HomeMy WebLinkAbout10.06.25 Council Packet
Meeting Location:
Farmington City Hall, Council
Chambers
430 Third Street
Farmington, MN 55024
CITY COUNCIL REGULAR MEETING AGENDA
Monday, October 6, 2025
7:00 PM
Page
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS / COMMENDATIONS
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
(This time is reserved for citizen comments regarding non-agenda items. No
official action can be taken on these items. Speakers are limited to five minutes
to address the city council during citizen comment time.)
7. CONSENT AGENDA
7.1. Payment of Claims
Agenda Item: Payment of Claims - Pdf
4 - 5
7.2. 2025-2026 Farmington High School Hockey Game Facility Use
Agreement
Agenda Item: 2025-2026 Farmington High School Hockey Game Facility
Use Agreement - Pdf
6 - 10
7.3. Application for Gambling Event Permit for Farmington Fire Relief
Association
Agenda Item: Application for Gambling Event Permit for Farmington Fire
Relief Association - Pdf
11 - 14
7.4. Terminate Contract with Proficient Construction for the Fire Station #1
Reroof Project
Agenda Item: Terminate Contract with Proficient Construction for the
Fire Station #1 Reroof Project - Pdf
15 - 17
7.5. Declaring Surplus Property-Police 18 - 20
Page 1 of 148
Agenda Item: Declaring Surplus Property-Police - Pdf
7.6. Donation from Farmington Firefighters Relief Association to the
Farmington Police Department K9 Unit
Agenda Item: Donation from Farmington Firefighters Relief Association
to the Farmington Police Department K9 Unit - Pdf
21 - 22
7.7. Donation from Happy Harry’s Furniture to the Rambling River Center
Agenda Item: Donation from Happy Harry’s Furniture to the Rambling
River Center - Pdf
23 - 24
7.8. Donation from TOWN Sports to the Rambling River Center
Agenda Item: Donation from TOWN Sports to the Rambling River
Center - Pdf
25 - 26
7.9. Fire Service Agreement with Track Strong
Agenda Item: Fire Service Agreement with Track Strong - Pdf
27 - 29
7.10. Minutes of the September 15, 2025 Regular City Council Meeting
Agenda Item: Minutes of the September 15, 2025 Regular City Council
Meeting - Pdf
30 - 38
7.11. Professional Services Agreement with Emmons & Olivier Resources,
Inc. for the Devonshire Pond Maintenance Final Design
Agenda Item: Professional Services Agreement with Emmons & Olivier
Resources, Inc. for the Devonshire Pond Maintenance Final Design -
Pdf
39 - 68
7.12. Receive Quotes and Award a Contract for the 2025 Fall Ash Tree &
Stump Removal
Agenda Item: Receive Quotes and Award a Contract for the 2025 Fall
Ash Tree & Stump Removal - Pdf
69 - 90
7.13. Receive Quotes and Award a Contract for the 2025 Shade Tree Bond
Grant Planting Phase 2
Agenda Item: Receive Quotes and Award a Contract for the 2025 Shade
Tree Bond Grant Planting Phase 2 - Pdf
91 - 108
7.14. Right of Entry Agreement for the Northeast Area Trunk Utilities
Agenda Item: Right of Entry Agreement for the Northeast Area Trunk
Utilities - Pdf
109 - 116
7.15. Temporary On-Sale Liquor License and Gambling Event Permit
(Spaghetti Bingo) for Knights of Columbus Council 2400 Farmington,
February 28, 2026
Agenda Item: Temporary On-Sale Liquor License and Gambling Event
Permit (Spaghetti Bingo) for Knights of Columbus Council 2400
Farmington, February 28 - Pdf
117 - 123
7.16. Temporary On-Sale Liquor License and Gambling Event Permit (Turkey
Bingo) for Knights of Columbus Council 2400 Farmington, November
22, 2025
Agenda Item: Temporary On-Sale Liquor License and Gambling Event
Permit (Turkey Bingo) for Knights of Columbus Council 2400
124 - 130
Page 2 of 148
Farmington, November 22, 2 - Pdf
7.17. Full-Time Firefighter and Fire Captain Job Descriptions, Wages, and
Authorization to Hire
Agenda Item: Full-Time Firefighter and Fire Captain Job Descriptions,
Wages, and Authorization to Hire - Pdf
131 - 136
7.18. Easement Agreement - Denmark Trail Workforce Housing Limited
Partnership
Agenda Item: Easement Agreement - Denmark Trail Workforce Housing
Limited Partnership - Pdf
137 - 145
7.19. Donation from Highview Christiania Lutheran Church to the Farmington
Police Department K9 Unit
Agenda Item: Donation from Highview Christiania Lutheran Church to
the Farmington Police Department K9 Unit - Pdf
146 - 147
7.20. Staff Approvals & Recommendations
Agenda Item: Staff Approvals & Recommendations - Pdf
148
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. CITY COUNCIL ROUNDTABLE
14. ADJOURN
Page 3 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Payment of Claims
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
Minnesota Statutes require that all claims for payment be presented to the City Council for
review and approval.
DISCUSSION:
The City Council has established a process to review and approve claims for payment at
each regular meeting. The list of claims for the period of 9/11/2025 to 9/30/2025 is being
presented for consideration, ensuring compliance with State law and maintaining proper
financial oversight.
BUDGET IMPACT:
The claims paid will reduce the available budget for the accounts listed in the detailed
report provided to the Council.
ACTION REQUESTED:
Approve payment of claims.
ATTACHMENTS:
Council Summary Payment of Claims 10-06-2025
Page 4 of 148
CLAIMS FOR APPROVAL 09/11/2025-09/30/2025
CHECK PAYMENTS 745,494.76$
ELECTRONIC PAYMENTS 681,398.47$
TOTAL 1,426,893.23$
The City Council receives a detail list of claims paid that is available to
the public upon request.
CITY OF FARMINGTON
SUMMARY PAYMENT OF CLAIMS
October 6, 2025
Page 5 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: 2025-2026 Farmington High School Hockey Game Facility Use Agreement
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
The City of Farmington (City) and Farmington School District (School District) annually
approve a Farmington High School Hockey Game Facility Use Agreement for ice rental
during high school boys and girls hockey games played at Schmitz-Maki Arena (Arena).
The agreement identifies the hourly ice rental rates and responsibilities of each entity
during games.
DISCUSSION:
The attached 2025-2026 Facility Use Agreement has been updated to reflect increased
costs including wages and benefits associated with full-time and seasonal City Staff
members who work during the games. As outlined in the agreement, there is a difference
in cost when the games are held Monday through Friday compared to games held on
Saturday.
The City Attorney reviewed the attached agreement and found it to be acceptable.
School District staff members reviewed the agreement, and Superintendent Jason Berg
signed the attached agreement showing the School District accepted the terms and
conditions.
BUDGET IMPACT:
The School District’s rental for high school games provides revenue to the Arena. The total
revenue received by the City depends on the number of home games played during the
2025-2026 regular high school season and post season play.
ACTION REQUESTED:
Approve the attached agreement with the School District for the rental of the Arena for
the Farmington High School boys and girls hockey games for the 2025-2026 season.
ATTACHMENTS:
2025-2026 High School Game Ice Rental Agreement Signed
Page 6 of 148
Page 7 of 148
227813v3
FARMINGTON HIGH SCHOOL GAME
FACILITY USE AGREEMENT
This Facility Use Agreement (“Agreement”), made and entered into this _____ day of _______, 2025, by
and between the Independent School District No. 192, a Minnesota independent school district (School
District) and the City of Farmington, a Minnesota municipal corporation (City).
1. Term. The School District is allowed to utilize the City’s facility, the Schmitz-Maki Arena (“Arena”),
for the Farmington High School varsity and junior varsity hockey games. This Agreement covers the
2025-2026 school year. The School District shall provide City with a calendar of games for the
2025-2026 school year by June 1, 2025.
2. Payment Terms.
a. The School District hereby agrees to pay to the City $358.00 an hour for Farmington High
School varsity and junior varsity games that are held Monday through Friday and $440.00 an
hour for varsity and junior varsity games played on Saturdays.
b. Since the School District is tax-exempt no taxes will be charged. The City agrees to allow the
School District to keep 100% of the gross ticket proceeds from said hockey games.
c. City will issue a monthly invoice to the School District at the end of each month. The City
reserves the right to charge a 1.5% interest per month for any unpaid bill that extends forty-
five (45) days beyond the due date.
3. Cancellation. If the School District cancels a pre-scheduled hockey game and a different user does not
rebook that time, then the City may still charge the School District for the cancelled game. The School
District shall not be penalized for cancelling pre-scheduled games when the following conditions
apply:
a. When the School District has declared school closed due to inclement weather or other emergency
condition, Act of God/Force Majeure;
b. When the Minnesota State High School League curtails all practice times or games for any reason;
or
c. Some mechanical failure occurs as described in Section 8.
4. Rules and Regulations. The rules, policies, and regulations of the Arena, as amended from time to
time, shall be and are a part of this Agreement as though they were set out in full herein, and are
specifically incorporated as a part hereof by reference. Violation of any of the rules and regulations
by any player, volunteer, or employee of the School District shall be grounds to bar or limit future use
of the Arena.
Page 8 of 148
227813v3
5. Indemnification. The School District shall defend, indemnify and hold the City, its officers, employees
and agents harmless from and against any and all liability, loss, expense (including reasonable
attorneys’ fees and costs) or claims for injury or damage arising out of the performance of this
Agreement, caused by or resulting from the negligent or intentional acts or omissions of the School
District, its officers, directors, volunteers, agents or employees. This release and indemnification does
not apply to intentional, willful, or wanton acts by the City. The School District agrees this indemnity
obligation shall survive the completion or termination of this Agreement.
Further, the School District agrees that it and its members and guests using the Arena shall abide by
all rules and regulations from time to time in effect governing the use thereof.
6. Insurance. The School District must obtain and maintain liability insurance in amounts not less than
the statutory liability limits established under Minn. Stat. Ch. 466 and may obtain other insurance it
deems necessary to insure the parties, the School District. The School District shall also maintain
workers’ compensation coverage as required by law. All insurance policies shall be issued to the
School District and shall name as additional insured the City.
7. Rescheduling. It is understood that the City and the School District each reserves the right to
reschedule the dates or times of permitted use of said facilities on 20-days written notice.
8. Equipment. In the event of mechanical failure of the Arena’s equipment, the School District shall be
notified by the City staff as soon as possible. Prepaid fees for hours canceled due to mechanical
failure shall be refunded to the School District.
9. Staffing.
a. The City shall provide and pay for the following during the events held at the Arena:
• One (1) penalty box gate operator; and
• One (1) Zamboni operator.
b. The School District shall provide and pay for all other positions the School District deems
necessary, including but not limited to the following:
• First-aid personnel;
• Game referees;
• Goal judges when deemed necessary by the Athletic Director;
• Admission personnel;
• One (1) scoreboard operator; and
• One (1) announcer.
10. Concessions. Concessions are provided by the Farmington Youth Hockey Association (FYHA).
Scheduling and concession’s staffing will be facilitated by FYHA. The School District agrees to
inform both FYHA and the City about any concerns and/or issues it has with concessions.
11. Notification. The School District shall be responsible for notifying their opponents of the game
schedule and fees set forth by the City for the Arena.
Page 9 of 148
227813v3
12.Assignment. The School District shall not assign or transfer its rights and privileges granted under
this Agreement, either in whole or in part, without written consent from the City. Any successor will
assume all responsibilities and terms in accordance with this Agreement.
13.Termination. Either Party may terminate this Agreement for any reason by providing the other party
thirty (30) days written notice.
14.Severability. If any provisions of this Agreement shall be invalid for any reason, such invalidity shall
not affect the remaining provisions herein, the parties to this Agreement hereby declaring that they
would have agreed to the other provisions of this Agreement notwithstanding such invalidity.
15.Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of
the State of Minnesota. All proceedings related to this Agreement shall be venued in Dakota County,
Minnesota.
16.Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or
agreements, whether written or oral, between the Parties and contains the entire agreement.
17.Amendments. Any modification or amendment of to this Agreement shall require a written agreement
signed by both Parties.
FARMINGTON SCHOOL DISTRICT CITY OF FARMINGTON, a
ISD #192 Minnesota Municipal Corporation
______________________________
By: Jason Berg By: Joshua Hoyt
Its: Superintendent Its: Mayor
______
By: Lynn Gorski
Its: City Administrator
Page 10 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: David Chanski, Asst City Admin/HR Director
Department: Administration
Subject: Application for Gambling Event Permit for Farmington Fire Relief Association
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
The Farmington Fire Relief Association has submitted a Gambling Event Permit Application
for gambling activities to be conducted at Farmington Fire Station 1, 21625 Denmark
Avenue, Farmington, MN.
DISCUSSION:
The City has received an application from the Farmington Fire Relief Association for
approval of an application to conduct gambling activities at Farmington Fire Station 1 at
21625 Denmark Avenue, Farmington, Minnesota, on November 8, 2025. Per Minnesota
Statute, local government approval is required prior to approval by the Gambling Control
Board.
A background investigation is not required for a Gambling Event Permit. Staff recommends
approval of this application and adoption of Resolution 2025-70 Concurring with the
Issuance of a Minnesota Lawful Gambling Permit to Conduct Off-Site Gambling (Raffle and
Bingo) for Farmington Fire Relief Association, November 8, 2025.
BUDGET IMPACT:
No Fee
ACTION REQUESTED:
Adopt Resolution 2025-70 Concurring with the Issuance of a Minnesota Lawful Gambling
Exempt Permit to Conduct Off-Site Gambling - Farmington Fire Relief Association, for an
event on November 8, 2025 at Farmington Fire Station 1.
ATTACHMENTS:
2025-070 Gambling Event Permit, Farmington Fire Relief Association 11.08..25
Gambling Permit Application, Farmington Fire Relief Association 11.08.25
Page 11 of 148
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-066
A RESOLUTION CONCURRING WITH THE ISSUANCE
OF A MINNESOTA LAWFUL GAMBLING PERMIT
TO CONDUCT OFF-SITE GAMBLING (RAFFLE & BINGO) –
FARMINGTON FIRE RELIEF ASSOCIATION
NOVEMBER 8, 2025
WHEREAS, the Farmington Fire Relief Association has made application for a Lawful
Gambling Permit to the Gambling Control Board to conduct off-site gambling in the form of a
raffle and bingo; and
WHEREAS, the City of Farmington has no objections to the said activity.
NOW, THEREFORE, BE IT RESOLVED that the Farmington Mayor and City
Council hereby concur with the issuance of a Lawful Gambling Exempt Permit by the Gambling
Control Board to the Farmington Fire Relief Association for an event on November 8, 2025 to be
conducted at Farmington Fire Station 1, 21625 Denmark Avenue, Farmington, Minnesota.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of October 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Lynn Gorski, City Administrator
Page 12 of 148
Page 13 of 148
Page 14 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Terminate Contract with Proficient Construction for the Fire Station #1
Reroof Project
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
City Council, at its August 18, 2025 meeting, accepted bids and awarded a contract for
the Fire Station #1 Reroof Project. Proficient Construction of Lake Elmo, MN, was awarded
the contract in the amount of $351,396.95.
DISCUSSION:
The Fire Station #1 Reroof Project included full replacement of the existing 10,000 square
foot roof system and removal and replacement of the existing Kalwell skylight. All roofing
underlayment, insulation, flashing, and roofing membranes will be systematically removed,
disposed of properly, and replaced.
Base bid included a 60 mil-fully-adhered Ethylene Propylene Diene Monomer (EPDM) roof
system with a 20-year No Dollar Limit (NDL) warranty. Add Alternate was to provide and
install a 90 mil EPDM membrane with a 30-year NDL warranty in lieu of a 60 mil membrane.
Staff’s recommendation, which was approved by City Council, was to move forward with
the Add Alternate.
INSPEC, who is providing Roofing Consultation Services for the City, informed City staff the
week of September 22, 2025, that Proficient Construction admitted that the company has
not completed the training and doesn't possess the required certification to install the
specified membrane and insulation for the 30-year NDL warranty from the manufacturer.
Thus, staff’s recommendation is to terminate the contract with Proficient Construction for
the Fire Station #1 Reroof Project. The Termination Notice is attached.
The City Attorney reviewed the attached Termination Notice and found it to be
acceptable.
ACTION REQUESTED:
Terminate the contract with Proficient Construction for the Fire Station #1 Reroof Project
Page 15 of 148
and authorize staff to certify mail the attached Termination Notice to Proficient
Construction.
ATTACHMENTS:
Proficient Construction Termination Notice
Page 16 of 148
VIA CERTIFIED U.S. MAIL
October 7, 2025
Proficient Construction
8997 – 33rd Street North
Lake Elmo, MN 55042
Re: Termination Notice
Roofing Project, Farmington Fire Station #1, dated September 3, 2025
Dear Proficient Construction:
The City of Farmington and Proficient Construction entered into contract noted above (“Contract”), which
was executed on September 3, 2025. Article 7 of the Contract establishes that the Contract may be
terminated “as provided in Article 14 of AIA Document A201-2017.” Article 14 of that AIA Document
provides that the City may terminate the Contract if Proficient Construction fails to supply enough
properly skilled workers or proper materials for the project. See Section 14.2.1.1.
Despite representing that Proficient Construction possessed all required certifications to perform the
work for the project, Proficient Construction has admitted that the company has not completed the
necessary training and does not possess the certification to install the specified membrane and insulation
for the required 30-year NDL warranty.
Accordingly, pursuant to Section 14.2.1.1, the City of Farmington hereby notifies Proficient Construction
that the City is terminating the Contract effective as of the date of this notice.
The City Council of the City of Farmington approved this termination on October 6, 2025.
CITY OF FARMINGTON
Kellee Omlid
Farmington Parks and Recreation Director
Page 17 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Nate Siem, Police Chief
Department: Police
Subject: Declaring Surplus Property-Police
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
The Police Department recommends declaring nine firearms as surplus equipment.
DISCUSSION:
The following nine shotguns were initially purchased for squad use. Since the transition to
squad rifles, these firearms have been removed from service.
Firearm Serial No.
JC Higgins/ Sears Roebuck 20-12 ga 5832004
Remington Wingmaster 870 12ga V158448V
Remington Magnum 870 12ga W918285M
Remington Magnum 870 12ga B686523M
Remington Magnum 870 12ga D025926M
Remington Magnum 870 12ga AB160494M
Remington Magnum 870 12ga AB170613M
Remington Magnum 870 12ga D712115M
Remington Magnum 870 12ga C251239M
These firearms will be sold or traded in, to maximize value from them. This credit will be used
to purchase or trade for replacement firearms, firearms parts and/or ammunition.
BUDGET IMPACT:
Any proceeds or trade credits received from the sale or trade of these firearms will be used
to purchase replacement firearms, firearms parts and/or ammunition.
ACTION REQUESTED:
Staff recommends adopting Resolution 2025-065 Declaring Items as Surplus and Authorizing
Sale of Firearms.
Page 18 of 148
ATTACHMENTS:
Surplus Firearm Resolution Shotguns
Page 19 of 148
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-065
A RESOLUTION DECLARING ITEMS AS SURPLUS
AND AUTHORIZING DISPOSAL
WHEREAS, the Police Department has identified firearms no longer in departmental use;
and
WHEREAS, the firearms are listed as follows:
Firearm Serial No.
JC Higgins/ Sears Roebuck 20-12 ga 5832004
Remington Wingmaster 870 12ga V158448V
Remington Magnum 870 12ga W918285M
Remington Magnum 870 12ga B686523M
Remington Magnum 870 12ga D025926M
Remington Magnum 870 12ga AB160494M
Remington Magnum 870 12ga AB170613M
Remington Magnum 870 12ga D712115M
Remington Magnum 870 12ga C251239M
WHEREAS, these firearms were originally purchased by the Police Department for patrol
squad use and have since been removed from active service; and
WHEREAS, the Police Department recommends declaring these firearms surplus and
authorizing their sale or trade through an authorized law enforcement dealer in order to maximize
value; and
WHEREAS, any proceeds or trade credits received from the sale or trade of these firearms
will be used to purchase firearms, firearm parts and/or ammunition to offset approved purchases.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the
above-listed firearms are hereby declared surplus property and authorize their disposal through
sale or trade, with any funds or credits applied toward the acquisition of firearms, firearm parts
and/or ammunition.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of October 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Lynn Gorski, City Administrator
Page 20 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Nate Siem, Police Chief
Department: Police
Subject: Donation from Farmington Firefighters Relief Association to the Farmington
Police Department K9 Unit
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
A donation was made to the Farmington Police Department K9 from the Farmington
Firefighters Relief Association.
DISCUSSION:
A donation in the amount of $4,500 was made by the Farmington Firefighters Relief
Association to the FPD K9 Unit. The money was from proceeds of Farmington Liquor Store's
silent auction.
The donation has been deposited into the City's general fund, for the purpose of
supporting the K9 program's expenses.
Staff would like to express their appreciation to Farmington Liquor and the Farmington
Firefighters Relief Association.
ACTION REQUESTED:
Adopt Resolution 2025-067 Accepting a Donation of $4,500 from the Farmington Firefighters
Relief Association.
ATTACHMENTS:
2025-068 Accepting $4,500 from the Farmington Fire Relief Association
Page 21 of 148
Page 22 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from Happy Harry’s Furniture to the Rambling River Center
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
A donation was recently made to the Rambling River Center (RRC) by Happy Harry’s Furniture.
DISCUSSION:
A donation in the amount of $379.33 was recently made by Happy Harry’s Furniture to the RRC.
The donation was made through a program created in 2011 in which a customer of Happy Harry’s
Furniture can select a charity of their choice to receive a donation when merchandise is purchased
from the store. Then 10% from the sale to the customer is donated to the charity. The RRC is one
of the charities that can be selected by customers.
With these donations, Happy Harry’s Furniture has donated a total of $17,291.43 to the RRC since
the program’s inception. This partnership with Happy Harry’s Furniture has been very beneficial
over the long term given the funds that have been donated to the RRC.
The donation has been deposited into the RRC Capital Improvement Fund to fund future building
improvements and/or purchase new equipment and furniture.
Staff will communicate the City’s appreciation on behalf of the City Council to Happy Harry’s
Furniture for their generous donation to the RRC.
ACTION REQUESTED:
Adopt Resolution 2025-066 Accepting a Donation of $379.33 from Happy Harry’s Furniture to the
Rambling River Center.
ATTACHMENTS:
2025-066 Accepting $379.33 from Happy Harry's Furniture
Page 23 of 148
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-066
A RESOLUTION ACCEPTING
A DONATION OF $379.33 FROM HAPPY HARRY’S FURNITURE
TO THE RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Happy Harry’s Furniture has donated $379.33 to the Rambling River Center
; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City
Council hereby accept with gratitude the generous donation of $379.33 from Happy Harry’s
Furniture to the Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of October 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Lynn Gorski, City Administrator
Page 24 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from TOWN Sports to the Rambling River Center
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
A donation was recently made to the Rambling River Center (RRC) by TOWN Sports.
DISCUSSION:
A donation in the amount of $132.90 was recently made by TOWN Sports to the RRC. RRC
members had the opportunity to buy sweatshirts and T-shirts through TOWN Sports with the
Rambling River Center’s logo on it. TOWN Sports then donated 15% of total sales to the
RRC.
The donation has been deposited into the RRC Capital Improvement Fund to fund future
building improvements and/or purchase new equipment and furniture.
Staff will communicate the City’s appreciation on behalf of the City Council to TOWN
Sports for their generous donation to the RRC.
ACTION REQUESTED:
Adopt Resolution 2025-067 accepting a donation of $132.90 from TOWN Sports to the RRC.
ATTACHMENTS:
2025-067 Accepting $132.90 from TOWN Sports
Page 25 of 148
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-067
A RESOLUTION ACCEPTING
A DONATION OF $132.90 FROM TOWN SPORTS
TO THE RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
TOWN Sports has donated $132.90 to the Rambling River Center
; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City
Council hereby accept with gratitude the generous donation of $132.90 from TOWN Sports to the
Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of October 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Lynn Gorski, City Administrator
Page 26 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Matt Price, Fire Chief
Department: Fire
Subject: Fire Service Agreement with Track Strong
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
The Fire Department has partnered with Track Strong to provide fire and emergency
medical services during September 27th's demo derby.
DISCUSSION:
Fire and staff have determined the level of service for this event. Track Strong has agreed
to pay $1,500 for fire and emergency medical services provided by the city for coverage
during the 2025 demo derby.
BUDGET IMPACT:
Expenses are covered in the contracted price for service.
ACTION REQUESTED:
Approve the contract with Track Strong for $1,500 for services during the 2025 demo derby.
ATTACHMENTS:
2025_Fire_Rescue_Service_Agreement_Track_Strong
Page 27 of 148
Page 28 of 148
Page 29 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the September 15, 2025 Regular City Council Meeting
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
The minutes of the September 15, 2025 Regular City Council Meeting are attached for
review and approval.
ACTION REQUESTED:
Approve the minutes of the September 15, 2025 Regular City Council Meeting.
ATTACHMENTS:
09.15.25 Council Minutes
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Regular City Council Meeting Minutes of September 15, 2025 Page 1 of 8
City of Farmington
Regular Council Meeting Minutes
Monday, September 15, 2025
The City Council met in regular session on Monday, September 15, 2025, at
Farmington City Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 7 pm.
2. PLEDGE OF ALLEGIANCE
Mayor Hoyt led everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Mayor Joshua Hoyt
Councilmembers Holly Bernatz, Jake Cordes,
Nick Lien, and Steve Wilson
Members Absent: None
Staff Present: David Chanski, Interim City Administrator/HR Director
Amy Schmidt, City Attorney
Deanna Kuennen, Economic & Community Dev. Director
Tony Wippler, Planning Manager
Kim Sommerland, Finance Director
Matt Price, Fire Chief
Heath Walker, Fire Marshal
Kellee Omlid, Parks & Recreation Director
Nate Siem, Police Chief
Andrew Van Dorn, Police Sergeant
Bob Sauter, Police Sergeant
John Powell, Public Works Director
Shirley Buecksler, City Clerk
Also Present: Gary Rutherford, Police Chief – Retired
4. APPROVE AGENDA
Motion was made by Councilmember Bernatz and seconded by
Councilmember Wilson to approve the agenda, as presented.
Motion carried: 5 ayes / 0 nays
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5. ANNOUNCEMENTS / COMMENDATIONS
5.1 Pinning and Oaths of Office for Police Captains Bob Sauter and Andrew
Van Dorn
Mayor Hoyt administered the Oath of Office for Police Captains Bob Sauter
and Andrew Van Dorn.
5.2 Fire Prevention Week 2025 Proclamation
A proclamation was read by the City Council for Fire Prevention Week
2025. Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to proclaim October 5 – 11, 2025 as Fire
Prevention Week in Farmington.
Motion carried: 5 ayes / 0 nays
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
• Nate Ryan, 22390 Cambrian Way, Farmington
7. CONSENT AGENDA
7.1 Application for a Temporary On-Sale Liquor License from Star of the North
Council No. 276 Allied Masonic Degrees January 31, 2026
7.2 Minutes of the September 2, 2025 City Council Work Session
7.3 Minutes of the September 2, 2025 Regular City Council Meeting
7.4 Minutes of the September 9, 2025 Special City Council Meeting
7.5 Payment of Claims
7.6 Agreement with MetLife fore Paid Family Medical Leave Coverage
7.7 City Administrator Employment Agreement
7.8 Staff Approvals and Recommendations, including:
• Promotion of Kelly Huntington from ICPOET Cadet to Police Officer
• Appointment of Derrik Pelant to ICPOET Cadet
7.9 Declaring Surplus Equipment - IT
7.10 Declaring Surplus Property - Police
7.11 2025 Mill & Overlay – Change Order No. 1
Motion was made by Councilmember Bernatz and seconded by
Councilmember Lien to approve the Consent Agenda, as presented.
Motion carried: 5 ayes / 0 nays
8. PUBLIC HEARINGS
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9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
10.1 Waiver of Platting Application – 5275 190th Street W
Planning Manager Wippler presented a request from Hebert Homes for a
waiver of plat approval to split the property located at 5275 190 th Street W
to create an additional residential lot.
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to approve the waiver of plat, as presented.
Motion carried: 5 ayes / 0 nays
11. UNFINISHED BUSINESS
12. NEW BUSINESS
12.1 Preliminary 2026 General Fund Budget and Tax Levy
Director Sommerland presented the Preliminary 2026 General Fund
Budget and Tax Levy. Chief Price spoke in regard to the increase for the
Fire Department, which includes the addition of six full -time Firefighter
positions in 2026.
Motion was made by Councilmember Lien and seconded by
Councilmember Bernatz to adopt Resolution 2025-061 Adopting the
Preliminary 2026 Budget and Setting the Preliminary Tax Levy Collectible
in 2026.
Motion carried: 5 ayes / 0 nays
Motion was made by Councilmember Cordes and seconded by
Councilmember Wilson to set the public input meeting for the final 2026
budget and tax levy to be held on Monday, December 1, 2025 at 7 pm.
Motion carried: 5 ayes / 0 nays
12.2 Ordinance 2025-007 Amending Title 6, Chapter 9, of the Farmington City
Code as it Relates to Park Regulations
Director Omlid introduced Ordinance 2025 -007 and answered questions
for Council.
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Motion was made by Councilmember Cordes and seconded by
Councilmember Bernatz to pass Ordinance 2025-007 Amending Title 6,
Chapter 9, of the Farmington City Code as it Relates to Park Regulations.
Motion carried: 5 ayes / 0 nays
13. CITY COUNCIL ROUNDTABLE
City Attorney Schmidt followed up on comments made by Mr. Ryan during the
public comment section. Just for the public’s awareness of the litigation that
the City is engaged in related to the data center, there was a motion hearing
on July 31, 2025. The court heard the City’s motion to dismiss the Township’s
claims, and the matter is still under advisement with the court. The Judge has
90 days from the date she took it under advisement, which was July 31 st. We
are still waiting for the Judge’s decision on that issue. In the meantime, there
has been some written discovery that has been served in exchange. City Staff
has been working with the lead litigation attorney appointed by the League of
Minnesota Cities Insurance Trust to answer that discovery. At the same time, on
August 15th, based on a stipulation that the parties in both the coalition lawsuit
and Township lawsuit, which have been consolidated by the court, the court
ordered that any further discovery be stayed (put on hold) until the Judge
makes her decision on the City’s motion. So, we are in kind of a holding pattern
on that. Mr. Ryan is correct that, eventually, there will be a time when there will
be some mediation that will occur. Since we are in state court, not federal
court, it won’t be with a magistrate judge, it wil l be with a mediator that is
agreed upon by the parties. We are following the court’s direction and waiting
for her to make her decision.
Councilmember Lien said if anyone noticed Consent Agenda item 7.7, you’ll
see why I am very happy tonight.
Councilmember Bernatz congratulated our new Police Captains, as well as
Kelly and Derek, who are part of the ICPOET program, for their promotions. And
I, too, am excited that we have come to an agreement for our
City Administrator. Also, if you want to get out and see what’s happening in our
community and with our youth and looking for a fun opportunity, I recommend
coming to the Homecoming Parade on September 24 th.
Councilmember Cordes said he is excited about the news that was approved
under the Consent Agenda tonight. Also, not only is the Homecoming Parade
a great opportunity to see your community, but the football game on Friday
should be a fun game.
Councilmember Wilson commented on the levy and said trail maintenance
budget is a high priority for the City and a priority for all of us. If you drive by
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Apple Valley and Lakeville both have park-related construction going. A
couple years ago, Apple Valley passed a $73 million separate referendum.
Lakeville recently passed a $38 million referendum. Up to this point, Farmington
has refrained from bringing a park referendum to the community. With all the
work the Parks & Recreation Commission is doing, and the good work Director
Omlid is doing, I think this is something the City should talk about in the near
future, given how much we’re trying to do with a limited amount of funds. Trails
are in the top three favorite amenities in this community for obvious reasons.
City Clerk Buecksler congratulated Captains Sauter and Van Dorn . It was great
to see a full house here tonight to support them.
Director Chanski spoke on behalf of Chief Price who had to leave the meeting
tonight for training on new equipment. The Fire Department Open House is this
Wednesday, September 17th, starting at 5:30 pm at Fire Station #1. Also, this
evening you approved an Employment Agreement with Lynn Gorski to return
as City Administrator. Throughout the organization, there’s excitement to have
her back. For myself, I’m looking forward to going back to wearing one hat in
just a few weeks. She should be back with us and in that chair on October 6 th.
Congratulations to Captains Van Dorn and Sauter. I had the privilege of being
a part of their selection process. As Chief Siem said, four fantastic candidates,
very hard decision, no wrong decision. It’s been really cool to see them jump
into their new roles over the last month. Lastly, thank you as the Council for
adopting the preliminary budget and showing your trust in us as your Staff in
developing that and making recommendations that we did. Thank you to my
colleagues in the collaborative process and, especially, to Kim and her very
hard work. It’s not an understatement to say hundreds of hours that she had
put into this budget over the last six months. It’s been a big undertaking in
implementing the new financial management plan and all the different capital
changes and things that are going into the budget. Obviously, we still have
some more work to do over the next couple of months, but we have a great
foundation, and I think we’re going to be in a very good spot for our final
budget. Two other things I want to say on that. First of all, I’ve only been here
for seven months but, whenever someone outside of these walls asks me what
I enjoy about working for the City of Farmington, one of the things I consistently
say to people is what I enjoy and am proud about with the City of Farmington
is that we generally do good governance and we stick to our core principles
and our service provision items. We don’t do a lot of fluff stuff, we focus on
providing the highest level of core values to our residents, and I think that shows
in this budget and what my colleagues and I put into it. Also, to give a little
context, 12.98% is an increase, obviously. But, when Kim talked about some of
the factors that resulted beyond the Fire Department in those increases, those
are things that we are not the only entity facing. I want to share where some of
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our neighbors are at (as of the last Dakota County Manager’s Meeting a few
weeks ago):
Dakota County – about 8% increase
Apple Valley – 15.58% increase
Hastings – 8.38 % increase
Eagan – 8.9% increase
Rosemount – 12.9% increase
Lakeville – 7% increase
Burnsville – 7.4% increase
We are in the ballpark with all of our neighbors and where they’re experiencing
stresses on their budgets, as well.
Director Powell stated for those residents on Second Street that are not
attending the Fire Station Open House, there is an Open H ouse for the 2026
Street Improvement Project Wednesday evening from 5 – 6:30 pm here in the
City Hall atrium.
Director Omlid said the playground equipment for the Westview Acres Park was
supposed to be delivered today at Noon. I believe they will start the installation
tomorrow. I talked with the Principal at Boeckmann Middle School and invited
his student who helped select the equipment to come to the ribbon cutting.
Once we have a date and time, we will let you know, as well. We are really
excited to have the students come to a ribbon cutting, which may be mid - to
end of October by the time we get the site restoration done. Also, tomorrow is
Open Door Food Pantry from 3 to 4:30 pm at the Rambling R iver Center. And
following the Homecoming Parade is the Tiger Cub Pep Fest – hope you attend
that, as well.
Chief Siem said on the Consent Agenda was Kelly Huntington for appointment
to the position of Police Officer, and that’s been our second ICPOET candidate.
We are really excited to have her start tomorrow. It ’s going to be great to have
her on patrol. The second position was Derrik Palant, our third ICPOET
candidate, that $50,000 grant position. He was approved to start school on
October 6th at Hennepin Tech, and we hope to have h im here in uniform in
February. Also, before our next meeting, we will be starting Toys for Town
preparations – it’s that season again. Just to get it on your radar – it’s right
around the corner. And the promotions of Captain Van Dorn and Captain
Sauter – thank you so much for approving those. They’re going to be great
additions to the Depart ment. Lastly, I want to mention a great friend to the
Farmington Police Department, Pam McCarthy, and offer my condolence s to
her on the passing of her husband.
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Mayor Hoyt thanked Chief Siem for his condolences to Pam McCarthy – it was
a little bit of what I was referencing last week. Obviously, there is a very high-
profile event that happened. This country as a whole, in my opinion, is really at
a tipping point. There has been a lot of political discourse for the better part of
the last ten years or so. When it elevates to that level, it completely turns the
page on what we think normal is. And as you have more conversations with
your friends, your social circles, whatever it may be, it ’s tough because we’re
starting to get desensitized to the severity of all of it. When you hear about a
school shooting, I have noticed that people make comments like “how many
this time?” or “where was it at?” It ’s beyond the fact that it happened – it’s now
as if we’re somehow measuring what the severity of the thing is, and it ’s
heartbreaking that t hat’s our current reality. That we have, as a nation, gotten
to a point where we walk with our phones stuck in our hands, things happen,
and we’re quick to take video of it, and the information is out before people
are even notified. It’s especially disturbing when it happens in front of a large
crowd of young adults and the spouse and children of the slain. It ’s disturbing,
and it’s a harsh reminder for all of us to really dig deep and look at our core
values, our moral compass, what we think is important, and what we want to
put our energy and effort into. But it’s also the reason why we need to continue
to have people across this nation engage in d ialogue, stand up, have
conversations, even in the face of diversity and the face of disagreement. Just
having the conversations isn ’t enough. Just listening isn’t enough. It’s a two-way
street. Nate Ryan and I can have conversations all day long. Nate and I can
talk about what we believe or don’t believe to be true, what we want or what
we don’t want to happen with any number of topics. But if Nate and I can ’t
have a conversation where we’re willing to listen to the other side and respect
the difference of opinion – insert any topic you want it doesn’t matter. No one
wins. One person may win an argument. One person may win a disagreement.
But the totality of society comes down to our ability to have constructive
dialogue in the face of disagreement. And without pivoting too far, I ’m going
to pivot right into the school’s referendum for this fall. Community growth starts
in our schools. Community, culture, identity , and the strength of our nation is in
the hands of our kiddos. The future President of the United States is sitting in a
classroom somewhere. The future Chief of Police is sitting in a classroom
somewhere. The future executive of Fortune 500 companies is sitting in a
classroom somewhere. The leader of a non-profit is sitting in a classroom
somewhere right now. Much has been said in the last few years in the failed
referendums within our School District but let’s not be mistaken. Our School
District is our number one employer. They have over 1,000 employees. Insert any
name you want – when your number one employer has to have a significant
reduction in staffing, there is a loss to those in the schools. It directly imp acts the
level of education, the classroom sizes, the program offerings, everything. It’s
not something you’re going to feel in year one, you’re going to feel it in year
five, year ten, year 15. It’s a long play. And I appreciate what the District is doing
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to try to over-communicate and put out all the information. The net of it is – they
have too many unfunded mandates. There are too many things that our District
has to continue to fund because of our State Legislature. At the end of the day,
they need more money. Now, you say yes this fall, it means they’re going to
revoke the existing and they’re going to implement new, and your t axes will go
up for two years. Then, they’re going to go down because of the long -term
capital debt that is being paid. Say no, and your taxes will not go up, and they
will go down over time, but so will the educational opportunities for all of the
children. And it doesn’t matter what house they live in, what development th ey
live in, it doesn’t matter. Everyone is going to be affected. I usually don’t like to
cross lines when it comes to City Council, City Government, and the School
District, but we’re going to feel the impact of a no vote. Everybody in this
community is going to feel the impact of a no vote. So, please, educate
yourself, find the resources that are out there, talk to other in dividuals, but
please vote. Support the referendum. Support the growth of this community.
It’s going to be uncomfortable for a little bit, but I promise you the alternative is
far more uncomfortable. And that is not a reali ty that I know a lot of people
want to be any part of. So, please, vote yes this fall for the School’s referendum.
14. ADJOURNMENT
Motion was made by Councilmember Bernatz and seconded by
Councilmember Cordes to adjourn the meeting at 8:55 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Professional Services Agreement with Emmons & Olivier Resources, Inc. for
the Devonshire Pond Maintenance Final Design
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
Stormwater in the City of Farmington is treated primarily by stormwater ponds located
throughout Typical year. every nearly being created new with city, the ponds
maintenance requirements of these ponds include excavation to regain lost capacity,
removal of overgrown vegetation, and inlet/outlet repair. A feasibility report has been
prepared and attached for the pond located at the northwest corner of Devonshire
Avenue/206th Street West; this pond is a high priority for maintenance.
DISCUSSION:
The City's storm water ponds and conveyance system needs to function properly in order
to properly treat incoming runoff and to protect adjacent properties. If excess sediment
accumulates in a treatment pond, it loses its effectiveness. If the inlets to, and outlets from,
storm water ponds are damaged or decayed, they will not control the flow properly.
The Devonshire Pond was originally constructed in 1993 to serve Riverside Estates and was
expanded about 10 years later. This will be the first major maintenance completed on this
pond in about 32 years.
In early 2023, the City Council approved the Consultant Pool for 2023-2027. Emmons &
Olivier Resources (EOR) is one of the firms in the Consultant Pool and has prepared the
attached scope and budget based on the feasibility report findings and discussions with
City Staff. The scope includes the following major tasks:
City Progress Meetings
Wetland Delineation, Report, and WCA Permitting
Dredging Plan Development
Cost Estimates and Bidding Assistance
Based on the feasibility report findings, attached is a separate Professional Services
Agreement for design and bidding assistance.
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BUDGET IMPACT:
The 2025-2029 Capital Improvement Program (CIP) includes $400,000 for Annual Storm
Water Management Maintenance, funded via the City' s Storm Water fund. Storm water
related activities, including studies, cleaning etc., fall under this CIP item. Work under this
EOR contract will be billed hourly for a cost not to exceed $32,521. Based on the feasibility
report, the estimated construction cost without contingencies applied is $167,420. The
funding source is the Storm Water fund.
ACTION REQUESTED:
Approve a Professional Services Agreement with Emmons & Olivier Resources, Inc. for the
Devonshire Pond Maintenance Final Design
ATTACHMENTS:
Devonshire Pond Feasibility Report Final 072525
100625 PSA EOR Devonshire Pond Maintenance final design
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07.25.2025
Prepared by: EOR
For: City of Farmington
Devonshire Avenue & 206th Street Stormwater Pond
Feasibility Summary
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SIGNATURE PAGE
Report Prepared and Reviewed By:
Kyle Crawford, PE
Engineer of Record, Project Manager
Emmons & Olivier Resources, Inc.
REVISIONS REGISTRY
Identification Date Description of Issue and/or Revision
Draft Report 06.19.2025 Draft Report to City
Draft Report 07.17.2025 City Staff review
Final Report 07.24.2025 Final Report Submission
Final Revisions 07.25.2025 Revised EOPC and Construction costs
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TABLE OF CONTENTS
SIGNATURE PAGE ................................................................................................................................................... I
REVISIONS REGISTRY .............................................................................................................................................. I
1. EXECUTIVE SUMMARY .................................................................................................................................. 3
2. BACKGROUND ............................................................................................................................................... 3
2.1. Location ........................................................................................................................................................... 3
2.2. Project Abstract ............................................................................................................................................... 3
3. FIELD DATA COLLECTION ............................................................................................................................... 5
3.1. Soil Chemical Analysis ..................................................................................................................................... 5
3.2. Anticipated Wetland Permitting ..................................................................................................................... 5
3.3. Surveying with Utility Locate ........................................................................................................................... 6
4. CHARACTERIZATION OF PROJECT CONCEPT .................................................................................................. 6
4.1. Primary Components and Function ................................................................................................................. 6
4.2. Additional Considerations ............................................................................................................................... 6
5. ESTIMATE OF NECESSARY PERMITS, AGREEMENTS AND NOTIFICATIONS ...................................................... 7
6. ESTIMATE OF CONSTRUCTION COST .............................................................................................................. 8
7. WATER QUALITY MODELING ......................................................................................................................... 9
8. SUMMARY................................................................................................................................................... 10
APPENDIX A. SOIL TESTING AND ANALYSIS .................................................................................................. 11
APPENDIX B. FEASIBILTY DESIGN CONCEPT ................................................................................................. 12
APPENDIX C. FEASIBILITY ENGINEER’S OPINION OF PROBABLE COST .......................................................... 13
LIST OF FIGURES
Figure 1. Project Location ............................................................................................................................. 4
Figure 2. Sediment Core Sampling Locations. ............................................................................................. 11
LIST OF TABLES
Table 5-1. Project Permitting Requirements ................................................................................................ 8
Table 7-1. Estimated Pollutant Loading and Treatment ............................................................................... 9
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1. EXECUTIVE SUMMARY
EOR has completed a feasibility study of a stormwater pond restoration project on city property
along Devonshire Avenue and 206th Street. This project explores restoring an existing stormwater
pond to its original design capacity. This pond will provide retention of stormwater and natural
pollutants.
The project detailed herein is estimated to reduce phosphorus by 4 – 6 lb./yr. Recent literature
indicates that nutrient removal efficiencies are highly variable in constructed stormwater pond
treatment systems and may degrade with time. Given this, it is highly recommended that future
monitoring be done to assess the true removal rates and adaptive management be implemented if
sufficient removals are not being obtained on the overall stormwater system.
A construction estimate was compiled for this project which factored in similar recent District
projects, local projects, and Minnesota Department of Transportation (MnDOT) bid letting results.
Including a recommended contingency and the estimated accuracy range for this level of design, the
total construction cost estimates ranges between $180,814 and $231,040.
Cost estimates are based on preliminary design, which warrants a substantial contingency of 20% at
this stage. Project benefits and costs will be refined as design progresses should the City advance the
project.
2. BACKGROUND
2.1. Location
The proposed project is in the City of Farmington in Dakota County, Minnesota. As currently
considered, the project would occupy one parcel, owned by the City (14.64250000.10). No other
property, public or private, is anticipated to be involved or impacted. The stormwater pond outlets
to Middle Creek, which enters the Vermillion River approximately one mile northeast of the project.
The project location is shown in Figure 1.
2.2. Project Abstract
The proposed project will modify an existing stormwater pond with sediment deposition and
reduced capacity to provide water quality treatment. The proposed project will excavate a
stormwater pond within the original pond’s footprint for additional capacity. The project receives
flow from the storm sewer within Devonshire Avenue, 206th Street West and 207th Street West. The
proposed project will result in the reduction of total phosphorus, helping to protect downstream
Middle Creek. Middle Creek ultimately drains to the Vermillion River, which is impaired for Total
Suspended Solids (TSS). Although not a known issue in this tributary, this pond restoration project
can also help with the removal of heavy metals and pathogens.
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Figure 1. Project Location
202nd Street N (CR 50)
In
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s
o
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l
A
v
e
n
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e
N
Shields Lake
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3. FIELD DATA COLLECTION
EOR collected field data necessary to determine the feasibility and specific design of the stormwater
pond treatment facility. Data collection included:
Topographic and Bathymetric Surveying,
Soil Chemical Analysis
3.1. Soil Chemical Analysis
The Minnesota Pollution Control Agency (MPCA) requires sampling and testing for pollutants of
stormwater pond sediment to be dredged to determine where excavated material can be reused
safely. Per the “Managing Stormwater Sediment Best Management Practices Guidance” document
(MPCA, December 2024), four sediment core samples were taken within the stormwater pond at two
locations. One sample in each location was taken in the upper two-foot depth and the lower two-foot
depths. The samples were then submitted to Pace Analytical and analyzed for Polycyclic Aromatic
Hydrocarbons (PAHs) and Carcinogenic Polycyclic Aromatic Hydrocarbons (CPAHs) per MPCA
guidance. All samples came back with allowable SRV (Soil Reference Values), with the exception of
Sample #1 (upper two-foot depth). This sample yielded results with arsenic levels over the SRV
threshold for residential or commercial use, indicating a Level 3 Dredged Material, which requires
disposal at a certified contaminated sediment landfill. After discussion with the City of Farmington,
all material in the vicinity of and within the top two feet of Sample #1 will be disposed of at a certified
landfill that accepts contaminated soil. All excavated material outside of this area will be disposed of
by the contractor and will be allowed for reuse on residential or commercial sites.
The soil core locations (Figure 2). and results are included within. (Appendix A).
3.2. Anticipated Wetland Permitting
EOR reviewed wetland permitting requirements for the proposed stormwater pond excavation.
The pond is expected to be considered a regulated wetland under the Minnesota Wetland
Conservation Act (WCA) and Section 404 of the Clean Water Act. The pond is located with an area of
mapped hydric soils and mapped NWI wetland, indicating that prior to excavation the area was likely
wetland. An outlet provides direct connection to the North Branch Vermillion River and therefore the
wetland may be considered jurisdictional by the U.S. Army Corps of Engineers (USACE). The Dakota
Soil and Water Conservation District is the WCA Local Government Unit (LGU) for the project area.
Excavation limited to removal of deposited sediment to as-built conditions would likely be
authorized under WCA via application for No Loss Part E and under Section 404 of the Clean Water
Act via Nationwide Permit 43 (NWP 43)– Stormwater Management Facilities. No pre-construction
notification is required for the USACE under NWP 43 if limited to restoring original design capacities.
Expansion of the pond footprint may require additional authorizations under both WCA and Section
404. The pond is surrounded by predominantly hydric soils and NWI wetlands, indicating expansion
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may disturb wetland. A wetland delineation is recommended to confirm the potential pond
expansion area. A pre-application meeting with the WCA LGU is recommended to determine potential
options for WCA authorization if the footprint is expanded. Options may include a “No Loss”
determination due to non-wetland or no impact if excavation is limited to Type 1, 2, 6, 7, or 8
wetlands; De Minimis Exemption if impacts are limited to 20 or 100 square feet; or Wetland
Replacement and Mitigation if the project does not meet No Loss or Exemption criteria.
Section 404 authorization for the expanded footprint may be authorized under NWP 43 should
wetland impacts be less than 0.5 acre (including excavation). Expansion of the pond would require
pre-construction notification for NWP 43 authorization to the USACE.
3.3. Surveying with Utility Locate
EOR completed a survey of the project area, including topography within the project parcel, within
the stormwater pond (bathymetry), and utility infrastructure.
The proposed grading plan was designed to minimize utility and infrastructure conflicts, relocations,
and removal and reconstructions.
4. CHARACTERIZATION OF PROJECT CONCEPT
The project can be described as a stormwater pond restoration which treats the 13.8 acres drainage
from a local residential neighborhood. The feasibility design is shown in Appendix C.
4.1. Primary Components and Function
The project consists of pond dredging and excavation, outlet structure and pipe replacement, tree
removal, and site restoration. The primary drainage flow paths will be unchanged. The project is
anticipated to excavate 2,017 cubic yards of accumulated sediment within the stormwater pond.
Additionally, 113 cubic yards of excavation outside the pond footprint is necessary to fully restore to
original footprint. The existing outlet structure has fallen into disrepair and will be replaced with a
new outlet structure and pipe. Shrubs and trees will only be removed to allow access to complete
implementation of the project, apart from undesirable/invasive trees (ash, willow, buckthorn) which
will be removed through the city’s parcel. A naturalized high flow overflow point was identified
during the onsite field investigation and will be blocked off to prevent uncontrolled overflow of
stormwater. The immediate upstream catch basin will be replaced with a catch basin structure and
four-foot sump to capture solids and extend the life of the pond. City public works staff also indicated
that the current trash/debris grate is problematic and time consuming to clean. The City requested
the grate attachment be replaced with a hinge-style attachment such that maintenance is more
efficient and as a result would likely increase frequency of cleaning.
4.2. Additional Considerations
The following are additional considerations that are routinely part of these types of projects and/or
were discussed with City staff. Overall, the stormwater pond will require minimal operations and
maintenance to ensure continued efficient and effective pollutant removals.
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1. As the wetland accumulates phosphorus and sediment, the storage capacity of the pond will
be reduced. It is anticipated this pond will require removal of sediment (TSS) accumulation
in the future. However, this can be difficult to predict as it is dependent on annual stormwater
runoff.
2. Debris buildup within the culvert outlet grate and pond could be further minimized by
utilizing permanent inlet protection devices during the non-winter months (Flexstorm Pure,
e.g.).
5. ESTIMATE OF NECESSARY PERMITS, AGREEMENTS AND NOTIFICATIONS
EOR investigated the need for, and requirements of project permits from applicable permitting
agencies, including Minnesota Pollution Control Agency (MPCA) regulated National Pollutant
Discharge Elimination System (NPDES) and Stormwater Pollution Prevention Plan (SWPPP), City of
Farmington, Dakota County, Minnesota Department of Natural Resources (MDNR), Wetland
Conservation Authority, and United States Army Corps of Engineers (USACE). A summary of the
applicable permits and requirements are listed in Table 5-1. Local and federal wetland permits, and
a municipal right of way permit are assumed to be needed for this project.
It is anticipated that a construction stormwater permit would not be triggered for this project as soil
disturbance will be under one acre. However, it is still recommended the final design develop a
construction SWPPP as part of the construction plan sheets.
EOR and the City have had preliminary discussions with the permitting agencies and the following
items are anticipated to be required to implement this project.
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Table 5-1. Project Permitting Requirements
Permitting
Agency
Permit Application Requirements Timeline
Local: City of
Farmington
R/W Permit R/W Permit application along with
construction plans.
TBD based on City input
Federal: USACE
St. Paul District
State: Dakota
County SWCD is
the Wetland
Conservation Act
LGU authority
on behalf of
BWSR
Wetland Permitting: A
wetland delineation is
highly recommended.
Proposed fill would likely
qualify for a WCA No
Loss or De Minimis
Exemption, depending
on final design and TEP
input. The proposed
project would be
authorized under USACE
Nationwide Permit 43 for
Stormwater
Management Facilities
providing less than 0.5
acre of fill is proposed.
Expansion of the pond
footprint may require
additional authorizations
under both WCA and
Section 404.
Joint Application (JA) Form, wetland
delineation, demonstration of
wetland enhancements and
downstream water quality
improvements resulting from the
project, a pre-application meeting
with the WCA TEP, final construction
plans, and language on how the
project meets the no-loss or de
minimis exemption (WCA) and NWP
43 (USACE).
Wetland Delineation and
Notice of Decision approval
expected within 30 days of
submittal.
JA and supporting
documentation can be
submitted following
completion of final site
plans.
WCA & USACE approval
expected within 60 days of
submittal.
6. ESTIMATE OF CONSTRUCTION COST
EOR drafted a feasibility Engineer’s Estimate of probable construction cost for this project. The unit
prices for this estimate were developed using a variety of sources, including: 2024 Minnesota
Department of Transportation average bid prices and recent local and similar project bid results. The
estimate was developed utilizing the ASTM Cost Estimate Classification System. The estimate was
deemed to be a Class 3 Estimate (10% - 40% project definition). This class is recommended for
feasibility level studies and cost estimates. A Class 2 Estimate recommends an accuracy range of 10%
below the estimate and 15% above the estimate. In addition, the estimate contains a 20%
construction contingency factor that is standard for this stage of engineering design. The current
construction cost estimate is $167,420. Including contingency and the estimated accuracy range the
total cost will likely range between $180,814 and $231,040.
Final design will and associated costing estimating will reduce the contingency and create a tighter
accuracy range. The full estimates are included as Appendix C.
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7. WATER QUALITY MODELING
Pollutant loading from the upstream subwatershed was estimated using a Stormwater Management
Model (SWMM) model to simulate pollutant removal performance for the current stormwater pond,
restoring the pond to the original volume, and increasing the pond volume.
The drainage area, primarily residential, covers 13.8 acres with 37.1% imperviousness. According to
the Minnesota Stormwater Manual, event mean concentrations (EMCs) for TSS and TP in residential
areas are 73 mg/L and 0.325 mg/L, respectively, and 21 mg/L and 0.19 mg/L for open space areas,
respectively. Based on USDA soil mapping, the drainage area predominantly consists of loam soils.
Therefore, the Green-Ampt infiltration method was used with parameters set following guidance
from the Minnesota Stormwater Manual and SWMM reference manual.
Model simulations rely on assumed event mean concentrations, whereas actual runoff
concentrations may vary depending on site-specific conditions and storm characteristics. Likewise,
the actual TSS and TP capture efficiency of the retention pond could vary depending on site-specific
conditions and the design level of the pond. To account for uncertainty, a ±10% range was applied to
the model results to reflect variability and provide conservative estimates, as presented in Table 7.1.
Post-implementation monitoring is strongly recommended to validate pollutant removal efficiency
and effectiveness. Monitoring outcomes will also enhance the accuracy of future designs, improve
removal estimates, and guide maintenance considerations for similar City projects.
Table 7-1. Estimated Pollutant Loading and Treatment
Total Phosphorus Total Suspended Solids
Scenario Current Pond
Volume
Original Pond
Volume
Increased Pond
Volume
Current Pond
Volume
Original Pond
Volume
Increased Pond
Volume
Predicted
Pollutant
Capture Rate
compared to
Total Load (%)
36~56% 49~69% 53~73% 60~80% 66~86% 67~87%
Predicted
Average Annual
Captured Load
2.8~4.4
lb./yr. 3.8~5.4 lb./yr. 4.1~5.7 lb./yr. 0.39~0.52
tons/yr.
0.43~0.56
tons/yr.
0.44~0.57
tons/yr.
Predicted
Project Lifespan
Captured Load
(25yr)
70~109 lb. 96~135 lb. 103~142 lb. 9.8~13.0 tons 10.7~14.0 tons 10.9~14.1 tons
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8. SUMMARY
This stormwater pond project will restore the original volume capacity of the feature and provide
increased treatment for the drainage. 4 – 6 pounds of phosphorus are projected to be removed
annually as part of this project.
Note that stated pollutant reductions are estimates and therefore the project may outperform
expectations stated herein. Furthermore, cost estimates are based on preliminary design, which
warrants a substantial contingency of 20% at this stage. Project benefits and costs will be refined as
design progresses should the City advance the project.
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APPENDIX A. SOIL TESTING AND ANALYSIS
Figure 2. Sediment Core Sampling Locations.
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APPENDIX B. FEASIBILTY DESIGN CONCEPT
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APPENDIX C. FEASIBILITY ENGINEER’S OPINION OF PROBABLE COST
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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is made this 6th day of October,
2025, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation, whose
business address is 430 3rd St, Farmington, MN 55024 (hereinafter "City") and Emmons & Olivier
Resources, Inc., a Minnesota Corporation, whose business address is 1919 University Avenue,
Suite 300, St. Paul, MN 55104 (hereinafter "Engineer").
PRELIMINARY STATEMENT
The City has adopted a policy regarding the selection and hiring of consultants to provide
a variety of professional services for City projects. That policy requires that persons, firms or
corporations providing such services enter into written agreements with the City. The purpose of
this Agreement is to set forth the terms and conditions for the provision of professional services
by Engineer for engineering services, hereinafter referred to as the "Work", and as outlined on
Exhibit “A” attached hereto.
IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES
AGREE AS FOLLOWS:
1. SCOPE OF SERVICES. The City retains Engineer to furnish the services set
forth on the attached Exhibit “A”. The Engineer agrees to perform the services. Engineer shall
provide all personnel, supervision, services, materials, tools, equipment and supplies and do all
things necessary and ancillary thereto specified on Exhibit “A”. The Work to be performed under
this Agreement shall be done under the review of a professional engineer licensed in the State of
Minnesota, who shall attest that the Work will be performed in compliance with all applicable
codes and engineering standards. The Work shall be performed in accordance with the Contract
Documents, which includes this Agreement and the attached Exhibits: Exhibit “A” – Scope of
Services, Exhibit “B” – Schedule of Payment and Fee Schedule. In the event any ambiguity or
conflict between the Contract Documents listed above, the order of precedence shall be the
following order: (i) this Agreement; (ii) Exhibit “A”, (iii) Exhibit “B”.
2. REPRESENTATIVES. City has designated John Powell, Public Works
Director/City Engineer (the “City Representative”), and the Engineer has designated Ryan
Fleming, Project Manager (the “Engineer Representative”). The City Representative and the
Engineer Representative shall be available as often as is reasonably necessary for reviewing the
Services and Work to be performed.
3. COMPENSATION FOR SERVICES. Engineer shall be paid by the City for the
services described in Exhibit “A” on an hourly basis in accordance with the attached fee schedule,
Exhibit “B”, but not to exceed $32,521.00 inclusive of taxes and reimbursable costs.
A. Any changes in the scope of the Work which may result in an increase to the
compensation due the Engineer shall require prior written approval by the
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authorized representative of the City or by the City Council. The City will not pay
additional compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Engineer when required by the complex
or specialized nature of the Project and when authorized in writing by the City.
4. COMPLETION DATE/TERM. The Engineer must complete the Services by
December 31, 2025. This Agreement may be extended upon the written mutual consent of the
parties for such additional period as they deem appropriate, and upon the terms and conditions as
herein stated.
5. OWNERSHIP OF DOCUMENTS. All plans, diagrams, analyses, reports and
information generated in connection with the performance of the Agreement (“Information”) shall
become the property of the City, but Engineer may retain copies of such documents as records of
the services provided. The City may use the Information for its purposes and the Engineer also
may use the Information for its purposes. Use of the Information for the purposes of the project
contemplated by this Agreement does not relieve any liability on the part of the Engineer, but any
use of the Information by the City or the Engineer beyond the scope of the Project is without
liability to the other, and the party using the Information agrees to defend and indemnify the other
from any claims or liability resulting therefrom.
6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services
hereunder, Engineer shall abide by all statutes, ordinances, rules, and regulations pertaining to the
provisions of services to be provided. Any violation of statutes, ordinances, rules, and regulations
pertaining to the Services to be provided shall constitute a material breach of this Agreement and
entitle the City to immediately terminate this Agreement. Engineer’s books, records, documents,
and accounting procedures and practices related to services provided to the City are subject to
examination by the legislative auditor or the state auditor, as appropriate, for a minimum of six
years.
7. STANDARD OF CARE. Engineer shall exercise the same degrees of care, skill,
and diligence in the performance of the Services as is ordinarily possessed and exercised by a
professional engineer under similar circumstances. Engineer shall be liable to the fullest extent
permitted under applicable law, without limitation, for any injuries, loss, or damages proximately
caused by Engineer’s breach of this standard of care. Engineer shall put forth reasonable efforts
to complete its duties in a timely manner. Engineer shall not be responsible for delays caused by
factors beyond its control or that could not be reasonably foreseen at the time of execution of this
Agreement. Engineer shall be responsible for costs, delays, or damages arising from unreasonable
delays in the performance of its duties. No other warranty, expressed or implied, is included in
this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of
Engineer’s services.
8. INDEMNIFICATION. The Engineer shall defend, indemnify and hold harmless
the City, its officers, agents, and employees, of and from any and all judgments, claims, damages,
demands, actions, causes of action, including costs and attorney's fees paid or incurred resulting
from any breach of this Agreement by Engineer, its agents, contractors and employees, or any
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negligent or intentional act or omission performed, taken or not performed or taken by Engineer,
its agents, contractors and employees, relative to this Agreement. City will indemnify and hold
Engineer harmless from and against any loss for injuries or damages arising out of the negligent
acts of the City, its officers, agents, or employees.
9. INSURANCE.
a. General Liability. Prior to starting the Work, Engineer shall procure,
maintain, and pay for such insurance as will protect against claims or loss
which may arise out of operations by Engineer or by any subcontractor or
by anyone employed by any of them or by anyone for whose acts any of
them may be liable. Such insurance shall include, but not be limited to,
minimum coverages and limits of liability specified in this Paragraph, or
required by law.
b. Engineer shall procure and maintain the following minimum insurance
coverages and limits of liability for the Work:
Worker’s Compensation Statutory Limits
Employer’s Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Commercial General Liability $2,000,000 property damage and bodily
injury per occurrence
$2,000,000 general aggregate
Comprehensive Automobile
Liability $1,000,000 combined single limit each
accident (shall include coverage for all
owned, hired and non-owed vehicles.)
Commercial General Liability requirements may be met through a combination of
umbrella or excess liability insurance.
The City shall be named as an additional insured on the general liability and
umbrella policies.
c. Professional Liability Insurance. In addition to the coverages listed above,
Engineer shall maintain a professional liability insurance policy in the amount of
$2,000,000. Said policy need not name the City as an additional insured.
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d. Engineer shall maintain “stop gap” coverage if Engineer obtains Workers’
Compensation coverage from any state fund if Employer’s liability coverage is not
available.
e. All policies, except the Worker’s Compensation Policy, Automobile Policy, and
Professional Liability Policy, shall name the “City of Farmington” as an additional
insured.
f. All policies, except the Professional Liability Policy, shall apply on a “per project”
basis.
g. All polices shall contain a waiver of subrogation in favor of the City.
h. All policies, except for the Worker’s Compensation Policy and the Professional
Liability Policy, shall be primary and non-contributory.
i. All polices, except the Worker’s Compensation Policy, shall insure the defense and
indemnity obligations assumed by Engineer under this Agreement.
j. Engineer agrees to maintain all coverage required herein throughout the term of the
Agreement and for a minimum of two (2) years following City’s written acceptance
of the Work.
k. It shall be Engineer’s responsibility to pay any retention or deductible for the
coverages required herein.
l. The Engineer’s policies and Certificate of Insurance shall contain a provision that
coverage afforded under the policies shall not be cancelled without at least thirty
(30) days advanced written notice to the City.
m. Engineer shall maintain in effect all insurance coverages required under this
Paragraph at Engineer’s sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less
than A-, unless specifically accepted by City in writing and all insurance policies
shall be on ISO forms acceptable to the City.
n. A copy of the Engineer’s Certificate of Insurance which evidences the
compliance with this Paragraph, must be filed with City prior to the start of
Engineer’s Work. Upon request a copy of the Engineer’s insurance declaration
page, rider and/or endorsement, as applicable shall be provided. Such documents
evidencing insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Engineer has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of
the required policies. City will not be obligated, however, to review such Certificate
of Insurance, declaration page, rider, endorsement, certificates, or other evidence
of insurance, or to advise Engineer of any deficiencies in such documents and
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receipt thereof shall not relieve Engineer from, nor be deemed a waiver of, City’s
right to enforce the terms of Engineer’s obligations hereunder. City reserves the
right to examine any policy provided for under this Agreement.
o. Effect of Engineer’s Failure to Provide Insurance. If Engineer fails to provide the
specified insurance, then Engineer will defend, indemnify, and hold harmless the
City, the City's officials, agents, and employees from any loss, claim, liability, and
expense (including reasonable attorney's fees and expenses of litigation) to the
extent necessary to afford the same protection as would have been provided by the
specified insurance. Except to the extent prohibited by law, this indemnity applies
regardless of any strict liability or negligence attributable to the City (including sole
negligence) and regardless of the extent to which the underlying occurrence (i.e.,
the event giving rise to a claim which would have been covered by the specified
insurance) is attributable to the negligent or otherwise wrongful act or omission
(including breach of contract) of Engineer, its subcontractors, agents, employees or
delegates. Engineer agrees that this indemnity shall be construed and applied in
favor of indemnification. Engineer also agrees that if applicable law limits or
precludes any aspect of this indemnity, then the indemnity will be considered
limited only to the extent necessary to comply with that applicable law. The stated
indemnity continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity in section p, the City may require
Engineer to:
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
ii. Furnish a written acceptance of tender of defense and indemnity from Engineer's
insurance company.
Engineer will take the action required by the City within fifteen (15) days of receiving
notice from the City.
10. INDEPENDENT CONTRACTOR. The City hereby retains the Engineer as an
independent contractor upon the terms and conditions set forth in this Agreement. The Engineer
is not an employee of the City and is free to contract with other entities as provided herein.
Engineer shall be responsible for selecting the means and methods of performing the work.
Engineer shall furnish any and all supplies, equipment, and incidentals necessary for Engineer's
performance under this Agreement. City and Engineer agree that Engineer shall not at any time
or in any manner represent that Engineer or any of Engineer's agents or employees are in any
manner agents or employees of the City. Engineer shall be exclusively responsible under this
Agreement for Engineer's own FICA payments, workers compensation payments, unemployment
compensation payments, withholding amounts, and/or self-employment taxes if any such
payments, amounts, or taxes are required to be paid by law or regulation.
11. SUBCONTRACTORS. Engineer shall not enter into subcontracts for services
provided under this Agreement without the express written consent of the City. Engineer shall
comply with Minnesota Statute § 471.425. Engineer must pay subcontractor for all undisputed
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services provided by subcontractor within ten (10) days of Engineer’s receipt of payment from
City. Engineer must pay interest of 1.5 percent per month or any part of a month to subcontractor
on any undisputed amount not paid on time to subcontractor. The minimum monthly interest
penalty payment for an unpaid balance of $100 or more is $10.
12. ASSIGNMENT AND THIRD PARTIES. Neither party shall assign this
Agreement, nor any interest arising herein, without the written consent of the other party. Nothing
under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone
other than the City and Engineer, and all duties and responsibilities undertaken pursuant to this
Agreement will be for the sole and exclusive benefit of the City and Engineer and not for the
benefit of any other party.
13. WAIVER. Any waiver by either party of a breach of any provisions of this
Agreement shall not affect, in any respect, the validity of the remainder of this Agreement.
14. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein.
This Agreement supersedes all oral agreements and negotiations between the parties relating to the
subject matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Agreement shall be valid only when expressed in writing and duly signed by the
parties, unless otherwise provided herein.
15. CONTROLLING LAW AND VENUE. This Agreement shall be governed by
and construed in accordance with the laws of the State of Minnesota. All proceedings related to
this contract shall be venued in the Dakota County District Court.
16. COPYRIGHT. Engineer shall defend actions or claims charging infringement of
any copyright or patent by reason of the use or adoption of any designs, drawings, or specifications
supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom.
17. RECORDS. The Engineer shall maintain complete and accurate records of time
and expense involved in the performance of services.
18. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Engineer must
comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it
applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created,
collected, received, stored, used, maintained, or disseminated by the Engineer pursuant to this
Agreement. Engineer is subject to all the provisions of the Minnesota Government Data Practices
Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it
were a government entity. In the event Engineer receives a request to release data, Engineer must
immediately notify City. City will give Engineer instructions concerning the release of the data to
the requesting party before the data is released. Engineer agrees to defend, indemnify, and hold
City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting
from Engineer’s officers’, agents’, partners’, employees’, volunteers’, assignees’, or
subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall
survive the cancellation or termination of this Agreement.
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19. TERMINATION. This Agreement may be terminated by City on thirty (30) days’
written notice delivered to Engineer at the address on file with the City. Upon termination under
this provision if there is no fault of the Engineer, the Engineer shall be paid for services rendered
and reimbursable expenses until the effective date of termination. If the City terminates the
Agreement because the Engineer has failed to perform in accordance with this Agreement, no
further payment shall be made to the Engineer, and the City may retain another engineer to
undertake or complete the work identified in Paragraph 1.
20. NON-DISCRIMINATION. During the performance of this Agreement, the
Engineer shall not discriminate against any employee or applicants for employment because of
race, color, creed, religion, national origin, sex, marital status, status with regard to public
assistance, disability, sexual orientation or age. The Engineer shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Engineer shall incorporate the foregoing requirements of this paragraph in all
of its subcontracts for program work, and will require all of its subcontractors for such work to
incorporate such requirements in all subcontracts for program work. The Engineer further agrees
to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et.
seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990.
21. SURVIVAL. All express representations, waivers, indemnifications, and
limitations of liability included in this Agreement will survive its completion or termination for
any reason.
22. SERVICES NOT PROVIDED FOR. Claims for services furnished by the
Engineer not specifically provided for herein shall not be honored by the City.
23. SEVERABILITY. The provisions of this Agreement are severable. If any portion
hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such
decision shall not affect the remaining provisions of this Agreement.
24. CONFLICTS. No officer or salaried employee of the City and no member of the
Council of the City shall have a financial interest, direct or indirect, in this Agreement. The
violation of this provision renders the Agreement void.
25. NOTICES. Any notice required under this Agreement will be in writing, addressed
to the appropriate party at its address on the signature page and given personally, by facsimile, by
registered or certified mail postage prepaid, or by a commercial courier service. All notices shall
be effective upon the date of receipt.
26. WAIVER. A party’s non-enforcement of any provision shall not constitute a
waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder
of this Agreement.
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27. COUNTERPARTS. This Agreement may be executed in multiple counterparts,
each of which shall be considered an original.
Dated:__________________, 20___ CITY OF FARMINGTON
By:
Joshua Hoyt
Mayor
By:
Lynn Gorski
City Administrator
Dated:__________________, 20___ EMMONS & OLIVIER RESOURCES, INC.
By:
_____________________________ [print name]
Its __________________________ [title]
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EXHIBIT “A”
SCOPE OF SERVICES
AND
EXHIBIT “B”
SCHEDULE OF PAYMENT AND FEE SCHEDULE
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Emmons & Olivier Resources, Inc. is an Equal Opportunity Affirmative Action Employer
1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com
memo
Project Name | Devonshire Ave & 206th St West Pond Rehabilitation Date | 9.26.2025
To / Contact info | John Powell <jpowell@farmingtonmn.gov>
McKenna Rodine <mrodine@farmingtonmn.gov>
Cc / Contact info | Kevin Biehn <kbiehn@eorinc.com>
From / Contact info | Ryan Fleming <rfleming@eorinc.com>
Regarding | Scope and Fee for Final Design
The City of Farmington Engineering Department recently partnered with EOR on the feasibility study
and concept design to develop a retrofit for the Devonshire Avenue & 206th Street West Stormwater
Pond. The city has requested EOR provide a scope of work and fee estimate to provide wetland
delineation, design and construction drawings, specifications, cost estimates, and bidding assistance
for dredging the pond back to its original design contpours, adding a sump catch basin at the inlet,
and replacing the outlet. It is anticipated that the pond dredging and inlet/outlet pipe work will be
completed under the same bid package.
Primary Dedicated Staff
The following personnel will be dedicated to the project:
ROLE PERSONNEL 2026 HOURLY RATE
Project Manger Ryan Fleming, PE $227.00
Project Engineer Britta Carlson, EIT $134.00
Site Restoration Marla Brown $134.00
Senior QA/QC Derek Lash, PE $227.00
Wetland Permitting Jimmy Marty, CMWP $168.00
Modeling Paul Nation, PE $168.00
Specifications Robert Stein, PLA $197.00
Overarching Assumptions for the Prospective Project
• Schedule
o If approved, the PSA will be signed after Farmington City Council meeting on
10/6/2025
o Bidding is anticipated to be advertised and begin December 1st, 2025 with bid
opening occurring end of December 2025
o WCA Approval process assumed to be concurrent with bidding
o Construction contract is anticipated to be heard at 1/5/2026 City Council meeting in
anticipation of construction work occurring mid-January to mid-February 2026
dependent on frost and other weather conditions
• The pond’s dredging is limited to within the 2003 Pond Expansion as-built footprint and
assumes no significant groundwater intrusion
• The City will manage the bidding process including advertising, opening bids, and reviewing
for conformance
• The City manages access permissions, adjacent landowner coordination, public engagement
and communications
• The City will provide front-end document templates for the Project Manual
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memo
2 of 5
Emmons & Olivier Resources, Inc.
1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com
• The following, but not limited to the following, potential future services/costs are not
included
o Additional topographic surveying or construction staking
o All permit fees (NPDES, Dewatering, Watershed, etc.) with the exception of WCA
wetland delineation approval and no loss review
o Contracting assistance (bonds, ins, public notice)
o Construction administration (RFIs, submittals, construction observation)
o Construction observation or contractor coordination beyond bidding Q&A
o Redesign or re-bid services due to contractor pricing or weather delays
o Additional sediment sampling or testing
o Hydraulic/Hydrologic modeling beyond basic dewatering calculations
o Coordination with private utilities or adjacent property owners
o Dewatering & NPDES permit (if needed)
PROJECT: DEVONSHIRE AVENUE & 206TH STREET WEST POND REHABILITATION
The following is a breakdown of tasks and costs associated with the project:
Figure 1 DEVONSHIRE AVENUE & 206TH STREET WEST POND REHABILITATION – Study Area
Page 65 of 148
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Emmons & Olivier Resources, Inc.
1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com
SCOPE & DELIVERABLES
1. City Progress Meetings [All meetings assumed to be virtual, unless otherwise noted]
a. Site visit & kick off discussion [In person meeting with City]
b. Preliminary Plan Review
c. Pre-Bidding Coordination
2. Wetland Delineation, Report, and WCA Permitting
a. Wetland delineation and SWCD no loss review permits to be responsibility of EOR
and reimbursed by City to expedite wetland permitting schedule.
3. Dredging Plan Development1:
a. Prepare Preliminary (60%) and Final Plans (95%, 100%)
i. Title Sheet
ii. General Notes and Schedule of Estimated Quantities (may be incomplete for
preliminary plans)
iii. Existing Conditions
iv. Site Access Plan
v. Erosion & Sediment Control Plan
vi. Dewatering Guidance Plan (Includes basic hydraulic calculations)
vii. Pond Dredging and Removals Plan
viii. Restoration Plan
ix. Standard Detail Plates
x. SWPPP Site Plan and Binder (may be incomplete for preliminary plans)
b. Prepare Final Technical Specifications
i. Public notification recommendations
ii. Testing results and summary
iii. Sediment management
c. Prepare permit packages and coordinate with agencies
i. City of Farmington: Right of Way, Erosion Control/Grading
ii. DNR Public Waters (dependent on final design of outlet structure, not
anticipated)
4. Cost Estimates and Bidding Assistance
a. Prepare bid package including project details, specifications, and bid item statement
of quantities
b. Prepare Schedule of Estimated Quantities and Engineer’s Opinion of Probable Cost
c. Response to Bid Q&A
1 Using guidance from the MPCA ‘Managing Stormwater Sediment Best Management Practices Guidelines’
dated December 2024.
Page 66 of 148
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Emmons & Olivier Resources, Inc.
1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com
FEE
A budget of $32,521.00 is requested for this effort. A summary of cost by task and listed expenses
can be found below. A detailed breakdown of individual rates and time allocation can be found in
Figure 2.
SCHEDULE
The following schedule assumes there are no delays out of EOR’s control.
PRIMARY TASK TIMELINE
City Progress Meetings Varies
Wetland Delineation, Report, and WCA
Permitting Initialize immediately following NTP
Dredging Plan Development Complete within 8 weeks of NTP
Cost Estimates and Bidding Assistance
Bid package complete within 8 weeks of NTP
Provide bidding Q&A responses during bidding. Task
concludes after recommending the low responsible
bidder.
PRIMARY TASK ASSUMED EXPENSES COST (FEE &
EXPENSE)
1 – City Progress Meetings Meeting/site visit mileage $3,192.00
2 – Wetland Delineation, Report,
and WCA Permitting
Delineation equipment & mileage
Wetland delineation approval fee
SWCD No Loss review fee
$8,268.00
3 – Dredging Plan Development Misc printing for permit packages $15,017.00
4 – Bidding Assistance - $6,044.00
TOTAL: $32,521.00
Page 67 of 148
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Emmons & Olivier Resources, Inc. is an Equal Opportunity Affirmative Action Employer
1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com
Figure 2 - Cost & Labor Detail
Figure 3 – Project Timeline
PROJECT NAME Devonshire Ave & 206th St W Pond Final Design
TOTAL BUDGET $32,521.00
Prepared By:BKC & DRL
Date:9/25/2025
STANDARD
TEAM MEMBER:EXPENSES PROJECT
BILLING CATEGORY:TOTAL BUDGET TOTAL BUDGET
HOURLY RATE:
PHASE 01 City Progress Meetings HRS $HRS $HRS $HRS $HRS $HRS $HRS $HRS $$$
PHASE 01 TOTAL:7.$1,589.00 8.$1,072.00 2.$454.00 17.$3,115.00 $77.00 $3,192.00
PHASE 02 Wetland Delineation, Report, and WCA Permitting HRS $HRS $HRS $HRS $HRS $HRS $HRS $HRS $$$
PHASE 02 TOTAL:7.$1,589.00 3.$402.00 30.$5,040.00 40.$7,031.00 $1,237.00 $8,268.00
PHASE 03 Dredging Plan Development HRS $HRS $HRS $HRS $HRS $HRS $HRS $HRS $$$
PHASE 03 TOTAL:16.$3,632.00 32.$4,288.00 2.$268.00 17.$3,859.00 8.$1,576.00 8.$1,344.00 83.$14,967.00 $50.00 $15,017.00
PHASE 04 Cost Estimates and Bidding Assistance HRS $HRS $HRS $HRS $HRS $HRS $HRS $HRS $$$
PHASE 04 TOTAL:8.$1,816.00 18.$2,412.00 8.$1,816.00 34.$6,044.00 $6,044.00
EXPENSES PROJECT
TOTAL COST TOTAL BUDGET
HRS $HRS $HRS $HRS $HRS $HRS $HRS $HRS $
PROJECT TOTALS 38.$8,626.00 61.$8,174.00 2.$268.00 27.$6,129.00 8.$1,576.00 30.$5,040.00 8.$1,344.00 174.$31,157.00 $1,364.00 $32,521.00
Ryan Fleming Britta Carlson Marla Brown
Professional 4
Paul Nation
Professional 2
227
Professional 1
134
Derek Lash
Professional 4
227
Robert Stein Jimmy Marty
Professional 2Professional 3
197134
EOR LABOR
TOTAL
TOTAL
EOR LABOR
168
Marla Brown
134
Professional 1
Professional 1 Professional 4 Professional 3
Britta Carlson Paul Nation
168
168134
Derek Lash Robert Stein Jimmy Marty
Professional 2 Professional 2
Ryan Fleming
Professional 4
227 197
Professional 1
227 168
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Receive Quotes and Award a Contract for the 2025 Fall Ash Tree & Stump
Removal
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
The city continues to implement the approved Emerald Ash Borer (EAB) Management Plan
in a manner that prioritizes public safety. Staff has identified the specific location and
diameters of 115 ash trees and 11 additional ash stumps to be removed as part of the 2025
Fall Ash Tree & Stump Removal project.
DISCUSSION:
For the 126 locations identified in the bid documents, the bid includes:
Contractor shall inform residents of tree removal one week in advance of work;
renotification is required if schedule is altered.
Stumps are to be ground and shavings removed.
Quality fill and seed are to be used for restoration according to City specifications.
Allowable working hours are weekdays from 7 am to 7 pm.
City Staff forwarded the Request for Quote documents to 17 area contractors; three
responsive bids were received as shown on the attached tabulation and summarized as
follows:
Contractor Total Amount
Carr's Tree Service $ 59,862.00
Shadywood Tree Experts $ 60,868.00
Castle Rock Contracting & Tree
Service $ 64,587.45
The low bid is from Carr's Tree Service for the total amount of $59,862.00; the completion
date for this work is November 14, 2025. Carr's Tree Service has successfully completed
many similar projects for the city in the recent past.
BUDGET IMPACT:
Page 69 of 148
Emerald Ash Borer related costs are budgeted under account 5812; these costs will be
charged to the Contractual Services line item.
ACTION REQUESTED:
Staff recommends acceptance of the quotes and award of a contract for the 2025 Fall
Ash Tree & Stump Removal project to Carr's Tree Service for the quoted amount of
$59,862.00 and authorizes the Mayor and City Administrator to execute same.
ATTACHMENTS:
25-26 Quote Tabulation FINAL
Standard Agreement for Contract Services Carr's 100625 w att
Page 70 of 148
CITY OF FARMINGTON
QUOTE TABULATION
QUOTES DUE: SEPTEMBER 18, 2025 AT 10:00 AM
2025 FALL ASH TREE AND STUMP REMOVAL
CP 25-26
59,862.00$ 60,868.00$ 64,587.45$
TREE STUMP TREE STUMP TREE STUMP
REMOVAL REM/REST THIS TREE REMOVAL REM/REST THIS TREE REMOVAL REM/REST THIS TREE
TREE ID ADDRESS DBH AMOUNT AMOUNT TOTAL PRICE AMOUNT AMOUNT TOTAL PRICE AMOUNT AMOUNT TOTAL PRICE
7402 1004 Locust Street 16 $ - 160.00$ 160.00$ -$ 128.00$ 128.00$ -$ 208.54$ 208.54$
11480 12th Street Blvd 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
11481 12th Street Blvd 13 $ 286.00 130.00$ 416.00$ 282.75$ 104.00$ 386.75$ 342.73$ 208.54$ 551.27$
7971 18385 Exodus Ave 8 $ - 80.00$ 80.00$ -$ 64.00$ 64.00$ -$ 208.54$ 208.54$
7972 18385 Exodus Ave 12 $ - 120.00$ 120.00$ -$ 96.00$ 96.00$ -$ 208.54$ 208.54$
8092 18543 Explorer Way 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
8091 18543 Explorer Way 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
11558 18553 Explore way 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8093 18553 Explorer Way 16 $ 352.00 160.00$ 512.00$ 348.00$ 128.00$ 476.00$ 342.73$ 208.54$ 551.27$
8095 18559 Explorer Way 16 $ 352.00 160.00$ 512.00$ 348.00$ 128.00$ 476.00$ 342.73$ 208.54$ 551.27$
8099 18574 Explorer Ct 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
8098 18574 Explorer Ct 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8100 18574 Explorer Ct 8 $ - 80.00$ 80.00$ -$ 64.00$ 64.00$ -$ 208.54$ 208.54$
8085 18588 Everest Path 11 $ 242.00 110.00$ 352.00$ 239.25$ 88.00$ 327.25$ 342.73$ 208.54$ 551.27$
8084 18588 Everest Path 9 $ 198.00 90.00$ 288.00$ 195.75$ 72.00$ 267.75$ 342.73$ 208.54$ 551.27$
8080 18595 Exodus Ave 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8103 18603 Explorer Ct 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
8104 18607 Explorer Ct 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8079 18624 Esquire Way 15 $ 330.00 150.00$ 480.00$ 326.50$ 120.00$ 446.50$ 342.73$ 208.54$ 551.27$
8078 18624 Esquire Way 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8014 18629 Esquire Way 21 $ 462.00 210.00$ 672.00$ 456.75$ 168.00$ 624.75$ 342.73$ 208.54$ 551.27$
8012 18629 Esquire Way 15 $ 330.00 150.00$ 480.00$ 326.50$ 120.00$ 446.50$ 342.73$ 208.54$ 551.27$
8015 18629 Esquire Way 16 $ 352.00 160.00$ 512.00$ 348.00$ 128.00$ 476.00$ 342.73$ 208.54$ 551.27$
8013 18629 Esquire Way 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8009 18639 Esquire Way 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8008 18639 Esquire Way 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
CASTLE ROCK CONTR. & TREE SERVICECARR'S TREE SERVICE
TOTAL QUOTE:
SHADYWOOD TREE EXPERTS
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TREE STUMP TREE STUMP TREE STUMP
REMOVAL REM/REST THIS TREE REMOVAL REM/REST THIS TREE REMOVAL REM/REST THIS TREE
TREE ID ADDRESS DBH AMOUNT AMOUNT TOTAL PRICE AMOUNT AMOUNT TOTAL PRICE AMOUNT AMOUNT TOTAL PRICE
CASTLE ROCK CONTR. & TREE SERVICECARR'S TREE SERVICE SHADYWOOD TREE EXPERTS
8064 18836 Excalibur Trl 14 $ 308.00 140.00$ 448.00$ 304.50$ 112.00$ 416.50$ 342.73$ 208.54$ 551.27$
8106 18639 Explorer Ct 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8108 18646 Explorer Ct 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8007 18674 Esquire Way 11 $ 242.00 110.00$ 352.00$ 239.25$ 88.00$ 327.25$ 342.73$ 208.54$ 551.27$
8110 18705 Everest Path 19 $ 418.00 190.00$ 608.00$ 413.25$ 152.00$ 565.25$ 342.73$ 208.54$ 551.27$
8075 18726 Englewood Way 22 $ 484.00 220.00$ 704.00$ 478.50$ 176.00$ 654.50$ 342.73$ 208.54$ 551.27$
8076 18726 Englewood Way 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8073 18734 Englewood Way 19 $ 418.00 190.00$ 608.00$ 413.25$ 152.00$ 565.25$ 342.73$ 208.54$ 551.27$
8074 18734 Englewood Way 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
8017 18735 Essence Trl 16 $ 352.00 160.00$ 512.00$ 348.00$ 128.00$ 476.00$ 342.73$ 208.54$ 551.27$
8016 18735 Essence Trl 19 $ 418.00 190.00$ 608.00$ 413.25$ 152.00$ 565.25$ 342.73$ 208.54$ 551.27$
8072 18737 Englewood Way 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
8071 18737 Englewood Way 19 $ 418.00 190.00$ 608.00$ 413.25$ 152.00$ 565.25$ 342.73$ 208.54$ 551.27$
8021 18745 Essence Trl 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8069 18749 Englewood Way 19 $ 418.00 190.00$ 608.00$ 413.25$ 152.00$ 565.25$ 342.73$ 208.54$ 551.27$
8020 18750 Essence Trl 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
8019 18750 Essence Trl 20 $ 440.00 200.00$ 640.00$ 1,035.00$ 160.00$ 1,195.00$ 342.73$ 208.54$ 551.27$
8068 18763 Englewood Way 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
8111 18772 Everest Path 16 $ 352.00 160.00$ 512.00$ 348.00$ 128.00$ 476.00$ 342.73$ 208.54$ 551.27$
8114 18779 Everest Path 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
8112 18779 Everest Path 16 $ 352.00 160.00$ 512.00$ 348.00$ 128.00$ 476.00$ 342.73$ 208.54$ 551.27$
8023 18780 Essence Trl 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8022 18780 Essence Trl 20 $ 440.00 200.00$ 640.00$ 1,035.00$ 160.00$ 1,195.00$ 342.73$ 208.54$ 551.27$
8035 18785 Euclid Path 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
10713 18794 Englewood Way 11 $ 242.00 110.00$ 352.00$ 239.25$ 88.00$ 327.25$ 342.73$ 208.54$ 551.27$
8067 18795 Excalibur Trl 16 $ 352.00 160.00$ 512.00$ 348.00$ 128.00$ 476.00$ 342.73$ 208.54$ 551.27$
8065 18798 Excalibur Trl 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8037 18813 Euclid Path 20 $ 440.00 200.00$ 640.00$ 1,035.00$ 160.00$ 1,195.00$ 342.73$ 208.54$ 551.27$
8036 18813 Euclid Path 22 $ 484.00 220.00$ 704.00$ 1,078.50$ 176.00$ 1,254.50$ 342.73$ 208.54$ 551.27$
10651 18823 Englewood Way 18 $ - 180.00$ 180.00$ -$ 144.00$ 144.00$ -$ 208.54$ 208.54$
8038 18834 Euclid Path 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
8039 18834 Euclid Path 11 $ 242.00 110.00$ 352.00$ 239.25$ 88.00$ 327.25$ 342.73$ 208.54$ 551.27$
8130 18854 Exclusive Path 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8131 18857 Exclusive Path 8 $ - 80.00$ 80.00$ -$ 64.00$ 64.00$ -$ 208.54$ 208.54$
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TREE STUMP TREE STUMP TREE STUMP
REMOVAL REM/REST THIS TREE REMOVAL REM/REST THIS TREE REMOVAL REM/REST THIS TREE
TREE ID ADDRESS DBH AMOUNT AMOUNT TOTAL PRICE AMOUNT AMOUNT TOTAL PRICE AMOUNT AMOUNT TOTAL PRICE
CASTLE ROCK CONTR. & TREE SERVICECARR'S TREE SERVICE SHADYWOOD TREE EXPERTS
8133 18861 Everest Path 19 $ 418.00 190.00$ 608.00$ 613.25$ 152.00$ 765.25$ 342.73$ 208.54$ 551.27$
8041 18874 Euclid Path 19 $ 418.00 190.00$ 608.00$ 613.25$ 152.00$ 765.25$ 342.73$ 208.54$ 551.27$
8126 18874 Exclusive Path 12 $ 264.00 120.00$ 384.00$ 261.00$ 96.00$ 357.00$ 342.73$ 208.54$ 551.27$
8127 18874 Exclusive Path 10 $ 220.00 100.00$ 320.00$ 217.50$ 80.00$ 297.50$ 342.73$ 208.54$ 551.27$
8029 18895 Englewood Way 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8032 18897 Englewood Ct 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
8033 18897 Englewood Ct 22 $ 484.00 220.00$ 704.00$ 1,078.50$ 176.00$ 1,254.50$ 342.73$ 208.54$ 551.27$
10992 18897 Euclid 17 $ - 170.00$ 170.00$ -$ 136.00$ 136.00$ -$ 208.54$ 208.54$
8025 18902 Englewood Ct 18 $ - 180.00$ 180.00$ -$ 144.00$ 144.00$ -$ 208.54$ 208.54$
8027 18913 Englewood Way 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8044 18914 Euclid Path 11 $ 242.00 110.00$ 352.00$ 239.25$ 88.00$ 327.25$ 342.73$ 208.54$ 551.27$
8043 18914 Euclid Path 21 $ 462.00 210.00$ 672.00$ 756.75$ 168.00$ 924.75$ 342.73$ 208.54$ 551.27$
8045 18925 Euclid Path 21 $ 462.00 210.00$ 672.00$ 756.75$ 168.00$ 924.75$ 342.73$ 208.54$ 551.27$
8046 18928 Euclid Path 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
8047 18953 Euclid Path 21 $ 462.00 210.00$ 672.00$ 756.75$ 168.00$ 924.75$ 342.73$ 208.54$ 551.27$
8149 18953 Excalibur Trl 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
8143 18954 Excalibur Trl 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
8048 18956 Euclid Path 19 $ 418.00 190.00$ 608.00$ 413.25$ 152.00$ 565.25$ 342.73$ 208.54$ 551.27$
8049 18956 Euclid Path 16 $ 352.00 160.00$ 512.00$ 348.00$ 128.00$ 476.00$ 342.73$ 208.54$ 551.27$
8148 18957 Excalibur Trl 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
8053 18967 Euclid Path 20 $ 440.00 200.00$ 640.00$ 435.00$ 160.00$ 595.00$ 342.73$ 208.54$ 551.27$
8054 18967 Euclid Path 22 $ 484.00 220.00$ 704.00$ 1,078.50$ 176.00$ 1,254.50$ 342.73$ 208.54$ 551.27$
8051 18970 Euclid Path 20 $ 440.00 200.00$ 640.00$ 435.00$ 160.00$ 595.00$ 342.73$ 208.54$ 551.27$
8050 18970 Euclid Path 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
8141 18973 Excalibur Trl 11 $ 242.00 110.00$ 352.00$ 239.25$ 88.00$ 327.25$ 342.73$ 208.54$ 551.27$
8052 18981 Euclid Path 20 $ 440.00 200.00$ 640.00$ 735.00$ 160.00$ 895.00$ 342.73$ 208.54$ 551.27$
11461 200 12th St 14 $ 308.00 140.00$ 448.00$ 304.50$ 112.00$ 416.50$ 342.73$ 208.54$ 551.27$
11462 200 12th St 13 $ 286.00 130.00$ 416.00$ 282.75$ 104.00$ 386.75$ 342.73$ 208.54$ 551.27$
11487 201 13th Street 13 $ 286.00 130.00$ 416.00$ 282.75$ 104.00$ 386.75$ 342.73$ 208.54$ 551.27$
11488 201 13th Street 13 $ 286.00 130.00$ 416.00$ 282.75$ 104.00$ 386.75$ 342.73$ 208.54$ 551.27$
11463 208 12th St 13 $ - 130.00$ 130.00$ -$ 104.00$ 104.00$ -$ 208.54$ 208.54$
11032 212 12th St 14 $ - 140.00$ 140.00$ -$ 112.00$ 112.00$ -$ 208.54$ 208.54$
11503 308 14th Street 8 $ 176.00 80.00$ 256.00$ 174.00$ 64.00$ 238.00$ 342.73$ 208.54$ 551.27$
11504 308 14th Street 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
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TREE STUMP TREE STUMP TREE STUMP
REMOVAL REM/REST THIS TREE REMOVAL REM/REST THIS TREE REMOVAL REM/REST THIS TREE
TREE ID ADDRESS DBH AMOUNT AMOUNT TOTAL PRICE AMOUNT AMOUNT TOTAL PRICE AMOUNT AMOUNT TOTAL PRICE
CASTLE ROCK CONTR. & TREE SERVICECARR'S TREE SERVICE SHADYWOOD TREE EXPERTS
11502 312 14th St 11 $ 242.00 110.00$ 352.00$ 239.25$ 88.00$ 327.25$ 342.73$ 208.54$ 551.27$
11544 312 14th Street 10 $ 220.00 100.00$ 320.00$ 217.50$ 80.00$ 297.50$ 342.73$ 208.54$ 551.27$
11501 316 14th St 12 $ 264.00 120.00$ 384.00$ 261.00$ 96.00$ 357.00$ 342.73$ 208.54$ 551.27$
11500 316 14th St 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
11543 316 14th Street 7 $ 154.00 70.00$ 224.00$ 152.25$ 56.00$ 208.25$ 342.73$ 208.54$ 551.27$
8116 5957 188TH ST W 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
8119 5969 188TH ST W 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
8118 5969 188TH ST W 11 $ - 110.00$ 110.00$ -$ 88.00$ 88.00$ -$ 208.54$ 208.54$
11499 708 14th St 14 $ 308.00 140.00$ 448.00$ 304.50$ 112.00$ 416.50$ 342.73$ 208.54$ 551.27$
11464 Spruce Street Blvd 13 $ 286.00 130.00$ 416.00$ 282.75$ 104.00$ 386.75$ 342.73$ 208.54$ 551.27$
11465 Spruce Street Blvd 13 $ 286.00 130.00$ 416.00$ 282.75$ 104.00$ 386.75$ 342.73$ 208.54$ 551.27$
11474 Spruce Street Rndbt 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
11475 Spruce Street Rndbt 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
11468 Spruce Street Rndbt 13 $ 286.00 130.00$ 416.00$ 282.75$ 104.00$ 386.75$ 342.73$ 208.54$ 551.27$
11471 Spruce Street Rndbt 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
11472 Spruce Street Rndbt 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
11479 Spruce Street Rndbt 16 $ 352.00 160.00$ 512.00$ 348.00$ 128.00$ 476.00$ 342.73$ 208.54$ 551.27$
11476 Spruce Street Rndbt 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
11466 Spruce Street Rndbt 14 $ 308.00 140.00$ 448.00$ 304.50$ 112.00$ 416.50$ 342.73$ 208.54$ 551.27$
11467 Spruce Street Rndbt 17 $ 374.00 170.00$ 544.00$ 369.75$ 136.00$ 505.75$ 342.73$ 208.54$ 551.27$
11477 Spruce Street Rndbt 19 $ 418.00 190.00$ 608.00$ 413.25$ 152.00$ 565.25$ 342.73$ 208.54$ 551.27$
11470 Spruce Street Rndbt 16 $ 352.00 160.00$ 512.00$ 348.00$ 128.00$ 476.00$ 342.73$ 208.54$ 551.27$
11478 Spruce Street Rndbt 19 $ 418.00 190.00$ 608.00$ 613.25$ 152.00$ 765.25$ 342.73$ 208.54$ 551.27$
11482 Spruce Street Rndbt 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
11483 Spruce Street Rndbt 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
11484 Spruce Street Rndbt 16 $ 352.00 160.00$ 512.00$ 348.00$ 128.00$ 476.00$ 342.73$ 208.54$ 551.27$
11485 Spruce Street Rndbt 13 $ 286.00 130.00$ 416.00$ 282.75$ 104.00$ 386.75$ 342.73$ 208.54$ 551.27$
11473 Spruce Street Rndbt 18 $ 396.00 180.00$ 576.00$ 391.50$ 144.00$ 535.50$ 342.73$ 208.54$ 551.27$
11486 Spruce Street Rndbt 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
11469 Spruce Street Rndbt 15 $ 330.00 150.00$ 480.00$ 326.25$ 120.00$ 446.25$ 342.73$ 208.54$ 551.27$
$ 40,172.00 19,690.00$ 45,116.00$ 15,752.00$ 38,728.49$ 25,858.96$
TOTAL 59,862.00$ 60,868.00$ 64,587.45$
Indicates error in original bid document
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STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 1 of 5
This Agreement (“Agreement”) is made on the 6th day of October, 2025, between the City of Farmington,
Minnesota (hereinafter "city"), whose business address is 430 Third Street, Farmington, Minnesota 55024,
and Carr’s Tree Service, Inc. a Minnesota corporation (hereinafter "Vendor") whose business address is
P.O. Box 250, 307 State Highway 78 North, Ottertail, Minnesota 56571
Preliminary Statement
The purpose of this Agreement is to set forth the terms and conditions for the provision of services by
Vendor for Tree Services hereinafter referred to as the "Work".
The city and Vendor agree as follows:
1. Scope of Work. The Vendor agrees to provide, perform, and complete all the provisions of the
Work in accordance with the specifications, and quotes attached as Exhibit A. The terms of this
Contract shall take precedence over any provisions of the Vendor’s proposal and/or general
conditions. All Work under the Municipal Program shall be initiated by a notice to proceed from
the city.
2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed
by _November 14th, 2025__.
3. Compensation for Services. City agrees to pay the Vendor based on the fees submitted in the
proposal as full and complete payment for the goods, labor, materials and/or services rendered
pursuant to this Contract.
4. Method of Payment. Payment for tree planting will be made within thirty (30) days of acceptance
of the work. The contractor is required to submit an invoice after satisfactory completion of the
work and each invoice shall include the following: date work was completed, address/facility/area
where work was performed, and any other pertinent information. No travel time will be paid.
Invoices shall be submitted to
accountspayable@FarmingtonMN.gov
City of Farmington
Attn: Finance Department
430 Third Street
Farmington, MN 55024
5. Staffing. The Vendor has designated Jim Corrow to manage the Work. They shall be assisted by
other staff members as necessary to facilitate the completion of the Work in accordance with the
terms established herein. Vendor may not remove or replace the designated staff without the
approval of the city.
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STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 2 of 5
6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under similar
circumstances in Dakota County, Minnesota.
7. Insurance.
The contractor, at its expense, shall procure and maintain in force for the duration of this
Agreement the following minimum insurance coverages:
A. General Liability. The contractor shall maintain Commercial General Liability Insurance in
a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The
policy shall cover liability arising from premises, operations, products-completed
operations, personal injury, advertising injury, and contractually assumed liability. The
city, including its elected and appointed officials, employees, and agents, shall be
endorsed as additional insured.
B. Automobile Liability. If the contractor operates a motor vehicle in performing the Services
under this Agreement, the contractor shall maintain Business Automobile Liability
Insurance, including owned, hired, and non-owned automobiles, with a minimum
combined single liability limit of $1,000,000 per occurrence.
C. Professional (Errors and Omissions) Liability. [Only required for professional services
provided by accountants, attorneys, engineers, consultants, etc.] The contractor shall
maintain Professional Liability Insurance for all claims the contractor may become legally
obligated to pay resulting from any actual or alleged negligent act, error, or omission
related to contractor’s professional services required under this Agreement. The
contractor is required to carry the following minimum limits: $1,000,000 per occurrence;
$2,000,000 annual aggregate. The retroactive or prior acts date of such coverage shall
not be after the effective date of this Agreement and the contractor shall maintain such
insurance for a period of at least two (2) years, following completion of the Services. If
such insurance is discontinued, extended reporting period/tail coverage must be
obtained by the contractor to fulfill this requirement.
D. Workers’ Compensation. The contractor shall maintain Workers’ Compensation insurance
for all its employees in accordance with the statutory requirements of the State of
Minnesota. The contractor shall also carry Employers’ Liability Coverage with minimum
limits as follows:
• $500,000 – Bodily Injury by Disease per employee
• $500,000 – Bodily Injury by Disease aggregate
• $500,000 – Bodily Injury by Accident
E. Additional Insurance Conditions.
1. The contractor shall, prior to commencing the Services, deliver to the city a
Certificate of Insurance as evidence that the above coverage is in full force and
effect.
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STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 3 of 5
2. The insurance requirements may be met through any combination of primary and
umbrella/excess insurance. The city must be named as an additional insured on
any umbrella/excess policy.
3. The contractor’s policies shall be primary insurance and non-contributory to any
other valid and collectible insurance available to the city with respect to any claim
arising out of the contractor’s performance under this Agreement.
4. The contractor’s policies and Certificate of Insurance shall contain a provision that
coverage afforded under the policies shall not be cancelled without at least thirty
(30) days’ advanced written notice to the city, or ten (10) days’ written notice for
non-payment of premium.
8. Indemnification. Vendor will defend and indemnify city, its officers, agents, and employees and
hold them harmless from and against all judgments, claims, damages, costs and expenses,
including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be
liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees,
or any negligent or intentional act or omission performed, taken or not performed or taken by
Vendor, its agents, contractors and employees, relative to this Contract. The city will indemnify
and hold Vendor harmless from and against any loss for injuries or damages arising out of the
negligent acts of the city, its officers, agents, or employees.
9. Termination. This contract may be terminated by either party by thirty (30) days' written notice
delivered to the other party at the addresses written above. Upon termination under this
provision if there is no fault of the Vendor, the Vendor shall be paid for services rende red until
the effective date of termination.
10. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent
contractor and not an employee of the city. No statement herein shall be construed so as to find
the Vendor an employee of the city.
11. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate
against any employee or applicants for employment because of race, color, creed, religion,
national origin, sex, marital status, status with regard to public assistance, familial status,
disability, sexual orientation, or age. The Vendor shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The Vendor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363A.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of
1990, as amended.
12. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided
under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without
the prior written consent of the city.
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STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 4 of 5
13. Services Not Provided For. No claim for services furnished by Vendor not specifically provided
for in Exhibit A shall be honored by the city.
14. Compliance with Laws and Regulations. Vendor is responsible for knowing of and abiding by all
statutes, ordinances, rules and regulations pertaining to the type of services provided pursuant
to this Contract; including, as applicable, the Minnesota Data Practices Act, Minnesota Statutes
Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
15. Audits and Data Practices. The books, records, documents, and accounting procedures and
practices of the Vendor or other parties relevant to this agreement are subject to examination by
the city and either Legislative Auditor or the State Auditor for a period of six years after the
effective date of this contract. This Contract is subject to the Minnesota Government Data
Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined
in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used,
maintained, or disseminated by Vendor in performing any of the functions of the city during
performance of this Contract is subject to the requirements of the Data Practice Act and Vendor
shall comply with those requirements as if it were a government entity. All subcontracts entered
into by Vendor in relation to this Contract shall contain similar Data Practices Act compliance
language.
16. Conflicts. No salaried officer or employee of the city and no member of the Council, or
Commission, or Board of the city shall have a financial interest, direct or indirect, in this contract.
The violation of this provision renders the contract void. Any federal regulations and applicable
state statutes shall not be violated.
17. Utilities. The contractor shall be obligated to protect all public and private utilities, streets, or
roadways, whether occupying a street or public or private property. If such utilities, streets or
roadways are damaged by reason of the contractor’s performance of the services required under
the contract, the contractor shall repair or replace the same, or failing to do so promptly, the city
shall cause repairs or replacement to be made and the cost of doing so shall be deducted from
payment to be made to the contractor for tree services.
18. Damages. In the event of a breach of this Contract by the city, Vendor shall not be entitled to
recover punitive, special or consequential damages or damages for loss of business.
19. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
20. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason,
held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the
remaining provisions of this Contract.
21. Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties relating
to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
Page 78 of 148
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 5 of 5
provisions of this Contract shall be valid only when expressed in writing and duly signed by the
parties, unless otherwise provided herein.
Executed as of the day and year first written above. The Work will be completed on or before
November 14th, 2025, and ready for final payment. Final payment will be made thirty (30) days
after final acceptance of the Work by the city.
CITY OF FARMINGTON
__________________________________
Joshua Hoyt, Mayor
__________________________________
Lynn Gorski, City Administrator
CARR’S TREE SERVICE, INC.
By: ________________________________
Its: _______________________________
Page 79 of 148
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 1 of 4
I. SPECIFICATIONS
A. TREE REMOVAL: Each tree shall be removed in a safe manner using (American National
Standards Institute) Z133 Safety Standards. The trees to be removed will be plainly marked by
the city with a pink “X” on the bark. All trees to be removed are on public property.
1. Trees shall be cut off within 4” of ground-level and all tree parts removed and disposed .
2. Work shall occur within the public street as much as possible to minimize site damage in
the public right-of-way and adjacent private property.
3. All trimmings, stumps, roots, logs, sod, or any other form of debris resulting from any work
shall be cleaned up and removed from the site by the Contractor in compliance with state
and local regulations at the end of each shift. All Elm, Ash, Red Oak, or Pin Oak shall be
delivered promptly to a licensed compost facility, in compliance with state and local
regulations.
4. Any damaged branches on surrounding trees and vegetation must be pruned and removed
according to ANSI A300 Pruning Standards .
5. The city will not allow the preparing of firewood; i.e. cut to short lengths or removing the
bark.
B. STUMP REMOVAL: The stumps to be removed will be plainly marked by the city with a white
“X” on the trunks. If buried infrastructure is encountered and measures taken to avoid them
involve deviation from these standards, the Contractor will be responsible for notifying the
Natural Resources Specialist or representative.
1. All labor, equipment, and materials necessary for removal, disposal, and backfilling of
stumps and all surface roots shall be provided by the Contractor and included in quoted
prices.
2. The grinding will include the stump, root flare and large surface roots to a minimum depth
of eight (8) inches below grade. It shall further include removing all debris from ground
stumps, backfilling the hole with a 50/50 blend of compost/black dirt. Dirt must be added
to fill removal site and provide substrate for grass seed, at a quantity to exceed grade by
three (3) to four (4) inches to accommodate settling of the site. Perennial rye/bluegrass
grass seed with mulch pellets must be applied to the grinding site (at rate specified by seed
package for seeding new lawns), lightly raked, and tamped down into soil. Submit materials
before start of the project. If turf or landscaping adjacent to stump is damaged it shall be
restored to its original condition. Holes are not to be left open overnight. Backfill shall not
be lower than the existing lawn grade following thirty (30) calendar days of completed
work. Any work deemed by the city to be incomplete or of poor quality after work
Page 80 of 148
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 2 of 4
completion will necessitate the contractor to revisit and finish, clean, or restore the site to
satisfactory condition.
3. Large surface roots beyond the main stump are to be removed to a depth of eight (8)
inches below grade.
4. All brush, stumps, roots, logs, sod, or any other form of debris resulting from any work shall
be cleaned up and removed from the site by the Contractor in compliance with state and
local regulations, disposal costs included in quoted prices. Area surrounding stump will be
raked, cleaned, and restored to satisfactory condition following completion of stump
removal.
5. Any holes left in removal work areas shall be filled with soil equal to or better than
adjacent areas. No brush, chips, stumps, etc. shall be used as filler in such holes.
6. Any delays in work, deviations in the previously agreed upon schedule and renotification of
residents shall be reported in writing to the Natural Resource Specialist or representative
as soon as possible.
II.
A. EQUIPMENT STANDARDS: The Contractor shall furnish all necessary machinery, tools, labor, and
material required, and shall fully complete the work in accordance with the Project Description.
All equipment used for this project shall be of appropriate size for the work, in proper
mechanical condition, and meet all required safety inspections.
B. UTILITIES: The Contractor is responsible for all utility locates (notifying Gopher State One-Call).
C. SAFETY STANDARDS: The Contractor must use work methods, safety procedures and personal
protective equipment conforming to all ANSI A300, Z133 and OSHA standards in performing the
work under this contract. Precautions shall be exercised at all times for the protection of
persons (including employees) and property. The safety provision of applicable laws shall be
observed.
D. TRAFFIC CONTROL DEVICES: The Contractor shall furnish, install, maintain, and remove all
traffic control devices required to provide safe movement of vehicular, pedestrian, and bicycle
traffic through the project during the life of the contract from the start of operations to the final
completion thereof. All temporary traffic control required under this contract shall be
performed as incidental work for which no direct payment will be made.
All traffic control devices shall conform and be installed in accordance to the "Minnesota
Manual on Uniform Traffic Control Devices" (MN MUTCD) and Part 6, "Field Manual for
Temporary Traffic Control Zone Layouts," the "Guide to Establishing Speed Limits in Highway
Page 81 of 148
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 3 of 4
Work Zones," the Minnesota Flagging Handbook, the provisions of MnDOT 1404 and 1710, the
Minnesota Standard Signs Manual, the Traffic Engineering Manual, and these special provisions.
E. PROTECTION AND RESTORATION OF PROPERTY: The Contractor shall be responsible for the
preservation of, and shall use every precaution to prevent damage to all trees, plants, lawns,
fences, culverts, bridges, pavement, driveways, sidewalks, etc.; all water, sewer, and gas lines;
all conduits; all overhead pole lines or appurtenances thereof; and all other public or private
along or adjacent to the work. The work performed is to be at the Contractor’s risk and they
assume the responsibility for all damages to the work or to the entire project until its
completion and acceptance. The Contractor shall repair all sod damage resulting from the Work
by placement of premium top soil, lawn seed, and fertilizer, and covering with MnDOT category
1 erosion control blanket.
F. PROPERTY ACCESS AND NOTIFICATION: The contractor shall not enter private property without
having previously obtained permission from the property owner. Contractor shall be responsible
for informing Farmington residents of tree removals adjacent to the tree marked for removal.
Only residents with marked trees in front of their residence need to be notified. Notice of
removal must be in the form of a door hanger or post card stating the week of expected
removal and contractor representative contact information. Notice can be given no more than
one (1) week in advance. Renotification will be required if schedule is altered.
G. METHOD OF MEASURE: Each tree shall be measured and categorized by the city and may be
verified at any time by the Contractor. The tree’s diameter shall be diameter of the tree at
breast height 4.5 feet above the ground line. The diameter of the tree shall be referred to as
diameter at breast height (DBH). In the case of sloping ground, the point of measure of the
circumference shall be at an average distance of 4.5 feet above ground line. If the tree is forked
at a point no less than 4.5 feet above the ground, the diameter will be measured individually.
Stumps will be measured across the diameter of the surface of the stump to include root flares
at ground level.
H. INSPECTION: The Contractor will be expected to perform all work in such a manner as to
achieve the best possible results for the desired outcome(s). The city reserves the right to base
payment on performance after doing an on-site inspection after work is complete. If the
Contractor does not perform the work in a satisfactory manner the city may require it to be
done over at the Contractor’s cost. The city also reserves the right to assess damages or require
restoration, at the Contractor’s cost.
I. PAYMENT: Payment for tree removals will be made within thirty (30) days of acceptance of the
work. Invoices will include the address, quantities and the unit price(s) quoted. Payment of each
Page 82 of 148
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 4 of 4
invoice shall be made after satisfactory completion and acceptance of the work. Calculation of
payment shall only include the quoted tree unit price.
J. LABOR: Only competent labor shall be employed on this work. Wherever mechanical work is
required, it shall be performed by skilled labor. The superintendent or other person directing
the work shall be competent and reliable. The superintendent shall be authorized to accept and
act upon all directives issued by the Natural Resource Specialist or representative. Please see
attachments for qualifications.
K. HOURS OF OPERATION: Allowable working hours within the City of Farmington are weekdays
from 7:00 a.m. to 7:00 p.m., except for emergency situations. It shall be the Contractor’s
responsibility to maintain all stages of work in a safe and suitable condition at all times,
including nights, weekends, and holidays. The Contractor shall make observations of his work
during such periods as are necessary to ensure proper performance thereof. The Contractor
shall designate a superintendent who shall have charge of the job and to whom the city shall
give directions. Forty-eight (48) hours advance notice shall be required for weekend work, with
written authorization from Natural Resource Specialist or representative.
Page 83 of 148
Page 84 of 148
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Page 89 of 148
Page 90 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Receive Quotes and Award a Contract for the 2025 Shade Tree Bond
Grant Planting Phase 2
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
In 2023, the city was awarded a $500,000 grant under the Minnesota Natural Resources
Shade Tree program. The grant agreement was fully executed in March of 2024. The grant
funding was requested to address immediate public safety concerns stemming from
declining boulevard ash trees. The project emphasizes the safety of the public and aims to
establish a resilient urban forest by replanting a diverse range of tree species. The initial
phase of the project, which was completed late in 2024, involved the removal of 329 ash
trees. The first phase of planting included 121 trees. City Staff has obtained quotes for the
second phase of planting which involves 94 additional trees and a variety of species.
DISCUSSION:
For the 94 tree planting locations identified in the bid documents, the bid includes:
Notification of the City at least five days prior to delivery of all planting stock to allow
for inspection before the trees are brought on site.
Preparation of planting holes and installation of trees per City requirements; disposal
of any excess soil, mulch and watering.
One year warranty period.
Allowable working hours are weekdays from 7 am to 7 pm.
City Staff forwarded the Request for Quote documents to 10 area contractors; five
responsive bids were received as shown on the attached tabulation and summarized as
follows:
Contractor Total Amount
Davey Tree Expert $ 29,200.35
Hoffman and McNamara $ 29,430.00
Tree Trust $ 31,302.00
Friedges Landscaping $ 31,445.00
Page 91 of 148
Carr's Tree Service $ 44,149.92
The low bid is from Davey Tree Expert for the total amount of $ 29,200.35. The completion
date for this work is November 15, 2025.
BUDGET IMPACT:
Costs related to this work will be reimbursed via the City's grant received from the
Minnesota Natural Resources Shade Tree program. The average low quote planting cost of
$311 is less than the $500 per tree planting cost included in the City's grant application.
ACTION REQUESTED:
Staff recommends acceptance of the quotes and award of a contract for the 2025 Shade
Tree Bond Grant Planting Phase 2 project to Davey Tree Expert for the quoted amount of $
29,200.35 and authorizes the Mayor and City Administrator to execute same.
ATTACHMENTS:
25-27 Shade Tree Grant Phase 2 Quotes Tabulation FINAL
Standard Agreement for Contract Services Davey Tree 100625 w att
Page 92 of 148
CITY OF FARMINGTON
QUOTE TABULATION
QUOTES DUE: SEPTEMBER 29, 2025 AT 1:00 PM
2025 SHADE TREE BOND GRANT PLANTING PHASE 2
PROJECT 25-27
CONTAINER
ITEM SIZE QUANTITY PER EACH TOTAL PER EACH TOTAL PER EACH TOTAL PER EACH TOTAL PER EACH TOTAL
Beech, Blue (Single Stem)#10 15 $334.31 $5,014.65 $304.00 $4,560.00 $333.00 $4,995.00 $340.00 $5,100.00 $469.68 $7,045.20
Birch, River (Single Stem)#10 10 $288.26 $2,882.60 $304.00 $3,040.00 $333.00 $3,330.00 $310.00 $3,100.00 $469.68 $4,696.80
Birch, Yellow (Single Stem)#10 10 $288.26 $2,882.60 $327.00 $3,270.00 $333.00 $3,330.00 $330.00 $3,300.00 $469.68 $4,696.80
Tuliptree #10 4 $293.40 $1,173.60 $290.00 $1,160.00 $333.00 $1,332.00 $330.00 $1,320.00 $469.68 $1,878.72
Londen Plaintree #10 10 $344.64 $3,446.40 $352.00 $3,520.00 $333.00 $3,330.00 $335.00 $3,350.00 $469.68 $4,696.80
Gum, Black #10 5 $359.12 $1,795.60 $376.00 $1,880.00 $333.00 $1,665.00 $335.00 $1,675.00 $469.68 $2,348.40
Kentucky Coffee Tree, Espresso #10 10 $363.44 $3,634.40 $289.00 $2,890.00 $333.00 $3,330.00 $345.00 $3,450.00 $469.68 $4,696.80
Honeylocust #10 10 $287.37 $2,873.70 $295.00 $2,950.00 $333.00 $3,330.00 $335.00 $3,350.00 $469.68 $4,696.80
Oak, Swamp White #10 10 $301.69 $3,016.90 $315.00 $3,150.00 $333.00 $3,330.00 $360.00 $3,600.00 $469.68 $4,696.80
Poplar, Balsam #10 10 $247.99 $2,479.90 $301.00 $3,010.00 $333.00 $3,330.00 $320.00 $3,200.00 $469.68 $4,696.80
94 $29,200.35 $29,430.00 $31,302.00 $31,445.00 $44,149.92
Indicates error in original bid document
HOFFMAN AND MCNAMARA FRIEDGES LANDSCAPINGTREE TRUST CARR'S TREE SERVICEDAVEY TREE EXPERT
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STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 1 of 5
This Agreement (“Agreement”) is made on the 6th day of October, 2025, between the City of Farmington,
Minnesota (hereinafter "city"), whose business address is 430 Third Street, Farmington, Minnesota 55024,
and The Davey Tree Expert Company an Ohio Corporation (hereinafter "Vendor") whose local business
address is 405 Hardman Avenue, South St. Paul, MN 55075
Preliminary Statement
The purpose of this Agreement is to set forth the terms and conditions for the provision of services by
Vendor for Tree Services hereinafter referred to as the "Work".
The city and Vendor agree as follows:
1. Scope of Work. The Vendor agrees to provide, perform, and complete all the provisions of the
Work in accordance with the specifications, and quotes attached as Exhibit A. The terms of this
Contract shall take precedence over any provisions of the Vendor’s proposal and/or general
conditions. All Work under the Municipal Program shall be initiated by a notice to proceed from
the city.
2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed
by _ 11/15/2025__.
3. Compensation for Services. City agrees to pay the Vendor based on the fees submitted in the
proposal as full and complete payment for the goods, labor, materials and/or services rendered
pursuant to this Contract.
4. Method of Payment. Payment for tree and stump removals will be made within thirty (30) days
of acceptance of the work. The contractor is required to submit an invoice after satisfactory
completion of the work and each invoice shall include the following: date work was completed,
address/facility/area where work was performed, and any other pertinent information. No travel
time will be paid. Invoices shall be submitted to
accountspayable@FarmingtonMN.gov
City of Farmington
Attn: Finance Department
430 Third Street
Farmington, MN 55024
5. Staffing. The Vendor has designated Mackenzie Fjetland to manage the Work. They shall be
assisted by other staff members as necessary to facilitate the completion of the Work in
accordance with the terms established herein. Vendor may not remove or replace the designated
staff without the approval of the city.
Page 94 of 148
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 2 of 5
6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under similar
circumstances in Dakota County, Minnesota.
7. Bonds. The contractor will be required to provide separate Performance and Payment Bonds
which are to be submitted utilizing EJCDC Form C-610 and C-615 (2018 Edition) or a similar bond
form, if approved by Owner. All bonds shall be in a form acceptable to Owner and shall fulfill
statutory requirements.
8. Insurance.
The contractor, at its expense, shall procure and maintain in force for the duration of this
Agreement the following minimum insurance coverages:
A. General Liability. The contractor shall maintain Commercial General Liability Insurance in
a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The
policy shall cover liability arising from premises, operations, products-completed
operations, personal injury, advertising injury, and contractually assumed liability. The
city, including its elected and appointed officials, employees, and agents, shall be
endorsed as additional insured.
B. Automobile Liability. If the contractor operates a motor vehicle in performing the Services
under this Agreement, the contractor shall maintain Business Automobile Liability
Insurance, including owned, hired, and non-owned automobiles, with a minimum
combined single liability limit of $1,000,000 per occurrence.
C. Professional (Errors and Omissions) Liability. [Only required for professional services
provided by accountants, attorneys, engineers, consultants, etc.] The contractor shall
maintain Professional Liability Insurance for all claims the contractor may become legally
obligated to pay resulting from any actual or alleged negligent act, error, or omission
related to contractor’s professional services required under this Agreement. The
contractor is required to carry the following minimum limits: $1,000,000 per occurrence;
$2,000,000 annual aggregate. The retroactive or prior acts date of such coverage shall
not be after the effective date of this Agreement and the contractor shall maintain such
insurance for a period of at least two (2) years, following completion of the Services. If
such insurance is discontinued, extended reporting period/tail coverage must be
obtained by the contractor to fulfill this requirement.
D. Workers’ Compensation. The contractor shall maintain Workers’ Compensation insurance
for all its employees in accordance with the statutory requirements of the State of
Minnesota. The contractor shall also carry Employers’ Liability Coverage with minimum
limits as follows:
• $500,000 – Bodily Injury by Disease per employee
• $500,000 – Bodily Injury by Disease aggregate
• $500,000 – Bodily Injury by Accident
Page 95 of 148
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 3 of 5
E. Additional Insurance Conditions.
1. The contractor shall, prior to commencing the Services, deliver to the city a
Certificate of Insurance as evidence that the above coverage is in full force and
effect.
2. The insurance requirements may be met through any combination of primary and
umbrella/excess insurance. The city must be named as an additional insured on
any umbrella/excess policy.
3. The contractor’s policies shall be primary insurance and non-contributory to any
other valid and collectible insurance available to the city with respect to any claim
arising out of the contractor’s performance under this Agreement.
4. The contractor’s policies and Certificate of Insurance shall contain a provision that
coverage afforded under the policies shall not be cancelled without at least thirty
(30) days’ advanced written notice to the city, or ten (10) days’ written notice for
non-payment of premium.
9. Indemnification. Vendor will defend and indemnify city, its officers, agents, and employees and
hold them harmless from and against all judgments, claims, damages, costs and expenses,
including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be
liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees,
or any negligent or intentional act or omission performed, taken or not performed or taken by
Vendor, its agents, contractors and employees, relative to this Contract. The city will indemnify
and hold Vendor harmless from and against any loss for injuries or damages arising out of the
negligent acts of the city, its officers, agents, or employees.
10. Termination. This contract may be terminated by either party by thirty (30) days' written notice
delivered to the other party at the addresses written above. Upon termination under this
provision if there is no fault of the Vendor, the Vendor shall be paid for services rende red until
the effective date of termination.
11. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent
contractor and not an employee of the city. No statement herein shall be construed so as to find
the Vendor an employee of the city.
12. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate
against any employee or applicants for employment because of race, color, creed, religion,
national origin, sex, marital status, status with regard to public assistance, familial status,
disability, sexual orientation, or age. The Vendor shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The Vendor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363A.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of
1990, as amended.
Page 96 of 148
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 4 of 5
13. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided
under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without
the prior written consent of the city.
14. Services Not Provided For. No claim for services furnished by Vendor not specifically provided for
in Exhibit A shall be honored by the city.
15. Compliance with Laws and Regulations. Vendor is responsible for knowing of and abiding by all
statutes, ordinances, rules and regulations pertaining to the type of services provided pursuant
to this Contract; including, as applicable, the Minnesota Data Practices Act, Minnesota Statutes
Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Pursuant to Minnesota Statutes 177.41 to 177.44 and corresponding Minnesota Rules 5200.1000
to 5200.1120, this contract is subject to the prevailing wages as established by the Minnesota
Department of Labor and Industry. Specifically, all contractors must pay all laborers and
mechanics the established prevailing wages for work performed under the contract. Failure to
comply with the aforementioned may result in civil or criminal penalties.
16. Audits and Data Practices. The books, records, documents, and accounting procedures and
practices of the Vendor or other parties relevant to this agreement are subject to examination by
the city and either Legislative Auditor or the State Auditor for a period of six years after the
effective date of this contract. This Contract is subject to the Minnesota Government Data
Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined
in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used,
maintained, or disseminated by Vendor in performing any of the functions of the city during
performance of this Contract is subject to the requirements of the Data Practice Act and Vendor
shall comply with those requirements as if it were a government entity. All subcontracts entered
into by Vendor in relation to this Contract shall contain similar Data Practices Act compliance
language.
17. Conflicts. No salaried officer or employee of the city and no member of the Council, or
Commission, or Board of the city shall have a financial interest, direct or indirect, in this contract.
The violation of this provision renders the contract void. Any federal regulations and applicable
state statutes shall not be violated.
18. Utilities. The contractor shall be obligated to protect all public and private utilities, streets, or
roadways, whether occupying a street or public or private property. If such utilities, streets or
roadways are damaged by reason of the contractor’s performance of the services required under
the contract, the contractor shall repair or replace the same, or failing to do so promptly, the city
shall cause repairs or replacement to be made and the cost of doing so shall be deducted from
payment to be made to the contractor for tree services.
19. Damages. In the event of a breach of this Contract by the city, Vendor shall not be entitled to
recover punitive, special or consequential damages or damages for loss of business.
20. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
Page 97 of 148
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 5 of 5
21. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason,
held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the
remaining provisions of this Contract.
22. Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties relating
to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions
of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless
otherwise provided herein.
Executed as of the day and year first written above. The Work will be completed on or before
11/15/2025, and ready for final payment. Final payment will be made thirty (30) days after final
acceptance of the Work by the city.
CITY OF FARMINGTON
__________________________________
Joshua Hoyt, Mayor
__________________________________
Lynn Gorski, City Administrator
THE DAVEY TREE EXPERT COMPANY
By: ________________________________
Its: _______________________________
Page 98 of 148
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 1 of 5
TREE PLANTING SPECIFICATIONS
A. GENERAL: Contractor must use work methods, safety procedures, and personal protective
equipment conforming to all ANSI A300, Z133, and OSHA standards while performing the work.
The sites will be plainly marked by the city with a white painted stake with species labeled. All
trees to be planted are on public property.
B. TREE INSTALLATION
1. NOTIFICATIONS AND INSPECTION
The contractor shall notify the city prior to delivery of all planting stock to allow for
inspection of that stock by the city prior to transportation to a planting site.
The contractor must notify the Natural Resources Specialist at least five (5) days in
advance of planting with a beginning planting date, time, and location in the city.
The first tree must be planted with observation from start to finish by the Natural Resources
Specialist, or designated city representative. No other trees shall be planted until this
observation takes place and the planting process is approved.
2. DELIVERIES AND STORAGE
All plants shall be protected during transport to prevent damage and to prevent drying out
of the material. No more plants shall be delivered to the planting sites than can be planted
and watered on the day of delivery. Those plants which cannot be planted on the day of
delivery shall be returned to a storage place adequate to protect the plant material from
drying conditions.
3. PREPARING PLANTING HOLES
Holes shall be dug six (6) to twelve (12) inches wider than the ball or container. Holes shall
be dug with vertical sides. The sides and bottoms of the holes shall be scarified to promote
root penetration of the surrounding soils.
All planting holes shall be dug on the same day as planting and not be left unfilled by the
end of the work shift.
4. PLANTING SOIL
All holes shall be backfilled with existing soils. Fertilizer or other amendments shall not be
added to backfilled soil without permission.
5. HANDLING AND TRANSPORTATION
Page 99 of 148
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 2 of 5
Plant stock shall be handled, transported, and planted in such a manner as to prevent
damage or breakage to tree roots. Breakage or damage to tree root balls shall be cause for
rejection.
6. PRUNING
Immediately before planting, any dead, rubbing, damaged or diseased branches and
unwanted suckers shall be pruned out of all plants. Any branch pruning shall be properly cut
back to the trunk or main branch such that no stubs are left.
In the case of opposite branching trees, in no event shall the leader of apical dominance be
pruned. When multiple leaders exist, the one that will best promote the symmetry of the
tree shall be preserved and the remainder shall be removed.
7. INSTALLATION OF TREES (refer to “Tree Owner’s Manual” specifications and “Three Steps
for Planting Trees and Shrubs” - University of Minnesota)
Plants shall be installed plumb and shall be set in the hole such that, after backfilling, the
plants will be at the same depth as they were growing in the nursery, which should be at a
depth equal to first order roots.
Trees shall be planted at proper planting depth (first-order roots equal to or at existing
ground level) in order to prevent stem girdling roots.
If the tree is heavily pot bound, use the “box cut method” to reduce the chance of girdling
roots. Using a pruning saw, cut two (2) inches off the roots on four (4) sides, leaving a
square or box to be planted.
All backfill shall be compacted firmly around the root ball and shall be watered to allow for
sufficient settling of backfill and prevention of air pockets. After compaction and settling the
planting soil shall be at an elevation approximately one inch below the existing grade. A
watering saucer shall be formed around the hole by forming a two-inch high berm of soil
around the perimeter of the planting hole. ALL excess soil, except that to make the two-
inch high berm must be hauled away by the contractor.
8. WATERING AND MULCHING
Within two hours after installation each plant shall be watered sufficiently to thoroughly
saturate the backfill material. If settling occurs after watering, backfill shall be added to
bring the planting soil up to specified elevation.
After final watering, wood chip mulch shall be added to a depth of three (3) inches deep,
extending three (3) feet in diameter and three (3) inches away from the trunk. Mulch is to
be provided by the contractor and should be of a natural color or hardwood mix.
Page 100 of 148
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 3 of 5
9. DISPOSAL OF EXCAVATED MATERIALS
All excavated material shall be removed or bermed around the planting hole and the
planting area cleaned up to the satisfaction of the city within one day after the planting hole
is dug.
C. EQUIPMENT STANDARDS: The contractor shall furnish all necessary machinery, tools, labor, and
material required, and shall fully complete the work in accordance with the Project Description.
All equipment used for this project shall be of appropriate size for the work, in proper
mechanical condition, and meet all required safety inspections.
D. UTILITIES: The contractor is responsible for all utility locates (notifying Gopher State One-Call).
Adjustments of tree planting sites may be necessary if tree planting site is within ten (10) feet of
any underground water, sanitary or storm sewer or within two (2) feet from any other
underground utility.
E. TRAFFIC CONTROL DEVICES: The contractor shall furnish, install, maintain, and remove all traffic
control devices required to provide safe movement of vehicular, pedestrian, and bicycle traffic
through the project during the life of the contract from the start of operations to the final
completion thereof. All temporary traffic control required under this contract shall be
performed as incidental work for which no direct payment will be made.
All traffic control devices shall conform and be installed in accordance with the "Minnesota
Manual on Uniform Traffic Control Devices" (MN MUTCD) and Part 6, "Field Manual for
Temporary Traffic Control Zone Layouts," the "Guide to Establishing Speed Limits in Highway
Work Zones," the Minnesota Flagging Handbook, the provisions of MnDOT 1404 and 1710, the
Minnesota Standard Signs Manual, the Traffic Engineering Manual, and these special provisions.
F. PROTECTION AND RESTORATION OF PROPERTY: The contractor shall be responsible for the
preservation of and shall use every precaution to prevent damage to all trees, plants, lawns,
fences, culverts, bridges, pavement, driveways, sidewalks, etc.; all water, sewer, and gas lines;
all conduits; all overhead pole lines or appurtenances thereof; and all other public or private
along or adjacent to the work. The work performed is to be at the contractor’s risk and they
assume the responsibility for all damage to the work or to the entire project until its completion
and acceptance. The contractor shall repair all sod damage resulting from the Work by
placement of premium topsoil, lawn seed, and fertilizer, and covering with MnDOT category 1
erosion control blanket.
Page 101 of 148
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 4 of 5
G. PROPERTY ACCESS AND NOTIFICATION: The contractor shall not enter private property without
having previously obtained permission from the property owner.
H. INSPECTION: The contractor will be expected to perform all work in such a manner as to achieve
the best possible results for the desired outcome(s). The city reserves the right to base payment
on performance after doing an on-site inspection after work is complete. If the contractor does
not perform the work in a satisfactory manner the city may require it to be done over at the
contractor’s cost. The city also reserves the right to assess damages or require restoration, at
the contractor’s cost.
I. ACCEPTANCE: All plants which do not meet the specifications herein may be rejected upon
delivery or planting. Such rejected plants shall be promptly replaced with suitable plants. Final
acceptance and payment will not be made until all unsatisfactory plantings are replaced with
acceptable plants.
J. WARRANTY: The contractor shall warranty all plants from dying for a period of one year from
the date that the City of Farmington makes payment to the contractor. Any tree that is dead or
not in satisfactory condition at the end of the warranty period as determined by the city, with
exception to damage due to vandalism, shall be replaced during the current or the next normal
planting season. All replacements shall be trees of the same kind and size as specified on the
quote form. All replacement costs shall be borne by the contractor. Replacement plantings
required at the end of the warranty period are not subject to a warranty but are subject to
inspection and rejection by the city prior to planting.
K. PAYMENT: Payment for the work will be made within thirty (30) days of acceptance of the work.
Invoices will include site locations, quantities and the unit price(s) quoted. Calculation of
payment shall only include the quoted unit price per species.
L. LABOR: Only competent labor shall be employed on this work. Wherever mechanical work is
required, it shall be performed by skilled labor. The superintendent or other person directing
the work shall be competent and reliable. The superintendent shall be authorized to accept and
act upon all directives issued by the Natural Resources Specialist or representative.
M. HOURS OF OPERATION: Allowable working hours within the City of Farmington are weekdays
from 7 a.m. to 7 p.m., except for emergency situations. It shall be the contractor’s responsibility
to maintain all stages of work in a safe and suitable condition at all times. The contractor shall
designate a superintendent who shall have charge of the job and to whom the city shall give
directions. Forty-eight (48) hours advance notice shall be required for weekend work, with
written authorization from a Natural Resources Specialist or representative.
Page 102 of 148
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 5 of 5
NURSERY STOCK SPECIFICATIONS
A. NOMENCLATURE
The names of plants shall conform to those given in Standardized Plant Names, current edition,
prepared by the American Joint Committee on Horticultural Nomenclature. All plants shall be
true to name.
River Birch- Betula nigra
Yellow Birch- Betula alleghaniensis
Kentucky Coffee- Gymnocladus dioicus
Tuliptree- Liriodendron tulipifera
London Planetree- Platanus × hispanica
Swamp White Oak- Quercus bicolor
Honeylocust- Gleditsia triacanthos
Blue Beech- Carpinus caroliniana
Black Gum- Nyssa sylvatica
Balsam Poplar- Populus balsamifera
B. HARDINESS
All plant materials shall be sufficiently hardy to survive winters in plant hardiness Zone 4 and
shall have been propagated from seed or rootstock originating in plant hardiness Zone 2b – 5a
as depicted on the Plant Hardiness Zone Map of the U. S. Department of Agriculture.
The name of the supplier or wholesale nursery supplying the plant materials to the contractor
shall be submitted to the city prior to delivery of all nursery stock. The city reserves the right to
reject any plant material not considered to be sufficiently hardy.
C. QUALITY AND SIZE
All plants shall be considered as single stem plants unless otherwise indicated by the Natural
Resources Specialist. No additional compensation will be paid for substitutions of larger plant
materials. Substitution for unavailable materials is at the discretion of the city.
All plants shall have habit of growth that is normal for the species and shall be sound, healthy,
vigorous, and free from insect pests, diseases, and injuries. All plants shall equal or exceed the
measurements specified. Requirements for measurement, grading and quality shall follow the
code of standards currently recommended in the American Standard for Nursery Stock
produced by the American Horticultural Association and approved by the American National
Standards Institute, Inc. (ANSI Z60.1-2014).
Page 103 of 148
ATTACHMENT (B)
QUOTE FORM
CONTRACTED TREE SERVICES
Page 1 of 2
To Whom It May Concern:
The undersigned, as contractor, hereby proposes and agrees to enter into independent contracts with
the City of Farmington (“city”) to supply all labor, materials, and equipment necessary to provide
contracted tree services in accordance with the specifications and other pertinent requirements
prepared and distributed by the city and in strict accordance with the prices quoted by the contractor.
Unit Price must include and consider the following for each species listed:
• Material and any associated delivery cost.
• A combination of the trees listed will be planted to total ninety-four (94) trees.
• Installation costs to include all equipment, labor and associated costs according to city
specifications.
• Establishment watering and mulch ring.
• 1-year warranty from final payment. The city has a watering plan in place and will be done by
city staff and/or volunteers.
• This project involves state funds and prevailing wage rules apply per Minn. Stat. §§177.41
through 177.44.
• Due to grant requirements, the size of tree material cannot exceed #20 container and cannot be
Balled and Burlapped.
• This tree list has been approved by the Minnesota Department of Natural Resources
ITEM CONTAINER
SIZE UNIT
UNIT PRICE
(DELIVERED/PLANTED
AND WARRANTIED)
QUANTITY TOTAL
BEECH, Blue (single stem) #10 1 15
BIRCH, River (single stem) #10 1 10
BIRCH, Yellow (single Stem) #10 1 10
TULIPTREE #10 1 4
LONDEN PLAINTREE #10 1 10
GUM, Black #10 1 5
KENTUCKY COFFEE TREE,
Espresso #10 1 10
HONEYLOCUST #10 1 10
OAK, Swamp White #10 1 10
POPLAR, Balsam #10 1 10
Totals 94
334.31 5014.65
288.26 2882.60
288.26 2882.60
293.40 1173.60
344.64 3446.40
359.12 1795.60
363.44 3634.40
287.37 2873.70
301.69 3016.90
247.99 2479.90
29,203.35
Page 104 of 148
ATTACHMENT (B)
QUOTE FORM
CONTRACTED TREE SERVICES
Page 2 of 2
All quotes shall be on the above species and respective tree sizes. All nursery stock to be purchased
must be nursery grown in USDA Plant Hardiness Zones 2b - 5a, under favorable growing conditions and
which have received the proper cultural treatments to develop a well-branched root system.
Contractor:
Contractor’s Representative:
Contractor is: (check one) £ Sole Proprietorship
£ Partnership
£ Corporation existing under State of
____________________________
£ Other (specify)
____________________________________________
Principal Address:
Phone Number:
E-mail Address:
The contractor will not be entitled to any compensation on any item other than those listed on this
quotation form. In submitting this quote, it is understood the city retains the right to reject any and all
quotes and to waive irregularities and informalities therein and to award the contract in the best
interest of the city.
Contractor hereby confirms that this quote shall be guaranteed by the contractor for sixty (60) days
from the date of quote opening to provide for sufficient time for analysis, City Council action and
contract execution.
Authorized Signature Date:
The Davey Tree Expert Company
Cindy Grady
Ohio
405 Hardman Ave S. South St Paul, MN 55075
651.230.9595
cindy.grady@davey.com
9.24.2025
Page 105 of 148
ATTACHMENT (C)
QUALIFICATIONS
CONTRACTED TREE SERVICES
Page 1 of 1
QUALIFICATIONS
If more room is needed, please attach additional sheets. Ensure all sections are completed.
1. List number of years in business (5 years minimum): _______________
2. How many years of experience does the company have in performing work for local units
of government or public agencies (3 years minimum):
___________________
3. List of References/Communities worked for (3 references minimum). References must be from local
units of government/public agencies.
Community Name, Contact Name, Phone Number, Last Work Date
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
4. List names of person(s) who will supervise this project, number of years of experience,
and ISA Certified Arborist number.
____________________________________________________________________________
____________________________________________________________________________
5. List of equipment available for this project:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
6. Does the company have the necessary tools, equipment, and staff to comply with the
Specifications and meet the project timeline?
____________________________________________________________________________
____________________________________________________________________________
149
149
Mackenzie Fjetland, 9+ years, ISA Certified Arborist® MN-5048A
Dingo TX1000/TX1300 with bucket, forks, augorCat Skid 259D with bucket, forks, augorF350 with dump trailerF550 with dump bodyF750 with swap box
Yes
City of Lakeville Zachary Jorgenson - zjorgensen@lakevillemn.gov, 952.985.2724
City of Burnsville, Brian Ulvin, brian.ulvin@burnsvillemn.gov, 952.895.4508
City of South St Paul - Monika Miller- mmann@southstpaul.org 651.55.3273
Page 106 of 148
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Right of Entry Agreement for the Northeast Area Trunk Utilities
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
Services a approved Council City the Professional 2025, 19, May the At meeting,
Agreement with WSB for preparation of a feasibility study and preliminary design for the
Northeast Area Trunk Utilities. To complete the study, topographic data and soil borings
are necessary outside of city and county right of way. Permission to enter private property,
where the city has no existing easements, is accomplished via a Right of Entry Agreement
(ROE). So far, one property owner has executed a ROE and it is being presented for City
signature.
DISCUSSION:
As shown on the attached graphic, the Northeast Area Trunk Utilities study area runs along
the north side of 190th Street from the railroad tracks to TH 3; and along the west side of TH
3 to the likely water storage site. The proposed trunk utilities would serve development
areas emergency an provide also will 190th 3 Street/TH of northwest water and
interconnect to Empire. ROE have been requested from three property owners:
PID 14-01800-02-040 David J Tste Finnegan
PID 14-01800-75-020 and PID 14-01800-76-012 Wells Fargo Bank NA
PID:14-01900-01-020 True Gravity Ventures LLC
As Wells Fargo has signed the attached ROE, including approving the noted changes in
writing, staff is presenting it for signature. To avoid crop damage, the city has agreed to
wait until post-harvest on all parcels before completing the full surveys and soil borings.
However, the Wells Fargo parcel also contains a potential wetland which needs to be
delineated in the very near future.
For future use, with guidance from the City Attorney, staff intends to present a form of ROE
agreement to the City Council for approval. This would allow the City Administrator to
execute the ROE as long as the standard ROE terms have not been altered.
BUDGET IMPACT:
Page 109 of 148
There is no cost impact to approve this ROE; the surveying and other work by the
consultant has already been approved.
ACTION REQUESTED:
Approve the Right of Entry Agreement with WSB LLC for the Northeast Area Trunk Utilities
Preliminary Design
ATTACHMENTS:
NE Area Trunk Utilities project area 051425
Wells Fargo ROE
Page 110 of 148
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WSB PROJECT NO.:
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030996-000
NORTHEAST AREA TRUNK UTILITIES PROJECT
RIGHT OF ENTRY EXHIBIT
CITY OF FARMINGTON, MINNESOTA
N
SCALE IN FEET
0
H:
300 600
JULY 16, 2025
195TH STREET W (CR64)
TH
3
140180076012
NC
PRELIMINARY WATERMAIN ALIGNMENT
EXISTING R/W (TYPICAL)
PRELIMINARY TRUNK SANITARY ALIGNMENT
10' MINIMUM SEPARATION
140180075020
NC
SURVEY LIMITS 50 FEET
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Temporary On-Sale Liquor License and Gambling Event Permit (Spaghetti Bingo)
for Knights of Columbus Council 2400 Farmington, February 28, 2026
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
The Knights of Columbus Council 2400 Farmington are hosting Spaghetti Bingo on February 28,
2026 at the Church of St. Michael.
DISCUSSION:
The Knights of Columbus Council 2400 Farmington have submitted application for a Gambling
Event Permit (Spaghetti Bingo), as well as a Temporary On-Sale Liquor License, for February 28,
2026. The event will be held at the Church of St. Michael, 22120 Denmark Avenue, Farmington.
ACTION REQUESTED:
Approve the Temporary On-Sale Liquor License, and adopt Resolution 2025-064 Concurring with
the Issuance of a Minnesota Lawful Gambling Exempt Permit to Conduct Excluded Bingo - Knights
of Columbus 2400 Farmington, for an event on February 28, 2026 at the Church of St. Michael.
ATTACHMENTS:
02.28.26 Temp On-Sale, Knights of Columbus
2025-064 Gambling Event Permit, Knights of Columbus 2.28.26
02.28.26 Gambling Event, Knights of Columbus
Page 117 of 148
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
IrL . 445 Minnesota Street, Suite 1600, St. Paul, MN 55101
651-201-7507 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
Alcohol&Gambling Enforcement
TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
Name of organization Date of organization Tax exempt number
t:54xr_ dr II cc ra yo I 190 Sa `/
Organization Address(No PO Boxes) City State Zip Code
ZZ/Z d Minnesota p Z
Name of person making application Business phone Home phone
Giz-&o-0 s3 G/Z $.
Date(s)of event Type of organization Microdistillery Small Brewer
r-.r$ Club Charitable Religious ®Other non-profit
Organization officer's name City State Zip Code
90,c-n 'e.e— Minnesota a 7-
Organization officer's name City State Zip Code
S"ar-2 9- _ f:) Minnesota Z
Organization officer's name City State Zip Code
T)4VI D S4 7 2 4nnI V ,
o Minnesota 1 5102
Location where permit will be used. If an outdoor area,describe.
C AvocH 64 ST, f-A,e-#Ag L 1 2 Z(?o :D t r/M,•,.i,r. S'a is c /.
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
Al
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
CAn 0, has mi tlnID.o 6. 20ZS
City or County approving t e license Date Approved
t4/A 2 .2$ 'W7_6
Fee Amount Permit Date
Event in conjunction with a community festival Yes 7VK0 56ue _K5W @ 1/
Z3, U 32 City or County E-mail Address
Current population of city
l u 2 uecKsl ear, LN C UA(L
Please Print Name of City Clerk or County Official Signature Ci y glerk or o y OfficialtivisionCLERKSNOTICE: Submit this form to Alcohol and Gambling Enforcement 30 days prior to event
No Temp Applications faxed or mailed. Only emailed.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY
PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY
CITY/COUNTY TO AGE.TEMPORARYAPPLICATIONLMSTATE.MN.US
Page 118 of 148
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-064
A RESOLUTION CONCURRING WITH THE ISSUANCE
OF A MINNESOTA LAWFUL GAMBLING EXEMPT PERMIT
TO CONDUCT EXCLUDED BINGO –
KNIGHTS OF COLUMBUS COUNCIL 2400 FARMINGTON,
FEBRUARY 28, 2026
WHEREAS, the Knights of Columbus Council 2400 Farmington have made application
for a Lawful Gambling Exempt Permit to the Gambling Control Board to conduct excluded bingo
on February 28, 2026; and
WHEREAS, the City of Farmington has no objections to the said activity.
NOW, THEREFORE, BE IT RESOLVED that the Farmington Mayor and City Council
hereby concur with the issuance of a Lawful Gambling Exempt Permit by the Gambling Control
Board to the Knights of Columbus Council 2400 Farmington for an event on February 28, 2026 to
be conducted at the Church of St. Michael, 22120 Denmark Avenue, Farmington, Minnesota.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of October 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Lynn Gorski, City Administrator
Page 119 of 148
MINNESOTA LAWFUL GAMBLING
11/17
LG240B Application to Conduct Excluded Bingo No Fee Page 1 of 2
ORGANIZATION INFORMATION
Organization 1%fvW,-vJ2w Previous Gambling
Name: L<iv! brS AF CO/y.v.6! o.,.c VS/dv Permit Number:!A 3-/4Z/-AW d5X2
Minnesota Tax ID Federal Employer ID
Number,if any: O SUS° Number(FEIN), if any:
Mailing 22 1D £z/ri 4, (/Address:
City: 'q4d 1`4ty,D ' State: /0// zip: SMIY county: _4+4r74
Name of Chief Executive Officer(CEO): 9,9- xI?L w-- C- F/I 4i
CEO Daytime Phone: S0?'-C/3g-oT}} CEO Email: PAT-2iCK,4 eov-,
permit will be emailed to this email address unless otherwise indicated below)
Email permit to(if other than the CEO): Prr Nfrat!'. GAL• e-01-y-
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
ElFraternal Religious 1:1Veterans Other Nonprofit Organization
Attach a copy of at least one of the following showing proof of nonprofit status:
DO NOT attach a sales tax exempt status or federal employer ID number,as they are not proof of nonprofit status.)
Current calendar year Certificate of Good Standing
Don't have a copy? This certificate must be obtained each year from:
MN Secretary of State, Business Services Division Secretary of State website,phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803,or toll free 1-877-551-6767
Internal Revenue Service-IRS income tax exemption 501(c) letter in your organization's name
Don't have a copy? Obtain a copy of your federal income tax exempt letter by having an organization officer contact
the IRS at 877-829-5500.
Internal Revenue Service-Affiliate of national,statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization,attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
EXCLUDED BINGO ACTIVITY
Has your organization held a bingo event in the current calendar year? F-_-J Yes No
If yes, list the dates when bingo was conducted: 171;Ella
L
2sx
The proposed bingo event will be: 4-fE taR7t,#
one of four or fewer bingo events held this year. Dates: aw
OR- 2 .2S,Z,o Z-4-
conducted on up to 12 consecutive days in connection with a:
county fair Dates:
civic celebration Dates:
Minnesota State Fair Dates:
Person in charge of bingo event: —DAR,v VtuR-rF. Daytime Phone: SGo ,-r,93
Name of premises where bingo will be conducted: CNU/IG.EI DIG si Q7/G,r i EG
Premises street address: a 7 7 d _,>r n, Agoe- 66-"`5
City: F9n VVeS1,- If township, township name:County:
Page 120 of 148
5/24
LG240B Application to Conduct Excluded Bingo Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
On behalf of the city, I approve this application for excluded On behalf of the county, I approve this application for excluded
bingo activity at the premises located within the city's bingo activity at the premises located within the county's
jurisdiction. jurisdiction.
N- IlPrintCityName:k Print County Name:
Signat of City Personnel: Signature of County Personnel:
t
Title: G C Date: 0,06 ,,Wz Title: Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for excluded bingo activity within the township limits.
The city or county must sign before A township has no statutory authority to approve or deny an
submitting application to the application, per Minnesota Statutes, Section 349.213.)
Gambling Control Board. Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge.
Chief Executive Officer's Signature: y`'Y '' Date:
Signature must be CEO's signature;designee may not sign)
KPrintName: '1C
n/)<
MAIL OR FAX APPLICATION & ATTACHMENTS
Mail or fax application and a copy of your proof of nonprofit Bingo hard cards and bingo number selection devices may
status to:be borrowed from another organization authorized to
Minnesota Gambling Control Board conduct bingo. Otherwise, bingo hard cards, bingo paper,
1711 West County Road B, Suite 300 South and bingo number selection devices must be obtained from a
Roseville, MN 55113 distributor licensed by the Minnesota Gambling Control
Fax: 651-639-4032 Board. A list of licensed distributors is available on the
An excluded bingo permit will be mailed to your organization.
Gambling Control Board's website at www.mn.gov/gcb.
Your organization must keep its bingo records for 3-1/2 years.
Questions?
Call a Licensing Specialist at 651-539-1900. This form will be made available in alternative format
i.e. large print, braille) upon request.
Data privacy notice: The information requested will be able to process the application. Your members,Board staff whose work requires
on this form(and any attachments)will be used organization's name and address will be public access to the information; Minnesota's Depart-
by the Gambling Control Board(Board)to deter- information when received by the Board. All ment of Public Safety;Attorney General; Com-
mine your organization's qualifications to be in- other information provided will be private data missioners of Administration, Minnesota Manage-
volved in lawful gambling activities in Minnesota. about your organization until the Board issues ment&Budget,and Revenue; Legislative Audi-
Your organization has the right to refuse to sup- the permit. When the Board issues the permit, tor,national and international gambling regula-
ply the information; however,if your organiza- all information provided will become public. If tory agencies; anyone pursuant to court order;
tion refuses to supply this information,the Board the Board does not issue a permit, all infor- other individuals and agencies specifically
may not be able to determine your organiza- mation provided remains private,with the ex- authorized by state or federal law to have access
tion's qualifications and,as a consequence,may ception of your organization's name and address to the information; individuals and agencies for
refuse to issue a permit. If your organization which will remain public. Private data about which law or legal order authorizes a new use or
reavailable to Board sharing of information after this notice wassuppliestheinformationrequested,the Board your organization a g
given; and anyone with your written consent.
An equal opportunity employer
Page 121 of 148
FARMINGTON
Application for Gambling Event Permit
Form GE2009)
APPLICANT INFORMATION
Applicant Name: Darin Duane Thureen Title: Event Coordinator
First) Middle) Last)
Applicant Address: 14385 Atwater Way Rosemount, MN 55068
Street) City, State, ZIP)
Applicant Home Phone: 612.860.5683 Date of Birth:
BUSINESS INFORMATION
Business Name/Organization:
Knights of Columbus Council 2400 Farmington
Address:
22120 Denmark Ave. Farmington, MN 55024
Street) City, State, ZIP)
651 .463.3360 None pastor@st.michael-farmington.org
Business Phone: FAX: Email:
PROPOSED GAMBLING EVENT LOCATION INFORMATION
Address: 22120 Denmark Ave.
Telephone Number:
651 .463.3360 FAX: None
Property Owner:
Church of St. Michael
Property Owner Address:
22120 Denmark Ave. Farmington, MN 55024
Street) City, State, ZIP)
Property Owner Telephone Number: Farmington, MN 55024
Description of gambling activities to be conducted on premises by organization; including days & hours:
tl ?Z *zs "Turkey Bingo" - Turkey & Ham Prizes 6:45PM -9PM - 32 Games
Q, •zG : "Spaghetti Bingo" - Meat Pack Prizes 6:45PM - 9:OOPM - 32 Games
PROVIDE ALL RELEVANT INFORMATION SUPPORITNG THE BASIS FOR EXCLUSION OR
EXEMPTION FROM LICENSE REQUIREMENT UNDER ONE OF THE FOLLOWING APPLICABLE
SECTIONS:
Page 122 of 148
Minnesota Statute § 349.166, subd. 1 (a):
Name of fair or civic celebration:
Turkey Bingo" , Spaghetti Bingo"
Number of consecutive days of bingo operation:
1
Number of bingo occasions conducted by organization during the current calendar year:
2
Minnesota Statute § 349.166, subd. 1 (b):
Value of prizes for a single bingo game: $
20
Value of total prizes awarded at a single bingo occasion: $
700
Number of bingo occasions held by the organization or at the facility each week:
2x's a year
Participants allowed to play in a bingo game:
200 max.
Name and address of manager appointed to supervise the bingo and registered with the Gambling Control
Board:
Minnesota Statute § 349.166, subd. 1 (c):
Value of all raffle prizes awarded by the organization during calendar year: $
0
Minnesota Statute § 349.166, subd. 2 (a):
Number of lawful gambling events during the year:
2
Value of prizes for lawful gambling in a calendar year: $
2,000
Exemption identification number:
6045054
1 hereby certify that all statements made in this application are true and complete to the
best of my knowledge. I understand that any misstatements or omissions of material facts
may result in the disqualification or denial of the license. I authorize the City of Farmington
to investigate the information and contact persons/organizations named on this
application. The undersigned agrees that the gambling event will conform to all applicable
state laws, Gambling Control Board regulations, and ordinances of the City of Farmington.
Name of Applicant (please print)
Darin Thureen
Signature 1 Date
APPROVALS
Department Signature Date Comments
Police
City Clerk
Applicant will need copy of permit and signed resolution to send to the State of Minnesota.
Page 123 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Temporary On-Sale Liquor License and Gambling Event Permit (Turkey Bingo) for
Knights of Columbus Council 2400 Farmington, November 22, 2025
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
The Knights of Columbus Council 2400 Farmington are hosting Turkey Bingo on November 22,
2025 at the Church of St. Michael.
DISCUSSION:
The Knights of Columbus Council 2400 Farmington have submitted application for a Gambling
Event Permit (Turkey Bingo), as well as a Temporary On-Sale Liquor License, for November 22,
2025. The event will be held at the Church of St. Michael, 22120 Denmark Avenue, Farmington.
ACTION REQUESTED:
Approve the Temporary On-Sale Liquor License, and adopt Resolution 2025-063 Concurring with
the Issuance of a Minnesota Lawful Gambling Exempt Permit to Conduct Excluded Bingo - Knights
of Columbus 2400 Farmington, for an event on November 22, 2025 at the Church of St. Michael.
ATTACHMENTS:
11.22.25 Temp On-Sale, Knights of Columbus
2025-063 Gambling Event Permit, Knights of Columbus 11.22.25
11.22.25 Gambling Event, Knights of Columbus
Page 124 of 148
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 1600, St. Paul, MN 55101
651-201-7507 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
Alcohol&Gambling Enforcement
TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
Name of organization Date of organization Tax exempt number
r c x 0*-'7 3,d V i 0 6oY SbSS'
Organization Address(No PO Boxes) City State Zip Code
ZZ/Z cp -f y Minnesota Z
Name of person making application Business phone Home phone
Date(s)of event Type of organization Microdistillery Small Brewer
Club Charitable Religious ®Other non-profit
Organization officer's name City State Zip Code
fin l Minnesota a z
Organization officer's name City State Zip Code
ar_2 F_ _ /ti
Minnesota Z
Organization officer's name City State Zip Code
D4YI SL r Minnesota 51bZ
Location where permit will be used. If an outdoor area,describe.
C A&V2 Cy 0,
4 sr-, M,e-"L I Z 2 I?o
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
N#
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
C G d- G 11G of S-T M,cy,,}_Sc
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
0( wmlmw) I-C)to ,D_I-Z_S
City or Cobhty approving the license Date Approved
N/ _ II - ZZ- 20zS
Fee Amount Permit Date
Event in conjunction with a community festival Yes []"No U eL e MIYI`1 1`' 0
2 1 L032 City or County E-mail Address
Current population of city
Y M(kslec ON Cu"kL
Please Print Name of City Clerk or County Official Signatur Cit Cler r rOnty Officibi
CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event
No Temp Applications faxed or mailed. Only emalled.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY
PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY
CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US
Page 125 of 148
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-063
A RESOLUTION CONCURRING WITH THE ISSUANCE
OF A MINNESOTA LAWFUL GAMBLING EXEMPT PERMIT
TO CONDUCT EXCLUDED BINGO –
KNIGHTS OF COLUMBUS COUNCIL 2400 FARMINGTON,
NOVEMBER 22, 2025
WHEREAS, the Knights of Columbus Council 2400 Farmington have made application
for a Lawful Gambling Exempt Permit to the Gambling Control Board to conduct excluded bingo
on November 22, 2025; and
WHEREAS, the City of Farmington has no objections to the said activity.
NOW, THEREFORE, BE IT RESOLVED that the Farmington Mayor and City Council
hereby concur with the issuance of a Lawful Gambling Exempt Permit by the Gambling Control
Board to the Knights of Columbus Council 2400 Farmington for an event on November 22, 2025
to be conducted at the Church of St. Michael, 22120 Denmark Avenue, Farmington, Minnesota.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of October 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Lynn Gorski, City Administrator
Page 126 of 148
MINNESOTA LAWFUL GAMBLING
LG240B Application to Conduct Excluded Bingo No Fee Page 1 of'i
ORGANIZATION INFORMATION
Organization f.44M AVdw Previous Gambling
Name: 1r4iv13b+f S aF Permit Number: -3'13Z 1-Ar
Minnesota Tax ID Federal Employer ID
Number, if any: 60 z/U 1-/
Number(FEIN), if any:
Mailing
Address: 2 Z 12 4 f..im,}rs• fir/£
City: - LMJ'.t State: // Zip: -S_r6fX County: ,44A* 7_^
Name of Chief Executive Officer((CEO): 'pl T ,fe Art- C- F-12 4
CEO Daytime Phone: 5'0d-18-8 -01}j CEO Email: PAT- .,e-A4 , &,,Ae—19?6eyy1mfoi.
permit will be emailed to this email address unless otherwise indicated below)
Email permit to(If other than the CEO): 17(ZT/l t fFi Glnflrre_ ea,--
NONPROFIT STATUS
Type of Nonprofit Organization(check one):
Fraternal Religious Veterans Other Nonprofit Organization
Attach a copy of at least one of the following showing proof of nonprofit status:
DO NOT attach a sales tax exempt status or federal employer ID number,as they are not proof of nonprofit status.)
Current calendar year Certificate of Good Standing
Don't have a copy? This certificate must be obtained each year from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive,Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803,or toll free 1-877-551-6767
Internal Revenue Service-IRS income tax exemption 501(c) letter in your organization's name
Don't have a copy? Obtain a copy of your federal income tax exempt letter by having an organization officer contact
the IRS at 877-829-5500.
Internal Revenue Service-Affiliate of national,statewide,or international parent nonprofit organization (charter)
If your organization falls under a parent organization,attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
EXCLUDED BINGO ACTIVITY
Has your organization held a bingo event in the current calendar year? F--']Yes No
If yes, list the dates when bingo was conducted: 'fit dllc.Q
The proposed bingo event will be:
2"one of four or fewer bingo events held this year. Dates: 11a
T-oR- 11 •Z2-?A ZS
conducted on up to 12 consecutive days in connection with a:
county fair Dates:
civic celebration Dates:
Minnesota State Fair Dates:
Person in charge of bingo event: DA-go 52t'uaFf. Daytime Phone: Sf o Sa'83
Name of premises where bingo will be conducted: CA AA /1 otG
Premises street address: d I/2 _- o,!!6/5
City: Fj/'yN( if township, township name: County:
Page 127 of 148
5/24
LG240B Application to Conduct Excluded Bingo Page 2of2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
On behalf of the city, I approve this application for excluded On behalf of the county, I approve this application for excluded
bingo activity at the premises located within the city's bingo activity at the premises located within the county's
jurisdiction. jurisdiction.
Print City Name: ('ate U 1 VI Print County Name:
Signature City Personnel: Signature of County Personnel:
Title: C Date: ' ' Title: Date:__
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for excluded bingo activity within the township limits.
The city or county must sign before A township has no statutory authority to approve or deny an
submitting application to the application, per Minnesota Statutes, Section 349.213.)
Gambling Control Board. Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge.
Chief Executive Officer's Signature: `y`'Y Date:
Signature must be CEO's signature;designee may not sign)
Print Name: i&'jc
MAIL OR FAX APPLICATION & ATTACHMENTS
Mail or fax application and a copy of your proof of nonprofit Bingo hard cards and bingo number selection devices may
status to:be borrowed from another organization authorized to
Minnesota Gambling Control Board conduct bingo. Otherwise, bingo hard cards, bingo paper,
1711 West County Road B, Suite 300 South and bingo number selection devices must be obtained from a
Roseville, MN 55113 distributor licensed by the Minnesota Gambling Control
Fax: 651-639-4032 Board. A list of licensed distributors is available on the
An excluded bingo permit will be mailed to your organization.
Gambling Control Board's website at www.mn.gov/gcb.
Your organization must keep its bingo records for 3-1/2 years.
Questions?
Call a Licensing Specialist at 651-539-1900. This form will be made available in alternative format
i.e. large print, braille) upon request.
Data privacy notice: The information requested will be able to process the application. Your members, Board staff whose work requires
on this form(and any attachments)will be used organization's name and address will be public access to the information; Minnesota's Depart-
by the Gambling Control Board(Board)to deter- information when received by the Board. All ment of Public Safety;Attorney General; Com-
mine your organization's qualifications to be in- other information provided will be private data missioners of Administration, Minnesota Manage-
volved in lawful gambling activities in Minnesota. about your organization until the Board issues ment&Budget,and Revenue; Legislative Audi-
Your organization has the right to refuse to sup- the permit. When the Board issues the permit, tor,national and international gambling regula-
ply the information; however, if your organiza- all information provided will become public. If tory agencies;anyone pursuant to court order;
tion refuses to supply this information,the Board the Board does not issue a permit,all infor- other individuals and agencies specifically
may not be able to determine your organiza- mation provided remains private,with the ex- authorized by state or federal law to have access
tion's qualifications and,as a consequence,may ception of your organization's name and address to the information; individuals and agencies for
refuse to issue a permit. If your organization which will remain public. Private data about which law or legal order authorizes a new use or
supplies the information requested,the Board your organization are available to Board sharing of information after this notice was
given; and anyone with your written consent.
An equal opportunity employer
Page 128 of 148
FARMINGTON
Application for Gambling Event Permit
Form GE2009)
APPLICANT INFORMATION
Applicant Name:
Darin Duane Thureen Title: Event Coordinator
First) Middle) Last)
Applicant Address: 14385 Atwater Way Rosemount, MN 55068
Street) City, State, ZIP)
Applicant Home Phone: 612.860.5683 Date of Birth:
BUSINESS INFORMATION
Business Name/Organization:
Knights of Columbus Council 2400 Farmington
Address:22120 Denmark Ave. Farmington, MN 55024
Street) City, State, ZIP)
Business Phone:
651 .463.3360
FAX: Email:None pastor@st.michael-farmington.org
PROPOSED GAMBLING EVENT LOCATION INFORMATION
Address: 22120 Denmark Ave.
Telephone Number:
651 .463.3360 FAX: None
Property owner:
Church of St. Michael
Property Owner Address:
22120 Denmark Ave. Farmington, MN 55024
Street) City, State, ZIP)
Property Owner Telephone Number: Farmington, MN 55024
Description of gambling activities to be conducted on premises by organization; including days & hours:
1/ ?Z ,-"Turkey Bingo" - Turkey & Ham Prizes 6:45PM -9PM - 32 Games
4 Z.24 : "Spaghetti Bingo" - Meat Pack Prizes 6:45PM - 9:OOPM - 32 Games
PROVIDE ALL RELEVANT INFORMATION SUPPORITNG THE BASIS FOR EXCLUSION OR
EXEMPTION FROM LICENSE REQUIREMENT UNDER ONE OF THE FOLLOWING APPLICABLE
SECTIONS:
Page 129 of 148
Minnesota Statute § 349.166, subd. 1 (a):
Name of fair or civic celebration:
Turkey Bingo" , Spaghetti Bingo"
Number of consecutive days of bingo operation:
1
Number of bingo occasions conducted by organization during the current calendar year:
2
Minnesota Statute § 349.166, subd. 1 (b):
Value of prizes for a single bingo game: $
20
Value of total prizes awarded at a single bingo occasion: $
700
Number of bingo occasions held by the organization or at the facility each week:
2x's a year
Participants allowed to play in a bingo game:
200 max.
Name and address of manager appointed to supervise the bingo and registered with the Gambling Control
Board:
Minnesota Statute § 349.166, subd. 1 (c):
Value of all raffle prizes awarded by the organization during calendar year: $
0
Minnesota Statute § 349.166, subd. 2 (a):
Number of lawful gambling events during the year:
2
Value of prizes for lawful gambling in a calendar year: $
21000
Exemption identification number:
6045054
1 hereby certify that all statements made in this application are true and complete to the
best of my knowledge. I understand that any misstatements or omissions of material facts
may result in the disqualification or denial of the license. I authorize the City of Farmington
to investigate the information and contact persons/organizations named on this
application. The undersigned agrees that the gambling event will conform to all applicable
state laws, Gambling Control Board regulations, and ordinances of the City of Farmington.
Name of Applicant (please print)
Darin Thureen
Signature 1 Date Wt L o
APPROVALS
Department Signature Date Comments
Police
City Clerk
Applicant will need copy of permit and signed resolution to send to the State of Minnesota.
Page 130 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: David Chanski, Asst City Admin/HR Director
Department: HR
Subject: Full-Time Firefighter and Fire Captain Job Descriptions, Wages, and
Authorization to Hire
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
Staff is seeking approval of the job descriptions and salary grades for the Full-Time
Firefighter and Full-Time Fire Captain positions to be begin in 2026 and authorize staff to
begin the hiring process.
DISCUSSION:
Throughout the strategic planning discussions that took place earlier this year and
throughout the 2026 Budget development process, the implementation of full-time
firefighters has been a top priority. With increasing call volumes, increasing difficulty and
cost to recruit, retain, train, and the general availability of paid-on-call firefighters, the
implementation of full-time firefighters has become a necessity.
Included in the Preliminary 2026 Budget that was approved by the City Council on
September 15 is 6 full-time firefighter positions (3 Firefighters and 3 Fire Captains). In order
for these positions to start at the beginning of the year, the hiring process needs to begin
immediately. As such, staff is seeking City Council approval of the job descriptions and
wages for the Full-Time Firefighter and Full-Time Fire Captain positions as well as
authorization to begin the hiring process. The Full-Time Firefighter salary grade would be
B24 ($26.435/hr - $32.999/hr in 2026), and the Full-Time Fire Captain salary grade would be
B25 ($29.116/hr - $36.346/hr in 2026). Full-time firefighters wages are based upon a 48/96
work schedule, working 2920 hours per year.
BUDGET IMPACT:
Positions are included in the Preliminary 2026 Budget and will not begin employment until
January 2026.
ACTION REQUESTED:
Approve the job descriptions and wages for the Full-Time Firefighter and Full-Time Fire
Captain positions and authorize staff to begin the hiring process with a start date no earlier
Page 131 of 148
than January 1, 2026.
ATTACHMENTS:
Full-Time Firefighter - October 2025
Full-Time Fire Captain - October 2025
Page 132 of 148
CITY OF FARMINGTON, MN
CLASS SPECIFICATION
CLASS SPECIFICATION TITLE: Full-Time Firefighter
1
BAND GRADE SUBGRADE FLSA STATUS:
B 2 4 Non-Exempt
CLASS SUMMARY:
Under the direction of the officers, this position is responsible for providing fire suppression, prevention and
emergency medical services to the community and contracting areas.
TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position
assignments may vary.)
1.Responds to emergencies in a safe, effective, and proficient manner.
2.Responds to medical and fire emergencies. Performs fire and/or EMS activities which include, but
are not limited to: emergency medical care, fire suppression, rescue activites, operation of Fire/EMS
equipment, and additional pertinent tasks.
3.Assists in inspecting, maintaining, and repairing, as necessary, all department equipment.
Completes proper checklists and reports damaged and improperly functioning equipment.
4.Maintains facilities and performs housekeeping duties as directed.
5.Assists in fire prevention duties and fire prevention education.
6.Assists with completion of assigned property inspections to ensure they are following applicable fire
codes, ordinances, laws, regulations, and standards.
7.Conducts station tours for the public, schools, and community demonstrations and programs.
8.Maintains all required EMS and firefighter certifications/licenses.
9.
10.
11.
Keeps current department training expectations and development to ensure techniques and particies
are utilized.
Conducts training based on topic expertise.
Keeps superior officers advised of fire suppression developments and performs other duties as
apparent or assigned.
Training and Experience (positions in this class typically require):
High school diploma or equivalent and 2-years experience as a firefighter in a full-time or paid-on-call
capacity. Associate’s or Bachelor’s degree in fire science, fire administration, emergency management or
related field as well as knowledge of building and fire codes preferred.
Licensing Requirements (positions in this class typically require):
•State of Minnesota Licensed Firefighter upon hire.
•I.F.S.A.C or ProBoard accredited (NFPA 1001 & 1002) Firefigher I Certification or equivalent upon hire.
•I.F.S.A.C or ProBoard accredited (NFPA 1072) Hazardous Materials Operations Certification or
equivalent upon hire.
•I.F.S.A.C or ProBoard accredited (NFPA 1002) Fire Apparatus Operator Certification or equivalent
within 1 year of hire.
•Both Minnesota EMS Regulatory Board and National Registry of EMTs Emergency Medical Technician
Basic or Advanced Certification within 1 year of hire.
•NFPA 1851 PPE Care & Inspection Certification upon hire.
•NIMS IS-100, 200, 700, and 800 upon hire.
•Fire Inspector 1 certification within 1 year of hire.
•Valid Minnesota Driver's license (Class B preferred)
Page 133 of 148
CITY OF FARMINGTON, MN
CLASS SPECIFICATION
CLASS SPECIFICATION TITLE: Full-Time Firefighter
2
Knowledge
•Fire suppression, prevention and emergency rescue principles, procedures and techniques.
•First aid and patient care.
•Applicable laws, ordinances, departmental standard operating guidelines and regulations
•Fire equipment and apparatus
•Computers (Microsoft Office)
Skills and Performance Criteria
•Demonstrate ability and knowledge to perform precarious fire suppression techniques and operate fire
service equipment.
•Successfully pass annual cardiovascular fitness evaluation, respiratory function test, and physical ability
evaluation.
•Demonstrate ability to establish and maintain effective and continuing working relationships and
communication skills with other members of the department, city employees, elected officials, and the
public.
•Ability to maintain confidentiality
•Ability to handle stress and/or stressful situations
Physical Requirements:
Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, crawling,
reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and
repetitive motions.
Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently,
and/or up to 10 pounds of force constantly to move objects.
Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently,
and/or up to 20 pounds of forces constantly to move objects.
Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors,
dusts, gases, poor ventilation, chemicals, bio hazardous materials, oils, extreme temperatures, inadequate
lighting, work space restrictions, intense noises and travel.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position
assignments will vary depending on the business needs of the department.
Classification History:
Draft prepared by City of Farmington
Date: 10/2025
Page 134 of 148
CITY OF FARMINGTON, MN
CLASS SPECIFICATION
CLASS SPECIFICATION TITLE: Full-Time Fire Captain
1
BAND GRADE SUBGRADE FLSA STATUS:
B 2 5 Non-Exempt
CLASS SUMMARY:
This this position is responsible for providing fire suppression, prevention and emergency medical services
to the community and contracting areas as well as supervising the firefighters within their team. Position
reports to the Deputy Fire Chief.
TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position
assignments may vary.)
1.Responds to emergencies in a safe, effective, and proficient manner.
2.Responds to medical and fire emergencies. Performs fire and/or EMS activities which include, but
are not limited to: emergency medical care, fire suppression, rescue activites, operation of Fire/EMS
equipment, and additional pertinent tasks.
3.Assists in inspecting, maintaining, and repairing, as necessary, all department equipment.
Completes proper checklists and reports damaged and improperly functioning equipment.
4.Maintains facilities and performs housekeeping duties as directed.
5.Assists in fire prevention duties and fire prevention education.
6.Assists with completion of assigned property inspections to ensure they are following applicable fire
codes, ordinances, laws, regulations, and standards.
7.Conducts station tours for the public, schools, and community demonstrations and programs.
8.Maintains all required EMS and firefighter certifications/licenses.
9.
10.
11.
12.
Keeps current department training expectations and development to ensure techniques and particies
are utilized.
Conducts training based on topic expertise.
Keeps superior officers advised of fire suppression developments and performs other duties as
apparent or assigned.
Provides supervision and leadership to the firefighters within their team.
Training and Experience (positions in this class typically require):
High school diploma or equivalent and 4-years experience as a firefighter in a full-time or paid-on-call
capacity. Associate’s or Bachelor’s degree in fire science, fire administration, emergency management or
related field as well as knowledge of building and fire codes, and NFPA 1403 Live Burn Instructor
certification preferred.
Licensing Requirements (positions in this class typically require):
•State of Minnesota Licensed Firefighter upon hire.
•I.F.S.A.C or ProBoard accredited (NFPA 1001) Firefigher I & II Certifications or equivalent upon hire.
•I.F.S.A.C or ProBoard accredited (NFPA 1072) Hazardous Materials Operations Certification or
equivalent upon hire.
•I.F.S.A.C or ProBoard accredited (NFPA 1002) Fire Apparatus Operator Certification or equivalent
within 1 year of hire.
•I.F.S.A.C or ProBoard accredited (NFPA 1041) Fire Instructor I & II Certification or equivalent upon hire.
•I.F.S.A.C or ProBoard accredited (NFPA 1021) Fire Officer I & II Certifications or equivalent
•Both Minnesota EMS Regulatory Board and National Registry of EMTs Emergency Medical Technician
Basic or Advanced Certification within 1 year of hire.
Page 135 of 148
CITY OF FARMINGTON, MN
CLASS SPECIFICATION
CLASS SPECIFICATION TITLE: Full-Time Fire Captain
2
Licensing Requirements Cont.
•NFA Incident Safety Officer Certification upon hire.
•NFPA 1851 PPE Care & Inspection Certification upon hire.
•NIMS IS-100, 200, 700, and 800 upon hire.
•Fire Inspector 1 certification within 1 year of hire.
•Valid Minnesota Driver's license (Class B preferred)
Knowledge
•Fire suppression, prevention and emergency rescue principles, procedures and techniques.
•First aid and patient care.
•Applicable laws, ordinances, departmental standard operating guidelines and regulations
•Fire equipment and apparatus
•Computers (Microsoft Office)
Skills and Performance Criteria
•Demonstrate ability and knowledge to perform precarious fire suppression techniques and operate fire
service equipment.
•Successfully pass annual cardiovascular fitness evaluation, respiratory function test, and physical ability
evaluation.
•Demonstrate ability to establish and maintain effective and continuing working relationships with other
department members and the public.
•Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general
public, etc. sufficient to exchange or convey information and to receive work direction.
•Ability to maintain confidentiality
•Ability to handle stress and/or stressful situations
Physical Requirements:
Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, crawling,
reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and
repetitive motions.
Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently,
and/or up to 10 pounds of force constantly to move objects.
Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently,
and/or up to 20 pounds of forces constantly to move objects.
Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors,
dusts, gases, poor ventilation, chemicals, bio hazardous materials, oils, extreme temperatures, inadequate
lighting, work space restrictions, intense noises and travel.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position
assignments will vary depending on the business needs of the department.
Classification History:
Draft prepared by City of Farmington
Date: 10/2025
Page 136 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Tony Wippler, Planning Manager
Department: Community Development
Subject: Easement Agreement - Denmark Trail Workforce Housing Limited
Partnership
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
Attached, for Council's consideration is an easement agreement that is being requested
to be executed by the Denmark Trail Workforce Housing Limited Partnership (Dakota
County CDA).
DISCUSSION:
The Denmark Trail Workforce Housing Limited Partnership has recently completed the
construction of 40 rental townhome units located off of Denmark Avenue directly south of
the Legacy of Farmington Apartments. As part of that development, a secondary
emergency access was required on the north end of the development. This secondary
emergency access consists of a twenty (20') foot wide bituminous section that extends
from the internal private road (Denmark Trail) out to Denmark Avenue on the northwest
portion of the site.
A small portion of the emergency access was constructed onto Outlot A which is in
process of being deeded to the city. Due to this encroachment, the Denmark Trail
Workforce attached the of execution the is Partnership Limited Housing requesting
easement agreement to allow the portion of the emergency access to remain on the city's
outlot.
BUDGET IMPACT:
Not applicable
ACTION REQUESTED:
Authorize the execution of the attached easement agreement.
ATTACHMENTS:
CDA Easement combined with exhibits
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Page 145 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Nate Siem, Police Chief
Department: Police
Subject: Donation from Highview Christiania Lutheran Church to the Farmington
Police Department K9 Unit
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
A donation was made to the Farmington Police Department K9 program from the
Highview Christiania Lutheran Church.
DISCUSSION:
A donation in the amount of $900 was made by the Highview Christiania Lutheran Church
to the FPD K9 Unit. The money was from proceeds of Highview Christiania Lutheran
Church's annual Community Corn Feed.
The donation will be deposited into the City's general fund, for the purpose of supporting
the K9 program's expenses.
Staff would like to express their appreciation to Highview Christiania Lutheran Church, and
Farmington Police Chief Dan Siebenaler (Retired) for their work to raise money for our K9
program.
ACTION REQUESTED:
Adopt Resolution 2025-069 Accepting a Donation of $900 from the Highview Christiania
Lutheran Church.
ATTACHMENTS:
2025-069 Accepting $900 from Highview Christiania Lutheran Church
Page 146 of 148
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-069
A RESOLUTION ACCEPTING
A DONATION OF $900 FROM THE HIGHVIEW CHRISTIANIA LUTHERAN CHURCH TO
THE FARMINGTON POLICE DEPARTMENT K9 UNIT
WHEREAS, the City of Farmington is generally authorized to accept
donations of real and personal property pursuant to Minnesota Statutes Section
465.03 for the benefit of its citizens and is specifically authorized to accept gifts,
as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to
the City:
Highview Christiania Lutheran Church has donated $900 to the Farmington Police
Department K9 Unit, with funds raised through their annual Community Corn Feed;
and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City
of Farmington hereby accepts with gratitude the generous donation of $900 from
the Highview Christiania Lutheran Church to the Farmington Police Department
K9 Unit.
Adopted by the City Council of the City of Farmington, Minnesota, this 6 th day of
October 2025.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Lynn Gorski, City Administrator
Page 147 of 148
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: David Chanski, Asst City Admin/HR Director
Department: HR
Subject: Staff Approvals & Recommendations
Meeting: Regular Council - Oct 06 2025
INTRODUCTION:
Staff recommends the following:
Appointment of Matthew Hendrickson as Police Sergeant.
Appointment of Emma Campbell and Norah Kratz as Seasonal Skate Instructors.
Appointment of Owen Aarness and Kaleb Tracey as Seasonal Skate Guards.
Appointment of Zach Sweitzer as Seasonal Arena Supervisor.
Rehire of Jack Aarness as Seasonal Arena Supervisor.
Rehire of Colton Muell as Seasonal Skate Guard.
DISCUSSION:
As the City's summer seasonal employees depart, winter seasonal hiring is fully underway.
Staff is excited to have Matt Hendrickson return to the Farmington Police Department! Matt
previously served the City from 2005 to 2024 as a Patrol Officer and Sergeant.
BUDGET IMPACT:
All positions are included in the 2025 Budget
ACTION REQUESTED:
Appointment of Matthew Hendrickson as Police Sergeant, Emma Campbell and Norah
Kratz as Seasonal Skate Instructors, Owen Aarness and Kaleb Tracey as Seasonal Skate
Guards, Zach Sweitzer as Seasonal Arena Supervisor, and the rehire of Jack Aarness as
Seasonal Skate Supervisor and Colton Muell as Seasonal Skate Guard.
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