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HomeMy WebLinkAbout09.02.25 Council Packet Meeting Location: Farmington City Hall, Council Chambers 430 Third Street Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA Tuesday, September 2, 2025 7:00 PM Page 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS (This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA 7.1. Minutes of the August 12, 2025 Special Work Session Agenda Item: Minutes of the August 12, 2025 Special Work Session - Pdf 4 - 12 7.2. Minutes of the August 18, 2025 Regular City Council Meeting Agenda Item: Minutes of the August 18, 2025 Regular City Council Meeting - Pdf 13 - 21 7.3. Minutes of the August 27, 2025 Special City Council Meeting Agenda Item: Minutes of the August 27, 2025 Special City Council Meeting - Pdf 22 - 24 7.4. Payment of Claims Agenda Item: Payment of Claims - Pdf 25 - 26 Payment of Claims 7.5. City Administrator Employment Agreement Agenda Item: City Administrator Employment Agreement - Pdf 27 Page 1 of 128 7.6. Staff Approvals & Recommendations Agenda Item: Staff Approvals & Recommendations - Pdf 28 7.7. Contract with Farmington ISD 192 for the Services of a School Resource Officer Agenda Item: Approve Contract with Farmington ISD 192 for the Services of a School Resource Officer - Pdf 29 - 40 7.8. Professional Services Agreement with I & S Group, Inc. for the 220th Street Trunk Utility Preliminary Design Agenda Item: Professional Services Agreement with I & S Group, Inc. for the 220th Street Trunk Utility Preliminary Design - Pdf 41 - 56 7.9. Receive Quotes and Award a Contract for Abandonment of Well No. 1 and Well No. 2 Agenda Item: Receive Quotes and Award a Contract for Abandonment of Well No. 1 and Well No. 2 - Pdf 57 - 65 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 12.1. Authorizing Issuance and Awarding Sale of General Obligation Bonds, Series 2025A Staff recommends adoption of updated Resolution 2025-059 Authorizing Issuance and Awarding Sale of General Obligation Bonds, Series 2025A, to the low bidder, as presented by Northland Securities. Agenda Item: Authorizing Issuance and Awarding Sale of General Obligation Bonds, Series 2025A - Pdf 66 - 94 12.2. Joint Powers Agreement with Dakota County for Communities for All Grant Funding Approve the attached Joint Powers Agreement with Dakota County for Communities for All (CFA) grant funding and accept the $16,000 CAF grant for the electric adult changing station at the Rambling River Center. Agenda Item: Joint Powers Agreement with Dakota County for Communities for All Grant Funding - Pdf 95 - 128 13. CITY COUNCIL ROUNDTABLE Page 2 of 128 14. ADJOURN Page 3 of 128 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the August 12, 2025 Special Work Session Meeting: Regular Council - Sep 02 2025 INTRODUCTION: The August 12, 2025 Special Work Session minutes are attached for review and approval. ACTION REQUESTED: Approve the August 12, 2025 Special Work Session minutes. ATTACHMENTS: 08.12.25 Special Work Session Minutes Page 4 of 128 Special Work Session Minutes of August 12, 2025 Page 1 of 8 City of Farmington City Council Special Work Session Minutes Tuesday, August 12, 2025 The City Council met in a Special Work Session on Tuesday, August 12, 2025, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 10:00 am. Members Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Jake Cordes, and Steve Wilson Members Absent: Councilmember Nick Lien Staff Present: David Chanski, Interim City Administrator/HR Director Kim Sommerland, Finance Director Matt Price, Fire Chief Peter Gilbertson, IT Director Josh Solinger, Liquor Operations Manager Kellee Omlid, Parks & Recreation Director Nate Siem, Police Chief John Powell, Public Works Director 2. APPROVE AGENDA Motion was made by Councilmember Bernatz and seconded by Councilmember Cordes to approve the agenda, as presented. Motion carried: 4 ayes / 0 nays 3. DISCUSSION ITEMS 3.1 Draft 2026 Preliminary Budget Director Sommerland highlighted notable changes in the proposed budget and provided an overview of the estimated tax levy and the resulting tax rate. This review will concentrate on levy-supported items to allow for timely Council feedback before the preliminary levy is finalized. Strategic planning was done in February and April and, since May, Staff have been working collaboratively on the budget to get us to where we are today. Page 5 of 128 Special Work Session Minutes of August 12, 2025 Page 2 of 8 At the Strategic Planning sessions in February and April, the City Council indicated their comfort level for a tax levy increase was between 7 – 9% with a general consensus of a 50% tax rate. City Council also reaffirmed the City’s priorities: • Quality Business Growth & Retention • Community Engagement • Infrastructure Support • Employee Engagement/Culture/Wellness Project priorities (from highest to lowest priority) included: 1. Police Department Expansion 2. Combination Full-Time/Paid-on-Call Fire Department 3. Street Reconstruction and Maintenance – and – Water Sewer Expansion 4. Building Maintenance and Upgrades 5. Trail Construction and Maintenance 6. Maintenance Facility Expansion 7. Ice Arena The interim budget included the following, which resulted in an estimated tax levy increase of 19% and a tax rate of 56%: • Base budgets, new requests, and CIP updates • Addition of six full-time Firefighters estimated at $1 million • Adjustments in alignment with the City’s financial management plan o Internal service fund increases o Special levies for the following funds replaced transfers out of the General Fund: ▪ Fire Fund ▪ Recreation Fund ▪ Building Maintenance Fund ▪ Trail Maintenance Fund ▪ Street Maintenance Fund ▪ Capital Equipment Fund Director Sommerland said that all Directors sat down last week to make some adjustments to lower the tax levy and tax rate and put the following items on hold: • Staff Additions (not including six full-time Firefighters): • Assistant City Engineer • Engineering Technician • Senior Accountant/Assistant Finance Director Page 6 of 128 Special Work Session Minutes of August 12, 2025 Page 3 of 8 • New Initiatives/Enhanced Programming: • Wayfinding • Speed Limit Study • Rambling River Center Furnishings (roller window shades, training tables, cappuccino machine, electric fireplace) • Rambling River Center Fitness Equipment (functional trailer, adjustable weight bench, elliptical, and treadmill) • Finnley Sport Ice Scheduling Program • CIP items: • Bucket Truck • Hydraulic Breaker (one of two requests) • John Deere Tractor • Skid Grader • City Hall Maintenance – replacement of variable frequency drives and water heater Interim Administrator Chanski said we wanted to list the things that Staff removed when we met last Thursday. These items are needs but, as a Team, we knew that some changes had to be made because we weren’t comfortable at 19%. And part of the conversation, once we get to where we are actually at, the City Council can choose to move things back in, but we wanted to get a rate that Staff was comfortable with presenting to Council. With the above adjustments, the Draft Preliminary 2026 Tax Levy is: Page 7 of 128 Special Work Session Minutes of August 12, 2025 Page 4 of 8 The 2026 Estimated Tax Rate: Director Sommerland said that the County tax capacity rates are not yet available so, when we calculate that number, we are including growth estimates from Community Development. It is only an estimate at this point. 2026 Estimated Property Tax on Average Home: City Portion – Tax 2025 $1,626 • Based on Taxable Market Value of $354,000 City Portion – Tax 2026 $1,717 • Based on Estimated Taxable Market Value of $357,500 Other requests not included in the CIP and total about $34,000 include: • Arena relief valve replacement • City Hall elevator panel upgrade • Scissor lift trailer • Auger attachment • Warming house benches Unresolved components that may impact the budget as to where we are today include, but is not limited to: • Union contracts currently being worked through with the Police Department • Benefit rates are unknown at this time for 2026 • Purchasing vs. leasing vehicles has been discussed internally; purchasing may be more affordable; four squads and one engineering vehicle are planned to be replaced; analysis shows no savings on leasing, but some leases may have a one-year extension option. o For the Fire Department, every time a leased vehicle is turned back in, they have to rebuild it back out. Body styles change, so all new items have to be purchased to Page 8 of 128 Special Work Session Minutes of August 12, 2025 Page 5 of 8 outfit them, which is an additional cost and not a cost savings to the Fire Department. With trade-in, a portion is also lost due to price increases and not getting back as much in resale. A purchased truck could be kept for 20 years, compared to leasing and replacing it every five years. o For the Police Department, some items do not fit when outfitting a leased vehicle and need to be purchased new, also. o Outfitting vehicles internally can take up to two years, based on the number of vehicles purchased, and paying an outside vendor to do the work is an additional cost and can still be a six-month or more wait. Delays in getting some of the outfitting parts adds additional time to vehicles that are being paid for on lease but not in service. o Council directed Staff to also look at the option of lease to own. o Fleet management can be done in-house. • Architecture and design for Police Department expansion o There is a range from a cost perspective as to where this could land. Conservatively, this cost could be $1-2 million for design, and there are several ways to fund that. • Impact of financial management plan – this is the first year for incorporating it into the budget process; making sure we aren’t missing anything and if it would impact our results Director Sommerland said we are looking at 8% but, because we have some of these variables, Staff are asking Council for a little more room on that percentage. As we go along, we may have a better idea on these variables. We may need to increase in order to have that flexibility, so we are looking for Council’s comfort level is in order to do that. Mayor Hoyt: we have talked for the last three or four years about what was kicked down the road, what we weren’t keeping up with, the demands of the community, the comfort level and what’s palatable when it comes to finances. You cannot spend percentages and, as uncomfortable as it is for us to look at a number like 19%, we have asked our Team for what reality is, we have asked for the worst truth. This is not the last conversation, and each year will get more expensive, and more things will need to be added. Nobody wants a 19% increase, but this is the position we’re in and what we Page 9 of 128 Special Work Session Minutes of August 12, 2025 Page 6 of 8 need to do. We have to take a stand, and we cannot go backwards. I’m a yes – it’s what you said we needed, we trust you, I’m comfortable there, and we will spend out time telling our story. Our communication has to be better than it’s ever been. We have to be so far out in front of this. Councilmember Wilson: I’m in complete agreement. Because the reality is this is why some Cities are afraid to go to a full-time Fire Department. We’ve actually got a really good story to tell with our Fire Department and, if this is the worst year of it, then that becomes our base. The idea of kicking stuff down the road after we’ve worked hard to get to this point, is something I’m not okay with. At the same time, I would also appreciate Staff going back to look for ways to find efficiencies. Councilmember Cordes: It comes down to doing what’s right versus what’s easy right now. It’s not easy but let’s do the right thing. I agree with Steve that there are items on the list where we may find efficiencies or find grants to fund them. We were elected to do these jobs and do what’s right for the community and sometimes it’s not the easy thing to do. Councilmember Bernatz: One of the first conversations we had that I distinctly remember is that you can’t arbitrarily choose a percentage and then tell your team that they have to somehow make it work in that percentage. That stuck with me through this entire timeframe. Also, I understand that 19% looks scary. But when you break it down, we’re talking about one cup of coffee a month. If it’s 19%, it’s two and a half cups at your local favorite spot. For most people, that’s a reasonable shift and adjustment, based on what you’re getting in return. Individuals, though, may not understand what it means to have a full-time Fire Department Staff or why it’s so important to expand the Police Department because they’re looking from the outside only. The other side is – if we come in at 19%, and then there’s the County, and the School District with a levy. I know the District is not our responsibility, but it is our community. My opinion is that it cannot fail – not with people wanting to stay in Farmington, what it means to raise your family here, and have a good school district. I’m not saying I disagree – just that all these things come in together and more conversation has to be had, perhaps between us and the district, on what does this look like, so the community understands why both things are equally important. From a whole community aspect, I think there ought to be some amount of collaboration. We all, together in this room, are in a position where we don’t want an Page 10 of 128 Special Work Session Minutes of August 12, 2025 Page 7 of 8 unacceptable level of core services, so we’re doing what we need to do. To the points that were made, keep an eye on where we cannot overspend. And while it is not our responsibility, we have to do what we can do in order to give the School District the best shot at getting this levy passed. Chief Price: We should know between August 18th and September 30th whether the Fire Department will receive the SAFER grant we applied for and, when they start awarding them, they’ll start putting them out on their site. They have until September 30th to have all of them published, so we will know by then whether or not we will receive an award. Mayor Hoyt: I believe we need to move the Grant Writer position from half to full-time. It has worked out very beneficially for us, and I think we should see what our agreement with Southeast Cooperative could be and whether or not we can make the transition to full-time. Interim Administrator Chanski: There were three Staff positions listed. One of the things I want to work on in the next year is – what do we see as needs in the next 5 – 10 years. As we move forward, not only will we then know what we need, but we can also go back to the financial management plan and better project. And in future years, we can see this is the position that was identified, and here is what we want this year. It’s, essentially, building Staff positions into the CIP. Councilmember Wilson discussed the current phone system and whether calls could be answered by a live person versus the phone tree. Director Gilbertson said we can look at shortening the messaging that is currently in the system. Interim Administrator Chanski added that the phone tree system allows Karina to assist customers who come into City Hall and to also do her work, which is for five other departments. Councilmember Wilson would really like have a printed document that shows – here is what your City has done for the past five years and, when we pass the budget, here is where your money is going. This will allow Council to easily answer questions for our residents. Interim Administrator Chanski added that, with a future Assistant Finance Director, we would like to move our budget into more of a narrative form, so it’s not just spreadsheets, but – here is what we’re going to do, here is our vision and our values, and then for each department it is not just a number. Page 11 of 128 Special Work Session Minutes of August 12, 2025 Page 8 of 8 The City Council directed Interim Administrator Chanski to reach out to Superintendent Berg. Mayor Hoyt said we need to get our solid waste contract on a work session because our contract will end at yearend 2026. Director Powell is framing a list of questions that will guide us on which direction Council wants to go. A key thing is – do we need to continue going to Red Wing or can we go elsewhere. He will be meeting with Red Wing. It’s on the list for a work session this year. City Council agreed to move forward with 19%. 4. ADJOURNMENT Motion was made by Councilmember Cordes and seconded by Councilmember Wilson to adjourn the meeting at 11:18 am. Motion carried: 4 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 12 of 128 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the August 18, 2025 Regular City Council Meeting Meeting: Regular Council - Sep 02 2025 INTRODUCTION: Minutes of the August 18, 2025 Regular City Council Meeting are attached for Council review. ACTION REQUESTED: Approve the minutes of the August 18, 2025 Regular City Council Meeting. ATTACHMENTS: 08.18.25 Council Minutes Page 13 of 128 Regular City Council Meeting Minutes of August 18, 2025 Page 1 of 8 City of Farmington Regular Council Meeting Minutes Monday, August 18, 2025 The City Council met in regular session on Monday, August 18, 2025, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Acting Mayor Bernatz called the meeting to order at 7 pm. 2. PLEDGE OF ALLEGIANCE Acting Mayor Bernatz led everyone in the Pledge of Allegiance. 3. ROLL CALL Members Present: Acting Mayor Holly Bernatz, Councilmembers Jake Cordes, Nick Lien, and Steve Wilson Members Absent: Mayor Joshua Hoyt Staff Present: David Chanski, Interim City Administrator/HR Director Amy Schmidt, City Attorney Deanna Kuennen, Community & Economic Development Director Jared Johnson, Planning Coordinator Kim Sommerland, Finance Director Matt Price, Fire Chief Kellee Omlid, Parks & Recreation Director Andrew Van Dorn, Police Captain John Powell, Public Works Director Also Present: Members of the Farmington Fire Department 4. APPROVE AGENDA Motion was made by Councilmember Cordes and seconded by Councilmember Wilson to approve the agenda, as presented. Motion carried: 4 ayes / 0 nays Page 14 of 128 Regular City Council Meeting Minutes of August 18, 2025 Page 2 of 8 5. ANNOUNCEMENTS / COMMENDATIONS 5.1 Recognition of Firefighter Katelynn Scholl’s Military Service and Flag of Honor Chief Price recognized Firefighter Katelynn Scholl for her service to our community, state, and nation. Katelynn listed in the Minnesota Army National Guard in August of 2020. She shipped out to basic in her Advanced Individual Training (AIT) July of 2021, graduating as a 68 Whiskey, which is a Combat Medic. Returning home to Minnesota and drilling with her Unit 204 Medical Company Area Support, part of the 34th Infantry Division, also known as the Red Bulls. Katelynn joined the Fire Department in July of 2022 and graduated from the academy and her year-long probation in July of 2023. In early 2024, Katelynn’s unit was notified that they would be deploying to the Middle East in support of Operation Inherent Resolve. In August 2024, Katelynn mobilized and deployed with her unit to Al-Asad Air Base in Iraq. Katelynn kept in touch with the Department while she was deployed. In February of this year, Katelynn reached out to me and asked if I would be interested in her being able to fly a flag in honor of the Fire Department. I was both honored and excited about this. As a Veteran, I understand what the Flag of Honor that you’re able to fly truly means. One thing about flying the flag is that you can pick a date that means something to the Soldier or for who they are flying it for. We decided on April 7th for the flag to be flown. Back in 1885, it was this date in which the people of Farmington voted to purchase a hand pump fire apparatus and equipment. This is important because five years previous, in 1880, these same items were up for a vote, but they voted it down. The Fire Department did not want to be impaired trying to do their job, so the Farmington Eagle Hook and Ladder Company No. 1 formally disbanded. The Village of Farmington would not have another fire company until April 7th of 1885. During the five years with no Fire Department, the Village lost its largest flour mill, a grain elevator, a grain mill, a hay press, several businesses and homes, and, in 1884, lost its most valuable institution, which was the high school. So, on April 7th of 2025, Katelynn’s unit flew this flag in honor of the Fire Department – for us, on April 7th of 1885, re-established the Eagle Hook and Ladder Company for the Village of Farmington. Katelynn returned home from her year-long deployment, and I had a meeting with her to begin to come back to the Department to continue to serve her community. Katelynn handed me the flag and certificate, which reads, “Flag of Honor. The accompanied flag of the United States of America was proudly flown under Operation Inherent Resolve in honor of the Farmington Fire Department, flown in the face of the enemy over the 204th Medical Page 15 of 128 Regular City Council Meeting Minutes of August 18, 2025 Page 3 of 8 Company Area Support Role Second Echo Clinic at Al-Asad Air Base, Iraq, on the 7th day of April 2025 illuminating the dark by the light of justice and bearing witness to the sacrifice and courage of those men and women defending the freedom of the United States of America. On behalf of Specialist Katelynn Scholl, (signed) First Sergeant Brent Emery and Major Jacob Redding, Commanding.” This evening, I ask that you join me and the Department in recognizing and honoring Katelynn Scholl for her service to her community, her state, and her country, and for all of her service and accomplishments with the Farmington Fire Department and the Minnesota National Guard. Katelynn thanked everyone in attendance from the Fire Department and Chief Price for his speech. She thanked everyone for their support and said, “I appreciate the welcome that I’ve had coming back. It’s been wonderful to see all your faces again and I’m very excited to start responding to calls with all of you, and I look forward to continuing to service this community. Thank you very much. Everyone stood in applause. Councilmember Lien: You guys never cease to amaze me with the cool stories and how well you all know your history – it’s incredible. This might be at the top of all the cool stories I’ve heard from you guys. It’s really cool to see how much the concept of service permeates through everything that you do – that you’d be willing to serve the Fire Department here, serve your country, and everything. It’s a testament to your character, just like all of your peers out there. It means a lot. There’s obviously nothing I or any of my peers can say that outshines what you just did for the last year and the statement you just made. Thank you. Councilmember Cordes: Katelynn, thank you for everything you’ve done. You have made our community, our state, and our nation proud. Thank you for your service and your continued service – we all owe you more than just a round of applause. Thank you. Councilmember Wilson: Katelynn, thank you so much. It looks like Mom and Dad are here, also – thank you to both of you for your commitment and your way, too. Thank you to the entire Fire Department for being here to recognize Katelynn and to support her. To Chief Price or Katelynn, do either of you have a picture of the flag? Page 16 of 128 Regular City Council Meeting Minutes of August 18, 2025 Page 4 of 8 Chief Price said he has the flag and that it’s in a case and will be hung up and displayed for a while. Acting Mayor Bernatz: I don’t have a whole lot more to say beyond what has already been said. But I was watching a TV show, and they said you can tell a lot about people by their kids. Meaning that, if you look at the child that was produced, you know a lot about the parents. And what I see before me is a young woman who obviously understands sacrifice and service and giving of self at the highest levels. And whether or not people realize that they are directly affected by or impacted by the choices that you’ve made and the service that you’ve done, it cannot go unrecognized, and we are grateful. So, thank you. 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS The following citizens addressed the Council: • Jeff Schottler, 22420 Calico Ct, Farmington, MN • Andrew Klotter, 4345 220th Street West, Farmington, MN 7. CONSENT AGENDA 7.1 Minutes of the August 4, 2025 City Council Work Session 7.2 Minutes of the August 4, 2025 Regular City Council Meeting 7.3 Request for Time Extension for Recording Final Plat – Viva Attiva at South Creek Fourth Addition 7.4 Request for Time Extension for Recording Final Plat – Viva Attiva at South Creek Fifth Addition 7.5 Payment of Claims 7.6 Staff Approvals and Recommendations, including: • Rehire of Kevin Conrad as Seasonal Arena Supervisor • Rehire of Rodney Koch as Seasonal Arena Supervisor • Rehire of Jake Novak as Seasonal Arena Supervisor • Appointment of Shanna Hofacker as Part-Time Liquor Store Clerk • Approval of the completion of 6-month probationary period for Assistant City Administrator/HR Director David Chanski 7.7 Alta Access and Alta Video Upgrade 7.8 Accept Bids and Award a Contract for the Fire Station #1 Reroof Project 7.9 Donation from Michelle Bade to the Rambling River Center Motion was made by Councilmember Cordes and seconded by Councilmember Lien to approve the Consent Agenda, as presented. Motion carried: 4 ayes / 0 nays Page 17 of 128 Regular City Council Meeting Minutes of August 18, 2025 Page 5 of 8 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 12.1 Ordinance 2025-006 Amending Title 6 and 10 of the Farmington City Code as it Relates to the Keeping of Honey Bees and the Abatement of Nuisances; and Amending Title 8, Chapter 12, Fees and Charges Schedule Planning Coordinator Johnson presented the ordinance and answered questions for the City Council. Motion was made by Councilmember Lien and seconded by Councilmember Cordes to approve and pass Ordinance 2025-006 Amending Title 6 and 10 of the Farmington City Code as it Relates to the Keeping of Honey Bees and the Abatement of Nuisances; and Amending Title 8, Chapter 12, Fees and Charges Schedule. Motion carried: 4 ayes / 0 nays 12.2 Resolution Accepting Grant Award from CenterPoint Energy Community Safety Grant Program Chief Price presented for the City Council. Motion was made by Councilmember Cordes and seconded by Councilmember Wilson to adopt Resolution 2025-058 Accepting a Grant Award from CenterPoint Energy Community Safety Grant to Support the Purchase of Personal Flotation Devices (PFDs) to the Farmington Fire Department, in the amount of $2,500.00. Motion carried: 4 ayes / 0 nays 13. CITY COUNCIL ROUNDTABLE Attorney Schmidt: After the last meeting, Mayor Hoyt asked me to follow up on some of the comments that Mr. Plotter, who was here again tonight, made at the meeting two weeks ago. So, I think it’s timely for me to give that feedback. I worked with Acting City Administrator Chanski, and I think he was in touch with the Police Chief to gather some information. The information that we were able to find, as you know, was an incident that occurred in 2010. So, it’s literally been Page 18 of 128 Regular City Council Meeting Minutes of August 18, 2025 Page 6 of 8 15 years – August 13th of 2010. It’s been a very, very long time since this event occurred. In 2016, Mr. Plotter filed a complaint with the Police Department. It was investigated, and the facts that were found at that time don’t substantiate the claims that he made last week. The information that I was able to receive from the Police Department didn’t touch on the incident that he described tonight before the Police arrived at his residence, but it does break down a timeline of him being given medical care. There was video at the time. So, the allegations that he has made against the Police Officers that he’s named, including our now retired Police Chief, are simply not substantiated by the evidence that was available from the day that this occurred. If he is going to come back last week, I can repeat this information again. But given the age of this alleged incident, maybe the Acting Administrator or the Police Department representative could speak to it more. As I understand it, the evidence doesn’t exist anymore, given the length of time that has taken place since this incident occurred. Councilmember Lien: There’s only about two weeks left of summer. I hope everyone gets out and makes the most of it before the kids head back to school. Councilmember Cordes: I want to express my thanks to the Farmington Police Department for coordinating National Night Out and allowing some of us to ride along and crash some of those parties. Councilmember Wilson: It might be back to school end of summer but, technically, summer doesn’t end for about a month. Even right into the start of the football season, it’s still summer. It’s a beautiful thing. I want to thank and honor Katelynn again and Mom and Dad for being here tonight. Thank you for sharing that story and that memory with us. Huge, huge – it was so exciting last week. Thank you, Kellee, Missie, and the Rambling River Board. What an awesome official opening to our Rambling River Center. Kellee, your comments were just outstanding, and they really hit the right notes, so thank you so much. I want to thank everyone who was able to be there to celebrate. The weather was beautiful. The building has actually been open for a month or two since the City celebration, but it’s a great building to consider joining the senior center. I am a member myself. It’s a great community, and I would encourage everybody to check it out. So, thank you again. Director Kuennen: I just wanted to note that last Wednesday we hosted, and the EDA collaborated with Dakota County Technical College, to provide an AI for Business Training, and we had approximately 20 businesses represented at Page 19 of 128 Regular City Council Meeting Minutes of August 18, 2025 Page 7 of 8 the training, and it was very well received. So, thank you to the businesses that accepted the invitation to spend a couple hours with us, brushing off their knowledge, and adding to their knowledge about AI. Our intention is to continue to offer workshops and other tools for our business community, So, stay tuned. Director Powell: In 2021, the Environmental Protection Agency (EPA) put forth new rules, lead and copper rule, and made revisions to those rules. This required that water suppliers provide an inventory of their service material types, with an initial inventory being provided to the Minnesota Department of Health by October of last year. The City was successful in doing that after extensive research and mailings with the property owners. During that process, Eric Whitmer, our Public Works Superintendent, found that there were some grants available to help us continue this research. It was a very straightforward grant, so he applied for it. We recently found out that we received a $75,000 grant to help us continue researching materials. It’s a wonderful grant because we don’t even handle the money. The Minnesota Department of Health contracts with the firm, they do the work, and their bills go directly to the Department of Health. They track everything, so we don’t have any bookkeeping to do with that. We are very thankful to the Minnesota Department of Health providing that support so we can continue our research, records inventory, reaching out to property owners ,and helping them identify what they have. Director Omlid: Tomorrow is Open Door pop-up food pantry at the Rambling River Center from 3 – 4:30 pm. Next Wednesday, August 27th, is the last Music in the Park concert for the season at Rambling River Park. Playing is the Riverside Rockets – 1950s rock and roll. I believe all the other concerts have been indoors this summer, so we are hoping for a good night next Wednesday. And I want to thank everybody for coming out to the grand reopening and ribbon cutting – it was a really fun event and great to have everyone show up for that. Thank you. Chief Price: Katelynn, it’s an honor to have you in our ranks. Keep up the great work. We have our Open House on September 17th. The new location this year is at Fire Station #1. We are going to incorporate some of our training. the live burn trainer, and the SCBA training trailer. We want to start incorporating that into our Open House. Again, follow us on social media for all the times and events. I believe we’re going to have food trucks this year, as well. Captain Van Dorn: 70 pounds of food was donated on National Night Out and was moved on to the food shelf. Also, the fence project started at the Police Department today. Page 20 of 128 Regular City Council Meeting Minutes of August 18, 2025 Page 8 of 8 Acting Mayor Bernatz: Thank you all for muddling through with me. I think we did okay. We are squeezing every last drop out of summer. National Night Out was a ton of fun. I got to ride along with Sergeant Redmond and my dog came with – and I have bruises to prove that she does not like squad cars. So, we won’t necessarily be doing that again anytime soon, but I think the kids really enjoyed it. We are unlikely to see you all necessarily again before the school buses start running. So, just a gentle reminder that Stop means Stop. Red Lights mean Stop. Little kids moving around and darting in-between and out of homes is going to be our reality in a very short period of time. So, keep your eyes open to the movement that happens once school comes back. Another congratulations and a thank you to Katelynn and her family, and also to the Fire Department for being here tonight. 14. ADJOURNMENT Motion was made by Councilmember Wilson and seconded by Councilmember Cordes to adjourn the meeting at 7:45 pm. Motion carried: 4 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 21 of 128 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the August 27, 2025 Special City Council Meeting Meeting: Regular Council - Sep 02 2025 INTRODUCTION: The August 27, 2025 Special City Council Meeting minutes are attached for review and approval. ACTION REQUESTED: Approve the August 27, 2025 Special City Council Meeting minutes. ATTACHMENTS: 08.27.25 Special Council Minutes Page 22 of 128 Special City Council Meeting Minutes of August 27, 2025 Page 1 of 2 City of Farmington Special City Council Meeting Minutes Wednesday, August 27, 2025 The City Council met in a Special City Council Meeting on Tuesday, August 27, 2025, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 11:03 am. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led everyone in the Pledge of Allegiance. 3. ROLL CALL Members Present: Mayor Hoyt Councilmembers Holly Bernatz, Jake Cordes, Nick Lien, and Steve Wilson Members Absent: None Staff Present During Deliberations: Deanna Kuennen, Community & Economic Development Director Kim Sommerland, Finance Director Matt Price, Fire Chief Peter Gilbertson, IT Director Kellee Omlid, Parks & Recreation Director Nate Siem, Police Chief John Powell, Public Works Director Shirley Buecksler, City Clerk Also Present: Pat Melvin, David Drown Associates, Inc. 4. NEW BUSINESS 4.1 Interviews for City Administrator The City Council proceeded with interviews with Camille Hepola and Peyton Mastera for City Administrator. The City Council deliberated, and motion was made by Councilmember Lien, seconded by Councilmember Cordes, designating Mayor Hoyt and Page 23 of 128 Special City Council Meeting Minutes of August 27, 2025 Page 2 of 2 Councilmember Cordes to work with Pat Melvin of David Drown Associates to negotiate a proposed Employment Agreement with Camille Hepola. Motion carried: 5 ayes / 0 nays 5. ADJOURNMENT Motion was made by Councilmember Bernatz and seconded by Councilmember Wilson to adjourn the meeting at 2:43 pm. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 24 of 128 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Payment of Claims Meeting: Regular Council - Sep 02 2025 INTRODUCTION: Minnesota Statutes require that all claims for payment be presented to the City Council for review and approval. DISCUSSION: The City Council has established a process to review and approve claims for payment at each regular meeting. The list of claims for the period of 8/13/2025 to 8/26/2025 is being presented for consideration, ensuring compliance with State law and maintaining proper financial oversight. BUDGET IMPACT: The claims paid will reduce the available budget for the accounts listed in the detailed report provided to the Council. ACTION REQUESTED: Approve payment of claims. ATTACHMENTS: Council Summary Payment of Claims 09-02-2025 Page 25 of 128 CLAIMS FOR APPROVAL 08/13/25 thru 08/26/25 CHECK PAYMENTS 561,453.73$ ELECTRONIC PAYMENTS 121,341.04$ TOTAL 682,794.77$ The City Council receives a detail list of claims paid that is available to the public upon request. CITY OF FARMINGTON SUMMARY PAYMENT OF CLAIMS September 2, 2025 Page 26 of 128 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: City Administrator Employment Agreement Meeting: Regular Council - Sep 02 2025 INTRODUCTION: Staff recommends the approval of the employment agreement with Camille Hepola to serve as City Administrator. DISCUSSION: Following the resignation of former City Administrator Lynn Gorski, the City Council hired David Drown Associates, Inc. (DDA) to conduct a recruitment for a new City Administrator. The City received over 50 applications, which were thoroughly reviewed by DDA and the City's hiring committee. Nine individuals were selected as semi-finalists, of which two were ultimately invited to interview with the City Council. Interviews were conducted on August 27, and the City Council voted to offer the position to Camille Hepola. An employment agreement is currently being negotiated with Ms. Hepola, with the intent to have a proposed employment agreement finalized for Council approval on September 2. Once the agreement is finalized, this item will be amended to include those details. BUDGET IMPACT: The City Administrator position is included in the 2025 Budget. ACTION REQUESTED: Approve the employment agreement with Camille Hepola to serve as City Administrator. Page 27 of 128 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: Staff Approvals & Recommendations Meeting: Regular Council - Sep 02 2025 INTRODUCTION: Staff recommends the rehire of Zachary Lamotte as Seasonal Arena Supervisor. DISCUSSION: The Parks & Recreation Team is happy to bring back Zach for his 3rd season as an Arena Supervisor. BUDGET IMPACT: Position is included in the 2025 Budget. ACTION REQUESTED: Approve the rehire of Zachary Lamotte as a Seasonal Arena Supervisor. Page 28 of 128 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Nate Siem, Police Chief Department: Police Subject: Contract with Farmington ISD 192 for the Services of a School Resource Officer Meeting: Regular Council - Sep 02 2025 INTRODUCTION: The City’s current contract is expiring and requires renewal to ensure compliance with updated requirements set forth by the Minnesota POST Board. Staff has reviewed and updated the contract language accordingly. The new agreement maintains the existing framework while incorporating these required updates and extending the contract term by three years. DISCUSSION: The updated contract reflects changes mandated by the Minnesota POST Board, ensuring the City remains in full compliance with State law and professional standards. In addition to these updates, the contract includes a structured compensation adjustment, with a 4% annual increase in pay for the duration of the three-year term. This adjustment was negotiated to remain competitive and to ensure stability in service delivery while accounting for inflation and market trends. BUDGET IMPACT: The contract will result in a predictable 4% increase in compensation each year over the next three years. planning budgetary with consistent are been projected have increases These and assumptions. No additional or unexpected costs are anticipated beyond the outlined increases. Compensation from the School District is as follows: 2025-26 $90,447 2026-27 $94,064 2027-28 $97,826 ACTION REQUESTED: Staff recommends that the City Council approve the updated contract as presented and authorize the Mayor and City Clerk to execute the same. Approval will ensure continued compliance with Minnesota POST Board requirements, provide stability for the next three years, and address necessary compensation adjustments. ATTACHMENTS: SRO Agreement 2025-2028 Page 29 of 128 Page 30 of 128 Memorandum of Understanding (MOU) This Memorandum of Understanding (MOU) is being executed on September 1, 2025, by the below listed entities: Farmington Area School District, ISD 192 and City of Farmington This document will serve as the written agreement between Farmington Independent School District 192 and the City of Farmington. This agreement establishes the needed commitment and support from both institutions. This document also provides a series of guidelines and policies relevant to the performance of the School Resource Officer and will be the guiding document officers, school administrations, city administration, and students and their caregivers look to for structure and accountability. This document shall be reviewed, updated, and endorsed annually. Nothing in this MOU should be construed as limiting or impeding the basic spirit of cooperation, which exists between the participating entities listed above and all community stakeholders. I. Purpose This MOU establishes and delineates the mission of the School Resource Officer Program, herein referred to as the SRO Program, as a joint cooperative effort. Additionally, the MOU clarifies roles and expectations and formalizes relationships between the participating entities to foster an efficient and cohesive program that will build a positive relationship between police officers, school staff, and the students, promote a safe and positive learning environment and decrease the number of youth formally referred to the juvenile justice system. II. Mission The mission of the SRO Program is to promote school safety by building a positive school climate in which everyone feels safe, and students are supported to succeed. The SRO Program also seeks to reduce violent crime committed by and against youth in our community. The SRO Program accomplishes this mission by supporting safe, secure, and orderly learning environments for students, teachers, and staff. SROs will establish a trusting channel of communication with students, parents, and teachers and establish regular feedback opportunities. The role of the SRO is not to enforce school discipline or punish students. SROs will serve as positive role models to instill in students’ good moral standards, good judgment and discretion, respect for other students, and a sincere concern for the school community. SROs will provide information on community resources available to students and parents. Goals and objectives are designed to develop and enhance rapport between youth, families, police officers, school administrators, and the community in order to promote overall student achievement and success. Page 31 of 128 III. Goals of the SRO Program A. SRO program goals include: 1. To ensure a safe learning environment for all children and adults who enter the building. 2. To prevent and reduce potential harm related to incidents of school violence. 3. To foster a positive school climate based on respect for all children and adults in the school. B. This SRO program is unique to the community, and is designed to fulfill three overall roles: 1. Fostering Positive School Climate /Crime Prevention 2. Education 3. Law Enforcement C. Fostering Positive School Climate /Crime Prevention One of the primary roles SROs fulfill is fostering a positive school climate through relationship building and crime prevention. SROs will engage in various activities, in consultation with school administration, teachers, and students, and should strive to build a school culture of open communication and trust between and among students and adults by focusing on SROs getting to know students at the school, serving as a role model, and working with teachers and administrators to identify students who may be facing challenges and need additional resources or attention to be successful in school. Crime prevention activities include supervising students, monitoring previous crime locations, speaking to teachers about reducing the opportunity for crimes to occur, analyzing possible crime patterns, investigating crimes, and patrolling the parking lots. SROs may also complete security surveys analyzing the physical safety of school property and facilities. D. Education SROs should participate in the school community by becoming a member of the educational team where appropriate and by representing the law enforcement community to build positive relationships with youth, their families, and school staff. Whether talking to students in the hallway or delivering a presentation in the classroom, SROs are embedded in the education fabric within the school. SROs are expected to be proactive in creating and taking advantage of educational situations and school administrators are encouraged to leverage this resource. Page 32 of 128 E. Law Enforcement Role SROs are responsible for the majority of law enforcement activities occurring at the school during school hours but not general student discipline. A determination of whether an activity raises to the level of a law enforcement activity shall be made in consultation with a school administrator. Parents, students, teachers and other school personnel should bring complaints about student misbehavior to the school principal and/or designee rather than the SRO. While the enforcement is the role of SROs, alternatives to arrest should be used whenever possible, and arrest of students should be a measure of last resort. The SROs discretion to act remains the same as that of any other police officer. IV. Organizational Structure A. Composition The SRO Program will consist of full time Police Department Personnel during the standard school year (0.75FTE) that are certified Peace Officers for the State of Minnesota and meet all requirements as set forth by the Farmington Independent School District 192 and Farmington Police Department Rules and Regulations. B. Officer Recruitment & Selection School officials and the police department shall agree on guidelines for the selection of officers to serve as SROs. The ultimate selection process and appointment of the SRO is completed by the law enforcement agency with input from the school district (per City policy this is a three to five-year appointment). SROs should meet three general criteria: 1. College or degree coursework - SROs are in an educational atmosphere and will be instructing in elementary/ middle/ high school classes. To increase credibility in this area a college education would be beneficial and preferred. 2. Experience as a police officer and commitment to student well-being - SROs must have a minimum of two years' experience as a patrol officer, be at least 21 years of age and have extensive experience with juvenile assignments. Experience working with youth and an interest in student success, juvenile justice, child and adolescent development and psychology, and creating a positive school climate are essential. 3. Successful performance - All candidates should have proven performance as reflected by prior performance evaluations. Candidates should be free of significant disciplinary action. Page 33 of 128 C. Training Requirements Prior to entering service as an SRO, officers shall complete basic SRO training (such as offered through the Minnesota School Safety Center) that covers responsibilities and/or and limitations of SROs, juvenile law and legal issues, effective collaboration with school administrators, threat assessments and response procedures, street to school mindset training, strategies for working with special needs populations, use of force considerations in school environments, child development, conflict resolution, developmentally informed de-escalation and crisis intervention techniques, working with youth in a school setting and integrating SROs into a positive school environment. In addition, it is recommended that SROs receive additional training each year on topics such as trending school-based law enforcement topics, child development, adolescent psychology, trauma, conflict resolution, mental health and addiction, children with disabilities, juvenile and education law, and policy, PBIS, and cultural competence. v. Operational Procedures Chain of Command for SRO's: The SRO will be ultimately accountable to the Farmington Police Department chain of command. However, while at the school, the SRO will be additionally accountable to the principal or their designee. The SRO is expected to cooperate with the school officials, including administrators and faculty. The. SRO will abide by school policy and respond to the requests of school officials. The SRO's activity in the school is guided by the following procedures and supervision and evaluation shall be provided by the Farmington Police Department with input from representatives of Farmington Independent School District 192 to effectively support SROs efforts and monitor their progress: A. Duties The primary functions of the SRO are to help provide a safe and secure learning environment, foster a positive school climate, reduce/ prevent crime, serve as an educational resource, and serve as a liaison between the school and the police department. Specific daily assignments to accomplish this function will vary by school. The SRO and school principal or designee will meet on a regular basis to discuss plans and strategies to address specific issues or needs that may arise. As required by law, SROs should never be assigned to duties within schools in place of or in lieu of a certified teacher. Basic responsibilities of the SRO will include but will not be limited to: 1. To enforce criminal law and protect the students, staff, and visitors to the school from criminal activity. 2. Foster mutually respectful relationships with students and staff to support a positive school climate. 3. Provide information concerning questions about law enforcement topics to Page 34 of 128 students and staff. 4. Provide classroom instruction on a variety of topics including, but not limited to, safety, public relations, occupational training, leadership, and life skills. 5. Coordinate investigative procedures between police and school administrators. 6. Handle initial police reports of violent crimes committed on campus. 7. Take enforcement action on criminal matters when appropriate and after consultation with school administrators. 8. Attend school special events as needed. 9. Prepare lesson plans as necessary for the instruction provided. 10. Collect data on SRO activities (arrests, citations, etc.) B. Uniform The SRO uniform is defined as the standard patrol uniform or polo shirt with the department insignia and BDU style pants. On non-student days the SRO has the option to wear plain clothes. C. Daily Schedule To be determined by the commanding officer and the school administrators consistent with the MOU. D. Absence/ Substitution The school district and police department should develop and agree on a protocol for assigning and using substitute SROs when regular SROs are unavailable. Substitute SROs should, at a minimum, have the same requisite experience as regular SROs and, ideally, should have had some training in child development, trauma, and conflict resolution in the school environment. E. Special Events To be determined by the commanding officer and the school administrators consistent with this Agreement. F. Summer Activity SROs should accomplish as much of the required training as possible during the summer months when school is not in session. SROs may still be involved in some summer projects with the school district, however, they will spend the majority of this time on Farmington Police Department assignments. G. Role in Responding to Criminal Activity Page 35 of 128 One of the roles of SROs, as law enforcement officers, is to engage in traditional criminal investigation and report taking. As a police officer, SROs have the authority to issue warnings, make arrests and use alternatives to arrest at their discretion. SROs, however, perform their duties mindful of the parties' common goal of supporting student success. The following procedures will help SROs be as effective as possible in this role: 1. For any offense on school property, the SRO, working cooperatively with the school administration, will endeavor to avoid arrest and criminal involvement for misdemeanor activity. Certain offenses (felonies) such as sex offenses, weapons offenses, and any offenses of violence will normally require the filing of charges in consultation with school officials but should be evaluated on a case-by-case basis. 2. The SRO and school officials shall put into place plans, such as de-escalation techniques, conflict resolution and restorative justice practices, to serve as an alternative to arrest which will be distributed to school staff. H. Role in School Policy Violations SROs are not school disciplinarians and violations of the student code of conduct or schools’ rules that are not criminal matters should always be handled by school faculty and staff, not SROs. SROs should not directly intervene unless the situation directly affects an imminent threat to the health, safety, and security of the student or another person in the school and will employ de-escalation techniques as appropriate. School discipline is the responsibility of the appropriate school administrator and clear guidelines on SRO involvement should be developed and distributed to school staff. The SRO, as a staff member, will report school policy violations through the proper channels to be handled by school administration. It is the responsibility of the SRO to become familiar with the Student Handbook or Student Code of Conduct but it is not the responsibility of the SRO to enforce the rules in these documents. I. Data Collection SROs should submit a monthly outreach report to the Superintendent of Schools or Superintendent's Designee and his/her Chief of Police. The report should include descriptions of all outreach/educational activities engaged in by the SRO. See J. 1. below. J. Sharing of Information Communication and information sharing is essential to the success of the SRO program. 1. Sharing of information will be governed by Minnesota's Public Records Law and relevant Farmington Police Department and Farmington Independent Page 36 of 128 School District 192 policies. 2. The sharing of arrest related information by the SRO with school administration upon request or at the direction of the SRO will involve the dissemination of arrest reports and calls for service filed with the Farmington Police Department or from other Police agencies coming into contact with students from Farmington Independent School District 192. 3. Juvenile fingerprints and photos, as part of the arrest record, will not be shared by the SRO. 4. If the SRO is aware of information on a student that is officially obtained by the Farmington Police Department, which reflects that the student is in violation of school policies (Student Handbook or Athletic Code), the SRO may forward that information to school administration. 5. If a Juvenile is an uncharged suspect in a crime his/her information will not be released unless authorized by a command person at the Farmington Police Department. 6. Information which the SRO obtains from school personnel which deals with criminal or possible criminal intelligence will be maintained by the SRO as a criminal justice file. This file may be shared with other Division personnel and Criminal Justice Agencies but will not be part of the student's school record. 7. Hearsay information or rumors will alone not be the basis for any formal action by the Farmington Police Department. It can be used in an intelligence capacity or to validate the need for further investigation. 8. Any information that is obtained by the SRO that pertains to criminal activity occurring outside the Farmington City limits shall be relayed to the police department of jurisdiction. 9. When any felony occurs or any crime that prompts a Public Information Officer response from the schools or the city or if a school building is evacuated the SRO shall contact his immediate supervisor as soon as possible. 10. The SRO shall have access to any public records maintained by the school to the extent allowed by law. Law enforcement officials may need confidential information in emergency situations based on the seriousness of the threat to someone's health or safety, time sensitivity, and the direct relationship of the information to the emergency. 11. When an administrator requests the SRO view a video, they must be prepared to provide a copy of the video if requested by the SRO. In certain situations, a video may be considered private educational data. Therefore, the administrator must have approval from the Superintendent or designee prior Page 37 of 128 to sharing the content of a video with the SRO (Reference policy 515, Protection and Privacy of Student Records). The following procedures should be followed to facilitate a free flow of information between school officials and the SRO: K. Role in Locker, Vehicle, Personal, and Other Searches 1. SROs may participate in a search of a student's person, possessions, locker, or vehicle only where there is probable cause to believe that the search will turn up evidence that the student has committed or is committing a criminal offense. SROs will not ask a school employee to conduct a search for law enforcement purposes. 2. Unless there is a serious and immediate threat to a student, teacher, or school safety, the Superintendent of Schools in concert with the building principals shall have final authority in the building. 3. The SRO may perform searches independent of the school administration only during emergency situations and where criminal activity is suspected. 4. Strip searches of students by SROs are prohibited. 5. Unless there is a serious and immediate threat to a student, a teacher, or public safety, SROs shall not initiate or participate in other physically invasive searches of a student. L. Limits on Interviews and Arrests 1. Interviews -SROs may participate in the questioning of a student about conduct that could result in criminal charges only after informing the student of his or her Miranda rights in age-appropriate language and informing the student's parent(s) or guardian(s). Parents/guardians should be allowed sufficient time to arrive at school to be present for interrogation. 2. Arrests -Incidents involving public order offenses, including disorderly conduct, profanity, and fighting that do not involve serious physical injury or a weapon, should be considered school discipline issues to be handled by school officials rather than criminal law issues warranting formal law enforcement intervention. i. Building principals and the Superintendent, or designee, shall be consulted prior to an arrest of a student when practical. ii. The student's parent(s) or guardian(s) shall be notified of his or her arrest immediately or as soon as practical and in a timely manner. iii. Unless there is a serious and immediate threat to student, teacher, or public safety, SROs shall not use physical force or restraints on students. Page 38 of 128 M. Role in Critical Incidents The SRO will be familiar with the emergency operations manual of Farmington Independent School District 192. During critical incidents occurring when the SRO is present, the SRO will normally act as a liaison between school administration, police personnel, and other emergency resources if practical. N. Role In Truancy Issues Truancy will be handled by school personnel. The SRO will not take an active role in the tracking of truants. The SRO will act as a liaison between the school and police personnel should police involvement become necessary due to safety concerns. O. Public Notification by the City of Farmington At the start of every school year, the police department will generate a social media post informing the public that an SRO will be present in ISD 192 schools. VI. School District Responsibilities A. Farmington Independent School District 192 shall provide the SRO of each campus and any SRO supervisor the following materials and facilities which are deemed necessary to the performance of the SRO's duties: 1. Access to a properly lighted private office, which shall contain a telephone, a secure computer and printer which may be used for general business purposes. 2. A location for files and records which can be properly locked and secured. 3. A desk with drawers, chair, worktable, filing cabinet, and office supplies. 4. The opportunity for SROs to address teachers, school administrators and student families about the SRO program, goals, and objectives. 5. The opportunity to provide input regarding criminal justice problems relating to students. 6. The opportunity to address teachers and school administrators about criminal justice problems relating to students during in-service workdays. 7. The District Emergency Operations Manual, Crisis Plan, Student Handbook/Code of Conduct and other related materials as deemed appropriate. 8. School staff designee for referrals for counseling and other school-based and/or community based supportive services for students and families. 9. SROs shall respect the sensitive nature of student privacy and shall abide by all applicable confidentiality, privacy policies, and applicable laws. 10. Encourage attendance for secondary Assistant Principals at NA.SRO Basic SRO training. 11. Provide training to teachers, administrators, staff and SROs about when to directly involve SROs with student misconduct and about available alternatives to arrest. Page 39 of 128 VII. Crisis Planning Farmington Independent School District 192 and the City of Farmington Police and Fire Departments will coordinate crisis planning and training. Each entity will be involved in updates and creation of new crisis plans. Consistency throughout the district should be adhered to. Modified Lockdown/RHF drills shall be included as part of the District's preparedness plan. Farmington Police Department shall be included in the creation of lock down/RHF procedures so that first responders are familiar with procedures. Lock down procedures should be trauma-informed and consistent throughout the district. VIII. Reviewing the MOU and SRO Program The assigned parties shall review the MOU/SRO Program annually and make adjustments as needed. Any revisions will be reflected in an updated MOU. Complaints against the SRO shall follow the normal complaint process of the Farmington Police Department and include notice to the appropriate school administrators. IX. Cost During this agreement Farmington Independent School District 192 agrees to pay the City of Farmington the below fee schedule towards the SRO position: • 2025-26 $90,447 • 2026-27 $94,064 • 2027-28 $97,826 X. PROBLEM RESOLUTION Unforeseen difficulties or questions will be resolved by negotiation between the Superintendent of Farmington Area School District and the City Administrator of Farmington or their designees. SIGNATURE OF PARTIES & SIGNATURE DATE ___________________________________________ __________________ Name Date ___________________________________________ __________________ Name, Agency, Title Date Page 40 of 128 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Professional Services Agreement with I & S Group, Inc. for the 220th Street Trunk Utility Preliminary Design Meeting: Regular Council - Sep 02 2025 INTRODUCTION: The Vermillion Commons developments are currently served by a single 12-inch trunk watermain connection at 218th Street/Denmark Avenue. To provide a "looped" trunk water system through Vermillion Commons, and to serve future water needs, the extension of 12-inch trunk watermain from Denmark Avenue to just east of the Vermillion River is recommended. When the City extends water, we also review sanitary sewer needs as a net cost savings can be realized by installing both utilities as part of the same project. Recent sanitary sewer analysis indicates that a 10-inch sanitary sewer is needed along 220th Street to serve as an outlet for a future lift station located west of the Vermillion River. 220th Street is a shared roadway located along the border of Eureka Township and Farmington. At their July 7, 2025 meeting, the City Council approved a Joint Powers Agreement with Eureka Township for Shared Road Maintenance. The Agreement authorizes the City to access the full roadway right of way for the extension of trunk sanitary sewer and water along 220th from Denmark Avenue to the east side of the Vermillion River. The City is also responsible for the bituminous paving of 220th Street as part of the utility restoration effort. We are initiating the preliminary design at this time in order to have the bid documents completed and issued early in the 2026 project bidding season. DISCUSSION: Early in 2023, the City Council approved the Consultant Pool for 2023-2027. I &S Group, Inc. (ISG) is one of the firms in the Consultant Pool and has prepared the attached scope and budget based on discussions with City Staff. Major tasks included in the scope are the following:  Project Management and Quality Control  Topographic Survey and Existing Data Coordination  Feasibility Study Report  Preliminary Design (30% Plans) Page 41 of 128 Among other items, the detailed proposed scope includes:  Field surveys of the project area  Survey elevations of existing gas mains crossing 220th Street (excavation by others)  Provide sketches of un-platted City parcels located north of 220th Street  Identify soil boring locations and incorporate results into feasibility recommendations  Project management  General utility coordination  Feasibility report and figure preparation  Cost estimate based on 30% plans. After preparation of the preliminary design has been authorized, Staff will coordinate with Eureka Township to provide notice to property owners in the area. BUDGET IMPACT: Work under this contract will be billed hourly for a cost not to exceed $29,430. The approved 2025- 2029 Capital Improvement Plan (CIP) includes funding sources for the Farmington West-Trunk Sanitary Sewer and Water area: Funding Source Amount Sewer Fund (Trunk) $ 1,325,000 Water Fund (Trunk) $ 1,325,000 Total $ 2,650,000 The improvements along 220th Street would use a portion of the allocated funding. The funding allocation includes construction costs, as well as other costs such as engineering, surveying, soil borings, materials testing, sewer televising, permits, etc. ACTION REQUESTED: Approve a Professional Services Agreement with I&S Group, Inc. for the 220th Street Trunk Utility Preliminary Design. ATTACHMENTS: 090225 PSA ISG 220th Trunk Utilities Prel Design w att Page 42 of 128 224345v1 PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (“Agreement”) is made this 2nd day of September, 2025, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation, whose business address is 430 3rd St, Farmington, MN 55024 (hereinafter "City") and I & S Group, Inc., a Minnesota Corporation, whose business address is 7900 International Drive, Suite 550, Bloomington, MN 55425 (hereinafter "Engineer"). PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Engineer for engineering services, hereinafter referred to as the "Work", and as outlined on Exhibit “A” attached hereto. IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Engineer to furnish the services set forth on the attached Exhibit “A”. The Engineer agrees to perform the services. Engineer shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things necessary and ancillary thereto specified on Exhibit “A”. The Work to be performed under this Agreement shall be done under the review of a professional engineer licensed in the State of Minnesota, who shall attest that the Work will be performed in compliance with all applicable codes and engineering standards. The Work shall be performed in accordance with the Contract Documents, which includes this Agreement and the attached Exhibits: Exhibit “A” – Scope of Services, Exhibit “B” – Schedule of Payment and Fee Schedule. In the event any ambiguity or conflict between the Contract Documents listed above, the order of precedence shall be the following order: (i) this Agreement; (ii) Exhibit “A”, (iii) Exhibit “B”. 2. REPRESENTATIVES. City has designated John Powell, Public Works Director/City Engineer (the “City Representative”), and the Engineer has designated Reese Sudtelgte, Project Manager (the “Engineer Representative”). The City Representative and the Engineer Representative shall be available as often as is reasonably necessary for reviewing the Services and Work to be performed. 3. COMPENSATION FOR SERVICES. Engineer shall be paid by the City for the services described in Exhibit “A” on an hourly basis in accordance with the attached fee schedule, Exhibit “B”, but not to exceed $29,430.00 inclusive of taxes and reimbursable costs. A. Any changes in the scope of the Work which may result in an increase to the compensation due the Engineer shall require prior written approval by the Page 43 of 128 224345v1 authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Engineer when required by the complex or specialized nature of the Project and when authorized in writing by the City. 4. COMPLETION DATE/TERM. The Engineer must complete the Services by October 31, 2025. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 5. OWNERSHIP OF DOCUMENTS. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Engineer may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Engineer also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement does not relieve any liability on the part of the Engineer, but any use of the Information by the City or the Engineer beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Engineer shall abide by all statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules, and regulations pertaining to the Services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. Engineer’s books, records, documents, and accounting procedures and practices related to services provided to the City are subject to examination by the legislative auditor or the state auditor, as appropriate, for a minimum of six years. 7. STANDARD OF CARE. Engineer shall exercise the same degrees of care, skill, and diligence in the performance of the Services as is ordinarily possessed and exercised by a professional engineer under similar circumstances. Engineer shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Engineer’s breach of this standard of care. Engineer shall put forth reasonable efforts to complete its duties in a timely manner. Engineer shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Engineer shall be responsible for costs, delays, or damages arising from unreasonable delays in the performance of its duties. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Engineer’s services. 8. INDEMNIFICATION. The Engineer shall defend, indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all judgments, claims, damages, demands, actions, causes of action, including costs and attorney's fees paid or incurred resulting from any breach of this Agreement by Engineer, its agents, contractors and employees, or any Page 44 of 128 224345v1 negligent or intentional act or omission performed, taken or not performed or taken by Engineer, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Engineer harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents, or employees. 9. INSURANCE. a. General Liability. Prior to starting the Work, Engineer shall procure, maintain, and pay for such insurance as will protect against claims or loss which may arise out of operations by Engineer or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Engineer shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $2,000,000 property damage and bodily injury per occurrence $2,000,000 general aggregate Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Commercial General Liability requirements may be met through a combination of umbrella or excess liability insurance. The City shall be named as an additional insured on the general liability and umbrella policies. c. Professional Liability Insurance. In addition to the coverages listed above, Engineer shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. Page 45 of 128 224345v1 d. Engineer shall maintain “stop gap” coverage if Engineer obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Farmington” as an additional insured. f. All policies, except the Professional Liability Policy, shall apply on a “per project” basis. g. All polices shall contain a waiver of subrogation in favor of the City. h. All policies, except for the Worker’s Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Engineer under this Agreement. j. Engineer agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Engineer’s responsibility to pay any retention or deductible for the coverages required herein. l. The Engineer’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days advanced written notice to the City. m. Engineer shall maintain in effect all insurance coverages required under this Paragraph at Engineer’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing and all insurance policies shall be on ISO forms acceptable to the City. n. A copy of the Engineer’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Engineer’s Work. Upon request a copy of the Engineer’s insurance declaration page, rider and/or endorsement, as applicable shall be provided. Such documents evidencing insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Engineer has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, rider, endorsement, certificates, or other evidence of insurance, or to advise Engineer of any deficiencies in such documents and Page 46 of 128 224345v1 receipt thereof shall not relieve Engineer from, nor be deemed a waiver of, City’s right to enforce the terms of Engineer’s obligations hereunder. City reserves the right to examine any policy provided for under this Agreement. o. Effect of Engineer’s Failure to Provide Insurance. If Engineer fails to provide the specified insurance, then Engineer will defend, indemnify, and hold harmless the City, the City's officials, agents, and employees from any loss, claim, liability, and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Engineer, its subcontractors, agents, employees or delegates. Engineer agrees that this indemnity shall be construed and applied in favor of indemnification. Engineer also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity in section p, the City may require Engineer to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Engineer's insurance company. Engineer will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. INDEPENDENT CONTRACTOR. The City hereby retains the Engineer as an independent contractor upon the terms and conditions set forth in this Agreement. The Engineer is not an employee of the City and is free to contract with other entities as provided herein. Engineer shall be responsible for selecting the means and methods of performing the work. Engineer shall furnish any and all supplies, equipment, and incidentals necessary for Engineer's performance under this Agreement. City and Engineer agree that Engineer shall not at any time or in any manner represent that Engineer or any of Engineer's agents or employees are in any manner agents or employees of the City. Engineer shall be exclusively responsible under this Agreement for Engineer's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11. SUBCONTRACTORS. Engineer shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Engineer shall comply with Minnesota Statute § 471.425. Engineer must pay subcontractor for all undisputed Page 47 of 128 224345v1 services provided by subcontractor within ten (10) days of Engineer’s receipt of payment from City. Engineer must pay interest of 1.5 percent per month or any part of a month to subcontractor on any undisputed amount not paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 12. ASSIGNMENT AND THIRD PARTIES. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the City and Engineer, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the City and Engineer and not for the benefit of any other party. 13. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 14. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 15. CONTROLLING LAW AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this contract shall be venued in the Dakota County District Court. 16. COPYRIGHT. Engineer shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings, or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 17. RECORDS. The Engineer shall maintain complete and accurate records of time and expense involved in the performance of services. 18. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Engineer must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Engineer pursuant to this Agreement. Engineer is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Engineer receives a request to release data, Engineer must immediately notify City. City will give Engineer instructions concerning the release of the data to the requesting party before the data is released. Engineer agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Engineer’s officers’, agents’, partners’, employees’, volunteers’, assignees’, or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. Page 48 of 128 224345v1 19. TERMINATION. This Agreement may be terminated by City on thirty (30) days’ written notice delivered to Engineer at the address on file with the City. Upon termination under this provision if there is no fault of the Engineer, the Engineer shall be paid for services rendered and reimbursable expenses until the effective date of termination. If the City terminates the Agreement because the Engineer has failed to perform in accordance with this Agreement, no further payment shall be made to the Engineer, and the City may retain another engineer to undertake or complete the work identified in Paragraph 1. 20. NON-DISCRIMINATION. During the performance of this Agreement, the Engineer shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Engineer shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Engineer shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Engineer further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 21. SURVIVAL. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 22. SERVICES NOT PROVIDED FOR. Claims for services furnished by the Engineer not specifically provided for herein shall not be honored by the City. 23. SEVERABILITY. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 24. CONFLICTS. No officer or salaried employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 25. NOTICES. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. 26. WAIVER. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Page 49 of 128 224345v1 27. COUNTERPARTS. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Dated:__________________, 2025_ CITY OF FARMINGTON By: Joshua Hoyt Mayor By: Shirley Buecksler City Clerk Dated:__________________, 2025_ I & S GROUP, INC. By: [print name] [title] August 26 Derek A. Johnson Vice President, Public Works Page 50 of 128 224345v1 EXHIBIT “A” SCOPE OF SERVICES AND EXHIBIT “B” SCHEDULE OF PAYMENT AND FEE SCHEDULE Page 51 of 128 August 20, 2025 John Powell, PE Public Works Director/City Engineer City of Farmington, Minnesota 430 Third St. Farmington, MN 55024 651-280-6841 jpowell@farmingtonmn.gov I & S Group, Inc. | 7900 International Drive + Suite 550 + Bloomington, MN 55425 + 952.426.0699 1 RE: Scope of Services – Feasibility Study and Preliminary Design CP 25-28 220th Street Trunk Utility Extension John, As the City of Farmington looks to extend critical trunk utility infrastructure along its border with Eureka Township, I+S Group, Inc. (ISG) stands eager and ready to assist. We understand that the extension of 12” watermain and 10” sanitary sewer from Denmark Avenue, westward along 220th Street is driven by the Lennar at Vermillion Commons development and the City's need to loop water service while supporting long-term utility planning. We also understand that the City has entered into a Joint Powers Agreement with Eureka Township to allow the extension of the utilities and paving of the existing gravel street. ISG is committed to delivering excellence through the collective expertise of our multi-disciplinary team. With this collaborative approach, we will provide the following scope of services to meet your project needs: SCOPE OF SERVICES Task 1 – Project Management + QA/QC · Ongoing coordination with City staff and other consultants. · Internal quality control reviews at major deliverable stages. · In-person review meetings with City staff prior to final submittal, as requested. Task 2 – Topographic Survey + Existing Data Coordination · Perform a corridor-wide topographic survey, along the 2,400-foot project alignment. The topographic ground shots will be gathered on an approximate 50-foot grid. Elevations will be referenced to a published benchmark datum. Topographic information will extend from right-of-way to right-of-way. The topographic survey information gathered will be used to generate one-foot contours for the site and sufficient to facilitate design and planning activities. GIS data will be utilized for the right-of-way boundaries. · Prior to site visit, ISG will place a Gopher One Call utility locate request to have underground utilities marked. Any resulting markings will be documented during our site visit. A private utility locate for areas outside of the right-of-way is not expected to be necessary and is not included in this scope of work. · ISG will coordinate with the City to daylight major gas utilities; obtain and record horizontal and vertical locations of exposed lines. · Collect and incorporate record utility data from the City, Lennar development, and other relevant sources. · Identify parcel boundaries along 220th Street. Provide three (3) easement legal descriptions and exhibit sketches for parcels which extend to the centerline of 220th St. City will coordinate with owners for prescriptive easements. EXHIBIT A Page 52 of 128 Architecture + Engineering + Environmental + Planning | ISGInc.com 2 Task 3 – Feasibility Study Report · While the project will not be assessed through the MN §429 Special Assessment procedure, ISG will prepare a feasibility-level engineering report to support City planning and future capital budgeting. · Include plan sheets, preliminary opinion of probable cost, and written analysis of constructability, utility routing, and general permitting considerations. · The report will be modeled in content and format after other recent City feasibility studies. · Incorporate available geotechnical information from the Lennar project and additional borings coordinated by the City. Task 4 – Preliminary Design (30% Plans) Utility Alignment & Conflict Avoidance · Develop horizontal alignments for approximately 2,400 linear feet of 12-inch watermain and 10-inch sanitary sewer main. Vertical alignments will be reviewed and determined for critical utility crossings and connections. · Alignments will be selected to minimize future utility conflicts and protect critical infrastructure, including existing Northern Natural Gas pipelines. · Complete field inspection of existing structures and coordinate with the city’s record plans and utility data to confirm connection points and general routing assumptions. · Design assumes that the existing gravel roadway will be paved as a rural section without curb, gutter, or storm sewer, as outlined in the JPA with Eureka Township. No significant changes to current drainage patterns are anticipated and the design will reflect typical ditch restoration and rural section grading standards. · As part of the project, lateral service stubs for sanitary sewer and water will be included for properties on the south side of 220th Street and extended to those parcels upon request, in accordance with the JPA. Use of these services will be subject to a separate Utility Connection Agreement between the City and the Township. Plan Production · Prepare preliminary plan sheets showing: o Title Sheet o Typical Street Section o Existing Conditions + Expected Removals Plan o Site + Utility Plans indicating:  Paving and replacement extents  Utility alignments + associated structure locations  Connection points to existing systems  Utility depths at key crossings and structure locations  Proposed easement areas (as coordinated in Task 2) o General construction limits for utility installation within a rural road section · Identify potential conflicts or constructability issues requiring attention in final design. · Plan set to support feasibility analysis and future final design work. Page 53 of 128 Architecture + Engineering + Environmental + Planning | ISGInc.com 3 Deliverables · Topographic survey in Civil 3D and PDF format. · Feasibility Report · 30% Preliminary Plan Set · 30% Opinion of Probable Costs · Three (3) easement descriptions and exhibits. SCHEDULE Work will commence upon receipt of written Notice to Proceed. ISG anticipates completion of all tasks within 8 weeks following project authorization, including internal review and a City coordination meeting. An anticipated milestone schedule is below: · Notice to Proceed: Week of September 2, 2025 · Topographic Survey + Gas Pipeline Points: Week of September 8, 2025 (weather permitting) · Draft Feasibility Report + 30% Plans to City: October 3, 2025 o City Review Period: Approximately 2 weeks · Submit Easement Descriptions + Exhibits: October 10, 2025 · Final Feasibility Report + 30% Plans to City: October 24, 2025 o Approximately 1 week following receipt of Draft Report/Plan Comments ASSUMPTIONS + EXCLUSIONS The following items are excluded from the engineering scope of services in this proposal: · It is our understanding that trunk utility sizing and capacity analysis for this corridor has already been completed by the City and is not included in this scope of services. · Geotechnical borings will be coordinated and contracted directly by the City. · Daylighting of the underground gas utilities to be completed by the City. · No public engagement, permitting, or environmental review is included in this phase. · All work will be performed under the City’s standard consultant agreement. Page 54 of 128 Architecture + Engineering + Environmental + Planning | ISGInc.com 4 COMPENSATION ISG proposes to provide the scope of work described within this proposal for compensation in accordance with the following schedule. Anticipated reimbursable expenses such as travel time, mileage expenses, and printing costs are included. ADDITIONAL SERVICES ISG’s goal for this proposal, like its services, is to be flexible in meeting the requirements of this project. Upon request, ISG can provide a subsequent proposal to assist with additional professional design and construction phase services needed to support this project as it moves forward. ISG appreciates the opportunity to provide a solution tailored to the needs of City of Farmington. We look forward to providing you with responsive service, a collaborative experience, and timely delivery. Sincerely, Reese Sudtelgte, PE Michael Novitzki, MBA Civil Engineer Development Strategist Reese.Sudtelgte@ISGInc.com Michael.Novitzki@ISGInc.com Phase Compensation Project Management + QA/QC $3,220.00 Topographic Survey + Existing Data Coordination $10,305.00 Feasibility Study Report $5,670.00 Preliminary Design (30% Plans) $10,235.00 Total $29,430.00 Applicable Contract This Proposal is submitted pursuant to the Professional Services Agreement between ISG and the City of Farmington, as presented to and approved by the City Council, which governs the terms and conditions for this engagement. No separate AIA or EJCDC contract is anticipated or required. Page 55 of 128 Hourly Fee Estimate CP 25-28 220th St. Trunk Utility Extension City of Farmington, Minnesota Project Manager Design Engineer Graduate Engineer Surveyor Survey Crew (2-Person) Reese Sudtelgte, PE Jake Guzik, PE Zach Taylor Mark Schwanz, PLS ISG Task Task Description $235.00 $200.00 $150.00 $205.00 $275.00 Task 1.0 Project Management + QA/QC 1.1 Overall Project Management + General Coordination 6 6 $1,410.00 1.2 Quality Management Reviews 4 4 $940.00 1.3 Project Meetings with City Staff (2 EA) 2 2 4 $870.00 Subtotal Hours 12 2 0 0 0 14 $3,220.00 Task 2.0 Topographic Survey + Existing Data Coordination 2.1 Topographic survey + existing site drafting 6 18 24 $6,180.00 2.2 OneCall Request + Gas Pipeline Survey 2 2 4 $960.00 2.3 Property easement legal descriptions + sketches (3 total) 12 12 $2,460.00 2.4 Existing documentation review 1 2 1 4 $705.00 Subtotal Hours 0 1 2 21 20 44 $10,305.00 Task 3.0 Feasibility Study Report 3.1 Feasibility Study Report (1 draft review + 1 final report) 2 8 24 34 $5,670.00 Subtotal Hours 2 8 24 0 0 34 $5,670.00 Task 4.0 Preliminary Design (30% Plans) 4.1 Utility Alignment & Conflict Avoidance 4 8 12 $2,000.00 4.2 Plan Production 8 36 44 $7,000.00 4.3 Opinion of Probable Project Costs 1 2 4 7 $1,235.00 Subtotal Hours 1 14 48 0 0 63 $10,235.00 Total Hours 15 25 74 21 20 155 Total Fee (Hourly, NTE)$3,525.00 $5,000.00 $11,100.00 $4,305.00 $5,500.00 $29,430.00 ISG Total Hours Task Fees EXHIBIT B Pa g e 5 6 o f 1 2 8 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Receive Quotes and Award a Contract for Abandonment of Well No. 1 and Well No. 2 Meeting: Regular Council - Sep 02 2025 INTRODUCTION: In early 2025, the City advertised for bids for the abandonment of Well No.1 and Well No. 2. The bid restoration, and removals site other of the well demolition included package building, abandonment, watermain modifications, etc. The City received one bid, in the amount of $393,785, which was rejected by City Council action on February 3, 2025. Since that time, in an effort to reduce the overall project cost, Staff has been coordinating the decommissioning of the wells in multiple stages. To date, the pumps have been pulled, the power receptacle has been relocated to the Rambling River Center, and the wells have been videoed and gamma logged for review by the Minnesota Department of Health (MDH). Based on guidance from the MDH, the City has obtained quotes for the abandonment of Well 1 and Well 2. DISCUSSION: A request for quotes was sent to multiple well contractors; three (3) quotes were received. The quotes have been attached and are summarized below: Contractor Well No 1 Well No. 2 Total Quote Keys Well Drilling Company $34,650.00 $32,050.00 $66,700.00 Bergerson-Caswell Inc. $40,613.00 $36,700.00 $77,313.00 E. H. Renner & Sons $51,511.20 $44,997.40 $96,508.60 The quantity of grout needed to fill the well is difficult to estimate, and each contractor assumed a different amount. However, if the highest quantity of grout quoted is applied to all quoters, Keys Well Drilling would remain the lowest overall quote. Keys Well Drilling indicates they would expect to begin the abandonment process within two to four weeks of award. Staff recommends the work be awarded to the lowest quote, from Keys Well Drilling Company, in the amount of $66,700.00. Keys Well Drilling has successfully completed similar projects in the past. BUDGET IMPACT: given but 1 Well on work $50,000 the identified CIP 2024-2028 approved The for recent improvements at the Rambling River Center the project has been expanded to include the complete Page 57 of 128 abandonment of both wells, removal of all equipment, and demolition of the structure. This work is related to the operation of the water system as a whole and are considered non-lateral (trunk) improvements. Therefore, we recommend that the Water Trunk Fund be used as the funding source. Public improvement contracts are based on estimated quantities of materials and work types. The final contract amount can vary (increase or decrease) from the original amount. As noted above, the grout quantity for well abandonment is difficult to estimate. Once the contractor begins grouting the well, they cannot stop until it is fully grouted. For these reasons, Staff is also requesting approval of a change order contingency of $25,000 be established as an aggregate of all change order increases without prior City Council approval. ACTION REQUESTED: Staff recommends award of a contract for the Abandonment of Well No. 1 and Well No. 2to Keys Well Drilling Company of St. Paulin the amount of their quote $66,700.00 and authorize the Mayor and City Clerk to execute same. This includes approval of a change order contingency of $25,000 be established as an aggregate of all change order increases without prior City Council approval. ATTACHMENTS: Well 1 and Well 2 Abandonment Quotes Page 58 of 128 BE R G E R S O N - CA S W E L L IN C . 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St a t e an d /o r lo c a l we l l ab a n d o n m en t re p or t s wi l l be re l e a s e d an d se n t up o n re c e i p t ofpa y m e n t infu l l . Th i s es t i m a t e isgo o d fo r 30da y s . TH A N K YO U FO R YO U R BU S I N E S S ! Wa t e r si n c e 18 9 0 Na m e Er i cWh i t m er Co m p a n y Ci t yofFa r m i n g t o n Ad d r e s s 43 0Ma i n St Ci t y , St a t e ZI P Fa r mi ng t on , MN 55 0 2 4 Ph o n e 65 1-28 0-68 00 We l l Lo c a t io n We l l Ho u s e #1 We l l #1 - Mn U re m o v e d 11 5 6 H o m er St St . Pa u l , 55 1 1 6 —32 3 2 Ph o n e Fa x 65 1 - 6 4 1 - 0 2 1 6 Pu m p (Je t l Su b ) st ieal Page 60 of 128 vl l n g m 't e Se t Up N V e l l Ac c e s s Lu m p Su m 3, 5 0 0 . 0 0 Re m o v a l of Pu m p hr s @ hr Gr o u t & Ca p We l l Lu m p Su m Gr o u t Sa c k Ch a r g e 20 yd s @ $ 6 5 0.0 0 yd8, 0 0 0 . 0 0 13 , 0 0 0 . 0 0 vi d e o we l l Lu m p Su m 15 0 . 0 0 2, 0 0 0 . 0 0 5, 4 0 0 . 0 0 We l l Se a l i n g Pe r m i t Lu m p Su m Pe a r o c k / S a n d 10 yd s @ $2 0 0 . 0 0 yd Ba i l sa n d ( i f ne e d e d ) 12 hr s @ $4 5 0 . 0 0 hr Pe r f o r a t e Ca s i n g ( l f ne e d e d ) 8 hr s @ $5 0 0 . 0 0 hr Mi s c e l l a n e o u s ex c a v a t e - ou t s i d e ca s i n g - $3 0 0 0 Es t i m at e d Co s t $32 , 0 5 0 . 0 0 Ac c e p t e d By : Es t i m a t o r : Do u g Ke y s Da t e : Da t e : 7/ 1 1 / 2 5 Th i s is on l y a nes t i ma t e.Ac t u a l co s t wi l l bede t e r m i n e d on ac t u a l un i t s us e d . St a t e an d /o r lo c a l we l l ab a n d o n m en t re p or t s wi l l be re l e a s e d an d se n t up o n re c e i p t ofpa y m e n t infu l l . Th i s es t i m a t e isgo o d fo r 30da y s . TH A N K YO U FO R YO U R BU S I N E S S ! Wa t e r si n c e 18 9 0 We l l Lo c a t i on We l l Ho u s e #1&#2 We l l #2 — MN Un i q u e #2 0 0 9 3 4 — c u r r e n t de p t h 34 7 ' re m o v edWe l l Si z e : 12 " De p t h : 39 7 ' W. L . : 1 1 ' Na m e Er i cWh i t m er Co m p a n y Ci t yofFa r m i n g t o n Ad d r e s s 43 0Ma i n St Ci t y , St a t e ZI P Fa r mi ng t on , MN 55 0 2 4 Ph o n e 65 1-28 0 —68 00 11 5 6 H o m er St St . Pa u l , 55 1 1 6-32 3 2 Ph o n e Fa x 65 1 - 6 4 1 - 0 2 1 6 P u m p (J e t / Su b ) E st a 7/ 1 1 / 20 2 5 Page 61 of 128 . . . ‘_ __ SE A U N G TA S K S RE C O M M E N D PU M P HO U S E DE M O L I S H E D BY OW N E R FI R S T AD M I N & SE A L I N G PE R M I T FR O M MD I - I , PL A N RE V I E W MO B I L I Z A T I O N OF RI G AN D BA I L WE L L FR O M 38 6 TO 40 2 MO B 40 2 F T OF TR E M I E AN D GR O U T WE L L 40 2 TO 19 8 F T GR O U T 1 2 " OP E N HO L E 31 8 F T DO W N TO 40 2 F T . GR O U T 1 8 " CA S E D HO L E 31 8 F T TO SU R F A C E . IN S T A L L 40 2 F T OF TR E M I E PI P E 1- 1 / " DI A T& C — UN I TS IIofUN I T S UN I T PR I C E EX T E N S I O N AD M I N & SE A L I N G PE R M I T FR O M MD H , PL A N RE V I E W -— - _ MD H SE A L I N G PE R M I T & SE A L I N G AF F I D A V I T $2 5 0 . 0 0 $2 5 0 . 0 0 MD H PL A N RE V I E W AP P R O V A L $1 0 0 . 0 0 $1 0 0 . 0 0 —- _ — ss s o n o MO B I L I Z A T I O N 0F RI G AN D BA I L WE L L FR O M 38 6 TO 40 2 -__ - —— — m n _m - _ _ —- — I L E I - _- - _ _ —- — — — $3 5 0 . 0 0 $6 , 4 5 5 . 0 0 l AR NG ON WE LO FA R M I N G TO N WE L L NO 1. MD H UN IQ UE NO 20 0 9 3 2 16 " CA S I N G DR I V E N TO 19 5 ' - 8 " 16 " OP E N HO L E DR I L L E D FR O M 19 6 F T TO 31 8F T 12 " OP E N HO L E DR I L L E D FR O M 31 8 F T TO 40 2F T WE L L CO M P L E T E D IN TH E JO R D A N SA N D S T ON E (31 8 -40 0 FT ) VI D E O SH O W S 16 " CA S I N G WA S TH R E A DE D / CO U P L ED ST A T I C WA T E R LE V E L 10 . 5 F T TO T A L SA N D S T O N E RE M O V E D 3 CU B I C YA R DS VI D E O 4 MA R C H , 20 2 5 W/ B O T T O M AT 3 8 6 F T CA VE R N S A T 32 1 - 3 2 7 F 1 ; 33 3 - 3 3 8 F T, 34 0 - 38 6 F T INJo r d a n5. 5 . Bo t h WE L L S #1 AN D #2 AR E CO M P L E T E D IN P ln c o r p n r a l a d WE L L DR I LL I NG FO R FI V E EN E R A ”0 N 5 15 6 8 8 JA R V I S N. W . /EL K RI V E R , MN 55 3 3 0 S E A L PH ON E: (7 6 3 )42 7 - 6 1 0 0 w w w .e hr e n n A n Op p a / Tu n / ‘ a l Em p / o y e r 8 /1 Page 62 of 128 _ uw s « of uw s um me s m m GR O U T 12 " OP E N HO L E 31 8 F T DO W N TO 40 2 1 - 7 . -_ — — —- — _ n —m n — — —— — m — _— _ l n : l — —- n — _ _- — _ - $2 2 , 8 5 5 .2 0 _- — — - —— _ m n _m n _ — _m — _— — m - - NE A T CE M E N T GR O U T 5. 1 7 cv o s PE R 10 0 F r x 3. 1 8 cv o s $5 6 0 . 0 0 $1 0 , 08 0 . 00 —- — _ $1 5 , 91 5 . 80 $1 5 , 91 6 . 8 0 ra p on 16 " mm me mo v e 2n mm -_ - — —— — m — _m — — _ __ m sm o o c — - —_ $5 3 3 4 . 20 -— - — _— - - — - Page 63 of 128 FA IN G T O N WE L NO 2 SE A L I N G FA R M I N G T O N WE L L NO 2. MD H UN I Q U E NO 20 0 9 3 4 16 " CA S I N G DR I V E N TO UN K N O W N 12 " CA S I N G TH R E A D E D & CO U P L E D TO 20 0 . 4 F T 12 " OP E N HO L E DR I L L E D FR O M 20 0 F T TO 39 9 F T WE L L CO M P L E T E D IN TH E JO R D A N SA N D S T O N E (3 1 6 - 3 9 9 F T ) VI D E O SH O W S 12 " CA S I N G WA S TH R E A D E D / C O U P L E D Bo t h WE L L S #1 &# 2 AR E CO M P L E T E D IN SA M E PU M P H O U S E RE C O M M E N D PU M P HO U S E DE M O L I S H E D BY OW N E R FI R S T AD M I N & SE A L I N G PE R M I T FR O M MD H , PL A N RE V I E W MO B RI G AN D BA I L WE L L FR O M 34 7 TO 39 9 F T MO B 39 9 F T OF TR E M I E & GR O U T WE L L TO SU R F A C E PR O V I D E PR I C E T0 PE R F O R A TE 12 " CA S I N G NO T E SE A L I N G OF WE L L S CO U L D CA U S E IN T E R F E R E N C E TO P OF F GR O U T TO SU R F A C E IN BO T H WE L L S IN S T A L L 39 9 F T OF TR E M I E PI P E 1- 1 / 4 ” DI A T& C M—_ um s «c r o w s um w m c e me ~ s o ~ AD M I N & SE A L I N G PE R M I T FR O M MD H , PL A N RE V I E W -— — - MD H SE A L I N G PE R M I T & SE A L I N G AF F I D A V I T $2 5 0 . 0 0 $2 5 0 . 0 0 MD H PL A N RE V I E W AP P R O V A L $1 0 0 . 0 0 $1 0 0 . 0 0 —- — — sa s a o o 8/ 1 3 / 2 0 2 5 II I I I I I I I I I Il l l l l l l l l || I | | I l l | l l |I | l l | l | | | II I I I I I I I I I I| | | | I I I | | || l | l l | l | l II I I I I II I I —- _ _ - —_ — — m _m “ “ __ _ _ I I I I _- _ — - _ -— _ _ PU M P HO I S T TO PE R F O R A T E LI N E R 12 " PE R F O R A T O R _m n _m n — _m n _- - — _ $3 5 0 . 0 0 $1 1 , 3 6 0 . 0 0 l $8 , 2 2 0 . 0 0 In c o r p o r a t e d WE L L D R I L L I N G F0 } ? FI V E GE N E / M ”0 N 5 15 6 8 8 JA RV IS ST RE ETN. W . /EL K RI V E R , MN 55 3 3 0 PH ON E: (7 6 3 )42 7 - 6 1 0 0 w w w .c h r e n A n Op p a ? u n/ t y Em p / a y e r Page 64 of 128 .{ H . x I: o f UN I T PR I C E EX T E N S I O N GR O U T 12 " OP E N HO L E 39 9 To NE A R SU R F A C E . -— — _ _— — m - - —_ m - - — TR E M I E PI P E 1- 1 / 4 " GA L V T& C __ M _— _ m - - IR E — m —- _ — — $1 2 , 7 5 7 40 —- _ — _ _n — u _m n IR E — n — GR O U T M A S T E R $1 , 5 0 0 . 0 0 -— - — s1 2 . s o o . o o -— _ — TO T A L ES T I M A T E To SE A L FA R M I N G T O N WE L L No 2 -— — - FI N A L IN V O I C E TO BE DE T E R M I N E D ON TI M E & MA T E R I A L Page 65 of 128 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Authorizing Issuance and Awarding Sale of General Obligation Bonds, Series 2025A Meeting: Regular Council - Sep 02 2025 INTRODUCTION: At the July 21, 2025, City Council meeting, the City Council authorized the City’s financial advisor, Northland Securities, to solicit proposals for the Series 2025 General Obligation Bonds. The bond proceeds will be used to fund 2025 and 2026 street improvements. DISCUSSION: To facilitate the sale of bonds, the City sought a bond rating from Standard & Poor’s. Rating agencies, such as Standard & Poor’s, assess the City’s financial health, economic conditions, and fiscal management practices. They assign a grade indicating the City's likelihood of repaying borrowed funds through bonds. A higher rating signifies lower risk for investors, enabling the City to secure financing at reduced interest rates, resulting in long-term cost savings. The most recent assessment by Standard & Poor’s reaffirmed the City’s current AA+ bond rating, which is the second highest rating possible. The rating report has been provided for your reference. Northland Securities will accept competitive bids on the morning of Tuesday, September 2, 2025. They will report the number of bidders and the interest rates received during the City Council meeting. The draft resolution provided will be finalized with the final amounts. BUDGET IMPACT: The debt levy required to pay the bond principal and interest will be included in future budgets, beginning in 2026. ACTION REQUESTED: Staff recommends adoption of updated Resolution 2025-059 Authorizing Issuance and Awarding Sale of General Obligation Bonds, Series 2025A, to the low bidder, as presented by Northland Securities. ATTACHMENTS: S&P Global Ratings Series 2025A R#2025-059 Authorizing Issuance Awarding Sale GO Bonds 2025A Page 66 of 128 Research Update: Farmington, MN Series 2025A GO Bonds Assigned 'AA+' Long-Term Rating; Outlook Is Stable August 21, 2025 Overview •S&P Global Ratings assigned its 'AA+' long-term rating to Farmington, Minn.'s anticipated $3.2 million series 2025A general obligation (GO) bonds. •At the same time, we affirmed our 'AA+' rating on the city's GO debt outstanding. •The outlook is stable. Rationale Security The bonds are secured by the city's full-faith-and-credit unlimited-tax GO pledge. Bond proceeds will be used to finance various street reconstruction projects identified in the city’s capital plan. Credit highlights The 'AA+' long-term rating reflects our view of the city's healthy reserve position, supported by positive operations and a commitment to a reserve policy of maintaining 40% of operating expenditures in the general fund reserve, along with comprehensive planning and a manageable debt and liability profile. Tempering these strengths are its below-average local effective buying incomes when compared to those of higher-rated peers. For fiscal year 2025, the city adopted a balanced budget and projects a surplus in line with recent trends given positive variances to budget year-to-date. The city implemented an operating levy increase of nearly 8% for 2025, driven by personnel-related costs, including salary and benefit adjustments, as well as the addition of new staff positions. Officials anticipate another operating levy increase in 2026, largely to support the city’s transition to full-time firefighting staff. We expect the city will continue to manage increasing costs through proactive budgeting. Farmington is at the southern end of the Twin Cities metropolitan area and about a 45-minute commute to either downtown Minneapolis or St. Paul; this access and ongoing development have Primary Contact Coral Schoonejans Englewood 1-303-721-4948 coral.schoonejans @spglobal.com Secondary Contact Scott Nees Chicago 1-312-233-7064 scott.nees @spglobal.com www.spglobal.com/ratingsdirect August 21, 2025 1 Page 67 of 128 contributed to strong market value growth, which in turn contributes to predictable property tax revenue (which comprises the majority of its general fund revenue). Thus, we anticipate rating stability over the outlook horizon. The 'AA+' long-term rating reflects our view of Farmington’s: •Bedroom community on the outskirts of the Twin Cities metropolitan area, with recent valuation growth amid a surge in new home construction, albeit with local per capita effective buying incomes below those of higher-rated peers, limiting upgrade potential. •Healthy fund balance in excess of management’s 40% of operating expenditure reserve policy, supported by conservative budgeting and consecutive operating surpluses, with no plans to spend down. Additional flexibility is provided by the city’s liquor operations fund, with about $2.7 million in unrestricted cash that could provide additional operating liquidity, if needed. •Proactive financial management policies and practices, highlighted by its quarterly budget-to- actual reporting to the city council; annually updated and rolling five-year capital-improvement plan and levy projections; and formal investment, debt, and reserve policies. Cyber practices align with those of peers. Manageable debt profile, with additional annual debt plans that will not likely change our view of credit quality. •Farmington contributes to two adequately funded, multiple-employer, defined-benefit pension plans administered by the Minnesota Public Employees' Retirement Assn., as well as an other postemployment benefits (OPEB) liability from an implicit rate subsidy. Annual contributions reflect a statutory formula not actuarially based, increasing the likelihood of future cost acceleration. Annual costs remain manageable compared with the overall budget, and the city has sufficient operational flexibility to adjust for higher costs. •For more information on our institutional framework assessment for Minnesota cities, see "Institutional Framework Assessment: Minnesota Local Governments,” Sept. 10, 2024. Environmental, social, and governance We view the city's environmental, social, and governance (ESG) factors as neutral in our credit rating analysis. Outlook The stable outlook reflects S&P Global Ratings’ view that Farmington’s healthy reserves, supported by proactive management practices, and access to the Twin Cities, will likely support credit stability. The outlook also reflects our expectation that despite strong recent and ongoing economic growth, the city's economic metrics will likely remain well below levels that are typical of more highly rated peers through at least the two-year outlook horizon. Downside scenario We could lower the rating if the city's reserves were to fall materially below the 40% minimum required by its reserve policy, without a plan for timely replenishment. www.spglobal.com/ratingsdirect August 21, 2025 2 Farmington, MN Series 2025A GO Bonds Assigned 'AA+' Long-Term Rating; Outlook Is Stable Page 68 of 128 Upside scenario With all else equal, we could take a positive rating action if the city's economic profile were to improve significantly, particularly as evident in improved local effective buying incomes, with all else held constant or improved. Farmington, Minnesota--Credit summary Institutional framework (IF)1 Individual credit profile (ICP)1.68 Economy 2.0 Financial performance 2 Reserves and liquidity 1 Management 1.65 Debt and liabilities 1.75 Farmington, Minnesota--Key credit metrics Most recent 2024 2023 2022 Economy Real GCP per capita % of U.S. 93 -- 93 93 County PCPI % of U.S. 108 -- 108 109 Market value ($000s) 3,438,861 3,337,728 3,221,022 2,774,294 Market value per capita ($) 141,867 137,695 133,447 110,856 Top 10 taxpayers % of taxable value 7.0 6.5 6.7 5.5 County unemployment rate (%) 2.9 2.7 2.5 2.2 Local median household EBI % of U.S. 138 138 135 142 Local per capita EBI % of U.S. 100 100 99 104 Local population 24,240 24,240 24,137 25,026 Financial performance Operating fund revenues ($000s) -- 18,079 16,200 14,668 Operating fund expenditures ($000s) -- 16,065 14,907 13,938 Net transfers and other adjustments ($000s) -- 358 (136) (230) Operating result ($000s) -- 2,372 1,157 500 Operating result % of revenues -- 13.1 7.1 3.4 Operating result three-year average % -- 7.9 5.4 3.8 Reserves and liquidity Available reserves % of operating revenues -- 62.3 55.5 53.4 Available reserves ($000s) -- 11,269 8,987 7,830 Debt and liabilities Debt service cost % of revenues -- 8.0 8.2 13.1 Net direct debt per capita ($) 563 488 426 453 Net direct debt ($000s) 13,644 11,839 10,276 11,333 Direct debt 10-year amortization (%) 86 92 -- -- Pension and OPEB cost % of revenues -- 4.0 4.0 5.0 NPLs per capita ($) -- 224 329 638 www.spglobal.com/ratingsdirect August 21, 2025 3 Farmington, MN Series 2025A GO Bonds Assigned 'AA+' Long-Term Rating; Outlook Is Stable Page 69 of 128 Farmington, Minnesota--Key credit metrics Most recent 2024 2023 2022 Combined NPLs ($000s) -- 5,439 7,949 15,961 Financial data may reflect analytical adjustments and are sourced from issuer audit reports or other annual disclosures. Economic data is generally sourced from S&P Global Market Intelligence, the Bureau of Labor Statistics, Claritas, and issuer audits and other disclosures. Local population is sourced from Claritas. Claritas estimates are point in time and not meant to show year-over-year trends. GCP--Gross county product. PCPI--Per capita personal income. EBI--Effective buying income. OPEB--Other postemployment benefits. NPLs--Net pension liabilities. Ratings List New Issue Ratings US$3.23 mil GO str reconstruction bnds (Street Reconstruction) ser 2025A due 02/01/2037 Long Term Rating AA+/Stable Ratings Affirmed Local Government Farmington MN Unlimited Tax General Obligation & Water Revenue AA+/Stable Farmington, MN Unlimited Tax General Obligation AA+/Stable Farmington, MN Unlimited Tax General Obligation and Special Assessments AA+/Stable Farmington, MN Unlimited Tax General Obligation and Tax Abatement Revenues AA+/Stable The ratings appearing below the new issues represent an aggregation of debt issues (ASID) associated with related maturities. The maturities similarly reflect our opinion about the creditworthiness of the U.S. Public Finance obligor's legal pledge for payment of the financial obligation. Nevertheless, these maturities may have different credit ratings than the rating presented next to the ASID depending on whether or not additional legal pledge(s) support the specific maturity's payment obligation, such as credit enhancement, as a result of defeasance, or other factors. Certain terms used in this report, particularly certain adjectives used to express our view on rating relevant factors, have specific meanings ascribed to them in our criteria, and should therefore be read in conjunction with such criteria. Please see Ratings Criteria at https://disclosure.spglobal.com/ratings/en/regulatory/ratings-criteria for further information. A description of each of S&P Global Ratings' rating categories is contained in "S&P Global Ratings Definitions" at https://disclosure.spglobal.com/ratings/en/regulatory/article/-/view/sourceId/504352. Complete ratings information is available to RatingsDirect subscribers at www.capitaliq.com. All ratings referenced herein can be found on S&P Global Ratings' public website at www.spglobal.com/ratings. www.spglobal.com/ratingsdirect August 21, 2025 4 Farmington, MN Series 2025A GO Bonds Assigned 'AA+' Long-Term Rating; Outlook Is Stable Page 70 of 128 www.spglobal.com/ratingsdirect August 21, 2025 5 Farmington, MN Series 2025A GO Bonds Assigned 'AA+' Long-Term Rating; Outlook Is Stable STANDARD & POOR’S, S&P and RATINGSDIRECT are registered trademarks of Standard & Poor’s Financial Services LLC. S&P may receive compensation for its ratings and certain analyses, normally from issuers or underwriters of securities or from obligors. S&P reserves the right to disseminate its opinions and analyses. S&P's public ratings and analyses are made available on its Web sites, www.spglobal.com/ratings (free of charge), and www.ratingsdirect.com (subscription), and may be distributed through other means, including via S&P publications and third-party redistributors. 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Page 71 of 128 4913-5673-4037\2 It was reported that [___] ([__]) proposals for the purchase of $[PAR] General Obligation Bonds, Series 2025A were received prior to 10:30 a.m., Central time, on Tuesday, September 2, 2025, pursuant to the Official Statement distributed to potential purchasers of the Bonds by Northland Securities, Inc., municipal advisors to the City. The proposals have been publicly opened, read and tabulated and were found to be as follows: See Attached Page 72 of 128 Page 3 of 23 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-059 A RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS, AND PROVIDING FOR THE PAYMENT OF $[PAR] GENERAL OBLIGATION BONDS, SERIES 2025A BE IT RESOLVED by the City Council (this “Council”) of the City of Farmington, Minnesota (the “City”), as follows: SECTION 1. AUTHORIZATION AND SALE. 1.01. Authorization. This Council, by resolution adopted July 21, 2025, authorized the issuance and sale of its General Obligation Bonds, Series 2025A, in the approximate principal amount of $[______] (the “Bonds”), pursuant to Minnesota Statutes, Section 475.58, subdivision 3b and Chapter 475, upon the terms and conditions hereinafter set forth. The Bonds will be used to finance the cost of certain street reconstruction projects (the “Projects”) described in the City’s Five-Year Street Reconstruction Plan for the period of March 1, 2025 through March 1, 2030 adopted by this Council, following a public hearing, on July 21, 2025. A petition requesting a vote on the question of issuing the Bonds, signed by voters equal to five percent of the votes cast in the last municipal general election, was not filed with the City within 30 days of the public hearing. Accordingly, the issuance of the Bonds is authorized without an election. 1.02. Sale. Pursuant to the Notice of Sale and the Official Statement prepared on behalf of the City by Northland Securities, Inc., sealed proposals for the purchase of the Bonds were received at or before the time specified for receipt of proposals. The proposals have been opened, publicly read and considered and the purchase price, interest rates and net interest cost under the terms of each proposal have been determined. The most favorable proposal received is that of [_____________] in [____________] (the “Purchaser”), to purchase the Bonds at a price of $[__________], plus accrued interest, if any, on all Bonds to the day of issuance and delivery, on the further terms and conditions hereinafter set forth. 1.03. Award. The sale of the Bonds is hereby awarded to the Purchaser, and the Mayor and City Administrator are hereby authorized and directed to execute a contract on behalf of the City for the sale of the Bonds in accordance with the notice of sale. The good faith deposit of the Purchaser shall be retained and deposited by the City until the Bonds have been delivered, and shall be deducted from the purchase price paid at settlement. Page 73 of 128 Page 4 of 23 SECTION 2. BOND TERMS; REGISTRATION; EXECUTION AND DELIVERY. 2.01. Issuance of Bonds. All acts, conditions and things which are required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the valid issuance of the Bonds having been done, now existing, having happened and having been performed, it is now necessary for the Council to establish the form and terms of the Bonds, to provide security therefor and to issue the Bonds forthwith. 2.02. Maturities; Interest Rates; Denominations and Payment. The Bonds shall be originally dated as of the date of issuance thereof, shall be in the denomination of $5,000 each, or any integral multiple thereof, of single maturities, shall mature on February 1 in the years and amounts stated below, and shall bear interest from date of issue until paid or duly called for redemption at the annual rates set forth opposite such years and amounts, as follows [to come]: Year Amount Rate Year Amount Rate 2027 $ % 2033 $ % 2028 2034 2029 2035 2030 2036 2031 2037 2032 The Bonds shall be issuable only in fully registered form. Interest shall be computed on the basis of a 360-day year composed of twelve 30-day months. The interest on and, upon surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued by the Registrar described herein, provided that, so long as the Bonds are registered in the name of a securities depository, or a nominee thereof, in accordance with Section 2.08 hereof, principal and interest shall be payable in accordance with the operational arrangements of the securities depository. 2.03. Dates and Interest Payment Dates. Upon initial delivery of the Bonds pursuant to Section 2.07 and upon any subsequent transfer or exchange pursuant to Section 2.06, the date of authentication shall be noted on each Bond so delivered, exchanged or transferred. Interest on the Bonds shall be payable on February 1 and August 1 in each year, commencing August 1, 2026, each such date being referred to herein as an Interest Payment Date, to the persons in whose names the Bonds are registered on the Bond Register, as hereinafter defined, at the Registrar’s close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date, whether or not such day is a business day. 2.04. Redemption. Bonds maturing on or after February 1, 2034, shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order of maturity dates as the City may select and, within a maturity, by lot as selected by the Registrar (or, if applicable, by the bond depository in accordance with its customary procedures) in multiples of $5,000, on February 1, 2033, and on any date thereafter, at a price equal to the principal amount thereof and accrued interest to the date of redemption. The City Administrator shall cause notice of the call for redemption thereof to be published if and as required by law, and, at least thirty (30) and not more than sixty (60) days prior to the designated redemption date, shall cause notice of Page 74 of 128 Page 5 of 23 call for redemption to be mailed, by first class mail, to the Registrar and registered holders of any Bonds to be redeemed at their addresses as they appear on the register described in Section 2.06 hereof, provided that notice shall be given to any securities depository in accordance with its operational arrangements. No defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the registered owner without charge, representing the remaining principal amount outstanding. Bonds maturing on February 1, [_________] (the “Term Bonds”) shall be subject to mandatory redemption prior to maturity pursuant to the sinking fund requirements of this Section 2.04 at a redemption price equal to the stated principal amount thereof plus interest accrued thereon to the redemption date, without premium. The Registrar shall select for redemption, by lot or other manner deemed fair, on February 1 in each of the following years the following stated principal amounts of such Bonds: Term Bonds Maturing in 20[__] Term Bonds Maturing in 20[__] Sinking Fund Payment Date Aggregate Principal Amount Sinking Fund Payment Date Aggregate Principal Amount 20[__] $ 20[__] $ *20[__] *20[__] *stated maturity *stated maturity Notice of redemption shall be given as provided in the preceding paragraph. 2.05. Appointment of Initial Registrar. The City hereby appoints U.S. Bank Trust Company, National Association, St. Paul, Minnesota, as the initial bond registrar, transfer agent and paying agent (the “Registrar”). The Mayor and City Administrator are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company organized under the laws of the United States or one of the states of the United States and authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar, effective upon not less than thirty (30) days’ written notice and upon the appointment and acceptance of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the bond register to the successor Registrar. 2.06. Registration. The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its principal corporate trust office a register (the Bond Register) in which the Registrar shall provide for the registration of Page 75 of 128 Page 6 of 23 ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. The term Holder or Bondholder as used herein shall mean the person (whether a natural person, corporation, association, partnership, trust, governmental unit, or other legal entity) in whose name a Bond is registered in the Bond Register. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner’s attorney in writing. (d) Cancellation. All Bonds surrendered for payment, transfer or exchange shall be promptly canceled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the bond register as the absolute owner of the Bond, whether the Bond shall be overdue or not, for the purpose of receiving payment of or on account of, the principal of and interest on the Bond and for all other purposes; and all payments made to any registered owner or upon the owner’s order shall be valid and effectual to satisfy and discharge the liability upon Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like Page 76 of 128 Page 7 of 23 amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be canceled by it and evidence of such cancellation shall be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Bond prior to payment. (i) Authenticating Agent. The Registrar is hereby designated authenticating agent for the Bonds, within the meaning of Minnesota Statutes, Section 475.55, Subdivision 1, as amended. (j) Valid Obligations. All Bonds issued upon any transfer or exchange of Bonds shall be the valid obligations of the City, evidencing the same debt, and entitled to the same benefits under this Resolution as the Bonds surrendered upon such transfer or exchange. 2.07. Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of the City Administrator and shall be executed on behalf of the City by the signatures of the Mayor and City Administrator, provided that the signatures may be printed, engraved or lithographed facsimiles of the originals. In case any officer whose signature or a facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been prepared, executed and authenticated, the City Administrator shall deliver them to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore executed, and the Purchaser shall not be obligated to see to the application of the purchase price. 2.08. Securities Depository. (a) For purposes of this section the following terms shall have the following meanings: “Beneficial Owner” shall mean, whenever used with respect to a Bond, the person in whose name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person’s subrogee. “Cede & Co.” shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. Page 77 of 128 Page 8 of 23 “DTC” shall mean The Depository Trust Company of New York, New York. “Participant” shall mean any broker-dealer, bank or other financial institution for which DTC holds Bonds as securities depository. “Representation Letter” shall mean the Representation Letter pursuant to which the City agrees to comply with DTC’s Operational Arrangements. (b) The Bonds shall be initially issued as separately authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the bond register in the name of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, if any, giving any notice permitted or required to be given to registered owners of Bonds under this resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the Registrar nor the City shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or any other person which is not shown on the bond register as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. So long as any Bond is registered in the name of Cede & Co., as nominee of DTC, the Registrar shall pay all principal of and interest on such Bond, and shall give all notices with respect to such Bond, only to Cede & Co. in accordance with DTC’s Operational Arrangements, and all such payments shall be valid and effective to fully satisfy and discharge the City’s obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the City to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with paragraph (e) hereof. (c) In the event the City determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bonds in the form of physical certificates, the City may notify DTC and the Registrar, whereupon DTC shall notify the Participants of the availability through DTC of Bonds in the form of certificates. In such event, the Bonds will be transferable in accordance with paragraph (e) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with paragraph (e) hereof. Page 78 of 128 Page 9 of 23 (d) The execution and delivery of the Representation Letter to DTC by the Mayor or City Administrator, if not previously filed with DTC, is hereby authorized and directed. (e) In the event that any transfer or exchange of Bonds is permitted under paragraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of this resolution. In the event Bonds in the form of certificates are issued to owners other than Cede & Co., its successor as nominee for DTC as owner of all the Bonds, or another securities depository as owner of all the Bonds, the provisions of this resolution shall also apply to all matters relating thereto, including, without limitation, the printing of such Bonds in the form of physical certificates and the method of payment of principal of and interest on such Bonds in the form of physical certificates. 2.09. Form of Bonds. The Bonds shall be printed in substantially the form found at Exhibit A hereto. SECTION 3. GENERAL OBLIGATION BONDS, SERIES 2025A CONSTRUCTION FUND. There is hereby established on the official books and records of the City a General Obligation Bonds, Series 2025A Construction Fund (the “Construction Fund”) to be held and administered by the City Administrator separate and apart from all other funds of the City. The Construction Fund shall be credited with $[_______], representing the estimated cost of the Projects ($[____________]), costs of issuance of the Bonds ($[_____]), and rounding amount ($[_____]) from the proceeds of the Bonds. The City Administrator shall maintain the Construction Fund until all costs and expenses incurred by the City in connection with the Projects have been paid. After payment of all such costs and expenses, the Construction Fund shall be terminated. All funds on hand in the Construction Fund when terminated shall be credited to the Bond Fund described in Section 4.01 hereof, unless and except as such proceeds may be transferred to some other fund or account as to which the City has received from bond counsel an opinion that such other transfer is permitted by applicable laws and does not impair the exemption of interest on the Bonds from federal income taxes. SECTION 4. GENERAL OBLIGATION BONDS, SERIES 2025A BOND FUND. 4.01. General Obligation Bonds, Series 2025A Bond Fund. The Bonds shall be payable from a separate General Obligation Bonds, Series 2025A Bond Fund (the “Bond Fund”) of the City, which shall be created and maintained on the books of the City as a separate debt redemption fund until the Bonds, and all interest thereon, are fully paid. There shall be credited to the Bond Fund the following: (i) the amounts specified in Section 3 above, after payment of all costs of the Projects; (ii) taxes levied and collected in accordance with Section 5 of this Resolution and allocable to the Bonds; and (iii) any other funds appropriated by this Council for the payment of the Bonds. Page 79 of 128 Page 10 of 23 The principal of and interest on the Bonds shall be payable from the Bond Fund, and the money on hand in the Bond Fund from time to time shall be used only to pay the principal of and interest on the Bonds. On or before each principal and interest payment date for the Bonds, the City Administrator is directed to remit to the Registrar from funds on deposit in the Bond Fund the amount needed to pay principal and interest on the Bonds on the next succeeding principal and interest payment date. There are hereby established two accounts in the Bond Fund, designated as the “Debt Service Account” and the “Surplus Account.” During each bond year (each twelve month period commencing on February 2 and ending on the following February 1, a “Bond Year”), as monies are received into the Bond Fund, the City Administrator shall first deposit such monies into the Debt Service Account until an amount has been appropriated thereto sufficient to pay all principal and interest due on the Bonds through the end of the Bond Year. All subsequent monies received in the Bond Fund during the Bond Year shall be appropriated to the Surplus Account. If at any time the amount on hand in the Debt Service Account is insufficient for the payment of principal and interest then due, the City Administrator shall transfer to the Debt Service Account amounts on hand in the Surplus Account to the extent necessary to cure such deficiency. Investment earnings (and losses) on amounts from time to time held in the Debt Service Account and Surplus Account shall be credited or charged to said accounts. If the balance in the Bond Fund is at any time insufficient to pay all interest and principal then due on all Bonds payable therefrom, the payment shall be made from any fund of the City which is available for that purpose, subject to reimbursement from the Surplus Account when the balance therein is sufficient, and the City covenants and agrees that it will each year levy a sufficient amount of ad valorem taxes to take care of any accumulated or anticipated deficiency, which levy is not subject to any constitutional or statutory limitation. SECTION 5. PLEDGE OF TAXING POWERS. For the prompt and full payment of the principal of and interest on the Bonds as such payments respectively become due, the full faith, credit and unlimited taxing powers of the City shall be and are hereby irrevocably pledged. In order to produce aggregate amounts not less than five percent in excess of amounts needed to meet when due the principal and interest payments on the Bonds, ad valorem taxes are hereby levied on all taxable property in the City, said taxes to be levied and collected in the following years and amounts: Levy Years Collection Years Amount See attached levy computation Said taxes shall be irrepealable as long as any of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce said levies from other legally available funds in accordance with the provisions of Minnesota Statutes, Section 475.61. SECTION 6. RESERVED. SECTION 7. DEFEASANCE. When all of the Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the registered owners Page 80 of 128 Page 11 of 23 of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full, or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued from the due date to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms by depositing with the Registrar on or before that date an amount equal to the principal, redemption premium, if any, and interest then due, provided that notice of such redemption has been duly given as provided herein. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with the Registrar or with a bank or trust company qualified by law to act as an escrow agent for this purpose, cash or securities which are authorized by law to be so deposited for such purpose, bearing interest payable at such times and at such rates and maturing or callable at the holder’s option on such dates as shall be required to pay all principal and interest to become due thereon to maturity or, if notice of redemption as herein required has been irrevocably provided for, to an earlier designated redemption date, provided, however, that if such deposit is made more than ninety days before the maturity date or specified redemption date of the Bonds to be discharged, the City shall have received a written opinion of Bond Counsel to the effect that such deposit does not adversely affect the exemption of interest on any Bonds from federal income taxation and a written report of an accountant or investment banking firm verifying that the deposit is sufficient to pay when due all of the principal and interest on the Bonds to be discharged on and before their maturity dates or earlier designated redemption date. SECTION 8. TAX COVENANTS; ARBITRAGE MATTERS AND CONTINUING DISCLOSURE. 8.01. General Tax Covenant. The City covenants and agrees with the registered owners of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any actions that would cause interest on the Bonds to become includable in the gross income of the recipient under the Internal Revenue Code of 1986, as amended (the “Code”) and applicable Treasury Regulations (the “Regulations”), and covenants to take any and all actions within its powers to ensure that the interest on the Bonds will not become includable in gross income of the recipient under the Code and the Regulations. In particular, the City covenants and agrees that all proceeds of the Bonds deposited in the Construction Fund will be expended solely for the payment of the costs of the Projects. All improvements so financed will be owned and maintained by the City as part of the public infrastructure of the City and available for use by members of the general public on a substantially equal basis. The City has not entered and will not enter into any lease, management, use or other agreement or contract relating to the use of the Projects, or any portion thereof, or security for the payment of the Bonds which might cause the Bonds to be considered “private activity bonds” or “private loan bonds” pursuant to Section 141 of the Code. 8.02. Arbitrage Certification. The Mayor and City Administrator, being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this resolution, are authorized and directed to execute and deliver to the Purchaser a certificate in accordance with Section 148 of the Code and applicable Regulations stating the facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that Page 81 of 128 Page 12 of 23 the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be “arbitrage bonds” within the meaning of the Code and Regulations. 8.03. Arbitrage Rebate. (a) It is hereby found that the City has general taxing powers, that no Bond is a “private activity bond” within the meaning of Section 141 of the Code, that 95% or more of the net proceeds of the Bonds are to be used for local governmental activities of the City, and that the aggregate face amount of all tax-exempt obligations (other than private activity bonds) issued by the City and all subordinate entities thereof during the year 2025 is not reasonably expected to exceed $5,000,000. Therefore, pursuant to Section 148(f)(4)(D) of the Code, the City shall not be required to comply with the arbitrage rebate requirements of paragraphs (2) and (3) of Section 148(f) of the Code. (b) Notwithstanding the provisions of paragraph (a) of this Section 8.03, if the arbitrage rebate provisions of Section 148(f) of the Code apply to the Bonds, the City hereby covenants and agrees to make the determinations, retain records and rebate to the United States the amounts at the times and in the manner required by said Section 148(f) and applicable Regulations. 8.04. Qualified Tax-Exempt Obligations. The City Council hereby designates the Bonds as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code relating to the disallowance of interest expense for financial institutions, and hereby finds that the reasonably anticipated amount of tax-exempt obligations which are not private activity bonds (not treating qualified 501(c)(3) bonds under Section 145 of the Code as private activity bonds for the purpose of this representation) and are not excluded from this calculation by Section 265(b)(3)(C)(ii) of the Code which will be issued by the City and all subordinate entities during calendar year 2025 does not exceed $10,000,000. 8.05. Reimbursement. The City certifies that the proceeds of the Bonds will not be used by the City to reimburse itself for any expenditure with respect to the Projects which the City paid or will have paid more than 60 days prior to the issuance of the Bonds unless, with respect to such prior expenditures, the City shall have made a declaration of official intent which complies with the provisions of Section 1.150-2 of the Regulations, provided that this certification shall not apply (i) with respect to certain de minimis expenditures, if any, with respect to the Projects meeting the requirements of Section 1.150-2(f)(1) of the Regulations, or (ii) with respect to “preliminary expenditures” for the Projects as defined in Section 1.150-2(f)(2) of the Regulations, including engineering or architectural expenses and similar preparatory expenses, which in the aggregate do not exceed 20% of the “issue price” of the Bonds. 8.06. Continuing Disclosure. (a) Purpose and Beneficiaries. To provide for the public availability of certain information relating to the Bonds and the security therefor and to permit the Purchaser and other participating underwriters in the primary offering of the Bonds to comply with amendments to Rule 15c2-12 promulgated by the SEC under the Securities Exchange Act of 1934 (17 C.F.R. § 240.15c2-12), relating to continuing disclosure (as in effect and interpreted from time to time, the Rule), which will enhance the marketability of the Bonds, the City hereby makes the following covenants and agreements for the benefit of the Owners (as hereinafter defined) from time to time of the outstanding Bonds. The City is the only obligated person in respect of the Bonds within the meaning of the Rule for purposes of identifying the entities in respect of which continuing disclosure must be made. If the City fails to comply with any provisions of this section, Page 82 of 128 Page 13 of 23 any person aggrieved thereby, including the Owners of any outstanding Bonds, may take whatever action at law or in equity may appear necessary or appropriate to enforce performance and observance of any agreement or covenant contained in this section, including an action for a writ of mandamus or specific performance. Direct, indirect, consequential and punitive damages shall not be recoverable for any default hereunder to the extent permitted by law. Notwithstanding anything to the contrary contained herein, in no event shall a default under this section constitute a default under the Bonds or under any other provision of this resolution. As used in this section, Owner or Bondowner means, in respect of a Bond, the registered owner or owners thereof appearing in the bond register maintained by the Registrar or any Beneficial Owner (as hereinafter defined) thereof, if such Beneficial Owner provides to the Registrar evidence of such beneficial ownership in form and substance reasonably satisfactory to the Registrar. As used herein, Beneficial Owner means, in respect of a Bond, any person or entity which (a) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, such Bond (including persons or entities holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of the Bond for federal income tax purposes. (b) Information To Be Disclosed. The City will provide, in the manner set forth in subsection (c) hereof, either directly or indirectly through an agent designated by the City, the following information at the following times: (1) on or before twelve (12) months after the end of each fiscal year of the City, commencing with the fiscal year ending December 31, 2025, the following financial information and operating data in respect of the City (the Disclosure Information): (A) the audited financial statements of the City for such fiscal year, prepared in accordance with the governmental accounting standards promulgated by the Governmental Accounting Standards Board or as otherwise provided under Minnesota law, as in effect from time to time, or, if and to the extent such financial statements have not been prepared in accordance with such generally accepted accounting principles for reasons beyond the reasonable control of the City, noting the discrepancies therefrom and the effect thereof, and certified as to accuracy and completeness in all material respects by the fiscal officer of the City; and (B) to the extent not included in the financial statements referred to in paragraph (A) hereof, the information for such fiscal year or for the period most recently available of the type contained in the Official Statement under the headings: “Economic and Financial Information—Valuations,” “—Tax Capacity Rates” and “—Tax Levies and Collections” and “Summary of Debt and Debt Statistics,” which information may be unaudited. Notwithstanding the foregoing paragraph, if the audited financial statements are not available by the date specified, the City shall provide on or before such date unaudited financial statements and, within 10 days after the receipt thereof, the City shall provide the audited financial statements. Any or all of the Disclosure Information may be incorporated by reference, if it is updated as required hereby, from other documents, including official statements, which have been submitted Page 83 of 128 Page 14 of 23 to the Municipal Securities Rulemaking Board (the MSRB) through its Electronic Municipal Market Access System (EMMA) or the SEC. The City shall clearly identify in the Disclosure Information each document so incorporated by reference. If any part of the Disclosure Information can no longer be generated because the operations of the City have materially changed or been discontinued, such Disclosure Information need no longer be provided if the City includes in the Disclosure Information a statement to such effect; provided, however, if such operations have been replaced by other City operations in respect of which data is not included in the Disclosure Information and the City determines that certain specified data regarding such replacement operations would be a Material Fact (as defined in paragraph (2) hereof), then, from and after such determination, the Disclosure Information shall include such additional specified data regarding the replacement operations. If the Disclosure Information is changed or this section is amended as permitted by this paragraph (b)(1) or subsection (d), then the City shall include in the next Disclosure Information to be delivered hereunder, to the extent necessary, an explanation of the reasons for the amendment and the effect of any change in the type of financial information or operating data provided. (2) In a timely manner, not in excess of 10 business days after the occurrence of the event, to the MSRB through EMMA, notice of the occurrence of any of the following events (each a “Material Fact,” as hereinafter defined): (A) principal and interest payment delinquencies; (B) non-payment related defaults, if material; (C) unscheduled draws on debt service reserves reflecting financial difficulties; (D) unscheduled draws on credit enhancements reflecting financial difficulties; (E) substitution of credit or liquidity providers, or their failure to perform; (F) adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB), or other material notices or determinations with respect to the tax status of the Bonds or other material events affecting the tax status of the Bonds; (G) modifications to rights of Bond holders, if material; (H) Bond calls, if material and tender offers; (I) defeasances; (J) release, substitution, or sale of property securing repayment of the Bonds if material; (K) rating changes; (L) bankruptcy, insolvency, receivership, or similar event of the obligated person; (M) the consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; (N) appointment of a successor or additional trustee or the change of name of a trustee, if material; Page 84 of 128 Page 15 of 23 (O) Incurrence of a financial obligation of the obligated person, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the obligated person, any of which affect security holders, if material; “financial obligation” means a (a) debt obligation; (b) derivative instrument entered into in connection with, or pledged as security or a source of payment for, an existing or planned debt obligation; or (c) guarantee of a debt obligation or any such derivative instrument; provided that “financial obligation” shall not include municipal securities as to which a final official statement (as defined in the Rule) has been provided to the MSRB consistent with the Rule; and (P) Default, event of acceleration, termination event, modification of terms, or other similar events under the terms of a financial obligation of the obligated person, any of which reflect financial difficulties. As used herein, for those events that must be reported if material, an event is material if a substantial likelihood exists that a reasonably prudent investor would attach importance thereto in deciding to buy, hold or sell a Bond or, if not disclosed, would significantly alter the total information otherwise available to an investor from the Official Statement, information disclosed hereunder or information generally available to the public. Notwithstanding the foregoing sentence, an event is also material if it would be deemed material for purposes of the purchase, holding or sale of a Bond within the meaning of applicable federal securities laws, as interpreted at the time of discovery of the occurrence of the event. For the purposes of the event identified in (L) hereinabove, the event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for an obligated person in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the obligated person, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the obligated person. (3) In a timely manner, to the MSRB through EMMA, notice of the occurrence of any of the following events or conditions: (A) the failure of the City to provide the Disclosure Information required under paragraph (b)(1) at the time specified thereunder; (B) the amendment or supplementing of this section pursuant to subsection (d), together with a copy of such amendment or supplement and any explanation provided by the City under subsection (d)(2); (C) the termination of the obligations of the City under this section pursuant to subsection (d); Page 85 of 128 Page 16 of 23 (D) any change in the accounting principles pursuant to which the financial statements constituting a portion of the Disclosure Information are prepared; and (E) any change in the fiscal year of the City. (c) Manner of Disclosure. (1) The City agrees to make available to the MSRB through EMMA, in an electronic format as prescribed by the MSRB, the information described in subsection (b). (2) All documents provided to the MSRB pursuant to this subsection (c) shall be accompanied by identifying information as prescribed by the MSRB from time to time. (d) Term; Amendments; Interpretation. (1) The covenants of the City in this section shall remain in effect so long as any Bonds are outstanding. Notwithstanding the preceding sentence, however, the obligations of the City under this section shall terminate and be without further effect as of any date on which the City delivers to the Registrar an opinion of Bond Counsel to the effect that, because of legislative action or final judicial or administrative actions or proceedings, the failure of the City to comply with the requirements of this section will not cause participating underwriters in the primary offering of the Bonds to be in violation of the Rule or other applicable requirements of the Securities Exchange Act of 1934, as amended, or any statutes or laws successory thereto or amendatory thereof. (2) This section (and the form and requirements of the Disclosure Information) may be amended or supplemented by the City from time to time, without notice to (except as provided in paragraph (c)(2) hereof) or the consent of the Owners of any Bonds, by a resolution of this Council filed in the office of the recording officer of the City accompanied by an opinion of Bond Counsel, who may rely on certificates of the City and others and the opinion may be subject to customary qualifications, to the effect that: (i) such amendment or supplement (a) is made in connection with a change in circumstances that arises from a change in law or regulation or a change in the identity, nature or status of the City or the type of operations conducted by the City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5) of the Rule; (ii) this section as so amended or supplemented would have complied with the requirements of paragraph (b)(5) of the Rule at the time of the primary offering of the Bonds, giving effect to any change in circumstances applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the amendment or supplement was in effect at the time of the primary offering; and (iii) such amendment or supplement does not materially impair the interests of the Bondowners under the Rule. Page 86 of 128 Page 17 of 23 If the Disclosure Information is so amended, the City agrees to provide, contemporaneously with the effectiveness of such amendment, an explanation of the reasons for the amendment and the effect, if any, of the change in the type of financial information or operating data being provided hereunder. (3) This section is entered into to comply with the continuing disclosure provisions of the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule. SECTION 9. CERTIFICATION OF PROCEEDINGS. 9.01. Registration of Bonds. The City Administrator is hereby authorized and directed to file a certified copy of this resolution in the records of Dakota County, together with such additional information as is required, and to issue a certificate that the Bonds have been duly entered upon the County Treasurer-Auditor’s bond register and the tax required by law has been levied. 9.02. Authentication of Transcript. The officers of the City and the City Administrator are hereby authorized and directed to prepare and furnish to the Purchaser and to Dorsey & Whitney LLP, Bond Counsel, certified copies of all proceedings and records relating to the Bonds and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds, as the same appear from the books and records in their custody and control or as otherwise known to them, and all such certified copies, affidavits and certificates, including any heretofore furnished, shall be deemed representations of the City as to the correctness of all statements contained therein. 9.03. Official Statement. The Preliminary Official Statement relating to the Bonds prepared and distributed by Northland Securities, Inc., is hereby approved. Northland Securities, Inc. is hereby authorized on behalf of the City to prepare and distribute to the Purchaser within seven business days from the date hereof, a supplement to the Official Statement listing the offering price, the interest rates, selling compensation, delivery date, the underwriters and such other information relating to the Bonds as is required to be included in the Official Statement by Rule l5c2-12 adopted by the Securities and Exchange Commission (the SEC) under the Securities Exchange Act of 1934. The officers of the City are hereby authorized and directed to execute such certificates as may be appropriate concerning the accuracy, completeness and sufficiency of the Official Statement. Adopted by the City Council of the City of Farmington, Minnesota, this 2 nd day of September 2025. ATTEST: ___________________________ _____________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 87 of 128 Page 18 of 23 APPENDIX I Taxes Levied [to come] Page 88 of 128 4913-5673-4037\2 EXHIBIT A UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF DAKOTA CITY OF FARMINGTON GENERAL OBLIGATION BOND, SERIES 2025A R-___ $_________ Interest Rate Maturity Date Date of Original Issue CUSIP No. __% February 1, 20__ September 30, 2025 REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: THOUSAND DOLLARS THE CITY OF FARMINGTON, MINNESOTA (the “City”), acknowledges itself to be indebted and for value received hereby promises to pay to the registered owner named above, or registered assigns, the principal amount specified above on the maturity date specified above, and promises to pay interest thereon from the date of original issue specified above or from the most recent Interest Payment Date (as hereinafter defined) to which interest has been paid or duly provided for, at the annual interest rate specified above, payable on February 1 and August 1 in each year, commencing August 1, 2026 (each such date, an “Interest Payment Date”), to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding calendar month, all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. Interest hereon shall be computed on the basis of a 360-day year composed of twelve 30-day months. The interest hereon and, upon presentation and surrender hereof at the principal office of the agent of the Registrar described below, the principal hereof are payable in lawful money of the United States of America by check or draft drawn on U.S. Bank Trust Company, National Association, St. Paul, Minnesota, as bond registrar, transfer agent and paying agent, or its successor designated under the Resolution described herein (the “Registrar”) or other agreed-upon means of payment by the Registrar. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. This Bond is one of an issue (the “Bonds”) in the aggregate principal amount of $[PAR], issued pursuant to a resolution adopted by the City Council (the Council) on September 2, 2025 (the “Resolution”) to provide funds to finance certain street reconstruction projects in the City, and is issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Chapter 475 and Section 475.58, subdivision 3b. The Bonds are issuable only in fully registered form, in denominations of $5,000 or any integral multiple thereof, of single maturities. Bonds maturing on or after February 1, 2034 shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order of maturity dates as the City may select and, within a maturity, by lot as selected by the Registrar (or, if applicable, by the bond depository in accordance with its customary procedures) in multiples of $5,000, on February 1, 2033, and on any date thereafter, at a price Page 89 of 128 4913-5673-4037\2 A-3 equal to the principal amount thereof and accrued interest to the date of redemption. The City Administrator shall cause notice of the call for redemption thereof to be published if and as required by law, and, at least thirty (30) and not more than sixty (60) days prior to the designated redemption date, shall cause notice of call for redemption to be mailed, by first class mail, to the Registrar and registered holders of any Bonds to be redeemed at their addresses as they appear on the register, provided that notice shall be given to any securities depository in accordance with its operational arrangements. No defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the registered owner without charge, representing the remaining principal amount outstanding. Bonds maturing in the years [____] shall be subject to mandatory redemption, at a redemption price equal to their principal amount plus interest accrued thereon to the redemption date, without premium, on February 1 in each of the years shown below, in an amount equal to the following principal amounts: Term Bonds Maturing in 20[__] Term Bonds Maturing in 20[__] Sinking Fund Payment Date Aggregate Principal Amount Sinking Fund Payment Date Aggregate Principal Amount 20[__] $ 20[__] $ *20[__] *20[__] *stated maturity *stated maturity Notice of redemption shall be given as provided in the preceding paragraph. The Bonds have been designated as “qualified tax-exempt obligations” pursuant to Section 265(b) of the Internal Revenue Code of 1986, as amended. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Registrar shall be affected by any notice to the contrary. Notwithstanding any other provisions of this Bond, so long as this Bond is registered in the name of Cede & Co., as nominee of The Depository Trust Company, or in the name of any other nominee of The Depository Trust Company or other securities depository, the Registrar shall pay all principal of and interest Page 90 of 128 4913-5673-4037\2 A-4 on this Bond, and shall give all notices with respect to this Bond, only to Cede & Co. or other nominee in accordance with the operational arrangements of The Depository Trust Company or other securities depository as agreed to by the City. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required; that, prior to the issuance hereof, the City Council has by the Resolution covenanted and agreed to collect and apply to payment of the Bonds ad valorem taxes levied on all taxable property in the City, which taxes are estimated to be collectible in years and amounts sufficient to produce sums not less than 5% in excess of the principal of and interest on the Bonds when due, and has appropriated such revenues and taxes to its General Obligation Bonds, Series 2025A Bond Fund for the payment of such principal and interest; that if necessary for the payment of such principal and interest, additional ad valorem taxes are required to be levied upon all taxable property in the City, without limitation as to rate or amount; that all proceedings relative to the projects financed by this Bond have been or will be taken according to law and that the issuance of this Bond, together with all other indebtedness of the City outstanding on the date hereof and on the date of its actual issuance and delivery, does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Registrar by manual signature of one of its authorized representatives. Page 91 of 128 4913-5673-4037\2 A-5 IN WITNESS WHEREOF, the City of Farmington, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile signatures of the Mayor and City Administrator and has caused this Bond to be dated as of the date set forth below. CITY OF FARMINGTON, MINNESOTA (facsimile signature – Mayor) (facsimile signature – City Administrator) ____________ CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. Date of Authentication: _________________ U.S. BANK TRUST COMPANY, NATIONAL ASSOCIATION, as Registrar By Authorized Representative ____________ Page 92 of 128 4913-5673-4037\2 A-6 TEN COM --as tenants in common UTMA ………….…. as Custodian for ………….….. (Cust) (Minor) TEN ENT --as tenants by the entireties under Uniform Transfers to Minors Act ...................…….. (State) JT TEN --as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used. ____________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto _____________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint ______________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: NOTICE: The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatsoever. Signature Guaranteed: Signature(s) must be guaranteed by an “eligible guarantor institution” meeting the requirements of the Registrar, which requirements include membership or participation in STAMP or such other “signature guaranty program” as may be determined by the Registrar in addition to or in substitution for STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. Please insert social security or other identifying number of assignee:______________________ Page 93 of 128 4913-5673-4037\2 DAKOTA COUNTY TREASURER-AUDITOR’S CERTIFICATE AS TO REGISTRATION AND TAX LEVY The undersigned, being the duly qualified and acting County Treasurer-Auditor of Dakota County, Minnesota, hereby certifies that there has been filed in my office a certified copy of a resolution duly adopted on September 2, 2025, by the City Council of Farmington, Minnesota, setting forth the form and details of an issue of $[PAR] General Obligation Bonds, Series 2025A, dated as of September 30, 2025, and levying taxes for the payment of the Bonds. I further certify that the issue has been entered on my bond register and the tax levy has been filed as required by Minnesota Statutes, Sections 475.61 to 475.63. WITNESS my hand and official seal this _____ day of _____________, 2025. Dakota County Treasurer-Auditor (SEAL) Page 94 of 128 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Joint Powers Agreement with Dakota County for Communities for All Grant Funding Meeting: Regular Council - Sep 02 2025 INTRODUCTION: Dakota County recently launched the Communities for All (CFA) initiative dedicated to fostering more inclusive, welcoming spaces for residents of all abilities. Their goal is to support Cities, businesses, and organizations in creating environments where everyone can fully participate whether through consultation, education, or small modifications that make a big impact. In early April, Staff met with the CFA Program Coordinator to learn more about the new initiative and explore opportunities for partnership. One identified need was the purchase and installation of an electric adult changing station at the Rambling River Center. The City submitted a Letter of Interest (LOI) to request funding for this project. DISCUSSION: The submitted LOI requested $16,000 to cover the purchase and installation of an electric adult changing station and necessary electrical work to support it. The proposed location is the new restroom adjacent to the banquet room in the Rambling River Center. As part of the City’s ongoing commitment to making public spaces more accessible and welcoming for individuals with disabilities, Staff is working to enhance accessibility at the Rambling River Center—a key community facility that serves older adults, hosts a variety of public events, and is rented out to the public. By partnering with the CFA, we aim to access valuable support and resources to help advance these efforts and ensure this space meets the needs of the seniors and other community members who utilize this space with dignity and inclusivity. The installation of an adult changing station directly promotes inclusivity and significantly benefits people with disabilities within Farmington and Dakota County by addressing a critical accessibility need that is often overlooked. Many individuals with mobility or developmental disabilities require assistance with toileting and personal care, yet most public restrooms are not equipped to support these needs in a safe, private, and dignified manner. By providing an electric adult changing station, public facilities like the Rambling River Center become more usable and welcoming to people with disabilities and their caregivers. This allows individuals to fully participate in community events, programs, and social gatherings without being limited by inadequate restroom accommodations. It also reduces the risk of injury for both individuals and caregivers by offering a safe and hygienic environment for personal care. Page 95 of 128 In July, Staff were notified that the City had been awarded the full $16,000 in reimbursable funding through the CFA micro-grant program for this project. Dakota County requires a Joint Powers Agreement (JPA) for awarded CFA projects including the adult changing station for the Rambling River Center. The City Attorney reviewed the attached JPA and found it to be acceptable. BUDGET IMPACT: The CFA grant will provide $16,000 in reimbursable funding for the purchase and installation of the electric adult changing station and associated electrical work. ACTION REQUESTED: Approve the attached Joint Powers Agreement with Dakota County for Communities for All (CFA) grant funding and accept the $16,000 CAF grant for the electric adult changing station at the Rambling River Center. ATTACHMENTS: CLA20779 CITY OF FARMINGTON JPA CFA Page 96 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 1 of 32 Communities For All JOINT POWERS AGREEMENT FOR COMMUNITIES FOR ALL BETWEEN THE COUNTY OF DAKOTA AND CITY OF FARMINGTON This Joint Powers Agreement (“Agreement”) is entered into by and between the County of Dakota, a political subdivision of the State of Minnesota, by and through its Department of Social Services, and City of Farmington, 430 Third Street, Farmington, MN 55024 (“City”), by and through their respective governing bodies. RECITALS WHEREAS, the County and the City are governmental units as that term is defined in Minn. Stat. §471.59; WHEREAS, under Minn. Stat. §471.59, subd.1, two or more governmental units may enter into an agreement to cooperatively exercise any power common to the contracting Parties, and one of the participating governmental units may exercise one of its powers on behalf of the other governmental units; WHEREAS, the County has received a grant of monies from the State of Minnesota acting through the Minnesota Department of Human Services Agreement No. GK304 for implementation of the County’s Communities for All Initiative (CFA); WHEREAS, the County is permitted to make sub-grants of its CFA grant funds and the County has solicited and considered grant applications from entities for use of such funds; and WHEREAS, the County has awarded City with CFA funds described herein based the grant expenditures outlined in Exhibit 2, Service Grid. NOW, THEREFORE, in consideration of the mutual promises and covenants herein, the County and City hereby agree as follows: 1. Effective Date. This Agreement shall be effective as of the later date of signature by the parties. 2. Purpose. The purpose of this Agreement is to provide funding by the County to the City so that the City may participate in the Dakota County Communities For All program. All funds provided by the County are to be used by the City solely for the purposes described in Exhibit 2, Service Grid. 3. City Obligations under State Contracts. The grant funds provided to City under this agreement are subject to the terms and conditions contained in both the Master Grant Contract between Dakota County and the State of Minnesota dated December 21, 2024, as may be periodically amended (“State Contracts”). See Exhibit 4. City agrees to comply with all terms and conditions Page 97 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 2 of 32 Communities For All contained in such contracts that are applicable to the County. County will provide future State Contract amendments, if any, to the City within 30 days of execution. 4. County Obligations. The County agrees to reimburse the City in an amount not to exceed $16,000.00 for costs incurred in performing services fulfilling the Purpose described above from the, Effective Date through August 31, 2026. 5. Reimbursement and Reporting. After this Agreement has been executed by both parties, the City may claim reimbursement for expenditures incurred in connection with the performance of activities that are eligible for reimbursement in accordance with this Agreement. The County will reimburse the City within 45 calendar days of the City’s submission of invoices to the County. Invoices must be submitted using the form in Exhibit 3. All requests for reimbursement must be submitted by September 30, 2026. The City must certify that the requested reimbursements are accurate, appropriate and eligible in accordance with the State Contracts, that it has documentation of the actual expenditures for which reimbursement is sought, and that such expenditures have not been otherwise reimbursed. 6. Authorized Representatives. The following named persons are designated as the Authorized Representatives of the parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications, except that the Authorized Representatives shall have only authority specifically granted by their respective governing boards. Notice required to be provided pursuant this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification to this Agreement. The County's Authorized Representative is: Marti Fischbach, Community Services Director Telephone: 651-554-5742 Email: Marti.Fischbach@co.dakota.mn.us Marti Fischbach, or his/her successor, has the responsibility to monitor the City’s performance pursuant to this Agreement and the authority to approve invoices submitted for reimbursement. The City’s Authorized Representative is: Kellee Omlid, Director of Parks & Recreation Telephone: 651-280-6851 Email: komlid@farmingtonmn.gov The parties shall provide written notification to each other of any change to the Authorized Representative. Such written notification shall be effective to change the designated liaison under this Agreement, without necessitating an amendment of this Agreement. Page 98 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 3 of 32 Communities For All 7. Assignment. The City may neither assign nor transfer any rights or obligations under this Agreement without the prior consent of the County and a fully executed assignment agreement, executed by the County and the City. 8. Use of Subcontractors. The City shall not engage subcontractors under this Agreement without the express written consent of the County. It is City’s responsibility to make sure all subcontractors are subject to the provisions of this Agreement that are applicable to City. 9. Indemnification. It is understood and agreed the provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466, and other applicable laws govern liability arising from the parties’ acts or omissions. Parties agree to indemnify, defend and hold harmless the other, its officers, agents and employees against any and all liability, loss, costs, damages, claims or actions its officers, agents or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officers, agents, subcontractors or employees, in the execution, performance or failure to adequately perform its obligations pursuant to this Agreement. 10. Insurance Terms. In order to protect itself and to protect the County under the indemnity provisions set forth above, City shall, at its expense, procure and maintain policies of insurance covering the term of this Agreement. All retentions and deductibles under such policies shall be paid by the City. 11. Audit. The City shall maintain books, records, documents and other evidence pertaining to the costs or expenses associated with the work performed pursuant to this Agreement. Upon request the City shall allow the County, Legislative Auditor or the State Auditor to inspect, audit, copy or abstract all of the books, records, papers or other documents relevant to this Agreement. The City shall use generally accepted accounting principles in the maintenance of such books and records, and shall retain all of such books, records, documents and other evidence for a period of six (6) years from the date of the completion of the activities funded by this Agreement. 12. Data Practices. The City agrees with respect to any data that it possesses regarding the Agreement to comply with all of the provisions of the Minnesota Government Data Practices Act contained in Minnesota Statutes Chapter 13, as the same may be amended from time to time. 13. Relationship of the Parties. Nothing contained in this Agreement is intended or should be construed as creating or establishing the relationship of co-partners or joint ventures between the County and the City, nor shall the County be considered or deemed to be an agent, representative or employee of the City in the performance of this Agreement. Personnel of the City or other persons while engaging in the performance of this Agreement shall not be considered employees of the County and shall not be entitled to any compensation, rights or benefits of any kind whatsoever. 14. Governing Law, Jurisdiction and Venue. Minnesota law, without regard to its choice-of-law provisions, governs this Agreement. Venue for all legal proceedings arising out of this Page 99 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 4 of 32 Communities For All Agreement, or its breach, must be with the appropriate state court with competent jurisdiction in Dakota County. 15. Compliance with Law. The City agrees to conduct its work under this Agreement in compliance with all applicable provisions of federal, state, and local laws, ordinances, or regulations, and further agrees to comply with Exhibit 1, Standard Assurances. The City is responsible for obtaining and complying with all federal, state, or local permits, licenses, and authorizations necessary for performing the work. 16. Default and Remedies. (a) Events of Default. The following shall, unless waived in writing by the County, constitute an event of default under this Agreement: If the City fails to fully comply with any material provision, term, or condition contained in this Agreement. (b) Notice of Event of Default and Opportunity to Cure. Upon the County's giving the City written notice of an event of default, the City shall have thirty (30) calendar days in which to cure such event of default, or such longer period of time as may be reasonably necessary so long as the City is using its best efforts to cure and is making reasonable progress in curing such events of default (the “Cure Period”). In no event shall the Cure Period for any event of default exceed two (2) months. Within ten (10) calendar days after receipt of notice of an event of default, the City shall propose in writing the actions that the City proposes to take and the schedule required to cure the event of default. (c) Remedies. Upon the City’s failure to cure an event of default within the Cure Period, the County may enforce any or all of the following remedies, as applicable: (1) The County may refrain from disbursing the grant monies; provided, however, the County may make such a disbursement after the occurrence of an event of default without thereby waiving its rights and remedies hereunder. (2) The County may enforce any additional remedies it may have in law or equity. (3) The County may terminate this Agreement and its obligation to provide funds under this Agreement for cause by providing thirty (30) days’ written notice to the City. Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall be a material breach of this Agreement and any supplemental agreement or modification to this Agreement or an event of default. Notice of Termination shall be made by certified mail or personal delivery to the Authorized Representative of the other Party. For purposes of termination and default, all days are calendar days. 17. Non-Appropriation. Notwithstanding any provision of this Agreement to the contrary, this Agreement may be terminated immediately by the County in the event sufficient funds from the County, State, or Federal sources are not appropriated, obtained and continued at least the level Page 100 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 5 of 32 Communities For All relied on for the funding of this Agreement, and the non-appropriation of funds did not result from any act or bad faith on the part of the County. 18. Special Conditions. The City understands and agrees that it will perform the work contemplated by this Agreement in such a way as to comply with and enable the County to comply with all of the requirements imposed upon the County in the State Contracts, including but not limited to the following: (a) Any publicity given to the activities occurring as a result of this Agreement, including notices, informational pamphlets, press releases, research, reports, signs and similar public notices shall identify that it is “Supported by the County Grant Contract – Communities For All, Minnesota Department of Human Services and Dakota County Social Services Department” and shall not be released unless approved in writing by these entities’ authorized representatives. (b) The City shall indemnify, save and hold the Department, its representatives and employees harmless from any and all claims or causes of action, including reasonable attorney fees incurred by the Department, arising from the performance of the activities funded by this Agreement by the City or its agents or employees. (c) The City, by executing this Agreement, grants to the Department a perpetual, irrevocable, no- fee right and license to make, have made, reproduce, modify, distribute, perform and otherwise use the Materials for any and all purposes, in all forms and manners that the Department, in its sole discretion, deems appropriate. 19. Exhibits. The following exhibits are attached to and incorporated within this Joint Powers Agreement. Exhibit 1: Standard Assurances; Exhibit 2: Service Grid; Exhibit 3: Invoice Form; and Exhibit 4: DHS County Grant Agreement 20. Waiver. If the County fails to enforce any provision of this Agreement, that failure shall not result in a waiver of the right to enforce the same or another provision of this Agreement. 21. Complete Agreement. This Agreement and Exhibits contain all negotiations and agreements between the County and the City. Any amendment to this Agreement must be in writing and executed by the County and the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. In the event of a conflict between the terms of any Exhibit and the body of this Agreement, this Agreement shall control. Page 101 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 6 of 32 Communities For All The rest of this page is intentionally left blank. Signatures are on the following page. Page 102 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 7 of 32 Communities For All IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. Approved as to form: COUNTY OF DAKOTA By: Assistant County Attorney/Date Title: Director Community Services County Board Res No. _______ Date: Dakota County Contract ______ Dakota County KS 25-___ CITY OF FARMINGTON By: Title: Mayor Date: By: Title: City Clerk Date: Page 103 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 8 of 32 Communities For All EXHIBIT 1 STANDARD ASSURANCES 1. NON-DISCRIMINATION. During the performance of this Contract, the Contractor shall not unlawfully discriminate against any employee or applicant for employment because the person is a member of a protected class under, and as defined by, federal law or Minnesota state law including, but not limited to, race, color, creed, religion, sex, gender, gender identity, pregnancy, national origin, disability, sexual orientation, age, familial status, marital status, veteran’s status, or public assistance status. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without unlawful discrimination. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices which set forth the provisions of t his nondiscrimination clause. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, disability, sexual orientation, age, marital status, veteran’s status, or public assistance status. No funds received under this Contract shall be used to provide religious or sectarian training or services. The Contractor shall comply with any applicable federal or state law regarding non-discrimination. The following list includes, but is not meant to limit, laws which may be applicable: A. The Equal Employment Opportunity Act of 1972, as amended, 42 U.S.C. § 2000e et seq. which prohibits discrimination in employment because of race, color, religion, sex, or national origin. B. Equal Employment Opportunity-Executive Order No.11246, 30 FR 12319, signed September 24, 1965 , as amended, which is incorporated herein by reference, and prohibits discrimination by U.S. Government Contractors and subcontractors because of race, color, religion, sex, or national origin. C. The Rehabilitation Act of 1973, as amended, 29 U.S.C. § 701 et seq. and 45 C.F.R. 84.3 (J) and (K) implementing Sec. 504 of the Act which prohibits discrimination against qualified handicapped persons in the access to or participation in federally-funded services or employment. D. The Age Discrimination in Employment Act of 1967 , 29 U.S.C. § 621 et seq. as amended, and Minn. Stat. § 181.81, which generally prohibit discrimination because of age. E. The Equal Pay Act of 1963, as amended, 29 U.S.C. § 206(d), which provides that an employer may not discriminate on the basis of sex by paying employees of different sexes differently for the same work. F. Minn. Stat. Ch. 363A, as amended, which generally prohibits discrimination because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation, or age. G. Minn. Stat. § 181.59 which prohibits discrimination against any person by reason of race, creed, or color in any state or political subdivision contract for materials, supplies, or construction. Violation of this section is a misdemeanor and any second or subsequent violatio n of these terms may be cause for forfeiture of all sums due under the Contract. H. Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 through 12213, 47 U.S.C. §§ 225, 611, with regulations at 29 C.F.R. § 1630, which prohibits discrimination against qualified individuals on the basis of a disability in term, condition, or privilege of employment. I. Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d, et seq. and including 45 CFR Part 80, prohibits recipients, including their Contractors and subcontractors, of federal financial assistance from discriminating on the basis of race, color or national origin which includes not discriminating against those persons with limited English proficiency. J. The Pregnancy Discrimination Act of 1978, which amended Title VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000e et seq which prohibits discrimination on the basis of pregnancy, childbirth, or related medical conditions. Page 104 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 9 of 32 Communities For All K. Equal Protection of the Laws for Faith-based and Community Organizations-Executive Order No. 13279, signed December 12, 2002 and as amended May 3, 2018. Prohibits discrimination against grant seeking organizations on the basis of religion in the administration or distribution of federal financial assistance under social service programs, including grants and loans. L. Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended, 38 U.S.C. 4212, with regulations at 41 C.F.R. Part 60-250, which prohibits discrimination in employment against protected veterans. 2. DATA PRIVACY. For purposes of this Contract, all data created, collected, received, stored, used, maintained, or disseminated by Contractor in the performance of this Contract are subject to the requirements of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, (“MGDPA”) and the Minnesota Rules implementing the MGDPA. Contractor must comply with the MGDPA as if it were a governmental entity. The remedies in Minn. Stat. § 13.08 apply to the Contractor. Contractor does not have a duty to provide access to public data to a data requestor if the public data are available from the County, except as required by the terms of this Contract. If Contractor is a subrecipient of federal grant funds under this Contract, it will comply with the federal requirements for the safeguarding of protected personally identifiable information (“Protected PII”) as required in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200, and the County Protected PII procedures, which are available upon request. Additionally, Contractor must comply with any other applicable laws on data privacy. All subcontracts shall contain the same or similar data practices compliance requirements. 3. RECORDS DISCLOSURE/RETENTION. Contractor's bonds, records, documents, papers, accounting procedures and practices, and other evidences relevant to this Contract are subject to the examination, duplication, transcription, and audit by the County and either the Legislative or State Auditor, pursua nt to Minn. Stat. § 16C.05, subd. 5. Such evidences are also subject to review by the Comptroller General of the United States, or a duly authorized representative, if federal funds are used for any work under this Contract. The Contractor agrees to maintain such evidences for a period of six (6) years from the date services or payment were last provided or made or longer if any audit in progress requires a longer retention period. 4. WORKER HEALTH, SAFETY AND TRAINING. Contractor shall be solely responsible for the health and safety of its employees in connection with the work performed under this Contract. Contractor shall make arrangements to ensure the health and safety of all subcontractors and other persons who may perform work in connection with this Contract. Contractor shall ensure all personnel of Contractor and subcontractors are properly trained and supervised and, when applicable, duly licensed or certified appropriate to the tasks engaged in under this Contract. Each Contractor shall comply with federal, state, and local occupational safety and health standards, regulations, and rules promulgated pursuant to the Occupational Health and Safety Act which are applicable to the work to be performed by Contractor. 5. PROHIBITED TELLECOMMUNICATIONS EQUIPMENT/SERVICES. If Contractor is a subrecipient of federal grant funds under this Contract, Contractor certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018) (the “Act”), and 2 CFR § 200.216, Contractor will not use funding covered by this Contract to procure or obtain, or to extend, renew, or enter into any contract to procure or obtain, any equipment, system, or service that uses "covered telecommunications equipment or services" (as that term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical technology as part of any system. Contractor will include this certification as a flow down clause in any agreement related to this Contract. 6. CONTRACTOR GOOD STANDING. If Contractor is not an individual, Contractor must be registered to do business in Minnesota with the Office of the Minnesota Secretary of State and shall maintain an active/in good standing status with the Office of the Minnesota Secretary of State, and shall notify County of any changes in status within five calendar days of such change. Business entities formed under the laws of a jurisdiction other than Minnesota must maintain a certificate of authority (foreign corporations, limited liability companies, limited Page 105 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 10 of 32 Communities For All partnerships, and limited liability limited partnerships), or a statement of foreign qualification (foreign limited liability partnerships), or a statement of partnership authority (general partnerships). See Minn. Stat. §§ 303.03 (corporations); 322C.0802 (limited liability companies); 321.0902 and 321.0907 (foreign limited partnership); 321.0102(7) (foreign limited liability limited partnerships); 323A.1102(a) (foreign limited liability partnership); 321.0902 and 321.0907 (foreign general partnerships). 7. CONTRACTOR DEBARMENT, SUSPENSION, AND RESPONSIBILITY CERTIFICATION. Federal Regulation 45 CFR 92.35 prohibits the State/Agency from purchasing goods or services with federal money from vendors who have been suspended or debarred by the federal government. Similarly, Minn. Stat. § 16C.03, subd. 2 provides the Commissioner of Administration with the authority to debar and suspend vendors who seek to contract with the State/Agency. Vendors may be suspended or debarred when it is determined, through a duly authorized hearing process, that they have abused the public trust in a serious manner. By signing this Contract, the Contractor certifies that it and its principals* and employees: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from transacting business by or with any federal, state, or local governmental department or agency; and B. Have not within a three (3) year period preceding this Contract: 1) been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract; 2) violated any federal or state antitrust statutes; or 3) committed embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; and C. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity for: 1) commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction; 2) violating any federal or state antitrust statutes; or 3) committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; and D. Are not aware of any information and possess no knowledge that any subcontractor(s) that will perform work pursuant to this Contract are in violation of any of the certifications set forth above; and E. Shall immediately give written notice to the Authorized Representative should Contractor come under investigation for allegations of fraud or a criminal offense in connection with obtaining, or performing a public (federal, state, or local government) transaction; violating any federal or state antitrust statutes; or committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. *“Principals” for the purposes of this certification means officers; directors; owners; partners; and persons having primary management or supervisory responsibilities within a business entity (e.g. general manager; plant manager; head of a subsidiary, division, or business segment and similar positions). 8. HEALTH DATA PRIVACY. When applicable to the Contractor’s duties under this Contract, the Contractor agrees to comply with the requirements of the Health Insurance Portability and Accountability Act (HIPAA), the Health Information Technology for Economic and Clinical Health Act (HITECH), Minnesota Health Records Act, and any other applicable health data laws, rules, standards, and requirements in effect during the term of this Contract. 9. APPEALS. The Contractor shall assist the County in complying with the provisions of Minn. Stat. § 256.045, Administrative and Judicial Review of Human Services Matters, if applicable. 10. REPORTING. Contractor shall comply with the provisions of the "Child Abuse Reporting Act", Minn. Stat. § 626.556, as amended, and the "Vulnerable Adult Reporting Act", Minn. Stat. § 626.557, as amended, and any rules promulgated by the Minnesota Department of Human Services, implementing such Acts. Page 106 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 11 of 32 Communities For All 11. PSYCHOTHERAPISTS. Contractor has and shall continue to comply with the provisions of Minn. Stat. Ch. 604, as amended, with regard to any currently or formerly employed psychotherapists and/or applicants for psychotherapist positions. 12. EXCLUDED MEDICAL ASSISTANCE PROVIDERS. By signing this contract, Provider certifies that it is not excluded. 42 U.S.C. § 1397 et seq. (subch. XX) of the Social Security Act. 13. MDHS THIRD-PARTY BENEFICIARY. The following applies to contracts related to adult mental health services; see Minn. Stat. § 245.466, subd. 2. Contractor acknowledges and agrees that the Minnesota Department of Human Services is a third-party beneficiary and as a third-party beneficiary, is an affected party under this Contract. Contractor specifically acknowledges and agrees that the Minnesota Department of Human Services has standing to and may take any appropriate administrative action or sue Contractor for any appropriate relief in law or equity, including, but not limited to, rescission, damages, or specific performance of all or any part of the Contract between the County Board and Contractor. Contractor specifically acknowledges that the County Board and the Minnesota Department of Human Services are entitled to and may recover from Contractor reasonable attorneys' fees and costs and disbursements associated with any action taken under this paragraph that is successfully maintained. This provision shall not be construed to limit the rights of any party to the Contract or any other third party beneficiary, nor shall it be construed as a waiver of immunity under the Eleventh Amendment to the United States Constitution or any other waiver of immunity. (Minn. Stat. § 245.466, subd. 3; Minn. R. 9525.1870, subp. 2). Directions for Online Access to Excluded Providers To ensure compliance with this regulation, identification of excluded entities and individuals can be found on the Office of Inspector General (OIG) website at https://oig.hhs.gov/exclusions/exclusions_list.asp Attycv/Exh SA (Rev. 1-23) Page 107 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 12 of 32 Communities For All Exhibit 2 Service Grid Communities For All Project: City of Farmington Partnership to Build Inclusive Communities Service Location: Dakota County, City of Farmington Purpose The purpose of this project is to advance the objectives of the Communities for All initiative. This project category is: ☐ Training ☐ Technical Assistance ☒ Microgrants ☐ Communications & Marketing Increase inclusion for adults and youth with and without disabilities, as well as the broader community in Dakota County by adding accessible features to public spaces in the City of Farmington. Target Group Residents of Dakota County Goals Advance Physical Accessibility in Public Spaces Equip community recreation facilities with adaptive tools, such as adult-sized changing tables, to ensure individuals with physical disabilities can access, use, and enjoy public amenities with dignity and independence. Foster Belonging and Dignity for All Community Members Reduce isolation and exclusion by removing barriers to participation, empowering individuals with disabilities to engage more fully in recreational, cultural, and social activities throughout Farmington. Lead by Example in Building Inclusive Community Infrastructure Position Farmington as a leader in accessibility and inclusion by intentionally designing spaces and programs that reflect the diverse needs of all residents, modeling equity, empathy, and respect as cornerstones of civic engagement. Service Expectations Procure and Install Inclusive Equipment • Purchase and install an adult-sized universal changing table in the Rambling River Center in the City of Farmington. Page 108 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 13 of 32 Communities For All Maintain Accessibility of Installed Resources • Ensure that all newly installed equipment remains functional, clean, and accessible to the public. Promote Awareness and Use of Inclusive Resources • Promote awareness of these new inclusive tools through city communication channels (social media, flyers, website). • Train relevant staff and volunteers on the purpose and use of the inclusive resources. Engage the Community • Gather community feedback, particularly from individuals with disabilities and their families, to inform the effectiveness of the resource. • Respond to feedback and adjust to improve inclusion and participation. Comply with Project Oversight and Reporting Requirements • Collaborate with Dakota County staff to ensure transparency, timely updates, and alignment with county-wide inclusion goals. • Submit project updates and required reports, including documentation of equipment purchases, installation photos, and use feedback. Provider Collaboration • Provider will attend grant meetings to share progress, discuss challenges, and align efforts. Attendance ensures transparency, accountability, and opportunities for collective problem- solving. Additionally, providers will collaborate and communicate with one another regarding their community outreach activities. This includes sharing insights, coordinating efforts to avoid duplication, and identifying opportunities for partnership to maximize community impact. Project Publicity • Publicity regarding the subject matter of this contract must identify Communities for All, Dakota County, and the Minnesota Department of Human Services as the sponsoring agencies. All projects within the grant activities must include branding and marketing images for Communities for All, the Minnesota Department of Human Services, and Dakota County. • Contractor is responsible for appropriate service delivery which often requires open discussion considering the real-life experiences of the people served, paying attention to the impact of pervasive racism and bias. Page 109 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 14 of 32 Communities For All o At the referral level, it means inquiring with families about how to integrate their family or individual culture into service delivery. o At the service level, it includes attention to outcomes for families receiving services in order to assess whether effectiveness differs in cultural communities and responding to any differences. o It is expected that while performing services for the County, the Contractor shall abstain from unacceptable behaviors including, but not limited to: • Racial, ethnic or discriminatory jokes or slurs; • Hostile, condemning, or demeaning communications, both verbal and written; • Behavior demonstrating disrespect, dishonesty, intimidation, or disruption to the work relationship; and • Retaliation against any person who reports or addresses unacceptable behavior. Outcome Measures Increased Accessibility of Public Spaces • Measure: Number and type of inclusive resources installed • Target: Installation of all requested. • Evaluation Method: Pre- and post-installation inventory and photographic documentation. Improved Community Participation by People with Disabilities • Measure: Observed or reported use of inclusive equipment and resources by individuals with disabilities. • Target: Documented use of the installed resource at least once per month within six months of implementation. • Evaluation Method: Staff observation logs, user feedback forms, and informal surveys at events or facilities. Enhanced Community Awareness of Inclusion Tools • Measure: Reach and engagement of communications promoting new inclusive features. • Target: At least 500 community members reached via city newsletters, social media, signage, or other outreach methods. • Evaluation Method: Social media and newsletter metrics, flyer distribution logs, signage placement confirmation. Positive User Feedback • Measure: Satisfaction and perceived benefit reported by users with disabilities and their families. Page 110 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 15 of 32 Communities For All • Target: 80% of respondents report that the new resources made spaces or events more accessible and welcoming. • Evaluation Method: Feedback collected through QR codes at facilities, online surveys, or in- person interviews. Staff and Volunteer Preparedness • Measure: Number of staff and volunteers trained on the use and purpose of inclusive resources. • Target: 100% of front-facing staff and volunteers trained at locations where the new resource is deployed. • Evaluation Method: Training attendance logs and pre/post training knowledge checks (optional). Reporting • Meet with Dakota County staff at the project's outset and as needed throughout the project. • Participate in a meeting with Dakota County staff at the conclusion of the grant period and present outcomes of the project. Provide a written final report providing a summarization of the data for the entire period of the grant. (see details of final report #4) • Submit all dated, itemized receipts for project purchases. • The service provider (Farmington Parks and Recreation) will be responsible for submitting timely and complete reports to Dakota County to demonstrate progress, ensure accountability, and support continuous improvement. Required reporting includes: Initial Implementation Report Due Date: Within 60 days of contract execution or upon installation of the first inclusive resource. Contents: • Timeline for procurement and installation of all proposed items. • Confirmation of installation sites and schedule. • Any initial barriers or adjustments to the implementation plan. Mid-Project Progress Report Due Date: Midway through the project term or 6 months after start, whichever comes first. Contents: • Status update on the inclusive equipment purchase and installation. • Photos documenting the installed resource. • Summary of community outreach or staff training conducted. • Preliminary usage or feedback data (if available). • Any revisions to the project timeline or budget. Page 111 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 16 of 32 Communities For All Final Report Due Date: Within 30 days of project completion or by the end of the contract period. Contents: • Confirmation that all funded items were purchased and installed. • Final expenditure report including itemized budget and receipts. • Summary of user feedback and community impact (quantitative and qualitative). • Metrics tied to outcome measures (e.g., usage data, awareness outreach, training completion). • Reflections on successes, challenges, and recommendations for future inclusion efforts. Ad Hoc Updates (if requested) • Contents: Brief updates on installation delays, changes in resource location, or emerging community needs related to accessibility. • Due: As requested by Dakota County staff. County Responsibilities • Collaborative plan strategy and logistics for the successful execution of: The City of Farmington Partnership to Build Inclusive Communities. • Schedule and attend all 1:1 project check-in meetings with the Contractor. The meeting will occur: at the initiation and conclusion of the grant and as outlined in the Reporting Section. • Process invoices for the Contractor • Provide opportunities for the Contractor to provide feedback on the Communities for All initiative. Payment Limitations The County will pay for services as follows: NTE $16,000 to equip the designated community space with essential inclusive resources: $16,000 for 1 adult-sized changing table Payment Source: Workforce Shortage - DHS Grant Funds Billing Procedures • Contractor shall, within 7 days after the end of the month, submit an invoice and request for payment on an invoice form acceptable to the County. Page 112 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 17 of 32 Communities For All • The invoice shall include all expenses for the previous month and certify expenditures and itemize (as applicable), 1) the date such services were provided, and 2) a general description of the services provided. • Invoices shall be submitted to DeAnn Prouty at deann.prouty@CO.DAKOTA.MN.US • The County shall make payment to the Contractor within thirty-five (35) days of the date on which the invoice is received, and services are accepted by the County. • If the invoice is incorrect, defective, or otherwise improper, the County will notify the Contractor within ten (10) days of receiving the incorrect invoice. Upon receiving the corrected invoice from the Contractor, the County will make payment within thirty-five (35) days. • The County will impose a 10% penalty for invoices received 30 days after the date that invoiced services were performed. The County will impose a 20% penalty for invoices received 60 days after the date that invoiced services were performed. The County will refuse payment on invoices received 90 days after the date that the invoiced services were performed. Exceptions: If the Contractor is billing MA or other third-party payers, the penalty on late billing does not apply until six months have passed from the end date of the service. If it is anticipated that a bill on a case will take longer than six months to resolve, the Contractor is to alert the County Deputy Director. All bills for a calendar year must be submitted to the County by February 15 of the following calendar year to receive reimbursement. Page 113 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 18 of 32 Communities For All Exhibit 3 - Invoice Form Invoice #: Invoice Date: Contract #: Project Name Communities For All Initiative Remit to: AGENCY NAME Attn: Email: Phone: Bill to: Dakota County Social Services Attn: DeAnn Prouty Email: DeAnn.Prouty@co.dakota.mn.us Phone: (651) 554-6618 Detailed description of materials/goods Total Price Communities For All Initiative Subtotal $ Comment: Grand Total Balance Due $ Page 114 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 19 of 32 Communities For All Exhibit 4 – DHS County Grant Agreement Page 115 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 20 of 32 Communities For All Page 116 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 21 of 32 Communities For All Page 117 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 22 of 32 Communities For All Page 118 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 23 of 32 Communities For All Page 119 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 24 of 32 Communities For All Page 120 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 25 of 32 Communities For All Page 121 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 26 of 32 Communities For All Page 122 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 27 of 32 Communities For All Page 123 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 28 of 32 Communities For All Page 124 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 29 of 32 Communities For All Page 125 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 30 of 32 Communities For All Page 126 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 31 of 32 Communities For All Page 127 of 128 Dakota County Contract #CLA20779 Dakota County Contract #CLA20779 P a g e | 32 of 32 Communities For All Page 128 of 128