes, including flexibility on lot coverage. There are several active single-family home PUD developments in Farmington that have lot coverage deviations: Fairhill Estate at North Creek - Up to 50% (deviation from 35%) Vita Attiva - Up to 51% (deviation from 35%) Whispering Fields - Up to 35% (deviation from 30%) Vermillion Commons (single-family home section) - Up to 45% (deviation from 30%) It's staffs' opinion that the current request is not out of character with past approved developments. BUDGET IMPACT: Not applicable ACTION REQUESTED: City Council should consider one of the following two actions: Deny the request to amend the PUD Agreement for Meadowview Preserve, as per the Planning Commission's recommendation, and direct staff to develop findings of fact for denial. or Approve Resolution 2025-028 to amend the PUD Agreement for Meadowview Preserve, per recommendation from staff. ATTACHMENTS: Application Meadowview PUD Amendment Narrative/Info Packet Location Map Page 181 of 197 Comments from Property Owner of 19280 Evenston Drive Resolution 2025-028 Page 182 of 197 Applicant: ______________________________Telephone: _________________ Fax: _____________ Address: ____________________________________________________________________________ Street City State Zip Code Owner: ________________________________ Telephone: ________________ Fax: ______________ Mailing Address: ______________________________________________________________________ Street City State Zip Code Premises Involved: _____________________________________________________________________________________ Address/ Legal Description (lot, block, plat name, section, township, range) Fee: $____________ ___ Paid Current Zoning District__R-1 PUD__________ Names & Addresses of All Owners: _____________________________________________________________________________________ _____________________________________________________________________________________ SUBMITTAL REQUIREMENTS – SEE ATTACHED FORM “A” _____________________________________________ Signature of Applicant Date PLANNED UNIT DEVELOPMENT APPLICATION Schematic Plan For office use only 1.Planning Commission Action ______Recommended Approval ______Recommended Denial 2.City Council Action ______Approved ______Denied Preliminary PUD Plan 1.Public Hearing Set for:______________Advertised in Local Newspaper 2.Planning Commission Action ______Recommended Approval ______Recommended Denial 3.City Council Action ______Approved ______Denied Final PUD Plan 1.City Council Action ______Approved ______Denied Comments:________________________________________________________________________________________ _________________________________________________________________________________________________ Conditions Set: ____________________________________________________________________________________ _________________________________________________________________________________________________ Planning division: ____________________________ Date: __________________ 9/19 Page 183 of 197 MEADOWVIEW PRESERVE PUD AMENDMENT NARRATIVE Summergate Development is requesting an amendment to the Meadowview Preserve PUD, first approved in June 2022. Construction of the first phase of the project has been completed and both Brandl Anderson Homes and Pulte Homes of Minnesota are building residences within the project. The second phase is planned for construction this year, with building permit activity expected by the end of the year. In order to limit competition with the subdivision between the two builders, Brandl Anderson is marketing and building villa-style, single level homes while Pulte is building two-story homes. The approved preliminary plan was for 138 single-family lots and included the following standards: Minimum lot area: 8,119 square feet, with an average lot area of 9,659 square feet. Minimum lot width: 60 feet Minimum lot depth: 130 feet Front yard setback: 20 feet Side interior yard setback: 6 feet Side corner yard setback: 20 feet Rear yard setback: 6 feet Setback from arterial roads (195th Street): 50 feet The underlying R-1 zoning district establishes a maximum structure coverage of 30%. While this standard is working fine for traditional two-story homes, it is posing problems in those cases where a villa-style home is contemplated. The depth of the lot at 130 feet is more than adequate to accommodate the deeper, narrower home styles, but the 30% structure coverage standard is very limiting. A few villa-style plan options being proposed by Brandl Anderson are exceeding the threshold. Accordingly, we are requested consideration of an amendment to increase the overall structure coverage allowance to 40%. The homes in the upper portion of the site, adjacent to the adjoining neighborhood, are being constructed by Pulte Homes and are entirely two-story designs, which are not encountering issues with the structure coverage provision. We have verified with our project engineer that overall stormwater capacity is adequate to accommodate the proposed increase in impervious surface, as the design assumed use of the entire building pad as shown on the preliminary plat. See attached rendering that shows the pad area that was the basis for determining pond capacity. We’d note that even the deeper buildings being proposed are within the designated pad area. We appreciate the city’s consideration of the PUD amendment request and will be happy to provide any additional information that is needed. 17305 Cedar Avenue Suite 200, Lakeville, MN 55044 952-898-3461 bryant@summer-gate.com www.summer-gate.com Page 184 of 197 STOSTOSTOSTOSTOSTO EV E R F I E L D A V E N U E Drainage and Utility Easement per the plat of MEADOWVIEW PRESERVE 5 Porc h Morning Room Garage LOT 3 Proposed House Mercer, Elev. PR101 9 foot Basement Full Basement Lowest Floor Elev. = (962.20) Building Pad per Grading Plan Building Setback 10 5 WA T WA T WA T WA T WA T WA T SA N SA N SA N SA N SA N SA N SA N STO ST O ST O ST O ST O ST O ST O ST O 16 . 0 0 33.04 11 . 0 0 8. 0 0 64.51 67 . 0 0 N0 0 ° 0 7 ' 4 2 " W S89°52'18"W 139.00 N0 0 ° 0 7 ' 4 3 " W 6 7 . 0 0 S89°52'18"W 139.00 38.00 14 . 3 3 10.00 12 . 0 0 10.00 11 . 6 7 19.75 10 . 0 0 22.25 10 . 0 0 2.00 20 . 0 0 6.00 18 . 0 0 26 . 0 0 8. 0 0 21 . 0 0 21 . 0 0 20.50 44.00 74.50 74.5044.0020.50 (968.8) 969.4 (969.7) 970.2 (969.6) 970.0 (968.2) 968.8 967.92 967.72 968.21 968.14 968.11RE 968.6 1 T C X 968.31TC X 967.98TC X (6.4%) X 9 6 7 . 5 (9 7 0 . 4 2 ) X 967.6 967.8 X 967. 4 X X (97 0 . 0 ) ( 9 6 9 . 3 ) E O F X X (97 0 . 0 ) X (96 9 . 5 ) X (96 9 . 5 ) 8. 5 4 5.00 97 0 968 968 970 9 6 8 970 970 T CS E 966.78RE 10 10 10 5 30.00 X (9 6 9 . 9 ) X (96 9 . 9 ) Egress Well4.33 6. 5 8 4.33 N: \ 0 0 3 3 7 5 4 . 0 1 \ D W G \ S U R V E Y \ H O U S E S \ C E R T S \ 0 0 3 3 7 5 4 . 0 1 B 0 5 L 0 3 . D W G Farmington, Minnesota Meadowview Preserve Certificate of Survey . MJW GMK Pulte Homes PREPARED FOR: Phone :hLWeZaWer 'rLYe 6XLWe Fax 0LnneWonNa 01 Toll Free .FIELD CREW: DRAWN: CHECKED: DESIGNED: © 2025 Westwood Professional Services, Inc. Common Ground Alliance Call 48 Hours before digging: 811 or call811.com PROJECT NUMBER: 0033754.00 0'20'40' 1) Curb & gutter and utilities are existing.2) Building dimensions do not reflect brick facing.3) Building shown reflects Mercer first floor plan, sheet A1.11 Lot 3, Block 5, MEADOWVIEW PRESERVE, according to therecorded plat thereof, Dakota County, Minnesota. Address- 19340 Everfield Avenue Garage Floor Elev. = (970.42)(at overhead door)9 foot BasementTop of Foundation Wall Elev. = (970.86)Lowest Floor Elev. = (962.20) Denotes iron monument found Denotes iron monument set Bearings based on assumed datum. LEGEND CABLE TV BOXTV NATURAL GAS METERG STREET LIGHT ELECTRIC BOXE ELECTRIC METERE SANITARY MANHOLES SEWER CLEANOUTCO CATCH BASIN STORM MANHOLEST TELEPHONE BOXT GATE VALVE HYDRANT WATER METERW CURB STOP BOXCS WATERMAIN SANITARY SEWER STORM SEWER SAN STO WAT FLARED END SECTION x xxx.x Denotes existing elevation x (xxx.xx) Denotes proposed elevation I hereby certify that this survey was prepared by me or under mydirect supervision and that I am a duly Licensed Land Surveyorunder the laws of the State of Minnesota. 02/03/2025 Mathew J. Welinski DateMinnesota License No. 53596matt.welinski@westwoodps.com IMPERVIOUS SURFACE CALCULATIONSLot area = 9,313 sq. ft.House area = 1,906 sq. ft.Porch area = 43 sq. ft.Driveway = 571 sq. ft.Impervious area 2,520 sq. ft. /27.1% of total of lot area TWO-STORY HOME Finished pad area Structure coverage: 21% Pa g e 1 8 5 o f 1 9 7 c Pioneer Engineering Revisions: 1.) 2-25-25 House stake Certificate of Survey for: 2422 Enterprise Drive Mendota Heights, MN 55120 Ph. : (651) 681-1914 www.pioneereng.comFax: (651) 681-9488 Project # :Folder #:Drawn by: CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS Brandl Anderson Homes Inc 221 River Ridge Circle South, Suite 100 Burnsville, MN 55337 Phone: (952) 898-0230 Finished pad area VILLA-STYLE HOME Structure coverage: 39% Page 186 of 197 Farmington, MN Illustrative neighborhood Plan Phone (952) 937-5150 Fax (952) 937-5822 Toll Free (888) 937-5150 12701 Whitewater Drive Minnetonka, MN 55343 westwoodps.com Westwood Professional Services, Inc. 5' 5' 62' 21 DRAINAGE & UTILITY EASEMENT TYPICAL LOT DIMENSION FRONT BUILDING SETBACK BUILDING SETBACK LINE LOT NUMBER REAR BUILDING SETBACK LOT LINE SIDE SETBACK ROAD RIGHT-OF-WAY X,XXX SF LOT AREA '26 6' 6' 74 LOTS Page 187 of 197 Farmington, MN Phase II Illustrative neighborhood Plan Phone (952) 937-5150 Fax (952) 937-5822 Toll Free (888) 937-5150 12701 Whitewater Drive Minnetonka, MN 55343 westwoodps.com Westwood Professional Services, Inc. 5' 5' 62' 21 DRAINAGE & UTILITY EASEMENT TYPICAL LOT DIMENSION FRONT BUILDING SETBACK BUILDING SETBACK LINE LOT NUMBER REAR BUILDING SETBACK LOT LINE SIDE SETBACK ROAD RIGHT-OF-WAY X,XXX SF LOT AREA '26 6' 6' Pa g e 1 8 8 o f 1 9 7 Meadowview Preserve Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Map Scale 1 inch = 400 feet 4/15/2025 Page 189 of 197 Page 190 of 197 Page 191 of 197 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-028 A RESOLUTION FOR AN AMENDMENT TO THE MEADOWVIEW PRESERVE PUD AGREEMENT AS IT PERTAINS TO LOT COVERAGE WHEREAS, the City entered into a Planned Unit Development [PUD] Agreement with the Developer of Meadowview Preserve on January 16, 2024 after review of the Agreement by the Planning Commission and City Council. WHEREAS, within the PUD Agreement are the approved deviations from City Code including reduced lot sizes and lot width. WHEREAS, the Planning Commission held a public hearing on the 8th day of April 2025 after notice of the same was published in the official newspaper of the City and notice sent to surrounding property owners. NOW, THEREFORE, BE IT RESOLVED, that Farmington Mayor and City Council hereby amends #4 of the Meadowview Preserve PUD Agreement as follows, all additions are underlined: 4. Zoning. Except as otherwise modified by this Agreement, the land use, design and other requirements and standards of the R-1 zoning district shall apply to the Subject Property with the following exceptions: • Reduced lot size to a minimum of 8,119 square feet. • Reduce lot width to a minimum of 60 feet. • Increase lot coverage to a maximum of 40%. Adopted by the City Council of the City of Farmington, Minnesota, this 21st day of April 2025. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 192 of 197 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Josh Lawrenz, Building Official Department: Community Development Subject: Repeal of Title 7, Chapter 3, of the Farmington City Code Titled Design, Installation and Maintenance ff Onsite Individual Sewage Treatment Systems Meeting: Regular Council - Apr 21 2025 INTRODUCTION: The City of Farmington provided Dakota County with written notice in October of 2024 with its intent to repeal Title 7, Chapter 3, of the Farmington City Code titled Design, Installation and Maintenance of Onsite Individual Sewage Treatment Systems (ISTS). This notice was provided in compliance with Dakota County Ordinance 113 Section 4.03. The Sewage Subsurface the administering begin to elected voluntarily Farmington of City Treatment System (SSTS) program in the early 90’s. In most recent years, the budget to inspect these systems has been reduced to $600 annually, as the number of new systems totaled just one in the last five years. By electing to repeal the adoption of Dakota County (SSTS) Ordinance 113 as amended, the administration, permitting, inspections and enforcement of septic systems within the City of Farmington will be transferred back to responsibility of Dakota County. DISCUSSION: The City of Farmington currently has approximately 81 residential dwelling units utilizing a subsurface sewage treatment system and 12 other undefined structures utilizing a SSTS system. A review of our SSTS maintenance program revealed that a majority of our systems are potentially non-compliant, having failed to produce pumping records or an inspections report showing septic tank water tightness. City Staff acknowledged that SSTS maintenance reminder mailings had stopped being sent out during COVID. As a result, only a small amount of our existing systems have properly followed up with pumping documentation and inspection reports. The following was reported since 2020: 9 Maintenance Permits – Maintenance permits are good for 3 years after receiving pumping records and inspection results showing septic tank water tightness signed by a licensed Maintainer. 3 System Replacement Permits. Page 193 of 197 1 New Septic Design for a dwelling unit. Per Minnesota Rules 7082.0040 Subd. 2 – County Responsibilities, it is the responsibility of Dakota County to implement SSTS ordinances in compliance with chapters 7080-7081. Dakota County currently administers the program county-wide except where an SSTS ordinance is in place locally. For efficiency purposes, Staff has been working with Dakota County to transfer authority back to Dakota County. Dakota County was provided with all permits, pumping records, as-builts and septic design drawings for all SSTS systems that the City has records for. Dakota County will be tasked with administration, of City the for systems septic of enforcement and inspections permitting, Farmington. The repeal and administration of the SSTS by Dakota County is in conformance with Dakota specifically 7080-7083, Rules Minnesota follows County 113 No. Ordinance which 7082.0040 2(a) which states: All counties must adopt and implement SSTS ordinances in compliance with chapters 7080 and 7081 that also comply with this chapter. Ordinances must apply to all land area within the county, except in towns and cities that have adopted ordinances that are in conformance with the county ordinance and this chapter. All counties with SSTS ordinances must permit and inspect SSTS within cities and townships that do not administer an SSTS ordinance that complies with these rules. Moving forward, the Building Inspections Department will work closely with Dakota County when new building permit applications necessitate the need for a Certificate of Compliance for the property in question. Those scenarios may include: 1. Expansion of a building served by a septic system. Prior to issuance of a permit, an inspection would need to be completed to determine if the septic tank and the soil absorption (drain field, mound, etc.) are large enough to accommodate the proposed addition. 2. Changes in use of the property that could impact the system. The City of Farmington will continue to review all new building permits for new structures based on the location and distance to available services to determine if the property can be served by City sewer and water services. BUDGET IMPACT: No impact. Currently, $600 is budgeted annually to cover fees associated with our contract Septic Inspector Mark Ceminsky with Beaver Creek, Inc. Currently, Beaver Creek, Inc charges $250/each for the review/inspection of new SSTS systems. ACTION REQUESTED: Adopt Ordinance No. 2025-01 Amending Title 7 of the Farmington City Code as it Relates to Subsurface Sewage Treatment Systems, deleting it in its entirety. ATTACHMENTS: Ordinance 2025-01 (Repeal) Dakota County Notification Notice (30 Day) Septic Contract Page 194 of 197 233128v1 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE 2025-01 AN ORDINANCE AMENDING TITLE 7 OF THE FARMINGTON CITY CODE AS IT RELATES TO SUBSURFACE SEWAGE TREATMENT SYSTEMS The City Council of the City of Farmington ordains: SECTION 1. Title 7, Chapter 3 of the Farmington City Code titled Design, Installation and Maintenance Of On Site Individual Sewage Treatment Systems (ISTS) is hereby deleted in its entirety. SECTION 2. EFFECTIVE DATE. This ordinance shall be effective upon its passage and publication according to law. Passed by the City Council of the City of Farmington, Minnesota, this 21st day of April 2025. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 195 of 197 To whom it may concern, The City of Farmington is providing written notification of our intent to repeal the adoption of Dakota County subsurface sewage treatment system (SSTS) ordinance No. 113 as amended to include the repeal of City of Farmington ordinance(s): 7 -3-1 Adoption by reference and 7 -3-2 Hearings. The request to repeal the adoption of Dakota County SSTS Ordinance No. 113 follows MN Rules 7080-7083, specifically 7082.0040 Subpart 2(A) which states: All counties must adopt and implement SSTS ordinances in compliance with chapters 7080 and 7081 that also comply with this chapter. Ordinances must apply to all land area within the county, except in towns and cities that have adopted ordinances that are in conformance with the county ordinance and this chapter. All counties with SSTS ordinances must permit and inspect SSTS within cities and townships that do not administer an SSTS ordinance that complies with these rules. In compliance with Dakota County SSTS Ordinance No. 113 Section 4.03 the City of Farmington is formally providing the required six-month notification of our intent to repeal the adoption of the Subsurface Sewage Treatment System ending the City of Farmington's administration of the SSTS program. 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