HomeMy WebLinkAbout06.02.25 Council Packet
Meeting Location:
Farmington City Hall, Council
Chambers
430 Third Street
Farmington, MN 55024
CITY COUNCIL REGULAR MEETING AGENDA
Monday, June 2, 2025
7:00 PM
Page
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS / COMMENDATIONS
5.1. Oath of Office for Nathaniel Siem as Police Chief
Issue the Police Chief Oath of Office to Nathaneal Siem.
Agenda Item: Oath of Office for Nathaniel Siem as Police Chief - Pdf
4
5.2. Dakota County Farmington Library Branch Manager Barb Svoboda will
Provide an Update Regarding the Farmington Library
Listen to Ms. Svoboda's presentation and ask any questions you may
have.
Agenda Item: Dakota County Farmington Library Branch Manager Barb
Svoboda will provide an update regarding the Farmington Library. - Pdf
5
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
(This time is reserved for citizen comments regarding non-agenda items. No
official action can be taken on these items. Speakers are limited to five minutes
to address the city council during citizen comment time.)
7. CONSENT AGENDA
7.1. 2026 Apple Valley/Lakeville/Farmington (ALF) Ambulance Budget
Agenda Item: 2026 Apple Valley/Lakeville/Farmington (ALF) Ambulance
Budget - Pdf
6 - 8
7.2. Application for Temporary On-Sale Liquor License for Farmington Lions
Club September 4, 2025
9 - 10
Page 1 of 77
Agenda Item: Application for Temporary On-Sale Liquor License for
Farmington Lions Club September 4, 2025 - Pdf
7.3. Application for Temporary On-Sale Liquor License for Farmington
Municipal Liquors
Agenda Item: Application for Temporary On-Sale Liquor License for
Farmington Municipal Liquors - Pdf
11 - 12
7.4. Appoint Assistant City Administrator David Chanski as Interim City
Administrator for the City of Farmington, Effective July 2, 2025, Due to
the Resignation of City Administrator Gorski
Agenda Item: Appoint Assistant City Administrator David Chanski as
Interim City Administrator for the City of Farmington, Effective July 2,
2025, Due - Pdf
13
7.5. Cost Share Agreement Between the City of Farmington and Dakota
County for Election Hardware, Software, and Related Services
Agenda Item: Cost Share Agreement Between the City of Farmington
and Dakota County for Election Hardware, Software, and Related
Services - Pdf
14 - 26
7.6. Minutes of the May 19, 2025 Special Work Session
Agenda Item: Minutes of the May 19, 2025 Special Work Session - Pdf
27 - 29
7.7. Minutes of the May 19, 2025 Regular City Council Meeting
Agenda Item: Minutes of the May 19, 2025 Regular City Council Meeting
- Pdf
30 - 41
7.8. Payment of Claims
Agenda Item: Payment of Claims - Pdf
42 - 43
Payment of Claims
7.9. Staff Approvals & Recommendations
Agenda Item: Staff Approvals & Recommendations - Pdf
44
7.10. Donation from Happy Harry’s Furniture to the Rambling River Center
Agenda Item: Donation from Happy Harry’s Furniture to the Rambling
River Center - Pdf
45 - 46
7.11. Donation from Marlene Swantek to the Rambling River Center
Agenda Item: Donation from Marlene Swantek to the Rambling River
Center - Pdf
47 - 48
7.12. Donation to the Tater Trot
Agenda Item: Donation to the Tater Trot - Pdf
49 - 50
7.13. Donations from the Farmington VFW and Veteran’s Steak Fry
Committee to the Rambling River Center
Agenda Item: Donations from the Farmington VFW and Veteran’s Steak
Fry Committee to the Rambling River Center - Pdf
51 - 52
7.14. Contract for the 2025 Pavement Rejuvenation
Agenda Item: Approve a Contract for the 2025 Pavement Rejuvenation -
53 - 64
Page 2 of 77
Pdf
7.15. Receive Quotes and Award a Contract for the Salt Storage Building Soil
Correction
Agenda Item: Receive Quotes and Award a Contract for the Salt
Storage Building Soil Correction - Pdf
65 - 74
7.16. Request for No Parking on 5th Street
Agenda Item: Request for No Parking on 5th Street - Pdf
75 - 77
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. CITY COUNCIL ROUNDTABLE
14. ADJOURN
Page 3 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: David Chanski, Asst City Admin/HR Director
Department: HR
Subject: Oath of Office for Nathaniel Siem as Police Chief
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
Nathaniel Siem's promotion to Police Chief went into effect on May 31. As such, he will take his
official Oath of Office during the June 2 City Council meeting
DISCUSSION:
Police Chief Gary Rutherford retired from service effective May 30, 2025. Deputy Police Chief
Nathaniel Siem was promoted to Police Chief by the City Council during the May 5 City Council
meeting. His promotion was effective May 31, 2025.
ACTION REQUESTED:
Issue the Police Chief Oath of Office to Nathaneal Siem.
Page 4 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Lynn Gorski, City Administrator
Department: Administration
Subject: Dakota County Farmington Library Branch Manager Barb Svoboda will Provide an
Update Regarding the Farmington Library
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
Please welcome Branch Manager of the Dakota County Farmington Library Barb Svoboda to
provide an update.
ACTION REQUESTED:
Listen to Ms. Svoboda's presentation and ask any questions you may have.
Page 5 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Lynn Gorski, City Administrator
Department: Administration
Subject: 2026 Apple Valley/Lakeville/Farmington (ALF) Ambulance Budget
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
Attached for your review and consideration is the 2026 Apple Valley/Lakeville/Farmington (ALF)
Budget.
DISCUSSION:
The Joint Powers Agreement governing the Apple Valley/Lakeville/Farmington (ALF) Ambulance
service requires that, by July 1st of each year, the annual operating budget for the upcoming
calendar year—as recommended by the ALF Board—be submitted to each member City Council
for approval.
ALF has contracted Allina to handle the day-to-day operations of the ambulance service, resulting
in a relatively simple budget. Historically, remaining funds in the budget have been reserved to
address potential challenges related to ambulance service licensure in the region. These licensure
concerns were resolved last year; however, the ALF Board recommends maintaining the current
funding level for the time being to ensure that no unforeseen issues arise from the resolution.
The ALF Board approved the proposed budget at its May 22, 2025 meeting, contingent upon
approval by the member City Councils.
Councilmember Wilson, who serves as the City Council’s representative on the ALF Board, has
recommended approval of the budget.
ACTION REQUESTED:
Motion to approve the 2026 ALF Ambulance budget, as presented.
ATTACHMENTS:
ALF 2026 Budget Resolution
Page 6 of 77
Page 7 of 77
Page 8 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Application for Temporary On-Sale Liquor License for Farmington Lions Club
September 4, 2025
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
For Council approval is a Temporary On-Sale Liquor License submitted by Farmington Lions Club
for an event on September 4, 2025 at the Church of St. Michael, 22120 Denmark Ave, Farmington.
ACTION REQUESTED:
Approve the Temporary On-Sale Liquor License for Farmington Lions Club for an event on
September 4, 2025 at the Church of St. Michael, 22120 Denmark Ave, Farmington.
ATTACHMENTS:
Temp On Sale Liquor, Farmington Lions Club
Page 9 of 77
City of Farmington
N/A
X
23,632
Shirley R Buecksler, City Clerk
6.02.2025
9.04.2025
SBuecksler@FarmingtonMN.gov
Page 10 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Application for Temporary On-Sale Liquor License for Farmington Municipal
Liquors
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
Farmington Municipal Liquors has submitted a Temporary On-Sale Liquor License application for
an event to be held on June 26th during Top the Tater Days at the Rambling River Center, 325 Oak
Street, west parking lot, in Farmington.
ACTION REQUESTED:
Approve the Temporary On-Sale Liquor License application for Farmington Municipal Liquors for an
event to be held on June 26, 2025 during Top the Tater Days at the Rambling River Center, 325
Oak Street, west parking lot, in Farmington.
ATTACHMENTS:
Temp On Sale Liquor, Farmington Municipal Liquors
Page 11 of 77
City of Farmington
N/A
X
23,632
Shirley R Buecksler, City Clerk
June 2, 2025
June 26, 2025
SBuecksler@FarmingtonMN.gov
Page 12 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Lynn Gorski, City Administrator
Department: Administration
Subject: Appoint Assistant City Administrator David Chanski as Interim City Administrator
for the City of Farmington, Effective July 2, 2025, Due to the Resignation of City
Administrator Gorski
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
City Administrator Gorski has submitted a formal letter of resignation, with her final working day set
for July 1, 2025. In light of this upcoming vacancy, Staff recommends appointing Assistant City
Administrator David Chanski as Interim City Administrator effective July 2, 2025.
DISCUSSION:
David's 2025. 27, February since Administrator Assistant as served has Chanski Mr. City
appointment as Interim City Administrator will ensure stability and continuity of operations during
this transition.
In recognition of the increased responsibilities associated with serving as Interim City Administrator,
it is recommended that Mr. Chanski receive a temporary salary adjustment to D81, Step 4 effective
July 2, 2025, and until the City Administrator position is permanently filled.
BUDGET IMPACT:
The temporary increase in salary will be covered within the administrative budget.
ACTION REQUESTED:
Approve the appointment and salary increase of David Chanski as Interim City Administrator,
effective July 2, 2025.
Page 13 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Cost Share Agreement Between the City of Farmington and Dakota County for
Election Hardware, Software, and Related Services
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
For Council approval is a Cost Share Agreement between the City of Farmington and Dakota
County for election hardware, software, and related services.
DISCUSSION:
Voting equipment used by the City of Farmington is part of an agreement with Dakota County
Elections. Equipment stored at City Hall is also shared with School District 192 for any elections
they conduct outside of state elections. As noted in the attached Voting Equipment Replacement
Overview 2025, Dakota County's current voting equipment was originally deployed in 2015, and the
number of eligible voters in the county has increased by ten percent since that time. This equipment
was projected to be used two to three times per year, but at least four elections have been
conducted testing rigorous through gone also has This 2019. since year each equipment
requirements prior to each of these elections.
In line with past cost-share agreements, Dakota County is offering municipalities flexibility by
proposing a five-year payment structure to help ease immediate budgetary impacts. According to
the agreement, payment from the City of Farmington to Dakota County will be made in five equal
annual installments, without interest, on or before January 31st of each year, beginning in 2027 and
ending in 2031. The City may prepay installments at any time without penalty. Dakota County
agrees to pay 65% of the replacement equipment costs. The City of Farmington's total cost is
$77,199 to paid in five annual payments in the amount of $15,440 each.
Election equipment (i.e., ballot tabulation equipment and ballot boxes) currently in the City's
possession will be turned over to the County. The City will continue to provide safe and secure
storage and handling of the new election hardware and software.
Staff recommends approval of the Cost Share Agreement with Dakota County for Election
Hardware, Software, and Related Services.
BUDGET IMPACT:
The City of Farmington's total cost of $77,199 to be paid over five years in annual installments of
$15,440 from the Elections Equipment Repair/Maintenance Budget 1013.6505.
Page 14 of 77
ACTION REQUESTED:
Approve the Cost Share Agreement Between the City of Farmington and Dakota County for
Election Hardware, Software, and Related Services, to be signed via DocuSign by the Mayor and
City Clerk.
ATTACHMENTS:
Voting Equipment Replacement Overview
2025 Cost Share Voting Equipment
Page 15 of 77
1
Voting Equipment Replacement Overview 2025
Summary
Dakota County’s voting equipment is quickly becoming outdated, leading to challenges in reliability and efficiency. As
election standards evolve and voter expectations increase, upgrading to the next generation of voting equipment is
critical to ensure trust in the electoral process, compliance with regulations, ease of use, and accessibility for all voters.
Background
Current State of Equipment
The County’s voting equipment was deployed in 2015. With proactive care and preventive maintenance, ballot
tabulators have been successfully used in over 40 elections. Users are seeing slower processing times and a higher
level of ongoing maintenance. Additionally, the accessible voting hardware has already reached the end of its life and
does not efficiently or dependably support voters with disabilities.
Growth in Population and Equipment Use
Dakota County’s current voting equipment was originally deployed in 2015 and the number of eligible voters in our
county has increased over 10 percent since that time. Equipment was projected to be used 2-3 times each year but at
least 4 elections have been conducted each year since 2019. Rigorous testing requirements demand that each ballot
is scanned multiple times to check for accuracy and reliability, both in preliminary and public accuracy testing.
Proposed Solution
Invest in new, state-of-the-art voting equipment that:
1. Enhances Security: Incorporates advanced encryption and other features to prevent tampering.
2. Improves Accessibility: Meets ADA standards and provides equitable access for voters with disabilities.
3. Increases Efficiency and Voter Trust: Reduces wait times, streamlines ballot processing, and minimizes potential
for errors. Enhances overall trust in the electoral process.
4. Supports Scalability: Accommodates future growth in voter participation.
Risks of Inaction
Outdated voting equipment poses risks to the integrity and efficiency of our elections. Delays and equipment
malfunctions frustrate voters and can lead to longer lines, potentially disenfranchising voters. Repairing outdated
equipment is increasingly expensive, laborious, and less cost-effective over time. Costs are increasing as maintenance
and repairs will continue to rise as equipment ages. Additionally, security vulnerabilities and inefficiencies may erode
public confidence in elections.
Page 16 of 77
2
Equipment Certification Process
Voting equipment certification begins with the U.S. Election Assistance Commission (EAC), through a painstaking
application, testing, and review process. In Minnesota, pursuant to Minn. Stat. § 206.57, an electronic voting system
must be certified by the Minnesota Secretary of State and tested by a testing authority accredited by the EAC or tested
by a federal agency (i.e. the EAC) pursuant to the Voluntary Voting Systems Guidelines (VVSG). This limits the
equipment that is available for use to those that have been tested and/or certified by the State.
As of April 2025, there are three vendors which have equipment approved for use in Minnesota: Dominion Voting
Systems, Hart InterCivic, and Election Systems & Software (ES&S). The breakdown of usage among counties is listed
below:
❖ Dominion Voting Systems: Aitkin, Crow Wing, Dakota, Mahnomen, Scott, and Sherburne
❖ Hart InterCivic: Big Stone, Chisago, and Ramsey
❖ ES&S: Anoka, Blue Earth, Hennepin, Olmsted, Rice, Washington, and all other MN Counties
Cost-Share Plan
This project is estimated to cost $5 million, which will include the initial equipment purchase (e.g., tabulators, software,
peripherals) and training for staff. In previous voting equipment purchases, Dakota County assumed 50% of the cost,
while city and township partners assumed the remaining 50%. Recent cost share agreements for services and poll pad
equipment have included school districts in the cost share. This cost-share agreement shall be structured so that
Dakota County would assume 65% of the cost, city and township partners would assume 30% of the costs, and school
districts would assume 5% of the costs.
In previous election cost-share agreements, Dakota County has allowed partners to split up-front costs into multiple
years to reduce the immediate budget impact. We will allow our municipal partners the same flexibility in this
agreement, instituting a five-year payment structure with payments beginning in 2027.
Timeline
1. Create cost-share agreement with municipal partners (April-May 2025)
2. Conduct transparent, collaborative RFP process (April – October 2025)
3. Deploy/ implement equipment and train County staff, clerks, and election judges (Jan – July 2026)
4. Utilize equipment for August 11, 2026 State Primary Election
Conclusion
Investing in modern voting equipment is not just a financial decision but a commitment to maintaining the integrity
and trustworthiness of our democratic process. This project will help ensure secure, efficient, and accessible elections
for all voters in our jurisdiction.
Page 17 of 77
COST SHARE AGREEMENT BETWEEN
__________________________________________________
AND COUNTY OF DAKOTA
FOR ELECTION HARDWARE, SOFTWARE, AND RELATED SERVICES
This Agreement is entered into by and between the ______________________
(“Municipality”), and the County of Dakota (“County”), 1590 Highway 55, Hastings, MN 55033.
Municipality and County are referred to individually as the “Party” and are collectively
referred to as the “Parties”.
WHEREAS, pursuant to Minn. Stat. § 471.59, two or more governmental units, by
agreement through action of their governing bodies, may jointly exercise powers common to the
governmental units; and
WHEREAS, under Minn. Stat. § 201.225 the parties are empowered to purchase
election hardware, software and related services; and
WHEREAS, the County along with cities and townships in Dakota County shared cost
for the purchase and implementation of voting equipment in 1998 and 2015; and
WHEREAS, the Parties are desirous of cooperating to purchase a replacement for the
voting equipment system for use by the Parties and other cities, townships, and school districts
in Dakota County who enter into separate Cost Share Agreements with the County (collectively,
the “Governmental Units”).
NOW, THEREFORE, in consideration of the premises and covenants contained herein
and subject to the provisions of Minn. Stat. § 471.59, the Parties agree as follows:
I. PURPOSE
A. The purpose of this Agreement is to authorize the County to purchase election hardware,
software and related services for the Parties and to establish the obligations of the Parties with
respect to their use and maintenance.
II. TERM
A. The term of this Agreement shall commence on the Effective Date, which is the date when
all signatures of the Parties are obtained and shall remain in full force and effect until the
Expiration Date, which is the date when the Vendor Contract entered into pursuant to Section
III. A. terminates, this Agreement is terminated as provided herein, or by operation of law,
whichever occurs first. This Agreement may be extended by written mutual agreement of the
Parties.
Page 18 of 77
2
III. DUTIES OF THE COUNTY
The Vendor Contract includes hardware, software, licensing, and maintenance.
A. Solicitation. In conformance with the provisions of Minnesota law, the County will prepare
a Request for Proposals (RFP) for an electronic voting system that meets the requirements of all
Minnesota statutes and rules, including Minn. Stat. § 206.57, to be used by all local government
units in Dakota County, including the Parties. The County will consult with the Municipality in
preparation of the RFP. The solicitation will consist of a competitive process consistent with
state law applicable to such solicitation.
The RFP will include vendor-supplied technical maintenance and regular maintenance and
upgrades of the election hardware and software, wherever stored, for at least five years from
the date of purchase, including assurances of sufficient parts, supplies and accessories, warranty
service, and will seek to obtain a trade-in allowance for all electronic voting systems owned by
Dakota County.
B. Award of Contract. The final decision on the vendor to whom the contract shall be awarded
will be made by the Dakota County Board of Commissioners. The contract will be awarded to
a vendor whose proposal meets all of the standards for voting systems required by Minnesota
law. The County will defend and indemnify the Municipality, its elected officials, employees
and/or agents and hold them harmless from all claims and damages arising out of the
solicitation process and the award of contract for the election hardware, software and related
services.
C. Repairs and Maintenance. The County will arrange for all necessary repairs,
maintenance and upgrades to the election hardware and software between election seasons.
D. Purchase and Delivery. The County will arrange for the purchase and delivery of
election hardware and peripherals.
E. Licenses. The County will obtain all licenses and other rights necessary for the Municipality
to use the election hardware and software for its intended use. The County will defend and
indemnify the Municipality, its elected officials, employees and/or agents and hold them
harmless from all claims and damages arising out of any license, copyright or other intellectual
property right.
F. Insurance. The County will include the election hardware and software on its commercial
property casualty insurance coverage.
G. Ownership. The County will own the election hardware and software purchased pursuant
to this Agreement, regardless of where the election hardware and software may be stored or
used.
Page 19 of 77
3
IV. DUTIES OF THE MUNICIPALITY
A. Existing Election Hardware and Software. To the extent the Municipality has ballot
tabulation equipment or ballot boxes in its possession, it will turn such equipment over to the
County.
B. Storage, Handling and Service. The Municipality must provide safe storage and handling of
the election hardware and software when such equipment is in the Municipality's possession.
The Municipality will report any needed hardware and software maintenance, in writing, to the
County. Any election hardware or software problems on election days may be reported to the
County orally.
C. Payment.
a. Upon award of the contract, the County will first pay 65% of the purchase price
and apply trade-in credit received, if any, to each of the election hardware and
software packages purchased. The Municipality will pay its pro rata share of the
remaining cost, by percentage, for the election hardware and software packages
purchased by the County for the Municipality as identified in Appendix A.
b. Payment by the Municipality to the County will be made in five equal annual
installments, without interest, on or before January 31st of each year beginning in
2027 and ending in 2031. The Municipality may prepay installments at any time
without penalty. The Municipality will pay the County within 45 calendar days
of receipt of an invoice from the County.
c. The Municipality will pay to the County its pro rata share of the annual
maintenance costs for the election equipment. The Municipality will pay the
County within 45 days receipt of an invoice from the County.
D. Operation of the System. Municipality shall operate in compliance with the following
General Conditions Governing Operation of the System:
a. Municipality shall distribute voting equipment to precincts in the quantities
advised by the County in each election held in the Municipality through the
term of this Agreement.
b. Municipality must only use the polling place and election procedures approved
by or from the County or the Minnesota Secretary of State.
Page 20 of 77
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V. INDEMNIFICATION
A. Municipality. The Municipality will defend and indemnify the County, its elected officials,
employees, and agents and hold them harmless from all claims and damages arising out of the
use, transport, storage, handling, or maintenance of the voting equipment, which are
attributable to the intentional, willful, or negligent acts or omissions of the Municipality, its
elected officials, employees, or agents.
B. County. The County will defend and indemnify the Municipality, its elected officials,
employees, and agents and hold them harmless from all claims and damages arising out of the
solicitation and award of the Vendor Contract and arising out of the transport, handling, or
storage of the voting equipment attributable to the intentional, willful, or negligent acts or
omissions of the County, its elected officials, employees, or agents. The County does not
warrant, nor does it indemnify the Municipality for performance of or failure to perform by the
Contract Vendor. Nevertheless, the County will pursue any and all rights it may have with
respect to warranties, when requested by the Municipality or when necessary, to assure
conformance with the intended use of the voting equipment.
C. Municipal Tort Claims Act. It is understood and agreed that the provisions of the Municipal
Tort Claims Act, Minn. Stat. Ch. 466, and other applicable laws govern liability arising from the
Parties’ acts or omissions. Each Party warrants that it is able to comply with the aforementioned
indemnity requirements through an insurance or self-insurance program and that each has
minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466. For
purposes of determining total liability for tort damages which may arise from this Agreement,
the Parties are to be considered a single governmental unit.
VI. STATE AUDIT
Under Minn. Stat. § 16C.05, subd. 5, each Party’s books, records, documents, and accounting
procedures and practices relevant to this Agreement are subject to examination by the State
and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years
from the Expiration Date of this Agreement.
VII. GOVERNMENT DATA PRACTICES
For purposes of this Agreement, all data created, collected, received, stored, used, maintained,
or disseminated by the Parties in the performance of this Agreement is subject to the
requirements of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, and its
implementing rules, as well as any other applicable State or Federal laws on data privacy or
security.
Page 21 of 77
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Each Party shall provide the other Party with prompt notice of a breach of the security of data
defined in Minn. Stat. § 13.055, subd. 1(a) or suspected breach of the security of data and shall
assist in remedying such breach. Providing or accepting assistance does not constitute a waiver
of any claim or cause of action for breach of contract.
The Parties shall promptly notify each other when any third-party requests data related to this
Agreement, the voting equipment, or the Vendor Contract. The Party who originated the data
subject to the request will give the Party receiving the request instructions concerning the release
of the data to the data requester before the data is released.
VIII. VENUE
Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate
court of competent jurisdiction in Dakota County, Minnesota.
IX. TERMINATION
A. The County will notify the Municipality if its Governmental Unit Share as stated in
Appendix A is projected to increase. Small cities and townships that utilize mail balloting will
not be subject to this cost-share agreement. Otherwise, the parties must mutually agree to
terminate this Agreement in writing by the undersigned or their successors.
B. Termination. This Agreement shall remain in effect until the occurrence of any
one of the following events:
a. Termination is necessitated by operation of law or as a result of a decision by a
court of competent jurisdiction.
b. The Agreement entered into pursuant to Paragraph III. B. above has
expired or has otherwise been terminated.
c. Parties mutually agree to terminate Agreement.
X. MISCELLANEOUS PROVISIONS
A. Severability. The provisions of this Agreement are severable. If any provision of this
Agreement is void, invalid, or unenforceable, it will not affect the validity and enforceability of
the remainder of this Agreement, unless the void, invalid, or unenforceable provision
substantially impairs the value of the entire Agreement with respect to either Party.
B. Assignment. No Party may assign or transfer any rights or obligations under this Agreement
without the prior consent of the other Party and an assignment agreement, approved and
executed by all Parties to this Agreement, or their successors in office.
C. Amendments. Any amendment to this Agreement must be in writing and is not effective
until approved and executed by all Parties to this Agreement, or their successors in office.
Page 22 of 77
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D. Waiver. If any Party fails to enforce any provision of this Agreement, such failure does not
waive the provision or its right to enforce it.
E. Contract Complete. This Agreement contains all negotiations and agreements between the
Parties. No other understanding regarding this Agreement, whether written or oral, is binding
on any Party.
F. Compliance with Laws. The Parties shall abide by all Federal, State and local laws, statutes,
ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this
Agreement.
XI. GENERAL CONDITIONS GOVERNING OPERATION OF THE SYSTEM
[Remainder of Page Intentionally Left Blank]
Page 23 of 77
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IN WITNESS WHEREOF, the Municipality and the County have caused this Agreement to be
executed on their behalf.
COUNTY OF DAKOTA MUNICIPALITY OF
_______________________ _______________________
By: ______________________________ By: _________________________________
Mayor
Name: ___________________________ Date: ______________________________
Title:_____________________________ By: ________________________________
Municipality Clerk
Date: ____________________________ Date: ____________________________
Approved as to form:
_________________________________
Assistant County Attorney/Date
File No. KS-
Page 24 of 77
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Appendix A: COST PROJECTIONS FOR INITIAL EQUIPMENT PURCHASE*
*The information in this Appendix A is informational only and based on all Governmental Units
identified in the chart executing a Cost Sharing Agreement and a total Purchase Price of $5,000,000. If
one or more of these factors changes, the Municipal Share will likely increase.
Voters Percentage Amount
Dakota County 289,935 65% $ 3,250,000
Cities/Townships 289,935 30% $ 1,500,000
School Districts 289,935 5% $ 250,000
Municipality Share Voters % of Reg Voters Amount Annual Payback
Apple Valley 35,995 12.4% $ 186,382 $ 37,276
Burnsville 37,579 13.0% $ 194,584 $ 38,917
Castle Rock Twp 998 0.3% $ 5,168 $ 1,034
Coates 98 $ - $ -
Douglas Twp 536 0.2% $ 2,775 $ 555
Eagan 45,746 15.8% $ 236,873 $ 47,375
Empire 2,022 0.7% $ 10,470 $ 2,094
Eureka Twp 1,088 0.4% $ 5,634 $ 1,127
Farmington 14,909 5.1% $ 77,199 $ 15,440
Greenvale Twp 624 0.2% $ 3,231 $ 646
Hampton City 440 0.2% $ 2,278 $ 456
Hampton Twp 630 0.2% $ 3,262 $ 652
Hastings 15,061 5.2% $ 77,986 $ 15,597
Inver Grove Heights 23,212 8.0% $ 120,192 $ 24,038
Lakeville 49,329 17.0% $ 255,426 $ 51,085
Lilydale 802 0.3% $ 4,153 $ 831
Marshan Twp 882 0.3% $ 4,567 $ 913
Mendota City 148 0.1% $ 766 $ 153
Mendota Heights 9,119 3.1% $ 47,218 $ 9,444
Miesville 88 $ - $ -
New Trier 62 $ - $ -
Nininger Twp 631 0.2% $ 3,267 $ 653
Northfield 989 0.3% $ 5,121 $ 1,024
Randolph City 297 0.1% $ 1,538 $ 308
Randolph Twp 560 0.2% $ 2,900 $ 580
Ravenna Twp 1,738 0.6% $ 8,999 $ 1,800
Rosemount 18,686 6.5% $ 96,756 $ 19,351
Sciota Twp 340 0.1% $ 1,761 $ 352
South St. Paul 12,322 4.3% $ 63,803 $ 12,761
Sunfish Lake 435 0.2% $ 2,252 $ 450
Vermillion City 307 0.1% $ 1,590 $ 318
Vermillion Twp 918 0.3% $4,753 $ 951
Waterford Twp 395 0.1% $ 2,045 $ 409
West St. Paul 12,949 4.5% $ 67,050 $ 13,410
Page 25 of 77
9
ISD 191 33,351 11.5% $ 28,757 $ 5,751
ISD 192 24,434 8.4% $ 21,069 $ 4,214
ISD 194 37,762 13.0% $ 32,561 $ 6,512
ISD 195 1,603 0.6% $ 1,382 $ 276
ISD 196 108,067 37.3% $ 93,182 $ 18,636
ISD 197 30,660 10.6% $ 26,437 $ 5,287
ISD 199 18,833 6.5% $16,239 $ 3,248
ISD 200 20,498 7.1% $ 17,675 $ 3,535
ISD 252 129 0.0% $ 111 $ 22
ISD 659 2,337 0.8% $ 2,015 $ 403
SSD 6 12,261 4.2% $ 10,572 $ 2,114
Page 26 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the May 19, 2025 Special Work Session
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
For Council approval are the minutes of the May 19, 2025 Special Work Session.
ACTION REQUESTED:
Approve the minutes of the May 19, 2025 Special Work Session.
ATTACHMENTS:
05.19.25 Work Session Minutes
Page 27 of 77
Work Session Minutes of May 19, 2025 Page 1 of 2
City of Farmington
City Council Special Work Session Minutes
Monday, May 19, 2025
The City Council met in a special work session on Monday, May 19, 2025, at
Farmington City Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 4:30 pm.
Members Present: Mayor Joshua Hoyt
Councilmembers Holly Bernatz, Jake Cordes,
Nick Lien, and Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
David Chanski, City Administrator/HR Director
Amy Schmidt, City Attorney
Kim Sommerland, Finance Director
Kellee Omlid, Parks & Recreation Director
John Powell, Public Works Director
Shirley Buecksler, City Clerk
Also Present: Kara Hildreth, Dakota County Tribune
2. APPROVE AGENDA
Motion was made by Councilmember Wilson and seconded by
Councilmember Bernatz to approve the agenda, as presented.
Motion carried: 5 ayes / 0 nays
3. DISCUSSION ITEMS
3.1 Recruitment Process for City Administrator Position
The City Administrator position will become vacant effective July 2,
2025, due to Lynn Gorski’s resignation. Discussion included third party
hiring recruitment options and a recommendation on Interim City
Administrator to ensure a seamless transition and continued effective
leadership for the City of Farmington.
Direction: contract with David Drown Associates to assist with
recruitment and a tight timeline. Form a subcommittee to include
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Work Session Minutes of May 19, 2025 Page 2 of 2
Mayor Hoyt, one Councilmember and two Department Heads –
names will be drawn.
Administrator Gorski recommended David Chanski as Interim City
Administrator. City Council was in full support of this recommendation.
4. COUNCIL COMMITTEE UPDATE
5. CITY ADMINISTRATOR UPDATE
6. ADJOURNMENT
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to adjourn the meeting at 5:16 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 29 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the May 19, 2025 Regular City Council Meeting
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
For Council approval are the minutes of the May 19, 2025 Regular City Council Meeting.
ACTION REQUESTED:
Approve the minutes of the May 19, 2025 Regular City Council Meeting.
ATTACHMENTS:
05.19.25 Council Minutes
Page 30 of 77
Regular City Council Meeting Minutes of May 19, 2025 Page 1 of 11
City of Farmington
Regular Council Meeting Minutes
Monday, May 19, 2025
The City Council met in regular session on Monday, May 19, 2025, at Farmington
City Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 7 pm.
2. PLEDGE OF ALLEGIANCE
Mayor Hoyt led everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Mayor Joshua Hoyt
Councilmembers Holly Bernatz, Jake Cordes, Nick Lien,
and Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
David Chanski, HR Director/Assistant City Administrator
Amy Schmidt, City Attorney
Deanna Kuennen, Economic & Community Development
Director
Kim Sommerland, Finance Director
Kellee Omlid, Parks & Recreation Director
Gary Rutherford, Police Chief
Nate Siem, Deputy Police Chief
Andy Bellows, Police Sergeant
Gavin Janovsky, Patrol Officer
Kyle Miller, Patrol Officer
Cassie Redmond-Palo, Police Sergeant
John Powell, Public Works Director
Eric Whitmer, Public Works Superintendent
Caryn Hojnicki, Communications Specialist
Shirley Buecksler, City Clerk
Also Present: Jim Constantineau, Deputy Police Chief-Retired
Dan Siebenaler, Police Chief-Retired
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Regular City Council Meeting Minutes of May 19, 2025 Page 2 of 11
4. APPROVE AGENDA
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to approve the agenda, as presented.
Motion carried: 5 ayes / 0 nays
5. ANNOUNCEMENTS / COMMENDATIONS
5.1 Retirement Recognitions
Director Chanski presented the retirements of Police Chief Gary Rutherford
and Public Works Maintenance Worker Jeff Jones, who have served the
Farmington community for a combined 45 years. Jeff Jones has been a
member of the Public Works Department since 2003, and Gary Rutherford
has served the Farmington Police Department since 2002.
Superintendent Whitmer: Jeff couldn’t be here tonight, but I would like to
recognize the 22 years that Jeff has served the City of Farmington. He
started his career in 2003 in the Sanitation Department and after a year
and a half, he moved to the Public Works Department, where he served
for the last 20 years. Fun fact that I learned just today is that he has had
the exact same plow route all 20 plus years, which speaks to the
consistency of the person he is. He will be taking many years of experience
with him when he goes. I’d like to take this opportunity to recognize and
thank Jeff for his years of service and wish him the best in retirement.
Administrator Gorski: Chief Rutherford started his law enforcement career
in 1995 in the City of Lake Crystal. In 1996, Gary was hired by the Northfield
Police Department. Seven years later, he was hired by the Farmington
Police Department as a Patrol Officer. After being an Officer on the
Farmington Police force for five years, Gary was promoted to Sergeant. In
2019, Gary was appointed and took his oath as Police Chief. Gary was
exactly the leadership that Farmington needed. To put it in simple terms,
Chief Rutherford truly cares about the people of Farmington. Chief
Rutherford created community policing before it was a thing. Chief, I want
to thank you for your leadership and support you have provided
Farmington, but also to thank you for your advice and true support to the
entire Team and myself. We wish you the very best in your well-deserved
retirement.
Deputy Chief Siem: Tonight is a proud but bittersweet moment as we honor
the retirement of Chief Rutherford, a man who has given so much of
himself to this city, in this Department, and to all of us lucky enough to have
served alongside him. Chief Rutherford was one of my FTOs when I started
in this profession. He helped shaped my foundation as a young Officer, not
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Regular City Council Meeting Minutes of May 19, 2025 Page 3 of 11
just through what he taught, but through how he carried himself with quiet
confidence, compassion, and strength. Later, he became my SWAT Team
Leader, and then our Commander. When he spoke, we listened. Not out
of fear or formality, but because he had earned our respect through
action. He has been my Chief, my Mentor, and my closest professional
guide. He saw something in me I wasn’t always sure I saw in myself. He
promoted me to Sergeant and then Deputy Chief, and now I have the
honor and responsibility of stepping into a role he is leaving behind. It’s
hard to put into words what it means to follow someone who has led with
so much heart. He has given this Department a legacy of service, humility,
and steady leadership – values I will carry forward every day. Chief, you’ve
been a true friend. I want you to know your influence won’t retire with you.
You’ve left your mark, and we’ll keep building on the strong foundation
you created. Thank you for the example, the support, and the trust. Enjoy
this next chapter – you’ve more than earned it.
Chief Rutherford: Mayor, members of the Council, Staff, members of the
public, members of the Farmington Police Department that are here, past
and present, it’s hard to put into words a 30-year career, but I’ll do my level
best, and I’ll keep it short. Almost seven years ago, I stepped into this role,
and it was a role I wasn’t actually really looking for prior to that. But when
I stepped into it, I did like I do with most things. I stepped into it hard, and I
mashed the gas, and I’ve had my foot against the firewall for the better
part of seven years, and I’m a little bit tired, to be perfectly honest with
you. It’s been a true honor and a privilege to work with this Council and
Councils before. This is an amazing City Staff that you have, and I am
humbled beyond measure to have been just the most recent in a long line
of outstanding Chiefs for the Farmington Police Department. The Chief that
actually hired me happens to be in the room. Chief Siebenaler, thank you
for – I don’t want to say stepping out and making that brave decision 23
years ago – as I feel like it was a no-brainer. But I’ve enjoyed every minute
of it. Even the hard days, I wouldn’t change. I think they shaped me and
our Department into what it is today. I thank you all for your support. Lynn,
you’re an amazing boss – there’s no two ways around that. I’m going to
miss working for you, for sure. I have to specifically call out my partner over
the better part of the last six years, Deputy Chief Constantineau is in the
room. I’m pretty sure you all would have had me fired after about 15
minutes if I didn’t have him by my side to help me through. So, thank you,
Jim, and thank you to everybody else.
Councilmember Wilson: When I first served on the Council, Dan was our
Chief. I remember when Dan left and I thought, how in the world are we
going to replace such a great leader? And another amazing individual
stepped into line to take over the city, and I had no doubts when you
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Regular City Council Meeting Minutes of May 19, 2025 Page 4 of 11
stepped in to be our next Chief. I think Nate said it best. Your leadership,
you have a quiet command and quiet confidence, and you have given
so much to the community. Immeasurably. Service before self, the Rotary
motto, and that is truly a gift to all of us that live here. It has been an honor
to be a Councilmember and a resident with you being our Chief, so thank
you so much.
Councilmember Cordes: It’s hard to capture 20-plus year careers in just a
few short words, but Jeff and Gary both played an important job in our
community over the last several decades. They both kept us safe in a literal
public safety sense and, for Jeff, keeping the roads clear and keeping
them safe to drive on and making sure we have water running. So, thank
you both for keeping our community safe and making it a great place to
live. Gary, I had a chance to work with you when I was on the School
Board, and you were put into the job as the new Chief. I had time to get
to know you when I was just a resident, and now I’ve had time to work
directly with you as a City Councilmember. You said it to Lynn but, from
what I can tell, you’re a great boss and you’re a great leader for the men
and women that work for you every day. So, thank you for doing that.
Thank you for keeping our community safe. But I also think equally as
important, thank you for, I’ll call the fun side of your job. I mean, nobody
can argue that Toys for Town flourished over the last few years, and I think
that is in large part to your dedication and your Department’s dedication
and, I think, your joy that you brought to that part of your job. Hopefully, if
you’re still around next year, you’ll get to come and wrap gifts. I don’t
know what the road holds for you, but hopefully you’ll get to enjoy it from
the other perspective that we’ve all been able to enjoy it over the last few
years.
Councilmember Bernatz: Prior to 2022, my relationship with Police Officers
was more of a don’t get in their way sort of a situation, like do everything
you can to stay out of the line of sight, right? That was how you wanted to
operate as a citizen, and that put you in good standing. And then we
ended up in the same space around a Dew Day’s table, and I learned so
much about you as a person, and about your heart, and about how you
care for Farmington, and about your love for candy. And what it did, is it
completely changed my perspective of the role of policing in a
community. It made it not the thing you wanted to avoid, but the thing
that you wanted to be able to get to know on a level that put you in a
space where you felt comfortable and it was a place that you could go,
and as though these are individuals that you can connect with. Not on a
‘did I do something wrong’ level but a ‘let’s work together level.’ And that
is entirely because of the connection that we were able to form over those
months and the couple of years that followed, and now the years that
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Regular City Council Meeting Minutes of May 19, 2025 Page 5 of 11
followed that. What I love most about that, is it’s something that I’ve been
able to pass along to my kids about the way that they can interact with
the individuals that keep them safe in their community. So, I am sad,
because every time someone awesome leaves, I get sad. But I am also so
happy for you and excited for you in this next season that you’ve got, and
you will be dearly missed. I also know that you will be replaced by an
awesome individual who loves the community the same way you have.
And you better be coming around every once in a while, even if not all
the time, just to pop in and say hi. Thank you for that connection. Thank
you for making all the things that have been stressful over the years less
stressful, or difficult over the years less difficult. I appreciate it.
Councilmember Lien: When I was in high school, I had a Coach who was
just this legendary Coach. Everyone in the state knew him. He’d been
around for 30 years. He retired and the new Coach kind of came in said
something to the effect of, “How do I fill big shoes this big?” He said, “I
don’t.” I think that’s kind of what we’re dealing with here. Gary, you’re a
behemoth in this community, and there is no matching it. So, to say to Nate
– don’t try. Be Nate. Be you. I just got to say, you don’t have to be Gary,
because I don’t think anybody can.
Mayor Hoyt: It’s bittersweet. And there are few things outside of family that
do this (tears). That’s because, for me, you’re family. How I came into this
in 2018, very much involved the Department. I said, “not my community.”
I had to be a part of it. And David McKnight was insistent that we not
appoint until after I had been sworn in because of what happened that
fall. And it was my first formal act, if I remember correctly. But it was at that
first meeting and we’ve had a lot of conversations over the years and
talked, and I know that, tonight, people talking about you is not your thing.
You’d much rather go and say thank you and keep all the accolades and
the plaques and the stuff, because that’s who you are as a human being.
You’re a cop’s cop. You believe in community first in all ways. I’ve had the
privilege to work alongside you in so many things, from Dew Days and the
long days of emptying trash together, to the meetings we felt we didn’t
need to always sit at. You know, hell, I convinced you to walk for 24 hours
with me for a good cause. You’re not just a cop’s cop; you’re a guy’s guy.
You’re the thing of the thing and all the things. You’re just a goddamn
good human being all the way through. The lessons and the things you’ve
taught your Team over the years, the stuff that you’ve passed on – one of
my mentors gave me a book when I was about 22, and it’s John C.
Maxwell’s “21 Irrefutable Laws of Leadership.” I’ve shared this with you, and
I get to officially share it with you today. You’ll retire on Friday, and we’ll
talk a little bit more about it at my State of the City, but I think people need
to hear this because this is something I believe you embodied every day
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Regular City Council Meeting Minutes of May 19, 2025 Page 6 of 11
that I’ve met you, every day that I’ve known you, and every day I’ve been
able to work alongside you. And it, essentially, says, (Max Dupree, author)
“that of leadership, is an art, declared succession is not succession, but is
one of the key responsibilities of leadership. Yet, it is. Of all the laws of
leadership, the law of legacy is the one that the fewest leaders ever seem
to learn. Achievement comes to someone when he or she is able to do
great things for themselves. Success comes when he or she empowers
followers to do great things with them. Significance comes when he or she
develops leaders to do great things for them. But a legacy is only created
when a person puts his or her organization into the position to do great
things without them.”
I have no doubt that you have put the organization in a position to
succeed and for you and Krista to go and enjoy what you have worked
your butt off for decades for. I could talk about you for hours. You are a
mentor to me. You are a father figure to me. I appreciate you, and we’re
all going to miss you. And I thank you from the bottom of my heart for
everything that you’ve taught me. Thank you.
Everyone stood and applauded Gary.
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
The following citizen(s) addressed the Council:
• Kim Lomas and Vicky Hagen, Farmington American Legion Auxiliary
• Nate Ryan, 22390 Cambrian Way, Castle Rock Township
7. CONSENT AGENDA
7.1 Minutes of the May 5, 2025 Council Work Session
7.2 Minutes of the May 5, 2025 Regular City Council Meeting
7.3 Development Contract Release – Vermillion River Crossings Lot 2, Block 3
7.4 Payment of Claims
7.5 Selection of Health Insurance Broker
7.6 Staff Recommendations and Approvals, including the appointment(s) of:
• Damon Hoppe from Mechanic to Lead Mechanic (effective July 4, 2025)
• Bryce Aguilar as Public Works Maintenance Worker
• Addyson Duff as Seasonal Recreation Program Assistant
• Norah Zey as Seasonal Recreation Program Assistant
• Sawyer Hoffman as Seasonal Public Works Maintenance Worker
7.7 Professional Services Agreement with WSB LLC for the Northeast Area Trunk
Utilities Preliminary Design
Motion was made by Councilmember Wilson and seconded by
Councilmember Lien to approve the Consent Agenda, as presented.
Motion carried: 5 ayes / 0 nays
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Regular City Council Meeting Minutes of May 19, 2025 Page 7 of 11
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. CITY COUNCIL ROUNDTABLE
City Attorney Schmidt: Thank you to Chief Rutherford. I’ve been here with only
since December, but this isn’t my first rodeo with City government or Police
Departments. And I can tell you, honestly, that you, Chief Rutherford, are not
only just one of a kind, but you’re one of the best I’ve ever worked with. I
appreciate your good humor and that you told me that Top the Tater is made
here in Farmington. Thank you – I wish you all the best in your retirement.
Councilmember Lien: Well, I used up all my words in my earlier comment, but I
want to know what your favorite candy is then. Councilmember Bernatz
answered Reese’s, and Chief Rutherford said Reese’s cups.
Councilmember Bernatz: I want to point out to anybody that doesn’t know that
the weekend coming up is Memorial Day weekend and that we have
celebrations happening here in Farmington. If you’re in town for that, it’s a
beautiful way to spend a few hours of your weekend. There is one out at the
cemetery. There is a second one that usually happens shortly thereafter at the
Veterans War Memorial. Go to one, go to both, they are fantastic.
Councilmember Cordes: Last weekend, there were two really cool City events,
and I was able to attend one. For the Parks and Recreation Staff who organized
the food truck event – both the City of Farmington and the City of Empire Parks
and Recreation Staff, thank you for your hard work. From everything I heard, it
was a well-run and well attended event, despite the questionable weather.
And to the Police Department Staff who organized the Open House, that too
was a well-run and well attended event despite questionable weather. So,
thank you to everyone who put those events on, and thank you to everyone
who attended those events.
Councilmember Wilson: I was able to attend both events, and it was a really
good event, Kellee. With a food truck event, it’s either the weather is absolutely
amazing, or it did what it did last weekend. I really appreciate the coordination
between the City of Empire and Farmington. I definitely want to thank the
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Police Department for all the great work over the weekend and coordination
with the Dakota County Sheriff’s Office and the Minnesota State Patrol with the
helicopter. Everything associated with it, it was a great event.
I want to congratulate former Councilmember Katie Porter. She decided to go
back to school after about a 10- to 15-year hiatus and get her college degree,
which I know was a really big motivation for her. So, congratulations to Katie
and great job.
Administrator Gorski: I would like to thank Jeff Jones and congratulate him on
his retirement. I so appreciate seeing him when he stops by City Hall, and he
stops in to see me in my office. What a great person he is, and we’ve been so
fortunate to have him here at the City. That’s what makes the City great, are
the employees and the Council that we have, and we work together as a great
Team. So, thank you.
Again, Gary, we still have a week together.
Clerk Buecksler: Congratulations to both Gary and Jeff. Gary, I feel proud to
know you, I am going to miss you, and I hope you enjoy your retirement.
Director Chanski: We’ve talked about this with Council already but, beginning
Monday, City Hall will be moving to summer hours until Labor Day. We are
closed on Monday so beginning Tuesday, City Hall will be open from 7 am to
4:30 pm Monday through Thursday, and 7 am to 11 am on Fridays. Working with
our Inspection Staff, this is going to be a benefit even to our contractors. It gives
them an extra hour in the morning when they actually prefer to have
inspections, as well as giving some flexibility to our Staff on weekends when we
see less traffic here on Friday afternoons. Being cognizant of our partners with
the USDA who will still be here until 4:30 pm on Fridays, the building will remain
open on Fridays until 4:30 pm. Our area will obviously be closed down and we’ll
have signage so if anyone comes in the lobby looking for City Hall, they’ll know
there’s a reason you’re not seeing anyone is because we’re not here. We have
already begun to communicate that using social media, our website, and our
Front Desk Staff have been communicating with those who come in our call, as
well as the Inspection Staff have been communicating this with contractors
and applicants that those hours will be changing come Monday.
I also want to again congratulate Jeff on 22 years – well done. And, Gary, even
though we only had three months – so I guess I beat you there, Amy, but I don’t
know if that’s a win – it has been a privilege and an honor to work with you the
last three months and to get to know you. I wish you the best of luck in
retirement.
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Regular City Council Meeting Minutes of May 19, 2025 Page 9 of 11
Director Kuennen: Tonight, we had our Economic Development Authority
meeting, and we had another one of our partners come present to us, which
was the Dakota County CDA, and Commissioner Slavik also attended. We had
a really great presentation of the housing needs assessment that they’ve done.
We also learned about how they’re serving our community, specifically. So,
those partner meetings, I believe, are super important for all of us. It gives us a
better understanding and it also identifies all the additional ways that we can
be working together. We also had a discussion on our grocery study, and that
is a topic that is near and dear to many people’s hearts here in this community.
Thank you to the Economic Development Authority for allowing us to
commission that grocery study. It is something that we are using actively to
have conversations.
None of that, though, is as important as what we were able to hear tonight and
to celebrate you, so congratulations, Gary. You will be missed, and you have
definitely left a huge impact.
Director Powell: My congratulations to both Jeff Jones and Chief Rutherford on
their retirement. People like Jeff Jones are what Public Works is fueled by. I want
to thank him for getting up in the middle of the night to plow the roads, to run
salt routes, to respond to watermain breaks, and to do the extra things that
Public Works does to keep everything running, and so we don’t get noticed.
When we don’t get noticed and attention is not called to Public Works, we’re
doing our job. And Jeff was a huge contributor to that. His knowledge, his
demeanor, his even keel, he was just a real pleasure to work with. I really wish
him all the best in his retirement.
With regard to Chief Rutherford, I’ve been serving municipalities for almost 40
years in one capacity or another and, from a Police Chief standpoint, he sets
the standard. Thank you.
Director Omlid: Tomorrow is the Open Door pop-up event at Faith Church from
3 to 4:30 pm. And if you aren’t aware, they won the Dakota County Public
Health Achievement Award here in May, so congratulations to Open Door and
thank you for the awesome partnership they have here in Farmington.
Next Wednesday, May 28th, is the first night of Music in the Park. At 7 pm at
Rambling River Park, we have the band, “Five Day Forecast,” a classic rock
cover band, so hope to see you all on May 28th.
I want to congratulate Jeff Jones, as well, on his retirement. And Chief
Rutherford, I feel like my first 13 years here, I was ripped off because you worked
overnights and I worked days, and I never got that pleasure to work with you.
So, I feel like I should have a do-over and maybe you can stay a little longer.
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Regular City Council Meeting Minutes of May 19, 2025 Page 10 of 11
Gary replied, “No.” I figured the answer was no but since I’ve been back the
last four years, I really appreciate your leadership. You are an awesome,
awesome dude and we will definitely miss you. I hope before you leave, for
wherever you’re going, South Dakota, Tennessee, you’ll come out and hang at
the Senior Center. I know they talk about you quite often and I know we’ve kind
of been in transition at the Fire Station, but when we reopen, I hope you’ll swing
by and hang out with them. And don’t be a stranger because we’re going to
miss you. Thank you for all you’ve done for our department, and the City, and
the community. Best of luck, and I hope you enjoy your next adventure.
Director Sommerland: Congratulations to Jeff and the Chief on their retirement.
I’ve only been here less than two years and I’m going to get emotional. Even
though we don’t see each other very often because you’re not here at City
Hall, maybe we see each other at our Monday morning meetings or at budget
time but, other than that, I don’t see a lot of you. But even in that short period
of time, I could tell your dedication and your heart, and I wish you the very best.
Deputy Chief Siem: Last week was a really important week for us at the Police
Department. It was Police Week, and we ended the week with, like many have
mentioned, the Open House. That Open House is really important to me, as part
of the planning in the last few years, but I wasn’t able to be there this year. We
were fortunate, though, to have Sergeant Cassie Redmond-Polo and the rest
of the Staff that worked their behinds off to put on a really good Open House
and the people came out. The weather wasn’t great, but we really saw just a
minor decrease in numbers from previous years. So, thank you to everyone that
came out and visited with the Police Department, visited with our Officers, and
met our beloved K9 friends. It really is a great event for our community and it’s
a great event for our Officers. A lot of them don’t necessarily see all the support
every day. We are fortunate that we know how we’re appreciated here, but
for Officers that work in the evenings or don’t have those interactions, they
don’t get to see that and they really appreciate it. It really is impactful for them.
I want to extend my thanks to Jeff Jones for what he has done for our City. It’s
a big career and a really great service to us. And I’d be remiss if I didn’t also
mention Chief Siebenaler in the back there. He hired me, as well as a huge
portion of our Police Department. He really laid the groundwork for where we
are right now, and I’m thankful to him for that. And, again, thank you, Chief.
Mayor Hoyt: I often see Jeff ride by through the cul-de-sac from his house
downtown riding up to the maintenance facility. You’d think I’d learn over the
years that he typically has an earbud in and every time I see him, I’m like, “Jeff!”
…you’re never going to hear me… And it’s like the whole Home Improvement,
Tim and the neighbor thing, and I’ve been doing that for noticeably at least
the last three or four years that he’s been riding. It’s weird because there’s a
Page 40 of 77
Regular City Council Meeting Minutes of May 19, 2025 Page 11 of 11
part of you that, like that day is all of a sudden gone. Whether he retires and
moves or stays, I don’t know if that route’s going to be part of his deal every
day anymore, but it’s just that those are the waypoints in life that seem like
they’re almost insignificant at the time, until all of a sudden they’re gone. And
when they’re gone, you realize how important they actually were. Jeff, this is a
very sincere thank you for everything you have done for our City for the last 22
years. Semper Fi. May you and Cheryl go and enjoy your retirement and do all
the things that you’ve worked your butt off for and plan to do.
Gary, I’ll save the rest of it for Friday.
14. ADJOURNMENT
Motion was made by Councilmember Bernatz and seconded by
Councilmember Lien to adjourn the meeting at 7:43 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 41 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Payment of Claims
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
Minnesota Statutes require that all claims for payment be presented to the City Council for review
and approval.
DISCUSSION:
The City Council has established a process to review and approve claims for payment at each
regular meeting. The list of claims for the period of 05/14/2025 to 05/28/2025 is being presented for
consideration, ensuring compliance with State law and maintaining proper financial oversight.
BUDGET IMPACT:
The claims paid will reduce the available budget for the accounts listed in the detailed report
provided to the Council.
ACTION REQUESTED:
Approve payment of claims.
ATTACHMENTS:
Council Summary Payment of Claims 06-02-2025
Page 42 of 77
CLAIMS FOR APPROVAL 05/14/2025-05/28/2025
CHECK PAYMENTS 676,566.01$
ELECTRONIC PAYMENTS 431,623.73$
TOTAL 1,108,189.74$
The City Council receives a detail list of claims paid that is available to
the public upon request.
CITY OF FARMINGTON
SUMMARY PAYMENT OF CLAIMS
June 2, 2025
Page 43 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: David Chanski, Asst City Admin/HR Director
Department: HR
Subject: Staff Approvals & Recommendations
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
Staff recommends the following:
Rehire of Tyler Aase, Bobby Cammack, and Josiah Kuennen as Seasonal Recreation
Program Assistants
Appointment of Sonja Platt and Jillian Van Dorn as Seasonal Recreation Program Assistants
DISCUSSION:
Staff continues recruitment summer seasonal employees as included in the 2025 Budget.
BUDGET IMPACT:
All positions are included in the 2025 Budget
ACTION REQUESTED:
Rehire of Tyler Aase, Bobby Cammack, and Josiah Kuennen and the appointment of Sonja Platt
and Jillian Van Dorn all as Seasonal Recreation Program Assistants.
Page 44 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from Happy Harry’s Furniture to the Rambling River Center
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
A donation was recently made to the Rambling River Center (RRC) by Happy Harry’s Furniture.
DISCUSSION:
A donation in the amount of $161.80 was recently made by Happy Harry’s Furniture to the RRC.
The donation was made through a program created in 2011 in which a customer of Happy Harry’s
Furniture can select a charity of their choice to receive a donation when merchandise is purchased
from the store. Then 10% from the sale to the customer is donated to the charity. The RRC is one
of the charities that can be selected by customers.
With these donations, Happy Harry’s Furniture has donated a total of $16,690.30 to the RRC since
the program’s inception. This partnership with Happy Harry’s Furniture has been very beneficial
over the long term given the funds that have been donated to the RRC.
The donation has been deposited into the RRC Capital Improvement Fund to fund future building
improvements and/or purchase new equipment and furniture.
Staff will communicate the City’s appreciation on behalf of the City Council to Happy Harry’s
Furniture for their generous donation to the RRC.
ACTION REQUESTED:
Adopt Resolution 2025-037 Accepting a Donation of $161.80 from Happy Harry’s Furniture to the
Rambling River Center.
ATTACHMENTS:
2025-037 Accepting $161.80 from Happy Harry's Furniture
Page 45 of 77
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-037
A RESOLUTION ACCEPTING
A DONATION OF $161.80 FROM HAPPY HARRY’S FURNITURE
TO THE RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Happy Harry’s Furniture has donated $161.80 to the Rambling River Center
; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City
Council hereby accept with gratitude the generous donation of $161.80 from Happy Harry’s
Furniture to the Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 2nd day of June 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 46 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from Marlene Swantek to the Rambling River Center
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
Marlene Swantek recently gave a donation to the Rambling River Center.
DISCUSSION:
Marlene Swantek recently made a very generous donation of $2,000 to the Rambling River Center.
The donated money will be placed in the Rambling River Center’s Capital Improvement Fund, so it
may either be used for future building improvements at the Rambling River Center or to purchase
new equipment and/or furniture.
Staff will express the City’s appreciation on behalf of the City Council to Marlene Swantek for this
generous donation.
ACTION REQUESTED:
Adopt Resolution 2025-038 Accepting a Donation of $2,000 from Marlene Swantek to the Rambling
River Center.
ATTACHMENTS:
2025-038 Accepting $2,000 from Marlene Swantek
Page 47 of 77
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-038
A RESOLUTION ACCEPTING
A DONATION OF $2,000 FROM MARLENE SWANTEK
TO THE RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Marlene Swantek has donated $2,000 to the Rambling River Center; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City
Council hereby accept with gratitude the generous donation of $2,000 from Marlene Swantek to
the Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 2nd day of June 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 48 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation to the Tater Trot
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
A donation for the 45th Annual Tater Trot (formerly Dew Run) was received from Twin Cities (TC)
Running Company, Burnsville.
DISCUSSION:
The 2025 Tater Trot will be held Saturday, June 28. The 1-mile race starts at 8 am, ½-mile jr. jog at
8:15 am, and 4-mile race at 8:30 am.
TC Running Company recently donated gift cards totaling $840 to the Tater Trot. The gift cards will
be used as prizes for 1st Place in age categories.
Staff will communicate the City’s appreciation on behalf of the City Council to TC Running
Company for this generous donation.
ACTION REQUESTED:
Adopt Resolution 2025-039 Accepting a Donation to the Tater Trot - from TC Running Company.
ATTACHMENTS:
2025-039 Accepting Donation from TC Running Company
Page 49 of 77
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-039
A RESOLUTION ACCEPTING
A DONATION TO THE TATER TROT
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
TC Running Company has donated $840 in gift cards; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City
Council hereby accept with gratitude the generous donation of $840 in gift cards from TC Running
Company.
Adopted by the City Council of the City of Farmington, Minnesota, this 2nd day of June 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 50 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donations from the Farmington VFW and Veteran’s Steak Fry Committee to the
Rambling River Center
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
The Farmington VFW and Veteran’s Steak Fry Committee recently gave donations to the Rambling
River Center (RRC) from its Annual Steak Fry.
DISCUSSION:
The Farmington VFW and the Veteran’s Steak Fry Committee held its 22nd Annual Steak Fry
Fundraising event for the Rambling River Center on Saturday, May 17, 2025. The Farmington VFW
donated $500, and the Veteran’s Steak Fry Committee donated $602 for a total of $1,102. The
donated money will be placed in the RRC Capital Improvement Fund, so it may either be used for
future building improvements and/or to purchase new equipment or furniture.
Staff will communicate the City’s appreciation on behalf of the City Council to the Farmington VFW
and Veteran’s Steak Fry Committee for these generous donations.
ACTION REQUESTED:
Adopt Resolution 2025-036 Accepting Donations to the Rambling River Center - $500 from the
Farmington VFW and $602 from the Veteran’s Steak Fry Committee.
ATTACHMENTS:
2025-036 Accepting Donations from the Farmington VFW and Veteran's Steak Fry Committee
Page 51 of 77
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-036
A RESOLUTION ACCEPTING
DONATIONS TO THE RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Farmington VFW has donated $500; and
Veteran’s Steak Fry Committee has donated $602; and
WHEREAS, it is in the best interest of the City to accept these donations.
NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City
Council hereby accept with gratitude the generous donations of $500 from the Farmington VFW
and $602 from the Veteran’s Steak Fry Committee.
Adopted by the City Council of the City of Farmington, Minnesota, this 2nd day of June 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 52 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Contract for the 2025 Pavement Rejuvenation
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
Since 2021, the City has been using a pavement rejuvenator, instead of the traditional seal coat
process, as a maintenance strategy for bituminous pavement. The proposed 2025 project area
includes the Whispering Fields and Sapphire Lake development areas as shown on the attached
graphic.
DISCUSSION:
Consistent with past projects, the City intends to continue using Reclamite as the pavement
rejuvenator. There are many types of pavement rejuvenators; Reclamite is a maltene based
product used successfully by Farmington and other metro-area Cities. As indicated on the attached
letter dated May 23, 2025; TRICOR Refining, LLC is the producer of Reclamite and Corrective
Asphalt Materials (CAM) is the only supplier/applicator in the state of Minnesota. Reclamite has
been in use for over 55 years, CAM has applied the product for over 30 years, and for many years,
has implemented this method in Minnesota communities.
Subdivision 4 of the Minnesota Statute 471.345 UNIFORM MUNICIPAL CONTRACTING LAW
states the following:
Contracts exceeding $25,000 but not $175,000.
If the amount of the contract is estimated to exceed $25,000 but not to exceed $175,000, the
contract may be made either upon sealed bids or by direct negotiation, by obtaining two or
more quotations for the purchase or sale when possible, and without advertising for bids or
otherwise complying with the requirements of competitive bidding. All quotations obtained shall
be kept on file for a period of at least one year after receipt thereof.
As CAM is the only supplier/applicator in the state, it would be difficult for the City to obtain two
quotes. We reviewed results from a few other communities that recently solicited quotes or bids for
a Reclamite material:
2018, Lino Lakes received one bid, from CAM
2021, Lino Lakes received one bid, from CAM
2024, Lino Lakes received two bids, but it was determined the low bidder's material did not
meet specifications, the contract was awarded to CAM.
Page 53 of 77
2021, Richfield received one bid, from CAM
2023, Richfield received one bid, from CAM
2025, Lakeville received one bid, from CAM
Staff does not believe it possible at this time to obtain multiple quotes for the Reclamite material.
The proposed agreement for this work has been prepared and attached using Corrective Asphalt
Materials quote in the amount of $37,950.00
BUDGET IMPACT:
This work is funded out of the Contractual Services account of the Pavement Maintenance Fund
(5702).
ACTION REQUESTED:
Staff recommends award of a contract for the 2025 Pavement Rejuvenation to Corrective Asphalt
Materials in the amount of their bid $37,950.00 and authorize the Mayor and City Clerk to execute
the same.
ATTACHMENTS:
2025 Pavement Rejuvenation Project Map
CAM Sole Source Minnosota Applicator letter 2025
Standard Agreement for Contract Services CAM 060225
Page 54 of 77
Whispering Fields
Page 55 of 77
Sapphire Lake
Page 56 of 77
Page 57 of 77
1134 Manor St. • Oildale, CA 93308 / P.O. Box 5877 • Bakersfield, CA 93388 Phone
661.337.9979 - Email: jimb@tricorrefining.com
May 23, 2025
John Powell
Public Works Director / City Engineer
City of Farmington
430 3rd St., Farmington, MN. 55024
Office: 651-280-6800
Dear John Powell
RE: Sole Source Applicator for Reclamite Preservative Seal 2025
Corrective Asphalt Materials
P.O. Box 87129
South Roxana, IL 62087
This letter confirms that TRICOR Refining, LLC has appointed Corrective Asphalt Materials, South Roxana,
Illinois to market and apply Reclamite® Preservative Seal and CRF Restorative Seal as the sole source
supplier/applicator in the State of Minnesota. Corrective Asphalt Materials has the necessary equipment and
product familiarity to provide a successful application. Corrective Asphalt Materials has a very successful track
record in the state of Minnesota with Reclamite® rejuvenating applications.
TRICOR Refining, LLC – Reclamite® Preservative Seal is the only maltene based asphalt rejuvenator
marketed nationally with a 55 plus year history of product use. Reclamite® has been proven in various testing
by state, county and government agencies to decrease viscosity and increase penetration value of the asphalt.
Please feel free to contact me if you have any questions.
Yours truly,
Brett Towns
Brett Towns
Marketing Manager
TRICOR Refining, LLC
Producers of Golden Bear Preservation Products
Cellular: 530-491-8251
Page 58 of 77
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 1 of 5
This Agreement (“Agreement”) is made on the 2nd day of June, 2025, between the City of
Farmington, Minnesota (hereinafter "City"), whose business address is 430 Third Street, Farmington,
Minnesota 55024, and Corrective Asphalt Materials an Illinois Limited Liability Company
(hereinafter "Vendor") whose business address is 300 Daniel Boone Trail, South Roxana, IL 62087.
Preliminary Statement
The purpose of this Agreement is to set forth the terms and conditions for the provision of services by
Vendor for 2025 Pavement Rejuvenation hereinafter referred to as the "Work".
The City and Vendor agree as follows:
1.Scope of Work. The Vendor agrees to provide, perform, and complete all the provisions of the
Work in accordance with the specifications, and quote attached as Exhibit A. The terms of this
Contract shall take precedence over any provisions of the Vendor’s proposal and/or general
conditions. All Work under the Municipal Program shall be initiated by a notice to proceed from
the City.
2.Term of Contract. All Work under this Contract shall be provided, performed and/or completed
by August 31, 2025.
3.Compensation for Services. City agrees to pay the Vendor based on the fees submitted in the
proposal as full and complete payment for the goods, labor, materials and/or services rendered
pursuant to this Contract.
4.Method of Payment. Payment will be made within thirty (30) days of acceptance of the work.
The contractor is required to submit an invoice after satisfactory completion of the work and each
invoice shall include the following: date work was completed, address/facility/area where work
was performed, and any other pertinent information. No travel time will be paid. Invoices shall
be submitted to
accountspayable@FarmingtonMN.gov
City of Farmington
Attn: Finance Department
430 Third St
Farmington, MN 55024
5.Staffing. The Vendor has designated Mike Sumrall to manage the Work. They shall be assisted
by other staff members as necessary to facilitate the completion of the Work in accordance with
the terms established herein. Vendor may not remove or replace the designated staff without
the approval of the City.
Page 59 of 77
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 2 of 5
6.Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under similar
circumstances in Dakota County, Minnesota.
7.Bonds. The contractor will be required to provide separate Performance and Payment Bonds
which are to be submitted utilizing EJCDC Form C-610 and C-615 (2018 Edition) or a similar bond
form, if approved by Owner. All bonds shall be in a form acceptable to Owner and shall fulfill
statutory requirements.
8.Insurance.
The contractor, at its expense, shall procure and maintain in force for the duration of this
Agreement the following minimum insurance coverages:
A.General Liability. The contractor shall maintain Commercial General Liability Insurance in
a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The
policy shall cover liability arising from premises, operations, products-completed
operations, personal injury, advertising injury, and contractually assumed liability. The
city, including its elected and appointed officials, employees, and agents, shall be
endorsed as additional insured.
B.Automobile Liability. If the contractor operates a motor vehicle in performing the
Services under this Agreement, the contractor shall maintain Business Automobile
Liability Insurance, including owned, hired, and non-owned automobiles, with a minimum
combined single liability limit of $1,000,000 per occurrence.
C.Professional (Errors and Omissions) Liability. [Only required for professional services
provided by accountants, attorneys, engineers, consultants, etc.] The contractor shall
maintain Professional Liability Insurance for all claims the contractor may become legally
obligated to pay resulting from any actual or alleged negligent act, error, or omission
related to contractor’s professional services required under this Agreement. The
contractor is required to carry the following minimum limits: $1,000,000 per occurrence;
$2,000,000 annual aggregate. The retroactive or prior acts date of such coverage shall
not be after the effective date of this Agreement and the contractor shall maintain such
insurance for a period of at least two (2) years, following completion of the Services. If
such insurance is discontinued, extended reporting period/tail coverage must be
obtained by the contractor to fulfill this requirement.
D.Workers’ Compensation. The contractor shall maintain Workers’ Compensation
insurance for all its employees in accordance with the statutory requirements of the State
of Minnesota. The contractor shall also carry Employers’ Liability Coverage with minimum
limits as follows:
•$500,000 – Bodily Injury by Disease per employee
•$500,000 – Bodily Injury by Disease aggregate
•$500,000 – Bodily Injury by Accident
Page 60 of 77
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 3 of 5
E.Additional Insurance Conditions.
1.The contractor shall, prior to commencing the Services, deliver to the City a
Certificate of Insurance as evidence that the above coverage is in full force and
effect.
2.The insurance requirements may be met through any combination of primary and
umbrella/excess insurance. The City must be named as an additional insured on
any umbrella/excess policy.
3.The contractor’s policies shall be primary insurance and non-contributory to any
other valid and collectible insurance available to the City with respect to any claim
arising out of the contractor’s performance under this Agreement.
4.The contractor’s policies and Certificate of Insurance shall contain a provision that
coverage afforded under the policies shall not be cancelled without at least thirty
(30)days’ advanced written notice to the City, or ten (10) days’ written notice for
non-payment of premium.
9.Indemnification. Vendor will defend and indemnify city, its officers, agents, and employees and
hold them harmless from and against all judgments, claims, damages, costs and expenses,
including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be
liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees,
or any negligent or intentional act or omission performed, taken or not performed or taken by
Vendor, its agents, contractors and employees, relative to this Contract. The city will indemnify
and hold Vendor harmless from and against any loss for injuries or damages arising out of the
negligent acts of the City, its officers, agents, or employees.
10.Termination. This contract may be terminated by either party by thirty (30) days' written notice
delivered to the other party at the addresses written above. Upon termination under this
provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until
the effective date of termination.
11.Independent Contractor. At all times and for all purposes herein, the Vendor is an independent
contractor and not an employee of the City. No statement herein shall be construed so as to find
the Vendor an employee of the City.
12.Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate
against any employee or applicants for employment because of race, color, creed, religion,
national origin, sex, marital status, status with regard to public assistance, familial status,
disability, sexual orientation, or age. The Vendor shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The Vendor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363A.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of
1990, as amended.
Page 61 of 77
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 4 of 5
13.Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided
under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without
the prior written consent of the City.
14.Services Not Provided For. No claim for services furnished by Vendor not specifically provided
for in Exhibit A shall be honored by the City.
15.Compliance with Laws and Regulations. Vendor is responsible for knowing of and abiding by all
statutes, ordinances, rules and regulations pertaining to the type of services provided pursuant
to this Contract; including, as applicable, the Minnesota Data Practices Act, Minnesota Statutes
Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
16.Audits and Data Practices. The books, records, documents, and accounting procedures and
practices of the Vendor or other parties relevant to this agreement are subject to examination by
the city and either Legislative Auditor or the State Auditor for a period of six years after the
effective date of this contract. This Contract is subject to the Minnesota Government Data
Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined
in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used,
maintained, or disseminated by Vendor in performing any of the functions of the city during
performance of this Contract is subject to the requirements of the Data Practice Act and Vendor
shall comply with those requirements as if it were a government entity. All subcontracts entered
into by Vendor in relation to this Contract shall contain similar Data Practices Act compliance
language.
17.Conflicts. No salaried officer or employee of the city and no member of the Council, or
Commission, or Board of the City shall have a financial interest, direct or indirect, in this contract.
The violation of this provision renders the contract void. Any federal regulations and applicable
state statutes shall not be violated.
18.Utilities. The contractor shall be obligated to protect all public and private utilities, streets, or
roadways, whether occupying a street or public or private property. If such utilities, streets or
roadways are damaged by reason of the contractor’s performance of the services required under
the contract, the contractor shall repair or replace the same, or failing to do so promptly, the city
shall cause repairs or replacement to be made and the cost of doing so shall be deducted from
payment to be made to the contractor for services.
19.Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled to
recover punitive, special or consequential damages or damages for loss of business.
20.Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
21.Severability. The provisions of this Contract are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Contract.
Page 62 of 77
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 5 of 5
22.Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties relating
to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Contract shall be valid only when expressed in writing and duly signed by the
parties, unless otherwise provided herein.
Executed as of the day and year first written above. The Work will be completed on or before
August 31, 2025, and ready for final payment. Final payment will be made thirty (30) days after
final acceptance of the Work by the City.
CITY OF FARMINGTON
__________________________________
Joshua Hoyt, Mayor
__________________________________
Shirley R Buecksler, City Clerk
CORRECTIVE ASPHALT MATERIALS, LLC
By: ________________________________
Its: _______________________________
Page 63 of 77
May 23, 2025
City of Farmington
430 3rd St., Farmington, MN. 55024
Office: 651-280-6800
Email: JPowell@farmingtonmn.gov
Corrective Asphalt Materials, LLC, (CAM) thanks you for the opportunity to bid the City of Farmington pavement preservation
program. Please accept the following as our formal proposal to apply Reclamite Maltene Based Rejuvenating Agent to selected
asphalt pavement.
Apply Reclamite to 33,000 SY of selected asphalt pavement
CAM’s responsibilities:
o Furnish and apply Reclamite
o Furnish and apply lime screenings
o All traffic control and signs related to project
o Street Sweeping post application
o Handle any complaints or issues that may arise from application
o Place No Parking Signs one day prior to applications
City of Farmington responsibilities:
o Pre-sweep roadways if necessary due to current construction debris
o Mailing or distribution of CAM resident notification and Posting of no parking signs
o Post application street sweeping
Unit Price: $1.15 SY Price $37,950.00
Mike Sumrall, Operations Manager will be contacting you to schedule the project.
Info: mike@cammidwest.com, Cell: 630-465-4142
Billing Information (please fill out upon acceptance)
Name : ____________________________ Address: _________________________________
Phone Number: _____________________ _________________________________
Thank you for the opportunity. We look forward to providing our professional services.
Sincerely,
Michael Sumrall Colleen West
Operations Manager Business Development
APPROVED BY:
Sign Date
Page 64 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Receive Quotes and Award a Contract for the Salt Storage Building Soil
Correction
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
On March 18, 2024, the City Council awarded a contract to Greystone Construction for the
installation of a new Salt Storage Building at the Central Maintenance Facility campus. Based on
soil borings obtained for the proposed building location, very extensive soil correction would be
required. To reduce the amount of soil correction, and project costs, the building site was rotated
and shifted to the proposed location shown on the attached graphic. Quotes have been solicited
and received for the soil correction work expected for the new building location.
DISCUSSION:
A request for quotes was issued to ten contractors; quotes were due by 12:00 Noon on May 16,
2025. is and attached is quotes of tabulation A received. were quotes (5) Five complete
summarized below:
Contractor Bid Amount
Friedges Contracting, LLC. $ 51,543.75
BCM Construction $ 69,520.00
Krueger Excavating, Inc. $ 75,077.50
Bauer Services $ 136,105.00
McNamara Contracting $ 137,830.00
Staff recommends the contract be awarded to the lowest bid, from Friedges Contracting, LLC, in
the amount of $51,543.75. Friedges Contracting has successfully completed many similar projects
in the past. The proposed agreement for this work has been prepared and attached.
The soil correction is expected to begin by mid-June and be completed by June 30, 2025. This will
allow Greystone Construction to begin foundation work for the Salt Storage Building.
BUDGET IMPACT:
The approved Capital Improvement Plan (CIP) for 2024-2028 assumed $350,000 in American
Rescue Plan Act (ARPA) funds would be used for construction of a fuel island in 2024, and
$350,000 in Solid Waste Funds would be used for a salt storage facility in 2025. Due to a significant
Page 65 of 77
cost increase expected for the fuel island construction, the project was delayed. The current CIP
has the fuel island scheduled for 2027. ARPA rules required that the funds be spent, or otherwise
obligated, by December 31, 2024. For this reason, ARPA funds can no longer be used for this soil
correction work. Solid Waste Funds will need to be used for this work, as originally planned.
Public improvement contracts are based on estimated quantities of materials and work types. The
final contract amount can vary (increase or decrease) from the original amount. As the soil
conditions varied between soil borings at this site, the City will have a geotechnical inspector
observing the excavation conditions as work proceeds to determine if additional soil removal is
necessary. For these reasons, Staff is also requesting approval of a change order contingency of
$25,000 be established as an aggregate of all change order increases without prior City Council
approval.
ACTION REQUESTED:
Staff recommends award of a contract for the Salt Storage Building Soil Correctionproject to
Friedges Contracting, LLC of Lakeville in the amount of their bid $51,543.75 and authorize the
Mayor and City Clerk to execute the same. This includes approval of a change order contingency of
$25,000 be established as an aggregate of all change order increases without prior City Council
approval.
ATTACHMENTS:
Proposed Salt Storage Location Map 121824
Salt Storage Building Soil Correction Quote Tabulation
Standard Agreement for Contract Services Friedges 060225
Page 66 of 77
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DESCRIPTION OF REVISIONSNO.DATE BY
DESIGNED
DRAWN
CHECKED
DRAWING NO.
PROJ. NO.444 Cedar Street, Suite 1500
Saint Paul, MN 55101
651.292.4400
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TOPO SURVEY
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FARMINGTON PUBLIC
WORKS FACILITY
20751.000
0
SCALE IN FEET
50 10025
FARMINGTON
PUBLIC WORKS
WATER
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ENGLISH AVENUE
MUNICIPAL DRIVE
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TOPOGRAPHIC SURVEY COMPLETED JUNE 2023.
DAKOTA COUNTY COORDINATES
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QUOTE TABULATION
Salt Storage Building Soil Correction
City Project No. 24-11
Quotes due:5/16/2025 12:00 Noon
Item No.Item Description MNDOT Unit Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension
1 MOBILIZATION 2021.501 LUMP SUM 1 2,500.00$ 2,500.00$ $5,000.00 $5,000.00 $5,000.00 $5,000.00 $12,000.00 $12,000.00 $7,500.00 $7,500.00
2 REMOVE BITUMINOUS PAVEMENT (6" THICK)2104.504 SQUARE YARD 375 6.20$ 2,325.00$ $7.00 $2,625.00 $9.00 $3,375.00 $18.00 $6,750.00 $14.00 $5,250.00
3 EXCAVATION-SUBGRADE 2106.507 CUBIC YARD 1950 8.00$ 15,600.00$ $11.00 $21,450.00 $16.50 $32,175.00 $26.00 $50,700.00 $32.00 $62,400.00
4 SELECT GRANULAR EMBANKMENT (CV)2106.507 CUBIC YARD 1365 13.75$ 18,768.75$ $21.00 $28,665.00 $17.50 $23,887.50 $37.00 $50,505.00 $32.00 $43,680.00
5 AGGREGATE BASE (CV) CLASS 5 (12" THICK)2211.507 CUBIC YARD 380 32.50$ 12,350.00$ $31.00 $11,780.00 $28.00 $10,640.00 $42.50 $16,150.00 $50.00 $19,000.00
51,543.75$ 69,520.00$ 75,077.50$ 136,105.00$ 137,830.00$ TOTAL QUOTE
Krueger Excavating, Inc.Bauer Services McNamara ContractingBCM ConstructionFriedges Contracting, LLC
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STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 1 of 5
This Agreement (“Agreement”) is made on the 2nd day of June, 2025, between the City of
Farmington, Minnesota (hereinafter "City"), whose business address is 430 Third Street, Farmington,
Minnesota 55024, and Friedges Contracting, LLC a Minnesota Limited Liability Company
(hereinafter "Vendor") whose business address is 21980 Kenrick Avenue, Lakeville, MN 55044.
Preliminary Statement
The purpose of this Agreement is to set forth the terms and conditions for the provision of services by
Vendor for Salt Storage Building Soil Correction Services hereinafter referred to as the "Work".
The City and Vendor agree as follows:
1.Scope of Work. The Vendor agrees to provide, perform, and complete all the provisions of the
Work in accordance with the specifications, and quote attached as Exhibit A. The terms of this
Contract shall take precedence over any provisions of the Vendor’s proposal and/or general
conditions. All Work under the Municipal Program shall be initiated by a notice to proceed from
the City.
2.Term of Contract. All Work under this Contract shall be provided, performed and/or completed
by June 30, 2025.
3.Compensation for Services. City agrees to pay the Vendor based on the fees submitted in the
proposal as full and complete payment for the goods, labor, materials and/or services rendered
pursuant to this Contract.
4.Method of Payment. Payment will be made within thirty (30) days of acceptance of the work.
The contractor is required to submit an invoice after satisfactory completion of the work and each
invoice shall include the following: date work was completed, address/facility/area where work
was performed, and any other pertinent information. No travel time will be paid. Invoices shall
be submitted to
accountspayable@FarmingtonMN.gov
City of Farmington
Attn: Finance Department
430 Third St
Farmington, MN 55024
5.Staffing. The Vendor has designated Chris Birk to manage the Work. They shall be assisted by
other Staff members as necessary to facilitate the completion of the Work in accordance with
the terms established herein. Vendor may not remove or replace the designated Staff without
the approval of the City.
Page 69 of 77
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 2 of 5
6.Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under similar
circumstances in Dakota County, Minnesota.
7.Bonds. The contractor will be required to provide separate Performance and Payment Bonds
which are to be submitted utilizing EJCDC Form C-610 and C-615 (2018 Edition) or a similar bond
form, if approved by Owner. All bonds shall be in a form acceptable to Owner and shall fulfill
statutory requirements.
8.Insurance.
The contractor, at its expense, shall procure and maintain in force for the duration of this
Agreement the following minimum insurance coverages:
A.General Liability. The contractor shall maintain Commercial General Liability Insurance in
a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The
policy shall cover liability arising from premises, operations, products-completed
operations, personal injury, advertising injury, and contractually assumed liability. The
city, including its elected and appointed officials, employees, and agents, shall be
endorsed as additional insured.
B.Automobile Liability. If the contractor operates a motor vehicle in performing the
Services under this Agreement, the contractor shall maintain Business Automobile
Liability Insurance, including owned, hired, and non-owned automobiles, with a minimum
combined single liability limit of $1,000,000 per occurrence.
C.Professional (Errors and Omissions) Liability. [Only required for professional services
provided by accountants, attorneys, engineers, consultants, etc.] The contractor shall
maintain Professional Liability Insurance for all claims the contractor may become legally
obligated to pay resulting from any actual or alleged negligent act, error, or omission
related to contractor’s professional services required under this Agreement. The
contractor is required to carry the following minimum limits: $1,000,000 per occurrence;
$2,000,000 annual aggregate. The retroactive or prior acts date of such coverage shall
not be after the effective date of this Agreement and the contractor shall maintain such
insurance for a period of at least two (2) years, following completion of the Services. If
such insurance is discontinued, extended reporting period/tail coverage must be
obtained by the contractor to fulfill this requirement.
D.Workers’ Compensation. The contractor shall maintain Workers’ Compensation
insurance for all its employees in accordance with the statutory requirements of the State
of Minnesota. The contractor shall also carry Employers’ Liability Coverage with minimum
limits as follows:
•$500,000 – Bodily Injury by Disease per employee
•$500,000 – Bodily Injury by Disease aggregate
•$500,000 – Bodily Injury by Accident
Page 70 of 77
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 3 of 5
E.Additional Insurance Conditions.
1.The contractor shall, prior to commencing the Services, deliver to the City a
Certificate of Insurance as evidence that the above coverage is in full force and
effect.
2.The insurance requirements may be met through any combination of primary and
umbrella/excess insurance. The City must be named as an additional insured on
any umbrella/excess policy.
3.The contractor’s policies shall be primary insurance and non-contributory to any
other valid and collectible insurance available to the City with respect to any claim
arising out of the contractor’s performance under this Agreement.
4.The contractor’s policies and Certificate of Insurance shall contain a provision that
coverage afforded under the policies shall not be cancelled without at least thirty
(30)days’ advanced written notice to the City, or ten (10) days’ written notice for
non-payment of premium.
9.Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees and
hold them harmless from and against all judgments, claims, damages, costs and expenses,
including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be
liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees,
or any negligent or intentional act or omission performed, taken or not performed or taken by
Vendor, its agents, contractors and employees, relative to this Contract. The City will indemnify
and hold Vendor harmless from and against any loss for injuries or damages arising out of the
negligent acts of the City, its officers, agents, or employees.
10.Termination. This contract may be terminated by either party by thirty (30) days' written notice
delivered to the other party at the addresses written above. Upon termination under this
provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until
the effective date of termination.
11.Independent Contractor. At all times and for all purposes herein, the Vendor is an independent
contractor and not an employee of the City. No statement herein shall be construed so as to find
the Vendor an employee of the City.
12.Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate
against any employee or applicants for employment because of race, color, creed, religion,
national origin, sex, marital status, status with regard to public assistance, familial status,
disability, sexual orientation, or age. The Vendor shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The Vendor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363A.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of
1990, as amended.
Page 71 of 77
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 4 of 5
13.Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided
under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without
the prior written consent of the City.
14.Services Not Provided For. No claim for services furnished by Vendor not specifically provided
for in Exhibit A shall be honored by the City.
15.Compliance with Laws and Regulations. Vendor is responsible for knowing of and abiding by all
statutes, ordinances, rules and regulations pertaining to the type of services provided pursuant
to this Contract; including, as applicable, the Minnesota Data Practices Act, Minnesota Statutes
Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
16.Audits and Data Practices. The books, records, documents, and accounting procedures and
practices of the Vendor or other parties relevant to this agreement are subject to examination by
the City and either Legislative Auditor or the State Auditor for a period of six years after the
effective date of this contract. This Contract is subject to the Minnesota Government Data
Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined
in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used,
maintained, or disseminated by Vendor in performing any of the functions of the City during
performance of this Contract is subject to the requirements of the Data Practice Act and Vendor
shall comply with those requirements as if it were a government entity. All subcontracts entered
into by Vendor in relation to this Contract shall contain similar Data Practices Act compliance
language.
17.Conflicts. No salaried officer or employee of the City and no member of the Council, or
Commission, or Board of the City shall have a financial interest, direct or indirect, in this contract.
The violation of this provision renders the contract void. Any federal regulations and applicable
state statutes shall not be violated.
18.Utilities. The contractor shall be obligated to protect all public and private utilities, streets, or
roadways, whether occupying a street or public or private property. If such utilities, streets or
roadways are damaged by reason of the contractor’s performance of the services required under
the contract, the contractor shall repair or replace the same, or failing to do so promptly, the city
shall cause repairs or replacement to be made and the cost of doing so shall be deducted from
payment to be made to the contractor for services.
19.Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled to
recover punitive, special or consequential damages or damages for loss of business.
20.Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
21.Severability. The provisions of this Contract are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Contract.
Page 72 of 77
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 5 of 5
22.Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties relating
to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Contract shall be valid only when expressed in writing and duly signed by the
parties, unless otherwise provided herein.
Executed as of the day and year first written above. The Work will be completed on or before June
30, 2025, and ready for final payment. Final payment will be made thirty (30) days after final
acceptance of the Work by the City.
CITY OF FARMINGTON
__________________________________
Joshua Hoyt, Mayor
__________________________________
Shirley R Buecksler, City Clerk
FRIEDGES CONTRACTING, LLC
By: ________________________________
Its: _______________________________
Page 73 of 77
5/14/2025 2:32:55PM
Lakeville, MN 55044
21980 Kenrick Avenue
Friedges Contracting, LLC
Nate Adams
507-330-3176
Contact:
Phone:
Fax:
Job Name:Quote To:City of Farmington Farmington Salt Stoage Site Prep
00/00/0000Date of Plans:John Powell
Phone:Revision Date:651-280-6841
Fax:
AMOUNTITEMDESCRIPTIONQUANTITY UNIT UNIT PRICE
MOBILIZATION LS 1.00 10 2,500.00 2,500.00
REMOVE BITUMINOUS PAVEMENT (6"
THICK)
SY 375.00 20 2,325.00 6.20
EXCAVATION - SUBGRADE CY 1,950.00 30 15,600.00 8.00
SELECT GRANULAR EMBANKMENT (CV)CY 1,365.00 40 18,768.75 13.75
AGGREGATE BASE (CV) CLASS 5 (12" THICK)CY 380.00 50 12,350.00 32.50
GRAND TOTAL 51,543.75
NOTES:
Inclusions:
As per email from John Powell dated May 5,2025
Class 5 base is priced as recycle aggregate
Exclusions:Permits, Surveying, Erosion Control, Testing, Sweeping.
Page 1 of 1
Page 74 of 77
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Request for No Parking on 5th Street
Meeting: Regular Council - Jun 02 2025
INTRODUCTION:
Per the attached letter, Kemps is requesting that a short segment of 5th Street, between Willow
Street and Pine Street, be posted as No Parking.
DISCUSSION:
The location requested to be posted for No Parking on the east side of 5th Street is about 32 feet in
length, and there exists both diagonal parking on the east side of 5th Street and off-street parking to
serve the bowling alley. This matter was considered by the City Development Review Committee
(DRC) at their meeting on May 13, 2025, and there were no objections to posting this area as No
Parking.
BUDGET IMPACT:
The cost to install a No Parking sign in this area is minimal.
ACTION REQUESTED:
Approve the request for No Parking to be posted on the east side of 5th Street in the location
identified on the attached map.
ATTACHMENTS:
Kemps No Parking Request 050525
Kemps No Parking Location 060225
Page 75 of 77
Page 76 of 77
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