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HomeMy WebLinkAbout11.04.02 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING November 4, 2002 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS a) Acknowledge Retirement - Administration Acknowledged 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) a) City Council Response Information Received 7. CONSENT AGENDA a) Approve Council Minutes (10/21/02 Regular) (10/23/02 Special) b) Adopt Resolution - Approving Submittal of an Application for Landfill Abatement Funds from Dakota County - Parks and Recreation c) Adopt Resolution - Tree City USA - Parks and Recreation d) Approve Appointment Recommendation - Administration e) Approve Appointment Recommendation - Community Development f) Approve Appointment Recommendation - Community Development g) Approve Increase Part-time to Full-time - Administration h) Approve Traffic Control- 6th and Walnut Street - Engineering i) School and Conference - Fire Department j) Approve Bills Approved R96-02 R97-02 Approved Approved Approved Approved Approved Information Received Approved 8. PUBLIC HEARINGS a) Approve 2003 License Renewals - Administration b) Revised Business Subsidy Policy - Community Development Approved Approved '. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Embers Avenue Traffic Issues - Engineering Authorized 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING November 4, 2002 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Acknowledge Retirement - Administration 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) a) City Council Response 7. CONSENT AGENDA a) Approve Council Minutes (10/21/02 Regular) (10/23/02 Special) b) Adopt Resolution - Approving Submittal of an Application for Landfill Abatement Funds from Dakota County - Parks and Recreation c) Adopt Resolution - Tree City USA - Parks and Recreation d) Approve Appointment Recommendation - Administration e) Approve Appointment Recommendation - Community Development t) Approve Appointment Recommendation - Community Development g) Approve Increase Part-time to Full-time - Administration h) Approve Traffic Control- 6th and Walnut Street - Engineering i) School and Conference - Fire Department j) Approve Bills 8. PUBLIC HEARINGS a) Approve 2003 License Renewals - Administration b) Adopt Resolution - Revised Business Subsidy Policy - Community Development 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Embers Avenue Traffic Issues - Engineering Action Taken 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN ./CL COUNCIL MINUTES REGULAR October 21, 2002 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7 :00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Cordes, Soderberg, Strachan, Verch None Andrea Poehler, City Attorney; Ed Shukle, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Jim Bell, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Karen Finstuen, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Lee Smick, Planning Coordinator; Cynthia Muller, Executive Assistant Earl and Judy Teporten, Mike Richardson, David Pritzlaff, Mike Heinzerling, Chaz Johnson, Michelle Roberts, Marion Iossi, Dan Johnson, Jim and Joanne Payne, Amy Schulz, Christy Fogarty, Cheryl Retterath, Deb Nevala 4. APPROVE AGENDA Councilmember Verch pulled 7a) Council Minutes 10/7/02 Regular so he could abstain from voting as he was absent from that meeting. MOTION by Soderberg, second by Cordes to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Proclaim Earl Wetzel Day MOTION by Cordes, second by Verch proclaiming November 2,2002 as Earl Wetzel Day. APIF, MOTION CARRIED. b) Introduce New Employee - Maintenance Ms. Marion Iossi was introduced as the new part-time Maintenance Facility Receptionist. c) Introduce New Employee - Police Officer Andrew Bellows was administered the Oath of Office by City Administrator Shukle. I "/3 <I Council Minutes (Regular) October 21, 2002 Page 2 6. CITIZEN COMMENTS Ms. Joanne Payne, 20192 Akin Road, stated after watching the last Council Meeting, she found it ironic Councilmember Cordes did not want to spend taxpayer money for a special election for Councilmember Strachan's seat, but she has no problem using taxpayer money to oust our current Administrator. Ms. Payne stated the Mayor says he cannot comment on the Administrator because of privacy issues, but two Councilmembers know nothing about it. Addressing Mayor Ristow, she asked, are you keeping secrets from Councilmembers, or are you using your own personal agenda to min a man's reputation? As for you Mayor, your motives are blatantly obvious. You don't want the will of the voters taken into account until you know if your candidate is voted in. Your disregard for your own staff and legal counsel regarding the moratorium, leaves the city in a bad position. The precedents you set by allowing one landowner out of the moratorium leaves Farmington open to lawsuits and hampers future moratoriums. In the United States we are founded on something you must not be familiar with, it's called democracy. The will ofthe voter speaks, are you listening, or is Farmington under a dictatorship? Your actions are being watched. Mr. David PritzlafT, 20255 Akin Road, gave his e-mail address because he would be asking the citizens for support in a letter. He wanted to discuss the Akin Road project and the developments and safety of the project. He had some further issues that he did not address during the neighborhood meeting. Mr. Pritzlaff stated if Akin Road would have stayed a county road, those two new projects would not have been allowed. Even the county thought there was too much traffic on that road. The citizens would like to know whose intention it was to turn the road back to the city and allow the developments, as the county would not allow the developments. Mr. Pritzlaffthen addressed the election process. Reading the newspaper, makes him believe the Mayor wants to run a corrupt organization. It seems to him and people he has talked to that the right thing to do, if Councilmember Strachan is elected as State Representative, would be to let the third highest vote getter take the seat. Instead of saying let's wait until the election to see if that person would be ok, and if not, we're going to appoint someone. Council needs to make the decision before the election. It's like doing business. Mr. Pritzlaff stated ifhe gave an estimate for work on your house and said let's see what the final price tag is when we're done, you wouldn't like that. The citizens don't like this either. One way or another, Council should make their decision before the election. If you're going to appoint someone, make that decision, but I think the citizens would say it should be the third highest vote getter. Mr. Pritzlaff stated he attended the last Council Meeting, but left half way through and watched the rest of the meeting at home. Towards the end of the meeting, he was embarrassed to be a citizen of Farmington, mainly because ofthe conduct of the Mayor towards Councilmember Soderberg. It was unbelievable how one person could criticize the other Councilmember. It looked so bad on TV, it was not funny. Mr. Pritzlaff stated he did not know if the Mayor was out to get Administrator Shukle, Councilmember Soderberg, or who was next on his list. Mr. Pritzlaffthen restated his home address and 1735 Council Minutes (Regular) October 21, 2002 Page 3 e-mail address, asking residents to write him letters by mail or e-mail in support. He then asked for the resignation of Mayor Ristow. Mr. Pritzlaff stated it would be appropriate if the Mayor resigned and let the City go forward. Mr. Earl Teporten, 521 Oak Street, stated he has the honor to be one of the candidates for City Council. All the candidates have been doing a lot of leg work talking to a lot of people. In that process you learn what people's concerns are. One of the major concerns is the way the city is being run. They are very embarrassed and are asking what is going on with our town. Mr. Teporten stated he has talked with staff and a lot of city employees, and there is tremendous support for Administrator Shukle. Everyone he talks to is thrilled with the job he is doing. Mr. Teporten thanked Administrator Shukle for the wonderful job he is doing and the way he conducts his business. He allows his people to manage their business as long as they do a good job. He then thanked Joanne Payne for her comments. Mr. Teporten stated the city is at a point where one person said our city is being run like Hazzard County, and that is hurtful. Weare becoming a laughing stock. We need to change that, and hoped the upcoming election would help that. We need to tone down the rhetoric and start running our city as the professional unit that it should be and that it can be. Ms. Amy Schulz, 19137 Evening Star Way, stated she has lived in Farmington for four years, and has gotten to know Farmington. She has followed the Council Meetings on TV and followed the agendas, and read the newspaper. Until now she has supported the Council and felt the people holding the seats now and prior, had been doing a wonderful job. Right now, she does not feel comfortable with what is happening. She wants to see the residents of Farmington are able to choose who would fill Councilmember Strachan's seat. She realizes there is not a resignation on the table now, but does not feel it would be inappropriate to have a procedure in place, assuming that were to happen. It would not take Council much time to say we agree or don't agree. She feels a discussion is very important. She is thankful there are people here talking about this. There are four of us here who have said this, how many are there at home, that can't come in or don't want to address the issue? She would like to see this discussed in the near future. a) Mr. Dan Johnson Mr. Johnson, 5225 Upper 183rd Street, stated he received a response from staff regarding the issues on his neighbor's grass and cats, and wanted to know if a decision had been reached. Staff stated they researched Rosemount's ordinance regarding grass height, and they are in the process of revising their current ordinance to 6". Apple V alley enforces a 10" height for residential, and Lakeville enforces 10". To change this would require an ordinance change, and that is something the Council would need to consider. Farmington's current ordinance reads 12". Mr. Johnson would like to see it lowered to 8". He stated his neighbors just don't care. He would like to see it changed and enforced. He has a terrible weed problem because of his neighbor's lawn. It brings his property value down. He has also noticed the number of homes for sale that surround unkempt houses. There is a moral obligation to surrounding neighbors and would like to see this enforced. Mayor Ristow suggested this be studied throughout the winter //3~ Council Minutes (Regular) October 21,2002 Page 4 months, as further studies would need to be done. Councilmember Strachan stated one issue is enforcement and how much staff time and resources we want to devote to it. These are enforced by complaint. We do not have someone going around checking grass height. Regarding people who have prairie restorations or wild flowers, is that acceptable? I think it should be. Mayor Ristow then asked if Council wanted to schedule any meetings to address this? Staff will schedule a Council workshop and bring some background information. Mr. Johnson stated his main issue is with the cats. Police Chief Siebenaler provided Mr. Johnson and Council with results of some studies he had conducted. Mayor Ristow stated the issue is enforcement and how much money it will take. Councilmember Strachan asked if Council wants to discuss a citywide policy that may impact the whole city, staff time, and tax money. Mr. Johnson has two very specific issues. One is a neighbor who doesn't care enough to keep their cats in, and you have a son who has a very severe allergy to cats. The Police Chief alluded to the fact that you could place a live trap on your property. It is an individual problem. Councilmember Strachan then asked Attorney Poehler if Mr. Johnson had the cat impounded, and there are fees involved, could he go to small claims court to recover the fees? Attorney Poehler replied he could, because it is a private case of trespass. Mr. Johnson stated he left the last meeting with the impression Council felt it would cost too much money to enforce an ordinance citywide, when it is a citywide problem that is only going to grow. You are on the Council with the moral obligation to provide the best possible neighborhoods for the people of Farmington. The best interest always has to be the people of Farmington, not the city. He felt Council is losing sight of that. It is Council's civic and moral obligation to do that, and it is not being met. You are trying to put a band-aid on the problem to fix my problem. If there were a problem with raccoons, the city would act pretty quickly. Why is this any different? People watching on TV should be taking offense to this. Somewhere on your campaign trail you said, I'll work for you, and do what's best for you. That's what I'm asking now. b) Mr. David Pritzlaff Mr. PritzlatT, 20255 Akin Road, received a response from staff regarding speed and patrol activity on Akin Road. Regarding the presence of patrol cars, Akin Road is one of three north-south corridors used by officers in regular patrol. As a result Akin Road is patrolled more frequently than most streets or roadways in the city. When the road was closed for the culvert project, there was patrol. After it opened, there was a lack of patrol on the road. Mr. Pritzlaffhad suggested the patrol cars park in his driveway behind some spruce trees. Staffs response was that this is viewed as trickery, and should be avoided whenever possible. Mr. Pritzlaff stated if someone is speeding on the road day in and day out, maybe trickery needs to be used. He suggested putting an article in the paper stating this is not being done to generate revenue, but to improve the safety on the road. 1737 Council Minutes (Regular) October 21, 2002 Page 5 Regarding the striping, Mr. Pritzlaff still feels passing on the right is being promoted. Drivers don't abide by the yellow line, so why should they abide by the white line? He feels more patrol is needed. Staffs response was that people will drive at a comfortable speed, regardless of what is posted. We have a Council where no one can talk and answer questions freely. When people come in, they are coming for their community and their neighborhood. He feels it is highly inappropriate to not talk about the issues in front of the people. Mr. Pritzlaff then read comments from the Akin Road neighborhood meeting. These comments included concerns regarding speed and patrol activity, striping promotes passing, neighbors are not copied on correspondence, no speed zones in school areas, safety study, mail delivery, speed study, number of fatalities, speed display signs. Mr. Pritzlaffthen thanked City Engineer Mann and Police Chief Siebenaler for their responses. He also had some questions for the Council, which they must feel they are exempt from getting back to him. He did not receive a response from Council regarding why they are trying to get rid of Administrator Shukle. Staff responded, why does Council think they are exempt from getting back to me? Maybe Council could answer that so the viewing audience would know. Councilmember Strachan stated regarding the road itself, in terms of the appeal of the speed limit to the state, and trying to get the speed limit down, which we have continually tried to do, that is why we had the hearing to justify getting a speed limit that could be lower. Staff responded the neighborhood meeting was held so residents could relay their concerns to the state officials. The comments from the meeting were mailed to several hundred residents along Akin Road. MnDOT is in the process of conducting their study. When it is complete, a final report will include addressing all of the comments that were made. Mayor Ristow stated all of the people that came to the meeting received a response. That is our policy since 1995 of receiving citizen comments and responding back. Council would have to change the policy if they wanted to do something different. Ms. Joanne Payne, 20192 Akin Road, stated she had a couple comments to make on some of the issues that were just discussed. When she was at the neighborhood meeting, and MnDOT was there, they also made a comment.. . .Mayor Ristow stated we are not going to debate that tonight. Ms. Payne stated and I am not going to. Mayor Ristow stated citizen comments are over. Ms. Payne stated this is a citizen comment. Mayor Ristow stated could you take your seat please? Ms. Payne replied no. Mayor Ristow stated these are special comments on the agenda that we responded back to. Ms. Payne stated so I cannot speak on behalf of an issue that was already brought up? You want me to wait until the next meeting? Mayor Ristow stated right; Mr. Pritzlaff is the one who brought this item up. Ms. Payne replied that's fine; I'll wait until the next meeting. /73.::0 Council Minutes (Regular) October 21,2002 Page 6 7. CONSENT AGENDA MOTION by Soderberg, second by Cordes approving 7a) Council Minutes 10/7/02 Regular. Voting for: Rfstow, Cordes, Soderberg, Strachan. Abstain: Verch. MOTION CARRIED. MOTION by Strachan, second by Soderberg to approve the Consent Agenda as follows: b) Set November 6,2002 Special Meeting - Accept Results of Election - Administration c) Set November 4, 2002 Public Hearing - Various Licenses and Permits - Administration d) Received Information School and Conference - Parks and Recreation e) Approved Agreement Amendment - NRG Yard Waste Facility - Parks and Recreation f) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve Wine License Requests - Administration Two new businesses, the Ugly Mug, Inc., 18450 Pilot Knob Road and Ted's Pizza, Inc., 18500 Pilot Knob Road, have submitted first time applications for an On-Sale Wine License. They have also submitted a first time application for a 3.2 Malt Liquor On-Sale License that authorizes them to sell Intoxicating Malt Liquors at on-sale without an additional license. The appropriate forms, fees and insurance information have been submitted. The licenses will expire December 31,2002. Ms. Deb Nevala, owner ofthe Ugly Mug, stated they are glad to be here and will be opening the third week in November. MOTION by Soderberg, second by Strachan to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Soderberg, second by Cordes approving On-Sale Wine Licenses and On-Sale Intoxicating Malt Liquor licenses for The Ugly Mug, 18450 Pilot Knob Road and Ted's Pizza, 18500 Pilot Knob Road effective until December 31,2002. APIF, MOTION CARRIED. b) Adopt Resolution - 2002 Seal Coat Assessment - Engineering The total project cost is $72,602.47. Staffhas calculated the proposed assessment amount for the project to be $52.55 per buildable lot. The total amount to be assessed is $35,732.78. The city's portion ofthe project costs is $35,732.78 and will be funded through the Road and Bridge fund. The assessments can be paid to the city within the next 30 days. After that time, the assessments will be levied to the 2003 property taxes only. MOTION by Cordes, second by Verch to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Strachan, second by Verch adopting RESOLUTION R94-02 adopting the assessment roll for the 2002 Seal Coat project. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT /73; Council Minutes (Regular) October 21, 2002 Page 7 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Customer Service Response Report - Administration In an effort to meet and understand our citizen's needs and concerns, the City has adopted a customer service satisfaction program. Responses are typically anonymous ensuring that citizens with negative experiences are just as likely to respond as those with positive service experiences. Staff presented the report for April, May, and June 2002. There were 94 service requests, 56 of the surveys were returned. Staff received a 92% prompt response rating, 82% were personally satisfied with the service, and 98% found staffto be courteous and helpful. b) Quarterly Building Permit Report - Community Development Staff presented a report for the third quarter of 2002. The City issued new residential building permits for 70 single-family homes and 57 owner-occupied townhouse units for a total of 127 new housing units. Through the third quarter of this year the City has issued 215 single-family permits and 197 owner-occupied housing units for a total of 412 new housing permits. The average building valuation of the single-family homes through the third quarter of2002 was $160,186, up from $152,336 through the same period last year. The average building valuation ofthe townhome units was $115,603, up from $109,260 during the same period in 2001. c) September 2002 Financial Report - Finance Staff presented the financial report as of September 30, 2002. Revenues are on par with where they should be. Expenditures in the general fund are running a little over the 75% mark due to capital outlay items. Councilmember Cordes noticed liquor sales are down $1 million in revenues. Staff responded liquor revenues are fairly flat this year. Staffhad budgeted for a significant increase based on the last five years. This year with the economic downtown, and more competition, revenues have been flat. This will not significantly affect the profit margin, but there will be less revenues. Councilmember Soderberg noticed storm water shows a significant surplus, what generated that? Staff replied, a couple years ago the city was in litigation with a developer. The expense for repairs was expensed out of that fund. When the developer settled the lawsuit, he repaid all of the dollars that were involved in the lawsuit. The revenues went back into that fund. Councilmember Soderberg also noticed the park improvement fund and park maintenance fund are well over 75%. Staff replied park maintenance is significantly over 75%. However, the forestry line item is significantly below. Within the department there are certain employees whose time is budgeted. During the course of the year, this reflects how their actual time is spent. The park improvement fund expenditures were for costs for the trail system. /7</0 Council Minutes (Regular) October 21, 2002 Page 8 d) Adopt Resolution - Middle Creek 5th Addition Development Contract - Engineering The Development Contract for Middle Creek 5th Addition (previously the Wilson property) was present to Council for approval. Conditions of approval are: 1. The Developer enter into this Agreement. 2. The Developer provide the necessary security in accordance with the terms of this Agreement. The Developer record the plat with the County Recorder within 6 months after City Council approval of the final plat. 3. MOTION by Strachan, second by Verch adopting RESOLUTION R95-02 approving the execution of the Middle Creek 5th Addition Development Contract and authorize its signing contingent upon the above conditions and approval by the Engineering Division. APIF, MOTION CARRIED. e) Adopt Ordinance - Erosion Control- Community Development The city proposes to amend Section 11-4-5(J) and (K) of the City Code - Erosion Control and Turf Establishment. The city no longer requires that sod be in place before a final Certificate of Occupancy is issued. The city no longer issues Temporary Certificates of Occupancy for issues concerning sod installation. Staff is also omitting the requirement that sod be installed on or before July 1, due to the difficulty in meeting the deadline. Staff is now requiring the builder install sod 45 days after the as-built is approved. MOTION by Soderberg, second by Verch adopting ORDINANCE 002-481 approving the amendments to Sections 11-4-5 (J) and (K) of the Farmington City Code, making revisions to turf establishment requirements. APIF, MOTION CARRIED. Mr. David Pritzlaff, 20255 Akin Road, stated if there was a financial hardship and it was turned over to the City Attorney, there would be a monetary fine. It would be more of a hardship for the owner. Could the builder hold back so much money in surety, so sod could be placed in 45 days? Staff stated the surety requirement is already in place. t) Adopt Ordinance - Amending Demolition Permit Requirements - Community Development On May 6, 2002, the City Council added a new Chapter 6 to Title 4 of the City Code, to clarify procedures and requirements regarding the issuance of demolition permits. The changes include: 1. The Fire Marshal has indicated that the Uniform Fire Code includes provisions and requirements regarding certain aspects of demolition projects, particularly with regard to asbestos removal and fire safety measures that should be taken during certain types of demolitions. 2. The current version includes an indication that the City's demolition permit ordinance does not apply to "a private shed, garage or freestanding accessory building." Demolition permit applicants must comply with both 17'1/ Council Minutes (Regular) October 21, 2002 Page 9 the City Code and the MSBC. Staff proposed that Section 4-6-2 be revised to simply indicate that no permit will be required for "structures specifically exempt from permit by the MSBC." 3. Staff proposed that Part C(4) of Section 4-6-3 be revised to include references to the MPCA and the MN Department of Health. 4. Staff proposed that Part C(8) of Section 4-6-3 be revised to indicate that the City's Building Official will be responsible for making decisions regarding fencing and related site control matters. Councilmember Strachan stated if the applicant disagrees with the decision, who do they appeal that decision to? Staff replied iftime constraints are not an issue, it would be taken to the weekly Development Review Committee, which consists of representatives from each department. If their decision is not satisfactory to the applicant, they could appear at a Council meeting. Mayor Ristow asked if there is a required height? Councilmember Strachan asked if standard sizes are taken into account? Staff stated heights would be based on common sense, considering the structure, and surrounding area. Councilmember Cordes stated she does not have a problem designating one specific staff member to do this. She would like to see the guidelines before she approves this portion of the ordinance. Staff stated they are working on them. There have been four demolitions in the last six months. There are a lot of different factors to consider - the height of the structure, adjacent sidewalks and homes, the length of the demolition process. Some can be done in a day, some take much longer. There are a variety of risks to the public. Staff stated the key word is guidelines, we do not intend to adopt any rules that will be set in stone. We do not want to say for every project lasting more than two days you have to have a 6-foot fence. Councilmember Cordes stated that is where she is coming from. She doesn't want a requirement that if the building is such and such a height and the hole in the ground is so deep, we are going to require an 8- foot chain link fence. You will be looking at the different conditions of the actual demolition. Staff replied we just had a demolition of one of the larger structures in Farmington and did not require a chain link fence. It is unlikely in the foreseeable future we would require that type of fence for anything. The guidelines would provide guidance to the Building Official. Once the guidelines are adopted, they will be given to Council for comment. Councilmember Cordes stated any guidelines we establish would be too restrictive because they do not have requirements, just recommendations, correct? Staff stated if OSHA says that cities have to take appropriate precautions for the safety of the public, the fact that we have guidelines that suggested what we should do, does not mean we are exceeding OSHA, we are trying to carry out OSHA. Mayor Ristow stated the construction outfitter has to meet certain criteria to hold a license. Staff stated there are certain licensing requirements for certain businesses. Councilmember Soderberg heard the state is in the process of moving from the State Building Code to the Uniform Building Code. How will that affect this? Staff replied they are looking at a number of changes that will go into effect J7V~ Council Minutes (Regular) October 21, 2002 Page 10 January 1. Staff is not aware of any proposed changes that would require the City to redo any of this. Councilmember Cordes asked because the applicant would have quite a bit of information to gather, phone numbers and contacts would all be given to him on the application. Such as who he would call at the MPCA, etc. Staff stated that has been done in the last two instances for applications for demolitions. Mayor Ristow stated the bottom line is there is no appeal process. Staff stated no more appeal process than there is with any other staff decision. People have the option of contacting Councilmembers, or coming to the Council meeting. Councilmember Strachan stated in the Uniform Fire Code, it refers to a lot of decisions made by the Fire Chief. Would that ever be contrary to what the Building Official would decide? Staff stated that would be unlikely. Most of the Fire Chiefs duties have to do with things related to fire protection. Councilmember Strachan asked if they are done by the Fire Chief or Fire Marshal? Staff stated in most cases the Fire Marshal. The Fire Marshal has authority delegated to him by the Fire Chief and the City. MOTION by Strachan, second by Verch adopting ORDINANCE 002-482 revising Sections 4-6-1,4-6-2 and 4-6-3 ofthe Farmington Zoning Code regarding demolition permits. APIF, MOTION CARRIED. g) Charter Communications - Administration Staff received a letter from Charter indicating they have established Channel 14 as their information channel. h) New 2003 Policy Adoption Process and Proposed 2003 Cities Policies - Administration The League of MN Cities sent proposed 2003 policies to cities for comment by November 15,2002. A conference will be held January 15 to discuss the recommendations. Council should respond individually to Administrator Shukle. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) LaborlManagement Committee Report - Administration As Council requested, staff gathered information regarding labor/management committees. This information is directly from the Bureau of Mediation Services. The city has had successful labor/management committees in the past. Staffhas contacted the AFSCME business agent and they are excited to start a labor/management committee pending Council approval. There is training on how the committee should be set up, bylaws, etc. Staffhas to make ajoint voluntary request with both parties and then the Bureau will come down to conduct a training session. Councilmember Strachan stated he likes the fact it will not just become another meeting. It sticks to the issue and tries to resolve /)Y3 Council Minutes (Regular) October 21, 2002 Page 11 them before they become grievances. Either party can end the process at any time. Labor/management committees are separate from the negotiation process. Council approved moving forward with the process. Councilmember Strachan: Stated he has known Andy Bellows since he was 8 years old. Farmington is lucky to have him as a Police Officer. Councilmember Soderberg: Stated he is still of the opinion, especially given the wide public support, that it would be a good idea to establish a mechanism for filling Councilmember Strachan's seat prior to the election so voters know what to expect. There are some problems with it, and he would have hoped there would have been some discussion so the City Attorney would have addressed some of those problems. One in particular is the incumbents having some indication in possibly their replacement, which is easily answered by excluding the incumbents from the replacement process, which would be something that would be suggested. However, time is short and it needs some discussion this evening. I still support and think that would be a proper move for this Council to do. Mayor Ristow stated he wouldn't disagree, but as was indicated at the last meeting, it is up to the upcoming Councilmembers to establish the procedure. If Mr. Strachan's seat is vacated then we'll have to deal with it. City Attorney Jamnik was going to address it. Attorney Poehler stated she did have some discussions with him on the issue raised by Councilmember Soderberg that there would be some concerns about incumbents voting on that type of policy. The incumbents would have to excuse themselves from that particular vote. Councilmember Soderberg stated he would exempt himself from the appointment process altogether. The third seat appointment process is not for an incumbent. We have a wide field - seven qualified candidates. Never in our history have we had so many candidates. There are nine candidates, two are incumbents. If those two incumbents are excluded from the appointment process, in other words not elected by the citizens in the top two spots, as far as I'm concerned, they're out. It takes the politics out of the appointment process. Given the criticisms it defers to the judgement of the voters for who they would like to see in that third seat, and they would know that well in advance. I'm not trying to change the election process. I'm trying to establish a mechanism should Mr. Strachan be successful in his run, and I fully anticipate that to be the case. Mayor Ristow stated if that happens, he doesn't see where you or Councilmember Verch, or the new members would have a problem with that either. Councilmember Cordes stated in all fairness that if there were Council seats up, with Mr. Strachan succeeding in his bid for State Representative, I think the citizens should have voted for three members. And if that were the case, Mr. Strachan should have resigned his seat in June so we could have had three seats open. I never said that I would not appoint that third person, but until I receive a letter of resignation from Mr. Strachan, we have two seats open. And even ifhe wins, it does not necessarily mean he would have to resign his seat on the Council. Councilmember Soderberg stated he does have to resign his seat. You cannot hold a higher office and this office as well. Attorney Poehler confirmed this. Councilmember Soderberg stated it would not make sense for Councilmember Strachan to do so until he sees the results of the election. I am only trying to point to an eventuality that may exist strictly because of the criticism and accusations that have been made. Councilmember Cordes stated we have to remember /)'1'1 Council Minutes (Regular) October 21,2002 Page 12 those are accusations. I have said to many people I do not have a hidden agenda when it comes to this election. I have not even considered appointing anybody at this time. I am waiting to see what the election holds. I am not saying I'm against appointing that third person, but I would like to wait and discuss how we proceed after the election. For you to indicate that you would not take that third seat appointment, why wouldn't you? If you were the third highest vote getter, if that was a policy we followed, why wouldn't you take it? Councilmember Soderberg stated because we have an election process. Councilmember Cordes stated we are circumventing the process right now. Councilmember Soderberg replied that is why I wanted the attorney to do some research and identify those problems so they can be addressed. Mayor Ristow stated Attorney Jamnik indicated to him he did have some answers and I thought he was going to be here tonight to address them. He said there were certain points at this time that would not be appropriate to discuss. Councilmember Soderberg stated he is trying to smooth the waters. Councilmember Cordes stated we have sat up here for six years and taken a lot of criticism. A little bit more is not going to hurt. Mayor Ristow stated it's part of the job. City Administrator Shukle: The budget and pavement management workshop will be held Wednesday, October 23 at 5:30 p.m. Finance Director Roland: Council received replacement pages for the budget they received in August. Mayor Ristow: He was invited to the Middle School for FF A Ag Day. It was good to see the kids interested in agriculture. Mr. David PritzlafI, 20255 Akin Road, asked Council regarding his questions from the last meeting and from tonight's meeting, he would like to have a response at the next meeting. He received a response from staff and would also like to receive a response from Council. Can I find out tonight if I can expect a response, or if you are exempt from responding? Mayor Ristow replied do you want us to inform you in writing. Mr. Pritzlaff replied yes, a written memo just like staff does. 14. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 8:48 p.m. APIF, MOTION CARRIED. Respectfully submitted, /? ~ /__- ",,/7 /-?;:? L:~ '-~l.-~:c..ce.. r" r ~tz<-./ V" Cynthia Muller Executive Assistant /7tf5' BUDGET WORKSHOP MINUTES October 23, 2002 The meeting was called to order by Mayor Ristow at 5:30 p.m. Present: Mayor Ristow, Councilmember Strachan, Councilmember Soderberg, Councilmember Cordes, Ed Shukle, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Jim Bell, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Karen Finstuen, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Ken Kuchera, Fire Chief; Tim Gross, Assistant City Engineer; Cynthia Muller, Executive Assistant Also Present: Aaron Tinklenberg, Christy Jo Fogarty, Randy Oswald, Earl Teporten, Ben Barker Finance Director Roland presented highlights ofthe 2003 Preliminary Levy and Budget. The proposed preliminary levy for all purposes is $4,242,570; $635,554 or 17.6% over the 2002 levy of$3,607,016. The proposed levy is $701,868 under the state imposed 2003 levy limit. Estimated revenues include $593,986 of Local Government Aid (LGA). Due to state budgetary difficulties, it is anticipated that LGA will be reduced or eliminated by the 2003 legislature. The preliminary levy (adopted 9/3/02) includes $296,993 reserved funding to offset this loss. It was discussed that if LGA was not reduced, a cushion will be built into the fund balance, which will not be earmarked for any specific projects. There is a 10% increase in expenditures anticipated each year. The city did not anticipate an increase in market values, which puts revenues ahead of budget and expenditures on target. Revenues - 2002 Adopted vs. 2003 Proposed 2002 Adopted 2003 Proposed Total $5,216,271 $6,066,035 % Change 16.3% Expenditures 2002 Adopted vs. 2003 Proposed 2002 Adopted 2003 Proposed Total $5,216,271 $5,769,042 % Change 10.6% Fund Balance As % ofExp. 37% 45% A member of the audience asked as a way of increasing "revenue if there was an opportunity for profit centers, such as mechanics doing work for residents, or the parks division picking up storm damaged trees and brush for residents. Staff replied that was done a few years ago, but the city no longer does residential work unless there is a natural disaster declared by the police. Ways that other cities are preparing to deal with the possible shortfall in LGA was discussed. Rosemount has levied to the maximum in 2003, adding staff and programs. They did not increase their levy to account for loss of LGA, but have noted programs to be cut. Lakeville has /7~&' also levied to the maximum in 2003. They had a moratorium on building permits two years ago which limited growth. Their levy is increasing $742,000 for operations. The following new positions which are included in the 2003 Preliminary Budget were discussed: - Payroll Support Specialist - Finance and Human Resources - Park Keeper - for mowing around ponds, assist with trees and snowplowing - Increasing the Community Development/Engineering Secretary position from part-time to full-time due to an increase in workload because of increased building inspection reporting requirements. Staff would like this increased immediately. The position was split between Inspections and Engineering. If this position were increased to full-time for Inspections, then a part-time Engineering Secretary position would be added. Also included in the budget document was a 5-year capital acquisition plan. Mayor Ristow inquired about the refurbished police cars and Councilmember Strachan asked about the detective vehicle. Staff stated the refurbished police cars are working out very well, and that the current detective vehicle was still in good working order. A vehicle for the Fire Chief/Fire Marshal had been purchased in 2002. All 2002 items requested have been purchased. Councilmember Soderberg inquired about the video camera for the police department. Staff stated the video camera would be used for traffic stops and can reduce the amount of court time. Councilmember Strachan asked about cars for future detectives. Staff stated in the future there will be two detectives and two cars will be needed. A member of the audience asked how staff arrived at project costs for 200n The projects were estimated using today's costs, and are only estimated figures. Prices for some items tend to be reduced in future years. Mayor Ristow noted the capital outlay items are approved by Council when they are requested. Staff also noted the Fire Hall roof needs to be replaced. Regarding other vehicles, Engineering would like to replace their existing truck, and Public Works would like to replace the street sweeper. Also included in the budget is the purchase of a tanker truck to be used for watering down gravel roads and watering trees, a 4-wheel drive pick- up and a gang mower. Councilmember Strachan inquired ifthe liquor store profits continue to lag, will Park and Recreation be underfunded? Staff stated a decrease in profits might affect park development, but not park operations. Councilmember Strachan suggested that in the future the city should consider either expanding the liquor operations or get out of the liquor business. Staff stated that in the future there could be a need for a larger downtown liquor store. The Pilot Knob store has two years remaining on the lease. Councilmember Soderberg asked ifthe number of people requested was enough? Staffis committed to not hiring too many people, and then have to cut positions in a few years. Staff is / 7v7 requesting 8 or 9 new positions. A member of the audience asked if the Building Inspections division would need more staff? Currently the city is using Inspectron to assist with inspections. It is planned to promote a building inspector to building official and hire another building inspector. This would eliminate the need for Inspectron. Currently there are 72 part-time and full-time employees. Including the volunteer firefighters there are approximately 100 employees, and with seasonal staff the total is 135 employees. Staff then asked for Council approval to increase the part-time Community Development/Engineering Secretary position to full-time immediately. This would add 10 hours per week to support Building Inspections, and the part-time Engineering Secretary would be hired in 2003. Staff noted not all positions are filled at the beginning of the year, but are filled throughout the year. Council approved the request. The Budget Workshop adjourned at 7:00 p.m. Respectfully submitted, ~ rYlJ~ Cynthia Muller Executive Assistant / 7'1~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463.7111 Fax (651) 463.2591 www.ci.farmington.mn.us 76 TO: Mayor, Councilmembers and City Administrator {. \ FROM: James Bell Parks and Recreation Director SUBJECT: Approving Submittal of an Application for Landfill Abatement Funds from Dakota County DATE: November 4, 2002 INTRODUCTION Dakota County has provided landfill abatement funding assistance to communities in Dakota County since 1989. DISCUSSION Dakota County Board Resolution No. 88-651 states that the County's portion of funding of recycling implementation and operating costs incurred by cities and townships will be through performance based funding. Communities over 5,000 in population are eligible to receive a $5,000 base per community plus $1.60 per household, based on 2001 household estimates. These funds assist the City in producing and distributing literature, promotional items and events that promote waste reduction and recycling programs in Farmington. BUDGET IMPACT The year 2003 maximum reimbursement for Farmington is $12,261. RECOMMENDATION Approve the attached resolution approving submittal of a grant application to Dakota County. Respectfully Submitted, Jo-\6~ James Bell Parks and Recreation Director J / '1'7 RESOLUTION NO. R -02 APPROVING AN APPLICATION FOR WASTE ABATEMENT FUNDING ASSISTANCE Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 4th day of November, 2002 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, according to Dakota County Board Resolution No. 88-651, Dakota County presently provides funding assistance for landfill abatement activities based on performance based funding; and, WHEREAS, the City presently has an integrated resource recovery system of which curbside pickup of yard waste and recyc1ables are major components, and would be eligible for funding under the County program. NOW THEREFORE, BE IT RESOLVED that the application for Dakota County Waste Abatement Funding Assistance, a copy of which is on file in the office of the City Clerk, is hereby approved. BE IT FURTHER RESOLVED that the City Administrator is hereby authorized and directed to execute and forward the application for Waste Abatement Funding Assistance. This resolution adopted by recorded vote of the Farmington City Council in open session on the 4th day of November, 2002. Mayor day of , 2002. Attested to the City Administrator SEAL I~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /0 TO: Mayor, Council Members, City Administrator {r. FROM: James Bell, Parks and Recreation Director SUBJECT: Adopt Resolution - Tree City USA Application DATE: November 4, 2002 INTRODUCTION Council consider the adoption of a resolution authorizing application for the City's Tree City USA designation. . DISCUSSION The City has received the Tree City USA designation the past number of years. Council adoption of the attached resolution will authorize the application for the Tree City USA designation for 2002. This designation honors cities that have demonstrated a commitment to forestation efforts in their respective communities. ACTION REOUESTED Adopt the attached resolution authorizing the application for the 2002 Tree City USA designation. Respectfully submitted, ---L-~ James Bell Parks and Recreation Director /75/ RESOLUTION No. R -02 APPROVE APPLICATION FOR TREE CITY USA DESIGNATION Pursuant to due call and notice thereof, a regular meeting ofthe City Council of the City ofFannington, Minnesota, was held in the Council Chambers of said City on the 4th day of November, 2002 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the City of Fannington has been designated a Tree City USA in the past; and, WHEREAS, it is in the best interest of the City to become a Tree City USA. NOW, THEREFORE, BE IT RESOLVED that the City of Fannington hereby directs staff to submit an application to the National Arbor Day Foundation for the 2002 Tree City USA designation. This resolution adopted by recorded vote of the Fannington City Council in open session on the 4th day of November, 2002. Mayor Attested to the day of November, 2002. City Administrator SEAL /75~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 7e1 c-:: :? .. S TO: Mayor, Council Members and City Administrator c. , FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Administration DATE: November 4, 2002 INTRODUCTION The recruitment and selection process for the appointment of a full-time Administrative Services Director in the Administration Department has been completed. DISCUSSION After a thorough review of all applicants for the Administrative Services Director position by the Administration Department and Human Resources Office, a contingent offer of employment has been made to Ms. Lisa Shadick, subject to ratification by the City Council. Ms. Shadick has been employed by the City as the Assistant Liquor Operations Manager since September 9, 1996. She has a Bachelor's degree in Business Administration and has held various management and customer service positions throughout her career. Ms. Shadick is well qualified for the position. BUDGET IMPACT Funding for this position is authorized in the 2002 budget. ACTION REOUESTED Approve the appointment of Ms. Lisa Shadick to the position of Administrative Services Director in the Administration Department, effective on or about November 5, 2002. Respectfully submitted, I'l' //--- // . /4 . /t ,.../' /L1 ;;f'2(.~!C{tt~:!r / Brenda Wendlandt, SPHR Human Resources Director cc: Personnel File /75'3 7e. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us e" TO: Mayor, Council Members and City Administrator 7' . /. FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Community Development DATE: November 4, 2002 INTRODUCTION The recruitment and selection process for the appointment of a full-time Assistant Planner in the Community Development Department has been completed. DISCUSSION After a thorough review of all applicants for the Assistant City Planner position by the Community Development Department and Human Resources Office, a contingent offer of employment has been made to Mr. James Atkinson, subject to ratification by the City Council. Mr. Atkinson has a Master's degree in City and Regional Planning and is currently the Planning Associate for the City of Mounds View. He has also served as a Planner for the City of Collierville, Tennessee. Mr. Atkinson is well qualified for the position. BUDGET IMPACT Funding for this position is authorized in the 2002 budget. ACTION REOUESTED Approve the appointment of Mr. James Atkinson to the position of Assistant Planner in the Community Development Department, effective on or about November 12, 2002. Respectfully submitted, . ..', ! / / ~'/ .,(.t- , ';1 .--,1.- _.. . /' (.L ;." (;:'d~/' C'::"'......- l..,..t,; r:> '" ~..,', Brenda Wendlandt, SPHR Human Resources Director CC: Personnel File / 75't.f City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463~7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7F TO: Mayor, Council Members and City Administrator f:r. FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Community Development DATE: November 4, 2002 INTRODUCTION The recruitment and selection process for the appointment of a full-time Building Official in the Community Development Department has been completed. DISCUSSION After a review of the Building Official position by the Community Development Department and Human Resources Office, a contingent offer of employment has been made to Mr. Ken Lewis, subject to ratification by the City Council. Mr. Lewis is currently a Building Inspector with the City. He has a degree in Building Inspection from Inver Hills Community College, is a certified Building Official with the State of Minnesota and has experience in building inspection, plan review, customer service and managing staff. Based on his education and experience, Mr. Lewis is well qualified for the position. BUDGET IMPACT Funding for this position is authorized in the 2002 budget. ACTION REQUESTED Approve the appointment of Mr. Ken Lewis to the position of Building Official in the Community Development Department, effective on November 5, 2002. Respectfully submitted, ,~,...) .. 'J" ':;::i/,.., Brenda Wendlandt, SPHR Human Resources Director CC: Personnel File 1"/56 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~ TO: M C .1 b C. Admi. f ~ ayor, ounCl mem ers, Ity mstrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Position change from part-time to full-time - Community Development DATE: November 4, 2002 INTRODUCTION This memorandum is to provide documentation for changing the part-time Administrative Support Technician position within Community Development and Public Works to full-time. DISCUSSION With the increased activity within Community Development and Public Works related to City growth and Building Inspections, there is a need to increase the compliment of clerical staff from 1.75 FTE to 2 FfE. The part-time Administrative Support Technician position would increase to a full-time benefit eligible position. This position is budgeted to increase to full-time in the 2003 Preliminary Budget. At the budget workshop, staff expressed the need to increase the position to full-time this year due to the workload of the current staff. Currently, the support staff is responsible for scheduling inspections, issuing permits, customer service and a variety of other duties. By increasing the Administrative Support Technician position to full-time, staff will be better able to maintain the high level of service our citizens and/or customers have come to expect. BUDGET IMPACT The cost of this increase for the remainder of the year would be approximately $2,700.00. ACTION REOIRED Approve changing the part-time Administrative Support Technician position from .75 FfE to 1 FfE, effective November 5, 2002. Respectfully submitted, 'I J ;t;;; ff ~'t ~~. . j' . "././;/ ,/' '1",',/;/ A~'ItJd../// I Brenda Wendlandt, SPHR Human Resources Director J 75'(.;; 71; City of Farmington 325 Oak Street, Farmington, MN 55024 . (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~. ~. TO: Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Traffic Control- 6th and Walnut DATE: November 4,2002 INTRODUCTION At the September 16th City Council meeting, staff was asked to review the intersection at 6th and Walnut for stop control due to the proximity of the school and concerns for pedestrians during drop- off and pick-up times. DISCUSSION The traffic engineer has reviewed the intersection during the morning and the afternoon at the peak pedestrian times and recommends the installation of all way stop control. There is one issue that needs to be addressed regarding the loading and unloading of the buses (see attached memo). The stacking of the buses along Walnut will block the visibility of the new stop sign for eastbound traffic. The school district has been notified of the recommendation and the bus stacking issue. The school district will indicate their preferred solution presented in the memo after their review. BUDGET IMPACT The costs to install the signage fall within the City's current budget. ACTION REQUESTED Authorize the installation of all way stop control at the intersection of 6th and Walnut contingent on the resolution of the bus loading/unloading conditions as stated in the attached memo from the traffic engmeer. Respectfully Submitted, ~h1~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file 176'7 JLIj Bonestroo _ _ Rosene ~ Anderlik & 1 \J 1 Associates Engineers & Architects Boneatroo, Roaene, Anderllk and Asaoclatea, Inc. la an Affirmative Action/Equal Opportunity Employer and Employee Owned Prlnclpala: Otto G. Bonestroo, P.E. . Marvin L. Sorvala, P.E. . Glenn R. Cook, P.E. . Robert G. Schunlcht, P.E. . Jerry A. Bourdon, P.E. Senior Conaultants: Robert W. Rosene, P.E. . Joseph C. Anderlik, P.E. . Richard E. Turner, P.E. . Susan M. Eberlin, C.P.A. Asaoclate Principals: Keith A. Gordon, P.E. . Robert R. Pfefferle, P.E. . Richerd W. Foster, P.E. . David O. Loskota, P.E. . Mark A. Hanson, P.E. . Michael T. Rautmann, P.E. . Ted K. Field, P.E. . Kenneth P. Anderson, P.E. . Merk R. Rolfs, P.E. . David A. Bonestroo, M.B.A. . Sidney P. Williamson, P.E., L.S. . Agnes M. Ring, M.B.A. . Allan Rick Schmidt, P.E. . Thomas W. Peterson, P.E. . James R. Maland, P.E. . Miles B. Jensen, P.E. . L. Phillip Gravel III, P.E. . Daniel J. Edgerlon, P.E. . Ismael Martinez, P.E. . Thomas A. Syfko, P.E. . Sheldon J. Johnson . Dale A. Grove, P.E. . Thomas A. Roushar, P.E. . Robert J. Devery, P.E. Offlcea: SI. Paul, SI. Cloud, Rochester and Willmar, MN . Milwaukee, WI . Chicago, IL Webalte: www.bonestroo.com MEMORANDUM TO: Lee Mann Farmington City Engineer FROM: Shelly Johnson Bryant Ficek DATE: October 17, 2002 RE: Traffic Control Analysis - 6th Street & Walnut Street Project No.: 141-99-101 The intersection of 6th Street and Walnut Street in Farmington is a four-legged intersection with two-way stop sign control on 6th Street, meaning vehicles on Walnut Street continue without stopping. Sidewalks are provided on both sides of every leg with crosswalks clearly marked. Parking is allowed on both sides on the north and east legs of the intersection. On the south leg, parking is allowed on the east side and prohibited between 7 a.m. and 5 p.m. on the west side. On the west leg, parking is allowed on the north side and prohibited on the south side between 7 a.m. and 5 p.m. A school is located in the southwest comer of the intersection and a church is in the southeast comer. The other quadrants are residential areas. All legs have adequate sight distance. To the north and south on 6th Street, vehicles are able to travel two blocks before being stopped at another intersection. Vehicles are able to travel two blocks before stopping to the east on Walnut Street and one block to the west before an all-way stop at 5th Street and Walnut Street. Traffic and pedestrian operations were observed at this intersection on Wednesday, October 9, 2002, during the late afternoon and on Thursday, October 10,2002, during the morning. During these time periods, the majority of pedestrians and vehicles were traveling to and from either the school or the church. Most of the pedestrians were younger, school-aged children, some without adult supervision when crossing Walnut Street, the street that is not required to stop at this intersection. During the morning, an adult crossing guard did aid in crossing at the 6th Street and Walnut Street intersection, although this person also went back and forth to the 5th Street and Walnut Street intersection, thus not catching all the crossing pedestrians. Parents dropping off and picking up their children also contributed to the number of pedestrians. Parking across the road from the school, they would cross directly from their vehicle to the school and back, mostly at locations other than the marked crosswalk at the intersection. 2335 West Highway 36 . St. Paul, MN 55113. 651-636-4600 . Fax: 651-636-1311 /?57 Finally, loading and unloading of buses occurred on the south side of the east leg of Walnut Street. When several of the school buses were parked in this location, sight distance became limited for northbound vehicles on 6th Street looking to the east and for approaching westbound vehicles on Walnut Street looking to the south. In a previous memorandum on regarding the traffic control at this intersection, all-way stop control was suggested for consideration due to the presence of the school and the improvement of safety for pedestrians, without excessive delay added to vehicles. Based upon the recent observations mentioned above, all-way stop control is now recommended for this intersection. In addition to the safety improvement, all-way stop control would alleviate the sight distance when buses queue on the south side of the east leg by requiring all vehicles to stop at the intersection before proceeding. If all-way stop control is installed at this intersection, the ability for eastbound motorists on Walnut Street to see the stop sign when buses are stacked along the south curb is a concern and potential problem. One of the following two options is recommended to alleviate this problem. The first option is to require the stacked buses to stop a sufficient distance from the comer (where the stop sign is recommended) in order to insure that vehicular traffIc can see the newly placed stop sign. This option would reduce the available stacking space for the school buses. The second alternative is to provide a temporary stop sign that would be placed in the middle of Walnut Street during times when the buses will be stacked along the curb. The school would be responsible for placing the stop sign before buses arrive and removing it after the buses leave. This option may also increase safety for pedestrians during the times the temporary stop sign is in place by emphasizing stopping to motorists. Also, if installed, stop ahead warning signs will be required. It is further recommended that red flags be placed on the stop signs for a four to eight week period and 'change in traffIc control' warning signs be installed in advance of the comer to help indicate the control change. These could be placed on a barricade located in the street to ensure visibility to motorists at all times. 2335 West Highway 36 II St. Paul, MN 55113 II 612-636-4600 II Fax: 612-636-1311 /7sCY City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7' ~~. TO: Mayor, Councilmembers and City Administrator FROM: Ken Kuchera, Fire Chief SUBJECT: School and Conference - Fire Department DATE: November 4,2002 INTRODUCTION The Fire Department is planning attendance at the National Fire Academy Arson Investigation Class. DISCUSSION The Fire Marshal will be attending the National Fire Academy Arson Investigation class in Emmittsburg, MD. The class will be held December 2 - 13, 2002. BUDGET IMPACT Approved in the 2002 Budget. ACTION REOUESTED For information only. Respectfully submitted, ~ ~~ A<'L.:4 <-C~ C. --../ Ken Kuchera Fire Chief /7~O r Jl B'r 11I118TOI rl'l)) E ~D!Pll BT11fV'ITrT. ~ ~=~ !YII~ Dr ~ ,.,. ~ ~J!lL,~..J ~ ~,~ ,.,.~~ ~ m..J&dJ.l ~ Established 1880 325 Oak Street Farmington, Minnesota 55024 10-28-02 TO: Ken Kuchera, Fire Chief (](/ FROM: John Powers, Fire Marshal7f! RE: National Fire Academy .on Class. I applied to December 13, e enclosed ent (FEMA) pays ements; the fare will itywill be $198.00 for my skills as an rtified Fire Investigator. I have been accepted for this class several 2002. The location is information for the to for the class, materials be reimbursed by NF A the meal ticket for the investigator, and it will CC: Kevin Carroll, Community De - . - Federal Emergency Management Agency National Emergency Training Center Emmitsburg, Maryland 21727 1 August 17,2002 Mr. John E. Powers 15 W 95th St Minneapolis, MN 55420 Dear Mr. Powers: Welcome to the Federal Emergency Management Agency's National Emergency Trainmg Center (NETC). We are pleased to inform you that you have been accepted for: R205: F.lARSON INVESTIGATION December 2. 2002 To December 13, 2002 Enclosed is information that you need to plan your travel and training. Please read it carefully. If you are eligible to receive a stipend, please note that there are changes in our reimbursement policies. Students staying on campus must purchase a meal ticket. The cost is S 198.00. and is payable to Guest Services. by cash, department check. traveler's checks, or purchase order at registration. Guest Services accepts credit card payment (VISA and MasterCard), but will not issue refunds. Students staying off campus are required to purchase break tickets at the cafeteria tile first day of class. If you are a Federal employee, foreign student. private sector representative. or contractor to a State or local government entity, you are responsible for your own travel and per diem costs, and lodging (520 to $30 per night), payable upon arrival to NETC. fEMA accepts credit card payment (VISA. MasterCard. Discover. or American Express) for lodging. If you are a FEMA employee, you must present a copy of your travel authorization at registration, and should read the FEMA instructions. policies and comptroller grams dealing with travel to NETC. If you are not able to attend this course. please notify us in writing no later than I month prior to your ccur:;c :;t:::.rt date. We have a 'N::!.iting list ofyot!r cclleagues who will take your place. Failure to notify us in writing may result in your restriction from NETC courses. In addition, if your responsibilities or organization change, please notify us in writing immediately. It may affect your eligibility to attend the course. If you have any questions, please call (301) 447-1035. Sincerely, cJ.(+U~ Darlyn M. Vestal Admissions Specialist NETC Support Services Division Enclosures . .\:.;~~:.?j1~ ". .~..C~.;~.... -..... " Federal Emergency Management Wtcy United States Fire Administratio~ National Fire Academy ~ Emmitsburg, Maryland 21727-8998 R205 Dear National Fire Academy Student: Congratulations on your acceptance into the U.S. Fire Administration's National Fire Academy's Fire/Arson Investigation (R205) course. Your assistance is requested in preparation for this educational opportunity. If possible, you should bring a copy of any official report forms used in your daily routine of fire investigating. These include: consent to search, for residential and commercial; fire report forms; vehicle fires; fire death reporting forms; photography; evidence, diagrams or sketches; and any other forms you may use. These report forms will be compiled and used in class, and reviewed by other investigators who are participating in this arson course. A portion of this course will be devoted to an outside activity, which will be conducted in the Fire! Arson Burn Simulators on campus. This outside activity will be conducted regardless of weather conditions. Therefore, you are required to bring: 1) A raincoat or rain suit 2) A heavy jacket or coat (for cold/winter weather) 3) Work gloves 4) Work shoes or boots for use in the Bum Simulators (not firefighter boots) In order to cover the amount of material required for this course, completion of work assignments and studying after classroom hours will be necessary. Also, evening classes may be conducted to complete all course requirements. A key preparatory component to this course is the pre-course reader. Please reference the enclosed pre-course reader in preparation for your attendance. Increasingly, students and instructors are bringing laptop computers to campus. Although not required, you are encouraged to consider doing so. REMINDER: You alone are responsible for security and maintenance of your equipment. The Academy cannot provide you with computer software, hardware, or technical support to include disks, printers, scarmers, etc. There are a limited number of 120 Volt AC outlets in the classrooms. A Student Word Processing Center is located in Building D and is available for all students to use. It is open daily with technical support provided in the evenings. This Center utilizes Windows 95 and Office 2000 as the software standard. //' Fire/Arson Investigation: Pre-Course Reader Congratulations on your acceptance into the Fire/Arson Investigation course. Through your attendance, this course will allow you to use concepts and methods that face the fire investigator. The course is designed to provide the knowledge and skills necessary to 1. Develop an understanding of the scientific principles of fire dynamics. 2. Ensure a systematic approach to proper scene investigation and documentation. 3. Conduct a systematic origin and cause investigation. 4. Facilitate a thorough followup investigation and case presentation. In order to enhance your learning in this course, preparation on your part is essential. As each class consists of professionals from the fire service and law enforcement communities, familiarity with the contents of this reader, coupled with the recommended readings, will enable you to participate more effectively in discussions on fire dynamics, fire chemistry, and fire terminology which is covered in Part 1. Part II of the reader provides information that will be discussed in detail in the legal module during the second week of the class with emphasis on legal terminology and concepts, along with representative case law germane to the field of fire investigations. Subjects covered in the 2-week course are broken down into the following units of instruction: Unit 1. Unit 2. Unit 3. Unit 4. Unit 5. Unit 6. Unit 7. Unit 8. Unit 9. Unit 10. Unit 11. Unit 12. Unit 13. Unit 14. Unit 15. Unit 16. Introduction Chemistry and Physics of Fire Behavior Building Construction and its Components Determining the Point of Origin Accidental Fire Causes Indicators of Incendiarism Incendiary Devices, Explosions, and Explosives Automobile Fires Injury and Fatal Fire Investigation Fire Scene Investigation Collection and Preservation of Evidence Motivation of the Firesetter Legal Considerations Report Writing Interviews and Interrogations Bum Simulation and Team Presentations Significant study time will be required for this course, along with quizzes and written examinations. A minimum score of 80 is required on the mid-term and final exams for successful completion. Due to the short period of time you will be here, and in consideration of the volume of material, it is the students' responsibility to become familiar with the overall content as some aspects of the course are not covered in extensive detail during classroom lecture. ~CL/ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Councilmembers, City Administrator ~, FROM: Karen Finstuen, Administrative Service Director SUBJECT: 2003 License Renewal Public Hearing DATE: November 4, 2002 INTRODUCTION Pursuant to City Ordinance 3-12-6-2, a public hearing must be held to renew On-Sale Liquor Licenses, On-Sale Sunday Liquor Licenses, On-Sale Wine and Club Licenses. Ordinance 3-15- 8C regulates the renewal of Saunas and Therapeutic Massage Licenses. DISCUSSION The following establishments have submitted their applications for renewal: On-Sale Liquor - On-Sale Sunday - Club Licenses - American Legion Farmington Lanes Long Branch Saloon and Eatery Gossips American Legion Eagles Club Farmington Lanes Long Branch Saloon and Eatery VFW Club Gossips Eagles Club VFW Club On-Sale Intoxicating Malt Liquor and On-Sale Wine -B & B Pizza The Ugly Mug Ted Pizza, Inc. Sauna and Therapeutic Massage - Rite Touch Therapeutic Massage Sherry Jackson /)~~ The required attachments, fees and insurance information have been submitted with the applications. Police Chief Siebenaler has reviewed the forms and approved the applications. BUDGET IMPACT The fees collected are as proposed in the revenue portion of the budget. ACTION REOUIRED Approve the 2003 On-Sale Liquor, On-Sale Sunday Liquor, On-Sale Beer, On-Sale Wine, Club, and Therapeutic Massage Licenses for the businesses listed above. Respectfully submitted, ~ZJ~ Karen Finstuen Administrative Services Director //~3 cob City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us TO: r Mayor, City Council, City Administrator r FROM: Kevin Carroll, Community Development Director SUBJECT: Proposed Revision of Business Subsidy Policy DATE: November 4, 2002 INTRODUCTION The City's Business Subsidy Policy needs to be revised, because it does not comply with legislative changes that have been made since its adoption in 2000. DISCUSSION The City currently has a Business Subsidy Policy in effect that was adopted by the HRA on 12/13/99 and by the City Council on 2/7/00. This Policy (attached) was adopted in order to comply with the state's Business Subsidy Act, which was enacted in 1999, in part due to concerns that cities had been engaging in "corporate welfare" by providing frequent and generous financial assistance to businesses that may not have needed it. The state's Business Subsidy Act has been amended since 1999, but Farmington's Business Subsidy Policy has not. I recently asked the City's legal counsel (for TIF-related matters) to review our Policy. It has been determined that our Policy needs to be revised in order to comply with current state law. Please refer to the attached Memo from attorney Lynnette Slater dated October 4, 2002. At its meeting on October 14, 2002, the Farmington HRA reviewed and discussed a draft of a modified version of the City's Business Subsidy Policy. The HRA made several changes in the initial draft, and then passed a unanimous motion recommending that the revised draft be adopted by the City Council. The HRA and the City's legal counsel have determined that the revised draft (attached) complies with current state law regarding business subsidies. ACTION REOUESTED Motion to ad pt the attached Business Subsidy Policy. /')~<I City of Farmington Business Subsidy Policy (C;~7) k1Jv r7 -r ~-D '2-/'7/ t:-D This Policy is adopted for purposes of the business subsidies act (the "Act"), which is Minnesota Statutes, Sections 116J.993 through 116J.995. Terms used in this Policy are intended to have the same meanings as used in the Act, and this Policy shall apply only with respect to subsidies granted under the Act if and to the extend required thereby. While it is recognized that the creation of good payingjobs is a desirable goal which benefits the community, it must also be recognized that not all projects assisted with subsidies derive their public purposes and importance solely by virtue of job creation. In addition, the imposition of high job creation requirements and high wage levels may be unrealistic and counter-productive in the face oflarger economic forces and the financial and competitive circumstances of an individual business. With respect to subsidies, the determination of the number ofjobsto be created and the wage levels thereof shall be guided by the following principles an~criteria: . Each project shall be evaluated on a case by case basis, recognizing its importance and benefit to the community from all perspectives, including created or retained employm.ent positions. . If a particular project does not involve the creation of jobs, but is nonetheless found to be worthy of support and subsidy, it may be approved without any specific job or wage goals, as may be permitted by applicable law. . In cases where the objective is the retention of existing jobs, the recipient of the subsidy shall be required to provide reasonably demonstrable evidence that the loss of those jobs is imminent. . The setting of wage and job goals must be sensitive to prevailing wage rates, local economic conditions, external economic forces over which neither the grantor nor the recipient of the subsidy has control, the individual financial resources of the recipient and the competitive environment in which the recipient's business exists. . Becauseit is not possible to anticipate every type ofproject which may in its context and time present desirable community building or preservation goals and objectives, the governing body must retain the right in its discretion to approve projects and subsidies which may vary from the principles and criteria of this Policy.. Date of adoption: 12 / 13 / 99 ( I Date of pUbl~aring: -.---- :~:~o :tFar~~n I Adopted by: F armiI)gton tlRA. .... 12/13/99 2/7/00 .. ."-._~.,.,...,,,..., 1070590.1 //05 MEMORANDUM VIA FACSIMILE AND POSTAL SERVICE TO: Kevin Carroll CC: Robin Roland Sid Inman Lynn Endorf FROM: Lynnette Slater DATE: October 4, 2002 RE: City of Farmington Business Subsidy Policy You have asked us to review the City of Farmington's current Business Subsidy Policy, adopted on February 7,2000. Below please find background information and our recommendations for revising such policy: The Minnesota Legislature has amended the Business Subsidy Act since its enactment in 1999 to require much more specific criteria to be adopted by a state or local government entity in the form of a Business Subsidy Policy. Based upon the legal requirements of the Business Subsidy A.ctand other practical considerations, we. advise that the City's Business Subsidy Policy be revised to include: · A list of public purposes for which a business subsidy will be granted. This may inClude, but must not be limited to, increasing the tax base. Other suggestions include economic diversity, and job creation and retention (for both full-time and part-time employees). However, please note that job retention may be used only where job loss is specific and demonstrable. " Specific minimum requirements that recipients must meet in order to be eligible for business subsidies. · A specific wage floor for the wages to be paid for the jobs created. This may be stated as a specific dollar amount or may be stated as a formula that will generate a specific dollar amount. I have also attached some recommendations of the Department of Trade and Economic Development and the Corporate Subsidy Reform Commission for public purposes and related criteri.a tOlJ~ included in a Business Subsidy Policy. DORSEY & WHITNEY LLP I/~(, Please note that the City may deviate from its Business Subsidy Policy, but only by documenting in writing the reason for the deviation and attaching this explanation to its next annual report to the Department of Trade and Economic Development. We look forward to our continued work with you on this project, and would like to review a revised draft of the City's Business Subsidy Policy to ensure compliance with the Business Subsidy Act. 2 DORSEY & WHITNEY LLP I/~/ CITY OF FARMINGTON, MINNESOTA Business Subsidv Policv SECTION 1. PURPOSE OF POLICY. The purpose of this Business Subsidy Policy (the "Policy") is to establish criteria by which the City of Farmington, Minnesota (the "City") may grant a business subsidy to a business (a "Business Subsidy"), as defined in Minnesota Statutes, Section 116J.993, subdivision 3. This policy sets forth the criteria to be considered by the City in awarding a Business Subsidy in compliance with Minnesota Statutes, Sections 116J.993 to 116J.995 (the "Act"). The City may deviate from this Policy only by documenting in writing the reason for deviation and attaching a copy of such documentation to its annual report to the Department of Trade and Economic Development, as provided in the Act. SECTION 2. PUBLIC PURPOSES. A Business Subsidy granted hereunder must meet one or more of the following public purposes: A. To redevelop blighted or under-utilized areas of the City. B. To provide for or promote housing for persons and families of low and moderate incomes within the City. C. To provide for mixed-income housing developments within the City. D. To promote neighborhood stabilization and revitalization by the removal of blight and the upgrading in existing housing stock in residential areas of the City. E. To create additional job opportunities within the City. F. To retain local jobs in the City, where job loss is specific and demonstrable. G. To enhance the economic diversity of the City and to provide essential products and services within the City. A Business Subsidy shall not be granted hereunder merely because it is found that the granting of the Business Subsidy will result in an increase in the tax base of the City. SECTION 3. MANDATORY MINIMUM CRITERIA. Any project for which a Business Subsidy is granted by the City shall meet the following mandatory minimum criteria: A. Where the public purpose of a project is the creation of additional jobs in the City, the project receiving business assistance must create a minimum of 1 new full- time equivalent [FTE] job in the community, with a minimum wage of at least 125% of the prevailing federal minimum wage. 1 /?toc? B. Where the public purpose of a project is the retention of existing jobs in the City, the party requesting the Business Subsidy shall provide evidence that the loss of jobs in the City is imminent in the absence of the granting of the Business Subsidy. C. Any party requesting a Business Subsidy must be able to demonstrate successful general development capability, as well as specific capability in the type and size of development proposed. D. All project proposals shall, in the opinion of the City Council, optimize the private development potential of a site. E. The project must meet the "but for" test, meaning that but for the Business Subsidy requested, it would not be financially feasible for the project to proceed in the manner as proposed. F. The project must not generate significant environmental concerns in the opinion of local, state or federal governmental units. G. The project must be in accordance with the comprehensive plan, zoning, redevelopment plans, and policies of the City. SECTION 4. AWARD OF BUSINESS SUBSIDY. A project meeting the above criteria will not automatically be approved for a Business Subsidy. Meeting such criteria creates no contractual rights on the part of any party seeking a Business Subsidy. A Business Subsidy shall be provided within applicable state and local legal requirements. In granting a Business Subsidy, the City shall enter into an agreement with the recipient that provides the information, wage and job goals, commitment to provide necessary reporting data, recourse for failure to meet such goals, and other covenants, as required by the Act. 2 /"/tc9 100- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farrnington.mn.us TO: Mayor, Councilmembers, City Administrator e; ~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Embers A venue Traffic Issues DATE: November 4, 2002 INTRODUCTION At the September 16th City Council meeting, a petition was submitted by residents along Embers Avenue asking for the speed limit to be lowered. The residents indicated that vehicle speeds on Embers are too high and they are concerned for the safety of their families. DISCUSSION Staff has met with resident representatives from Embers Avenue on two occasions to discuss the issues and potential measures that could be implemented to slow vehicle speeds on Embers Avenue. The traffic engineer was present at the second meeting. Results of speed studies performed along Embers were presented at both meetings. The speed studies confirm that vehicles are speeding on Embers, as speed studies have shown and the police have observed on other streets in the City. In regards to the lowering of the speed limit, the lowest speed limit enforceable, statutorily, is 30 mph. A change to the statute would need to be enacted to allow a 25 mph speed limit to be enforced. It was indicated that a change to the statute would need to be initiated by an individual in the state legislature and that the residents may be able to appeal to their representative to introduce such legislation. Several measures were discussed as having potential for reducing the speeds along Embers Avenue: Signage The installation of speed limit signs was proposed in the hopes that if signs are installed, drivers would be reminded of the speed limit and adjust their speed if necessary for compliance. Including signs that have a "speed radar enforced" or "traffic laws strictly enforced" plate was suggested. The residents would like to see some reflective material on the signs to make them very visible. Striping Striping the lanes on wider streets can have the effect of lowering speeds on wider streets. When lanes are striped on wider streets, it can give the perception that the street is narrower which in turn may lower a drivers comfort level and motivate the driver to drive somewhat slower. Based on J?'o Embers Avenue November 4, 2002 Page 2 recent bids, striping two edge lanes and a double yellow line down the center would cost at least $2 per lineal foot of street. Further discussion regarding the legal perspective as to the procedure for assessing these types of costs may be warranted. Enforcement More speed enforcement on Embers was requested by the residents. Subsequent to the last meeting, overtime has been authorized for the police staff to spend more time enforcing the speed limit on Embers. Education Educating the residents in the area of Embers Avenue was identified as an important element in the approach to lowering vehicle speeds. It was acknowledged that many of the speeders are from Embers Avenue or the surrounding neighborhood. Going door to door, sending out flyers and having neighborhood meetings with police staff present were methods that were discussed. Creating a flyer with facts and statistics regarding the law and consequences of speeding that could be sent to entire neighborhoods was identified as a time effective and cost effective educational method. Radar Speed Displav Signs Radar speed display signs were discussed. The police department has a vehicle mounted speed display board that is rotated around to different areas of the City. The City has also borrowed the State's radar display trailer at various times. Vehicles tend to slow down in the presence of the radar display boards. There is a permanent radar speed display device that has been seen in St. Paul that was discussed. Staffhas researched the cost for this item and the cost for a permanent speed display "sign" is approximately $4700, not including installation and on-going electric and maintenance costs. Sidewalks There is sidewalk on the east side of Embers Avenue. A discussion was held regarding the possibility of adding a sidewalk on the west side of Embers. This improvement would not necessarily affect the speeds of vehicles, but it would provide a safer area to walk on the west side of Embers. The cost to install a 5-foot wide sidewalk and the associated aprons at the driveways could average up to approximately $12 per square foot. As a new improvement, these costs would be assessed 100% per the City's assessment policy. At this time, staff recommends that the Council consider the installation of speed limit signs with the associated "speed radar enforced" plates and the creation of an educational flyer that could be used throughout the City in regards to vehicle speed issues. Striping could be considered in the spring, after evaluating the impact of the signs and flyers when the weather is more appropriate for striping. BUDGET IMPACT The cost for the speed limit signs would be approximately $140 per sign, based on the quotations received by staff thus far. The creation of the flyers could be accomplished mostly within the already budgeted staff time for 2002. 11/1 Embers Avenue November 4, 2002 Page 3 ACTION REQUESTED 1. Authorize the installation of speed limit signs along Embers Avenue which include a plate that says "speed radar enforced". 2. Authorize staff to create an educational flyer for distribution to educate drivers on residential speed limits and safety issues. Respectfully Submitted, bk-M~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file Embers Avenue Residents I ")>~