HomeMy WebLinkAbout02.02.10 Council Minutes
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COUNCIL MINUTES
REGULAR
FEBRUARY 2, 2010
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Larson led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Larson, Fogarty, May, Wilson
Donnelly
Andrea Poehler, City Attorney; Peter Herlofsky, City
Administrator; Randy Distad, Parks and Recreation Director;
Kevin Schorzman, City Engineer; Brenda Wendlandt, Human
Resources Director; Cynthia Muller, Executive Assistant
Audience:
4. APPROVEAGENDA
Councilmember Fogarty asked for a brief explanation of item 7 g) HITECH Agreement.
MOTION by Wilson, second by Fogarty to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Swearing-in Police Officer
Peter Zajac was sworn-in as a new Police Officer by City Administrator
Herlofsky.
b) Introduce New Firefighters
Fire Chief Pietsch introduced new firefighters, Chris McCann, David Standke,
Mark Arens, and Benjamin Wratz.
6. CITIZEN COMMENTS
7. CONSENT AGENDA
MOTION by Fogarty, second by Wilson to approve the Consent Agenda as follows:
a) Approved Council Minutes (1/19/1 0 Regular)
b) Approved School and Conference - Police Department
c) Approved School and Conference - Administration
d) Approved School and Conference - Natural Resources
e) Approved School and Conference - Fire Department
f) Approved School and Conference - Police Department
h) Approved Bills
APIF, MOTION CARRIED.
Council Minutes (Regular)
February 1,2010
Page 2
g) Approve HITECH Agreement - Human Resources
The HITECH Act is the Health Information Technology for Economic and
Clinical Health Act of2009. The City has to protect employee's health
information. This agreement outlines who is responsible if employee's
information is breached and how that employee is notified. HealthPartners is the
plan administrator. MOTION by Fogarty, second by May to approve the
HITECH Addendum to the Business Associate Agreement between the City of
Farmington and HealthPartners Administrators, Inc. Voting for: Larson, Fogarty,
May. Abstain: Wilson. MOTION CARRIED.
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Adopt Resolution - Accept Donation - Fire Department
The Fire Relief Association donated 42 fire helmets to the Fire Department.
MOTION by Fogarty, second by May to adopt RESOLUTION R7-10 accepting
donation of equipment from FFRA to the City of Farmington. APIF, MOTION
CARRIED.
b) Approve Preliminary Design Ice Arena Improvements - Parks and
Recreation
Mr. Jim Maland, Bonestroo, presented the Feasibility Report for the Ice Arena
improvements. He outlined three options given in the report:
Option 1 is necessary improvements if the arena were to continue to operate
indefinitely at a cost of$I,333,000.
Option 2 is necessary improvements if the arena were to continue to operate for 4-
15 years at a cost of $1,145,000.
Option 3 is necessary improvements if the arena were to continue to operate for 2-
3 years at a cost of $20,000.
If the repairs are not made, there is a fair amount of risk with the reliability of the
current system as there have been leaks in the system. In order to do the work this
summer, the design documents need to be finished in four weeks. Bonestroo
would obtain high quality contractors to do the work and specify equipment they
are used to working with.
Staff recommended approval of the feasibility report be postponed until the
February 16,2010, Council meeting, as the Council and School Board will be
meeting with the Ice Arena Task Force on February 3, 2010, to hear their
recommendations. The Task Force will be recommending four options.
Council Minutes (Regular)
February 1,2010
Page 3
c) Approve Change Order #2 Dushane Parkway - Engineering
Change Order #2 includes:
- Remove/Relay 8" Ductile Iron Pipe (DIP) Water Main ($1,020)
- Remove Heavy Duty Silt Fence ($777)
- 6" DIP Water Main, Gate Valve, and Box ($3,100)
- Install Sod ($552.50)
The total for the change order is $5,449.50. The project is being funded by the
developer. MOTION by Fogarty, second by Wilson to approve Change Order #2
for the Dushane Parkway Extension Project in the amount of$5,449.50 and
approve Request for Payment No.4 in the amount of $5,331.40. APIF,
MOTION CARRIED.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) Adopt Resolution - Approve 2010 Sealcoat Feasibility Report - Engineering
Areas to be seal coated include Cameron Woods, Hilldee Addition, Nelsen Hills
ih Addition, Akin Road/190th Street, Charleswood 2nd Addition, Parkview Ponds,
Mattson Farms, Swanson Acres, Original Downtown, Vermillion River Crossing,
Hometown Addition, Chateau Manor/Sunnyside Addition, East Farmington 6th
Addition, Farmington Business Park, Executive Estates, Municipal Pool parking
lot. The public hearing will be held March 15,2010. The estimated assessment
amount is $136.65 per residential equivalent unit. Staff will research the minutes
from the Sunnyside project to determine if there was a discussion regarding
assessments for that area. MOTION by Wilson, second by Fogarty adopting
RESOLUTION R8-10 accepting the feasibility report, scheduling the public
hearing for March 15,2010, and authorizing preparation of plans and
specifications. APIF, MOTION CARRIED.
b) Adopt Resolution - Approve 2010 Sealcoat Joint Powers Agreement-
Engineering
The City has partnered with several cities on a contract for street maintenance
services. The amount of the seal coat project is $281,216. MOTION by Fogarty,
second by May adopting RESOLUTION R9-10 authorizing the City to enter into
the Joint Powers Agreement administered by the City of Bumsville for the seal
coat and crack sealing improvements for 2010. APIF, MOTION CARRIED.
13. COUNCIL ROUNDTABLE
Councilmember Wilson: Attended the one year ribbon cutting anniversary at Pilot
Knob Pizzeria.
Previously he had asked the City to explore a Youth Commission similar to Rosemount.
It would be a way to get high school students involved and have a Council liaison. They
could discuss issues of importance to the City. Staff noted there is something in place
Council Minutes (Regular)
February 1,2010
Page 4
with Community Ed. Mayor Larson noted he will be speaking at a Civics class this week
and they want to bring the whole class to a Council meeting. Councilmember Fogarty
noted the group through Community Ed is involved with the school district where they
are more involved with school issues. She felt it would be nice to have a group from the
City end as well.
The Community Expo was a great event. There were over 2,000 people in attendance.
Caucuses will be held tomorrow night. It is a great opportunity to get involved in the
political process.
Councilmemher Fogarty: Encouraged residents to attend the caucuses. The
Independent Party will meet at Dodge Middle School; the Republicans will meet at
Boeckmann Middle School; and the Democrats will meet at Farmington High School.
Anyone is welcome and you are not required to vote for that party.
She could not attend the Expo, but received fantastic feedback.
Councilmemher May:
Congratulated the Pilot Knob Pizzeria on their anniversary.
City Administrator Herlofsky:
morning at the Expo.
Thanked the City employees who spent Saturday
City Engineer Schorzman: They will be taking bids on Friday on the Walnut Street
project. As of today there are 47 plan holders, of which 27 are prime contractors. We are
in a good situation to get good bids.
Mayor Larson: Thanked the vendors and those who attended the Expo.
He urged residents to adopt a fire hydrant and shovel them out.
He encouraged everyone to shop locally when possible to help the commercial business
grow.
14. ADJOURN
MOTION by Fogarty, second by Wilson to adjourn at 8:12 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
~>>?~
Cynthia Muller
Executive Assistant