HomeMy WebLinkAbout05.05.25 Council Packet
Meeting Location:
Farmington City Hall, Council
Chambers
430 Third Street
Farmington, MN 55024
CITY COUNCIL REGULAR MEETING AGENDA
Monday, May 5, 2025
7:00 PM
Page
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS / COMMENDATIONS
5.1. Peace Officers Memorial Day Proclamation
Proclaim May 15, 2025, as Peace Officers Memorial Day in Farmington.
Agenda Item: Peace Officers Memorial Day Proclamation - Pdf
4 - 5
5.2. National Public Works Week Proclamation
Proclaim the week May 18–24, 2025 as National Public Works Week in
Farmington.
Agenda Item: National Public Works Week Proclamation - Pdf
6 - 7
5.3. Top the Tater Days Proclamation
Approve the proclamation for Farmington Top the Tater Days June 26-
29, 2025.
Agenda Item: Top the Tater Days Proclamation - Pdf
8 - 9
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
(This time is reserved for citizen comments regarding non-agenda items. No
official action can be taken on these items. Speakers are limited to five minutes
to address the city council during citizen comment time.)
7. CONSENT AGENDA
7.1. Application for Gambling Event Permit for Farmington Area Education
Foundation June 13, 2025
10 - 13
Page 1 of 101
Agenda Item: Application for Gambling Event Permit for Farmington
Area Education Foundation June 13, 2025 - Pdf
7.2. Application for Gambling Event Permit for Farmington Youth Football
Association - Raffle
Agenda Item: Application for Gambling Event Permit for Farmington
Youth Football Association - Raffle - Pdf
14 - 20
7.3. Application for Gambling Event Permit for Farmington Youth Hockey
Association June 26-29, 2025 during Top the Tater Days
Agenda Item: Application for Gambling Event Permit for Farmington
Youth Hockey Association June 26-29, 2025 during Top the Tater Days.
- Pdf
21 - 26
7.4. Minutes of April 21, 2025 Council Work Session
Agenda Item: Minutes of April 21, 2025 Council Work Session - Pdf
27 - 29
7.5. Minutes of the April 21, 2025 Regular City Council Meeting
Agenda Item: Minutes of the April 21, 2025 Regular City Council
Meeting - Pdf
30 - 39
7.6. Temporary On-Sale Liquor License for The Rotary Club of Farmington
June 27-29, 2025
Agenda Item: Temporary On-Sale Liquor License for The Rotary Club of
Farmington June 27-29, 2025 - Pdf
40 - 41
7.7. Temporary On-Sale Liquor License for The Rotary Club of Farmington
August 23, 2025
Agenda Item: Temporary On-Sale Liquor License for The Rotary Club of
Farmington August 23, 2025 - Pdf
42 - 43
7.8. Financial Review for the Quarter Ending December 31, 2024
Agenda Item: Financial Review for the Quarter Ending December 31,
2024 - Pdf
44 - 57
7.9. Payment of Claims
Agenda Item: Payment of Claims - Pdf
58 - 59
Payment of Claims
7.10. Bylaws of the Farmington Firefighters Relief Association
Agenda Item: Approve Bylaws of the Farmington Firefighters Relief
Association - Pdf
60 - 80
7.11. Staff Approvals and Recommendations
Agenda Item: Staff Approvals and Recommendations - Pdf
81
7.12. Agreement with Wayzata Results for Race Result Timing Services
Agenda Item: Agreement with Wayzata Results for Race Result Timing
Services - Pdf
82 - 86
7.13. Donation from Minnwest Bank to the Rambling River Center
Agenda Item: Donation from Minnwest Bank to the Rambling River
Center - Pdf
87 - 88
Page 2 of 101
7.14. Donations to the Tater Trot
Agenda Item: Donations to the Tater Trot - Pdf
89 - 90
7.15. Request to Waive Fees for 2025 Top the Tater Days
Agenda Item: Request to Waive Fees for 2025 Top the Tater Days - Pdf
91 - 92
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
12.1. Amend Title 8, Chapter 11, of the Farmington City Code Regarding
Right-of-Way Management
Approve and pass Ordinance 2025-002 Amending Title 8, Chapter 11,
of the Farmington City Code Regarding Right-of-Way Management.
Agenda Item: Amend Title 8, Chapter 11, of the Farmington City Code
Regarding Right-of-Way Management - Pdf
93 - 101
13. CITY COUNCIL ROUNDTABLE
14. ADJOURN
Page 3 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Gary Rutherford, Police Chief
Department: Police
Subject: Peace Officers Memorial Day Proclamation
Meeting: Regular Council - May 05 2025
INTRODUCTION:
Peace Officers Memorial Day is observed annually on May 15th to honor the law enforcement
Officers who have lost their lives or been disabled in the line of duty. Recognizing this day
emphasizes our community’s gratitude and remembrance of the sacrifices made by members of the
law enforcement profession.
DISCUSSION:
Each year, communities across the country come together on May 15th to commemorate Peace
Officers Memorial Day. The City of Farmington will honor the service and sacrifice of our fallen and
disabled Officers by officially proclaiming May 15, 2025 as Peace Officers Memorial Day in
Farmington. This proclamation reflects the City's ongoing respect and appreciation for the men and
women who risk their lives daily to protect our community.
ACTION REQUESTED:
Proclaim May 15, 2025, as Peace Officers Memorial Day in Farmington.
ATTACHMENTS:
2025 Peace Officer Memorial Day
Page 4 of 101
P R O C L A M A T I O N
PEACE OFFICERS MEMORIAL DAY
WHEREAS, law enforcement officers across our nation serve with courage, dedication, and
sacrifice to ensure the safety and protection of our communities; and
WHEREAS, each year, we honor and remember the brave Officers who have lost their lives or
been disabled in the line of duty while safeguarding the rights and freedoms of
others; and
WHEREAS, the men and women of law enforcement deserve the heartfelt gratitude of the
citizens they serve, as they willingly place themselves in harm’s way to maintain
peace, enforce laws, and uphold justice; and
WHEREAS, Peace Officers Memorial Day, observed annually on May 15th, offers the citizens
of Farmington and across the nation the opportunity to express our appreciation for
the ultimate sacrifice made by fallen Officers and to acknowledge the continuing
service of those who protect us every day; and
WHEREAS, the City of Farmington recognizes the importance of honoring those Officers who
have fallen, supporting their families, and reaffirming our commitment to the values
of service, integrity, and bravery that define the law enforcement profession; and
WHEREAS, lowering flags to half-staff on May 15th and participating in memorial events pays
tribute to those Officers whose sacrifices will never be forgotten.
NOW THEREFORE, I, Joshua Hoyt, Mayor, on behalf of the Farmington City Council, do
hereby proclaim May 15, 2025, as Peace Officers Memorial Day in Farmington.
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the seal of the City of Farmington, Minnesota,
to be affixed on this 5th day of May 2025.
___________________________________
Joshua Hoyt, Mayor
Page 5 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: National Public Works Week Proclamation
Meeting: Regular Council - May 05 2025
INTRODUCTION:
2025 marks the 65th Annual National Public Works Week sponsored by the American Public Works
Association. are America North across municipalities and cities, provinces, States, other
encouraged to celebrate with official government proclamations in recognition of the contribution
public works makes to our community.
DISCUSSION:
It is in the public interest for the citizens, civic leaders, and children in our community to gain
knowledge of public works activities and to maintain an ongoing interest and understanding of the
importance of public works and public works programs.
National Public Works Week will take place May 18–24, 2025. It is requested that the City of
Farmington proclaim Public Works Week for these same dates in support and appreciation of our
Public Works Staff.
ACTION REQUESTED:
Proclaim the week May 18–24, 2025 as National Public Works Week in Farmington.
ATTACHMENTS:
NPWW Proclamation 050525
Page 6 of 101
P R O C L A M A T I O N
NATIONAL PUBLIC WORKS WEEK: MAY 18-24, 2025
WHEREAS, public works professionals focus on infrastructure, facilities, and services that are
of vital importance to sustainable and resilient communities and to the public
health, high quality of life and well-being of the people of Farmington; and
WHEREAS, these infrastructure, facilities and services could not be provided without the
dedicated efforts of public works professionals, who include maintenance workers,
engineers, managers, and employees at all levels of government, who are
responsible for building, improving, protecting, and operating our nation’s
transportation corridors, water supply, wastewater systems, storm drainage
systems, fleet, and other essential facilities for our citizens; and
WHEREAS, it is in the public interest for the citizens, civic leaders, and children in Farmington
to gain knowledge of and to maintain an ongoing interest and understanding of the
importance of public works and public works programs in their respective
communities; and
WHEREAS, the year 2025 marks the 65th annual National Public Works Week sponsored by
the American Public Works Association/Canadian Public Works Association.
NOW THEREFORE, I, Joshua Hoyt, Mayor, on behalf of the Farmington City Council, do
hereby designate the week May 18–24, 2025 as National Public Works Week. I urge all citizens
to join with representatives of the American Public Works Association and government agencies
in activities, events, and ceremonies designed to pay tribute to our public works professionals,
maintenance workers, engineers, managers, and employees to recognize the substantial
contributions they make to protecting our national health, safety, and quality of life for all.
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the seal of the City of Farmington, Minnesota,
to be affixed on this 5th day of May 2025.
___________________________________
Joshua Hoyt, Mayor
Page 7 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Top the Tater Days Proclamation
Meeting: Regular Council - May 05 2025
INTRODUCTION:
A proclamation to allow an exception for the 2025 Top the Tater Days community festival.
DISCUSSION:
Farmington City Code, Section 3-11-4 Prohibition, states that it is unlawful for any person to drink or
to display in an open container any intoxicating liquor or non-intoxicating malt liquor upon any public
street, alley, sidewalk, walkway, or thoroughfare within the city limits of Farmington.
exception an grant to Council City allows by Exceptions, 3-11-5, Section Code, City the
proclamation for a specified period of time to accommodate a public, civic, or municipal activity,
community-wide, such as a celebration or festival.
A proclamation for Top the Tater Days is attached for Council approval.
ACTION REQUESTED:
Approve the proclamation for Farmington Top the Tater Days June 26-29, 2025.
ATTACHMENTS:
2025 Top the Tater Days
Page 8 of 101
P R O C L A M A T I O N
FARMINGTON TOP THE TATER DAYS
WHEREAS, the Farmington community festival known as Dew Days was created in 1979 to
celebrate that the citizens of Farmington drink more Mountain Dew than any other city; and
WHEREAS, a city festival was planned to celebrate, and the citizens of Farmington have continued
to support this festival in our historic downtown to celebrate family friendly fun and community pride since
1979; and
WHEREAS, the festival may have changed its name, location, and activities over the years, but the
one thing that has not changed is the citizens of Farmington who love to celebrate each summer; and
WHEREAS, Kemps has been a Farmington business for almost 100 years and has committed to a
multi-year partnership to be the naming sponsor of the event; and
WHEREAS, the festival name has changed now changed to Top the Tater Days; and
WHEREAS, Farmington City Code Section 3-11-5 allows the City Council to grant an exception
to ordinance Section 3-11-4 Prohibition, which states that it is unlawful for any person to drink or to display
in an open container any intoxicating liquor or non-intoxicating malt liquor upon any public street, alley,
sidewalk, walkway, or thoroughfare within the city limits of Farmington; and
WHEREAS, an exception to the ordinance will be made by proclamation for a specified period of
time to accommodate a public, civic, or municipal activity, community-wide, such as a celebration or
festival, where the public may enjoy local and regional music and arts, activities, history, and culture.
NOW THEREFORE, I, Mayor Joshua Hoyt, on behalf of the City Council of the City of
Farmington, do hereby proclaim an exception to City Code Section 3-11-4 for Top the Tater Days from
Thursday, June 26, through Sunday, June 29, and ask that the citizens of Farmington join me in celebrating:
TOP THE TATER DAYS
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the seal of the City of Farmington, Minnesota,
to be affixed on this 5th day of May 2025.
___________________________________
Joshua Hoyt, Mayor
Page 9 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Application for Gambling Event Permit for Farmington Area Education Foundation
June 13, 2025
Meeting: Regular Council - May 05 2025
INTRODUCTION:
For Council approval is a Gambling Event Permit application from Farmington Area Education
Foundation for bingo on June 13, 2025.
DISCUSSION:
At their April 21, 2025 meeting, the City Council approved an application from Farmington Area
Education Foundation (FAEF) to conduct bingo on May 9, 2025 at Celt's Pub, 200 Third St,
Farmington. However, the FAEF has informed Staff that they would like to change the date of this
event to June 13, 2025. The location remains the same.
Per Minnesota Statute, City approval is required prior to the Applicant submitting their application to
the Gambling Control Board. A background investigation is not required for a Gambling Event
Permit.
Staff recommends approval of this application and adoption of Resolution 2025-030.
ACTION REQUESTED:
Adopt Resolution 2025-030 Concurring with the Issuance of a Minnesota Lawful Gambling Exempt
Permit to Conduct Excluded Bingo - Farmington Area Education Foundation, June 13, 2025.
ATTACHMENTS:
2025-030 Gambling Event Permit, Farmington Area Education Foundation 6.13.25
Gambling Application, FAEF June 2025
Page 10 of 101
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-030
A RESOLUTION CONCURRING WITH THE ISSUANCE
OF A MINNESOTA LAWFUL GAMBLING EXEMPT PERMIT
TO CONDUCT EXCLUDED BINGO –
FARMINGTON AREA EDUCATION FOUNDATION,
JUNE 13, 2025
WHEREAS, the Farmington Area Education Foundation has made application for a
Lawful Gambling Exempt Permit to the Gambling Control Board to conduct excluded bingo on
June 13, 2025; and
WHEREAS, the City of Farmington has no objections to the said activity.
NOW, THEREFORE, BE IT RESOLVED that the Farmington Mayor and City Council
hereby concur with the issuance of a Lawful Gambling Exempt Permit by the Gambling Control
Board to the Farmington Area Education Foundation for an event on June 13, 2025 to be conducted
at Celt’s Pub, 200 Third Street, Farmington, Minnesota.
Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of May 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 11 of 101
5/24
Page 1 of 2
MINNESOTA LAWFUL GAMBLING
LG240B Application to Conduct Excluded Bingo No Fee
ORGANIZATION INFORMATION
Organization Previous Gambling
Name: ________________________________________________________ Permit Number: ____________________________
Minnesota Tax ID Federal Employer ID
Number, if any: ______________________________________ Number (FEIN), if any: ________________________________
Mailing
Address: _______________________________________________________________________________________________
City: ____________________________________ State: _________ Zip: __________ County: ___________________________
Name of Chief Executive Officer (CEO): ________________________________________________________________________
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
____ Fraternal ____ Religious ____ Veterans ____ Other Nonprofit Organization
Attach a copy of at least one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
____ Current calendar year Certificate of Good Standing
Don’t have a copy? This certificate must be obtained each year from:
MN Secretary of State, Business Services Division
60 Empire Drive, Suite 100
St. Paul, MN 55103
____ Internal Revenue Service-IRS income tax exemption 501(c) letter in your organization’s name
Don’t have a copy? Obtain a copy of your federal income tax exempt letter by having an organization officer contact
the IRS at 877-829-5500.
____ Internal Revenue Service-Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1.IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and
2.the charter or letter from your parent organization recognizing your organization as a subordinate.
EXCLUDED BINGO ACTIVITY
Has your organization held a bingo event in the current calendar year? ____ Yes ____ No
If yes, list the dates when bingo was conducted: ______________________________________
The proposed bingo event will be:
____ one of four or fewer bingo events held this year. Dates: __________________________________________
-OR-
____ conducted on up to 12 consecutive days in connection with a:
___ county fair Dates: _______________________________________________________________
___ civic celebration Dates: _______________________________________________________________
___ Minnesota State Fair Dates: _______________________________________________________________
Person in charge of bingo event: _________________________________________ Daytime Phone: _______________________
Name of premises where bingo will be conducted: ________________________________________________________________
Premises street address: ____________________________________________________________________________________
City: __________________________ If township, township name: _______________________ County: ___________________
Secretary of State website, phone numbers:
www.sos.state.mn.us
651-296-2803, or toll free 1-877-551-6767
Email permit to (if other than the CEO): ______________________________________________________________________ Email permit to (if other than the CEO): _______________________________________________________________________
(permit will be emailed to this email address unless otherwise indicated below)
CEO Daytime Phone: ______________________ CEO Email: _______________________________________________________
Page 12 of 101
LG240B Application to Conduct Excluded Bingo
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL
for a gambling premises
located within city limits
On behalf of the city, I approve this application for excluded
bingo activity at the premises located within the city’s
jurisdiction.
Print City Name: ______________________________________
Signature of City Personnel:
___________________________________________________
Title:____________________________ Date:______________
COUNTY APPROVAL
for a gambling premises
located in a township
On behalf of the county, I approve this application for excluded
bingo activity at the premises located within the county’s
jurisdiction.
Print County Name: ___________________________________
Signature of County Personnel:
___________________________________________________
Title:____________________________ Date:______________
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for excluded bingo activity within the township limits.
(A township has no statutory authority to approve or deny an
application, per Minnesota Statutes, Section 349.213.)
Print Township Name: _________________________________
Signature of Township Officer:___________________________
Title: ___________________________ Date: ______________
CHIEF EXECUTIVE OFFICER’S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge.
Chief Executive Officer's Signature: ____________________________________________________ Date: ___________________
(Signature must be CEO’s signature; designee may not sign)
Print Name: _______________________________________________________________________________________________
MAIL OR FAX APPLICATION & ATTACHMENTS
Mail or fax application and a copy of your proof of nonprofit
status to:
Minnesota Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Fax: 651-639-4032
An excluded bingo permit will be mailed to your organization.
Your organization must keep its bingo records for 3-1/2 years.
Questions?
Call a Licensing Specialist at 651-539-1900.
The city or county must sign before
submitting application to the
Gambling Control Board.
5/24
Page 2 of 2
Data privacy notice: The information requested
on this form (and any attachments) will be used
by the Gambling Control Board (Board) to deter-
mine your organization’s qualifications to be in-
volved in lawful gambling activities in Minnesota.
Your organization has the right to refuse to sup-
ply the information; however, if your organiza-
tion refuses to supply this information, the Board
may not be able to determine your organiza-
tion’s qualifications and, as a consequence, may
refuse to issue a permit. If your organization
supplies the information requested, the Board
will be able to process the application. Your
organization’s name and address will be public
information when received by the Board. All
other information provided will be private data
about your organization until the Board issues
the permit. When the Board issues the permit,
all information provided will become public. If
the Board does not issue a permit, all infor-
mation provided remains private, with the ex-
ception of your organization’s name and address
which will remain public. Private data about
your organization are available to Board
members, Board staff whose work requires
access to the information; Minnesota’s Depart-
ment of Public Safety; Attorney General; Com-
missioners of Administration, Minnesota Manage-
ment & Budget, and Revenue; Legislative Audi-
tor, national and international gambling regula-
tory agencies; anyone pursuant to court order;
other individuals and agencies specifically
authorized by state or federal law to have access
to the information; individuals and agencies for
which law or legal order authorizes a new use or
sharing of information after this notice was
given; and anyone with your written consent.
Bingo hard cards and bingo number selection devices may
be borrowed from another organization authorized to
conduct bingo. Otherwise, bingo hard cards, bingo paper,
and bingo number selection devices must be obtained from a
distributor licensed by the Minnesota Gambling Control
Board. A list of licensed distributors is available on the
Gambling Control Board's website at www.mn.gov/gcb.
This form will be made available in alternative format
(i.e. large print, braille) upon request.
An equal opportunity employer
Page 13 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Application for Gambling Event Permit for Farmington Youth Football Association -
Raffle
Meeting: Regular Council - May 05 2025
INTRODUCTION:
For Council approval is a Gambling Event Permit application from Farmington Youth Football
Association for a raffle on August 11 and 25, September 8 and 22, and October 6, 2025.
DISCUSSION:
The City has received an application from Farmington Youth Football Association for approval of an
application to conduct a raffle on August 11 and 25, September 8 and 22, and the grand prize raffle
drawing on October 6, 2025.
Per Minnesota Statute, City approval is required prior to the Applicant submitting their application to
the Gambling Control Board. A background investigation is not required for a Gambling Event
Permit.
Staff recommends approval of this application and adoption of Resolution 2025-031.
ACTION REQUESTED:
Adopt Resolution 2025-031 Concurring with the Issuance of a Minnesota Lawful Gambling Permit
for the Farmington Youth Football Association to Conduct a Raffle on August 11 and 25, September
8 and 22, and October 6, 2025.
ATTACHMENTS:
2025-031 Gambling Event Permit, Farmington Youth Football Assn
Gambling Application, FYFA, Redacted
Page 14 of 101
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-031
A RESOLUTION CONCURRING WITH THE ISSUANCE
OF A MINNESOTA LAWFUL GAMBLING EXEMPT PERMIT
FOR THE FARMINGTON YOUTH FOOTBALL ASSOCIATION
TO CONDUCT A RAFFLE
AUGUST 11 AND 25, SEPTEMBER 8 AND 22, AND OCTOBER 6, 2025
WHEREAS, the Farmington Youth Football Association has made application for a
Lawful Gambling Exempt Permit to the Gambling Control Board to conduct a raffle with drawings
held on August 11 and 25, September 8 and 22, and the grand prize raffle drawing on October 6,
2025; and
WHEREAS, the City of Farmington has no objections to the said activity.
NOW, THEREFORE, BE IT RESOLVED that the Farmington Mayor and City Council
hereby concur with the issuance of a Lawful Gambling Exempt Permit by the Gambling Control
Board to the Farmington Youth Football Association for a raffle with drawings held on August 11
and 25, September 8 and 22, and the grand prize raffle drawing on October 6, 2025.
Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of May 2025.
ATTEST:
_____________________________ ____________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 15 of 101
MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
An exempt permit may be issued to a nonprofit
organization that:
conducts lawful gambling on five or fewer days, and
awards less than $50,000 in prizes during a calendar
year.
If total raffle prize value for the calendar year will be
$1,500 or less, contact the Licensing Specialist assigned to
your county by calling 651-539-1900.
Application Fee (non-refundable)
Applications are processed in the order received. If the application
is postmarked or received 30 days or more before the event, the
application fee is $100; otherwise the fee is $150.
Due to the high volume of exempt applications, payment of
additional fees prior to 30 days before your event will not expedite
service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization Previous Gambling
Name: ________________________________________________________ Permit Number: X-__________________________
Minnesota Tax ID Federal Employer ID
Number, if any: ______________________________________ Number (FEIN), if any: ________________________________
Mailing Address: __________________________________________________________________________________________
City: ____________________________________ State: _________ Zip: __________ County: ___________________________
Name of Chief Executive Officer (CEO): ________________________________________________________________________
CEO Daytime Phone: _____________________ CEO Email: _____________________________________________________
(permit will be emailed to this email address unless otherwise indicated below)
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
____ Fraternal ____ Religious ____ Veterans ____ Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
____ A current calendar year Certificate of Good Standing
Don’t have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division
60 Empire Drive, Suite 100
St. Paul, MN 55103
____ IRS income tax exemption (501(c)) letter in your organization’s name
Don’t have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
____ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1.IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place): _________________________________________________________
Physical Address (do not use P.O. box): ________________________________________________________________________
Check one:
___ City: ______________________________________________ Zip: ___________ County: __________________________
___ Township: __________________________________________ Zip: ___________ County: __________________________
Date(s) of activity (for raffles, indicate the date of the drawing): ____________________________________________________
Check each type of gambling activity that your organization will conduct:
____ Bingo ____ Paddlewheels ____ Pull-Tabs ____ Tipboards ____ Raffle
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull-tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to
www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900.
4/23
Page 1 of 3
Secretary of State website, phone numbers:
www.sos.state.mn.us
651-296-2803, or toll free 1-877-551-6767
Email permit to (if other than the CEO): _______________________________________________________________________
Page 16 of 101
LG22O Application for Exempt Permit
4/23
Page 2 of 3
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL
for a gambling premises
located within city limits
appl¡cation is acknowledged with no waiting period
e application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after 30 days
(60 days for a 1st class city).
application is denied
Print City Name
Signature of City Personnel
T¡tle Date
The city or county must sign before
subm¡tt¡ng appl¡cat¡on to the
Gambling Control Board.
COUNTY APPROVAL
for a gambling Premises
located in a townshiP
The application is acknowledged with no waiting per¡od
The application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after
30 days.
The application is denied.
Print County Name
Signature of County Personnel
Title Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organizat¡on
is apply¡ng for exempted gambling activity within the township
l¡m¡ts. (A township has no statutory authority to approve or
deny an application, per Minn. Statutes, section 349'2t3.)
Print Townsh¡p Name:
Signature of Township Officer
Title:Date:
CHIEF EXECUTM OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge' I acknowledge that the financial
report will be completed and returned to the Board of ate
Chief Executive Officer's Signature Date 4/2212025
(Signature cEo gnature; designee may not s¡gn)
Print Name Mark Kiecker (Trea surer)
REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for:
. all gambling conducted on two or more consecutive days; or
r all gambling conducted on one day.
Only one application is required if one or more raffle drawings are
conducted on the same day.
Financial repoÉ to be completed within 3O days after the
gambling activity is donel
A financial report form will be mailed with your permit. Complete
and return the financial report form to the Gambling Control
Board.
Your organization must keep all exempt records and reports for
3-L/2 years (Minn. Statutes, section 349.166, subd. 2(f))'
Mail application with:
-
a copy of your proof of nonprofit status; and
-
application fee (non-refundable). If the application is
postmarked or received 30 days or more before the event,
the application fee is $1OO; otherwise the fee is $15O.
Make check payable to State of Minnesota'
To: Minnesota Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Questions?
Call the Licensing Section of the Gambling Control Board at
651-539-1900.
Data privacy notice: The information requested
on this form (and any attachments) will be used
by the Gambling Control Board (Board) to
determine your organization's qualifications to
be involved in lawful gambling activ¡ties in
Minnesota. Your organ¡zation has the right to
refuse to supply the information; however, if
your organization refuses to supply this
information, the Board may not be able to
determine your organization's qualificat¡ons and,
as a consequence, may refuse to issue a permit.
If your organization supplies the information
requested, the Board will be able to process the
application. Your organization's name and
address will be public information when received
by the Board. All other information provided will
be private data about your organization until the
Board issues the permit. When the Board issues
the permit, all information provided will become
public. If the Board does not issue a permit, all
information provided remains private, with the
exception of your organization's name and
address which will remain public. Private data
about your organization are available to Board
members, Board staff whose work requ¡res
access to the informat¡on; Minnesota's Depart-
ment of Public Safety; Attorney General;
Commissioners of Administration, Minnesota
Management & Budget, and Revenue; Legislative
Auditor, national and international gambling
regulatory agencies; anyone pursuant to court
order; other individuals and agencies specifically
authorìzed by state or federal law to have access
to the ¡nformâtion; individuals and agencies for
which law or legal order authorizes a new use or
sharing of information after this notice was
given; and anyone with your wr¡tten consent.
This form will be made available in alternative format (i.e. large print, braille) upon request.
An equal opportun¡ty emqloYer
Page 17 of 101
-----CITY OF-----
FARMINGTON
Application for Gambling Event Permit
(Form GE2009)
APPLICANT INFORMATION
Applicant Name: _M_a_rk _____________ Title: Treasurer
(First) (Middle)
Applicant Address: 17961 Fulda Trail
(Street)
(Last)
(City, State, ZIP)
612 770 2179 Applicant Home Phone: __ -__ -________ Date of Birth:
BUSINESS INFORMATION
Business Name/Organization: Farmington Youth Football Association
Address: PO Box 293
(Street) (City, State, ZIP)
Business Phone: FAX: Email: mark.kiecker@bakertil ly.com --------------
PROPOSED GAMBLING EVENT LOCATION INFORMATION
Address: 20116 Carlisle Ct, Farmington, MN 55024
Telephone Number: 612 -24 7-350 7 FAX: ________ _
Property Owner: Chris Blandin
Property Owner Address: 20116 Carlisle Ct, Farmington, MN 55024
(Street) (City, State, ZIP)
Property Owner Telephone Number: _6 _1_2_-_2 _4_7_-_3 _5 _0_7 _____________ _
Description of gambling activities to be conducted on premises by organization; including days & hours:
Raffle fundraiser for Farmington Youth Football Association. Grand Total prize amounts $5150.
Regular drawing dates: August 11, August 25, September 8, September 22, 2025. Prize amounts: (1) $500 (2) $250 (3) $100.
Grand prize drawing date: October 6, 2025. Prize amounts: (1) $1000 (2) $500 (3) $250.
PROVIDE ALL RELEVANT INFORMATION SUPPORITNG THE BASIS FOR EXCLUSION OR
EXEMPTION FROM LICENSE REQUIREMENT UNDER ONE OF THE FOLLOWING APPLICABLE
SECTIONS:
Page 18 of 101
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Application for Gambling Event Permit for Farmington Youth Hockey Association
June 26-29, 2025 during Top the Tater Days
Meeting: Regular Council - May 05 2025
INTRODUCTION:
For Council approval is a Gambling Event Permit application from Farmington Youth Hockey
Association for pull-tabs and bingo June 26-29, 2025 during Top the Tater Days.
DISCUSSION:
The City has received an application from Farmington Youth Hockey Association for approval of an
application to conduct pull-tabs and bingo June 26-29, 2025 during Top the Tater Days.
Per Minnesota Statute, City approval is required prior to the Applicant submitting their application to
the Gambling Control Board. A background investigation is not required for a Gambling Event
Permit.
Staff recommends approval of this application and adoption of Resolution 2025-035.
ACTION REQUESTED:
Adopt Resolution 2025-035 Concurring with the Issuance of a Minnesota Lawful Gambling Exempt
Permit for Farmington Youth Hockey Association to Conduct Off-Site Gambling, Pull-Tabs and
Bingo, June 26-29, 2025 at the Rambling River Center, 325 Oak Street, Farmington.
ATTACHMENTS:
2025-035 Gambling Event Permit, Farmington Youth Hockey Assn
Gambling Application, FYHA, redacted
Page 21 of 101
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-035
A RESOLUTION CONCURRING WITH THE ISSUANCE
OF A MINNESOTA LAWFUL GAMBLING EXEMPT PERMIT
FOR FARMINGTON YOUTH HOCKEY ASSOCIATION
TO CONDUCT OFF-SITE GAMBLING, PULL-TABS AND BINGO, JUNE 26-29, 2025
AT THE RAMBLING RIVER CENTER, 325 OAK STREET, FARMINGTON
WHEREAS, the Farmington Youth Hockey Association has made application for a
Lawful Gambling Exempt Permit to the Gambling Control Board to conduct off-site gambling int
the form of pull-tabs and bingo June 26-29, 2025 at the Rambling River Center, 325 Oak Street,
Farmington; and
WHEREAS, the City of Farmington has no objections to the said activity.
NOW, THEREFORE, BE IT RESOLVED that the Farmington Mayor and City Council
hereby concur with the issuance of a Lawful Gambling Exempt Permit by the Gambling Control
Board to the Farmington Youth Hockey Association for pull-tabs and bingo June 26-29, 2025 at
the Rambling River Center, 325 Oak Street, Farmington.
Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of May 2025.
ATTEST:
_____________________________ ____________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
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Page 26 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of April 21, 2025 Council Work Session
Meeting: Regular Council - May 05 2025
INTRODUCTION:
For Council approval are the minutes of the April 21, 2025 Council Work Session.
ACTION REQUESTED:
Approve the minutes of the April 21, 2025 Council Work Session.
ATTACHMENTS:
04.21.25 Work Session Minutes
Page 27 of 101
Work Session Minutes of April 21, 2025 Page 1 of 2
City of Farmington
City Council Work Session Minutes
Monday, April 21, 2025
The City Council met in a work session on Monday, April 21, 2025, at Farmington
City Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 5 pm.
Members Present: Mayor Joshua Hoyt
Councilmembers Holly Bernatz, Jake Cordes,
Nick Lien, and Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
David Chanski, City Administrator/HR Director
Matt Price, Fire Chief
Joshua Threet, Fire Lieutenant and Fire Relief President
Doug Rowe, Fire Lieutenant and Fire Relief Secretary
Shirley Buecksler, City Clerk
2. APPROVE AGENDA
Motion was made by Councilmember Bernatz and seconded by
Councilmember Cordes to approve the agenda, as presented.
Motion carried: 5 ayes / 0 nays
3. DISCUSSION ITEMS
3.1 Farmington Firefighters Relief Association Pension Options for 2025
Fire Relief President Threet presented information on current relief
association funds and future projections. Council asked questions and
received answers.
Chief Price presented three pension options for 2025. Council agreed
that Option C was the best option and also recommended raising the
pension by $1,000 for a new amount of $10,500.
President Threet will update the association’s by-laws for membership
approval on April 22nd and then bring to Council for approval at their
regular meeting on May 5th. Anyone hired May 5, 2025 or after would
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Work Session Minutes of April 21, 2025 Page 2 of 2
be on the new schedule. Threet will also include the increase at their
4th quarter board meeting.
4. COUNCIL COMMITTEE UPDATE
5. CITY ADMINISTRATOR UPDATE
The Met Council Community Development Committee voted and
approved the Comprehensive Plan Amendment. The Council as a whole
will be voting on the amendment at the May 14, 2025 meeting.
6. ADJOURNMENT
Motion was made by Councilmember Wilson and seconded by
Councilmember Bernatz to adjourn the meeting at 6:07 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 29 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the April 21, 2025 Regular City Council Meeting
Meeting: Regular Council - May 05 2025
INTRODUCTION:
For Council approval are the minutes of the April 21, 2025 Regular City Council Meeting.
ACTION REQUESTED:
Approve the minutes of the April 21, 2025 Regular City Council Meeting.
ATTACHMENTS:
04.21.25 Council Minutes
Page 30 of 101
Regular City Council Meeting Minutes of April 21, 2025 Page 1 of 9
City of Farmington
Regular Council Meeting Minutes
Monday, April 21 , 2025
The City Council met in regular session on Monday, April 21, 2025, at Farmington
City Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 7 pm.
2. PLEDGE OF ALLEGIANCE
Mayor Hoyt led everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Mayor Joshua Hoyt
Councilmembers Holly Bernatz, Jake Cordes, Nick Lien,
and Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
David Chanski, HR Director/Assistant City Administrator
Amy Schmidt, City Attorney
Deanna Kuennen, Economic & Community Development
Director
Josh Lawrenz, Building Official
Tony Wippler, Planning Manager
Jared Johnson, Planning Coordinator
Kim Sommerland, Finance Director
Matt Price, Fire Chief
Kellee Omlid, Parks & Recreation Director
Gary Rutherford, Police Chief
Nate Siem, Deputy Police Chief
John Powell, Public Works Director
Shirley Buecksler, City Clerk
Also Present: John Anderson, Distinctive Land Development
Steve Bona, Capstone Homes
Chris Brandl, Brandal Homes
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Regular City Council Meeting Minutes of April 21, 2025 Page 2 of 9
4. APPROVE AGENDA
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to approve the agenda, as presented.
Motion carried: 5 ayes / 0 nays
5. ANNOUNCEMENTS / COMMENDATIONS
5.1 Arbor Day Proclamation
Motion was made by Councilmember Bernatz and seconded by
Councilmember Lien to proclaim April 25, 2025 as Arbor Day and the
month of May 2025 as Arbor Month in Farmington.
Motion carried: 5 ayes / 0 nays
5.2 Fair Housing Month Proclamation
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to proclaim that the City of Farmington is an
inclusive community committed to fair housing and promot ing
appropriate activities by private and public entities to provide and
advocate for equal housing opportunit ies for all.
Motion carried: 5 ayes / 0 nays
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
The following citizen(s) addressed the Council:
• Jeff Schottler, 22420 Calico Ct, Farmington
• Nate Ryan, 22390 Cambrian Way, Castle Rock Township
7. CONSENT AGENDA
7.1 Application for Gambling Event Permit for Farmington Area Education
Foundation May 9 2025
7.2 First Quarter 2025 New Construction Report
7.3 2022 Street & Utility Improvement Final Payment and Change Order
7.4 Minutes of April 7, 2025 City Council Work Session
7.5 Minutes of April 7, 2025 Regular City Council M eeting
7.6 Payment of Claims
7.7 Receive Bids and Award a Contract for the 2025 Street Improvements
7.8 Staff Recommendations and Approvals, including the appointment(s) of:
• Kelly Huntington as ICPOET Cadet;
• Drew Conrad, Carson Spelman, Nathan Bartell, and Carter Hoff as
Seasonal Park Maintenance employees;
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Regular City Council Meeting Minutes of April 21, 2025 Page 3 of 9
• Conner Lavigne as Seasonal Arena Supervisor;
• Sadie Spolarich as Seasonal Recreation Program Assistant ;
• Ava Raiter and Grave Simon as Skate Instructors; and
• The transfer of Laura Fleming from Warmi ng House Supervisor to
Recreation Program Supervisor
7.9 Minnesota Paid Family and Medical Leave Request for Proposal
7.10 Change Orders for the Rambling River Center Project
7.11 Professional Services Agreement with Alliant Engineering, Inc. for the 2025
Street Improvement Construction Services
7.12 Professional Services Agreement with WSB LLC for the 2026 MSA
Improvements Preliminary Design
7.13 Professional Services Agreement with Wold Architects and Engineers for
Topographic Survey Services – Farmington Police Security Fence
Motion was made by Councilmember Bernatz and seconded by
Councilmember Lien to approve the Consent Agenda, as presented.
Motion carried: 5 ayes / 0 nays
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
10.1 Adopt Resolution 2025-029 Approving the Preliminary Plat and Preliminary
Planned Unit Development – Dakota Meadows
Planning Manager Wippler presented. John Anderson of Distinctive Land
Development, Steve Bona of Capstone Homes, and Chris B randl of Brandl
Homes were also available to answer questions for the Council.
Motion was made by Councilmember Bernatz and seconded by
Councilmember Cordes to adopt Resolution 2025-029 Approving
Preliminary Plat and Preliminary Planned Unit Development Dakota
Meadows.
Motion carried: 5 ayes / 0 nays
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Regular City Council Meeting Minutes of April 21, 2025 Page 4 of 9
10.2 Amendment to a Planned Unit Development for Meadowview Preserve –
Lot Coverage
Planning Coordinator Johnson presented. John Anderson of Distinctive
Land Development, Steve Bona of Capstone Homes, and Chris B randl of
Brandl Homes were also available to answer questions for the Council.
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to approve and adopt Resolution 2025-028 for an
Amendment to the Meadowview Preserve PUD Agreement as it Pertains
to Lot Coverage.
Motion carried: 3 ayes / 2 nays – Mayor Hoyt and Councilmember Lien
voted against
11. UNFINISHED BUSINESS
12. NEW BUSINESS
12.1 Repeal of Title 7, Chapter 3, of the Farmington City Code Titled Design,
Installation and Maintenance of Onsite Individual Sewage Treatment
Systems
Building Official Lawrenz presented the ordinance amendment and
answered questions for the Council.
Motion was made by Councilmember Lien and seconde d by
Councilmember Bernatz to pass Ordinance 2025-01 Amending Title 7 of
the Farmington City Code as it Relates to Subsurface Sewage Treatment
Systems.
Motion carried: 5 ayes / 0 nays
13. CITY COUNCIL ROUNDTABLE
City Attorney Schmidt:
Before we’re back here again for your next meeting, we will be passing my
favorite holiday, which is the first Saturday in May – Kentucky Derby Day. So
Happy Kentucky Derby Day to all who celebrat e.
Councilmember Lien:
It’s warm out, so children are out in neighborhoods and on their bikes, so
please be mindful and be safe. Enjoy the weather.
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Regular City Council Meeting Minutes of April 21, 2025 Page 5 of 9
Councilmember Bernatz:
“Guys and Dolls” opens Thursday night. The free senior preview is tomorrow
at 4 pm. So, if you are a senior in Farmington or one in the surrounding
communities, you can experience live theater at no cost. Don’t worry, we
will not card. Hopefully, for those interested in exploring the arts or engaging
their families with it, it ’s a good time to go out and see some local talent.
Councilmember Cordes:
To echo Holly’s comments, go see the musical. There are quite a few tickets
left and available. Personally, I’ve never been to Broadway, so take this
comment with a grain of salt. But last year’s performance of “Joseph and
the Amazing Technicolor Dreamcoat ” was better than Broadway. So, I’m
sure “Guys and Dolls” will be better than Broadway this year.
Councilmember Bernatz added that there are seven showings , plus the
senior preview:
This week:
• Thursday, Friday, and Saturday at 7 pm
• Sunday matinee at 3 pm
Next week:
• Thursday and Friday at 7 pm
• Saturday matinee at 3 pm
Councilmember Wilson:
I, too, and going to the show and may go more than one time.
Director Chanski:
First, in addition to the various appointments you made tonight, we are
actively in the hiring process for numerous seasonal and full -time positions.
One of those is the front desk that I mentioned before. I did have the
opportunity to make a contingent offer to a highly qualif ied individual
today. What I really want to point out is we had 109 applications for that
position, which I think is just a further testament to the City as a highly
desirable organization and community.
The second thing is, at your last meeting, you approved an RFP (Request for
Proposals) for health insurance broker services. Those responses are due this
Friday. But tonight, you also approved Staff signing off on an RFP for private
carriers for Paid Family Medical Leave (PFML) plans. That’s something I
wanted to get on your radar that we will be discussing later th is summer,
especially as we go into budget. This is legislation originally passed in 2023
and goes into effect January 1, 2026. That mandate is going to have a
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Regular City Council Meeting Minutes of April 21, 2025 Page 6 of 9
financial impact on the City and our employees, so we want to make su re
we are fully informed of all the different options and making the best
decision, again for the City and our employees.
Director Kuennen:
Tonight, at the EDA meeting, we had one of our partner organizations come
and present to the EDA. The partner organization was Open to Business,
which is a service that we are part of a contract with Dakota County and
other Dakota County communities to be able to provide free of charge to
our businesses – business counseling service, and services for businesses
anywhere along the spectrum, from startup, ideation, all the way through
businesses that have been in operation for years and just have some level
of need. We are happy to bring these partners in because economic
development cannot happen in a vacuum, and we leverage these
relationships that we have. The reason we do that is to better our community
and to make sure that we have a variety of services available for all of our
businesses, as well as businesses that want to be part of this community. So ,
I was super excited to be able to continue to bring our partners to our EDA
meetings. We will continue to do that this year and have the opportunity for
the EDA to engage with these partners, to learn a little bit more about what
it is that they offer, to understand that relationship that we have as your Staff
that’s carrying out these various different initiatives and ideas, and to really
have an opportunity to have that dialogue. So, tonight, it was Open to
Business. Natalie is our Business Consultant, and I think she does a fabulous
job for us. And we will continue to highlight those partners because they
really are instrumental in us continuing to help our businesses grow. So, I just
wanted to highlight that and thank everybody for the dialogue and
conversation that you had.
Director Powell:
A reminder to residents that we are doing our spring hydrant flushin g. We
expect to finish by Wednesday, with the exception of the area near the high
school. We defer that until school is out on June 9th. If you notice discolored
water or a different smell, we have information on the City website with
recommendations on what to do if you encounter that. It ’s not unusual
when we’re doing hydrant flushing to have discoloration in the w ater.
Director Omlid:
Just a reminder that Saturday, May 3rd, is the Rambling River Center’s Arts &
Crafts Fair at Schmitz-Maki Arena from 9 am to 3 pm, so please come out
and support the Rambling River Center.
Progress on the Center continues. They’re painting, windows are going to
be installed starting tomorrow, they’re tiling, they’re flooring, so we’re
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Regular City Council Meeting Minutes of April 21, 2025 Page 7 of 9
starting to see the finish line. I promise, Matt, we’re going to get there soon,
and we’ll be back in the Center. It’s really exciting, I know the seniors are
ready to move back home. The estimated completion date is May 15th.
Also, Saturday, May 3rd, is Pond and Park Cleanup Day. I know some groups
have already cleaned and one was cleaning tonight . I want to take this
opportunity to thank all the individuals, families, businesses, and
organizations who have adopted our City parks. Every single one of our C ity
parks is currently adopted, and we have a couple people who are on a
waitlist to get a park, so without you, we couldn’t keep our parks looking as
good as they do. Thank you very much to those individuals, gro ups, families,
etc.
Chief Price:
Next Monday and Tuesday, we will be interviewing for our Paid-on-Call’s. I
just went over the list, and we have 24.
Chief Rutherford:
This past Tuesday morning, we had a pretty ugly attempted homicide here
in Farmington, and it’s not something we see a lot of here. Obviously, it’s a
very safe community. It arose out of a domestic incident, and I bring it up
just to point out the fantastic work by your Police an d Fire personnel in
quickly getting to the scene, getting the suspect in custody, securing the
scene, locating the victim, and getting Fire in to start providing life saving
aid. It was something that just brings me the most pride to know that I work
with some of the greatest men and women on the face of the planet.
Mayor Hoyt:
I appreciate you bringing that up, Chief. I was having a conversation with
someone the other day. I use the phrase, “Everything is good until it ’s not
and everything works until it doesn’t.” We sometimes take for granted that
the community is as safe as it is, we don’t have a lot of violent crime, we
don’t have a lot of transient crime, we don’t have a lot of the things. But
there is still a certain level of readiness that must always be maintained
because that call comes in and our men and women have to respond
immediately. It's a stark reminder of how short life is . People have neighbors
and everything seems fine and then one day there ’s the thing that happens
and everyone is just shocked from it. That one happened 600-700 feet from
my house, and I wouldn’t even know it. We all too often forget the luxury we
have living in a first world coun try and having public safety and running
water and all of the things at our disposal. And when all of a sudden
something changes, something bad happens, we have to flash back for a
second and just remember the world that we actually live in. And that world
is protected by men and women with guns, and those fires are put ou t with
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Regular City Council Meeting Minutes of April 21, 2025 Page 8 of 9
men and women with a lot of specialty equipment. Which is a little bit of a
segway here.
My State of the City was postponed. I’ve elected to push it back to Friday,
May 23rd. We pushed it back about 30 days. Part of that is because we’ve
been working on a pleather of stuff – we have two lawsuits that are currently
in place, we have Met Council looking over some comprehensive plan
amendments, we have a significant retirement and a successor that needs
to be placed, and I feel there needs to be a little bit more clarity on a few
of these things before I present my State of the City. But, on that note, th ere’s
a lot of financial commitments that the City has to make. We often hear,
“our taxes are so high, our taxes are so high.” Well, at the same time, what
we’re really saying is we don’t have enough revenue. We don’t have
enough of the right revenue coming from the right places to ensure that we
have healthy balanced coffers to look over the decades to come. You
either change that by increasing your rates and increasing your taxes, or
you do it by expanding and taking on new tax capacity and new growth.
And that’s not always the most comfortable thing. We have been banging
that drum and beating that sentiment pretty heavily since I’ve been in office
about the need to make sure our equipment is upgraded, and our roads
are maintained and replaced in proper industry standard intervals. And that
hasn’t happened. We’ve been digging ourselves out of too big of a hole.
We need to make some changes. Some pretty significant changes. And
part of that comes off the heels of growth. And yes, this Council, al l five of
us, provided clear direction to our Team to go out and execute on that
mission. That is, move the needle. By any and every means possible. Bring
them to us, let us talk about it, let us decide what ’s ultimately a good fit for
this community, and then make a decision on how we ’re going to move
forward. We got elected to take this role and m ake those decisions on
behalf of the community as a whole. There’s things that we’ve been silent
about that we haven’t commented on, and that is one hundred percent
intentional. Because it doesn’t matter what someone says, it will be twisted
and turned and flipped around into a narrative that sounds really good
inside of a small group or an echo chamber. And we’ve heard that yet
again tonight. We have to continue to push forward. We have to make
really hard decisions, because the alternative doesn ’t work. We are not
going to talk about cutting services such as public safety, cutting our teams
to the point where they can no longer deliver a minimal acceptable level
of standard for performance. There are hard conversations that we’ve
already started and more that will continue , up to and including taking
some services offline. It’s just part of the math equation that currently doesn’t
work, absent the growth that this community has begged for . And, frankly,
there’s not a long list of people that are standing there advocating on
behalf of things like data centers. Because they’ve seen, and we’ve heard,
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Regular City Council Meeting Minutes of April 21, 2025 Page 9 of 9
the behavior on how we’ve been treated publicly, but we signed up for this.
Every one of us raised our hand and swore an oath to defend and do the
things that this community needs. And that’s not always pleasant. But I don ’t
blame anybody for not coming in here, and sending the email, calling us
and telling us what they really want. We need growth. Bad. Desperately. We
need growth. Because without it, there is no fu ture. It is very bleak. So, in
about 30 days, we will go through and talk a lot more about it , and there’s
going to be a moment of reality that hits a lot of people, and I hope they’re
paying attention. Because this thing has been brewing for quite some time
and we finally hit that crossroads.
14. ADJOURNMENT
Motion was made by Councilmember Cordes and seconded by
Councilmember Bernatz to adjourn the meeting at 8:30 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 39 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Temporary On-Sale Liquor License for The Rotary Club of Farmington June 27-29,
2025
Meeting: Regular Council - May 05 2025
INTRODUCTION:
For Council approval is a Temporary On-Sale Liquor License application from The Rotary Club of
Farmington for June 27-29, 2025 during Top the Tater Days.
DISCUSSION:
The Rotary Club of Farmington is requesting approval of a Temporary On-Sale Liquor License
during Top the Tater Days, June 27-29, 2025. They will be located at 325 Oak Street outside of the
Rambling River Center.
ACTION REQUESTED:
Approve the Temporary On-Sale Liquor License for The Rotary Club of Farmington for June 27-29,
2025 at the Rambling River Center, 325 Oak Street, Farmington.
ATTACHMENTS:
Temp Liquor License for Rotary Club June 27-29, 2025
Page 40 of 101
Page 41 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Temporary On-Sale Liquor License for The Rotary Club of Farmington August 23,
2025
Meeting: Regular Council - May 05 2025
INTRODUCTION:
For Council approval is a Temporary On-Sale Liquor License application from The Rotary Club of
Farmington for an event on August 23, 2025.
DISCUSSION:
The Rotary Club of Farmington is requesting approval of a Temporary On-Sale Liquor License for
an event on August 23, 2025. They will be located in the parking lot of Pellicci Ace Hardware, 3560
213th Street W, Farmington.
ACTION REQUESTED:
Approve the Temporary On-Sale Liquor License for The Rotary Club of Farmington for an event to
be held on August 23, 2025 at Pellicci Ace Hardware, parking lot, 3560 213th Street W,
Farmington.
ATTACHMENTS:
Temp Liquor License for Rotary Club Aug 23, 2025
Page 42 of 101
Page 43 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Financial Review for the Quarter Ending December 31, 2024
Meeting: Regular Council - May 05 2025
INTRODUCTION:
Staff reviews the financial performance of the General Fund and several other funds with the City
Council quarterly. These preliminary, unaudited statements for the final quarter of 2024 are
provided for your review.
DISCUSSION:
The numbers presented in the reports being provided are preliminary. The final numbers will be
presented by the City’s Auditor, LB Carlson, in the coming months after the 2024 audit is complete.
The following provides a summary of the General Fund and highlights notable items for the other
funds.
General Fund
Revenue
For 2024, the General Fund revenues budget was $18,884,407 including transfers. General Fund
revenues total $20,363964 or 107.83% of total budgeted revenues.
Property taxes represent the majority of total General Fund revenues, accounting for 75% of the
total revenue, including transfers, in 2024. Property taxes are generally payable in two installments,
May and October, and collected by the County. The City receives its share from the County in June
and December.
The other types of revenues in the General Fund consist of licenses, permits, intergovernmental
revenue, charges for services, fines, investment income, franchise fees, rental income and
miscellaneous revenues.
Business license revenue includes fees collected for liquor, beer and wine, and tobacco licenses.
As of year-end license revenues are at $39,875, which is slightly below budget and approximately
$5,000 less than the prior year results. The City discontinued issuance of dog licenses beginning in
2024.
Permit revenue includes, but is not limited to, building, plumbing, heating, electric, and right-of-way
permits. In 2024, revenue totaled $1,172,562—exceeding budget projections by $434,612 and
Page 44 of 101
surpassing the previous year's revenue by $289,405. This increase is primarily due to higher
building permit fees. Although nearly 300 fewer building, mechanical, and plumbing permits were
issued, the total valuation of the permitted work rose by approximately $40 million.
Intergovernmental revenue includes Municipal State Aid (MSA) for maintenance, police and fire aid,
and grants from federal, state, and local sources. In 2024, this revenue increased by approximately
$170,000 compared to 2023. The increase was largely driven by new state aids—Local Affordable
Housing Aid (LAHA) and Transportation Advancement Account (TAA)—which together contributed
nearly $100,000, along with additional increases in other aid sources.
Charges for services primarily come from fees for fire protection, recreation programs, and School
Resource Officer (SRO) services. The largest share—$376,515—comes from fire protection fees
paid by the townships of Empire, Castle Rock, and Eureka. Schools are billed quarterly for SRO
services based on personnel costs, generating $85,703 in revenue in 2024. Park and recreation
programs, which mainly run during the summer, brought in about $14,000 less in 2024 compared to
2023.
Fines revenue of $63,011 exceeds budget projections by $8,011 and 2024 revenue by $5,503.
Investment income includes both interest earnings from the City’s investment portfolio and the
annual mark-to-market adjustment, which reflects changes in the market value of the portfolio. In
2024, total investment income was $354,282, made up of $305,744 in interest earnings and a net
unrealized market value increase of $48,538. This marks a continued recovery from the losses
recognized in 2022, when rapid and significant interest rate hikes by the Federal Reserve caused
unrealized losses in many municipal investment portfolios, including the City’s, due to declining
market values of fixed-income securities. Because the City follows a hold-to-maturity investment
strategy, these unrealized losses did not result in actual financial losses. In 2024, as interest rates
stabilized and investment yields improved, the City benefited from both stronger interest earnings
and a modest positive mark-to-market adjustment, consistent with broader trends in public sector
investment performance.
Rental income includes fees collected primarily for the rental of the Rambling River Center (RRC),
City Hall space by the USDA, and the Fire Station space by Allina Health. Rental income increases
by nearly $55,000 in 2024, primarily due to a higher lease payment from the USDA.
Franchise fee revenue in the General Fund represents the transfer of a portion of the City’s
franchise fee revenue to the General Fund to help pay for City operations. The remainder of the
franchise fees are used to pay for the City’s cable operations. Both the total amount collected, and
the total allocated to the General Fund decreased in 2024.
Other revenue includes donations, asset sales, and various other income sources that don’t fall into
specific categories. In 2024, this category included a reimbursement of approximately $170,000
from the USDA for costs related to remodeling the portion of City Hall that they lease.
Expenditures
Overall, 2024 General Fund expenditures, including transfers, total $17,993,269 and are less than
budget by $891,138.
Explanations are provided below for departments that ended the year with a budget deficit:
Page 45 of 101
The Election department exceeded its budget due to increased staffing hours driven by
higher-than-expected voter turnout and equipment costs that were higher than anticipated
from Dakota County.
City Hall expenses exceed the 2024 budget due to remodeling costs for the USDA-leased
space. These expenses are offset by reimbursement from the USDA.
Risk Management expenses are over budget because actual property and liability insurance
premiums increased more than the estimated 3% over the prior year.
to related costs one-time to due personnel its exceeds budget Administration Police
retirement payouts and paid time off balances that could not be carried over due to staffing
changes.
The Planning & Zoning department is over budget because personnel costs for a position
were charged to the department, while the position was originally budgeted under Building
Inspections. The overage is offset by a relative surplus in Building Inspections.
Sanitation/Recycling exceeds its budget due to expenses for City recycling events that were
previously charged to the now-closed Solid Waste Fund. While Municipal Services remains
within its overall budget, staff established a separate division for these particular activities in
2024 to improve tracking and better reflect the specific nature of these costs.
Park & Recreation Administration is over budget primarily due to legal fees.
EDA, Park Improvement, and Arena
The EDA (Economic Development Authority), Park Improvement, and Ice Arena activities have
historically been of interest to City Council and therefore are included for review.
EDA
Revenues for the EDA include property tax levy, project administration fees, interest income and
transfers awards, grant services, professional include the Fund. General from Expenditures
membership fees, and travel and training costs.
Park Improvement Fund
The Park Improvement Fund revenue includes park development fees and park dedication fees
totaling $528,049, farm lease payments of $7,836 and interest income of $74,955. Expenditures for
the year are minimal, totaling $15,330.
Arena
Arena rental ice increased by primarily the year, prior exceed revenues income. driven
Expenditures are lower than the prior year, largely due to a solar refund that reduced utility costs.
Enterprise Funds
The City operates five enterprise funds: liquor operations, sewer operations, storm water, water
operations, and street lighting.
Liquor Operations
The City has two financial benchmarks for its liquor operations. The first is a 25 percent gross profit
margin. In total, the stores met the target with a gross profit margin of 26.82%. The second
standard is a 6 percent profit as a percent of sales. This is evaluated on a combined basis. For the
year end, the operation exceeded the standard and reported a 9.07% profit as a percentage of
sales. Sales for the year have increased by $181,030 or 2.68% over 2023. The City’s downtown
store has increased sales by $125,260 while the Pilot Knob store increased sales by $55,770. The
largest increase in sales was driven by THC products, which saw the highest growth among all
product categories.
Page 46 of 101
After each calendar year, staff reviews the combined financial results of the two liquor stores and
determines the amount needed to cover day-to-day operations and administrative transfers to the
General Fund. The remaining funds are split evenly between the Community Investment and
Capital Improvement accounts. Actual financial results are used to fund these four areas. Staff
periodically make recommendations to the City Council on how best to invest available funds in the
Community Capital Meanwhile, community. broader the benefit to account Investment the
Improvement funds are designated for future liquor store capital building needs. The amounts
shown in this report are estimates and the final transfers between the accounts will be completed
during the audit process.
Sewer Operations
Revenues for the Sewer Fund reflect an increase of $537,653 as compared to 2023 due to
increased charges for services revenue. On the expense side, costs rise mainly due to an increase
in fees from the Metropolitan Council Environmental Services (MCES), which are based on the
volume of wastewater treated. Additional expense increases are related to construction costs of
infrastructure. Capital contributions for 2024 include amounts associated with the 2024 Street
Improvements project, Whispering Fields, and Vita Attiva developments.
Storm Water
Storm Water revenue increases in 2024 compared to 2023, driven by higher service fee collections.
Expenses show only a slight increase, primarily due to the purchase of small tools and equipment.
Capital contributions for 2024 are consistent with those noted in the Sewer Fund and include
amounts Fields, Attiva Vita and Whispering Improvements, street annual the to related
developments.
Water Operations
Despite an increase in water rates, Water Fund revenue decreases in 2024. This decline is due to
reduced water usage. Above-average rainfall throughout much of the year—particularly in the
spring and early summer—likely lowered demand for outdoor water use. This contrasts with 2023, a
drier to due primarily moderately, increase higher consumption. water with year Expenses
construction costs related with well infrastructure. Capital contributions for the year are consistent
with those in the Sewer and Storm Water Funds, reflecting investments related to annal street
improvements, Whispering Fields, and Vita Attiva developments.
Streetlight
The operating surplus for the Streetlight Fund increases by $30,505 in 2024 compared to 2023, due
to higher interest income and lower electricity costs.
BUDGET IMPACT:
The budget impacts have been noted above as appropriate.
ACTION REQUESTED:
Accept the financial reports for the quarter ending December 31, 2024.
ATTACHMENTS:
2024 Q4 Financial Reports
Page 47 of 101
GENERAL FUND
STATEMENT OF REVENUES - BUDGET TO ACTUAL
2024 2024 2024 2023
ANNUAL CURRENT YTD BUDGET PERCENT YTD
REVENUE SOURCE BUDGET MONTH ACTUAL BALANCE COLLECTED ACTUAL
Taxes 14,193,707$ 702,114$ 14,128,496$ 65,211$ 99.54%13,072,957$
Licenses 41,100 - 39,875 1,225 97.02%44,574
Permits 737,950 254,653 1,172,562 (434,612) 158.89%883,158
Intergovernmental:
Federal 5,600 - 2,850 2,750 50.89%10,423
State 734,890 60,820 975,350 (240,460) 132.72%806,131
Market Value Credit 2,500 1,382 2,764 (264) 110.56%2,336
Other 26,120 21,970 41,657 (15,537) 159.48%33,280
Charges for Services:
General government 12,880 650 23,819 (10,939) 184.93%9,465
Public Safety 450,640 61,302 469,699 (19,059) 104.23%462,216
Public Works 47,170 2,475 290,244 (243,074) 615.31%111,804
Park and Recreation 99,240 5,411 96,631 2,609 97.37%110,609
Fines and Forfeits 55,000 8,468 63,011 (8,011) 114.57%57,509
Miscellaneous Revenues
Investment Income 10,000 88,967 354,282 (344,282) 3542.82%363,980
Rental Income 37,600 57,269 104,853 (67,253) 278.86%49,934
Franchise Fees 120,000 - 120,000 - 100.00%145,000
Other 25,500 52,662 193,360 (167,860) 758.27%44,523
Transfers 2,284,510 - 2,284,510 - 100.00%1,497,734
Total 18,884,407$ 1,318,143$ 20,363,964$ (1,479,557)$ 107.83%17,705,632$
CASH BALANCE $ 11,058,000
CITY OF FARMINGTON
MONTHLY FINANCIAL REPORT
DECEMBER 31, 2024
Page 48 of 101
CITY OF FARMINGTON
MONTHLY FINANCIAL REPORT
GENERAL FUND
STATEMENT OF EXPENDITURES - BUDGET TO ACTUAL
2024 2024 2024
ANNUAL CURRENT YTD BUDGET PERCENT
DEPARTMENT/DIVISION BUDGET MONTH ACTUAL BALANCE EXPENDED
ADMINISTRATION
Legislative 116,964$ 7,584$ 107,802$ 9,162$ 92.17%
Administration 651,927 50,314 593,513 58,414 91.04%
Elections 60,572 15,173 66,216 (5,644) 109.32%
Communications 154,958 11,491 139,621 15,337 90.10%
City Hall 421,924 49,566 622,240 (200,316) 147.48%
Total 1,406,345$ 134,128$ 1,529,392$ (123,047) 108.75%
HUMAN RESOURCES
Human Resources 439,839$ 27,769$ 398,303$ 41,536$ 90.56%
Total 439,839$ 27,769$ 398,303$ 41,536 90.56%
FINANCE AND RISK MANAGEMENT
Finance 753,210$ 58,215 725,490$ 27,720$ 96.32%
Risk Management 214,910 19,514 234,163 (19,253) 108.96%
Total 968,120$ 77,728$ 959,653$ 8,467$ 99.13%
POLICE
Police Administration 1,529,104$ 194,741$ 1,673,851$ (144,747)$ 109.47%
Patrol Services 3,545,612 227,142 3,411,089 134,523 96.21%
Investigations 1,112,529 11,302 723,756 388,773 65.06%
Emergency Management 15,900 30 7,132 8,768 44.85%
Total 6,203,145$ 433,215$ 5,815,828$ 387,317$ 93.76%
FIRE
Fire 1,795,783$ 117,431$ 1,686,602$ 109,181$ 93.92%
Total 1,795,783$ 117,431$ 1,686,602$ 109,181$ 93.92%
COMMUNITY DEVELOPMENT
Planning & Zoning 674,681$ 67,639$ 702,823$ (28,142)$ 104.17%
Building Inspections 771,573 47,776 644,628 126,945 83.55%
Total 1,446,254$ 115,415$ 1,347,450$ 98,804$ 93.17%
ENGINEERING
Engineering 838,685$ 56,047$ 690,543$ 148,142$ 82.34%
Natural Resources 150,995 12,706 138,314 12,681 91.60%
Total 989,680$ 68,752$ 828,857$ 160,823$ 83.75%
MUNICIPAL SERVICES
Streets 1,690,299$ 166,226$ 1,543,613$ 146,686$ 91.32%
Snow Removal 290,028 50,578 157,254 132,774 54.22%
Sanitation/Recycling - 1,100 40,510 (40,510)
Total 1,980,327$ 217,903$ 1,741,377$ 238,950$ 87.93%
RECREATION SERVICES
Park Maintenance 1,100,326$ 95,044$ 1,091,143$ 9,183$ 99.17%
Rambling River Center 223,671 17,897 201,659 22,012 90.16%
Park & Recreation Admin 260,353 24,826 263,147 (2,794) 101.07%
Recreation Programs 201,564 14,606 200,564 1,000 99.50%
Total 1,785,914$ 152,373$ 1,756,512$ 29,402$ 98.35%
Transfers Out 1,869,000$ -$ 1,929,296$ (60,296)$ 103.23%
TOTAL GENERAL FUND 18,884,407$ 1,344,715$ 17,993,269$ 891,138$ 95.28%
DECEMBER 31, 2024
Page 49 of 101
CITY OF FARMINGTON
MONTHLY FINANCIAL REPORT
DECEMBER 31, 2024
ECONOMIC DEVELOPMENT AGENCY
COMPARATIVE STATEMENT
OF REVENUES AND EXPENSES
2024 2024 2024 YTD 2023
ANNUAL CURRENT YTD PERCENT YTD
BUDGET MONTH ACTUAL OF BUDGET ACTUAL
REVENUES
Property Taxes 150,000$ -$ 150,000$ 100.00%-$
Administration Fees - - - 8,738
Interest (Charge)1,000 5,153 19,253 1925.27%11,383
Total Revenues 151,000 5,153 169,253 112.09%20,121
EXPENDITURES
Other Services & Charges 150,000 806 82,700 55.13%81,129
TOTAL EXPENDITURES 150,000 806 82,700 55.13%81,129
TRANSFERS 50,000 - 50,000 100.00%86,969
EXCESS (DEFICIENCY)51,000$ 4,347$ 136,552$ 267.75%25,961$
CASH BALANCE 653,093$
Page 50 of 101
CITY OF FARMINGTON
MONTHLY FINANCIAL REPORT
DECEMBER 31, 2024
PARK IMPROVEMENT FUND
COMPARATIVE STATEMENT
OF REVENUES AND EXPENSES
2024 2024 2024 YTD 2023
ANNUAL CURRENT YTD PERCENT YTD
BUDGET MONTH ACTUAL OF BUDGET ACTUAL
REVENUES
Park Dedication Fees 50,000$ -$ 510,543$ 1021.09%126,510$
Park Development Fees - - 17,506 50,801
Rental Income 7,560 - 7,836 103.65%8,560
Miscellaneous Revenue - 302 13,960 1,175
Interest (Charge)1,000 16,437 74,955 7495.45%60,142
Total Revenues 58,560 16,739 624,799 1066.94%247,188
EXPENDITURES
Other Services & Charges 7,000 - 8,525 121.79%67,422
Capital Outlay - - 6,805 219,852
TOTAL EXPENDITURES 7,000 - 15,330 219.00%287,274
Transfers 125,000 - 125,000 100.00%100,000
EXCESS (DEFICIENCY)176,560$ 16,739$ 734,469$ 415.99%59,914$
CASH BALANCE 2,083,204$
Page 51 of 101
ICE ARENA
COMPARATIVE STATEMENT
OF REVENUES AND EXPENSES
2024 2024 2024 YTD 2023
ANNUAL CURRENT YTD PERCENT YTD
BUDGET MONTH ACTUAL OF BUDGET ACTUAL
REVENUES
User Fees 429,500$ 71,772$ 429,852$ 100.08%415,476$
Interest 400 - 1,077 269.32%880
Other Revenue 16,500 1,731 19,203 116.38%19,007
Total Revenues 446,400 73,503 450,132 100.84%435,363
Cost of Sales - (510) (2,027) (252)
TOTAL REVENUES 446,400 72,993 448,105 100.38%435,111
EXPENDITURES
Personal Services 291,803 30,406 284,576 97.52%267,905
Other Services & Charges 203,248 18,711 187,881 92.44%210,719
Capital Outlay 43,000 - 5,086 11.83%14,668
TOTAL EXPENDITURES 538,051 49,116 477,543 88.75%493,292
TRANSFERS 20,000 - 20,000 100.00%90,243
EXCESS (DEFICIENCY)(71,651)$ 23,877$ (9,438)$ 13.17%32,062
CASH BALANCE -$
CITY OF FARMINGTON
MONTHLY FINANCIAL REPORT
DECEMBER 31, 2024
Page 52 of 101
CITY OF FARMINGTON
MUNICIPAL LIQUOR OPERATIONS
DECEMBER 31, 2024
DOWNTOWN PILOT KNOB TOTAL
YEAR TO DATE YEAR TO DATE YEAR TO DATE
SALES 2024 3,268,445$ 3,678,383$ 6,946,829$
2023 3,143,185 3,622,614 6,765,799
$ Difference 125,260 55,770 181,030
% Difference 3.99%1.54%2.68%
COST OF GOODS SOLD 2,382,554 2,701,264 5,083,819
GROSS PROFIT 885,891 977,119 1,863,010
% OF GROSS PROFIT
TO SALES 27.10%26.56%26.82%
OPERATING EXPENSES:-
Personnel Services & Supplies 407,518 312,940 720,458
Other Services & Charges 160,180 186,936 347,116
Depreciation 92,041 73,362 165,402
TOTAL 659,738 573,237 1,232,976
Operating Income 226,153 403,882 630,035
Other Income (Loss)26,722 46,273 72,995
INCOME BEFORE TRANSFERS 252,874 450,155 703,029
Profit as a % of Sales 9.07%
Operating Transfers (Out)(111,945) (111,945) (223,890)
NET INCOME 140,929$ 338,210$ 479,139$
CASH BALANCE
Operating Cash (Pots 1 & 2)550,782$
Community Projects (Pot 3)944,002
Capital Improvements (Pot 4)1,339,792
2,834,576$
Page 53 of 101
CITY OF FARMINGTON
MONTHLY FINANCIAL REPORT
DECEMBER 31, 2024
SEWER FUND
COMPARATIVE STATEMENT
OF REVENUES AND EXPENSES
2024 2024 2024 YTD 2023
ANNUAL CURRENT YTD PERCENT YTD
BUDGET MONTH ACTUAL OF BUDGET ACTUAL
REVENUES
Charges for Service*3,173,870$ 645,824$ 3,284,336 103.48%2,762,439$
Interest - 20,495 82,575 108,581
Other Revenue - (229) 41,284 (478)
TOTAL REVENUES 3,173,870 666,091 3,408,195 107.38%2,870,543
EXPENSES
Personnel Services 8,100 81 2,806 34.64%830
Other Services & Charges 519,240 (563,963) 294,407 56.70%210,679
MCES Charges **2,251,005 187,584 2,251,005 100.00%1,994,927
Depreciation 690,000 692,819 692,819 100.41%665,198
TOTAL EXPENSES 3,468,345 316,520 3,241,037 93.45%2,871,635
CAPITAL CONTRIBUTIONS - 1,069,664 1,069,664 629,637
TRANSFERS IN/(OUT)(1,027,390) (58,995) (636,385) 61.94%(355,055)
EXCESS (DEFICIENCY)(1,321,865)$ 1,360,240$ 600,437$ -45.42%273,490$
FOOTNOTES:
* Charges for Services are not collected on an even flow basis during the year due to the accrual of
revenues year end. Wastewater sales for October, November, and December are not billed until the
** MCES wastewater charges are made on an annual and monthly basis. The budgeted amount is
anticipated as the total expenditure in 2024.
CASH BALANCE 2,597,600$
subsequent year, but are accrued at year end.
Page 54 of 101
CITY OF FARMINGTON
MONTHLY FINANCIAL REPORT
DECEMBER 31, 2024
STORM WATER FUND
COMPARATIVE STATEMENT
OF REVENUES AND EXPENSES
2024 2024 2024 YTD 2023
ANNUAL CURRENT YTD PERCENT YTD
BUDGET MONTH ACTUAL OF BUDGET ACTUAL
REVENUES
Charges for Service*1,425,820$ 285,118$ 1,422,637 99.78%1,327,520$
Interest - 25,251 123,018 117,340
Other Revenue - (146) (146) (48,816)
TOTAL REVENUES 1,425,820 310,222 1,545,509 108.39%1,396,044
EXPENSES
Personnel Services 1,200 - 2,640 220.01%205
Other Services & Charges 988,414 10,394 187,658 18.99%204,785
Depreciation 475,000 490,338 490,338 103.23%471,134
TOTAL EXPENSES 1,464,614 500,732 680,636 46.47%676,123
CAPITAL CONTRIBUTIONS 1,182,675 1,182,675 868,749
TRANSFERS IN/(OUT)(1,052,920) (438,982) (1,041,902) 98.95%(431,654)
EXCESS (DEFICIENCY)(1,091,714)$ 553,183$ 1,005,646$ -92.12%1,157,016$
* Charges for Services are not collected on an even flow basis during the year due to the accrual of
revenues year end. Storm Water sales for October, November, and December are not billed until the
subsequent year, but are accrued at year end.
CASH BALANCE 3,200,318$
Page 55 of 101
CITY OF FARMINGTON
MONTHLY FINANCIAL REPORT
DECEMBER 31, 2024
WATER FUND
COMPARATIVE STATEMENT
OF REVENUES AND EXPENSES
2024 2024 2024 YTD 2023
ANNUAL CURRENT YTD PERCENT YTD
BUDGET MONTH ACTUAL OF BUDGET ACTUAL
REVENUES
Charges for Service*2,312,020$ 368,031$ 2,094,983$ 90.61%2,503,374$
Interest (Charge)- 105,603 514,274 511,711
Rental Income 303,460 14,417 271,604 89.50%300,256
Other Revenue 5,000 3,537 16,707 334.14%(294)
TOTAL REVENUES 2,620,480 491,588 2,897,569 110.57%3,315,047
EXPENSES
Personnel Services 16,812 450 4,487 26.69%11,314
Other Services & Charges 1,932,086 93,644 996,612 51.58%860,348
Debt Service 19,800 (2,184) 8,591 43.39%11,914
Depreciation 1,050,000 1,022,728 1,022,728 97.40%1,003,217
TOTAL EXPENSES 3,018,698 1,114,638 2,032,418 67.33%1,886,793
CAPITAL CONTRIBUTIONS - 1,082,986 1,082,986 785,977
TRANSFERS IN/(OUT)(1,177,310) (367,156) (944,466) 80.22%(467,899)
EXCESS (DEFICIENCY)(1,575,528)$ 92,780$ 1,003,671$ -63.70%1,746,332$
FOOTNOTES:
CASH BALANCE
Operating 10,913,753$
Water Treatment Plant 2,461,488$
13,375,241$
* Charges for services are not collected on an even flow basis during the year due to the accrual of
revenues at year end. Water sales for October, November, and December may not be billed until
the subsequent year, but are accrued at year end.
Page 56 of 101
CITY OF FARMINGTON
MONTHLY FINANCIAL REPORT
DECEMBER 31, 2024
STREET LIGHT FUND
COMPARATIVE STATEMENT
OF REVENUES AND EXPENSES
2024 2024 2024 YTD 2023
ANNUAL CURRENT YTD PERCENT YTD
BUDGET MONTH ACTUAL OF BUDGET ACTUAL
REVENUES
Charges for Services*230,000$ 43,706$ 249,441$ 108.45%237,519$
Interest (Charge)1,500 3,480 16,581 1105.40%15,731
Other Revenue - 2,290 2,290 1,286
TOTAL REVENUES 231,500 49,476 268,313 115.90%254,536
EXPENSES
Other Services & Charges 222,850 14,469 198,028 88.86%214,758
TOTAL EXPENSES 222,850 14,469 198,028 88.86%214,758
EXCESS (DEFICIENCY)8,650$ 35,008$ 70,284$ 812.53%39,779$
CASH BALANCE 441,113$
* Charges for services are not collected on an even flow basis during the year due to the accrual of
revenues at year end. Street Light sales for October, November, and December may not be billed until
the subsequent year, but are accrued at year end.
Page 57 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Payment of Claims
Meeting: Regular Council - May 05 2025
INTRODUCTION:
Minnesota Statutes require that all claims for payment be presented to the City Council for review
and approval.
DISCUSSION:
The City Council has established a process to review and approve claims for payment at each
regular meeting. The list of claims for the period of 04/17/2025 to 04/30/2025 is being presented for
consideration, ensuring compliance with State law and maintaining proper financial oversight.
BUDGET IMPACT:
The claims paid will reduce the available budget for the accounts listed in the detailed report
provided to the Council.
ACTION REQUESTED:
Approve payment of claims.
ATTACHMENTS:
Council Summary Payment of Claims 05-05-2025
Page 58 of 101
CLAIMS FOR APPROVAL 4/17/2025-04/30/2025
CHECK PAYMENTS 681,968.27$
ELECTRONIC PAYMENTS 473,702.68$
TOTAL 1,155,670.95$
The City Council receives a detail list of claims paid that is available to
the public upon request.
CITY OF FARMINGTON
SUMMARY PAYMENT OF CLAIMS
May 5, 2025
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Matt Price, Fire Chief
Department: Fire
Subject: Bylaws of the Farmington Firefighters Relief Association
Meeting: Regular Council - May 05 2025
INTRODUCTION:
For Council approval are the Bylaws of the Farmington Firefighters' Relief Association.
DISCUSSION:
The membership of the Farmington Firefighters' Relief Association has voted and approved the
change in service pension and reinstatement after resignation.
New benefits under Article VI will be 7 years at 36% and 15 years at 100% vesting. Under Article I,
the requirement for reinstatement after resignation with be moved to 5 years active service to
receive service time that was previous earned.
Staff recommends approval of the Bylaws and adoption of Resolution 2025-032.
ACTION REQUESTED:
Adopt Resolution 2025-032 Approving the Bylaws of the Farmington Firefighters Relief Association.
ATTACHMENTS:
2025-032 Bylaws of Farmington Firefighters Relief Assn
FFRA Bylaws 4.22.25 FINAL
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CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-032
A RESOLUTION APPROVING THE BYLAWS
OF THE FARMINGTON FIREFIGHTERS’ RELIEF ASSOCIATION
WHEREAS, the Firefighters Relief Association is requesting City Council approval of the
Bylaws; and
WHEREAS, new benefits under Article VI will be seven (7) years at 36% and 15 years at
100% vesting; and
WHEREAS, under Article 1, the requirement for reinstatement after resignation has been
amended to five (5) years active service to receive service time that was previously earned.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the
Bylaws of the Farmington Firefighters’ Relief Association are approved.
Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of May 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
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BYLAWS
OF THE
FARMINGTON FIREFIGHTERS RELIEF ASSOCIATION
This instrument constitutes the Bylaws of the Farmington Firefighters Relief Association adopted for the purpose of
regulating and managing the internal affairs of the association and shall serve as the written defined benefit pension
plan for the Relief Association. The Association will follow all MN Statues. The Bylaws will supersede MN statutes
when allowed by law.
PURPOSE
The Purpose of the Farmington Firefighters Relief Association (Association) is to provide retirement relief and other
benefits to its members and dependents. The Farmington Firefighters Relief Association is a governmental entity that
receives and manages public and private money to provide retirement benefits and aid for individuals providing the
governmental services of firefighting and emergency first response.
ARTICLE I
MEMBERSHIP
1.1 Any regular or probationary active member of the Farmington Fire Department shall be eligible to apply for
membership in this Association. Membership fees, dues and assessments shall be deposited in the General Fund of the
Association.
1.2 On the date that an individual is hired as a firefighter with the City of Farmington they will be given an
application to join the Association. After the Firefighter has submitted a completed application and $10 filing fee the
firefighter will be considered an active member of the Association. The date of hire will be considered the entry date
as a member of the Farmington Firefighters Relief Association. A Certificate of membership along with a handout about
the Relief will be given to the new member at the first membership meeting following the hire date.
1.3 Classes of members. There shall be the following classes of members in the Association:
(a) Active members. Active members shall be the members who are serving as paid on call firefighters
of the Farmington Fire Department.
(b) Deferred members. Deferred members shall be those members who have not yet reached the age of
50 years but who have served at least 10 years of active duty as firefighters in the Farmington Fire
Department, have separated from such service as firefighters and have been members in good standing
of the Association at least 5 years prior to such retirement.
(c) Retired members. Retired members shall be those members who have received service pensions from
the Association.
(d) Members on Leave. Any member who has been approved for a leave of absence or has been suspended
from the Fire Department.
1.4 Dues, assessments. Dues and assessments and their method of collection shall be as hereinafter set forth:
(a) Dues, when paid, are for the annual period (January 1 through December 31) or fraction thereof.
(b) Active members shall pay the sum of $5.00 annually as dues.
(c) Each member shall pay to the Association annual dues of $5.00 payable on or before the date of
the annual meeting of each year.
(d) Any member of the Association who fails to pay the dues within 30 days of the time when such payment
was due, stands suspended from membership and forfeits all rights and benefits there under by such non-
payment without any action by the association, or any officer thereof. The Secretary shall forthwith mail a
notice of delinquency to the member. If the dues are not paid within 15 days after the notice is mailed,
membership in this Association shall automatically terminate. A member so dropped may be reinstated
upon payment of the delinquent dues and a fine of $10.00.
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(e) Deferred and retired members shall pay no dues.
1.5 Fraudulent Claim. Any member who shall, in the opinion of a majority of the members of the Board of
Trustees, fraudulently claim benefits from, or defraud or attempt to defraud the Association in any way, shall be
suspended from membership by the Board, and shall forfeit all further rights to benefits from the Association.
1.6 Reinstatement after resignation.
Any member who leaves the Association and is later reinstated as a member of the Association
may be eligible for the service time that was earned as a previous active Association member. All previous
service time will be paid out at the pension retirement rate at time of resignation. To be eligible the member
must serve an additional 5 years of service from the new reinstatement date.
1.6.1 Reinstatement after Retirement
If the member was paid a pension from the Association for previous service time as a member
and is rehired as a paid-on call firefighter, then the time that was accumulated and previously paid does not
count for new retirement time.
1.7 Leave of Absence.
(a) Any member who is granted a leave of absence or Suspended by the Farmington Fire
Department shall be considered on leave or suspended from the Association. The date of the
leave will coincide with the dates for the fire department. The dates will be recorded in the
Association personal file for such member. During the time that the member is on such leave
they will not be entitled to any benefits from the Association.
(b) Any member who enlists or is drafted to enter the Armed Services of the United States of
America shall be relieved of paying dues in this Association during the time of active military
service but shall retain all rights and benefits in the Association.
(1) Subject to restrictions stated in M.S. 424A.021, a volunteer firefighter who is absent
from firefighting service due to service in the uniformed services, as defined in United
States Code, title 38, section 4303(13), may obtain service credit not to exceed five
years, unless a longer period is required under United States Code, title 38, section 4312.
(a) To be eligible for service credit under this section, the volunteer firefighter must
return to firefighting service with coverage by the Association upon discharge
from service in the uniformed service within the time frame required in United
States Code, title 38, section 4312(e).
(b) Service credit is not authorized if the firefighter separates from uniformed service
with a dishonorable or bad conduct discharge or under other than honorable
conditions.
(c) Service credit is not authorized if the firefighter fails to provide notice to the fire
department that the individual is leaving to provide service in the uniformed
service, unless it is not feasible to provide that notice due to the emergency nature
of the situation.
(c) Any member who is on leave from the Fire Department due to a fire related injury and is not
able to perform as a firefighter due to a fire related injury shall be considered an active member
of the Association. The member is to retain all rights and benefits of the Association. The time
for this leave does count as service time towards retirement and does not follow the 1 year cap
for leave of absence.
(d) Leave of absence time is not constructive time towards retirement. The City of Farmington /
Human resources department shall notify the Association of any break in service of a member
on the Farmington Fire Department.
(e) Months on leave shall be determined by reverting the effective date of leave to the First day of
the month in which the leave was accepted and doing the same for when the return from leave
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is
accepted. (Example: a members’ leave is dated June 25th and their return is dated September
10th. The Association shall consider the leave to be June 1st to September 1st = 3 months of
leave).
1.8 Termination of membership. Active members may be expelled from the Association for cause by a
60% vote of all the members at a regular or special meeting provided a quorum is present. Notice of the
meeting and a written statement of the particular charges shall be given to the member at least 15 days,
excluding the date of the meeting, in advance of the meeting. The members shall be given an opportunity to
be heard at the meeting. Cause for termination shall include, but not be limited to, resignation or discharge
from the Farmington Fire Department, failure to account for money belonging to the Association, feigning
illness or injury for the purpose of defrauding the Association.
1.8.1 Any member that resigns or is terminated from the Farmington Fire Department will be
considered removed from the active status with the Association. If the member has met the
requirements for retirement, they will be paid their pension. If the member is not 50 years old and has
met the requirement for retirement, they will be placed on deferred statues. If terminated, the member
shall forfeit any future deferred interest (if applicable). The date of separation from the Fire
Department will be considered the same date of separation from the Association.
ARTICLE II
BOARD OF TRUSTEES
2.1 The Board of Trustees as specified under Minn. Stat. 424A.04, shall be composed of the following nine
(9) persons: a President, a Vice President, a Secretary, a Treasurer, and two (2) general Trustees, each of whom
shall be elected for a three-year term as specified in this Article, or until their successor has been elected and
qualified, at the annual meeting of the Association from its members, and the statutory members: the Chief of the
Farmington Fire Department, and one elected municipal official and one elected or appointed municipal official
who are designated annually as municipal representatives by the City Council of the City of Farmington.
2.1.1 The positions of President, Vice President, Treasurer, and Secretary must be filled by active
members of the Association. Any member on the Board of Trustees holding one of these positions must
resign from said position upon retirement from the Farmington Fire Department. Any Deferred member
may hold the position of Trustee until such member reaches age 50 and is paid out, at which time the
member must resign from the Board of Trustees.
2.2 The terms of office of the general Trustees and the officers shall be grouped as follows: (President and
one Trustee), (Vice President and Secretary), (Treasurer and one Trustee). The terms shall be arranged so that
one group shall be elected at each annual meeting. If a vacancy, other than a vacancy caused by removal for
cause of an officer or trustee, occurs during the term of office of any officer or trustee, the remaining memb ers
of the Board of Trustees shall elect a member of the Association to serve for the unexpired term of the vacated
position.
2.3 A general trustee or officer may be removed for cause. Cause for removal shall include, but shall not
be limited to, the breach of the duties as set forth in Articles II and III of these Bylaws. One or more of the
Trustees or officers may be removed at a meeting of the membership which has been called for that purpose
by a 2/3 vote of those present and voting at such meeting, provided a quorum is present. Notice of the meeting
at which removal is to be considered shall be given to each board member and shall include the purpose of
the meeting. The general trustee or officer shall be furnished with a statement of the particular charges at least
15 days before the meeting is to be held. At the meeting, the general trustee or officer shall be given an
opportunity to be fully heard as to each charge. If a general trustee or officer is removed, a replacement shall
be elected at the same meeting, and such replacement shall serve out the unexpired term of the removed
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general trustee or officer.
2.4 It shall be the duty of the Board of Trustees to prepare modes and plans for the safe and profitable
investment of the unappropriated funds of the Association, and whenever investments are made, to investigate
and pass upon the securities offered and to attend to the drawing up and execution of the necessary papers.
The Board shall order an audit of the books and accounts of the Secretary and the Treasurer annually,
according to law, and shall submit a written report of the condition of the Association to the members at the
annual meeting.
2.5 The investment of the funds of the Association shall be in the exclusive control of the Board of
Trustees, in conformance with state statutes 356A.06, subd. 7.
2.5.1 The Board shall have on file a copy of the investment policy of the Association.
2.5.2 The Association shall provide annually to its broker a written statement of investment restrictions
from the applicable state laws and the Association’s investment policy. The broker must annually
submit the Broker Certification form to the Association before the Association enters or continues
business with said broker.
2.6 The members of the Board of Trustees shall act as Trustees with a fiduciary obligation to the members
of the Association, to the City of Farmington and to the State of Minnesota. In the discharge of their respective
duties, each Trustee of the Board of Trustees is a fiduciary and shall be held to the standard of care enumerated
in M.S. Section 11A.09. In addition, the Trustees must act in accordance with M.S. Chapter 356A. No Trustee
of the Association shall cause the Association to engage in a transaction if the fiduciary knows or should know
that a transaction constitutes one of the following direct or indirect transactions:
(1) Sale, exchange, or leasing of any real property between the Association and a board member.
(2) Lending of money or other extension of credit between the Association and a board member or
member of the relief association.
(3) Furnishing of goods, services, or facilities between the Association and a board member; or
(4) Transfer to a board member or use by or for the benefit of a board member, of any assets of
the Association. Transfer of assets does not mean the payment of Association benefits or
administrative expenses permitted by law.
ARTICLE III
DUTIES OF THE OFFICERS
3.1 (a) It shall be the duty of the President to:
(1) Attend and preside at all meetings of the Association and the Board of Trustees.
(2) Enforce the due observance of the Bylaws and see that the other officers properly
perform the duties assigned to them.
(3) Sign all documents requiring the signature of the President.
(4) Be a member of all Association committees.
(5) Exercise careful supervision over the affairs of the Association.
(b) The President shall receive such salary as may be fixed from time to time by the Board of
Trustees, subject to annual approval of the Association, and payable from the Special Fund of
the Association. Payable for the year prior of service.
3.2 It shall be the duty of the Vice President to:
(1) Perform the duties of the President in the absence of the President. In the absence of
both the President and the Vice President, it shall be the duty of the Association to elect
a President Pro Tem, who shall perform the duties incident to the office.
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(2) Assist the President.
3.3 (a) It shall be the duty of the Secretary to:
(1) Keep a true and accurate record of the proceedings of all meetings of the Association
and of the Board of Trustees.
(2) Act as custodian of the records of the Association, sign its official papers, and perform
such other duties as may be imposed by the Board of Trustees.
(3) Provide notice of all membership and Board of Trustee meetings to all members and
the public .
(4) Keep a roll of membership, with the date of joining, resignation, discharge, leaves of
absence, dues and assessments paid, and relief or pensions furnished.
(5) The Secretary's books shall be at all times open to inspection by the Board of Trustees
and jointly with the Treasurer prepare and file all reports and statements required by
law.
(6) Prior to entering upon the duties of the office, give a bond in such amount as required
by law, Minn. Stat. 69.051 subd. 2, and with such sureties as may be required and
approved by the Board of Trustees, conditioned upon the faithful discharge of his trust
and the faithful performance of the duties of the office. Such bond shall be paid for
from the Special Fund of the Association.
(b) The Secretary shall receive such salary as may be fixed from time to time by the Board of
Trustees, subject to annual approval of the Association, and payable from the Special Fund of
the Association. Payable for the year prior of service.
3.4 (a) It shall be the duty of the Treasurer to:
(1) Receive all funds belonging to the Association and hold them subject to the order of
the President and Board of Trustees.
(2) Keep separate and distinct accounts of the Special and General Funds. Shall prepare
and present to the Board of Trustees and Association a full and detailed statement of
the assets and liabilities of each fund at each meeting of the Board of Trustees,
Association, and the Annual Membership meeting.
(3) Deliver to their successor in office, or to any committee appointed by the Board of
Trustees to receive the same, all moneys, books, papers and other items pertaining to
the office immediately upon expiration of the term of office.
(4) Prior to entering upon the duties of the office, give a bond in such amount as required
by law, Minn. Stat. 69.051 subd. 2, and with such sureties as may be required and
approved by the Board of Trustees, conditioned upon the faithful discharge of his trust
and the faithful performance of the duties of the office. Such bond shall be paid
for from the Special Fund of the Association.
(5) Jointly with the Secretary, the Treasurer shall prepare and file all reports and statements
as required by law.
(6) Annually review the standing approval of expenditures with the Board of Trustees .
(b) The Treasurer shall receive such salary as may be fixed by the Board of Trustees from time to
time, subject to annual approval of the Association, and payable from the Special Fund of the
Association. Payable for the year prior of service.
3.5 It shall be the duty of the Trustees to assist the members of the Board of Trustees with their duties.
Trustees will supply a documented hours of work to the Secretary as directed by the President for assistance
with tasks required. These hours will be paid through the yearly stipend from the Special Fund as described
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in Attachment A.
3.6 The Board of Trustees annually will review and suggest changes to the aid and benefits offered to
members of the association. This review will occur at the 1 st quarterly board meeting each year.
3.7 Salaries shall be paid to the following board member positions: President, Treasurer, and Secretary.
These salaries will be voted on by the membership at the annual Association/Membership meeting and
approved by the Board of Trustees Quarter 1 meeting for the previous year of service. The salaries will be
paid by the Special Fund of the Association.
3.8 Salaries shall be paid to the following board member positions: Trustee #1, Trustee #2, and Vice
President. Salaries will be based on Attachment A. These salaries will be voted on by the membership at the
annual membership meeting for the previous year of service. The salaries will be paid from the Special Fund
of the Association
Section 7 – COMPENSATION. Trustees of the Association identified in Attachment A may be paid a salary
out of the Special Fund. The amount paid in salary is limited to the amount listed in Attachment A. Only after
the amounts listed in Attachment A have been approved by the Board of Trustees, may salaries be paid to non-
Officer Trustees. For all Trustees, itemized expenses eligible for reimbursement are limited to those expenses
incurred as a result of fulfilling responsibilities as administrators of the Special Fund.
ARTICLE IV
MEETINGS
4.1 The Annual Meeting of the Association, for the election of officers and trustees, and other business,
shall be held during the second full week of January each year at 7:00 p.m. All members of the Association
shall attend this meeting either in person or virtually.
4.2 The Board of Trustees shall hold at least four regular meetings during each year. (Preferably more)
(a) Place. A meeting of the Board of Trustees may be held at any place within this state designated
by the Board. This is to include virtual meetings over the internet.
(b) Notice. Subject to waiver, notice of every meeting shall be sent or delivered by the Secretary
to each Trustee entitled to vote at the meeting at least 5 but not more than 30 days before the
meeting, excluding the date of the meeting, which sets forth the time, place, and in the case of
a special meeting, purpose. A notice of meetings, including the date, time and location, shall
be posted on the Association website.
(c) Act by majority. An act of the majority of the Trustees present at a meeting at which a
quorum is present is an act of the Board.
(d) Quorum. The presence of a majority of the members of the Board shall constitute a quorum
of the Board.
The Association shall hold at least eleven (11) regular meetings during each year. (Annual meeting not
included in this count)
(a) Place. A meeting of the Association may be held at any place within this state designated by
the Association. This is to include virtual meetings over the internet.
(b) Notice. Subject to waiver, notice of every meeting shall be sent or delivered by the Secretary
to each Trustee entitled to vote at the meeting at least 5 but not more than 30 days before the
meeting, excluding the date of the meeting, which sets forth the time, place, and in the case of
a special meeting, purpose. A notice of meetings, including the date, time and location, shall
be posted on the Association website.
(c) Act by majority. An act of the majority of the Association present at a meeting at which a
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quorum is present is an act of the Association.
(d) Quorum. The presence of a majority of the members of the Association shall constitute a
quorum of the Association.
(e) Voting. All topics/ideas voted on will be a majority vote of the topic /idea. If a topic/idea passes
via majority, a member(s) of the Association will be chosen to formulate a formal presentation
of the topic/idea to present to the Board of Trustees at the next Board meeting.
(f) Participation. All members to stay in good standing shall attend six (6) or more Association
meetings either in person or virtually.
4.3 Notice of special elections shall be given to all members entitled to vote at the meeting or election.
Such notice shall be in writing and state the time, place, and purpose. This notification will be emailed to each
member and posted on the Association website not less than 5 but not more than 45 days before the meeting,
excluding the date of the meeting.
4.4 The President can call a Special Association or Board of Trustees meeting anytime a quorum of
members is present. However, any member can call for a stay of vote before any vote can be made. If a stay of
vote is called then the voting will wait 28 days before it is presented to the membership to be voted on.
4.5 Quorum.
(a) Subject to 4.5 (c), a quorum is necessary for the transaction of business at a meeting.
(b) When a quorum is not present, any meeting may be adjourned from time to time for that reason.
(c) When a quorum has been present at a meeting and members have withdrawn from the meeting
so that less than a quorum remains, the members still present may continue to transact business
until adjournment.
(d) A quorum for Association meetings is 50% of the members of the Association. A quorum for
Board meetings is 50% of the members of the Board of Trustees.
4.6 All reports and resolutions shall be submitted in writing, and no report shall be accepted unless it is
the report of the majority of a committee, provided however, that the minority shall be permitted to present
its view in writing.
4.7 All meetings shall be conducted according to Robert's Rules of Order, as revised.
4.8 Order of Business,
(a) General membership meetings
1. Call to Order
2. Reports from Officers
3. Unfinished Business
4. New Business
5. Adjournment
(b) Annual meeting will include the order of business of a general membership meeting and
1. Roll Call
2. Review of the previous year meeting minutes / Approval of minutes
3. Election of Officers or Trustees
4. Payment of Officers
4.8.1 The meeting minutes will be available for viewing upon request. The minutes will be available
no later than 2 weeks after a meeting has occurred. A copy of the current years meeting minutes will
be emailed to all members at least one week prior to the annual meeting for review.
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4.9 Voting. Each active or deferred member in good standing shall be entitled to vote on any matter which
the members vote upon. Neither cumulative voting nor voting by proxy shall be allowed.
4.10 VOTING AT BOARD MEETINGS. The Board has a responsibility to vote on the investment and
reinvestment of Association assets, the determination of benefits, the determination of eligibility for
membership or benefits, the determination of the amount or duration of benefits, the determination of funding
requirements or the amounts of contributions, the maintenance of membership and financial records, the
expenditure of Association assets, the selection of financial institutions and investment products, and on any
other matter related to the business or affairs of the Association. Trustees are entitled to one vote and each has
equal rights. Voting by proxy is not permitted. All votes, unless specified prior to the vote, will be conducted
by a voice vote. If a majority cannot be determined by voice vote, the officer in charge of the vote will ask for
a vote by roll call or by ballot.
ARTICLE V
FUNDS
5.1 Funds required. The Association shall maintain in its treasury a General Fund, Special Fund, and a
Gambling Fund
(a) General Fund. One fund shall be called the General Fund to which shall be credited all
money received from dues, fines, initiation fees, entertainment revenues and any moneys or
property donated, given, granted or devised by any person for unspecified uses. The General
Fund may be used for any purpose authorized in the Bylaws, including but not limited to the
following: expenses of entertainment, dinners, dances, games, and flowers for the sick or
deceased members, expenses of administering the fund.
(b) GENERAL FUND. Money received from any nonpublic source, such as fundraising activities
and donations, will be deposited into the General Fund. Funds may be disbursed by the Board for
any purpose authorized by the articles of incorporation or by these bylaws. All Association
expenses not specifically authorized by State statute to be paid out of the Special Fund must be
paid out of the General Fund.
(c) The Treasurer is the custodian of the assets of the General Fund and the recipient on behalf of the
General Fund of all revenues payable to it. The Treasurer will maintain adequate records
documenting any transactions involving the financial activities of the General Fund.
(b) Special Fund.
The Special Fund shall be credited with all fire state -aid moneys received pursuant to law, all
taxes levied by or other revenue received from the City pursuant to law providing for municipal
support for the Association, any moneys or property donated, given, granted or devised by any
person which is specified for use for the support of the Special Fund, and any interest earned
upon assets of the Special Fund. No disbursement shall be made from the Special Fund for any
purpose except a purpose for which such Special Fund is held in trust consistent with
provisions in the Bylaws, and administrative expenses as limited by M.S. 69.80. All other
expenses of the Association shall be paid out of the General Fund.
(c) Gambling Fund
The gambling fund shall be credited with all money related to gambling (ex. Pull tabs, tip
boards, bingo). No disbursement shall be made from the gambling fund unless it meets the
rules and regulations set by the gambling control board of MN. The designation and regulation
of these funds is described in Article VIII section 8.4 of the by-laws
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5.2 Deposits. All money belonging to this association shall be deposited to the credit of the Association in
such banks, trust companies or other depositories as the Board of Trustees may designate. The Association will
not keep any petty cash. All cash will be deposited to a financial institution. All Deposits must be verified by
the Treasurer and one other member of the Board of Trustees. The Board of Trustees shall make deposits in
conformance with state statues, the Bylaws and the investment policy.
5.3 Disbursements. No disbursement of funds from this Association shall be issued until the claim to
which it relates has been approved by the membership and two of the following board members: President, Vice
President, Treasurer, or Secretary. All purchases over $1,000 must have a majority vote from the membership
and majority vote at a separate meeting with the Board of Trustees.
5.4 Checks / Electronic Payments. Before a check can be written an expenditure form needs to be filled
out and approved by (2) of the following Officer positions: President, Treasurer, or Secretary.
5.5 Credit/Debit Cards.
Before a purchase may be made, an expenditure form needs to be filled out and approved by two (2)
of the following positions: President, Vice President, Treasurer, or Secretary. All invoices and expenditure
forms must be attached to the monthly credit card statement. The credit/debit card balance will be paid in
full every month by the Treasurer. At no time can an expense be approved if the funds are not available prior
to the purchase. The President and the Secretary will be the only two positions issued credit/debit cards.
ARTICLE VI
BENEFITS
6.1 Service Pensions.
6.1.1 Eligibility requirements. To be eligible to receive a service pension, a member must meet
all of the following requirements:
(1) Be at least 50 years of age;
(2) Have retired from the Fire Department of the municipality of Farmington and ceased
to perform or supervise fire suppression duties; unless, as specified in M.S. 424A.02,
Subd. 1(d):
(a) the person is employed subsequent to retirement by the City of Farmington to
perform duties within the Farmington Fire Department on a full-time basis
(3) Have at least seven years of service with such department before retirement; (exception
6.1.10 )
(4) Have been a member of the Association in good standing at least five consecutive years
prior to separation from service, other than approved Leaves of Absence.
6.1.2 Service pension. Because of varying circumstances in each member's retirement planning,
optional benefit payment methods are offered. Selection should occur after consultation with
a tax consultant, financial planner, or an attorney. Each Association member meeting the
requirements of 6.1.1 shall be entitled to a lump sum service pension as set forth in 6.1.6. A
member is entitled to receive a pension after completing 7 years of service, However it takes
15 years of service to qualify for the full pension amount. The table below shows the payout
amount for members not having 15 years of service:
Years of
Service
Percentage
Paid of Base
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Service
Pension
Less than 7 years 0%
7 years but less than 8 years 36%
8 years but less than 9 years 44%
9 years but less than 10
years
52%
10 years but less than 11
years
60%
11 years but less than 12
years
68%
12 years but less than 13
years
76%
13 years but less than 14
years
84%
14 years but less than 15
years
92%
15 years or more 100%
6.1.3 Application. Applications for service pensions shall be made in writing on forms supplied
by the Secretary. The application shall be submitted to the Board of Trustees at a regular or
special meeting of the Board. Applications shall be verified by an oath of the applicant and
shall state the applicant meets each of the eligibility requirements set forth in 6.1.1.
6.1.4 Approval, amount of pension. It shall be the duty of the Board to approve applications for
service pensions if the applicant meets all of the eligibility requirements set forth in 6.1.1. It
shall also be the duty of the Board not to approve the application if any of the eligibility
requirements are not met. If an application is not approved, the Board shall return the
application to the applicant within 30 days, noting thereon, with particularity, which
requirements the applicant does not meet. Thereafter, the applicant shall be furnished the
opportunity to be heard by the full Board, within the next 30 days, on the question of whether
the applicant meets all of the eligibility requirements. The service pension shall be payable at
the rates set forth in 6.1.2. Payment shall be made from the Special Fund.
6.1.5 Deferred service pension. A member of the Association who qualifies for a service pension
set forth in in 6.1.6 and who separates from active service and membership before reaching the
age of 50 years shall be entitled to a deferred service pension to commence upon reaching the
age of 50 years and upon making a valid written application to the Association. The deferred
service pension shall be payable as set forth in 6.1.2 except that:
(1) Deferred members selecting the lump sum service pension as set forth in 6.1.8 shall
have the lump sum payment based on the Lump Sum table in effect at the time of
separation. As specified in MS 424A.02 subd. 7(c), if the member was hired before July
1st, 2019, then interest will be paid on the deferred lump sum service pension during
the period of deferral at the interest rate of 5% compounded annually. Any member
hired after July 1st, 2019, will earn 2% interest on any deferred payments. Any member
hired after July 1st, 2024, will earn 0% interest on any deferred payments.
(2) Any member leaving in good standing will receive Interest on their deferred pension. If
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the member is terminated, or currently on Suspension from the Fire Department on the date
of separation then no Interest will be added to the deferred pension. Interest is payable as
specified in MS 424A.02 subd. 7(d), from the first day of the month next following the
date on which the member separated from active service to the last day of the month
immediately before the month in which the deferred member reaches age 50.
6.1.6 Year of service. For the purpose of computing benefits, a "Year of Service" shall be defined
as a period of 12 full months of active duty in the Farmington Fire Department, beginning
on the anniversary date when the member became an active member of the Association.
(1) Incomplete years of service, after the member's anniversary date, shall be prorated at
the rate of 8.33% per complete month of active duty, pursuant to M.S. 424A.02, Subd.
1. If a member's period of active service is not continuous, parts of years may be added
together to complete full years.
6.1.7 Surviving Spouse. “Surviving Spouse” means any person who was the dependent
Spouse of a deceased member who was legally married to the member at the time of
Death. M.S. 424A.001, Sub. 6.
6.1.8 Lump Sum Service Pension. Each member meeting the requirements of 6.1.1 shall be
entitled to select a lump sum service pension. Alternate payment methods shall include:
(1) A single lump sum check payment payable to the eligible retiree.
(2) Upon written request, the Association shall directly transfer the eligible member's lump
sum pension to the member's individual retirement account under Section 408(a) of the
Internal Revenue Code, as amended.
6.1.9 Supplemental Benefit. As described in M.S. 424A.10, the Association must pay a
supplemental benefit to individuals who receive a lump sum distribution of pension or
retirement benefits for service performed as a volunteer firefighter at the time that the lump
sum benefit is paid. The supplemental benefit is calculated as ten percent of the regular lump
sum distribution, but not to exceed $1,000.
(1) Upon the payment of a lump sum survivor benefit to the survivor of a deceased active
or deferred member, a supplemental survivor benefit will be paid to the legally married
surviving spouse or, if none, to the surviving child or children. The survivor
supplemental benefit is calculated as twenty percent of the survivor benefit distribution,
but not to exceed $2,000.
6.2 Ancillary Benefits. “Ancillary Benefit” means a benefit other than the service pension. Upon the
death of an active or deferred member of this Association there shall be paid a survivor benefit. Pursuant to
M.S. 424.A02, subd. 9. (b), the sum of the ancillary benefit shall be calculated as of the date the active or
deferred member died. The total benefits paid under Article VI herein, cannot exceed the bene fit earned by
the member.
6.2.1 Active Member Survivor or Death Benefit. Pursuant to M.S. 424A.05, Subd. 3. (3), a survivor
benefit may be paid to a surviving spouse of an active member, or if none, to a child or children
regardless of age at time of death, or if none, to designated beneficiaries, limited to parents,
significant other, or if no designated beneficiary, a death benefit to the estate of the deceased
member. The sum shall be calculated using the Lump Sum Service Pension benefit in effect at the
time of death as listed in 6.1.2, using years of service as determined in 6.1.6, without regard to
minimum or partial vesting requirements but in no case shall be less than five times the benefit
level per year of service in effect on the date of death.
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6.2.2 Deferred Member Survivor or Death Benefit. Pursuant to M.S. 424A.05, Subd. 3. (3), a survivor
benefit may be paid to a surviving spouse of a deferred member, or if none, to designated
beneficiaries, limited to parents, significant other, child or children regardless of age at time of
death or if no designated beneficiary, a death benefit to the estate of the deceased member. The
sum shall be calculated using the Lump Sum Service Pension table in effect at the time of
separation, using years of service as determined in 6.1.6 and interest earned up to the date of the
deferred member’s death. The total benefits paid under Article VI herein, cannot exceed the benefit
earned by the member.
6.3 Limits on Benefits.
6.3.1 Domestic Relations Order. A qualified domestic relations or domestic relations order that
complies with the provisions of M.S. 518.58, 518.581, or 518.611, shall be distribution made
pursuant to a domestic relations order shall be treated as made pursuant to qualified domestic
relations order as specified by Internal Revenue Code 414 (p) (11), as amended. No benefits
shall be paid under a domestic relations order which requires the plan to provide any type or
form of benefit, or any option, not otherwise provided under the plan or under state law. The
only benefit available to a former spouse of a member pursuant to a qualified domestic relations
order is that of a lump sum service pension, which is distributable pursuant to the terms and
conditions of Article VI herein. When a qualified domestic relations order is submitted to the
Farmington Firefighters Relief Association Board for review and/or consideration, it must be
accompanied with a fee of $500.00 to help defray the cost of attorney fees and meeting costs
of the Board.
6.3.2 Garnishment, Judgment or Legal Process. No service pension benefits paid or payable from
the Special Fund of the Association to any person receiving or entitled to receive a service
pension shall be subject to garnishment, judgment, execution, or other legal process, except as
provided in Minn. Stat. 518.58, 518.581, or 518.611.
6.3.3 No person entitled to a service pension from the Special Fund of the Association may assign
any service pension benefit payments, nor shall the Association have the authority to
recognize any assignment or pay over any sum which has been assigned.
6.3.4 No provision which places limits on benefits as contained within Section 415 of the Internal
Revenue Code shall be exceeded. Plan participants cannot receive an annual benefit greater
than the amount specified in Section 415 of the code as may be subsequently amended.
6.3.5 No ancillary benefit or combination of benefits payable may exceed in amount the total earned
service pension of the member or former member.
6.4 Benefit, Death and Hospital AID
6.4.1 It is important that a board member be contacted in the event flowers or a memorial are to be given
for the aid of a member. If we are not contacted, it cannot be assumed that things will be handled. This benefit
below also includes our full-time department members.
Firefighter
Hospitalized (Flowers / Gift) $100 / occurrence
Death (Flowers / Memorial) $300
On Duty Death (Flowers / Memorial) $500
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Spouse of Active FF
Hospitalized (Flowers / Gift) $100/ occurrence
Death (Flowers / Memorial) $300
Children of Active FF
Hospitalized (Flowers / Gift) $100 / occurrence
Death (Flowers / Memorial) $300
Parents of Active FF / FF’s Spouse
Death (Flowers / Memorial) $300
Deferred or Retired Member
Hospitalized (Flowers / Gift) $100/occurrence
Death (Flowers / Memorial) $300
* Total cost of Flowers/Gift and delivery and service fees should not exceed limits. If cost exceeds the above
limits the President shall be notified and approved by the President.
6.4.2 FUNERAL FUND ALLOWANCE
In the event of death to an active FF $1,000 will be offered to the family to help with funeral expenses.
The death does not have to occur on duty.
6.5 Physical Fitness Benefit
The Relief Association will reimburse you $25 a month towards your gym membership dues. You must show
documentation that you went to the gym eight (8) times during the month. The reimbursement will occur annually.
Payments will be made in March of the following year. Documentation needs to be given to the Association
Secretary. This benefit will be voted on every year at the annual meeting
6.6 Tables / Chairs / Event Tent / Turkey Fryer and any other property owned by the Relief Association
Any active firefighter or retired firefighter can borrow these items from the Relief if available. A signup sheet
will be posted at Fire Station #1. Active Firefighters will have preference over a retired member. Fire Department
Chief Officers and Captains will have access to release these items. You must contact one of them at least 1 week
prior to your date to arrange a time for pickup.
ARTICLE VII
AMENDMENTS
7.1 The Bylaws of this Association may be amended at any regular or special meeting of the Association
by a favorable vote of two-thirds of the members present and voting, providing a quorum is present; and
provided further that notice of any proposed amendment or amendments has been emailed to each member at
their last known email address not more than 28 days preceding the date upon which such amendment or
amendments are to be acted upon, and not less than 10 days prior to the scheduled date of such meeting; and
provided further, that if such amendment or amendments shall change the amount of benefits or p ensions,
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approval of the City Council of Farmington must be obtained, as required by law.
ARTICLE VIII
GAMBLING
8.1 Gambling Manager Duties. The Gambling Manager will be responsible for supervising all
gambling activities and employees, ordering all supplies, maintaining inventory list, auditing all games, and
assures compliance with all laws and rules related to lawful gambling.
8.1.1 Gambling Manager Eligibility. To be Eligible for the position of Gambling Manager you
must be an active member of the Association with at least 5 years of continuous good standing, or
have served on the Board of Trustees for at least 1 year.
8.1.2 The Gambling Manager can hold a position on the Board of Trustees, but it is not required
that the Gambling Manager be on the Board of Trustees.
8.2 Gambling Manager Election. The Gambling Manager will follow a 3 year term and will follow the
election schedule for Vice President/ Secretary. All Eligible members interested in the position of Gambling
Manager must provide in writing their request for an interview by September 1st of the last year of the term.
All eligible members will be interviewed by the Board of Trustees. The Board of Trustees will select the
Gambling Manager by October 1st of the last term year. The selected candidate must complete and pass the
State mandated Gambling Manager Class by the annual meeting. The Gambling Manager will be effective
at midnight of the date of the annual meeting.
8.2.1 If the member selected to be the Gambling Manager has not completed and, or passed the
state required Gambling Manager Class by the annual meeting, then the Board of Trustees will
review the circumstances. The Board can choose to select a new candidate o r provide an extension
of 90 days for the selected member to complete the class. If a new candidate is selected they will
have 90 days to complete and pass the state Gambling Manager Class.
8.2.2 If a new Gambling Manager has not filled the position on the date of the annual meeting for
the term end, then the current Gambling Manager will remain in that position until a new Manager is
approved by the Board of Trustees to take over.
8.2.3 At any time the Gambling Manager can be relieved of duties for any reason by the Board of
Trustees.
8.2.4 Gambling Manger must give a 90-day resignation notice to be in good standing with the
Association.
8.2.5 If a Gambling Manager quits or is relieved of his duties the board will inform the
membership of the opening for an interim gambling manager. All eligible members must notify the
board within 7 days from the notification date if they are interested in the position. The interim
Gambling Manager must be able to take and pass the state gambling manger class within 90 days of
accepting the position. The interim Gambling manager will complete the remaining term of the
previous Gambling Manager.
8.2.6 If the Association is temporarily without a Gambling Manager the Gambling Manager
Assistant will assume the responsibilities of the Gambling Manager until a new Gambling Manager
is selected.
8.3 Gambling Manager Assistant. The Gambling Manager can request to have 1 or more assistants to
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help perform various duties. The duties of any assistant must follow the regulations set by the State
Gambling Board. The Board of Trustees will review the request and select the assistant. This position can
be filled by anybody; it does not need to be filled by an active member of the Association. The position of
gambling assistant does not have a term requirement. Any assistant can be relieved of duties for any reason
by the Board of Trustees.
8.3.1 All Gambling Manager Assistants must pass a background investigation prior to appointment
of position.
8.4 Funds. All gambling proceeds and expenditures must follow the State of Minnesota gambling
regulations.
8.4.1 All gambling funds need to be processed through a separate checking account designated for
gambling activity.
8.4.2 No gambling funds can be deposited into the General Fund without approval from the state
gambling board.
8.4.3 Authorized gambling account signers will consist of the following people: President,
Secretary, Gambling Manager, Assistant Gambling Manager and Site Managers. All checks written
from the gambling account must be signed by 2 of the authorized people. All checks and deposits
must be verified by the Gambling Manager, Assistant Gambling Manager(s), Site Manager(s) or the
President. The person verifying the transaction cannot be one of the two people who authorized the
transaction.
8.4.4 The Gambling Manager will perform a monthly audit of the Gambling account. At no time is
the Treasurer allowed to sign checks from the Gambling Account.
8.5 Compensation. The membership of the Association at the annual meeting will recommend the pay
rate for the current year for any position being paid through the gambling funds. The Board will
finalize the pay rate for all gambling staff at the first quarter Board meeting. The Board holds the
right to alter/change the pay rate at any time for the Gambling Staff with a majority vote of the
Board.
8.6 Auditing. The Gambling Manager will perform regular audits of all games. The President and
Assistant Gambling Manager (s) will perform monthly random audits of open and closed games.
8.7 Meetings. An Association/Membership meeting to discuss gambling will occur once a month. The
Gambling Manager shall present a financial report to the Association at all monthly meetings and the
annual meeting.
8.8 On Site Gambling. Any person employed by the Relief Association involved in the conduct or
management of daily gambling operations is restricted from gambling at any site the Relief Association
conducts lawful gambling at.
ARTICLE VIIII
MUNICIPAL RATIFICATION
8.1 The adoption of, or any amendment to the Articles or Bylaws of this Association which increases or
otherwise affects the retirement coverage provided by, or the service pensions or retirement benefits
payable from the Special Fund of this Association, shall not be effective until it is ratified by the City
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Council of the City of Farmington.
A. At a duly called regular meeting thereof, the Farmington Firefighters Relief Association did amend on
the ____ day of _________, ______, the foregoing CODE OF BYLAWS, said Code consisting of eighteen
(18) pages, including this page. Which amendments were approved by the Farmington City Council on the
____ day of ________, ____; Resolution No. _____-______.
APPROVED BY THE BOARD OF TRUSTEES OF THE FARMINGTON FIREFIGHTERS’ RELIEF
ASSOCIATION ON THE DAY OF, _____ .
ARTICLE XIII – AMENDMENTS, CONSOLIDATION, AND DISSOLUTION
Section 1 – AMENDMENTS. These bylaws may be amended, when necessary, by a majority of the
members of the Board. Proposed amendments will be submitted to the Secretary to be posted with
regular Board announcements.
The Association will file a revised copy of these bylaws with the Office of the State Auditor upon
the adoption of any amendments.
Section 2 – CONSOLIDATION. A consolidation of the Association with one or more volunteer
fire relief associations will be initiated pursuant to Minn. Stat. § 424B.02, subds. 1 and 2 and will
comply with the process set forth in and the requirements of Chapter 424B.
Section 3 – DISSOLUTION. Prior to dissolution of the Association, all legal obligations of the
Association other than service pensions and benefits must be settled under Minn. Stat. § 424B.2,
subd. 3, a benefit trust must be established under subdivision 4, and the affairs of the Association
must be concluded under subdivision 5.
EFFECTIVE ON THE _____ DAY OF __________, __ ______, INCLUDING THE BENEFITS
STIPULATED IN ARTICLE VI OF THESE BYLAWS SHALL INCREASE TO $ .
_________________________
PRESIDENT
APPROVED BY THE FARMINGTON CITY COUNCIL ON THE ____ DAY OF _____________,
_________________________
CITY CLERK
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BYLAWS Farmington Firefighters Relief Association
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ADOPTED BY THE CITY COUNCIL ON _______________________ TO $ PER YEAR
EFFECTIVE THE ___DAY OF _______________
BYLAWS
These bylaws are hereby adopted and approved by the members of the Farmington Fire Relief
Association on this ______ day of ________________, 20______.
________________________________________________ Date: ____________
President
________________________________________________ Date: ____________
Secretary
________________________________________________ Date: ____________
Treasurer
AMENDMENTS
These amendments to the bylaws are hereby adopted and approved by the members of the
Farmington Fire Relief Association on this ______ day of ________________, 20______.
______________________________________________ Date:____________
President
_____________________________________________ Date:____________
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Page 18 04/22/2025
Secretary
_____________________________________________ Date: ____________
Treasurer
ATTACHMENT A – COMPENSATION
BOARD POSITION TRUSTEE ANNUAL STIPEND TERM EXP
President (Officer) Joshua Threet $4,500.00 2026
Secretary (Officer) Doug Rowe $3,000.00 2027
Treasurer (Officer) Andy Hennes $4,500.00 2025
Vice President Mary Olson up to $1,000.00 2027
Trustee #1 Matt Donnelly up to $ 500.00 2026
Trustee #2 Justin Kelly up to $ 500.00 2025
City Official Steve Wilson NONE 2025
City Official Jake Cordes NONE 2025
Fire Chief Matt Price NONE -
GAMBLING STAFF EMPLOYEE MONTHLY PAY TERM EXP
President/CEO Joshua Threet $1,500.00 2026
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Gambling Manager (GM) Sean Goedtel $1,800.00 2027
Site Manager (SM) Jeff Alm $1,800.00 -
AGM/ASM Trainer Adam Fischer $1,400.00 -
-
Page 80 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: David Chanski, Asst City Admin/HR Director
Department: HR
Subject: Staff Approvals and Recommendations
Meeting: Regular Council - May 05 2025
INTRODUCTION:
Staff recommends the following:
Rehire of Corey Ley as Seasonal Public Works Maintenance Worker
Appointment of Alexandria Sanders as Skate Instructor
Appointment of Lukas Harries as Seasonal Park Maintenance Worker
Appointment of Karina Short as Senior Administrative Support Technician
Promotion of Deputy Police Chief Nathaneal Siem to Police Chief (effective 5/31/25)
DISCUSSION:
We are very excited to recommend the promotion of Deputy Police Chief Nathaneal Siem to Police
Chief. Deputy Chief Siem has served the City of Farmington in an exemplary manner for almost 2
decades and outshined a pool of extremely qualified candidates. We look forward to seeing the
great things he will do in this new role.
The City received 109 applications for the Senior Administrative Support Technician role that
serves the front desk. After a full review of each application and two rounds of interviews, we are
excited to recommend the appointment of Karina Short to the position. Karina has a background in
local government including 7 years as a dispatcher for Dakota 911 as well as time with the Inver
Grove Heights Police Department.
BUDGET IMPACT:
All positions included in the 2025 Budget.
ACTION REQUESTED:
Approve the rehire of Corey Ley as Seasonal Public Works Maintenance Worker, the appointment
of Alexandria Sanders as Skate Instructor, Lukas Harries as Seasonal Park Maintenance Worker,
and Karina Short as Senior Administrative Support Technician, and the promotion of Nathaneal
Siem to Police Chief (effective 5/31/25).
Page 81 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Agreement with Wayzata Results for Race Result Timing Services
Meeting: Regular Council - May 05 2025
INTRODUCTION:
The 45th Annual Tater Trot (formerly Dew Run) is scheduled for Saturday, June 28, 2025.
DISCUSSION:
The Tater Trot includes 1 Mile, 4 Mile, and ½ Mile Jr. Jog races. Wayzata Results will be providing
race result timing services for the 1 Mile and 4 Mile races. The services include timing, results,
generic has Wayzata attached. is agreement Results chips. and clock, display bibs, The
successfully provided race result timing services for the Dew Run in the past including last year and
are great to work with.
The City Attorney reviewed the attached agreement and found it to be acceptable.
BUDGET IMPACT:
The cost for the services Wayzata Results will be providing is $600 plus $2 per entry and $0.70 per
mile for travel. The cost for race result timing services will be funded through the Parks and
Recreation the in monies services contractual approved budget operational Department for
Recreation Program Services budget.
ACTION REQUESTED:
Approve the attached agreement with Wayzata Results for race result timing services for the 45th
Annual Tater Trot on June 28, 2025.
ATTACHMENTS:
2025 Agreement with Wayzata Results Signed
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from Minnwest Bank to the Rambling River Center
Meeting: Regular Council - May 05 2025
INTRODUCTION:
Minnwest Bank recently gave a donation to the Rambling River Center.
DISCUSSION:
In December 2023, Minnwest Bank made a $50,000 donation to the Rambling River Center! Neil
Anderson, Market President and SVP of Commercial Banking, surprised the Rambling River Center
Advisory Board at their meeting on December 11, 2023 with the check! The donated money was
placed in the Rambling River Center’s Capital Improvement Fund to be used for construction of an
outdoor patio complete with furnishings.
Minnwest Bank paid the $50,000 donation in three installments. The first check in the amount of
$17,000 was received in December 2023 and the second check for $17,000 was received in
January 2024. The remaining $16,000 was recently received.
Staff will communicate the City’s appreciation on behalf of the City Council to Minnwest Bank for
this very generous donation.
ACTION REQUESTED:
Adopt Resolution 2025-034 Accepting a Donation of $16,000 from Minnwest Bank to the Rambling
River Center.
ATTACHMENTS:
2025-034 Accepting $16,000 Donation From Minnwest Bank
Page 87 of 101
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-034
A RESOLUTION ACCEPTING
A DONATION OF $16,000 FROM MINNWEST BANK
TO THE RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Minnwest Bank has donated $16,000 to the Rambling River Center; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City
Council hereby accept with gratitude the generous donation of $16,000 from Minnwest Bank to
the Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of May 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 88 of 101
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donations to the Tater Trot
Meeting: Regular Council - May 05 2025
INTRODUCTION:
Donations for the 45th Annual Tater Trot (formerly Dew Run) were received from Imperial Family
Chiropractic and Kwik Trip.
DISCUSSION:
Imperial Family Chiropractic recently made a $300 donation to sponsor the Tater Trot. Kwik Trip
donated $100 in gift cards to be used to purchase water and fruit for the event from the Farmington
store.
Staff will communicate the City’s appreciation on behalf of the City Council to Imperial Family
Chiropractic and Kwik Trip for these generous donations.
ACTION REQUESTED:
Adopt Resolution 2025-033 Accepting Donations to the Tater Trot, from Imperial Family
Chiropractic and Kwik Trip.
ATTACHMENTS:
2025-033 Accepting Donations from Imperial Family Chiropractic and Kwik Trip
Page 89 of 101
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-033
A RESOLUTION ACCEPTING
DONATIONS TO THE TATER TROT
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Imperial Family Chiropractic has donated $300; and
Kwik Trip has donated $100 in gift cards; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City
Council hereby accept with gratitude the generous donations of $300 from Imperial Family
Chiropractic and $100 in gift cards from Kwik Trip.
Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of May 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Request to Waive Fees for 2025 Top the Tater Days
Meeting: Regular Council - May 05 2025
INTRODUCTION:
Top the Tater Days (formerly Dew Days) is June 26 – 29, 2025. Permits and fees would normally
be required for events related to the 2025 Top the Tater Days.
DISCUSSION:
The Top the Tater Days Committee is requesting City Council waive the fees for the permits and
fees required for Top the Tater Days. The City Council has approved the waiver of fees in previous
years.
BUDGET IMPACT:
Exhibition Temporary Outdoor (Ord 3-17-4) 2025 Fee @ $50 Each
Name of Event Location of Event Fee
Top the Tater Days activities Rambling River Center parking lot $50
City Facility 2025 Rental Fees
Name of Event Location of Event Fee
Blood Drive Rambling River Center Banquet Room $880
Waffle Breakfast Prep Rambling River Center Banquet Room $440
Farmington Ambassadors Rambling River Center Multiple Rooms $1,692.50
Committee Meetings City Hall Large Conference Room $50
Committee Meetings Rambling River Center Ross Room $70
Total amount of fees waived for 2025 Top the Tater Days $3,182.50
The fees for the Top the Tater celebration were not budgeted as revenue in the city’s 2025 budget.
In addition to the waiver of fees, the city doesn’t charge Top the Tater Days for staff time for, but not
limited to, attendings meetings, hanging banners, posting and enforcing No Parking zones, placing
and moving barricades as necessary, and organizing and staffing events.
ACTION REQUESTED:
Approve the request to waive fees for the 2025 Top the Tater Days and authorize the City
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Administrator to consider waiving additional fees that may come up during event planning.
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Amend Title 8, Chapter 11, of the Farmington City Code Regarding Right-of-Way
Management
Meeting: Regular Council - May 05 2025
INTRODUCTION:
At the April 7, 2025, City Council Work Session, there was extensive discussion of the City Code
and process pertaining to right-of-way (ROW) management. Specifically, Staff presented:
Existing City Code Chapter 11 pertaining to Right-of-Way Management
Right-of-Way Permit Application Process
Recent ROW Permit Metrics
Challenges related to ROW permit administration
ROW Space Constraints
Recommended code and process changes
Based on direction Staff received at the Work Session, City Code Chapter 11 Right-Of-Way
Management has been revised to incorporate the construction specifications. Ordinance 2025-002
with these amendments is attached.
DISCUSSION:
When developing construction specifications for incorporation into Chapter 11, City Staff used
specifications already used by Dakota County for ROW permit work as the model. The City
construction requirements were primarily focused on expanding Section 8-11-16.
Key areas addressed in the revised code include:
Requirements for communication with property owners including local points of contact for
the facility owner and contractor, and advanced construction notification.
Reference to the City Municipal Separate Storm Sewer System (MS4) requirements and
erosion control expectations.
Traffic control requirements per the Minnesota Manual on Uniform Traffic Control Devices
(MMUTCD).
Winter season requirements to minimize ROW permit work during times of hazardous road
conditions and low visibility.
In addition to code changes, City Staff is employing other changes to the ROW permit issuance
process as presented at the Work Session including:
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Not requiring utility companies to obtain an additional permit specific to service connections
directly abutting new houses in subdivisions. This change mostly impacts Minnesota Energy
Resources.
Limiting Permittees to three active permits at any given time, with a limit of 1500 feet of
disturbance per permit. Disturbance is defined along the run-line of the facility, not the
centerline of the roadway. For a permit to not be “active,” they will need to have completed
all installation and restoration activities.
Assigning the City's Engineering Technician to oversee all ROW permit administration.
Given the scope of the changes made to Chapter 11, Staff has included a summary publication
(section 8) in the ordinance for publication. In addition, it will be sent directly to all facility owners,
their consultants, and contractors with pending or active permits.
BUDGET IMPACT:
The budgeted General Fund revenue for Utility permits in 2024 was $23,740; the actual
revenue for 2024 was $80,017. As mentioned at the Work Session, due to the increase in
ROW permit activity, the City's Engineering Technician has been assigned to oversee all ROW
permit administration. The cost for this Staff person to spend 80% of their time on ROW
permits for seven months out of the year (April-October) is about $55,200. As the expected
revenue for 2025 exceeds this amount, City Staff is not recommending a fee increase at this
time.
ACTION REQUESTED:
Approve and pass Ordinance 2025-002 Amending Title 8, Chapter 11, of the Farmington City Code
Regarding Right-of-Way Management.
ATTACHMENTS:
2025-002 Amending Ch 11 as it Relates to Right-of-Way Management
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CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE 2025-002
AN ORDINANCE AMENDING TITLE 8, CHAPTER 11,
OF THE FARMINGTON CITY CODE
REGARDING RIGHT-OF-WAY MANAGEMENT
The City Council of the City of Farmington hereby ordains:
SECTION 1. Title 8, Chapter 11, Section 3, of the Farmington City Code is hereby amended by
adding the following underlined language:
8-11-3: DEFINITIONS:
CONSTRUCTION SPECIFICATIONS: Such requirements and conditions imposed by
the City on an applicant, permit, permittee, registrant, or right-of-way user for use of the
right-of-way in order to protect the health, safety, and welfare, or when necessary to
protect the right-of-way and its current use.
SECTION 2. Title 8, Chapter 11, Section 6 (A), of the Farmington City Code is hereby amended
by adding the following underlined language and deleting the following strikethrough language:
1. Each registrant's name, Gopher One-Call registration certificate number, address and
email address, [if applicable], and telephone and facsimile numbers. Each registrant and
each contractor of registrant shall also be registered with and have a current certificate of
insurance on file with the City via the Dakota County One Stop Roadway Permit Shop.
Such certificate of insurance shall comply with the requirements of section 8-11-6(A)3 of
this chapter.
SECTION 3. Title 8, Chapter 11, Section 9 (A), of the Farmington City Code is hereby amended
by adding the following underlined language:
2. Submission of a completed permit application form, including all required
attachments, and scaled drawings showing the location and area of the proposed project
and the location of all known existing and proposed facilities. The permit application shall
include a traffic management plan as required by section 8-11-16.
SECTION 4. Title 8, Chapter 11, Section 10 (B), of the Farmington City Code is hereby amended
by adding the following underlined language:
(B) Conditions: The City may impose reasonable conditions upon the issuance of the
permit and the performance of the applicant thereunder to protect the health, safety, and
welfare or when necessary to protect the right-of-way and its current use. In addition, a
permittee shall comply with all requirements of local, State, and Federal laws, including
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but not limited to the Construction Specifications set forth in section 8-11-6 of this chapter,
Minnesota Statutes sections 216D.01 - .09 (Gopher One Call Excavation Notice System),
and Minn. R., chapter 7560.
SECTION 5. Title 8, Chapter 11, Section 16, of the Farmington City Code is hereby amended by
adding the following underlined language:
8-11-16: OTHER OBLIGATIONS AND CONSTRUCTION SPECIFICATIONS:
(E) Construction Specifications:
1. General: Every applicant, permit, permittee, registrant, or right-of-way user shall:
(a) Prior to issuance of any permit, comply with section 8-11-6 of this chapter.
(b) Conduct all work in a matter to ensure the least obstruction to the adjacent
roadway and to pedestrian and vehicular traffic and shall comply with sections 8-
11-8(A)3, 8-11-16(C), and 8-11-21, as applicable.
(c) To the greatest extent possible, provide space in the installation area for other
right-of-way users, in accordance with section 8-11-24 of this chapter.
(d) Maintain alignment and grade unless otherwise authorized by the City in
writing.
(e) Except as otherwise permitted by the City in writing, not commence any project
work until all requirements of this section, sections 8-11-8 and 8-11-9 of this
chapter, and all other applicable requirements, have been met.
(f) Prior to commencement of any project work, including materials delivery,
notify all abutting property owners of the planned project. Notification must include
a local project contact (name, address, email address, telephone number) for both
the contractor and the facility owner. Mailed notice must be provided 3-4 weeks in
advance of the work; and door hangers 7-10 days in advance of the work. Copies of
these documents must be provided to the City. If the use and access to the abutting
property is disrupted, the disruption shall be the least disruption as is reasonably
practicable for the project, or an alternative shall be provided.
(g) Not engage in any burning or disking operations or engage in the use of
chemicals to control or kill trees, brush, or other vegetation. At the time of
construction and at the times of subsequent maintenance, prior approval must be
obtained from the City permit office for the cutting and trimming of trees within the
right-of-way. Wherever trees are cut the resulting stumps shall be removed unless
otherwise provided in the Special Provisions of the Permit. Any holes caused by
stump removal shall be backfilled, leveled and all materials associated therewith
disposed of outside the right of way. The permittee shall advise the City permit
office at least 48 hours in advance of its intent to start clearing and grubbing
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operations.
(h) Not obstruct any waterways or drainage lines and comply with the requirements
of section 8-11-16(C) of this chapter.
(i) Be responsible for the maintenance and repairs of all private driveways affected
by the project work.
(j) Secure all excavations when unattended so as to prevent entrance of surface
drainage, people, or domestic animals. Excavations may be secured by covering or
by snow fence. Warning tape wrapped around rebar or other type of stake is
prohibited.
(k) For all earth-disturbing projects, perform erosion and sediment control and
turf establishment activities set forth in this section. All project work shall be
performed in compliance with all applicable City, county, state, and federal
regulations, and the regulations of any other governmental entity having jurisdiction
over the project.
(i) Inlet protection: When earth disturbing activities are occurring adjacent
to culverts or catch basins, inlet protection must be placed if earth or debris could
readily enter. Unattended placement of inlet protection must be communicated to
the local municipality to obtain permission and address roadway flooding
concerns.
(ii) Work near waters: Any earth disturbing work adjacent to waterbodies,
including lakes, streams, rivers, wetlands, or constructed storm water ponds, must
employ an acceptable form of perimeter control, including but not limited to silt
fence, sediment control logs, or topsoil berms.
(iii) Turf establishment: Wherever topsoil and turf or other vegetation is
disturbed, they shall be replaced as soon as is practicable and no more than seven
(7) days after disturbance is completed or in accordance with a NPDES Permit, if
applicable. Satisfactory maintenance for up to one year shall occur until the turf
or vegetation is established. Methods for establishment include, but are not limited
to, application of seed and blanket, application of seed and mulch, and placement
of sod. When seeding, some type of mulch must be applied. Turf establishment is
subject to the requirements of section 8-11-13(D) of this chapter.
(iv) Erosion control blanket: Must be used on all steep slopes and staked
in place. If an erosion control blanket is utilized, the product must be a “natural
netting” or “no net” product that is completely biodegradable in areas that are
maintained.
(v) Stock piling of excavated material: Shall not occur within the road
right of way without proper traffic control. Stockpiles left unattended must also
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have sediment control devices placed.
(vi) Street sweeping: May be required as directed by City Staff. No foreign
material such as dirt, gravel or bituminous material shall be deposited or left on
the road. The roadway surface must be cleaned up daily if material is on the road.
(l) For projects disturbing more than one (1) acre, obtain a General NPDES Permit
for Construction Activities through the Minnesota Pollution Control Agency.
Disturbances from linear activities may be counted together as one project, provided
the above ground disturbance is continual. All City MS4 requirements must be met.
(h) For installation of any new facility, not interfere with any existing facility, and
shall comply with the provisions contained in section 8-11-24(C) of this chapter.
(m) Traffic Management. For projects that require work within the traveled portion
of the roadway or shoulder, submit a traffic management plan to the Director at the
time of permit application. The traffic management plan shall incorporate all
necessary signs, barricades, warning devices, and flaggers for all phases of
construction and maintenance operations. The permittee shall provide all signs,
barricades, and warning devices included in the traffic management plan, and all
shall conform to the requirements of section 8-11-16(C) of this chapter. Except
where the traffic management plan includes a detour, the plan must be approved by
the Director at least 24 hours in advance of any project work occurring in the
traveled portion of the roadway or shoulder. If the traffic management plan includes
a detour, the plan must be approved by the Director not less than seven (7) days
prior to the commencement of the detour. Road closures are not permitted during
rush hour from 6 am to 8:30 am, or 3:30 pm to 6 pm.
(n) Comply with working hours between 7 am and 7 pm, Monday through Friday.
No project work is permitted on Saturdays, Sundays, or Holidays. These limitations
do not apply to emergency work.
(o) Require all vehicles and equipment parked or in use at the work site to clearly
display the name of the permittee or permittee’s approved contractors.
(p) Locate and protect any invisible dog fences or irrigation systems that are
located in the right-of-way or public utility easements.
(q) Seasonal Work. Notwithstanding other provisions in this chapter, perform
seasonal work only as follows:
(i) Winter season requirements for working on right-of-way start in the
fall once the ambient temperature drops below freezing and continues until the
temperature warms and stays above freezing in the spring. This is typically
between November 1st and April 15th, although the actual dates may vary based on
weather conditions.
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(ii) During the winter season, no excavations will be allowed except for
emergency repairs. Temporary patches must be replaced with a permanent hot
bituminous repair in the spring. Cold mix patches are not approved, except for
emergency repairs. Emergency repairs may include water main or gas main leaks,
faulty telecommunication or power cables, or sewer line repairs. Cold mix patches
are the responsibility of the permittee and must be monitored and maintained by
the permittee or permittee’s agent 24 hours a day until a permanent or approved
temporary patch is made.
(iii) Except for emergency repairs, no permittee shall park a vehicle or
permit it to stand upon any street, highway, alley, or public parking area within
corporate city limits for a period exceeding 72 consecutive hours. In addition,
between November 1st and April 15th of each calendar year, no person shall park a
vehicle or permit it to stand upon any street, highway, alley, or public parking area
between the hours of 2:30 am and 5:30 am or after a two inches or greater snowfall
until the streets are plowed curb to curb, except as authorized.
(iv) Except for emergency repairs, no construction activity, parked
vehicles or equipment will be allowed within the roadway including the shoulder
up to the curb during periods of inclement weather, or if inclement weather is
imminent. Freezing rain, sleet and snow create slippery road conditions and poor
visibility. These conditions make work zones dangerous for both the traveling
public and contractor personnel.
(v) For emergency repair projects, all restoration, including turf and trail
damage, must be promptly restored in the spring. All turf restoration shall be made
with sod or black dirt, seed and mulch of some type covering the seed. The
permittee shall be responsible for plantings and turf establishment for up to one
year from installation.
2. Aerial: In addition to any other applicable county, state, or federal, regulations, the
following standards shall apply to all longitudinal installations in the right-of-way:
(a) There shall only be one single pole line in the right-of-way on either side of the
center line thereof. All aerial wire installations must comply with the National Electric
Code.
(b) Longitudinal installations on right-of-way shall be located in the outer five feet
of the right-of-way. At crossings of the City roadway, poles shall be placed at a
minimum of thirty feet from the shoulder lines of the through roadbeds.
(c) The location of all brace poles, anchors, and anchor poles within the limits of
the right of way shall be approved by the Director.
(d) If a permittee receives a permit for construction on both sides of the right-of-
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way, such permit shall be conditioned upon the permittee subsequently providing joint
use to other Permittee upon reasonable terms mutually agreeable to the other
permittees.
3. Underground: In addition to any other applicable county, state, or federal
regulations, the following standards shall apply to all underground installations in the
right-of-way:
(a) All crossings made in the roadbeds of the city roadways shall be made by
trenchless methods.
(b) When utilizing trenchless installation methods to cross an area in which existing
utilities are located, the permittee shall excavate an observation hole to expose the
utilities prior to crossing them to ensure that the existing utilities are not damaged.
When an observation hole must be excavated in an existing pavement section or
concrete, the pavement must be cut using the coring method. The hole must be
compacted to the surface and paved with a hot mix. Saw cutting, jack hammering, or
any other means are strictly prohibited without the prior approval of the Director. If
the hole must be cut in a private driveway, the property owner must first be notified.
(c) The underground utilities shall be so installed to preclude any necessity for
disturbing the roadbeds to perform maintenance operations. If applicable, the
permittee must obtain an obstruction permit as required by section 8-11-8(A)3 of this
chapter.
(d) Underground installations shall be accomplished without damaging or destroying
the principal root structure of trees.
(e) Underground facilities shall not be installed between a hydrant and an auxiliary
valve.
SECTION 6. Title 8, Chapter 11, Section 18, of the Farmington City Code is hereby amended by
adding the following underlined language:
In addition to the construction specifications set forth in section 8-11-6(E) of this chapter,
the excavation, backfilling, patching and restoration, and all other work performed in the
right-of-way shall be done in conformance with Minn. R. 7819.1100 and 7819.5000 and
other applicable local requirements, in so far as they are not inconsistent with the
Minnesota Statutes, sections 237.162 and 237.163. Installation of service laterals shall be
performed in accordance with Minn. R., chapter 7560 and these ordinances. Service lateral
installation is further subject to those requirements and conditions set forth by the City in
the applicable permits and/or agreements referenced in subsection 8-11-23(B) of this
chapter.
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SECTION 7. Title 8, Chapter 11, Section 19, of the Farmington City Code is hereby amended by
adding the following underlined language and deleting the following strikethrough language:
(A) Notice Of Completion: When the work under any permit hereunder is completed, the
permittee shall furnish a completion certificate and “as-built” drawings in accordance with
Minn. R.ule 7819.1300.
(B) Site Inspection: Permittee shall make the work site available to the City and to all
others as authorized by law for inspection at all reasonable times during the execution of
and upon completion of the work. Permittee shall request a final inspection within five (5)
business days of completion of work.
SECTION 8. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191,
in the case of a lengthy ordinance, a summary may be published. While a copy of the entire
ordinance is available for inspection and without cost by any person at the office of the City Clerk,
the following summary is approved by the City Council and shall be published in lieu of
publishing the entire ordinance:
This ordinance includes the following related to Title 8, Chapter 11, of the Farmington
City Code, Right-of-Way Management:
• Requirements for communication with property owners including local points of
contact for the facility owner and contractor, and advanced construction notification.
• Reference to the City Municipal Separate Storm Sewer System (MS4) requirements
and erosion control expectations.
• Traffic control requirements per the Minnesota Manual on Uniform Traffic Control
Devices (MMUTCD).
• Winter season requirements to minimize right-of-way permit work during times of
hazardous road conditions and low visibility.
SECTION 9. EFFECTIVE DATE. This ordinance shall be effective upon its passage and
publication according to law.
Passed by the City Council of the City of Farmington, Minnesota, this 5th day of May 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
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