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09.15.25 Council Packet
Meeting Location: Farmington City Hall, Council Chambers 430 Third Street Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA Monday, September 15, 2025 7:00 PM Page 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS 5.1. Pinning and Oaths of Office for Police Captains Bob Sauter and Andrew Van Dorn Conduct the pinning ceremony and Oaths of Office for Captains Bob Sauter and Andrew Van Dorn. Agenda Item: Pinning and Oaths of Office for Police Captains Bob Sauter and Andrew Van Dorn - Pdf 4 5.2. Fire Prevention Week 2025 Proclamation Proclaim October 5-11, 2025 as Fire Prevention Week in Farmington. Agenda Item: Fire Prevention Week 2025 Proclamation - Pdf 5 - 6 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS (This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the City Council during citizen comment time.) 7. CONSENT AGENDA 7.1. Application for a Temporary On-Sale Liquor License from Star of the North Council No. 276 Allied Masonic Degrees January 31, 2026 Agenda Item: Application for a Temporary On-Sale Liquor License from Star of the North Council No. 276 Allied Masonic Degrees January 31, 2026 - Pdf 7 - 8 Page 1 of 60 7.2. Minutes of the September 2, 2025 City Council Work Session Agenda Item: Minutes of the September 2, 2025 City Council Work Session - Pdf 9 - 11 7.3. Minutes of the September 2, 2025 Regular City Council Meeting Agenda Item: Minutes of the September 2, 2025 Regular City Council Meeting - Pdf 12 - 18 7.4. Minutes of the September 9, 2025 Special City Council Meeting Agenda Item: Minutes of the September 9, 2025 Special City Council Meeting - Pdf 19 - 21 7.5. Payment of Claims Agenda Item: Payment of Claims - Pdf 22 - 23 Payment of Claims 7.6. Agreement with MetLife for Paid Family Medical Leave Coverage Agenda Item: Agreement with MetLife for Paid Family Medical Leave Coverage - Pdf 24 - 27 7.7. City Administrator Employment Agreement Agenda Item: City Administrator Employment Agreement - Pdf 28 - 34 7.8. Staff Approvals & Recommendations Agenda Item: Staff Approvals & Recommendations - Pdf 35 7.9. Resolution Declaring Surplus Equipment - IT Agenda Item: Resolution Declaring Surplus Equipment - IT - Pdf 36 - 37 7.10. Declaring Surplus Property-Police Agenda Item: Resolution Declaring Surplus Property-Police - Pdf 38 - 39 7.11. 2025 Mill & Overlay - Change Order No. 1 Agenda Item: 2025 Mill & Overlay - Change Order No. 1 - Pdf 40 - 44 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 10.1. Waiver of Platting Application - 5275 190th Street W The waiver of plat is being brought forward to the City Council being it is unplatted and within the urban service area. Staff recommends that the City Council approve the waiver of plat, as presented. Agenda Item: Waiver of Platting Application - 5275 190th Street W - Pdf 45 - 48 11. UNFINISHED BUSINESS Page 2 of 60 12. NEW BUSINESS 12.1. Preliminary 2026 General Fund Budget and Tax Levy Staff recommends that the City Council approve Resolution 2025-061 Adopting the Preliminary 2026 Budget and Setting the Preliminary Tax Levy Collectible in 2026. Set the public input meeting for the final 2026 budget and tax levy to be held on Monday, December 1, 2025, at 7:00 pm. Agenda Item: Preliminary 2026 General Fund Budget and Tax Levy - Pdf 49 - 53 12.2. Ordinance 2025-007 Amending Title 6, Chapter 9, of the Farmington City Code as it Relates to Park Regulations Approve and pass Ordinance 2025-007 Amending Title 6, Chapter 9, of the Farmington City Code as it Relates to Park Regulations. Agenda Item: Ordinance 2025-007 amending Title 6, Chapter 9, of the Farmington City Code as it relates to Park Regulations - Pdf 54 - 60 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN Page 3 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: Pinning and Oaths of Office for Police Captains Bob Sauter and Andrew Van Dorn Meeting: Regular Council - Sep 15 2025 INTRODUCTION: On August 4, the City Council approved the promotions of Bob Sauter and Andrew Van Dorn to the newly created Captain positions within the Police Department. As such, they will be officially pinned and take their Oaths of Office during the September 15 City Council meeting. DISCUSSION: Following the promotion of Nate Siem to Police Chief, he took the time to evaluate the needs of the Police Department prior to backfilling the vacant Deputy Chief position. Chief Siem came to the decision to reclassify both the Deputy Chief position and the Administrative Sergeant position as Captains. This change was approved by the City Council on July 7. A thorough selection process was conducted and four candidates participated in the two-part interview process, as well as were reviewed through a Force Choice Ranking by the members of the Police Department. All four candidates are extremely qualified, and there was no wrong decision on who to select for promotion. Ultimately, Chief Siem made the tough decision to recommend Sergeants Bob Sauter and Andrew Van Dorn for promotion, who were formally promoted to Captain by the City Council on August 4. ACTION REQUESTED: Conduct the pinning ceremony and Oaths of Office for Captains Bob Sauter and Andrew Van Dorn. Page 4 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Fire Prevention Week 2025 Proclamation Meeting: Regular Council - Sep 15 2025 INTRODUCTION: This year's Fire Prevention Week campaign, October 5-11, "Charge into Fire Safety: Lithium-Ion Batteries in Your Home," works to educate everyone about using these batteries safely. The campaign stresses how important it is to Buy, Charge, and Recycle Safely when it comes to lithium-ion batteries. DISCUSSION: The Farmington Fire Department is teaming up with the National Fire Protection Association, the official sponsor of Fire Prevention Week for more than 100 years, to promote this year's Fire Prevention Week campaign, "Charge into Fire Safety: Lithium-Ion Batteries in Your Home." It highlights how important it is to buy, charge, and recycle lithium-ion batteries safely. Most of the electronics we use in our homes every day - smartphones, tablets, power and lawn tools, laptops, e-cigarettes, headphones, and toys - just to name a few - are powered by lithium-ion batteries. In fact, most everything that's rechargeable uses this type of battery. If not used correctly or if damaged, lithium-ion batteries can overheat, start a fire, or even explode. To reduce these risks, look around your home - it's important to know which devices are powered by them. Lithium-ion batteries are powerful, convenient, and they're just about everywhere. This year's Fire Prevention Week campaign helps people understand the importance of using these batteries correctly to prevent fires in the home and to follow the Buy, Charge, and Recycle Safely approach. ACTION REQUESTED: Proclaim October 5-11, 2025 as Fire Prevention Week in Farmington. ATTACHMENTS: 2025 Fire Prevention Week Page 5 of 60 Proclamation FIRE PREVENTION WEEK 2025 WHEREAS, the City of Farmington and the Farmington Fire-Rescue Department are committed to ensuring the safety and security of all those living in Farmington and visiting; and WHEREAS, fire remains a serious public safety concern both locally and nationally, and the presence of lithium-ion batteries in many household devices introduces unique fire risks; and WHEREAS, most of the electronics used in homes daily, including smartphones, tablets, laptops, power tools, e-bikes, e-scooters, and toys, are powered by lithium-ion batteries, which if misused, damaged, or improperly charged, can overheat, start a fire, or explode; and WHEREAS, the National Fire Protection Association® (NFPA®) reports an increase in battery-related fires, underscoring the need for public education on the safe use of lithium-ion batteries; and WHEREAS, residents should follow three key calls to action: Buy only listed products, charge batteries safely, and recycle them responsibly to prevent battery-related fires; and WHEREAS, lithium-ion batteries store a large amount of energy in a small space, and improper use such as overcharging, using off-brand chargers without safety certification, or exposing batteries to damage can result in fire or explosion; and WHEREAS, the proper disposal and recycling of lithium-ion batteries help prevent environmental hazards and reduce fire risks in the home and community; and WHEREAS, Farmington First Responders are dedicated to reducing the occurrence of fires through prevention, safety education, and community outreach; and WHEREAS, the 2025 Fire Prevention Week™ theme, “Charge into Fire Safety™: Lithium-Ion Batteries in Your Home,” serves to remind us of the importance of using, charging, and recycling lithium-ion batteries safely to reduce the risk of fires in homes and communities. NOW THEREFORE, I, Joshua Hoyt, Mayor, on behalf of the Farmington City Council, do hereby proclaim October 5 – 11, 2025 as Fire Prevention Week throughout the city of Farmington. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Farmington, Minnesota, to be affixed on this 15th day of September 2025. ___________________________________ Joshua Hoyt, Mayor Page 6 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Application for a Temporary On-Sale Liquor License from Star of the North Council No. 276 Allied Masonic Degrees January 31, 2026 Meeting: Regular Council - Sep 15 2025 INTRODUCTION: The Star of the North Council No. 276 Allied Masonic Degrees has submitted an application for a Temporary On-Sale Liquor License for an event on January 31, 2026 at 326 Third Street, Farmington. ACTION REQUESTED: Approve the Temporary On-Sale Liquor License for Star of the North Council No. 276 Allied Masonic Degrees for an event on January 31, 2026 at 326 Third Street, Farmington. ATTACHMENTS: 01.31.26 Temp On Sale, Star of the North Council Page 7 of 60 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAYoAlcohol&MGambling Enforcement TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date of organization Tax exempt number Star of the North Council No. 276 Allied Masonic Degrees 02 August 1992 1 [— Organization Address(No PO Boxes) City State Zip Code 326 3rd Street Farmington Minnesota I 55024 Name of person making application Business phone Home phone Clinton Christensen 612-598-9122 N/A Date(s)of event Type of organization Microdistillery Small Brewer 31 January 2026 Club [i Charitable ] Religious _JOthernon-profit Organization officer's name City State Zip Code _ Joseph J. Anderson Maple Grove Minnesota 55369 Organization officer's name City State Zip Code John E. Held, II South St. Paul Minnesota 55075 Organization officer's name City State Zip Code David G. Orsi Mound I I Minnesota 55364 Location where permit will be used. If an outdoor area,describe. Inside the lodge building. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant wilt carry liquor liability insurance please provide the carrier's name and amount of coverage. Event Helper, $1 M per occurance APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or ou y a provingthd license Date Approved 1, 3) -2b Zlo Fee Amount P-ner m,,it,,Date Event in conjunction with a community festival Yes K No e ck5 ( 1 r l yl )qb nm , On\/ 5 I (o 3 2 City or County E-maA Address p Current population of city Please Pint Name of City Clerk or Courity Official Signature City Clerk or County Official CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed. Only emailed. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPL/CATION@STATE.MN.US Page 8 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the September 2, 2025 City Council Work Session Meeting: Regular Council - Sep 15 2025 INTRODUCTION: The minutes of the September 2, 2025 City Council Work Session are attached for review and approval. ACTION REQUESTED: Approve the minutes of the September 2, 2025 City Council Work Session. ATTACHMENTS: 09.02.25 Work Session Minutes Page 9 of 60 Work Session Minutes of September 2, 2025 Page 1 of 2 City of Farmington City Council Work Session Minutes Tuesday, September 2, 2025 The City Council met in a work session on Tuesday, September 2, 2025, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 6:15 pm. Members Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Jake Cordes, Nick Lien, and Steve Wilson Members Absent: None Staff Present: David Chanski, Interim City Administrator/HR Director Matt Price, Fire Chief Kellee Omlid, Parks & Recreation Director Nate Siem, Police Chief John Powell, Public Works Director Shirley Buecksler, City Clerk Also Present: Pat Melvin of David Drown Associates attended virtually 2. APPROVE AGENDA Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to approve the agenda, as presented. Motion carried: 5 ayes / 0 nays 3. DISCUSSION ITEMS 3.1 Implementation of First Due’s Fire Inspection, Testing & Maintenance (ITM) Solution Chief Price presented First Due’s Inspection, Testing & Maintenance (ITM) solution, which is a secure, cloud-based platform that empowers Authorities Having Jurisdiction (AHJs) to streamline and modernize how they manage compliance with fire and life safety systems. By digitizing the intake and review of third party ITM reports, First Due enables Fire Departments to replace inefficient manual processes with a centralized, automated system that improves enforcement, reduces Page 10 of 60 Work Session Minutes of September 2, 2025 Page 2 of 2 administrative workload, and enhances public safety. This solution is an add-on to the Fire Department’s current First Due system, so there is no cost to the Fire Department and no cost to building owners. A small reporting fee of $20 is paid by third party contractors per submission. The City Council directed Chief Price to bring an ordinance to the next City Council meeting for approval and passage. Chief Price noted a projected implementation date of October 1, 2025. 4. COUNCIL COMMITTEE UPDATE 5. CITY ADMINISTRATOR UPDATE The City Council discussed the open City Administrator position and directed the City Clerk to schedule a special meeting for Tuesday, September 9th, at 6 pm. 6. ADJOURNMENT Motion was made by Councilmember Bernatz and seconded by Councilmember Wilson to adjourn the meeting at 6:55 pm. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 11 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the September 2, 2025 Regular City Council Meeting Meeting: Regular Council - Sep 15 2025 INTRODUCTION: The minutes of the September 2, 2025 Regular City Council Meeting are attached for review and approval. ACTION REQUESTED: Approve the minutes of the September 2, 2025 Regular City Council Meeting. ATTACHMENTS: 09.02.25 Council Minutes Page 12 of 60 Regular City Council Meeting Minutes of September 2, 2025 Page 1 of 6 City of Farmington Regular Council Meeting Minutes Tuesday, September 2, 2025 The City Council met in regular session on Tuesday, September 2, 2025, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 7 pm. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led everyone in the Pledge of Allegiance. 3. ROLL CALL Members Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Jake Cordes, Nick Lien, and Steve Wilson Members Absent: None Staff Present: David Chanski, Interim City Administrator/HR Director Amy Schmidt, City Attorney Kim Sommerland, Finance Director Matt Price, Fire Chief Kellee Omlid, Parks & Recreation Director Nate Siem, Police Chief John Powell, Public Works Director Shirley Buecksler, City Clerk Also Present: Tammy Omdal, Northland Securities Gary Rutherford, Police Chief – Retired 4. APPROVE AGENDA Motion was made by Councilmember Bernatz and seconded by Councilmember Wilson to approve the agenda, as presented. Motion carried: 5 ayes / 0 nays 5. ANNOUNCEMENTS / COMMENDATIONS 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS No citizens addressed the Council for comment. Page 13 of 60 Regular City Council Meeting Minutes of September 2, 2025 Page 2 of 6 7. CONSENT AGENDA 7.1 Minutes of the August 12, 2025 Special Work Session 7.2 Minutes of the August 18, 2025 Regular City Council Meeting 7.3 Minutes of the August 27, 2025 Special City Council Meeting 7.4 Payment of Claims 7.5 Staff Approvals and Recommendations, including: • Rehire of Kevin Conrad as Seasonal Arena Supervisor • Rehire of Rodney Koch as Seasonal Arena Supervisor • Rehire of Jake Novak as Seasonal Arena Supervisor • Appointment of Shanna Hofacker as Part-Time Liquor Store Clerk • Approval of the completion of 6-month probationary period for Assistant City Administrator/HR Director David Chanski 7.6 Contract with Farmington ISD 192 for the Services of a School Resource Officer 7.7 Professional Services Agreement with I & S Group, Inc. for the 220th Street Trunk Utility Preliminary Design 7.8 Receive Quotes and Award a Contract for Abandonment of Well No. 1 and Well No. 2 Motion was made by Councilmember Cordes and seconded by Councilmember Wilson to approve the Consent Agenda, as presented. Motion carried: 5 ayes / 0 nays 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 12.1 Authorizing Issuance and Awarding Sale of General Obligation Bonds, Series 2025A Director Sommerland stated that Northland Securities conducted the bond sale and received eight competitive bids. Tammy Omdal of Northland Securities presented the results. Motion was made by Councilmember Lien and seconded by Councilmember Wilson to adopt Resolution 2025-059 Authorizing Issuance, Awarding Sale, Prescribing the Form and Details, and Providing Page 14 of 60 Regular City Council Meeting Minutes of September 2, 2025 Page 3 of 6 for the Payment of $2,950,000 General Obligation Street Reconstruction Bonds, Series 2025A. Motion carried: 5 ayes / 0 nays 12.2 Joint Powers Agreement with Dakota County for Communities for All Grant Funding Director Omlid introduced a Joint Powers Agreement with Dakota County for Communities for All (CFA) funding, an initiative dedicated to fostering more inclusive, welcoming spaces for residents of all abilities. In early April, Staff met with the CFA Program Coordinator to learn more about the new initiative and explore opportunities for partnership. One identified need was the purchase and installation of an electric adult changing station at the Rambling River Center. The City was awarded the full $16,000 in reimbursable funding through the CFA micro-grant program for this project. Dakota County requires a Joint Powers Agreement for awarded CFA projects, including the adult changing station for the Rambling River Center. Motion was made by Councilmember Cordes and seconded by Councilmember Bernatz to approve the Joint Powers Agreement with Dakota County for Communities for All Funding. Motion carried: 5 ayes / 0 nays 13. CITY COUNCIL ROUNDTABLE Councilmember Lien reminded everyone that it’s the first day of school for a lot of people, so please watch out for buses, stop for the stop sign, and stop for red. Councilmember Bernatz commented on the Police fencing that is well underway and the community feeds with comments on whether or not this is necessary. Federal tax dollars have already been paid in, which means we have a couple of options – whether the tax dollars return to Farmington, or they don’t. That money is coming back to provide something for our Police Department – to protect the things we’ve invested in to protect our community, and to keep them safe. And the grant for the adult changing station, we are being proactive and catching up to where we could or should be. These are great opportunities that we have the ability to take advantage of – and it’s strategic, inventive, and thinking outside the box. Councilmember Cordes said it is back to school season and reiterated Councilmember Lien’s message about safety – watch out for the walkers, Page 15 of 60 Regular City Council Meeting Minutes of September 2, 2025 Page 4 of 6 bikers, and buses. And good luck to the students, staff, and parents of Farmington Area Schools – have a safe and successful school year. Councilmember Wilson appreciated Councilmember Bernatz’s comments about the value of grants, whether they be county, state, or federal money. For the public’s awareness, it cannot be stated loudly enough how valuable our federal partners are – these aren’t resident tax dollars, this is money that we’ve paid in to Washington and other places that is coming back to us. Councilmember Wilson also commented on back-to-school safety and told about his experience driving school bus 25-30 years ago. If he hadn’t yelled “Stop!” to a first or second grader at the very bottom step of the bus, a car zipping by the door was going about 50 miles per hour and the outcome would have been very different. With school starting up and kids activities, try to keep safety at the top of mind, maintain the speed limit, and be aware of cross- country runners and others on the road. Director Powell said the Spruce Street/Dushane Parkway intersection is now open for traffic and is a nice rearrangement of the square-about that used to be there, and it will be a better flow for traffic through that intersection. Also, earlier today, we experienced a water main leak on Pilot Knob Road in the vicinity of Euclid Path. The contractor is on site making repairs, and McNamara will repair the pavement tomorrow. Director Powell extended his appreciation to the Police Department for their Staff assisting with traffic control. The postings and cones are now out there, but we appreciate their follow-through and assistance on a very busy road. Director Omlid mentioned a few free family events this weekend: • Movie in the Park – Saturday at dusk at Distad Park Playing: Pirates of the Caribbean, The Curse of the Black Pearl o Thank you to our sponsors: Castle Rock Bank, Farmington Liquors, Farmington Youth Hockey Association, Hobo Inc., Sierra Juhl - State Farm, and the VFW Post 7662 • Who Done It Hike – Saturday morning o Ritter Farm Park, Lakeville o Dog-friendly event o Registration starts at 9:45 am; walk starts at 10 am • Rambling River Center and Farmington Rotary Raffle o Buy your tickets by Monday, September 8th o $52 per ticket gives you 56 chances to win o Proceeds benefit the Senior Center and the Rotary • New Playground Equipment at Westview Acres Park o Demolition started today, new concrete border goes in next week o The new 5- to 12-year-old play structure and new swings will be there in the next couple of weeks Page 16 of 60 Regular City Council Meeting Minutes of September 2, 2025 Page 5 of 6 Chief Price said our new candidates started their six-month academy this evening. A reminder that the Fire Department Open House is on Saturday, September 17th, at 5:30 pm. The Open House has been moved to Station #1 where it used to be and allows for the ability to have more area for activities and parking. Chief Siem said our fence project is getting underway and it’s exciting to see that moving along quickly. Regarding to comments online about access to the Police Department, the Police Department will have the same access that it always had and is open 24 hours a day into our public parking lot and after- hours lobby where the emergency phone is located. There will be a gate than can be closed in emergencies, but we anticipate having that open 24 hours/day 365 days/year. Chief Siem also mentioned that Pete Zajac is starting back in the school this year, and last week we had interviews for Sergeant promotion. He thanked everyone who helped with that, including Mary Olson with the Fire Department who sat in on the panel, and helped make that very difficult decision. Chief Siem gave recognition to Officer Kyle Miller and K9 Officer Moose. After the incident last week at Annunciation School, they both traveled to give some much-needed care to the First Responders who responded to those incidents. They traveled with the group from Soldiers 6 with many Officers and K9’s to spend some time and to make sure those First Responders are doing well, and they did a great job. Mayor Hoyt said a lot has happened in the last couple of weeks and last couple of months. Life is fragile, and life is short in the grand scheme of things. Far too often in today’s technological age, you see things happening in real time and it’s disturbing. It’s disturbing to learn about loss of life, especially little ones. It’s disturbing to learn about traumatic injury that affects someone or has a lifelong impact. Don’t let that fall on deaf ears. Wherever you are in your life, no matter how your life sits today, that can change in a heartbeat. Things start to happen a little bit closer to home, and it starts to feel more real, and then there is this compelling need to do something about it or to take action, when being a good human being is simply continuing to put good out into the world, with no expectation of return. And when things happen in life that affect those who put a lot out, it’s especially painful to watch. So, take time to enjoy life. If the worst thing that happens in your day is coming across a social media post about a fence at our Police Department and that’s reason to lash out about what’s not right, be fortunate that you were born into a first world country and you have the liberties that we have. I’ll be the staunchest proponent of the First Amendment, and I love people being able to say what they want, when they want, how they want. But people are watching, and people see that, and life has a weird way of working. So, just continue to put good out into the world, Page 17 of 60 Regular City Council Meeting Minutes of September 2, 2025 Page 6 of 6 make good decisions, do good by others with no expectation of return, and you will find yourself living a fruitful life beyond anything that you could have imagined. There are far too many crosses on roadsides. There are far too many funerals that are attended. There are far too many mishaps that turn into a life-changing situation for somebody and, when it happens really close, all of a sudden the tone changes. And it shouldn’t take that happening for the tone to change. There is a lot of stuff that’s happened recently that has affected a lot of people, and life is just fragile. Enjoy every minute of it. Make the most of it. See the good in others. Find good to do for others. And you will live a very fruitful life for as long as God will bless you to have air on this Earth. 14. ADJOURNMENT Motion was made by Councilmember Wilson and seconded by Councilmember Cordes to adjourn the meeting at 7:35 pm. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 18 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the September 9, 2025 Special City Council Meeting Meeting: Regular Council - Sep 15 2025 INTRODUCTION: The minutes of the September 9, 2025 Special City Council Meeting are attached for review and approval. ACTION REQUESTED: Approve the minutes of the September 9, 2025 Special City Council Meeting. ATTACHMENTS: 09.09.25 Special Council Minutes Page 19 of 60 Special City Council Meeting Minutes of September 9, 2025 Page 1 of 2 City of Farmington Special City Council Meeting Minutes Tuesday, September 9, 2025 The City Council met in a Special City Council Meeting on Tuesday, September 9, 2025, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 6 pm. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led everyone in the Pledge of Allegiance. 3. ROLL CALL Members Present: Mayor Hoyt Councilmembers Holly Bernatz, Jake Cordes, Nick Lien, and Steve Wilson Members Absent: None Staff Present: David Chanski, Interim City Administrator/HR Director Deanna Kuennen, Community & Economic Development Director Kim Sommerland, Finance Director Peter Gilbertson, IT Director Kellee Omlid, Parks & Recreation Director John Powell, Public Works Director Shirley Buecksler, City Clerk Also Present: Pat Melvin, David Drown Associates, Inc. Kara Hildreth, Dakota County Tribune 4. APPROVE AGENDA Motion was made by Councilmember Cordes and seconded by Councilmember Bernatz to approve the agenda. Motion carried: 5 ayes / 0 nays 5. NEW BUSINESS 5.1 City Administrator Recruitment After interviewing two candidates for the position of City Administrator, the City Council voted to engage in employment agreement Page 20 of 60 Special City Council Meeting Minutes of September 9, 2025 Page 2 of 2 negotiations with Camille Hepola; unfortunately, an agreement with Ms. Hepola could not be reached. The Hiring Committee then reached out to Peyton Mastera but learned that Mr. Mastera was no longer interested in this position. Prior to the Special City Council Meeting on September 9 but after both candidates were no longer under consideration, it came to the Hiring Committee’s attention that Lynn Gorski may be interested in returning to the City. The Hiring Committee consulted with the City Attorney and the City’s Labor Attorney and presented the possibility to the City Council during the special meeting. The City Council held discussion and decided that they would like to pursue the possibility of Ms. Gorski returning to the City prior to taking further action on the formal recruitment process with David Drown Associates. Motion was made by Councilmember Bernatz and seconded by Councilmember Cordes to pause the agreement with David Drown Associates. Motion carried: 5 ayes / 0 nays Motion was made by Councilmember Wilson and seconded by Councilmember Lien directing the Hiring Committee to work with Interim Administrator/HR Director Chanski and the legal team to offer an employment agreement with Lynn Gorski by October 6th. Motion carried: 5 ayes / 0 nays Everyone in the room applauded the City Council’s decision. 6. ADJOURNMENT Motion was made by Councilmember Wilson and seconded by Councilmember Bernatz to adjourn the meeting at 6:31 pm. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 21 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Payment of Claims Meeting: Regular Council - Sep 15 2025 INTRODUCTION: Minnesota Statutes require that all claims for payment be presented to the City Council for review and approval. DISCUSSION: The City Council has established a process to review and approve claims for payment at each regular meeting. The list of claims for the period of 8/27/2025 to 9/10/2025 is being presented for consideration, ensuring compliance with State law and maintaining proper financial oversight. BUDGET IMPACT: The claims paid will reduce the available budget for the accounts listed in the detailed report provided to the Council. ACTION REQUESTED: Approve payment of claims. ATTACHMENTS: Council Summary Payment of Claims 09-15-2025 Page 22 of 60 CLAIMS FOR APPROVAL 08/27/25 to 09/10/25 CHECK PAYMENTS 534,282.23$ ELECTRONIC PAYMENTS 1,273,651.83$ TOTAL 1,807,934.06$ The City Council receives a detail list of claims paid that is available to the public upon request. CITY OF FARMINGTON SUMMARY PAYMENT OF CLAIMS September 15, 2025 Page 23 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: Agreement with MetLife for Paid Family Medical Leave Coverage Meeting: Regular Council - Sep 15 2025 INTRODUCTION: Minnesota Paid Family Medical Leave (PFML) goes into effect on January 1, 2026. Employers have three plan State the onto sign employees: coverage to PFML providing for options their administered by DEED, contract with a certified private provider, or self-funding a qualified plan. Staff has reviewed the options, received proposals for private PFML plans, and is recommending that the City select the private plan proposal through MetLife. DISCUSSION: Minnesota Paid Family Medical Leave (PFML) was enacted by the State Legislature in 2023 and is scheduled to go into effect on January 1, 2026. Under the legislation, employers have three options for providing PFML coverage to their employees: sign onto the State plan administered by DEED, contract with a certified private provider, or self-funding a qualified plan. PFML coverage is paid for by a payroll "tax" of which employers must pay at least 50%. The plan provided by the State has a cost in 2026 of 0.88% of gross wages. For the City of Farmington, that would be an estimated cost of $105,500 (of which the City must cover at least half). The State is only guaranteeing their 0.88% rate for 2026. In April, the City signed on to a Request for Proposals for private PFML providers through Integrity who is our ancillary benefits broker. Those proposals were received in June. Following a full review, Staff believes the City's best option is to select the proposal from MetLife for PFML coverage. MetLife's proposal includes a 0.79% rate for an estimated cost of $94,710 (again, the City must cover at least 50%), as well as a two-year guarantee. Additionally, Staff believes that MetLife will provide the City and our employees a much greater level of service than the State, as they have a proven track record of administering similar programs in other states. BUDGET IMPACT: There is no budgetary impact in 2025, and all estimated budgetary impacts have been included in the Preliminary 2026 Budget. ACTION REQUESTED: Accept the proposal from MetLife for Paid Family Medical Leave coverage and authorize Staff to execute the agreement. Page 24 of 60 ATTACHMENTS: MN PFML Coverpage - City of Farmington Page 25 of 60 Minnesota Paid Family and Medical Leave (MN PFML) Illustration Proposal for insured and/or self-funded coverage to support the MN PFML benefit plan. Prospective Employer Name: __________________________ Employer Contact Name: __________________________ Employer Contact Phone Number: ___________________ Email: ____________________________ This quote is valid for 90 days from date of proposal. MN PFML is a mandated benefit plan for employers with workers in Minnesota. Under the Minnesota Paid Leave Law, Minn. Stat. §§ 268B.001, et seq., employers can elect to offer a private plan for benefit coverage in lieu of using the state plan and receive an exemption from contributing to the state fund. This proposal reflects MetLife’s intent to provide insured and/or self-funded coverage to the employer named above effective January 1, 2026, to help meet the coverage requirements under the MN PFML law and any applicable rules and/or regulations promulgated thereunder (collectively, the “Act”) as it meets all the minimum requirements for coverage set forth in the Act. It is your responsibility to obtain and maintain state approval of a private plan in accordance with the Act. MetLife’s provision of coverage per this proposal is contingent on your receipt and maintenance of private plan approval before the effective date of the plan. MetLife offers a wide variety of products to meet our customers’ varying needs. In order for MetLife to issue MN PFML coverage,1 coverage must be accompanied with one other insured MetLife product. If you have STD, it must be with MetLife along with the PFML coverage. If you do not offer STD, then you do not need to purchase STD coverage from MetLife. Number of MN Covered Workers: Per $100 of Covered Wages Insured Rate2 / Self Insured Fee Covered Monthly Payroll Illustrative Premium/Fee – Monthly Illustrative Premium/Fee - Annual MN PFML (PFL and PML)$0.79 $877,182 $6,930 $83,157 MN PML only $0.53 MN PFL only $0.26 Rate and Premium based on census data dated 05/01/2026: MetLife Use Only: Needed for implementation: Paid Medical rate 0.53% and Paid Family rate 0.26% Minnesota has established employee contribution caps based on their earned wages up to the Social Security wage cap which is subject to change annually. Employers may fund all or a portion of the MN PFML premium/fee due to MetLife in support of the private plan. •Broker Commissions included in the rate: Flat 5% It will be the employer’s responsibility, regardless of size, to cover any additional funds to support the MN PFML insurance premium/self-insured fee for MetLife’s coverage.3 1. MN PFML pricing is based on packaged MetLife coverage as described in this illustration. If the package coverage is not in force on or before January 1, 2026, the PFML quote will be rescinded. 2. This quote is contingent on MetLife receiving state approval of its form and/or rate filing. MetLife’s illustrative premiums/fee based on census and experience at time of quote and the current applicable law and regulations. The rate is subject to change only if there are material changes to: (1) updated census or experience information provided prior to the proposed effective date or (2) applicable law or regulations. Worker maximum contribution rates are subject to change annually. 3. Private plan premiums/fee can be different than the contributions associated with the state’s program and may include commissions. All MN PFML customers are required to contribute to the MetLife private plan premium/fees regardless of their size. After signing this illustration, MetLife will provide you with proof of your intent to purchase insured or self-funded coverage supporting your MN PFML private plan application with the state. If insured, MetLife’s MN PFML policy will be issued with an effective date of January 1, 2026, or later pending the state’s implementation timeline, with the first renewal effective January 1, 2028. Sign: _______________________________ Title: _________________________ Print Name: _________________________ Date: _________________________ Metropolitan Life Insurance Page 26 of 60 Page 2 of 2 L4511622[exp0527][All States and][All Territories] © 2025 MetLife Services and Solutions, LLC Like most insurance policies, insurance policies offered by MetLife and its affiliates contain certain exclusions, exceptions, waiting periods, reductions, limitations, and terms for keeping them in force. Please contact MetLife or your plan administrator for complete details. No benefits under MN PFML are payable for: (1) a period of leave occurring before the employee’s insurance takes effect or commencing after the employee’s insurance ends; (2) more than one qualifying reason for any one segment of time; (3) any portion of a typical workweek that occurs before the effective data of a benefit account; that the applicant fails or refuses to provide information on an issue of ineligibility required under the Act; or for which the applicant worked for pay; (4) any portion of a week in which the applicant is receiving or has received compensation for loss of wages equal to or in excess of the applicant’s weekly MN PFML benefit amount under the workers’ compensation law of Minnesota or any other state or similar federal law, except for pending workers’ compensation claims; (5) any week the applicant is receiving, has received, or will receive separation pay, severance pay, bonus pay, or any other payments paid by an employer because of, upon, or after separation from employment; (6) any week the applicant is receiving, has received, or has filed for primary Social Security disability benefits, except under certain circumstances described in the Act; (7) any week the applicant is a seasonal employee as defined in the Act. The MN PFML policy is conditionally renewable and shall automatically renew on each Policy Anniversary with continued payment of premium. The Policyholder or MetLife may cancel the policy by giving written notice as stated in the policy. Other limitations or exclusions to the coverage may apply. Please review the Certificate of Insurance/Policy for specific details or contact your benefits administrator with any questions. A more complete description of the benefits provisions, conditions, limitations, and exclusions will be included in the Certificate of Insurance/Policy. If any discrepancies exist between this information and the legal plan documents, the legal plan documents will govern. The information presented in this proposal is not legal advice and should not be relied upon or construed as legal advice. It is not permissible for MetLife, its employees or agents to give legal advice. The information in this proposal is for general informational purposes only and does not purport to be complete or to cover every situation. You must consult with your own legal advisors to determine how these laws will affect you. MetLife’s insured policy will align with the following summary of MN PFML provisions under § 19.268B.10 Substitution of a Private Plan. Please note, private plans can offer equal or better benefit plans than the state minimums described below. Private plans Subd. 2. Private plan requirements; family and medical benefit program. The commissioner, in consultation with the commissioner of commerce, must approve an application for private provision of the benefit program if the commissioner determines: (1) all of the employees of the employer are to be covered under the provisions of the employer plan; (2) eligibility requirements for benefits and leave are no more restrictive than as provided under this chapter; (3) the weekly benefits payable under the private plan for any week are at least equal to the weekly benefit amount payable under this chapter; (4) the total number of weeks for which benefits are payable under the private plan is at least equal to the total number of weeks for which benefits would have been payable under this chapter; (5) no greater amount is required to be paid by employees toward the cost of benefits under the employer plan than by this chapter; (6) wage replacement benefits are stated in the plan separately and distinctly from other benefits; (7) the private plan will provide benefits and leave for the employee’s serious health condition or medical care related to pregnancy, the family member’s serious health condition, bonding with a child, qualifying exigency, and/or safety leave event, for which benefits are payable, and leave provided, under this law; (8) the private plan will impose no additional condition or restriction on the use of medical benefits beyond those explicitly authorized by this chapter or regulations promulgated pursuant to this chapter; (9) the private plan will allow any employee covered under the private plan who is eligible to receive medical benefits under this chapter to receive medical benefits under the employer plan; and (10) coverage will continue under the private plan while an employee remains employed by the employer. Subd. 6. Private plan requirements; weekly benefit determination. For purposes of determining the family and medical benefit amount and duration under a private plan, the weekly benefit amount and duration shall be based on the employee's typical work week and wages earned with the employer at the time of an application for benefits. If an employer does not have complete base period wage detail information, the employer may accept an employee's certification of wage credits, based on the employee's records. Subd. 7. Use of private insurance products. Nothing in this section prohibits an employer from meeting the requirements of a private plan through a private insurance product. If the employer plan involves a private insurance product, that insurance product must be approved by the commissioner of commerce and be issued by an insurance company authorized to transact insurance in this state. Subd. 8. An employer with an approved private plan is responsible for a private plan approval and oversight fee equal to $250 for employers with fewer than 50 employees, $500 for employers with 50 to 499 employees, and $1,000 for employers with 500 or more employees. The employer must pay this fee (1) upon initial application for private plan approval, and (2) any time the employer applies to amend the private plan. The commissioner must review and report on the adequacy of this fee to cover private plan administrative costs annually beginning January 1, 2027, as part of the annual report established in section 268B.25. Subd. 9. Plan duration. A private plan under this section must be in effect for a period of at least one year and, thereafter, continuously unless the commissioner finds that the employer has given notice of withdrawal from the plan in a manner specified by the commissioner in this section or rule. The plan may be withdrawn by the employer within 30 days of the effective date of any law increasing the benefit amounts or within 30 days of the date of any change in the rate of premiums. If the plan is not withdrawn, it must be administered to provide the increased benefit amount or change in the rate of the employee's premium on the date of the increase or change. Subd. 10. Employer reimbursement. If an employer meeting the requirements of a private plan through an insurance product under subdivision 6 has made advance payments of benefits due under this chapter or has made payments to an employee in like manner as wages during any period of family or medical leave for which the employee is entitled to the benefits provided by this chapter, the employer is entitled to be reimbursed by the carrier or third party administrator out of any benefits due or to become due for the family or medical leave, if the claim for reimbursement is filed with the carrier prior to payment of the benefits by the carrier. Subd. 11. Appeals. (a) An employer may appeal any adverse action regarding that employer's application for private provision of the medical benefit or family benefit program, in a manner specified by the commissioner. (b) An employee covered under a private plan has the same right to appeal to the state under section 268B.04, subdivision 7, as any other employee. An employee covered under a private plan has the right to request reconsideration of a decision under a private plan made by an insurer, private plan administrator, or employer prior to exercising appeal rights under section 268B.04. Subd. 12. Employees no longer covered. (a) An employee is no longer covered by an approved private plan if a leave under this chapter occurs after the employment relationship with the private plan employer ends, or if the commissioner revokes the approval of the private plan. (b) An employee no longer covered by an approved private plan is, if otherwise eligible, immediately entitled to benefits under this chapter to the same extent as though there had been no approval of the private plan. Subd. 13. Posting of notice regarding private plan. An employer with a private plan must provide a notice prepared by or approved by the commissioner regarding the private plan consistent with section 268B.26. Page 27 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: City Administrator Employment Agreement Meeting: Regular Council - Sep 15 2025 INTRODUCTION: During a special meeting on September 9, the City Council voted to offer the position of City Administrator to Lynn Gorski and directed the Hiring Committee and Interim City Administrator/HR Director Chanski in coordination with the City's legal team to enter into employment agreement negotiations with her. Ms. Gorski has accepted the offer of employment, and the Hiring Committee recommends approval of her employment agreement. DISCUSSION: After conducting a thorough recruitment process for the City Administrator position, interviewing two candidates, and being unable to come to an agreement with the selected candidate and the second candidate withdrawing from consideration, the City Council considered next steps during a Special City Council Meeting on September 9th. Between the time that both candidates were removed from consideration and the special meeting, it came to the City's attention that Lynn Gorski may be interested in returning to her prior roles as City Administrator. Legal advice was sought, and the possibility of bringing Ms. Gorski back was presented to the City Council during the special meeting. Following thorough discussion, the City Council voted to put the recruitment process with David Drown Associates on hold and directed the Hiring Committee and Interim City Administrator/HR Director Chanski to make an employment offer to Ms. Gorski and negotiate an employment agreement with her in coordination with the City's legal team. The Hiring Committee was successful in negotiating an agreement with Ms. Gorski, which is now being presented to the City Council for approval. Ms. Gorski will return to the City by the beginning of October. BUDGET IMPACT: The City Administrator position is included in the 2025 Budget. ACTION REQUESTED: Approve the employment agreement with Lynn Gorski to serve as City Administrator. ATTACHMENTS: Page 28 of 60 Lynn Gorski Employment Agreement - 9.10.25 - signed Page 29 of 60 Page 1 of 5 EMPLOYMENT AGREEMENT THIS AGREEMENT entered is made by and between the CITY OF FARMINGTON, a Minnesota municipal corporation ("Employer") and LYNN GORSKI ("Employee"). The parties agree as follows: 1. POSITION. Employer agrees to employ Employee as its City Administrator, effective on a date mutually accepted by Employer and Employee. Employee agrees to serve as City Administrator in accordance with state statutes, City ordinances, and the ICMA/MCMA Code of Ethics and to perform such other legally permissible and proper duties and functions as the City Council shall from time-to-time assign. 2. PENSION PLAN. Employer shall contribute to PERA as required by State law for Employee or the same amount to an alternate pension plan, if selected by Employee, authorized by State law. 3. SALARY. Employer shall pay Employee an annualized gross salary of $197,302.79 per year, which is equivalent to Step 11 of the Employer’s salary plan as of the effective date of this Agreement for the City Administrator position. A performance review shall occur 6-months after employment begins and then annually from that date. Dependent on the results of the performance review, salary adjustments shall be made in the same manner as provided to other non-union employees. General salary increases provided across-the- board for nonunion employees such as yearly cost of living adjustments and market adjustments will be provided to Employee and are not dependent on the results of the performance review. 4. LENGTH OF SERVICE. For purposes of employment benefits, except as otherwise provided in this Agreement, Employee shall be entitled to and shall accrue the same employment benefits as other non-union employees with similar years of service. 5. PAID TIME OFF (PTO). Employee shall accrue, accumulate, and progress through the PTO scale as provided to and under the same conditions as other non-union employees. Effective Employee’s first date of employment with Employer, Employee will be credited with 160 hours of PTO and being accruing PTO at the Year 5 tier. 6. HOLIDAYS. Employee will receive time off and be compensated for holidays as provided to and under the same conditions as other non-union employees. 7. GENERAL INSURANCE. Employer shall provide Employee the same group hospital, medical, dental, life, and disability insurance benefits as provided and under the same conditions as all other non-union employees. 8. DEFERRED COMPENSATION. Employer shall pay $6,500.00 per calendar year into the Employee's selected preferred Deferred Compensation account. The payment for calendar year 2025 will be prorated based on Employee’s start date of employment with Employer. Page 30 of 60 Page 2 of 5 9. DUES AND SUBSCRIPTIONS. Employer shall budget and pay the professional dues and subscriptions for Employee which are deemed reasonable and necessary for Employee's continued participation in national, regional, state and local associations necessary and desirable for Employee's continued professional participation, growth and advancement. 10. PROFESSIONAL DEVELOPMENT. Employer shall budget and pay necessary and reasonable registration, travel and subsistence expenses of Employee for professional and official travel, meetings and occasions, adequate to continue the professional development of Employee and to adequately pursue necessary official and other committees thereof which Employee serves as a member including the International City/County Management Association Annual Conference, the Minnesota City/County Management Association Annual Conference and Winter Workshop, and various League of Minnesota Cities conferences and training opportunities. Employee shall use good judgment in her outside activities so she will not neglect her primary duties to the Employer. Professional development dollars are subject to review by Council during the annual budget process. 11. CIVIC CLUB MEMBERSHIP. Employer recognizes the desirability of representation in and before local civic and other organizations. Employee is authorized to become a member of such civic clubs or organizations as deemed appropriate by Employee and Employer, and at Employer's expense so long as it is not contrary to law. 12. AUTOMOBILE AND PHONE. Employer will provide Employee with Employer cellular phone. In lieu of the Employee submitting or receiving mileage reimbursement, Employee will be paid a a car allowance of $500.00 per month. 13. JOB-RELATED EXPENSES. Employer shall reimburse Employee reasonable job- related expenses which it is anticipated Employee will incur from time to time when provided appropriate documentation. 14. OTHER FRINGE BENEFITS. Employee will receive any fringe benefits not addressed herein to the extent of and under the same terms as full-time, nonunion employees of Employer to the extent such benefits and terms are not inconsistent with the terms of this Agreement. 15. HOURS OF WORK. It is understood that the position of City Administrator requires attendance at evening meetings and occasionally at weekend meetings. It is understood by Employee that additional compensation and compensatory time shall not be allowed for such additional expenditures of time. However, it is further understood that Employee may absent herself from the office to a reasonable extent in consideration of extraordinary time expenditures for evening and weekend meetings. 16. TERMINATION BENEFITS. If the Employee is terminated by the Employer during such time that Employee is willing and able to perform the duties of City Administrator, then the Employer agrees to continue to keep Employee on the payroll on administrative Page 31 of 60 Page 3 of 5 leave for six months and continue to provide and pay for 6 months subsequent to termination for group insurance benefits, excluding disability insurance coverage provided by the Employer, as termination benefits. Employer will not pay the termination benefits if Employee is terminated because of their: (1) conduct or failure to act in or arising from their official capacity with Employer that is contrary to a law, rule, regulation, or case law; (2) serious violation of accepted standards for their official capacity with Employer; (3) conviction or plea of nolo contendere for a crime: (a) resulting from his or her employment with Employer, (b) for an illegal act involving personal gain to Employee, (c) for a felony or of any crime involving theft, mismanagement, fraud or moral turpitude; (4) breach of any material obligations under this Agreement or any other agreement with Employer; (5) willful and/or repeated failure or refusal to perform or observe Employee’s duties, responsibilities and obligations to Employer; (6) use of alcohol or other drugs in a manner which substantially affects the performance of Employee’s duties, responsibilities and obligations to Employer; or (7) commission of any other willful or intentional act which could reasonably be expected to injure the reputation of Employer. If Employer at any time during the employment term reduces the salary or other financial benefits of Employee in a greater percentage than across-the-board reduction for all non- union employees, or if Employer refuses, following written notice, to comply with any other provisions of this Agreement benefiting Employee or Employee resigns following a formal suggestion by City Council that she resign, then Employee may, at her option, be deemed to be "terminated" on the effective date of Employee's resignation and the Employee shall also be entitled to receive the termination benefits specified in this first paragraph of this section. If Employee voluntarily resigns her position with Employer, Employee must give the Employer thirty (30) days advance notice. If Employee voluntarily resigns her position with the Employer, there shall be no termination benefits to Employee, except that Employee will be paid for all of her accumulated PTO hours. 17. GENERAL CONDITIONS OF EMPLOYMENT. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of Employee at any time, for any reason, subject only to the provisions of this Agreement and statutory requirements. Furthermore, nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employee to resign at any time from her position with Employer, subject only to the provisions of this Agreement. 18. INDEMNIFICATION. Employer will defend and indemnify Employee pursuant to Minn. Stat. § 466.07 and § 465.76. In addition, Employer will defend, hold harmless, and indemnify Employee from all claims based on tort, civil damages, penalties, fines, and claims based on violation of statutes, ordinances and rules, provided Employee was acting in good faith in the performance of the duties of his or her position at the time in question. 19. VOLUNTARY AND KNOWING ACTION. The parties, by executing this Agreement, state that they have carefully read this Agreement and understand fully the contents thereof; that in executing this Agreement they voluntarily accept all terms Page 32 of 60 Page 4 of 5 described in this Agreement without duress, coercion, undue influence, or otherwise, and that they intend to be legally bound thereby. 20. AUTHORIZED SIGNATORIES. The parties each represent and warrant to the other that (1) the persons signing this Agreement are authorized signatories for the parties represented, and (2) no further approvals, actions or ratifications are needed for the full enforceability of this Agreement; each party indemnifies and holds the other harmless against any breach of the foregoing representation and warranty. 21. GOVERNING LAW. This Agreement will be deemed to have been made and accepted in Dakota County, Minnesota, and the laws of the State of Minnesota will govern any interpretations or constructions of the Agreement without regard to its choice of law or conflict of laws principles. 22. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement among the parties hereto. No representations, warranties, covenants, or inducements have been made to any party concerning this Agreement, other than the representations, covenants, or inducements contained and memorialized in this Agreement. This Agreement supersedes all prior negotiations and oral and written agreements and any Employer policies, procedures, and practices addressing the specific subject matters addressed in this Agreement. 23. MODIFICATIONS AND AMENDMENTS. Any alterations, variations, modifications, amendments or waivers of the provisions of this Agreement will only be valid when they have been reduced to writing, and signed by Employee authorized representative(s) of Employer. 24. SEVERABILITY. The invalidity or unenforceability of any provision of this Agreement will not affect the validity or enforceability of any other provision. Any invalid or unenforceable provision will be deemed severed from this Agreement to the extent of its invalidity or unenforceability, and this Agreement will be construed and enforced as if the Agreement did not contain that particular provision to the extent of its invalidity or unenforceability. 25. WAIVER. Any party’s failure in any one or more instances to insist upon strict performance of any of the terms and conditions of this Agreement or to exercise any right herein conferred will not be construed as a waiver or relinquishment of that right or of that party’s right to assert or rely upon the terms and conditions of this Agreement. Any express waiver of a term of this Agreement will not be binding and effective unless made in writing and properly executed by the waiving party. 26. DISPUTE RESOLUTION. The Employer and Employee agree to negotiate all disputes between them in good faith for a period of 30 calendar days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Any claims or disputes unresolved after good faith negotiations will first be submitted to mediation utilizing the Minnesota District Court Rule 114 Roster. Any claims of disputes unresolved after mediation may be pursued as established by law. Page 33 of 60 Page 5 of 5 27. HEADINGS. Headings are provided solely for the convenience of the parties and will not affect the interpretation of this Agreement. 28. EXECUTION. This Agreement may be executed simultaneously in two or more counterparts that, when taken together, will be deemed an original and constitute one and the same document. The signature of any party to the counterpart will be deemed a signature to the Agreement, and may be appended to, any other counterpart. Facsimile and email transmissions of executed signature pages will be deemed as originals and sufficient to bind the executing party. 29. EFFECTIVE DATE. This Agreement effective on its execution date. Paragraphs 2 through 14 and 16 are effective on the Employee’s first date of employment referenced in paragraph 1. 30. EXPIRATION OF AGREEMENT. This Agreement will expire and no longer be in force or effect on the calendar day after all obligations have been satisfied resulting from Employee’s termination of employment specified in paragraph 16 of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the latest date affixed to the signatures below. EMPLOYER: EMPLOYEE: Joshua Hoyt, Mayor Lynn Gorski Date Date ___ Shirley Buecksler, City Clerk Date Page 34 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: Staff Approvals & Recommendations Meeting: Regular Council - Sep 15 2025 INTRODUCTION: Staff recommends the following: Promotion of Kelly Huntington from ICPOET Cadet to Police Officer Appointment of Derrik Pelant to ICPOET Cadet DISCUSSION: Kelly Huntington is the City's second of three ICPOET cadets, which were funded through a grant from the Department of Public Safety. Kelly graduated from skills on August 29th and successfully passed the P.O.S.T exam a week later. We are excited to see her take this next step as a Police Officer. Derrik Pelant will be the City's third and final ICPOET cadet. He will begin skills on October 6 with an estimated graduation of late January. If all goes well, we hope to be able to promote him to Police Officer in February. BUDGET IMPACT: Both positions are included in the 2025 Budget. ACTION REQUESTED: Approve the promotion of Kelly Huntington from ICPOET Cadet to Police Officer and the appointment of Derrik Pelant to ICPOET Cadet. Page 35 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Peter Gilbertson, IT Director Department: IT Subject: Resolution Declaring Surplus Equipment - IT Meeting: Regular Council - Sep 15 2025 INTRODUCTION: IT Staff are requesting authorization to dispose of several items that have been replaced and are no longer needed. DISCUSSION: A complete listing of the items proposed to be declared surplus, is provided below: 31 Microsoft Surface Pro Tablets 28 Microsoft Surface Keyboards 18 Microsoft Surface Docking Stations IT Staff proposes to put these items up for auction. BUDGET IMPACT: Any proceeds received will be forwarded to the Finance Department. ACTION REQUESTED: Adopt Resolution 2025-062 Declaring Items as Surplus and Authorizing Disposal. ATTACHMENTS: R62-25 Declaring Property Surplus - IT 2025 Page 36 of 60 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-062 A RESOLUTION DECLARING ITEMS AS SURPLUS AND AUTHORIZING DISPOSAL WHEREAS, the Information Technology Department is requesting authorization to dispose of the following equipment that is no longer in use due to the condition and usefulness of the equipment and is requesting to dispose of the equipment via auction: 31 Microsoft Surface Pro Tablets 28 Microsoft Surface Keyboards 18 Microsoft Surface Docking Stations NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the above listed items are declared surplus and authorize its disposal. Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of September 2025. ATTEST: Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 37 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Nate Siem, Police Chief Department: Police Subject: Declaring Surplus Property-Police Meeting: Regular Council - Sep 15 2025 INTRODUCTION: The Police Department recommends declaring nine firearms as surplus equipment. DISCUSSION: The following nine firearms were initially purchased for duty use. Since the separation of the assigned Officer, these firearms have been removed from service. 58C256004 – SIG P320 9MM 58C256015 – SIG P320 9MM 58C256019 – SIG P320 9MM 58C256014 – SIG P320 9MM 58C256008 – SIG P320 9MM 58C256032 – SIG P320 9MM 58C256002 – SIG P320 9MM 58C256017 – SIG P320 9MM XD812389 – SPRINGFIELD XD-9 9MM When issuing firearms to new Officers, we have transitioned to a modern version with weapon optics. These firearms will be sold or traded in, to maximize value from them. This credit will be used to purchase or trade for a demo rifle to possibly replace squad rifles in 2027. BUDGET IMPACT: Any proceeds or trade credits received from the sale or trade of these firearms will be used to purchase a patrol rifle for demonstration and evaluation purposes, in preparation for a department- wide rifle transition planned for 2027. ACTION REQUESTED: Staff recommends adopting Resolution 2025-060 Declaring Items as Surplus and Authorizing Sale of Firearms. ATTACHMENTS: Surplus property resolution Page 38 of 60 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-060 A RESOLUTION DECLARING ITEMS AS SURPLUS AND AUTHORIZING DISPOSAL WHEREAS, the Police Department has identified firearms returned by retired Officers over the past five years that are no longer in departmental use; and WHEREAS, the firearms are listed as follows: 58C256004 – SIG P320 9MM 58C256015 – SIG P320 9MM 58C256019 – SIG P320 9MM 58C256014 – SIG P320 9MM 58C256008 – SIG P320 9MM 58C256032 – SIG P320 9MM 58C256002 – SIG P320 9MM 58C256017 – SIG P320 9MM XD812389 – SPRINGFIELD XD-9 9MM WHEREAS, these firearms were originally purchased by the Police Department for Officer duty use and have since been removed from active service; and WHEREAS, the Police Department recommends declaring these firearms surplus and authorizing their sale or trade through an authorized law enforcement dealer in order to maximize value; and WHEREAS, any proceeds or trade credits received from the sale or trade of these firearms will be used to purchase a prototype patrol rifle for demonstration and evaluation purposes, in preparation for a department-wide rifle transition planned for 2027. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the above-listed firearms are hereby declared surplus property and authorize their disposal through sale or trade, with any funds or credits applied toward the acquisition of a prototype patrol rifle for departmental testing. Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of September 2025. ATTEST: Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 39 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: 2025 Mill & Overlay - Change Order No. 1 Meeting: Regular Council - Sep 15 2025 INTRODUCTION: On August 4, 2025, the contract for the 2025 Mill & Overlay project was awarded to McNamara Contracting, Inc., the lowest of three bidders. As indicated previously, the City received very competitive bid unit prices, so Staff contacted the low bidder to determine if they have capacity to complete additional work at the bid prices. McNamara Contracting was able to add the work, and Staff has prepared a change order identifying the additional work location and the new proposed contract amount. The new contract amount does not cause the Street Maintenance Fund amount to increase or exceed the change amount allowed under municipal bidding requirements. The contractor also proposed changes to the bituminous mix, which will meet the City's needs but reduce the price per ton of mix. DISCUSSION: Based on the pavement conditions, the additional roadway segments identified for mill & overlay treatment included the following: 200th Street from the west end to Pilot Knob Road. The construction contract awarded to McNamara Contracting, Inc. was in the amount of $512,160.00; the following summarizes the new contract amount: Contract Award $ 512,160.00 Change Order No. 1 $ 83,537.00 New Contract Amount $ 595,697.00 This change increases the contract amount by 16.3%. The attached change order shows the location of the additional work and the details of the mix changes. BUDGET IMPACT: The revised contract amount remains within the $880,000 budget allocation from the Street Maintenance Fund for this work. Page 40 of 60 ACTION REQUESTED: Staff recommends approval of Change Order No. 1 in the amount of $83,537.00 to McNamara Contracting, Inc. for the 2025 Mill & Overlay project. ATTACHMENTS: CO 1 2025 Mill & Overlay Page 41 of 60 CITY OF FARMINGTON CHANGE ORDER Date: September 15, 2025 City Project No. 25-02 Change Order No. 1 Project Name 2025 Mill & Overlay To McNamara Contracting, Inc. for the City of Farmington, Minnesota You are hereby directed to make the following change to your contract dated August 5, 2025. The change and the work affected thereby are subject to all contract stipulations and covenants. CHANGE ORDER This change order provides for changes in the work scope of this contract according to the attached itemization. Amount of Original Contract $ 512,160.00 Additions approved to date $ 0.00 Deductions approved to date $ 0.00 Contract amount to date $ 512,160.00 Amount of Change Order No. 1 (Add) $ 83,537.00 Revised Contract Amount $ 595,697.00 APPROVALS: Contractor: McNamara Contracting, Inc. City: Public Works Director/City Engineer Approved By John Powell P.E. Date: Date: Page 42 of 60 CITY OF FARMINGTON PROJECT 25-02 2025 MILL & OVERLAY CHANGE ORDER NO. 1 MCNAMARA CONTRACTING, INC. UNIT QUANTITY UNIT PRICE TOTAL PRICE QUANTITY UNIT PRICE TOTAL PRICE 2021.501 MOBILIZATION LUMP SUM 1.00 20,000.00$ 20,000.00$ 0.24 20,000.00$ 4,800.00$ 2232.504 MILL BITUMINOUS SURFACE (1.5")SQ YD 53,660.00 2.00$ 107,320.00$ 12,800.00 2.00$ 25,600.00$ 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GA 2,820.00 1.00$ 2,820.00$ 640.00 1.00$ 640.00$ 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C)TON 4,980.00 74.00$ 368,520.00$ 1,190.00 74.00$ 88,060.00$ 2506.602 ADJUST FRAME AND RING CASTING EACH 10.00 1,000.00$ 10,000.00$ - 1,000.00$ -$ 2563.601 TRAFFIC CONTROL LUMP SUM 1.00 3,500.00$ 3,500.00$ 0.24 3,500.00$ 840.00$ CONTRACT AMOUNT:512,160.00$ CHANGE ORDER AMOUNT:119,940.00$ BITUMINOUS MIX CHANGE ALLOWED TO INCORPORATE B OIL (PG 58S-28) AND RAP PER MNDOT SPECIFICATIONS TON 6,170.00 5.90$ 36,403.00$ (CREDIT)(36,403.00)$ NET CHANGE ORDER AMOUNT: 83,537.00$ 595,697.00$ REVISED CONTRACT AMOUNT: CONTRACT CHANGE ORDER Pa g e 4 3 o f 6 0 Page 44 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Tony Wippler, Planning Manager Department: Community Development Subject: Waiver of Platting Application - 5275 190th Street W Meeting: Regular Council - Sep 15 2025 INTRODUCTION: Hebert Homes is requesting waiver of plat approval to split the property located at 5275 190th Street W to create an additional residential lot. DISCUSSION: Section 11-1-5 of the City Code allows for the subdivision of a single parcel of land into no more than two (2) parcels through the waiver of plat process (lot split), provided certain criteria are met. The waiver of plat may be granted administratively if the property is part of a recorded plat or both parcels created by the subdivision are located outside of the urban service area as identified within the comprehensive plan, and that the lots created by the subdivision meet the minimum lot requirements (lot width and area) of the zoning ordinance. Additionally, section 11-1-5 (D) states: "If, in the opinion of the zoning officer, the proposed subdivision of property would adversely affect the future orderly development of the property or adjacent property, or if it lies within the urban service area, the waiver may be forwarded to the City Council for its consideration. The Council shall waive the platting requirements unless it determines the proposed subdivision would adversely affect the orderly development of the property or adjacent property." Hebert Homes is proposing to split the 2.09-acre property located at 5275 190th Street W into two lots. Each lot would be approximately 1 acre in size. The property is zoned R-1 (Low Density Residential) and the proposed lots meet the minimum requirements of 75 foot wide and 10,000 square foot lots. The property is unplatted and located within the urban service area; therefore, the waiver of plat has been forwarded to the City Council for consideration. Due to the location of the property on the curve of 190th Street / Akin Road, adding a second access directly to the 190th Street / Akin Road would not be appropriate. Therefore, the applicant has agreed to utilize the existing access to 190th Street / Akin Road and branch off a new driveway to the proposed new home from the existing driveway for the original house. With how the applicant is proposing to split the lots, an easement will be required for the portion of the existing driveway that would be located on the newly created lot. ACTION REQUESTED: Page 45 of 60 The waiver of plat is being brought forward to the City Council being it is unplatted and within the urban service area. Staff recommends that the City Council approve the waiver of plat, as presented. ATTACHMENTS: Hebert Homes - 5275 190th St W - Waiver of Plat Application 5275 190th Street survey - lot split Page 46 of 60 Page 47 of 60 EXISTING HOUSE EX I S T I N G HO U S E EX I S T I N G HO U S E S89°54'01"E 250.00 S0 0 ° 3 9 ' 0 9 " E 3 6 4 . 9 5 S89°54'01"E 250.20 S0 0 ° 3 7 ' 1 7 " E 3 6 4 . 9 4 FD IP SQUAREFD IP PINCH FD IP #19790FD IP #19790 FD IP #19790FD IP OPEN N0 ° 3 7 ' 1 7 " W 26 9 . 6 1 PARCEL ONE PARCEL TWO 106.68 143.32 80.00 A K I N R O A D (M E A S U R E D ) 36 5 . 1 ( D E E D ) 36 5 . 1 ( D E E D ) (M E A S U R E D ) 170.20 N 3 4 ° 0 4 ' 2 3 " W 1 1 5 . 2 1 80.00 S89°54'01"E 1060.72 PROPOSED HOUSE EX I S T I N G D R I V E W A Y P R P O S E D D R I V E W A Y DENOTES EXISTING CATCH BASIN DENOTES EXISTING HYDRANT DENOTES EXISTING SANITARY MANHOLE DENOTES EXISTING STORM MANHOLE DENOTES EXISTING UTILITY BOX DENOTES EXISTING SERVICE OR CLEANOUT DENOTES IRON MONUMENT FOUND DENOTES IRON MONUMENT SET DENOTES EXISTING POWER POLE DENOTES EXISTING LIGHT POLE DENOTES EXISTING CONSERVATION POST OR WET LAND BUFFER POST DENOTES EXISTING TREE8" TREE 000.0 DENOTES WOOD HUB DENOTES NAIL DENOTES EXISTING RETAINING WALL DENOTES PROPOSED RETAINING WALL DENOTES EXISTING ELEVATION DENOTES PROPOSED ELEVATION DENOTES AS BUILT ELEVATION (000.0) 000.0 DENOTES EXISTING TREELINE DENOTES DIRECTION OF SURFACE DRAINAGE DENOTES EXISTING FENCE LEGEND DENOTES EXISTING F.E.S. FD ALUM SOUTHWEST CORNER OF THE SOUTHWEST CORNER OF SECTION 13 LOT SPLIT SURVEY 1. No specific soils investigation has been performed on this lot by the surveyor. The suitability of the soils to support the specific house is not the responsibility of the surveyor. 2.No title information was provided for this survey. This survey does not purport to show all easements of record. 3. See architectural plans for final building dimensions. REVISIONS: 9/9/2025 S e p 1 0 , 2 0 2 5 - G : \ P l a t s \ D a k o t a C o u n t y \ S E C 1 3 - 1 1 4 - 2 0 H E B E R T H O M E S \ S T A K I N G \ D E S I G N \ 1 8 9 5 7 L O T S P L I T . d w g EXISTING PROPERTY DESCRIPTION That part of the Southwest Quarter of Section 13, Township 114, Range 20, Dakota County, Minnesota described as follows: Beginning at a point 1060.6 feet east of the southwest corner of said Section 13 and on the south line of same; thence continuing East, along said south line, a distance of 250.0 feet to a point 1310.6 feet east of the southwest corner of said Section 13; thence North 0 degrees 46 minutes West a distance of 365.1 feet; Thence West and parallel with the south line of said Section 13 a distance of 250.0 feet; thence South 0 degrees 46 minutes East a distance of 365.1 feet to the point of beginning. PROPOSED PARCEL ONE DESCRIPTION That part of the Southwest Quarter of Section 13, Township 114, Range 20, Dakota County, Minnesota described as follows: Beginning at a point 1060.6 feet east of the southwest corner of said Section 13 and on the south line of same; thence continuing East, along said south line, a distance of 250.0 feet to a point 1310.6 feet east of the southwest corner of said Section 13; thence North 0 degrees 46 minutes West a distance of 365.1 feet; Thence West and parallel with the south line of said Section 13 a distance of 250.0 feet; thence South 0 degrees 46 minutes East a distance of 365.1 feet to the point of beginning. which lies southwesterly and westerly of the following described line: Commencing at the southwest corner of the above described parcel; thence on an assumed bearing of South 89 degrees 54 minutes 01 sends East, along the south line of said above described parcel, a distance of 170.20 feet; thence North 34 degrees 04 minutes 23 seconds West a distance of 115.21 feet; thence North 0 degrees 37 minutes 17 seconds West, parallel with the west line thereof, a distance of 269.61 feet to the north line of said existing parcel and said line there terminating. PROPOSED REMNANT DESCRIPTION That part of the Southwest Quarter of Section 13, Township 114, Range 20, Dakota County, Minnesota described as follows: Beginning at a point 1060.05 feet east of the southwest corner of said Section 13 and on the south line of same; thence continuing East, along said south line, a distance of 250.0 feet to a point 1310.6 feet east of the southwest corner of said Section 13; thence North 0 degrees 46 minutes West a distance of 365.1 feet; Thence West and parallel with the south line of said Section 13 a distance of 250.0 feet; thence South 0 degrees 46 minutes East a distance of 365.1 feet to the point of beginning. which lies northeasterly and easterly of the following described line: Commencing at the southwest corner of the above described parcel; thence on an assumed bearing of South 89 degrees 54 minutes 01 sends East, along the south line of said above described parcel, a distance of 170.20 feet; thence North 34 degrees 04 minutes 23 seconds West a distance of 115.21 feet; thence North 0 degrees 37 minutes 17 seconds West, parallel with the west line thereof, a distance of 269.61 feet to the north line of said existing parcel and said line there terminating. Pa g e 4 8 o f 6 0 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Preliminary 2026 General Fund Budget and Tax Levy Meeting: Regular Council - Sep 15 2025 INTRODUCTION: State Statute requires that the proposed property tax levy for the upcoming year be certified to Dakota County by September 30, 2025. The City Council is requested to approve the 2026 preliminary property tax levy, which will be reflected in the proposed property tax statements sent to taxpayers in November. The final levy, adopted in December, may not exceed the preliminary amount. DISCUSSION: The proposed 2026 preliminary property tax levy totals $19,488,577, supporting the City’s core operations, capital needs, and debt obligations. A key driver of the levy increase is the City’s planned transition to a full- time Fire Department, which includes the addition of six full-time Firefighter positions in 2026. This change reflects a strategic investment in public safety and is expected to enhance emergency response capabilities and service reliability. The proposed 2026 General Fund budget is $20,315,824. Of the total levy, $14,868,024 is allocated specifically to fund general operations. The remaining $4,620,553 levy supports other designated funds to address long-term capital and maintenance needs. Levy Allocation Breakdown Page 49 of 60 These allocations reflect the City’s continued investment in infrastructure, economic development, and long- term financial sustainability. Key 2026 Initiatives In addition to the Fire Department transition, there are several key initiatives planned for 2026: New Staff Positions: Four new full-time positions are proposed – one each in Administration and Finance, and two in Public Works – to support growing operational demands. Speed Limit Study: Funding is included to conduct a citywide speed limit study in response to Council direction. Fleet & Equipment: Approximately $1.35 million is allocated for fleet and equipment across departments. o Police: $186,000 for fleet replacement. o Parks & Recreation: $556,000, including replacement of a 2005 John Deere tractor with a larger model ($281,000) equipped for snow removal and brush clearing, and the addition of a third skid steer ($93,000). o Public Works: $608,000, including replacement of a 2001 dump truck ($325,000) and a new compact wheel loader ($130,000) for salt handling at the new storage facility. Park & Trail Improvements: Totaling $1.675 million, these projects are funded through park dedication fees, liquor store community investment funds, and levy-supported trail maintenance fund. The most notable project includes a skatepark that will be partially funded by a federal grant. Facilities: Approximately $914,000 is allocated for facility planning and deferred maintenance. o Police Building: Funding for scope and design work related to potential expansion and remodeling. o Deferred Maintenance: Based on a 2023 facility condition assessment, several high-priority facility needs have been identified for 2026. The most substantial include: Central Maintenance Facility – HVAC improvements totaling $311,000, including replacement of makeup air units ($243,000) and boilers ($68,000). City Hall – Mechanical upgrades totaling $55,000, including replacement of four variable frequency drives ($41,000) and a water heater nearing the end of its useful life. Infrastructure Improvements: Approximately $13.1 million is planned for road, water and sewer infrastructure projects in 2026, funded through a combination of enterprise revenues, state aid and bond proceeds. This includes the replacement of existing streets to maintain the City’s current infrastructure. In addition, several projects are aimed at supporting future development, including the extension of water and sewer trunk lines, the addition of water storage capacity, and planning and design of a new well. Emerald Ash Borer: The City will continue its proactive response to the emerald ash borer in 2026, marking the third consecutive year of dedicated mitigation efforts. Approximately $600,000 is allocated for this work, funded through residual solid waste funds. Tax Impact Property taxes for 2026 are based on market values set at the beginning of 2025. The estimated taxable market value of the average residential property in Farmington has increased by about 3.5%, bringing it to $354,400. Under the proposed 2026 tax levy, the City portion of property taxes on an average-value home would increase by approximately $172 per year, or slightly more than $14 per month. BUDGET IMPACT: The budget impact is outlined in the content of this memo. The proposed levy supports a budget to provide essential services, address infrastructure needs and invest in the City’s long-term priorities. Page 50 of 60 ACTION REQUESTED: Staff recommends that the City Council approve Resolution 2025-061 Adopting the Preliminary 2026 Budget and Setting the Preliminary Tax Levy Collectible in 2026. Set the public input meeting for the final 2026 budget and tax levy to be held on Monday, December 1, 2025, at 7:00 pm. ATTACHMENTS: R#2025-061 Prelim Bdgt Tax Levy Page 51 of 60 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-061 RESOLUTION ADOPTING THE PRELIMINARY 2026 BUDGET AND SETTING THE PRELIMINARY TAX LEVY COLLECTIBLE IN 2026 WHEREAS, Minnesota State Statute currently in force requires certification of the proposed tax levy to the Dakota County Auditor on or before September 30, 2025; and WHEREAS, the City Council of the City of Farmington, Minnesota, is in receipt of the proposed 2026 revenue and expenditure budget; and WHEREAS, the City Council shall use existing City funds to meet the annual debt obligations for 2016B GO Capital Improvement Plan Refunding Bonds of $18,935, thereby reducing the total debt levy issued and collected from property taxes to $647,500. NOW, THEREFORE, BE IT RESOLVED that the Preliminary 2026 General Fund Budget is hereby set at $20,315,824. BE IT FURTHER RESOLVED by the Mayor and City Council of the City of Farmington that $19,488,577 be levied in 2025, collectible in 2026, upon the taxable property in said city of Farmington for the following purposes: General Operations $14,868,024 Capital Equipment $ 1,178,000 Capital Projects $ 610,000 Economic Development $ 250,000 Building Maintenance $ 123,000 Trail Maintenance $ 300,000 Pavement Maintenance $ 200,000 Debt Service $ 1,959,553 Adopted by the City Council of the City of Farmington, Minnesota, this 15 th day of September 2025. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 52 of 60 Resolution No. 2025-061 Page 2 of 2 2026 DEBT SERVICE LEVY Fund Project Levy Amount 3093 2015A GO Improvement Bond $ 285,705 3136 2016B GO Refunding Bond 647,500 3141 2022A GO Bonds 342,343 3143 2024A GO Bonds 192,645 3144 2024A GO Bonds 80,510 Total Bond Financing $1,548,703 3146 2025A GO Bonds 195,850 Total Debt Levy $1,744,553 3141 2022A GO Bonds Tax Abatement $ 130,000 3144 2024A GO Bonds Tax Abatement 85,000 Total Debt Levy and Tax Abatement Levy $1,959,553 Page 53 of 60 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Ordinance 2025-007 Amending Title 6, Chapter 9, of the Farmington City Code as it Relates to Park Regulations Meeting: Regular Council - Sep 15 2025 INTRODUCTION: The City of Farmington (City) has an ordinance that pertains to park regulations and is included in the smoking, address doesn’t (Ordinance) Ordinance Park current The packet. Regulations vaporizing, or otherwise consuming any tobacco or cannabis product in any public park. DISCUSSION: One of the Parks and Recreation Commission’s (the Commission) work plan goals for 2025 is to “Develop a Smoke-Free Parks Ordinance.” This was also a work plan goal in 2024 as the Commission started the discussion of what should be included in a City ordinance. The discussion included a presentation from Dakota County Public Health and Tobacco-Free Alliance on a tobacco-free parks overview. Consensus from the Commission was to keep the ordinance simple, not tons of exceptions, and the enforcement mechanism voluntary compliance. Following the legislation of adult-use cannabis, City Council at its July 21, 2025 meeting passed Ordinance 2025-004 Amending Title 3 Business Regulations by adding Chapter 27: Cannabis and Hemp Retail Registration. Chapter 27 addressed Use in Public Spaces or Places of Public Accommodation: No person shall use cannabis flower, cannabis products, lower potency hemp edibles, or hemp-derived consumer products in a public space or a place of public accommodation unless the premises is an establishment or an event licensed to permit on-site consumption of cannabis products. The definition of Public Spaces or Places of Public Accommodation is, but not limited to, publicly owned property and outdoor and indoor areas of a public recreation center or public park, trail, street or sidewalk including, but not limited to, a public playground, swimming pool or other recreational area, and gymnasiums. This specifically includes, but is not limited to, the Rambling River Center, Schmitz-Maki Arena and City park properties. Thus, use of cannabis products is currently prohibited within the City’s park system and facilities. Staff consulted with the City Attorney on adding a smoke-free parks ordinance and both agreed it made more sense to add it to the current Park Regulations Ordinance under 6-9-6: Prohibited Activities. The City Attorney then drafted the attached Ordinance Amending Title 6, Chapter 9, of the Farmington City Code as it Relates to Park Regulations. A summary of the Ordinance amendment includes: Page 54 of 60 Definition of “Public Park, or parks” now includes a structure or improvement owned or leased by the City for the use of the public for active or passive recreation and any improved or unimproved trails, sidewalks, and parking lots or areas. smoking, on prohibition a establishing (I) (Prohibited 6-9-6 Section Adds Activities) vaporizing, or otherwise consuming any tobacco or cannabis in any public park. It also provides definitions for electronic delivery device, smoking, and tobacco products. Cleans up the language in park regulations and rules. Adds language for violation of 6-9-6(I) which shall be a request for voluntary compliance made by a City employee or Law Enforcement Officer. If any person refuses to voluntary comply, or commits a subsequent violation, such person may be issued a citation for a fine up to $300 and may be excluded from use of the park. The Police Chief reviewed the Ordinance amendment, specifically 6-9-12: Enforcement and Penalties, and found it to be acceptable. The Parks and Recreation Commission reviewed the attached draft Ordinance at their September 10, 2025 meeting. They recommended City Council approve Ordinance 2025-007 Amending Title 6, Chapter 9, of the Farmington City Code as it Relates to Park Regulations, with a vote of 4-0. ACTION REQUESTED: Approve and pass Ordinance 2025-007 Amending Title 6, Chapter 9, of the Farmington City Code as it Relates to Park Regulations. ATTACHMENTS: Chapter 9 Park Regulations Ord 2025-007 Amending Title 6 Chapter 9 as it Relates to Park Regulations Page 55 of 60 CHAPTER 9 PARK REGULATIONS SECTION: 6-9-1: Definition 6-9-2: Defacing Or Destroying Property 6-9-3: Littering Prohibited 6-9-4: Park Hours 6-9-5: Open Fires Prohibited 6-9-6: Prohibited Activities 6-9-7: Animals In Parks 6-9-8: Camping 6-9-9: Motor Vehicles 6-9-10: Reservations 6-9-11: Rules 6-9-12: Violation 6-9-1: DEFINITION: Public park, or parks, is any land owned or leased by the city for the use of the public for active or passive recreation. (Ord. 015-698, 6-15-2015) 6-9-2: DEFACING OR DESTROYING PROPERTY: No person shall injure, damage, destroy, diminish or impair the value of any public park in the city including, but not limited to, buildings, structures, signs, trees, shrubs or vegetation. (Ord. 015-698, 6-15-2015) 6-9-3: LITTERING PROHIBITED: No person shall litter, cast or throw rubbish, trash or garbage in any public park including any adjacent water area within the city, but shall place such materials in proper receptacles. Where receptacles are not provided in the public park, all such rubbish, trash or garbage shall be carried away from the park by the person responsible for its presence. (Ord. 015-698, 6- 15-2015) 6-9-4: PARK HOURS: (A) No person shall be in any public park, and no person shall remain in or leave any vehicle in any public park, between the hours of eleven o'clock (11:00) P.M. and seven o'clock (7:00) A.M. of the following morning. (B) Special permission for groups of persons to remain in any public park for a longer period than those designated herein may be obtained from the city council. (C) Duly designated city employees may enter the public parks at any time in the performance of their duties. (Ord. 015- 698, 6-15-2015) 6-9-5: OPEN FIRES PROHIBITED: No person shall build a fire in any area in a public park. (Ord. 015-698, 6-15-2015) 6-9-6: PROHIBITED ACTIVITIES: (A) Sell or offer for sale any article in any park; provided, that refreshments or other articles may be sold by the city or by persons authorized by the city to do so. (B) Post, paste, fasten, paint or affix any placard, bill, notice or sign upon any structure, tree, stone, fence, thing or enclosure in any park without the written permission of the city park and recreation department. (C) No person shall distribute or display within any park any circulars, cards or announcements, printed or not, for events other than those sponsored by or with the participation or endorsement of the city when the intention of such activity is to promote a commercial enterprise. (D) Gambling, excessive use of alcoholic beverages, or abusive, boisterous, profane or indecent language, or conduct, in any public park is prohibited. (E) No person shall disobey any responsible lawful order or direction of any park employee or police officer. (F) No person involved in any park event or in any use of the public parks shall commit an unfair discriminatory practice, deny another person access to, admission to, utilization of, or benefit from any such events or park use because of race, sex, color, creed, religion or national origin. Page 56 of 60 (G) It shall be unlawful for any person to use a golf club to hit, chip, drive or otherwise propel a golf ball or other object in a city park. (H) No glass containers may be brought in and used in parks. (Ord. 015-698, 6-15-2015) 6-9-7: ANIMALS IN PARKS: (A) No person shall kill, trap, hunt, pursue, or in any manner disturb or cause to disturb any wildlife; provided, however, that unless prohibited by resolution of the council, fishing shall be permitted. (B) No owner of a dog shall permit his/her dog to be at large in city parks, but shall keep such dog under restraint at all times. "Restraint" as used herein shall be deemed to mean controlled by a leash not exceeding six feet (6') in length. The owner must dispose of all feces and have in said possession at all times, feces disposal equipment or device. (C) No person shall ride, lead or permit a horse, pony, donkey or other similarly sized animal in any public park except in those areas where such animals are specifically allowed by resolution of the council. (Ord. 015-698, 6-15-2015) 6-9-8: CAMPING: No person shall be permitted to camp overnight in a park, nor shall anyone be permitted to park a camper or camp trailer in a park parking lot except during the hours of operation. (Ord. 015-698, 6-15-2015) 6-9-9: MOTOR VEHICLES: (A) Designated Areas: No vehicle shall be operated on any city park or trail except in the designated parking or travel areas. (B) Parking Hours: No vehicles shall be parked in the parking areas later than or before the hours of operation. (C) Operation Upon Lakes Or Ponds: No person shall operate any type of motor powered vehicle upon any lake or pond within the city. (D) Exception: This section shall not apply to city maintenance or emergency vehicles or to work being performed in city parks and under city control or direction. (Ord. 015-698, 6-15-2015) 6-9-10: RESERVATIONS: Any group wishing to reserve the use of a shelter for a particular purpose shall request such a date through the online reservation or at city hall. (Ord. 015-698, 6-15-2015) 6-9-11: RULES: (A) Rules and regulations may be adopted from time to time by the city council governing the use and enjoyment of the parks. (B) Any person who violates a rule or regulation so posted may be excluded from the use of the park and may, in addition, be prosecuted for a misdemeanor. (C) Emergency rules and regulations may be implemented by the park and recreation department in unique, unusual or hazardous situations. They shall remain in effect for a period not to exceed thirty (30) days. (Ord. 015-698, 6-15-2015) 6-9-12: VIOLATION: Violation of any of the terms or conditions of this chapter shall constitute a misdemeanor. (Ord. 015-698, 6-15-2015) fa192 6-10.txt Page 57 of 60 236882v2 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE 2025-007 AN ORDINANCE AMENDING TITLE 6, CHAPTER 9, OF THE FARMINGTON CITY CODE AS IT RELATES TO PARK REGULATIONS The City Council of the City of Farmington hereby ordains: SECTION 1. The Table of Contents for Title 6, Chapter 9 of the Farmington City Cide is hereby amended by adding the underlined language and deleting the [strikethrough] language as follows: SECTION: 6-9-1: Definition 6-9-2: Defacing Or Destroying Property 6-9-3: Littering Prohibited 6-9-4: Park Hours 6-9-5: Open Fires Prohibited 6-9-6: Prohibited Activities 6-9-7: Animals In Parks 6-9-8: Camping 6-9-9: Motor Vehicles 6-9-10: Reservations 6-9-11: Rules 6-9-12: Violation Enforcement and Penalties SECTION 2. Title 6, Chapter 9, Section 1 of the Farmington City Cide is hereby amended by adding the underlined language as follows: 6-9-1: DEFINITION: Public park, or parks, is any land, structure, or improvement owned or leased by the City for the use of the public for active or passive recreation. Public parks include any improved or unimproved trails, sidewalks, and parking lots or areas. SECTION 3. Title 6, Chapter 9, Section 6 of the Farmington City Cide is hereby amended by adding the underlined language as follows: 6-9-6: PROHIBITED ACTIVITIES: * * * Page 58 of 60 Ordinance 2025-007 Page 2 of 3 (I) Smoking, vaporizing, or otherwise consuming any tobacco or cannabis product in any public park is prohibited, including any improved or unimproved trails, sidewalks, and parking lots or areas, or inside a motor vehicle within the public park. For purposes of this section, the following definitions apply: (1) Electronic delivery device means any product containing or delivering cannabis, other plant, or nicotine, lobelia or any other substance, whether natural or synthetic, intended for human consumption through the inhalation of aerosol or vapor from the product. Electronic delivery device includes, but is not limited to, devices manufactured, marketed or sold as e-cigarettes, e-cigars, e-pipes, vape pens, mods, tank systems, or under any other product name or descriptor. Electronic delivery device includes any component part of a product, whether or not marketed or sold separately. Electronic delivery device does not include any “drug,” “device,” or “combination product” as defined in the Federal Food, Drug, and Cosmetic Act that has been authorized by the United States Food and Drug Administration for sale as a tobacco cessation product, a tobacco dependence product, or for other medical purposes. (2) Smoking means inhaling, exhaling, burning, vaporizing, or carrying any lighted or heated cigar, cigarette, pipe, or any other lighted or heated product containing, made or derived from nicotine, marijuana, or other plant, whether natural or synthetic, that is intended for inhalation. Smoking includes carrying or using an activated electronic delivery device. (3) Tobacco product includes any product containing, made, or derived from tobacco or nicotine, whether natural or synthetic, that is intended for human consumption, whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means, or any component, part, or accessory of a tobacco product including, but not limited to, cigarettes; cigars; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready rubbed, and other smoking tobacco; snuff; snuff flour; cavendish; plug and twist tobacco; fine cut and other chewing tobaccos; shorts; refuse scraps, clippings, cuttings and sweepings of tobacco; and other kinds and forms of tobacco. SECTION 4. Title 6, Chapter 9, Section 11 of the Farmington City Code is hereby amended by adding the underlined language and deleting the [strikethrough] language as follows: 6-9-11: RULES: (A) Rules and regulations governing the use and enjoyment of the parks may be adopted from time to time by the City Council governing the use and enjoyment of the parks. Such rules and regulations shall be part of this chapter and may be posted in the parks. (B) Any person who violates a Compliance with such rules or regulations so posted adopted shall be enforced as set forth in this chapter may be excluded from the use of the park and may, in addition, be prosecuted for a misdemeanor. (C) Emergency rules and regulations may be implemented by the park and recreation department in unique, unusual or hazardous situations. They shall remain in effect for a period not to exceed thirty (30) days. Page 59 of 60 Ordinance 2025-007 Page 3 of 3 SECTION 5. Title 6, Chapter 9, Section 12 of the Farmington City Cide is hereby amended by adding the underlined language and deleting the [strikethrough] language as follows: 6-9-12: VIOLATIONENFORCEMENT AND PENALTIES: Except for violations of Section 6-9-6(I), Violation violation of any of the terms or conditions section of this chapter, including rules and regulations adopted by the City Council from time to time, shall constitute a misdemeanor. For violations of Section 6-9-6(I), initial enforcement shall be a request for voluntary compliance made by a City employee or made by a law enforcement officer of the City or County. If any person refuses to voluntarily comply with Section 6-9-6(I), or commits a subsequent violation of Section 6-9-6(I), such person may be issued a citation for a fine of up to $300, and may be excluded from the use of the park. SECTION 6. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published upon a four-fifths vote of the City Council. While a copy of the entire ordinance is available for inspection and without cost by any person at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. This ordinance includes the following changes relating to Title 6, Chapter 9, of the Farmington City Code: • Amending the Table of Contents • Amending Section 6-9-1 to amend the definition of “Public park, or parks” • Adding Section 6-9-6(I) establishing a prohibition on smoking, vaporizing, or otherwise consuming any tobacco or cannabis product in any public park • Amending Section 6-9-11 related to park rules and regulations • Amending Section 6-9-12 related to enforcement of the ordinance and penalties for violations SECTION 7. EFFECTIVE DATE. This ordinance shall be effective upon its passage and publication according to law. Passed by the City Council of the City of Farmington, Minnesota, this 15th day of September 2025. ATTEST: Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 60 of 60