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Home My WebLink About11.18.02 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingJUture. AGENDA REGULAR CITY COUNCIL MEETING November 18, 2002 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce Promoted Employee - Administration b) Introduce Promoted Employee - Community Development c) Introduce Promoted Employee - Community Development d) Introduce New Employee - Community Development Introduced Introduced Introduced Introduced 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) a) Council Letter - Akin Road Approved 7. CONSENT AGENDA a) Approve Council Minutes (11/4/02 Regular) (11/6/02 Special) b) Approve Various Licenses and Permit Renewals - Administration c) Accept Resignation Heritage Preservation Commission - Administration d) Approve Special Assessment Deferral Extension - Finance e) Approve Change Order Akin Road Culvert Project - Engineering f) Approve Traffic Control Change - Embers Avenue - Engineering g) Akin Road Signage - Engineering h) Approve Bills Approved Approved Accepted R99-02 Approved Approved Approved Approved ,. 8. PUBLIC HEARINGS a) Adopt Resolution - Certification of Delinquent Municipal Services - Finance RIOO-02 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) October 2002 Financial Report - Finance b) Consider Updating Feasibility Report - Main Street Project - Engineering c) Schedule Workshop - Ash Street Project - Engineering Information Received RIOI-02 December 4, 2002 11. UNFINISHED BUSINESS 12. NEWBUSINESS 13. COUNCIL ROUNDTABLE a) Culvert ExtensionlDitch Filling - Akin Road - Engineering Information Received 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING November 18, 2002 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce Promoted Employee - Administration b) Introduce Promoted Employee - Community Development c) Introduce Promoted Employee - Community Development d) Introduce New Employee - Community Development 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) a) Council Letter - Akin Road 7. CONSENT AGENDA a) Approve Council Minutes (11/4/02 Regular) (11/6/02 Special) b) Approve Various Licenses and Permit Renewals - Administration c) Accept Resignation Heritage Preservation Commission - Administration d) Approve Special Assessment Deferral Extension - Finance e) Approve Change Order Akin Road Culvert Project - Engineering f) Approve Traffic Control Change - Embers Avenue - Engineering g) Akin Road Signage - Engineering h) Approve Bills 8. PUBLIC HEARINGS a) Adopt Resolution - Certification of Delinquent Municipal Services - Finance 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) October 2002 Financial Report - Finance b) Consider Updating Feasibility Report - Main Street Project - Engineering c) Schedule Workshop - Ash Street Project - Engineering Action Taken Pages 1773-1778 Pages 1779-1788 Pages 1789-1790 Pages 1791-1793 Pages 1794-1799 Pages 1800-1802 Page 1803 Pages 1804-1807 Page 1808 Pages 1809-1810 Pages 1811-1812 Pages 1813-1814 Page 1815 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) Culvert ExtensionlDitch Filling - Akin Road - Engineering Pages 1816-1818 14. ADJOURN ta..... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us TO: Mayor, Councilmembers, City Administrator t; ~ FROM: Lee M. Mann, P .E., Director of Public Works/City Engineer SUBJECT: Council Letter - Akin Road DATE: November 18,2002 INTRODUCTION At the November 4th City Council meeting, the Council directed staff to draft a letter to the Minnesota Department of Transportation (MnDOT) formally requesting that the speed limit on Akin Road be lowered. DISCUSSION The draft letter is attached for Council review. A letter from the Police Chief is also attached which discusses the safety issues along the roadway. The day following the November 4th Council meeting, a resident of Akin Road phoned the Mayor and myself regarding the speed limit issue on Akin Road. He indicated that there are residents, induding him, that are not in favor of the speed limit being lowered. The resident feels that the fact that all of the residents did not receive notice of the October 1 st meeting with MnDOT, did not allow for those residents to express their opinions on the speed limit. Subsequently, Mr. Corrigan submitted a letter outlining his concerns (attached). In my discussions with the Mayor regarding this issue, the Mayor indicated that he would like the Council to consider sending out a questionnaire or survey to all of the residents in the Akin Road area, asking their opinion about raising or lowering the speed limit. This would give the residents who were not notified of the October 1 st meeting with MnDOT another opportunity to make their opinions known. In regards to the concerns expressed in the letter regarding 198th Street, the City will be installing signage to address the sight distance issues as indicated in the memo to Council earlier on this agenda. BUDGET IMPACT None. ///3 ACTION REQUESTED 1. Council consideration regarding the sending of a questionnaire or survey to the residents in the Akin Road area asking their opinion of the raising and lowering of the speed limit. 2. Review the attached letter to MnDOT regarding the speed limit on Akin Road and direct staff as to any revisions or additions that the Council would like incorporated before it is forwarded to MnDOT. Respectfully Submitted, ~Iri~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file /?)V City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us November 18,2002 Mr. Dave Engstrom Division Traffic Engineer Minnesota Department of Transportation 1500 West County Road B2 Roseville, MN 55113 1)~~f1 Re: Akin Road Speed Study Dear Mr. Engstrom: The City Council of Farmington forwards this letter to you in order to express our strong desire that the speed limit on Akin Road be lowered. It is the City Council's opinion that the safety issues on the roadway necessitate a reduction in the speed limit. Attached is a separate memo outlining the safety concerns of our Police Chief regarding Akin Road. The concerns of residents regarding the speed limit have been made known at the various meetings held on this issue. As you are aware, we have determined that a section of the roadway meets the criteria for an urban district. As such, it is within the authority of the City Council to designate that approximately one- half mile section of the roadway as an urban district and post a speed limit of 30 miles per hour in that area. The Council is aware of the potential drawbacks of designating this one area as an urban district which would result in an inconsistent speed limit along Akin Road. Therefore, we feel strongly that the State should take all these factors into consideration and lower the speed limit on Akin Road as a whole so that the speed will be consistent along the roadway and address the safety concerns of the citizens and the City Council of Farmington. Thank you for your consideration. On behalf of the Citizens and City Council of Farmington, Gerald Ristow, Mayor of Farmington cc: Ed Brown, MnDOT Akin Road Area Residents /7 "/5 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Minnesota Department of Transportation FROM: Daniel M. Siebenaler Chief of Police, City of Farmington SUBJECT: Safety Concerns, Akin Road DATE: November 18, 2002 It is my understanding that MnDOT will be undertaking a study of Akin Road in the City of Farmington related to the speed limit. This office would like to take this opportunity to express two concerns about Akin Road before a decision is made. As Police Chief I was involved in the analysis of the study that resulted in the reduction of the speed limit on Akin Road from 55 MPH to the current 50 MPH. That study took into account the traffic volume and number of accidents on the road in addition to the 85th percentile of vehicle speed. Today the traffic volumes have approximately quadrupled since that earlier analysis, even with the significant relief in volume provided by the new Pilot Knob Road corridor to the west. This increased volume affects residents along the route as they attempt to enter the road from their driveways particularly if they are backing into the road. Based on input from those residents, at 50 MPH, and with current traffic volumes, there appears to be insufficient time to complete that maneuver safely. While current accident rates do not indicate an immediate problem, anecdotal evidence points to a looming problem as volumes increase. New intersections planned along the route will only add to the congestion, and volume of traffic entering onto the road. While construction of these and other new intersections appears to be inevitable in order to plan for orderly movement of residential traffic, the threat of resulting accidents can be mitigated by a reduced speed. The second issue is the original design of the road. Tight curves have lead to numerous accidents in the past. Even with the new surface and striping those curves remain and accidents are likely to continue. Daniel M. Siebenaler Chief of Police /?)~ November 5, 2002 Lee Mann City Engineer Farmington City Hall 325 Oak Street F armington, Minnesota 55024 Dear Mr. Mann; This letter is a follow up to two conservations we have had over the past couple weeks. The subject has been the traffic survey that was done and is going to be done again on Akin Road since the reconstruction has been completed. There was a meeting held for residents at which the traffic survey people attended to take comments and answer questions. Many of us were not notified of the meeting. It seems like only the ones that complained were notified. I heard the meeting was held in early October but I don't know where it was held. I believe all the attention to the traffic study is being done because of a few people on Akin are pushing to have the speed lowered, even as low as 30 M.P .H.. I have lived on Akin Road for 34 years and the road today is the best it has ever been and I believe the safest. The turn lanes have greatly improved the traffic flow and made it easier to wait to make left hand turns without being rear ended or having cars pass on the right. When I drive the road the traffic flow is maintaining the 50 M.P.H. speed limit or very close to it. No matter what the speed limit is there are always a few who will exceed the limit. If the speed limit is 50 M.P.H. some will speed to 55 M.P.H. or even 60 M.P.H. If the limit is lowered to 30 M.P .H. there are going to be more people pushing the speeds to 40 M.P .H. or 45 M.P.H. This will be a greater danger because if the flow is 50 M.P .H. everyone is expecting the faster speeds and are watching what they are doing. If the limit is lowered to 30 M.P.H. no one will be watching for faster drivers and will expect the traffic is moving slow and they have the time to pull out into traffic or whatever. This is just another case when people that are unhappy speak up and look for change and those that feel things are OK don't realize how hard others are pushing to get the change. If people do not have an issue with something nothing is said. I'm sure that there are people that will be affected that aren't even aware all this is going on. I also feel it would not be correct for the City Council and the Chief if Police to write a letter supporting lowering the speed limit when they have heard from so few. This may not be the wish of all involved. The last traffic study supported the 50 M.P.H. speed on a road that was not near as safe as it is today. The road was supposed to be updated to handle the flow of traffic expected. I believe that Akin Road is supposed to be a collector road which does not make it a residential road so the speed can be faster. I drive Akin '- ~... - ,\ /7,., Road to Pilot Knob Road and then all the way to Eagan every day and the entire way the lowest speed is 45 M.P.H. This all seems to work out fine. Again just a few people have had the opportunity to be heard. The right thing to do would be to have another meeting that all involved are invited to including the traffic study people so all opinions can be heard. It is not our fault we were not notified of the meeting. Another thing to do could be to add one or two stop signs & crosswalks at the right locations. This would allow people a place to cross the road safely to get to the walking path on the east side of Akin Road rather than darting between cars no matter what the speed is. This would tend to slow traffic in the areas where the most people live because the cross walks would be the most beneficial there and get the most use in that area. PLEASE LEAVE THE SPEED LIMIT ALONE Another issue that has not been resolved on Akin Road and was suppose to be covered in the reconstruction is the entrance to Vermillion Grove at 198th Street West. 195th Street West is now paved and being used. This is not a new issue. It was discussed at the first meeting about reconstruction of Akin Road and now a year has passed, 198th Street West is built, paved and being used and the design of Akin Road is not done. Weare now going into winter so nothing will happen until spring and traffic will increase on 198th Street West. This is a blind intersection to the north for all traffic coming out of Vermillion Grove and it is also blind for all traffic coming south on Akin Road. What will be done to solve this problem? Sincerely Yours, Al & J an Corrigan 19715 Akin Road Farmington, Minnesota 55024 C.C. Mayor Ristow All seated Council Members Traffic Study Group City Manager Chief Siebenaler /?? go- /CL COUNCIL MINUTES REGULAR November 4, 2002 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Cordes, Soderberg, Strachan, Verch None Joel Jamnik, City Attorney; Ed Shukle, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Jim Bell, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Karen Finstuen, Administrative Services Director; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Earl and Judy Teporten, Tim Vanderlinde, Justin Elvestad, Andrew Verch, Joanne Payne, Harbee Tharaldson, David Pritzlaff, John Fortney, Terry Barrows, Kate Harvy, Vicki Munro, Lisa Turbes, Carrol Westenberg, Christy Jo Fogarty Mayor Ristow asked for Council's comments regarding item 6a) Citizen Comments - City Council Response. He stated according to administrative policy, Council does not respond back to the resident, other than questions to staff. Councilmember Strachan stated if you are referring to comments to Mr. Pritzlaff, he talked to Mr. Pritzlaff. Councilmember Soderberg stated he has sent an e-mail andtalkedtoMr.Pritzlaff. Most ofthe time, when people bring issues to the podium, they require the technical expertise of staff. That is why staff responds because it addresses the issue and helps to give Council an answer. As far as policy, we discuss policy in workshops. Mayor Ristow stated if we want to change the policy, we can do that in the future. 4. APPROVE AGENDA Councilmember Verch pulled item 7a) Council Minutes 10/23/02 Special to abstain from voting as he was absent from that meeting. Councilmember Cordes asked to have the 10/23/02 Special Minutes amended as she was omitted from the attendance list. MOTION by Cordes, second by Soderberg to approve the Agenda. APIF, MOTION CARRIED. Mayor Ristow thanked City Engineer Mann for obtaining a four-way stop at 6th and Walnut Street. /7/'7 Council Minutes (Regular) November 4, 2002 Page 2 5. ANNOUNCEMENTS a) Acknowledge Retirement - Administration Mayor Ristow presented a plaque acknowledging Karen Finstuen's retirement as Administrative Services Director effective November 7,2002. Councilmember Strachan stated Karen has epitomized the word "class" as a staff member and a person. Farmington is certainly a better place for her having worked here and the community is a better place for her continuing to live here. Karen thanked Council, her employees, and the management team for their assistance throughout the years. Administrator Shukle stated he has not experienced working with such a dedicated, kind, caring person as Karen. She epitomizes a class employee and will be missed. 6. CITIZEN COMMENTS Mr. Harbee Tharaldson, 812 4th Street, was a member of the HRA for seven years and was a charter appointee to the HPC. He announced his resignation from the HPC. He feels with the treatment of the community surrounding the St. Michael's project area that this Council and Planning Commission set back democracy 50 years. He also expressed his disappointment in the attitude towards replacing Administrator Shukle. The job of the Council is not micro-management, but to lay down policy for the city. Mr. Tharaldson then cited the costs of replacing past administrators. Part of this Council was part of the move to eliminate several city staff 8 years ago. Larry Thompsonwas removed on "trumped up" charges and was replaced with a man who Mr. Tharaldson feels was probably a good administrator, but had very poor people skills and it cost the city a lot of money over the years. The severance for Larry Thompson was $63,262; the search for John Erar was $12,500; the severance for a voluntary leave by John Erar was $30,303; the search for Ed Shukle was $17,272; and the estimated cost for severance for Ed Shukle is approximately $80,000; and the estimated search is approximately $17,000; for a total package of $216,000. There are a lot of things the city could have better spent the money on such as an arts center. This does not include getting rid of a City Engineer who was very good who said he should have thanked the city of Farmington because he doubled his salary going to work for someone else. There was a severance package involved and also a severance package involved for getting rid ofthe last HRA director. The people who replaced them are very good individuals and it is a pleasure to work with them. The fact is not that we have good replacements, but that we have lost good people and it cost us a lot of money. The community needs to be considered about all the money that has been thrown out the window to satisfy egos. Mr. Tharaldson would like to see Council amend their thinking on Administrator Shukle. He has a hard time understanding a man can be pictured in the paper two weeks ago receiving an award from his peers, and yet the Council wants to get rid of him. Mr. David Pritzlaff, 20255 Akin Road, congratulated Karen Finstuen on her retirement. Mr. Pritzlaff stated the Mayor was talking about changing the procedure regarding responses and if a citizen comes to Council, and Council feels individually rather than the Council as a whole, to address that issue in a letter such as staff does. Some ofthe questions he has asked require staffs expertise, but at some point citizens have asked for //~o Council Minutes (Regular) November 4, 2002 Page 3 Council's own personal knowledge. Over the last year, Mr. Pritzlaffhas been asking for Council's gut feeling on Akin Road. Mr. Pritzlaff feels it should be discussed in a workshop as to changing the policy if it does fit the purpose, that any Councilmember can write a letter to a citizen. Mr. Pritzlaffthanked Councilmember Strachan for discussing some issues with him, and Councilmember Soderberg for his e-mail, and thanked the Mayor for discussing issues with him. He then asked Councilmembers Cordes and Verch why they have not responded, is it not important enough to you or is that how you run the Council? Councilmember Cordes responded she has been extremely busy with other Council issues and work and she does not return phone calls after 10 p.m. and she apologized for that. Mr. Pritzlaffthen stated Councilmember Soderberg has mentioned that ifthe state does not come back with a lower speed for Akin Road, it does meet urban designation in one area. He would like the city to review that very seriously. If Councilmember Soderberg is not re-elected Mr. Pritzlaff does not want to lose his motion for that designation. Councilmember Soderberg stated he indicated to MnDOT that he would be willing to make that motion with the hope they would lower the speed limit for the entire road, rather than having different speeds along different segments of the road. That is not a very desirable situation. We are still awaiting the results of the speed study. Staffwill follow up on speed study. Ms. Joanne Payne, 20192 Akin Road, stated at the last meeting with MnDOT, the officials did state they would be happy to include any letters with the speed study. She asked Council to think about writing a letter to send with the speed study supporting the residents' requests. She has been a little upset that there is a resident who is not in attendance tonight, but has been at the last two meetings with a problem that is a major situation to him. Ms. Payne understands that it takes awhile to change policies. The situation left the resident very frustrated after the last meeting. She is concerned with the fact residents are leaving the council meetings frustrated and having to take things into their own hands. She does not think the city wants a situation where they are pitting neighbors against neighbors. She does not agree with telling someone to trap a neighbor's cats and then dump them somewhere. That's pretty harsh. She would like to have seen Council make a recommendation for the Police Chief to talk to the neighbor about the cat situation, or some kind of response from Council that would have satisfied the resident more. Ms. Payne is afraid he is a "loose cannon" because he came here with issues and could not get any help. Council needs to listen to people when they come with problems. We do not want a bad situation between neighbors. Mayor Ristow asked staff if a letter was already sent with the speed study for Akin Road? Staff stated minutes of the meetings were sent to MnDOT, but up to this point there has not been a formal letter from Council. Councilmember Strachan asked if Council sends a letter specifically supporting a 40 mph speed or less, is that something the state would consider? Staff replied the state has said they would take into account all the information they are forwarded. All the residents along Akin Road have been kept in the loop so any 17~/ Council Minutes (Regular) November 4, 2002 Page 4 residents who have comments can send them to staff. Councilmember Strachan asked if a resolution would help? Attorney Jamnik replied the state is looking for an indication from Council, rather than a formality. Council does not want a portion designated as an urban district going from 50 to 30 to 50. Councilmember Strachan would like that included in the letter. Staffwill draft a letter for Council approval at the next meeting. Ms. Vicki Munro, 18863 Embers Avenue, stated she attended the Council meeting last September with concerns about increased traffic and speed on Embers Avenue. She appreciates the concern they have received and staffhas been very helpful. There have been meetings where Mayor Ristow, and Councilmembers Strachan and Soderberg also attended. She thanked everyone for taking the time to help them. Mr. David Pritzlaff, 20255 Akin Road, asked if the safety issue on Akin Road could be included in the letter to MnDOT? Council agreed. Ms. Christine Murphy, 5961 189th Street West, stated it was brought to her attention, that after the election there may be an appointment to the Council. If the City wants to appointment someone to Councilmember Strachan's seat, she wanted to remind everyone what the law says about this. The law states, the legislature may provide a law for the creation oflocal government units and their functions for the change of boundaries thereof and their elected and appointed officers including qualifications for office. This being said, MN statute also says a vacancy in the office shall be filled by Council appointment until an election is held as provided in this subdivision. If the vacancy occurs before the first day to file affidavits of candidacy for the next regular city election and more than 2 years remain in an uriexpired term, a special election shall be held at or before the next regular city election and the appointed person shall serve until the qualification of a successor elected at the special election to fill the unexpired portion of the term. Basically, what this says is that if Council wants to appoint someone, that is fine, but Council also needs to allow for a special election. If a Council allows for a special election, it has to be done within a reasonable time. If Council cannot hold a special election, or if the city cannot afford a special election it is her contention that Council should take the third highest vote-getter of this election as the City Council person to take Councilmember Strachan's place. Mr. Fred Conlan, 97th Street, commented regarding the recent Council meetings. Mayor Ristow was asked to resign at the last Council meeting by Mr. Pritzlaff, who stated he was embarrassed to be a resident of Farmington because ofthe conduct of the Mayor. He is asking residents to support him in his efforts to force the resignation of the Mayor by soliciting residents to fax, e-mail, call or write a letter. Mr. Conlan does not agree with his request for the Mayor's resignation. The Mayor refused to discuss some issues brought up at Council Roundtable stating he felt Councilmember Soderberg was politiking and bringing up issues which were self-serving. In Mr. Conlan's opinion, Mayor Ristow has been trying to keep the City Council as consistent as possible on the issues presented to them. This resident commended Councilmember Soderberg on being the only councilmember to attend a citizens' meeting regarding the speed limit on Akin Road. When in fact, it was noted at the meeting that Mayor Ristow was not notified of / ")qc;, Council Minutes (Regular) November 4, 2002 Page 5 the meeting due to a computer glitch. When the Mayor was requested to address the issue of appointing the third highest vote-getter to a possible Council vacancy, Attorney Jamnik's opinion was needed because the issue involved a MN state statute. Mr. Jamnik was requested to report his findings to the Council, however Mr. J amnik was not present at the meeting, and did not leave a response regarding the issue. The Mayor's reluctance to make a decision without Mr. Jamnik's advice was in Mr. Conlan's opinion, totally appropriate. Mr. Conlan agrees with the Mayor and Councilmember Cordes that they should wait for the outcome of the election despite voter's assumption that a third Council seat would be filled by the third highest vote-getter. Mr. Conlan feels the city should approach the election as it stands, two vacant seats, not three. To his knowledge no resignation has been submitted to the Mayor allowing an additional vacancy. It is only fair to give the two newly elected councilmembers an opportunity to vote as well, according to procedure. Having nine candidates on the ballot does not support the notion of a dictatorship in Farmington. In Farmington, nine residents feel equally qualified and confident enough to run for these seats. Dictatorships usually don't have that many names on the ballot. Mayor Ristow has worked very hard to maintain the integrity of the Farmington City Council. He has not strayed from the principles in his oath of office as Mayor of Farmington and has certainly honored Farmington's proud past with his standards and commitment to Farmington's future. In addition, Mr. Conlan feels Mayor Ristow has been fair to all residents, both new and lifelong residents. He has shown his leadership abilities despite many frustrating situations occurring within Farmington city government. As a resident of Farmington for ten years, Mr. Conlan is not in the least embarrassed by the Mayor's conduct, in fact he applauds it. Mr. Conlan feels the speed limit on Akin Road should be lowered, but it has been beaten to death. He would like to see it resolved. If you have to write a letter, write a letter. Do something, it is getting to be old stuff. Akin Road was a terrible road, now it is a real nice road and much safer than it used to be. Try walking across Hwy 3 if you want to talk about a speed limit that is out ofline. The turn lane that was installed on Hwy 3 and Willow Street, gives cars that want to pass on the right a smoother place to pass. Mr. Conlan then asked about the chain of command in the city government. Could anyone explain how it is supposed to work? Who is supposed to take orders from who? Is the City Administrator supposed to answer to someone and carry out the chain of command on down? We have all chiefs and no Indians. Councilmember Strachan replied the chain of command here is similar to any city. The City Administrator reports to the Council. Mayor Ristow stated all five of us are the same. I run the meetings. I do not have any more power than these four people. The City Administrator works for the City Council, staff works for the City Administrator. The City Administrator does the hiring and firing of staff people, with a recommendation to Council and we approve it one way or the other. Any city employees are under the City Administrator. 7. CONSENT AGENDA MOTION by Soderberg, second by Cordes, approving Council Minutes 10/23/02 Special as amended. Voting for: Ristow, Cordes, Soderberg, Strachan. Abstain: Verch. MOTION CARRIED. /7<?3 Council Minutes (Regular) November 4, 2002 Page 6 MOTION by Soderberg, second by Strachan to approve the Consent Agenda as follows: a) Approved Council Minutes (10/21/02 Regular) b) Adopted RESOLUTION R96-02 Approving Submittal of an Application for Landfill Abatement Funds from Dakota County - Parks and Recreation c) Adopted RESOLUTION R97-02 Authorizing the Application for the 2002 Tree City USA Designation - Parks and Recreation d) Approved Appointment Recommendation - Administration e) Approved Appointment Recommendation - Community Development f) Approved Appointment Recommendation - Community Development g) Approved Increase Part-time to Full-time - Community Development h) Approved Traffic Control- 6th and Walnut Street - Engineering i) Received Information School and Conference - Fire Department j) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve 2003 License Renewals - Administration Pursuant to City Ordinance a public hearing must be held to renew liquor and therapeutic massage licenses. The following businesses have requested renewal of their licenses: On-Sale Liquor American Legion, Farmington Lanes, Long Branch Saloon and Eatery, Gossips On-Sale Sunday American Legion, Eagles Club, Farmington Lanes, Long Branch Saloon and Eatery, VFW Club, Gossips Club Licenses Eagles Club, VFW Club On-Sale Intoxicating Malt Liquor and On-Sale Wine B&B Pizza, The Ugly Mug, Ted's Pizza, Inc. Sauna and Therapeutic Massage Rite Touch Therapeutic Massage, Sherry Jackson The required fees and forms have been received and the Police Chief has approved the applications. The police department does conduct routine compliance checks. MOTION by Verch, second by Soderberg to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Cordes, second by Strachan approving the 2003 On-Sale Liquor, On-Sale Sunday Liquor, On-Sale Beer, On-Sale Wine, Club, and Therapeutic Massage Licenses for the businesses listed above. APIF, MOTION CARRIED. b) Revised Business Subsidy Policy - Community Development Businesses sometimes approach the city and ask for various types of financial assistance. The state considers those types of financial assistance to be business subsidies. All cities in MN have to have a business subsidy policy in existence that specifies the circumstances under which cities can grant those types of / 7 ~L/ Council Minutes (Regular) November 4t 2002 Page 7 subsidies. The city adopted one in 2000, which at the time was consistent with the state's requirements. The legislature changed the state's business subsidy act to require the cities' policies be more specific. Legal counsel has determined the policy adopted in 2000 is not specific enough to comply with current law. Legal counsel has prepared a draft business subsidy policy which was discussed with the HRA. The HRA made some modifications and recommended the revised policy be forwarded to Council. MOTION by Soderbergt second by Verch to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Soderberg, second by Verch to adopt the Business Subsidy Policy. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Embers Avenue Traffic Issues - Engineering On September 16t 2002 a petition was submitted by residents along Embers Avenue requesting the speed be lowered. According to MN statutet 30 mph is the lowest speed limit enforceable. Staff has met with residents and several measures were discussed as having potential for reducing the speeds along Embers Avenue. These include signaget stripingt enforcementt educationt radar speed display signst and sidewalks. Staff is recommending the installation of speed limit signs for 30 mpht and also speed radar enforced signs. Staff also recommended creating an educational flyer for distribution to educate drivers on residential speed limits and safety issues. Striping is not an option at this time due to the weather. Councilmember Soderberg suggested temporary stop signs at 187th and Embers, and 193rd and Embers due to construction traffic. Mayor Ristow asked about construction traffic using 195th Street as was originally planned. Staff is in an ongoing process discussing the situation with builders. Mayor Ristow stated overtime has been authorized for the police to conduct more enforcement on Embers Avenue. Will the overtime also be used for other roads? Staff replied the police department has been authorized to spend overtime for radar enforcement on Embers A venue. This has been done for three weeks, two hours a day. As far as other areas, staff cannot guarantee there will not be requests from other areas. Barring Council objection to that action, that is the direction staff will take. Councilmember Cordes stated she does not have a problem with overtime for Embers Avenue, but there is an issue on Akin Road and she would like to see the overtime spread out to patrol all areas of Farmington and not just one certain area. Staffwill follow-through with Council's request. Councilmember Verch stated he agreed with the temporary stop signs to slow traffic. Ms. Vicki Munrot 18863 Embers Avenuet again stated she appreciated everyone's help with this matter. She sees the struggle with Akint and hopes the situation with Embers Avenue does not get to that point. This does not mean they will not be back with issues. The speeds are higher than normal, and it does need to be addressed. She is not minimizing Akin Road. Embers Avenue needs to be taken care of right now. She urged anyone who has problems with their road to come forward. It took getting the / 7~5' Council Minutes (Regular) November 4, 2002 Page 8 neighborhood involved and signing a petition. She has lived in her home for seven years and has made an investment in the community. She asked the citizens ofPannington to pay attention to what they are doing, and slow down. Mayor Ristow thanked her for bringing the situation to Council's attention. Mr. David Pritzlaff, 20255 Akin Road, asked about signage. He drives all over the metro area. In Rogers, he noticed a speed limit sign of "25 mph state law." In Princeton, there is a sign "no passing on right, state law." Why do other places have these signs for situations that are echoed here? Staff will have to research that, as 30 mph is the lowest enforceable speed limit. Councilmember Soderberg stated speed radar enforced signs could be added to Akin Road as well. He would really like to see some attention placed on the education flyer for all speed issues in the city. It would be good to have a time difference placed on the flyer, if going 30 mph vs 40 mph how long does it take to travel from one end to the other? MOTION by Soderberg, second by Cordes authorizing the installation of speed limit signs along Embers Avenue which include a plate that says "speed radar enforced." Authorize staff to create an educational flyer for distribution to educate drivers on residential speed limits and safety issues. Install an all-way temporary stop sign at 187th and Embers and 193rd and Embers due to construction traffic based on the traffic engineer's recommendation. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Soderberg: He received an e-mail from a new resident and suggested adding a map to the website and another link to the website. He forwarded this request to Human Resources Director Wendlandt. The traffic engineer had talked about a stop sign on Akin Road where the street connects from Vermillion Grove. Staffis expecting a response to the review ofthat within the next few days. City Engineer Mann: Engineering staff attended a workshop at the LMC regarding the guide plan for the MPDES Phase II Stormwater Permit. This will help in the construction of 50-65% of the storm water pollution prevention plan. Mayor Ristow: Council received a request for culvert extension and ditch filling along Akin Road. City Engineer Mann responded to Council and there are a few unanswered questions. Mayor Ristow will give these questions to staff for response back to Council. /)'15& Council Minutes (Regular) November 4, 2002 Page 9 He then wished all the candidates and incumbents for all offices good luck and reminded everyone to vote. 14. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 8:09 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~ jr7..d'ffJ Cynthia Muller Executive Assistant 17~/ COUNCIL MINUTES SPECIAL November 6, 2002 The meeting was called to order by Mayor Ristow at 4:30 p.m. Members Present: Members Absent: Also Present: Ristow, Cordes, Soderberg, Strachan Verch Ed Shukle, City Administrator; Karen Finstuen, Administrative Services Director; Lisa Shadick, Administrative Services Director; Cynthia Muller, Executive Assistant The meeting was held to accept the results ofthe November 5, 2002 General Election. Kevan Soderberg and Christy Jo Fogarty were elected to the Council. MOTION by Cordes, second by Strachan adopting RESOLUTION R98-02 accepting the results ofthe Municipal Election November 5, 2002. APIF, MOTION CARRIED. MOTION by Cordes, second by Strachan to adjourn at 4:32 p.m. Respectfully submitted, ~:;_ /n~ Cynthia Muller Executive Assistant 17~ 7b City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us r.\ TO: Mayor, Councilmembers and City Administrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Various Licenses and Permit Renewals DATE: November 18, 2002 INTRODUCTION City Ordinance 3-2-5 states that the Council has the authority to approve both On-Sale and Off- Sale Beer Licenses; Ordinance 3-25-7 regulates the granting of licenses for Billiard Halls; Ordinance 3-7-3 regulates the granting of Cigarette Licenses; Gaming Device Licenses are renewed by the City Council after application has been made in accordance with Ordinance 3- 16-2. DISCUSSION The following establishments have submitted their applications for renewal: Beer On-Sale - Beer Off-Sale - B & B Pizza, 216 Elm Street The Ugly Mug, 18450 Pilot Knob Road Ted's Pizza, 18500 Pilot Knob Road Tom Thumb Superette, 22280 Chippendale Twin Cities A vanti Stores, LLC, 705 8th Street Twin Cities A vanti Stores, 18266 Pilot Knob Road Kwik Trip, 217 Elm Street Super America, 18520 Pilot Knob Road Econofoods, 115 Elm Street Farmington Lanes, 27 5th Street Farmington Billiards, 933 8th Street B&B Pizza, 216 Elm Street Gaming Device License - Billiard License - Cigarette License - Farmington Billiards, 933 8th Street Longbranch Saloon & Eatery, 309 3rd Street Farmington Lanes, 27 5th Street American Legion, 10 North 8th Street 17~'7 VFW, 421 3rd Street Farmington Eagles Club, 200 3rd Street Farmington Municipal Liquor Stores, 18320 Pilot Knob Road Farmington Municipal Liquor Stores, 305 3rd Street Farmington Conoco, 957 8th Street Econo Foods, 115 Elm Street Tom Thumb, 22280 Chippendale Blvd K wik Trip, 217 Elm Street Twin Cities A vanti Stores, LLC, 705 8th Street Twin Cities A vanti Stores, LLC, 18266 Pilot Knob Road Speedway SuperAmerica, 18520 Pilot Knob Road The appropriate forms, fees and insurance information have been submitted with the applications. Police Chief Dan Siebenaler has reviewed the forms and approved the applications for issuance. BUDGET IMPACT The fees collected are as proposed in the revenue portion of the budget. ACTION REQUESTED Approve Licenses for the above mentioned applicants. Respectfully submitted, ~4~ Lisa Shadick Administrative Services Director /7 7'0 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator ~ ~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Accept Resignation - Heritage Preservation Commission DATE: November 18, 2002 INTRODUCTION . Harbee Tharaldson submitted his resignation.from the Heritage Preservation Commission as of November 4, 2002. DISCUSSION A copy of Mr. Tharaldson's resignation and a copy ofthe City Commission Appointment Process policy are attached. Staff has researched the file and found no applications for the HPC. The term for this vacated seat is through January 31, 2004. ACTION REQUESTED Accept the resignation of Harbee Tharaldson and include this seat in the search and appointment process held in early January 2003. Respectfully submitted, Lisa Shadick. Administrative Services Director 7(!, //9/ 77M~;fJ?, / 7~c;o{ 05 COUNCIL POLICY -101c.~1997 CITY COMMISSION APPOINTMENT PROCESS Policy Purpose The purpose of this policy is to set forth the procedures to be used in appointing interested citizens to City Commissions. The appointment of citizens to City advisory commissions and boards shall be made by the City Council on an annual basis to fill all expired terms. The Council shall conduct interviews of all qualified candidates to consider relevant qualifications and interests, and appoint such members. as the Council deems in the best interest of the City. Commission seats vacated by resignation and/or removal shall be appointed by tIrst reviewing any applications on file and/or any requests to be appointed by interested citizens having taken notice of an existing vacancy. If no applications are on file, the City shall solicit applications for appointment by advertisement in the legal newspaper and other public mediums as appropriate. Appointments to fill seats vacated by resignation and/or removal shall coincide with the normal expiration date of the seat and shall be made as soon as practical. Appointments to fill vacated seats during an unexpired term shall be in accordance with the City Code. /793 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ?d Mayor, Council Members, City Administrato~ ~. TO: FROM: Robin Roland, Finance Director SUBJECT: Approve Special Assessment Deferral Extension DATE: November 18, 2002 INTRODUCTION Marshall and Caroline Hager, 20365 Eaves Way, requested and received deferral of the Pine Knoll special assessment on their property in May of 1998. They have requested an extension of this deferral according to City Ordinance Section 1-14-2. DISCUSSION The May 1998 resolution, a recent letter to the Hager's and Mrs. Hager's response/request is attached with this memo. BUDGET IMPACT Collection of the full amount of the assessment and interest is assured at a later date under the stipulation of the ordinance. ACTION REQUIRED Adopt the attached resolution extending the deferral of the Pine Knoll special assessment for Marshall and Caroline Hager. ,z;:? Robin Roland Finance Director //~</ ;:> "'Nn ~ :!>O:!> - :u l;l:u '3:<110 zm!: ~ Q:!>Z ~-I<m Om", zln:!> -.,; . :e< c2 iI::!>m ~ Z <:r <II :!> <II Q fa m .". :u !II 1Il R -4 a~ ii,;~f~ -'0 ~ [I.: ~ ~ """"" ~ ~ e ~ ~ ~ !!!!!!!I ~ t} 3: Z z m In o ;! c :u :< m :u en !: "'fJ .z ,... .... In ... .". ..m ... ,,- t} :J: N Cl c' en co l.1l N Cl -4 I -4 l.1l -4 I // I /95 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463~7111 Fax (651) 463-2591 www.cLfarmington.mn.us October 11, 2002 Marshall & Caroline Hager 20365 Eaves Way Farmington, MN 55024 Dear Mr. & Mrs. Hager: This letter is in reference to your conversation with Tracy Geise of my department, regarding the special assessment on your property for Akin Road. It is my understanding that you requested deferral of this assessment due to senior citizen status and/or hardship. Requests for special assessment deferral must be made, in writing, to the City Clerk prior to or at . the special assessment hearing. The Akin Road hearing was held September 16 and no request was received at that time. Consequently, the $280.21 assessment will be certified to your taxes for 15 years at 6.5% interest (this amounts to $29.80 per year) if it is not paid by October 16, 2002. Our records also show that the City Council Resolution (enclosed) to defer your special assessment for Pine Knoll was automatically renewed in 2000 in accordance with City ordinance 1-14-2. However, another two years have passed and this deferral is about to lapse. In order to renew this deferred special assessment, you must file a renewal request with the City Council as soon as possible. Current balance on this assessment is $6,753.60; $4,824 principal and $1,929.60 accrued interest through 2002. In order to renew this deferral request, please submit a letter to the City Administrator/Clerk, along with proof of Senior Citizen status (copies of your drivers licenses will do). Should you have any questions, please contact me at 651.463.1880. ~t!P Finance Director Cc: files /?% PROPOSED RESOLUTION R - 98 RESOLUTION DEFERRING THE PAYMENT OF SPECIAL ASSESSMENTS ON PROPERTY LOCATED WITHIN THE CITY OF FARMINGTON Pursuant to due call and notice thereof, a regular meeting of the City Council and the City of Farmington, Minnesota, was held in the Civic Center of said City on the 4th day of May, 1998 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, Minnesota Statutes Section 435.193 authorizes the deferral of special assessments at the discretion of the City Council for exceptional and unique circumstances specified in law, ordinance or resolution, and; WHEREAS, the City of Farmington City Code Section 1-14-2 specifies the conditions and process for deferring special assessments by the City Council, and; WHEREAS, the City Council of the City of Farmington has received and application for the deferral of special assessments in accordance with state law and city ordinances and has determined in its discretion that the deferral of special assessments is justified. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Farmington, hereby grants the deferral of special assessments for the following property and property owners upon the conditions stated herein. PROPERTY IDENTIFICATION: 14-57600-032-05 PROPERTY OWNER: . MARSHALL & CAROLINE HAGER 20365 EAVES WAY FARMINGTON, MN 55024 DURA TION OF DEFERRAL: Two years from the date of this Resolution, renewable for an additional two years upon the filing of a new application prior to the end of the initial two year period. INTEREST RATE: 8% per annum. TERMINA TION SF DEFERRAL: Deferral of special assessments authorized under this Resolution shall terminate upon the occurrence of anyone of the following events: 1. The death of the property owner when there is no surviving spouse who is eligible for deferment. 2. The sale, transfer or subdivision of all or any part of the property. 3. The property loses its homestead status. 4. Failure to file a renewal application within the time prescribed in the City ordinance. 5. The property owners no longer meet the hardship requirements of the City ordinance. 179/ Property owners who have been granted a deferral under this Resolution have a continuing obligation to notify the City Clerk of any changes in their eligibility for deferment. Upon termination of deferral, all deferred assessments plus applicable interest will become immediately due and payable and the City Clerk shall notify the Dakota County Auditor and the Dakota County Recorder of the termination of deferral and whether payment of the sums in installment payments in accordance with the terms of the original assessment or upon other terms is allowed. This resolution adopted by recorded vote of the Farmington City Council in open session on the 41h day of May, 1998. Mayor Clerk/Administrator Attested to the day of ,1998. / '} 9'Q RESOLUTION R . 02 RESOLUTION DEFERRING THE PAYMENT OF SPECIAL ASSESSMENTS ON PROPERTY LOCATED WITHIN THE CITY OF FARMINGTON Pursuant to due call and notice thereof, a regular meeting of the City Council and the city of Farmington, Minnesota, was held in the Civic Center of said City on the 18th day of November 2002 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, Minnesota Statutes Section 435.193 authorizes deferral of special assessments at the discretion of the City Council for exceptional and unique circumstances specified in law, ordinance or resolution, and; WHEREAS, the City of Farmington City Code Section 1-14-2 specifies the conditions and process for deferring special assessments by the City Council, and; WHEREAS, the City Council of the City of Farmington has received a request to extend the deferral of a special assessment originally deferred by Resolution 44-98. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Farmington, hereby extends the deferral of special assessments for the following property and property owners upon the conditions stated herein in the original Resolution. PROPERTY IDENTIFICATION: 14-57600-032-05 PROPERTY OWNER: MARSHALL & CAROLINE HAGER 20365 EAVES WAY FARMINGTON, MN 55024 This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of November 2002. Mayor Clerk/Administrator Attested to the day of ,2002. 177"7 7f' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us {\ TO: Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Traffic Control Change - Embers A venue DATE: November 18,2002 INTRODUCTION The City's traffic engineer has reviewed the intersection of 187th Street West and Embers Avenue for additional traffic control. DISCUSSION Additional traffic caused by construction to the east has prompted staff to analyze the current traffic control at the referenced intersection. Currently, stop signs exist on 187th Street West at Embers Avenue, while Embers Avenue has no stop control. Both Embers Avenue and 187th Street West are identified as collector streets in the City's Comprehensive Guide plan. Because of anticipated future traffic on 187th Street West from development to the east, and due to the collector status of the intersecting streets, the City's traffic engineer has recommended the installation of permanent 4-way stop sign control at the intersection of 187th Street and Embers Avenue. BUDGET IMPACT The cost to install the recommended signage falls within the 2002 budget. ACTION REQUESTED Approve the installation of stop signs on Embers A venue at 187th Street West. Respectfully Submitted, ~ Yn)11~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file l~o3 " n~y-o~ .. (<' fl. ,.,r? 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I I h'9 A Ml~ ].&1 t-rff r; ,,- flft I J cr ,b ~ ar-.J ~ oA/f ~.~ -J4.-.e I I ~ 11-AA- 0 M ~ ~ IYVppcJJ.rJ -\..ei +r~.~ ~ . i n I . I ~-f- V rivl"J Y dV- ~ ~ lJ,' 1Jj.~ ~ e'l'1 1'J..i A i/J-81-f) FA-t !~b'J ~ .l/~ :14 AMI~ n lLa..J '6 Jv'fYl-e- ~-1H J CeJ\'\ ~ the ~ ~ ! ~ 'fdv. U/VUJ /(}frrJ Ci }..J'Jc;t.u...- rrv+.~ ,^~d.ul.io ~ II.H [N"\. -&AAftl hovJ H 10" Lp dv-A c/W'-"1'\ "fP:Lt1h~ "~1~r~~ JJL1/r ,'/Yitr-UI, i. ~K yl'M 6rA fU- rrff4- . . . . J:n~ I e,~t11MJ f^b-tA~ AvtfiUrf ~,~ J Df I" V'&\. o.fiJ. Jr1..1'f'< 1,( (lYl.vfI! h-eA wr...o do ~ f/ -<Jj ';':'fl'f; JJO...etr /(}d i4 o I IMt NdVU~#\bctif*^1If L; . He~ I [(Jolt Nk~ ltrJl/f'd ) J '0 pOliCl (/-t;t/ f(hoO ~'-;C~ ~i 55~.. JI) ofUd A1r;..U~ 0 ;~f't,(YI1ie'~~ p~/,VkM rJ~ ~ ~ t''Ila'Jll ,11 0/#1 ~ . . ... ~ Dear Parents, August, 2002 If you're an early baby-boomer you may remember a line from a movie starring w.e. Fields. In the scene he was irritated by a young boy and wanted to get rid of him. Mr. Fields was notorious for his dislike of children, so he told the boy, "Hey kid, why don't you go out and play in the street." Even then, in the 1920's and 30's it was unsafe for children to play in the street. Today it seems many children and their parents seem to believe that it is safe for children to play in the streets. Somehow we have come to believe that streets are there for pedestrian use and that vehicles should make way for children's activities. This must be true because everywhere I drive in the Farmington I see evidence of this behavior. I see chalk markings on the roadway that appear to be driving courses for small bikes or tricycles. I see very small children riding their big wheels happily down the street, sometimes with parents close at hand, but many times alone. On occasion I've even seen groups of two or three adults out for a stroll walking straight down the middle of the street. One of the most obvious examples today of encouraging children to "Go out and play in the street" is the location of portable basketball hoops. These devices are on curbs everywhere in the city. Sometimes two or three of them to a block. If the basketball hoop is situated on the curb line it becomes. obvious that the basketball court is on the street itself. In one location I recently saw an actual basketball court Painted on the street. Nearly every week the police department receives a request for extra patrol to do traffic enforcement in residential neighborhoods. One of the most common elements of those requests is that ''There are a lot of children playing in this street. The street is not, and never has been, a safe place for children of any age to play. Streets are designed to move vehicles from one point to another. If and when pedestrians use the streets there are laws that govern that use. More importantly one would expect common sense on the part of parents to govern that use. If this article sounds hostile please forgive me. It is not motivated by hostility, but fear. The fear that a child will be struck by a car or truck doing what it's supposed to do. Drive down the street. Unfortunately, while many parents will read this article, I fear few ~ take it to heart and change the behavior creating the danger. I fear there will be an accident and that a child will be injured, or worse. Then a voice of concern will rise up and ask, "Why didn't + do something to prevent this kind of tragedy. " Parents, the greatest gift you can give your child today is the gift of wisdom. Don't tell them, as old w.e. did, "Hey kid, why don't you go out and play in the street. " Teach them instead, where it's safe to play and teach them where it is dangerous. Teach your children not to play in the street. Chief Dan Siebenaler Farmington Police Department Info Line # 952/985-1158 21 Fall & Winter 2002-03 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us o ~.\ TO: Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Sight Distance Review - Akin Road & 198th Street DATE: November 18, 2002 INTRODUCTION The City's traffic engineer has reviewed the intersection of 198th Street and Akin Road in regards to sight distance. DISCUSSION 198th Street has recently been constructed as part of the Vermillion Grove development west of Akin Road. Akin Road and 198th Street intersect at the bottom of a hill on the inside of a curve, thereby prompting a review of the sight distance at the intersection. Attached is the City's traffic engineer's recommendation regarding the intersection. Staff will be installing advanced warning signs on Akin Road to warn motorists of the intersection and to suggest an advisory speed when traveling the curve. In addition, brush that is growing in the right-of-way of Akin Road to the north of 198th Street will need to be trimmed to allow as clear a line of sight as possible. BUDGET IMPACT The cost to install the recommended signage falls within the City's 2002 budget. ACTION REOUESTED For Council's information. Respectfully Submitted, ~ 'YY1 ~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file /'i?O<Y ~ - 1\11 Bonestroo Rosene Anderlik & Associates Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Otto G. Bonestroo, P.E. Marvin L. Sorvala, P.E. Glenn R. Cook, P.E. Rlbert G. Schunicht, P.E. Jerry A. Bourdon, P.E. Senior Consultants: Robert W. Rosene, P.E. .Joseph C. Anderlik, P.E. Richard E. Tumer, P.E. Susan M. Eberlin, C.P.A. Associate Principals: Keith A. Gordon, P.E. Robert R. Pfefferle, P.E. Richard W. Foster, P.E. David O. Loskota, P.E. Mark A. Hanson, P.E. Mchael T. Rautmann, P.E. Ted K. Field, P.E. Kenneth P. Anderson, P.E. Mark R. Rolfs, P.E. David A. Bonestroo, M.B.A. Sidney P. Williamson, P.E., L.S. Agnes M. Ring, M.B.A. Allan Rick Schmidt, P.E. Thomas W. Peterson, P.E. James R. Maland, P.E. Miles B. Jensen, P.E. L. Phillip Gravell", P.E. Daniel J. Edgerton, P.E. Ismael Martinez, P.E. Thomas A. Syfko, P.E. Sheldon J. Johnson Dale A. Grove, P.E. Thomas A. Roushar, P.E. Robert J. Devery, P.E. Offices: St. Paul, St. Cloud, Rochester and Willmar, MN Milwaukee, WI Chicago, IL Website: www.bonestroo.com Engineers & Architects MEMORANDUM TO: Lee Mann Farmington City Engineer FROM: Shelly Johnson Bryant Ficek DATE: November 1,2002 RE: Sight Distance Analysis - Akin Road & New Access Road (198th Street) Project No.: 141-99-101 South of 195th Street on Akin Road, a new intersection has been created to provide access to development on the west side of Akin Road. The City of Farmington requested this new intersection to be examined in regards to sight distance. This memorandum addresses the sight distance at the new intersection and provides our conclusions. The new Akin Road intersection is three-legged with the new east-west road providing access to the west of Akin Road. It is anticipated that this intersection will be under two-way stop control with the new access road being stopped, while traffic on Akin Road will proceed without stopping. Akin Road is a two-lane roadway in this area with an exclusive southbound right turn lane and a northbound by-pass lane at this intersection. The speed limit is posted at 50 mph and passing is not allowed on Akin Road. The new access road will be a residential roadway with one lane for all movements at the intersection. The location of this intersection was necessitated due to a large wetland and wooded area on the west side of Akin Road. The 2001 Geometric Design of Highways and Streets by the American Association of State Highway and Transportation Officials (AASHTO) states that a minimum 7.5 second gap, regardless of speed, is needed for a stopped passenger car to complete a turn and accelerate to traveling speed without significant encroachment to through vehicles. At 50 mph, 7.5 seconds translates into approximately 555 feet of sight distance needed. At the new access intersection, measurements were taken looking to the north and to the south at the approximate position of a stopped vehicle. Approximately 1,150 feet of sight distance is available to the south and approximately 375 feet is available to the north. Thus, the sight distance to the north for this new access road is deficient for the current 50-mph speed limit on Akin Road. A hill, vegetation, and a curve in Akin Road all contribute to this inadequacy. Of particular concern due to this 2335 West Highway 36 . St. Paul, MN 55113. 651-636-4600. Fax: 651-636-1311 )~CJ5 situation are eastbound to southbound right turning vehicles from the new access road onto Akin Road. Without improvement to this condition, the accident potential is increased. To improve the sight distance for vehicles on the new access road, we recommend the following: First, trim the vegetation and provide overhead street lighting for the intersection. It is not likely that trimming the trees and other vegetation will entirely solve this problem, however, even an extra 50 feet of sight distance will improve the situation. Overhead lighting will help insure both approaching vehicles on Akin Road and stopped vehicles on the new access road will see each other during the night or dark daytime conditions. Provide some type of advanced signing warning approaching vehicles on southbound Akin Road of the conditions, such as 'Blind Intersection Ahead' or 'Traffic Entering From Right.' Alternatively, or additionally, a curve sign with an advisory speed limit sign could be used. An advisory speed of35 mph would match the measured sight distance. The sign(s) should be placed a minimum of 375 feet north of the intersection. In addition to the sign( s), a yellow flasher could be installed to attract attention to the sign(s). Examples ofthese signs are provided in Figure 1. We have considered installing all-way stop control at this location, but do not recommend this at this time. The roadway connection to Akin Road is a local street, which will not experience high traffic volumes. To the north, we did recommend all-way stop control at the 195th Street intersection mainly due to the fact that 195th is classified as a minor arterial and Akin Road is a collector. The volumes at that location are substantially higher and construction type traffic also was a factor in that recommendation. 2335 West Highway 36 n St. Paul, MN 55113 n 612-636-4600 n Fax: 612-636-1311 / <?,00 VV1~-2R (7,(\ 7..(1\ \0UX~U) (36x36) 35 M.P.H. VV13-1 (24x24) Vv2 - X 1 (-7,6 --7,6\ \'-J XV ) ,1/ -fr TYPE A FLASHING WARNING L1GHT(S) (OPTIONAL) FIGURE 1 INTERSECTION ADVANCE WARNING SIGNS CITY OF FARMINGTON n Bonestroo -=- Rosene ~ Anderlik & . \j. Associates NOV 02 Comm. 141-99-101 /<:60> ~Q./ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: ~\ Mayor, Council members, City Administrator FROM: Robin Roland, Finance Director SUBJECT: Consider Resolution - Certification of Delinquent Municipal Services to 2003 Tax Rolls DATE: November 18, 2002 INTRODUCTION The City's municipal services (utilities) experience delinquent accounts similar to private enterprises. DISCUSSION Minnesota State Statutes 444.075 grants municipalities the authority to certify delinquent utility accounts to property owners' real estate taxes as a special assessment for collection. This statute provides the City with the ability to collect unpaid accounts without incurring significant administrative costs. All property owners with delinquent utility bills (over 90 days overdue) were mailed notices and may pay their delinquent amount by November 29, 2002 to avoid certification. The notice advised delinquent utility customers that the City Council would consider this item on November 18, 2002 at a public hearing. BUDGET IMPACT At the time of notice, 424 accounts in the total amount of $166,726.21 were outstanding. Payments have been received and applied to account balances in the interim. Only those accounts with delinquent balances remaining after December 1, 2002 would be certified to the tax rolls as a one-year special assessment. ACTION REQUIRED Adopt the attached resolution certifying the delinquent accounts as special assessments to the 2003 taxes of the appropriate properties. ,:Jtli-' / Robin Roland Finance Director I'irCf7 RESOLUTION R - 02 CERTIFYING DELINQUENT MUNICIPAL SERVICE ACCOUNTS TO THE DAKOTA COUNTY TREASURER/AUDITOR Pursuant to due call and notice thereof, a regular meeting of the City Council and the city of Farmington, Minnesota, was held in the Civic Center of said City on the 18th day of November 2002 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the City has provided sewer, water, storm water and solid waste removal services to users of the municipal utilities; and WHEREAS, the City has invoiced these users for the services, and payment on some of these invoices is delinquent; and . WHEREAS, Minnesota Statute 444.075 allows the City to certify charges associated with the municipal services as special assessments with the County Auditor, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, that: 1. Delinquent charges associated with the municipal services shall be certified to the County Auditor for collection as special assessments. 2. The special assessments shall be due and payable over a term of one (1) year at an annual rate of eight (8.0) percent. This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of November 2002. Mayor Clerk/Administrator Attested to the day of ,2002. I~/O /OQ... CITY OF FARMINGTON SUMMARY OF REVENUES AS OF OCTOBER 31,2002 83.33 % Year Complete $ $ % $ % GENERAL FUND Property Taxes 2,600,079 226 1,188,741 45.72 911,081 50.77 Licenses/Permits 809,175 142,989 1,184,318 146.36 908,342 96.10 Fines 75,000 6,681 55,654 74.21 71,095 94.79 Intergovernment Revenue 784,517 2,034 406,101 51.76 731 ,646 64.67 Charges for Service 272,500 15,059 274,424 100.71 117 ,630 48.39 Miscellaneous 330,500 28,864 254,942 77.14 210,473 91.31 Transfers 344,500 28,708 287,083 83.33 313,291 82.55 Total General Fund 5,216,271 224,561 3,651,263 70.00 3,263,558 68.00 SPECIAL REVENUE HRA Operating Fund 17,000 1,000 12,240 72.00 3,233 2.01 Police Forfeitures Fund 9,050 2,739 6,494 71.76 13,523 147.63 Recreation Operating Fund 213,350 687 196,027 91.88 245,147 76.89 Park Improvement Fund 117,000 243,038 370,772 316.90 119,635 67.59 ENTERPRISE FUNDS Ice Arena 229,900 9,492 136,936 59.56 132,718 61.76 Liquor Operations 2,810,500 194,841 1,971,712 70.16 1,935,217 82.12 Sewer 1,224,675 339,515 1,413,682 115.43 1 ,192,659 106.27 Solid Waste 1,216,600 4,119 953,841 78.40 889,523 77.69 Storm Water 320,300 8,537 546,575 170.64 179,884 58.98 Water 1,572,000 286,370 1,508,563 95.96 1,135,951 80.00 Total Revenues 9,806,796 1,108,782 10,768,105 109.80 9,111,048 97.36 /CO 1 I CITY OF FARMINGTON SUMMARY OF EXPENDITURES AS OF OCTOBER 31, 2002 83.33 % Year Complete :::::::::::'::'~::::::::::::111:':":::':i:::':::::i:ii::i:lii:i:l::::::::':"'::':':::::l::::'::':::~~~':' ......................... ::tt:~:20Q2:::::\\ ......................... p~, """1&1""" ~II_' ............,............ ......................... ".... ...... ......................... ....... ...... ......................... :;:::;:::::;:;:;:;:;:;:;:;:;:;:;:::::::::::::;:;:;: ........................, ~:::::::i:i:i::iIi::l:l:l:l:l: .:.:.:.:.:.:.:.:.;.;.;.;.;.:.:.;.:.:.:.:.:.:.:.:.: ......................... ......................... ....................... ......................... . ......................... ':':':S.G.sr':': :UIRERt """:no"'"'' ttmau:Jt : :t:::al.iJ::J~ . ......... ........ .. .. .... ........ ....... ........ ... ........ ... . ... .......... ....... .., . .... .:.:.: .. ....... ....:.:.: .::::::::::::::::::.:::..:...::::::::::::::: GENERAL FUND $ $ $ % $ % Legislative 90,439 2,627 59,231 65.49 55,546 67.28 Administration 325,077 29,298 310,661 95.57 260,572 90.94 Personnel 129,725 6,626 101,811 78.48 88,709 68.10 MIS 55,833 9,781 50,413 90.29 43,658 101.60 Elections 22,657 581 7,793 34.40 3,588 52.96 Communications 67,877 7,715 51,520 75.90 48,380 83.89 Finance 364,160 27,398 320,490 88.01 282,583 82.71 Planning/Zoning 139,785 5,138 120,856 86.46 108,409 83.67 Building Inspection 262,781 25,749 277 ,544 105.62 187,436 83.21 Community Development 86,474 6,473 66,841 77.30 66,422 74.69 Police Administration 371,591 28,646 312,629 84.13 244,544 78.68 Patrol Services 960,870 67,945 805,964 83.88 708,832 72.21 Investigation Services 150,728 13,012 97,954 64.99 67,864 83.41 School Liason Ottic. 67,059 5,898 64,786 96.61 49,546 80.95 Emergency Management 1 ,400 - 146 10.43 17,728 155.51 Fire 333,888 9,147 222,327 66.59 162,791 52.93 Rescue 37,547 984 22,468 59.84 30,707 74.44 Engineering 233,788 15,933 231,028 98.82 195,768 81.75 G.I.S. 10,423 21 682 6.54 3,627 26.82 Streets 367,823 22,178 303,203 82.43 256,811 80.72 Snow Removal 84,994 4,150 42,185 49.63 64,790 73.65 Signal Maint 85,600 305 67,745 79.14 53,867 62.49 Fleet Maint 118,031 9,530 107,934 91.45 65,434 89.79 Park Maint 197,792 19,625 256,207 129.53 251,885 106.93 Forestry 102,904 17,151 41,124 39.96 27,669 41.37 Building Maint 105,517 16,771 103,471 98.06 90,060 86.98 Recreation Programs 285,633 22,013 210,544 73.71 98,348 65.10 Outdoor Ice 25,875 110 7,765 30.01 10,255 51.51 Transfers Out 130,000 - 119,754 92.12 175,286 158.33 Total General Fund 5,216,271 374,805 4,385,076 84.07 3721,115 79.29 SPECIAL REVENUE HRA Operating 46,852 4,553 41,855 89.33 40,021 54.74 Police Forfeitures Fund 9,813 - 8,350 85.09 10,852 129.89 Senior Center 110,543 8,242 89,475 80.94 87,653 Swimming Pool 132,846 1,684 116,814 87.93 98,025 39.71 Park Improvement Fund 70,000 - 92,335 131.91 128,610 183.73 ENTERPRISE FUNDS Ice Arena 269,081 16,848 188,673 70.12 169,561 80.50 Liquor Operations 2,620,197 181,882 1,945,635 74.26 1,837,409 81.59 Sewer 898,610 71,266 829,439 92.30 737,686 74.79 Solid Waste 1 ,231,370 109,859 1,061,142 86.18 966,517 80.85 Storm Water 175,030 16,777 156,405 89.36 143,738 101.11 Water Utility 470,539 55,909 542,502 115.29 589,153 123.41 Total Exoenditures 10,955,766 816,806 9,457,701 86.33 8,288,097 81.22 I <rl r?< IOIJ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us ~ ~ <... TO: Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Consider Updating Feasibility Report - Main Street Project DATE: November 18,2002 INTRODUCTION At the October 23, 2002 workshop on the City's pavement management program, it was discussed that Council would be willing to consider (at a subsequent City Council meeting) whether or not to update the Main Street Project feasibility report at this time. DISCUSSION Main Street is one of the top candidates for reconstruction based on the City's pavement management rating system. The project was previously considered in 1997 and did not go forward at that time due to budgetary concerns. If the project were to be reconsidered at this time, the project could be accomplished in 2003. Ifthe project is held off, it is possible, due to other potential projects, it would not be able to be addressed until 2005 or 2006. BUDGET IMPACT The budget impacts for the Main Street project will be outlined in the feasibility report. ACTION REOUESTED Adopt the attached resolution ordering a feasibility report for the Main Street Project. Respectfully Submitted, ~Jr1~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file /<r13 RESOLUTION NO. R - 02 ORDERING FEASIBILITY REPORT for MAIN STREET RECONSTRUCTION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 18th day of November, 2002 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution. WHEREAS, it is proposed to improve Main Street, from Third Street to Trunk Highway 3, along with portions of the adjacent side streets, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes 429. NOW THEREFORE, BE IT RESOLVED that the proposed improvements be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in conjunction with some other improvement, and the estimated cost of the improvement as recommended. This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of November, 2002. Mayor Attested to the day of , 2002. City Administrator SEAL /~I t/ Ice City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us TO: <7. " . Mayor, Councilmembers, City Administrator II FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Schedule Workshop - Ash Street Project DATE: November 18, 2002 INTRODUCTION/DISCUSSION The feasibility report for the Ash Street project is ready to be finalized. It is recommended that a joint workshop be held between Castle Rock Township and the City of Farmington to determine if the project should move forward. The cost allocations for the project would be presented at the workshop. BUDGET IMPACT None at this time. ACTION REQUESTED Consider scheduling joint workshop with the Castle Rock Town Board regarding the Ash Street Project for December 4,2002 at 7:00 p.m. Respectfully Submitted, ~/11~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file Castle Rock Town Board Mike Foertsch, SEH /<?/5 /3a..- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us TO: .d ~. ~J'" Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Culvert Extension/Ditch Filling - Akin Road DATE: November 18,2002 This memo serves to answer the questions regarding the filling of the ditch along Akin Road at 20255 Akin Road that were forwarded to staff at the November 4th, 2002 City Council meeting. The questions submitted are attached. 1. Mr. Pritzlaff requested to perform a filling operation in the ditch in the roadway easement for Akin Road. Per City Code, filling operations are reviewed and approved or denied by the city engineer. 2. The fill added to the ditch was approximately 140 cubic yards. 3. Approximately 70-feet of culvert was added. Staff is not aware of the cost of the culvert since Mr. Pritzlaffbore the cost of the improvement (see attached memo dated 10/30/02). 4. Maintenance staff does not anticipate an issue with the length of the culvert and if freezing does occur, the City has access to a culvert steamer to open up the culvert to maintain unimpeded drainage. 5. Requests to fill in the ditch along Akin Road will need to be reviewed on a case by case basis since there is a variety of drainage and roadway configurations along the alignment. 6. This issue was not discussed at the assessment hearing since Mr. Pritzlaff bore the cost of the improvement. For the part of the boulevard the City would have sodded, Mr. Pritzlaff received a credit against his assessment for Akin Road in the amount that the City would have paid, as authorized at the October 7, 2002 City Council meeting. At the July 15th, 2002 City Council meeting, Mr. Pritzlaff, during citizen comments, stated that he was working with city staff on his culvert project. The Mayor and I had a couple verbal conversations regarding the issue in the time between then and the week of October 21 st, 2002. The Mayor forwarded additional concerns regarding the project on or about October 23rd that were addressed in the October 30th, 2002 memo. Respectfully Submitted, ~111~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file I~/~ o-?' - ... I tuh~ IS c,-.fl fa11c/ (jA.J (;dote/< ~ h, c,-I/ Rtf4-t orw~ .f' J I #'.- W /J1 "k :I j.. 04- j s 0 r CY.~"'; W II S I' e...:r (;J .~<-.j Ie /to tI ../, j",t....? ~ f Ji,w ,{o-n j Or Co/ ~erl ? _ W 1..4 -I wAS C(Jsf? ~ &ulil Cu/ue.y+ bc,;"S /cJ",,-et' C/VJSc- Fte~2q. 1w\fJ-<-. If n d b ,4c k · I f tJ r J J ( , v r W A..--T-e7' "17) tU~, J'" ~ 0 Y" J . s. ~ fj ju ol/.~y f r C) frLrl-i ti drJ -/-1..(:. ~,4-rv1 < ~t)(J A" tJ r W(J;CI C -!-v -1-1. ~r ~ cI, lC4( f .s C),.t1... ~e II #.'" 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