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HomeMy WebLinkAbout02.16.10 Council Minutes 7ee COUNCIL MINUTES REGULAR February 16,2010 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Larson, Donnelly, Fogarty, May, Wilson None Andrea Poehler, City Attorney; Peter Herlofsky, City Administrator; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Tim Pietsch, Fire Chief; John Powers, Fire Marshal; Cynthia Muller, Executive Assistant Colin Garvey, Tim Burke, Leon Orr, Bob Heman, Brandon Dion 4. APPROVEAGENDA Councilmember Wilson pulled item 7i) Approve Administrative Services Agreement for Health Reimbursement Account and Flexible Savings Account to abstain. Regarding item lla) Ice Arena Recommendation, Councilmember Wilson proposed discussing the item, however due to a proposal that addresses the ice arena issue that will be discussed at the EDA meeting, and there isn't a specific recommendation for action, he suggested continuing this item to the March 1, 2010, Council meeting. Councilmember May pulled item 7f) Draft 2009 Financial Report for discussion. City Administrator Herlofsky added item 71) Appointment Recommendation Finance to the agenda. MOTION by Fogarty, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Acknowledge Eagle Scout Award - Brandon Dion Councilmember Fogarty attended the ceremony where Brandon received his Eagle Scout award. It is amazing this young man is showing such great leadership skills at a very young age. He has moved through the process very quickly to receive this award. Less than 5% of Boy Scouts become Eagle Scouts, so Brandon is in an elite group. Council Minutes (Regular) February 16, 2010 Page 2 Mr. Brandon Dion stated for his Eagle Scout project he refurbished the Welcome to Dakota County Fair Signs. He went to multiple businesses for donations and all contributed. There were 50 people who helped him with this project and it went very well. His mother provided a plaque to put on the signs saying when they were made and listing the businesses that donated. Mayor Larson presented Brandon with a City pin. b) Acknowledge Feely Elevator Rescue Personnel Police Chief Lindquist provided a time line for an incident that occurred on February 4,2010, when a man was trapped in a grain bin at Feely Elevator. The man was rescued 8 hours after the call came in. Fire Chief Pietsch explained why the process had to move slowly for a successful rescue. Fire Marshal Powers explained who the organizations were that responded. Fire Chief Pietsch stated there were 15 departments that responded. There was also cooperation from the City and local businesses. He explained the rescue was successful because of training and cooperation from all departments in devising a plan. 6. CITIZEN COMMENTS Mr. Colin Garvey, 22098 Canton Court, was disappointed with how the situation is going with repairing the Ice Arena. We went from fixing the arena to building a new arena to moving it all over the place. It is time the City starts staying with its convictions; the Spruce Street corridor, the investment in downtown, Vermillion River Crossing. In the studies in 2003 and 2004, the Ice Arena was one ofthe main stays of the whole corridor. He spent two hours at the Extension Office today with Brian Watson and he saw no reason why in the future a second rink could not be built on the site of the current arena. There are variances and all kinds of things we can do to keep the rink there. In 2004 it was fine to put the Spruce Street corridor in and discuss a second rink. Now there are the reports from 2007 and it doesn't make any sense. We have a big investment in downtown, in this building, and Vermillion River Crossing. Let's not play politics. Let's make sure we have ice at Schmitz-Maki Arena so the kids have a place to play. You have room to put another rink there. This process will drag out and you will miss your opportunity. He heard at the last meeting, there is a window of opportunity and that the contractors are filling up to get the ice fixed. What is the timeframe? Mr. Garvey thought we had to act on it right away and now you want to table it until March. Mayor Larson stated we are still within the time line, but we need to do something. Mr. Garvey stated the Extension Office has not heard from anyone with the City to talk about that site so how did you come to the conclusion it cannot handle a second rink? Mayor Larson stated that has not been determined. Mr. Garvey stated he read the report from 2007 from Bonestroo. No one talked to the Extension Office and that is the body you have to go through. Mayor Larson stated that is one of the options on the table that will be reviewed. It is not off the table. Mr. Tim Burke, 20087 Heathrow Way, stated ifit is still on the table, why do we have a memo from the City Administrator suggesting it is not the way to go. When the Council and School Board met 1.5 weeks ago, the direction given to staff (the School District Superintendent and the City Administrator) was to pursue a long term repair of Schmitz- Council Minutes (Regular) February 16,2010 Page 3 MaId Arena and nothing more, and a corollary to see what happens with the private developer. When we left that room, there was no discussion of two sheets of ice at another location. The clear intention, in his interpretation from the meeting, was we are going to work with the existing facility and nothing more. Mr. Burke felt having a memo like this is staff disregarding the intentions that were clearly made by both the City Council and the School Board at that meeting on Wednesday. Mr. Burke felt as the body responsible for driving this right now, the City Council needs to make it clear to the people who work for it, that that is the intention. To continue talk about building something someplace else at some other point, whether it is one or ten years down the road, is not on the table right now. Mr. Leon Orr, 19161 Echo Lane, wanted to add in reference to the recommendations received from the City Administrator, he referred to fixing the Schmitz-MaId Arena, he did not have any problem with that as long as it is a first class job, because it is a good building and serves the community well. The recommendation from Mr. Distad to use an ammonia system is a sound recommendation if you replace all the equipment. There is another avenue where you just replace what is under the floor. If you do the whole thing, he has been told the ammonia system is the choice these days. He spoke with someone from up north, and Babbitt has an ammonia system that has been in for 49 years and Hibbing has had one for 64 years. It is a good, long-term system. Mr. Orr suggested the Council consider separating the two issues; Schmitz-Maki and what you will do with it and when; and the next step of what, when, and where any future rinks go. Regarding the time line suggested, Mr. Orr hoped the Council did not go with that because once you put something on a time line, in 2012 it will be called to your attention if it is approved by you in 2010. There are too many unknowns. In particular, he did not like the time line because it suggests repairing the arena for $1 million and goes further to say in 2022 that the arena would be abandoned for ice purposes. So 12 years for a $1 million expense when systems of that type that Mr. Distad is suggesting, could last for 35 - 44 years. He asked Council to not adopt a long term timeline at this meeting. A time line should be developed, but with a lot more input and a variety of sources. 7. CONSENT AGENDA MOTION by Fogarty, second by Wilson to approve the Consent Agenda as follows: a) Approved Council Minutes (2/1/10 Regular) (2/3/10 Special) b) Approved School and Conference - Parks and Recreation c) Approved School and Conference - Parks and Recreation d) Adopted RESOLUTION RIO-IO Accepting Farmington VFW Donation to Rambling River Center Construction Project - Parks and Recreation e) Approved Curbside Cleanup Day Agreement - Municipal Services g) Approved Updated Emergency Operations Plan - Police h) Received Information School and Conference - Police j) Adopted RESOLUTION Rll-IO Approving Gambling Event Permit- Administration k) Approved Bills 1) Approved Appointment Recommendation Finance - Human Resources APIF, MOTION CARRIED. Council Minutes (Regular) February 16, 2010 Page 4 f) Draft 2009 Financial Report - Administration Councilmember May asked if this was the final report for 2009. City Administrator Herlofsky replied it is pre-audit and will be close to year-end. Councilmember May asked about expenditures for street lights and signal maintenance noting for December the amount is $29,415, and historically it was less. Staff replied there were 13 months billed to this account. The December number is for two months. Councilmember May stated this is a very useful document and looking overall through the year on the revenue side she asked if we had an ALF Ambulance payment. Staff confirmed it was the ALF payment. Councilmember May stated we squeaked by on the revenue side and on expenditures there are numbers that went over budget anywhere from 2.3% to 10% under patrol, fire, engineering, street lights, finance, and City Hall. When looking at the other pages for the fund balances, the EDA had a drop of $3 8,000 in their fund balance, the ice arena $82,000, liquor $73,000. We need to be extremely cautious in 2010 because the revenue side will struggle. She was not sure how building permits would go this year, so the trend to see the drop in the fund balance is concerning knowing that 2010 will be a tough year. City Administrator Herlofsky stated considering the 2009 budget was approved in 2008, and the first thing this Council had to address early in 2009 was a reduction of $350,000 worth of revenue from the state, we gained $200,000 back to our fund balance, building permits were up, and employees took a furlough during the year that also gave us $100,000 back. So we gained $200,000 and lost just under $200,000 at the end of 2008 because of the state not forwarding the market value homestead funds. Weare back where we were at the end of 2007 with a little over $2 million in our fund balance. To come out $200,000 ahead after cutting $350,000 in the beginning, he was proud of the departments including the public safety groups as they are responding to the community in a much more direct way. All in all we did quite well, but 2010 will be a tough budgeting year. Councilmember May stated it will be very important that we stay at or below the budgeted expenditures because the revenue side will struggle. Councilmember Wilson stated this is a good reflection of staff managing resources throughout 2009. We see these reports monthly and every one of us has commented we are at 98% or 99% of budget. He thanked staff for managing the expenditures very well throughout the year. i) Approve Administrative Services Agreement for Health Reimbursement Account and Flexible Savings Account - Human Resources MOTION by Fogarty, second by May to approve the amendments to the Administrative Services Agreements between the City of Farmington and HealthPartners Administrators, Inc. Voting for: Larson, Donnelly, Fogarty, May. Abstain: Wilson. MOTION CARRIED. 8. PUBLIC HEARINGS Council Minutes (Regular) February 16, 20 I 0 Page 5 9. AWARD OF CONTRACT a) Walnut Street Reconstruction Project - Engineering There were 18 bids received for this project. Bids ranged from $1.9 million to $2.6 million. The low bidder was S.M. Hentges and Sons at $1,889,483.73. This compares to the estimate of $2,667,000. The result of this bid was $880,000 under the estimate. We will now be able to bond $1.2 million less than anticipated to complete the project. The assessments and contributions from the trunk fund are consistent as presented in the meeting in January. Staff recommended bonding for $2 million which includes contingency, engineering, and legal. Councilmember Wilson asked why the estimate was so far off of the bid spread. He asked if the bidders missed something. City Engineer Schorzman stated nothing was missed. Two things happened, we had this out on the streets when everyone was anxious for work, and regarding the engineering estimate, he did it different this year. The estimate was based off of nothing but the average bid prices for the 2009 trunk utility project and the prices we received for Dushane. There were some gambles taken by contractors, for example on the select granular borrow. We have fairly decent material under the streets once you get down to the sand. Many took a gamble that they would not have to haul material in and could use what is on site. If they need to haul it in, they will lose money. Mayor Larson stated any bid that is let in January or February is well under the estimate. It is the time of year and the economy. Councilmember Wilson assumed this will have a positive impact on the contribution from residents. Staff replied that is a Council decision. The proposed assessment of $423,000 is 16% of the project and the City's current policy is to assess up to 35% of the project. Since this is still at 16% based on estimates of the appraisals, that would be a Council decision to change the policy and go lower. City Administrator Herlofsky stated the assessment will not change, but as we have a smaller amount to bond for, the bond payments will be less so the whole City will benefit. Councilmember May asked if the bonds are in certain increments and why staff said $2 million. Staff was rounding up. Councilmember May asked if there are any upfront costs. City Administrator Herlofsky stated they will be working through their bond consultant, but it should not be that much more. Councilmember May asked if we can use this project to follow the paper trail with the money. One question she has had in the past is there are administrative costs, but you say we charge it and credit back on the bond. She would like to follow the actual paper trail and where she can see that accounting take place. She would like to use this project as an example for herself to learn how it works. Staffwill provide this information. Councilmember Fogarty thanked City Engineer Schorzman for pushing Council because it paid off. His estimate was higher than the highest bid. A savings of Council Minutes (Regular) February 16, 2010 Page 6 $800,000 is well worth pushing the Council to do things in a timely fashion. She asked him to keep pushing Council. MOTION by Fogarty, second by Wilson to adopt RESOLUTION R12-10 accepting the based bid of S.M. Hentges and Sons, Inc. in the amount of$I,889,483.73 and awarding the project. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Accept Rambling River Center Building Proposal- Economic Development Council had directed staff to sell the old Rambling River Center building. Staff has received a purchase offer for $50,000. In order to make the space lease ready for a new tenant, there are a significant amount of improvements that are needed. The cost for improvements range from $194,000 - $204,000. The proposal does meet the Business Subsidy policy. Selling the property meets several goals of the Council: - Selling property no longer utilized by the City. - Adding the property to the tax rolls. - Attracting investment to downtown. - Retaining an existing business. Staff recommends accepting the purchase offer and direct staff to draw up a Contract for Private Development. Mayor Larson asked if there will be a timeline for the repairs to be completed and if there will be a surety to make sure that happens. Economic Development Specialist Hansmeier replied the Contract for Private Development would require the improvements be made in one year of the contract date. There would be a letter of credit or promissory note that would ensure the improvements are made. Councilmember May asked who would draw up the contract, and if the City would be involved with making sure there are certain items in the contract. Staff will work with the City Attorney to prepare the contract. The contract will come back to the Council for final approval. MOTION by Fogarty, second by Wilson to accept the purchase offer and authorize staff to draw up a Contract for Private Development with Mr. Otten. APIF, MOTION CARRIED. b) Professional Services Agreement Modification - Engineering City Engineer Schorzman stated at the Engineering workshop in January, there was a discussion on consulting engineering services and how we use the services of others at the City. Based on those discussions, he asked the consulting engineering firm about options to change how services are currently handled. General engineering services are covered by a retainer we pay each month no matter what. That affords the City help with things on a day to day basis. The option staff is recommending is a change to go away from the retainer and go to a pay for the services you receive arrangement. The City would pay a reduced rate for time that is spent on general engineering services which would be $70/hour versus the rates for other City projects. The main benefit is it allows the City more control over the budget. It may mean more tracking for staff, but you are Council Minutes (Regular) February 16,2010 Page 7 paying for services that you need when you need them, versus paying up front for something you have not decided what you received from it. City Engineer Schorzman recommended going away from a retainer and going to a pay for services provided. He does not anticipate any substantial budget impact. It will be paid out of professional services. Mayor Larson saw this as giving City Engineer Schorzman more control over the situation which he liked. Councilmember May would have preferred to have this at the continuation of the Engineering workshop. She clarified the $70/hour is in addition to the project work they do; for everyday work. She asked ifthere is a minimum number of hours they require. Staff stated a minimum is what you are getting when you pay a retainer. It will not have a dramatic reduction in the budget. Rather than having x number of hours/month, there may be months we are very busy and could use more help knowing in a couple months we may not need as much help. Councilmember Wilson noted the memo from Bonestroo indicates 8-10 hours/week for this option, but there is no 8-10 hours referenced in the memo to Council. He asked if the Bonestroo person could have 160 hours/month. City Engineer Schorzman replied no, he would not allow that to happen. The other 30 hours are covered under a different financial arrangement whether it be private develop projects, etc. Councilmember Wilson was comfortable with this, but he would like to see how this fits into the overall scheme of engineering costs. Councilmember Donnelly stated it is revenue neutral, but gives staff the flexibility when to use Bonestroo and we do not have to pay for time not used. Councilmember May noted it does state in Bonestroo's memo that it is understood it will be 8-10 hours/week. City Engineer Schorzman stated 8-10 hours is a historic average of time spent over the years. That will not be written in as a minimum guarantee in the modification. The modification is we pay $70/hour for the hours the Bonestroo employee works. This agreement is in effect until one of the parties decides to change it. Councilmember May asked if it will be 8-10 hours/week, isn't $2500/month for the retainer cheaper? Councilmember Fogarty stated the 8-10 hours/week amounts to $2240/month. City Engineer Schorzman stated over the year, this will be revenue neutral. Councilmember May stated in the engineering workshop we discussed trying to do more internally. MOTION by Wilson, second by Fogarty to authorize a change to the Professional Services Agreement stating General Engineering Services will be billed at a rate of $70/hour for actual time spent performing general engineering duties. APIF, MOTION CARRIED. Council Minutes (Regular) February 16, 2010 Page 8 c) Adopt Resolution - Approve Plans and Specifications, Authorize Ad for Bids Rambling River Center HV AC System - Parks and Recreation Bonestroo has completed the plans and specifications for the HV AC system at the Rambling River Center. The estimated cost is $97,582. The budget was set at $85,000 which includes $65,000 from the CDBG program along with $20,000 of unspent funds from the original project budget. The estimated amount can be reduced by using volunteers to remove ceiling tiles which would amount to $20,000. The HV AC units are high efficiency and will qualify for an Xcel Energy rebate. The bid opening would be March 25,2010. If the bids come in favorably there may be alternates that would enhance the project and then use volunteers to keep the cost under budget. MOTION by Fogarty, second by Wilson to adopt RESOLUTION R13-10 approving the plans and specifications and authorizing the advertisement of bids for the Rambling River Center's HV AC system improvements. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Ice Arena Recommendation - Administration There was discussion at the last Council meeting regarding the current site of the Schmitz-Maid Arena. City Administrator Herlofsky provided a time line of events that may help in resolving the issue. The first issue is to correct the problems at the arena. After that it is to determine a site, and financing if there is a second sheet of ice. Council was provided with a proposal from the Colby Group and this will be on the February 22,2010, EDA agenda. Mayor Larson asked that copies be provided to the School Board. Weare close to the timeframe we need to work in to make sure it is operational by next fall. The Planning Department prepared some layouts if there were two sheets of ice on the existing site. They do fit based on dimensions. The drawings are not based on soils, flood plain, or storm water. The parking amounts to 250-300 parking spaces and the ordinance requires close to 1,000 parking spaces. We would have to look at a variance for the parking. Councilmember Fogarty felt we should move forward with the feasibility study. She was interested in what the Colby Group has to say, but there is no reason we cannot be on two tracks. She is very concerned if we wait we will miss the bidding opportunity and will have a tough time getting the ice done this summer. That needs to be our first priority. Her frustration is when the Schmitz-Maki Arena was built, they did build it with forward thinking. They bought extra land and created extra space. Some things have changed, but looking at the meandering line, she sees no reason why we cannot put in another sheet of ice area wise or river wise to the east. She was looking for answers of not why we cannot do it, but how we can get it done. She feels staff is not interested in finding a way to make this happen. The community is behind this site. She realized parking is complicated, but it is complicated everywhere. She has no problem telling people the Boeckman Middle School parking lot is for overflow parking. The nursery area could be converted to overflow parking. She was looking for more of a can do attitude. It will be cost effective and we can save Council Minutes (Regular) February 16, 2010 Page 9 money by putting it on that site. She was not interested in following the timeline except for 2010 and let's get the first sheet taken care of. We need to make sure we have ice next year. That is one thing the Council and School Board agree on. Mayor Larson agreed and is ready to move forward to get the arena fixed correctly. He would like to see a second sheet of ice at the current arena site. Let's see the obstacles, how much they will cost and make a decision instead of saying it will not work. First, we need to address the current problem with the arena. Councilmember Wilson asked if Councilmember Fogarty was looking to take action tonight. Councilmember Fogarty stated she would like to move it forward tonight. Councilmember Wilson noted there is nothing to act on. He was disappointed because he wanted to approve this and there is nothing to approve. If Council approves this item, they are approving the timeline. He wants to make sure we have ice for next year. He wants to get the issue resolved, go out for bids, and if we need to, get professional people from the community to add their experience. He appreciated the information in the timeline, but there is no action item for Council to adopt. City Administrator Herlofsky noted the item for 2010 says to correct the ice problem at Schmitz-Maki Arena. He was trying to provide Council with a variety of options. After the last meeting, he did not have a consensus from Council. If Council wants to have the arena fixed and prepare design documents, there is nothing to keep Council from doing that. Councilmember Wilson stated at the joint workshop the entire room was in agreement on a dual track of fixing the arena and looking at the Colby Group. Councilmember Donnelly stated he does not understand why we are not following a dual track. He wanted to clarify that he and Councilmember Fogarty asked during the joint meeting if there was a way to build a second sheet of ice at the arena. That is what the information says. The immediate need is to make sure we have ice for the near future. Fixing the arena does that. Then we have time to decide what to do after that. Councilmember May agreed we need to fix the arena, but she did not know how they can say to what degree they want to fix it. We all know the floor needs to be replaced, but she was not convinced we need to buy all new equipment and that will depend on what the rest of the plan looks like. She did not know how we can spend $1 million when we may only need to spend $500,000. She was confused why we want to jump in without getting the whole picture. She was embarrassed that we sound anti-new developer. We have not had a chance to meet with them. They will meet with us next week, not in three months. We should give them an opportunity to present to us formally and hear them out. She would like staff to visit with Gustavus as Mr. Orr pointed out they have similar equipment and similar issues and we could cut the cost in half. If the long range plan is to build Council Minutes (Regular) February 16, 20 I 0 Page 10 elsewhere, maybe we could get by with just the floor for now and replace the equipment later. Whatever the long range plan is, it will not happen soon enough to not fix the arena for next year. There is no discussion on financing. She will not approve anything without further discussion on financing. Is it just the City's dime? Is the school or the hockey association involved? We are not talking months. We can make these decisions within the timeframe we were given. Mayor Larson stated the way the feasibility study was shown, the bids would come back itemized so we could chose what we wanted. City Administrator Herlofsky noted the agenda also includes a memo from Randy Distad, Parks and Recreation Director and Jeremy Pire, Facilities Maintenance Supervisor with their recommendation. The major objective has been fixing the arena. Until we decide what we will do, it is difficult going to the school or the hockey association. We are providing a recommendation as to what we should put into the building. The floor needs work and we also need to look at some of the equipment that makes the ice. The task force discussed the possibility of having portable units outside the building, or creating a hole in the wall so the equipment can be removed later. Weare trying to make sure the ice works and to use the building to its optimum use. If Council chooses to repair the arena, staff will contact the school district to see if we can count on them for half. We can also contact the hockey association for a certain amount of ice time. If this is what Council wants, we can check on the elevation for the flood plain, storm water, and parking. Parks and Recreation Director Distad stated stafP s recommendation is to make a permanent fix at the existing site. The cost would be $1,062,000. The floor, compressor and dasherboards are integral to each other for the system to function correctly. The existing compressors could be rebuilt at a savings of$160,000- $180,000. We still would have 35 year old compressors. Staff felt we should do it right and replace the compressors with a new system that utilizes ammonia rather than Freon. Freon is being phased out. Beginning in 2020, Freon will not be made anymore. We can try to mix match the dasherboards, but then it is a mix of new and old boards. It would be much safer to replace them. Councilmember Fogarty asked if Council can authorize staff to prepare and send out the design documents from what we have even though it is not being requested and there isn't a specific resolution. City Attorney Poehler stated they can as it is inherent in what they are discussing. Staff noted it will come back to Council again to approve the plans and specs and authorize the ad for bids. Staff noted according to the timeline they were hoping to approve the plans and specs and authorize the ad for bids tonight. That was to start the project on April 5, 2010, as soon as the ice is out. So we are a few weeks behind. Councilmember Wilson asked if the feasibility report included the document along with preparing plans and specs. Parks and Recreation Director Distad replied no, the feasibility report was just a presentation; no approvals were given. The idea was to wait until after the joint meeting to bring it back tonight to Council Minutes (Regular) February 16,2010 Page 11 discuss what direction Council wanted to go. Councilmember Wilson stated when we authorized the $40,000 for the feasibility study, did we save $28,000 or is there money in reserve? City Administrator Herlofsky stated the $40,000 was for feasibility and design. We have only completed the feasibility portion. We need design documents so people can have some documents to use for bidding. Now we are spending the rest of the $40,000. Councilmember Wilson stated he still did not know what he was giving direction to. Every meeting we have a specific action on an item and we vote. He was concerned that because the timeline is included in the agenda memo, that somewhere down the road we will be held to it. Councilmember Fogarty stated that would be handled in the wording of the motion. MOTION by Wilson, second by Fogarty to prepare plans and specifications consistent with the February 9, 2010, memo as identified on pages 16-3 and 16-4 of the February 16,2010, Council packet. Mr. Tim Burke stated if you are going to move ahead with the motion, this will put the building in shape for the next 20 years. You will need the dehumidification system as well. Why not put that in there and get it done? You are saving something this year, but not in the long term. If you are going to bond for it you will be paying for it for the length of the bond issue. If at some point you do not want it, you can reject that part of the bid. Councilmember Wilson amended and Councilmember Fogarty seconded his motion to include the dehumidification system as an alternate in the bid. Voting for: Larson, Donnelly, Fogarty, Wilson. Voting against: May. MOTION CARRIED. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) Reschedule City Administrator Evaluation Workshop The workshop was set for February 22, 2010, at 6:00 p.m. Councilmemher Wilson: Complimented the Public Works staff for continuing to do an outstanding job with cleaning the streets. He reminded those living near a fire hydrant to make sure it is shoveled out. Councilmemher Fogarty: Staff has done an excellent job with snow plowing. There has not been one complaint. City Administrator Her/o/sky: Noted the snow plow crews did an extra clean-up around Christmas and that really made a difference. They cut the snow banks down for visibility. The quality of people working for the City are always concerned about the service and try very hard. Council Minutes (Regular) February 16,2010 Page 12 Parks and Recreation Director Distad: The outdoor rinks are closed. Staff will sweep the rinks, but will not flood or maintain them. The warming houses are also closed. Councilmember Fogarty asked if we keep the lights on. Staff replied no because of costs. Councilmember Fogarty would like to discuss that before next year's season. Mayor Larson: Thanked all the rescue workers, City employees and anyone who helped with the rescue last week. It was an incredible job. The liquor store held a wine tasting last week which he attended. There were 75 people in attendance. Thanked the high school civic teachers for having him at the high school last week. He noted the City and the school district do meet on a consistent basis and try to foresee problems before they occur. He encouraged residents to support local businesses. 14. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 8:40 p.m. APIF, MOTION CARRIED. Respectfully submitted, ?>~~ P/~ Cynthia Muller Executive Assistant