HomeMy WebLinkAbout01.06.03 Council Packet
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
AGENDA
REGULAR CITY COUNCIL MEETING
January 6, 2003
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
a) Swearing-In Ceremony - Judge Karen Asphaug
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Introduce Promoted Employee - Finance
Introduced
'. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments)
7. CONSENT AGENDA
a) Approve Council Minutes (12/16/02 Regular)
b) Adopt Resolution - Historic Preservation Consultant Services -
Administration
c) School and Conference - Police
d) Capital Outlay - Police
e) Approve Bills
Approved
RJ-03
l1iformation Received
Information Received
Approved
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Council Vacancy - Administration
b) Annual Organizational Matters - Administration
c) Schedule Strategic Planning Retreat - Administration
Application Process
Partially Approved!
Tabled 2/18/03
Tabled2/J8/03
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
14. ADJOURN
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation.
the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
AGENDA
REGULAR CITY COUNCIL MEETING
January 6, 2003
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
a) Swearing-In Ceremony - Judge Karen Asphaug
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Introduce Promoted Employee - Finance
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments)
7. CONSENT AGENDA
a) Approve Council Minutes (12/16/02 Regular)
b) Adopt Resolution - Historic Preservation Consultant Services -
Administration
c) School and Conference - Police
d) Capital Outlay - Police
e) Approve Bills
Pages 1-4
Pages 5...8
Page 9
Page 10.
Page 11
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Council Vacancy - Administration
b) Annual Organizational Matters - Administration
c) Schedule Strategic Planning Retreat - Administration
Pages 12-29
Pages 30.-56
Page 57
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
14. ADJOURN
7 Q...;
COUNCIL MINUTES
REGULAR
December 16, 2002
1. CALL TO ORDER
The meeting was called to order by Mayor Ristow at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Ristow led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Ristow, Cordes, Soderberg, Strachan
Verch
Joel Jamnik, City Attorney; Ed Shukle, City Administrator; Robin
Roland, Finance Director; Kevin Carroll, Community
Development Director; Dan Siebenaler, Police Chief; Jim Bell,
Parks and Recreation Director; Tim Gross, Assistant City
Engineer; Lisa Shadick, Administrative Services Manager; Brenda
Wendlandt, Human Resources Manager; Cynthia Muller,
Executive Assistant
Christy Jo Fogarty, Jeff Krueger
4. APPROVE AGENDA
Councilmember Cordes pulled item 7b) Appointments to Boards and Commissions, for
discussion.
Attorney Jamnik added an item under New Business - Update on Lawsuit by Traveler's
Insurance Company.
Item 70) Appointment Recommendation - Parks and Recreation was added to the agenda.
MOTION by Strachan, second by Soderberg to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Acknowledge Retirement - Parks and Recreation
Jim Bell was acknowledged for 26 years of service. He will be retiring as Parks
and Recreation Director effective January 3, 2003. Mr. Bell stated it has been an
honor working for the city and thanked staff and employees for their good work.
b) Recognition of Outgoing Councilmembers
Councilmember Steve Strachan was recognized for his years of service on the
Council from 1997-2002. Councilmember Strachan thanked current and past staff
and Council.
Councilmember Terry Verch was recognized for his years of service on the
Council from 1999-2002.
J
Council Minutes (Regular)
December 16, 2002
Page 2
c) Introduce Promoted Employee - Finance
Mr. Randy Petrofske was introduced as the new Assistant Liquor Operations
Manager.
6. CITIZEN COMMENTS
7. CONSENT AGENDA
7b) Appointments to Boards and Commissions - Administration
Councilmember Cordes stated as Council will be discussing how to proceed with
appointing the fourth Councilmember and not knowing when that will happen, in
order to be fair to that person. she felt the interviews for Boards and Commissions
should be delayed to a Saturday in February. As terms expire on January 31, this
could leave some seats open. Attorney Jamnik stated current incumbents
automatically hold their seats until someone is appointed to fill their seat. Staff
should research a date in February to hold interviews. The deadline for
applications will be extended. MOTION by Soderberg, second by Cordes to
table this item to Febr:uary 3. 2003. APIF, MOTION CARRIED.
MOTION by Soderberg, second by Strachan to approve the Consent Agenda as follows:
a) Approved Council Minutes (12/2/02 Regular)
c) Received Information Heritage Preservation Commission 2002 Annual Report -
Administration
d) Adopted RESOLUTION RI02-02 Establishing 2003 Charges and Fees for
Licenses and Permits - Administration
e) Adopted RESOLUTION RI03-02 Approved Gambling Event Permit-
Administration
f) Adopted RESOLUTION RI04-02 2003 Non-Bargaining COLA Agreement -
Administration
g) Adopted RESOLUTION RI05-02 Wage Re-Opener AFSCME and Maintenance
Unit - Administration
h) Adopted RESOLUTIONS RI06-02 and RI07-02 Approving 2003 Budget and
Tax Levy - Finance
i) Adopted RESOLUTION RI08-02 Accepting Donation - Administration and
Parks and Recreation
j) Approved LMCIT Excess Liability Coverage - Finance
k) Approved Change Order - Akin Road Project - Engineering
I) Approved Change Order - Trunk Hwy 3 and Willow Street Frontage Road Project
- Engineering
m) Approved Appointment Recommendation - Finance - Administration
n) Approved Bills
0) Approved Appointment Recommendation - Parks and Recreation - Administration
APIF, MOTION CARRIED.
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
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Council Minutes (Regular)
December 16, 2002
Page 3
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) November 2002 Financial Report - Finance
The November Revenues and Expenditures reflect the revised 2002 budget
numbers. The city is in excess of budgeted revenues for licenses and permits.
Other sources of revenue are on track. Expenditures are 90% of budgeted revised
2002 expenditures.
b) Adopt Resolution - Authorizing 20Sth Street Feasibility Report - Community
Development
Staffhas talked with four parties who have expressed an interest in building new
facilities in Farmington ifthe existing Industrial Park can be expanded. 20Sth
Street from the western boundary of the industrial park to Pilot Knob Road is one
of three segments currently not completed. The long-term goal is to have 20Sth
Street connect from Pilot Knob Road to Hwy 3. In order to provide businesses
with cost information on extending 20Sth Street, staff requested Council to
authorize the preparation of a feasibility report for construction of the section of
20Sth Street from the Industrial Park west to Pilot Knob Road. MOTION by
Soderberg, second by Cordes adopting RESOLUTION RI09-02 ordering a
feasibility report for the 20Sth Street project (phase IV of the Farmington
Industrial Park). APIF, MOTION CARRIED.
c) Utility Billing Change - Finance
The city has grown to the point where it is difficult to maintain all of the
households on the same utility billing schedule. Effective April 2003, the
schedule on which the City bills for municipal services will change for two thirds
of the city's residents. The city will be divided into three sections. Each month
metered accounts from one section will be read and billed, each section will be
read once per quarter.
Section 1 will be all of south Farmington that lies east of the railroad tracks.
Beginning in April, meters in this section will be read and billed in April, July,
October and January.
Section 2 will be south Farmington west ofthe railroad tracks, the Akin Road
area, residences south of 190th Street, west of Evening Star Way, Everest Path and
Pilot Knob Road; and the Nelson Hills development west of Pilot Knob Road,
north of 190th and south of IS4th. Beginning in May 2003, meters in this section
will be read and billed in May, August, November and February.
Section 3 will be the rest of Farmington that lies north and east of Section 2. This
includes the sections along Embers Way and the sections of Farmington north of
ISSth Street, east of Pilot Knob Road and north of Upper IS3rd west of Pilot Knob.
Beginning in June 2003, meters in this section will be read and billed in June,
September, December and March.
3-'
Council Minutes (Regular)
December 16, 2002
Page 4
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) Update on Lawsuit by Traveler's Insurance Company (verbal)
The city has been sued along with 77 other entities by Traveler's Insurance
Company. The state of Minnesota has undertaken clean-up action at East Bethel
and Oak Grove landfills and has sought action against Traveler's for response
costs. Traveler's has sought to bring in 80 other jurisdictions that possibly
contributed mixed solid waste or other waste to the two landfills. The suit was
filed December 12, 2002 and the city has 20 days to respond. Because it is an
action for environmental response, there may not be coverage under the city's
insurance policy. The city may be obligated to defend themselves. There is the
possibility of some of the cities joining together to reduce the costs. Attorney
Jamnik requested Council authorization to certify the matter for coverage to the
city's insurance carrier, or if the matter is denied for coverage, that the city
respond individually or cooperatively with other cities. MOTION by Soderberg,
second by Cordes authorizing Attorney J amnik to certify the matter for coverage
to the city's insurance carrier, or if denied for coverage, authorizing the city to
respond individually or cooperatively with other cities. APIF, MOTION
CARRIED. Attorney Jamnik will provide follow-up information in January.
13. COUNCIL ROUNDTABLE
Councilmember Strachan: It is possible a new ALF Ambulance Administrator will be
on board by the end of the year. There will be three new board members.
Councilmember Soderberg: The dedication for the mural on the feed mill has been
postponed to March or April.
Police Chief Siebenaler: December 21 there will be a meeting at the Maintenance
Facility to wrap and distribute gifts to families in Farmington. Donations this past week
have been remarkable.
Mayor Ristow: Thanked Engineering for the stop signs at 6th and Walnut
Street. He then wished everyone Happy Holidays.
14. ADJOURN
MOTION by Cordes, second by Strachan to adjourn at 7:30 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
~A~ )-y")J4<./
Cynthia Muller
Executive Assistant
Lj
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
lb---
TO:
f'~ .
Mayor, Councilmembers, City Administrator 1.
FROM:
Lisa Shadick, Administrative Services Director
SUBJECT:
Adopt Resolution - Historic Preservation Consultant Services
DATE:
January 6, 2003
INTRODUCTION
Attached is a proposed contract for Historic Preservation Consultant Services with Robert Vogel,
who has provided this service for the past seven years. The contract is for the period of January
1, 2003 through December 31, 2003 and establishes an annual retainer fee and an hourly wage.
DISCUSSION
The Historic Preservation Commission has in the past applied to receive CLG (Certified Local
Government) Grant Funds. This contract is required to establish an hourly wage, which will be
used for in-kind services that Mr. Vogel will provide in conjunction with the grants. The grants
are typically used to further our exploration of historic sites in Farmington.
BUDGET IMPACT
A retainer fee in the amount of$316.66 per month, ($3800.00 annually) is included in the 2003
budget.
ACTION REOUIRED
Adopt a resolution approving the contract for Historic Preservation Consultant Services.
Respectfully submitted,
~/! ~~~
Lisa Shadick
Administrative Services Director
s
RESOLUTION NO. R -02
APPROVING THE CONTRACT FOR HISTORIC
PRESERVATION CONSULTANT SERVICES
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day of January,
2003 at 7:00 p.m.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, the Historic Preservation Commission has applied for and been awarded a CLG
(Certified Local Government) Grant; and,
WHEREAS, this contract is required to establish an hourly wage which will be used for in-kind
services provided by Mr. Vogel in conjunction with the grant; and,
WHEREAS, the grant will be used to designate historic sites throughout the City.
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby approves the
Contract for Historic Preservation Consultant Services.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
6th day of January 2003.
Mayor
Attested to the _ day of
2003.
City Administrator
SEAL
~
CONTRACT FOR HISTORIC PRESERV A TION
CONSULTANT SERVICES
CITY OF FARMINGTON
THIS CONTRACT, made and entered into as of this 6th day of January 2003, by and between the
City of Farmington, Minnesota, herein referred to as the "City," and Robert C. Vogel and
Associates, herein referred to as the "Consultant."
WITNESSETH
THAT WHEREAS, the City is desirous of retaining professional historic preservation services
on an as-needed basis, and;
WHEREAS, the Consultant is a qualified historic preservation professional.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
hereinafter contained, it is agreed by and between the City and Consultant as follows:
I. SCOPE OF SERVICES
The Consultant will provide the following services on an as-needed basis as determined
by the City Administrator:
A. Provide historic preservation consulting services to the Farmington Heritage
Preservation Commission and the Farmington City Council.
B. Advise the City on matters relating to historic preservation planning and
identification, evaluation, registration and treatment of historic resources in
Farmington.
C. Prepare applications for Certified Local Government and.other grants for historic
preservation purposes.
D. Serve as principal investigator and project director for the City's ongoing historic
resources survey.
II. COMPENSATION
A. The City will pay the Consultant to provide the services as outlined in A, B, C and
above, a monthly fee of$316.66 ($3800.00 annually) to be paid upon completion
of services, beginning January 1, 2003.
B. The city may pay such additional Consultant compensation at the rate of forty
dollars ($40.00) per hour for additional work which may be specifically
authorized by the City Council.
7
C. The Consultant shall invoice the City for all work authorized by the City on a
monthly basis.
III. COMMENCEMENT AND TERMINATION
This contract shall run from January 1, 2003, until December 31,2003. The contract may
be renewed upon a passing motion by the City Council. Notwithstanding the foregoing
provisions, either party may terminate this contract on thirty (30) days written notice to
the other party.
N. INDEPENDENT CONTRACTOR STATUS
The Contractor is an independent contractor and is not a City employee.
IN WITNESS HEREOF, the parties have set their hands on this 6th day of January 2003.
CITY OF FARMINGTON
BY:
Ed Shukle, City Administrator
BY:
Robert Vogel, Consultant
?
7~
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Mayor, Councilme~ers and
City Administrator'z" ~.
FROM:
Daniel M. Siebenaler
Chief of Police
SUBJECT:
School and conference request
DATE:
January 6,2003
INTRODUCTION / DISCUSSION
The School Resource Officer will be attending the Minnesota Juvenile Officers Institute January 28 through
January 31, 2003. This Institute is the single largest training opportunity for Juvenile Officers in the state.
The conference will cover a variety of topics devoted to the topic "Preventing Exploitation of our
Children. "
Since Officer Ted Dau is a member of the State Board of Directors for the Juvenile Officers Association he
receives a 50% discount on his registration fee, making this conference an even better value.
BUDGET IMP ACT
The cost of this conference is included in the 2003 budget.
ACTION REQUESTED
Information only.
Respectfully submitted,
9?h~
Daniel M. Siebenaler
Chief of Police
f
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7c/
City of Farmington
325 Oak Street, Farmington, MN 55024
(65 1) 463~7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers and
City Administrator .f/~ .
FROM:
Daniel M. Siebenaler
Chief of Police
SUBJECT: Capital Outlay, Squad Car
DATE:
January 6, 2003
INTRODUCTION
The 2003 Budget authorizes the purchase of a new squad for the Police Department.
Staff is prepared to proceed with ordering that vehicle at this time.
DISCUSSION
Staff has solicited price quotes for a 2003 squad car. The low quote comes from Air
Lake Ford. The quote of $22,486.00 is actually a preliminary maximum price. The
actual price may be lower after Ford incentives are put in place next week. Staff is
recommending placing the order at this time. Ordering at this time will put the City on
track for early delivery after production of the squad cars begins in approximately March.
Based on our experience a delay in placing an order by as little as two weeks could mean
a delay in delivery of six weeks or more.
BUDGET IMPACT
The price quoted is within 2003 budget allocations.
ACTION REQUESTED
Information only.
f
/0
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
/o~
TO:
M C '1 b C' Adm" ~,~.
ayor, OunCl mem ers, Ity lnIstrator
FROM:
Lisa Shadick, Administrative Services Director
SUBJECT:
Council Vacancy
DATE:
January 6, 2003
INTRODUCTION
A vacant council seat exists due to Councilmember Strachan's appointment to the
Minnesota State Legislature.
DISCUSSION
Council needs to establish a process by which to appoint a resident to the City Council
seat vacated by Councilmember Strachan. Attached are past council minutes discussing
previous appointments to city council vacancies.
BUDGET IMPACT
None.
ACTION REOUIRED
Establish a process by which to appoint a person to fill the vacancy of Councilmember
Steve Strachan.
Respectfully submitted,
~ 1.4t7(~
Lisa Shadick
Administrative Services Director
~
REGULAR MEETING
Oece~r,2J,,19]l
The meeting was called to order at 7:30 P.M. by the Mayor.
Present: Mayor Kleinsasser, Trustees Boyd, Gerten and Hansen.
Deceased: Trustee Elmer Brosseth
Also Present: Administrator Ford and Attorney Gorgos.
Mr. Glen Herron presented the council with a check in the amount of $1,035.07
whJc:h r,ep,resents the residue ,of the former. Pool Cp~ittee.
Tri~ c~u'~!cl{ dl scussed> the' appoi ntment to the vach;"i counci 1 seat brought about
~.y, !,~_h~::~ d.~,~;t1h,,;;Of ~JtrIJ,et, Blr;o(~,~,~J~: wl9i:ii1r;:jn oJlJPi.l?i~P?,."N?,vember 25, ~97~. Moti on
b.;YfflKJ.~.1 ~~ s;a;;s sL~;r;;,~ '?~Fo,nd brYDl.~a~n(? e"~,: It9 i~,P.PHt,- ir.e sol u tlon _ #6,Q!"'~1_ ja.p' P,(l,l, n tl P,gu;t,9u th e
un.~ix.;p]lre'fL tenl11 (Rf!Rl~r .;~r.()~se'lf~" :Mr:'\';lL.e,R~YJJrap~..en~e~n,. i yot,lng for;:"f,l.:.
Kle'i'nsasser,' Boyd, Gerten,and 'Han'sen. Voting against: None. Motion Carried.
Tb!e;,!~l3>y,9tGd:,~e'1.j~9...~~\--1;~d ~D.1f,G,nimb~nt,ee,n wl~g,;.ii ~Q,1jq.,t,~(lY ;~;a~c,.to j~'~7: -~guefH~ (;(1'
q:I:5l11J.9j~~f~ ,a,~d;~~s'_l~:\1orn 1 nr;.(l;>~;:t~e,,;(~a ~r;~,~?-(' . . ; ""~ ;, :; :M! '
.,i C,"'-; .t , '\
The Council was informed by the Administrator of the various proposals which
had been received for insurance. After some discussion the Administrator was
instructed to prepare a comparison study of the proposals for presentation to
the council after the first of the year. Trustee Boyd stated that Mr. Jim
Gerths had offered his assistance in reviewing and commenting on the proposal,
presumably at no cost.
13
MINlITES
COUNCIL MINlITES
REGULAR
APRIL 7, 1975
, 121'
APPROVED 4/;;11/15
The meeting was called to order by the Mayor at 7:30 P.M.
Present: Mayor Daily, COWlcilmen Akin, Kuchera and McElmury
Absent: COWlcil Graphenteen
Also Present: Administrator Ford, Attorney Gorgos, Engineer Blaisdell
The Staff presented to the cOWlcil the results of the bidding held that afternoon
on a squad car and on a 4-wheel drive fire fighting rig.
Motion by McElmury, second by Kuchera that the cOWlcil accept the one and only
bid of Jim Haugen for a squad car in the amoWlt of $4716.00. APIF, motion
carried.
Motion by Kuchera, second by McElmury that the cOWlcil reject the low bid of
Rosemount Dodge for a 4-wheel drive fire fighting rig in the amount of $5079.72
on the basis that the bid was not as per specifications and accept the second
and only remaining bid of Jim Haugen Ford in the amoWlt of $5318.00. Voting
for: Kuchera, McElmury, Daily. Voting against: Akin. Motion carried.
The Mayor called to order the public hearing previously scheduled on project 74-7
Hill-Dee Streets, all persons having been heard, Motion by Akin, second by Kuchera
to adopt resolution #R38-75 ordering plans and specifications and proceeding with
the project. APIF, motlOn carried.
The MaY9,r'l~opened the public hearing on project 74-5, Sidewalks, Original
j.<<s~\iBi.iftfon. Motion by Daily, second by Kuchera 0at the ~ork called for
~~ween 3rd and 4th on Maple be dropped. APIF, motlOn carned.
Motion by McElmury, second by Kuchera that the work called for on 4th Street be
limited to that area in front of the two homes and that the new sidewalk meet
the existing. APIF, motion carried.
The council also decided that an area be added on 6th Street west to meet the
existing sidewalk as a request of the School. Motion by Kuchera, Second by
Daily to adopt resolution #R39-75 ordering plans-arur-specifications and pro-
ceeding with the proj ect. APIF, motion carried.
The ~~Y3.~ t;Ih~ the ~ublic hearing on project 7~-4, Stonn Water Improvement which
deal~\ WI fh the Pondmg area at Townsedge Shoppmg Center. Members of the
.~dlence then presented a petition with several signatures 'and the cOWlcil
opened the matter up for discussion. After considerable discussion between
the council, members of the audience, interested parties and between members
of the council themselves, the public hearing was closed. Motion by Akin,
second by McElmury to adopt resolution #R40-75 which orders~taff to present
to Townsedge shopping Center the decision of the council to proceed with this
project but to delay all activity for a 30 day period, during which the intentions
of the council would be made known to Townsedge allowing them to come forward
with a suitable alternate plan. Failing which, the council would then proceed
with the intent of assessing the total cost to Townsedge and further with the
public hearing on this project to be continued to 7:30 P.M., May 5, 1975. APIF,
motion carried.
Motion by Akin, second by Kuchera to approve the minutes of March 17, 1975 and
March 24, 1975 as presented. APIF, motion carried.
The council decided to withhold selling of the old 4-wheel drive fire fighting
rig until such time as delivery on the new one has been assured.
The council was brought up to date on the status of Housing and COITDnuni ty Develop-
ment Grant Application made by the City. They were infonned that the local area
HUD office had ranked Fannington as No. 2 out of all pre-applications submitted
within the Metropolitan area for discretionary funds and had further recoITDnended
funding of $200,000. However, the council was infonned that word had also been
received from HUD that no money was now available in the funding program. The
council decided that the various congressional leaders from this area be contacted
and the Housing and Connnunity Development Act of 1974 discussed with them.
-I
I
1,/
122
The council received a proposed official street map and took no action except
to distribute it to various consultants, commissions and department heads for
comment.
In responding to the request of School District 192, to be donated the excess
street lites removed during the recent improvement, the council instructed
the Park and Recreation commission to determine what their needs are and to
immediately make available to the school any lites which they may need which would
be excess to the city's requirements.
In the matter of Farmington Vs Feilen the City Attorney informed the council
that he had not yet started action and requested a delay due to his office
work load.
Members of the council were reminded of the upcoming League of Minnesota
Municipalities Convention and were requested to indicate to the Staff their
desires to attend and reservations would be made for them.
The Mayor then informed the members of the council that the matter in regard
to appointing a replacement fOT the recently resigned Leroy Graphenteen as
member of the cOlmcil, was properly before the council. Several names were
suggested and discussed by the members of the council. It was pointed out
that the appointee would be appointed effective April 8, 1975 to' fill out
the unexpired three year term of Mr. Graphenteen whose normal term was from
January 1, 1974 to December 31, 1976. Motion by Akin, second by McElmury
that Graydon Johnson be appointed by the Counc1l to fill the above referenced
vacancy. Above adopted by resolution ItR41-75. APIF, motion carried.
The council then reviewed the plans and specifications for the proposed Multi-
Purpose arena which had been available at City Hall for approximately one
week and had been prepared as a result of an agreement benveen the City and
Frontier Lumber. Representatives were present from Frontier Lumber as were
Leon Orr, Park and Recreation Commission and members of the Citizens Advisory
Committee. The council reviewed the plans thoroughly as well as the preceeding
actions and entertained suggestions and comments from the audience. Motion
by Dail)', .second by Kuchetfl to adopt resolution ItR42-75 employing the services
of and independent engineer to act as agent for the City in the review of
plans and specs and construction of a multi-purpose arena. APIF, motion
carried.
Motion by Akin, second by Kuchera to adopt re.solution ItR43-75 approving the
plans and specifications as modified for the mult-purpose arena and setting
the date for the taking of bids for 2:00 P.M., April 28, 1975. APIF, motion
carried.
Motion by Akin, second by Kuchera to approve certain tax abatements requested
by the county assessor dated March 31, 1975. APIF, motion carried.
Motion by Daily, second by Akin to adopt resolution ItR44-75 which puts the City
of Farmington in favor of the proposed bill in the legislature which would
distribute phone and railroad gross earnings taxes to local government. APIF,
motion carried. '
Motion by Akin, second by Daily to adopt resolution ItR45-75 which requests the
State. Legislature to withheld. any action on::'any and all Metropolitan Council
or Metropolitan Qriented bills :for at least one year and especially on any bill
which would implement the Metropolitan Physical Development Framework Guide.
APIF, motion carried.
The council took no action on the renewel of lease by the Railroad for a parcel
of groQ~d used for m~U1icipal parking for the past five years.
The council read a letter from Peoples Natural Gas in which the City was in-
formed that that firm would be unable to accommodate any but the very minimum
request for new services. The Administrator was instructed to contact
Minneapolis Gas Company to determine whether or not that firm would be interested
in also providing services to the community.
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RESOLUTION NO. RI04-74
DECLARATION OF THE RESULTS OF THE GENERAL
ELECTION OF NOV. 5, 1974, BY THE FARMINGTON CITY COUNCIL,
SITTING AS CANVASSING BOARD
Pursuant to due call and notice thereof, a special meeting of the City Council
of the City of Farmington, Minnesota was held at the Civic Center in said City
on the 11th day of November, 1974, at 4:00 o'clock, P.M.
The following members were present: Mayor Daily, Trustees Graphenteen, Kuchera,
McElmury
The following member.s were absent: Trustee Akin
Member McElmury introduced and member Graphenteen seconded the following resolution:
WHEREAS, THE voters of Farmington, County of Dakota cast their ballots in the
general election of November 5, 1974, and
WHEREAS all votes have been counted by the election judges and said tabulation
along with ballots and other material have been delivered to the City Clerk,
now therefore
BE IT RESOLVED by the Farmi ngton City Council that the results of the -election '.(;
of November 5, 1974 are declared to be as follows:
Continued
/~
LOCAL ELECTION - COUNCIL
_ COUNC ILMAl\j
1st
2nd
3rd
TOTAL
STEG1AIER:- BLAHA ~!'
195 2
271
50
516 2\,
27
3
3
"33
. KUCHERA
368
450
30
~
LOCAL QUESTION - LIQUOR
YES NO
1st
2nd
3rd
395
524
51
970
168
192
30
390
27
5
2
~
TOTAL
I
L_
1/
592
724
83
1399
590
721
83
IT94
CITY OF FARMINGtoN
MINUTES
COUNCIL MEETING
REGULAR
APRIL 3, 1978..
- 6-0 ?
1. The meet ing was called to order by the Mayor at 7: 00 P.M.
Present: Mayor Akin, Councilmen Kuchera, McElmury, Whittier
One council seat was vacant following the resignation of Dr.
effective April 1, 1978.
Also Present: Administrator Ford and Attorney Gorgos
Graydon Johnson,
2. Mot ion by McElmury, second by Kuchera to approve the minutes of March 20, 1978,
as presented. APIF, motion carried.
3. The council then discussed. the proposed. County-Wide Central Dispatch Network
.and in that conjuction reviewed. a presentation prepared. by Police Chief Metcalf.
Materials had been distributed. earlier to the council which they had studied..
There was a brief discussion at this time. Motion by Kuchera, second by Whittier
that the Administrator send a letter to the Dakota County Law Enforcement Assoc.,
infonning them that the City of Farmington would be in favor of such a central
dispatch network if the participation would be 100% countywide. APIF, rrotion
carried.
4. The council briefly discussed the recent NSP power outage which occurred. in
Farmington and the problems that it presented. to rrnmicipal operations. Motion
by McE1mury, second by Kuchera that Civil Defense Director be authorized and
directed to explore the availability of emergency standby equipment through both
the Fire/Police Departments and General Services and to report his findings back
to the Council at the meeting of April 17, 1978. APIF, motion carried.
:(
5. In the matter of appointment by the council of a councilman i to assume the
unexpired tenn of the recently resigned Dr . Graydon Johnson. The Mayor asked
the councilmembers if they had any names to suhni t, also asked the Administrator
if any names had beensuhnitted to his office. BOth answers were in the negative.
Motion by Akin, second by.Kuchera that the council appoint to the vacancy Mr.
Don Johnson of 5645 Upper 182nd Street. Voting for: Akin, Kuchera, McElrnury.
Voting against: None. Abstaining: Whittier. One seat vacant. Motion carried.
6. The Mayor then recessed the meeting and asked the City Administrator to call
Mr. Don Johnson to inquire whether or not he ViDuld accept the appointment.. The
meeting was reconvened at which time the Administrator informed. the council that
he had talked by phone with Mr. Johnson and that Mr. Johnson did accept the
appointment.
7. The council then reviewed. the memo dated March 30, 1978 fran the City Administrator
which included recorrmendations for the hiring of the Recreation Technician II which
set forth the procedures of screening selection and interviewing and recommended
that the position be offered to Mr. Gerald Groff. Motion by Kuchera, second by
Whittier that the position of Rec Tech II be offered to Mr. Gerald Groff as a
permanent full time position effective April 10, 1978, at a starting salary of
$6.00 per hour to be increased upon successful completion of a six month probationary
period to $6.25 per hour. APIF, rrotion carried.
13. The council then reviewed a memorandum fran the City Administrator touching
on various pending matters presently before the Planning Carmission. During this
discussion there was a consensus that more time should be spent and better staff
work performed in the review of plats and development plans. Of particular interest
were problems which have occurred fran time to time surface drainage which needed
particular attention on the part of reviewing authority.
9. The Administrator informed. the council that he ViDuld, on the following day, be R
r-,
! I
/'7
--
~._-_.-
MINUTES
COUNCIL MEETING
SPECIAL
NOVEMBER 4, 1976
PI! II _/6'-lb
1. The meeting was called to order at 5:05 P.M. by Mayor Daily.
Present: Councilmen Akin, Johnson, Kuchera and McElmury
-9 9cc~--
2. Motion by Kuchera, second by Daily to accept the vote tabulation for
the November 2, 1976 election .and order the tabulations to be filed
in the permanent election records of the office of the City Clerk.
3. Motion by Kuchera, second by Johnson that the council adjourn
at 5:07 P.M.
Respectfully submitted,
Lawrence F. Daily
Mayor
LFD/kf
MINUTES
COUNCIL MEETING
SPECIAL
JUNE 27, 1988
1. Mayor Akin called the meeting to order at 7:00 P.M.
Members Present: Akin, Kelly, Mayer.
Members Absent: Sprute.
Also Present: Administrator Thompson, Attorney Grannis.
2. The purpose of the meeting was to appoint
vacated by Duane Ubi until December 31, 1988.
Engineer Kaldunski had requested Change Order
Improvement) be considered at this meeting.
a Councilmember to fill the seat
Mayor Akin also stated that City
#1 for project 88-3 (195th Street
3. Administrator Thompson opened and read aloud a letter from Councilmember
Sprute protesting the meeting being held at this time and requesting the meeting
be postponed and be reset to a date where all elected Councilmembers could par-
ticipate or that the Council take no action at this time. The letter was entered
in the minutes. (See attached.)
4. Mayor Akin indicated that the meeting was going to be fairly short, and that
Councilmember Sprute could have been late to the firemen's meeting. Mayor Akin
stated that it was important to appoint a Councilmember before July 1, 1988 when
his resignation would take effect. Mayor Akin stated that he was prepared to
continue. Councilmember Mayer stated that he felt it was important that all
members be present when the appointment is made. Councilmember Kelly stated she
! had cancelled a connnitment to make this meeting. Motion by Mayer to continue the
meeting until June 28, 1988 at 7:00 P.M. Motion died from lack of a second.
5. Councilmember Mayer objected to the change order being considered at this
meeting. Jim Reisinger Jr. stated that he would like to begin work on the project
as soon as possible, but could not begin without the change order. Councilmember
Mayer stated that his objections should prevent it from being considered. Attorney
Grannis indicated that while objections to items not on the agenda had been
discussed at other special meetings, the by-laws did not specifically address
special meetings. Councilmember Mayer stated that the subject should be more clearly
defined in the by-laws. Motion by Kelly, second by Akin to add Change Order #1
for Project 88-3 to the meeting agenda. Voting for: Akin, Kelly. ~gainst: Mayer.
Motion carried.
6. The Council considered Change Order #1 for Project 88-3 (195th Street Improvement).
Administrator Thompson indicated that the Change Order would allow the contractor
to remove fill from an adjacent property, and place excess fill from the road
project to the site. The work would be incidental to the project and, therefore,
would be no cost to the City. Also, the City would have control over restoration
of the project. Motion by Akin, second by Kelly to approve Change Order #1 for
Project 88-3. APIF, motion carried.
7. The Council next considered the appointment to the Council. Mayor Akin read
the following names of applicants.
1. Nathaniel "Denny" Donaldson
2. Kathleen Henderson
3. Eugene "Babe" Kuchera
4. John McKnight
5. Robert Morrison
6. Gerald Ristow
Ole:>
Mayor Akin clarified that the term of the appointment was until December 31, 1988.
The Council noted that the background of the applicants varied considerably.
Motion by Mayer, second by Akin to appoint Eugene "Babe" Kuchera to fill the
vacancy. Mayor Akin stated that he felt Mr. Kuchera had served the community
well in the past, that he felt new blood should be introduced to the Council.
Councilmember Mayer stated that he felt Mr. Kuchera would provide experience
to the Council. Voting for: Mayer. Voting against: Kelly, Akin. Motion
failed.
8. Motion by Kelly, second by Akin to appoint Nathaniel "Denny" Donaldson to
fill the vacancy created by the resignation of Duane Uhl. Voting for: Akin,
Kelly. Against: Mayer. Motion carried.
9. Mayor Akin stated that he knew most of the applicants personally, and that the
decision had been difficult. Mayor Akin then made a statement regarding his tenure
9n the Council and thanked his wife for the support she gave him. Mayor Akin
stated that he was going to miss his involvement with the City.
10. Motion by Kelly, second by Akin to adjourn at 7:50 P.M. APIF, motion carried.
Respectfully submitted,
L~!'Z-
City Administrator
\ . .t
Approved
1 ~ 6 ~'b
0;,/
RESOLUTION NO. R102-86
ACCEPTING THE RESULTS OF LOCAL ELECTION - NOVEMBER 4, 1986 .
Pursuant to due call and notice thereof, a special meeting of the City
Council of the City of Farmington, Minnesota, was held in the Civic Center
of said City on the 5th day of November, 1986 at 5:00 P.M.
The following members were present: Akin, Kelly, Sprute.
The following members were absent: Mayer, Orr.
Member Kelly introduced and ~r Akin seconded the following resolution:
WHEREAS, the position of Mayor and two seats on the City Council were
being voted upon; and
WHEREAS, the City Clerk has hereby certified to the Council the following
results of the voting:
Position/Name
Mayor
Patrick Akin
Write Ins
Precinct 3
Precinct 2
Precinct 1
620
11
459
21
181
3
Council Member
Sprute
Uhl
Write Ins
469
428
59
357
328
33
162
139
7
I.
\
NOW THEREFORE, BE IT RESOLVED that the results of the election are hereby
accepted and that Patrick Akin be declared the winner of the contest for
Mayor and Gale Sprute and Duane Uhl be declared winners of the contest for
Council seats.
This resolution adopted by recorded vote of the Farmington City Council in
open session on the 5th day of November, 1986.
Do:L:UJL
Mayor
ATTEST:
SEAL
Total
1,260
35
-
1,295
988
895
99
1,982
e;;(~
I
i
MINUTES
COUNCIL MEETING
REGULAR
JULY 5, 1988
1. Acting Mayor Kelly called the meeting to order at 7:00 P.M.
Members Present: Kelly, Mayer, Sprute, Donaldson.
Members Absent: None.
Also Present: Administrator Thompson, Attorney Grannis.
2. Administrator Thompson administered the Oath of Office to newly appointed
Councilmember Donaldson.
3. Motion by Sprute, second by Donaldson to approve the agenda with the following
changes:
a. Delete approval of the June 14, 1988 minutes (not distributed).
b. Move item lOb, Appointment of Mayor, for discussion before 8b.
APIF, motion carried.
4.
It was
a.
b.
c.
the consensus of the Council to
June 15, 1988 regular meeting.
June 20, 1988 special meeting.
June 27, 1988 special meeting.
approve the following minutes.
5. The Council next considered a request by the developer of Terra Second for the
City to reimburse the developer $6,810 (accrued project interest) in exchange for
the developer paying the City $1,850 for improvements. Councilmembers Kelly,
Sprute and Mayer recalled that the Council had indicated they would not consider
reimbursing the developer until all improvements were installed and that it was
not implied that they would absolutely reimburse the developer. No action was
taken at this time.
6. The Council next considered the appointment to the vacant Mayor's-seat.
Acting Mayor Kelly read aloud the names of the following candidates:
Eugene "Babe" Kuchera
Kathleen Henderson
Phyllis Kelly
"
Motion by Sprute, second by Mayer to appoint Phyllis Kelly to the vacant Mayor's
seat. Voting for: Mayer, Donaldson, Sprute. Against: None. Abstain: Kelly.
Motion carried.
7. Motion by Donaldson, second by Sprute to add appointment to the Council seat
vacated by Councilmember Kelly to the agenda. APIF, motion carried.
8. Acting Mayor Kelly read aloud the name of the following candidates for the
Council seat vacated by Councilmember Kelly.
Eugene "Babe" Kuchera
Kathleen Henderson
John McKnight
Robert Morrison
Gerald Ristow
Motion by Mayer, second by Spruteto appoint Eugene "Babe" Kuchera to the vacant
Council seat. A lengthy discussion followed regarding Acting Mayor Kelly's vote.
Councilmember Sprute noted that State Law provided a resigning Councilmember may
not vote on his/her successor. Attorney Grannis stated that, technically,
~
Gouncilmembe.r Kelly was not resigning her seat, but rather, the seat was
automatically vacated by her appointment. Attorney Grannis also noted an Attorney
General's opinion which stated that a councilmember who is elected mayor before
the expiration of his/her term may vote on the successor. Councilmember Mayer I . ,
stated that the opinion referred to an "elected" mayor, not appointed. The ...1
Council could not reach a consensus on the interpretation of the law. Attorney
Grannis stated that the Council could complete the vote and wait for an Attorney
General's opinion, or the motion could be withdrawn. Voting on the motion: For:
Sprute, Mayer. Against: Kelly, Donaldson. Motion failed.
9. The Council directed the City Attorney to ask the Attorney General the following
questions:
A. Can a councilmember who has been appointed mayor vote on his/her
successor?
B. If the answer to Ques.tion A is no, does that automatically rescind
Councilmember Kelly's vote, and the motion carries?
10. Motion by Sprute, second by Mayer to appoint Councilmember Kelly as the
City's representative to the ALF Ambulance Board and Donovan Mayer as the alternate.
APIF, motion carried.
11. The Council next considered the process for hiring the police chief as
recommended by Administrator Thompson and Acting Chief Siebenaler. The Council
clarified that the maximum number of candidates to be tested was 20. Administrator
Thompson distributed an estimate of costs for selecting the chief. The Council
also indicated that the Acting Chief should not be part of the process, since he
may be a candidate. Motion by Kelly, second by Mayer to approve the police
chief hiring process as outlined in the Administrator's June 29, 1988 memo and
to appoint Councilmember Donaldson, Councilmember Sprute and Administrator
Thompson as the initial screening committee. APIF, motion carried.
r'.--',
12. Daniel Edgerton of Bonestroo, Rosene, Anderlik presented the Farmington
Comprehensive Water Study, and gave a summary of the report. Administrator
Thompson noted that the Water Board had adopted the study and recommended that
the study be incorporated into the Subdivision Ordinance to enhance implementation
of the study. Mr. Edgerton noted that the proposed fees were about the average
of surrounding communities. Motion by Kelly, second by Sprute to ratify the
Farmington Comprehensive Water Study. APIF, motion carried.
13. Motion by Mayer, second by Kelly to adopt Ordinance No. 088-202 amending
the City Subdivision Ordinance by incorporating the Farmington Water Supply and
Distribution Plan and authorizing charges. APIF, motion carried.
14. The Council next considered a proposal by General Services Superintendent
Tom Kaldunski to purchase a packer for the 1984 chassis. Mr. Kaldunski explained
that even if the Council changed styles of trucks, the City would require the
services of a rear loading truck until the early 1990's. Motion by Sprute, second
by Mayer to authorize the General Services Superintendent to prepare plans and
specifications for a rear loading packer truck. APIF, motion carried.
15. General Services Superintendent Kaldunski presented the following bids
for the 1988 Seal Coat project:
Firm
Bid
Allied Blacktop
Bituminous Roadways
Astech
$14,884.00
15,875.50
20,693.00
;;;'1
,\
MINUTES
COUNCIL MEETING
SPECIAL
JULY 13, 1988
1. Acting Mayor Kelly called the meeting to order at 7:00 P.M.
Members Present: Kelly, Mayer, Sprute, Donaldson.
Members Absent: None.
Also Present: Administrator Thompson, Attorney Grannis.
2. The purpose ,of the meeting was to reconsider the appointment of Council-
member Kelly as Mayor.
3. Acting Mayor Kelly asked if she could take the Oath of Office at this
time. Attorney Grannis replied that she could. Councilmember Sprute objected
that the Oath of Office was not part of the agenda and wished to proceed with
the reconsideration of the appointment of Councilmember Kelly as Mayor.
Councilmember Sprute stated that he did not feel all of the information had
been presented, and all the facts were not straight when he made the original
motion to appoint Councilmember Kelly and therefore, the motion and vote was
premature. Motion by Sprute, second by Mayer to reconsider the action taken
last meeting regarding the appointment of Councilmember Kelly as Mayor.
4. Acting Mayor Kelly asked if the question to reconsider is legal. Attorney
Grannis stated that he did not believe that the question was legal based on
case law, discussions with the Attorney General's office, and discussions with
other attorneys, which indicated that once an appointing body makes an appoint-
ment, it cannot be rescinded. Councilmember Sprute stated that he did not
agree, and that no specific case law regarding Council appointments were cited,
nor was anything presented in writing. Councilmember Sprute added that
several questions remained, and that all facts had not been presented. Council-
member Mayer concurred with Councilmember Sprute.
5. Councilmember Kelly asked why she was so qualified last meeting and not
today. Councilmember Sprute stated that he had received different and con-
flicting information after the vote. Councilmember Donaldson stated that he
had received the same information and had asked questions clarifying the statute
before the meeting. Councilmember Sprute stated that he felt that he had
interpreted the statute correctly be~ore the motion. Acting Mayor Kelly ,
asked if the questions had been answered. Attorney Grannis stated that he
felt they had. The council seat becomes vacant when the incumbent qualifies
for Mayor by taking the Oath and the Attorney General had answered the question
regarding Councilmember Kelly's right to vote on her replacement. Councilmember
Kelly asked if she could vote on the motion on the floor. Attorney Grannis
stated that she could vote on the motion, or take the Oath of Office before
the vote. A debate ensued regarding the actual wording of the motion on the
floor. The motion was clarified to state that it was to reappoint a Mayor.
Attorney Grannis stated that the motion was illegal.
6. Acting Mayor Kelly ruled that the motion was illegal based on the op~n~on
of the City Attorney. Administrator Thompson clarifed that Councilmember Kelly
could take the Oath of Office at any time before anyone qualified to administer
an oath, and that it did not have to be at a Council meeting.
.C:;5
de,
7. Motion by Kelly, second by Sprute to adjourn at 7:25 P.M. APIF,
motion carried.
Respectfully submitted,
L~:rr . ,_J
City Administrator
1~ l~;~~
Approved
I -~
MINUTES
COUNCIL MEETING
REGULAR
AUGUST 1, 1988
1. Mayor Kelly called the meeting to order at~: 00 P.M.
Members Present: Kelly, Mayer, Sprute, Donaldson.
Members Absent: None.
Also Present: Administrator Thompson, Attorney Grannis.
2. Motion by Mayer, second by Donaldson to approve the agenda with the following
changes:
a. Remove item lOa - City Administrator's position in personnel policy.
b. Remove item 10c - SCS review of plats.
APIF, motion carried.
3. It was the consensus of the Council to approve the minutes of the July 18,
1988 regular meeting.
4. The Council next considered a recommendation by the Fire Relief Cataract
Association to increase the pensions from $825/man/year to $850/man/year. The
Council noted that an auditor's error had resulted in an increase in City
contributions for 1989. Motion by Kelly, second by Mayer to adopt Resolution
No. R48-88 amending the Fire Relief Cataract Association By Laws by increasing
the pensions to $850/man/year. APIF, motion carried.
5. Motion by Donaldson, second by Kelly to set a public hearing for August 15,
1988 at 7:15 P.M. to consider the Preliminary Plat of Dakota County Estates 5th
Addition (replat). APIf, motion carried.
6. Motion by Kelly, second by Mayer to set a public hearing for August 15,
1988 at 7:30 P.M. to consider amending the zoning ordinance by allowing Day
Care Centers as a permitted use in the A-1 and A-2 areas. APIF, motion carried.
7. Motion by Donaldson, second by Kelly to adopt Resolution No. R49-50
designating the Farmington area Senior Center as the Official Polling Place for
the 1988 Primary and General Elections. APIF, motion carried.
8. Mayor Kelly opened a public hearing at 7:15 P.M. to consider the Mineral
Extraction Permit for the Dakota County shop. Administrator Thompson reviewed
the application noting that the permit only allowed the removal of 50 cubic yards
annually. Mayor Kelly closed the hearing. Councilman Sprute expressed concern
relating to monitoring the site and the term "approximately 50 C.Y." It was
the consensus of the Council that the permit be changed to "not more than
60 C.Y." Motion by Sprute, second by Donaldson to approve the Mineral Extraction
Permit. APIF', motion carried.
9. The Council next considered the proposed dangerous dog ordinance. Administrator
Tholupson stated that the State Dog Ordinance which went into effect on August 1,
1988 may pose enforcement problems since the State Ordinance did not list
specific breeds. It was the consensus of the Council that the matter be tabled
until further information is received.
10. The Council next considered the appointment of a Councilmember. Motion
by Sprute, second by Mayer to appoint Gerald Ristow. Voting for: Sprute, Mayer.
Against: Donaldson, Kelly. Motion failed.
di'/
11. Motion by Kelly, second by Donaldson to appoint Kathleen Henderson.
Voting for: Kelly, Donaldson. Against: Sprute, Mayer. Motion failed.
12.
for:
Motion by Sprute, second by Mayer to appoint Jack McKnight.
Sprute, Mayer. Against: Donaldson, Kelly. Motion failed.
Voting
\
13. Motion
Voting for:
by Sprute, second by Mayer to appoint Eugene "Babe" Kuchera.
Mayer, Sprute. Against: Donaldson, Kelly. Motion failed.
14. Attorney Grannis stated that since it appeared the Council was deadlocked,
Mayor Kelly could appoint. Councilman Sprute suggested that since the Council
could not agree on any of the applicants, the Mayor should consider appointing
someone who was not an applicant. Mayor Kelly stated that she would make the
appointment at the next regular meeting.
15. The Council tabled appointing an Acting Mayor.
16. Motion by Kelly, second by Sprute to adopt Resolution No. RSO-88 authorizing
the order of the removal of the safety and health hazard (Grain Elevator) at
3rd and Main Streets. APIF, motion carried.
17. The Council next considered the status of the Whispering River Townhouse
project. Engineer Kaldunski recommended the developer be allowed to complete
all items on the punch list except the sanitary sewer correction. Mr. Kaldunski
stated that the street would have to be opened and watermain lowered in order
to correct the problem. Councilman Sprute asked who would pay for the lowering
of the watermain. Administrator Thompson stated that the developer would
have to pay for the lowering because the design of the sewer did not account
for the watermain. Mr. Thompson added that the developer contested the need for the l....J
correction because the .City- bad 'approy:d the inStallation '..' Nr. _ 'lhanpson stated' that .he had ~ -
d:B~sed_the mattel;' ~th the ,C<msult:i,ngEngireer and s-t51tf an.d that he did not '.be.lieve
theins.taIlat:bon had been approved; ~'f<tt()rneiGra:qnis' stated the d'eveloper could
contest it in court. Motion by Donaldson,' second by Sprute directing st'aff
to obtain quo'tes or cor):'ecting the sanitary sewer. and to allow the developer to
complete the remaining items on the punch list by September 12, -1988. APIF, motion anTied.
'18. Motion by Kelly, second by Mayer to pay the Fire Department Explorers
Post $4.73/hour for time worked by members at fires, said funds to deposited
in the Explorers Post's account. APIF, motion carried.
19. The Council next considered the proposed City fees and charges for 1989.
It was the consensus of the Council that the proposed fees and charges were
acceptable with the following exceptions:
a. Liquor Licenses - no increase.
b. Building Permits - waive fees on first $1,000 of valuation.
c. General Services Fees - Assistant Superintendent - $20/hour.
Maintenance Worker - $17/hour.
20. Motion by Donaldson, second by Mayer to approve the General Fund Budget
adjustments as recommended in the Finance Director's memo dated July 21, 1988.
APIF, motion carried.
21. Motion by Kelly, second by Donaldson to authorize 10 hrs./week of overtime
for 14 weeks for the Engineering Technician. APIF, motion carried.
22. Engineer Kaldunski presented the Plan and Specs for the 1988 Street
Improvement Project. Mr. Kaldunski reviewed the plans and specs. The Council
;1%
MINUTES
COUNCIL MEETING
REGULAR
AUGUST 15, 1988
1. Mayor Kelly called the meeting to order at 7:00 P.M.
Members Present: Donaldson, Kelly, Mayer, Sprute.
Members Absent: None.
Also Present: Administrator Thompson, Attorney Grannis.
2. MOTION by Mayer, second by Donaldson to approve the agenda as presented,
except moving items 13c and 13d up on the agenda. APIF, MOTION CARRIED.
3. Mayor Kelly stated that, because of the apparent deadlock regarding the appoint-
ment of a councilmember, she was going to appoint Christopher Galler as a council-
member. Councilmember Sprute requested that the Council be allowed to vote on
the matter since the City had received new applicants. MOTION by Kelly, second
by Donaldson to appoint Christopher Galler to fill the Council vacancy created
by Councilmember Kelly's appointment as Mayor. APIF, MOTION CARRIED.
4. It was the consensus of the Council to approve the minutes of the July 26,
1988 special meeting and the August 1, 1988 regular meeting.
5. During citizen comments, Leah Blake asked if the crosswalks would be restored
in the downtown area. The Council directed staff to restore the crosswalks as
soon as the seal coat rock is removed.
6. MOTION by Sprute, second by Mayer to adopt Resolution No. R52-88 appointing
election judges as submitted with the elimination of Christopher Galler, designating
the Senior Center as the polling place for the September 13, 1988 primary election.
APIF, MOTION CARRIED.
7. Mayor Kelly opened the public hearing at 7:15 P.M. to consider the amendment
of the Dakota County Estates PUD and approval of the preliminary plat of Dakota
County Estates 5th Addition. Administrator Thompson stated that concern was expressed
by the Council and public relating to quad homes during the platting of Dakota
County Estates Fourth. Mr. Thompson stated that the PUD amendment and proposed plat
would change the quad homes to single family lots. Mr. Thompson added that the
Planning Commission had recommended approval. The following testimony was heard:
Jack Benedict: During the platting of Dakota County Estates Fourth, the Council
asked if r could delay the project until the quads could be
changed to singles. r couldn't at the time because r would have missed the 1987
construction season. Now r am requesting the change because it appeared that is
what the Council wanted and neighborhood residents. Also singles are selling better
than quads.
Cm. Donaldson:
Jack Benedict:
David Garin:
Will the storm sewer on Lot 8, Block 2 affect the building site.
No.
r commend Jack for what he's proposing; it's what the people
want.
Milton Johnson:
r thought all of this had been settled already. Everyon~ in
the addition wants it changed to singles.
d~
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.cLfarmington.mn.us
lOb
TO:
M C '1 b C' Adm" ~I (,
ayor, OunCl mem ers, Ity Inlstrator
FROM:
Lisa Shadick, Administrative Services Director
SUBJECT:
Annual Organization Matters
DATE:
January 6, 2003
INTRODUCTION
State law requires that the City Council address annual organizational matters during its
first regular meeting of the year to make certain designations and appointments.
DISCUSSION
The Council has traditionally taken this time to approve the following actions along with
other actions affecting either process or procedures.
lOb (1). Acting Mayor - Council By-Laws provide that an Acting Mayor be appointed on
a rotating basis in the absence of the Mayor. Councilmember Cordes, subject to recorded
popular votes in the 2000 General Election, is eligible for appointment as Acting Mayor.
lOb (2). Official Publication - Per State law, the Farmington Independent is the only
publication located within the City's corporate limits and as such qualifies as the City's
legal newspaper.
lOb (3). City Attorney - Joel Jamnik with the firm of Campbell Knutson respectfully
requests reappointment as City Attorney for the year 2003.
lOb (4) Consulting Engineers -The firm of Bonestroo, Rosene, Anderlik & Associates
(BRAA) has submitted information regarding services that are available to the City,
along with 2003 Rate Schedules for both Private and Public Developments. BRAA has
provided the City with exceptional service value, high quality customer service and
expertise on a range of City projects. Appointment of BRAA as the City's consulting
engineers under the new 2003 Rate Schedules is recommended.
lOb (5). Official Depositories - Please refer to the attached memo from the Finance
Director that identifies official City depositories for fiscal year 2003.
30
lOb (6). Council By-Laws - Please review the attached Council By-Laws document. No
suggested revisions to the by-laws have been identified by Council for the year 2003.
lOb (7). Process Servers - The Farmington Police Department is the designated City
Process Servers.
lOb (8). City Clerk's Bond - State law requires the City Clerk be bonded. The City has
obtained a bond in the amount of $250,000 which is more than adequate to meet City
needs.
lOb (9). Fees and Charges - At the December 16, 2002 meeting, Council adopted
Resolution RI02-02 establishing fees and charges for the year 2003. No action is
necessary .
lOb (10). Boards and Commissions - A special meeting will be scheduled at the February
3, 2003 Council Meeting for the purpose of interviewing and selecting Commission
candidates.
lOb (11). ALF Ambulance Board Appointment Primary and Alternate - A primary and
an alternate Council member will need to be appointed to the ALF Board for 2003.
Councilmember Strachan currently serves as the primary representative and
Councilmember Soderberg serves as alternate on this board.
lOb (12). Castle Rock, Empire, Eureka, Farmington (CEEF) Appointment - Appoint a
Council member to this committee. Councilmember Verch served as representative on
this multi-jurisdictional board in 2002.
lOb (13). Joint FarmingtonlEmpire Planning Board Appointments - Appoint and/or
acknowledge a Council member, a staff member and at-large member (Planning
Commission representative) to this board. In 2002 Councilmember Soderberg, the
Community Development Director, Kevin Carroll and Todd Larson, Planning
Commission member served on this board.
ACTION REQUIRED
Approve the above actions as indicated on the attached form.
Respectfully submitted,
~ t(- ~0dd~
Lisa Shadick
Administrative Services Director
3/
COUNCIL MEETING
ANNUAL ORGANIZATIONAL MATTERS
JANUARY 6, 2003
lOb(1). MOTION by , second by that
Councilmember Cordes be designated as Acting Mayor from January 6, 2003 through December
31,2003.
Voting for: Against: Abstain: Motion Carried.
lOb(2). MOTION by , second by that the Farmington
Independent be designated as the official publication from January 6, 2003 through December
31,2003. Voting for: Against: Motion Carried.
lOb(3). MOTION by , second by appointing the firm of
Campbell Knutson, Joel Jamnik as City Attorney from January 6, 2003 through December 31,
2003. Voting for: Against: Motion Carried.
lOb(4). MOTION by , second by appointing the firm
of Bonestroo, Rosene and Anderlik as the City's Consulting Engineer for the year of 2003.
Voting for: Against: Motion Carried.
lOb(5). MOTION by , second by that the Anchor
Bank of Farmington, League of Minnesota Cities 4M Fund, RBC Dain Rauscher, Miller Johnson
Steichen Kinnard, Morgan Stanley Dean Witter, Wells Fargo Investments and Salomon Smith
Barney be designated as the Official Depositories from January 6, 2003 through December 31,
2003. Voting for: Against: MotioR
Carried
lOb(6). MOTION by , second by
Council By-Laws be approved as presented. Voting for:
Motion Carried.
that the City
Against:
lOb(7). MOTION by , second by that all sworn
personnel in the Farmington Police Department be designated as process servers for the calendar
year 2003. Voting for: Against: Motion Carried.
lObeS). MOTION by , second by that the following
bonds now on file in the office ofthe City Clerk be approved:
United Fire and Casualty Public Employees Blanket Bond
January 1, 2003 through December 31,2003
$250,000.00
Voting for: Against: Motion Carried.
lOb(9). RESOLUTION NO. Rl02-02 Establishing Fees and Charges for licenses and permits
for 2003 was adopted December 16, 2002.
de?
1 Ob(l 0). Appointments to Boards and Commissions - A date to interview candidates will be set
at the February 3,2003 Council Meeting.
10b(1l). MOTION by , second by , to
appoint Councilmember as the primary and Councilmember
as the alternate representative to the ALF Ambulance Board. Voting for:
Against: Abstain: Motion Carried.
10b(12). MOTION by
Councilmember
Voting for:
Motion Carried.
, second by to appoint
as the City's representative to the CEEF Committee.
Against: Abstain:
10b(13). MOTION by
designation of
Larson, Planning Commission
Committee. Voting for:
Motion Carried.
, second by acknowledging the
Councilmember, Kevin Carroll, Staff member and Todd
member on the Farmington/Empire Planning Advisory
Against: Abstain:
33
lOb C~)
I dFARMINGID~
n epenuent
320 Third Street, P.O. Box 192
Farmington, MN 55024
Tel: 651-460-6606
Fax: 651-463-7730
Email: gm1@farmingtonindependent.com
Farmington City Council
325 Oak Street
Farmington, MN 55024
Dear council members and staff at the City of Farmington,
I am writing to request that the Farmington Independent be considered as the city's
official newspaper.
Our newspaper has been continually published in Farmington since April 1984, and we
are still going strong.
I have enclosed more information about our newspaper on the following pages, and I
have included rate information for 2003.
Thank you for your consideration.
Sincerely"" .~
'., l
C'i -J,t--f .
..,," f.r{,v'\i --1../vle-e-- ! ~
Chad Richardson
General manager
Farmington Independent
3<1
I dFARMINGIUCi
n epen ent
To: The City of Farmington
From: The Farmington Independent
It is hereby affirmed:
(a) The Farmington Independent newspaper is printed in the English
language, is printed in newspaper format and in column and sheet form equiva-
lent in printed space to at least 1,000 square inches.
(b) The Farmington Independent is issued weekly, 52 weeks per year.
(c) The Farmington Independent newspaper averages 50 percent of its printed
space to paid advertising material and public notices.
The balance of printed space is given to news of local interest, sports and com-
munity events.
(d) The Farmington Independent newspaper has a paid circulation of 2,425 and
distributes up to 2,425 without charge to residents on the Farmington post office
delivery.
(e) The Farmington Independent newspaper is based at 320 Third St. in
Farmington, Minnesota.
(f) A copy of each issue of the Farmington Independent newspaper is mailed
directly to the state historical society.
(g) The Farmington Independent newspaper is available to anyone who is a paid
subscriber, or is distributed to them free of charge.
(h) The Farmington Independent newspaper has complied with all the foregoing
conditions for over one year immediately preceding date of notice of publica-
tion.
(i) The Farmington Independent newspaper publishes second-class statement of
ownership and circulation, sworn to by the Farmington U.S. Post Office and a
copy of same will be filed with the Secretary of State before Jan. 1 of each year.
d5
I dFARMINGl'Oa
n epen ent
2003 legal printing fates
The price per inch for printing legals in the Farmington Independent for 2003 will
be $6.15.
Legal copy in the Farmington Independent has the following dimensions:
Column width in picas 12
Line length in picas 12
Number of lines per inch 10.5
Length of the lower case alphabet, in points 78
'JYpe size, in points 6
3~
. . ~. Bonestroo
~ Rosene
--
~ Anderlik &
. \J. Associates
Engineers & Architects
December 19, 2002
City of Farmington
Attn. Ed Shukle, Administrator
325 Oak Street
Farmington,~ 55024-1374
Re: 2003 Rate Schedule
Dear Mr. Shukle,
B .. I' ff' . . IE 10 . ~E'OI b (ei\
onestroo, Rosene, Anderllk and AssocIates, nc. IS an A rrmatlve ActIon qua pportuOIty mp oyer J
and Employee Owned
Principals: Otto G. Bonestroo, f'E. . Marvin L. Sorvala. P.E. . Glenn R. Cook. f'E. . Robert G. Schunicht, f'E. .
Jerry A. Bourdon. f'E.
Senior Consultants: Robert W. Rosene. f'E. . Joseph C Anderlik. f'E. . Richard E. Turner, P.E. . Susan M. Eberlin. Cf'A.
Associate Principals: Keith A. Gordon. f'E. . Robert R. Pfefferle. f'E. . Richard W. Foster. f'E. . David O. loskota, f'E. .
Mark A. Hanson, rE. . Michael T. Rautmann, P.E. . Ted K. Field, PE. . Kenneth P. Anderson. P:E. . Mark R. Rolfs. P.E. .
David A. Bonestroo. M.s.A. . Sidney f' Williamson. f'E.. L.S. . Agnes M. Ring. M.s.A. . Allan Rick Schmidt, f'E. .
Thomas W. Peterson. PE. . James R. Maland. PE. . Miles B. Jensen, f'E. . L. Phillip Gravel III. PE. . Daniel J. Edgerton, f'E. .
Ismael Martinez. f'E. . Thomas A. Syfko. f'E. . Sheldon J. Johnson. Dale A. Grove. f'E. . Thomas A. Roushar, f'E. .
Robert J. Devery, PE.
Offices: St. Paul. St. Cloud. Rochester and Willmar. MN . Milwaukee, WI . Chicago, Il
Website: www.bonestroo.com
Enclosed is our 2003 hourly rate schedule for your review. Upon the City's approval, the proposed rate
schedule becomes effective January 1,2003. The revised rates reflect our commitment to you to remain
cost competitive and offer the breadth of disciplines and the depth of experience you expect from your
consulting engineer.
Please note there are separate schedules for municipal and private developer services. The municipal rate
schedule lists each category of service with a range of billing rates. Rates for individuals in each category
will vary based on experience and area of discipline. On a separate page we list the specific rates for our
team members that provide most of the services to Farmington.
You will find our rates competitive in the profession. Weare sensitive to the financial constraints under
which cities are operating in this economy. Please note that the rate increases for the various labor
categories average 3 percent.
As indicated by Lee Mann at your 2003 Budget Meetings, a 3 percent increase is proposed for
Bonestroo's retainer for general engineering services. The services covered under this retainer are
outlines in our professional services contract.
We continue to strive to earn your trust as we work together to reach Farmingtun's infrastructure goals.
If you have any questions about our services or our rates, please feel free to contact me at the number
listed below. If appropriate, we would be glad to meet with you to discuss your concerns.
Thank you for your consideration. We look forward to continuing our service to you in 2003.
Sincerely,
BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES, INC.
~.;t~
Marvin L. Sorvala
President
651-604-4765
Enclosures
cc: Lee Mann
2335 West Highway 36 . St. Paul, MN 55113. 651-636-4600 . Fax: 651-636-1311
'13
2003
RATE SCHEDULE
(Municipal Only)
Classification
Senior Principal
Principal
Specialist*
Project Manager I Planner
Registered Engineer/Architect/Landscape Architect I Sr. GIS Designer
Project Engineer/ Architect/Scientist/Landscape Architect
GIS Designer I Senior Designer
Graduate Engineer/ Architect/Scientist/Landscape Architect
Senior Draftsperson
Draftsperson
Project Technician
or Field Supervisor
Field Supervisor I Senior Crew Chief
Senior Inspector
Inspector I Crew Chief I Senior Technician
Technician
GPS Survey Equipment
Total Station Equipment
GIS Workstation Equipment
GPS Submeter Unit (per half day)
Attendance at Regular Council Meeting
* Specialist: Experts in highly technical disciplines.
2002 ~ 2003
$ 103.00 to $ 113.00 2% $ 105.00 to $ 115.00
$ 98.00 to $ 108.00 3% $ 101.00 to $ 111.00
$ 90.00 to $ 150.00
$ 93.00 to $ 103.00 3% $ 96.00 to $ 106.00
$ 82.00 to $ 93.00 3% $ 84.00 to $ 96.00
$ 72.00 to $ 83.00 3% $ 74.00 to $ 85.00
$ 70.00 to $ 78.00 2% $ 71.00 to $ 80.00
$ 67.00 to $ 76.00 3% $ 69.00 to $ 78.00
$ 58.00 to $ 72.00 2% $ 59.00 to $ 73.00
$ 54.00 to $ 66.00 2% $ 55.00 to $ 67.00
$ 37.00 to $ 43.00 2% $ 38.00 to $ 44.00
$ 72.00 to $ 83.00 5% $ 76.00 to $ 87.00
$ 64.00 to $ 76.00 5% $ 67.00 to $ 80.00
$ 58.00 to $ 72.00 3% $ 60.00 to $ 74.00
$ 54.00 to $ 66.00 4% $ 56.00 to $ 69.00
$ 37.00 to $ 52.00 4% $ 38.00 to $ 54.00
$ 30.00
$ 25.00
$ 20.00
$ 50.00
$ 50.00
Direct Project Expenses - At Cost: Reproduction, printing, duplicating, mileage and any out of pocket expenses such as stakes,
field supplies, telephone calls, etc.
e rates are adjusted annually in accordance with the normal review procedures of Bonestroo, Rosene, Anderlik and
Associates, Inc.
City of Farmington
c.ll/
'. '
2003
RATE SCHEDULE
(Private Developer)
Classification 2003
Senior Principal $ 137.00
Principal $ 131.00
Project Manager I Planner $ 125.00
Registered Engineer/Architect/Landscape Architect $ 110.00
Senior GIS Designer I Water Resource Specialist $ 110.00
Project Engineer/ Architect/Scientist/Landscape Architect $ 97.00
GIS Designer I Senior Designer $ 93.00
Graduate Engineer/ Architect/Scientist/Landscape Architect $ 90.00
Senior Draftsperson $ 77.00
Draftsperson $ 71.00
Project Technician $ 49.00
Senior Field Supervisor $ 99.00
Field Supervisor I Senior Crew Chief $ 87.00
Senior Inspector $ 77.00
Inspector I Crew Chief I Senior Technician $ 73.00
Technician $ 50.00
GPS Survey Equipment $ 30.00
Total Station Equipment $ 25.00
GIS Workstation Equipment $ 20.00
GPS Submeter Unit (per half day) $ 50.00
Direct Project Expenses - At Cost: Reproduction, printing, duplicating, mileage and any out of pocket
expenses such as stakes, field supplies, telephone calls, etc.
These rates are adjusted annually in accordance with the normal review procedures ofBonestroo, Rosene,
Anderlik and Associates, Inc.
City of Farmington
'15
, .
2003
INDIVIDUAL RATES
Individual Classification 2003 Rate
Sheldon J. Johnson Principal $111.00
Lee M. Mann Project Manager $101.00
David R. Sanocki Registered Engineer $90.00
Erik Peters Project Engineer $82.00
Matthew J. Stordahl Graduate Engineer $69.00
City of Farmington
<-It:,
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
lOb (;5-)
TO:
Mayor, Councilmembers, City Administrator
FROM:
Robin Roland, Finance Director
SUBJECT:
Official Depositories of City Funds
DATE:
January 6, 2003
INTRODUCTION
Each year, official depositories of funds must be designated by the City CounciL
DISCUSSION
Minnesota Statutes Section 118 sets forth the procedures for the deposit of public funds and
requires the vendors be designated as depository of funds. The City of Farmington has money
which is available for investment. Different financial institutions offer different rates of return on
investment. Investment interest income should be maximized while conserving capital and
protecting taxpayer funds. In order to optimize the rate of return on the City's funds under section
118, the following vendors are recommended as depositories for fiscal year 2003:
Anchor Bank of Farmington
League of Minnesota Cities 4M Fund
RBC Dain Rauscher
Miller Johnson Steichen Kinnard
Morgan Stanley Dean Witter
Wells Fargo Investments
Salomon Smith Barney
The City has made these depositories aware of the allowable investments under Section 118 in
which the City will invest.
BUDGET IMPACT
Revenues from investment interest are budgeted in 2003.
ACTION REQUIRED
Designate the above as City depositories for 2003.
ResP.~UI: ;1; ilted ,
~71'y
Robin Roland
Finance Director
t/7
lOb (C)
COUNCIL BY-LAWS
SCOPE
These by-laws are proposed pursuant to the provisions of Title I, Chapter 5, Section 2 of the
Farmington City Code. These by-laws, when adopted, are intended to deal with matters not
otherwise covered by State Law, City Ordinance or elsewhere.
SECTION I - MEETINGS
SUBD.l - Regular meetings of the City Council shall be held on the first (1st) and third (3rd)
Monday of each month at 7:00 p.m. Any regular meeting falling upon a holiday shall be held on the
next following business day at the same time and place. All meetings, including special and
adjourned meetings, shall be held in the City Hall unless otherwise designated.
SUBD. 2 - Special meetings ofthe Council may be called by the Mayor or by any two members of
the Council by writing, filed with the Clerk. At least 3 days before the meeting, the Clerk shall notify
each member of the time, place and purpose ofthe meeting by causing written notice thereofto be
delivered to himlher personally if he/she can be found, or if he/she cannot be found, by leaving a
copy at the home of the member with some person of suitable responsibility. At least 3 days prior to
the meeting, the Clerk shall also post notice of the meeting and notify each person who has filed a
written request for notice of special meetings. Emergency meetings may be held because of
circumstances that, in the judgment ofthe Council, require immediate attention. Notification
requirements shall be suspended for special meetings except that the Clerk must make a good faith
effort to contact each Council member and persons filing a request for written notice.
The notice of special meeting shall state the item(s) to be discussed and possibly acted upon. Items
not stated in the notice may be discussed, but no action may be taken if any member objects.
Any special meeting attended by a majority ofthe Council members shall be a valid meeting for the
transaction of any business that may come before the meeting.
SUBD.3 - At the first regular Council meeting in January of each year, the Council shall: (1)
designate the depositories of City funds; (2) designate the official newspaper; (3) pursuant to this
section, choose an Acting Mayor from the trustees, who shall perform the duties of the Mayor during
the disability or absence ofthe Mayor from the City, or in case of a vacancy in the office of Mayor,
until a successor has been appointed and ~ualifies. The Acting Mayor shall be selected as follows:
Odd Numbered Year - Member serving 3 year of term who received the most votes when elected;
Even Numbered Year - Member serving 4th year ofterm who received the 2nd most votes when
elected.
SUBD. 4 - Commission appointments, boards and committees shall be made at the second (2nd)
regular meeting of each year. All appointments will be made from applications that have been filed
with the Clerk. All applications submitted shall be retained for a period of one year to serve as a file
from which appointments can be made during the year if needed.
SUBD. 5 - All Council meetings, as defined by State Law, including special and adjourned meetings
shall be open to the public. The City Attorney shall advise the Council, in writing, as to his
interpretations of the State "Open Meeting Law." All new members shall be provided such written
interpretation and briefed on such by the City Attorney. The Attorney shall bring any changes in his
interpretation to the attention of the Council, in writing, and have the subject placed on the agenda for
discussion.
'1<0
SUBD. 6 - Council shall adopt such policies that will ensure an orderly, mutually respectful and
appropriate public meeting atmosphere conducive to the proper conduct of City affairs and business.
Rules governing the conduct of the meeting shall be enforceable by the presiding officer, typically
the Mayor, or any other such Council member in the absence of the Mayor. Council may adopt such
rules as a separate Council Policy and may make such changes in policy as deemed appropriate.
SECTION II - PRESIDING OFFICER; RULES OF ORDER
SUBD.l - The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the
Acting Mayor shall preside. In the absence of both, the Clerk shall call the meeting to order and shall
preside until the Council members present at the meeting choose one of their members to act
temporarily as presiding officer.
SUBD. 2 - The presiding officer shall preserve order, enforce the rule of procedure herein prescribed,
and determine all questions of procedure and order. Except as otherwise provided by statute or by
these rules, the proceedings of the Council shall be conducted in accordance with the following rules
of order.
A. A motion must be seconded before being considered by the Council, and the mover, as well as the
seconder, must be recognized by the presiding officer.
B. Any motion may be withdrawn by its mover with the consent of his /her second. But a motion,
once debated, cannot be withdrawn except by majority vote of the Council.
C. A motion will not be subject to debate until it has been stated by the presiding officer and s/he has
opened it to debate.
D. Each member, while speaking, shall confine himlherselfto the question at hand and avoid all
personal, indecorous or sarcastic language.
E. Whenever any member of the Council desires to speak on any question which affects himlher
personally, s/he shall first vacate his chair and shall not resume his seat until the matter under
consideration has been acted upon. He shall be allowed to make comments on the question as a
private citizen.
F. Whenever public hearings are held, the presiding officer, during the open hearing, shall allow any
member of the public present, the privilege of speaking. A reasonable time shall be allowed to
anyone as long as they are not repeating points already made. The public will conduct themselves
in the same manner as would be expected from the Council. The presiding officer shall be
responsible for the public's conduct and may rule anyone out of order.
G. During times at any meeting, the presiding officer will allow the public to participate as long as
there is reason to believe the input is beneficial.
SUBD.3 - Any member may appeal to the Council from a ruling of the presiding officer. If the
appeal is seconded, the appealing member may speak first on the reason for his appeal. General
discussion can then take place on the appeal before a vote. The appeal shall be sustained if it is
approved by a majority of the members present.
2
t.jq
SECTION III - AGENDAS
SUBD. 1 - The agenda shall be prepared by the Clerk and shall be closed at noon on the second
Friday preceding the meeting for publication purposes. Items may be added to the agenda for
Council action until noon of the Monday preceding the meeting.
SUBD.2 - The Clerk shall publish a copy of the agenda in the issue of the official newspaper
immediately preceding the Council meeting.
SUBD. 3 - The agenda packet shall be distributed to the Council by 6:00 p.m. on the Thursday
preceding the Council meeting.
SUBD. 4 - Any member can place an item on the agenda by so instructing the Clerk.
SUBD. 5 - No item shall be placed on the agenda unless the item is expressed in such a way as to
clearly show the subject matter involved.
SUBD. 6 - The agenda shall be subject to approval by a majority vote of the members present. Items
not on the agenda may be discussed, but no action may be taken if any member objects.
SUBD. 7 - A consent agenda may be included as part of the agenda, to be approved by a unanimous
vote of the City Council. Items may be removed from the consent agenda by request of the Mayor or
Council members.
SECTION IV - ORDER OF BUSINESS
SUBD.l - Each meeting of the Council shall convene at the time and place appointed therefore.
Council business shall be conducted in the following order:
(1) Call to Order
(2) Pledge of Allegiance
(3) Roll Call
(4) Approve Agenda
(5) Announcements
(6) Citizen Comments (5-minute limit per person for items not on the agenda)
(7) Consent Agenda (All items will be approved in 1 motion with no discussion unless anyone
wishes an item removed for discussion).
(8) Public Hearings
(9) Award of Contracts
(10) Petitions, Requests and Communications
(11) Unfinished Business
(12) New Business
3
.so
(13) Council Roundtable
(14) Adjourn
SUBD. 2 - The order of business may be varied by the presiding officer, with the scheduled time of a
public hearing publicly specified as concurrent with that of the time ofthe Council meeting. Public
hearings scheduled shall then be opened by the presiding officer in the order they appear on the
agenda, or may be varied to facilitate the efficient conduct of Council business.
SUBD. 3 - Each person shall be allowed a maximum of 5 minutes to address the Council under
Citizen Comments.
SECTION V - MINUTES
SUBD. 1 - Minutes of each Council meeting shall be kept by the Clerk, or, in his absence, his
designee. In the absence of both, the presiding officer shall appoint a secretary pro tern. Ordinances,
resolutions and claims need not be recorded in full in the minutes if they appear in other permanent
records or the Clerk and can be accurately identified from the description given in the minutes.
SUBD. 2 - The minutes of each meeting shall be reduced to typewritten form, shall be signed by the
taker, and copies thereof shall be delivered to each Council member as soon as practicable after the
meeting. At the next regular Council meeting following such delivery, approval of the minutes shall
be considered by the Council. The minutes need not be read aloud, but the presiding officer shall call
for any additions or corrections. Ifthere is no objection to a proposed addition or correction, it may
be made without a vote of the Council. If there is an objection, the Council shall vote upon the
addition or correction. If there are no additions or corrections, the minutes shall stand approved.
SUBD. 3 - In addition to typewritten minutes, each Council meeting held in the Council Chambers
shall be tape recorded. Recordings shall be kept on file in the Clerk's Office in a secure location for a
period of 18 months from the date of recording. The door to the recording equipment shall be kept
locked except during Council meetings. Executive sessions recorded pursuant to State Law shall
follow State guidelines.
SUBD. 4 - The minutes shall substantially follow the following format:
MINUTES
COUNCIL MEETING
(REGULAR OR SPECIAL) MEETING
DATE
1. Presiding officer, time and place of meeting.
2. Members Present and Absent, time any member arrives late or leaves early. The time shall also
be recorded in the text of the minutes.
3. Summaries of all discussions, communications, decisions, including a copy of each motion
exactly as stated, whether or not the motion had a second and, if so, whether or not it was
adopted, and a record of the vote. (Complete copies of resolutions or ordinances are not required
to be recorded as part of the minutes.)
4. Time of adjournment.
4
6'1
SECTION VI - QUORUM AND VOTING
SUBD. 1 - At all Council meetings a majority of all the Council members elected shall constitute a
quorum for the transaction of business.
SUBD. 2 - The votes of members on any question pending before the Council shall be by roll call,
except for the following agenda items: approval of the agenda; approval of the minutes; approval of
the consent agenda; and adjournment. The Clerk shall call the roll on a rotating basis. The names of
those voting for and against the question shall be recorded in the minutes. If any member, being
present, does not vote, the minutes shall be stated "Abstain: Name."
SUBD. 3 - Except as otherwise provided by statute, a majority vote of a quorum shall prevail.
SECTION VII - ORDINANCES, RESOLUTIONS, MOTIONS, PETITIONS AND
COMMUNICATIONS
SUBD. 1 - If requested by any member ofthe Council, every ordinance and resolution shall be
presented in writing and shall be read in full before a vote is taken thereon. All motions shall be
recorded in the minutes and stated in full before they are submitted to a vote by the presiding officer.
All petitions and other communications addressed to the Council shall be in writing and shall be read
in full upon presentation of the same to the Council. They shall then be recorded in the minutes by
title and filed in the office of the Clerk.
SUBD. 2 - Every ordinance and resolution passed by the Council shall be signed by the Mayor,
attested by the Clerk, and filed by himlher in the ordinance or resolution book. Proof of publication
of every ordinance shall be on file in the office ofthe Clerk.
SUBD. 3 - Every ordinance and resolution repealing a previous ordinance or resolution or a section
or subdivision thereof shall give the number, if any, and the title of the ordinance or resolution to be
repealed in whole or in part. No ordinance or resolution or section or subdivision thereof, shall be
amended by reference to title alone, but such an amending ordinance or resolution shall set forth in
full each section or subdivision to be amended.
SECTION VIII - ADMINISTRATOR REVIEW
SUBD.l - The City Council shall conduct an annual review of the City Administrator. The
procedure shall be substantially as follows:
A. The Administrator shall distribute a Council approved evaluation form on or before the
anniversary of the Administrator's appointment.
B. Council members shall complete the prescribed form and schedule a special meeting to evaluate
the Administrator based upon the written evaluations submitted.
C. The completed evaluation form shall be submitted to the City Attorney within 21 days from the
date the evaluation document is received by Council.
5
..5'c;;?
D. The City Attorney shall tabulate the results ofthe evaluation without any reference to individual
Council members.
E. The City Council shall consider the tabulated results during a regular meeting following the
special meeting to evaluate the administrator and may take action accordingly.
SECTION IX - BOARDS AND COMMISSIONS; MINIMUM PERFORMANCE
SUBD. 1 - There shall be submitted to the Council at the second meeting of January of each year, a
performance report of various Boards, Commissions and Councils.
SUBD.2 - Reports shall be submitted to the Council on the Water Board, Planning Commission,
Zoning Board of Adjustment, Parks and Recreation Advisory Commission, Human Rights
Commission, CATV Advisory Commission, Reforestation Advisory Commission and
Redevelopment Authority.
SUBD. 3 - Reports shall state the number of regular and special meetings held and the total number
of meetings attended by each member.
SUBD.4 - It shall be the goal of the Council to meet at least one time per year with each Board and
Commission on an informal basis. Such meeting shall not be held in conjunction with a regularly
scheduled meeting of the Council, Board or Commission.
SECTION X - AUTHORIZED EXPENDITURES AND REIMBURSEMENTS
SUBD.l - Definitions For the purpose of this section, the following terms shall have these meanings
given them.
Authorized Person: The Mayor or any Council member.
Authorized Expenditure: Expenditures made on behalf of the City for a public purpose as determined
by the City Council. Authorized expenditures shall include, but not be limited to, the following:
Travel (except auto mileage within 25 miles), meals, registration, tuition, course materials.
Official Function: Any function which is for a public purpose as determined by the City Council.
Official functions shall include, but not be limited to, the following: Council meetings outside of the
City limits, League of Minnesota functions, training sessions, education courses, official City
business, legislative meetings, seminars, meetings where City representation is requested.
SUBD. 2 - An authorized person may be reimbursed for all authorized expenditures incurred for
attending an official function provided that the following conditions are met:
A. The expenditures must be for a public purpose as determined by the City Council.
B. The Council must be authorized to make the expenditure.
C. The money must have actually been spent on the behalf of the City, except as provided under
Subdivision 3(C)(2).
D. The Council has approved the request to attend an official function except as provided under
Subdivision 3(C)(1).
6
53
SUBD. 3 - Procedure:
A. A request to attend an official function, or to request reimbursement for attending an official
function shall be submitted to the City Council on an authorized form for consideration as soon
as reasonably possible.
B. The Council shall either approve the request provided that the conditions set forth under
Subdivision 2(A)(B)(C) are met, or deny the request.
C. The person may submit a list of itemized expenditures on an authorized form for Council action
as follows:
1. Reimbursements for expenses may be submitted for Council consideration.
2. The Council may advance the estimated cost of traveling to and attending the function,
provided the person submits a list of itemized authorized expenditures, and reimburse the
City for any unused portion.
SUBD. 4 - The Mayor shall be reimbursed on a monthly basis as set forth in the annual operating
budget, provided that the Mayor submit an affidavit of expenses for the allocated amount.
SECTION XI - SUSPENSION OR AMENDMENT OF BY-LAWS
SUBD. 1 - These by-laws may be temporarily suspended by a unanimous vote ofthe members
present.
SUBD. 2 - These by-laws shall not be repealed or amended except by a majority vote of the whole
Council after notice has been given at some preceding Council meeting.
SECTION XII - EFFECTIVE DATE
SUBD.l - These by-laws have been adopted by the Council on the 6th day of September, 1983 and
become effective on the first day following publication ofthe same in the official newspaper.
Adopted: 9/6/83
Effective: 10/3/83
Amended: 8/03/87
1/21/92
4/20/92
8/17/92
2/01/93
7/18/94
9/06/94
1/17/95
1/16/96
3/03/97
11/03/97
1/05/98
2/1/99
7
5'-/
Attachment lOb (10)
2003 BOARDS AND COMMISSION TERMS TO BE FILLED
COMMISSION STATUS TERM FROM TO
Heritage Preservation Commission
Beverly Preece (Incumbent-application received) 3 yr. 2/01/03 1/31/06
Jackie Dooley (Has not re-applied) 3yr 2/01/03 1/31/06
Susan Strachan (Has not re-applied) 3 yr. 2/01/03 1/31/06
Vacant Seat lyr 2/01/03 1/31/04
0/ Two applications have been received; four are needed.
Housing and Redevelopment Authority
Kevan Soderberg (Incumbent) * 1/01/03 12/31/06
Parks & Recreation Advisory Commission
Lew Wurdeman (Incumbent-application received) 2 yr. 2/01/03 1/31/05
Paul Gerten (Has not re-applied) 2yr 2/01/03 1/31/05
0/ One application has been received; two are needed.
Planning Commission
Dirk Rotty (Incumbent-application received) 2 yr. 2/01/03 1/31/05
Chaz Johnson (Incumbent-application received) 2 yr. 2/01/03 1/31/05
0/ Five applications have been received; two are needed.
Senior Center Advisory Board
Beverly Preece (Incumbent-application received) 3 yr. 2/01/03 1/31/06
Gil Anderson (Has not re-applied) 3 yr. 2/01/03 1/31/06
Vacant Seat 3 yr. 2/01/03 1/31/06
Vacant Seat 1 yr. 2/01/03 1/31/04
0/ Three applications have been received; four are needed.
Water Board
Jeff Krueger (Incumbent-application received) 3 yr. 2/01/03 1/31/06
0/ Three applications have been received; one is needed.
CATV Advisory Board
Jerry Ristow * 1/01/01 12/31/04
Kevan Soderberg * 1/01/03 12/31/06
Christy Jo Fogarty * 1/01/03 12/31/06
Lacelle Cordes * 1/01/01 12/31/04
Vacant Seat * 1/01/01 12/31/04
55
Reforestation Advisory Commission
Dirk Rotty- P. C. Chair 2yr 2/01/03 01/31/05
Jerry Ristow * 1/01/01 12/31/04
Kevan Soderberg * 1/01/03 12/31/06
Christy Jo Fogarty * 1/01/03 12/31/06
Lacelle Cordes * 1/01/01 12/31/04
Vacant Seat * 1/01/01 12/31/04
* Appointment runs concurrent with Council term.
Note: All incumbents will be interviewed if they apply, along with new applicants.
5c"
/O~
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.cLfarmington.mn.us
TO: Mayor and City Council
FROM: Ed Shukle, City Administrator
SUBJECT: 2003 Leadership and Strategic Planning Retreat
DATE: January 6, 2003
INTRODUCTION
In 2002, we held a leadership and strategic planning retreat. It was held on Saturday, April 13,
2002, at Dakota Electric's conference room. Participants included the City Council. and
Management Team. It was facilitated by Don Salverda, Donald Salverda and Associates. The
reaction was very positive by all participants and it was suggested, at that time, that these retreats
be held annually.
DISCUSSION
The primary objectives of the retreat were:
I. To review progress being made by the City of Farmington
2. To enhance communication and develop a renewed team spirit among participants
3. To discuss changes that are likely to impact the City of Farmington
4. To develop consensus on issues and opportunities facing the city (1-3 year perspective)
5. To develop an updated goals program for the city (1-3 year perspective)
6. To review the roles of the city's leadership team
7. To be an educational and enjoyable day
At the retreat, we developed a mission statement, goals and value statements which have been
helpful in executing our work as a municipal organization. These elements were incorporated
into a report drafted by Mr. Salverda. The report states the outcomes of the retreat. Action plans
were also included in the report as a means to carry out the goals.
BUDGET IMPACT
There are funds budgeted in the 2003 Budget for a leadership and strategic planning retreat.
REOUESTED ACTION
Schedule a leadership and strategic planning retreat for 2003. Suggested dates are Saturday,
March 29,2003 or Saturday, April 5, 2003. I would anticipate bringing Mr. Salverda back to
facilitate as he worked with us on our 2002 retreat and would be able to offer the continuity
needed to make the 2003 retreat meaningful.
~fullY submitted,
EdS~
City Administrator
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