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HomeMy WebLinkAbout01.21.03 Council Packet City of Farmington 325 Oak Street ,iarmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING January 21, 2003 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce New Employee - Parks and Recreation b) Introduce New Employee - Police Introduced Introduced 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (1/6/03 Regular) b) Approve Church of the Advent Reuse Study - Administration c) Approve Change Order - City Facilities Project - Engineering d) Approve Towing Contract and Rate Schedule - Police e) Annual Report - Boards and Commissions - Administration f) Appointment Recommendation - Administration g) Appointment Recommendation - Community Development h) Capital Outlay - Public Works i) Police Department Training Agreement - Police j) Ratify 2002 Pay Equity Report - Administration k) Set Public Hearing Farmington Heritage Landmark Designation - Administration I) Approve Bills Approved Approved Approved Approved Information Received Approved Approved Information Received Information Received Approved February 3, 2003 Approved 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICA TIONS a) Customer Service Response Report - Administration b) Building Permit Report - Community Development Information Received Information Received - ---_._----~ ----~-~~ c) Adopt Ordinance - Amending the City Code to Allow Daycare Facilities - Community Development d) Adopt Resolution - Bristol Square 4th Addition Final Plat - Community Development e) Charter Communications - Administration 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Ord 003-484 R2-03 Information Received City of Farmington 325 Oak Street - armington, MN 55024 Mission Statement Through teamwork and cooperation. the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING January 21, 2003 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS a) Introduce New Employee - Parks and Recreation b) Introduce New Employee - Police D 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (1/6/03 Regular) b) Approve Church of the Advent Reuse Study - Administration c) Approve Change Order - City Facilities Project - Engineering d) Approve Towing Contract and Rate Schedule - Police e) Annual Report - Boards and Commissions - Administration f) Appointment Recommendation - Administration g) Appointment Recommendation - Community Development h) Capital Outlay - Public Works i) Police Department Training Agreement - Police j) Ratify 2002 Pay Equity Report - Administration k) Set Public Hearing Farmington Heritage Landmark Designation- Administration I) Approve Bills Pages 58-64 Pages 65-68 Pages 69-71 Pages 72-74 Pages 75-76 Page 77 Page 78 Page 79 Page 80 Pages 81-84 Pages 85-86 Page 87 8. PUBLIC HEARINGS }. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Customer Service Response Report - Administration b) Building Permit Report - Community Development Pages 88-89 Pages 90-93 c) Adopt Ordinance - Amending the City Code to Allow Daycare Facilities - Community Development d) Adopt Resolution - Bristol Square 4th Addition Final Plat - Community Development e) Charter Communications - Administration 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN ~--- Pages 94-97 Pages 98-101 Pages 102-103 II. 7~ COUNCIL MINUTES REGULAR January 6, 2003 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. Judge Karen Asphaug administered the Oath of Office to Councilmembers Fogarty and Soderberg. Their term will be from January 1, 2003 - December 31, 2006. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Fogarty, Soderberg, (vacant seat) Audience: Andrea Poehler, City Attorney; Ed Shukle, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Kim Soderberg, Mike Heinzerling, Cheryl Retterath, Mike Zitek, Kent Newburg, Jim Bell, Joanne & Jim Payne, John Fortney, Bruce & Sherri Conner 4. APPROVE AGENDA Councilmember Fogarty pulled item 7a) Council Minutes (12/16/02 Regular) to abstain from voting. MOTION by Cordes, second by Soderberg to approve the Agenda. APIF, MOTION CARRIED. s. ANNOUNCEMENTS a) Introduce Promoted Employee - Finance Ms. Linda Barlage was promoted from part-time to full-time in liquor operations. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Soderberg, second by Cordes approving Council Minutes (12/16/02 Regular). Voting for: Ristow, Cordes, Soderberg. Abstain: Fogarty. MOTION CARRIED. MOTION by Soderberg, second by Cordes to approve the Consent Agenda as follows: b) Adopted RESOLUTION RI-03 Historic Preservation Consultant Services- Administration c) Received Information School and Conference - Police S? Council Minutes (Regular) January 6, 2003 Page 2 d) Received Information Capital Outlay - Police e) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Council Vacancy - Administration A vacant council seat exists due to Councilmember Strachan's appointment to State Representative. Staff requested Council establish a procedure by which to appoint a person to fill the vacancy. Council was provided with past Council minutes where this situation had occurred previously. Councilmember Soderberg stated the last time this occurred was in 1988. At that time applications were taken. Prior to that time there were no clear indications as to the process. Because there was a large field of qualified candidates, Councilmember Soderberg felt the third highest vote-getter in the 2002 elections should be considered to fill the vacant seat. Mr. Bill Fitch had made a comment at a previous Council meeting that we do have a representative form of government, which is true. Councilmember Soderberg stated we all want to serve the wishes of the people. We all know what the residents want. There was a 90% voter turnout, and a number of residents have spoken in favor of this position. Mayor Ristow and Councilmember Cordes had previously stated they were not opposed to this idea, but wanted to wait until this meeting to hear Councilmember Fogarty's position. Councilmember Fogarty stated this situation has never occurred. In 1988 the elections were two years prior, not two months prior. She felt the residents saw this as a foreseeable outcome when they voted. They knew there could be a desire to appoint the third highest vote-getter which Councilmember Fogarty felt should be done. Waiting for those results was the right thing to do. The voters spoke, one incumbent was clearly re-elected, one clearly wasn't, and in between you find the seven other candidates. Councilmember Cordes stated the citizens of Farmington voted for two candidates. Those two candidates are sitting up here. Contrary to how Councilmember Soderberg read the past minutes, past practice has been if there has been a vacant seat on the council, it has been an appointment process. Councilmember Cordes stated the minutes do not reflect this, but she has had the opportunity to talk to quite a few people who were involved in those proceedings. Most of the proceedings had been done by application process, thus the precedence has been set. Councilmember Cordes stated she has had a few months 5'7 Council Minutes (Regular) January 6, 2003 Page 3 to think about this and after referring to state statutes and guidelines set by the League of Minnesota Cities, it is stated the Council is not obligated to appoint any candidate previously defeated in the election for the office. Councilmember Cordes stated she supported going with past precedence and do an application process and appoint from the applications received. Councilmember Soderberg stated this does not change the fact we are making appointments, merely the mechanism by which we do an appointment. Taking the third highest vote-getter from the election does indicate we are making an appointment. It is true we are not obligated to take any defeated candidate, but we did have nine candidates, unprecedented in our history. Councilmember Cordes stated she has been coerced into voting for two things she did not want to vote for in the past year, and that will not be done tonight. She wanted to go with the application process. Mayor Ristow stated there was another appointment in the 90's when Councilmember Derington left and Dirk Rotty was appointed. This occurred in 1992. Councilmember Cordes stated there was also another situation where Councilmember Jack McKnight resigned due to the illness of his wife, and there was an appointment process. Councilmember Soderberg stated all of these are appointment processes, it is just a matter of how you get there. Some of the earlier minutes indicate the members threw out a name and called the individual to see ifhe was interested in serving. Had it not been so close to the election, and given the controversy, it takes all ofthe politics out of it and places it back into the hands of the voters. We know what their wishes are and we are compelled to follow their wishes, which is to appoint the third highest vote-getter. Especially when it comes to something as significant as choosing a representative which is one area in which the residents have direct involvement. Mayor Ristow stated the bottom line is residents only voted for two. Councilmember Strachan resigned effective January 6,2003. If residents had voted for three it would have been a different situation. Mayor Ristow stated he is not ruling out the third person. We had a situation not too long ago looking for a City Administrator. There was an in-house person. The Council at that time decided to go through past practice. That was to hire the consulting firm, and the interested employee contacted each Councilmember to get into the pool. We interviewed them and did it the fair way. That is how we appoint our boards. Mayor Ristow stated he has two good people interested so far, a letter has been received from David McKnight and Bill Fitch. Councilmember Soderberg stated Council can review all kinds of applications. Mr. McKnight has an extensive list of qualifications, but an impressive resume does not necessarily meet the same criteria that the voters would exercise. They are the ones who make a determination as to qualifications. Any resident of the city is a qualified candidate. Councilmember Fogarty pointed out in all the precedent she read, the person has to be appointed, there is no other way to do it. The people in the past have never had the option of appointing a third highest vote-getter. There never was a third highest vote-getter as many people ran (;,0 Council Minutes (Regular) January 6,2003 Page 4 unopposed in those years. To say it has always been by application, they had no other options than to take applications as they did not have a large field to choose from. They most certainly did not have a third highest vote-getter. To say this is how it has always been done, well of course it is. They had no option to do it another way. Mr. Jim Bell, 201 Maple Street, stated if Council appoints one of the candidates who ran for the election, they are still going through an appointment process. That is no different than what Council has done in the past. Mr. Bell felt if there are candidates now stepping forward, like Mr. McKnight and Mr. Fitch, why weren't they running at the election? The nine candidates that ran for that election were interested in the seat, they are interested in city government, they went through the process, they campaigned, they got their word out. That is very important that people were able to see that. Joanne Payne got over 1200 votes out of the total. The public did say she was the third best candidate in their minds. That is very important. Speaking to Councilmember Cordes, Mr. Bell stated Councilmember Cordes has said she had been coerced twice into making bad decisions. Mr. Bell stated he cannot imagine a Councilperson being coerced into making a decision. He feels she voted the way she wanted to vote. Councilmember Cordes stated at some point in time, those decisions will come out, but she is under legal advice not to publicly state those. Mr. Bell stated it is very, very difficult, unless there are deals being made at a Council table, to be coerced when you have a vote in front of you. Councilmember Cordes stated you can think what you want to think right now. Mr. Bell stated he will be curious to hear about that. Councilmember Cordes stated she will be more than willing to tell about it when she can. Mr. Bell stated his opinion is if Council does use the appointment process and not take the third highest vote-getter, at least take one of the nine candidates that had the initiative to run for the seat. Mayor Ristow stated he appreciated Mr. Bell's comments and for others who know Jim, he is no longer a city employee and he is retired. MOTION by Soderberg, second by Fogarty to appoint the third highest vote- getter in the election. Voting for: Fogarty, Soderberg. Voting against: Ristow Cordes. MOTION FAILED. MOTION by Cordes, second by Ristow to solicit applications for the vacated Council seat. Councilmember Soderberg stated if Council is going to take applications for the vacated Council seat, he would like the Council to agree that the appointment be by unanimous vote, and if it is not unanimous the person will not be appointed. Councilmember Cordes stated she would not agree to that, because at one point in time they made a unanimous vote and there were also stipulations on that that were not followed. So she would not agree to that. Mayor Ristow stated he also would not agree to that. Councilmember Cordes stated she would hope it would be unanimous, but she would not agree to that. Mayor Ristow stated in the past it has been unanimous. You know as well as I do, as Councilmember Cordes indicated, there are some legal ramifications that 01 Council Minutes (Regular) January 6, 2003 Page 5 are out there and once they are cleared up, I will be the first one to tell my side of the story and you know what the side of the story is, but I cannot tell it right now, because I was advised by legal counsel not to. When it comes out, it will come out. We will see who is sitting where then. Voting for: Ristow, Cordes, Soderberg. Voting against: Fogarty. MOTION CARRIED. The deadline for applications for boards and commissions and for the vacant Council seat is January 31, 2003. The date for interviews for boards and commissions will be set at the February 3, 2003 Council meeting. Mayor Ristow and Council agreed all interviews could be held on the same day. Council directed staff to place an ad in the newspaper. b) Annual Organizational Matters -Administration State law requires Council address annual organizational matters during its first regular meeting of the year to make certain designations and appointments. Item 10b(3), appointing a City Attorney was postponed to the January 21,2003 Council meeting. Items 10b(11), appointing a Councilmember to the ALF Ambulance Board, item lOb(12), appointing a Councilmember to the CEEF Committee, and item 10b(13) appointing a Councilmember to the Farmington/Empire Planning Advisory Committee were postponed to the February 18 Council Meeting, when a full Council would be present. COUNCIL MEETING ANNUAL ORGANIZATIONAL MATTERS JANUARY 6, 2003 10b(1). MOTION by Soderberg, second by Fogarty that Councilmember Cordes be designated as Acting Mayor from January 6, 2003 through December 31, 2003. Voting for: Ristow, Fogarty, Soderberg. Abstain: Cordes. MOTION CARRIED. IOb(2). MOTION by Cordes, second by Fogarty that the Farmington Independent be designated as the official publication from January 6, 2003 through December 31, 2003. APIF. MOTION CARRIED. IOb(3). MOTION by , second by appointing the firm of Campbell Knutson, Joel Jamnik as City Attorney from January 6, 2003 through December 31,2003. Voting for: Against: Motion Carried. (This item was postponed to the January 21, 2003 Council Meeting). IOb(4). MOTION by Soderberg, second by Cordes appointing the firm of Bonestroo, Rosene and Anderlik as the City's Consulting Engineer for the year of 2003. APIF. MOTION CARRIED. ~ Council Minutes (Regular) January 6,2003 Page 6 IOb(5). MOTION by Fogarty, second by Cordes that the Anchor Bank of Farmington, League of Minnesota Cities 4M Fund, RBC Dain Rauscher, Miller Johnson Steichen Kinnard, Morgan Stanley Dean Witter, Wells Fargo Investments and Salomon Smith Barney be designated as the Official Depositories from January 6, 2003 through December 31, 2003. APIF. MOTION CARRIED. IOb(6). MOTION by Soderberg, second by Fogarty that the City Council By- Laws be approved as presented. APIF. MOTION CARRIED. IOb(7). MOTION by Cordes, second by Fogarty that all sworn personnel in the Farmington Police Department be designated as process servers for the calendar year 2003. APIF. MOTION CARRIED. lObeS). MOTION by Cordes, second by Soderberg that the following bonds now on file in the office of the City Clerk be approved: United Fire and Casualty Public Employees Blanket Bond January 1, 2003 through December 31, 2003 $250,000.00 APIF. MOTION CARRIED. IOb(9). RESOLUTION NO. R102-02 Establishing Fees and Charges for licenses and permits for 2003 was adopted December 16, 2002. 1 Ob(l 0). Appointments to Boards and Commissions - A date to interview candidates will be set at the February 3,2003 Council Meeting. 10b(II). MOTION by , second by , to appoint Councilmember as the primary and Councilmember as the alternate representative to the ALF Ambulance Board. Voting for: Against: Abstain: Motion Carried. (This item was postponed to the February 18, 2003 Council Meeting for the presence of a full Council. Councilmember Soderberg was the alternate so he will serve on the board in the interim). 10b(12). MOTION by , second by to appoint Councilmember as the City's representative to the CEEF Committee. Voting for: Against: Abstain: Motion Carried. (This item was postponed to the February 18, 2003 Council Meeting for the presence of a full Council). (;:,3 Council Minutes (Regular) January 6, 2003 Page 7 10b(13). MOTION by , second by acknowledging the designation of Councilmember, Kevin Carroll, Staff member and Todd Larson, Planning Commission member on the Farmington/Empire Planning Advisory Committee. Voting for: Against: Abstain: Motion Carried. (This item was postponed to the February 18, 2003 Council Meetingfor the presence of a full Council). c) Schedule Strategic Planing Retreat - Administration Staff requested Council schedule a leadership and strategic planning retreat for 2003. Proposed dates were March 29 or AprilS, 2003. A similar retreat was held in 2002. Councilmember Cordes stated she is unavailable for those two dates. She would like to have a retreat, but in all fairness to the new Councilmember, she would like to wait to set a date until that person is appointed. Mayor Ristow stated it is very important that all Councilmembers attend. Last year only 2 or 3 Councilmembers attended, and it does not do much good if all members are not there. This item was tabled until the February 18, 2003 Council meeting. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN MOTION by Cordes, second by Soderberg to adjourn at 7:45 p.m. APIF, MOTION CARRIED. Respectfully submitted, fjr-vCLi.- )-Y?<-~ Cynthia Muller Executive Assistant ~~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us , 7b TO: Mayor, Councilmembers, City Administrator ):\. FROM: Lisa Shadick, Administrative Services Director SUBJECT: Church of the Advent Adaptive Use Study DATE: January 21, 2003 INTRODUCTION The Heritage Preservation Commission respectfully requests Council approval to begin an Adaptive Use Study of Church of the Advent. DISCUSSION At the November 21, 2002 Heritage Preservation Commission meeting, the HPC made a motion to form an Adaptive Use Study team for Church of the Advent. Attached is a proposal submitted by Robert Vogel, the City's Preservation Planning Consultant, to begin an Adaptive Use Study on Church of the Advent. BUDGET IMPACT The fees required for this service may be deducted from Mr. Vogel's Annual Retainer. ACTION REOUESTED The Heritage Preservation Commission is requesting Council approval to begin the Adaptive Use Study of Church of the Advent. Respectfully submitted, f6~a.~ Lisa Shadick Administrative Services Director Cc: HPC Members Robert Vogel (05 Robert C. Vogel & Associates Historians, Archeologists and Preservation Planners 216 Cleveland Avenue S.W. New Brighton, Minnesota 55112-3508 Telephone (651) 604-0175 Fax (651) 604-0250 8 January 2003 TO,. I.F~ngton Heritage Preservation Commission FR: ~b~~ Vogel, Preservation Planning Consultant RE: Proposal for Adaptive Use Study of Church of the Advent At its meeting on 21 November 2002, the Heritage Preservation Commission (HPC) recommended that the City sponsor an adaptive use study of the historic Church of the Advent. As defined in the city's historic preservation handbook, adaptive use is concerned with "creating new uses for old buildings, that is, recycling properties for uses other than those for which they were designed." Such studies have been shown to be an extremely effective tool for preserving properties such as historic churches. I am pleased to submit the following proposal for services related to the preparation of a reuse study for the Church of the Advent, based on the process known as the Historic Properties Reuse Team (HPRT), which is described in the Minnesota Historical Society publication, A Primer for Historic Properties Reuse Teams in Minnesota. SCOPE OF SERVICES Task l.Preliminaries A. Gather all available information on the historic site, including photographs, National Register of Historic Places reports, historical documents, and other relevant information. B. Work with the property owner and city staff to dentify the historic preservation, land use, and community development issues. C. In consultation with city staff and the HPC, determine the composition of the HPRT and assemble the team. Task 2. Team Meetings A. Coordinate the HPRT visit and inspection of the historic site. B. Facilitate the community interviews to explore economic incentives, develop marketing information, define physical constraints, analyze planning issues, and develop reuse alternatives. Cultural resource management consultants since 1978. &,r; C. Facilitate the HPRT "brainstorming" session to develop reuse concepts. Task 3. Presentation of Results A. Using HPRT information and analysis, prepare one or more concept plans that show the potential reuse of the historic site. B. Prepare cost estimates for the range of reuse alternatives identified by the HPRT. C. Meet with the property owner, city officials, and other interested parties to review and obtain feedback on the reuse alternatives (four meetings anticipated). D. Submit a written report and action plan. TEAM COMPOSITION A. Team leader (Robert Vogel). B. Design professionals (HPC member Tim Rice, National Register architect Charles Nelson, and one volunteer). C. Real estate development/marketing specialists (provided by Farmington HRA and/or Farmington Chamber of Commerce). D. Community development/planning specialists (City Planner and Associate Planner). E. Preservationists and historical society representatives (one member Farmington HPC, one member Dakota County Historical Society). F. Church of the Advent representative (John Fortney). G. Technical support (GIS/draftsperson). The individuals named above have tentatively agreed to participate in the study, subject to their availability. SCHEDULE Task 1 (preliminaries): one month from notification to proceed. Task 2 (team meetings/interviews): two days (preferably Friday and Saturday). Task 3 (presentation of results): two months from last team meeting. ~7 COST Robert Vogel will provide the services described above at his standard hourly rate of forty dollars ($40.00) per hour, plus mileage, as specified in our annual retainer contract with the City. The cost breakdown is as follows: Task 1: 20 hours + 160 miles @ $0.34/mi. Task 2: 16 hours + 160 miles @ $0.34/mi. Task 3: 20 hours + 320 miles @ $0.34/mi. The estimated fee for my services is two thousand four hundred fifty-eight dollars ($2,458). In addition to my compensation, the City may need to pay for technical support to prepare the plans and drawings necessary for illustrating the reuse concepts outlined in the study report. If these services cannot be provided in-house, they will need to be obtained from an architectural or engineering firm. (;,'13' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ TO: Mayor, Councilmembers, City Administrator~\ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Change Order - City Facilities Project DATE: January 21,2003 INTRODUCTION Forwarded herewith for Council's reVIew and consideration IS change order #8 for the City's facilities project. DISCUSSION The attached memo from WOLD Architects outlines the recommended expenditures for change order #8. The change order includes a $3000 credit due to the late occupancy of the building and several additions to the contract. The additional items include electrical work, tile in the maintenance facility bathrooms, an upgrade to the bullet resistant glass in the police facility, sod, bollards in the maintenance facility and other miscellaneous items. BUDGET IMPACT The total cost for change order #8 is $32,193.00. The costs for the change order are within the project's contingency fund balance. ACTION REQUESTED Approve by motion, change order # 8 for the City Facilities project in the amount of $32, 193 .00. Respectfully Submitted, ~111~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file fl:,9 . w ~ lD FROM: DATE: COMM. NO: M E M 0 RAN 0 U M WOLD ARCHITECTS AND ENGINEERS 305 ST. PETER STREET ST. PAUL, MN 55102 651.227.7773 F.\X 651.223.5646 TO: Lee Mann 25 SOUTH GROVE AVENUE SUITE 50U ELGIN, IL 60120 847.608.2600 FAX 847.608.2654 John McNamara ~ December 30, 2002 00086 \Y/W\Y/. \Y/OLDAE.CO~I ,\1 A I L@WOLDAE.COM SUBJECT: Farmington North Municipal Campus - Phase I The following are recommended contract changes for the North Municipal Campus. The approved costs have been reviewed and represent a fair value for the work performed. Item Description Approved Cost PR #23, Item I Additional tile was requested in the locker $4,300 rooms at the CMF. PR #25, Item I New light fixtures were needed for Room A III $617 based on the new lay-in ceiling added previously. This cost includes a credit for the lights not used. PR #26, Item I As requested by the Department of Corrections, $554 heavier security grilles were added to the holding cells at the Police Station. PR #26, Item 2 A additional backsplash was requested at the $703 Police booking area to help conceal wiring. PR #27, Item I Additional thresholds were added to the doors $669 by the garages at the Police Station. PR #27, Item 2 Two additional outlets were requested in the $ 1,185 se::rvice:: area at the CMF to enhance maintenance operations. Misc. Cost # 13 Smaller push-button switches were requested $45 for the remote operations of the garages at the Police Station resulting in a small up charge. Misc. Cost #36 Concrete slabs were needed for the generators $2,467 provided by the Owner. Misc. Cost #38 A backcharge was assessed to the Contractor <$3,000> due to late occupancy of the CMF related to correction work. This is equal to 1/2 month rent at current facilities. b W~lD Memorandum to Lee Mann Page Two Misc. Cost #42 Mise, Cost #44 Misc. Cost #49 Misc. Cost #50 Misc. Cost #51 Misc. Cost #52 Misc. Cost #53 Misc. Cost #55 Misc. Cost #57 & #59 One additional air line was requested by maintenance staff at the maintenance bay. At the request of Police staff, heavier bullet resistant glass was ordered for the reception area. Related to the new well road, a vault was installed for the fiber optic cable connecting the buildings. As requested the existing fence was removed around the water tower site. A stone rip-rap was installed near the pump house road to help with drainage. Additional 4-channel remote operators were requested for city vehicles. Sod was requested adjacent to the well house road and retaining wall. Sod at the site needed replacement due to damage done during maintenance operations. 15 additional steel and concrete bollards were added to the CMF to enhance safety. Total Change Order #8 $381 $2,438 $5,917 $1,122 $1,135 $823 $7.172 $1,360 4,266 $32,193 Upon approval by City Council, we will issue Change Order #8 for the project. If you have any questions, please call. cc: Robin Roland, City of Farmington Michael Cox Brendon Stuckey CK/00086/dcc02 .' 7/ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ?/ TO: Mayor, counCilme?berS and City Administrator ~ ~, . FROM: Daniel M. Siebenaler Chief of Police SUBJECT: Towing Agreement, Rate increase DATE: January 21, 2003 INTRODUCTION The City of Farmington maintains a Contract for Towing Services with Starr Automotive. The contract has been in force for a period of three years and is now expired. During the past three years Starr Automotive has maintained its prices at the level set in the 1999 Agreement. Although expenses have increased there have been no increases in cost to either the City of Farmington or customers under the contract. DISCUSSION The proposed Fee Schedule shows the new rates as proposed by Starr Automotive. As noted in the attached survey the proposed rates shown are comparable to fees for similar services charged by other companies. These rates will remain in effect for the three-year duration of the new contract unless changed as authorized by City Council action. BUDGET IMPACT It is anticipated that the effect on the Police Department Budget will be minimal. Those rates directly affecting the budget will remain consistent or have only minimal increases. ACTION REQUESTED Authorize the renewal of the Towing Agreement with Starr Automotive for a period of three years (2003-2005) and adopt the Fee Schedule as proposed. /<=>7 STARR AUTOMOTIVE (NEW IMPOUND CHARGES) 1. Flatbed and wheel lift 2. Winch / labor time 3. City vehicle tows (including winching) 4. Special events, construction ordered by Police Department or Public Works. 5. Administration charge 6. Service call 7. Pull drive shaft 8. Tire change 9. Release at scene 10. Snow shoveling 11. Car starting 12. Lockout 13. Storage Fee 14. Storage Fee $95.00 flat rate $70.00 per hour /1 hour minimum $25.00 flat rate $70.00 per hour / 1 hour minimum $25.00 $30.00 $30.00 $30.00 $40.00 $17.50 per quarter hour $25.00 $25.00 $20.00/ per day, outside $25.00/ per day, inside 73 CURRENT IMPOUND RATES STARR AUTOMOTIVE TOW - $55.00 ADMINISTRATION FEE - $25.00 STORAGE FEE - $15.00 DICK'S VALLEY SERVICE (APPLE VALLEY) TOW - $100.00 ADMINISTRATION FEE - $15.00 STORAGE FEE - $20.00 MAREK'S TOWING (LAKEVILLE) TOW - $95.00 ADMINISTRATION FEE - $25.00 STORAGE FEE - $20.00 MARK'S TOWING (EAGAN) TOW - $85.00 ADMINISTRATION FEE - $10.00 STORAGE FEE - $18.00 /51 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 7e.. TO: M C '1 b C: Ad . . 4. \. ayor, ounCl mem ers, Ity mlmstrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Annual Report - Boards and Commissions DATE: January 21, 2003 INTRODUCTION Section IX of Council By-:laws calls for the submittal of a report stating the number of meetings and the attendance records for various Board and Commission members. DISCUSSION The 2002 attendance record for all seats on City Boards and Commissions is as follows: HERITAGE PRESERVATION COMMISSION Earl Teporten - Present 5 out of 8 meetings (resigned 8/02) Harbee Tharaldson - Present 2 out of 8 meetings (resigned 11/02) Beverly Preece - Present 6 out of 8 meetings Jackie Dooley - Present 6 out of 8 meetings (appointed 4/02) Susan Strachan - Present 6 out of 8 meetings George Flynn - Present 7 out of 8 meetings Tim Rice - Present 5 out of 8 meetings John Fortney - Present 1 out of 8 meetings (appointed 10/02) HOUSING AND REDEVELOPMENT AUTHORITY Kevan Soderberg - Present 9 out of 11 meetings Yvonne Flaherty - Present 9 out of 11 meetings Sherry Lamb - Present 3 out of 11 meetings (resigned 8/02) Todd Arey - Present 11 out of 11 meetings Nick Roberts - Present 7 out of 11 meetings Paul Hardt - Present 2 out of 11 meetings (appointed 10/02) PARKS AND RECREATION ADVISORY COMMISSION Paul Gerten - Present 8 out of 10 meetings Dawn Johnson - Present 10 out of 10 meetings Randy Oswald - Present 9 out of 10 meetings Brian Feldt - Present 1 out of 10 meetings (January only, then resigned) 75' Lew Wurdeman - Present 10 out of 10 meetings Debra Ruth - Present 9 out 10 meetings PLANNING COMMISSION Chaz Johnson - Present 15 out of 17 meetings Dirk Rotty - Present 17 out of 17 meetings Ben Barker - Present 16 out of 17 meetings Todd Larson - Present 17 out of 17 meetings Bob Heman - Present 12 out of 17 meetings WATER BOARD Robert Shirley - Present 8 out of 11 meetings Jeff Krueger - Present 10 out of 11 meetings Tom Jensen - Present 11 out of 11 meetings SENIOR CENTER ADVISORY COUNCIL Charlie Weber - Present 11 out of 12 meetings Chris Common - Present 11 out of 12 meetings Gil Anderson - Present 6 out of 12 meetings Grace Anderson - Present 1 out of 12 meetings (January only, then resigned) Sarah Miller - Present 8 out of 12 meetings Beverly Preece - Present 10 out of 12 meetings ACTION REQUESTED This report requires no action, it is for information only. Respectfully submitted, ~/l:Jkd~ Lisa Shadick Administrative Services Director Cc: Board and Commission members 7&, City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7-F TO: Mayor, Councilmembers and City Administrator ~ f" FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Department of Administration DATE: January 21, 2003 INTRODUCTION The recruitment and selection process for the appointment of a full-time Receptionist has been completed. DISCUSSION After a thorough review of applicants for this position by the Administration Department and the Human Resources Office, an offer of employment has been made to Ms. Jennifer Morical, subject to ratification by the City Council. Ms. Morical is currently a temporary employee with the City and has previous experience in customer service and cashiering. Ms. Morical meets the qualifications for the position and is the best candidate for the position. RECOMMENDATION Approve the appointment of Ms. Jennifer Morical as Receptionist III the Department of Administration, effective January 22, 2003. Respectfully submitted, jl / ~ // _/~ ~dL~~;:.. ~/a7{ dA7 L / Brenda Wendlandt, SPHR Human Resources Director CC: Personnel Pile // City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us . ~ TO: ~(. Mayor, Council Members and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Community Development Department DATE: January 21,2003 INTRODUCTION ' The recruitment and selection process for the appointment of a full-time Building Inspector in the Community Development Department has been completed. I I . DISCUSSION After a thorough review of all applicants for the Building Inspector position by the Community Development Department and Human Resources Office, a contingent offer of employment has been made to Mr. Ronald Fedder, subject to ratification by the City Council. Mr. Fedder has his degree in Building Inspection from North Hennepin Community College and has worked for the City of Savage as a Building Inspector since 1990. Based on his education and experience, Mr. Fedder meets the requirements of the position description and is the best candidate for the position. ACTION REQUESTED Approve the appointment of Mr. Ronald Fedder to the position of Building Inspector in the Community Development Department, effective on or about February 10,2003. Respectfully submitted, ~~/c~~'lt~t-- I Brenda Wendlandt, SPHR Human Resources Director CC: Personnel File )? City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7h TO: M C '1 b C' Ad . . ~, C. ayor, ounCl mem ers, Ity mlmstrator FROM: Lee M. Mann, P .E., Director of Public Works/City Engineer SUBJECT: Capital Outlay - Public Works DATE: January 21, 2003 INTRODUCTION The 2003 Budget provides for the acquisition of a street sweeper for the Public Works Department. DISCUSSION The street sweeper is being acquired through the State bid process, which eliminates the requirement to obtain bids. The cost of the street sweeper through the State bid from Mac Queen Equipment, Inc., including the credit for the trade in value of the City's 1985 street sweeper, is $107,500, including tax. BUDGET IMPACT The 2003 Budget allows $133,125.00 for the street sweeper. The actual cost is within the budgeted amount. ACTION REQUESTED For information only. Respectfull y Submitted, ~}h~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file 77" City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~' TO: Mayor, Councilmembers and City AdministratorL" ( -l- · FROM: Daniel M. Siebenaler Chief of Police SUBJECT: Training Agreement Dakota County Technical College DATE: January 21,2003 INTRODUCTION 1 DISCUSSION The State of Minnesota requires police officers to participate in at least 16 hours of continuing education per year in order to maintain their POST license. Those classes generally fall into one of two categories, mandated and developmental. In order to provide that training in a cost-effective manner the Farmington Police Department participates in a Law Enforcement Training partnership with the Dakota County Technical College in Rosemount. While the cost of many law enforcement classes will range between $100 to $400 per day per person, for a fee of $375.00 per officer the Technical College provides up to 350 hours of instruction. Officers can complete all of their mandated training and take advantage of career development classes in either technical or managerial aspects of law enforcement. BUDGET IMPACT This Training Agreement has been approved as part of the 2003 budget. ACTION REQUESTED Information only. ~. .' b i tted/l ~~~ Daniel M. Siebenaler Chief of Police ,?O City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /, .J TO: Mayor, Councilmembers and City Administrato~ ~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: 2002 Pay Equity Compliance Report DATE: January 21,2003 INTRODUCTION, The Department of Employee Relations (DOER) requires the City to develop a compliance report, which measures the City's compliance with state pay equity laws. DOER has developed a software program for local units of governments to use in measuring pay equity compliance. This program uses statistical analysis, including T -Tests and underpayment ratios, to measure the degree of compliance or noncompliance, as the case may be, in pay equity. DISCUSSION The City's analysis, utilizing the above-mentioned software, indicates that the City has passed the Pay Equity Compliance Test. Test results, using 2002 salary ranges, indicate that the City has . attained an Underpayment Ratio of 144% which is above the 80% needed for compliance in pay equity. Briefly, the underpayment ratio is simply the percentage resulting from the number of male jobs, as a percentage, divided by the number of female jobs, as a percentage, below the predicted pay line or plotted regression line. This ratio tries to measure the relative balance between male and female classes below the predicted pay line. If more female jobs are below the predicted pay line as compared to male jobs below the predicted pay line, the ratio decreases. The lower the ratio, the higher the pay inequity for female classes as compared to male classes. If more male jobs are recorded as below the predicted pay line than female classes, as is the present case, the underpayment ratio suggests a more favorable equity relationship for female classes. This report simply measures the pay equity outcomes associated with the City's comparable worth system. A job value system is the main component of an organization's pay equity program and is typically evalua~ed separately by the local jurisdiction. 15"/ ACTION REQUESTED Approve the attached Pay Equity Statistical Analysis Report, and authorize the Mayor to sign the Pay Equity Implementation Report. Respectfully submitted, ~~ Human Resources Director ~c;? Pay Equity Implementation Report Send completed report to: Pay Equity Coordinator Department of Employee Relations 200 Centennial Building 658 Cedar Street St. Paul. MN 55155-1603 (651) 296-2653 (Voice) (651) 297-2003 (TOO) c o '~ c ,- 0 ~ '= .Q- City ,- ~ .. (,l ~; .., '= Address .:t ; 3~S- ..:E .. Contact Person ~' d o The job evaluation system used measured skill, effort, responsibility and working conditions and the same system was used for all classes of employees. Check the system used: c ,2 .. l'lI Co) ;;: '':; Gl :> -;; '(3 ;;: ... o ai .. - l'lI a. c:i~Gl... - D) .. ell C III -iil'llGl :'1/10::1- .. '"'ll_ ..ii~;8 Qa:~; .. .; Q.'; E ... ~. . '- :'~.!!g'~ III 1: 0 II II..IQ. lII- Iii-= l'lI 0 .. .. - - 0 >. l'lI I- l'lI a. a. o School o Other: o State Job Matcll o Designed Own (specify) Z Consultant's/t7tem (specify) . '-,D6 o Other (specify) @ Health insurance benefits for male and female classes of comparable value have been evaluated and: ~ There is no difference and female classes are not at a disadvantage. D There is a difference and the maximum salaries reported include the monthly amount paid by the employer for health insurance. 8 Information in this report is complete and accurate. e The report includes all classes of employees over which the jurisdiction has final budgetary approval authority. For Department Use Only Postmark Date of Report Jurisdiction 10 Number o No salary ranges/performance differences. o Check here if both of the following apply; otherwise, leave blank. a. Jurisdiction does not have a salary range for any job class. b. Upon request. jurisdiction will supply documentation showing that inequities between male and female classes are due to performance differences. Note: Do not include any documentation regarding performance with this form. o An official notice Ilas been posted at ~\ \ - (YlcU,(\ {r\WCL0~ (prominent localion; informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to eactl exclusive representative, if any, and also to ttle public library, The report was approve? bY:~ ^'. \ /L . \ ~ of fY\ ,I V\, !2l_ \..:A \-{.,\ kQU n (' t (governing body) \ (cllief elected official, print) (Chief elected official. signature) (title) (date) Result from Salary Range Worksheet J tJ rJ. 0 () % is the result of average years to salary range maximum for male classes divided by the average years to salary range maximum for female classes. Results from Exceptional Service Pay Worksheet ~20% or less of male classes receive ESP. % is the result of the percentage of female classes receiving ESP divided by the percentage of male classes receiving ESP. $3,5"14 oIP3,53 is the annual payroll for the calendar year just ended December 31. ., , (Part F on Back) paycqrpt.p65 .:03 Compliance Report Jurisdiction: City of Farmington Date: 1/8/03 Phone: (651) 463-1806 Contact: Brenda Wendlant Insurance Added? N Job Evaluation System Used: DBM (Decision Band Method) The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your Pay Equity Report data. Parts II, III, and IV give you the test results. For more detail on each test, refer to the guidebook. I. GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 25 16 4 45 # Employees 40 19 14 73 Avg. Max Monthly Pay per Employee 5,071.24 4,381.25 4,484.85 II. STATISTICAL ANALYSIS TEST Male Female A. UNDERPAYMENT RATIO = 144.0 * Classes Classes a. # at or above Predicted Pay 16 12 b. # Below Predicted Pay 9 4 c. TOTAL 25 16 d. % Below Predicted Pay 36.00 25.00 (b divided by c = d) * (Result is % of male classes below predicted pay divided by % of female classes below predicted pay) B. T-TEST RESULTS Degrees of Freedom (OF) = 57 Value of T = -3.497 a. Avg. diff. in pay from predicted pay for male jobs = b. Avg. diff. in pay from predicted pay for female jobs = -$3 $23 III. SALARY RANGE TEST = 100.00 % (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 9.00 B. Avg. # of years to max salary for female jobs = 9.00 IV. EXCEPTIONAL SERVICE PAY TEST .00 % A. % of male classes receiving ESP .00 * B. % of female classes receiving ESP .00 * (if 20% or less, test result will be 0.00) cg<! City of Farmington 325. Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 7;f TO: , f' Mayor, Council Members, City Administrator . . FROM: Lisa Shadick, Administrative Services Director SUBJECT: Set Public Hearing - Farmington Heritage Landmark Designation DATE: January 21, 2003 , INTRODUCTION A public hearing is required for the designation of a Farmington Heritage Landmark site. DISCUSSION - The Heritage Preservation Commission has determined that the Middle Creek Historic Cemetery, meets the eligibility criteria for designation as a Farmington Heritage Landmark and requests a public hearing be held to finalize this designation. Notification of the public hearing will be sent to all adjacent property owners. ACTION REQUIRED Set a public hearing for 7:00 p.m., February 3, 2003, to designate the Middle Creek Historic Cemetery as a Farmington Heritage Landmark. Respectfully submitted, r.L,- /J II _/' / t/~t<!Ut U'. -4:JLa~ Lisa Shadick Administrative Services Director Cc: HPC Members Robert Vogel ~6 PUBLIC HEARING NOTICE CITY OF FARMINGTON PURPOSE: To consider designating the Middle Creek Historic Cemetery as a Farmington Heritage Landmark. WHEN: Monday, February 3, 2003 at 7:00 p.m.; or as soon thereafter as the parties may be heard. All persons desiring to be heard, in person or in writing, will be heard at this time. WHERE: City Council Meeting, City Hall Council Chambers, 325 Oak Street, Farmington, Minnesota. QUESTIONS: Call Lisa Shadick, Administrative Services Director (651) 463-1802. DATED: This 2151 day of January, 2003. IS/: Ed Shukle City Administrator <i56 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /O~ TO: Mayor, Council Members, CitY.Administrator?:\ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Customer Service Response Report DATE: January 21, 2003 INTRODUCTION In an effort to meet and understand our citizen's needs and concerns, the City has adopted a customer service satisfaction program. This program is designed to ascertain and measure the level of customer satisfaction during service-related interactions. All citizen contacts with the City are documented in terms of complaint type, referring department, priority of service request and service outcomes. Responses are typically anonymous ensuring that citizens with negative experiences are just as likely to respond as those with positive service experiences. Accordingly, itis the City's intent to use this information as a customer service tool to improve and promote the importance of excellence in customer service. DISCUSSION The table below reflects summary statistics generated by Customer Action Request forms over the months of July, August and September 2002. Summary response percentages are generated through the analysis of monthly reports and include response data from all operating City departments. # of Service # of Surveys Prompt Personally Courteous Month Re uests Returned Response I Satisfied & Helpful I July I August I September I Summary 22 20 22 64 11 9 8 28 100% 100% 88% 96% 100% 100% 88% 96% 100% 100% 100% 100% The percentages above reflect the number of actual surveys that indicated a response in any given category. Consequently calculations are based on the actual numbers of responses received which may differ from the number of surveys received as some respondents did not indicate answers to specific survey questions. ~ On average, ninety-six percent (96%) of citizen requests for service are handled and addressed within a 1-3 day period. Typically, from that point it requires approximately 90 days or more to receive, process, compile and analyze the survey response data into monthly reports. In terms of how "promptly the City reacted to citizen requests," the degree of "how personally satisfied citizens were with service outcomes," and was City staff "courteous and helpful" in responding to citizen requests, response data suggests a very high level of customer satisfaction in all three categories. In terms of core customer service skills, City staff have achieved an impressive 100% rating in "courteous and helpful service" and 96% in "prompt service" regardless of how personally satisfied a resident was with service outcomes. This underscores the City's commitment to treat each resident contact as a highly valued customer service relation's opportunity. In terms of how personally satisfied a resident is with a specific service outcome, staff responses are, in most cases, controlled by state statutes, City ordinances, available staff resources and/or service priorities. In some cases, responses are a function of a third party who must respond to a given situation. Overall, a summary rating of 96% over the three month period for how personally satisfied a resident was with a City service response is a very respectable response ratio given the wide range of resident concerns. In review of survey comments, residents commented both negatively and positively on a variety of concerns such as obstructed views from overgrowth on trails and streets, tall weeds and grass, alley grading and roadways, along with staffs prompt and helpful responses. BUDGET IMPACT None. ACTION REQUESTED Acknowledge the Customer Service Satisfaction reports from July through September 2002. Staff will continue to present customer service satisfaction data to Council as it becomes available. Monthly report data with department breakdowns are available for Council review upon request. Respectfully submitted, ~tLtl-Alta~ Lisa Shadick Administrative Services Director COCl /06 City of Farmington 325 Oak Street. Farminlrton. MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmimrton.mn.us TO: Mayor, Council Members, City Administrator~ \ FROM: Kevin Carroll, Community Development Director SUBJECT: Fourth Quarter 2002 and Year-End New Construction Report DATE: January 21,2003 INTRODUCTION The following report summarizes the new construction permits issued during the fourth quarter of 2002 and the year-end totals. DISCUSSION Fourth Quarter: During the fourth quarter of the 2002 building construction season (October 1st through December 31 st), the City issued 55 new single-family detached housing permits and 90 new multi-family permits. The 55 single-family permits issued during the fourth quarter of 2002 are 21 permits fewer than the 76 single-family permits issued during the fourth quarter of 2001, and the 90 multi-family permits for the fourth quarter of 2002 are 19 more than the 71 multi-family permits that were issued for the fourth quarter of last year. The total of 145 new housing permits (single-family and multi-family units) for the fourth quarter is 2 units lower than the total for the same quarter of 2001, when 147 total residential permits were issued. Construction valuation for the single-family and multi-family homes totaled $44,620,700 and $32,919,597, respectively. Year-End: The year-end figures reflected 270 new single-family units and 287 new multi-family units for a total of 557 new building permits issued. This represents an increase of 14.6% over last year's total of 486 residential units. The 557 new residential permits resulted in a total new residential building valuation of $77,540,297 (compared to $63,641,963 last year). Of that year-end total, the valuation for new single-family home construction was $44,620,700, for an average valuation of $165,262 per single-family unit. Last year, the average valuation was $154,463 per single-family unit, so the 2002 average represents an increase of $10,799 (or 7%) over the average for 2001. (Note: The construction valuation is determined by a building formula utilizing square footage of the home or building. The valuation average does not represent the overall sale or market value of the home or building, since it does not include the value of the lot or any amenities that are not part of the building code formula). 90 ACTION REQUIRED This item is informational in nature. No action is required. Kevin Carroll Community Development Director 9/ C\I o o C\I o c- OCO -CO 0)0') ~~ s:: ~ CO CO LL E '0 E >.:J :!::Cf) ()O) C "0 :J llJ 0000 0000 c . . . . oooOC\/ C\/ .- 0 0 10 "" 0> CO ~ o. ~ C\/. O>:JC\/O"''''' ...... CO""" C")...... 10 > C"). C")""" <0 o C! C\/ 0> C") ...t ...... "" r-: ""......C")O C\/.l!lOO ~ 0> 'E 0> ... ...... Q) a.. 00 C\/ C\/ o o C . I .2 g ~cooo 0>:Jr-: ......-00 ~ <0. 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N ... ~ 93 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us IOe.. FROM: Mayor, Council Members, \t. r c.... City Administrator'fA Jim Atkinson Assistant City Planner TO: SUBJECT: Ordinance Amending Sections 10-5-10, 10-5-14, and 10-5-18 of the Farmington Zoning Code to conditionally allow commercial daycare facilities in the R-5 (High Density Residential), B-2 (Downtown Business), and BP (Business Park) zoning districts. DATE: January 21, 2003 INTRODUCTION The City was recently contacted regarding the possibility of opening a commercial daycare facility in the vacant medical clinic on the Trinity Hospital site. The property is zoned R-5 (High Density Residential), which does not currently allow commercial daycare facilities. City staff believes that commercial day care may be an appropriate conditional use in the R-5 zoning district, as well as the B-2 and BP zoning districts. Therefore, the City is proposing to amend Sections 10-5-10, 10-5-14, and 10-5-18 of the Farmington Zoning Code to conditionally allow commercial daycare facilities in the R-5 (High Density Residential), B-2 (Downtown Business), and BP (Business Park) zoning districts. DISCUSSION Commercial Daycare facilities are currently allowed as a conditional use in the B-1, B- 3, B-4, Spruce Street Commercial, IP, and 1-1 zoning districts. They are currently not allowed in any residential zoning district, the B-2 district, or the Business Park zoning district. Other types of daycare, such as in-home daycare and group daycare (12 children or less), are permitted by right in all residential zoning districts. The Farmington Zoning Code defines commercial child day care centers as follows: Commercial Child Day Care Center: A facility other than a private residence, receiving one or more minor children for regular shelter, care, activity, and supervision where the parents or guardians are not immediately available to the child. 9t{ -~- - Commercial daycare facilities may be appropriate in the R-5, B-2, and BP zoning districts, depending on the specific location relative to surrounding uses. As a conditional use, commercial day care facilities would be reviewed by the Planning Commission to determine whether a specific site could accommodate such a facility without negatively affecting the surrounding area. City Planning Commission The Planning Commission reviewed the proposed amendments on January 14, 2003 and unanimously recommended approval. ACTION REQUESTED Consider the proposed amendments to Sections 10-5-10, 10-5-14, and 10-5-18 of the Farmington Zoning Code to conditionally allow commercial daycare facilities in the R- 5 (High Density Residential), B-2 (Downtown Business), and BP (Business Park) zoning districts, and forward the recommendation to the City Council. Respectfully Submitted, Q-~. Jim Atkinson Assistant City Planner ~ CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 10-5-10, 10-5-14, AND 10-5-18 OF THE FARMINGTON ZONING CODE TO CONDITIONAllY AllOW COMMERCIAL DAYCARE FACILITIES IN THE R-5 (HIGH DENSITY RESIDENTIAL), B-2 (DOWNTOWN BUSINESS), AND BP (BUSINESS PARK) ZONING DISTRICTS. THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 10-5-10: (R-5 High Density Residential District) of the Farmington City Code is amended to add the following: (C) 2. Child Daycare Center, Commercial SECTION 2. Section 10-5-14: (B-2 Downtown Business District) of the Farmington City Code is amended to add the following: (C) 2. Child Daycare Center, Commercial SECTION 3. Section 10-5-18: (BP Business Park District) of the Farmington City Code is amended to add the following: (C) 2. Child Daycare Center, Commercial SECTION 4. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this _day of ,2003, by the City Council of the City of Farmington. 9~ CITY OF FARMINGTON By: Mayor ATTEST: By: City Administrator Approved as to form the _ day of 2003. By: City Attorney SEAL Published in the Farmington Independent the _ day of , 2003. 9/ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cUarmington.mn.us /oJ TO: Mayor, Council Mem"pers, City Administrator ~* }" \4'& FROM: Jim Atkinson Assistant City Planner SUBJECT: Bristol Square 4th Addition Final Plat DATE: January 21, 2003 INTRODUCTION Jim Allen, the developer, proposes to plat 39 town home lots in the Bristol Square 4th Addition Final Plat. The property is Located in the centraL portion of the BristoL Square development east of the Glenview Townhomes. DISCUSSION BristoL Square Fourth Addition consists of 39 town home lots situated in groups of three (3), four (4), and five (5) units per building. The individuaL Lots range in size from 1,440 square feet to 2,494 square feet. Of the 39 Lots, 18 of the townhomes would be split entry, 17 wouLd be two-story, and four (4) wouLd be rambLers. Two outLots exist on the proposed pLat. OutLot A is located to the north of Prairie View Trail and adjacent to the Prairie Waterway. Outlot B is located in the center of the 4th Addition and wouLd be utilized as a pLay area or common area. A stormwater pond is proposed aLong 213th Street between 12th Street and 13th Street. BristoL Square 4th Addition would utilize the street system established for previous additions of BristoL Square. Willow Trail, Prairie View Trail, Arbor Lane, and 13th Street are located throughout the 4th Addition. There wouLd be one (1) direct access to 213th Street via 13th Street and one (1) indirect access via 12th Street. Cambodia Avenue, Located to the east of the addition, couLd be accessed via Prairie View Trail. City PLanning Commission The Planning Commission reviewed the final plat on January 14, 2003 and unanimously recommended approval. ~ ACTION REQUESTED Consider the attached resolution approving the Bristol Square 4th Addition Final Plat contingent on the following: . Execution of a Development Contract between the Developer and the City of Farmington and submission of security, payment of all fees and costs and submission of all other documents required under the Development Contract. . Any engineering issues be addressed and approval of construction plans for grading, storm water and utilities by the Engineering Division needs to be granted. Respectfully submitted, 4~~ Jim Atkinson Assistant City Planner Attachments: Bristol Square Fourth Addition Plat cc: Steve Albrecht, Project Manager Cf1 RESOLUTION NO. APPROVING AND AUTHORIZING SIGNING OF FINAL PLAT BRISTOL SQUARE 4th ADDITION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21st day of January, 2003 at 7:00 P.M. Members Present: Members Absent: introduced and Member _ seconded the following: Member WHEREAS, an application meeting City requirements has been filed seeking fmal plat review and approval of Bristol Square 4th Addition; and WHEREAS, the Planning Commission held a public hearing for the preliminary plat on the 28th day of July, 1998, preceded by 10 days' published and mailed notice, at which all persons desiring to be heard were given the opportunity to be heard thereon; and WHEREAS; the City Council reviewed the final plat on January 21,2003; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above final plat be approved and that the requisite signatures are authorized and directed to be affixed to the fmal plat with the following conditions: 1. Any engineering issues be addressed and approval of construction plans for grading, storm water and utilities by the Engineering Division needs to be granted. 2. Execution of a Development Contract between the Developer and the City of Farmington and submission of security, payment of all fees and cost and submission of all other documents required under the Development Contract. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2151 day of January, 2003. Mayor Attested to the _ day of January, 2003. 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[g \ \ j i~)' , . _ . . _ . . _ . . _ . . _ . . _ . . _ . . _ .. ~:.:.'.":~ ?i! ;:::; " .~'::1 .. "iL'OW'."'" (p[..;':'B) p$ W:1DT ''''---::},.e ....... .. . '.' . " I i ..r U) ~ I fTl ~ N 0 'I N 33 33 U) I fTl ~ '- ~ "00'09'5'"[ 281.41 . 1 ..-..-..-..-..-..-..-.. .. 1lOO'IlII'51"E ..75 l:l l:l , - " -"- '- (.'.: :'~'" f',/ 1J .:::::. ;::: L.~~... :.-.....:. :'.:.. l:l l:l L ""-.. .. -.. -'. -.. _.. ~".'-' " 11- .. Charter COMM UN ICATIONS. A WIRED WORLD COMPANYTM January 14, 2003 City of Farmington Mr. Ed Shuk1e, City Administrator Farmington City Hall 325 Oak Street Farmington, MN 55024 Dear Mr. Shukle, IOe At Charter Communications, keeping you informed is an important part of our relationship. We know our customers have a choice in premium TV and Internet service providers and we want you to be confident that when our customers select Charter, they are making a quality choice. We're proud that our customers have access to a state-of-the-art network, delivering technology for today's consumer, and developing advanced services for the future. In today's challenging times for both families and business, Charter is giving priority to absorbing costs to minimize price changes, while improving our quality products and services. We try to operate our business as efficiently as possible, with our goal to provide our customers the best entertainment and information value for their money. Last year Charter absorbed most technology expense increases, while having to pass some of our programming increases along in our ices. This year we have worked even harder to absorb expense increases and minimize price changes. After careful consideration, are reducing prices in some areas, while increasing prices in others. Overall, we have been able to manage our a la carte price adjustments, which affect a majority of our customers, to very reasonable levels, in the face of escalating programming and operating overhead cost increases. Here are our new prices for the City of Farmington effective February 15, 2003: Service New Install (unwired home) includes up to 2 outlets Reconnect (wired home) includes reactivation up to 2 wired outlets Add. Outlet, at install- per outlet installed/reactivated Non-Pay Restart , Transfer/Move of residence includes up to two outlet Change of Service, truck roll-No outlets Change of Service, truck roll-Add 1 outlet Addressable Change of Service, no truck roll Standard Receiver FCC Fee Broadcast Basic Expanded Basic Current $42.52 $25.56 $13.86 $25.00 $24.00 $19.25 $25.56 $8.95 $3.96 $0.05 $13.59 $29.36 New $59.95 $29.95 $14.95 $25.00 $19.95 $19.25 $24.95 $8.95 $1.00 $0.04 $14.18 $14.18 Diffw/o taxes and fees $17.43 $4.39 $1.09 $0.00 -$4.05 $0.00 -$0.61 $0.00 -$2.96 -$0.01 $0.59 $0.41 Charter is in the process of creating additional pricing/programming choices and discounted packages to offer to customers, as early as April of this year. We'll continue to keep you informed of any changes. Weare currently notifying customers via their bills and will be sending the enclosed Media Alert to local press. Should you have any questions, don't hesitate to call me at 1-952-432-2575. Enclosure 1255 East Circle Drive NE · Rochester, Minnesota. 55906-3962 www.charter.com . 800.581.0081 . fax: 507.289.1958 IQ;? , ~ Charter ~OMMUNICATIONS. ... ,""" """,0 00"',"'. MEDIA ALERT Charter Communications@ Announces Changes in Service Prices WHAT: Charter Communications will begin advising local franchising authorities and customers in this community that changes in service prices will go into effect next month. HOW: The price of Charter's expanded basic analog service will be changing effective February 15th. Charter is making changes to installation prices and some select service charges such as new installations, adding outlets, reconnection of service, transfer or move of residence, etc. Charter Pipeline@, the company's high-speed Internet access service, will increase $5 to $10 on February 15th. Prices for the three levels of high-speed service will be: Charter Pipeline Silver service at 256kbps -- $34.95 Charter Pipeline Gold service at 768kbps -- $44.95 Charter Pipeline Platinum service at 1.5Mpbs -- $59.95 WHEN: Changes go into effect February 15, 2003 WHERE: Charter's Southern Metro communities CONTACT: For further information call Charter Operations Manager Ellen Martin at 952 432-2575. /03 Charter COM M UN ICATIONS' A WIRED WORLD COMPANY'" fOe Re v/secl Please replace ~f:~rected VerSion. etter dated J. anuary 14, 2003 January 15,2003 City of Farmington Mr. Ed Shuk1e, City Administrator Farmington City Hall 325 Oak Street Farmington, MN 55024 Dear i\.1r. Shuklc, At Charter Communications, keeping you informed is an important part of our relationship. We know our customers have a choice in premium TV and Internet service providers and we want you to be confident that when our customers select Charter, they are making a quality choice. We're proud that our customers have access to a state-of-the-art network, delivering technology for today's consumer, and developing advanced services for the future. In today's challenging times for both families and business, Charter is giving priority to absorbing costs to minimize price changes, while improving our quality products and services. We try to operate our business as efficiently as possible, with our goal to provide our customers the best entertainment and information value for their money. TJast year Charter absorbed most technology expense increases, while having to pass some of our programming increases along in our ices. This year we have worked even harder to absorb expense increases and minimize price changes. After careful consideration, we are red~cing prices in some areas, while increasing prices in others. Overall, we have been able to manage our a 1a carte price adjustments, which affect a majority of our customers, to very reasonable levels, in the face of escalating programming and operating overhead cost increases. Here are our new prices for the City of Farmington effective February 15, 2003: Service New Install (unwired home) includes up to 2 outlets Reconnect (wired home) includes reactivation up to 2 wired outlets Add. Outlet, at install- per outlet installed/reactivated Non-Pay Restart Transfer/Move of residence includes up to two outlet Change of Service, truck roll-No outlets Change of Service, truck roll-Aud 1 outlet Addressable Change of Service, no truck roll Standard Receiver FCC Fee Broadcast Basic Expanded Basic Current $42.52 $25.56 $13.86 $25.00 $24.00 $19.25 $25.56 $8.95 $3.96 $0.05 $13.59 $29.36 New $59.95 $29.95 $14.95 $25.00 $19.95 $19.25 $24.95 $8.95 $1.00 $0.04 $14.18 $29.77 Diff w/o taxes and fees $17.43 $4.39 $1.09 $0.00 -$4.05 $0.00 -$0.61 $0.00 -$2.96 -$0.01 $0.59 $0.41 Charter is in the process of creating additional pricing/programming choices and discounted packages to offer to customers, as early as April of this year. We'll continue to keep you informed of any changes. Weare currently notifying customers via their bills and will be sending the enclosed Media Alert to local press. Should you have any questions, don't hesitate to call me at 1-952-432~2575. Enclosure 16900 Cedar Avenue South. Rosemount, Minnesota. 55068 www.chartercom.com . tel: 952.432.2575 . fax: 952.432.5765 I.'.