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Home My WebLink About12.16.02 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING December 16, 2002 7:00 P.M. CITY COUNCIL CHAMBERS 6:15 p.m. Reception for Councilmembers Strachan and Verch. 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Acknowledge Retirement - Parks and Recreation b) Recognition of Outgoing Councilmembers c) Introduce Promoted Employee - Finance 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (12/2/02 Regular) b) Appointments to Boards and Commissions - Administration c) Heritage Preservation Commission 2002 Annual Report - Administration d) Adopt Resolution - Establishing 2003 Charges and Fees for Licenses and Permits - Administration e) Adopt Resolution - Approve Gambling Event Permit - Administration f) Adopt Resolution - 2003 Non-Bargaining COLA Agreement - Administration g) Adopt Resolution - Wage Re-Opener AFSCME and Maintenance Unit- Administration h) Adopt Resolution - Approve 2003 Budget and Tax Levy - Finance i) Accept Donation - Administration and Parks and Recreation j) Approve LMCIT Excess Liability Coverage - Finance k) Approve Change Order - Akin Road Project - Engineering 1) Approve Change Order - Trunk Hwy 3 and Willow Street Frontage Road Project - Engineering m) Appointment Recommendation - Finance - Administration n) Approve Bills 0) Appointment Recommendation - Parks and Recreation - Administration Action Taken Acknowledged Recognized Introduced Approved Tabled Feb 3. 2003 Information Received R102-02 R103-02 RI04-02 RI05-02 RI06-02; RI07-02 RI08-02 Approved Approved Approved Approved Approved Approved 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) November 2002 Financial Report - Finance b) Adopt Resolution - Authorizing 20gth Street Feasibility Report - Community Development c) Utility Billing Change - Finance 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Update on Lawsuit by Traveler's Insurance Company (verbal) 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING December 16, 2002 7:00 P.M. CITY COUNCIL CHAMBERS 6:15 p.m. Reception/or Councilmembers Strachan and Verch. 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Acknowledge Retirement - Parks and Recreation b) Recognition of Outgoing Councilmembers c) Introduce Promoted Employee - Finance 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (12/2/02 Regular) b) Appointments to Boards and Commissions - Administration c) Heritage Preservation Commission 2002 Annual Report - Administration d) Adopt Resolution - Establishing 2003 Charges and Fees for Licenses and Permits - Administration e) Adopt Resolution - Approve Gambling Event Permit - Administration f) Adopt Resolution - 2003 Non-Bargaining COLA Agreement - Administration g) Adopt Resolution - Wage Re-Opener AFSCME and Maintenance Unit - Administration h) Adopt Resolution - Approve 2003 Budget and Tax Levy - Finance i) Accept Donation - Administration and Parks and Recreation j) Approve LMCIT Excess Liability Coverage - Finance k) Approve Change Order - Akin Road Project - Engineering 1) Approve Change Order - Trunk Hwy 3 and Willow Street Frontage Road Project - Engineering m) Appointment Recommendation - Finance - Administration n) Approve Bills Action Taken Pages 1873-1874 Pages 1875-1881 Pages 1882-1883 Pages 1884-1886 Pages 1887-1907 Pages 1908-1909 Pages 1910-1911 Pages 1912-1913 Pages 1914-1918 Pages 1919-1920 Page 1921 Pages 1922-1926 Pages 1927-1929 Page 1930 Pages 1931 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) November 2002 Financial Report - Finance b) Adopt Resolution - Authorizing 208th Street Feasibility Report - Community Development c) Utility Billing Change - Finance 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Pages 1932-1933 Page$1934~1937 Pages 1938-1940 ~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor & Councilmembers FROM: Ed Shukle, City Administrator SUBJECT: Addendum DATE: December 16,2002 It is requested that the attached addendum be added to the December 16, 2002 agenda: CONSENT AGENDA 7 (t) Cost of Living Adjustment for Non-Represented Employees - Ad",lnistratkJ" The purpose of this Addendum is to clarify any ambiguity regarding the non-represented positions eligible for receiving the proposed cost-o'f-living adjustment. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463~7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7F~) 1111 .. -;,..-- TO: Mayor and City Councilmembers FROM: Ed Shuk1e, City Administrator SUBJECT: Addendum to Item #7f - Cost of Living Adjustment for Non-Represented Employees DATE: December 16,2002 INTRODUCTION , The purpose ofthis Addendum is to clarify any ambiguity regarding the non-represented positions eligible for receiving the proposed cost-:of-living adjustment. DISCUSSION The positions .affected include confidential and non-represented employees. This also includes supervisory staff and senior-level management personnel. It is my understanding that the two previous city administrators also received this cost-of-living adjustment at the same time as the non-represented employees. This adjustment was separate and distinct from any other adjustments received. Based upon this past practice, the cost-of-1iving adjustment would also apply to the City Administrator position. BUDGET IMPACT Funding for the cost-of-living increase is included in the 2003 Budget. ACTION REQUESTED Adopt the attached resolution approving the cost-of-1iving wage adjustment effective January 1, 2003 and July 1, 2003 for non-represented City employees including the City Administrator. )11Y' Ed S Ie City Administrator ~, ". City of Farmington 325, Oak Street, Farmington, MN 55024 (651) 463~7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor & Councilmembers FROM: Ed Shukle, City Administrator SUBJECT: Supplemental Agenda DATE: December 16, 2002 It is requested that the December 16, 2002 agenda be amended as follows: CONSENT AGENDA ADD: 7 (0) Appointment Recommendation - Parks & Recreation - Administration Approve the appointment of Mr. Randy Distad to the position of Parks and Recreation Director effective on or about January 21,2003. Ed Shukle City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us <( ~. TO: Mayor, Council Members and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Parks and Recreation DATE: December 16, 2002 INTRODUCTION The recruitment and selection process for the appointment of a full-time Parks and Recreation Director in the Parks and Recreation Department has been completed. DISCUSSION After a thorough review of all applicants for the Parks and Recreation Director position by the City Administrator and Human Resources Office, a contingent offer of employment has been made to Mr. Randy Distad, subject to ratification by the City Council. Mr. Distad has a Bachelor's degree in Recreation and Leisure Services and a Master's Degree in Parks and Recreation Administration. He is currently the Parks and Recreation Director for the City of Northfield. Mr. Distad is well qualified for the position. BUDGET IMPACT Funding for this position is authorized in the 2002 budget. ACTION REQUESTED Approve the appointment of Mr. Randy Distad to the position of Parks and Recreation Director in the Parks and Recreation Department, effective on or about January 21, 2003. Respectfully submitted, t/~, , /,:,", J"l ,.~~/!) 1ft- rTu./,-c.>~--<'lL./~ (/IJ';,IU- j '- I Brenda Vi endlandt, SPHR Human Resources Director CC: Personnel File City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 5b TO: Mayor and Counci1members FROM: Ed Shukle, City Administrator SUBJECT: Recognition of Council Service - Steve Strachan DATE: December 16, 2002 INTRODUCTION In recognition of the generous time and talents that elected officials contribute to the position of Counci1member in guiding and leading the community, the City would like to officially recognize and honor this special citizen commitment. DISCUSSION Councilmember Steve Strachan was elected to the City Council in January 1997 and during that time served his constituency with distinction, thoughtfulness and insight on many important decisions affecting the community as a whole. Councilmember Strachan's dedication and commitment to the highest ideals of local governance have made this community a better place to live, work and raise a family. In addition to serving on the City Council, Councilmember Strachan served as a member of the Farmington Planning Commission, Parks and Recreation Commission, represented the City on the ALF Ambulance Joint Powers Board as a Board Member and Chair, served as the Council representative to the Chamber of Commerce, and was a member of the Joint Farmington/Empire Planning Board. Steve was involved in myriad issues, policy decisions and projects that will have a lasting effect on the quality of community life for all citizens. Mr. Strachan's presence on the City Council will be sorely missed by his fellow Council colleagues and City staff. The City of Farmington extends best wishes to Mr. Strachan as he begins his term in the Minnesota State Legislature. ACTION REOUESTED Council recognition of Council member Strachan's service to the citizens of Farmington from January 1, 1997 to January 6,2003. 1~73 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Ed Shukle, City Administrator SUBJECT: Recognition of Council Service - Terry Verch DATE: December 16,2002 INTRODUCTION In recognition of the generous time and talents that elected officials contribute to the position of Councilmember in guiding and leading the community, the City would like to officially recognize and honor this special citizen commitment. DISCUSSION Counci1member Terry Verch was elected to the City Council in January 1999 and during that time served his constituency with distinction, thoughtfulness and insight on many important decisions affecting the community as a whole. Councilmember Verch's dedication and commitment to the highest ideals of local governance have made this community a better place to live, work and raise a family. In addition to serving on the City Council, Councilmember Verch served as a member of the CEEF Committee and as a volunteer firefighter since 1994. Terry was involved in myriad issues, policy decisions and projects that will have a lasting effect on the quality of community life for all citizens. Mr. Verch's presence on the City Council will be sorely missed by his fellow Council colleagues and City staff. ACTION REOUESTED Council recognition of Council member Verch's service to the citizens of Farmington from January 1, 1999 to December 31,2002. /C? 7 <I 7~ COUNCIL MINUTES REGULAR December 2, 2002 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7 :00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Cordes, Soderberg, Strachan, Verch None Joel Jamnik, City Attorney; Ed Shuk1e, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Jim Bell, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Jim Atkinson, Assistant City Planner; Cynthia Muller, Executive Assistant David Pritz1aff, Curtis Huber, Christy Jo Fogarty, Henry Iwerks, Matt and Krista Conner, Bruce and Sheri Conner 4. APPROVE AGENDA Councilmember Strachan pulled item 7f) Accept Resignation - Councilmember Strachan, to abstain from voting. Item 7e) Approve Change Order - 195th Street Project, the action requested should be changed to approve the change order to the 195th Street W Extension Project. MOTION by Soderberg, second by Verch to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS Mr. David Pritz1aff, 20255 Akin Road, stated during the last two Council Meetings Councilmember Cordes has directed feedback to certain individuals. He felt it was ironic she responded back during Council Meetings. It seemed as if it was in the defense mode, as ifit was appropriate to respond in defense of herself rather than as a person asking for help. Mr. Pritzlaffwanted Councilmember Cordes to ask Police Chief Siebenaler regarding entrapment laws. Mr. Pritzlaffwas going towards Lakeville at night and saw a police car backed into Foliage Avenue, totally obscured. Further down the road, a police car had another car pulled over. Later on that person stated there seemed to be a speed trap at that location. The Police has stated entrapment is not illegal, but generating revenue does not look good. Mr. Pritzlaffwanted to know if this is something that we do or not do, or ifthis could be done on Akin Road or any other road? Councilmember /<:675 Council Minutes (Regular) December 2, 2002 Page 2 Cordes stated just to entertain Dave, she directed the question to Police Chief Siebenaler, but she did not expect him to have an answer, and stated he could respond at the next meeting. Police Chief Siebenaler stated the activity was the third of three traffic saturation campaigns conducted at the direction ofthe Council throughout the city including Akin Road and Embers Avenue. They were done at different times of the day including at night. The officers made no specific effort to hide. The officers were pulled off on a side road, not concealed. Darkness is a natural factor. Hwy 50 was one of 5 different roads where the traffic saturation was conducted including Hwy 50, Pilot Knob Road, Akin Road, Embers Avenue, and Ash Street. Entrapment is not a factor in traffic saturation campaigns. Entrapment is a direct effort by a police officer to coerce a person into committing a crime. At no time did an officer coerce or entice anyone to break the speed limit. The use of the word entrapment is inappropriate in this case. Mr. Henry Iwerks, 1105 Sunnyside Drive, stated he thinks the truth in taxation law is the best law ever passed in the state. People were doing a lot of complaining about this and that like you Councilmembers, like the department heads, lots of complaints. The problem with truth and taxation is not you people; it is the people who never attend these meetings. They are running it in the ground. There is still a lot of complaining going on in the coffee shops. a) Response to Mr. Bill Fitch's Comments Staff prepared a response to comments Mr. Fitch made at the previous Council meeting. Staff clarified Mr. Fitch's comments regarding compensatory time, stating the city no longer provides compensatory time to non-bargaining exempt staff. Consequently, Ms. Karen Finstuen is currently not using compensatory time as part of her terminal leave, but is using her severance, which consists of previously earned vacation and sick leave. The numbers staff presented to Mr. Tharaldson were accurate. How he totaled those numbers and chose to present that information was not within staffs control. As Mr. Thara1dson did not ask any questions of staff or Council, no response was given. 7. CONSENT AGENDA 7e) MOTION by Strachan, second by Soderberg approving change order - 195th Street Project - Engineering. APIF, MOTION CARRIED. 7t) MOTION by Soderberg, second by Verch accepting resignation - Councilmember Strachan - Administration. Voting for: Ristow, Cordes, Soderberg, Verch. Abstain: Strachan. MOTION CARRIED. MOTION by Cordes, second by Soderberg to approve the Consent Agenda as follows: a) Approved Council Minutes (11/18/02 Regular) b) Approved Joint Powers Agreement Renewal- Narcotics Task Force - Police c) Approved Audit Engagement Letter - Finance d) Approved Appointment Recommendation - Financeug) Accepted Petition Farmington Youth Soccer - Parks and Recreation h) Ground Water Testing - Engineering i) Approved Bills APIF, MOTION CARRIED. /~7~ Council Minutes (Regular) December 2, 2002 Page 3 8. PUBLIC HEARINGS a) Truth in Taxation Hearing - Finance Staff presented highlights of the City's proposed 2003 Revenue and Expenditure Budget and the 2003 Proposed Tax levy. Mayor Ristow stated these figures have been reviewed during several workshops. Councilmember Strachan stated revenues and expenditures have to be compared to growth. Expenditures should not exceed the rate of growth. The city is always below that rate. Councilmember Soderberg stated the increase in the levy is below the increase in the tax base. Mr. Henry Iwerks, 1105 Sunnyside Drive, stated the property taxes are going up, but there should not be any complaining as long as there is an understanding on the part ofthe taxpayer. The city has X number of dollars in taxes this coming year. The city is also growing. He asked how many new houses were built last year. Staff replied 429. With all that building, the people who have bought those houses, are paying property taxes on those houses. There are X number of dollars used for city services. It costs the city money to put some of that in there, such as a street. It seems to Mr. Iwerks, when the city has X number of dollars being spent for taxes, that should be offset in a figure residents can understand. He would like that addressed in simple terms. Finance Director Roland replied when the new homes come on to the tax roles, the city does receive additional tax money. But the growth is so much larger than the amount of increase requested in funding, the mill rate does decrease and has decreased over the last couple years. The other part of the general fund budget which taxes do not pay for are user fees. Mr. Iwerks stated he hoped the Council and everyone involved will push to keep these reports very simple and very short. MOTION by Soderberg, second by Verch to close the public hearing. APIF, MOTION CARRIED. Adoption of the Final Budget and Levy will take place at the December 16, 2002 Council Meeting. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Main Street Project Options - Engineering There are three options that exist for the reconstruction of Main Street. They are as follows: 1. Reconstruct Main Street to the same cross-section that exists currently, keeping the width the same. 2. Reconstruct Main Street to a cross-section with a reduced width, similar to that which occurred when Oak Street was reconstructed. jC?)/ Council Minutes (Regular) December 2, 2002 Page 4 3. Reconstruct Main Street with a cross-section that includes a landscaped median that would allow for maximizing the infiltration of storm water runoff and providing an aesthetic benefit. The feasibility report will be brought to Council in January 2003. b) Adopt Ordinance - Bed and Breakfast - Community Development Staff received a request to open a bed and breakfast, and therefore the zoning code needs to be amended to establish standards for the operation of bed and breakfasts. The Heritage Preservation Commission and the Planning Commission reviewed and approved 16 specific conditions. A few of the main ones are: The structure is listed on the National Historic Register, designated on the city's list as a Farmington Heritage Landmark or identified as a historically significant property by the Heritage Preservation Commission. The bed and breakfast residence shall be occupied by the owner or an agent of the owner. A maximum of five bed and breakfast units may be established in a structure and at least one bedroom must be reserved by the property owner(s) or agent. Mayor Ristow stated the Heritage Preservation Commission and the Planning Commission did a good job structuring this. It is something that needs to be recognized, and he was in support of the amendment. Councilmember Strachan asked if a property has not been designated as historically significant, and they want to establish a bed and breakfast, could the HPC be petitioned? Staff stated this would be reviewed on a case by case basis. Councilmember Soderberg inquired about the process if someone wants to build a structure for a bed and breakfast. Attorney J amnik stated the ordinance could be amended. Councilmember Strachan asked if conditions 14 and 15 were defensible. 14. The Planning Commission reserves the right to review the conditional use permit annually and either continue or modify the conditions of the permit. 15. The Planning Commission reserves the right to terminate the conditional use permit anytime the owner fails to adhere to the standards or conditions established by this section or contained in the conditional use permit. Attorney Jamnik stated 14 does not void the permit. It is an administrative annual review process to determine compliance with conditions. Regarding no. 15, there is an administrative process to determine non-compliance. The property owner has the right to appeal. Counci1member Soderberg questioned the licensing condition, which states bed and breakfasts should be licensed by the city, we are issuing a conditional use /~7<=6 Council Minutes (Regular) December 2, 2002 Page 5 permit, reviewing the CUP annually, and bed and breakfasts have to have a state permit. He asked if the city was creating another layer of bureaucracy? Attorney Jamnik stated most cities have dual licenses. The state license depends on the type of operation. The conditional use permit deals with impact on neighbors, number of units, parking, whether the area would accommodate a certain number of guests. Councilmember Soderberg obtained an ordinance from another city which had far less conditions. He would like to see the licensing condition struck from the ordinance. Councilmember Soderberg also noted the HPC suggested including the Secretary of Interior Standards for Rehabilitation. This is already included through the HPC's charter and historically designated properties under item one. Councilmember Cordes agreed with removing no. 16 from the conditions. Mayor Ristow stated it is a business, and other businesses have to apply for a license. Attorney Jamnik stated if there is an annual review for the CUP, and an annual review of the business license, the annual license would allow for a fee. The CUP is a one-time fee. Councilmember Soderberg stated this will help to maintain older homes and defer some of the costs. Councilmember Strachan stated the license fee condition could remain, and keep it a nominal fee. Attorney Jamnik stated the city is looking at operational items, whether it is owner occupied, reviewing the guest list, etc. Councilmember Soderberg felt bed and breakfasts would be a huge asset to the community. He would like to encourage them rather than discourage them. The ordinance Councilmember Soderberg obtained from Lanesboro does not require a city license. Councilmember Strachan suggested approving the ordinance and then review a less bureaucratic approach and perhaps implement any changes through the zoning code for all businesses. MOTION by Strachan, second by Soderberg adopting ORDINANCE 002-483 amending the Farmington Zoning Code, establishing standards for bed and breakfasts and to review business licensing. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) Reception Preceding December 16 City Council Meeting, 6:15 p.m. This reception will be honoring the service of Councilmembers Strachan and Verch and will be open to the public. b) Swearing-In Ceremony - Judge Karen Asphaug The swearing-in ceremony for Councilmembers Soderberg and Fogarty will be performed by Judge Karen Asphaug on January 6, 2003. /~/9 ,~ Council Minutes (Regular) December 2, 2002 Page 6 Councilmember Strachan: He attended the ALF Board Meeting with Councilmember Soderberg to learn more about the organization. They are in the final stages of hiring an ALF Administrator. Councilmember Soderberg: On Tuesday, December 3, there will be a dedication for the new clock in front of the Exchange Bank building. There is also a new mural on the Feely Elevator installed by the Lion's Club. The dedication will be December 18 at the Farmington High School. Councilmember Cordes: Regarding the Fire Marshal's vehicle, after the last Council meeting she received more phone calls. She stated the e-mail she received from Administrator Shuk1e did not address why a city employee is reporting to a private residence for work. If it is necessary for the city to purchase another vehicle, we should do that. She is uncomfortable and citizens she has talked to are uncomfortable, that we have a city employee reporting to a private residence for work. In the e-mail it indicated other fire marshals have done that. She has never observed that and she is not sure if that happened or not. She lives down the street from Fire Chief Kuchera and has not observed the Fire Marshal reporting to his residence until the city obtained the new vehicle. She has no problem with Chief Kuchera keeping the vehicle at his house and driving it to work. He does a great service to this community. But she does have a problem with a public employee reporting to a private residence for work everyday. Councilmember Verch: Thanked Police Chief Siebenaler and officers for their excellent job on speed enforcement. City Administrator Shukle: Administrator Shuk1e asked Councilmember Cordes if she would like that not to happen any more. The information provided was the history obtained from Chief Kuchera who has said this has been the practice since 1992. Councilmember Cordes said it is not just what she is comfortable with. When people see a city employee reporting to a private residence, they keep track of when they get there and when the leave. She is not discrediting Mr. Powers, he may very well come back to City Hall, or report here first, but people do observe that. It is something we should not do. The old vehicle sits at the fire hall during the day, maybe we should use that. She does not like having someone report to a private residence for work everyday. Administrator Shukle stated in the e-mail that it is because of the convenience to the Fire Chief in terms of responding to an emergency to have the vehicle at his home and for Fire Marshal Powers to go there. If the Council wishes that not be the practice anymore, then we will change it. It is not something that was instituted within the last year. It has been done since 1992 and has worked out well. But if Council would like us to change it, then we will change it. Mayor Ristow asked Administrator Shuk1e to elaborate on the fact this has happened since 1992. Mayor Ristow stated the Fire Chief worked days, he was not aware he worked nights. Administrator Shuk1e stated the S-lO vehicle has been parked at his home and the three past fire marshals did report to Chief Kuchera's house to pick up the vehicle according to Mr. Kuchera. Mr. Kuchera works from 7 p.m. - 6 a.m. Councilmember Cordes stated in the past Mr. Kuchera drove the vehicle during the day /~C60 Council Minutes (Regular) December 2, 2002 Page 7 to his place of employment, where the fire marshals did not report to his house. She does not like a city employee reporting to a private residence everyday for work. Councilmember Strachan stated it is Ken's department and staff should relate to him there is at least one Councilmember that is uncomfortable with the situation, and what is his solution. Let him work that out. Councilmember Soderberg asked if the fire marshal needs to use that vehicle? Staff stated that vehicle has the equipment needed during the day to respond to fire or rescue calls. Council requested staff work on options for providing an additional vehicle for 2003. Councilmember Verch stated he felt it was only done for convenience. They are low on personnel during the day, so it works great when the fire marshal has the equipment ready to respond. The S-10 vehicle is parked at the fire hall during the day and is used when firefighters attend training and to carry supplies. Community Development Director Carroll: Stated the fire marshal works in the Community Development Department and also the Fire Department. If the concern is an employee reporting to someone's home at the beginning of the day, would an option be to not have Fire Marshal Powers report to that home, but to come to City Hall first, leave his car here, and then have another staff member drive him over to pick up the vehicle? Then he would not be reporting to someone else's home, he would be reporting to City Hall, and still have the use of the vehicle during the day. Councilmember Cordes stated people notice what goes on. It might only take 5 or 6 minutes to get there, but then you are interrupting another employee's day. If that is an option, that's fine, but she would want to see the practice stop of Fire Marshal Powers reporting to Chief Kuchera's house. City Engineer Mann: p.m. There will be an Ash Street workshop Wednesday, at 7 Mayor Ristow: open house on Saturday. Dakota County Transportation Facility will be holding an 14. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 8:36 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~ )-"'7J~ Cynthia Muller Executive Assistant / q;<O I City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 76 TO: M C '1 b C' Adm" <f:r ayor, OunCl mem ers, Ity Imstrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Appointments to Boards and Commissions DATE: December 16, 2002 INTRODUCTION Each year a number of seats on various Boards and Commissions expire on January 31. Traditionally the City Council has interviewed incumbents and new applicants for these positions and ultimately appoints at the second meeting in January. DISCUSSION Articles were published in the December 12, and December 19, 2002 issues of the Farmington Independent and the November/December issue of the City Newsletter, informing residents of the availability of seats on Boards and Commissions. Information is also posted on the bulletin board onthe Government Channel 16 and the City website. The deadline for applications is January 6, 2003. Letters have been sent to incumbents notifying them of the expiration of their term and requesting them to reapply if they are interested. The following is a list of terms expiring on January 31, 2003: Heritage Preservation Commission 3 - three-year terms 1 - one-year term Park and Recreation Advisory Commission 2 - two-year terms Planning Commission 2 - two-year terms Senior Center Advisory Board 3 - three-year terms Water Board 1 - three-year term The Council has traditionally interviewed on Saturday morning to accommodate the applicants' schedules. If it is Council's desire to do so again this year, it is recommended that a special meeting be set for Saturday, January 11, 2003 at 8:15 a.m. Interview periods comprised of 20- J <i'"~ minute time slots will be scheduled, and information will be provided to you prior to the meeting. ACTION REQUIRED Set a special meeting of the City Council on Saturday, January 11,2003 at 8:15 a.m. at City Hall to interview incumbents and applicants. Respectfully submitted, ;rt~ 11 JACc~ Lisa Shadick Administrative Service Director /<6C?3 7c... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: M C '1 b C' Adm" ~5, ayor, OunCl mem ers, Ity Imstrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Heritage Preservation Commission 2002 Annual Report DATE: December 16, 2002 INTRODUCTION The Heritage Preservation Commission is required by ordinance to make an annual report to the City Council. DISCUSSION Attached is the annual report submitted to the State Historic Preservation Office for the purpose of documenting the City's performance as a Certified Local Government (CLG). The report contains information on the activities of the HPC during the Federal fiscal year which began October 1, 2001 and ended September 30, 2002. ACTION REOUIRED This is for your information only. Respectfully submitted, ~d-Jl-a~ Lisa Shadick Administrative Services Director '. I~'/ CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA CERTIFIED LOCAL GOVERNMENT ANNUAL REPORT FEDERAL FISCAL YEAR 2002 Prepared by Robert C. Vogel Preservation Planning Consultant October 24, 2002 This report is submitted to the State Historic Preservation Office (SHPO) of the Minnesota Historical Society for the purpose of documenting the City's performance as a Certified Local Government (CLG) during Federal fiscal year 2002, which began October 1, 2001, and ended September 30,2002. 1. National Register Nominations There were no National Register nominations during the past year. Three properties in the city are currently listed in the National Register: the Akin House at 10185 Akin Road, the Exchange Bank Building at 344 3rd Street, and the Church of the Advent at 412 Oak Street. 2. Local Designations No new Farmington Heritage Landmarks were designated by city council resolution during Fiscal Year 2002. Four pr~erties were previously designated as landmarks: the Fletcher Building at 3453 Street, the Farmington State Bank Building at 320 3rd Street, the Masonic Temple Building at 324-328 3rd Street, and the Ham Clay House at 621 Oak Street. During Fiscal Year 2002, the Heritage Preservation Commission (HPC) determined that the St. Michael's Catholic Church at 420 Spruce Street, the old St. Michael's Catholic Church (Parkwood Presbyterian Church) at 104 Elm Street, and the Middle Creek Historic Cemetery (Presbyterian Cemetery) met the criteria for historical significance and were eligible for landmark designation. Nine historic properties had previously been determined eligible for nomination. 3. Permits Reviewed There were no applications for city permits that would affect a designated historic property. The Heritage Preservation Commission was involved in the /<=0<::05 deliberations concerning redevelopment of the St. Michael's Catholic Church, which was demolished over the HPC's objections. 4. Historic Properties Surveyed The number of historic properties included in the city's historic resources inventory did not change. The reconnaissance survey of the Main Street Historic Preservation Planning Area, a residential neighborhood north of downtown" continued and a report is expected in early 2003. The Heritage Preservation Commission continues to collect and analyze historical and architectural data on properties recorded at the reconnaissance level in the Downtown and Oak Street HPPAs. 5. Heritage Preservation Commission Jackie Dooley, and Earl Teporten were appointed to fill the vacancies. Susan Strachan was elected HPC chairperson. 6. Other Activities . The city celebrated Historic Preservation Week (May 12-18, 2001) with a proclamation and gave the annual Heritage Preservation Award to Verne and Glenda Dye for their restoration of the house at 600 Spruce Street. . The HPC recommended and the City Council approved an amendment to the city code relating to demolition permits which will afford additional protection to properties designated or determined eligible for landmark designation. . The HPC worked with city staff to develop a preservation plan for the historic Middle Creek Cemetery, an abandoned rural burial ground that was acquired by the City for conservancy open space. . HPC members and the city's preservation consultant led trolley tours of the city's historic neighborhoods during Dew Days on June 22. . HPC staff continued to work on implementing the policies contained in the Historic Preservation Element of the Farmington 2020 comprehensive plan. . HPC member Beverly Preece received special volunteer recognition from the Farmington Area Chamber of Commerce. . HPC members Tim Rice and Jackie Dooley attended the Minnesota Preservation Conference in Owatonna on September 12-13. 2 /~C'a City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7d TO: M C 'l b C' Ad . . <: \. ayor, OunCl mem ers, lty mmlstrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Resolution Establishing Fees - 2003 DATE: December 16, 2002 INTRODUCTION Each year a Resolution establishing fees and charges for licenses, permits, development fees and various services has been adopted by the City Council at the annual organizational meeting held the first meeting in January. In past years, and again this year, the resolution is being advanced for approval at the final meeting of the year so that new fees can be applied as of January 1. DISCUSSION The attached resolution lists fees, which were in effect in 2002, along with recommended changes that are underlined for 2003. All of the proposed changes to the Fee Schedule have been extensively reviewed and approved by the Management Team to ensure that City fees are equitable and comparable with other communities. BUDGET IMPACT Proposed changes in 2003 Fees were taken into consideration during the preparation of the 2003 City Budget. ACTION REQUESTED Consider adoption of the attached Resolution Establishing 2003 Charges and Fees for Licenses and Permits effective January 1,2003. Resp"e""c"tfully sUbmitted'~A' . cd, ' ~" /,/"' /1 ./ '/; ~,/ /)?fr\-kY?L (/ '( ~', 'eM.. J L'C/ , v ~ . Lisa Shadick Administrative Service Director /~) RESOLUTION NO. R -02 ESTABLISHING 2003 CHARGES AND FEES FOR LICENSES AND PERMITS Pursuant to due call and notice thereof, a regular meeting of the City, Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 16th day of December, 2002 at 7:00 p.m. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the City Council of the City of Farmington has by various authorities the right to establish certain fees and licenses and permits; and, WHEREAS, the City Council has determined that various licenses and permit fees should be established. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington that the following schedule of fees be adopted and put into full force and effect, effective January 1, 2003. License Enforcement Service Charge Late Registration Fee AMOUNT $8/yr/dog neutered or spayed $15/yr/dog not neutered or spayed $25 per dog $2.00 LICENSE" GENERAL Animal License Note: Pursuant to Ordinance 6-2-16 the owner shall pay an additional $25 as appropriate for 3rd dog and an additional $50 for 4th dog. Amusement Machines $15 per location and $15 per machine Bed and Breakfast ~ Cigarette/Tobacco Sales Reinstatement after Revocation Annual - $50 1 st machine, $20 ea. additional $150 Initial Investigation ApplicationlRenewal - $100/yr $100 plus Administrative Time per Fee Schedule Billiard Parlor Dog Kennel (3 or more dogs) Exception - New residents - see note under animal licensing above. $300/year Exhibition, Temp. Outdoor Explosives, Sale & Storage Fireworks - Community Event Gambling License Premise Permit Investigation Fee Gambling Event $15/occasion $10/year $10 $50 $50 $50 1 J~ Sales: Permit Issuance Fee Peddler Solicitor Transient Merchant $25.00 plus itemized amount below: $25/month; $250/year $15/day;$75/rnonth;$125/year $50/quarter; $150/year Annual Business - $5,000 Orig. Investigation - $300 Renewal Investigation - $150 $25 each $25/unit/year Saunas Taxi Driver Company Therapeutic Massage Business License Therapist Investigation Investigation (Therapist) Renewal Investigation $50 (Includes 1 therapist) $50 $300 $200 $0 LICENSE" LIQUOR AMOUNT 1991 BilliB2 2003 Billin2 2004 Billin2 $50/year $50/year $50/vear $175/year $ 175/year $175/year -G- -0- -0- $30Q/year $300/year $300/year $3,000/year $3,500/year $3. 5 OO/year Not to ~eeed $200 Not to exceed $200 Not to exceed (Administrative Costs) (Administrative Costs) (Administrative c $30Q/year $300/year Set bv State $20Q/year $200/year Set by State ~ $300 $300 $250/year $300/year $300/year AMOUNT Beer, Off Sale Beer, On Sale Beer, On Sale Temporary Display & Consumption Liquor, On Sale Investigation Fee Liquor, On Sale Club Liquor, On Sale Sunday Transfer Fee Wine, On Sale PERMITS" Special Annexation Petition $220 + $20 per acre up to 10 acres, $5 per acre over 10 acres x 1.25 Legal Costs Antennas & Towers Uniform Building Code Comprehensive Guide Plan Amendment Legal and Engineering Costs Conditional Use/Spec. Exception. Admin. Fee $350 x 1.25 $200 2 / C6C'{f1 Excavation and Mining 0-1000 cu yd. 1000-25,000 25,001-50,000 50,001-250,000 250,000+ (Grading Plans required + Staff Review Time) $75 + staff time $50 $150 $300 $500 * $1,000 * Filling* Landfills, Sludge Ash, Incinerator Ash, etc. Initial - $150,000 Renewal- $60,000/yr + $30/ton $300 Rezoning, Admin. Fee Sign Permit, Review Plans 1. Estimated Value To $500 $20.00 500.01-1000 30.00 1000.01-2500 60.00 Over 2500 80.00 2. Signs which need a conditional use permit must pay both the established sign permit fee, plus the conditional use permit fee. Subdivision Waiver, Adm. Fee Legal and Engineering Costs Min. $350 surety + $65 inspection fee $1 OO/staff time x1.25 Street/Curb Breaking Telecommunications, Review Plans $65 $200 $150 $200 $65 Variance Request Appeal of Zoning Decision Vacation of Public R/W Fee Utility Const. Permit Fee, Review Plans (Telephone, gas, cable, electric, etc.) Wetland Alteration Permit * $250 + consultant review time Legal and Engineering Costs Wetland Buffer. Conservation. and Natural Area Sign~ Future Through Street Sign Zoning Certificate, Verification of Zoning * - A Conditional Use Permit is Required x1.25 $10 $100 $25 3 /C?90 PERMITS - BuUdin!! BuUdinl! Permit As Built Certificate Of Survey, Turf Establishment As-builts and Silt Fence/Erosion Control Inspection Temporary Buildings on Construction Sites Miscellaneous Inspections Window Replacement Roof Siding Garage Addn Detached Garage All Basement Finish Roof/Siding Combo Permit Gazebos - Freestanding Bathroom Finish Building, Moving (Requires Special Exception in Addition to Fees Listed Below) - House - Garage - Surety Pools Building, Demolition Ind. On Site Sewage Treatment Reinspection (After 2 Fails) Plumbinl! Permits Residential New Construction Repair/Addition Reinspection Commercial Reinspection Iqq! AMOUNT Current Uniform Building Code $2,000 Single Family Residential Lot surety for all buildings to be refunded after issuance of final C.O. Add $100 $150 $50 $60 (59.50 + .50 state surcharge) $60 (59.50 + .50 state surcharge) $60 (59.50 + .50 state surcharge) $16.50 sf $16.50 sf UBC (No plan + .50 per 1000 State Surcharge) (.0005 x value) $100 (99.50 + .50 state surcharge) $60 (59.50 + .50 State Surcharge) $50 (49.50 + .50 state surcharge) $150 + cost of utility locations $50 + cost of utility locations $10,000 Flat $100 (99.50 + .50 state surcharge) Uniform Building Code $260 - ($40 County + $220 City) $47 $85 (84.50 + .50 state surcharge) $47 (46.50 + .50 state surcharge) $47 1 % of contract cost + state surcharge (contract valuation x .0005) INCLUDES SPRINKLING SYSTEMS (Minimum of $50.00) $47 4 Mechanical Permits Fireplace Residential Heating New Construction Repair/Rep1ace Reinspection Commercial Heating Reinspection PERMITS - Subdivisions/DeveloDments Environmental Assessment Worksheet and Environmental Impact Statement, AUAR Legal and Engineering Costs GIS Fees (Geographic Information System) *** Note Fee Calculation Formula on Page 6 Parkland Contribution Parkland and Trail Fees - All Residential Zones $47 (46.50 + .50 state surcharge) $85 (84.50 + .50 state surcharge) $47 (46.50 + .50 state surcharge) $47 1 % of contract cost + state surcharge (contract valuation x .0005) Minimum of $50.00 $47 AMOUNT Staff time, consultant review time x1.25 New and Redevelopment *** ~$40/10t or $75/ac minimum Land Money 12.5% Set Annually based on attached Appraisal Information Parkland and Trail Fees - Commercial/Industrial Zones 5% Total Land Value Set Annually based on Appraisal Information Plat Fees Preliminary Plat Surety Provides security to cover staff time in case a plat does not proceed. Fee is refunded upon signing a Development Agreement. Preliminary Plat Fee Final Plat Fee P.U.D. (Planned Unit Development) P.U.D. Amendment Surface Water Mgmt. Fee (Development) *** The Surface Water Management Fee funds the trunk storm water improvements identified in the City's Surface Water Management Plan. *** Note fee calculation formula below. $200/acre $750 base + $10/lot $300 Schematic Plan - $500 + $22/ac $300 $0.1201$0.1233 /sq.ft. - Residential, low density $0.2129$0.2185 /sq.ft. - Residential, high density $0.2564$0.2631 /sq.ft. - Comm./Industrial/ Institutional Surface Water Mgmt. Fee (RedevelopmentlUnplatted) - See Schedule A attached. *** 5 I<?~O? Water Main Trunk Fee The Watermain Trunk Fee funds the trunk improvements identified in the City's Water Supply and Distribution Plan. Area Charge (Development) Area lA 1B lC 1D IE IF 2A1 2A2 2B1 2B2 2C1 2C2 2D1 2D2 Remaining Undeveloped Area Unplatted Land *** Area Charge (per acre) $1,123.00$1.152.00 $1,606.00$1.648.00 $1,831.00$1.879.00 $1,638.00$1.681.00 $1,967.00$2.019.00 $1,852.00$1.901.00 $1,249.00$1.282.00 $1,962.00$2.013.00 $1,753.00$1. 799.00 $2,066.00$2.120.00 $1,869.00$1.918.00 $2,098.00$2.153.00 $2,078.00$2.132.00 $2,148.00$2.204.00 $2,159.00$2.216.00 See Schedule B attached Surface Water Quality Management The Surface Water Quality Management Fee is collected to fund future excavation of sediments deposited in sedimentation ponds. Residential (Single/Mu1ti) CommercialJIndust/School/Other $9G$65/acre WG$140 /acre Water Treatment Plant Fee ~$550 /REU All parcels being developed are charged 1 REU minimum. Commercial, Industrial, Institutional developments and redevelopments are charged multiple REUs based on 1 REV = 274 gpd. Established in 1997, this fee will help fimd the future Water Treatment Plant Note: REV = Residential Equivalency Unit Sanitary Sewer Trunk Area Charge *** The Sanitary Sewer Trunk Area Charge funds trunk improvements identified in the City's Comprehensive Sanitary Sewer Plan. $1,670$1. 720 /acre ***Fee Calculation Formula *** Fees shall be based on the gross area of the development, less jl.oodways, and delineated wetlands. Credit for Sanitary Sewer Trunk Area Charge See Schedule F MUNICIPAL SERVICES AMOUNT Deferred Assessment Roll Per assessment roll Sewer Metro Sewer Avail. Chg. (SAC) City Sewer Avail. Charge (CSAC) Benefit Charge Connection Permit Latera~ Equiv. Chg. $1,200$1.275/single unit $375 $1,670$1. 720 $65 each See assessment rolls 6 / coCf.3 Servo Connection Fee (Akin Road) Stub Out Charge User Rates - Residential (Based on Winter quarter) - Metered Commercial Reserve Capacity (SW 1/4 of Sec. 25) (See Asmt. Roll #144) Solid Waste Collection Storm Water Utility Sump Pump Ordinance Non Compliance Water Benefit Charge Connection Permit Reserve Capacity Connection (WAC) fee funds future construction of Water Towers. 3/4 or 1" 11/4" 1 1/2" 2" 2 1/2" 3" 4" 6" 8" Water connection charge will not apply to fire sprinkler lines Lateral Equiv. Chg. (Pine Knoll) Metered Rates Water Reconnection Fee Stub Out Charge Hydrant Usage Overhead Water Filling Station Meters Meter Testing Fee Penalties Late Payment Penalty Certification Fee Water Use Restriction Penalties 1 st Offense 2nd Offense and subsequent during a calendar year 7 $2,020$2.075 Construction Cost + Street Breaking Permit $26.50 1 st 10,000 gallons $2.20/1,000 gallons thereafter $3.25/1,000 gallons (65.30/qtr min.) $1,125$1.155/acre See Schedule C attached ~$7.50 /storm water unit/quarter $100/month added to sewer bill $1,151$1.181 each $ 65 each $M4.73$661.00 $1,006.55$1.033.00 $1,452.43$1.490.00 $2,581.98$2.650.00 $3,473.73$3.565.00 $4,566.38$4.886.00 $10,330.98$10.602.00 $23,238.80$23.848.00 $41,319.80$42.403.00 See assessment roll $10.80 + $1.00/1,000 under 25,000 $1.16/1,000 over 25,000 $9G~ Construction costs + Street Breaking Permit $2/1,000 gallons - $60 minimum $2/1,000 gallons - $29 minimum Actual Cost + (10% or $25, whichever is less) $75 10% of current delinquent charge 10% of delinquent balance + interest $25 $50 1<69''1 CURRENT SERVICES AMOUNT Personnel Hourly rates for staff time will be multiplied by a factor of 2.7, which includes salary, benefits, and organizational overhead charges. Specific rates available from Finance Department upon request. Consulting Engineeringfees will be charged at Actual Cost plus 25%for processing, accounting, and overhead administrative and facility use charges. Projects - Public The following engineering costs will be considered a part of the total project cost for public improvement projects: Feasibility Report Plans, Specs, Bidding Staking, Insp., Supr. With Assessment Roll Total 3% of Actual Construction Costs 6% of Actual Construction Costs 7% of Actual Construction Costs 1 % of Actual Construction Costs 17% of Actual Construction Costs. *For the purposes of bonding, engineering costs will be calculated based on the estimated construction costs. 5% of Actual Construction Costs 1 % of Actual Construction Costs Actual Cost + 25% Administration Fees Assessment Roll Legal Fees Projects - Private All other private developments will be charged for review and inspection based on staff time using current hourly rates as described above. A summary of staff review time for a project will be forwarded upon written request ofthe developer. Erosion control inspection by the Dakota County Soil and Water Conservation District will be charged at the County's current rates. Jfi..~......................................................................................................................... Fire/Rescue Response (Non Contracted Services) $150/hour + Current Personnel rate per manhour Sprinkler System - New or Altered 1 % of Contract Cost (minimum of $50) Inspections: Dav Cares Fire Alarm System - New or Alteration Reinspection Flammable Tank System 500 gallons or less 501-1000 gallons 1001 plus gallons Tank Removal $50 1 % of Contract Cost (minimum of $50) $47 $15 $25 $25 + $10 for each additional 500 gallons $65 per tank Hood and Duct Cleaning Commercial Cooking Vent Systems Reinspection Fire Permit Processing MPCA Permit - 30 days (limited to 2 per year) Recreational Fire Permit - Annual $47 $47 $20 $10 8 / <::(;95 False Alarms (after 3, per ordinance) Residential Non Residential Fire Report Fee Fire/Rescue Standby (Org. Request) $75 $150 $15 Current hourly rate/person Dedicated Tree Cost J>>~..}{s ~1l11 ~~~Jr~~ti()Il......................................................................................... $150.00 Municipal Pool Rates Resident Season Pass Rates: Non-Resident Season Passes: Residem Tieket Books: NOR Resiaeat Tieket Book-s: BliY 5 Tieket Books at ODe time ana get yol:lf (jtft heek n-ee. Punch Cards $50.00$55.00 for each Individual Season Pass $120.00$130.00 for a Family Pass of 4 persons or less (immediate family members only) $10.00 for each additional immediate family member Not Available 10 tiekets fer $15.09 ($1.59 per tielcet) 19 tiekets fer $18.00 ($1.89 per tieket) 10 punches - $25 ($2.50/punch) 20 punches - $40 ($2.00/punch) Unused tiekets punches are good through August of the following year. Regular Session Admission: Evening Family Hours *Rate applies during daily p.m. open swim - A family is 5 or less people with at least 1 adult (18 years) Swim Lessons (H.~Jessons/sessiont 40 min. each) ~'\ftemeeR Swim LeSSORS (10 lessoRs/sessioR) -IF AP Lessons (8 lessons/session - 30 min. each) Private Pool Lessons 1 Person - 5 sessions @ 30 minutes each 2 Persons - +G-~sessions @ 30 minutes each Ice Arena Rates Dry Floor Rental Open Skating (prime Time Session) (Tues. & Thurs. Lunch) Open Patch - 90 minute session Skating Lessons $2-:-00$3.00 per person large pool $+:00$2.00 per person small pool Swim Rate $9.00* 30.00 25.00 ~22.00 50.00 100.0080.00 7/1.'90 6.'301-01 7/1/03 - 6/30/04 ~ $350/day + $80 set-up/day $3.00/person $+:00 $2.00/person $ 12.00/person each session non-contract $6.00/person monthly rate contracted Fall- $(j2.00$65.00/session Winter - $(j5.00$70.00/session as of7/1/~3- 6/30/~ Summer: $70.00 summer clinic (2 wks-4 times/week) 9 Iq9~ Skate SRl:lW Ice Time Prime Time 6:00 A.M. 9:45 P.M. 10:00 P.M. 10:15 P.M. 10:30 P.M. 10:45 P.M. 11 :00 P.M. (Non Prime Time) Civic Arena Advertising Rates Full 4 x 8 Sheet One Year Three Years 4 x 4 Sheet One Year Three Years Ice Resurfacer One Year Three Years Puppet Wagon Performances Resident Non-Resident Senior Center Annual Membership Fees Resident and Participating Townships Participating Townships are entitled to resident rates. Non-Resident Senior Center Rental Rates Senior Center Key Deposit 7/1/01 6/30/02 $ 135.001hr $100.00IM $ 130.001hr $125.00lhr $ 120.00llH' $115.00llH' $11O.00llH' $105.00llH' $75.00/session 7/1/02 - 6/30/03 7/1/03 - 6/30/04 $140.001hr $ 145.001hr $105.00/hr $110.00/hr $ 135.001hr $ 140.001hr $ 13 O.001hr $ 135.00/hr $ 125.001hr $ 130.001hr $ 120.001hr $ 125.001hr $115.001hr $ 120.00/hr $11O.001hr $115.00/hr Contracts over 100 hours deduct 3% 1 0/1/~2 - 9/30/0003 $400.00/year $350.00/year 10/1/00-03 - 9/30/Q.1..04 $400.00/year $350.00/year $250.00/year $225.00/year $250.00/year $225.00/year $500.00/year $450.00/year $50.00/performance $100.00/performance ~$4.00/person - Individual ~$6.00/coup1e - Joint Spousal $e:OO$8.00/person - Individual $1 0.00$ 12.00/coup1e - Joint Spousal See Schedule G $25.00 J>>lIl>li~ ~()"){S......................................................................................................... Billed at equipment rate listed below plus personnel rate for staff time. Staff time is billed at a 2 hour minimum. Equipment rates during regular work hours are billed at a one hour minimum; call outs after regular hours are billed at a two hour minimum. Pick Up Truck 5 yd. Dump Truck Sewer Rodding Machine Road Patrol (Grader) Ind. Ford. Tractor (backhoe +/-loader) Street Sweeper Air Compressor, Hammer, Hose ICOCl7 10 $23.00/hour $25.00/hour $73.00/hour $63.00/hour $36.00 /hour $60.00 /hour $35.00/hour Compacting Tamper Trash Pump Paint Striper Mower Skidster Router Blower $13.00/hour $13.00/hour $28.00 /hour $58.00 /hour $24.00 /hour $27.00 /hour $11.00/hour NOTE: All City equipment must be operated by a City employee J>>()li<<=~ ~~~i<<=~s.................................................................................................. Billed at equipment rate listed below plus personnel rate for staff time. Staff time is billed at a 2 hour minimum. Equipment rates during regular work hours are billed at a one hour minimum; call outs after regular hours are billed at a two hour minimum. Subpoena Service Barricades ~llQ Residents - N/C if picked up and returned $5/day if delivered by Police Dept. NeB Resieeats $5/aay if piekea ap aRe ret1:lrB.ea $10/aay if aeliYeFea BY Peltee Dept. False Alarms (after 3, per ordinance) Residential Non-Residential Non Resident Fingerprinting No charge for resident * All Police units must be operated by Police Department Personnel. $75 $150 $15 Accident Reports for Insurance Purposes Copy of Driving Record Investigative Case Reports Research Fee Photographs Driver's License Report (non residents only) Squad * 2 hour minimum Tapes - Copy Audio VHS CD $5 Resident - No Fee Non-Resident $5 $1 per page $20/hr - I hour minimum $5 per copy $5 per copy (license holder only) $20/hour Permit to Carry Concealed Firearms Public Data - Offenders List $25 $35 $35 $10 $20/week MI~CELLANEOU~ AMOUNT $75 $2.00/parcel x term of assessment, County fee Per est. costs of code compliance Ag Preserve Filing Assessment Roll Bonds - Surety Wetlands 11 J~n ExcavationIFillinglMining Subd. Devel. Impr. Candidate Filing Finance Charge (Interest Rate) Returned Checks Mandatory Information Requests Weed Notice - Adm & Inspec. Counter Sales Mylar Blue Line Copy Photo Copies Color Copies (8 1/2 xii) Zoning/Comprehensive Plan Maps Comprehensive Plan Document Redevelopment Plan 2' Contour Map (Spec. Order) Flood Plain MaD Budget Comp Storm Water Plan.Surface Water Management Plan Water Supply & Dist. Plan Comprehensive Sewer Policy Plan Engineering Guideline Manual Standard Detail Plates Assessment Roll Search (pending & levied) Individual Assessment Search FAX Machine Long Distance FAX Financial Audit Per est. costs of code compliance 125% of project cost $5.00 - (10,000-100,000 population) Bond Rate + 1.5% $20 Min. $25/request + hourly $30 (2nd notice same growing season) $5.00 per copy $3.00 per copy (exc. 2' contour) $.25 each $1.00 each GIS Fees (See Schedule E) $40 $10 GIS Fees (See Schedule E) $10 $30 $50 $35 $35 $30 $50 $15 + .25/page $10 $.50/page Call costs ($5 min) + page chg. $30 This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of December, 2001. Attested to the day of , 2002. SEAL 12 j<:?99 Mayor City Administrator 1/1/03 SCHEDULE A COMPREHENSIVE STORM DRAINAGE PLAN POLICY FOR DEVELOPMENTIREDEVELOPMENT OF PROPERTY BACKGROUND STATEMENT The Municipal Storm Sewer utilizes a fee structure for storm water improvements based on anticipated development. A parcel's contribution is determined by size and land use under the principal that a parcel should pay for past, present and future storm sewer improvements necessary to meet the needs of the parcel. The fees are set forth in the Comprehensive Storm Drainage Plan dated September, 1985 as updated (Storm Water Area) and policy dated September, 1989 (Storm Water Utility). Storm water utility fees are based on size and land use on the basis that more intense land use pay a higher fee. Utility fees are paid by all developed property on a quarterly basis. Storm water area charges are paid at the time of development to help offset storm water improvements associated with the development of the property and are based by land use on a per acre rate. Presently, the Storm Water Area Charges only address developments associated with platting. Therefore, a policy is required which addresses development not associated with platting. When adopted, this policy will be incorporated as part of the Farmington Storm Water Drainage Plan. POLICY STATEMENT The purpose of this policy is to set forth the basis of fees and charges relating to past, present and future storm water improvements necessary to serve anticipated land use for development activities not related to the platting of property. AFFECTED DEVELOPMENTS A. A Storm Water Area Charge shall be paid before any building or development permits are approved, or before any improvements are made to a City owned park, which significantly affects stormwater runoff. B. Storm Water Area Charges are not required for the following activities: 1. Building permits on platted property. 2. Residential or agricultural accessory structures or additions. PROCEDURE A. It is the responsibility of the property owner or his agent to present to the City Engineer or his designee the following information: 1. Site plan showing location of all existing and proposed buildings and other developments relative to property lines. B. The City Engineer shall calculate the Storm Water Area Charge as follows: 1. Undeveloped Property a. The Engineer shall determine the area of development upon review of the site plan. The following minimum areas shall apply: 13 /900 Residential Commercial Industrial C-l, F-l, F-2, F-3 10,000 square feet 10,000 square feet 40,000 square feet 80,000 square feet b. The Engineer shall multiply the estimated area by the rate set forth in Table 3 of the Farmington Storm Drainage Plan as amended. 2. Redevelopment a. The Engineer shall determine the area of development and change in land use upon review of the site plan. The following minimum areas shall apply: Residential Commercial Industrial C-l, F-l, F-2, F-3 10,000 square feet 10,000 square feet 40,000 square feet 80,000 square feet b. Ifit is determined there is no change in land use classification as described in Table 3 of the Farmington Storm Water Drainage Plan, and the property has previously been charged the storm water area charge, no fee is to be charged. c. If it is determined there is a change in land use, the fee shall be calculated as follows: Area x (Existing Land Use Rate - Proposed Land Use Rate) = Fee Ifthe fee is less than $0.00, no fee will be charged. Revised 1/1/03 14 / ~CJI SCHEDULE B WATER SUPPLY AND DISTRIBUTION PLAN FOR UNPLATTED PROPERTY BACKGROUND STATEMENT The Municipal Water Utility utilizes a fee structure for water supply and distribution improvements based on anticipated development. A parcel's contribution is determined by the parcel's size and land use under the principal that a parcel should pay for past, present and future water system improvements necessary to meet the anticipated water needs of the parcel. The fee schedule set forth in the Farmington Water Supply and Distribution Plan dated June, 1988 as updated sets forth charges for water area and water hookups. The water connection fee is primarily used for present and future pumping and storage capacity and is based on type of land use. The water area charge is primarily used for past, present and future oversizing of mains and is set at a uniform per acre rate for future development. Also, the water area charge presently only addresses development associated with the platting of property. Therefore, a policy is required which sets forth fees for development not associated with platting. When adopted, this policy will be incorporated as part of the Farmington Water Distribution and Supply Plan. POLICY STATEMENT The purpose of this policy is to set forth the basis of fees and charges relating to past, present and future improvements necessary to serve anticipated land use for development activities not related to the development of property. AFFECTED DEVELOPMENTS A. A water area charge shall be paid before any building permit is approved, unless specifically exempted under Section B. B. Water Area Charges for the following activities are not required: 1. Any building permits on platted property, except buildings on parkland platted after Jan. 1, 1995. 2. Residential or agricultural accessory structures. PROCEDURE A. It is the responsibility of the property owner or his agent to present to the City Engineer or his designee the following information: 1. Site plan showing location of all existing and proposed buildings and other development relative to property lines. B. The City Engineer shall calculate the water area charge as follows: 1. The Engineer shall determine the area of development upon review of the site plan. The following minimum areas shall apply: Residential Commercial Industrial C-l, F-l, F-2, F-3 10,000 square feet 10,000 square feet 10,000 square feet 80,000 square feet 2. The Engineer shall multiply the estimated area by the rate set forth in Table 14 of the Farmington Water Supply and Distribution Plan dated June, 1988 as amended. Revised 1/1/03 15 /9CJB.. SCHEDULE C APPENDIX A Solid Waste User Fee Schedule Solid Waste Rates Single Family Resicleatial: 30 gallons............................... $39.50/quarter 60 gallons............................... $ 49 .50$48.50/quarter 90 gallons............................... $56.50$57.50/quarter 120 gallons............................. $86.40$71.50/quarter 150 gallons............................. $95.40$80.50/quarter 180 gallons............................. $101. 70$89.50/quarter 210 gallons............................. $137.25$103.50/quarter 240 gallons............................. $146.25$112.50/quarter 270 gallons............................. $152.55$121.50/quarter 300 gallons............................. $155.00/qtr x pickuDs/wk 600 gallons............................. $273.oo/atr x Dickups/wk 900 gallons............................. $391.00/qtr x pickups/wk 1200 gallons........................... $509.00/qtr x pickups/wk 1500 gallons........................... $627.00/qtr x Dickul's/wk 1800 gallons........................... $745.00/qtr x pickups/wk COmtBeFeialllBstimtioBal '"ith 300 Gal. Cofttaifler f..clditieaal 300 Gal. COfttaifleF 600 GallOBS 900 GalleBs 1200 Gallofls 1500 GallOBS 1800 GallOBS Special Pickups Out of Cab Charge Staff Time Curbside Recycling Services Return Collection Trip Charge (90 gallons or less) Return Collection TriD Charge (300 gallons or more) EXTRA BAG CHARGE (lids that do not appear to be closed or additional garbage deposited by customers at the time of collection.) Private Hauler - Commercial Dumpster Annual Fee $240.501Ettr x piekaps/wk $98.25/", x piekaps/wk $339.00/", x piekaps/'Nk $437.75/", x piekaps/wk $536.25.{", x piekaps/wk $678.00lqtr x piekaps/wk $776.75,{", x pielrnps/wk pass on charges fium contractor per agreement $5.00/stop $40.00/hour - 1/2 hour minimum per contract $7.50/trip/container $20.00/trip/container 1-2 bags per occur. -- no charge-residential 3+ bags per occur.--$3.00/bag-$9.00 min. $6.00 per occurence-commercial/300 gal. $100.00 ')1 (lod Reeyeling D1:Impster 8 ey rolloff cliSfJosed $125. OO/pall Wood Recycling Dumpster - 10 cy rolloff aiSfJoseclrecvcled $100.00/pull Wood Recycling Dumpster - 15 cv rolloffrecycled $ 125.00/DUll 16 /903 Wood Disposal Dumpster - 10 cy rolloff disposed Wood Disposal Dumpster - 20 Cy rolloff disposed Mixed Municipal Waste - 10 cy rolloff disposed $125.00/pull $225.00/DUll $155.00/pull * Customers who overfill their containers more than 50% ofthe time during a quarter and do not request a level of service change will automatically be raised to the next level of service. Revised 1/1/03 17 190$" Digital Data (DFX/Autocad Format) Hard Copy Map Sales 1/2 Sec. - Property Only 1/2 Sec. - Prop. & Planimetric 1/2 Sec. - Prop/Planimetric/Contour 1/8 Sec. - Prop/Planimetric/Contour 1/2 Sec. - Aerial Photo Old Section and 1/4 Section Zoning and Comprehensive Plan Maps Black and White, 11" x 17" Color, 11" x 17" Color, C size (17" x 22") Color, D size (22" x 34") Street Maps City Street Map, D size, Black and White City Street Map, Black and White 11" x 17" City Street Map, D size, color Special Requests Revised 1/1/03 /905 SCHEDULE E GoIoSo FEES County $535/mega byte City Total $20 $554 $ 10 50 150 40 6 5 $ 5 $ 15 5 55 20 170 5 45 o 6 o 5 $ 0 $ 0 o o $ 1 $ 1 4 4 8 8 15 15 o 2 o 1 o 4 See Engineering Department 2 1 4 18 SCHEDULE F TRUNK SANITARY CREDITS - SEWER DISTRICT 1 OCTOBER 27, 1994 SEE MAP "A" PROJECT 71-25(A) Parcel #8 }\ssessnaenV}\cre Trunk Sewer Fee w/Credit 1 lA IB IC ID IE lEE $ 498 198 244 198 202 76 76 $1,172$1.222 $1,472$1.522 $1,426$1.476 $1,472$1.522 $1,468$1.518 $1,594$1.644 $1,594$1.644 Formula: Trunk Sanitary Sewer Fee - Previous Trunk Assessment ~2003 - Example (Area lC) = $1,670$1.720 - $198 = $1,472$1.522 TRUNK SANITARY CREDITS - SEWER DISTRICT 3 OCTOBER 27, 1994 PROJECT 89-5 <A) Name PID Trunk Asmt AsmVAc Sewer Fee w/Credit Dak. Co. 14-03600-012-05 $10,111 $ 2,022.20 $.00 S. Broske 14-03600-011-03 809 1,011.25 658. 75708. 75 Duo Plastics 14-03600-012-29 3,033 1,011.11 658.89708.89 Duo Plastics 14-03600-013-27 3,741 1,011.08 658.92708.92 FEI 14-03600-016-29 3,033 3,033.00 .00 W. Berglund 14-03600-020-08 870 859.94 81<;),06860.06 W &B Berglund 14-03600-015-29 26,906 859.94 819.96860.06 B. Murphy 14-03600-012-27 40,445 1,011.13 658.87708.87 No. Nat. Gas 14-03600-019-08 74,721 1,906.15 .00 S. Hammer 14-03600-011-05 60,667 2,022.23 .00 D&M Petersen 14-03600-010-33 80,889 1,011.11 658.89708.87 Formula = Trunk Sanitary Sewer Fee minus Previous Assessment ~2003 - Example (Petersen) = $1,670.00$1.720.00 - $1,011.11 = $658.89$708.89 NOTE: Trunk fees cannot be reduced below $0 - no refunds will be made on previous assessments. Revised 1/1/03 19 /9a SCHEDULE G FARMINGTON COMMUNITY SENIOR CENTER FEES AND PROCEDURES Fee Class Definition: Class 1: City of Farmington Sponsored Events and Dakota Valley Arts Council Class 2: Nonprofit, Community Service and Civic Groups Class 3: Residents ofthe City of Farmington and/or Senior Center Members Class 4: Nonresidents and/or Commercial Groups Class 1 Class 2 Class 3 Class 4 Base Fees No base fees No base fees Main Room $35.00 Main Room $70.00 Large Activity Room $25.00 Large Activity Room $50.00 Kitchen $20.00 Kitchen $40.00 Small Activity Room $15.00 Small Activity Room $30.00 Hourly Rate No Hourly Rate $10.00 per meeting. $15.00 per hour $15.00 per hour Deposit $100.00 refundable $100.00 refundable deposit $100.00 refundable deposit deposit **Reservations should be made 30 days in advance.** *Class 2 users who volunteer their time to the Farmington Community Senior Center may qualify for a discounted rental rate. The discount will be calculated as follows: $5.00 per hour, per person. Class 2 volunteer time will be governed by the Senior Center Coordinator. . All rentals require a damage deposit that will be returned when all equipment and rooms have been found clean and damage free. . All reservations are made on a first come first served basis with priority given to Class 1 users. . All groups reserving space in the Farmington Community Senior Center must have current signed contracts. On-going contracts must be re-signed annually. . The City of Farmington reserves the right to terminate any contract due to groups causing damage to the facility, complaints logged from the surrounding neighborhood and any other item deemed to necessitate termination. Fundraisers; Class 2 groups requesting to hold a fundraiser will pay Class 3 fees if(l) there will be more than 50 people in attendance OR (2) the fundraiser will last 3 or more hours. Revised 1/1/03 20 /907 City of Farmington 325 Oak Street, Farmington, MN 55024 (65 I) 463~7111 Fax (65 I) 463-2591 www.ci.farmington.mn.us Ie.. TO: Mayor, Councilmembers and City Administrator~t FROM: Lisa Shadick Administrative Services Director SUBJECT: Gambling Event Permit - Southern Dakota County Sportsmen's Club DATE: December. 16, 2002 INTRODUCTION The Southern Dakota County Sportsmen's Club is requesting a Gambling Event Permit for a raffle to be held atthe Farmington American Legion. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Permit must be issued by the City for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling permit fees are included in the revenue portion of the 2002 budget. ACTION REQUESTED Consider the attached Resolution granting a Gambling Event Permit to Southern Dakota County Sportsmen's Club at the Farmington American Legion, 10 N 8th Street, on January 18,2003. Respectfully submitted, ~L !(J, JhqkL Lisa Shadick Administrative Services Director /90'6' RESOLUTION NO. R -02 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR SOUTHERN DAKOTA COUNTY SPORTSMEN'S CLUB Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of December 2002 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, the Southern Dakota County Sportsman's Club has submitted an application for a Gambling Event Permit to be conducted at the American Legion, 10 North 8th Street, for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for the Southern Dakota County Sportsman's Club to be conducted at the American Legion, 10 North 8th Street is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of December 2002. Mayor day of 2002. Attested to the City Administrator SEAL /909 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463~7111 Fax (651) 463~2591 www.ci.farmington.mn.us 7F TO: ~w <. Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Cost-of-Living Adjustment for Non-Represented Employees DATE: December 16, 2002 INTRODUCTION The City typically approves cost-of-living adjustments for non-represented employees. These adjustments would take place effective January 1,2003. DISCUSSION Cost-of-living adjustments for non-bargaining employees have been reviewed and are proposed at two percent (2%) effective January 1,2003 and an additional two percent (2%) effective July 1, 2003. Non-bargaining employees for purposes of this cost-of-living adjustment include confidential and non-represented employees, supervisory staff, and senior-level management personnel. Additionally, the City contribution for group insurance is proposed at $590.00 per month. This increase is appropriate based on the premium increase to the City. All other employees belong to collective bargaining units which require the City to formally negotiate changes in the terms and conditions of employment through the collective bargaining process. Negotiations with the organized bargaining units are currently in progress. BUDGET IMPACT Funding for the cost-of-living increase is included in the 2003 City Budget ACTION REOUESTED Adopt the attached resolution approving the Cost of Living wage adjustment effective January 1, 2003 and July 1,2003 for non-represented City employees. Respectfully submitted, ~~~/(.t!1{~~' at[ / Brenda Wendlandt, SPHR Human Resources Director /9/0 RESOLUTION No. R -02 APPROVING COST -OF-LIVING ADJUSTMENTS FOR ALL NON-REPRESENTED EMPLOYEES FOR CALENDAR YEAR 2003 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of December, 2002 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, cost-of-living adjustments for non-bargaining employees are in order to recognize annual inflationary increases in cost-of-living standards as measured by the Consumer Price Index (CPI), and regional economic and market-based indicators; and, WHEREAS, the annual percentage adjustments of two (2) percent effective January 1, 2003 and two (2) percent effective July 1,2003 are within the expenditure guidelines established in the 2003 Budget; and, WHEREAS, non-bargaining employees are defined as those public employees not formally represented by an exclusive bargaining group as defined under Minnesota Statute. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves cost-of-living adjustments of two (2) percent effective January 1, 2003 and two (2) percent effective July 1, 2003 for all non-represented employees. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of December, 2002. Mayor Attested to the day of ,2002. City Administrator SEAL /9// City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 2- ~ TO: Mayor, Councilmembers, and City Administrator ~\ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: AFSCME Maintenance Unit Wage Re-opener Settlement - 2003 DATE: December 16, 2002 INTRODUCTION This memorandum has been prepared to update Council on the status of the City's wage-reopener settlement with the AFSCME Maintenance unit. DISCUSSION The City has reached a wage re-opener agreement with the AFSCME Maintenance bargaining unit effective January 1, 2003. This agreement provides for a two percent (2%) cost of living wage adjustment effective January 1,2003 and an additional two percent (2%) on July 1,2003. The City will continue to contribute a flat rate amount for group insurance provided by the City. This contribution amount will be $590.00 for 2003. BUDGET IMPACT Settlement costs negotiated with the AFSCME Maintenance bargaining unit are within the financial guidelines proposed in the 2003 City Budget. ACTION REQUESTED Adopt the attached resolution ratifying collective bargaining agreement for the Maintenance Unit. Respectfully submitted, hdA/~~ntt- ;'i~endlandt, SPHR Human Resources Director /9/c:? RESOLUTION NO. R -02 A RESOLUTION APPROVING WAGE INCREASES BETWEEN THE CITY OF FARMINGTON AND AFSCME, COUNCIL 14, LOCAL UNIT 3815 MAINTENANCE BARGAINING UNIT FOR THE CONTRACT YEAR OF 2003 Pursuant to due call and notice, thereof, a regular meeting of the City council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 16th day of December, 2002 at 7:00 p.m. Members Present: Members Absent: Member introduced, and Member seconded the following: WHEREAS, the City of Farmington recognizes AFSCME as the exclusive bargaining representative under M. S. Chapter 179A, for the maintenance classifications identified in the collective bargaining agreement; WHEREAS, the City has negotiated in good faith with representatives of AFSCME for the purpose of reaching a Wage Re-opener agreement for the contract year 2003; and WHEREAS, the settlement terms have been successfully negotiated between the City and the membership of AFSCME, Counci114, Local Union 3815 Maintenance bargaining unit in accordance with procedures established by law. NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington, Minnesota approves the following: 1) A two percent (2%) wage adjustment effective the 1 sl day of January, 2003 and a two percent (2%) wage adjustment effective the 1 sl day of July, 2003. 2) The City shall contribute a flat rate amount for health, dental and life insurance. This rate will be $590.00 for 2003. This resolution adopted by recorded vote of the Farmington City Council in open session this 16th day of December, 2002. Mayor day of 2002. Attested to the City Administrator SEAL /9/3 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /;) Mayor, Council Members, City Administrator (~ TO: FROM: Robin Roland, Finance Director SUBJECT: Consider Resolutions - Approving 2002 Revised Budget, 2003 Budget and Property Tax Levy - Finance DATE: December 16, 2002 INTRODUCTION The City Council adopted a proposed Tax Levy and budget for 2002 with Resolution R78-02 at the Council meeting on September 3, 2002. The Tax Levy and Budget must now be finalized in order that it maybe certified to the County Treasurer/Auditor before December 27,2002. DISCUSSION & BUDGET IMPACT After the preliminary levy was adopted, a budget workshop was held on October 23,2002 for the Council to ask questions and give input on the proposed budget. The required Truth in Taxation Hearing took place at the City Council meeting of December 2, 2002. Residents and other concerned citizens were able to attend and express their opinions on the proposed levy and budget. All testimony was heard and the hearing was closed without continuation. Certification of the Tax Levy and adoption of the 2003 budget and 2002 revised budget must now take place in order that Tax revenues may be collected from all taxable property in Farmington. ACTION REQUIRED 1. Adopt the attached resolution setting the 2003 Collectible Property Tax Levy. 2. Adopt the attached resolution approving the 2003 Budget and Revising the 2002 Budget. Respectfully submitted, ;ff-#/ Finance Director /9/r ", RESOLUTION NO. ADOPTING THE TAX LEVY FOR THE YEAR 2003 COLLECTIBLE Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of December, 2002 at 7:00 p.m. Members Present: Members Absent: Member _ introduced and Member _ seconded the following: WHEREAS, the City of Farmington is annually required by State Law to approve a resolution setting forth an annual tax levy to the Dakota County Auditor; and, WHEREAS, Minnesota Statutes currently in force require certification of the tax levy to the Dakota County Auditor on or before December 27, 2002; and, WHEREAS, summary details of the proposed budgets are contained in the budget submitted to the City Council. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the following sums of money be levied in 2002, collectible in 2003, upon the taxable property in the City of Farmington for the following purposes: Tax Levy General Fund Debt Service (see attached schedule) Fire Levy Gross Levy Less: Fiscal Disparities Net Levy $3,133,070 1 ,054,500 55,000 $4,242,570 (635,943) $3,606,627 This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of December, 2002. Mayor City Administrator 19/,5 2003 BUDGET Summary of Debt Service Levy to be Attached and Become part of Resolution Fund Title Improvement Bonds of 1992B Improvement Bonds of 1994A Wastewater Treatment Bonds 1995 Public Project Revenue Bonds 2001A Certificates of Indebtedness 1999 Certificates of Indebtedness 2000 !!U!! Levv Amount $149,960 80,040 60,000 454,500 150,000 160.000 $1,054,500 /9/b RESOLUTION NO. ADOPTING THE 2003 BUDGET AND REVISING THE 2002 BUDGET Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of December, 2002 at 7:00 p.m. Members Present: Members Absent: Member _ introduced and Member _ seconded the following: WHEREAS, the City of Farmington Ordinance Chapter 7, Section 1-7-3 requires that an annual budget be submitted to the City Council which accurately reflects the financial needs of the City organization; and, WHEREAS, Minnesota Statutes require approval of a resolution setting forth an annual budget and tax levy to the Dakota County Auditor on or before December 27, 2002; and, WHEREAS, Resolution R107-01 adopted the 2002 operating budget. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, That the 2003 operating budget shall be adopted and the 2002 operating budget shall be revised as follows: 2002 Revised ~ General Fund Revenues: Taxes 2,600,079 3,188,070 Licenses & Permits 1,163,800 1 ,033,700 Intergovernmental 817,059 876,486 Charges for Services 321,200 329,779 Fines & Forfeitures 82,500 82,500 Other Revenues 330,500 330,500 Transfers In 344.500 225.000 Total 5.659.638 6.066.035 Expenditures: Administration 744,280 851,150 Finance 374,940 372,730 Community Development 545,540 559,040 Police 1,535,678 1,830,790 Fire 371,020 418,690 Public Works 904,450 892,690 Parks & Recreation 680,495 743,952 Transfers Out 130.000 100.000 Total 5.286.403 5.769.042 /9/7 2002 Revised ~ Other Funds Revenues: HRA General Fund 24,240 27,000 Police Forfeitures Fund 8,050 8,050 Park Improvement Fund 391,000 152,500 Recreation Operating Fund 209.070 186.700 Total Special Revenue 632,360 374,250 Debt Service Funds 2.543.246 2.337 .385 Total Debt Service 2,543,246 2,337,385 Sanitary Sewer Trunk Fund 372,530 370,000 Capital Acquisition Fund 375,000 970,000 Road Const. & Maint. Fund 1,335,976 1,851,000 Municipal Building Fund 40,000 10,000 Storm Sewer Trunk Fund 930.000 700.000 Total Capital Projects 3,053,506 3,901,000 Arena Fund 217,500 243,300 Liquor Fund 610,500 610,500 Sewer Fund 1,545,458 1,545,370 Solid Waste Fund 1,258,250 1,358,500 Storm Water Utility Fund 612,302 270,000 Water Fund 1.760.000 1.790.000 Total Enterprise Funds 6,004,010 5,817,670 Expenditures: HRA General Fund 52,150 88,840 Police Forfeitures Fund 8,050 8,050 Park Improvement Fund 116,800 134,500 Recreation Operating Fund 228.880 232.580 Total Special Revenue 405,880 463,970 Debt Service Funds 2.815.448 2.622.961 Total Debt Service 2,815,448 2,622,961 Sanitary Sewer Trunk Fund 248,458 516,570 Capital Acquisition Fund 509,021 889,698 Road Const. & Maint. Fund 1,310,585 1,520,650 Municipal Building Fund 2,772,078 230,000 Storm Sewer Trunk Fund 402.680 240.000 Total Capital Projects 5,242,822 3,396,918 Arena Fund 237,723 273,900 Liquor Fund 514,150 562,750 Sewer Fund 1,180,845 1,263,767 Solid Waste Fund 1,215,485 1,363,631 Storm Water Utility Fund 237,363 242,939 Water Fund 1.509.004 1.104.503 Total Enterprise Funds 4,894,570 4,811,490 This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of December, 2002. Mayor City Administrator /9R // City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463~7111 Fax (651) 463~2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, FROM: Ed Shukle, City Administrator SUBJECT: Adopt Resolution Accepting Donation - Administration and Parks and Recreation Department DATE: December 16, 2002 INTRODUCTION A donation has been offered to the City of Farmington. DISCUSSION Karen Finstuen and Jim Bell have offered to donate various pieces of artwork to the City of Farmington. This artwork has been hanging in their respective offices and will continue to be used by their departments. Staff will communicate the City's appreciation on behalf of the Council to Ms. Finstuen and Mr. Bell. ACTION REOUESTED Adopt the attached resolution accepting the donation of artwork to the City of Farmington. Respectfully submitted, /9/9 RESOLUTION No. R -02 ACCEPTING DONATION TO THE CITY OF FARMINGTON Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of December, 2002 at 7:00 P.M. Members Present: Members Absent: Member ------ introduced and Member ----- seconded the following: WHEREAS, former employees Karen Finstuen and Jim Bell have offered to donate artwork to remain in the various Farmington department offices, and WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the generous donation of artwork to be used as stated above. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of December, 2002. Mayor Attested to the _day of December, 2002. City Administrator SEAL /9 c:?O City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463~7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: ~\ Mayor, Council Members, City Administrator FROM: Robin Roland, Finance Director SUBJECT: LMCIT Excess Liability Coverage DATE: December 16, 2002 INTRODUCTION The City has historically purchased excess liability coverage as part of its insurance coverage. Accordingly, the City must decide annually whether or not to waive statutory liability limits to the extent of the excess coverage purchased. DISCUSSION LMCIT's basic liability coverage provides limits of $1,000,000 per occurrence, but offers cities the option of additional liability coverage. As in recent years, the City has chosen under its insurance coverage for 2003 to accept excess I iability coverage I imits of $2,000,000 from the League of Minnesota Cities Insurance Trust. In accepting this excess liability coverage, the City protects itself from liability claims which are not covered by the statutory limits. The election not to waive the liability limits results in a 25% reduction of the City's premium for this excess coverage. ACTION REQUIRED The City Council should adopt a motion electing NOT TO WAIVE the monetary limits on tort liability established by Minnesota Statutes 466.04. 44/ Robin Roland Finance Director 7' J 19d?/ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ (.\. TO: Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Change Order - Akin Road Project DATE: December 16, 2002 INTRODUCTION Forwarded herewith for Council's consideration is change order #1 and #2 for the Akin Road Project. DISCUSSION The costs for change order #1 are for an additional storm sewer pipe that was installed across the roadway to redirect drainage to minimize erosion of the roads' side slopes. Change order #2 includes both deducts and additions to various items including water main and sanitary sewer, culvert work, restoration and other miscellaneous items. BUDGET IMPACT The total cost for change order #1 and #2 is $91,819.68. These costs were included in the final project costs that were assessed for the project. ACTION REOUESTED Approve change order land 2 to the Akin Road Project in the amount of$ 91,819.68. Respectfully Submitted, ~J11~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file /9c:t;;l j II j Bonestroo e Rosene ~ Anderlik & 1\J 1 Associates gineers & Architects Date December II, 2002 Contractor: McNamara Contractin Inc., 5001 160th St. W., Rosemount, MN 55068 Bond Co.: Cobb Strecker Dun h & Zimmerman Inc, 150th S. 5th St. Ste. 2000, Mis., MN 55402 Bond No: 929-210-966 CHANGE ORDER NO. 1 AKIN ROAD TURN BACK STUDY BRA FILE NO. 141-99-123 Description of Work This Change Order provides for storm sewer piping installed across Akin Road to protect roadway side slopes and an existing drainfield by conveying storm water from the east side of the road to the west side. Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.1 1 Traffic Control, 2 flagmen, 2 days includes signs. LS 1 $2,000.00 $2,000.00 2 Mobilization, based on four (4) mobilizations. LS I $3,000.00 $3,000.00 3 Remove bituminous surface, small quantity. SY 100 $5.00 $500.00 4 Remove concrete curb, small quantity. LF 20 $5.00 $100.00 5 12" RCP, class 5, no discount from supplier. LF 115 $35.00 $4,025.00 6 12" concrete apron. EA 1 $450.00 $450.00 7 Catch basin (2x3) LF 8 $200.00 $1,600.00 8 Casting R 3067. EA 2 $200.00 $400.00 9 Install casting. EA 2 $100.00 $200.00 10 B-618 concrete curb and gutter, small quantity. Includes LF 20 $35.00 $700.00 additional concrete around cement rings per City specs. II Install rip rap CY 4 $100.00 $400.00 12 Markup for Prime Contractor. LS I $1,067.50 $1,067.50 13 Aggregate Class 5 100% crushed. TN 70 $11.00 $770.00 14 Bituminous patch mix. TN 30 $80.00 $2,400.00 15 Saw cut bituminous street LF 250 $1.50 $375.00 Total CHANGE ORDER NO.1: $17,987.50 14199123CHO II /7c?13 . fl. Bonestroo e Rosene ~ Anderlik & 1\11 Associates gineers & Architects Date December 11, 2002 Contractor: McNamara Contractin Inc., 5001 I 60th St. W., Rosemount, MN 55068 Bond No: 929-210- Bond Co.: Cobb Strecker Dun h & Zimmerman Inc., 150th S. 5th St. Ste. 2000, Mis., MN 55402 CHANGE ORDER NO. 2 AKIN ROAD TURN BACK STUDY BRA FILE NO. 141-99-123 Description of Work This Change Order provides for cost deducts and additions to water main and sanitary sewer, culvert work, restoration and other miscellaneous items. Water main changes are due to a change in the size of the required water main for future development and procedural methods to minimize service disruption to the area. Sanitary sewer manholes were adjusted to accommodate the new trail alignment. Additional culvert work provides for adequate drainage due to issues identified during the grading of the project. The restoration work reflects the changes due to scheduling changes for the project and meeting the satisfaction of residents affected by the grading. Miscellaneous costs include traffic control items, tree removal, pedestrian ramps, trail adjustments and minor repairs to existing improvements. Contract Unit Total No. Item Unit Quantity Price Amount Non- Participating Items - Increase SUPPLEMENTAL AGREEMENT NO.2, Part 1 - Water Main 1 18" X 12" wet tap LS 1 $4,143.98 $4,143.98 2 12" megalug EA 3 $119.09 $357.27 3 12" DIP water main LF 35 $71.85 $2,514.75 4 12" DIP water main jacked LF 60 $228.75 $13,725.00 5 Relocate hydrant LS 1 $1,376.42 $1,376.42 6 F/I Hydrant extension LS 1 $645.85 $645.85 Total SUPPLEMENTAL AGREEMENT NO.2, Part 1 - Water Main, Increase $22,763.27 SUPPLEMENTAL AGREEMENT NO.2, Part 1 - Water Main 7 18" butterfly valve and box, in place EA I -$2,225.00 ($2,225.00) 8 Connect to existing water main EA 1 -$1,890.00 ($1,890.00) 9 18" megalug EA 8 -$171.50 ($1,372.00) 10 18" water main - DIP, Class 52 LF 95 -$80.60 ($7,657.00) 11 18" water main -jacked LF 60 -$237.50 ($14,250.00) 12 Ductile iron fittings LB 2090 -$3.45 ($7,210.50) Total SUPPLEMENTAL AGREEMENT NO.2, Part 1- Water Main, Decrease ($34,604.50) Total SUPPLEMENTAL AGREEMENT NO.2, Part 1 - Water Main, Increase $22,763.27 Total SUPPLEMENTAL AGREEMENT NO.2, Part 1 - Water Main, Decrease ($34,604.50) Total SUPPLEMENTAL AGREEMENT NO.2, Part 1 - Water Main ($11 ,841.23) 13 14 15 Participating Items SUPPLEMENTAL AGREEMENT NO.2, Extend MH l' Extend MH 2' Extend MH 2'+ Total SUPPLEMENTAL AGREEMENT NO.2, Part 2 - Sanitary Sewer EA EA EA 2 3 3 $343.50 $425.15 $479.60 $687.00 $1,275.45 $1,438.80 $3,401.25 Part 2 - Sanitary Sewer 16 17 18 19 20 SUPPLEMENTAL AGREEMENT NO.2, 12" CMP storm sewer 15" CMP apron 15" CMP end, salvage and reinstall 15" x 22.5 bend 18" CMP apron Part 3 - Culvert Work, Increase LF 40 EA 22 EA 7 EA 4 EA 12 $43.07 $208.68 $450.74 $268.77 $228.30 $1,722.80 $4,590.96 $3,155.18 $1,075.08 $2,739.60 14199123CH021 /9c:?~ Contract Unit Total No. Item Unit Quantity Price Amount 21 18" CMP end salvage and reinstall EA 2 $466.76 $933.52 22 18" X 22.5" Bend EA I $323.00 $323.00 23 18" X45" Bend EA I $340.00 $340.00 24 24" CMP LF 49 $61.05 $2,991.45 25 24" CMP salvage and reinstall EA 2 $482.77 $965.54 26 24" RCP apron salvage and reinstall EA I $675.15 $675.15 27 24" X 22.5" bend EA 2 $511.69 $1,023.38 28 30" RCP LF 8 $80.71 $645.68 29 42" X 29" CMP arch LF 10 $102.64 $1,026.40 30 R/R ex. 30" FES EA I $515.48 $515.48 31 R/R ex. 42" X 29" FES EA I $515.48 $515.48 32 2' x 48" MH @ 29+40 LS I $2,505.40 $2,505.40 33 CB w/4342 grate @69+75 LS I $525.00 $525.00 34 4' transition for 24" RCP EA I $459.66 $459.66 35 Additional mobilization LS I $1,000.00 $1,000.00 Total SUPPLEMENTAL AGREEMENT NO.2, Part 3 - Culvert Work, Increase $27,728.76 SUPPLEMENTAL AGREEMENT NO.2, Part 3 - Culvert Work, Decrease 36 IS" CMP culvert, 14 gauge LF 308 -$41.75 ($12,859.00) 37 Trash guard for 24" pipe apron EA I -$1,215.00 ($1,215.00) 38 24" RC pipe Sewer Des 3006 LF 42 -$63.60 ($2,671.20) Total SUPPLEMENTAL AGREEMENT NO.2, Part 3 - Culvert Work, Decrease ($16,745.20) Total SUPPLEMENTAL AGREEMENT NO.2, Part 3 - Increase $27,728.76 Total SUPPLEMENTAL AGREEMENT NO.2, Part 3 - Decrease ($16,745.20) Total SUPPLEMENTAL AGREEMENT NO.2, Part 3 - Culvert Work $10,983.56 SUPPLEMENTAL AGREEMENT NO.2, Part 4 - Restoration, Increase 39 Remove pavement marking LS 1 $728.00 $728.00 40 Topsoil borrow TN 5300 $5.00 $26,500.00 41 Additional grading and slope work LS I $48,657.54 $48,657.54 42 Move silt fence LS I $1,122.00 $1,122.00 43 Seed and Hydromulch LS I $21,037.68 $21,037.68 44 Sod prep and water LS I $6,328.09 $6,328.09 45 mowing LS I $506.00 $506.00 46 Final top dress and seed LS I $4,921.28 $4,921.28 Total SUPPLEMENTAL AGREEMENT NO.2, Part 4 - Restoration, Increase $109,800.59 SUPPLEMENTAL AGREEMENT NO.2, Part 4 - Restoration, Decrease 47 Sodding, type mineral SY 23075 -$2.65 ($61,148.75) 48 Mulch material, type I TN 12 -$126.00 ($1,512.00) Total SUPPLEMENTAL AGREEMENT NO.2, Part 4 - Restoration, Decrease ($62,660.75) Total SUPPLEMENTAL AGREEMENT NO.2, Part 4 - Increase $109,800.59 Total SUPPLEMENTAL AGREEMENT NO.2, Part 4 - Decrease ($62,660.75) Total SUPPLEMENTAL AGREEMENT NO.2, Part 4 - Restoration $47,139.84 SUPPLEMENTAL AGREEMENT NO.2, Part 5 - Additional Adjustments 49 Bituminous material for tack coat GAL 2300 $1.50 $3,450.00 50 Striping - cross hatching and stop bars LS I $6,867.95 $6,867.95 51 Additional traffic control ordered by City LS I $901.95 $901.95 52 Tree removal LS I $838.50 $838.50 53 Revise trail for drainage and additional pedestrian ramp LS I $6,779.87 $6,779.87 54 Replace GV box parts LS $300.00 $300.00 55 Repair bituminous on bridge LS $793.50 $793.50 56 Remove and reinstall B618 at 193rd (west side) for ped LS $937.00 $937.00 ramp 14199123CH021 /9075 No. 57 14199123CH021 Contract Item Unit Quantity Overlay trail and restoration for drainage LS I Total SUPPLEMENTAL AGREEMENT NO.2, Part 5 - Additional Adjustments Non-participating Items Total SUPPLEMENTAL AGREEMENT NO.2, Part I - Water Main Participating Items Total SUPPLEMENTAL AGREEMENT NO.2, Part 2 - Sanitary Sewer Total SUPPLEMENTAL AGREEMENT NO.2, Part 3 - Culvert Work Total SUPPLEMENTAL AGREEMENT NO.2, Part 4 - Restoration Total SUPPLEMENTAL AGREEMENT NO.2, Part 5 - Additional Adjustments Total CHANGE ORDER NO.2: Unit Price $3,280.00 Total Amount $3,280.00 $24,148.77 ($11,841.23) $3,401.25 $10,983.56 $47,139.84 $24,148.77 $73,832.18 /9,;?t:, 7L City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~.~ TO: Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Change Order - Trunk Highway 3 and Willow Street Frontage Road Project DATE: December 16,2002 INTRODUCTION Forwarded herewith for Council's consideration is change order #1 for the Trunk Highway 3 and Willow Street Frontage Road Project. DISCUSSION The change order includes items for streets, water main and sanitary sewer requested by the developer of the adjacent property for the future development of the commercial sites. The storm sewer items reflect up sizing of the storm sewer system to accommodate future development of property to the north (Dakota Storage property). BUDGET IMPACT The total cost for change order # 1 is $72,793.21. The street, water main and sanitary sewer costs will be paid for by the developer of the adjacent properties as outlined in previous communications. The City will finance the storm sewer upsizing costs ($20,898.53) through the storm sewer fund. ACTION REOUESTED Approve the change orders to the Trunk Highway 3 and Willow Street Frontage Road Project in the amount of$ 72,793.21. Respectfully Submitted, ~YYt~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file /90(,/ ~ Bonestroo -=- Rosene ~ Anderlik & Associates gineers & Architects Owner: City of Farmington, 325 Oak St., Farmington, MN 55024 Date December 10, 2002 Contractor: McNamara Contracting Inc., 5001 160th St. W., Rosemount, MN 55068 Bond Comoanv: National Fire Ins. Co. of Hartford, 222 S. 9th St., Mols., MN 55402 Bond No: 929254148 CHANGE ORDER NO. 1 TH 3 AND WILLOW STREET-STREET IMPROVEMENTS BRA FILE NO. 141-99-105 Description of Work This Change Order is primarily for work performed within Pine Street; including extending sanitary sewer, water main and storm sewer to the commercial property line adjoinoing State Highway 3. Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.1, Part 1 - Streets 1 Remove concrete curb and gutter LF 525 $5.00 $2,625.00 2 Remove Bitumminous Pavement (6" depth) SY 1640 $2.17 $3,558.80 3 Topsoil borrow (LV) CY 810 $11.00 $8,910.00 4 Concrete valley gutter SY 360 $8.00 $2,880.00 5 Fill abandoned manhole with concrete LS 1 $400.00 $400.00 6 Adjust Manhole or Catch basin EA 3 $400.00 $1,200.00 7 Adjust Gate Valve EA I $150.00 $150.00 8 Ditch Grading LS I $1,200.00 $1,200.00 9 Clear and grub LS I $500.00 $500.00 10 Remove and Relocate Mailboxes EA 3 $150.00 $450.00 II Traffic control LS 1 $790.00 $790.00 12 Erosion Control Blanket SY 880 $1.71 $1,504.80 Total CHANGE ORDER NO.1, Part 1 - Streets $24,168.60 CHANGE ORDER NO. I, Part 2 - Storm Sewer 13 24" RCP storm sewer, Class 5 LF 8 $73.48 $587.84 14 30" Span RCP Arch Storm Sewer, Class 3 LF 50 $148.61 $7,430.50 15 30" Span RCP Arch Apron with Trash Guard EA 1 $3,160.19 $3,160.19 16 Storm Sewer Skimmer Modifications LS I $8,770.00 $8,770.00 17 Storm Sewer Restock Charge LS I $950.00 $950.00 Total CHANGE ORDER NO. I, Part 2 - Storm Sewer $20,898.53 CHANGE ORDER NO. I, Part 3 - Water Main 18 Salvage hydrant EA I $647.68 $647.68 19 Install salvaged hydrant EA 1 $1,966.80 $1,966.80 20 Connect to existing 8" water main EA I $909.48 $909.48 21 8" DIP water main, Class 52 LF 55 $33.77 $1,857.35 22 8" gate valve and box EA I $1,032.46 $1,032.46 23 Ductile iron fittings LB 360 $4.73 $1,702.80 24 Adjust hydrant EA I $275.00 $275.00 25 1-1/2" Type "K" copper water service LF 35 $45.32 $1,586.20 26 1-1/2" corporation stop EA I $224.18 $224.18 27 1-1/2" curb stop and box EA I $372.02 $372.02 Total CHANGE ORDER NO. I, Part 3 - Water Main $10,573.97 CHANGE ORDER NO. I, Part 4 - Sanitary Sewer 28 8" PVC sanitary sewer, SDR 35 LF 100 $103.32 $10,332.00 29 6" PVC sanitary sewer, SDR 35 LF 15 $57.75 $866.25 30 Connect to extisting 8" sanitary sewer EA I $2,596.00 $2,596.00 31 4' diameter sanitary MH, 8' deep EA I $2,740.43 $2,740.43 32 4' diameter sanitary manhole overdepth LF 3 $205.81 $617.43 14199J05CHOl /9.;ro No. 14199105CHOl Item Unit Total CHANGE ORDER NO.1, Part 4 - Sanitary Sewer Total CHANGE ORDER NO.1, Part 1 - Streets Total CHANGE ORDER NO.1, Part 2 - Storm Sewer Total CHANGE ORDER NO.1, Part 3 - Water Main Total CHANGE ORDER NO.1, Part 4 - Sanitary Sewer Total CHANGE ORDER NO.1: Contract Quantity Unit Price Total Amount $17,152.11 $24,168.60 $20,898.53 $10,573.97 $17,152.11 $72,793.21 J 9 c:/9 /m City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Council Members and City Administrator <f \. FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Approve Appointment - Finance DATE: December 16, 2002 INTRODUCITON The recruitment and selection process for the appointment of a full-time Senior Liquor Clerk, to fill a vacant position in the Finance Department, has been completed. DISCUSSION After a thorough review of all applicants for the full-time Senior Liquor Clerk by the Liquor . Division.and Human Resources Office, a contingent offer of employment has been made to Ms. Linda Barlage, subject to ratification by the City Council. Ms. Barlage is currently a part-time liquor clerk. She began her employment with the City in May of 2000 and has proven to be an excellent employee. BUDGET IMPACT Funding for this position is authorized in the 2002 budget. RECOMMENDA TION Approve the appointment of Ms. Linda Barlage in the Department of Finance, effective on or about December 18, 2002. Respectfully submitted, " ~ ./../ "./ t< - .. /' ~~',!t<-&-?i~i 'L/dftt/i.bit- ; Brenda Wenalandt, SPHR Human Resources Director Cc: Personnel file /930 /OCA-, CITY OF FARMINGTON SUMMARY OF REVENUES AS OF NOVEMBER 30, 2002 91.67 % Year Complete $ $ % $ % GENERAL FUND Property Taxes 2,600,079 - 1,188,741 45.72 911,081 50.77 Licenses/Permits 1,163,800 89,866 1,274,184 109.48 1,023,664 108.30 Fines 82,500 - 55,654 67.46 78,107 104.14 Intergovernment Revenue 817,059 135,732 541 ,833 66.32 736,526 65.10 Charges for Service 321,200 6,648 281,072 87.51 121,900 50.14 Miscellaneous 330,500 25,039 279,981 84.71 228,115 98.97 Transfers 344,500 28,709 315,792 91.67 343,750 90.58 Total General Fund 5,659,638 285,994 3,937,257 69.57 3,443,143 71.75 SPECIAL REVENUE HRA Operating Fund 24,240 1,000 13,240 54.62 3,233 2.01 Police Forfeitures Fund 8,050 610 7,104 88.25 13,523 147.63 Recreation Operating Fund 209,070 2,734 198,761 95.07 248,828 78.05 Park Improvement Fund 391,000 177,346 548,118 140.18 149,505 84.47 ENTERPRISE FUNDS Ice Arena 217,500 6,448 143,384 65.92 167,281 77.84 Liquor Operations 2,400,000 204,323 2,176,035 90.67 2,127,398 90.28 Sewer 1 ,545,458 7,500 1,421,182 91.96 1,200,659 106.99 Solid Waste 1 ,258,250 3,333 957,174 76.07 903,175 78.88 Storm Water 612,302 6,174 552,749 90.27 184,051 60.34 Water 1,760,000 142,377 1,650,940 93.80 1,239,456 87.29 Total Revenues 11,065,156 626,732 11,605,944 104.89 9,680,252 103.45 19..3~ CITY OF FARMINGTON SUMMARY OF EXPENDITURES AS OF NOVEMBER 30, 2002 70,780 8,288 67,519 95.39 59,100 71.59 354,120 42,699 353,360 99.79 270,623 94.45 129,725 6,153 107,964 83.23 95,678 73.45 56,770 3,339 53,752 94.68 47,752 111.13 22,657 8,141 15,934 70.33 3,676 54.26 66,270 2,919 54,439 82.15 53,808 93.30 379,359 27,250 347,740 91.67 320,089 93.69 139,785 16,870 137,726 98.53 122,628 94.64 271,300 22,388 299,932 110.55 215,703 95.76 86,474 5,817 72,658 84.02 79,680 89.60 390,091 36,618 349,247 89.53 273,295 87.93 960,870 74,976 880,940 91.68 811,754 82.70 150,728 12,057 110,011 72.99 80,109 98.46 67,059 5,606 70,392 104.97 58,853 96.16 1 ,400 17 163 11.64 17,728 155.51 333,888 14,998 237,325 71.08 198,246 64.45 37,547 269 22,737 60.56 33,658 81.60 244,788 26,821 257,849 105.34 225,085 93.99 10,423 1,088 1,770 16.98 3,727 27.56 367,823 23,995 327,198 88.96 287.606 90.40 84,994 3,095 45,280 53.27 67,752 77.02 85,600 7,334 75,079 87.71 62,140 72.08 118,031 9,354 117,288 99.37 77 ,854 106.84 205,992 22,449 278,656 135.28 274,855 116.68 102,904 1,503 42,627 41.42 28,577 42.73 105,517 10,120 113,591 107.65 99,131 95.74 285,633 16,130 226,674 79.36 114,368 75.71 25,875 109 7,874 30.43 11,012 55.31 130,000 119,754 92.12 92,256 83.33 Total General Fund 5,286,403 410,403 4,795,479 90.71 4,086,743 87.08 SPECIAL REVENUE HRA Operating 52,150 5,183 47,038 90.20 40,021 54.74 Police Forfeitures Fund 8,050 671 9,021 112.06 10,852 129.89 Senior Center 108,570 11,753 101,228 93.24 94,149 Swimming Pool 120,310 722 117,536 97.69 98,659 39.96 Park Improvement Fund 116,800 2,265 94,600 80.99 128,610 183.73 ENTERPRISE FUNDS Ice Arena 237,723 17 ,806 206,479 86.86 196,208 93.15 Liquor Operations 2,201,850 196,393 2,142,028 97.28 1,875,035 83.26 Sewer 1,180,845 269,743 1,099,182 93.08 874,634 88.67 Solid Waste 1 ,215,485 87,206 1,148,348 94.48 1,054,871 88.25 Stonn Water 237,363 18,115 174,520 73.52 161,415 113.54 Water Utility 1,509,004 209,645 752,147 49.84 664,158 139.12 Total Ex enditures 12,274,553 1,229,905 10,687,606 87.07 9,285,355 90.99 /933 /ob City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City AdministralJ:Jr cf/1 FROM: Kevin Carroll, Community Development Director SUBJECT: Feasibility Report - 208th Street (Industrial Park, Phase N) DATE: December 16, 2002 INTRODUCTION At its meeting on December 9, 2002, the Farmington Housing and Redevelopment Authority directed staff to take whatever steps maybe required to determine the feasibility of extending 208th Street from its current terminus at the western boundary of Phase II of the Farmington Industrial Park to Pilot Knob Road. DISCUSSION The original concept plan for the Farmington Industrial Park anticipated that it would be developed in four phases. Phases I and II are largely completed. Only three lots within those two phases remain unsold, and promising discussions with prospective purchasers for all three of those lots are currently in progress. Ifthose discussions result in the sale of the lots in question, . the City will no longer own or control any lots that could be made immediately available for new industrial development. Discussions are also currently in progress with four parties who have expressed an interest in building new facilities in Farmington IF the existing Industrial Park can be expanded. Three of these parties are companies that are currently based in Farmington, and the fourth is a Farmington resident who wants to start a new business. Some of these parties may choose to build new facilities elsewhere if opportunities cannot be provided for them within the City of Farmington in the near future. Most of the aforementioned parties have indicated a preference for being within Phase N of the Industrial Park, which is located directly west of Phase II. To provide roadway access for the development of Phase N, 208th Street would have to be extended to the west. It currently "dead ends" at the eastern boundary of Phase N. The HRA and City staff would like to be able to provide the owner of the property located within Phase N, and any prospective developers of that property, with reliable projections regarding the assessments that would be imposed on the property for the extension of 208th Street. In such situations, it is customary to have the City 19dY Engineer prepare a feasibility report, and the HRA and City staff are therefore requesting that one be authorized and initiated at this time. BUDGET IMPACT The budget impacts for the 208th Street project will be outlined in the feasibility report. ACTION REOUESTED Adopt the attached resolution ordering a feasibility report for the 208th Street project (Phase IV of the Farmington Industrial Park). /935 RESOLUTION NO. R -02 ORDERING FEASIBILITY REPORT for 208th Street Extension (Industrial Park, Phase IV) Pursuant to due call and notice thereof, a regular meeting ofthe City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of December, 2002 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, the Farmington Housing & Redevelopment Authority has expressed an interest in determining the cost of extending 208th Street from the western boundary of Phase II of the Farmington Industrial Park to Pilot Knob Road, and to thereby determine the amount that would be assessed to the benefited property for all or a portion of the cost of said improvement, pursuant to Minnesota Statutes 429; and, WHEREAS, the Farmington Housing & Redevelopment Authority desires to make the aforesaid determinations in order to expedite discussions with the property owner in question and with prospective developers regarding the possible initiation of development activity within Phase N of the Farmington Industrial Park. NOW, THEREFORE, BE IT RESOLVED that the proposed improvements be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in conjunction with some other improvement, and the estimated cost ofthe improvement as recommended. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of December, 2002. Mayor Attested to the day of , 2002. City Administrator SEAL /93C, N o o N al .... CD .c E ~ CD o c: o j <ll e () II> III .... c: ~ 0 II> .Vi III CO .... c: c: ~ 0 III II> In 0 ... III ~ .... In c: :i E ... ~ 0 <i. III 0 "C III ... -0 ;:; vi .... U II> ~ ... St-o a1 .- ~ V'l o c .... ~ ~ 0.0 ~ ... CO oc.. 0 .s:: 0 .... "'" ...... c.. - 'lilt -0 St 0 0. ~ II> a1 0 .... III c.. .... In .... ~ u ~ -< ...... ...... p"E!~ qou)IlOl!d ~ ~ ca a.. ~ ca .C ..., V) :J ""C c: - c: o ..., on c: .E ~ ~ ..... QJ QJ I.L. 0 0 "It z~ 0 0 N 0 0 0 N /9.3 ") City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463~7111 Fax (651) 463-2591 www.ci.farmington.mn.us /0<2./ TO: (\ Mayor, Council Members, City Administrator FROM: Robin Roland, Finance Director SUBJECT: Utility Billing Change - Finance DATE: December 16, 2002 INTRODUCTION The City has grown to the point where the number of households makes it difficult to keep all those households ,on the same utility billing schedule. Therefore, effective April 2003, the schedule on which the City bills for municipal services will change for two thirds of the City's residents. DISCUSSION Currently, all of the City's water meters (residential and commercial) are read once each quarter during a three week reading period in March, June, September and December. This schedule will continue until March 2003. Beginning in April 2003, the City will be divided into three sections for the purposes of water meter reading and billing. Each month, metered accounts from one section will be read and billed; each section will be read once per quarter. Meter reading and billing costs will not increase as a result of this reorganization, as each account will still be read and billed four times per year, as it is now. What this will do however, is smooth out the cash flow for the City and make billing more efficient. The Water Board approved this plan at its meeting on November 25th. Section I will be all of south Farmington that lies east of the railroad tracks. Beginning in April, meters in this section will be read (and billed) in April, July, October and January. The bill these residents receive in April 2003 will be for one month of service, and then after for a full quarter of service with each bill. Section II will be south Farmington west of the railroad tracks; the Akin Road area; residences south of 190th St, west of Evening Star Way, Everest Path and Pilot Knob Road; and the Nelson Hills development west of Pilot Knob, north on 190th and south of 184th. Beginning in May 2003, water meters in this section will be read (and billed) in May, August, November and February. The bill these residents receive in May 2003 will be for one month of service, and then after for a full quarter of service with each bill. Section III will be the rest of Farmington that lies north and east of Section II. This includes the sections along Embers Way and the sections of Farmington north of 185th St east of Pilot Knob and north of Upper 183rd west of Pilot Knob. Beginning in June 2003, water meters in this section will be read (and billed) in June, September, December and March. Effectively, these residents will see no change in the billing schedule from the bill they currently receive. Staff is using every method of communication at our disposal to inform residents of this change. An article is in the January edition of The Bridge (the City's newsletter) and flyers will go out in /9.so each household's utility bill in December. Questions should be directed to the Finance department at 651-463-1883. ACTION REQUIRED For Council's information. 42/j Robin Roland Finance Director / q 2/1 Meter Sections Secti on 3 ...~~ Secti on 2 /7'?O