Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
08.04.25 Council Packet
Meeting Location: Farmington City Hall, Council Chambers 430 Third Street Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA Monday, August 4, 2025 7:00 PM Page 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS (This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA 7.1. Gambling Event Permit Application for Raffle at the Church of St. Michael, September 28, 2025 Agenda Item: Gambling Event Permit Application for Raffle at the Church of St. Michael, September 28, 2025 - Pdf 3 - 12 7.2. Minutes of the July 21, 2025 Regular City Council Meeting Agenda Item: Minutes of the July 21, 2025 Regular City Council Meeting - Pdf 13 - 20 7.3. Consent to Assignment of Development Contract - Dakota Meadows Preserve 1st Addition Agenda Item: Consent to Assignment of Development Contract - Dakota Meadows Preserve 1st Addition - Pdf 21 - 24 7.4. Financial Review for the Quarter Ending June 30, 2025 Agenda Item: Financial Review for the Quarter Ending June 30, 2025 - Pdf 25 - 40 7.5. Payment of Claims 41 - 42 Page 1 of 94 Agenda Item: Payment of Claims - Pdf Payment of Claims 7.6. Transition of the City’s Purchasing Card Program to US Bank Agenda Item: Transition of the City’s Purchasing Card Program to US Bank - Pdf 43 - 46 Transition of the City's Purchasing Card Program to US Bank 7.7. Fire Service Agreement with Dakota County Agricultural Society Agenda Item: Fire Service Agreement with Dakota County Agricultural Society - Pdf 47 - 49 7.8. Staff Approvals & Recommendations Agenda Item: Staff Approvals & Recommendations - Pdf 50 7.9. Professional Services Agreement with Emmons & Olivier Resources, Inc. for the 4th and Willow TSS Reduction Feasibility Study Agenda Item: Professional Services Agreement with Emmons & Olivier Resources, Inc. for the 4th and Willow TSS Reduction Feasibility Study - Pdf 51 - 66 7.10. Purchase of a Brine Equipment Agenda Item: Purchase of a Brine Equipment - Pdf 67 - 77 7.11. Receive Bids and Award a Contract for the 2025 Mill & Overlay Agenda Item: Receive Bids and Award a Contract for the 2025 Mill & Overlay - Pdf 78 - 94 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN Page 2 of 94 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Gambling Event Permit Application for Raffle at the Church of St. Michael, September 28, 2025 Meeting: Regular Council - Aug 04 2025 INTRODUCTION: The Church of St. Michael has submitted a Gambling Event Permit for a raffle on September 28, 2025. DISCUSSION: The City has received an application from the Church of St. Michael for approval of an application for raffle on September 28, 2025 to be held at the Church of St. Michael, 22120 Denmark Avenue, Farmington. City Council approval is required for gambling event permits prior to submission to the Gambling Control Board. A background investigation is not required for this type of permit. Staff recommends approval of this application and adoption of Resolution 2025-053. ACTION REQUESTED: Adopt Resolution 2025-053 Concurring with the Issuance of a Minnesota Lawful Gambling Exempt Permit to Conduct a Raffle - Church of St. Michael, September 28, 2025. ATTACHMENTS: 09.28.25 Church of St. Michael, Gambling App-Raffle 2025-053 Gambling Event Permit, Church of St. Michael 9.28.25 Page 3 of 94 Page 4 of 94 Background check not required. sb Page 5 of 94 Page 6 of 94 Page 7 of 94 Page 8 of 94 Page 9 of 94 Page 10 of 94 Page 11 of 94 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-053 A RESOLUTION CONCURRING WITH THE ISSUANCE OF A MINNESOTA LAWFUL GAMBLING EXEMPT PERMIT TO CONDUCT A RAFFLE – CHURCH OF ST. MICHAEL, SEPTEMBER 28, 2025 WHEREAS, the Church of St. Michael has made application for a Lawful Gambling Exempt Permit to the Gambling Control Board to conduct a raffle on September 28, 2025; and WHEREAS, the City of Farmington has no objections to the said activity. NOW, THEREFORE, BE IT RESOLVED that the Farmington Mayor and City Council hereby concur with the issuance of a Lawful Gambling Exempt Permit by the Gambling Control Board to the Church of St. Michael for a raffle on September 28, 2025 to be conducted at the Church of St. Michael, 22120 Denmark Avenue, Farmington, Minnesota. Adopted by the City Council of the City of Farmington, Minnesota, this 4th day of August 2025. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 12 of 94 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the July 21, 2025 Regular City Council Meeting Meeting: Regular Council - Aug 04 2025 INTRODUCTION: Minutes of the Regular City Council Meeting dated July 21, 2025 are attached for City Council approval. ACTION REQUESTED: Approve the July 21, 2025 Regular City Council Meeting minutes. ATTACHMENTS: 07.21.25 Council Minutes Page 13 of 94 Regular City Council Meeting Minutes of July 21, 2025 Page 1 of 7 City of Farmington Regular Council Meeting Minutes Monday, July 21, 2025 The City Council met in regular session on Monday, July 21, 2025, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 7 pm. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led everyone in the Pledge of Allegiance. 3. ROLL CALL Members Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Nick Lien, and Steve Wilson Members Absent: None Staff Present: David Chanski, Interim City Administrator/HR Director Amy Schmidt, City Attorney Deanna Kuennen, Community & Economic Development Director Josh Lawrenz, Building Official Kim Sommerland, Finance Director Matt Price, Fire Chief Kellee Omlid, Parks & Recreation Director Bob Sauter, Patrol Sergeant John Powell, Public Works Director Shirley Buecksler, City Clerk Also Present: Pastors Jeff & Kristie Kerr, Homestead Community Church The 2025 Farmington Ambassadors Jake Wollensak, Associate, Wold Architects and Engineers Jon Althoff, President and Chief Mission Officer, Dakota County Regional Chamber of Commerce Gary Rutherford, Police Chief – Retired 4. APPROVE AGENDA Motion was made by Councilmember Bernatz and seconded by Councilmember Wilson to approve the agenda, as presented. Motion carried: 4 ayes / 0 nays Page 14 of 94 Regular City Council Meeting Minutes of July 21, 2025 Page 2 of 7 5. ANNOUNCEMENTS / COMMENDATIONS 5.1 Top the Tater Days Recap and Introduction to 2025 Farmington Ambassadors Pastors Kristie and Jeff Kerr of Homestead Community Church shared a recap of Top the Tater Days and introduced the 2025 Farmington Ambassadors. 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS No citizens addressed the Council for Citizen Comments. 7. CONSENT AGENDA 7.1 Minutes of the July 7, 2025 City Council Work Session 7.2 Minutes of the July 7, 2025 Regular City Council Meeting 7.3 Resolution Declaring Surplus Property-Community Development 7.4 Second Quarter 2025 New Construction Report 7.5 Council Chambers Audio-Visual System Upgrade 7.6 Municipal Advisory Service Agreement with Northland Securities 7.7 Payment of Claims 7.8 2026-2027 Labor Agreement with AFSCME Local 3815: Clerical, Technical, and Professional Unit 7.9 2026-2027 Labor Agreement with AFSCME Local 3815: Maintenance Unit 7.10 Non-Union Paid Time Off and 2026-2027 Salary Plan and Insurance Benefits 7.11 Staff Recommendations and Approvals, including the appointments, promotions, or transfers of: • Cole Roberts, Mechanic • Levi Delbono, Paid-on-Call Firefighter • Paul Gault, Paid-on-Call Firefighter • Chandler Wilson, Paid-on-Call Firefighter • Bret Bersuch, Part-Time Liquor Store Clerk • Donna Parsons, Part-Time Liquor Store Clerk • Alexander Goodreau, from ICPOET Cadet to Police Officer • Anthony Berra, from Arena/Parks Maintenance Worker to Parks Maintenance Worker 7.12 Agreement to Construct Concrete Playground Border for Westview Acres Park 7.13 Donation from Happy Harry’s Furniture to the Rambling River Center 7.14 Plans and Specifications and Authorize Advertisement for Bids for the Fire Station #1 Reroof Project 7.15 Space Utilization Agreement with Weight Watchers North American Holdings, LLC 7.16 Resolution Declaring Surplus Property-Police Page 15 of 94 Regular City Council Meeting Minutes of July 21, 2025 Page 3 of 7 Motion was made by Councilmember Lien and seconded by Councilmember Wilson to approve the Consent Agenda, as presented. Motion carried: 4 ayes / 0 nays 8. PUBLIC HEARINGS 8.1 Public Hearing – Resolution 2025-051 Approving the Adoption of the City’s Five-Year Street Reconstruction Plan and Authorizing the Issuance of Street Reconstruction Bonds Director Powell introduced Resolution 2025-051 to approve the adoption of the City’s Five-Year Street Reconstruction Plan and authorize the issuance of street reconstruction bonds and answered questions for the City Council. Mayor Hoyt opened the public hearing at 7:13 pm. Seeing no one wishing to speak, Mayor Hoyt closed the public hearing at 7:14 pm. Motion was made by Councilmember Bernatz and seconded by Councilmember Wilson to adopt Resolution 2025-051 Approving the Adoption of the City’s Five-Year Street Reconstruction Plan and Authorizing the Issuance of Street Reconstruction Bonds. Motion carried: 4 ayes / 0 nays 9. AWARD OF CONTRACT 9.1 Receive Bids and Award a Contract for the Police Department Security Fence Project Sgt. Sauter presented information on the bids received for the Police Department Security Fence Project, the construction schedule, and funding sources. a) Motion was made by Councilmember Wilson and seconded by Councilmember Bernatz to receive the bids for the Police Department Security Fence Project. Motion carried: 4 ayes / 0 nays b) Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to award the contract to Rochon Corporation in the amount of $658,000. Motion carried: 4 ayes / 0 nays Page 16 of 94 Regular City Council Meeting Minutes of July 21, 2025 Page 4 of 7 c) Motion was made by Councilmember Lien and seconded by Councilmember Wilson to authorize the Mayor and City Clerk to execute the construction contract. Motion carried: 4 ayes / 0 nays 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 12.1 Ordinance 2025-004 Establishing Cannabis and Hemp Business Regulations and Amending the 2025 Fee Schedule for Retail Registration Administrator Chanski presented an ordinance to establish cannabis and hemp business regulations and amend the 2025 fee schedule for retail registration and answered questions for the City Council. Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to pass Ordinance 2025-004 Establishing Cannabis and Hemp Business Regulations and Amending the 2025 Fee Schedule for Retail Registration. Motion carried: 4 ayes / 0 nays 12.2 Repeal of Title 4, Chapter 1, Section 4-1-2, of the Farmington City Code Building Official Lawrenz presented an ordinance to repeal Chapter 1306 from the Farmington City Code and answered questions for the City Council. Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to pass Ordinance 2025-005 Repealing the Adoption of Optional Provisions of the MN Building Code, Namely, Chapter 1306 (Special Fire Protection Systems) new Buildings (MN Rule 1306.0020 Subpart 3). Motion carried: 4 ayes / 0 nays 13. CITY COUNCIL ROUNDTABLE Attorney Schmidt: There was an article in the Sun Newspaper this week that included a summary of the comments that I made at the public comments section of your agenda two weeks ago. Unrelated to the comments that I made here in the meeting, there is one statement in the article that I think really Page 17 of 94 Regular City Council Meeting Minutes of July 21, 2025 Page 5 of 7 does need to be pulled out and corrected for the record. Again, not related to any of the comments that I made last time. It says, “the court approved an injunction to stop any future action regarding to the data center until the lawsuits are resolved.” I want to make clear for the record that that statement is 100% inaccurate. There are no injunctions that have been issued in either of the lawsuits that the City is currently defending. I went back today when I became aware of this article, thanks to your Community Development Director, that the judge in neither of the cases has issued an order that prohibits any action related to the data center. I don’t know where the confusion came in, but I believe that it could be from when the Coalition for Responsible Data Center Development filed their initial summons and complaint last November, as is standard practice, they included a proposed order for injunction. It very clearly said in the heading that it was proposed, the word proposed is in brackets. It was a proposed order, and the judge never approved nor issued that order. In the other lawsuit that was brought by the Castle Rock Township, they, too, filed a motion for injunctive relief and, in June of this year, the court actually denied that motion by the Township. So, just for the record to make clear, regardless of what the news article says, there are no injunctions that prevent the City from taking, or the parties, or the owner or owners of the parcels, or the developer. There’s nothing that prohibits any action from going forward at this point. I just want to make that clear for the record. Councilmember Lien: On the consent agenda, there are a handful of Staff approvals and recommendations. I just wanted to say congratulations to our new Mechanic, our new Firefighters, our new Liquor Store Clerks, our new Police Officer, and our new/transferred Parks Maintenance Worker. Congratulations everybody and welcome. Clerk Buecksler: Coming up in just a couple of weeks, myself and other Clerks in Dakota County, along with Dakota County Elections Staff, will have the opportunity to attend several demonstrations for election tabulators to be purchased for the 2026 elections. So, the County will take feedback from Clerks for that decision. More information to come. Director Kuennen: Tonight, we had our Economic Development Authority meeting. What we have been doing over the last few months is inviting our partners in to really share their mission and talk about how we align. And tonight, we had Jon Althoff attend and give a really thorough presentation about what the Dakota County Regional Chamber, our DCR, does throughout the region but also what they do for us. This is a very wonderful partnership we have, and we’re thankful for Jon’s participation. And we’re thankful for his support in Farmington, for Farmington, and for our businesses. So, that was a great conversation. Page 18 of 94 Regular City Council Meeting Minutes of July 21, 2025 Page 6 of 7 Director Powell: The City of Farmington and Dakota County are in partnership completing a corridor study of County Road 31 and County Road 74. Ash Street from Denmark over to Honeysuckle, and Denmark from Ash Street up to County Road 50. There is an Open House tomorrow evening between 4:30 and 6:30 pm in the atrium here at Farmington City Hall, where Dakota County Staff, myself, and others will be available to answer questions on the study process so far, what options are being considered, and what’s been completed. I would encourage anyone interested to attend. Director Omlid: It’s hard to believe, but Wednesday is already our third out of four Music in the Park concert series. This Wednesday at 7 pm, Rambling River Park, it’s “Fred the Bear.” Country music, Americano music, and alternative rock. Hope to see you there. If it does storm, or if weather is a question, it will be inside the Rambling River Center at 7 pm. The Rambling River Center Grand Reopening and ribbon cutting celebration will be Wednesday, August 13th, at 10 am. We hope to see everybody there. The public is invited to attend. We will be giving tours and having cake and coffee, so please stop out and attend the ribbon cutting ceremony and see the newly renovated space. Chief Price: Touching on what Councilmember Lien said, tonight you approved on the consent agenda the remainder of our Paid-on-Call. Next Monday will be the first time that all 11 will be in the same room going through the onboarding process. This is the second largest class that we've had. In 2017, we had 12, and this time we will have 11, which is a really good thing to have. We did lose one out of the 12, an individual who is going to be moving out of the city. Therefore, we would have tied with the highest; now we’re down to 11. Sgt. Sauter: One thing I forgot to add – Chief Siem put a lot of work into procuring this grant, and it’s a sizable grant. I just wanted to give him credit for the work he’s done on that. Mayor Hoyt: The summers are usually full of a lot of events. Before we know it, the County Fair is going to be knocking on our door. The weather’s kind of all over the place. The corn’s growing. It just feels like a good old-fashioned midwestern summer. So, that’s always good. Jon, thank you very much for attending our EDA meeting. Again, thank you for you and your team’s continued advocacy, not only across the county but also here in Farmington. I just love every time you show up and your team shows up. You definitely are out there working on behalf of our businesses, non-profits, and organizations. And don’t ever question as to whether or not your team’s work is impactful, because it is, and we sincerely appreciate it. Thank you. Page 19 of 94 Regular City Council Meeting Minutes of July 21, 2025 Page 7 of 7 14. ADJOURNMENT Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to adjourn the meeting at 7:56 pm. Motion carried: 4 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 20 of 94 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Tony Wippler, Planning Manager Department: Community Development Subject: Consent to Assignment of Development Contract - Dakota Meadows Preserve 1st Addition Meeting: Regular Council - Aug 04 2025 INTRODUCTION: The Dakota Meadows Preserve 1st Addition Development Contract was approved by the City Council on July 7, 2025. The Development Contract contains provisions for assignment of the Development Contract to another party by the Developer, and for continuation of the development upon default of the Developer. DISCUSSION: The attached Consent to Assignment has been requested by the Developer, Distinctive Land Development, LLC, and Riverland Bank. The document effectively amends the development contract and creates provisions for assignment of the Development Contract to Riverland Bank upon default by the Developer. Please note that approving the attached Consent to Assign does not assign the Development Contract. The Development Contract would only be assigned to Riverland Bank if the Developer is found in default of the Development Contract and could no longer perform the requirements as outlined in the Development Contract and complete the project. The City Attorney has reviewed the attached document and finds it acceptable. ACTION REQUESTED: Approve the Consent to Assignment of the Dakota Meadows Preserve 1st Addition Development Contract and authorize its signing. ATTACHMENTS: Consent to Assignment City 7-7-25 Page 21 of 94 CONSENT TO ASSIGNMENT (CITY) The undersigned, in connection with that certain Assignment of Plans and Specifications, Contracts and Permits (as amended from time to time, the “Assignment”), given or to be given by Distinctive Land Development L. L. C., a Minnesota limited liability company (“Assignor”), to Riverland Bank, a Minnesota banking corporation (“Assignee”), with respect to the real property that is the subject of the Assigned Contract (as defined below), and in consideration of Assignee making certain financial accommodations to Assignor, hereby acknowledges and agrees as set forth below. Capitalized terms not otherwise defined herein shall have their respective meanings set forth or referred to in the Assignment, if any. 1. The undersigned and Assignor entered into that certain Development Contract dated July ___, 2025 (as amended from time to time, the “Assigned Contract”). 2. The Assigned Contract represents the entire agreement between the undersigned and Assignor with respect to the subject matter thereof, is in full force and effect and has not been modified or assigned. No default has occurred and is continuing under the Assigned Contract as of the date hereof and no event has occurred and is continuing which would be a default were it not for any applicable grace or cure period or which would become a default if notice thereof was given to any party. 3. The undersigned hereby acknowledges and consents to the assignment of the Assigned Contract pursuant to the Assignment, and agrees that after an Event of Default under the Loan Documents, (i) the undersigned shall continue to perform its obligations under the Assigned Contract, unless otherwise requested by Assignee, (ii) Assignee shall have the right to use any Plans and Specifications, Contracts and/or Permits, along with the Assigned Contract, and the ideas, designs, and concepts contained therein, in connection with the completion of the Project, without payment of any additional fees or charges to the undersigned, and (iii) Assignee may enforce the obligations of the Assigned Contract with the same force and effect as if enforced by Assignor and may perform any obligations of Assignor, and the undersigned will accept such performance in lieu of performance by Assignor and in satisfaction of Assignor’s obligations thereunder. 4. The undersigned shall provide prompt written notice of any default under the Assigned Contract to Assignee at Riverland Bank, Attn: Steve Burow, 700 Seville Drive, Suite 100, Jordan, Minnesota 55352. In such event, (i) Assignee shall have the longer of the applicable cure period under the Assigned Contract or thirty (30) days after receipt of such notice to cure such default prior to the undersigned terminating or pursuing its other remedies thereunder, and (ii) the undersigned shall continue to perform its obligations under the Assigned Contract, unless otherwise requested by Assignee. 5. Assignee does not assume any of Assignor’s obligations under the Assigned Contract by providing compensation, performing obligations and/or tendering performance under the Assigned Contract. Any assumption of the Assigned Contract must be expressly elected by Assignee in a signed writing. Under no circumstances shall Assignee be required to cure any default of Assignor under the Assigned Contract. 6. The undersigned hereby certifies that it has full authority to perform all of its obligations under the Assigned Contract in accordance with the terms thereof and will comply with all applicable laws and regulations in performing such obligations. Upon completion of the Project, and compliance with the terms of the Assigned Contract, the undersigned will certify to Assignee, its successors and assigns that the Project has been completed in accordance with the Assigned Contract. Page 22 of 94 2 7. The undersigned will not agree to any amendment or termination of the Assigned Contract without Assignee’s prior written consent. 8. This Consent shall be binding upon and shall inure to the benefit of the undersigned and Assignee, and their successors and assigns. In the event of Assignor’s bankruptcy and rejection of the Assigned Contracts, this Consent shall remain effective as between the undersigned and Assignee. [Signature Page Follows] Page 23 of 94 IN WITNESS WHEREOF, the undersigned has signed this Consent as of the date set forth below. CITY: CITY OF FARMINGTON ____________________________________ By: __Joshua Hoyt_____________________ Title: Mayor_________________________ Date: __August 4, 2025_________________ [Signature Page to Consent to Assignment (City)] Page 24 of 94 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Financial Review for the Quarter Ending June 30, 2025 Meeting: Regular Council - Aug 04 2025 INTRODUCTION: Staff reviews the financial performance of the General Fund and several other funds with the City Council quarterly. The statements for the first quarter are provided for your review. DISCUSSION: A summary of the General Fund, along with notable highlights from the other funds, is presented below. General Fund The General Fund is the City’s primary operating account. The following provides explanations for the various revenue items and highlight the more significant expenditure variations. Revenue For 2025, budgeted General Fund revenues total $19,805,780 including transfers. During the second quarter, the City recorded General Fund revenues totaling $11,488,520 or 58% of total budgeted revenues. Property taxes comprise the largest portion of budgeted General Fund revenues. These taxes are typically paid by property owners in two installments—due in May and October—and collected by the County. The City receives its share of collections in June and December. As of June 30, the City received $8,012,567 in property tax revenue, representing approximately 52% of the total amount budgeted for the year. In addition to property taxes, the General Fund receives revenue from a variety of sources, including licenses, permits, intergovernmental revenue, charges for services, fines, investment income, franchise fees, rental income, and miscellaneous categories. Business license revenue includes fees for liquor, beer and wine, tobacco, and massage licenses. As of the end of the second quarter, revenue from these licenses totaled $27,975—approximately 69% of the annual budget—and was consistent with collections during the same period last year. Permit revenue includes building, plumbing, heating, electrical, and right-of-way permits. Total permit revenue through the second quarter of 2025 was $470,555, reflecting a modest decline Page 25 of 94 compared to $499,692 collected during the same period in 2024. The decrease is primarily attributed to a reduction in building permit activity. Intergovernmental revenue consists of Municipal State Aid (MSA) for maintenance, Police and Fire aid, and various federal, state, and local grants. The City received the first half of its 2025 MSA maintenance allocation, with the second half expected in July. Most intergovernmental revenues are typically distributed in the latter half of the year, and collections were consistent with the same period last year. Charges for services include revenues from fire protection, School Resource Officer (SRO) services, public works, and parks and recreation programs. Overall, revenue was below 2024 levels. The decrease in fire service revenue was due to a one-time billing adjustment in 2024 that resulted in multiple periods being billed at once. In 2025, billing has returned to a regular schedule, reflecting only current-period revenue. Public Works revenue was also lower compared to the same period last year, primarily because 2024 included engineering fees from two large development projects. While a similar number of projects have been billed in 2025, the individual project values have been smaller. Parks and recreation revenue has also decreased compared to the same period in 2024. Fines and forfeits revenue, which primarily consists of court fines, totaled slightly less than collections during the same period in 2024. Investment income includes earnings from the City’s investment portfolio and the annual mark-to- market adjustment reflecting the portfolio’s current market value. Income is allocated based on the fund’s average monthly cash balance and has continued to trend above 2024 levels. Rental revenue is generated from the use of City-owned facilities. As of the second quarter, revenue was higher than the same period in 2024, largely due to an increase in rent from one of the City's long-term tenants, the USDA. This increase reflects higher base rate, a portion to cover operating costs such as utilities, and reimbursement for building improvements made by the City. Franchise fee revenue allocated to the General Fund supports City operations, while the remainder is used to fund cable-related services. Revenue was slightly below 2024 levels at midyear. Other revenue includes donations, sales of assets, and any other types of revenues that don’t fit into a specific category. Expenditures Overall, 2025 General Fund expenditures, including transfers, were at 49% of budget for the second quarter of the year. Explanations follow for departments with midyear expenditures exceeding 50% of their annual budgets. Legislative expenditures were trending higher than budget at midyear due to League of Minnesota Cities dues made at the beginning of the year. This single payment represents approximately 18% of the department's total annual budget. Human Resources expenditures reflect higher salary and benefit costs, along with expenses for employment testing. Within budget; over appears Division significantly the Department, Police the Investigations entirely shifted be to intended were that salary to due is this however, to costs Police Administration. Some salary and benefit expenses were coded to the Investigations Division due to Page 26 of 94 an oversight in updating payroll allocation codes. In the Patrol Division, expenditures were trending higher due to costs related to new hire uniforms and equipment, as well as tuition for the ICPOET Program, which will be reimbursed by a grant. Planning and Zoning expenditures were trending higher than budget at midyear due to salary and benefit costs, as well as legal fees. Legal expenses totaled nearly $31,600 as of June 30, significantly exceeding the annual budget of $8,500 and last year’s total legal costs of $23,400. Sanitation/Recycling expenditures were above the midyear budget target due to costs associated with recycling initiatives, with the majority of these expenses reimbursed by the County. EDA, Park Improvement, and Arena The EDA (Economic Development Authority), Park Improvement Fund, and Ice Arena activities have, historically, been of interest to the City Council and are, therefore, included for review. EDA EDA revenues through the second quarter included interest income and half of the budgeted property tax allocation. Expenditures to date were primarily related to programming costs and professional services, including costs related to the grocery store study. Park Improvement Fund Park dedication fee revenue totaled nearly $237,000 through the second quarter, generated from two development projects. Although this is below the amount collected by this time last year, it exceeds the 2025 budget of $200,000. Expenditures to date included the installation of new signage at two parks. Arena Revenues increased compared to the same period last year, driven by higher ice rental and lesson income. Expenditures for salaries and benefits are also up. Building repair and maintenance costs, however, were significantly lower—only about one-third of what was spent by this time in 2024. Last year’s costs included more substantial work, such as pump repairs and rerouting of a gas line, whereas fewer maintenance projects have been undertaken so far in 2025. Enterprise Funds The City operates five utility funds: liquor operations, sewer operations, storm water, water, and street lighting. Liquor Operations The City evaluates its liquor operations using two financial benchmarks. The first is a gross profit margin target of 25%, which both stores met in the second quarter. The second benchmark is a net profit margin target of 6%, assessed on a combined basis across both stores and calculated as profit as a percentage of total sales. For the second quarter of 2025, the combined net profit margin was nearly 7%, compared to 8.7% during the same period in 2024. Each year, following the close of the calendar year, Staff review the combined financial results of the two liquor stores to determine the amount of funds needed for ongoing operations and the administrative transfer to the General Fund. Remaining funds are then evenly distributed between the Community Investment and Capital Improvement accounts. These allocations are based on actual financial results. Staff periodically make recommendations to the City Council on how best to use the Community Investment funds for community benefit, while the Capital Improvement funds remain available for future liquor store facility needs, such as remodeling, upgrades, or potential relocation. The transfer is completed as part of the annual audit process. Sewer Page 27 of 94 Revenues for the Sewer Fund showed a modest increase compared to 2024, primarily due to a scheduled rate adjustment. Expenses were lower than in 2024, which included a one-time capital expenditure for a vactor truck. Storm Water Revenues for the Storm Water Fund increased as a result of a scheduled rate adjustment. Expenses were higher compared to the same quarter last year, driven by increased contractual and professional services, including work related to the update of the Natural Resources Plan. Water Revenues from water service charges increased in 2025, reflecting the scheduled rate adjustment. Expenses were lower than last year, primarily because water meter purchases in 2025 were significantly reduced compared to 2024. Streetlight Streetlight fee revenues were slightly up compared to 2024, while expenditures decreased. The drop in utility costs is due to the conclusion of repair and upgrade contracts that had elevated expenses in the previous year. BUDGET IMPACT: Applicable budget impacts have been noted above. ACTION REQUESTED: Review and acknowledge the financial reports for the quarter ending June 30, 2025. ATTACHMENTS: 2025 Q2 Fin Rpts Page 28 of 94 Summary Financial Report For the Quarter Ended June 30, 2025 Investment Portfolio as of 06/30/2025 Book Value $ 64,160,934 Market Value $ 63,940,386 Unrealized Gain (Loss) ($ 220,548) Notes An unrealized loss is a decrease in the value of an investment that an investor holds. A gain or loss becomes realized when the investment is actually sold. The City’s investments in certificates of deposit, municipal securities, and government securities are not intended to be sold, but instead held to maturity earning the specified rate of interest. 15% 12% 47% 21% 5% City of Farmington Cash & Investments by Sector As of June 30, 2025 Certificates of Deposit Money Markets Municipal Securities US Agencies US Treasuries Page 29 of 94 34% 22% 10% 12% 13% 9% City of Farmington Investments by Maturity Range As of June 30, 2025 Less than 1 Year 1-2 Years 2-3 Years 3-4 Years 16% 7% 5% 34% 35% 3% City of Farmington Cash Balances by Fund Type As of June 30, 2025 General Fund Special Revenue Funds Debt Service Funds Capital Project Funds Enterprise Funds Internal Service Funds Page 30 of 94 GENERAL FUND STATEMENT OF REVENUES - BUDGET TO ACTUAL 2025 2025 2025 2024 ANNUAL CURRENT YTD BUDGET PERCENT YTD REVENUE SOURCE BUDGET MONTH ACTUAL BALANCE COLLECTED ACTUAL Taxes 15,321,211$ 8,012,567$ 8,012,567$ 7,308,644$ 52.30% 7,377,959$ Licenses 40,700 100 27,975 12,725 68.73% 27,750 Permits 803,065 83,382 470,555 332,510 58.59% 499,692 Intergovernmental:- Federal 3,300 - 1,600 1,700 48.48% 1,150 State 815,510 8,908 169,599 645,911 20.80% 142,819 Market Value Credit 2,500 - - 2,500 0.00% - Other 25,000 - 2,277 22,723 9.11% 1,835 Charges for Services:- General government 15,300 75 8,740 6,560 57.12% 10,274 Public Safety 486,988 130,763 262,578 224,410 53.92% 340,336 Public Works 102,000 4,168 123,045 (21,045) 120.63% 203,049 Park and Recreation 111,000 10,693 50,320 60,680 45.33% 60,951 Fines and Forfeits 57,500 5,155 26,063 31,437 45.33% 30,093 Miscellaneous Revenues - Investment Income 74,300 32,391 186,742 (112,442) 251.34% 122,322 Rental Income 23,100 14,295 80,150 (57,050) 346.97% 28,900 Franchise Fees 120,000 - 37,108 82,892 30.92% 41,603 Other 12,000 91 5,522 6,478 46.02% 14,730 Transfers 1,792,306 - 2,023,679 (231,373) 112.91% 2,284,510 Total 19,805,780$ 8,302,588$ 11,488,520$ 8,317,260$ 58.01% 11,187,973$ CASH BALANCE $ 10,329,000 CITY OF FARMINGTON MONTHLY FINANCIAL REPORT JUNE 30, 2025 Page 31 of 94 CITY OF FARMINGTON MONTHLY FINANCIAL REPORT GENERAL FUND STATEMENT OF EXPENDITURES - BUDGET TO ACTUAL 2025 2025 2025 ANNUAL CURRENT YTD BUDGET PERCENT DEPARTMENT/DIVISION BUDGET MONTH ACTUAL BALANCE EXPENDED ADMINISTRATION Legislative 131,941$ 7,919$ 72,544$ 59,397$ 54.98% Administration 628,831 44,493 265,253 363,578 42.18% Elections 12,902 - 20 12,882 0.16% Communications 141,301 11,133 68,396 72,905 48.40% City Hall 457,215 33,647 180,515 276,700 39.48% Total 1,372,190$ 97,192$ 586,728$ 785,462 42.76% HUMAN RESOURCES Human Resources 458,930$ 44,725$ 252,098$ 206,832$ 54.93% Total 458,930$ 44,725$ 252,098$ 206,832 54.93% FINANCE AND RISK MANAGEMENT Finance 830,969$ 56,299 411,515$ 419,454$ 49.52% Risk Management 270,000 18,085 108,509 161,491 40.19% Total 1,100,969$ 74,384$ 520,024$ 580,945$ 47.23% POLICE Police Administration 5,834,802$ 492,315$ 2,627,264$ 3,207,538$ 45.03% Patrol Services 427,755 33,062 255,399 172,356 59.71% Investigations 65,738 3,881 357,699 (291,961) 544.13% Emergency Management 15,900 9 6,893 9,007 43.35% Total 6,344,195$ 529,267$ 3,247,255$ 3,096,940$ 51.18% FIRE Fire 2,066,829$ 107,622$ 703,637$ 1,363,192$ 34.04% Total 2,066,829$ 107,622$ 703,637$ 1,363,192$ 34.04% COMMUNITY DEVELOPMENT Planning & Zoning 692,878$ 61,919$ 381,360$ 311,518$ 55.04% Building Inspections 711,215 47,075 303,034 408,181 42.61% Total 1,404,093$ 108,994$ 684,394$ 719,699$ 48.74% ENGINEERING Engineering 770,558$ 62,214$ 357,857$ 412,701$ 46.44% Natural Resources 215,443 10,302 95,530 119,913 44.34% Total 986,001$ 72,516$ 453,387$ 532,614$ 45.98% MUNICIPAL SERVICES Streets 1,835,390$ 165,473$ 897,417$ 937,973$ 48.90% Snow Removal 297,309 4,556 108,745 188,564 36.58% Sanitation/Recycling 35,259 1,840 20,834 14,425 59.09% Total 2,167,958$ 171,869$ 1,026,996$ 1,140,962$ 47.37% RECREATION SERVICES Park Maintenance 1,180,931$ 102,341$ 574,282$ 606,649$ 48.63% Rambling River Center 239,266 19,750 111,562 127,704 46.63% Park & Recreation Admin 266,248 18,364 128,542 137,706 48.28% Recreation Programs 214,365 27,700 95,606 118,759 44.60% Total 1,900,810$ 168,155$ 909,992$ 990,818$ 47.87% Transfers Out & Other Financing Uses 2,003,805$ -$ 1,314,901$ 688,904$ 65.62% TOTAL GENERAL FUND 19,805,780$ 1,374,724$ 9,699,412$ 10,106,368$ 48.97% JUNE 30, 2025 Page 32 of 94 CITY OF FARMINGTON MONTHLY FINANCIAL REPORT JUNE 30, 2025 ECONOMIC DEVELOPMENT AGENCY COMPARATIVE STATEMENT OF REVENUES AND EXPENSES 2025 2025 2025 YTD 2024 ANNUAL CURRENT YTD PERCENT YTD BUDGET MONTH ACTUAL OF BUDGET ACTUAL REVENUES Property Taxes 250,000$ 125,000$ 125,000$ 50.00% 75,000$ Administration Fees - - - - Interest (Charge) 2,600 2,359 12,956 498.31% 1,425 Total Revenues 252,600 127,359 137,956 54.61% 76,425 EXPENDITURES Other Services & Charges 188,350 4,783 53,837 28.58% 7,731 TOTAL EXPENDITURES 188,350 4,783 53,837 28.58% 7,731 TRANSFERS - - - - EXCESS (DEFICIENCY) 64,250$ 122,576$ 84,119$ 130.92% 68,694$ CASH BALANCE 748,045$ Page 33 of 94 CITY OF FARMINGTON MONTHLY FINANCIAL REPORT JUNE 30, 2025 PARK IMPROVEMENT FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES 2025 2025 2025 YTD 2024 ANNUAL CURRENT YTD PERCENT YTD BUDGET MONTH ACTUAL OF BUDGET ACTUAL REVENUES Park Dedication Fees 200,000$ -$ 236,726$ 118.36% 341,496$ Park Development Fees - - - 17,506 Rental Income 8,465 - 7,466 88.20% 7,836 Miscellaneous Revenue - - 957 6,270 Interest (Charge) 15,200 8,013 46,860 308.29% 28,281 Total Revenues 223,665 8,013 292,009 130.56% 401,389 EXPENDITURES Other Services & Charges 7,000 - - 0.00% 2,341 Capital Outlay 170,570 - 10,365 6.08% - TOTAL EXPENDITURES 177,570 - 10,365 5.84% 2,341 Transfers 155,000 - 155,000 100.00% 125,000 EXCESS (DEFICIENCY) 201,095$ 8,013$ 436,644$ 217.13% 524,048$ CASH BALANCE 2,542,439$ Page 34 of 94 ICE ARENA COMPARATIVE STATEMENT OF REVENUES AND EXPENSES 2025 2025 2025 YTD 2024 ANNUAL CURRENT YTD PERCENT YTD BUDGET MONTH ACTUAL OF BUDGET ACTUAL REVENUES User Fees 427,100$ 18,209$ 170,842$ 40.00% 157,492$ Interest 400 160 1,591 397.75% 1,057 Other Revenue 20,000 5,843 16,345 81.73% 16,672 Total Revenues 447,500 24,212 188,778 42.19% 175,221 Cost of Sales (300) - (135) 45.00% (1,301) TOTAL REVENUES 447,200 24,212 188,643 42.18% 173,920 EXPENDITURES Personal Services 299,341 22,176 143,003 47.77% 134,584 Other Services & Charges 237,307 11,984 79,049 33.31% 97,224 Capital Outlay - - 2,544 - TOTAL EXPENDITURES 536,648 34,160 224,596 41.85% 231,808 TRANSFERS - - - 20,000 EXCESS (DEFICIENCY) (89,448)$ (9,948)$ (35,953)$ 40.19% (37,888) CASH BALANCE 50,629$ CITY OF FARMINGTON MONTHLY FINANCIAL REPORT JUNE 30, 2025 Page 35 of 94 CITY OF FARMINGTON MUNICIPAL LIQUOR OPERATIONS JUNE 30, 2025 DOWNTOWN PILOT KNOB TOTAL YEAR TO DATE YEAR TO DATE YEAR TO DATE SALES 2025 1,531,646$ 1,722,832$ 3,254,478$ 2024 1,535,097 1,752,484 3,287,581 $ Difference (3,451) (29,652) (33,103) % Difference -0.22% -1.69% -1.01% COST OF GOODS SOLD 1,128,861 1,252,714 2,381,575 GROSS PROFIT 402,785 470,118 872,903 % OF GROSS PROFIT TO SALES 26.30% 27.29% 26.82% OPERATING EXPENSES: Personnel Services & Supplies 213,431 160,345 373,776 Other Services & Charges 114,115 163,260 277,375 Depreciation - - - TOTAL 327,546 323,605 651,151 Operating Income 75,239 146,513 221,752 Other Income (Loss) 27,448 25,502 52,950 INCOME BEFORE TRANSFERS 102,687 172,015 274,702 Profit as a % of Sales 6.81% Operating Transfers (Out) (128,903) (128,903) (257,806) NET INCOME (26,216)$ 43,112$ 16,896$ CASH BALANCE Operating Cash (Pots 1 & 2) 418,452$ Community Projects (Pot 3) 944,002 Capital Improvements (Pot 4) 1,339,792 2,702,246$ Page 36 of 94 CITY OF FARMINGTON MONTHLY FINANCIAL REPORT JUNE 30, 2025 SEWER FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES 2025 2025 2025 YTD 2024 ANNUAL CURRENT YTD PERCENT YTD BUDGET MONTH ACTUAL OF BUDGET ACTUAL REVENUES Charges for Service* 3,855,484$ 644,260$ 1,850,447 48.00% 1,435,468$ Interest 22,000 6,349 36,776 167.16% 35,046 Other Revenue - - - - TOTAL REVENUES 3,877,484 650,609 1,887,223 48.67% 1,470,514 EXPENSES Personnel Services 2,303 212 1,267 55.02% 2,030 Other Services & Charges 2,256,066 17,502 145,679 6.46% 751,529 MCES Charges ** 2,207,567 183,964 1,103,783 50.00% 1,125,503 Depreciation 690,000 - - 0.00% - TOTAL EXPENSES 5,155,936 201,678 1,250,729 24.26% 1,879,062 CAPITAL CONTRIBUTIONS - - - - TRANSFERS IN/(OUT) (215,863) - (550,863) 255.19% (577,390) EXCESS (DEFICIENCY) (1,494,315)$ 448,931$ 85,631$ -5.73% (985,938)$ FOOTNOTES: * Charges for Services are not collected on an even flow basis during the year due to the accrual of revenues year end. Wastewater sales for October, November, and December are not billed until the ** MCES wastewater charges are made on an annual and monthly basis. The budgeted amount is anticipated as the total expenditure in 2025. CASH BALANCE 2,014,560$ subsequent year, but are accrued at year end. Page 37 of 94 CITY OF FARMINGTON MONTHLY FINANCIAL REPORT JUNE 30, 2025 STORM WATER FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES 2025 2025 2025 YTD 2024 ANNUAL CURRENT YTD PERCENT YTD BUDGET MONTH ACTUAL OF BUDGET ACTUAL REVENUES Charges for Service* 1,536,320$ 225,481$ 669,782 43.60% 644,906$ Interest 27,300 10,313 62,292 228.18% 48,247 Other Revenue - - - - TOTAL REVENUES 1,563,620 235,794 732,074 46.82% 693,153 EXPENSES Personnel Services 1,152 660 3,866 335.59% 2,193 Other Services & Charges 603,458 31,391 136,734 22.66% 92,417 Depreciation 475,000 - - 0.00% - TOTAL EXPENSES 1,079,610 32,051 140,600 13.02% 94,610 CAPITAL CONTRIBUTIONS - - - TRANSFERS IN/(OUT) (1,080,855) - (590,855) 54.67% (602,920) EXCESS (DEFICIENCY) (596,845)$ 203,743$ 619$ -0.10% (4,377)$ * Charges for Services are not collected on an even flow basis during the year due to the accrual of revenues year end. Storm Water sales for October, November, and December are not billed until the subsequent year, but are accrued at year end. CASH BALANCE 3,273,383$ Page 38 of 94 CITY OF FARMINGTON MONTHLY FINANCIAL REPORT JUNE 30, 2025 WATER FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES 2025 2025 2025 YTD 2024 ANNUAL CURRENT YTD PERCENT YTD BUDGET MONTH ACTUAL OF BUDGET ACTUAL REVENUES Charges for Service* 2,398,358$ 224,457$ 757,850$ 31.60% 708,533$ Interest (Charge) 121,400 43,391 266,817 219.78% 212,800 Rental Income 331,032 9,972 169,755 51.28% 188,029 Other Revenue 5,700 47,629 48,789 855.95% 16,375 TOTAL REVENUES 2,856,490 325,449 1,243,211 43.52% 1,125,737 EXPENSES Personnel Services 17,649 2,684 10,610 60.12% 2,013 Other Services & Charges 2,626,106 107,574 394,936 15.04% 476,025 Debt Service 16,300 - 9,775 59.97% 10,775 Depreciation 1,050,000 - - 0.00% - TOTAL EXPENSES 3,710,055 110,258 415,321 11.19% 488,813 CAPITAL CONTRIBUTIONS - - - - TRANSFERS IN/(OUT) (364,782) - (549,782) 150.72% (577,310) EXCESS (DEFICIENCY) (1,218,347)$ 215,191$ 278,108$ -22.83% 59,614$ FOOTNOTES: CASH BALANCE Operating 11,305,917$ Water Treatment Plant 2,461,488$ 13,767,405$ * Charges for services are not collected on an even flow basis during the year due to the accrual of revenues at year end. Water sales for October, November, and December may not be billed until the subsequent year, but are accrued at year end. Page 39 of 94 CITY OF FARMINGTON MONTHLY FINANCIAL REPORT JUNE 30, 2025 STREET LIGHT FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES 2025 2025 2025 YTD 2024 ANNUAL CURRENT YTD PERCENT YTD BUDGET MONTH ACTUAL OF BUDGET ACTUAL REVENUES Charges for Services* 245,000$ 25,390$ 110,627$ 45.15% 105,781$ Interest (Charge) 3,700 1,598 9,331 252.19% 6,657 Other Revenue - - - - TOTAL REVENUES 248,700 26,988 119,958 48.23% 112,438 EXPENSES Other Services & Charges 228,000 584 94,944 41.64% 100,416 TOTAL EXPENSES 228,000 584 94,944 41.64% 100,416 EXCESS (DEFICIENCY) 20,700$ 26,404$ 25,014$ 120.84% 12,022$ CASH BALANCE 506,941$ * Charges for services are not collected on an even flow basis during the year due to the accrual of revenues at year end. Street Light sales for October, November, and December may not be billed until the subsequent year, but are accrued at year end. Page 40 of 94 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Payment of Claims Meeting: Regular Council - Aug 04 2025 INTRODUCTION: Minnesota Statutes require that all claims for payment be presented to the City Council for review and approval. DISCUSSION: The City Council has established a process to review and approve claims for payment at each regular meeting. The list of claims for the period of 07/17/2025 to 07/29/2025 is being presented for consideration, ensuring compliance with State law and maintaining proper financial oversight. BUDGET IMPACT: The claims paid will reduce the available budget for the accounts listed in the detailed report provided to the Council. ACTION REQUESTED: Approve payment of claims. ATTACHMENTS: Council Summary Payment of Claims 08-04-2025 Page 41 of 94 CLAIMS FOR APPROVAL 07/17/2025-07/29/2025 CHECK PAYMENTS 270,094.10$ ELECTRONIC PAYMENTS 355,738.68$ TOTAL 625,832.78$ The City Council receives a detail list of claims paid that is available to the public upon request. CITY OF FARMINGTON SUMMARY PAYMENT OF CLAIMS August 4, 2025 Page 42 of 94 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Transition of the City’s Purchasing Card Program to US Bank Meeting: Regular Council - Aug 04 2025 INTRODUCTION: Staff recommends that the City Council authorize the transition of the City’s purchasing card (P- Card) program from First National Bank of Omaha (FNBO) to US Bank, offered through the State of Minnesota's cooperative purchasing program. DISCUSSION: Earlier this year, City Staff met with a representative from US Bank to evaluate the purchasing card (P-Card) solution offered through their partnership with NASPO ValuePoint. US Bank’s purchasing card solution offers advanced reporting and real-time tracking capabilities, stronger internal controls such as customizable spending limits and user permissions. The program also allows the City to enable or restrict purchases by merchant category, providing greater control over where and how cards are used. To support the City’s upcoming transition to the BS&A accounting system, Staff recommends implementing the new P-Card program in advance of the software go-live date. This will allow the BS&A implementation team to properly integrate and test the purchasing card functionality as part of the system rollout, ensuring a smoother transition and full system compatibility from day one. BUDGET IMPACT: The budget is not impacted by this change. ACTION REQUESTED: Approve the transition of the City’s purchasing card program to US Bank; authorize the Mayor to execute the necessary agreement; and authorize the Finance Director to make minor modifications and execute related documents as needed to complete the implementation. ATTACHMENTS: US BANK MN_NASPO-Brochure Page 43 of 94 Powerful solutions to help maximize your payment performance U.S. Bank has partnered with State of Minnesota to offer unique solutions to meet the payment needs of state and local agencies. Through the State of Minnesota Commercial Card Program, we provide the most comprehensive payment solutions, including: Purchasing Card, One Card, Travel Card, Managed Spend Card, Emergency Card, Central Travel Accounts, Ghost Cards, and Virtual Pay. U.S. Bank NASPO ValuePoint Commercial card 2002, is a publicly bid and awarded contract for payment card services. This Visa® branded program is open to state agencies, political subdivisions, and higher education institutions. The NASPO Program provides a standard contract to secure world-class commercial card services and competitive rebates without conducting a costly and time consuming RFP and review process. The program offers a convenient way to obtain the services of a trusted card issuer with the commitment to service and experience your program deserves. Experience U.S. Bank was the first bank-issuer of commercial card programs in 1989 and has led the way in developing commercial card best practices that today are standard throughout the public sector. U.S. Bank offers commercial card and payment processor services to 25 state commercial card programs and more than 60% of the Federal Government. With more than 3,300 public sector clients, this is the market that drives our commercial card products, technology and service enhancements. Our client base within the public sector includes numerous Federal Government agencies, state government agencies, county and city governments and local municipalities. U.S. Bank offers commercial card and payment processor services to more than 60% of the Federal Government, making us their largest Commercial card service provider. Page 44 of 94 Service U.S. Bank is dedicated to providing skilled personnel to support the strategic needs of program participants. Our Relationship Management and Client Services are specifically dedicated to support a diverse portfolio of Public Sector clients including government agencies, cities, counties and local municipalities. These resources are prepared to provide a consultative view of your procure to pay process and support everything from strategic program direction, implementation, training, and the daily administrative needs of any new or existing program participant. Competitive rebates The NASPO Program includes generous revenue sharing opportunities, which provide rebates to qualifying participants. The rebate structure also provides for rewards to each participant based on its individual spending and payment performance. Below are the rebates available to NASPO participants. • Standard and Non-Standard Volume Incentive (excluding ultra-low) is 135 bps, plus an additional National Volume Incentive of 22.75 bps on spend • Prompt Payment Incentive is up to 45 bps depending on speed of reimbursement to the bank • Ultra low merchant’s incentive is calculated at a reduced rate • Payments are issued to participants on a quarterly basis, and payable to the agency Features and benefits Features Benefits U.S. Bank Access® Online Use the Access Online system in real time to: • Monitor cardholder transactions • Review declined and disputed transactions • Manage card limits and MCCs • View electronic statements • Access up to six years of reporting • Attach electronic receipts • Set effective dating for account maintenance and limit adjustments Worldwide card acceptance Visa® branded card allows for unparalleled purchasing access Mobile application Gives you anytime access to your account, so you can quickly manage and stay on top of your business expenses. Visa® Liability Waiver Program Protects against eligible losses incurred should a terminated employee misuse the card Experienced U.S. Bank Resources Implementation Manager, Relationship Managers, and Account Coordinators provide consultation and issue resolution, allowing for full program optimization 24-hour customer service Offers unparalleled 24/7 cardholder assistance and fraud support Zero cost program No annual fee or interest charges Favorable payment terms NASPO program allows for 45 days to pay, late payment penalties are 1% for each past due cycle or in accordance with the State Prompt Payment Act. Reduced paperwork Increases efficiencies in the procurement process by reducing paper-based transactions for micro-purchases STATE OF MINNESOTA COMMERCIAL CARD PROGRAM Page 45 of 94 usbank.com ©2022 U.S. Bank. All trademarks are the property of their respective owners. 01-0057-05-MN (1/24) CAT-19684152 State of Minnesota Commercial Card Program includes: The NASPO program provides a standard contract platform for public sector participants to secure a number of payment services. These innovative solutions are supported by web-based program management tools that allow participants to securely access information 24/7, and proactively manage payables and travel expenditures. Purchasing card Helps reduce the time and costs associated with traditional procure-to- pay processes, eliminating paper-based purchase orders and invoice processing. Travel card Provides an easy-to-implement and manage payment and cost management alternative for participants seeking to increase efficiency and control. Offers complete online account management and reporting capabilities. One Card A single card with powerful flexibility that can be used for anything the cardholder is authorized to purchase – goods, services, airfare, supplies, fuel and more. Virtual Pay Replaces checks and paper-based processes with cardless account numbers that allow you to pay suppliers electronically. Highly-secure and widely accepted, this virtual payment method gives you complete control over spending amounts and timing while vastly simplifying the reconciliation process. Managed spend card Covers expenses relating to buying trips, product launches, events, incentive programs, and others that often fall beyond the scope of traditional purchasing and travel card programs. Enjoy control with firm credit limits, expiration dates and restrictions by merchant category code (MCC). It is an efficient way to manage payments and limit risk. Emergency cards Provides specific cards you can activate in case of an emergency to cover related expenses such as urgent on-demand payments or unexpected expenses at headquarters, satellite offices and field locations; remote employee purchasing needs at disaster recovery hot sites and emergency response team expenses. Payment analytics Provides enhanced reporting and analytics that allow program managers to easily audit and track payments and purchases as well as detect potential fraud or misuse. STATE OF MINNESOTA COMMERCIAL CARD PROGRAM Contact U.S. Bank to get started Page 46 of 94 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Matt Price, Fire Chief Department: Fire Subject: Fire Service Agreement with Dakota County Agricultural Society Meeting: Regular Council - Aug 04 2025 INTRODUCTION: The Fire Department has partnered with the Dakota County Agricultural Society (Ag. Society) to provide fire and emergency medical services during the week of the Dakota County Fair. DISCUSSION: Fair and Fire Staff have determined the level of service for the fair week. The Ag. Society has agreed to pay $10,000 for fire and emergency medical services by the City for coverage during the 2025 Dakota County Fair. BUDGET IMPACT: Expenses are covered in the contracted price for services. ACTION REQUESTED: Approve the contract with the Dakota County Agricultural Society for $10,000 for fire and emergency medical services during the 2025 Dakota County Fair. ATTACHMENTS: 2025_FIRE_RESCUE_SERVICE_AGREEMENT_DAKOTA_COUNTY (2) Page 47 of 94 FIRE-RESCUE SERVICE AGREEMENT THIS AGREEMENT (the “Agreement”) made this ____ day of _____________, 2025, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation (“City”) with offices at 430 Third Street, Farmington, Minnesota 55024, and DAKOTA COUNTY AGRICULTURAL SOCIETY, a Minnesota non-profit corporation (“Owner”) with offices at 4008 220th Street West, Box 73, Farmington Minnesota 55024. WHEREAS Owner owns the real property located in Dakota County described on Exhibit “A” attached hereto and incorporated herein, located within the City of Farmington, MN (“Subject Property”); and WHEREAS Owner has requested that the City provide special fire-rescue and related emergency services to the Subject Property, in particular: Fire, rescue and emergency equipment and personnel available to provide emergency services as necessary in conjunction with the grandstand motor events held at the Dakota County Fairgrounds located at 4008 220th Street West, Farmington, Minnesota 55024. NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS SET FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. The City will provide the requested service under this Agreement during the Dakota County Fair in the year 2025 and assume all responsibility for equipment and personnel to be provided, including, but not limited to, compensation and insurance matters. 2. The City will provide an assigned grounds crew consisting of two emergency medical and fire suppression trained personnel with two mobile brush units to respond quickly to any emergencies that arise during the fair; will provide eight fire personnel with water tender for the three demolition derbies and one brush truck with two personnel for ATV rodeo. 3. Owner will compensate the City Ten Thousan and no/100ths Dollars ($10,000.00) for its service commitment. Said compensation is due and payable thirty days after the final day of the fair. 4. Owner agrees to acknowledge both the City of Farmington and the Farmington Fire-Rescue Department as sponsors by using its colored logos in advertising, press releases, websites and on banners. 5. If Owner requests additional services beyond the grandstand motor events, Owner agrees to compensate the City according to the Farmington fee structure in place at the time of the requested services. Page 48 of 94 CITY OF FARMINGTON By ___________________________________ Joshua Hoyt, Mayor By ___________________________________ Shirley Buecksler, City Clerk DAKOTA COUNTY AGRICULTURAL SOCIETY By ____________________________________ Pete Storlie, Its President Pete Storlie (Jul 16, 2025 16:04 CDT) Page 49 of 94 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: Staff Approvals & Recommendations Meeting: Regular Council - Aug 04 2025 INTRODUCTION: Staff recommends the promotions of Bob Sauter and Andrew Van Dorn from Sergeant to Captain. DISCUSSION: Following the promotion of Nate Siem to Police Chief, he took the time to evaluate the needs of the Police Department prior to backfilling the now vacant Deputy Chief position. Chief Siem came to the decision to reclassify both the Deputy Chief position and the Administrative Sergeant position as Captains. This change was approved by the City Council on July 7. The selection process was very thorough. All four candidates participated in two interviews (one with a panel of Department Heads and one with Chief Siem and Interim City Administrator Chanski), as well as were reviewed through a Force Choice Ranking by the members of the Police Department. All four candidates are extremely qualified, and there was no wrong decision on who to select for promotion. Ultimately, Chief Siem made the tough decision to recommend Sergeants Bob Sauter and Andrew Van Dorn for promotion. The formal pinning ceremony for these two gentlemen is planned for the August 18 City Council meeting. These promotions will result in the necessary backfilling of one Sergeant position. That process will commence immediately following these promotions. BUDGET IMPACT: While the reclassification of the Administrative Sergeant position is technically an increase in grade, there is no anticipated budgetary impact as the Captain position is a non-union, exempt position. ACTION REQUESTED: Approve the promotion of Bob Sauter and Andrew Van Dorn from Sergeant to Captain. Page 50 of 94 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Professional Services Agreement with Emmons & Olivier Resources, Inc. for the 4th and Willow TSS Reduction Feasibility Study Meeting: Regular Council - Aug 04 2025 INTRODUCTION: In March of 2025, the City entered into a Joint Powers Agreement (JPA) with the Vermillion River Watershed Joint Powers Organization (VRWJPO) and Dakota County to receive grant funding from the Minnesota Board of Water and Soil Resources (BWSR) for a 2024-2025 Watershed Based Implementation Funding (WBIF) grant to implement water quality improvements on the west side of the 4th Street/Willow Street Intersection. This water quality improvement opportunity was identified in a previous study of the subwatershed. Per the JPA, the City is the lead agency for design and construction administration of the project. DISCUSSION: The 4th/Willow subwatershed outfall to the Vermillion River has a contributing area of about 161 acres, as shown on the attached Figure 4a. The Minnesota Pollution Control Agency (MPCA) describes hydrodynamic as known structure pretreatment a as improvement proposed the separator which "create flow patterns and flow conditions that help remove suspended sediments during low flow conditions" and "include a permanent pool for sedimentation and a solid baffle or inverted outlet pipe to provide skimming to trap floatables." In early 2023, the City Council approved the Consultant Pool for 2023-2027. Emmons & Olivier Resources (EOR) is one of the firms in the Consultant Pool and has prepared the attached scope and budget based on meetings and discussions with City Staff regarding this project. The scope includes the following major tasks: Progress Meetings Data Collection and Synthesis Stormwater Modeling Feasibility Level Options Analysis Identify Permit Requirements Prepare Draft and Final Feasibility Study Based on the feasibility study, the City will have a separate Professional Services Agreement for design and bidding assistance. Page 51 of 94 BUDGET IMPACT: The funding sources for the overall project per the JPA are as follows: Funding Source Amount BWSR WBIF Grant $ 71,013.00 VRWJPO $ 39,207.00 Dakota County $ 5,000.00 City of Farmington $ 1,900.00 $117,120.00 The 2025-2029 Capital Improvement Program (CIP) includes $400,000 for Annual Storm Water Management Maintenance, funded via the City' s Storm Water fund. Storm water related activities, including studies, cleaning etc. fall under this CIP item. Work under this feasibility study contract will be billed hourly for a cost not to exceed $19,972.50. The funding source is the Storm Water fund. The City pays the consultants and contractors directly, then request reimbursement via the JPA. ACTION REQUESTED: Approve a Professional Services Agreement with Emmons & Olivier Resources, Inc. for the 4th and Willow TSS Reduction Feasibility Study. ATTACHMENTS: 4th and Willow Drainage Area 080425 PSA EOR 4th and Willow TSS Reduction feasibility Page 52 of 94 " " " " " " " " " " " " "" "" " " " " " " " " " " " " " " " " " " " """ " " " " " " " "" " """ " " "" " " "" " "" """"" "" " "" " """ " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " """"" """ " " " " "" " " """ " " " "" " "" "" " " " "" " " " " " " " " " " " "" "" " " " " " " C TSS: 58,526.6 lb/yr TP: 186.5 lb/yr Do c u m e n t P a t h : K : \ 0 1 8 7 5 6 - 0 0 0 \ G I S \ M a p s \ W R M a p \ B M P W i l l o w D a t e S a v e d : 8 / 3 / 2 0 2 2 ¯ 1 inch = 860 feet 0 860 FeetStormwater Direct Drainage Prioritization The City of Farmington Figure 4a - Willow and 4th Street Drainage Area Drainage Tributary Area: 161 ac Potental BMP Outfall to Vermillion River "Storm Sewer BMP Drainage Area Drainage Boundaries Page 53 of 94 224345v1 PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (“Agreement”) is made this 4th day of August, 2025, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation, whose business address is 430 3rd St, Farmington, MN 55024 (hereinafter "City") and Emmons & Olivier Resources, Inc., a Minnesota Corporation, whose business address is 1919 University Avenue, Suite 300, St. Paul, MN 55104 (hereinafter "Engineer"). PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Engineer for engineering services, hereinafter referred to as the "Work", and as outlined on Exhibit “A” attached hereto. IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Engineer to furnish the services set forth on the attached Exhibit “A”. The Engineer agrees to perform the services. Engineer shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things necessary and ancillary thereto specified on Exhibit “A”. The Work to be performed under this Agreement shall be done under the review of a professional engineer licensed in the State of Minnesota, who shall attest that the Work will be performed in compliance with all applicable codes and engineering standards. The Work shall be performed in accordance with the Contract Documents, which includes this Agreement and the attached Exhibits: Exhibit “A” – Scope of Services, Exhibit “B” – Schedule of Payment and Fee Schedule. In the event any ambiguity or conflict between the Contract Documents listed above, the order of precedence shall be the following order: (i) this Agreement; (ii) Exhibit “A”, (iii) Exhibit “B”. 2. REPRESENTATIVES. City has designated John Powell, Public Works Director/City Engineer (the “City Representative”), and the Engineer has designated Kyle Crawford, Project Manager (the “Engineer Representative”). The City Representative and the Engineer Representative shall be available as often as is reasonably necessary for reviewing the Services and Work to be performed. 3. COMPENSATION FOR SERVICES. Engineer shall be paid by the City for the services described in Exhibit “A” on an hourly basis in accordance with the attached fee schedule, Exhibit “B”, but not to exceed $19,972.50 inclusive of taxes and reimbursable costs. A. Any changes in the scope of the Work which may result in an increase to the compensation due the Engineer shall require prior written approval by the Page 54 of 94 224345v1 authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Engineer when required by the complex or specialized nature of the Project and when authorized in writing by the City. 4. COMPLETION DATE/TERM. The Engineer must complete the Services by October 31, 2025. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 5. OWNERSHIP OF DOCUMENTS. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Engineer may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Engineer also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement does not relieve any liability on the part of the Engineer, but any use of the Information by the City or the Engineer beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Engineer shall abide by all statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules, and regulations pertaining to the Services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. Engineer’s books, records, documents, and accounting procedures and practices related to services provided to the City are subject to examination by the legislative auditor or the state auditor, as appropriate, for a minimum of six years. 7. STANDARD OF CARE. Engineer shall exercise the same degrees of care, skill, and diligence in the performance of the Services as is ordinarily possessed and exercised by a professional engineer under similar circumstances. Engineer shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Engineer’s breach of this standard of care. Engineer shall put forth reasonable efforts to complete its duties in a timely manner. Engineer shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Engineer shall be responsible for costs, delays, or damages arising from unreasonable delays in the performance of its duties. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Engineer’s services. 8. INDEMNIFICATION. The Engineer shall defend, indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all judgments, claims, damages, demands, actions, causes of action, including costs and attorney's fees paid or incurred resulting from any breach of this Agreement by Engineer, its agents, contractors and employees, or any Page 55 of 94 224345v1 negligent or intentional act or omission performed, taken or not performed or taken by Engineer, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Engineer harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents, or employees. 9. INSURANCE. a. General Liability. Prior to starting the Work, Engineer shall procure, maintain, and pay for such insurance as will protect against claims or loss which may arise out of operations by Engineer or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Engineer shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $2,000,000 property damage and bodily injury per occurrence $2,000,000 general aggregate Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Commercial General Liability requirements may be met through a combination of umbrella or excess liability insurance. The City shall be named as an additional insured on the general liability and umbrella policies. c. Professional Liability Insurance. In addition to the coverages listed above, Engineer shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. Page 56 of 94 224345v1 d. Engineer shall maintain “stop gap” coverage if Engineer obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Farmington” as an additional insured. f. All policies, except the Professional Liability Policy, shall apply on a “per project” basis. g. All polices shall contain a waiver of subrogation in favor of the City. h. All policies, except for the Worker’s Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Engineer under this Agreement. j. Engineer agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Engineer’s responsibility to pay any retention or deductible for the coverages required herein. l. The Engineer’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days advanced written notice to the City. m. Engineer shall maintain in effect all insurance coverages required under this Paragraph at Engineer’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing and all insurance policies shall be on ISO forms acceptable to the City. n. A copy of the Engineer’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Engineer’s Work. Upon request a copy of the Engineer’s insurance declaration page, rider and/or endorsement, as applicable shall be provided. Such documents evidencing insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Engineer has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, rider, endorsement, certificates, or other evidence of insurance, or to advise Engineer of any deficiencies in such documents and Page 57 of 94 224345v1 receipt thereof shall not relieve Engineer from, nor be deemed a waiver of, City’s right to enforce the terms of Engineer’s obligations hereunder. City reserves the right to examine any policy provided for under this Agreement. o. Effect of Engineer’s Failure to Provide Insurance. If Engineer fails to provide the specified insurance, then Engineer will defend, indemnify, and hold harmless the City, the City's officials, agents, and employees from any loss, claim, liability, and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Engineer, its subcontractors, agents, employees or delegates. Engineer agrees that this indemnity shall be construed and applied in favor of indemnification. Engineer also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity in section p, the City may require Engineer to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Engineer's insurance company. Engineer will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. INDEPENDENT CONTRACTOR. The City hereby retains the Engineer as an independent contractor upon the terms and conditions set forth in this Agreement. The Engineer is not an employee of the City and is free to contract with other entities as provided herein. Engineer shall be responsible for selecting the means and methods of performing the work. Engineer shall furnish any and all supplies, equipment, and incidentals necessary for Engineer's performance under this Agreement. City and Engineer agree that Engineer shall not at any time or in any manner represent that Engineer or any of Engineer's agents or employees are in any manner agents or employees of the City. Engineer shall be exclusively responsible under this Agreement for Engineer's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11. SUBCONTRACTORS. Engineer shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Engineer shall comply with Minnesota Statute § 471.425. Engineer must pay subcontractor for all undisputed Page 58 of 94 224345v1 services provided by subcontractor within ten (10) days of Engineer’s receipt of payment from City. Engineer must pay interest of 1.5 percent per month or any part of a month to subcontractor on any undisputed amount not paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 12. ASSIGNMENT AND THIRD PARTIES. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the City and Engineer, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the City and Engineer and not for the benefit of any other party. 13. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 14. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 15. CONTROLLING LAW AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this contract shall be venued in the Dakota County District Court. 16. COPYRIGHT. Engineer shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings, or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 17. RECORDS. The Engineer shall maintain complete and accurate records of time and expense involved in the performance of services. 18. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Engineer must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Engineer pursuant to this Agreement. Engineer is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Engineer receives a request to release data, Engineer must immediately notify City. City will give Engineer instructions concerning the release of the data to the requesting party before the data is released. Engineer agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Engineer’s officers’, agents’, partners’, employees’, volunteers’, assignees’, or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. Page 59 of 94 224345v1 19. TERMINATION. This Agreement may be terminated by City on thirty (30) days’ written notice delivered to Engineer at the address on file with the City. Upon termination under this provision if there is no fault of the Engineer, the Engineer shall be paid for services rendered and reimbursable expenses until the effective date of termination. If the City terminates the Agreement because the Engineer has failed to perform in accordance with this Agreement, no further payment shall be made to the Engineer, and the City may retain another engineer to undertake or complete the work identified in Paragraph 1. 20. NON-DISCRIMINATION. During the performance of this Agreement, the Engineer shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Engineer shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Engineer shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Engineer further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 21. SURVIVAL. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 22. SERVICES NOT PROVIDED FOR. Claims for services furnished by the Engineer not specifically provided for herein shall not be honored by the City. 23. SEVERABILITY. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 24. CONFLICTS. No officer or salaried employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 25. NOTICES. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. 26. WAIVER. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Page 60 of 94 224345v1 27. COUNTERPARTS. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Dated:__________________, 20___ CITY OF FARMINGTON By: Joshua Hoyt Mayor By: Shirley R Buecksler City Clerk Dated:__________________, 20___ EMMONS & OLIVIER RESOURCES, INC.: By: _____________________________ [print name] Its __________________________ [title] Page 61 of 94 224345v1 EXHIBIT “A” SCOPE OF SERVICES AND EXHIBIT “B” SCHEDULE OF PAYMENT AND FEE SCHEDULE Page 62 of 94 Emmons & Olivier Resources, Inc. is an Equal Opportunity Affirmative Action Employer 1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com memo Project Name | Treatment Structure - 4th & Willow TSS Reduction Date | 7.25.2025 To / Contact info | John Powell <jpowell@farmingtonmn.gov> McKenna Rodine <mrodine@farmingtonmn.gov> Cc / Contact info | Kevin Biehn <kbiehn@eorinc.com> From / Contact info | Kyle Crawford <kcrawford@eorinc.com> Regarding | Proposed Scope and Associated Fee + Expense The City of Farmington (the City) has requested a feasibility level analysis & design for a TSS Treatment Structure at 4th & Willow. Subsequent analysis, design, permitting, tendering, and construction administration to be scoped upon owner direction. Primary Dedicated Staff ROLE PERSONNEL 2025 HOURLY RATE Project Manager Kyle Crawford, PE $189.00 Project Engineer Britta Carlson $162.00 Senior QA/QC Ryan Fleming, PE $218.00 Survey Joey Castaneda $112.00 Modeling Bill Yu, PEng $162.00 Overarching Assumptions The City to coordinate with any and all landowners to secure access on behalf of EOR for site visits Survey o Select data gathered for feasibility-level analysis; additional survey may be necessary for detailed design and construction o Limited to key topographic, bathymetry and infrastructure points o All necessary stormwater structures and property to be readily available for survey o Confined entry not accounted for o Any restrictions (i.e., seized utility hole cover) may warrant additional budget Stormwater Model o The provided HydroCAD model for the Treatment Structure 4th and Williow TSS Reduction project will be refined under existing conditions and an additional model will be generated from it to model feasibility conditions. Any grant administration time/deliverables completed by others The following services are not included in this scope, and are anticipated to be coordinated by City staff (as requested): o Geotechnical services o Sediment testing Public engagement o Meeting coordination and public invitation to be coordinated by City The following, but not limited to the following, potential future services/costs are deferred to subsequent stages o Televising of stormwater sewer o Wetland delineation and permitting Page 63 of 94 memo 2 of 4 Emmons & Olivier Resources, Inc. 1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com TREATMENT STRUCTURE 4TH AND WILLOW TSS REDUCTION The following activities and deliverables have been scoped to provide stakeholders with an understanding of the condition of the stormwater facilities, a depiction of available improvement options, and the associated estimate of cost, benefits, and returns from vetted solutions. SCOPE & DELIVERABLES 1. City Progress Meetings [All meetings assumed to be virtual, unless otherwise noted] a. Site visit & kick off discussion → observations, challenges, historic maintenance, desires, etc. [In person meeting with City] b. Review existing conditions and identify any data gaps c. Review initial concepts & vetting d. Final presentation 2. Data Collection and Synthesis a. Review owner provided models, plans, as-builts, and anecdotal information b. Geotechnical i. Recommend soil borings (provide exhibit) to City and City to complete geotechnical borings and identify local groundwater elevation ii. Review soil borings c. Identification of utilities i. Coordination of public locate ii. Facilitation of private utility locate, expense included herein d. Survey i. Preparation → ϐiles, benchmarks, data download, etc. ii. Survey of critical elevations and inverts and sizing of existing drainage and stormwater infrastructure Figure 1 - TREATMENT STRUCTURE 4TH AND WILLOW TSS REDUCTION Study Area Page 64 of 94 memo 3 of 4 Emmons & Olivier Resources, Inc. 1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com iii. Inventory, characterize, and photograph accessible existing stormsewer infrastructure e. Data reduction and base map construction 3. Stormwater Modeling a. Existing conditions simulation b. Proposed condition(s) simulation c. Reporting & quality and quantity comparison documentation 4. Feasibility Level Options Analysis a. Identification and vetting of options i. Stormwater infrastructure improvements ii. Future considerations iii. Access and construction limits iv. Site restoration b. Solicitation and sizing coordination with potential oil-grit separator supplier c. Design drafting & details d. Cost estimation of alternative(s) e. Qualitative articulation of pros and cons of alternatives 5. Identify and articulate probable required permits 6. Author, format and assemble Draft Feasibility Summary Memo 7. Refine/Update Feasibility Study Per Owner Recommendations FEE & EXPENSES A budget of $19,972.50 is requested for this effort. A detailed breakdown of tasks with staff hours, hourly rate for each assigned staff person, hours on each task and listed expenses can be found in the tables below. Page 65 of 94 memo 4 of 4 Emmons & Olivier Resources, Inc. 1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com LIST OF ASSUMED EXPENSES SCHEDULE The following schedule assumes there are no delays out of EOR’s control. PRIMARY TASK TIMELINE PROBABLE COMPLETION BASED ON A NTP ON OR BEFORE 8/1/2025 City progress meetings Varies - Data collection and synthesis Complete within 6 weeks of NTP and 4 weeks of geotechnical delivery, whichever is longer. Mid-September Stormwater modeling Consultation w/ potential vendor(s) and options identification & analysis Identification of permit requirements Draft Feasibility Memo Draft Feasibility Memo complete within 2 weeks of complete City direction on initial concept vetting Early-October Feasibility Memo – refinement Complete within 2 weeks of complete City direction/response 10/17/2025 PRIMARY TASK ASSUMED EXPENSES 1- City Progress Meetings Meeting/site visit mileage 2- Data Collection and Synthesis Survey equipment & mileage 3- Stormwater Modeling - 4 - Options Identification & Analysis - 5 - Permit Requirements - 6 - Draft Feasibility Memo - 7 - Feasibility Memo – Refinement - Page 66 of 94 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Purchase of a Brine Equipment Meeting: Regular Council - Aug 04 2025 INTRODUCTION: In the past, the City has not incorporated the use of brine, a mixture of salt and water, into winter pavement to equipment with equipped be will dump new All activities. maintenance trucks incorporate brine into the salt application process. The requested action is to purchase brine production implementation Winter City the of in equipment, for tank, storage a and use Maintenance Policy. DISCUSSION: Incorporation of brine into winter maintenance activities is a widely accepted practice. It can be applied to the roadway pavement prior to snow events in order to lower the freezing point of water which, in turn, reduces the bonding of snow/ice to the pavement surface. This is a proactive approach to plowing/de-icing. In addition, brine tanks on the dump trucks allow operators to "pre- wet" the salt prior to application. Pre-wetting increases the effectiveness of salt use on pavement. The Minnesota Snow and Ice Control Handbook, last updated in 2022, discusses anti-icing and pre- wetting strategies extensively. The City has obtained quotes for both production of the brine, and a storage tank; both quotes were provided by Varitech Industries. The brine production system quote totals $39,769.00 and the storage tank quote totals $30,845.00, both provided via MN State Contract S-829(5) and Sourcewell Contract 031423- VAR. BUDGET IMPACT: A summary of the quotes is as follows Brine Production System $39,769.00 Storage Tank $30,845.00 Total $70,614.00 $50,000 was budgeted for this equipment in 2025 with the funding source identified as the General Capital Equipment. Page 67 of 94 ACTION REQUESTED: Approve the purchase of the brine production system and storage tank, per the amounts quoted by Varitech Industries, and authorize an amendment to the City budget to account for the cost increase. ATTACHMENTS: Quotation Brine Production System Quotation Storage Tank Brine equipment spec sheets Page 68 of 94 S O L D T O S H I P T O 26823 CITY OF FARMINGTON - MN 19650 MUNICIPAL DR FARMINGTON, MN 55024 USA Expiration Date: Customer Ref.: Customer P/O: Customer Contact: Payment Terms: Sales Rep: VariTech Industries Inc. A subsidiary of FORCE America, Inc. 8633 Eagle Creek Pkwy Savage, MN 55378 (952) 707-1300 QUOTE QT060-2001634-4 DATE 7/24/2025 PAGE 1 OF 1 579404 CITY OF FARMINGTON - MN 430 3RD ST FARMINGTON, MN 55024-1355 USA VARITECH INDUSTRIES INC Site 160 4115 MINNESOTA ST ALEXANDRIA, MN 56308-3328 USA Price per MNDOT Contract S-829 (5) Sourcewell Contract 031423-VAR Ship From: NOTES Sales Quotation 9/5/2025 Brine System Net 30 Days Zeppelin, Jason W PRODUCT / DESCRIPTION QTY PRICEU/M EXTENSION 1087598 Rev. B Model Sb600 Salt Brine System With Cast Iron Pump VAR MODEL SB600 1 15,000.0000ea 15,000.00 1 1198755 Rev. B 230 Volt Single Phase Brine Boss ECO System For Use With Existing SB600 Model Brine Makers. 100ft Of Hose Included With Unit, More Available Upon Quote Request. ECO-EXISTING-SB600-230V-1PH 1 24,769.0000ea 24,769.00 2 www.forceamerica.com CHARGES: TAX: QUOTE TOTAL: ********************************************************************************************************************* Prices & Lead Times & Delivery Dates Are Based Upon Current Information And Are Subject to Change Unless Otherwise Noted, Prices Do Not Include Freight ********************************************************************************************************************* Accepted By: Date: $0.00 $0.00 $39,769.00 Questions about your order? Contact us by phone at 888-208-0686 or email us at sales@varitech-industries.com MERCHANDISE TOTAL:$39,769.00 Page 69 of 94 Acceptance: These Terms and Conditions shall govern all contracts for the sale of any goods to Buyer by VariTech Industries, Inc. and/or its subsidiaries and divisions (collectively "Seller"). These Terms and Conditions shall control over any conflicting terms and condition set forth in any request for quotation, purchase order, confirmation or other transaction document submitted to Seller by Buyer. VARITECH INDUSTRIES, INC. TERMS AND CONDITIONS Delays in Delivery: Seller shall not be responsible for any delay in delivery of goods to Buyer due to fires, strikes, riots, Acts of God, government orders or restrictions, delays in transportation delays by suppliers or materials or parts, inability to obtain necessary labor or other causes beyond Seller’s control. In the event of such delay, the delivery date shall be extended for a reasonable period of time. Damage or Loss in Transit: All risk of loss shall pass to Buyer at the time of delivery of the goods. Deliver of the goods to any carrier shall constitute delivery of the goods to Buyer, regardless of which party retained or hired the carrier. Warranties: Seller warrants that any goods sold by Seller to Buyer shall be free from defects in material and workmanship for a period of one (1) year from the date of delivery. THIS WARRANTY SHALL BE THE SOLE AND EXCLUSIVE WARRANTY MADE BY SELLER TO BUYER. SELLER HEREBY DISCLAIMS ANY IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Exclusive Remedy: If within the aforementioned one-year warranty period, any goods sold by Seller are proven by Buyer to be defective to Seller’s reasonable satisfaction, then such defective goods shall be repaired or replaced, at Seller’s sole option. THIS REMEDY SHALL BE THE SOLE AND EXCLUSIVE REMEDY AVAILABLE TO BUYER. BUYER SHALL NOT, UNDER ANY CIRCUMSTANCES, BE ENTITLED TO RECOVER ANY INCIDENTAL, CONSEQUENTIAL OR CONTINGENT DAMAGES, INCLUDING, WITHOUT LIMITATION, LOST PROFITS. Payment: Buyer shall pay Seller’s invoices within thirty (30) days of receipt. Buyer agrees to pay interest to Seller on any past-due amounts at the rate of 18% per year. Security Interest: To secure payment of Seller’s invoices, Buyer hereby grants Seller a security interest in all goods sold by Seller to Buyer. Buyer hereby authorizes Seller to file financing statements on behalf of Buyer to perfect Seller’s security interest. In the event Buyer fails to timely pay Seller for any goods sold to Buyer, Seller may proceed, at its option, to utilize the remedies available to a secured party under Article 9 of the Uniform Commercial Code. Freight Terms: All sales made by Seller to Buyer shall be F.O.B. Seller’s Distribution Center. Returned Goods: Goods may only be returned by Buyer with Seller’s prior authorization and consent. Only unused goods in original containers of current design will be considered for return. Specially manufactured, custom or modified goods shall not be returnable. Buyer shall pay all transportation charges for any goods accepted for return by Seller. Buyer shall also pay a restocking charge equal to 15% of the original price of any goods accepted by Seller for return. Taxes and Other Charges: Buyer shall be responsible for paying any taxes, duties, fees, or other charges imposed by any governmental entity based upon Buyer’s purchase of any goods from Seller. Legal Action: These Terms and Conditions and the terms of any contract for the sale of goods by Seller to Buyer shall be governed by and construed in accordance with Minnesota law. Any action relating to or arising out of any contact for the sale of goods by Seller to Buyer shall be venued in state or federal court in Minnesota. Buyer consents to the personal jurisdiction of Minnesota courts and waives any defense that venue in Minnesota is in any manner inconvenient. Buyer shall pay all attorney fees, costs and disbursements incurred by Seller in collecting any amounts due from Buyer, enforcing these Terms and Conditions and/or enforcing the terms of any contract for the sale of goods by Seller to Buyer. Any legal action by Buyer against Seller relating to or arising out of any contract for the sale of goods by Seller to Buyer shall be brought within one (1) year after the delivery of the goods or be forever barred. Page 70 of 94 S O L D T O S H I P T O 26823 CITY OF FARMINGTON - MN 19650 MUNICIPAL DR FARMINGTON, MN 55024 USA Expiration Date: Customer Ref.: Customer P/O: Customer Contact: Payment Terms: Sales Rep: VariTech Industries Inc. A subsidiary of FORCE America, Inc. 8633 Eagle Creek Pkwy Savage, MN 55378 (952) 707-1300 QUOTE QT060-2001646-4 DATE 7/24/2025 PAGE 1 OF 1 579404 CITY OF FARMINGTON - MN 430 3RD ST FARMINGTON, MN 55024-1355 USA VARITECH INDUSTRIES INC Site 160 4115 MINNESOTA ST ALEXANDRIA, MN 56308-3328 USA Price per MNDOT Contract S-829 (5) Sourcewell Contract 031423-VAR Ship From: NOTES Sales Quotation 9/5/2025 Net 30 Days Zeppelin, Jason W PRODUCT / DESCRIPTION QTY PRICEU/M EXTENSION 1085362 5500 Gal Captor Tank - 1.5 Sg Captor Storage Tank SNY TAN-5500CCS-15 1 28,750.0000ea 28,750.00 1 1085346 3" Captor Transition Ftg Ufo - Epdm Gasket SNY TAN-300TRANS-FTG 2 0.0000ea 0.00 2 1104464 Rev. A 3"FTH SS Bolted Tank FTG EPDM Gasket SNY TAN-300BOLT-SS 2 0.0000ea 0.00 3 1178101 Rev. A Dwst (Dual Wall Storage Tank) 2" Ext Fill Tube with Sight Tube Assy for 3" Tank Outlet LDS 8069x002 1 2,000.0000ea 2,000.00 4 1025078 108" Dia Gallonage Decal NPNX718 1 95.0000ea 95.00 5 www.forceamerica.com CHARGES: TAX: QUOTE TOTAL: ********************************************************************************************************************* Prices & Lead Times & Delivery Dates Are Based Upon Current Information And Are Subject to Change Unless Otherwise Noted, Prices Do Not Include Freight ********************************************************************************************************************* Accepted By: Date: $0.00 $0.00 $30,845.00 Questions about your order? Contact us by phone at 888-208-0686 or email us at sales@varitech-industries.com MERCHANDISE TOTAL:$30,845.00 Page 71 of 94 Acceptance: These Terms and Conditions shall govern all contracts for the sale of any goods to Buyer by VariTech Industries, Inc. and/or its subsidiaries and divisions (collectively "Seller"). These Terms and Conditions shall control over any conflicting terms and condition set forth in any request for quotation, purchase order, confirmation or other transaction document submitted to Seller by Buyer. VARITECH INDUSTRIES, INC. TERMS AND CONDITIONS Delays in Delivery: Seller shall not be responsible for any delay in delivery of goods to Buyer due to fires, strikes, riots, Acts of God, government orders or restrictions, delays in transportation delays by suppliers or materials or parts, inability to obtain necessary labor or other causes beyond Seller’s control. In the event of such delay, the delivery date shall be extended for a reasonable period of time. Damage or Loss in Transit: All risk of loss shall pass to Buyer at the time of delivery of the goods. Deliver of the goods to any carrier shall constitute delivery of the goods to Buyer, regardless of which party retained or hired the carrier. Warranties: Seller warrants that any goods sold by Seller to Buyer shall be free from defects in material and workmanship for a period of one (1) year from the date of delivery. THIS WARRANTY SHALL BE THE SOLE AND EXCLUSIVE WARRANTY MADE BY SELLER TO BUYER. SELLER HEREBY DISCLAIMS ANY IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Exclusive Remedy: If within the aforementioned one-year warranty period, any goods sold by Seller are proven by Buyer to be defective to Seller’s reasonable satisfaction, then such defective goods shall be repaired or replaced, at Seller’s sole option. THIS REMEDY SHALL BE THE SOLE AND EXCLUSIVE REMEDY AVAILABLE TO BUYER. BUYER SHALL NOT, UNDER ANY CIRCUMSTANCES, BE ENTITLED TO RECOVER ANY INCIDENTAL, CONSEQUENTIAL OR CONTINGENT DAMAGES, INCLUDING, WITHOUT LIMITATION, LOST PROFITS. Payment: Buyer shall pay Seller’s invoices within thirty (30) days of receipt. Buyer agrees to pay interest to Seller on any past-due amounts at the rate of 18% per year. Security Interest: To secure payment of Seller’s invoices, Buyer hereby grants Seller a security interest in all goods sold by Seller to Buyer. Buyer hereby authorizes Seller to file financing statements on behalf of Buyer to perfect Seller’s security interest. In the event Buyer fails to timely pay Seller for any goods sold to Buyer, Seller may proceed, at its option, to utilize the remedies available to a secured party under Article 9 of the Uniform Commercial Code. Freight Terms: All sales made by Seller to Buyer shall be F.O.B. Seller’s Distribution Center. Returned Goods: Goods may only be returned by Buyer with Seller’s prior authorization and consent. Only unused goods in original containers of current design will be considered for return. Specially manufactured, custom or modified goods shall not be returnable. Buyer shall pay all transportation charges for any goods accepted for return by Seller. Buyer shall also pay a restocking charge equal to 15% of the original price of any goods accepted by Seller for return. Taxes and Other Charges: Buyer shall be responsible for paying any taxes, duties, fees, or other charges imposed by any governmental entity based upon Buyer’s purchase of any goods from Seller. Legal Action: These Terms and Conditions and the terms of any contract for the sale of goods by Seller to Buyer shall be governed by and construed in accordance with Minnesota law. Any action relating to or arising out of any contact for the sale of goods by Seller to Buyer shall be venued in state or federal court in Minnesota. Buyer consents to the personal jurisdiction of Minnesota courts and waives any defense that venue in Minnesota is in any manner inconvenient. Buyer shall pay all attorney fees, costs and disbursements incurred by Seller in collecting any amounts due from Buyer, enforcing these Terms and Conditions and/or enforcing the terms of any contract for the sale of goods by Seller to Buyer. Any legal action by Buyer against Seller relating to or arising out of any contract for the sale of goods by Seller to Buyer shall be brought within one (1) year after the delivery of the goods or be forever barred. Page 72 of 94 FEATURES The Brine Boss Eco is our more economical version of our popular Brine Boss®. It is designed for use with the SB600 or SCB1400-SS Salt Brine Production Systems. When coupled with our up-flow brine process, you will be able to produce cleaner, more consistent brine faster than ever before. The stand alone cabinet is ideal for new installations, or it can easily be placed into service for use with any existing VariTech brine production system. Brine Boss Eco™ 1-888-208-0686 www.varitech-industries.com PRODUCTION SYSTEM •Digital HMI Screen Easy to reference screen allows for live salinity readings •Administer Security Protection Ensures that target salinity and system settings can only be accessed through password verification •Heavy Duty Pump and Plumbing Components Stainless steel centrifugal pump coupled to a TEFC motor and poly housed ball valves with stainless steel balls will provide years of dependable use •Temperature Compensated Brine Production Our interface monitors water temperature to make sure the brine that is produced is consistent each and every time SB600 Sold Separately HSCB1400-SS Sold Separately Brine Boss Eco™ Page 73 of 94 Product Specifications Active System Mode Actual Salinity Reading Total Tank Volume Visual Tank Level Actual Tank Level START/STOP System Press Soft Key Dimensions ................................................... Single-Phase Power Requirements .............. 42.17” x 34” x 50.35” 230 VAC 16 FLA @ 60 Hz Brine Boss Eco™ PRODUCTION SYSTEM 1-888-208-0686 www.varitech-industries.c o mPage 74 of 94 F E A TU RE S The SB600 Salt-Brine Production System is used for mixing rock salt and water in a controlled manner. The salinity is controlled manually by the operator. The salt brine can be produced as needed or for storage in quantities up to 3,600 gallons per hour. The production of salt brine is used in anti-icing and de-icing operations. SB600 Salt Brine Production System 1-888-208-0686 www.varitech-industries.c o m PRODUCTION SYSTEM • Up-Flow Design Ensures consistent salinity and purer brine • Self-Contained Salt Brine Production Uses rock salt and water to produce salt brine as needed • Reduce Salt Brine Storage Requirements Produces up to 3600 gallons per hour of salt brine for de-icing and anti-icing operations • Full Range Salinity Adjustments Easily produce salt brine to exact salinity needed • 110% Secondary Containment System Standard double wall containment complies with environmental storage and production regulations • Heavy Duty, UV Stabilized Construction High strength and durability with long life needed for producing salt brine • On-Board Storage Overflow Protection Automated full switch for shut-off when the storage is full in continuous throughput production • Tethered Remote Control Control unloading system on/off from a distance of up to 15 feet Page 75 of 94 SB600 Salt Brine Production System 1-888-208-0686 www.varitech-industries.com PRODUCTION SYSTEM 1-888-208-0686 www.varitech-industries.com Front View Side View (SB600 cross section shown) Size ................................... Production ......................... Unloading .......................... Electrical ............................ One point for AC power connections within the electrical panel Controls are 24vdc low-voltage connections *Cast iron pump standard (Optional Stainless Steel pump pictures) 61.5” x 119.25” x 62.75” 3600 GPH 110 GPM* 120 Volts @20 amp Page 76 of 94 *ALL EXTERNAL PIPING MUST BE INDEPENDENTLY SUPPORTED.*ONLY BASE FITTINGS TO BE LEFT INSTALLED AT TIME OF SHIPMENT PER SII PROCEDURE.*Consult Snyder's Guidelines for Use and Installation prior to delivery. Available on-line at http://www.snyderindustriestanks.com/Technical 120.0 24.0 FLANGE LINE 1.06 TYP. 159.1 171.5 173.0 108.0 142.0 FULL 18" PE THREADED/VENTEDMANWAY w/15" ACCESS LADDER LUGS@ 0 & 180 120.0 15.0 1.5 TYP. 15.0 14.7 15.8 26.0 2.0 TYP. 0 45 90 135 180 225 270 315 TIEDOWN/LIFTING LUGS(8) PLCS. 90 TYP. PART NO. ET3 DRAWN BYDO NOT SCALE DATE TITLE: ENG. ID. 1 OF 1 REVISIONASM TK 5500CP X 108 SHEET 10/6/2014 © SNYDER INDUSTRIES INC., 2014 ALL DIMENSIONS, DESIGNS, AND INFORMATION ON THIS PRINT MUST BE CONSIDERED PROPRIETARY TO SNYDER INDUSTRIES, INC. AND MAY NOT BE USED, COPIED, OR DISTRIBUTED WITHOUT WRITTEN PERMISSION OF AN OFFICER (OR HIS AGENT) OF THE FIRM. STATUS:Released A0035895660000N & 5640000N ALL DIMENSIONS ARE IN INCHES, NOMINAL, & SUBJECT TO CHANGE WITHOUT NOTICE.ALL DIMENSIONS ON ROTATIONAL MOLDED PARTS ARE SUBJECT TO A 3% TOLERANCE.(402) 467-5221www.snydernet.com A Pa g e 7 7 o f 9 4 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Receive Bids and Award a Contract for the 2025 Mill & Overlay Meeting: Regular Council - Aug 04 2025 INTRODUCTION: The 2025 Mill & Overlay work areas are shown on the attached sheets and includes the following street segments: Upper 183rd Street from English Avenue to 185th Street Embers Avenue from Emerald Trail to 185th Street Embers Avenue from Embry Avenue to Dunbury Avenue Everhill Avenue from 200th Street to Everest Path 12th Street from 213th Street to 220th Street (both sides, and full width around the circle at Spruce Street) DISCUSSION: An advertisement for bids was posted in the Dakota County Tribune on July 18 and 25, 2025 and on the QuestCDN website. Bids were opened at 10 am on July 29, 2025. Three (3) bids were received. The low bidder is McNamara Contracting of Rosemount, in the amount of $512,160. The Engineer's Estimate of Construction Costs for the project was $499,270. McNamara Contracting has successfully completed many similar projects in the past. A complete tabulation of bids is attached and is summarized below: Contractor Bid Amount McNamara Contracting $512,160.00 Minnesota Paving & Materials $567,960.05 Bituminous Roadways Inc. $645,147.00 BUDGET IMPACT: Funding for this project, as identified in the approved 2025-2029 Capital Improvement Plan, included the following: Street Maintenance Fund $ 880,000 Sewer Fund $ 40,000 Storm Water Fund $ 40,000 Water Fund $ 40,000 Total $ 1,000,000 Page 78 of 94 The low bid is about 2.6 percent higher than the Engineer's Estimate of Construction Costs. In reviewing the bids, the primary reason was the unit price for pavement milling was estimated too low. Public improvement contracts are based on estimated quantities of materials and work types; the final contract amount can vary (increase or decrease) from the original amount. Additionally, construction issues arise which require an immediate decision and cannot wait for the next City Council meeting for formal approval. For these reasons, Staff is also requesting approval of a change order contingency of $50,000 (about 10% of the contract) be established as an aggregate of all change order increases with a maximum amount of $20,000 allowed for any single change order increase without prior City Council approval. As the City has received competitive pricing, once the contract is awarded, Staff will contact the low bidder to determine if they have capacity to complete additional work at the bid unit prices. If so, Staff will bring a change order to City Council for your consideration identifying the additional work locations and the new proposed contract amount. In no case would the new contract amount cause the Street Maintenance Fund amount to increase or exceed the change amount allowed under municipal bidding requirements. ACTION REQUESTED: Staff recommends acceptance of the bids and award of a contract for construction of the 2025 Mill & Overlay project to McNamara Contracting of Rosemount in the amount of their bid $512,160 and authorize the Mayor and City Clerk to execute the same. This includes approval of a change order contingency of $50,000 be established as an aggregate of all change order increases, with a maximum amount of $20,000 allowed for any single change order increase without prior City Council approval. ATTACHMENTS: 2025 M&O Plans 2025 Mill & Overlay Bid Tabulation 00520 McNamara Agreement CP 25-02 Page 79 of 94 EM B E R S A V E 183RD ST W EG R E T W A Y UPPER 183RD ST W E D G E W O O D C T LOWER 183RD ST W 185TH ST W E L M T R E E C I R EL K W O O D A V E EN G L I S H A V E ECHO DR 18 4 T H S T W ELDORADO WAY ± 0 100 200 US Feet Prepared By: City of Farmington Engineering Department Date: 7/15/2025 Sheet 1 2025 Mill and Overlay Segments Mill & Overlay Segment Gate Valve Catch Basin Manhole Pa g e 8 0 o f 9 4 EMBERS AVE 18 3 R D S T W E M E R A L D C I R 185TH ST W E L M T R E E C I R EM E R A L D T R EM P I R E T R ELDORADO W A Y UPP E R 1 8 3 R D S T W 184 T H S T W ± 0 100 200 US Feet Prepared By: City of Farmington Engineering Department Date: 7/15/2025 Sheet 2 2025 Mill and Overlay Segments Mill & Overlay Segment Gate Valve Catch Basin Manhole Pa g e 8 1 o f 9 4 EMBERS AVE EAG L E W O O D T R EAS T O N C T EA S T O N A V E 190TH ST W E M B R Y A V E ± 0 100 200 US Feet Prepared By: City of Farmington Engineering Department Date: 7/15/2025 Sheet 3 2025 Mill and Overlay Segments Mill & Overlay Segment Gate Valve Catch Basin Manhole Pa g e 8 2 o f 9 4 ECHO LN 1 9 3 R D S T W EMBERS AVE ELKRIDGE TR 19 2 N D S T W D U N B U R Y A V E 191ST ST W ± 0 100 200 US Feet Prepared By: City of Farmington Engineering Department Date: 7/15/2025 Sheet 4 2025 Mill and Overlay Segments Mill & Overlay Segment Gate Valve Catch Basin Manhole Pa g e 8 3 o f 9 4 EVENSONG A V E EVEREST PATH EXC E L C T EX E C U T I V E P A T H 20 0 T H S T W EVERH I L L A V E EXCHANGE TR E X P O R T T R EVE R G R E E N T R EXCEPTIONAL TR EXCELSIO R L N ± 0 100 200 US Feet Prepared By: City of Farmington Engineering Department Date: 7/15/2025 Sheet 5 2025 Mill and Overlay Segments Mill & Overlay Segment Gate Valve Catch Basin Manhole Pa g e 8 4 o f 9 4 TWELFTH ST ELEVENTH ST WA L N U T S T THIRTEENTH ST OA K S T SP R U C E S T EL M S T 21 3 T H S T W ± 0 100 200 US Feet Prepared By: City of Farmington Engineering Department Date: 7/15/2025 Sheet 6 2025 Mill and Overlay Segments Mill & Overlay Segment Gate Valve Catch Basin Manhole Pa g e 8 5 o f 9 4 CS A H 5 0 THIRTEENTH ST TWELFTH ST LA R C H S T LO C U S T S T ELEVENTH ST MA P L E S T HI C K O R Y S T ± 0 100 200 US Feet Prepared By: City of Farmington Engineering Department Date: 7/15/2025 Sheet 7 2025 Mill and Overlay Segments Mill & Overlay Segment Gate Valve Catch Basin Manhole Pa g e 8 6 o f 9 4 CITY OF FARMINGTON PROJECT 25-02 2025 MILL & OVERLAY BID TABULATION UNIT QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 2021.501 MOBILIZATION LUMP SUM 1 20,000.00$ 20,000.00$ 24,000.00$ 24,000.00$ 32,000.00$ 32,000.00$ 2232.504 MILL BITUMINOUS SURFACE (1.5")SQ YD 53660 2.00$ 107,320.00$ 1.77$ 94,978.20$ 2.75$ 147,565.00$ 2357.506 BITUMINOUSMATERIAL FOR TACK COAT GA 2820 1.00$ 2,820.00$ 0.01$ 28.20$ 0.10$ 282.00$ 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C)TON 4980 74.00$ 368,520.00$ 88.00$ 438,240.00$ 85.00$ 423,300.00$ 2506.602 ADJUST FRAME AND RING CASTING EACH 10 1,000.00$ 10,000.00$ 780.50$ 7,805.00$ 1,000.00$ 10,000.00$ 2563.601 TRAFFIC CONTROL LUMP SUM 1 3,500.00$ 3,500.00$ 2,908.65$ 2,908.65$ 32,000.00$ 32,000.00$ 512,160.00$ 567,960.05$ 645,147.00$ McNamara Contracting Minnesota Paving & Materials Bituminous Roadways Pa g e 8 7 o f 9 4 City Project No. 25-02 00520-1 Agreement Form DOCUMENT 00520 AGREEMENT FORM THIS AGREEMENT is by and between the City of Farmington, Minnesota (hereinafter called Owner) and McNamara Contracting Inc. (hereinafter called Contractor). Owner and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1 - WORK 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: mill & overlay of City streets, bituminous pavement, traffic control, sanitary manhole adjustment (as needed) and other appurtenances. ARTICLE 2 - THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: City Project No. 25-02 – 2025 Mill & Overlay. ARTICLE 3 - ENGINEER 3.01 The Project has been designed by the City of Farmington Engineering Department (Engineer), who is to act as Owner’s representative, assume all duties and responsibilities, and will have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 - CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for Final Payment as stated in the Contract Documents are of the essence of the Contract. 4.02 Dates for Milestones Substantial Completion and Final Payment A. Accessibility or ingress/egress is required for homeowners throughout the project. B. To eliminate conflict with busing operations, work is encouraged (not required) to take place while school is not in session. Current Farmington School District calendars indicate classes resume September 2, 2025. C. The Work will be Substantially Completed on or before October 24, 2025, and completed and ready for Final Payment in accordance with Paragraph 14.07 of the General Conditions on or before October 31, 2025. Page 88 of 94 City Project No. 25-02 00520-2 Agreement Form 4.03 Liquidated Damages A. Contractor and Owner recognize that time is of the essence of this Agreement and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as Liquidated Damages for delay (but not as a penalty), Contractor shall pay Owner $500 for each day that expires after the time specified in Paragraph 4.02 for Milestones and Substantial Completion until the Work is Substantially Complete. After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by Owner, Contractor shall pay Owner $100 for each day that expires after the time specified in Paragraph 4.02 for completion and readiness for Final Payment until the Work is completed and ready for Final Payment. ARTICLE 5 - CONTRACT PRICE 5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents an amount in current funds as follows: A. For all Work at the prices stated in the Contractor’s Bid, attached hereto as an exhibit. The Bid prices for Unit Price Work set forth as of the Effective Date of the Agreement are based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions, estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by Engineer as provided in Paragraph 9.07 of the General Conditions B. Original Contract Amount, as stated in Contractor’s Bid, is based on $512,160.00. ARTICLE 6 - PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. Contractor shall submit Applications for Payment in accordance with Article 15 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions. 6.02 Progress Payments; Retainage A. Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment, monthly during performance of the Work as provided in Paragraphs 6.02.A1 and 6.02.A2 below. All such payments will be measured by the Schedule of Values established in Paragraph 2.07.A of the General Conditions (and in the case of Bid Unit Price Work based on the number of units completed) or, in the event there is no Schedule of Values, as provided in the General Requirements: 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below, but in each case, less the aggregate of payments previously made and less such amounts as Engineer may determine or Owner may withhold, including but not limited to liquidated damages, in accordance with Paragraph 15.06 of the General Conditions: Page 89 of 94 City Project No. 25-02 00520-3 Agreement Form a. 95 percent of Work completed (with the balance being retainage). b. 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). 2. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 100 percent of the Work completed, less such amounts as Engineer shall determine in accordance with Paragraph 15.02.B5 of the General Conditions and less 100 percent of Engineer’s estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion. 6.03 Final Payment A. Upon Final Completion and acceptance of the Work, in accordance with Paragraph 15.06 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 15.06. ARTICLE 7 - INTEREST 7.01 All moneys not paid when due, as provided in Article 14 of the General Conditions, shall bear interest at the maximum rate allowed by law at the place of the Project. ARTICLE 8 - CONTRACTOR’S REPRESENTATIONS 8.01 In order to induce Owner to enter into this Agreement, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in Paragraph 5.02 of the General Conditions and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site which has been identified in the Supplementary Conditions as provided in Paragraph 4.06 of the General Conditions. E. Contractor has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect Page 90 of 94 City Project No. 25-02 00520-4 Agreement Form cost, progress, or performance of the Work, or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by Contractor and safety precautions and programs incident thereto. F. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 9 - CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement. 2. Performance Bond, Payment Bond, and other Bonds. 3. General Conditions. 4. Supplementary Conditions. 5. Specifications. 6. Drawings bearing the following general titles: 2025 Mill & Overlay. 7. Addendum (Numbers 1 to 7, inclusive). 8. Exhibits to this Agreement (enumerated as follows): a. Contractor’s Bid Form. Page 91 of 94 City Project No. 25-02 00520-5 Agreement Form b. Documentation submitted by Contractor prior to Notice of Award. 9. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a. Notice to Proceed. b. Work Change Directives. c. Change Order(s). B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above). C. There are no Contract Documents other than those listed above in this Article 9. D. The Contract Documents may only be amended, modified, or supplemented as provided in Paragraph 3.04 of the General Conditions. ARTICLE 10 - MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings stated in the General Conditions and the Supplementary Conditions. 10.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. Owner and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such Page 92 of 94 City Project No. 25-02 00520-6 Agreement Form stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. B.This contract may be terminated by the City at any time upon discovery by the City that the prime contractor or subcontractor has submitted a false statement under oath verifying compliance with any of the minimum criteria set forth in Minn. Stat. § 16C.285, subd. 3. IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement in duplicate. One counterpart each has been delivered to Owner and Contractor. All portions of the Contract Documents have been signed or identified by Owner and Contractor or on their behalf. This Agreement will be effective on ______________ , 2025 (which is the Effective Date of the Agreement). Owner: Contractor: City of Farmington, Minnesota By: _____________________________________ Mayor Joshua Hoyt Attest Shirley R Buecksler, City Clerk Address for giving notices: By: ______________________________________ Attest Address for giving notices: 430 Third Street Farmington, MN 55024 License No. (Where applicable) Designated Representative: Designated Representative: Name: John Powell Name: Title: Public Works Director / City Engineer Title: Address: 430 Third Street Address: Farmington, MN 55024 Phone: 651.280.6841 Phone: Facsimile: Facsimile: Page 93 of 94 City Project No. 25-02 00520-7 Agreement Form END OF DOCUMENT Page 94 of 94