Loading...
HomeMy WebLinkAbout12.15.25 Council Packet Meeting Location: Farmington City Hall, Council Chambers 430 Third Street Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA Monday, December 15, 2025 7:00 PM Page 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS (This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA 7.1. Application for Gambling Permit for VFW Post 7662, February - November 2026 Agenda Item: Application for Gambling Permit for VFW Post 7662, February - November 2026 - Pdf 4 - 7 7.2. Minutes of the December 1, 2025 Regular City Council Meeting Agenda Item: Minutes of the December 1, 2025 Regular City Council Meeting - Pdf 8 - 20 7.3. Off-Sale Liquor and Tobacco License Renewals for 2026 Agenda Item: Off-Sale Liquor and Tobacco License Renewals for 2026 - Pdf 21 - 22 7.4. Temporary On-Sale Liquor License for Church of St. Michael February 6, 2026 Agenda Item: Temporary On-Sale Liquor License for Church of St. Michael February 6, 2026 - Pdf 23 - 24 7.5. Resolution 2025-086 Granting a Time Extension for Recording of Final Plat - Farmington Industrial Park 4th Addition 25 - 27 Page 1 of 403 Agenda Item: Adopt Resolution 2025-086 Granting a Time Extension for Recording of Final Plat - Farmington Industrial Park 4th Addition - Pdf 7.6. Satisfaction and Release of Assessment Agreement Agenda Item: Satisfaction and Release of Assessment Agreement - Pdf 28 - 39 7.7. 2026-2030 Capital Improvement Plan Agenda Item: 2026-2030 Capital Improvement Plan - Pdf 40 - 192 7.8. Financial Review for the Quarter Ending September 30, 2025 Agenda Item: Financial Review for the Quarter Ending September 30, 2025 - Pdf 193 - 208 7.9. 2026-2027 Labor Agreement with LELS Local 387: Sergeants Agenda Item: 2026-2027 Labor Agreement with LELS Local 387: Sergeants - Pdf 209 - 227 7.10. Minnesota Paid Leave Policy Agenda Item: Minnesota Paid Leave Policy - Pdf 228 - 230 7.11. CivicPlus - Acquia Web Governance Software Solution for ADA Compliance Agenda Item: CivicPlus - Acquia Web Governance Software Solution for ADA Compliance - Pdf 231 - 235 7.12. Donation from Happy Harry’s Furniture to the Rambling River Center Agenda Item: Donation from Happy Harry’s Furniture to the Rambling River Center - Pdf 236 - 237 7.13. 2025 Joint Powers Agreement with the Domestic Preparedness Committee Agenda Item: 2025 Joint Powers Agreement with the Domestic Preparedness Committee - Pdf 238 - 262 7.14. 2025 Mill & Overlay - Final Payment and Change Order No. 2 Agenda Item: 2025 Mill & Overlay - Final Payment and Change Order No. 2 - Pdf 263 - 268 7.15. 2025 Tree City USA Recertification Agenda Item: 2025 Tree City USA Recertification - Pdf 269 - 297 7.16. 2026 Dakota County Community Waste Abatement Grant Program Agenda Item: 2026 Dakota County Community Waste Abatement Grant Program - Pdf 298 - 336 7.17. Agreement with Backflow Solutions, Inc. for Backflow Data Management Agenda Item: Agreement with Backflow Solutions, Inc. for Backflow Data Management - Pdf 337 - 342 7.18. Agreement with Purple Wave, Inc. for Auction Services Agenda Item: Agreement with Purple Wave, Inc. for Auction Services - Pdf 343 - 347 7.19. Third Amendment to the Residential Solid Waste/Recycling Services 348 - 356 Page 2 of 403 Agreement Between the City of Farmington and Dick's Sanitation Agenda Item: Third Amendment to the Residential Solid Waste/Recycling Services Agreement Between the City of Farmington and Dick's Sanitation - Pdf 8. PUBLIC HEARINGS 8.1. 2026 Fee Schedule Amendment - Ordinance and Public Hearing Staff recommends that the City Council:  Hold a public hearing on the 2026 Fee Schedule.  Motion to approve the 2026 Fee Schedule and pass Ordinance 2025-009 Establishing Charges and Fees for Licenses, Permits, or Other City Approvals and Services for Calendar Year 2026. Agenda Item: 2026 Fee Schedule Amendment - Ordinance and Public Hearing - Pdf 357 - 401 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 12.1. Staff Approvals & Recommendations Approve the appointment of Tyler Beaune, Matthew Jahns, and Katelynn Scholl as Full-Time Firefighters; Matthew Dinneen, Brian Hanson, and Steven Karsten as Full-Time Fire Captains; and Samantha Hazelrigg as Human Resources Manager. Agenda Item: Staff Approvals & Recommendations - Pdf 402 - 403 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN Page 3 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Application for Gambling Permit for VFW Post 7662, February - November 2026 Meeting: Regular Council - Dec 15 2025 INTRODUCTION: The VFW Post 7662 has submitted an application for an Off-Site Gambling Permit for bingo at 421 Third Street (back room) in Farmington. DISCUSSION: an of approval for 7662 Post VFW the from application an received has City The application to conduct off-site gambling (bingo) in the back room of the VFW located at 421 Third Street in Farmington from February 1, 2026 through November 30, 2026 (12 events). Per Minnesota Statute, local government approval is required prior to approval by the Gambling Control Board. A background investigation is not required for this type of permit. Staff recommends approval of the permit and adoption of the attached resolution. BUDGET IMPACT: There is no fee charged by the City. ACTION REQUESTED: Adopt Resolution 2025-089 Concurring with the Issuance of a Minnesota Lawful Gambling Exempt Permit to Conduct Off-Site Gambling (Bingo) - VFW Post 7662, February 1 - November 30, 2026. ATTACHMENTS: Permit for Off-Site Gambling, VFW Feb-Nov 2026 2025-089 Gambling Off-Site Permit, VFW, Feb-Nov 2026 Page 4 of 403 MINNESOTA LAWFUL GAMBLING 10/24 Page 1 of 2 LG230 Application to Conduct Off-Site Gambling No Fee ORGANIZATION INFORMATION Organization Name: VFW POST 7662 License Number:00053 Address: 421 THIRD STREET City: FARMINGTON MN Zip: 55024 Chief Executive Officer(CEO) Name: GRANT BEYL Daytime Phone: 651-261-7692 Gambling Manager Name: DEB SCHONS Daytime Phone: 952-529-2214 GAMBLING ACTIVITY Twelve off-site events are allowed each calendar year not to exceed a total of 36 days. From 02 / 01 / 2026 to 11 / 30 1 2026 Check the type of games that will be conducted: Raffle Q Pull-Tabs Bingo Tipboards Paddlewheel GAMBLING PREMISES Name of location where gambling activity will be conducted: VFW POST 7662 BACK ROOM Street address and City(or township): 421 THIRD STREET FARMINGTON, MN Zip: 55024 County: DAKOTA Do not use a post office box. If no street address, write in road designations (example: 3 miles east of Hwy. 63 on County Road 42). Does your organization own the gambling premises? Yes If yes,a lease is not required. ElNo If no,the lease agreement below must be completed, and signed by the lessor. LEASE AGREEMENT FOR OFF-SITE ACTIVITY (a lease agreement is not required for raffles) Rent to be paid for the leased area: $ if none,write"0") All obligations and agreements between the organization and the lessor are listed below or attached. Any attachments must be dated and signed by both the lessor and lessee. This lease and any attachments is the total and only agreement between the lessor and the organization conducting lawful gambling activities. Other terms, if any: Lessor's Signature: Date: Print Lessor's Name: CONTINUE TO PAGE 2 Page 5 of 403 LG230 Application to Conduct Off-Site Gambling 10/24 Page 2 of 2 Acknowledgment by Local Unit of Government: Approval by Resolution CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City Name: County Name: Date Approved by City Council:Date Approved by County Board: Resolution Number: Resolution Number: If none, attach meeting minutes.) If none, attach meeting minutes.) Signature of City Personnel: Signature of County Personnel: Title: Date Signed: Title: Date Signed: TOWNSHIP NAME: Complete below only if required by the county. Local unit of government On behalf of the township, I acknowledge that the organization is must sign.applying to conduct gambling activity within the township limits. A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213,Subd. 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: CHIEF EXECUTIVE OFFICER (CEO) ACKNOWLEDGMENT The person signing this application must be your organization's CEO and have their name on file with the Gambling Control Board. If the CEO has changed and the current CEO has not filed a LG200B Organization Officers Affidavit with the Gambling Control Board, he or she must do so at this time. I have read this app" tion, a nformation is true, ac and complete and, if applicable, agree to th lease terms as stated in this app" at" n. 4gna.0&oteEo(must l6e CEO si re;designee may not sign) Date Mail or fax to: No attachments required. Minnesota Gambling Control Board Suite 300 South Questions? Contact a Licensing Specialist at 651-539-1900. 1711 West County Road B Roseville, MN 55113 Fax: 651-639-4032 This publication will be made available in alternative format(i.e. large print, braille) upon request. Data privacy notice: The information requested on this form(and any If the Board does not issue a permit,all information provided remains attachments)will be used by the Gambling Control Board(Board)to private,with the exception of your organization's name and address which determine your organization's qualifications to be involved in lawful will remain public. gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however,if your organization refuses to supply Private data about your organization are available to: Board members, this information,the Board may not be able to determine your Board staff whose work requires access to the information;Minnesota's organization's qualifications and,as a consequence, may refuse to issue a Department of Public Safety;Attorney General; commissioners of permit. If your organization supplies the information requested,the Board Administration, Minnesota Management&Budget,and Revenue; will be able to process your organization's application. Legislative Auditor; national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies Your organization's name and address will be public information when specifically authorized by state or federal law to have access to the received by the Board. All other information provided will be private data information; individuals and agencies for which law or legal order about your organization until the Board issues the permit. When the authorizes a new use or sharing of information after this notice was given; Board issues the permit,all information provided will become public.and anyone with your written consent. An equal opportuity employer Page 6 of 403 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-089 A RESOLUTION CONCURRING WITH THE ISSUANCE OF A MINNESOTA LAWFUL GAMBLING EXEMPT PERMIT TO CONDUCT OFF-SITE GAMBLING (BINGO) – VFW POST 7662, FEBRUARY 1 – NOVEMBER 30, 2026 WHEREAS, VFW Post 7662 has made application for a Lawful Gambling Exempt Permit to the Gambling Control Board to conduct off-site gambling in the form of bingo; and WHEREAS, off-site gambling will be held in the back room of the VFW Post 7662, located at 421 Third Street, Farmington, Minnesota; and WHEREAS, off-site gambling will be held from February 1 through November 30, 2026; and WHEREAS, the City of Farmington has no objections to the said activity. NOW, THEREFORE, BE IT RESOLVED that the Farmington Mayor and City Council hereby concur with the issuance of a Lawful Gambling Exempt Permit by the Gambling Control Board to the VFW Post 7662 to conduct off-site gambling in the back room of 421 Third Street, Farmington, Minnesota, from February 1 through November 30, 2026. Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of December 2025. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 7 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the December 1, 2025 Regular City Council Meeting Meeting: Regular Council - Dec 15 2025 INTRODUCTION: Minutes of the December 1, 2025 Regular City Council Meeting are attached for review and approval. ACTION REQUESTED: Approve the minutes of the December 1, 2025 Regular City Council Meeting. ATTACHMENTS: 12.01.25 Council Minutes Page 8 of 403 Regular City Council Meeting Minutes of December 1, 2025 Page 1 of 12 City of Farmington Regular Council Meeting Minutes Monday, December 1, 2025 The City Council met in regular session on Monday, December 1, 2025, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 7 pm. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led everyone in the Pledge of Allegiance. 3. ROLL CALL Members Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Jake Cordes, Nick Lien, and Steve Wilson Members Absent: None Staff Present: Lynn Gorski, City Administrator David Chanski, Asst. City Administrator/HR Director Amy Schmidt, City Attorney Deanna Kuennen, Economic & Community Dev. Director Kim Sommerland, Finance Director Matt Price, Fire Chief Kellee Omlid, Parks & Recreation Director Andrew Van Dorn, Police Captain John Powell, Public Works Director Shirley Buecksler, City Clerk Also Present: Gary Rutherford, Police Chief-Retired 4. APPROVE AGENDA Motion was made by Councilmember Bernatz and seconded by Councilmember Wilson to approve the agenda, as presented. Motion carried: 5 ayes / 0 nays 5. ANNOUNCEMENTS / COMMENDATIONS 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS • Nancy Aarestad, 22165 Beaumont Ave, Castle Rock Township Page 9 of 403 Regular City Council Meeting Minutes of December 1, 2025 Page 2 of 12 • Jeff Schottler, 22420 Calico Ct, Farmington • Nate Ryan, 22390 Cambrian Way, Farmington 7. CONSENT AGENDA 7.1 Application for Gambling Exempt Permit for Ducks Unlimited Northfield Golf Chapter MN-0113 7.2 Donation from the Farmington Firefighters Relief Association to the City of Farmington 7.3 Minutes of the November 17, 2025 Regular City Council Meeting 7.4 Payment of Claims 7.5 2026-2027 Labor Agreement with LELS Local 187: Patrol Officers 7.6 Paid-on-Call and Seasonal 2026 Wages 7.7 Staff Approvals and Recommendations: • Caleb Bolton as Deputy Fire Chief • Evan Garofalo as Seasonal Warming House Attendant • Jacob Kipke as Seasonal Warming House Attendant • Bret Leitgeb as Seasonal Warming House Attendant • Ryan Tennessen as Seasonal Warming House Attendant 7.8 AIA Owner / Architect Agreement with JLG Architects for City Hall Project 7.9 Donation from Dakota Electric to the Halloween Walk 7.10 2026 Joint Powers Agreement with Dakota County for Emergency Management Services 7.11 Plans and Specifications and Authorize the Advertisement for Bids for the Industrial Park Drainage Ditch Project Motion was made by Councilmember Lien and seconded by Councilmember Cordes to approve the Consent Agenda, as presented. Motion carried: 5 ayes / 0 nays 8. PUBLIC HEARINGS 8.1 Final 2026 General Fund Budget and Tax Levy Mayor Hoyt opened the public hearing at 7:29 pm. Finance Director Sommerland presented the Final 2026 General Fund Budget and Tax Levy. Proposed Final 2026 Budget and Levy Summary The proposed 2026 General Fund budget totals $18,838,494, a 4.9% decrease from the 2025 adopted budget. The total proposed property tax levy for taxes payable in 2026 is $19,488,577, an increase of 12.98% over the prior year. Since the preliminary budget was adopted in September, Page 10 of 403 Regular City Council Meeting Minutes of December 1, 2025 Page 3 of 12 both the revenues and expenditure budgets have been amended, but the levy amount remains unchanged. The proposed levy supports general operations, capital needs, debt service, and long-term maintenance. It is allocated as follows: • General Operations: $14,868,024 • Capital Equipment: $1,178,000 • Capital Projects: $610,000 • Economic Development: $250,000 • Building Maintenance: $123,000 • Trail Maintenance: $300,000 • Pavement Maintenance: $200,000 • Debt Service: $1,959,553 Farmington's share of the fiscal disparities distribution is $2,648,711, resulting in a net tax levy of $16,839,866, a 13.5% increase from 2025. The estimated tax rate is 51.519%, based on a net tax capacity of $32,686,643. Proposed 2026 Budget Highlights Staffing additions • (6) Fire • (1) Human Resources • (1) Finance • (1) Public Works Transportation Studies • Speed Limit Study • Flagstaff Avenue Corridor Fleet and Equipment • Police Fleet: $277,000 • John Deere Tractor: $278,000; replacement of a 2005 tractor • Skid Steer: $93,000 • Dump Truck: $325,000; replacement of a 2001 dump truck • Compact Wheel Loader: $75,000 Park and Trail Improvements • $1.675 million, including skatepark Facilities • $1.1 million facility planning and deferred maintenance including: o Police Building – scope and design work related to potential expansion o Central Maintenance Facility - $311,000 HVAC updates Page 11 of 403 Regular City Council Meeting Minutes of December 1, 2025 Page 4 of 12 o City Hall - $250,000 structural modifications and mechanical upgrades Infrastructure • $11 million, including street improvements, extension of water and sewer trunk lines, and water storage Emerald Ash Borer Mitigation • $600,000 Tax Levy Overview 2026 Impact on Homeowners Page 12 of 403 Regular City Council Meeting Minutes of December 1, 2025 Page 5 of 12 2026 Budget and Levy Summary The following citizens addressed the City Council: • Jeff Schottler • Nate Ryan • Sarah Fry Seeing no one else wishing to speak, Mayor Hoyt closed the public hearing at 8:10 pm. Motion was made by Councilmember Lien and seconded by Councilmember Wilson to adopt Resolution 2025-085 Adopting the 2026 Budget and Setting the Final Tax Levy Collectible in 2026. Motion carried: 5 ayes / 0 nays 8.2 Implementation of First Due’s Fire Inspection, Testing, and Maintenance (ITM) Solution and Ordinance 2025-008 Mayor Hoyt opened the public hearing at 8:17 pm. Fire Chief Price presented an ordinance amending the City Code as it relates to third-party protection and control, inspection, testing, and maintenance reporting. Page 13 of 403 Regular City Council Meeting Minutes of December 1, 2025 Page 6 of 12 Seeing no one wishing to speak, Mayor Hoyt closed the public hearing at 8:24 pm. Motion was made by Councilmember Wilson and seconded by Councilmember Cordes to pass Ordinance 2025-008 Amending Title 5, Chapter 2, of the Farmington City Code as it Relates to Third-Party Protection and Control, Inspection, Testing, and Maintenance Reporting. Motion carried: 5 ayes / 0 nays 8.3 License Renewals for 2026 Including On-Sale and Sunday Intoxicating, Club On-Sale and Sunday, On-Sale Wine, 3.2 Beer and Intoxicating Malt Liquor License Renewals for 2026 Mayor Hoyt opened the public hearing at 8:25 pm. Assistant City Administrator Chanski presented the Liquor License renewals for 2026. The following citizens addressed the City Council: • Nate Ryan Seeing no one else wishing to speak, Mayor Hoyt closed the public hearing at 8:28 pm. Motion was made by Councilmember Bernatz and seconded by Councilmember Cordes to approve the 2026 Liquor License renewals for: On-Sale Intoxicating and Sunday Liquor Licenses • A This Little Piggy Catering, 22280 Chippendale Ave W • Bourbon Butcher / Farm Town Brew Hall, 20700 Chippendale Ave W • Celts Pub & Grill, 200 Third St • El Charro Mexican Restaurant, 120 Elm St • Farmington Lanes, 27 Fifth St • Farmington Tap House / Longbranch Saloon & Eatery, 309 Third St • Las Enchiladas, 18500 Pilot Knob Rd, Suite A • Pizza Man, 409 Third St • The Mug, 18450 Pilot Knob Rd Club On-Sale and Sunday Liquor License • VFW 7662 / Sypal Lundgren Post, 421 Third St Page 14 of 403 Regular City Council Meeting Minutes of December 1, 2025 Page 7 of 12 Wine On-Sale and Strong Beer License • Lighthouse Kitchen + Café, 953 Eighth St Motion carried: 5 ayes / 0 nays 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. CITY COUNCIL ROUNDTABLE Councilmember Lien is very appreciative of the excellent surgeons he had at Mayo Clinic and is happy to be back. It’s Christmastime, and he hopes everyone enjoys the season, the lights, and all the activities coming up in the next few weeks. Councilmember Bernatz thanked the Public Works Team for their hard work handling two snow events over the holiday weekend. These are things we just take for granted, that within a reasonable amount of time, our roads are going to be cleared again and we’re going to get in and out of our driveways and, within a certain amount of time, travel is going to be safe. But that means there are people that took time away from their families on a holiday weekend to be able to provide those services. A job well done, and I am personally grateful for the kind of group of individuals that we have working here. Thank you for that. Councilmember Cordes mentioned that there are several Christmas and holiday events this weekend, including the Lighted Holiday Parade at 7 pm Saturday, December 6th, followed by the Rotary Holiday Tree lighting ceremony at the lot next to Homestead Community Church. Thank you to the Rotary, the City of Farmington, and Homestead Community Church for the work they put into the events this weekend. City Administrator Gorski made a request to all the parents out there, please make sure your children stay behind the barricades during the parade because it can be a very dangerous situation at night when people are driving vehicles. Also, thank you to Council for all your kind words provided during the budget presentation. Kim, you did a phenomenal job explaining in detail what we did this year – thank you. Also, thanks to the whole Team. It’s not easy to go through all the needs of the City and we know we can’t do it all in one day. Page 15 of 403 Regular City Council Meeting Minutes of December 1, 2025 Page 8 of 12 We take that responsibility very seriously, so thank you for your hard work, everyone. City Clerk Buecksler said I appreciate all our liquor establishments getting their paperwork and payments in on time, our Police Staff taking care of the background checks, and David for presenting it for me. Thank you. Assistant City Administrator Chanski thanked the Council for their support and adopting this budget. For the public’s insight, one of my roles when it comes to budget is, obviously, the personnel-related pieces which is one of the biggest parts of the budget, especially when you saw nine positions being added for 2026. Those are a lot of positions, and it’s been a while since the City had that many additions in a year. When we look at personnel, we do take that very seriously. Some considerations we take in effect when we’re looking at when adding personnel is 1) are we being as efficient as possible with the resources that we have, and 2) also looking at whether there are services not being provided, are there projects not getting done that may have a negative effect on the community if they continue to go undone, what kind of unfunded mandates or mandates are being put on the City. In HR, we had two mandates in the last year with paid family leave, as well as no tax on overtime. We also look at whether there are areas of savings by adding Staff. For example, maybe reducing professional services or other things by adding a position. We also look at other ways to fund positions outside of the tax levy. For this year, one of those was through the SAFER (Staffing for Adequate Fire and Emergency Response) grant to try to help fund the six full-time Firefighters. I want to commend Chief Price and our grant writer, Kari Kubicek, on putting that SAFER grant together. This was a huge undertaking, and they spent weeks putting that together. Unfortunately, decision makers in Washington decided that other communities that already had full-time Firefighters were a little more deserving. Again, we still appreciate your support in moving forward with that needed addition, anyway. And I want to thank Kim for her hundreds of hours of work over the last eight plus months on this budget and her dedication to making the City’s finances more transparent and understandable. She did this also while leading the City’s most significant software conversion in almost the last 25 years, and that actually goes live tomorrow. Thank you, Kim. Public Works Director Powell said both he and all of Public Works appreciate the Council’s support from a budgeting standpoint. And from wanting to provide the best services possible for our residents, having the best facilities, and doing things when they need to be done, that all goes into the budget. We appreciate your moral support with the snow event. Despite the holiday weekend, we had a very good response. We only had maybe a handful of Farmington Fixes, such as yard damage and mailboxes, so it went very well for really the first big event of the season. Now that we have the salt shed, we will Page 16 of 403 Regular City Council Meeting Minutes of December 1, 2025 Page 9 of 12 be staging some salt in there, so you’ll see some trucks hauling from the Dakota County garage up to the salt shed so trucks can be ready to go. When we have an event coming, the trucks are pre-loaded. When the crew shows up, they hit the roads. Having it in the salt shed saves them from having to go down to Dakota County to load up. It may not be obvious, but if you’re driving a 5-ton truck that’s empty in a snowstorm on icy roads, that can get a little dicey and, as much as we can limit empty trucks going around and we can fill them at the salt shed instead of having to drive to fill up, that’s a big help. Thank you. Mayor Hoyt asked if we currently do not brine. Director Powell responded that, in the Capital Improvement Plan, we have ordered and just received about a month ago brine making equipment. Brine is one of the snow and ice methods that we really haven’t used in the past. It’s just salt water to a prescribed percentage concentration. We use that for two reasons – we can prewet the salt, so when it’s dropped on the roadway, it reduces the bounce and scatter. It stays on the pavement and doesn’t go off into the shoulder and into the ditches, from a water quality standpoint. And second, we can use it to anti-ice. We can have a truck with a tank and, essentially, spray the roads with the brine before an event starts. We can’t do it if it’s raining and changing because it just washes off, but if we anti-ice, it weakens the bond between the ice and the pavement. And when we plow and remove the snow and ice, it’s easier to scrape up. There are a multitude of uses for it, but those are the two primary uses we would have for brine. We will start producing, and our new trucks will have all the brine equipment. We’re looking forward to that. Parks and Recreation Director Omlid said tonight was the first day of the Holiday Lights Tour – it’s posted on the City’s website, as well as social media. If you were here before the meeting, Councilmember Bernatz said she had a hard time getting out of her driveway – she has a Toys for Town basket in her cul-de-sac, and they already emptied it twice. Saturday morning, we also have the Secret Holiday Shop from 9 am to Noon at the Rambling River Center. Stay downtown all day on Saturday – Homestead Church is having their Christmas carnival, the library is having an event in the afternoon, and then we will cap it off with the parade. As a reminder, December 8th from 6 to 8 pm at the Rambling River Center is the Skate Park Design Workshop. Spohn Ranch will be in town that day, and you can add your input on the skate park. In talking with them last week, they already had 44 people fill out the design survey and 11 were in progress, so we have already had really good engagement. The survey will be up for three more weeks, but please come to the design workshop next Monday. Finance Director Sommerland extended her appreciation to the Council for their leadership throughout the budget process and also to the collaboration of the entire management Team. Without that collaboration, we wouldn’t be Page 17 of 403 Regular City Council Meeting Minutes of December 1, 2025 Page 10 of 12 in the spot where we are – everybody came together and I appreciate that. As David alluded to, we are working through a new software conversion. Their team will be onsite tomorrow for three weeks. We will have a team of about six to nine people this week and then three to five for the following two weeks to get the system up and running and make sure everyone is trained in, so we’re looking forward to that. As part of that process, there are some interruptions with the online payment system. We have tried as much as possible to make sure residents are aware of those interruptions. We have information posted on our website and on the online payment portal. We will get that up and running as soon as we can, but I can’t give a date at this point. Fire Chief Price thanked the Council for all their support. It’s been about seven and a half months of making the full-time Staff happen. At the December 15th Council meeting, I will have the six individuals sitting here to show this historic event – 152 years and the first time having full-time staffing running 24 hours a day, seven days a week. Thank you for listening to all the data that I gave, talking about everything, and for your support throughout this whole entire thing. Thank you. Police Captain Van Dorn said Toys for Town is up and running but it will be coming to a close here pretty soon. We’re going to start picking up from the collection sites next Monday, Tuesday, and Wednesday. So, if you’re looking to donate, get that done within the next week. I believe we are at record levels, as Chief Siem said today, we have over 160 families that are signed up, representing somewhere north of 425 children. So, thank you to everyone who has contributed to that. The wrapping event is on December 13th at Farmington High School at 9 am. As many people that can come out, the more the merrier because there’s going to be a lot of work to do. Thank you. In regard to Toys for Town, Mayor Hoyt said, if you have not in years past ever been a part of it, it is one of the single greatest things that this community does. Even if you just show up and help pick gifts, you can help with that, you can help wrap, and you can help deliver, if you’d like. There are a lot of people who choose not to deliver to their fellow community members. As recipients, it creates a dynamic. There are always volunteers willing to deliver, but that is an area that we always seem to fall a little bit short on each year. Just the willingness of people wanting to deliver the gifts. If you have not been a part of it, please take an hour or two out of your day on Saturday. We usually start at 9 am and we’re pretty much wrapped up by Noon. Please take just a little bit of time – it is an absolutely life-changing event to be a part of. Page 18 of 403 Regular City Council Meeting Minutes of December 1, 2025 Page 11 of 12 Mayor Hoyt mentioned the following activities taking place this Saturday, December 6th: 9 am – 6 pm Window Decorating Contest Open Almost every downtown business will be participating, along with holiday specials and deals. Some of the participating businesses include:  Main Street Salon and Apparel Company  Market on Oak  Gerster Jewelers  Homestead Community Church  Homestead Community Corner  BowWow Boutique  Lovly Paws  Beans and Boots Coffee  Janie’s Home Team  Sierra Juhl’s State Farm  The Farmer’s Daughter  Premier Bank  Rambling River Center 9 am – Noon Secret Santa Shopping for Kids at Rambling River Center 10 am – 1 pm Homestead Community Church Christmas Carnival 2 pm – 4 pm Farmington Library Dragon Egg Art Surprise 6 pm – 9 pm Hoppers Mini Donut, Brick Oven Bus, and Chick-Fil-A Food Trucks 6 pm – 8 pm Free Apple Cider and Cookies at the Rambling River Center, free hot chocolate at Homestead Church, and special holiday drinks at Beans and Boots Coffee 7 pm Lighted Holiday Parade 8 pm Rotary Tree Lighting at Homestead Lot 8:15 pm – 9:30 pm Holiday Carols with Farmington High School New Dimension, free kids craft and letters to Santa at Homestead Community Corner, and live jazz trio in Homestead Community Church There’s going to be a lot going on in a very short window, so come downtown on Saturday at 9 am and stay till 9 pm. There is going to be a plethora of things Page 19 of 403 Regular City Council Meeting Minutes of December 1, 2025 Page 12 of 12 to do. As always, be safe, drive slow, and look out for the kiddos walking to school in the mornings and afternoons. 14. ADJOURNMENT Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to adjourn the meeting at 8:44 pm. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 20 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Off-Sale Liquor and Tobacco License Renewals for 2026 Meeting: Regular Council - Dec 15 2025 INTRODUCTION: Per Farmington City Code, the City Council has the authority to approve 3.2 Beer Off-Sale and Tobacco Licenses. DISCUSSION: The following licensees have submitted license renewal applications for 2026. All required paperwork has been submitted and approved by Police Chief Siem. 3.2 Beer Off-Sale  Kwik Trip #443, 18290 Pilot Knob Rd  Kwik Trip #693, 217 Elm St  Speedway #4534, 18520 Pilot Knob Rd Tobacco  Farmington Amcon, 957 Eighth St  Farmington Liquors, 18350 Pilot Knob Rd  Farmington Tobacco & Vape, 919 Eighth St  Holiday #3825, 21060 Chippendale Ave  Kwik Trip #443, 18290 Pilot Knob Rd  Kwik, Trip #693, 217 Elm St  Premium Tobacco and Vape, 18350 Pilot Knob Rd  Speedway #4534, 18520 Pilot Knob Rd Farmington Smoke & Vape, Inc. dba Farmington Smoke Shop has not submitted a renewal for their 2026 Tobacco License. In previous conversations with the owner, they were looking for a new location in Farmington. Their previous location was 115 Elm Street, Suite E. BUDGET IMPACT: All fees collected are included in the revenue estimates for the City's 2026 budget. Page 21 of 403 ACTION REQUESTED: Approve the above listed license renewals for 3.2 Beer and Tobacco for 2026. Page 22 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Temporary On-Sale Liquor License for Church of St. Michael February 6, 2026 Meeting: Regular Council - Dec 15 2025 INTRODUCTION: The Church of St. Michael is having their Gala on February 6, 2026 and have applied for a Temporary On-Sale Liquor License. DISCUSSION: The Church of St. Michael has submitted an application for a Temporary On-Sale Liquor License for their Gala on February 6, 2026 at the Church of St. Michael, 22120 Denmark Avenue in Farmington. ACTION REQUESTED: Approve the Temporary On-Sale Liquor License application for the Church of St. Michael for an event to be held on February 6, 2026 at the Church of St. Michael, 22120 Denmark Avenue, Farmington. ATTACHMENTS: Gala 2026 -- Temporary-On-Sale-Liquor-License-PDF Page 23 of 403 Minnesota Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date of organization Tax exempt number Organization Address (No PO Boxes) City State Zip Code Name of person making application Business phone Home phone Date(s) of event Type of organization Microdistillery Small Brewer Club Charitable Religious Other non-profit Organization officer's name City State Zip Code Organization officer's name City State Zip Code Organization officer's name City State Zip Code Location where permit will be used. If an outdoor area, describe. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved Fee Amount Permit Date Event in conjunction with a community festival Yes No City or County E-mail Address Current population of city Please Print Name of City Clerk or County Official Signature City Clerk or County Official CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed. Only emailed. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US Minnesota Minnesota Minnesota City of Farmington N/A X 23,632 Shirley R Buecksler, City Clerk February 6, 2026 SBuecksler@FarmingtonMN.gov Page 24 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Tony Wippler, Planning Manager Department: Community Development Subject: Resolution 2025-086 Granting a Time Extension for Recording of Final Plat - Farmington Industrial Park 4th Addition Meeting: Regular Council - Dec 15 2025 INTRODUCTION: Ramar Land Corporation (R&L Carriers) is seeking a time extension for the recording of the Farmington Industrial Park 4th Addition final plat. DISCUSSION: Ramar Land Corporation received approval from the City Council for the Industrial Park 4th Addition final plat on June 16, 2025. Section 11-2-3(E) of the City Code requires that, upon approval of the final plat by the City Council, the Developer shall record it with the Dakota County Recorder within 6 months of the approval or the approval is considered void, unless a time extension is requested by the Developer and submitted in writing and approved by the City Council. Therefore, the Farmington Industrial Park 4th Addition final plat needs to be recorded by December 16, 2025 to meet this deadline. Ramar Land Corporation has submitted a request to the City dated December 1, 2025 (see attached) that the City Council grant a one-year (to December 16, 2026) time extension to this requirement. The Developer has made this request due to operational planning and budgeting. ACTION REQUESTED: Adopt Resolution 2025-086 Allowing an Extension for the Recording of the Final Plat Farmington Industrial Park 4th Addition, granting a one-year time extension to December 16, 2026. ATTACHMENTS: R+L Farmington - Extension Request Res 2025-086 Final Plat Recording Extension Page 25 of 403 To: City of Farmington Attn: Tony Wippler From:Kevin Gaskalla R+L Carriers Date:12/01/2025 Subject:R+L Farmington, MN Plat Filing Extension Request Dear Tony, This letter is a formal request for an extension to the 6-month time period to have the final plat for the Industrial Parth 4th Addition filed with the Dakota County Recorder, which was approved on 6/16/2025. We are requesting a 1-year extension to the 6-month time period due to operational planning and budgeting. Please approve this extension request to allow us more time to sort through these items. If any additional information is needed regarding the reason for this request, please let us know. Thanks, Page 26 of 403 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-086 A RESOLUTION ALLOWING AN EXTENSION FOR THE RECORDING OF THE FINAL PLAT FARMINGTON INDUSTRIAL PARK 4TH ADDITION WHEREAS, pursuant to Resolution 2025-043, the City Council approved the Final Plat of Farmington Industrial Park 4th Addition subject to the following conditions: 1. A Development Contract between the applicant and City of Farmington shall be executed and security fee and costs shall be paid. Submission of all other documents required under the Development Contract shall be required. 2. The final plat must be amended to add a signature block to the instrument of dedication for the Chair of the Planning Commission. 3. The final plat must be amended to show the restricted access along the entirety of Pilot Knob Road as required by Dakota County. WHEREAS, Section 11-2-3(E) requires that if a final plat is approved by the City Council, the subdivider must record the final plat with the Dakota County Recorder within six (6) months of the approval date or approval of the final plat shall be considered void, unless an extension is submitted in writing and approved by the City Council. The Farmington Industrial Park 4th Addition must be recorded with Dakota County on or before December 16, 2025; and WHEREAS, the developer of the Farmington Industrial Park 4th Addition has requested the City Council approve a one-year extension for filling of the final plat at Dakota County; and NOW, THEREFORE, BE IT RESOLVED, that after due consideration, the requested extension for filing of the final plat for the aforementioned subdivision to December 16, 2026 is hereby approved. Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of December 2025. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 27 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Deanna Kuennen, Community & Economic Development Director Department: Community Development Subject: Satisfaction and Release of Assessment Agreement Meeting: Regular Council - Dec 15 2025 INTRODUCTION: In December 2024, the city entered into an Assessment Agreement (Agreement) with Farmington Dushane Apartment LLC (Rye Apartments) to support the construction of a 168-unit market rate multi-family apartment development. The Agreement set forth terms and conditions related to a total assessment of $365,734.16, which was deferred pursuant to the terms of the Agreement. The Agreement provided for the abatement of the assessment in its entirety if the project was substantially completed by November 30, 2026. The project is complete, and the owner has satisfied all terms of the Agreement a full one year earlier than anticipated. The Council is asked to release the Assessment Agreement. DISCUSSION: On December 4, 2024, the City of Farmington entered into an Assessment Agreement (Agreement) with Farmington Duchane Apartments LLC to support the construction of a 168-unit market rate multi-family apartment development (Project). The City believed that the development and the construction of the Project was in the best interest of the City by providing additional housing choice and opportunities, enhancing the tax base, and encouraging private investment. The Agreement provided for the total assessment ($365,734.16) to be deferred until November 30, 2026, at which time the assessment would become payable with interest unless the Project was substantially completed by that date. The Project received its Certificate of Completion in November 2025 - with the Developer delivering the final project a full year earlier than anticipated. At this time, the City Council is asked to confirm that the Owner has satisfied the substantial completion condition of the Agreement, release the property legally described as Lot 1, Block 1, Vermillion River Crossings Third Addition, Dakota County, Minnesota, from the Agreement, and direct that the Satisfaction and Release of Assessment Agreement be recorded upon execution by the City. ACTION REQUESTED: Approve Resolution 2025-087 Granting Satisfaction and Release of Assessment Agreement, by and between the City of Farmington and Farmington Dushane Apartments, LLC. Page 28 of 403 ATTACHMENTS: Res 2025-087 Granting Satisfaction and Release of Assessmt Agrmt 12-2025 SATISFACTION DOCUMENT RECORDED - Assessment Agmt Page 29 of 403 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-087 A RESOLUTION GRANTING SATISFATION AND RELEASE OF ASSESSMENT AGREEMENT WHEREAS, pursuant to Resolution 2024-103, the City Council approved an Assessment Agreement with Farmington Dushane Apartments LLC, a Colorado limited liability company (“Owner”) for property located in the City of Farmington legally described as: Lot 1 Block 1, Vermillion River Crossings Third Addition, Dakota County, Minnesota. WHEREAS, the Assessment Agreement, which was filed of record in the Office of the Dakota County Recorder on December 26, 2024, as Document No. 3657472, set forth terms and conditions related to the total assessment of $365,734.16; and WHEREAS, the Owner has substantially completed the Project as of November 3, 2025. NOW, THEREFORE, BE IT RESOLVED, the City of Farmington, Minnesota, declares the following: 1. The City hereby confirms that the Owner has satisfied the substantial completion condition of the Agreement; and 2. The Property is hereby released from the Agreement; 3. The Mayor and City Clerk are hereby authorized to sign the Satisfaction and Release of Assessment Agreement; and 4. The Satisfaction and Release of Assessment Agreement shall be filed of record in the Office of the Dakota County Recorder upon execution by the City. Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of December 2025. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 30 of 403 1 237716v1 (reserved for recording data) SATISFACTION AND RELEASE OF ASSESSMENT AGREEMENT SATISFACTION AND RELEASE OF ASSESSMENT AGREEMENT granted this 15th day of December 2025, by the CITY OF FARMINGTON, a Minnesota municipal corporation (“City”). RECITALS A. FARMINGTON DUSHANE APARTMENTS, LLC, a Colorado limited liability company (“Owner”) is the fee owner of the real property in the City of Farmington, County of Dakota, State of Minnesota, legally described as Lot 1, Block 1, Vermillion River Crossings Third Addition, Dakota County, Minnesota (the “Property”); and B. The Owner has developed the Property with a 168-unit housing development (the “Project”); and C. The City previously entered into that certain ASSESSMENT AGREEMENT with Farmington Dushane Apartments, LLC, dated December 4, 2024, which was filed of record in the Office of the Dakota County Recorder on December 26, 2024, as Document No. 3657472 (“Agreement”), related to Terms and Conditions of Public Improvements; and D. The Agreement set forth the terms and conditions related to a total assessment of $365,734.16, which amount was deferred pursuant to the terms of the Agreement, with the possibility that the amount would be abated in full if the owner substantially completed the Project before November 30, 2026; and E. The Owner has substantially completed the Project as of November 3, 2025; and Page 31 of 403 2 237716v1 F. Accordingly, the Owner has requested that the City formally acknowledge the satisfaction of the obligations assessed against the Property and release the Property from the Agreement. NOW, THEREFORE, the City of Farmington, Minnesota, declares the following: 1. The City hereby confirms that the Owner has satisfied the substantial completion condition of the Agreement; and 2. The Property is hereby released from the Agreement; and 3. This Satisfaction and Release of Assessment Agreement shall be filed of record in the Office of the Dakota County Recorder upon execution by the City. Dated: December 15, 2025. CITY OF FARMINGTON By ___________________________________ (SEAL) Joshua Hoyt, Mayor And __________________________________ Shirley R Buecksler, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this _______ day of ____________, 2025, by Joshua Hoyt the Mayor of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ____________________________________ Notary Public Page 32 of 403 3 237716v1 STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this _______ day of ____________, 2025, by Shirley R Buecksler, the City Clerk of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ____________________________________ Notary Public DRAFTED BY: CAMPBELL KNUTSON, Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 AKLS Page 33 of 403 im m m l m Do g u m e i;Nu m h e r ll l l 2/ 2 6 /20 2 4 a 03[C e nt y , Mi n n e s o t a Am y / l Ko e t h e , Co u n t y Re c o r d er Re c e i p t : # 95 7 5 4 5 AG R E E $4 6.0 0 Re t u m no : CI T Y OF FA R M I N G T ON 43 0 TH I R D ST FA R M I N G T O N MN 55 0 2 4 Page 34 of 403 AS S E S S M E N T AG R E E M E N T AG R E E M E N T ma d e th i s At h da y of Dg g g m b g r , 20 2 4 , by an d be t w e e n th e CI T Y OF F AR M I N G T O N , a Mi n n e s o t a mu n i c i p a l co r p o r a t i o n (“ C i t y ” ) an d FA R M I N G T O N DU S H A N E AP A R T M E N T S LL C , a Co l o r a d o li m i t e d li a b i l i t y co m p a n y (“ O w n e r ” ) . WH E R E A S , th e Pr o p e r t y is le g a l l y de s c r i b e d on Ex h i b i t “A ” at t a c h e d he r e t o ; WH E R E A S , th e Pr o p e r t y is su b j e c t to a $3 4 5 , 4 1 4 . 0 7 as s e s s m e n t ; WH E R E A S , th e Pr o p e r t y is th e fu t u r e si t e of a 16 8 - u n i t ho u s i n g de v e l o p m e n t (“ P r o j e c t ” ) th a t wo u l d no t pr o c e e d un l e s s th e re a p p o r t i o n e d as s e s s m e n t s we r e de f e r r e d wi t h th e po s s i b i l i t y of be i n g wa i v e d ; WH E R E A S , th e Ow n e r , at th e ti m e of cl o s i n g on th e Pr o p e r t y , pa i d $2 0 , 3 2 0 . 0 9 to pa y fo r th e Pr o p e r t y ’ s pr o r a t e d sh a r e of th e 20 2 4 as s e s s m e n t s ow e d on a la r g e r pr e - e x i s t i n g pa r c e l ; WH E R E A S , th e Ci t y be l i e v e s th a t th e de v e l o p m e n t an d co n s t r u c t i o n of th e Pr o j e c t , an d fu l ? l l m e n t of th i s Ag r e e m e n t ar e in th e be s t in t e r e s t s of th e Ci t y an d wi l l re s u l t in pr e s e r v a t i o n an d en h a n c e m e n t of th e ta x ba s e , pr o v i d e ho u s i n g op p o r t u n i t i e s an d ar e in ac c o r d a n c e wi t h th e pu b l i c pu r p o s e an d pr o v i s i o n s of th e ap p l i c a b l e st a t e an d lo c a l la w s ; WH E R E A S , ?n a n c i a l as s i s t a n c e fo r ho u s i n g is no t a bu s i n e s s su b s i d y , th i s Ag r e e m e n t do e s no t co n s t i t u t e a bu s i n e s s su b s i d y , as se t fo r t h in Mi n n . St a t . §1 1 6 J . 9 9 3 su b d . 3( 7 ) ; an d WH E R E A S , th e Ow n e r de s i r e s to ex e c u t e an As s e s s m e n t Ag r e e m e n t st a t i n g th a t th e re a p p o r t i o n m e n t is oc c u r r i n g , th e Ow n e r is wa i v i n g ap p e a l th e as s e s s m e n t , an d th e as s e s s m e n t wi l l be de f e r r e d . NO W , TH E R E F O R E , IN CO N S I D E R A T I O N OF TH E I R MU T U A L CO V E N A N T S TH E PA R T I E S AG R E E AS FO L L O W S : l. RE A P P O R T l O N E D AM O U N T S . Th e Pr o p e r t y is cu n e n t l y su b j e c t to an as s e s s m e n t of Th r e e Hu n d r e d Fo r t y - F i v e Th o u s a n d Fo u r Hu n d r e d Fo u r t e e n an d 2. 20 2 4 PR O RA T E D AM O U N T S . Th e Ci t y sh a l l pa y Ow n e r $2 0 , 3 2 0 . 0 9 a? e r th e ex e c u t i o n of th i s Ag r e e m e n t . Th e Pa r t i e s ag r e e th a t th i s am o u n t wi l l be ad d e d to th e Re a p p o r t i o n e d Am o u n t to cr e a t e th e to t a l sp e c i a l as s e s s m e n t am o u n t . 3. SP E C I A L AS S E S S M E N T . Th e Ci t y Co u n c i l he r e b y as s e s s e s th e ad d i t i o n a l $2 0 , 3 2 0 . 0 9 as s e s s m e n t to th e Pr o p e r t y se t fo r t h he r e i n , wh i c h as s e s s m e n t sh a l l be le v i e d by th e Ci t y an d wi l l br i n g th e to t a l am o u n t of th e as s e s s m e n t to Th r e e Hu n d r e d Si x t y - F i v e Th o u s a n d Se v e n Hu n d r e d Th i r t y - F o u r an d l6 / 1 0 0 Do l l a r s ($ 3 6 5 , 7 3 4 . 1 6 ) (t h e “T o t a l As s e s s m e n t ” ) . Page 35 of 403 DE F E R R A L OF AS S E S S M E N T . Th e To t a l As s e s s m e n t sh a l l be un t i l No v e m b e r 30 , 20 2 6 at wh i c h ti m e th e de f e r r e d as s e s s m e n t sh a l l be c om e pa y ab l ein eq u a l an n u a l in s t a l l m e n t s ex t e n d i n g ov e r a 12 - y e a r pe r i o d . Th e as s e s s me n t sh a l l al s o in c l u d e in t e r e s t of ?v e an d se v e n te n t h s pe r c e n t (5 . 7 % ) pe r ye a r th e un p a i d ba l a n c e ac c r u i n g fr o m Ja n u a r y I, 20 2 5 th r o u g h De c e m b e r 31 , 20 3 8 . AB A T M E N T OF AS S E S S M E N T . Th e To t a l As s e s s m e n t an d al l i n t e r e s t th e r e o n wi l l be ab a t e d fr o m th e Pr o p e r t y in it s en t i r e t y if th e Pr o j e c t i s s u b st a n ti al l y co m p l e t e d by No v e m b e r 30 , 20 2 6 . WA I V E R . Ow n e r , th e i r su c c e s s o r s , an d as s i g n s , wa i v e an y an d al l an d su b s t a n t i v e ob j e c t i o n s to th e To t a l As s e s s m e n t , in c l u d i n g bu t no t li m it e d tohe a r i n g re q u i r e m e n t s an d an y cl a i m th a t th e To t a l As s e s s m e n t ex c e e d s th e toth e Pr o p e r t y . Ow n e r wa i v e s an y ap p e a l ri g h t s ot h e r w i s e av a i l a b l e pu r s ua n t toMi n n . St a t . ch . 42 9 an d in pa r t i c u l a r Mi n n . St a t . § 42 9 . 0 8 1 . RE L E A S E . Ow n e r , th e i r su c c e s s o r s an d as s i g n s , he r e b y un c o n d i t i o n al l y re l ea sean d fo r e v e r di s c h a r g e th e Ci t y , it s el e c t e d of ? c i a l s , em p l o y e e s , ag e n t s , an d ifr o m an y an d al l cl a i m s an d ca u s e s of ac t i o n of wh a t e v e r ki n d or na t u r e th a t i sinan y wa y co n n e c t e d wi t h or re l a t e d to th i s ap p o r t i o n m e n t of th e ex i s t i n g as s e s s m e nt . BI N D I N G EF F E C T ; CO R D I N G . Th i s Ag r e e m e n t sh a l l be up o n Ow n e r an d th e i r su c c e s s o r s an d as s i g n s . Th i s Ag r e e m e n t sh a l l ru n th e la n d an d ma y be re c o r d e d ag a i n s t th e ti t l e to th e Pr o p e r t y . [Si g n at ur e Pa g e s Fo l l o w ] 2 3 3 1 Page 36 of 403 ST A T E OF MI N N E S O T A )) ss . CO U N T Y OF DA K O T A ) Th e fo r e g o i n g in s t r u m e n t wa s ac k n o w l e d g e d be f or e me th i s da y of , 20 2 4 , by Jo s h u a Ho y t , th e Ma y o r of th e Ci t y ofFa r m i n g t o n , a Mi n n e s o t a mu n i c i p a l co r p o r a t i o n , on be h a l f of th e co r p o r a t io n an d pu r s u a n t toth e au t h o r i t y gr a n t e d by it s Ci t y Co u n c i l . Sh i r l e y Ru t h Bu e c k s l e r No t a r y Pu b l i c Mi n n e s o t a N L My C o m t l s s l m E x p k a s J a r m r y S L M ST A T E OF MI N N E S O T A )) ss . CO U N T Y OF DA K O T A ) Th e fo r e g o i n g in s t r u m e n t wa s ac k n o w l e d g e d be f or e me th i s da y of 6M , 20 2 4 , by Sh i r l e y Bu e c k s l e r th e Ci t y of th e Ci t y ofFa r m i n g t o n , a Mi n n e s o t a mu n i c i p a l co r p o r a t i o n on be h a l f of th e co r p o r a t io n an d pu r s u a n t toth e au t h o r i t y gr a n t e d by it s Ci t y Co u n c i l . .44 1 ‘1 1 “ ) ? I. "§ A i A w a c ' TO RR I MA R I E WO L F NTA R Y PU B L I C MI N N E SO T A xp s r e s Ja n 31 l‘ v ‘IL J f ‘é o \ C I T Y OF FA R M I NG T O N By : J u a H o y t,Ma y o r A BL I C er , O CO m m l SS I O n E Page 37 of 403 $3 5 9 , ST A T E OF MI N N E S O T A ))s s . CO U N T Y OF Th e fo r e g o i n g wa s ac k n o w l e d g e d be f o r e me th i s da y of , 20 24 byVi s h a l Du t t , as th eMa n a g e r ofAp a r t m e n t s Fa r m i n g t o n , LL C , a Mi n n e s o t a li m i t e d li a b i l it y co mp an y,as th eMa n a g e r ofFa r m i n g t o n Du s h a n e Ap a r t m e n t s LL C , a Co l o r a d o li m i t ed li a b il i t yco m p a n y , onbe h a l f of sa i d Co l o r a d o li m i t e d li a b i l i t y co m p a n y . DR A F T E D BY : CA M P B E L L KN U T S O N, Pr o f e s s i o n a l As s o c i a ti o n Gr a n d Oa k Of ? c e Ce nt e r I 86 0 Bl u e Ge n t i a n Ro ad , Su it e 29 0 Ea g a n , Mi n n e s o t a 55 12 1 Te l e p h o n e : (6 5 1 ) 45 2 -50 0 0 LC M K mk l FA R M I N GT O N DU S H AN E AP A R T M E N T S LL C , a C ol or ad o li m i t e d li a b i l i t y co m p a n y By : Far m i n g t o n , LL C , a li m i t e d li a b i l i t y co m p a n y It s : ww m m w w SI N G H PU B L I C MI N N E S O T A MV EX P I R E S JA N 3120 1 1 ”W W W By : Du t t It s RY PU B L I C R Page 38 of 403 EX H I B I T “A ” Cu r r e n t le g a l de s c r i pt i o n : Lo t 1 Bl o c k I, Ve r m il l i o n Ri v e r Cr o s s i n g s Th i r d Ad d i t i o n , Da k o t a Co u n t y , Mi n n e s o t a . Ab s t r a c t Pr o p e r t y 2 3 3 1 Page 39 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: 2026-2030 Capital Improvement Plan Meeting: Regular Council - Dec 15 2025 INTRODUCTION: Capital improvements are long-term investments in public infrastructure that require substantial financial resources for the acquisition, construction, or replacement of essential community assets. The Capital Improvement Plan (CIP) is a strategic planning tool used to guide the timing and funding of these investments over multiple years. It supports the City's efforts to maintain existing infrastructure, anticipate future needs, and align capital priorities with community goals, service delivery standards. DISCUSSION: The City’s 2026–2030 Capital Improvement Plan outlines proposed capital projects intended to address both immediate and long-range infrastructure needs. These include but are not limited to the replacement of major equipment, park development, building improvements, and street reconstruction. It is important to emphasize that the CIP is a planning document, not a budget or commitment to fund or implement specific projects. The plan is intended to be flexible and is updated annually to reflect changing priorities, funding availability, and emerging needs. Each new CIP supersedes prior versions and represents the City's most current capital planning priorities. Acceptance of the CIP confirms the inclusion of 2026 projects in the adopted budget and establishes a framework for evaluating and refining projects in subsequent years. BUDGET IMPACT: The 2026 projects identified in the CIP have been incorporated into the 2026 budget adopted by the City Council. Should additional projects emerge or existing projects require adjustments during the fiscal year, the budget will be amended in subject to Council approval in accordance with policy. ACTION REQUESTED: Staff recommends that the City Council accept the 2026–2030 Capital Improvement Plan as a planning document to guide future capital investments. ATTACHMENTS: 2026-2030 CIP Document Page 40 of 403 Page 41 of 403 CAPITAL IMPROVEMENT PLAN 2026 – 2030 Page 42 of 403 THIS PAGE INTENTIONALLY LEFT BLANK Page 43 of 403 CAPITAL IMPROVEMENT PLAN TABLE OF CONTENTS Projects by Category .............................................................. 1 Funding Source Summary ...................................................... 5 Projects by Funding Source ................................................... 7 Project Detail Administration ............................................................... 15 Community Development ............................................. 16 Fire ................................................................................. 17 Information Technology ................................................ 30 Liquor Operations.......................................................... 31 Parks and Recreation..................................................... 32 Police ............................................................................. 65 Public Works ................................................................ 100 Page 44 of 403 THIS PAGE INTENTIONALLY LEFT BLANK Page 45 of 403 2026 through 2030 Capital Improvement Plan Farmington, MNProjects By Category Category Project # 2026 2027 2028 2029 2030 Total Facilities City Hall 2nd FLoor Updates AD-001 175,000 175,000 New Beer Cooling System PK LO-27-001 43,000 43,000 Building Expansion and Remodel PO-24-001 500,000 14,000,000 14,500,000 Central Maintenance Facility PR-25-029 310,500 80,225 390,725 City Hall PR-25-030 75,282 0 75,282 Schmitz-Maki Arena PR-25-032 769,021 769,021 Fire Station #2 PR-25-033 14,852 45,500 60,352 1st Street Garage PR-29-035 13,500 52,500 66,000 Fuel Island PW-27-005 900,000 900,000 Facilities Total 1,089,134 15,837,746 0 52,500 0 16,979,380 Fleet & Equipment Building Inspection Vehicle CD-001 6,477 6,477 9,276 22,230 Vehicle 4760 FD-001 8,565 8,565 15,794 32,924 Vehicle 4761 FD-002 8,565 8,565 15,794 32,924 Vehicle 4762 FD-003 8,565 8,565 15,794 32,924 Vehicle 4763 FD-004 8,542 8,542 15,795 32,879 Vehicle 4764 FD-005 9,016 9,016 15,698 33,730 Vehicle 4776 FD-006 9,358 9,358 14,332 33,048 Vehicle 4777 FD-007 10,623 10,623 18,902 40,148 Fire Engine 2 Replacement FI-25-001 1,300,000 1,300,000 Rescue 1 Replacement FI-29-001 225,000 225,000 Patrol Squad Replacement PO-24-002 11,682 11,682 23,364 Patrol Squad Replacement PO-24-003 11,682 11,682 23,364 Admin Squad Replacement 0592 PO-24-004 7,124 7,124 7,124 21,372 Investigations Squad Replacement PO-24-005 7,120 7,120 7,120 21,360 Patrol Squad Replacement PO-25-002 14,575 14,575 14,575 43,725 Patrol Squad Replacement PO-25-003 14,575 14,575 14,575 43,725 Add Patrol Squad to Fleet (53)PO-25-004 14,575 14,575 14,575 43,725 Add CSO Vehicle to Fleet (54)PO-25-005 9,600 9,600 9,600 28,800 Patrol Squad Replacement PO-26-001 67,050 67,050 Patrol Squad Replacement PO-26-002 67,050 67,050 Admin Squad Replacement PO-26-003 52,000 52,000 Patrol Squad Replacement PO-27-003 22,102 17,102 17,102 17,102 73,408 Patrol Squad Replacement PO-27-004 22,102 17,102 17,102 17,102 73,408 Patrol Squad Replacement PO-27-005 22,102 17,102 17,102 17,102 73,408 Patrol Squad Replacement PO-27-006 22,102 17,102 17,102 17,102 73,408 Patrol Squad Replacement PO-27-007 22,102 17,102 17,102 17,102 73,408 Patrol Squad Replacement PO-27-008 22,102 17,102 17,102 17,102 73,408 Patrol Squad Replacement PO-28-001 23,813 18,813 18,813 61,439 Patrol Squad Replacement PO-28-002 23,813 18,813 18,813 61,439 Investigations Squad Replacement PO-28-003 15,430 10,430 10,430 36,290 Investigations Squad Replacement PO-28-004 15,430 10,430 10,430 36,290 Investigations Squad Replacement PO-28-005 15,430 10,430 10,430 36,290 Replace Patrol Squad 0553 PO-29-003 25,694 25,694 Admin Squad Repacement PO-29-004 16,480 11,480 27,960 Investigations Squad Replacement PO-29-005 16,480 11,480 27,960 Produced Using Plan-It CIP Software Page 1Page 46 of 403 Portable Radio Replacement PO-30-001 175,500 175,500 Mobile Radio Replacement PO-30-002 119,600 119,600 Replace Livescan Machine PO-30-003 25,000 25,000 Patrol Squad Replacement PO-30-004 25,694 25,694 Bucket Truck PR-001 175,500 175,500 Pickup Trucks PR-24-014 31,383 31,383 31,383 19,139 13,017 126,305 John Deere Tractors PR-24-016 54,100 54,100 Dodge Durango PR-25-018 12,000 12,000 12,000 36,000 Chipper PR-25-024 73,125 73,125 Hydraulic Breaker with Nail Point PR-25-027 12,500 12,500 Skid Steer PR-26-003 92,500 92,500 Zamboni PR-26-021 11,930 184,000 195,930 John Deere Tractors PR-26-022 278,240 179,500 457,740 Kromer Striper PR-26-023 50,000 50,000 Dodge Caravan PR-27-020 0 Dump Truck PW-25-006 325,000 325,000 Engineering Vehicle PW-25-007 50,000 50,000 Pickup Truck PW-26-005 50,000 50,000 Pickup Truck PW-26-006 50,000 50,000 Air Compressor PW-26-007 75,000 75,000 Compact Wheel Loader PW-26-014 75,000 75,000 Skid Grader PW-26-015 11,000 11,000 Dump Truck PW-27-006 400,000 400,000 Crash Attenuator PW-27-009 27,000 27,000 Vacuum Trailer PW-27-010 85,000 85,000 Motor Grader PW-28-006 365,000 365,000 Dump Truck PW-29-004 400,000 400,000 Fleet & Equipment Total 1,315,397 2,098,264 878,865 860,627 1,354,493 6,507,646 Infrastructure 2026 Street Improvements PW-26-001 2,600,000 2,600,000 Annual Mill & Overlay PW-26-002 755,000 755,000 Annual Storm Water Management Maintenance PW-26-003 400,000 400,000 2026 MSA Improvements-Willow Street PW-26-008 875,000 875,000 Annual Sanitary Sewer Lining PW-26-009 200,000 200,000 200,000 200,000 200,000 1,000,000 Flagstaff Avenue Corridor Study PW-26-010 150,000 150,000 Water Storage Facilities PW-26-011 4,400,000 4,100,000 8,500,000 Farmington West-Trunk Sanitary Sewer and Water PW-26-012 1,450,000 1,200,000 2,650,000 Farmington East-Trunk Sanitary Sewer and Water PW-26-013 1,750,000 1,500,000 3,250,000 2027 Street Improvements PW-27-001 200,000 2,800,000 3,000,000 Annual Mill & Overlay PW-27-002 755,000 755,000 Annual Storm Water Management Maintenance PW-27-003 400,000 400,000 2027 MSA Improvements-1st Street PW-27-007 150,000 1,450,000 1,600,000 Well No. 10 PW-27-008 200,000 2,000,000 2,200,000 2028 Street Improvements PW-28-001 2,700,000 2,700,000 Annual Mill & Overlay PW-28-002 755,000 755,000 Annual Storm Water Management Maintenance PW-28-003 400,000 400,000 Carver Lane Backage Road PW-28-005 50,000 50,000 9th Street Backage Road PW-28-007 50,000 50,000 2029 Street Improvements PW-29-001 200,000 2,600,000 2,800,000 Annual Mill & Overlay PW-29-002 755,000 755,000 Category Project #2026 2027 2028 2029 2030 Total Produced Using Plan-It CIP Software Page 2Page 47 of 403 Annual Storm Water Management Maintenance PW-29-003 400,000 400,000 Water Meter Replacement Program PW-29-005 150,000 4,000,000 4,150,000 2030 Street Improvements PW-30-001 200,000 2,200,000 2,400,000 Annual Mill & Overlay PW-30-002 755,000 755,000 Annual Storm Water Management Maintenance PW-30-003 400,000 400,000 Infrastructure Total 11,180,000 11,655,000 9,205,000 8,155,000 3,555,000 43,750,000 Other Annual EAB Management PW-26-004 600,000 600,000 Annual EAB Management PW-27-004 600,000 600,000 Annual EAB Management PW-28-004 600,000 600,000 Other Total 600,000 600,000 600,000 0 0 1,800,000 Parks & Recreation Trail Improvements PR-24-001 350,000 350,000 350,000 350,000 350,000 1,750,000 Rambling River Park PR-24-002 1,000,000 830,000 1,000,000 2,830,000 Tamarack Park PR-25-003 12,000 105,000 117,000 Pine Knoll Park Basketball Court Improvements PR-25-007 12,000 12,000 Depot Way Arts Park PR-25-36 200,000 200,000 Prairie View Park PR-26-001 75,000 75,000 Jim Bell Park and Preserve Neighborhood Park PR-26-004 12,000 105,000 117,000 Evergreen Knoll Park PR-26-005 117,000 117,000 Meadowview Park PR-26-025 8,000 105,000 113,000 Park Master Plan for Vermillion Commons PR-26-34 12,500 12,500 Silver Springs Park PR-27-001 70,000 70,000 Daisy Knoll Park PR-27-007 100,000 100,000 Vermillion Grove Park PR-27-012 40,000 40,000 Dakota County Estates Park PR-28-006 17,000 17,000 Westview Acres Park PR-28-008 40,000 40,000 Hill Dee Park PR-28-011 17,000 17,000 Distad Park and Greenway PR-29-009 50,000 100,000 150,000 Parks & Recreation Total 1,674,500 537,000 1,471,000 1,540,000 555,000 5,777,500 Public Safety Self-Contained Breathing Apparatus Replacement FI-31-001 525,000 525,000 Replace Tasers PO-25-001 0 Replace Handguns PO-27-001 40,500 40,500 Replace Rifles PO-27-002 91,800 91,800 Drone Program PO-29-001 20,000 20,000 Replace Rifle Bunker PO-29-006 15,000 15,000 Public Safety Total 0 132,300 0 560,000 0 692,300 Technology & Communications IT - Equipment Replacement Fund ADM-24-001 106,390 106,390 Technology & Communications Total 106,390 0 0 0 0 106,390 GRAND TOTAL 15,965,421 30,860,310 12,154,865 11,168,127 5,464,493 75,613,216 Category Project #2026 2027 2028 2029 2030 Total Produced Using Plan-It CIP Software Page 3Page 48 of 403 THIS PAGE INTENTIONALLY LEFT BLANK Page 49 of 403 2026 through 2030 Capital Improvement Plan Farmington, MNFunding Source Summary Source 2026 2027 2028 2029 2030 Total Building Maintenance Fund 589,134 894,746 52,500 1,536,380 County Funds 30,000 400,000 430,000 EAB Fund 600,000 600,000 600,000 1,800,000 General Capital Equipment Fund 1,226,297 930,564 878,865 1,420,627 1,354,493 5,810,846 General Capital Improvements Fund 500,000 500,000 GO Bonds 15,500,000 1,600,000 1,500,000 1,500,000 20,100,000 GO Equipment Certificates 1,300,000 1,300,000 Grants 350,000 50,000 400,000 Information Technology Fund 106,390 106,390 Liquor Fund - Community Investment Funds 350,000 350,000 Liquor Fund - Liquor Store Capital Needs 43,000 43,000 Park Improvement Fund 624,500 187,000 721,000 1,140,000 205,000 2,877,500 Public Safety Aid 62,100 62,100 Sanitary Sewer Trunk Fund 725,000 875,000 1,350,000 2,950,000 Sewer Fund 584,000 1,100,000 425,000 425,000 425,000 2,959,000 State Funding 920,000 1,300,000 2,220,000 Stormwater Fund 834,000 1,125,000 825,000 825,000 775,000 4,384,000 Street Maintenance Fund 680,000 680,000 680,000 680,000 680,000 3,400,000 Trail Maintenance Fund 350,000 350,000 350,000 350,000 350,000 1,750,000 Water Fund 5,559,000 4,900,000 775,000 4,725,000 375,000 16,334,000 Water Trunk Fund 725,000 1,075,000 3,350,000 5,150,000 GRAND TOTAL 14,815,421 30,860,310 11,954,865 11,168,127 5,664,493 74,463,216 Produced Using Plan-It CIP Software Page 5Page 50 of 403 THIS PAGE INTENTIONALLY LEFT BLANK Page 51 of 403 2026 through 2030 Capital Improvement Plan Farmington, MNProjects By Funding Source Source Project #2026 2027 2028 2029 2030 Total Building Maintenance Fund City Hall 2nd FLoor Updates AD-001 175,000 175,000 Central Maintenance Facility PR-25-029 310,500 80,225 390,725 City Hall PR-25-030 75,282 0 75,282 Schmitz-Maki Arena PR-25-032 769,021 769,021 Fire Station #2 PR-25-033 14,852 45,500 60,352 1st Street Garage PR-29-035 13,500 52,500 66,000 Building Maintenance Fund Total 589,134 894,746 0 52,500 0 1,536,380 County Funds Rambling River Park PR-24-002 400,000 400,000 Flagstaff Avenue Corridor Study PW-26-010 30,000 30,000 County Funds Total 30,000 0 400,000 0 0 430,000 EAB Fund Annual EAB Management PW-26-004 600,000 600,000 Annual EAB Management PW-27-004 600,000 600,000 Annual EAB Management PW-28-004 600,000 600,000 EAB Fund Total 600,000 600,000 600,000 0 0 1,800,000 General Capital Equipment Fund Building Inspection Vehicle CD-001 6,477 6,477 9,276 22,230 Vehicle 4760 FD-001 8,565 8,565 15,794 32,924 Vehicle 4761 FD-002 8,565 8,565 15,794 32,924 Vehicle 4762 FD-003 8,565 8,565 15,794 32,924 Vehicle 4763 FD-004 8,542 8,542 15,795 32,879 Vehicle 4764 FD-005 9,016 9,016 15,698 33,730 Vehicle 4776 FD-006 9,358 9,358 14,332 33,048 Vehicle 4777 FD-007 10,623 10,623 18,902 40,148 Rescue 1 Replacement FI-29-001 225,000 225,000 Self-Contained Breathing Apparatus Replacement FI-31-001 525,000 525,000 Patrol Squad Replacement PO-24-002 11,682 11,682 23,364 Patrol Squad Replacement PO-24-003 11,682 11,682 23,364 Admin Squad Replacement 0592 PO-24-004 7,124 7,124 7,124 21,372 Investigations Squad Replacement PO-24-005 7,120 7,120 7,120 21,360 Patrol Squad Replacement PO-25-002 14,575 14,575 14,575 43,725 Patrol Squad Replacement PO-25-003 14,575 14,575 14,575 43,725 Add Patrol Squad to Fleet (53)PO-25-004 14,575 14,575 14,575 43,725 Add CSO Vehicle to Fleet (54)PO-25-005 9,600 9,600 9,600 28,800 Patrol Squad Replacement PO-26-001 36,000 36,000 Patrol Squad Replacement PO-26-002 36,000 36,000 Admin Squad Replacement PO-26-003 52,000 52,000 Produced Using Plan-It CIP Software Page 7Page 52 of 403 Replace Handguns PO-27-001 40,500 40,500 Replace Rifles PO-27-002 91,800 91,800 Patrol Squad Replacement PO-27-003 22,102 17,102 17,102 17,102 73,408 Patrol Squad Replacement PO-27-004 22,102 17,102 17,102 17,102 73,408 Patrol Squad Replacement PO-27-005 22,102 17,102 17,102 17,102 73,408 Patrol Squad Replacement PO-27-006 22,102 17,102 17,102 17,102 73,408 Patrol Squad Replacement PO-27-007 22,102 17,102 17,102 17,102 73,408 Patrol Squad Replacement PO-27-008 22,102 17,102 17,102 17,102 73,408 Patrol Squad Replacement PO-28-001 23,813 18,813 18,813 61,439 Patrol Squad Replacement PO-28-002 23,813 18,813 18,813 61,439 Investigations Squad Replacement PO-28-003 15,430 10,430 10,430 36,290 Investigations Squad Replacement PO-28-004 15,430 10,430 10,430 36,290 Investigations Squad Replacement PO-28-005 15,430 10,430 10,430 36,290 Drone Program PO-29-001 20,000 20,000 Replace Patrol Squad 0553 PO-29-003 25,694 25,694 Admin Squad Repacement PO-29-004 16,480 11,480 27,960 Investigations Squad Replacement PO-29-005 16,480 11,480 27,960 Replace Rifle Bunker PO-29-006 15,000 15,000 Portable Radio Replacement PO-30-001 175,500 175,500 Mobile Radio Replacement PO-30-002 119,600 119,600 Replace Livescan Machine PO-30-003 25,000 25,000 Patrol Squad Replacement PO-30-004 25,694 25,694 Bucket Truck PR-001 175,500 175,500 Pickup Trucks PR-24-014 31,383 31,383 31,383 19,139 13,017 126,305 John Deere Tractors PR-24-016 54,100 54,100 Dodge Durango PR-25-018 12,000 12,000 12,000 36,000 Chipper PR-25-024 73,125 73,125 Hydraulic Breaker with Nail Point PR-25-027 12,500 12,500 Skid Steer PR-26-003 92,500 92,500 Zamboni PR-26-021 11,930 184,000 195,930 John Deere Tractors PR-26-022 278,240 179,500 457,740 Kromer Striper PR-26-023 50,000 50,000 Dump Truck PW-25-006 325,000 325,000 Engineering Vehicle PW-25-007 50,000 50,000 Pickup Truck PW-26-005 50,000 50,000 Pickup Truck PW-26-006 50,000 50,000 Air Compressor PW-26-007 75,000 75,000 Compact Wheel Loader PW-26-014 75,000 75,000 Skid Grader PW-26-015 11,000 11,000 Dump Truck PW-27-006 400,000 400,000 Vacuum Trailer PW-27-010 85,000 85,000 Motor Grader PW-28-006 365,000 365,000 Dump Truck PW-29-004 400,000 400,000 General Capital Equipment Fund Total 1,226,297 930,564 878,865 1,420,627 1,354,493 5,810,846 General Capital Improvements Fund Building Expansion and Remodel PO-24-001 500,000 500,000 General Capital Improvements Fund Total 500,000 0 0 0 0 500,000 Source Project #2026 2027 2028 2029 2030 Total Produced Using Plan-It CIP Software Page 8Page 53 of 403 GO Bonds Building Expansion and Remodel PO-24-001 14,000,000 14,000,000 2027 Street Improvements PW-27-001 1,500,000 1,500,000 2028 Street Improvements PW-28-001 1,500,000 1,500,000 Carver Lane Backage Road PW-28-005 50,000 50,000 9th Street Backage Road PW-28-007 50,000 50,000 2029 Street Improvements PW-29-001 1,500,000 1,500,000 2030 Street Improvements PW-30-001 1,500,000 1,500,000 GO Bonds Total 0 15,500,000 1,600,000 1,500,000 1,500,000 20,100,000 GO Equipment Certificates Fire Engine 2 Replacement FI-25-001 1,300,000 1,300,000 GO Equipment Certificates Total 0 1,300,000 0 0 0 1,300,000 Grants Rambling River Park PR-24-002 350,000 350,000 Distad Park and Greenway PR-29-009 50,000 50,000 Grants Total 350,000 0 0 50,000 0 400,000 Information Technology Fund IT - Equipment Replacement Fund ADM-24-001 106,390 106,390 Information Technology Fund Total 106,390 0 0 0 0 106,390 Liquor Fund - Community Investment Funds Rambling River Park PR-24-002 350,000 350,000 Liquor Fund - Community Investment Funds Total 350,000 0 0 0 0 350,000 Liquor Fund - Liquor Store Capital Needs New Beer Cooling System PK LO-27-001 43,000 43,000 Liquor Fund - Liquor Store Capital Needs Total 0 43,000 0 0 0 43,000 Park Improvement Fund Rambling River Park PR-24-002 300,000 430,000 1,000,000 1,730,000 Tamarack Park PR-25-003 12,000 105,000 117,000 Pine Knoll Park Basketball Court Improvements PR-25-007 12,000 12,000 Depot Way Arts Park PR-25-36 200,000 200,000 Prairie View Park PR-26-001 75,000 75,000 Jim Bell Park and Preserve Neighborhood Park PR-26-004 12,000 105,000 117,000 Evergreen Knoll Park PR-26-005 117,000 117,000 Meadowview Park PR-26-025 8,000 105,000 113,000 Source Project #2026 2027 2028 2029 2030 Total Produced Using Plan-It CIP Software Page 9Page 54 of 403 Park Master Plan for Vermillion Commons PR-26-34 12,500 12,500 Silver Springs Park PR-27-001 70,000 70,000 Daisy Knoll Park PR-27-007 100,000 100,000 Vermillion Grove Park PR-27-012 40,000 40,000 Dakota County Estates Park PR-28-006 17,000 17,000 Westview Acres Park PR-28-008 40,000 40,000 Hill Dee Park PR-28-011 17,000 17,000 Distad Park and Greenway PR-29-009 100,000 100,000 Park Improvement Fund Total 624,500 187,000 721,000 1,140,000 205,000 2,877,500 Public Safety Aid Patrol Squad Replacement PO-26-001 31,050 31,050 Patrol Squad Replacement PO-26-002 31,050 31,050 Public Safety Aid Total 62,100 0 0 0 0 62,100 Sanitary Sewer Trunk Fund Farmington West-Trunk Sanitary Sewer and Water PW-26-012 725,000 600,000 1,325,000 Farmington East-Trunk Sanitary Sewer and Water PW-26-013 875,000 750,000 1,625,000 Sanitary Sewer Trunk Fund Total 725,000 875,000 1,350,000 0 0 2,950,000 Sewer Fund 2026 Street Improvements PW-26-001 200,000 200,000 Annual Mill & Overlay PW-26-002 25,000 25,000 2026 MSA Improvements-Willow Street PW-26-008 75,000 75,000 Annual Sanitary Sewer Lining PW-26-009 200,000 200,000 200,000 200,000 200,000 1,000,000 2027 Street Improvements PW-27-001 500,000 500,000 Annual Mill & Overlay PW-27-002 25,000 25,000 Fuel Island PW-27-005 300,000 300,000 2027 MSA Improvements-1st Street PW-27-007 75,000 75,000 150,000 Crash Attenuator PW-27-009 9,000 9,000 2028 Street Improvements PW-28-001 200,000 200,000 Annual Mill & Overlay PW-28-002 25,000 25,000 2029 Street Improvements PW-29-001 200,000 200,000 Annual Mill & Overlay PW-29-002 25,000 25,000 2030 Street Improvements PW-30-001 200,000 200,000 Annual Mill & Overlay PW-30-002 25,000 25,000 Sewer Fund Total 584,000 1,100,000 425,000 425,000 425,000 2,959,000 State Funding 2026 MSA Improvements-Willow Street PW-26-008 800,000 800,000 Flagstaff Avenue Corridor Study PW-26-010 120,000 120,000 2027 MSA Improvements-1st Street PW-27-007 1,300,000 1,300,000 State Funding Total 920,000 1,300,000 0 0 0 2,220,000 Source Project #2026 2027 2028 2029 2030 Total Produced Using Plan-It CIP Software Page 10Page 55 of 403 Stormwater Fund 2026 Street Improvements PW-26-001 400,000 400,000 Annual Mill & Overlay PW-26-002 25,000 25,000 Annual Storm Water Management Maintenance PW-26-003 400,000 400,000 2027 Street Improvements PW-27-001 400,000 400,000 Annual Mill & Overlay PW-27-002 25,000 25,000 Annual Storm Water Management Maintenance PW-27-003 400,000 400,000 Fuel Island PW-27-005 300,000 300,000 Crash Attenuator PW-27-009 9,000 9,000 2028 Street Improvements PW-28-001 400,000 400,000 Annual Mill & Overlay PW-28-002 25,000 25,000 Annual Storm Water Management Maintenance PW-28-003 400,000 400,000 2029 Street Improvements PW-29-001 400,000 400,000 Annual Mill & Overlay PW-29-002 25,000 25,000 Annual Storm Water Management Maintenance PW-29-003 400,000 400,000 2030 Street Improvements PW-30-001 350,000 350,000 Annual Mill & Overlay PW-30-002 25,000 25,000 Annual Storm Water Management Maintenance PW-30-003 400,000 400,000 Stormwater Fund Total 834,000 1,125,000 825,000 825,000 775,000 4,384,000 Street Maintenance Fund Annual Mill & Overlay PW-26-002 680,000 680,000 Annual Mill & Overlay PW-27-002 680,000 680,000 Annual Mill & Overlay PW-28-002 680,000 680,000 Annual Mill & Overlay PW-29-002 680,000 680,000 Annual Mill & Overlay PW-30-002 680,000 680,000 Street Maintenance Fund Total 680,000 680,000 680,000 680,000 680,000 3,400,000 Trail Maintenance Fund Trail Improvements PR-24-001 350,000 350,000 350,000 350,000 350,000 1,750,000 Trail Maintenance Fund Total 350,000 350,000 350,000 350,000 350,000 1,750,000 Water Fund 2026 Street Improvements PW-26-001 700,000 700,000 Annual Mill & Overlay PW-26-002 25,000 25,000 2026 MSA Improvements-Willow Street PW-26-008 150,000 150,000 Water Storage Facilities PW-26-011 4,400,000 4,100,000 8,500,000 2027 Street Improvements PW-27-001 200,000 400,000 600,000 Annual Mill & Overlay PW-27-002 25,000 25,000 Fuel Island PW-27-005 300,000 300,000 2027 MSA Improvements-1st Street PW-27-007 75,000 75,000 150,000 Crash Attenuator PW-27-009 9,000 9,000 2028 Street Improvements PW-28-001 600,000 600,000 Annual Mill & Overlay PW-28-002 25,000 25,000 2029 Street Improvements PW-29-001 700,000 700,000 Source Project #2026 2027 2028 2029 2030 Total Produced Using Plan-It CIP Software Page 11Page 56 of 403 Annual Mill & Overlay PW-29-002 25,000 25,000 Water Meter Replacement Program PW-29-005 150,000 4,000,000 4,150,000 2030 Street Improvements PW-30-001 350,000 350,000 Annual Mill & Overlay PW-30-002 25,000 25,000 Water Fund Total 5,559,000 4,900,000 775,000 4,725,000 375,000 16,334,000 Water Trunk Fund Farmington West-Trunk Sanitary Sewer and Water PW-26-012 725,000 600,000 1,325,000 Farmington East-Trunk Sanitary Sewer and Water PW-26-013 875,000 750,000 1,625,000 Well No. 10 PW-27-008 200,000 2,000,000 2,200,000 Water Trunk Fund Total 725,000 1,075,000 3,350,000 0 0 5,150,000 None Dodge Caravan PR-27-020 0 None Total 0 0 0 0 0 0 GRAND TOTAL 14,815,421 30,860,310 11,954,865 11,168,127 5,664,493 74,463,216 Source Project #2026 2027 2028 2029 2030 Total Produced Using Plan-It CIP Software Page 12Page 57 of 403 CAPITAL IMPROVEMENT PLAN PROJECT DETAIL REPORTS Page 58 of 403 City Hall 2nd FLoor Updates 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #AD-001 Project Name City Hall 2nd FLoor Updates Total Project Cost $175,000 Contact HR Director/Asst City Administrator Department Administration Type Renovation Category Facilities Description This project proposes targeted modifications to the 2nd floor of City Hall to improve space functionality, workflow efficiency, and life safety compliance. The scope includes reconfiguring office layouts and optimizing shared workspaces. This project is being proposed in tandem with addressing an identified egress issue on the 2nd floor to ensure compliance with current building and fire codes. This may involve reworking exit routes, upgrading door hardware, or modifying stairwell access. This project is being coordinated with the resolution of a known egress issue on the 2nd floor to ensure compliance with current building and fire codes. Justification While City Hall is a relatively modern facility, the City’s continued growth has led to evolving space needs that the current layout no longer fully supports. Staff expansion and departmental changes have created inefficiencies in the existing configuration. Additionally, resolving the known egress issue is a priority for occupant safety and code compliance. By combining both efforts into a single project, the City can achieve cost and operational efficiencies, reduce disruption, and ensure a cohesive, future-ready solution that supports both safety and functionality. Expenditures 2026 2027 2028 2029 2030 Total Construction 175,000 0 0 0 0 175,000 Total 175,000 0 0 0 0 175,000 Funding Sources 2026 2027 2028 2029 2030 Total Building Maintenance Fund 175,000 0 0 0 0 175,000 Total 175,000 0 0 0 0 175,000 Produced Using Plan-It CIP Software Page 15Page 59 of 403 Building Inspection Vehicle 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #CD-001 Project Name Building Inspection Vehicle Total Project Cost $22,230 Contact Community Development Director Department Community Development Type Acquisition Category Fleet & Equipment City ID 0304 Description 2023 Chevy Traverse LS w/1LS All-Wheel Drive Justification Vehicle currently leased through Enterprise. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 6,477 6,477 9,276 0 0 22,230 Total 6,477 6,477 9,276 0 0 22,230 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 6,477 6,477 9,276 0 0 22,230 Total 6,477 6,477 9,276 0 0 22,230 Produced Using Plan-It CIP Software Page 16Page 60 of 403 Vehicle 4760 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FD-001 Project Name Vehicle 4760 Total Project Cost $87,924 Contact Fire Chief Department Fire Type Replacement Category Fleet & Equipment City ID 4760 Description Vehicle 4760 is a 2023 Ram 1500 Classic SSV 4x4 Crew Cab with a 5.6-foot box and a 140-inch wheelbase. This vehicle has been acquired and is currently in service with the Fire Department, supporting daily operations and emergency response needs. Justification Vehicle 4760 is currently leased through Enterprise and serves as part of the Fire Department’s operational fleet. Its inclusion in the Capital Improvement Plan ensures proper tracking of departmental assets and supports the continued delivery of essential public safety services. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 8,565 8,565 15,794 0 0 32,924 55,000 Total 8,565 8,565 15,794 0 0 32,924 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 8,565 8,565 15,794 0 0 32,924 55,000 Total 8,565 8,565 15,794 0 0 32,924 Produced Using Plan-It CIP Software Page 17Page 61 of 403 Vehicle 4761 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FD-002 Project Name Vehicle 4761 Total Project Cost $87,924 Contact Fire Chief Department Fire Type Replacement Category Fleet & Equipment City ID 4761 Description Vehicle 4761 is a 2023 Ram 1500 Classic SSV 4x4 Crew Cab with a 5.6-foot box and a 140-inch wheelbase. This vehicle has been acquired and is currently in service with the Fire Department, supporting operational and emergency response activities. Justification Vehicle 4761 is currently leased through Enterprise and serves as part of the Fire Department’s fleet. Including this vehicle in the Capital Improvement Plan ensures accurate asset tracking and supports the department’s ability to maintain reliable transportation for public safety operations. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 8,565 8,565 15,794 0 0 32,924 55,000 Total 8,565 8,565 15,794 0 0 32,924 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 8,565 8,565 15,794 0 0 32,924 55,000 Total 8,565 8,565 15,794 0 0 32,924 Produced Using Plan-It CIP Software Page 18Page 62 of 403 Vehicle 4762 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FD-003 Project Name Vehicle 4762 Total Project Cost $87,924 Contact Fire Chief Department Fire Type Replacement Category Fleet & Equipment City ID 4762 Description Vehicle 4762 is a 2023 Ram 1500 Classic SSV 4x4 Crew Cab with a 5.6-foot box and a 140-inch wheelbase. This vehicle has been acquired and is currently utilized by the Fire Department to support daily operations and emergency response functions. Justification Vehicle 4762 is leased through Enterprise and serves as part of the Fire Department’s operational fleet. Including this vehicle in the Capital Improvement Plan ensures accurate tracking of City assets and supports the department’s ability to maintain dependable transportation for public safety services. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 8,565 8,565 15,794 0 0 32,924 55,000 Total 8,565 8,565 15,794 0 0 32,924 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 8,565 8,565 15,794 0 0 32,924 55,000 Total 8,565 8,565 15,794 0 0 32,924 Produced Using Plan-It CIP Software Page 19Page 63 of 403 Vehicle 4763 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FD-004 Project Name Vehicle 4763 Total Project Cost $87,879 Contact Fire Chief Department Fire Type Replacement Category Fleet & Equipment City ID 4763 Description Vehicle 4763 is a 2023 Ram 1500 Classic SSV 4x4 Crew Cab with a 5.6-foot box and a 140-inch wheelbase. This vehicle has been acquired and is currently in use by the Fire Department to support operational needs and emergency response activities. Justification Vehicle 4763 is leased through Enterprise and serves as part of the Fire Department’s fleet. Including this vehicle in the Capital Improvement Plan ensures proper documentation of City assets and supports the department’s ability to maintain reliable transportation for public safety operations. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 8,542 8,542 15,795 0 0 32,879 55,000 Total 8,542 8,542 15,795 0 0 32,879 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 8,542 8,542 15,795 0 0 32,879 55,000 Total 8,542 8,542 15,795 0 0 32,879 Produced Using Plan-It CIP Software Page 20Page 64 of 403 Vehicle 4764 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FD-005 Project Name Vehicle 4764 Total Project Cost $88,730 Contact Fire Chief Department Fire Type Replacement Category Fleet & Equipment City ID 4764 Description Vehicle 4764 is a 2023 Ram 1500 Classic SSV 4x4 Crew Cab with a 5.6-foot box and a 140-inch wheelbase. This vehicle has been acquired and is actively used by the Fire Department to support daily operations and emergency response functions. Justification Vehicle 4764 is leased through Enterprise and serves as part of the Fire Department’s operational fleet. Including this vehicle in the Capital Improvement Plan ensures accurate asset tracking and supports the department’s ability to maintain dependable transportation for public safety services. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 9,016 9,016 15,698 0 0 33,730 55,000 Total 9,016 9,016 15,698 0 0 33,730 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 9,016 9,016 15,698 0 0 33,730 55,000 Total 9,016 9,016 15,698 0 0 33,730 Produced Using Plan-It CIP Software Page 21Page 65 of 403 Vehicle 4776 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FD-006 Project Name Vehicle 4776 Total Project Cost $93,048 Contact Fire Chief Department Fire Type Replacement Category Fleet & Equipment City ID 4776 Description Vehicle 4776 is a 2023 Chevrolet Silverado 2500HD Work Truck 4x4 Crew Cab with an 8-foot box and a 172-inch wheelbase. This vehicle has been acquired and is currently in use by the Fire Department to support operational needs, including transportation of personnel and equipment. Justification Vehicle 4776 is leased through Enterprise and serves as part of the Fire Department’s fleet. Its inclusion in the Capital Improvement Plan ensures accurate tracking of City assets and supports the department’s ability to maintain reliable and versatile transportation for emergency response and daily operations. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 9,358 9,358 14,332 0 0 33,048 60,000 Total 9,358 9,358 14,332 0 0 33,048 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 9,358 9,358 14,332 0 0 33,048 60,000 Total 9,358 9,358 14,332 0 0 33,048 Produced Using Plan-It CIP Software Page 22Page 66 of 403 Vehicle 4777 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FD-007 Project Name Vehicle 4777 Total Project Cost $90,148 Contact Fire Chief Department Fire Type Replacement Category Fleet & Equipment City ID 4777 Description Vehicle 4777 is a 2023 Dodge Ram 2500 Tradesman 4x4 Crew Cab with an 8-foot box and a 169-inch wheelbase. This vehicle has been acquired and is actively used by the Fire Department to support operational needs, including personnel transport and equipment hauling. Justification Vehicle 4777 is leased through Enterprise and serves as part of the Fire Department’s fleet. Including this vehicle in the Capital Improvement Plan ensures accurate asset tracking and supports the department’s ability to maintain dependable and mission-ready transportation for emergency response and daily operations. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 10,623 10,623 18,902 0 0 40,148 50,000 Total 10,623 10,623 18,902 0 0 40,148 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 10,623 10,623 18,902 0 0 40,148 50,000 Total 10,623 10,623 18,902 0 0 40,148 Produced Using Plan-It CIP Software Page 23Page 67 of 403 Fire Engine 2 Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FI-25-001 Project Name Fire Engine 2 Replacement Total Project Cost $1,300,000 Contact Fire Chief Department Fire Type Replacement Category Fleet & Equipment City ID 4781 Description We have three engine and one ladder truck in the fleet, they all have a 20-year life cycle. We should be replacing one large truck every 5 years to keep up with this cycle. The last few trucks were additions to the fleet due to growth of the department. Justification The engine is a critical tool, with past trucks once they get over twenty years the repairs of break downs can exceed the value of the truck. Engine 2 is a 2001 Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 0 1,300,000 0 0 0 1,300,000 Total 0 1,300,000 0 0 0 1,300,000 Funding Sources 2026 2027 2028 2029 2030 Total GO Equipment Certificates 0 1,300,000 0 0 0 1,300,000 Total 0 1,300,000 0 0 0 1,300,000 Budget Impact The budget will not be impacted until 2026 or 2027 due to the amount of time necessary to build a fire engine. It is being included in the 2025 CIP for approval to move forward with the purchase. Produced Using Plan-It CIP Software Page 24Page 68 of 403 Rescue 1 Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FI-29-001 Project Name Rescue 1 Replacement Total Project Cost $225,000 Contact Fire Chief Department Fire Type Replacement Category Fleet & Equipment City ID 4790 Description 2014 Dodge Ram 5500 Justification This a place hold for the replacement of Rescue 1, the needs of this vehicle may change by 2029. 15 years replacement schedule, Rescue 1 is a 2014. Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 0 0 0 225,000 0 225,000 Total 0 0 0 225,000 0 225,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 0 0 225,000 0 225,000 Total 0 0 0 225,000 0 225,000 Produced Using Plan-It CIP Software Page 25Page 69 of 403 Self- Contained Breathing Apparatus Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FI-31-001 Project Name Self-Contained Breathing Apparatus Replacement Total Project Cost $525,000 Contact Fire Chief Department Fire Category Public Safety Description Breathing air packs are on all fire apparatus for entering immediately dangerous to life or health environments, we have 40 air packs. Justification The life span of a high pressure air cylinder is 15 years Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 0 0 0 525,000 0 525,000 Total 0 0 0 525,000 0 525,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 0 0 525,000 0 525,000 Total 0 0 0 525,000 0 525,000 Produced Using Plan-It CIP Software Page 26Page 70 of 403 Rescue 2 Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FI-31-002 Project Name Rescue 2 Replacement Total Project Cost $235,000 Contact Fire Chief Department Fire Type Replacement Category Fleet & Equipment City ID 4785 Description 2016 Dodge Ram 5500 Justification This a place hold for the replacement of Rescue 2, the needs of this vehicle may change by 2031. 15 years replacement schedule, Rescue 2 is a 2016. Expenditures 2026 2027 2028 2029 2030 Total Future 235,000 Funding Sources 2026 2027 2028 2029 2030 Total Future 235,000 Produced Using Plan-It CIP Software Page 27Page 71 of 403 Portable and Mobile Radios Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FI-32-001 Project Name Portable and Mobile Radios Replacement Total Project Cost $430,000 Department Fire Category Fleet & Equipment Description We have 20 mobile radios (vehicle and station mounted) and 50 portables (carried on firefighters). These are 800 mhz are used to communicate on emergency scene and with our dispatch center. Justification These radios have a 10 year life cycle. Expenditures 2026 2027 2028 2029 2030 Total Future 430,000 Funding Sources 2026 2027 2028 2029 2030 Total Future 430,000 Produced Using Plan-It CIP Software Page 28Page 72 of 403 Fire Engine 22 Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #FI-32-002 Project Name Fire Engine 22 Replacement Total Project Cost $1,400,000 Contact Fire Chief Department Fire Type Replacement Category Fleet & Equipment City ID 4782 Description 2013 Pierce Lance Fire Truck Justification Engine 22 will be 20 years and due for replacement Expenditures 2026 2027 2028 2029 2030 Total Future 1,400,000 Funding Sources 2026 2027 2028 2029 2030 Total Future 1,400,000 Produced Using Plan-It CIP Software Page 29Page 73 of 403 IT - Equipment Replacement Fund 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #ADM-24-001 Project Name IT - Equipment Replacement Fund Total Project Cost $106,390 Contact IT Director Department Information Technology Type Replacement Category Technology & Communications Description Contains collection funds for the following items: Computers (5year) Police Mobiles (6year) Fire Mobiles (6year) Firewall (3year) Servers (5 years) Switches (7 years) Wireless Access Points (4 years) Justification As equipment reaches their end of life cycle, they are replaced that year. Purchases will vary greatly due to age of equipment, hence this fund pools money to be used as required to keep the City's infrastructure operating with modern, secure equipment under warranty. Expenditures 2026 2027 2028 2029 2030 Total IT Equipment 106,390 0 0 0 0 106,390 Total 106,390 0 0 0 0 106,390 Funding Sources 2026 2027 2028 2029 2030 Total Information Technology Fund 106,390 0 0 0 0 106,390 Total 106,390 0 0 0 0 106,390 Budget Impact Departments are charged a yearly collection fee based on their utilization of equipment. Produced Using Plan-It CIP Software Page 30Page 74 of 403 New Beer Cooling System PK 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #LO-27-001 Project Name New Beer Cooling System PK Total Project Cost $43,000 Contact Liquor Operations Manager Department Liquor Operations Type Replacement Category Facilities Description This project involves replacing the existing cooling system that serves the beer cave and 14 refrigerated display doors at the Pilot Knob liquor store. The current system has aged and is no longer operating efficiently, prompting the need for an upgrade to ensure consistent temperature control and reliable performance. Justification The existing cooling units are dated, inefficient, and require increasing levels of maintenance as they age. Replacing them with a modern system will reduce energy consumption and maintenance costs, while supporting reliable operation and proper product storage. Expenditures 2026 2027 2028 2029 2030 Total Furnishings 0 43,000 0 0 0 43,000 Total 0 43,000 0 0 0 43,000 Funding Sources 2026 2027 2028 2029 2030 Total Liquor Fund - Liquor Store Capital Needs 0 43,000 0 0 0 43,000 Total 0 43,000 0 0 0 43,000 Budget Impact Our annual spending on keeping our coolers running should go down significantly. Produced Using Plan-It CIP Software Page 31Page 75 of 403 Bucket Truck 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-001 Project Name Bucket Truck Total Project Cost $175,500 Contact Parks & Recreation Director Department Parks & Recreation Type Acquisition Category Fleet & Equipment Description The proposed Versalift SST-37 Aerial Unit with a Brand FX Body and Ford Chassis offers 27 ft 9 in of horizontal reach, up to 40 feet of vertical reach and 400 lbs of platform capacity, allowing staff to reach higher and farther than ever before. Justification Currently, Public Works and Parks and Recreation share a bucket truck. Both crews have trees needing to be removed and chipped at the same time. The bucket truck is also used for washing windows, accessing roofs, and security camera installation and adjustments in parks. Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 0 175,500 0 0 0 175,500 Total 0 175,500 0 0 0 175,500 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 175,500 0 0 0 175,500 Total 0 175,500 0 0 0 175,500 Produced Using Plan-It CIP Software Page 32Page 76 of 403 Trail Improvements 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-24-001 Project Name Trail Improvements Total Project Cost $1,750,000 Contact Parks & Recreation Director Department Parks & Recreation Type Maintenance Category Parks & Recreation Description Based on the results of the 2023 Pavement Condition Index (PCI) survey on trail pavements, improvements to trail segments will be completed. Improvements may be identified as reclamation and paving, reconstruction, and reclamite. This also includes design and engineering, plans and specifications, construction administration, and advertisement for bids. Justification The existing trails are highly used and many segments are in need of maintenance and repair in order to be safe and accessible for users of all ages and abilities. Based on the PCI ratings and other factors (i.e. safety, edge conditions, traffic volumes), the following trails will be repaired: 2026: Jim Bell Park and Preserve and preventative maintenance 2027: Rambling River Park, Farmington Preserve Park, and preventative maintenance 2028: Meadowview Park area and preventative maintenance 2029: Reclamatation TBD and preventative maintenance 2030: Reclamation TBD and preventative maintenance. Current estimates for trail reclamation is $85 a linear foot (LF), which includes 10% engineering and design. Design and construction administration should be included in the projects. Inflation of 3-5% should be added as we look into future years. There are areas in the existing trail system where there could be safety concerns. Infrastructure support is on of the city's Pillars. Expenditures 2026 2027 2028 2029 2030 Total Maintenance 350,000 350,000 350,000 350,000 350,000 1,750,000 Total 350,000 350,000 350,000 350,000 350,000 1,750,000 Funding Sources 2026 2027 2028 2029 2030 Total Trail Maintenance Fund 350,000 350,000 350,000 350,000 350,000 1,750,000 Total 350,000 350,000 350,000 350,000 350,000 1,750,000 Produced Using Plan-It CIP Software Page 33Page 77 of 403 Rambling River Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-24-002 Project Name Rambling River Park Total Project Cost $2,830,000 Contact Parks & Recreation Director Department Parks & Recreation Type Renovation Category Parks & Recreation Description Rambling River Park is a community park which includes four projects that act as the "Gateway" to the downtown core of the city. The park is both sides of the Vermillion River stretching from Riverview Elementary School in the north to the Schmitz-Maki Arena to the south. The actual park with amenities is just south of Dodge Middle School and north of Elm Street. Feely Fields is the area of Rambling River Park just north of the Schmitz-Maki Arena and Kuchera's entrance is near the east end of the park at the corner of 4th Street and Willow Street. Rambling River Park totals approximately 100 acres of park and open space area. Justification Rambling River Park is the most heavily used park in the city and a main destination for both residents and visitors. The park hasn't had major investments until the spring and summer of 2024 when a new accessible playground with poured-in-place rubber surfacing was installed. Based on the development of an updated master plan for Rambling River Park, improvements should be made accordingly. 2026: Skatepark and support facilities (e.g.; trail, shelter, site amenities, landscaping) 2028: Greenway Trails and Trailhead 2028: Design for pickleball courts 2029: Construction for pickleball courts, shade structure, and lights Expenditures 2026 2027 2028 2029 2030 Total Construction 0 0 800,000 1,000,000 0 1,800,000 Skatepark 1,000,000 0 0 0 0 1,000,000 Design/Engineering/Planning 0 0 30,000 0 0 30,000 Total 1,000,000 0 830,000 1,000,000 0 2,830,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 300,000 0 430,000 1,000,000 0 1,730,000 County Funds 0 0 400,000 0 0 400,000 Grants 350,000 0 0 0 0 350,000 Liquor Fund - Community Investment Funds 350,000 0 0 0 0 350,000 Total 1,000,000 0 830,000 1,000,000 0 2,830,000 Produced Using Plan-It CIP Software Page 34Page 78 of 403 Pickup Trucks 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-24-014 Project Name Pickup Trucks Total Project Cost $126,305 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Fleet & Equipment Description The Parks and Recreation Department has 4x4 pickup trucks that need to be replaced. Justification Pickup trucks from 2004, 2005, and 2006 are in need of replacement. These pickup trucks would be replaced with leased Silverado 2500 crew cabs. New pickup trucks were added in 2024 and 2025. At this time, we aren't in need of another pickup truck. Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 31,383 31,383 31,383 19,139 13,017 126,305 Total 31,383 31,383 31,383 19,139 13,017 126,305 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 31,383 31,383 31,383 19,139 13,017 126,305 Total 31,383 31,383 31,383 19,139 13,017 126,305 Budget Impact The operating budget impact will be the cost for fuel (6272) and vehicle repair/maintenance (6510). These will be ongoing costs. Produced Using Plan-It CIP Software Page 35Page 79 of 403 John Deere Tractors 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-24-016 Project Name John Deere Tractors Total Project Cost $54,100 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Fleet & Equipment City ID 0933 Description The two John Deere 1445 tractors are essential for maintaining key public areas, including snow removal in the downtown district, at the Schmitz-Maki Arena, and along downtown trails. One of the units, equipped with a snow blower and V-blade, was replaced in 2024 at a cost of $57,000. Justification The remaining John Deere 1445 tractor, originally purchased in 2011, has reached the end of its useful life and requires replacement. The new unit will include a rotary broom attachment, which is vital for winter snow sweeping and spring trail maintenance. This equipment plays a critical role in ensuring safe and accessible public spaces, particularly in high-traffic downtown areas. Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 54,100 0 0 0 0 54,100 Total 54,100 0 0 0 0 54,100 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 54,100 0 0 0 0 54,100 Total 54,100 0 0 0 0 54,100 Produced Using Plan-It CIP Software Page 36Page 80 of 403 Tamarack Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-25-003 Project Name Tamarack Park Total Project Cost $117,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Tamarack Park is a neighborhood park located at 895 Cantata Avenue. This 4.5 acre park was developed in 2004 and the amenities include playground equipment, shelter, full size basketball court, baseball field, and green space. Justification The playground equipment was installed in 2004 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park sign needs to be replaced. Repair and resurfacing of the basketball court last happened in 2016 and should be done every 10 years to maintain the bituminous surface. Parks Maintenance staff performs playground safety inspections on all equipment. If the playground equipment isn't replaced, this could lead to safety risks, service disruptions, and potential increased costs. Expenditures 2026 2027 2028 2029 2030 Total Playground Equipment 0 0 100,000 0 0 100,000 Courts 12,000 0 0 0 0 12,000 Signage 0 0 5,000 0 0 5,000 Total 12,000 0 105,000 0 0 117,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 12,000 0 105,000 0 0 117,000 Total 12,000 0 105,000 0 0 117,000 Produced Using Plan-It CIP Software Page 37Page 81 of 403 Pine Knoll Park Basketball Court Improvements 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-25-007 Project Name Pine Knoll Park Basketball Court Improvements Total Project Cost $12,000 Contact Parks & Recreation Director Department Parks & Recreation Type Maintenance Category Parks & Recreation Description Pine Knoll Park is a neighborhood park located at 4950 203rd St. W. This 3.7 acre park includes playground equipment, shelter, half-court basketball court, ballfield, and green space. Justification The half-court basketball court was constructed in 2013 and hasn't had any repairs since. Repair and resurfacing of the basketball court should be done every 10 years to maintain the bituminous surface. There is a tree root below the court causing the court to heave. The tree will need to be removed prior to making repairs and resurfacing of the court. Expenditures 2026 2027 2028 2029 2030 Total Courts 0 12,000 0 0 0 12,000 Total 0 12,000 0 0 0 12,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 0 12,000 0 0 0 12,000 Total 0 12,000 0 0 0 12,000 Produced Using Plan-It CIP Software Page 38Page 82 of 403 Dodge Durango 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-25-018 Project Name Dodge Durango Total Project Cost $60,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Fleet & Equipment City ID 0900 Description The 2005 Dodge Durango is used for recreation programs and for staff to get meetings, programs, stores, trainings, etc. Justification The Durango has low miles, but has started to rust. This vehicle was identified to be replaced in 2024, but is being pushed out by four years. At this time, staff doesn't know if this vehicle will need to be replaced in the future as Recreation has two other vehicles. Expenditures 2026 2027 2028 2029 2030 Total Future Equipment/Vehicles 0 0 12,000 12,000 12,000 36,000 24,000 Total 0 0 12,000 12,000 12,000 36,000 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 0 0 12,000 12,000 12,000 36,000 24,000 Total 0 0 12,000 12,000 12,000 36,000 Produced Using Plan-It CIP Software Page 39Page 83 of 403 Chipper 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-25-024 Project Name Chipper Total Project Cost $73,125 Contact Parks & Recreation Director Department Parks & Recreation Type Acquisition Category Fleet & Equipment Description The Morbark Brush Chipper features a 24" diameter x 24-3/4" wide staggered knife pocket drum with six (6) dual-edged chipper knives. This chipper could be pulled behind a pickup truck and would be great for trail work. Justification Currently, Public Works and Parks and Recreation have to share a chipper. Both crews have trees needing to be removed and chipped at the same time. The tree pruning season is November through April and if Public Works is using the chipper Parks and Recreation can't. Parks and Recreation had to pile logs at Jim Bell Park and Preserve to chip at a later date. Staff secured a quote in December 2023 to rent a chipper. The price was $4,500 for a week and $9,000 for a month. It is not efficient to cut down trees and then have to come back at a later time to chip them. Mobilizing the crew twice to the same area and handing the trees twice takes away from other projects staff could be completing. Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 0 73,125 0 0 0 73,125 Total 0 73,125 0 0 0 73,125 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 73,125 0 0 0 73,125 Total 0 73,125 0 0 0 73,125 Produced Using Plan-It CIP Software Page 40Page 84 of 403 Hydraulic Breaker with Nail Point 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-25-027 Project Name Hydraulic Breaker with Nail Point Total Project Cost $12,500 Contact Parks & Recreation Director Department Parks & Recreation Type Acquisition Category Fleet & Equipment Description The Hydraulic Breaker Attachment is a powerfully precise demolition machine. It provides powerful force to break through concrete, rock, and asphalt effortlessly. The Hydraulic Breaker can be used on the Skid-Steer and Toolcat. Justification Currently, neither Parks and Recreation or Public Works has a piece of equipment like this other than a hand-held breaker. As playground equipment in several parks are nearing time to be replaced, the Hydraulic Breaker is critical. Instead of throwing and stockpiling the footings at the Central Maintenance Faiclity, staff can break them up right away. It will also be used when concrete curbs for playground equipment and sidewalks need to be replaced. At some point, the entrance monuments will be replaced and this tool will be used to break them up. Parks and Recreation rented this tool to break up the asphalt tennis court at a cost of $1,736.50 for two weeks. Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 12,500 0 0 0 0 12,500 Total 12,500 0 0 0 0 12,500 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 12,500 0 0 0 0 12,500 Total 12,500 0 0 0 0 12,500 Produced Using Plan-It CIP Software Page 41Page 85 of 403 Central Maintenance Facility 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-25-029 Project Name Central Maintenance Facility Total Project Cost $390,725 Contact Parks & Recreation Director Department Parks & Recreation Type Maintenance Category Facilities Description The Central Maintenance Facility, constructed in 2002, is a 43,300-square-foot building that serves as a key operational hub for City maintenance services. As the facility approaches nearly 25 years of service, several critical building systems are due for replacement or upgrade to maintain functionality and efficiency. Justification In 2023, Kraus-Anderson completed Facility Condition Assessments for all City facilities, identifying and prioritizing deferred maintenance needs. For the Central Maintenance Facility, the following items have been scheduled: 2026: Replace Makeup Air Units (MUA) – $243,000; Replace boilers – $67,500 2027: Add destratification fans in maintenance bay – $48,375; Replace facility caulking – $31,850 The highest priority is the replacement of the two boilers, which are currently in poor condition and have been rated with high criticality. Addressing these needs will ensure continued safe and efficient operation of the facility and help avoid costly emergency repairs. Expenditures 2026 2027 2028 2029 2030 Total Maintenance 310,500 80,225 0 0 0 390,725 Total 310,500 80,225 0 0 0 390,725 Funding Sources 2026 2027 2028 2029 2030 Total Building Maintenance Fund 310,500 80,225 0 0 0 390,725 Total 310,500 80,225 0 0 0 390,725 Produced Using Plan-It CIP Software Page 42Page 86 of 403 City Hall 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-25-030 Project Name City Hall Total Project Cost $75,282 Contact Parks & Recreation Director Department Parks & Recreation Type Maintenance Category Facilities Description City Hall, constructed in 2009, is a 44,000-square-foot facility that serves as the central administrative hub for city operations. As the building approaches two decades of use, several critical maintenance needs have been identified to preserve the integrity, safety, and functionality of the facility. The 2026 scope of work includes: Replacement of roof pavers to address wear and prevent water infiltration. Replacement of worn carpet in the lobby, conference room hallways, and other high-traffic areas. Replacement of four variable frequency drives (VFDs) that regulate HVAC systems. Replacement of the facility’s water heater, which is nearing the end of its service life. Justification A comprehensive Facility Condition Assessment conducted by Kraus-Anderson in 2023 identified and prioritized deferred maintenance needs across all city facilities. The following items were flagged as high priority for 2026: Roof Pavers Replacement ($3,300): Existing pavers are deteriorating, posing a risk of leaks and structural damage if not addressed. Carpet Replacement ($16,632): The carpet in public-facing and high-use areas has become a safety hazard due to wear, fraying, and uneven surfaces, increasing the risk of trips and falls. VFD Replacement ($40,500): The four VFDs are essential for efficient HVAC operation. Their failure could lead to system inefficiencies, increased energy costs, and potential service disruptions. Water Heater Replacement ($14,850): The current unit is approaching the end of its useful life, and proactive replacement will prevent unexpected failure and service interruptions. These improvements are necessary to maintain a safe, efficient, and welcoming environment for staff and the public, and to protect the City’s investment in its facilities. Expenditures 2026 2027 2028 2029 2030 Total Maintenance 75,282 0 0 0 0 75,282 Total 75,282 0 0 0 0 75,282 Funding Sources 2026 2027 2028 2029 2030 Total Building Maintenance Fund 75,282 0 0 0 0 75,282 Total 75,282 0 0 0 0 75,282 Budget Impact Shifted Fix Roof A (roof corner letting loose) $6,500; replace roof pavers $3,300 from 2025 to 2026 to lessen levy impact in 2025. Produced Using Plan-It CIP Software Page 43Page 87 of 403 Schmitz- Maki Arena 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-25-032 Project Name Schmitz-Maki Arena Total Project Cost $769,021 Contact Parks & Recreation Director Department Parks & Recreation Type Maintenance Category Facilities Description The Schmitz-Maki Arena was built in 1974 and is 35,740 square feet. Justification Based on Kraus-Anderson's Facility Condition Assessments completed in 2023, the deferred maintenance items for all facilities have been prioritized. Items are as follows: 2027: Fix deteriorating block $6,739; replace roof B $46,332; rebuild locker rooms 5 & 6 $631,800; new air handling unit for locker rooms 5 & 6 $50,400; replace doors $33,750 Expenditures 2026 2027 2028 2029 2030 Total Maintenance 0 769,021 0 0 0 769,021 Total 0 769,021 0 0 0 769,021 Funding Sources 2026 2027 2028 2029 2030 Total Building Maintenance Fund 0 769,021 0 0 0 769,021 Total 0 769,021 0 0 0 769,021 Produced Using Plan-It CIP Software Page 44Page 88 of 403 Fire Station #2 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-25-033 Project Name Fire Station #2 Total Project Cost $60,352 Contact Parks & Recreation Director Department Parks & Recreation Type Maintenance Category Facilities Description Fire Station #2, constructed in 2006, is a 10,650-square-foot facility that supports essential fire and emergency response operations. As the building approaches two decades of service, several key maintenance items have been identified to ensure continued functionality and safety. Justification Following Kraus-Anderson’s 2023 Facility Condition Assessments, deferred maintenance needs at Fire Station #2 have been prioritized as follows: 2026: Control joint replacement – $6,750; Apparatus bay door replacement – $6,750; Sidewalk repair due to sinking – $1,352 2027: Replacement of four condensing units – $14,000; Replacement of five furnaces – $31,500 These improvements are necessary to maintain the integrity of the facility and ensure reliable operation of critical building systems that support emergency services. Expenditures 2026 2027 2028 2029 2030 Total Maintenance 14,852 45,500 0 0 0 60,352 Total 14,852 45,500 0 0 0 60,352 Funding Sources 2026 2027 2028 2029 2030 Total Building Maintenance Fund 14,852 45,500 0 0 0 60,352 Total 14,852 45,500 0 0 0 60,352 Produced Using Plan-It CIP Software Page 45Page 89 of 403 Depot Way Arts Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-25-36 Project Name Depot Way Arts Park Total Project Cost $200,000 Contact Parks & Recreation Director Department Parks & Recreation Type Renovation Category Parks & Recreation Description Depot Way Arts Park is a downtown park located at 150 Oak Street. This 0.7 acre park was developed in 1988 and the amenitites include hard surface trail, benches, and art sculptures. Justification Depot Way Arts Park is in need of improvements. Most of the art sculptures have been removed due to damage. There isn't an arts council or association in Farmington any more. With the addition of the Emery Apartments in downtown Farmington, this park could / will be used by the tenants for green space. One of the parks and recreation commission's work plan goals for 2024 and 2025 is "Participate in the process of identifying and making improvements at Depot Way Arts Park.". An open house will be held seeking ideas on what the park should be and possible improvements. Expenditures 2026 2027 2028 2029 2030 Total Construction 175,000 0 0 0 0 175,000 Furnishings 20,000 0 0 0 0 20,000 Signage 5,000 0 0 0 0 5,000 Total 200,000 0 0 0 0 200,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 200,000 0 0 0 0 200,000 Total 200,000 0 0 0 0 200,000 Produced Using Plan-It CIP Software Page 46Page 90 of 403 Prairie View Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-26-001 Project Name Prairie View Park Total Project Cost $75,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Prairie View Park, located at 1100 12th Street, is a 4-acre neighborhood park developed in 2000. Existing amenities include playground equipment, a shelter, a half-court basketball area, and a baseball field. Justification The 5-12 year old playground equipment was installed in 1999 making it 26 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park sign needs to be replaced. Parks Maintenance staff performs playground safety inspections on all equipment. If the playground equipment isn't replaced, this could lead to safety risks, service disruptions, and potential increased costs. Expenditures 2026 2027 2028 2029 2030 Total Playground Equipment 70,000 0 0 0 0 70,000 Signage 5,000 0 0 0 0 5,000 Total 75,000 0 0 0 0 75,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 75,000 0 0 0 0 75,000 Total 75,000 0 0 0 0 75,000 Produced Using Plan-It CIP Software Page 47Page 91 of 403 Skid Steer 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-26-003 Project Name Skid Steer Total Project Cost $92,500 Contact Parks & Recreation Director Department Parks & Recreation Type Acquisition Category Fleet & Equipment Description The Caterpillar Model: 265 Ultra Compact Track Loader with its vertical lift design,delivers extended reach and lift height for quick and easy truck loading. With the undercarriage system and two speed travel provides superior traction, flotation, stability, and speed to work in a wide range of applications and underfoot conditions. Justification The forestry mulcher and other attachments the city owns would operate better with a larger skid steer. With the proposed skid steer which is larger than the two the city owns would allow for full potential of the forestry mulcher. Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 92,500 0 0 0 0 92,500 Total 92,500 0 0 0 0 92,500 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 92,500 0 0 0 0 92,500 Total 92,500 0 0 0 0 92,500 Produced Using Plan-It CIP Software Page 48Page 92 of 403 Jim Bell Park and Preserve Neighborhood Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-26-004 Project Name Jim Bell Park and Preserve Neighborhood Park Total Project Cost $117,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Jim Bell Park and Preserve is a neighborhood park located at 4650 189th St. W. This 3.9 acre park was developed in 2006 and the amenitites include playground equipment, shelter, full size basketball court, sand volleyball court, and green space. Justification The playground equipment was installed in 2006 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park signs needs to be replaced. Repair and resurfacing of the basketball court last happened in 2017 and should be done every 10 years to maintain the bituminous surface. Parks Maintenance staff performs playground safety inspections on all equipment. If the playground equipment isn't replaced, this could lead to safety risks, service disruptions, and potential increased costs. Expenditures 2026 2027 2028 2029 2030 Total Playground Equipment 0 0 0 0 100,000 100,000 Courts 0 0 12,000 0 0 12,000 Signage 0 0 0 0 5,000 5,000 Total 0 0 12,000 0 105,000 117,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 0 0 12,000 0 105,000 117,000 Total 0 0 12,000 0 105,000 117,000 Produced Using Plan-It CIP Software Page 49Page 93 of 403 Evergreen Knoll Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-26-005 Project Name Evergreen Knoll Park Total Project Cost $117,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Evergreen Knoll Park is a neighborhood park located at 626 Heritage Way. This 4.5 acre park was developed in 1968 and the amenitites include playground equipment, shelter, full size basketball court, sand volleyball courts, and green space. Justification The playground equipment was installed in 2006 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park sign needs to be replaced. Repair and resurfacing of the basketball court last happened in 2018 and should be done every 10 years to maintain the bitumious surface. The parking lot needs to be reconstructed. This park has been identified as a priority due to it being at the southern entrance to the city. It has a large shelter for gathering and if given funding to complete the master plan, can once again be one of the city's premier parks with water play and permanent restrooms. Expenditures 2026 2027 2028 2029 2030 Total Playground Equipment 0 0 100,000 0 0 100,000 Courts 0 0 12,000 0 0 12,000 Signage 0 0 5,000 0 0 5,000 Total 0 0 117,000 0 0 117,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 0 0 117,000 0 0 117,000 Total 0 0 117,000 0 0 117,000 Produced Using Plan-It CIP Software Page 50Page 94 of 403 Zamboni 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-26-021 Project Name Zamboni Total Project Cost $195,930 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Fleet & Equipment Description The current ice resurfacer is a Zamboni Model 552 Electric Ice Resurfacer. It was built and received in 2016. Justification To maximize the trade-in value and replace the current Zamboni before issues and/or repairs are needed is critical. Thus, a new Zamboni Model 552 Electric should be purchased in 2026. The trade in value of the existing Zamboni is estimated to be $40,000. The purchase of a new Zamboni is being pushed to 2030. However, this means the batteries on the current Zamboni should be replaced in 2026. It is recommended to replace the batteries every five (5) years. They were last replaced in 2021. If the batteries aren't replaced there could be a service disruption with not being able to clean the ice. There are potential increased costs if we need to rent a Zamboni until new batteries are received. Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 11,930 0 0 0 184,000 195,930 Total 11,930 0 0 0 184,000 195,930 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 11,930 0 0 0 184,000 195,930 Total 11,930 0 0 0 184,000 195,930 Produced Using Plan-It CIP Software Page 51Page 95 of 403 John Deere Tractors 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-26-022 Project Name John Deere Tractors Total Project Cost $457,740 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Fleet & Equipment City ID 0927, 0929 Description The Parks Department currently operates two John Deere 5425 tractors, purchased in 2005 and 2006. These tractors are essential for maintaining city parks year-round— used for dragging ballfields in the summer and snow removal in the winter. This project proposes replacing the first tractor in 2026 and the second in 2030. The 2026 replacement will include a larger John Deere model equipped with a snowblower and a 23-foot rear cradle boom cutting head. This new equipment will allow staff to reach and clear brush and trees in areas that are currently inaccessible, such as over fences and along trails. The purchase will also include a trade-in of the 2005 tractor to reduce overall cost. Justification By 2026, the first tractor will be over 20 years old and well beyond its expected service life. The second will reach 24 years of age by 2030. Both are showing signs of wear and are at increasing risk of mechanical failure. Replacing these tractors is essential to avoid disruptions in critical services like snow removal and field maintenance. The upgraded equipment will not only improve reliability but also expand the City’s ability to maintain parks more efficiently and safely. The extended boom arm on the new tractor will provide capabilities the City currently lacks, allowing staff to manage vegetation in hard-to-reach areas and improve the overall condition of public spaces. Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 278,240 0 0 0 179,500 457,740 Total 278,240 0 0 0 179,500 457,740 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 278,240 0 0 0 179,500 457,740 Total 278,240 0 0 0 179,500 457,740 Produced Using Plan-It CIP Software Page 52Page 96 of 403 Kromer Striper 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-26-023 Project Name Kromer Striper Total Project Cost $50,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Fleet & Equipment Description The 2004 kromer striper is used for painting athletic fields including baseball, soccer, and flag football. Justification The current kromer striper is in need of replacement. There are new solutions for athletic field painting including line marking robots that are more efficient and effective that would allow staff to focus on other tasks. Expenditures 2026 2027 2028 2029 2030 Total Equipment 0 50,000 0 0 0 50,000 Total 0 50,000 0 0 0 50,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 50,000 0 0 0 50,000 Total 0 50,000 0 0 0 50,000 Produced Using Plan-It CIP Software Page 53Page 97 of 403 Meadowview Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-26-025 Project Name Meadowview Park Total Project Cost $113,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Meadowview Park is a neighborhood park located at 5550 197th St. W. This 49.8 acre park was developed in 2004 and the amenities include playground equipment, shelter, half-court basketball court, baseball field, boardwalk, parking lot, and green space. Justification The playground equipment was installed in 2004 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park sign needs to be replaced. Repair and resurfacing of the basketball court last happened in 2015 and should be done every 10 years to maintain the bituminous surface. Parks Maintenance staff performs playground safety inspections on all equipment. If the playground equipment isn't replaced, this could lead to safety risks, service disruptions, and potential increased costs. Expenditures 2026 2027 2028 2029 2030 Total Playground Equipment 0 100,000 0 0 0 100,000 Courts 8,000 0 0 0 0 8,000 Signage 0 5,000 0 0 0 5,000 Total 8,000 105,000 0 0 0 113,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 8,000 105,000 0 0 0 113,000 Total 8,000 105,000 0 0 0 113,000 Produced Using Plan-It CIP Software Page 54Page 98 of 403 Park Master Plan for Vermillion Commons 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-26-34 Project Name Park Master Plan for Vermillion Commons Total Project Cost $12,500 Contact Parks & Recreation Director Department Parks & Recreation Type Study or Planning Category Parks & Recreation Description Vermillion Commons is a residential development located west of Denmark Avenue, south of Fire Station 1, and north of 220th Street West. The total park dedication requirement for the development, as outlined in the preliminary plat, is 6.83 acres. This requirement will be fulfilled through a combination of land dedication and cash-in-lieu contributions. Justification As part of the development, the developer is dedicating 1.6 acres for parkland. To ensure the space meets community needs and aligns with City standards, a park master plan must be created. This process will include public engagement to guide the design and amenities of the future park. Expenditures 2026 2027 2028 2029 2030 Total Design/Engineering/Planning 12,500 0 0 0 0 12,500 Total 12,500 0 0 0 0 12,500 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 12,500 0 0 0 0 12,500 Total 12,500 0 0 0 0 12,500 Produced Using Plan-It CIP Software Page 55Page 99 of 403 Silver Springs Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-27-001 Project Name Silver Springs Park Total Project Cost $70,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Silver Springs Park is a neighborhood park located at 18900 English Avenue. This 0.4 acre park was developed in 2002 and the amenities include playground equipment, shelter, and climbing boulder. Justification The 5-12 year old playground equipment was installed in 2005 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park sign needs to be replaced. Parks Maintenance staff performs playground safety inspections on all equipment. If the playground equipment isn't replaced, this could lead to safety risks, service disruptions, and potential increased costs. Expenditures 2026 2027 2028 2029 2030 Total Playground Equipment 0 65,000 0 0 0 65,000 Signage 0 5,000 0 0 0 5,000 Total 0 70,000 0 0 0 70,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 0 70,000 0 0 0 70,000 Total 0 70,000 0 0 0 70,000 Produced Using Plan-It CIP Software Page 56Page 100 of 403 Daisy Knoll Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-27-007 Project Name Daisy Knoll Park Total Project Cost $100,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Daisy Knoll Park is a neighborhood park located at 18640 Esquire Way. This 27.7 acre park includes playground equipment, shelter, half-court basketball, and ballfield. Justification The playground equipment was installed in 2007 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. As the basketball court is only half a court and within an area of three overlapping service areas with full size courts, this court should be considered for removal. The park sign was replaced in 2024. Parks Maintenance staff performs playground safety inspections on all equipment. If the playground equipment isn't replaced, this could lead to safety risks, service disruptions, and potential increased costs. Expenditures 2026 2027 2028 2029 2030 Total Playground Equipment 0 0 0 100,000 0 100,000 Total 0 0 0 100,000 0 100,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 0 0 0 100,000 0 100,000 Total 0 0 0 100,000 0 100,000 Produced Using Plan-It CIP Software Page 57Page 101 of 403 Vermillion Grove Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-27-012 Project Name Vermillion Grove Park Total Project Cost $40,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Vermillion Grove Park is a neighborhood park located at 19850 English Ave. This 45.44 acre park includes playground equipment, shelter, and boardwalk. Justification The playground equipment was installed in 2005 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park signs needs to be replaced. Staff and the parks and recreation commission think Vermillion Grove Park is the ideal spot for nature themed play equipment. The Rock Climber is heavily used. Parks Maintenance staff performs playground safety inspections on all equipment. If the playground equipment isn't replaced, this could lead to safety risks, service disruptions, and potential increased costs. Expenditures 2026 2027 2028 2029 2030 Total Playground Equipment 0 0 35,000 0 0 35,000 Signage 0 0 5,000 0 0 5,000 Total 0 0 40,000 0 0 40,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 0 0 40,000 0 0 40,000 Total 0 0 40,000 0 0 40,000 Produced Using Plan-It CIP Software Page 58Page 102 of 403 Dakota County Estates Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-28-006 Project Name Dakota County Estates Park Total Project Cost $117,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Dakota County Estates Park is a neighborhood park located at 18220 Emerald Trail. This 4.4 acre park includes playground equipment, shelter, full size basketball court, ballfield, and green space. Justification The playground equipment was installed in 2007 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park signs needs to be replaced. Repair and resurfacing of the basketball court last happened in 2018 and should be done every 10 years to maintain the bituminous surface. Parks Maintenance staff performs playground safety inspections on all equipment. If the playground equipment isn't replaced, this could lead to safety risks, service disruptions, and potential increased costs. Expenditures 2026 2027 2028 2029 2030 Total Future Courts 0 0 12,000 0 0 12,000 100,000 Signage 0 0 5,000 0 0 5,000 Total 0 0 17,000 0 0 17,000 Funding Sources 2026 2027 2028 2029 2030 Total Future Park Improvement Fund 0 0 17,000 0 0 17,000 100,000 Total 0 0 17,000 0 0 17,000 Produced Using Plan-It CIP Software Page 59Page 103 of 403 Westview Acres Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-28-008 Project Name Westview Acres Park Total Project Cost $40,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Westview Acres Park is a neighborhood park located at 50 Hickory Street. This 1.8 acre park includes playground equipment, shelter, full size basketball court, and green space. Justification The 5-12 year old playground equipment and swings were installed in 2000 making them 24 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park signs needs to be replaced. The 2-5 year old playground equipment was installed in 2007. This equipment should be replace in 2029. Expenditures 2026 2027 2028 2029 2030 Total Playground Equipment 0 0 0 40,000 0 40,000 Total 0 0 0 40,000 0 40,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 0 0 0 40,000 0 40,000 Total 0 0 0 40,000 0 40,000 Produced Using Plan-It CIP Software Page 60Page 104 of 403 Hill Dee Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-28-011 Project Name Hill Dee Park Total Project Cost $117,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Hill Dee Park is a 3-acre neighborhood park located at 5535 Upper 182nd Street. Park amenities include playground equipment, a shelter, a full-size basketball court, a ballfield, and open green space. Justification The playground equipment, installed in 2008, has reached its estimated 20-year lifecycle and is due for replacement. The park sign also requires updating to reflect the City’s rebranded logo introduced in 2019. The basketball court was last repaired and resurfaced in 2017; while resurfacing is typically scheduled every 10 years to maintain the bituminous surface, current conditions indicate that earlier maintenance is warranted. Delaying replacement of aging equipment may lead to safety risks, service disruptions, and increased maintenance costs. Expenditures 2026 2027 2028 2029 2030 Total Future Courts 12,000 0 0 0 0 12,000 100,000 Signage 5,000 0 0 0 0 5,000 Total 17,000 0 0 0 0 17,000 Funding Sources 2026 2027 2028 2029 2030 Total Future Park Improvement Fund 17,000 0 0 0 0 17,000 100,000 Total 17,000 0 0 0 0 17,000 Produced Using Plan-It CIP Software Page 61Page 105 of 403 Distad Park and Greenway 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-29-009 Project Name Distad Park and Greenway Total Project Cost $150,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Distad Park is a community park located at 18200 Dunbury Avenue. This 54.8 acre park includes playground equipment, hockey rink, parking lot, and green space. Justification The playground equipment was installed in 2008 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The existing hockey rink should be refurbished. Additional funds (i.e. grants, partners) should be identified to complete the park master plan including a fishing dock and climbing boulder. Parks Maintenance staff performs playground safety inspections on all equipment. If the playground equipment isn't replaced, this could lead to safety risks, service disruptions, and potential increased costs. Expenditures 2026 2027 2028 2029 2030 Total Playground Equipment 0 0 0 0 100,000 100,000 Construction 0 0 0 50,000 0 50,000 Total 0 0 0 50,000 100,000 150,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Improvement Fund 0 0 0 0 100,000 100,000 Grants 0 0 0 50,000 0 50,000 Total 0 0 0 50,000 100,000 150,000 Produced Using Plan-It CIP Software Page 62Page 106 of 403 1st Street Garage 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-29-035 Project Name 1st Street Garage Total Project Cost $66,000 Contact Parks & Recreation Director Department Parks & Recreation Type Maintenance Category Facilities Description The 1st Street Garage, constructed in 2009, is a 5,190-square-foot facility. As the building continues to age, scheduled maintenance is necessary to preserve its structural integrity and functionality. Justification Kraus-Anderson’s 2023 Facility Condition Assessments identified and prioritized deferred maintenance needs for the 1st Street Garage: 2026: Door replacements – $13,500 2029: Control joint replacement – $52,500 These improvements are essential to maintain the facility’s performance, address wear and tear, and prevent more costly repairs in the future. Expenditures 2026 2027 2028 2029 2030 Total Maintenance 13,500 0 0 52,500 0 66,000 Total 13,500 0 0 52,500 0 66,000 Funding Sources 2026 2027 2028 2029 2030 Total Building Maintenance Fund 13,500 0 0 52,500 0 66,000 Total 13,500 0 0 52,500 0 66,000 Produced Using Plan-It CIP Software Page 63Page 107 of 403 Farmington Preserve Park 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PR-30-010 Project Name Farmington Preserve Park Total Project Cost $105,000 Contact Parks & Recreation Director Department Parks & Recreation Type Replacement Category Parks & Recreation Description Farmington Preserve Park is a neighborhood park located at 19975 Embers Ave. This 69.8 acre park includes playground equipment, shelter, full size basketball court, parking lot, ballfield, and green space. Justification The playground equipment was installed in 2008 making it 20 years old. Twenty years is the estimated life cycle of playground equipment. The city rebranded the logo in 2019, so the park signs needs to be replaced. Parks Maintenance staff performs playground safety inspections on all equipment. If the playground equipment isn't replaced, this could lead to safety risks, service disruptions, and potential increased costs. Expenditures 2026 2027 2028 2029 2030 Total Future 105,000 Funding Sources 2026 2027 2028 2029 2030 Total Future 105,000 Produced Using Plan-It CIP Software Page 64Page 108 of 403 Building Expansion and Remodel 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-24-001 Project Name Building Expansion and Remodel Total Project Cost $14,500,000 Contact Police Chief Department Police Type New Construction Category Facilities Description This project proposes the expansion and remodel of the existing Police Department building. When originally constructed, the facility was designed with the expectation that it would require expansion after approximately 20 years to accommodate future growth. That timeframe has now passed, and the building no longer meets the operational needs of the department, prompting the need for planned improvements. Justification The Police Department has outgrown its current facility, which is operating beyond its intended capacity. Additional space is needed to support current staffing levels, improve functionality, and ensure the department can continue to effectively serve the community. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 14,000,000 0 0 0 14,000,000 Design/Engineering/Planning 500,000 0 0 0 0 500,000 Total 500,000 14,000,000 0 0 0 14,500,000 Funding Sources 2026 2027 2028 2029 2030 Total GO Bonds 0 14,000,000 0 0 0 14,000,000 General Capital Improvements Fund 500,000 0 0 0 0 500,000 Total 500,000 14,000,000 0 0 0 14,500,000 Budget Impact General operating costs would increase due the new larger building. It is epected that HVAC, electrical and utility costs would increase. Produced Using Plan-It CIP Software Page 65Page 109 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-24-002 Project Name Patrol Squad Replacement Total Project Cost $23,364 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0501 Description This project includes the replacement of a 2020 Ford Interceptor Utility for our patrol fleet with a 2024 Chevy Tahoe as well as the associated after-market equipment. This is a 48 month lease. The first year costs include the lease payments and any after-market equipment that must be acquired. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff require safe, reliable vehicles to effectively perform their duties. Replacing the aging, City-owned 2020 Ford Interceptor with a leased 2024 Chevrolet Tahoe will improve operational efficiency and reduce long-term costs. This replacement aligns with the City’s ongoing vehicle replacement program and supports the Police Department’s commitment to maintaining a dependable fleet for public safety. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 11,682 11,682 0 0 0 23,364 Total 11,682 11,682 0 0 0 23,364 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 11,682 11,682 0 0 0 23,364 Total 11,682 11,682 0 0 0 23,364 Produced Using Plan-It CIP Software Page 66Page 110 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-24-003 Project Name Patrol Squad Replacement Total Project Cost $23,364 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0502 Description This project includes the replacement of a 2020 Ford Interceptor Utility for our patrol fleet with a 2024 Chevy Tahoe as well as the associated after-market equipment. This is a 48 month lease. The first year costs include the lease payments and any after-market equipment that must be acquired. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff require safe, reliable vehicles to effectively perform their duties. Replacing the aging, City-owned 2020 Ford Interceptor with a leased 2024 Chevrolet Tahoe will improve operational efficiency and reduce long-term costs. This replacement aligns with the City’s ongoing vehicle replacement program and supports the Police Department’s commitment to maintaining a dependable fleet for public safety. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 11,682 11,682 0 0 0 23,364 Total 11,682 11,682 0 0 0 23,364 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 11,682 11,682 0 0 0 23,364 Total 11,682 11,682 0 0 0 23,364 Produced Using Plan-It CIP Software Page 67Page 111 of 403 Admin Squad Replacement 0592 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-24-004 Project Name Admin Squad Replacement 0592 Total Project Cost $21,372 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0592 Description This project includes the replacement of Admin Squad 92, a 2020 Ford Explorer currently assigned to the Police Department’s Deputy Chief. The new vehicle, leased through Enterprise, supports administrative duties and emergency response responsibilities. It is part of the department’s ongoing fleet management and replacement strategy. Justification The Deputy Chief is assigned a squad vehicle due to being on call 24/7 and required to respond to emergency situations. Transitioning from a City-owned 2020 Ford Explorer to a leased vehicle improves operational efficiency and supports long-term cost savings. This replacement is consistent with the City’s vehicle replacement program and ensures the Police Department maintains a reliable fleet for public safety operations. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 7,124 7,124 7,124 0 0 21,372 Total 7,124 7,124 7,124 0 0 21,372 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 7,124 7,124 7,124 0 0 21,372 Total 7,124 7,124 7,124 0 0 21,372 Produced Using Plan-It CIP Software Page 68Page 112 of 403 Investigations Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-24-005 Project Name Investigations Squad Replacement Total Project Cost $21,360 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0564 Description This project involves the replacement of Investigations Squad 0564, a 2016 Chevrolet Impala previously used by the Police Department’s Investigations Division. The new unmarked vehicle has been acquired through a lease with Enterprise and is currently in service to support investigative operations. Justification Investigators require unmarked vehicles to effectively perform their duties, including surveillance and field investigations. Replacing the aging 2016 Chevrolet Impala with a leased vehicle ensures reliability, enhances operational efficiency, and aligns with the City’s vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 7,120 7,120 7,120 0 0 21,360 Total 7,120 7,120 7,120 0 0 21,360 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 7,120 7,120 7,120 0 0 21,360 Total 7,120 7,120 7,120 0 0 21,360 Produced Using Plan-It CIP Software Page 69Page 113 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-25-002 Project Name Patrol Squad Replacement Total Project Cost $43,725 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0512 Description This project includes the replacement of a 2021 Ford Interceptor Utility in the Police Department’s patrol fleet with a 2025 Chevrolet Tahoe, along with the necessary aftermarket equipment to outfit the vehicle for patrol operations. The new vehicle is leased through a 48-month agreement with Enterprise and is currently in service. The first year of funding covers lease payments and the acquisition of required equipment. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff require safe and reliable vehicles to perform their duties effectively. This replacement transitions a City-owned 2021 Ford Interceptor to a leased 2025 Chevrolet Tahoe, improving operational efficiency and reducing long-term costs. The vehicle is part of the Police Department’s ongoing fleet replacement program and supports the delivery of essential public safety services. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 14,575 14,575 14,575 0 0 43,725 Total 14,575 14,575 14,575 0 0 43,725 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 14,575 14,575 14,575 0 0 43,725 Total 14,575 14,575 14,575 0 0 43,725 Produced Using Plan-It CIP Software Page 70Page 114 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-25-003 Project Name Patrol Squad Replacement Total Project Cost $43,725 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0511 Description This project reflects the replacement of a 2021 Ford Interceptor Utility in the Police Department’s patrol fleet with a 2025 Chevrolet Tahoe, equipped with the necessary aftermarket components for patrol operations. The new vehicle is currently leased through Enterprise under a 48-month agreement. The first year of funding includes lease payments and the acquisition of required equipment.A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff require safe and reliable vehicles to perform their duties effectively. This replacement transitions a City-owned 2021 Ford Interceptor to a leased 2025 Chevrolet Tahoe, which is already in service. Leasing the vehicle through Enterprise supports operational efficiency and is expected to reduce long-term costs. This replacement is part of the Police Department’s ongoing vehicle replacement program to maintain a dependable public safety fleet. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 14,575 14,575 14,575 0 0 43,725 Total 14,575 14,575 14,575 0 0 43,725 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 14,575 14,575 14,575 0 0 43,725 Total 14,575 14,575 14,575 0 0 43,725 Produced Using Plan-It CIP Software Page 71Page 115 of 403 Add Patrol Squad to Fleet (53) 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-25-004 Project Name Add Patrol Squad to Fleet (53) Total Project Cost $43,725 Contact Police Chief Department Police Type Acquisition Category Fleet & Equipment Description This project replaces a 2020 Ford Interceptor Utility in the Police Department’s patrol fleet with a 2025 Chevrolet Tahoe, equipped with the necessary aftermarket components for patrol operations. The new vehicle is currently leased through Enterprise under a 48-month agreement. The first year of funding includes lease payments and the acquisition of required equipment. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff require safe and reliable vehicles to perform their duties effectively. This replacement transitions a City-owned 2020 Ford Interceptor to a leased 2025 Chevrolet Tahoe, which is already in service. Leasing through Enterprise enhances operational efficiency and is expected to reduce long-term costs. This vehicle replacement is part of the Police Department’s ongoing program to maintain a dependable and cost-effective public safety fleet. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 14,575 14,575 14,575 0 0 43,725 Total 14,575 14,575 14,575 0 0 43,725 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 14,575 14,575 14,575 0 0 43,725 Total 14,575 14,575 14,575 0 0 43,725 Produced Using Plan-It CIP Software Page 72Page 116 of 403 Add CSO Vehicle to Fleet (54) 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-25-005 Project Name Add CSO Vehicle to Fleet (54) Total Project Cost $28,800 Contact Police Chief Department Police Type Acquisition Category Fleet & Equipment Description This project replaces a 2020 Ford Interceptor Utility in the Police Department’s fleet with a 2025 Chevrolet Tahoe, equipped with the necessary aftermarket components to support Community Service Officer (CSO) operations. The vehicle is currently leased through Enterprise under a 48-month agreement. The first year of funding includes lease payments and the acquisition of required equipment. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Community Service Officers require safe and reliable vehicles to effectively perform their duties. This replacement transitions a City-owned 2020 Ford Interceptor to a leased 2025 Chevrolet Tahoe, which is already in service. Leasing through Enterprise supports operational efficiency and long-term cost savings. This vehicle replacement is part of the Police Department’s ongoing program to maintain a dependable and cost-effective fleet. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 9,600 9,600 9,600 0 0 28,800 Total 9,600 9,600 9,600 0 0 28,800 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 9,600 9,600 9,600 0 0 28,800 Total 9,600 9,600 9,600 0 0 28,800 Produced Using Plan-It CIP Software Page 73Page 117 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-26-001 Project Name Patrol Squad Replacement Total Project Cost $67,050 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0521 Description This project provides for the replacement of a 2022 Ford Interceptor Utility vehicle in the patrol fleet with a Chevrolet Blazer EV, including the installation of necessary after- market equipment to support patrol operations. The new vehicle will continue to support daily patrol operations. Justification Patrol staff require safe and reliable vehicles to perform their duties effectively. The Blazer EV offers long-term operational efficiencies and supports the City’s sustainability goals. This replacement is part of the ongoing vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 48,000 0 0 0 0 48,000 Equipment 19,050 0 0 0 0 19,050 Total 67,050 0 0 0 0 67,050 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 36,000 0 0 0 0 36,000 Public Safety Aid 31,050 0 0 0 0 31,050 Total 67,050 0 0 0 0 67,050 Produced Using Plan-It CIP Software Page 74Page 118 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-26-002 Project Name Patrol Squad Replacement Total Project Cost $67,050 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0523 Description This project provides for the replacement of a 2022 Ford Interceptor Utility vehicle in the patrol fleet with a Chevrolet Blazer EV, including the installation of necessary after- market equipment to support patrol operations. The new vehicle will continue to support daily patrol operations. Justification Patrol staff require safe and reliable vehicles to perform their duties effectively. The Blazer EV offers long-term operational efficiencies and supports the City’s sustainability goals. This replacement is part of the ongoing vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 48,000 0 0 0 0 48,000 Equipment 19,050 0 0 0 0 19,050 Total 67,050 0 0 0 0 67,050 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 36,000 0 0 0 0 36,000 Public Safety Aid 31,050 0 0 0 0 31,050 Total 67,050 0 0 0 0 67,050 Produced Using Plan-It CIP Software Page 75Page 119 of 403 Admin Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-26-003 Project Name Admin Squad Replacement Total Project Cost $52,000 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0524 Description This project replaces the vehicle assigned to the Chief of Police, currently a 2022 Ford F-150 Responder. Justification The Chief of Police is on call 24/7 and must be able to respond promptly to emergencies. A reliable vehicle ensures readiness and supports the Chief’s operational responsibilities. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 45,000 0 0 0 0 45,000 Equipment 7,000 0 0 0 0 7,000 Total 52,000 0 0 0 0 52,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 52,000 0 0 0 0 52,000 Total 52,000 0 0 0 0 52,000 Produced Using Plan-It CIP Software Page 76Page 120 of 403 Replace Handguns 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-27-001 Project Name Replace Handguns Total Project Cost $40,500 Contact Police Chief Department Police Type Replacement Category Public Safety Description Replacement of Handguns Justification Handguns should be replaced every 10 years Expenditures 2026 2027 2028 2029 2030 Total Equipment 0 40,500 0 0 0 40,500 Total 0 40,500 0 0 0 40,500 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 40,500 0 0 0 40,500 Total 0 40,500 0 0 0 40,500 Produced Using Plan-It CIP Software Page 77Page 121 of 403 Replace Rifles 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-27-002 Project Name Replace Rifles Total Project Cost $91,800 Contact Police Chief Department Police Type Replacement Category Public Safety Description Rifles have a 10 year life span Justification Rifles should be replaced every 10 years Expenditures 2026 2027 2028 2029 2030 Total Equipment 0 91,800 0 0 0 91,800 Total 0 91,800 0 0 0 91,800 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 91,800 0 0 0 91,800 Total 0 91,800 0 0 0 91,800 Produced Using Plan-It CIP Software Page 78Page 122 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-27-003 Project Name Patrol Squad Replacement Total Project Cost $73,408 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0533 Description This will replace patrol squad 0533, a 2023 Chevy Tahoe, with a 2027 Chevy Tahoe. It is assumed that since 2023 was a new body style, most of the equipment will transfer from the old squad to the new one. However, it is possible that changes will be made to the vehicles which will require the replacement of some equipment. That has not been figured into this plan. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff needs safe and reliable transportation in order to do their work. This replaces a city-owned vehicle with a leased vehicle which will increase efficiencies and save the city money long term. This is part of our vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 0 17,102 17,102 17,102 17,102 68,408 Equipment 0 5,000 0 0 0 5,000 Total 0 22,102 17,102 17,102 17,102 73,408 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 22,102 17,102 17,102 17,102 73,408 Total 0 22,102 17,102 17,102 17,102 73,408 Produced Using Plan-It CIP Software Page 79Page 123 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-27-004 Project Name Patrol Squad Replacement Total Project Cost $73,408 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0534 Description This will replace patrol squad 0534, a 2023 Chevy Tahoe, with a 2027 Chevy Tahoe. It is assumed that since 2023 was a new body style, most of the equipment will transfer from the old squad to the new one. However, it is possible that changes will be made to the vehicles which will require the replacement of some equipment. That has not been figured into this plan. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff needs safe and reliable transportation in order to do their work. This replaces a city-owned vehicle with a leased vehicle which will increase efficiencies and save the city money long term. This is part of our vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 0 17,102 17,102 17,102 17,102 68,408 Equipment 0 5,000 0 0 0 5,000 Total 0 22,102 17,102 17,102 17,102 73,408 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 22,102 17,102 17,102 17,102 73,408 Total 0 22,102 17,102 17,102 17,102 73,408 Produced Using Plan-It CIP Software Page 80Page 124 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-27-005 Project Name Patrol Squad Replacement Total Project Cost $73,408 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0535 Description This will replace patrol squad 0535, a 2023 Chevy Tahoe, with a 2027 Chevy Tahoe. It is assumed that since 2023 was a new body style, most of the equipment will transfer from the old squad to the new one. However, it is possible that changes will be made to the vehicles which will require the replacement of some equipment. That has not been figured into this plan. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff needs safe and reliable transportation in order to do their work. This replaces a city-owned vehicle with a leased vehicle which will increase efficiencies and save the city money long term. This is part of our vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 0 17,102 17,102 17,102 17,102 68,408 Equipment 0 5,000 0 0 0 5,000 Total 0 22,102 17,102 17,102 17,102 73,408 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 22,102 17,102 17,102 17,102 73,408 Total 0 22,102 17,102 17,102 17,102 73,408 Produced Using Plan-It CIP Software Page 81Page 125 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-27-006 Project Name Patrol Squad Replacement Total Project Cost $73,408 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0536 Description This will replace patrol squad 0536, a 2023 Chevy Tahoe, with a 2027 Chevy Tahoe. It is assumed that since 2023 was a new body style, most of the equipment will transfer from the old squad to the new one. However, it is possible that changes will be made to the vehicles which will require the replacement of some equipment. That has not been figured into this plan. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff needs safe and reliable transportation in order to do their work. This replaces a city-owned vehicle with a leased vehicle which will increase efficiencies and save the city money long term. This is part of our vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 0 17,102 17,102 17,102 17,102 68,408 Equipment 0 5,000 0 0 0 5,000 Total 0 22,102 17,102 17,102 17,102 73,408 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 22,102 17,102 17,102 17,102 73,408 Total 0 22,102 17,102 17,102 17,102 73,408 Produced Using Plan-It CIP Software Page 82Page 126 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-27-007 Project Name Patrol Squad Replacement Total Project Cost $73,408 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0537 Description This will replace patrol squad 0537, a 2023 Chevy Tahoe, with a 2027 Chevy Tahoe. It is assumed that since 2023 was a new body style, most of the equipment will transfer from the old squad to the new one. However, it is possible that changes will be made to the vehicles which will require the replacement of some equipment. That has not been figured into this plan. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff needs safe and reliable transportation in order to do their work. This replaces a city-owned vehicle with a leased vehicle which will increase efficiencies and save the city money long term. This is part of our vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 0 17,102 17,102 17,102 17,102 68,408 Equipment 0 5,000 0 0 0 5,000 Total 0 22,102 17,102 17,102 17,102 73,408 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 22,102 17,102 17,102 17,102 73,408 Total 0 22,102 17,102 17,102 17,102 73,408 Produced Using Plan-It CIP Software Page 83Page 127 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-27-008 Project Name Patrol Squad Replacement Total Project Cost $73,408 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0538 Description This will replace patrol squad 0538, a 2023 Chevy Tahoe, with a 2027 Chevy Tahoe. It is assumed that since 2023 was a new body style, most of the equipment will transfer from the old squad to the new one. However, it is possible that changes will be made to the vehicles which will require the replacement of some equipment. That has not been figured into this plan. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff needs safe and reliable transportation in order to do their work. This replaces a city-owned vehicle with a leased vehicle which will increase efficiencies and save the city money long term. This is part of our vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 0 17,102 17,102 17,102 17,102 68,408 Equipment 0 5,000 0 0 0 5,000 Total 0 22,102 17,102 17,102 17,102 73,408 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 22,102 17,102 17,102 17,102 73,408 Total 0 22,102 17,102 17,102 17,102 73,408 Produced Using Plan-It CIP Software Page 84Page 128 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-28-001 Project Name Patrol Squad Replacement Total Project Cost $80,252 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0541 Description This will replace patrol squad 0541, a 2024 Chevy Tahoe, with a 2028 Chevy Tahoe. It is assumed that since 2023 was a new body style, most of the equipment will transfer from the old squad to the new one. However, it is possible that changes will be made to the vehicles which will require the replacement of some equipment. That has not been figured into this plan. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff needs safe and reliable transportation in order to do their work. This replaces a leased vehicle with another leased vehicle, which increased efficiencies and saved the city money long term. This is part of our vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 0 0 18,813 18,813 18,813 56,439 18,813 Equipment 0 0 5,000 0 0 5,000 Total 0 0 23,813 18,813 18,813 61,439 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 0 0 23,813 18,813 18,813 61,439 18,813 Total 0 0 23,813 18,813 18,813 61,439 Produced Using Plan-It CIP Software Page 85Page 129 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-28-002 Project Name Patrol Squad Replacement Total Project Cost $80,252 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0542 Description This will replace patrol squad 0542, a 2024 Chevy Tahoe, with a 2028 Chevy Tahoe. It is assumed that since 2023 was a new body style, most of the equipment will transfer from the old squad to the new one. However, it is possible that changes will be made to the vehicles which will require the replacement of some equipment. That has not been figured into this plan. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff needs safe and reliable transportation in order to do their work. This replaces a leased vehicle with another leased vehicle, which increased efficiencies and saved the city money long term. This is part of our vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 0 0 18,813 18,813 18,813 56,439 18,813 Equipment 0 0 5,000 0 0 5,000 Total 0 0 23,813 18,813 18,813 61,439 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 0 0 23,813 18,813 18,813 61,439 18,813 Total 0 0 23,813 18,813 18,813 61,439 Produced Using Plan-It CIP Software Page 86Page 130 of 403 Investigations Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-28-003 Project Name Investigations Squad Replacement Total Project Cost $57,150 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0530 Description This will replace Investigations Squad 0530, a 2023 Chevy Traverse. Justification Investigators need unmarked squads in order to perform their duties. This is a replacement of one of them. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 0 0 10,430 10,430 10,430 31,290 20,860 Equipment 0 0 5,000 0 0 5,000 Total 0 0 15,430 10,430 10,430 36,290 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 0 0 15,430 10,430 10,430 36,290 20,860 Total 0 0 15,430 10,430 10,430 36,290 Produced Using Plan-It CIP Software Page 87Page 131 of 403 Investigations Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-28-004 Project Name Investigations Squad Replacement Total Project Cost $57,150 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0531 Description This will replace Investigations Squad 0531, a 2023 Chevy Traverse. Justification Investigators need unmarked squads in order to perform their duties. This is a replacement of one of them. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 0 0 10,430 10,430 10,430 31,290 20,860 Equipment 0 0 5,000 0 0 5,000 Total 0 0 15,430 10,430 10,430 36,290 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 0 0 15,430 10,430 10,430 36,290 20,860 Total 0 0 15,430 10,430 10,430 36,290 Produced Using Plan-It CIP Software Page 88Page 132 of 403 Investigations Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-28-005 Project Name Investigations Squad Replacement Total Project Cost $57,150 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0532 Description This will replace Investigations Squad 0532, a 2023 Chevy Traverse. Justification Investigators need unmarked squads in order to perform their duties. This is a replacement of one of them. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 0 0 10,430 10,430 10,430 31,290 20,860 Equipment 0 0 5,000 0 0 5,000 Total 0 0 15,430 10,430 10,430 36,290 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 0 0 15,430 10,430 10,430 36,290 20,860 Total 0 0 15,430 10,430 10,430 36,290 Produced Using Plan-It CIP Software Page 89Page 133 of 403 Drone Program 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-29-001 Project Name Drone Program Total Project Cost $20,000 Contact Police Chief Department Police Type Acquisition Category Public Safety Description Develop a drone program that has thermal imaging technology. Justification Drones are becoming more and more useful in law enforcement. Expenditures 2026 2027 2028 2029 2030 Total Equipment 0 0 0 20,000 0 20,000 Total 0 0 0 20,000 0 20,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 0 0 20,000 0 20,000 Total 0 0 0 20,000 0 20,000 Produced Using Plan-It CIP Software Page 90Page 134 of 403 Replace Patrol Squad 0553 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-29-003 Project Name Replace Patrol Squad 0553 Total Project Cost $87,776 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment Description This will replace patrol squad 0551, a 2025 Chevy Tahoe, with a 2029 Chevy Tahoe. It is assumed that since 2023 was a new body style, most of the equipment will transfer from the old squad to the new one. However, it is possible that changes will be made to the vehicles which will require the replacement of some equipment. That has not been figured into this plan. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff needs safe and reliable transportation in order to do their work. This replaces a leased vehicle with another leased vehicle, which increased efficiencies and saved the city money long term. This is part of our vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 0 0 0 0 20,694 20,694 62,082 Equipment 0 0 0 0 5,000 5,000 Total 0 0 0 0 25,694 25,694 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 0 0 0 0 25,694 25,694 62,082 Total 0 0 0 0 25,694 25,694 Produced Using Plan-It CIP Software Page 91Page 135 of 403 Admin Squad Repacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-29-004 Project Name Admin Squad Repacement Total Project Cost $62,400 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0546 Description This will replace Admin Squad 43 assigned to the Deputy Chief. Justification The Deputy Chief is assigned a squad as he or she is on call 24/7 and is expected to respond to emergencies as necessary. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 0 0 0 11,480 11,480 22,960 34,440 Equipment 0 0 0 5,000 0 5,000 Total 0 0 0 16,480 11,480 27,960 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 0 0 0 16,480 11,480 27,960 34,440 Total 0 0 0 16,480 11,480 27,960 Produced Using Plan-It CIP Software Page 92Page 136 of 403 Investigations Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-29-005 Project Name Investigations Squad Replacement Total Project Cost $62,400 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0544 Description This will replace investigations squad 0544, 2024 Chevy Colorado. Justification Investigators need unmarked squads in order to perform their duties. This is a replacement of one of them. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 0 0 0 11,480 11,480 22,960 34,440 Equipment 0 0 0 5,000 0 5,000 Total 0 0 0 16,480 11,480 27,960 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 0 0 0 16,480 11,480 27,960 34,440 Total 0 0 0 16,480 11,480 27,960 Produced Using Plan-It CIP Software Page 93Page 137 of 403 Replace Rifle Bunker 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-29-006 Project Name Replace Rifle Bunker Total Project Cost $15,000 Department Police Type Replacement Category Public Safety Description The police department is equipped with two types of bunkers to shield officers from gunfire. One type protects against handgun rounds, with the rifle bunker protects against rifle and handgun rounds. The rifle bunker provides much greater protection, but is significantly more expensive. Justification The city has chosen to provide its officers with protective equipment to protect them as much as possible from gunfire, including the rifle bunker. Due to the ballistic qualities of the bunker, the warranty and life expectancy are 5 years, and it is recommended that they be replaced every 5 years much like body armor. Expenditures 2026 2027 2028 2029 2030 Total Equipment 0 0 0 15,000 0 15,000 Total 0 0 0 15,000 0 15,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 0 0 15,000 0 15,000 Total 0 0 0 15,000 0 15,000 Produced Using Plan-It CIP Software Page 94Page 138 of 403 Portable Radio Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-30-001 Project Name Portable Radio Replacement Total Project Cost $175,500 Department Police Category Fleet & Equipment Description Portable radios are the handheld radios that police officers use to communicate with dispatch, other officers and command posts. They typically have a 10 year life cycle. Justification Radios are the lifeline between our officers and dispatch. They typically have a 10 year life cycle. Over the life of a radio, technology changes which makes older radios obsolete. Current federal encryption requrements are likeley to change during this time as well. And fiinally, manufacturers typically will not support or repair radios that are older than 10 years. Expenditures 2026 2027 2028 2029 2030 Total Equipment 0 0 0 0 175,500 175,500 Total 0 0 0 0 175,500 175,500 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 0 0 0 175,500 175,500 Total 0 0 0 0 175,500 175,500 Produced Using Plan-It CIP Software Page 95Page 139 of 403 Mobile Radio Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-30-002 Project Name Mobile Radio Replacement Total Project Cost $119,600 Department Police Category Fleet & Equipment Description Mobile radiios are the radios mounted in a vehicle that police officers use to communicate with dispatch, other officers and command posts. They typically have a 10 year life cycle. Justification Radios are the lifeline between our officers and dispatch. They typically have a 10 year life cycle. Over the life of a radio, technology changes which makes older radios obsolete. Current federal encryption requrements are likeley to change during this time as well. And fiinally, manufacturers typically will not support or repair radios that are older than 10 years. Expenditures 2026 2027 2028 2029 2030 Total Equipment 0 0 0 0 119,600 119,600 Total 0 0 0 0 119,600 119,600 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 0 0 0 119,600 119,600 Total 0 0 0 0 119,600 119,600 Produced Using Plan-It CIP Software Page 96Page 140 of 403 Replace Livescan Machine 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-30-003 Project Name Replace Livescan Machine Total Project Cost $25,000 Department Police Category Fleet & Equipment Description Livescan is our electronic fingerprint machine Justification The livescan equipment is used on a regular basis and has a life expectancy of 10 years Expenditures 2026 2027 2028 2029 2030 Total Equipment 0 0 0 0 25,000 25,000 Total 0 0 0 0 25,000 25,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 0 0 0 25,000 25,000 Total 0 0 0 0 25,000 25,000 Produced Using Plan-It CIP Software Page 97Page 141 of 403 Patrol Squad Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-30-004 Project Name Patrol Squad Replacement Total Project Cost $87,776 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment City ID 0551 Description This will replace patrol squad 0551, a 2025 Chevy Tahoe, with a 2029 Chevy Tahoe. It is assumed that since 2023 was a new body style, most of the equipment will transfer from the old squad to the new one. However, it is possible that changes will be made to the vehicles which will require the replacement of some equipment. That has not been figured into this plan. A 10% increase in vehicle cost over the previous year has been factored into this estimated pricing. Justification Patrol staff needs safe and reliable transportation in order to do their work. This replaces a leased vehicle with another leased vehicle, which increased efficiencies and saved the city money long term. This is part of our vehicle replacement program. Expenditures 2026 2027 2028 2029 2030 Total Future Vehicles 0 0 0 0 20,694 20,694 62,082 Equipment 0 0 0 0 5,000 5,000 Total 0 0 0 0 25,694 25,694 Funding Sources 2026 2027 2028 2029 2030 Total Future General Capital Equipment Fund 0 0 0 0 25,694 25,694 62,082 Total 0 0 0 0 25,694 25,694 Produced Using Plan-It CIP Software Page 98Page 142 of 403 Speed Trailer Replacement 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PO-35-001 Project Name Speed Trailer Replacement Total Project Cost $20,000 Contact Police Chief Department Police Type Replacement Category Fleet & Equipment Description Speed monitoring and display trailer is used to deter speeding and collect data on the speed of vehicles in a portable and easy to deploy piece of equipment. Justification The speed trailer has a life expectancy of 15 years Expenditures 2026 2027 2028 2029 2030 Total Future 20,000 Funding Sources 2026 2027 2028 2029 2030 Total Future 20,000 Produced Using Plan-It CIP Software Page 99Page 143 of 403 Dump Truck 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-25-006 Project Name Dump Truck Total Project Cost $325,000 Contact Public Works Director Department Public Works Type Replacement Category Fleet & Equipment Description Dump trucks are critical for winter maintenance but are used year round in all aspects of public works. Justification Unit 0707 is a 2001 Sterling Dump Truck, which has exceeded it's expected useful life, and is in need of replacement. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 325,000 0 0 0 0 325,000 Total 325,000 0 0 0 0 325,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 325,000 0 0 0 0 325,000 Total 325,000 0 0 0 0 325,000 Produced Using Plan-It CIP Software Page 100Page 144 of 403 Engineering Vehicle 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-25-007 Project Name Engineering Vehicle Total Project Cost $50,000 Contact Public Works Director Department Public Works Type Replacement Category Fleet & Equipment City ID 0740 Description Replacement of vehicle used by Engineering staff. Justification Unit 0740 is a 2008 Chevrolet Tahoe, it was repurposed from the Police into an Engineering Vehicle. It is reaching the end of its useful life and is in need of replacement. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 0 50,000 0 0 0 50,000 Total 0 50,000 0 0 0 50,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 50,000 0 0 0 50,000 Total 0 50,000 0 0 0 50,000 Produced Using Plan-It CIP Software Page 101Page 145 of 403 2026 Street Improvements 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-001 Project Name 2026 Street Improvements Total Project Cost $2,600,000 Contact Public Works Director Department Public Works Type Replacement Category Infrastructure Supplemental Attachments CIP_2026 Street Improvements.pdf Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. This project involves the complete replacement of the public roadway on 2nd Street between Spruce Street and Ash Street (CSAH 74); replacement of the water main; and expanding the storm sewer system. Design will begin in 2025; bidding in late 2025 or early 2026; and construction in 2026. Justification The expected life of a pavement can vary depending on drainage, subgrade conditions, materials, age, traffic loading, etc. The City's goal is to realize the full value/life of our roadway pavement and safely meet the desired level of service in the most cost-effective manner. Continued investment is needed to meet this goal. This roadway is a priority for replacement due to its low PCI score, water main size below city standards, and poor drainage. Delayed pavement replacement will significantly increase pavement maintenance costs and accelerate deterioration. Expenditures 2026 2027 2028 2029 2030 Total Construction 2,600,000 0 0 0 0 2,600,000 Total 2,600,000 0 0 0 0 2,600,000 Funding Sources 2026 2027 2028 2029 2030 Total Water Fund 700,000 0 0 0 0 700,000 Stormwater Fund 400,000 0 0 0 0 400,000 Sewer Fund 200,000 0 0 0 0 200,000 Total 1,300,000 0 0 0 0 1,300,000 Produced Using Plan-It CIP Software Page 102Page 146 of 403 Location Produced Using Plan-It CIP Software Page 103Page 147 of 403 Annual Mill & Overlay 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-002 Project Name Annual Mill & Overlay Total Project Cost $755,000 Contact Public Works Director Department Public Works Type Maintenance Category Infrastructure Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. Mill & Overlay projects extend the life of the bituminous pavement and helps prevent the pavement from deteriorating to a condition requiring full replacement. As pavement conditions can change over the course of a winter, the mill and overlay areas are identified in the spring of each year. Justification The expected life of a pavement can vary depending on drainage, subgrade conditions, materials, age, traffic loading, etc. The City's goal is to realize the full value/life of our roadway pavement and safely meet the desired level of service in the most cost-effective manner. Continued investment in various maintenance methods, including Mill & Overlay projects, help achieve this goal. Expenditures 2026 2027 2028 2029 2030 Total Construction 665,000 0 0 0 0 665,000 Design/Engineering/Planning 90,000 0 0 0 0 90,000 Total 755,000 0 0 0 0 755,000 Funding Sources 2026 2027 2028 2029 2030 Total Street Maintenance Fund 680,000 0 0 0 0 680,000 Sewer Fund 25,000 0 0 0 0 25,000 Stormwater Fund 25,000 0 0 0 0 25,000 Water Fund 25,000 0 0 0 0 25,000 Total 755,000 0 0 0 0 755,000 Produced Using Plan-It CIP Software Page 104Page 148 of 403 Annual Storm Water Management Maintenance 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-003 Project Name Annual Storm Water Management Maintenance Total Project Cost $400,000 Contact Public Works Director Department Public Works Type Maintenance Category Infrastructure Description Farmington began incorporating facilities for storage of storm water runoff in the 1970s; and since preparation of the City's initial Storm Drainage Plan in 1985, the city has implemented a variety of storm water management approaches. In addition to storm water storage and treatment, the City has an extensive system of storm sewer pipes, driveway culverts, and ditches. All of these facilities need proactive maintenance to preserve their ability to properly function. Justification The City's storm water ponds and conveyance system needs to function properly in order to properly treat incoming runoff, and to protect adjacent properties. If excess sediment accumulates in a treatment pond, it loses its effectiveness. Continued investment is needed to help ensure the system is properly functioning. The City is required to continually adhere to the Vermillion River Watershed Joint Powrs Agreement and standards, and Minnesota Pollution Control Agency Municipal Separate Storm Sewer Systems (MS4) requirements. In addition to constructed storm water facilities, localized flooding can develop over time which requires corrective action to prevent property damage and preserve the livability of neighborhoods. Note that these expenditures would be in addition to storm sewer related expenses on street Improvement projects. Expenditures 2026 2027 2028 2029 2030 Total Construction 400,000 0 0 0 0 400,000 Total 400,000 0 0 0 0 400,000 Funding Sources 2026 2027 2028 2029 2030 Total Stormwater Fund 400,000 0 0 0 0 400,000 Total 400,000 0 0 0 0 400,000 Produced Using Plan-It CIP Software Page 105Page 149 of 403 Annual EAB Management 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-004 Project Name Annual EAB Management Total Project Cost $600,000 Contact Public Works Director Department Public Works Type Maintenance Category Other Description The Emerald Ash Borer (EAB) is an invasive pest that has now been confirmed in at least 36 states, including Minnesota, and five Canadian provinces. Since its initial finding, millions of ash trees have died and it has cost states, municipalities, nurseries, forest industries and property owners hundreds of millions of dollars. EAB attacks all species of ash trees (Fraxinus spp.) found in Minnesota, which include green ash, black ash, and white ash. Minnesota is home to more than 900 million ash trees. By late 2022, EAB had been confirmed in 38 Minnesota counties. The pest was confirmed in Farmington in 2019, but was very likely in the community before then. The city has transitioned from "generally infested" to "heavily infested" as the pest population is coming to a peak. IN early 2023, the City Council adopted an aggressive approach to EAB that keeps public safety as the focus, and includes extensive tree removal. Justification As ash trees become infested with EAB, they become safety hazards. These actions are required to address public ash trees within boulevard areas and in parks adjacent to paths and recreation areas. Expenditures 2026 2027 2028 2029 2030 Total Maintenance 600,000 0 0 0 0 600,000 Total 600,000 0 0 0 0 600,000 Funding Sources 2026 2027 2028 2029 2030 Total EAB Fund 600,000 0 0 0 0 600,000 Total 600,000 0 0 0 0 600,000 Budget Impact Consider if $100K cut from 2025 budget is necessary and feasible. Produced Using Plan-It CIP Software Page 106Page 150 of 403 Pickup Truck 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-005 Project Name Pickup Truck Total Project Cost $50,000 Contact Public Works Director Department Public Works Type Replacement Category Fleet & Equipment City ID 0736 Supplemental Attachments 0736 pickup truck.JPG Description Pickup trucks are used daily by Public Works staff, the vehicles must remain in good working order for the efficient and effective completion of their work tasks. Justification Unit 0736 is a 2008 Chevrolet 1500; with over 110,000 miles it is near the end of its useful life in a few years, and is in need of replacement. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 50,000 0 0 0 0 50,000 Total 50,000 0 0 0 0 50,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 50,000 0 0 0 0 50,000 Total 50,000 0 0 0 0 50,000 Produced Using Plan-It CIP Software Page 107Page 151 of 403 Pickup Truck 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-006 Project Name Pickup Truck Total Project Cost $50,000 Contact Public Works Director Department Public Works Type Replacement Category Fleet & Equipment City ID 0715 Supplemental Attachments 0715 pickup truck.JPG Description Pickup trucks are used daily by Public Works staff, the vehicles must remain in good working order for the efficient and effective completion of their work tasks. Justification Unit 0715 is a 2005 Chevrolet 2500; with nearly 70,000 miles it is nearing the end of its useful life in a few years, and is in need of replacement. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 0 50,000 0 0 0 50,000 Total 0 50,000 0 0 0 50,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 50,000 0 0 0 50,000 Total 0 50,000 0 0 0 50,000 Produced Using Plan-It CIP Software Page 108Page 152 of 403 Air Compressor 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-007 Project Name Air Compressor Total Project Cost $75,000 Contact Public Works Director Department Public Works Type Replacement Category Fleet & Equipment Supplemental Attachments 0733 Air Compressor.JPG Description Replacement of equipment used by Public Works staff. Justification Unit 0733 is a 2000 Sullair Compressor used for the annual purging of irrigation systems, among other things. It's expected to reach the end of its useful life in the next year or two, and will be in need of replacement. Expenditures 2026 2027 2028 2029 2030 Total Equipment 0 75,000 0 0 0 75,000 Total 0 75,000 0 0 0 75,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 75,000 0 0 0 75,000 Total 0 75,000 0 0 0 75,000 Produced Using Plan-It CIP Software Page 109Page 153 of 403 2026 MSA Improvements- Willow Street 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-008 Project Name 2026 MSA Improvements-Willow Street Total Project Cost $875,000 Contact Public Works Director Department Public Works Type Replacement Category Infrastructure Supplemental Attachments CIP_2026 MSA Improvements.pdf Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. This project involves the complete replacement of the public roadway on Willow Street between Fifth Street and Trunk Highway 3; replacement of the water main; and expanding the storm sewer system. Design will begin in 2025; bidding in late 2025 or early 2026; and construction in 2026. Justification The expected life of a pavement can vary depending on drainage, subgrade conditions, materials, age, traffic loading, etc. The City's goal is to realize the full value/life of our roadway pavement and safely meet the desired level of service in the most cost-effective manner. Continued investment is needed to meet this goal. This roadway is a priority for replacement due to its low PCI score, water main size below city standards, and poor drainage. Delayed pavement replacement will significantly increase pavement maintenance costs and accelerate deterioration. Certain streets within the city are designated as Municipal State Aid (MSA) routes. Roadway improvements along these routes are eligible for MSA Construction funding. Expenditures 2026 2027 2028 2029 2030 Total Construction 875,000 0 0 0 0 875,000 Total 875,000 0 0 0 0 875,000 Funding Sources 2026 2027 2028 2029 2030 Total State Funding 800,000 0 0 0 0 800,000 Water Fund 150,000 0 0 0 0 150,000 Sewer Fund 75,000 0 0 0 0 75,000 Total 1,025,000 0 0 0 0 1,025,000 Produced Using Plan-It CIP Software Page 110Page 154 of 403 Location Produced Using Plan-It CIP Software Page 111Page 155 of 403 Annual Sanitary Sewer Lining 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-009 Project Name Annual Sanitary Sewer Lining Total Project Cost $1,000,000 Contact Public Works Director Department Public Works Type Maintenance Category Infrastructure Description Public Works has a goal of cleaning and inspecting segments of the City's sanitary sewer system on a seven year cycle. When doing this work, sections of sanitary sewer are identified as needing lining, but not complete replacement. Justification Lining a sanitary sewer is s very efficient method of maintaining the system without incurring the cost of excavation, replacement, and restoration. To maintain proper flow and reduce infiltration and inflow, sanitary sewer that is found deficient during annual inspection is recommended to be lined. As this is highly specialized work, it is not cost effective to combine this with other work types. Expenditures 2026 2027 2028 2029 2030 Total Construction 200,000 200,000 200,000 200,000 200,000 1,000,000 Total 200,000 200,000 200,000 200,000 200,000 1,000,000 Funding Sources 2026 2027 2028 2029 2030 Total Sewer Fund 200,000 200,000 200,000 200,000 200,000 1,000,000 Total 200,000 200,000 200,000 200,000 200,000 1,000,000 Produced Using Plan-It CIP Software Page 112Page 156 of 403 Flagstaff Avenue Corridor Study 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-010 Project Name Flagstaff Avenue Corridor Study Total Project Cost $150,000 Contact Public Works Director Department Public Works Type Study or Planning Category Infrastructure Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. Flagstaff Avenue from CSAH 50 to the north city limit is a critical north-south roadway corridor in the city. In addition to Farmington High School traffic directly accessing Flagstaff Avenue on the west side, there has been extensive residential development near CSAH 50, and more development is expected along the corridor. Justification Most of the corridor consists of a two-lane rural (no curb and gutter) section with drainage conveyed via ditches. A study of expected future traffic demands, intersection controls, access management, the roadway cross-section, turing movements, etc. is necessary to guide future infrastructure investment. Certain streets within the city are designated as Municipal State Aid (MSA) routes. Roadway improvements along these routes are eligible for MSA Construction funding. A portion of Flagstaff Avenue, from 200th Street to 195th Street, is a Dakota County roadway; the county will have a proportional share of the study cost. Expenditures 2026 2027 2028 2029 2030 Total Design/Engineering/Planning 150,000 0 0 0 0 150,000 Total 150,000 0 0 0 0 150,000 Funding Sources 2026 2027 2028 2029 2030 Total State Funding 120,000 0 0 0 0 120,000 County Funds 30,000 0 0 0 0 30,000 Total 150,000 0 0 0 0 150,000 Produced Using Plan-It CIP Software Page 113Page 157 of 403 Water Storage Facilities 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-011 Project Name Water Storage Facilities Total Project Cost $8,500,000 Contact Public Works Director Department Public Works Type New Construction Category Infrastructure Description The City's water storage capacity must be sized and located to meet the water system demands for daily demand, peak demand, and for fire protection and other emergencies. In February of 2020, a Water Storage Tank Siting Study was completed. Based on the projected demand of the Farmington water system, existing storage capacity, and typical water tank manufacturing, the study indicated 2.5 MG of additional storage be constructed. The city is in the process of updating the citywide comprehensive land use plan. Using new land use information available to date, the updated water system analysis indicates a similar size water storage tank is needed. If the location and intensity of development continues as projected, a larger ground storage reservoir will also be needed. Justification After considering the City's expected future growth, and current water storage capacity, recent studies of the City's water system recommended the City install up to a 2.5 MG of new water storage. The process of constructing new elevated water storage may take one-two years before the storage is brought online. This project includes construction of elevated water storage only, and does not include the extension of trunk water main to the storage site as the site has not yet been determined. Expenditures 2026 2027 2028 2029 2030 Total Construction 4,100,000 4,100,000 0 0 0 8,200,000 Design/Engineering/Planning 300,000 0 0 0 0 300,000 Total 4,400,000 4,100,000 0 0 0 8,500,000 Funding Sources 2026 2027 2028 2029 2030 Total Water Fund 4,400,000 4,100,000 0 0 0 8,500,000 Total 4,400,000 4,100,000 0 0 0 8,500,000 Produced Using Plan-It CIP Software Page 114Page 158 of 403 Farmington West- Trunk Sanitary Sewer and Water 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-012 Project Name Farmington West-Trunk Sanitary Sewer and Water Total Project Cost $2,650,000 Contact Public Works Director Department Public Works Type New Construction Category Infrastructure Description The city is in the process of updating the citywide comprehensive land use plan. Using new land use information available to date, the updated utility system analysis indicates significant investment in the trunk sanitary sewer and water systems will be necessary to support future development. Justification From planning to preliminary design, final design, procurement, and construction; trunk utility facilities are multi-year projects. To support future development, the location and expected demand on these systems must be identified as early as possible to help ensure the utility systems are in place when needed. Expenditures 2026 2027 2028 2029 2030 Total Construction 1,200,000 0 1,200,000 0 0 2,400,000 Design/Engineering/Planning 250,000 0 0 0 0 250,000 Total 1,450,000 0 1,200,000 0 0 2,650,000 Funding Sources 2026 2027 2028 2029 2030 Total Sanitary Sewer Trunk Fund 725,000 0 600,000 0 0 1,325,000 Water Trunk Fund 725,000 0 600,000 0 0 1,325,000 Total 1,450,000 0 1,200,000 0 0 2,650,000 Produced Using Plan-It CIP Software Page 115Page 159 of 403 Farmington East- Trunk Sanitary Sewer and Water 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-013 Project Name Farmington East-Trunk Sanitary Sewer and Water Total Project Cost $3,250,000 Contact Public Works Director Department Public Works Type New Construction Category Infrastructure Description The city is in the process of updating the citywide comprehensive land use plan. Using new land use information available to date, the updated utility system analysis indicates significant investment in the trunk sanitary sewer and water systems will be necessary to support future development. Justification From planning to preliminary design, final design, procurement, and construction; trunk utility facilities are multi-year projects. To support future development, the location and expected demand on these systems must be identified as early as possible to help ensure the utility systems are in place when needed. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 1,500,000 1,500,000 0 0 3,000,000 Design/Engineering/Planning 0 250,000 0 0 0 250,000 Total 0 1,750,000 1,500,000 0 0 3,250,000 Funding Sources 2026 2027 2028 2029 2030 Total Water Trunk Fund 0 875,000 750,000 0 0 1,625,000 Sanitary Sewer Trunk Fund 0 875,000 750,000 0 0 1,625,000 Total 0 1,750,000 1,500,000 0 0 3,250,000 Produced Using Plan-It CIP Software Page 116Page 160 of 403 Compact Wheel Loader 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-014 Project Name Compact Wheel Loader Total Project Cost $75,000 Contact Public Works Director Department Public Works Type Acquisition Category Fleet & Equipment Description The city has constructed a salt storage facility at the Central Maintenance Facility site. To efficiently move material within the storage area and load trucks, a new piece of equipment is needed. Justification During snow events, all of the public works equipment is utilized including the dump trucks, grader, skid steer, and front end loader. An additional piece of equipment is needed with the ability to reach high enough to load dump trucks yet small enough to maneuver within more confined spaces; a compact wheel loader. In addition to loading trucks, this loader would supplement snow removal efforts, and be used for moving materials within the storage facility in non-winter conditions. Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 75,000 0 0 0 0 75,000 Total 75,000 0 0 0 0 75,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 75,000 0 0 0 0 75,000 Total 75,000 0 0 0 0 75,000 Produced Using Plan-It CIP Software Page 117Page 161 of 403 Skid Grader 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-26-015 Project Name Skid Grader Total Project Cost $11,000 Contact Public Works Director Department Public Works Type Acquisition Category Fleet & Equipment Description This project proposes the purchase of a grading blade attachment for an existing skid steer to improve the maintenance of city alleys. Unlike standard roadways, alleys are significantly narrower—typically within a 20-foot easement—and often bordered by garages, fences, and other obstacles. Traditional road grading equipment is too large to maneuver effectively in these confined spaces. The grading blade attachment is specifically designed for compact equipment like skid steers, allowing for precise and efficient grading in tight areas. The attachment is expected to have a useful life of approximately 20 years. Justification City alleys require regular grading to maintain safe and accessible surfaces, especially after weather events or utility work. However, the narrow width and physical constraints of these areas make it difficult to use standard grading equipment without risking damage to adjacent properties or infrastructure. The addition of a grading blade attachment will significantly enhance the City’s ability to maintain alleys more effectively and with greater precision. This investment will improve service quality, reduce long-term maintenance costs, and minimize disruption to residents whose properties border these alleys. Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 11,000 0 0 0 0 11,000 Total 11,000 0 0 0 0 11,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 11,000 0 0 0 0 11,000 Total 11,000 0 0 0 0 11,000 Produced Using Plan-It CIP Software Page 118Page 162 of 403 2027 Street Improvements 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-27-001 Project Name 2027 Street Improvements Total Project Cost $3,000,000 Contact Public Works Director Department Public Works Type Replacement Category Infrastructure Supplemental Attachments CIP_2027 Street Improvements.pdf Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. This project involves the complete replacement of the public roadways on 7th Street from Ash Street (CSAH 74) to 180' south of Walnut Street; and on Beech Street from 6th Street to 7th Street; replacement of the water main; and expanding the storm sewer system. Sanitary sewer will also be installed to redirect flow away from an existing lift station located west of 7th Street. Design will begin in 2026; bidding in late 2026 or early 2027; and construction in 2027. Justification The expected life of a pavement can vary depending on drainage, subgrade conditions, materials, age, traffic loading, etc. The City's goal is to realize the full value/life of our roadway pavement and safely meet the desired level of service in the most cost-effective manner. Continued investment is needed to meet this goal. This roadway is a priority for replacement due to its low PCI score, water main size below city standards, and poor drainage. Delayed pavement replacement will significantly increase pavement maintenance costs and accelerate deterioration. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 2,800,000 0 0 0 2,800,000 Design/Engineering/Planning 200,000 0 0 0 0 200,000 Total 200,000 2,800,000 0 0 0 3,000,000 Funding Sources 2026 2027 2028 2029 2030 Total GO Bonds 0 1,500,000 0 0 0 1,500,000 Water Fund 200,000 400,000 0 0 0 600,000 Sewer Fund 0 500,000 0 0 0 500,000 Stormwater Fund 0 400,000 0 0 0 400,000 Total 200,000 2,800,000 0 0 0 3,000,000 Produced Using Plan-It CIP Software Page 119Page 163 of 403 Location Produced Using Plan-It CIP Software Page 120Page 164 of 403 Annual Mill & Overlay 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-27-002 Project Name Annual Mill & Overlay Total Project Cost $755,000 Contact Public Works Director Department Public Works Type Maintenance Category Infrastructure Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. Mill & Overlay projects extend the life of the bituminous pavement and helps prevent the pavement from deteriorating to a condition requiring full replacement. As pavement conditions can change over the course of a winter, the mill and overlay areas are identified in the spring of each year. Justification The expected life of a pavement can vary depending on drainage, subgrade conditions, materials, age, traffic loading, etc. The City's goal is to realize the full value/life of our roadway pavement and safely meet the desired level of service in the most cost-effective manner. Continued investment in various maintenance methods, including Mill & Overlay projects, help achieve this goal. Expenditures 2026 2027 2028 2029 2030 Total Design/Engineering/Planning 0 665,000 0 0 0 665,000 Construction 0 90,000 0 0 0 90,000 Total 0 755,000 0 0 0 755,000 Funding Sources 2026 2027 2028 2029 2030 Total Street Maintenance Fund 0 680,000 0 0 0 680,000 Stormwater Fund 0 25,000 0 0 0 25,000 Water Fund 0 25,000 0 0 0 25,000 Sewer Fund 0 25,000 0 0 0 25,000 Total 0 755,000 0 0 0 755,000 Produced Using Plan-It CIP Software Page 121Page 165 of 403 Annual Storm Water Management Maintenance 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-27-003 Project Name Annual Storm Water Management Maintenance Total Project Cost $400,000 Contact Public Works Director Department Public Works Type Maintenance Category Infrastructure Description Farmington began incorporating facilities for storage of storm water runoff in the 1970s; and since preparation of the City's initial Storm Drainage Plan in 1985, the city has implemented a variety of storm water management approaches. In addition to storm water storage and treatment, the City has an extensive system of storm sewer pipes, driveway culverts, and ditches. All of these facilities need proactive maintenance to preserve their ability to properly function. Justification The City's storm water ponds and conveyance system needs to function properly in order to properly treat incoming runoff, and to protect adjacent properties. If excess sediment accumulates in a treatment pond, it loses its effectiveness. Continued investment is needed to help ensure the system is properly functioning. The City is required to continually adhere to the Vermillion River Watershed Joint Powrs Agreement and standards, and Minnesota Pollution Control Agency Municipal Separate Storm Sewer Systems (MS4) requirements. In addition to constructed storm water facilities, localized flooding can develop over time which requires corrective action to prevent property damage and preserve the livability of neighborhoods. Note that these expenditures would be in addition to storm sewer related expenses on street Improvement projects. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 400,000 0 0 0 400,000 Total 0 400,000 0 0 0 400,000 Funding Sources 2026 2027 2028 2029 2030 Total Stormwater Fund 0 400,000 0 0 0 400,000 Total 0 400,000 0 0 0 400,000 Produced Using Plan-It CIP Software Page 122Page 166 of 403 Annual EAB Management 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-27-004 Project Name Annual EAB Management Total Project Cost $600,000 Contact Public Works Director Department Public Works Type Maintenance Category Other Description The Emerald Ash Borer (EAB) is an invasive pest that has now been confirmed in at least 36 states, including Minnesota, and five Canadian provinces. Since its initial finding, millions of ash trees have died and it has cost states, municipalities, nurseries, forest industries and property owners hundreds of millions of dollars. EAB attacks all species of ash trees (Fraxinus spp.) found in Minnesota, which include green ash, black ash, and white ash. Minnesota is home to more than 900 million ash trees. By late 2022, EAB had been confirmed in 38 Minnesota counties. The pest was confirmed in Farmington in 2019, but was very likely in the community before then. The city has transitioned from "generally infested" to "heavily infested" as the pest population is coming to a peak. IN early 2023, the City Council adopted an aggressive approach to EAB that keeps public safety as the focus, and includes extensive tree removal. Justification As ash trees become infested with EAB, they become safety hazards. These actions are required to address public ash trees within boulevard areas and in parks adjacent to paths and recreation areas. Expenditures 2026 2027 2028 2029 2030 Total Maintenance 0 600,000 0 0 0 600,000 Total 0 600,000 0 0 0 600,000 Funding Sources 2026 2027 2028 2029 2030 Total EAB Fund 0 600,000 0 0 0 600,000 Total 0 600,000 0 0 0 600,000 Produced Using Plan-It CIP Software Page 123Page 167 of 403 Fuel Island 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-27-005 Project Name Fuel Island Total Project Cost $900,000 Contact Public Works Director Department Public Works Type New Construction Category Facilities Description Diesel fuel for City vehicles and equipment is obtained either at the Dakota County facility on CR 50 or at local gas stations; unleaded fuel is purchased at local gas stations. The long-term planning of the Maintenance Facility campus included fueling facilities. A new fuel island is proposed with two dispensers (pumps) and dual tanks; one tank for diesel and one for unleaded; along with a canopy. Justification There are multiple reasons for the City to install a fueling facility on site. Dakota County has plans to relocate their salt storage and fuel facility from 4975 212th Street West in the next few years. An on site facility would reduce trips to fueling facilities off site, saving time and money, and increasing safety as trucks and equipment are not maneuvering among other customers at retail sites. Additionally, the city expects a cost savings in fuel by purchasing in bulk. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 900,000 0 0 0 900,000 Total 0 900,000 0 0 0 900,000 Funding Sources 2026 2027 2028 2029 2030 Total Water Fund 0 300,000 0 0 0 300,000 Sewer Fund 0 300,000 0 0 0 300,000 Stormwater Fund 0 300,000 0 0 0 300,000 Total 0 900,000 0 0 0 900,000 Location Produced Using Plan-It CIP Software Page 124Page 168 of 403 Dump Truck 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-27-006 Project Name Dump Truck Total Project Cost $400,000 Contact Public Works Director Department Public Works Type Replacement Category Fleet & Equipment Supplemental Attachments 0708 dump truck.JPG Description Dump trucks are critical for winter maintenance but are used year round in all aspects of public works. Justification Unit 0708 is a 2002 Sterling Dump Truck, has logged over 65,000 miles which will soon exceed it's expected useful life, and will be in need of replacement. It is recommended that the truck be replaced with a tandem truck (two rear axles) which have significantly increased hauling capacity and will reduce travel time for staff as well as increase the volume of material hauled per mile of vehicle travel. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 0 0 0 400,000 0 400,000 Total 0 0 0 400,000 0 400,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 0 0 400,000 0 400,000 Total 0 0 0 400,000 0 400,000 Produced Using Plan-It CIP Software Page 125Page 169 of 403 2027 MSA Improvements- 1st Street 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-27-007 Project Name 2027 MSA Improvements-1st Street Total Project Cost $1,600,000 Contact Public Works Director Department Public Works Type Replacement Category Infrastructure Supplemental Attachments CIP_2027 MSA Improvements.pdf Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. This project involves the complete replacement of the public roadway on 1st Street from Spruce Street to Ash Street (CSAH 74); replacement of the water main in certain areas; and expanding the storm sewer system. Design will begin in 2026; bidding in late 2026 or early 2027; and construction in 2027. Construction activity will need to be coordinated with Dakota County's proposed reconstruction of CSAH 74 in 2027. Justification The expected life of a pavement can vary depending on drainage, subgrade conditions, materials, age, traffic loading, etc. The City's goal is to realize the full value/life of our roadway pavement and safely meet the desired level of service in the most cost-effective manner. Continued investment is needed to meet this goal. This roadway is a priority for replacement due to its low PCI score, water main size below city standards, and poor drainage. Delayed pavement replacement will significantly increase pavement maintenance costs and accelerate deterioration. Certain streets within the city are designated as Municipal State Aid (MSA) routes. Roadway improvements along these routes are eligible for MSA Construction funding. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 1,450,000 0 0 0 1,450,000 Design/Engineering/Planning 150,000 0 0 0 0 150,000 Total 150,000 1,450,000 0 0 0 1,600,000 Funding Sources 2026 2027 2028 2029 2030 Total State Funding 0 1,300,000 0 0 0 1,300,000 Sewer Fund 75,000 75,000 0 0 0 150,000 Water Fund 75,000 75,000 0 0 0 150,000 Total 150,000 1,450,000 0 0 0 1,600,000 Produced Using Plan-It CIP Software Page 126Page 170 of 403 Location Produced Using Plan-It CIP Software Page 127Page 171 of 403 Well No. 10 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-27-008 Project Name Well No. 10 Total Project Cost $2,200,000 Contact Public Works Director Department Public Works Type New Construction Category Infrastructure Description The City's water production capacity must be sized and located to meet the water system demands. The city is in the process of updating the citywide comprehensive land use plan. Using new land use information available to date, the updated water system analysis indicates additional supply will be needed in the future. Justification The city has already initiated a study to determine an acceptable location for the next new well, once it is verified that additional supply is needed. A new well is subject to requirements of the Minnesota Department of Health and the Minnesota Department of Natural Resources, and must be located such that it does not have any adverse impact on private wells or the Vermillion River. The process of locating, drilling, securing permits, and constructing a new well takes years. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 0 2,000,000 0 0 2,000,000 Design/Engineering/Planning 0 200,000 0 0 0 200,000 Total 0 200,000 2,000,000 0 0 2,200,000 Funding Sources 2026 2027 2028 2029 2030 Total Water Trunk Fund 0 200,000 2,000,000 0 0 2,200,000 Total 0 200,000 2,000,000 0 0 2,200,000 Produced Using Plan-It CIP Software Page 128Page 172 of 403 Crash Attenuator 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-27-009 Project Name Crash Attenuator Total Project Cost $27,000 Contact Public Works Director Department Public Works Type Acquisition Category Fleet & Equipment Description Towable crash attenuator to be used for utility and pavement maintenance activity in high speed and/or heavy traffic areas. Justification City staff performs most of our routine maintenance activities under live traffic conditions; this includes street sweeping; operating gate valves; sanitary sewer and storm sewer structure inspections; pavement inspection, patching, and striping; etc. A crash attenuator will increase the visibility of maintenance activities through use of a arrow board, and increase the safety of workers. Expenditures 2026 2027 2028 2029 2030 Total Unassigned 27,000 0 0 0 0 27,000 Total 27,000 0 0 0 0 27,000 Funding Sources 2026 2027 2028 2029 2030 Total Stormwater Fund 9,000 0 0 0 0 9,000 Sewer Fund 9,000 0 0 0 0 9,000 Water Fund 9,000 0 0 0 0 9,000 Total 27,000 0 0 0 0 27,000 Produced Using Plan-It CIP Software Page 129Page 173 of 403 Vacuum Trailer 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-27-010 Project Name Vacuum Trailer Total Project Cost $85,000 Contact Public Works Director Department Public Works Type Acquisition Category Fleet & Equipment Description The city's existing vactor is used extensively for sanitary and storm sewer maintenance. To supplement the very large vactor, a smaller piece of equipment is needed to access tighter areas with more maneuverability; a Vacuum Trailer. Justification A Vacuum Trailer is small enough to be utilized in a multi-faceted way. It would consist of a trailer mounted vacuum, powered by a diesel engine, combined with a 300 gallon debris tank. It will be able to access smaller spacer than the full size vactor; and can easily be used as a hydro excavator for pothol;ing to locate existing utilities, road sign installation, cleaning out gate valve boxes, etc. Attachments also include a gate valve "exerciser" to operate gate valves mechanically, reducing the risk of repetitive stress injuries. Expenditures 2026 2027 2028 2029 2030 Total Equipment/Vehicles 0 0 85,000 0 0 85,000 Total 0 0 85,000 0 0 85,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 0 85,000 0 0 85,000 Total 0 0 85,000 0 0 85,000 Produced Using Plan-It CIP Software Page 130Page 174 of 403 2028 Street Improvements 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-28-001 Project Name 2028 Street Improvements Total Project Cost $2,700,000 Contact Public Works Director Department Public Works Type Replacement Category Infrastructure Supplemental Attachments CIP_2028 Street Improvements.pdf Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. This project involves the complete replacement of the public roadways on Pine Street from 5th Street to 8th Street; 6th Street from Main Street to Pine Street; Linden Street from 5th Street to 7th Street; and on 7th Street from Willow Street to Linden Street; installation of water main on 6th Street; replacement of water main on Linden Street and 7th Street; and expanding the storm sewer system. Design will begin in 2027; bidding in late 2027 or early 2028; and construction in 2028. Justification The expected life of a pavement can vary depending on drainage, subgrade conditions, materials, age, traffic loading, etc. The City's goal is to realize the full value/life of our roadway pavement and safely meet the desired level of service in the most cost-effective manner. Continued investment is needed to meet this goal. This roadway is a priority for replacement due to its low PCI score, water main size below city standards, and poor drainage. Delayed pavement replacement will significantly increase pavement maintenance costs and accelerate deterioration. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 0 2,500,000 0 0 2,500,000 Design/Engineering/Planning 0 0 200,000 0 0 200,000 Total 0 0 2,700,000 0 0 2,700,000 Funding Sources 2026 2027 2028 2029 2030 Total GO Bonds 0 0 1,500,000 0 0 1,500,000 Water Fund 0 0 600,000 0 0 600,000 Stormwater Fund 0 0 400,000 0 0 400,000 Sewer Fund 0 0 200,000 0 0 200,000 Total 0 0 2,700,000 0 0 2,700,000 Produced Using Plan-It CIP Software Page 131Page 175 of 403 Location Produced Using Plan-It CIP Software Page 132Page 176 of 403 Annual Mill & Overlay 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-28-002 Project Name Annual Mill & Overlay Total Project Cost $755,000 Contact Public Works Director Department Public Works Type Maintenance Category Infrastructure Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. Mill & Overlay projects extend the life of the bituminous pavement and helps prevent the pavement from deteriorating to a condition requiring full replacement. As pavement conditions can change over the course of a winter, the mill and overlay areas are identified in the spring of each year. Justification The expected life of a pavement can vary depending on drainage, subgrade conditions, materials, age, traffic loading, etc. The City's goal is to realize the full value/life of our roadway pavement and safely meet the desired level of service in the most cost-effective manner. Continued investment in various maintenance methods, including Mill & Overlay projects, help achieve this goal. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 0 665,000 0 0 665,000 Design/Engineering/Planning 0 0 90,000 0 0 90,000 Total 0 0 755,000 0 0 755,000 Funding Sources 2026 2027 2028 2029 2030 Total Street Maintenance Fund 0 0 680,000 0 0 680,000 Stormwater Fund 0 0 25,000 0 0 25,000 Water Fund 0 0 25,000 0 0 25,000 Sewer Fund 0 0 25,000 0 0 25,000 Total 0 0 755,000 0 0 755,000 Produced Using Plan-It CIP Software Page 133Page 177 of 403 Annual Storm Water Management Maintenance 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-28-003 Project Name Annual Storm Water Management Maintenance Total Project Cost $400,000 Contact Public Works Director Department Public Works Type Maintenance Category Infrastructure Description Farmington began incorporating facilities for storage of storm water runoff in the 1970s; and since preparation of the City's initial Storm Drainage Plan in 1985, the city has implemented a variety of storm water management approaches. In addition to storm water storage and treatment, the City has an extensive system of storm sewer pipes, driveway culverts, and ditches. All of these facilities need proactive maintenance to preserve their ability to properly function. Justification The City's storm water ponds and conveyance system needs to function properly in order to properly treat incoming runoff, and to protect adjacent properties. If excess sediment accumulates in a treatment pond, it loses its effectiveness. Continued investment is needed to help ensure the system is properly functioning. The City is required to continually adhere to the Vermillion River Watershed Joint Powrs Agreement and standards, and Minnesota Pollution Control Agency Municipal Separate Storm Sewer Systems (MS4) requirements. In addition to constructed storm water facilities, localized flooding can develop over time which requires corrective action to prevent property damage and preserve the livability of neighborhoods. Note that these expenditures would be in addition to storm sewer related expenses on street Improvement projects. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 0 400,000 0 0 400,000 Total 0 0 400,000 0 0 400,000 Funding Sources 2026 2027 2028 2029 2030 Total Stormwater Fund 0 0 400,000 0 0 400,000 Total 0 0 400,000 0 0 400,000 Produced Using Plan-It CIP Software Page 134Page 178 of 403 Annual EAB Management 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-28-004 Project Name Annual EAB Management Total Project Cost $600,000 Contact Public Works Director Department Public Works Type Maintenance Category Other Description The Emerald Ash Borer (EAB) is an invasive pest that has now been confirmed in at least 36 states, including Minnesota, and five Canadian provinces. Since its initial finding, millions of ash trees have died and it has cost states, municipalities, nurseries, forest industries and property owners hundreds of millions of dollars. EAB attacks all species of ash trees (Fraxinus spp.) found in Minnesota, which include green ash, black ash, and white ash. Minnesota is home to more than 900 million ash trees. By late 2022, EAB had been confirmed in 38 Minnesota counties. The pest was confirmed in Farmington in 2019, but was very likely in the community before then. The city has transitioned from "generally infested" to "heavily infested" as the pest population is coming to a peak. IN early 2023, the City Council adopted an aggressive approach to EAB that keeps public safety as the focus, and includes extensive tree removal. Justification As ash trees become infested with EAB, they become safety hazards. These actions are required to address public ash trees within boulevard areas and in parks adjacent to paths and recreation areas. Expenditures 2026 2027 2028 2029 2030 Total Maintenance 0 0 600,000 0 0 600,000 Total 0 0 600,000 0 0 600,000 Funding Sources 2026 2027 2028 2029 2030 Total EAB Fund 0 0 600,000 0 0 600,000 Total 0 0 600,000 0 0 600,000 Produced Using Plan-It CIP Software Page 135Page 179 of 403 Carver Lane Backage Road 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-28-005 Project Name Carver Lane Backage Road Total Project Cost $50,000 Contact Public Works Director Department Public Works Type Study or Planning Category Infrastructure Supplemental Attachments CIP_Carver Lane Backage Road.pdf Description As part of the platting for Twin Ponds 2nd Addition on the east side of TH 3, a 60-foot wide right of way was provided for the extension of Carver Lane, north of 223rd Street. The use of backage roads is common parallel to trunk highways to reduce the number of direct access points onto the state highway. Justification Once the City Comprehensive plan update has been completed, the feasibility and need for a backage road in this area needs to be evaluated. Expenditures 2026 2027 2028 2029 2030 Total Design/Engineering/Planning 0 0 50,000 0 0 50,000 Total 0 0 50,000 0 0 50,000 Funding Sources 2026 2027 2028 2029 2030 Total GO Bonds 0 0 50,000 0 0 50,000 Total 0 0 50,000 0 0 50,000 Location Produced Using Plan-It CIP Software Page 136Page 180 of 403 Motor Grader 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-28-006 Project Name Motor Grader Total Project Cost $365,000 Contact Public Works Director Department Public Works Type Replacement Category Fleet & Equipment City ID 0725 Supplemental Attachments 0725 Grader.JPG Description The grader is used extensively during winter maintenance, and year round for gravel road maintenance. Justification Unit 0725 is a 1995 Caterpillar Grader, which has nearly exceeded it's expected useful life, and is in need of replacement. Significant operating funds have been invested recently to repair the hydraulics, cooling, and steering systems. Down time for repairs can be significant as replacement parts are not readily available, and in some cases must be custom fabricated. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 0 0 365,000 0 0 365,000 Total 0 0 365,000 0 0 365,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 0 365,000 0 0 365,000 Total 0 0 365,000 0 0 365,000 Produced Using Plan-It CIP Software Page 137Page 181 of 403 9th Street Backage Road 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-28-007 Project Name 9th Street Backage Road Total Project Cost $50,000 Contact Public Works Director Department Public Works Type Study or Planning Category Infrastructure Supplemental Attachments CIP_9th Street Backage Road.pdf Description As part of the platting for the Holiday Station Store on the east side of TH 3, a67-foot wide right of way was provided for the extension of 9th Street east of the store. The use of backage roads is common parallel to trunk highways to reduce the number of direct access points onto the state highway. Justification Once the City Comprehensive plan update has been completed, the feasibility and need for a backage road in this area needs to be evaluated. Expenditures 2026 2027 2028 2029 2030 Total Design/Engineering/Planning 0 0 50,000 0 0 50,000 Total 0 0 50,000 0 0 50,000 Funding Sources 2026 2027 2028 2029 2030 Total GO Bonds 0 0 50,000 0 0 50,000 Total 0 0 50,000 0 0 50,000 Location Produced Using Plan-It CIP Software Page 138Page 182 of 403 2029 Street Improvements 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-29-001 Project Name 2029 Street Improvements Total Project Cost $2,800,000 Contact Public Works Director Department Public Works Type Replacement Category Infrastructure Supplemental Attachments CIP_2029 Street Improvements.pdf Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. This project involves the complete replacement of the public roadways on Fairview Lane from Park Drive to Heritage Way; Centennial Drive from Sunnyside Drive to TH 3; Carver Lane from Trunk Highway 3 to 224th Street; and on Oak Street from 9th Street to 12th Street; replacement of water main on Fairview Lane and Centennial Drive; new watermain on Carver Lane; and expanding the storm sewer system. Design will begin in 2028; bidding in late 2028 or early 2029; and construction in 2029. Justification The expected life of a pavement can vary depending on drainage, subgrade conditions, materials, age, traffic loading, etc. The City's goal is to realize the full value/life of our roadway pavement and safely meet the desired level of service in the most cost-effective manner. Continued investment is needed to meet this goal. This roadway is a priority for replacement due to its low PCI score, water main size below city standards, and poor drainage. Delayed pavement replacement will significantly increase pavement maintenance costs and accelerate deterioration. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 0 0 2,600,000 0 2,600,000 Design/Engineering/Planning 0 0 200,000 0 0 200,000 Total 0 0 200,000 2,600,000 0 2,800,000 Funding Sources 2026 2027 2028 2029 2030 Total GO Bonds 0 0 0 1,500,000 0 1,500,000 Water Fund 0 0 0 700,000 0 700,000 Stormwater Fund 0 0 0 400,000 0 400,000 Sewer Fund 0 0 0 200,000 0 200,000 Total 0 0 0 2,800,000 0 2,800,000 Produced Using Plan-It CIP Software Page 139Page 183 of 403 Location Produced Using Plan-It CIP Software Page 140Page 184 of 403 Annual Mill & Overlay 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-29-002 Project Name Annual Mill & Overlay Total Project Cost $755,000 Contact Public Works Director Department Public Works Type Maintenance Category Infrastructure Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. Mill & Overlay projects extend the life of the bituminous pavement and helps prevent the pavement from deteriorating to a condition requiring full replacement. As pavement conditions can change over the course of a winter, the mill and overlay areas are identified in the spring of each year. Justification The expected life of a pavement can vary depending on drainage, subgrade conditions, materials, age, traffic loading, etc. The City's goal is to realize the full value/life of our roadway pavement and safely meet the desired level of service in the most cost-effective manner. Continued investment in various maintenance methods, including Mill & Overlay projects, help achieve this goal. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 0 0 665,000 0 665,000 Design/Engineering/Planning 0 0 0 90,000 0 90,000 Total 0 0 0 755,000 0 755,000 Funding Sources 2026 2027 2028 2029 2030 Total Street Maintenance Fund 0 0 0 680,000 0 680,000 Stormwater Fund 0 0 0 25,000 0 25,000 Water Fund 0 0 0 25,000 0 25,000 Sewer Fund 0 0 0 25,000 0 25,000 Total 0 0 0 755,000 0 755,000 Produced Using Plan-It CIP Software Page 141Page 185 of 403 Annual Storm Water Management Maintenance 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-29-003 Project Name Annual Storm Water Management Maintenance Total Project Cost $400,000 Contact Public Works Director Department Public Works Type Maintenance Category Infrastructure Description Farmington began incorporating facilities for storage of storm water runoff in the 1970s; and since preparation of the City's initial Storm Drainage Plan in 1985, the city has implemented a variety of storm water management approaches. In addition to storm water storage and treatment, the City has an extensive system of storm sewer pipes, driveway culverts, and ditches. All of these facilities need proactive maintenance to preserve their ability to properly function. Justification The City's storm water ponds and conveyance system needs to function properly in order to properly treat incoming runoff, and to protect adjacent properties. If excess sediment accumulates in a treatment pond, it loses its effectiveness. Continued investment is needed to help ensure the system is properly functioning. The City is required to continually adhere to the Vermillion River Watershed Joint Powrs Agreement and standards, and Minnesota Pollution Control Agency Municipal Separate Storm Sewer Systems (MS4) requirements. In addition to constructed storm water facilities, localized flooding can develop over time which requires corrective action to prevent property damage and preserve the livability of neighborhoods. Note that these expenditures would be in addition to storm sewer related expenses on street Improvement projects. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 0 0 400,000 0 400,000 Total 0 0 0 400,000 0 400,000 Funding Sources 2026 2027 2028 2029 2030 Total Stormwater Fund 0 0 0 400,000 0 400,000 Total 0 0 0 400,000 0 400,000 Produced Using Plan-It CIP Software Page 142Page 186 of 403 Dump Truck 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-29-004 Project Name Dump Truck Total Project Cost $400,000 Contact Public Works Director Department Public Works Type Replacement Category Fleet & Equipment City ID 0709 Supplemental Attachments 0709 dump truck.JPG Description Dump trucks are critical for winter maintenance but are used year round in all aspects of public works. Justification Unit 0709 is a 2005 Sterling L7500 Dump Truck, has logged over 40,000 miles which will exceed it's expected useful life in a few years, and will be in need of replacement. It is recommended that the truck be replaced with a tandem truck (two rear axles) which have significantly increased hauling capacity and will reduce travel time for staff as well as increase the volume of material hauled per mile of vehicle travel. Expenditures 2026 2027 2028 2029 2030 Total Vehicles 0 0 0 0 400,000 400,000 Total 0 0 0 0 400,000 400,000 Funding Sources 2026 2027 2028 2029 2030 Total General Capital Equipment Fund 0 0 0 0 400,000 400,000 Total 0 0 0 0 400,000 400,000 Produced Using Plan-It CIP Software Page 143Page 187 of 403 Water Meter Replacement Program 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-29-005 Project Name Water Meter Replacement Program Total Project Cost $4,150,000 Contact Public Works Director Department Public Works Type Replacement Category Infrastructure Description The city currently has over 7,000 water meters in service. The age range of meters varies widely, but much of the inventory is approaching the age where parts may become difficult to obtain and replacement should be considered. It is recommended that the city strongly consider a fixed base system (eliminating any need to drive around to read meters) to allow more frequent data collection and direct customer access to the data. The more data that we can provide via a customer portal, the better customers can monitor and manage their water use. The initial phase would involve review and analysis of replacement options, and cost estimating. Justification Accurate and timely meter reading is essential for the utility billing system and revenue generation. As meters wear out, older meters tend to fail "slow" meaning lost revenue for the City. Newer meters allow for the creation of customer portals which allows residents and businesses to monitor their water consumption. City water users can also set alerts for certain thresholds. This will be especially useful for those that share the city's desire for water conservation and those that are either on vacation or are out of town in the winter. Alerts notify customers of water consumption that would vary from their normal us, possibly indicating a leak or running fixture. Expenditures 2026 2027 2028 2029 2030 Total Equipment 0 0 0 4,000,000 0 4,000,000 Design/Engineering/Planning 0 0 150,000 0 0 150,000 Total 0 0 150,000 4,000,000 0 4,150,000 Funding Sources 2026 2027 2028 2029 2030 Total Water Fund 0 0 150,000 4,000,000 0 4,150,000 Total 0 0 150,000 4,000,000 0 4,150,000 Produced Using Plan-It CIP Software Page 144Page 188 of 403 2030 Street Improvements 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-30-001 Project Name 2030 Street Improvements Total Project Cost $2,400,000 Contact Public Works Director Department Public Works Type Replacement Category Infrastructure Supplemental Attachments CIP_2030 Street Improvements.pdf Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. This project involves the complete replacement of the public roadways on Honeysuckle Lane from Ash Street (CSAH 74) to 2nd Street; on Maple Street from 200’ west of 2nd Street (dead end) to 4th Street; on Edmonton Avenue from 208th Street to 211th Street; and on 211th Street from Edmonton Avenue to Eaton Avenue; replacement of water main on Honeysuckle Lane; and expanding the storm sewer system. Design will begin in 2029; bidding in late 2029 or early 2030; and construction in 2030. Justification The expected life of a pavement can vary depending on drainage, subgrade conditions, materials, age, traffic loading, etc. The City's goal is to realize the full value/life of our roadway pavement and safely meet the desired level of service in the most cost-effective manner. Continued investment is needed to meet this goal. This roadway is a priority for replacement due to its low PCI score, water main size below city standards, and poor drainage. Delayed pavement replacement will significantly increase pavement maintenance costs and accelerate deterioration. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 0 0 0 2,200,000 2,200,000 Design/Engineering/Planning 0 0 0 200,000 0 200,000 Total 0 0 0 200,000 2,200,000 2,400,000 Funding Sources 2026 2027 2028 2029 2030 Total GO Bonds 0 0 0 0 1,500,000 1,500,000 Stormwater Fund 0 0 0 0 350,000 350,000 Water Fund 0 0 0 0 350,000 350,000 Sewer Fund 0 0 0 0 200,000 200,000 Total 0 0 0 0 2,400,000 2,400,000 Produced Using Plan-It CIP Software Page 145Page 189 of 403 Location Produced Using Plan-It CIP Software Page 146Page 190 of 403 Annual Mill & Overlay 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-30-002 Project Name Annual Mill & Overlay Total Project Cost $755,000 Contact Public Works Director Department Public Works Type Maintenance Category Infrastructure Description The Five-Year Street Reconstruction Plan provides for the orderly improvement of local streets in the City. The plan utilizes a pavement management program, and considers staff input, City utility needs, and budget constraints to prioritize projects. Mill & Overlay projects extend the life of the bituminous pavement and helps prevent the pavement from deteriorating to a condition requiring full replacement. As pavement conditions can change over the course of a winter, the mill and overlay areas are identified in the spring of each year. Justification The expected life of a pavement can vary depending on drainage, subgrade conditions, materials, age, traffic loading, etc. The City's goal is to realize the full value/life of our roadway pavement and safely meet the desired level of service in the most cost-effective manner. Continued investment in various maintenance methods, including Mill & Overlay projects, help achieve this goal. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 0 0 0 665,000 665,000 Design/Engineering/Planning 0 0 0 0 90,000 90,000 Total 0 0 0 0 755,000 755,000 Funding Sources 2026 2027 2028 2029 2030 Total Street Maintenance Fund 0 0 0 0 680,000 680,000 Stormwater Fund 0 0 0 0 25,000 25,000 Water Fund 0 0 0 0 25,000 25,000 Sewer Fund 0 0 0 0 25,000 25,000 Total 0 0 0 0 755,000 755,000 Produced Using Plan-It CIP Software Page 147Page 191 of 403 Annual Storm Water Management Maintenance 2026 thru 2030 Capital Improvement Plan Farmington, MN Project #PW-30-003 Project Name Annual Storm Water Management Maintenance Total Project Cost $400,000 Contact Public Works Director Department Public Works Type Maintenance Category Infrastructure Description Farmington began incorporating facilities for storage of storm water runoff in the 1970s; and since preparation of the City's initial Storm Drainage Plan in 1985, the city has implemented a variety of storm water management approaches. In addition to storm water storage and treatment, the City has an extensive system of storm sewer pipes, driveway culverts, and ditches. All of these facilities need proactive maintenance to preserve their ability to properly function. Justification The City's storm water ponds and conveyance system needs to function properly in order to properly treat incoming runoff, and to protect adjacent properties. If excess sediment accumulates in a treatment pond, it loses its effectiveness. Continued investment is needed to help ensure the system is properly functioning. The City is required to continually adhere to the Vermillion River Watershed Joint Powrs Agreement and standards, and Minnesota Pollution Control Agency Municipal Separate Storm Sewer Systems (MS4) requirements. In addition to constructed storm water facilities, localized flooding can develop over time which requires corrective action to prevent property damage and preserve the livability of neighborhoods. Note that these expenditures would be in addition to storm sewer related expenses on street Improvement projects. Expenditures 2026 2027 2028 2029 2030 Total Construction 0 0 0 0 400,000 400,000 Total 0 0 0 0 400,000 400,000 Funding Sources 2026 2027 2028 2029 2030 Total Stormwater Fund 0 0 0 0 400,000 400,000 Total 0 0 0 0 400,000 400,000 Produced Using Plan-It CIP Software Page 148Page 192 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Financial Review for the Quarter Ending September 30, 2025 Meeting: Regular Council - Dec 15 2025 INTRODUCTION: Staff has reviewed the financial performance of the General Fund and several other funds and is providing the statements for the third quarter for your review. DISCUSSION: A summary of the General Fund, along with notable highlights from the other funds, is presented below. General Fund provides following The account. primary operating the is Fund General The City’s explanations of various revenue items and highlights significant expenditure variations. Revenue General Fund revenues totaled approximately $12.7 million, or 64% of the $19.8 million annual budget. This level of revenue collection is generally in line with expectations for this point in the year, considering the timing of property tax distributions and seasonal revenue patterns. Property tax collections reached $8.0 million, representing 52% of the budgeted amount. This reflects the first of two major installments received annually, with the second received in December. License revenue totaled $32,800, or 81% of the annual budget, and is tracking revenue, plumbing, building, including Permit the prior below slightly year. heating, electrical, and right-of-way permits, reached $838,000, already exceeding the annual budget of $803,000. While building permit activity is consistent with last year, the increase is largely driven by a significant rise in plumbing and heating permits, which totaled $158,000 through the third quarter compared to $59,000 during the same period in 2024. Intergovernmental revenue, which includes state aid and grant funding, totaled $575,000 through the third quarter, reflecting an increase over 2024. This growth is primarily due to higher of receipt the and Housing Aid Affordable Local an (LAHA) Intensive Page 193 of 403 Comprehensive Peace Officer Education and Training (ICPOET) grant. Charges for Services reached $666,000, or 93% of budget. Although slightly lower than last year, the decline is mainly development large from fees fewer contract reduced to due administration projects. Revenue from fines and forfeits reached $39,000, or 68% of budget, and remained relatively stable compared to 2024. Investment income continues to outperform expectations, totaling $306,000, more than four times the annual budget. Rental income was also significantly higher than budgeted, totaling $113,000, largely driven by increased lease payments from the USDA. This includes adjustments for base rent, operating costs, and reimbursements for facility improvements. A portion of this revenue will be transferred to the Building Maintenance Fund at year-end. Franchise fee revenue totaled $72,500, or 60% of budget, slightly below prior year levels. Other miscellaneous revenues totaled $29,000, more than double the budgeted amount, though lower than the unusually high collections in 2024. Expenditures General Fund expenditures, including transfers, totaled $14.4 million, representing 73% of the annual budget through the third quarter. Overall spending is generally on track, though a few departments are trending above budget. primarily increased to due budget, expenditures 94% reached Resources Human of personnel costs and employment-related services, such as pre-employment testing and contracted staffing support. Within the Police Department, the Investigations Division was significantly over budget due to payroll coding which did not align accurately with the budgeted salary costs. The Patrol Division continued to show elevated spending due to equipment and training costs for new hires, including tuition for the ICPOET Program, which was reimbursed through grant funding. legal $31,600, totaling costs with Planning remained expenditures Zoning and high, exceeding the annual budget of $8,500 and last year's total of $23,400. This increase is primarily due to ongoing litigation and data request. Sanitation and Recycling costs were also above target, driven by County-supported recycling initiatives, most of which are expected to be reimbursed. Additionally, workers' compensation costs are trending above expectations and are anticipated to exceed the annual budget by approximately $50,000 by year-end. EDA, Park Improvement, and Arena The EDA (Economic Development Authority), Park Improvement Fund, and Ice Arena activities have, historically, been of interest to the City Council and are, therefore, included for review. EDA As including revenue in $145,000 received September the 30, of property EDA tax allocations and interest income. Expenditures totaled $61,500, primarily for professional Page 194 of 403 services and programming. This included work related to the grocery store study and enhanced marketing efforts. Park Improvement Fund The Park Improvement Fund collected $302,000 in park dedication fees through the third quarter, exceeding the annual budget of $200,000. This revenue was generated from three separate the which $76,000, supported Expenditures projects. development totaled purchase of playground equipment and signage for Westview Acres Park, as well as new signage installed at Rambling River Park. Arena The Ice Arena continues to operate at a deficit, with year-to-date expenditures exceeding revenues While provide fees user 30. by of as $77,000 approximately a September consistent source of income, they have not been sufficient to fully cover operating costs. This trend reflects the facility's reliance on other funding support to maintain operations. Enterprise Funds These funds are designed to be self-supporting, with user fees covering the cost of operations, infrastructure, and future system needs. The City operates five enterprise funds: liquor operations, sewer operations, storm water, water, and street lighting. Liquor Operations Liquor operations generated $5.1 million in sales year-to-date, with a combined gross profit margin of 26.9%, exceeding the 25% target. The net profit margin was 7.6%, above the 6% benchmark, resulting in $215,000 in net income. These results reflect stable operations and continued customer demand. As in prior years, staff will review year-end financials to determine the allocation of funds to set aside for Community Investment and Capital Improvements. Utility Funds The City's utility funds continue to perform well through the third quarter. While revenues in the Water, Sewer, and Storm Water funds appear to be between 73% and 79%, generally in line with third quarter expectations, they are actually very strong. Because utility bills issued early in 2026 will include usage from the final months of this year, a portion of those charges will be accrued back to 2025 at year-end. When adjusted for this timing, current revenue levels are tracking ahead of budget. Operating expenditures across all utility funds remain below budgeted levels. The Sewer Fund continues to reflect monthly charges from the Metropolitan Council Environmental Services (MCES), which represents the single largest expense across the utility funds. These charges are billed evenly throughout the year and are a key component of the Sewer Fund's cost structure. The Street Light Fund is also performing as expected, with revenues and expenditures both at approximately 77% of budget. Overall, the enterprise funds are financially stable and continue to support their respective operations. Page 195 of 403 BUDGET IMPACT: Applicable budget impacts have been noted above. ACTION REQUESTED: Accept the financial reports for the period ending September 30, 2025, as presented. ATTACHMENTS: 2025 Q3 Fin Rpts Page 196 of 403 Page 197 of 403 34% 21% 10% 12% 17% 6% City of Farmington Investments by Maturity Range As of September 30, 2025 Less than 1 Year 1-2 Years 2-3 Years 3-4 Years 4-5 Years Five Years or more 16% 6% 4% 34% 36% 4% City of Farmington Cash Balances by Fund Type As of September 30, 2025 General Fund Special Revenue Funds Debt Service Funds Capital Project Funds Enterprise Funds Internal Service Funds Page 198 of 403 Page 199 of 403 Page 200 of 403 Page 201 of 403 Page 202 of 403 Page 203 of 403 Page 204 of 403 Page 205 of 403 Page 206 of 403 Page 207 of 403 Page 208 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: 2026-2027 Labor Agreement with LELS Local 387: Sergeants Meeting: Regular Council - Dec 15 2025 INTRODUCTION: Staff recommends approval of the 2026-2027 Labor Agreement with LELS Local 387: Sergeants DISCUSSION: The current labor agreement with LELS Local 387, which represents the Sergeants, is set to expire and Chanski Director Administrator/HR Assistant 31st. December on City representatives of the Union engaged in successful negotiations on a new contract that is now being presented for approval. The notable changes in this new contract include:  2-Year Agreement from January 1, 2026 to December 31, 2027.  Change of Paid Time Off (PTO) schedule to match that of non-union and Patrol.  Change of pay scale to be a two-step scale with a change in top longevity rate to be 10% in 2026 and 11% in 2027.  Increase in shift differential pay from $0.75/hr to $1.50/hr.  Change in Investigator pay from $300/mo to 5% over base rate of pay.  Inclusion of dental insurance as an employer paid benefit for all members of the bargaining unit (not just those on the Employee Only insurance plan).  Increase of maximum compensatory time accrual from 90 hours to 120 hours with the elimination of compensatory time rollover from year to year.  Elimination of payment in lieu of electing health insurance. BUDGET IMPACT: All budgetary impacts have been included in the 2026 Budget. ACTION REQUESTED: Approve the 2026-2027 Labor Agreement with LELS Local 387: Sergeants. ATTACHMENTS: Final 2026-2027 Labor Agreement, LELS Local 387 Sergeants Page 209 of 403 Page 210 of 403 LABOR AGREEMENT BETWEEN CITY OF FARMINGTON AND THE LELS LOCAL #387 POLICE SERGEANTS JANUARY 1, 2026 – DECEMBER 31, 2027 Page 211 of 403 2 TABLE OF CONTENTS ARTICLE PAGE I PURPOSE OF AGREEMENT 4 II RECOGNITION 4 III DEFINITIONS 4 IV EMPLOYER SECURITY 5 V EMPLOYER AUTHORITY 5 VI UNION SECURITY 5 VII EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 6 VIII SAVINGS CLAUSE 8 IX SENIORITY 8 X DISCIPLINE 9 XI WORK SCHEDULES 10 XII OVERTIME 10 XIII COURT TIME 11 XIV CALLBACK TIME 11 XV WORKING OUT OF CLASSIFICATION 12 XVI INSURANCE 12 XVII INJURY ON DUTY 13 XVIII HOLIDAYS 13 XIX FUNERAL LEAVE 13 XX PERSONAL TIME OFF (PTO) 14 XXI UNIFORMS 15 XXII FALSE ARREST INSURANCE 15 XXIII JURY DUTY 15 Page 212 of 403 3 XXIV SCHOOL CONFERENCE AND ACTIVITIES LEAVE 15 XXV POST EMPLOYMENT HEALTH CARE SAVINGS PLAN 16 XXVI WAIVER 16 XXVII DURATION 16 APPENDIX A 17 Page 213 of 403 4 MASTER LABOR AGREEMENT BETWEEN CITY OF FARMINGTON AND LAW ENFORCEMENT LABOR SERVICES (LELS), LOCAL 387 POLICE SERGEANTS UNIT ARTICLE I. PURPOSE OF AGREEMENT This AGREEMENT is entered into between the CITY OF FARMINGTON, hereinafter called the EMPLOYER, and Law Enforcement Labor Services (LELS), Local 387 Police Sergeants Unit, hereinafter called the UNION. It is the intent and purpose of this AGREEMENT to: 1.1 Establish procedures for the resolution of disputes concerning this AGREEMENT’s interpretation and/or application. 1.2 Place in written form the parties’ agreement upon the terms and conditions of employment contained herein for the duration of this AGREEMENT. ARTICLE II. RECOGNITION 2.1 The EMPLOYER recognizes the UNION as all Sergeants employed by the City of Farmington Police Department, Farmington, Minnesota, who are public employees within the meaning of Minn. Stat. the exclusive representative under Minnesota Statutes, Section 179A.03, Subdivision 14, excluding confidential and all other employees. 2.2 In the event the EMPLOYER and the UNION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE III. DEFINITIONS 3.1 UNION: Law Enforcement Labor Services (LELS) Sergeants Unit. 3.2 UNION MEMBER: A Member of the exclusively recognized bargaining unit. 3.3 DEPARTMENT: The Farmington Police Department. 3.4 EMPLOYER: The City of Farmington. Page 214 of 403 5 3.5 CHIEF: The Chief of the Farmington Police Department. 3.6 UNION OFFICER: Officer elected or appointed by the Farmington Police Sergeants Union. 3.7 OVERTIME: Work performed at the express authorization of the EMPLOYER in excess of the employee’s scheduled shift. 3.8 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch break. 3.9 REST BREAKS: Periods during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.10 MEAL TIME: If a Sergeant works or is on standby during meal time, he/she shall be paid. 3.11 STRIKE: Concerted action in failing to report for duty, the willful absence from one’s position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful, and proper performance of the duties of employment for the purposes of inducing, influencing, or coercing a change in the conditions or compensation of the rights, privileges, or obligations of employment. ARTICLE IV. EMPLOYER SECURITY The UNION agrees that, during the life of this AGREEMENT, it will not cause, encourage, participate in, or support any strike, slowdown, or other interruption of or interference with the normal functions of the EMPLOYER. ARTICLE V. EMPLOYER AUTHORITY 5.1 The EMPLOYER retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set annual budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules; and to perform any inherent managerial functions not specifically limited by this AGREEMENT. 5.2 Any term or condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish, or eliminate. ARTICLE VI. UNION SECURITY 6.1 The EMPLOYER shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly UNION dues. Such monies shall be remitted as directed by the UNION. Page 215 of 403 6 6.2 The UNION may designate employees from the bargaining unit to act as steward and alternate and shall inform the EMP:LOYER in writing of such choice and changes in the positions of steward and/or alternate. 6.3 The EMPLOYER shall make space available on the employee bulletin board for posting UNION notice(s) and announcement(s). 6.4 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the EMPLOYER as a result of any action taken or not taken by the EMPLOYER under the provisions of this Article. ARTICLE VII. EMPLOYER RIGHTS – GRIEVANCE PROCEDURE 7.1 DEFINITION OF A GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 7.2 UNION REPRESENTATIVES The EMPLOYER will recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER in writing of the names of such UNION Representatives and of their successors when so designated as provided by Section 7.2 of this AGREEMENT. 7.3 PROCESSING OF A GRIEVANCE It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances, as hereinafter provided, is limited by the job duties and responsibilities of the employees and shall, therefore, be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and a UNION Representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours, provided that the employee and the UNION Representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 7.4 PROCEDURE Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the employee’s supervisor as designated by the EMPLOYER. The EMPLOYER-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days Page 216 of 403 7 after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated representative’s final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 2 Representative. The EMPLOYER- designated Step 2 Representative shall give the UNION the EMPLOYER’s Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER-designated Representative’s final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 3 Representative. The EMPLOYER- designed Representative shall give the UNION the EMPLOYER’s answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the EMPLOYER-designated Representative’s final answer in Step 3. Any grievance not appealed in writing to Step 4 by the UNION within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the UNION shall be submitted to arbitration, subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The selection of an arbitrator shall be made in accordance with rules established by the Bureau of Mediation Services. 7.5 ARBITRATOR’S AUTHORITY A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only he specific issue(s) submitted in writing by the EMPLOYER and the UNION and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator’s decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator’s interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. Page 217 of 403 8 C. The fees and expenses for the arbitrator’s services and proceedings shall be borne equally by the EMPLOYER and the UNION, provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, provided it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 WAIVER If a grievance is not presented within the time limits set forth above, it shall be considered “waived.” If a grievance is not appealed to the next step within the specified time limit or agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER’s last answer. If the EMPLOYER does not answer a grievance or an appeal, thereof, within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the EMPLOYER and the UNION. 7.7 ELECTION OF REMEDY If, as a result of the written EMPLOYER response in Step 3, the grievance remains unresolved and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 or a procedure such as Civil Service, Veteran’s Preference, or Fair Employment. If appealed to any procedure other than Step 4, the grievance is not subject to the arbitration procedure as provided in Step 4. The aggrieved employee shall indicate in writing which procedure is to be utilized, Step 4 or another appeal procedure, and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4. With respect to statutes under the jurisdiction of the United States Equal Employment Opportunity Commission, an employee pursuing a statutory remedy is not precluded from pursuing an appeal under this grievance procedure. ARTICLE VIII. SAVINGS CLAUSE This AGREEMENT is subject to laws of the United States and the State of Minnesota. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction, or administrative ruling, or is in violation of legislation or administrative regulations, such provisions shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be re-negotiated at the written request of either party. ARTICLE IX. SENIORITY 9.1 Seniority shall be determined by the employee’s length of continuous employment with the Police Department and posted in an appropriate location. Seniority rosters may be Page 218 of 403 9 maintained by the Chief on the basis of time in grade and time within specific classifications. Personal Time Off (PTO) priority will be based upon total seniority as a licensed peace officer employed by the City of Farmington. Shift bidding within the bargaining unit will be based upon years of service as the rank of Sergeant. 9.2 During the probationary period, a newly hired or re-hired employee may be discharged at the sole discretion of the EMPLOYER. During the probationary period, a promoted or reassigned employee may be replaced in their previous position at the sole discretion of the EMPLOYER. An employee who is promoted from the patrol or investigation division to the rank of Sergeant may return to their previous position without loss of seniority. This provision applies whether the employee is demoted or voluntarily returns to the patrol or investigation division. An employee who is promoted from the patrol or investigation division to the rank of Captain or Chief shall return to the rank of Sergeant without loss of seniority unless just cause for termination exists. The employee would return to their former rank. The provision applies to if there is a demotion from the promoted position of voluntary self-demotion. 9.3 A reduction of the workforce will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee on layoff shall have the opportunity to return to work within two years of the time of his/her layoff before any new employee is hired. 9.4 Senior employees will be given preference with regard to transfer, job classification assignments, and promotions when the job-relevant qualifications of employees are equal. 9.5 Senior qualified employees shall be given shift assignment preference after 18 months of continuous, full-time employment. A shift bidding notice will be posted annually. An employee’s right to shift preference is restricted to shift times only. No preference shall be given to specific assignments within a given shift. Nothing in this clause shall restrict the right of the employer to make temporary changes in shifts to accommodate emergencies or the use of paid leave. 9.6 Vacation periods to a maximum of two (2) weeks shall be selected on the basis of seniority until February 15th of each calendar year. ARTICLE X. DISCIPLINE 10.1 The EMPLOYER will discipline employees for just cause only. Discipline will be in one or more of the following forms. 10.2 a) Oral reprimand; b) Written reprimand; Page 219 of 403 10 c) Suspension; d) Demotion; or e) Discharge. 10.3 Suspensions, demotions, and discharges will be in written form. 10.4 Written reprimands, notices of suspension, and notice of discharge which are to become part of an employee’s personnel file shall be read and acknowledged by signature of the employee. Employees will receive a copy of such reprimands and/or notices. 10.5 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the EMPLOYER. ARTICLE XI. WORK SCHEDULES 11.1 The normal work year is two thousand and eighty (2,080) hours to be accounted for by each employee through: a) Hours worked on assigned shifts; b) Holidays; c) Assigned training; d) Authorized leave time. 11.2 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a minimum or maximum number of hours the EMPLOYER may assign employees. 11.3 The EMPLOYER shall provide time up to one (1) hour for exercise/physical fitness during a shift, providing there is adequate coverage and subject to supervisor approval. This time includes being dressed and ready for duty within a one-hour timeframe. 11.4 Shift Differential – Sergeants will receive a shift differential of $1.50 per hour when at least half the shift is working between the hours of 17:00 and 6:00. This would only be available for those bidding the regular shift (including sick and vacation leave) and not for employees being held over or for voluntarily taking an overtime shift. ARTICLE XII. OVERTIME 12.1 Employees will be compensated at one and one-half (1½) times the employee’s regular base pay rate for hours worked in excess of the employee’s regularly scheduled shift. Changes of shifts do not qualify an employee for overtime under this Article. 12.2 Overtime will be distributed as equally as practicable. 12.3 Overtime refused by employees will be recorded for purposes under Article 12.2 and be considered unpaid overtime worked. Page 220 of 403 11 12.4 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 12.5 Overtime will be calculated to the nearest fifteen (15) minutes. 12.6 Employees have the obligation to work overtime or callback if requested by the EMPLOYER, unless unusual circumstances prevent the employee from so working. 12.7 FLSA non-exempt employees who work in excess of the regular forty (40) hour work week may be granted compensatory time in lieu of overtime pay, subject to the approval of the Police Chief or his designee. Compensatory time shall be at the rate of one and one-half (1½) times the hours worked in excess of the regular work week. The maximum total accrued compensatory time shall not exceed one hundred twenty (120) hours per employee in any calendar year. Employees shall not accrue any additional compensatory time during that calendar year if it results in their accruing more than one hundred twenty (120) hours for that calendar year. 12.8 Employees may elect to cash out their compensatory time as outlined below: a) Employees may elect to cash out their compensatory time at any time during the year. However, once an employee elects to cash out their compensatory time, they will not be allowed to accrue additional compensatory time during the remainder of the year. b) Any compensatory time not used by December 1st of each year will be paid out at the employee’s base rate of pay on the second pay period in December. Employees may begin to accumulate compensatory time beginning with the first full pay ARTICLE XIII. COURT TIME An employee who is required to appear in court during his/her scheduled off-duty time shall receive a minimum of three (3) hours pay at one and on-half (1½) times the employee’s base pay rate. However, when court is canceled and notice is not given before the end of the previous business day, the employee will receive one (1) hour of pay at one and one-half (1½) times the employee’s base pay rate. An extension or early report to a regularly scheduled shift for Court appearance does not qualify the employee for the three-hour minimum. Any employee whose employment has been terminated shall be paid straight time equal to the employee’s pre-termination rate of pay for any court time after the date of termination. ARTICLE XIV. CALLBACK TIME 14.1 An employee who is called to duty during his/her scheduled off-duty time shall receive a minimum of two (2) hours pay at one and one-half (1½) times the employee’s base pay Page 221 of 403 12 rate. An extension or early report to a regularly scheduled shift for duty does not qualify the employee for the two (2) hour minimum. 14.2 An employee who is called to duty on these holidays: Thanksgiving Day, Christmas Day, and the Fourth of July shall receive a minimum of two (2) hours of pay at two (2) times the employee’s base pay rate. ARTICLE XV. WORKING OUT OF CLASSIFICATION 15.1 Employees assigned by the EMPLOYER to assume the full responsibilities and authority of a higher job classification for forty (40) consecutive working hours or more shall receive the salary schedule of the higher classification. 15.2 Field Training Officer Pay – If there is a departmental need to assign Sergeants to field training officer duties, designated Sergeants shall receive their two (2) hours of compensatory time or three (3) hours at straight time per shift as requested by the employee. If compensatory time exceeds one percent (1%) of the total departmental budget, then it is at the Chief’s discretion to determine whether the employee receives compensatory time or straight time pay. ARTICLE XVI. INSURANCE 16.1 The Employer’s contribution shall cover the cost of single basic life, single dental, and single health insurance coverage at 100%. For the Employee plus Child(ren), Employee plus Spouse, or Family coverage, the Employer’s contribution shall cover 100% of the cost of basic life and dental insurance for the Employee and provide a health insurance contribution equal to that of the previous year increased or decreased by an amount equal to sixty percent (60%) of the increase or decrease to the highest value plan. The City’s contribution amount includes dollars allocated to either the HRA or HSA. * Contributions vary based on each plan and network selected. Employees who waive health insurance coverage shall not be provided with any compensation in lieu of coverage. Any Employer contribution dollars remaining after basic life coverage deduction, and optional employee purchased health insurance, dental insurance, vision insurance, and short-term disability insurance shall be either paid out in taxable cash or contributed to the Employee’s deferred compensation account and/or Health Savings Account (HSA). The employee will pay any excess of the monthly contribution by the Employer through payroll deduction. 16.2 The EMPLOYER shall provide a $50,000 term life insurance policy for each employee. 16.3 The EMPLOYER shall provide long-term disability insurance to its employees. Page 222 of 403 13 ARTICLE XVII. INJURY ON DUTY 17.1 Employees injured during the performance of their duties and, thereby, rendered unable to work will be paid the difference between the employee’s regular pay and the Workers’ Compensation insurance payments for a period not to exceed four hundred and eighty (480) work hours per injury not charged to the employee’s vacation, sick leave, or other accumulated benefits after forty (40) working hours initial waiting period per injury. The forty (40) hours waiting period shall be charged to the employee’s sick leave account less any Workers’ Compensation insurance premiums. 17.2 An employee shall not receive more than the employee’s normal take home pay as a result of any City pay supplement to Workers’ Compensation benefits. ARTICLE XVIII. HOLIDAYS 18.1 Employees shall receive ninety-six (96) hours pay in lieu of holidays. Said payment is calculated on the employee’s base rate of pay including longevity and shall be made by separate check in November opposite payroll weeks. 18.2 In addition to the above ninety-six (96) hours, employees shall be paid time and one half (1½) for all hours worked on any of the below designed holidays: 18.3 New Year’s Day Labor Day Martin Luther King Day Veteran’s Day President’s Day Thanksgiving Day Memorial Day The Friday following Thanksgiving Juneteenth Christmas Eve Day Independence Day Christmas Day Employees shall receive three (3) floating holidays to be used on a day of their choice, with approval from their supervisor. Each floating holiday must be taken before the last pay period begins in December and will cover up to one shift up to a maximum of ten (10) hours. ARTICLE XIX. FUNERAL LEAVE 19.1 The EMPLOYER will approve leave with pay in cases of death in the immediate family. For regular full-time employees, such leave shall be limited to a maximum of three work shifts within a calendar year. In the event of another death of a family member in the same year, a request may be submitted to the Chief and the Chief may approve additional leave if deemed appropriate. 19.2 The term “immediate family,” as referred to in this Article shall include the parents, siblings, spouse, children, grandchildren, and grandparents of the employee or the employee’s spouse. Page 223 of 403 14 19.3 The employee is required to provide notice of Funeral Leave as soon as possible and must keep his/her supervisor informed of the approximate date of the employee’s return to work. ARTICLE XX. PERSONAL TIME OFF (PTO) 20.1 Employees would be limited to carrying over a maximum of 760 hours of PTO from year to year. Employees may accrue over the maximum amount during the year until December 1, On December 1, any hours in excess of 760 shall be forfeited. 20.2 Employees shall earn PTO at the following rates according to their years of service: Year 1 7.385 hours per pay period (192 hours) Year 2 7.692 hours per pay period (200 hours) Year 3 8.000 hours per pay period (208 hours) Year 4 8.308 hours per pay period (216 hours) Year 5 8.615 hours per pay period (224 hours) Year 6 8.923 hours per pay period (232 hours) Year 7 9.231 hours per pay period (240 hours) Year 8 9.538 hours per pay period (248 hours) Year 9 9.846 hours per pay period (256 hours) Year 10 10.154 hours per pay period (264 hours) 20.3 Paid Time Off (PTO), up to the maximum of 760 hours, shall be paid out as follows upon retirement or resignation, provided the employee is in good standing with the City. Year 1 0% Year 2 25% Year 3 50% Year 4 75% Year 5+ 100% The PTO payout will be put into the Health Care Savings Account belonging to each employee in this bargaining unit at the time of their retirement of resignation from the City. Page 224 of 403 15 20.4 Employees in this bargaining unit with over 15 years of service as of January 1, 2026, who have reach a PTO accrual of 300 hours shall accrue PTO at a rate of 11.54 hours per pay period (300 hours per year). 20.5 Effective January 2022, employees who have at least 100 hours of PTO will have the ability to cash out up to 40 hours of their PTO accruals per year. Each employee must notify Human Resources with a completed form before May 15th. The payout will be on the first payroll in June each year. Additionally, this payout will be subject to all taxes. ARTICLE XXI. UNIFORMS The Employer will provide a clothing allowance equal to the sum of $900.This allowance shall be paid in a separate check in February opposite of payroll weeks and shall be considered taxable income to the employee as outlined in IRS Publication 15 B, Employer’s Tax Guide to Fringe Benefits. The City shall also provide a list of uniform items as a guideline for the Sergeants. ARTICLE XXII. FALSE ARREST INSURANCE 22.1 The EMPLOYER shall provide false arrest insurance for all employees. 22.2 The EMPLOYER provides legal representation for the Sergeants, provided there is not any misconduct on the part of the Sergeants. However, if the EMPLOYER decided to make a settlement and the Sergeants did not want to settle, the Sergeants would then have to hire their own representation. ARTICLE XXIII. JURY DUTY Employees called for jury duty shall receive their regular compensation and fringe benefits. Pay received for jury duty must be given to the EMPLOYER. Pay for expenses may be kept by the employee. ARTICLE XXIV. SCHOOL CONFERENCE AND ACTIVITIES LEAVE The EMPLOYER shall grant unpaid school conference and activities leave in accordance with applicable Minnesota Statutes and federal law. Page 225 of 403 16 ARTICLE XXV. POST EMPLOYMENT HEALTH CARE SAVINGS PLAN All employees of this bargaining group shall contribute to the Post-Retirement Health Savings Plan (HCSP) with the following contribution: $150.00 per pay period. The Post-Retirement Health Savings Plan is garnered by the Minnesota State Retirement System (MSRS). ARTICLE XXVI. WAIVER 26.1 Any and all prior agreements, resolutions, practices, policies, rules, and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 26.2 The parties hereby acknowledge that, during the negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. ARTICLE XXVII. DURATION This AGREEMENT shall be in effect as of January 1, 2026 and shall remain in full force and effect until December 31, 2027. IN WITNESS WHEREOF, the parties have executed this AGREEMENT on this ______ day of ____________________, 2025. FOR THE EMPLOYER: FOR THE UNION: _______________________________ ______________________________ _______________________________ ______________________________ Mayor City Clerk Page 226 of 403 17 APPENDIX A 1) For the duration of this contract, wages shall be as follows: • Effective January 1, 2026 0% Longevity 3% Longevity 5% Longevity 7% Longevity 10% Longevity Start $ 56.42 $ 58.11 $ 59.24 $ 60.37 $ 62.06 Year 2 $ 62.17 $ 64.04 $ 65.28 $ 66.52 $ 68.39 • Effective January 1, 2027 0% Longevity 3% Longevity 5% Longevity 7% Longevity 11% Longevity Start $ 58.39 $ 60.15 $ 61.31 $ 62.48 $ 64.82 Year 2 $ 64.35 $ 66.28 $ 67.56 $ 68.85 $ 71.42 2) LONGEVITY PAY Longevity pay is based on years of service with the Department and is a percentage of base pay. Longevity pay shall be as follows: 2026 2027 After 4 years through 8 years 3% 3% After 8 years through 12 years 5% 5% After 12 years through 16 years 7% 7% After 16 years and thereafter 10% 11% 3) SPECIALTY PAY The position of Investigative Sergeant shall qualify for specialty pay equal to 5% over base rate of pay. Page 227 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: Minnesota Paid Leave Policy Meeting: Regular Council - Dec 15 2025 INTRODUCTION: Minnesota Paid Family Medical Leave (PFML) goes into effect on January 1, 2026. The City will In MetLife. with plan insurance private through coverage PFML providing be a preparation for PFML going into effect, a Minnesota Paid Leave Policy needs to be established to comply with State Statute and provide guidance to employees regarding PFML. DISCUSSION: The attached Minnesota Paid Leave Policy addresses employee PFML application and eligibility, notification requirements, certification and documentation requirements, the use of intermittent concurrent and continuation, leave benefits, supplemental insurance leaves, and PFML fraud. Almost all major aspects of PFML (including benefit application, eligibility determination, benefit Human MetLife. by administered be etc.) reporting, benefit payment, will Resources will be responsible for ensuring continuation of insurance benefits, general leave tracking, and working with Department Heads and the City Administrator to ensure continuation of services while employees are on leave. BUDGET IMPACT: Paid Family Medical Leave is paid for by a payroll deduction rate of 0.79% of gross wages split 50/50 between the City and employees. The City's portion has been included in the 2026 Budget. ACTION REQUESTED: Approval of the Minnesota Paid Leave Policy. ATTACHMENTS: Minnesota Paid Leave Policy Page 228 of 403 Minnesota Paid Leave Policy Purpose This policy is established to comply with the Minnesota Paid Leave Law, which establishes a public insurance program administered by the Minnesota Department of Employment and Economic Development (“DEED”), providing eligible employees with paid leave for family and medical reasons beginning January 1, 2026 (“PFML”). The City of Farmington (“City”) provides PFML benefits to eligible employees through an approved equivalent plan administered by the City’s designated PFML insurance carrier instead of through DEED. This plan provides time off, payments, and job protections that are equal to or greater than those offered under the Minnesota Paid Leave Law. The PFML plan is funded by premium contributions payable to City’s designated MPL insurance carrier and split between employers and employees pursuant to Minn. Stat. sec. 268B.14, subd. 3. Employee Application and Eligibility To apply for PFML benefits, employees must apply with the City’s designated insurance carrier by visiting the carrier’s benefits site. Information on how to access the carrier’s benefits site can be provided by Human Resources. Employee eligibility based on such application is determined solely by the City’s designated PFML insurance carrier. The City does not have any role in determining an employee’s eligibility for PFML benefits. Employee Notification Required Employees must provide the City with at least thirty (30) days’ notice before their PFML begins if the need for leave is foreseeable. If the leave is not foreseeable at least thirty (30) days in advance, employees must notify the City as soon as possible. If the employee does not provide the City with at least thirty (30) days’ notice when the need for leave is foreseeable, the employee must explain why it was not possible or practicable upon request from the City. In addition, employees are required to comply with any and all City policies and procedures for requesting leave, including but not limited to those listed in the Personnel Policy and applicable bargaining agreements. Employees that fail to comply with relevant City policies and procedures or bargaining agreements are subject to discipline, up to and including termination from employment. Page 229 of 403 Certification and Documentation Requirements Employees seeking PFML benefits are required to provide copies of any certification of eligibility or other relevant medical documents to the Human Resources Manager on the same day that they are submitted to the City’s designated PFML insurance carrier for PFML benefit consideration. Intermittent Leave Employees taking intermittent PFML are required to provide the City with a schedule of the workdays the employee needs off as soon as possible. Employees taking intermittent leave must make a reasonable effort to schedule the intermittent leave with their department head at least seven (7) calendar days in advance of such leave. Any changes to the intermittent leave schedule should be provided to the employee’s department head at least seven (7) days in advance. Concurrent Leaves Employees taking PFML, whether intermittently or continuously, that are concurrently eligible for Family and Medical Leave Act (“FMLA”) and/or pregnancy/parenting leave under Minn. Stat. sec. 181.941 will automatically be placed on such leaves to run concurrently with PFML. Supplemental Benefits Employees are permitted and encouraged to use their available paid leave time (i.e. Paid Time Off, Vacation, Sick Leave, Compensatory Time) as a supplemental benefit while on leave under PFML. Health Insurance Employees taking PFML will continue to be covered under the City’s group health insurance plan under the same conditions and at the same level of City contributions as would have been provided had they been continuously employed during the leave period. Employees are responsible for their portion of premiums due on the coverage. Employee premiums must be paid to the City either through payroll deduction or by direct payment to the City. If an employee’s contribution is more than thirty (30) days late, the City may terminate the employee’s insurance coverage. PFML Fraud An employee is guilty of theft if they obtain or attempt to obtain benefits to which the individual is not entitled. Reporting false information to City’s designated PFML insurance carrier and/or the City of Farmington will be cause for discipline, up to and including termination. Page 230 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Peter Gilbertson, IT Director Department: IT Subject: CivicPlus - Acquia Web Governance Software Solution for ADA Compliance Meeting: Regular Council - Dec 15 2025 INTRODUCTION: ADA full into public-facing its bring website required is Farmington of City The to compliance by April 26, 2027. To support this mandate and ensure accessible digital services for all residents, IT and Communications Staff are proposing the adoption of the Acquia provides solution This CivicPlus. platform offered Governance Web through automated accessibility monitoring, PDF remediation, and compliance reporting capabilities that are necessary to achieve and maintain ADA standards. DISCUSSION: Overview The City is pursuing the Acquia Web Governance Standard Package through CivicPlus to ensure the Farmington website meets ADA compliance requirements by the April 2027 deadline. This comprehensive solution includes scanning and accessibility testing for up to 5,000 website pages, 250 PDF compliance checks annually, 25 user heat maps, document remediation services, and provisioning/setup support. Seamless Integration Because the City’s website is already hosted by CivicPlus, this solution integrates directly into the existing environment without the need for migration or third-party tools. This approach minimizes technical disruption while providing centralized oversight of website content and accessibility compliance. Benefits Implementing this solution is critical for maintaining legal compliance, improving accessibility, and enhancing the user experience for all residents. Key benefits include:  Proactive Compliance Monitoring: Regular scans and reports allow staff to identify and resolve accessibility issues before they escalate. Page 231 of 403  Enhanced User Experience: Heat maps provide insight into how residents interact with the website, enabling optimization of content and navigation.  Efficient Document Management: Annual PDF compliance checks and remediation ensure that all public-facing documents remain accessible.  Long-Term Oversight:Continuous auditing supports ongoing maintenance of ADA standards, rather than a one-time compliance effort. Financials The contract requires a first-year investment of $9,640.00, with annual recurring services of $10,520.00, subject to a 5% annual uplift starting in year two. The agreement has an automatic annual renewal unless notice is provided 60 days prior. BUDGET IMPACT: This contract will be funded out of the 2026 IT budget, where funds have been allocated for web accessibility, compliance, and platform enhancements. ACTION REQUESTED: Staff requests that the Mayor and City Council approve and sign the attached agreement. ATTACHMENTS: Farmington, MN - Acquia Web Governance & CommonLook SOW - 12.2.25 Page 232 of 403 Page 1 of 3 CivicPlus 302 South 4th St. Suite 500 Manhattan, KS 66502 US Statement of Work Quote #: Q-98628-1 Date: 4/18/2025 11:35 AM Expires On: 12/19/2025 Client: City of Farmington, MN Bill To: Farmington MN - Websites SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Drew Anderson (203) 349-6549 drew.anderson@civicplus.com Net 30 Discount(s) QTY PRODUCT NAME DESCRIPTION 1.00 Acquia Web Governance Year 1 Annual Fee Discount Year 1 Annual Fee Discount One-time(s) QTY PRODUCT NAME DESCRIPTION 1.00 Acquia Web Governance Provisioning Fee Acquia Web Governance Account Activation and Setup Recurring Service(s) QTY PRODUCT NAME DESCRIPTION 1.00 Acquia Web Governance Standard Package - 5,000 Pages, 250 PDF Web Accessibility Checks & 25 Heat Maps Acquia Web Governance Standard Package - 5,000 Pages, 250 PDF Web Accessibility Checks & 25 Heat Maps 500.00 CommonLook PDF Document Remediation – Per Page Annual CommonLook Document Remediation Page 233 of 403 Page 2 of 3 List Price - Initial Term Total USD 11,020.00 Total Investment - Initial Term USD 9,640.00 Annual Recurring Services (Subject to Uplift) USD 10,520.00 Initial Term 12 Months Beginning at Signing Initial Term Invoice Schedule 100% Invoiced upon Signature Date Renewal Procedure Automatic 1 year renewal term, unless 60 days notice provided prior to renewal date Annual Uplift 5% to be applied in year 2 This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement and the applicable Solution and Services terms and conditions located at https://www.civicplus.help/hc/en-us/p/legal- stuff (collectively, the "Binding Terms"). By signing this SOW, Client expressly agrees to the terms and conditions of the Binding Terms throughout the term of this SOW. Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein. Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms, the Agreement or this SOW. Page 234 of 403 Page 3 of 3 Acceptance of Quote # Q-98628-1 The undersigned acknowledges having read, understood, and agreed to be bound by the binding terms and conditions incorporated into this SOW. This SOW shall become effective as of the date of the last signature below (“Effective Date”). For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/ Authorized Client Signature CivicPlus By (please sign) By (please sign) Printed Name: Printed Name: Joshua Hoyt Title: Title: Mayor Date: Date: December 15, 2025 Organization Legal Name: Billing Contact: Shelley Beard Title: Administrative Support Specialist Billing Phone Number: 651-280-6884 Billing Email: accountspayable@farmingtonmn.gov Billing Address: 430 Third St Farmington, MN 55024 Mailing Address: (if different from above) PO Number: (Info needed on Invoice (PO or Job#) if required) Page 235 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Donation from Happy Harry’s Furniture to the Rambling River Center Meeting: Regular Council - Dec 15 2025 INTRODUCTION: A donation was recently made to the Rambling River Center (RRC) by Happy Harry’s Furniture. DISCUSSION: A donation in the amount of $274.80 was recently made by Happy Harry’s Furniture to the RRC. The donation was made through a program created in 2011 in which a customer of Happy Harry’s Furniture can select a charity of their choice to receive a donation when merchandise is purchased from the store. Then 10% from the sale to the customer is donated to the charity. The RRC is one of the charities that can be selected by customers. With these donations, Happy Harry’s Furniture has donated a total of $17,856.23 to the RRC since the program’s inception. This partnership with Happy Harry’s Furniture has been very beneficial over the long term, given the funds that have been donated to the RRC. The donation has been deposited into the RRC Capital Improvement Fund to fund future building improvements and/or purchase new equipment and furniture. Staff will communicate the City’s appreciation on behalf of the City Council to Happy Harry’s Furniture for their generous donation to the RRC. ACTION REQUESTED: Adopt Resolution 2025-088 Accepting a donation of $274.80 from Happy Harry’s Furniture to the Rambling River Center. ATTACHMENTS: 2025-088 Accepting $274.80 from Happy Harry's Furniture Page 236 of 403 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-088 A RESOLUTION ACCEPTING A DONATION OF $274.80 FROM HAPPY HARRY’S FURNITURE TO THE RAMBLING RIVER CENTER WHEREAS, the City of Farmington is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts, as allowed by law; and WHEREAS, the following persons and entities have offered to contribute to the City: Happy Harry’s Furniture has donated $274.80 to the Rambling River Center ; and WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City Council hereby accept with gratitude the generous donation of $274.80 from Happy Harry’s Furniture to the Rambling River Center. Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of December 2025. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 237 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Nate Siem, Police Chief Department: Police Subject: 2025 Joint Powers Agreement with the Domestic Preparedness Committee Meeting: Regular Council - Dec 15 2025 INTRODUCTION: The Dakota County Domestic Preparedness Committee (DPC) has updated its Joint Powers Agreement (JPA) to reflect revised governance structures, clarified response protocols, and updated financial and operational obligations for member agencies. This 2025 JPA replaces and supersedes previous versions, including the 2016 Amended and Restated JPA. All Dakota County municipalities and the County, itself, are parties to this agreement. Farmington’s continued participation ensures that the City maintains access to countywide preparedness planning, training, grant-funded resources, and activation of the Dakota County Special Operations Team (SOT) for large-scale disaster and emergency response. Since its inception, the Dakota County Domestic Preparedness Committee has served as the cooperative framework through which cities and the County plan for, train for, and respond to chemical, biological, radiological, nuclear, explosive (CBRNE) events, large- scale emergencies, and natural or manmade disasters. The JPA also governs the structure and deployment procedures for the Special Operations Team (SOT), which provides specialized rescue and technical response capabilities across jurisdictions. The 2025 revision:  Updates the governance structure of the DPC Board  Clarifies voting representation and meeting requirements  Modernizes procedures for activating the Special Operations Team  Reaffirms liability, indemnification, and insurance provisions  Updates budgeting, grant acceptance, and financial responsibilities  Formalizes documentation and signature requirements for all member agencies DISCUSSION: Adoption of the updated JPA ensures:  Continued eligibility for federal and state homeland security and emergency Page 238 of 403 preparedness grant funding, which has historically provided equipment, training, and operational support at minimal cost to member cities.  Access to highly specialized regional response assets through the SOT, including technical rescue, hazardous materials response, water rescue, and other mission- specific capabilities.  Improved governance and operational clarity, including updated definitions, activation procedures, and responsibilities for mutual aid both within and outside Dakota County.  Shared liability protections, including coverage through the League of Minnesota Cities Insurance Trust and statutory immunities. The agreement contains no new operational burdens and maintains the City’s existing cost structure. Population-based contributions are only required in the event that grant funding is insufficient to support the operational budget. BUDGET IMPACT: There is no direct or immediate budget impact associated with adopting this agreement. Any future contribution obligations would occur only if grant funding is insufficient and would be based on population proportion, subject to annual Council approval. ACTION REQUESTED: Staff recommends adoption of the 2025 Joint Powers Agreement for the Dakota County Domestic Preparedness Committee and authorization for the Mayor and City Clerk to execute the agreement on behalf of the City of Farmington. ATTACHMENTS: DPC 2025 Joint Powers Agreement (11-6 Final Draft) with esig blocks Page 239 of 403 1 DOMESTIC PREPAREDNESS COMMITTEE 2025 JOINT POWERS AGREEMENT The parties to this Joint Powers Agreement (“Agreement”) are units of government responsible for response to large-scale disasters or emergencies in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minnesota Statutes § 471.59. This Agreement amends and supersedes the FIRST AMENDED AND RESTATED JOINT POWERS AGREEMENT FOR THE DAKOTA COUNTY DOMESTIC PREPAREDNESS COMMITTEE, 2016 JOINT POWERS AGREEMENT, and shall become effective only upon the approval and execution hereof by duly authorized officers of all parties. NOW, THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers, agree as follows: 1. Name. The Parties hereby establish the Dakota County Domestic Preparedness Committee. (“Committee”). 2. Parties. The Parties to this Agreement shall consist of the following entities: City of Apple Valley City of Burnsville City of Eagan City of Farmington City of Hastings City of Inver Grove Heights City of Lakeville City of Mendota Heights City of Rosemount City of South St. Paul City of West St. Paul County of Dakota 3. Purpose. The purpose of this Agreement is to provide for the joint exercise, of the Parties' powers to plan for and to respond to the need of first responders for special response operations caused by the occurrence of Large-Scale Disasters or Emergencies, as defined in paragraph 10.2, both within Dakota County and to other jurisdictions external to Dakota County by providing assistance as requested pursuant to Minnesota Statutes Chapter 12. The joint exercise of the Parties' powers pursuant to this Agreement is intended to supplement and complement but not supplant the Parties' joint and individual powers to plan for and respond to the occurrence of other emergency or unforeseen events occurring within Dakota County, as provided in the Parties' respective emergency operations plans and similar plans. Page 240 of 403 2 4. Governance. 4.1 Governing Board. The governing board formed pursuant to this Agreement shall be known as the Dakota County Domestic Preparedness Committee Board (“Board”). The Board shall be constituted as follows: 4.1.1 Voting Board Members. One member and one alternate member appointed by each entity that is a Party to this Agreement listed in paragraph 2. Voting will be allocated as provided in paragraph 5.7. 4.1.2 Non-Voting Board Members. All additional members, and other entities under contract shall be non- voting members of the Board and shall not be counted for quorum purposes. • Representative of Dakota County Emergency Management. • Representative of Dakota County City Managers / Administrators. • Representative of Dakota County Emergency Medical Services Council. • Representative of the Dakota County Special Operations Team. • Representative of Dakota County Public Health. • Representative of the Dakota County Attorney. • Representative of Public Works Directors / Superintendents within Dakota County. • Representative of Dakota 911. • Representative of each entity that has entered into a contract pursuant to paragraph 8.2.1. 4.2 Documentation. Resolutions or other documentation of appointments shall be filed with Dakota County Emergency Management Division. 4.3 Members not Employees. Members of the Board or Committee shall not be deemed to be employees of the Committee and will not be compensated by the Committee for serving on the Committee. 4.4 Terms; Vacancies. Members shall serve at the pleasure of the appointing Party and may be removed only by the appointing Party. Vacancies may be filled only by the appointing Party. Incumbent members serve until a successor has been appointed. Page 241 of 403 3 5 Meetings and Elected Officers. 5.1 In January of each year, the Board shall elect from its members a chair, vice-chair, and secretary to conduct its meetings and affairs. Officers shall serve for a term of one (1) year or until the officer ceases to be a board member, whichever is shorter. In the event of a vacancy mid-term, an appointment to fill the vacancy will be made during the next regular meeting of the Board. 5.2 Chair. The Chair shall preside over all meetings of the Board and shall perform other duties and functions as determined by the Board. 5.3 Vice Chair. The Vice-Chair shall preside over and act for the Board during the absence of the Chair. 5.4 Secretary. The Secretary shall assist the Chair in overseeing the keeping of the record of all proceedings of the Committee's actions. 5.5 Treasurer. A representative of Dakota County Emergency Management shall serve as Treasurer for the Committee. The Treasurer shall assist the Chair in overseeing the Committee's budget and finances. 5.6 Meetings. The Board shall schedule regular meetings at such times and places as the Board shall determine. No action may be taken unless a quorum is present. The presence of a majority of the Voting Members of the Board shall constitute a quorum. All meetings are subject to the Minnesota Open Meeting Law, Board Officers will be responsible for determining where all meeting notices and information will be posted. 5.6.1 Special meetings may be held on reasonable notice by the Chair or Vice Chair. The presence of a majority of the voting members of the Board shall constitute a quorum. No action may be taken unless a quorum is present. 5.7 Voting. Each Voting Board Member shall be entitled to one (1) vote per Party. Proxy votes are not permitted. The Board shall function by a majority vote of the Board members present. 6 Duties of the Committee. 6.1 Program. The Board shall formulate a program to carry out the Committee’s purpose. The Committee shall carry out and implement its programs to the extent possible. The program shall include the following: 6.1.1 Promote the development and awareness of response plans and enhance the planning capabilities at all levels of government within Dakota County to prevent, respond to, and recover from Chemical, Biological, Radiological, Nuclear and Explosives (“CBRNE”) threats, acts of terror, or natural and manmade disasters. 6.1.2 Establish a process to efficiently use funding to address identified priorities Page 242 of 403 4 with countywide benefits and meet all grant reporting requirements. 6.1.3 Promote the hardening and development of response preplans for critical public and private sector infrastructure within Dakota County based on risk and capability gaps. 6.1.4 Develop and enhance countywide capabilities to respond to the consequences of CBRNE threats, acts of terror, or natural and manmade disasters through training and equipment acquisition. 6.1.5 Demonstrate the countywide capacity and ability to respond to CBRNE events, acts of terror, or natural and manmade disasters through drills, tabletop and functional exercises. 6.1.6 Promote interoperability of emergency voice and data communications throughout Dakota County by incorporating interoperability into plans and exercises. 6.1.7 Promote the public’s understanding of emergency warning and notification capabilities within Dakota County. 6.1.8 Promote the development of plans and exercises to ensure the continuity of county and local governments. 6.1.9 Promote the capability of Dakota County's and the cities' Emergency Operations Centers (“EOCs”) to manage, communicate, and coordinate in the event of CBRNE events, acts of terror, or natural and manmade disasters. 6.1.10 Identify and develop agreements to render mutual aid with political subdivisions outside of Dakota County pursuant to Minnesota Statute §12.27. 6.1.11 Develop a process for requesting and to provide for rendering local assistance to other political subdivisions outside of Dakota County upon request pursuant to Minnesota Statutes §12.29, 12.33, 12.331, 12.37, and any other applicable laws enabling an emergency aid response. 6.2 Special Operations Team. 6.2.1 Establishment. The Committee shall establish a Special Operations Team (“SOT”) with the capability of providing specialized response operations for which specific training and equipment are required, and which are not currently available to all the Parties. The Committee will ensure that the SOT is established, that its members are trained to applicable federal and state standards, and that the necessary and appropriate equipment is purchased and made available for use by the SOT. 6.2.2 Procedures. The Committee will ensure that procedures are established so that the SOT is able to respond to Large-Scale Disasters or Emergencies Page 243 of 403 5 occurring anywhere within the jurisdictions of the Parties to this Agreement. Procedures of the SOT are subject to the review and approval of the Board. 6.2.3 Members. The Parties agree to assign employees and make equipment available to the SOT. Members of the SOT will remain employees of their employing agency and will not be deemed employees of the Committee, the Board, or the SOT. 6.2.4 Team Manager. The Board shall appoint a Team Manager who will be responsible for ensuring that the Committee accomplishes the duties described in paragraph 6.2. The Team Manager is authorized to make budgeted expenditures in accordance with the Dakota County Procurement Policy. The Team Manager shall be an employee of a Party. 6.3 Subcommittees. The Board may create subcommittees to carry out the duties of the Committee as needed to support the Committee. The actions of all subcommittees are subject to approval by the Board. 7 Reservation of Authority. All responsibilities not specifically set out to be jointly exercised by the Committee under this Agreement are hereby reserved to the Parties and each of them. 8 Powers of the Committee. 8.1 General Powers. The Committee is hereby authorized to exercise such authority as is necessary and proper to fulfill its purposes and perform its duties. Such authority shall include the specific powers enumerated in paragraph 8.2. 8.2 Specific Powers. 8.2.1 The Committee may enter into any contract necessary or proper for the exercise of its powers or the fulfillment of its duties and enforce such contracts to the extent available in equity or at law with units of local government in Dakota County that are not Parties to this Agreement, to provide such entities with the opportunity to assign members to the SOT. The Committee may approve any contract relating to this Agreement up to the amount approved in the annual budget and may authorize the Chair to execute those contracts. No payment on any contract invoice shall be authorized unless approved by at least two (2) of the three (3) officers elected pursuant to paragraph 5.1. The Treasurer shall report to the Board any such payments at its next meeting. 8.2.2 The Committee may disburse funds in a manner that is consistent with this Agreement and with the method provided by law for the disbursement of funds by Dakota County. 8.2.3 The Committee may apply for and accept gifts, grants, or loans of money or other property or assistance from the United States government, the State of Page 244 of 403 6 Minnesota, or any person, association, or agency for any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such money or other property and assistance in accordance with the terms of the gift, grant or loan relating thereto. 8.2.4 The Committee shall maintain liability coverage for the actions of the Committee with the League of Minnesota Cities Insurance Trust (“LMCIT”) with a limit of coverage equal to or greater than the liability limits under Minnesota Statutes Chapter 466, under standard LMCIT liability coverage forms. The Committee shall also obtain tail coverage following termination of the Agreement to cover the statute of limitations during which a claim could be made against the Committee. Such insurance shall name each Party as a covered party. The Committee may in its discretion procure coverage for automobile liability and damage to or loss of property. 8.2.5 All powers granted herein shall be exercised by the Committee in a fiscally responsible manner and in accordance with the requirements of law. The purchasing and contracting requirements of Dakota County shall apply to the Committee. 9 Budgeting and Funding. 9.1 Budget Adoption. By April 30th of each year, the Board shall adopt an annual work plan and operating and capital budgets for the following calendar year including a statement of the sources of funding. 9.2 Budget and Accounting Services. Dakota County agrees to provide all budgeting and accounting services necessary or convenient for the Committee. Such services shall include but not be limited to management of all funds, payment for contracted services and other purchases, and relevant bookkeeping and recordkeeping. Dakota County contracting and purchasing requirements shall apply to transactions of the Committee. 9.3 Expenses. The Parties understand and acknowledge that the activities and duties of the Committee are to be funded first by grant monies from the federal government, state government, or other associations and agencies. Nevertheless, the Parties agree to contribute to funding, if necessary, for the expenses of the Committee, to the extent not covered by grant funds. Each Party agrees annually to appropriate funds for the expenses of the Committee not covered by grant funds, on a population basis, subject to each city council's or the county board's adoption of a resolution authorizing any such appropriation. For purposes of this paragraph, each Party’s population would be calculated to include the city(s) and/or township(s) they provide police protection for. Population basis means the most current decennial federal census or the most recent Metropolitan Council population estimate, whichever is the most recent. 9.4 Federal and State Grant Funds Available to Counties. The Parties understand and acknowledge that federal and state grant funds have been and may continue to be Page 245 of 403 7 made available for improving and enhancing local government units' capabilities in responding to the occurrence of Large-Scale Disasters or Emergencies. The Parties further understand and acknowledge that some such federal and state grant funds may be made available directly to counties with the intention that the funds be expended for the benefit also of cities within the county. Dakota County specifically agrees that federal and state grant funds for such purposes which the Dakota County Board of Commissioners, pursuant to Committee recommendation and proposed budget, applies for and receives will be applied for and received on behalf of the cities who are Parties to this Agreement and will be appropriated to the Committee for expenditure in accordance with the terms of the applicable grant agreement and budget approved by the County Board. The Committee will expend any such funds only in accordance with the terms of any applicable grant agreement, approved budget, laws, and rules. This paragraph does not prohibit Dakota County from unilaterally applying for, receiving, and expending grant funds made available for the purposes identified in this paragraph. 9.5 Accountability. All funds shall be accounted for according to Generally Accepted Accounting Principles (“GAAP”). A report on all receipts and disbursements shall be forwarded to the Parties in advance of each Committee meeting and on an annual basis. 10 Special Operations Team Activation and Use. 10.1 Purpose. The purpose of this section is to provide for the deployment of the SOT established pursuant to paragraph 6.2, so that the SOT may be utilized by any Party to this Agreement in the event of a Large-Scale Disaster or Emergency within their jurisdiction. It is not the purpose of this section to provide for or address in any way requests by one Party of another Party for other services, or to supplant other mutual aid agreements to which any of the Parties may be signatory. 10.2 Definitions. SOT Manager - the person designated by the Board who is responsible for exercising tactical control of personnel and equipment provided by the SOT. Large-Scale Disaster or Emergency - an unforeseen exigent circumstance requiring specialized response operations. Requesting Party - a Party to this Agreement who has requested that the SOT provide specialized response operations. Special Operations Team (SOT) - a group of personnel assigned by the Parties who will be trained and organized to provide special response operations to any Party who requests them, and which may include personnel of other entities that have entered into an agreement with the Committee pursuant to paragraph 8.2.1. Specialized Response Operations - specialized rescue services for problem-specific emergencies, including, but not limited to structural collapse, technical rope rescue, hazardous materials, wildland rescue, confined space rescue, trench Page 246 of 403 8 rescue, water rescue, vehicle/machinery disentanglement, and the like, including training events for such services. 10.3 Requests for Assistance by a Party to the Committee. Whenever a Party, in its sole discretion, determines that the conditions within its jurisdiction cannot be adequately addressed by that jurisdiction because of a Large-Scale Disaster or Emergency, the Party may request orally or in writing that the SOT provide specialized response operations to the Party. 10.3.1 Emergency Management Assistance Compact (“EMAC”). The SOT Manager may submit a Mission Ready Package (“MRP”) in response to an EMAC request after consultation and approval from the Chair or Vice- Chair. 10.4 Requests for Assistance through Mutual Aid Agreement. For any Mutual Aid Agreement that the Committee is party to, requests for aid from the Committee shall be made by following the terms for activation as outlined and identified in the specific Joint Powers Agreement. 10.5 Requests for Assistance by Political Subdivisions Outside of Dakota County. Any political subdivision from outside of Dakota County in order to request assistance from the Committee, shall follow the Committee procedure developed for rendering local assistance to other political subdivisions outside of Dakota County, consistent with the requirements of Minnesota Statutes §12.29, 12.33, 12.331, 12.37, and any other applicable laws regarding requesting emergency aid response from a political subdivision. 10.6 Response to Request for Assistance from a Party to the Committee. Upon a request for assistance of the Committee, the SOT Manager, or designee, may authorize, direct, and permit the SOT to assist the requesting Party following the SOT activation process. Whether the SOT shall provide such assistance, and the extent of such assistance, shall be determined by the SOT Manager, or designee. Failure to provide assistance in response to a request made pursuant to this Agreement will not result in any liability to the SOT or to any other Party. The SOT Manager, or designee, shall notify the Chair or Vice-Chair any time consent to assist a governmental unit, is granted. 10.7 Recall of Assistance. The SOT Manager, or designee, may at any time and in its sole judgment terminate and recall the SOT or any part thereof. The decision to recall the SOT provided pursuant to this Agreement will not result in liability to the SOT. 10.8 Direction and Control. Personnel and equipment of the SOT shall remain under the direction and control of the SOT Manager. 10.9 Exercise of Police Power. Any member of the SOT who is a licensed peace officer and who is assisting pursuant to this Agreement has the full and complete authority of a peace officer as though appointed by the requesting Party and licensed by the State of Minnesota provided the officer meets the requirements set forth at Page 247 of 403 9 Minnesota Statutes § 471.59, subds. 12(1) and (2). 10.10 Compensation. 10.10.1 Parties to this Agreement. When the SOT provides services to a requesting Party, the personnel of the SOT shall be compensated by their respective employers just as if they were performing the duties within and for the jurisdiction of their appointing Party. Except as provided in paragraph 10.10.2., no charges will be levied by the Committee for specialized response operations provided to a requesting Party pursuant to this Agreement unless that assistance continues for a period exceeding twenty-four (24) consecutive hours. If assistance provided pursuant to this Agreement continues for more than twenty-four (24) consecutive hours, the Committee shall submit to the requesting Party an itemized bill for the actual cost of any assistance provided, including salaries, overtime, materials, and supplies incurred following the initial 24-hour period. The requesting Party shall reimburse the Committee for the billed amount. When received by the Committee those funds will be paid out to each appropriate entity in the amounts documented in the itemized bill. 10.10.2 Private Third Parties. In the event that the SOT is activated and deployed at the request of a Party to this Agreement, to provide specialized response operations at a Large-Scale Disaster or Emergency for which a private third party may bear financial responsibility, the Committee shall submit to the requesting Party without delay an itemized bill for the actual cost of assistance provided, including salaries, overtime, materials, and supplies. The requesting Party shall reimburse the Committee its proportionate share of funds received from any private third party, if any, for the full cost of the assistance. 10.11 Workers' Compensation. Each Party to this Agreement shall be responsible for injuries to or death of its employees. Each Party shall maintain workers' compensation coverage or self-insurance coverage, covering its personnel while they are assisting a member of the SOT. Each Party to this Agreement waives the right to sue any other Party for any workers' compensation benefits paid to its employee or their dependents, even if the injuries were caused wholly or partially by the negligence of any other Party or its officers, employees, or agents. 10.12 Damage to Equipment. Each Party shall be responsible for damage to or loss of its equipment occurring during deployment of the SOT. Each Party waives the right to sue any other Party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other Party or its officers, employees, or agents. 11 Liability. The Committee is a separate and distinct public entity to which the Parties have transferred all responsibility and control for actions taken pursuant to this Agreement. Page 248 of 403 10 With the exception of workers' compensation liability, which is addressed in paragraph 10.11 of this Agreement, the Committee shall defend and indemnify the Parties, and their officers, employees, volunteers, and agents, from and against all claims, damages, losses, and expenses, including reasonable attorney fees, arising from Committee activities or operations, including deployments of the SOT, and decisions of the Committee. To the fullest extent permitted by law, actions by the Parties to this Agreement are intended to be and shall be construed as a "cooperative activity" and the Parties intend that they shall be deemed a "single governmental unit" for the purposes of liability, as outlined in Minnesota Statutes § 471.59, subd. 1a (a), provided further that for purposes of that statute, each Party to this Agreement expressly declines responsibility for the acts or omissions of any other Party. The Parties to this Agreement shall not be liable for the acts or omissions of another Party to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other Parties. Nothing in this Agreement shall constitute a waiver of the statutory liability limits outlined in Minnesota Statutes Chapter 466, or a waiver of any available immunities or defenses. Under no circumstances shall the Committee or a Party be required to pay on behalf of itself and any other Parties any amounts over the limits of liability established in Minnesota Statutes Chapter 466 applicable to any third-party claim. The statutory limits of liability for some or all of the Parties may not be added together or stacked to increase the maximum amount of liability for any third-party claim. Any excess or uninsured liability shall be borne equally by all the Parties, but this does not include the liability of any individual officer, employee, or agent that arises from his or her own malfeasance, willful neglect of duty, or bad faith. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee, or volunteer of any member for any act or omission for which the officer, employee, or volunteer is guilty of malfeasance in office, willful neglect of duty, or bad faith. 12 Term. The term of this Agreement shall be effective only when all the parties have signed this Agreement. The Chair of the Board shall notify the Parties in writing of the effective date of this Agreement. This Agreement shall continue in effect until terminated in accordance with paragraph 13.2 or December 31st, 2030, whichever first occurs. 13 Withdrawal and Termination. 13.1 Withdrawal. Any Party may withdraw from this Agreement upon 12 months' advanced written notice to the other Parties. Withdrawal by any Party shall not terminate this Agreement with respect to any Parties who have not withdrawn. Withdrawal shall not discharge any liability incurred by any Party prior to withdrawal. Such liability shall continue until discharged by law or agreement. 13.2 Termination. This Agreement shall terminate upon the occurrence of any one of the following events: (a) when necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or (b) when a majority of Parties agrees to terminate the Agreement upon a date certain. Page 249 of 403 11 13.3 Effect of Termination. Termination shall not discharge any liability incurred by the Committee or by the Parties during the term of this Agreement. Upon termination property or surplus money held by the Committee shall then be distributed to the Parties in proportion to the contributions of the Parties. 14 Miscellaneous. 14.1 Amendments. This Agreement may be amended only in writing and upon the consent of the governing bodies of all of the Parties. 14.2 Records, Accounts and Reports. The books and records of the Committee shall be subject to the provisions of Minnesota Statutes Chapter 13 and Minnesota Statutes § 16C.05, subd. 5. All books and records shall be retained by Dakota County pursuant to a data retention policy adopted by the Committee. 14.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with Dakota County Emergency Management. 14.4 Non-Discrimination. During the performance of this Agreement, the Parties shall not discriminate against any individual necessary to perform the services under this Agreement because of race, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. 14.5 Severability. Should a court of competent jurisdiction rule any portion, section or subsection of this Agreement invalid or nullified, that fact shall not affect or invalidate any other portion, section or subsection, and all remaining portions, sections or subsections shall remain in full force and effect. 14.6 Assignment. The Parties may neither assign nor transfer any rights or obligations under this Agreement without the written agreement of all Parties. 14.7 Entire Agreement. This Agreement constitutes the entire agreement of the Parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. 14.8 Governing Law. This Agreement shall be interpreted and construed according to the laws of the State of Minnesota. 14.9 Venue. The venue for all legal proceedings out of this Agreement must be in the appropriate court with competent jurisdiction in Dakota County, Minnesota. 14.10 Electronic Signatures. Each party agrees that the electronic signatures of the parties included in this Contract are intended to authenticate this writing and to have the same force and effect as wet ink signatures. IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates indicated below. Page 250 of 403 12 Approved by the City Council CITY OF APPLE VALLEY Date ____________________ By ___________________________________ Date of Signature _______________________ Attest ________________________________ Date of Signature _______________________ Page 251 of 403 13 Approved by the City Council CITY OF BURNSVILLE Date ____________________ By ___________________________________ Date of Signature _______________________ Attest ________________________________ Date of Signature _______________________ Page 252 of 403 14 Approved by the City Council CITY OF EAGAN Date ____________________ By ___________________________________ Date of Signature _______________________ Attest ________________________________ Date of Signature _______________________ Page 253 of 403 15 Approved by the City Council CITY OF FARMINGTON Date December 15, 2025 By ___________________________________ Joshua Hoyt, Mayor Date of Signature December 15, 2025 Attest ________________________________ Shirley R Buecksler, City Clerk Date of Signature December 15, 2025 Page 254 of 403 16 Approved by the City Council CITY OF HASTINGS Date ____________________ By ___________________________________ Date of Signature _______________________ Attest ________________________________ Date of Signature _______________________ Page 255 of 403 17 Approved by the City Council CITY OF INVER GROVE HEIGHTS Date ____________________ By ___________________________________ Date of Signature _______________________ Attest ________________________________ Date of Signature _______________________ Page 256 of 403 18 Approved by the City Council CITY OF LAKEVILLE Date ____________________ By ___________________________________ Date of Signature _______________________ Attest ________________________________ Date of Signature _______________________ Page 257 of 403 19 Approved by the City Council CITY OF MENDOTA HEIGHTS Date ____________________ By ___________________________________ Date of Signature _______________________ Attest ________________________________ Date of Signature _______________________ Page 258 of 403 20 Approved by the City Council CITY OF ROSEMOUNT Date ____________________ By ___________________________________ Date of Signature _______________________ Attest ________________________________ Date of Signature _______________________ Page 259 of 403 21 Approved by the City Council CITY OF SOUTH ST. PAUL Date ____________________ By ___________________________________ Date of Signature _______________________ Attest ________________________________ Date of Signature _______________________ Page 260 of 403 22 Approved by the City Council CITY OF WEST ST. PAUL Date ____________________ By ___________________________________ Date of Signature _______________________ Attest ________________________________ Date of Signature _______________________ Page 261 of 403 23 Approved by Dakota County Board COUNTY OF DAKOTA Resolution No. _______________ By ___________________________________ Date of Signature _______________________ Attest ________________________________ Date of Signature _______________________ Page 262 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: 2025 Mill & Overlay - Final Payment and Change Order No. 2 Meeting: Regular Council - Dec 15 2025 INTRODUCTION: Construction of the 2025 Mill & Overlay project is complete and the contractor, McNamara Contracting Inc., has requested final payment. DISCUSSION: A construction contract was awarded to McNamara Contracting, Inc. in the amount of $512,160.00 on August 4, 2025; the following summarizes the proposed final contract amount: Contract Award $ 512,160.00 Change Order No. 1 $ 83,537.00 Change Order No. 2 (Compensating) $ 3,912.30 Final Contract Amount $ 599,609.30 Change Order No. 1, approved on September 15, 2025, was prepared to increase the work scope, given the competitive prices received for the original scope. Regarding Change bid estimated on based are 2, improvement public No. Order contracts quantities. As the final quantities do not always match the estimated bid quantities, a “compensating” change order is prepared at the end of construction. By doing this, the final amount paid to the contractor matches the final contract amount. The final contract amount reflects a contract increase of approximately 17% primarily due to the increased work scope approved in September. As this is the final payment, the contractor has submitted the following required documents prior to the City processing the final payment:  Consent of Surety to Final Payment  Minnesota IC-134 Confirmation  Lien Waiver  Two Year Maintenance Bond for the Amount of the Contract Page 263 of 403 Approval of the final payment commences the two-year warranty period. BUDGET IMPACT: The project cost, which includes the construction contract and other project related costs, remains below the amount budgeted in 2025 for Pavement Maintenance. ACTION REQUESTED: Approval of the final payment in the amount of $29,980.46 and Change Order No. 2 in the amount of $3,912.30 to McNamara Contracting, Inc. for the 2025 Mill & Overlay project. ATTACHMENTS: Partial Payment No. 2 25-02 2025 Mill Overlay 120825 McN signed 2025 Mill Overlay CO 2 McN signed Page 264 of 403 Page 265 of 403 PARTIAL PAYMENT NO. 2 (FINAL; INCL. CHANGE ORDER NO. 1) 2025 MILL & OVERLAY CITY PROJECT NO. 25-02 ITEM MNDOT CONTRACT UNIT QTY. TO NO.NO.ITEM DESCRIPTION UNIT QTY. PRICE DATE EXTENSION 1 2021.501 MOBILIZATION LS 1.24 20,000.00$ 1.24 24,800.00$ 2 2232.504 MILL BITUMINOUS SURFACE (1.5")SY 66460 2.00$ 67270 134,540.00$ 3 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GA 3460 1.00$ 3505 3,505.00$ 4 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B)TN 6170 68.10$ 6203 422,424.30$ 5 2506.602 ADJUST FRAME AND RING CASTING EA 10 1,000.00$ 10 10,000.00$ 6 2563.601 TRAFFIC CONTROL LS 1.24 3,500.00$ 1.24 4,340.00$ TOTAL BID SCHEDULE:599,609.30$ Page 266 of 403 Page 267 of 403 CITY OF FARMINGTON PROJECT 25-02 2025 MILL & OVERLAY CHANGE ORDER NO. 2 MCNAMARA CONTRACTING, INC. CONTRACT FINAL AMOUNT CONTRACT CONTRACT ITEM UNIT QUANTITY QUANTITY DIFFERENCE UNIT PRICE TO DATE AMOUNT NET CHANGE 1 2021.501 MOBILIZATION LUMP SUM 1.24 1.24 0.00 20,000.00$ 24,800.00$ 24,800.00$ -$ 2 2232.504 MILL BITUMINOUS SURFACE (1.5")SQ YD 66,460 67,270 810.00 2.00$ 134,540.00$ 132,920.00$ 1,620.00$ 3 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GA 3,460 3,505 45.00 1.00$ 3,505.00$ 3,460.00$ 45.00$ 4 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C)TON 6,170 6,203 33.00 68.10$ 422,424.30$ 420,177.00$ 2,247.30$ 5 2506.602 ADJUST FRAME AND RING CASTING EACH 10 10 0.00 1,000.00$ 10,000.00$ 10,000.00$ -$ 6 2563.601 TRAFFIC CONTROL LUMP SUM 1.24 1.24 0.00 3,500.00$ 4,340.00$ 4,340.00$ -$ TOTAL COMPENSATING CHANGE ORDER NO. 2 599,609.30$ 595,697.00$ 3,912.30$ Pa g e 2 6 8 o f 4 0 3 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: 2025 Tree City USA Recertification Meeting: Regular Council - Dec 15 2025 INTRODUCTION: For the past 34 years, the City of Farmington has been recognized as a Tree City USA community through the Arbor Day Foundation. DISCUSSION: The four standards that must be met to qualify as a Tree City include:  A Tree Board or Department  A Public Tree Care Ordinance  Annual Expenditure of $2 per capita on Community Tree Care Activities  An Arbor Day Observance and Proclamation The City of Farmington meets the above standards and is requesting authorization to apply for 2025 Tree City USA recertification. A copy of the online application form and supporting documents are attached. ACTION REQUESTED: Approve the City of Farmington application for 2025 Tree City USA recertification. ATTACHMENTS: 2025 Tree City USA signature page 2025 Tree City USA application pages Arbor Day Proclamation 2025 signed Tree City Tree Code Sections Page 269 of 403 2025 Tree City USA Application for Certification The Tree City USA award is in recognition of work completed by the community during the 2025 calendar year. PRIMARY CONTACT INFORMATION Contact Name: Ben Humlie Email: Bhumlie@farmingtonmn.gov Phone: +16512806842 Address: 430 Third St. Farmington, Minnesota 55024 Farmington COMMUNITY INFORMATION Select which best describes your community: Community has a Department Chair or City Manager Ordinance Date: 04/01/2019 Ordinance Uploaded Per-capita Expenditure $19.92 Arbor Day Date 04/25/2025 Arbor Day Proclamation Uploaded As Mayor or Equivalent of the Community of Farmington Mayor or Equivalent Signature Title Date Application Certification (to be Completed by the State Forester) The above-named community has made formal application to this office. I am pleased to advise you that we reviewed the application and have concluded that, based on the information contained herein, said community is eligible to be certified as a Tree City USA community, for the 2025 calendar year, having in my opinion met the standards required for recognition. State Forester Signature Title Date Farmington Tree City USA 2025 Joshua Hoyt, Mayor 12-15-2025 Page 270 of 403 Page 271 of 403 The natural resources program is designed to prescribe various levels of maintenance to City boulevard trees located within City boulevards. (A) Planting Requirements: The City will review all planting of trees and shrubs within "City boulevards", defined as the area between property lines on either side of all streets, avenues, or ways within the City. Page 272 of 403 (B) Replacement Of Trees: 1. The City shall be responsible for removing existing boulevard trees that have died, are dying, or sustained severe damage. The City shall replace trees on designated boulevard tree routes as requested by the property owner and where deemed feasible by the tree inspector. 2. The owner of any lot of record may, at his or her own risk, replace a dead boulevard tree in the front yard of the home outside of side yard drainage and utility easements at eight feet (8') from the property line in front yard drainage and utility easements. (C) Trimming Requirements: The City will be responsible for all trimming of boulevard trees. As these trees are on City property, and are essentially and legally City property, they must be maintained by the City to ensure that they are properly trimmed for structural integrity and disease control measures. (D) Responsibility For Maintenance Of Trees: 1. The City will inspect and trim public trees, excluding passive park and natural areas. 2. The homeowner shall be responsible for trimming lot frontage trees or any other trees on private property or planted by the homeowner. (E) Height Standards: Trimming height standards must maintain a ten foot (10') clearance above any walkway and fourteen feet (14') above the roadway. These requirements provide clearance for walkers, snow removal equipment and solid waste vehicles. (F) Brush From Pruning: The City will not collect any brush resulting from pruning or removal of trees or brush from private property. (G) Emergency Collection Of Brush: An emergency brush situation would occur when the public safety officer declares one to exist. Then and only then will the City collect brush generated by residents on private property, as a onetime emergency service. (H) Tree Topping: It shall be unlawful as a normal practice for any person to top any street tree, park tree or other tree on public property except as allowed in section 8-6-10 of this Code. "Topping" is defined as the severe cutting back of limbs to stubs larger than three inches (3") in diameter within the tree's crown to such a degree so as to remove the normal canopy and disfigure the tree. Trees severely damaged by storms or other causes, or certain trees under utility wires or other obstructions where other pruning practices are impractical may be exempted from this subsection at the determination of the Natural Resources Division. Page 273 of 403 (I) Pruning, Corner Clearance: Prune branches so that such branches shall not obstruct the view of any street intersection and so that there shall be a clear space (subsection E of this section) above the surface of the street or sidewalk. Said owners shall remove all dead, diseased or dangerous trees, or broken or decayed limbs that constitute a menace to the safety of the public. The City shall have the right to prune any tree or shrub on private property when it interferes with the proper spread of light along the street from a streetlight or interferes with visibility of any traffic control device or sign. (Ord. 019-745, 4-1-2019) Page 274 of 403 Page 275 of 403 Page 276 of 403 CITY OF FARMINGTOIN PROCLAMATION ARBOR DAY WHEREAS, the health and longevity of Minnesota's trees and forests are being affected by increased pressure from pests and diseases, changing temperature and precipitation, and other extreme weather events due to climate change; and WHEREAS, Arbor Day provides people in Minnesota the opportunity to celebrate the importance of trees and forests to our economy, culture,history, and future of the state; and WHEREAS, Minnesota's forests are at risk from invasive species, such as emerald ash borer, that impact carbon storage, habitat, and air and water quality; and WHEREAS, trees are of great value as they provide clean air and water, shade and energy savings, wildlife habitat, recreational opportunities, wood products, and jobs while capturing and storing carbon from the atmosphere, thereby offsetting greenhouse gas emissions; and WHEREAS, trees that are resilient to pests, diseases, and the impacts of climate change can live longer, thereby capturing and storing carbon from the atmosphere and offsetting greenhouse gas emissions; and WHEREAS,properly planting and caring for a diverse mix of trees makes community forests more resilient by minimizing the impacts of diseases, insects, and other stressors such as climate change and providing long-term community and environmental benefits; and WHEREAS, a healthy, resilient tree canopy decreases summertime temperatures in neighborhoods, enhances property values, improves air quality, and reduces stormwater runoff, and WHEREAS, thoughtfully choosing, planting, and caring for a diverse mix of trees now supports resilient communities into the future. NOW, THEREFORE, I, Joshua Hoyt, Mayor, on behalf of the Farmington City Council, do hereby proclaim Friday, April 25, 2025 as Arbor Day and the month of May 2025 as Arbor Month in Farmington. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Farmington, Minnesota, to be affixed on this 21 t day of April 2025. JQAua Hoyt, Aayor Page 277 of 403 7-6-1: PURPOSE AND INTENT: The purpose and intent of this chapter is to promote the health and protection of trees within the City. (Ord. 019-745, 4-1-2019) 7-6-2: DEFINITIONS: HAZARDOUS TREE: Any tree in which has structural defects in the roots, stem, or branches that may cause the tree or tree part to fail, and such failure may cause property damage or personal injury. NUISANCE TREE: The following shall constitute a public nuisance at the recommendation of the tree inspector: Elm trees (trees of genus Ulmus) infected with the fungus known as the Dutch elm disease (Ophiostoma ulmi) or which harbors any of the elm bark beetles Scolytus multistriatus or Hylurgopinus rufipes; Red oak tree (trees of genus Quercus) or part thereof infected to any degree with the oak wilt fungus (Ceratocystis fagacearum); Ash tree, or any part thereof, harboring or infested with emerald ash borer beetles or larvae or eggs thereof (Agrilus planipennis); Any dead elm, red oak or ash tree or part thereof, including logs, branches, stumps, firewood or other elm, oak or ash tree material from which the bark has not been removed or sprayed with an effective elm bark beetle insecticide, oak wilt fungus deterrent or emerald ash borer insecticide. PRIVATE TREE: Any tree planted on private property within the City, planted without permission on City property, or within easements. Private trees are owned and maintained by the property owner. The City may remove any tree on public property or within an easement as needed to complete work. PUBLIC TREE: A tree in which is planted on City property by an employee of the City or designated person. Also includes trees accepted as a donation from private residents to be planted on City property. Public trees are owned and maintained by the City. Any tree found planted on public property that was not planted by the City or accepted as a donation will not be maintained by the City. (Ord. 019-745, 4-1-2019) 7-6-3: ENFORCING OFFICER: The tree inspector shall perform the duties set forth in this chapter and shall enforce the provisions of this chapter. He may have such assistance as the City Council shall from time to time provide for. (Ord. 019-745, 4-1-2019) Page 278 of 403 7-6-4: TREE MAINTENANCE: The natural resources program is designed to prescribe various levels of maintenance to City boulevard trees located within City boulevards. (A) Planting Requirements: The City will review all planting of trees and shrubs within "City boulevards", defined as the area between property lines on either side of all streets, avenues, or ways within the City. (B) Replacement Of Trees: 1. The City shall be responsible for removing existing boulevard trees that have died, are dying, or sustained severe damage. The City shall replace trees on designated boulevard tree routes as requested by the property owner and where deemed feasible by the tree inspector. 2. The owner of any lot of record may, at his or her own risk, replace a dead boulevard tree in the front yard of the home outside of side yard drainage and utility easements at eight feet (8') from the property line in front yard drainage and utility easements. (C) Trimming Requirements: The City will be responsible for all trimming of boulevard trees. As these trees are on City property, and are essentially and legally City property, they must be maintained by the City to ensure that they are properly trimmed for structural integrity and disease control measures. (D) Responsibility For Maintenance Of Trees: 1. The City will inspect and trim public trees, excluding passive park and natural areas. 2. The homeowner shall be responsible for trimming lot frontage trees or any other trees on private property or planted by the homeowner. (E) Height Standards: Trimming height standards must maintain a ten foot (10') clearance above any walkway and fourteen feet (14') above the roadway. These requirements provide clearance for walkers, snow removal equipment and solid waste vehicles. (F) Brush From Pruning: The City will not collect any brush resulting from pruning or removal of trees or brush from private property. (G) Emergency Collection Of Brush: An emergency brush situation would occur when the public safety officer declares one to exist. Then and only then will the City collect brush generated by residents on private property, as a onetime emergency service. (H) Tree Topping: It shall be unlawful as a normal practice for any person to top any street tree, park tree or other tree on public property except as allowed in section 8-6-10 of this Code. "Topping" is defined as the severe cutting back of limbs to stubs larger than three inches (3") in diameter within the tree's crown to such a degree so as to remove the normal canopy and disfigure the tree. Trees severely damaged by storms or other causes, or Page 279 of 403 certain trees under utility wires or other obstructions where other pruning practices are impractical may be exempted from this subsection at the determination of the Natural Resources Division. (I) Pruning, Corner Clearance: Prune branches so that such branches shall not obstruct the view of any street intersection and so that there shall be a clear space (subsection E of this section) above the surface of the street or sidewalk. Said owners shall remove all dead, diseased or dangerous trees, or broken or decayed limbs that constitute a menace to the safety of the public. The City shall have the right to prune any tree or shrub on private property when it interferes with the proper spread of light along the street from a streetlight or interferes with visibility of any traffic control device or sign. (Ord. 019-745, 4-1-2019) 10-6-10: LANDSCAPING: (A) Purpose: The purpose of this landscaping regulation is: 1. To provide vegetation to enhance the architecture of structures and soften and enhance the visual impact of buildings and paved areas. 2. To minimize environmental effects of a development on a particular site and surrounding area by providing shade, erosion control, air purification, groundwater recharge, oxygen regeneration and noise, glare, and heat abatement. 3. To protect and preserve the appearance, character, and value of property and thereby promote the general welfare of the city. 4. To buffer conflicting land uses and enhance the quality and appearance of the entire site. (B) Landscape Plan Requirements: Plans for required landscaping in the B-1, B-2, B-3, SSMU, MUCI, MUCR, and I districts and for multi-family dwellings shall be submitted to the planner for approval before any permits are issued. The plan shall be based on accurate final site plans and consist of a planting plan and exterior lighting plan. A registered landscape architect, registered architect, certified arborist, horticulturist or landscape designer shall prepare the plan. (C) Landscape Plan Contents: A landscape plan shall include the following information: 1. North point and graphic scale, not less than one inch (1") to one hundred feet (100'). 2. The name of the project; developer; owner; and the person who prepared the plan, with their professional designation; and the date and revision dates of the plan. 3. Accurate final grades at two foot (2') contour intervals. 4. The location and dimensions of all existing and proposed structures, parking lots and drives, curbs, sidewalks, refuse disposal areas, fences, storm drainage systems, freestanding electrical equipment, recreational facilities and other freestanding structural features as determined necessary by the city. Page 280 of 403 5. The location, size, and type of all overhead, at grade, and underground utilities and structures with proper notation, where appropriate, as to any safety hazards to avoid during landscape installation. 6. The location, type, sizes and quantity of all proposed landscape materials shall be delineated on the plan. Proposed plant material shall be shown at maturity and called out on plan by common name or appropriate key. 7. All plans shall be accompanied by a list or schedule of proposed landscape material, including common and botanical name, the quantity of proposed plants and trees, their height, caliper or gallon size and any requirements during installation. 8. Location of hose connections and other watering sources including the location of irrigation systems. 9. Any existing vegetation proposed to be saved shall be identified by name, quantity and size. Methods of protecting the vegetation must be illustrated and explained. Any existing trees, twelve inch (12") diameter or larger measured at four and one-half feet (41/2') above ground that are proposed for removal, must be included on the plan. 10. Water permeability test results are required to be shown on the landscape plan. See subsection (E)2 of this section for testing techniques. (D) General Landscaping: 1. Landscaping Required: All areas not covered by buildings, paved areas, or other acceptable improvements shall be finish graded and installed with turf grass or other acceptable plant material. Any outdoor storage area shall be surfaced to control dust. 2. Developed Uses: In all residential, business and industrial districts, except in B-2, developed uses shall provide a landscaped yard along all public streets. This yard shall be free from structures, storage and off street parking, except for driveways, and shall be at least ten feet (10') in depth. 3. Business Uses: Where lots or parcels in any nonresidential zoning district are within one hundred feet (100') of a residential zoning district (R-1, R-2, R-3, and R-5) a landscaped yard ten feet (10') in width shall be installed; the required one hundred percent (100%) screening (plant material, fence, etc.), as described in Sec. 10-6-9, shall be installed within the landscaped yard. 4. Industrial Uses: (a) Where lots or parcels in any nonresidential zoning district are within one hundred feet (100') of a residential zoning district (R-1. R-2. R-3. and R-5) a landscaped yard twenty-five feet (25') in width shall be installed; the required one hundred percent (100%) screening (plant material, fence, etc.). as described in Sec. 10-6-9. shall be installed within the landscaped yard. (b) All open spaces shall be dustproofed. surfaced, landscaped, rockscaped or devoted to lawns. Page 281 of 403 (c) Not less than two-thirds (2/3) of the reguired building setback area from any dedicated street shall be landscaped with lawns, trees, shrubs and walkways. (d) Landscaping shall be installed within ninety (90) days of occupancy or substantial completion of building, whichever occurs first, weather permitting. 5. High Density: High density residential developments which range from seven (7) and sixty (60) units per acre shall include at least twenty percent (20%) of the parcel as landscaped open space and ten percent (10%) of the parcel must be developed for private recreation and/or common open space. 6. New Construction: New business construction in the B-1 limited business district shall maintain a minimum of ten percent (10%) of the site area as landscaped open space devoted to pedestrian use. 7. Off Street Parking: Any off street parking lot containing more than six (6) parking spaces shall be landscaped along the perimeter of the parking lot as follows: (a) Number of Plant Materials: One tree and three (3) shrubs for every forty feet (40') of parking lot perimeter installed as close to forty feet (40') as possible along the parking lot frontage, allowing for utilities and intersection visibility requirements, in order to shade and enhance the appearance of the parking lot. Shrub plantings should be planted in groups of three (3) or more and installed to visually buffer the parking lot and roadway. (b) Minimum Landscape Area: A continuous nonpaved area at least ten feet (10') in width, shall be located between the edge of the parking lot and the property line. (c) Plant Species: Large canopy trees should be installed to provide shade for parking spaces. Evergreen trees should be used to screen parking lots and interior roadways. Visual buffers shall be a maximum of three feet (3') in height at maturity. No plant material or berm may be located so as to obstruct the sight distance of motorists entering or leaving the site. 8. Parking Lots: Any parking lot containing more than twenty (20) parking spaces shall provide landscaping as follows: (a) Number of Plant Materials: A minimum of one tree and three (3) shrubs for every twenty (20) parking spaces is required. Each interior island shall have at least one canopy tree that does not impede vehicular visibility. (b) Location of Interior Islands: A minimum of one interior planting island for every twenty (20) parking spaces is required and shall be dispersed throughout the parking lot with the final layout design subject to review by the community development department. (c) Interior Planting Island: The planting island shall have a minimum width of eight feet (8'), a maximum length of sixteen feet (16'), and a minimum area of one hundred twenty eight (128) square feet. A minimum of seventy percent (70%) of every interior planting island shall be planted with live plant material, such as trees, shrubs, ground cover, or turf grass. The shrubs and ground cover shall be a maximum height of three feet Page 282 of 403 (3') at maturity. The remaining area of the interior planting island shall be covered with an organic mulch. (d) Location of Conduits: In cases where lighting conduits are installed within the interior planting islands, the conduits shall be located along the edge of the curb and not through the middle of the island in order to allow for the installation of plant material. (e) End Islands of Parking Aisles: The end islands of all parking aisles and corners must be a minimum width of eight feet (8') and a maximum length of sixteen feet (16') for a single parking aisle or thirty two feet (32') for double parking aisles. The end islands shall be landscaped as required above. (f) Concrete Curbing: Concrete curbing is required for parking islands within the parking lot area. (g) Suggested Location of Interior Islands for Safety: Parking lots shall be designed to promote safety for automobile drivers and pedestrians. In designing parking spaces, the driving aisles should be aligned toward the major destination as permitted by topography. This allows for pedestrian traffic to move through the aisles instead of crossing parking bays. One solution to quality parking is to locate a planting island between parked cars and install a sidewalk for easy access to the major destination as permitted by topography. Plantings may be located along the sidewalk to promote an aesthetic approach toward the building. (E) Planting Requirements: 1. Specifications: The minimum planting sizes for all plant material is the following: (a) Evergreen trees: Six feet (6') in height as specified by the American Association of Nurserymen, except for the true dwarf varieties. (b) Ground cover plants: Crowns, plugs, containers, in a number as appropriate by species to provide fifty percent (50%) surface coverage after one growing season. The species must provide seventy five percent (75%) to one hundred percent (100%) surface coverage after two (2) growing seasons. (c) Medium and large deciduous shade trees: Two inch (2") caliper, as measured six inches (6") above the ground as specified by the American Association Of Nurserymen. (d) Shrubs (deciduous and evergreen, including spreader and globe tree forms): Twelve inches (12") to eighteen inches (18") in height. (e) Small deciduous or ornamental trees: Minimum caliper of one and one-half inches (11/2") as specified by the American Association of Nurserymen, except for the true dwarf varieties. (f) Sod: As required to provide coverage and soil stabilization. Sod is required in the street side yard or front yard and seeding may be planted within other areas of the yard. Page 283 of 403 (g) Turf and native grass: Seeding as appropriate to provide complete coverage within the first growing season. 2. Soil Specifications: The landscape plan must contain results of a water permeability test. A water permeability test is required in order to determine the type of soil the plant material is planted in. This requires a sharp shooter spade dug eighteen inches (18") into the ground. Fill the hole with water and if after eighteen (18) hours the hole still retains the water, the soil is determined to be too poor for planting. 3. Poor Soil Remedies: If the soil is determined to be too poor for planting, the following two (2) possible remedies are recommended. The first remedy is to install a ten foot (10') wide raised planting bed in order to provide acceptable planting soil. The height of the bed is the amount of soil it takes to cover the root ball of the plant to a level of two inches (2") above the ball. The bed must be covered with four inches (4") of mulch to provide for moisture retention. A second remedy is to excavate the soil to the depth of the root ball, allowing the root ball to rest on the clay soil. Excavate an area five (5) times the size of the root ball and replace the soil with quality planting soil. This will allow the tree roots to spread into adequate soil and provide an established root system before spreading into the poorer soil. (F) Lot Frontage Tree and Boulevard Tree Species: 1. Prohibited Species: (a) In no cases shall prohibited species be planted as boulevard trees. Prohibited species are defined as the following trees: Ash species Box elder Evergreens Ginkgo (female only) Nondisease resistant elm species Nonhybrid cottonwood species Silver maple (b) In no cases shall prohibited species be planted as lot frontage trees. Prohibited species are defined as the following trees: Ash species Box elder Nondisease resistant elm species Nonhybrid cottonwood species Page 284 of 403 Silver maple 2. Landscape Plan: Developers of new developments must submit a landscape plan to the planning division. The planning division will be responsible for approving appropriate lot frontage and boulevard tree plantings. The lot frontage trees are required in the front yards of lots in new developments. Boulevard trees in new developments shall only be installed on city approved boulevard tree routes. The only exception would be if an agreement is made with a homeowners' association or other such organization where the responsibility to maintain the trees is that of the named organization in perpetuity. (a) Spacing for Lot Frontage and Boulevard Trees: (1) Lot frontage trees in new developments shall be installed on private property in the front yard at a minimum spacing of one tree for every forty feet (40') of lot frontage or one tree per lot if forty feet (40') is not feasible. The developer is responsible for installing the lot frontage trees per the landscape plan as required by the development contract. Special planting designs for lot frontage trees need to be approved by the planning division. (2) Boulevard trees in new developments shall be located on city approved boulevard tree routes and be installed at a minimum spacing of one tree for every forty feet (40') of boulevard frontage or one tree per boulevard frontage if forty feet (40') is not feasible. The developer is responsible for installing the boulevard trees per the landscape plan as required by the development contract. (b) Location for Lot Frontage and Boulevard Trees: (1) Lot frontage trees in new developments shall be planted by the developer per the development contract on private property eight feet (8') from the front property line and shall be installed in a parallel line to the front lot line. (2) Boulevard trees in new developments shall be planted by the developer per the development contract on city approved boulevard tree routes in the center of the city boulevard width between the property line and curb or the sidewalk and curb. The distance trees may be planted from curbs, sidewalks, trails, or pavement shall be no closer than four feet (4'). (c) Distance from Street Corners and Fire Hydrants: No lot frontage tree, boulevard tree, replacement tree, landscape material or fences shall be located within the triangle of visibility, which is the area within a triangle created by measuring from a point on the curb or edge of the street closest to the center of the intersection, down the front curb lines or edge or intersecting streets thirty feet (30'), and connecting their end points with a straight line. No lot frontage tree, boulevard tree, or replacement tree shall be planted closer than ten feet (10') from any fire hydrant. (d) Utilities: No lot frontage tree, boulevard tree, or replacement tree may be planted within ten (10) lateral feet of any underground water line or sewer line (sanitary or storm) and two feet (2') from any other underground utility. Gopher State One shall be called to request locations of utilities. Page 285 of 403 (G) Tree Maintenance: 1. The natural resources program is designed to prescribe various levels of maintenance to city boulevard trees located within city boulevards. (a) Planting Requirements: The natural resources division will review all planting of trees and shrubs within "city boulevards", defined as the area between property lines on either side of all streets, avenues, or ways within the city. (b) Replacement of Trees: (1) The city shall be responsible for removing existing boulevard trees that have died, are dying, or sustained severe damage. The city shall replace trees on designated boulevard tree routes. (2) The owner of any lot of record may, at his or her own risk, replace a dead boulevard tree in the front yard of the home outside of side yard drainage and utility easements at eight feet (8') from the property line in front yard drainage and utility easements. (c) Trimming Requirements: The city will be responsible for all trimming of boulevard trees. As these trees are on city property, and are essentially and legally city property, they must be maintained by the city to ensure that they are properly trimmed for structural integrity and disease control measures. (d) Responsibility for Maintenance of Trees: (1) The city will inspect and trim boulevard trees. (2) The homeowner shall be responsible for trimming lot frontage trees or any other trees on private property. (e) Height Standards: Trimming height standards must maintain a ten foot (10') clearance above any walkway and fourteen feet (14') above the roadway. These requirements provide clearance for walkers, snow removal equipment and solid waste vehicles. (f) Brush from Pruning: The city will not collect any brush resulting from pruning or removal of trees or brush from private property. (g) Emergency Collection of Brush: An emergency brush situation would occur when the public safety officer declares one to exist. Then and only then will the city collect brush generated by residents on private property, as a onetime emergency service. (H) Tree Topping: 1. It shall be unlawful as a normal practice for any person to top any street tree, park tree or other tree on public property except as allowed in section 8-6-10 of this code. "Topping" is defined as the severe cutting back of limbs to stubs larger than three inches (3") in diameter within the tree's crown to such a degree so as to remove the normal canopy and disfigure the tree. Trees severely damaged by storms or other causes, or Page 286 of 403 certain trees under utility wires or other obstructions where other pruning practices are impractical may be exempted from this subsection at the determination of the natural resources division. (I) Pruning, Corner Clearance: 1. Prune branches so that such branches shall not obstruct the view of any street intersection and so that there shall be a clear space of ten feet (10') above the surface of the street or sidewalk. Said owners shall remove all dead, diseased or dangerous trees, or broken or decayed limbs that constitute a menace to the safety of the public. The city shall have the right to prune any tree or shrub on private property when it interferes with the proper spread of light along the street from a streetlight or interferes with visibility of any traffic control device or sign. (J) Dead or Diseased Tree Removal on Private Property: 1. The city shall have the right to cause the removal of any dead or diseased trees on private property within the city in accordance with title 7, chapter 6 of this code when such trees constitute a hazard to life and property, or harbor insects or disease which constitute a potential threat to other trees in the city. The natural resources division will notify, in writing, the owners of such trees. Removal shall be done by said owners at their own expense within sixty (60) days after the date of service of notice. In the event of failure of owners to comply with such provisions, the city shall have the authority to remove such trees and charge the cost of removal on the owners' property tax notices. (K) Removal of Stumps: 1. All stumps of street and park trees shall be removed below the surface of the ground so that the top of the stump shall not project above the surface of the ground. (L) Tree Protection in Construction Zones: 1. Specifications: Existing trees and vegetation that are to be saved shall be protected from all construction activities, including earthwork operations, movement and storage of equipment, and materials and dumping of toxic materials. A minimum protection zone shall be established by the installation of temporary fencing around existing vegetation to be preserved, placing the fencing no closer to the trees than their drip lines, and this information shown and noted on the plans. Protective fencing shall be maintained throughout the construction period. Alternative protection measures may be approved by the zoning officer. Construction details which indicate special techniques that will be employed to save trees are required for all existing trees for which credit is desired. Existing trees will be counted as fulfilling the landscaping requirements of this section. Trees counted shall be all existing deciduous trees with a trunk size of four inches (4") or larger, measured at four and one-half feet (41/2') above the ground and all existing evergreen trees measuring five (5) vertical feet or more in height. 2. Replacement: If any of the trees required to be retained or trees planted as part of the landscaping plan should die within a period of two (2) years after completion of the activities associated with construction of the site, the owner of the property must replace Page 287 of 403 the trees within six (6) months at a ratio of one to one (1:1) with an approved tree having a minimum diameter of two inches (2") measured at a point six inches (6") above the natural grade. Shrubbery or other plantings which die within two (2) years of completion of the activities shall be replaced in kind within six (6) months. (M) Overhead Utility Line Planting Requirements: 1. Location: Overhead utility lines must be located on the landscape plan. In order to allow for maintenance of the lines, if an overhead utility line is located in the rear yard along the property line, the buffer plantings required in the buffer yard shall be installed following guidelines set below. If the overhead utility line is located in the rear yard, but five feet (5') to ten feet (10') from the property line, the screening and buffer yard plantings shall be installed along the property line with city staff approval. 2. Species: The following guidelines must be considered when planting near overhead utility lines. Considerations should be given to soil conditions, drainage, exposure, growth patterns, and local experience when selecting plant materials. Type Height Where Planted Shrubs Maximum of 15 feet Under overhead lines Small trees Over 15 feet, but under 30 feet At least 15 feet from overhead utility lines Medium trees 30 - 70 feet At least 35 feet from overhead utility lines Large trees Over 70 feet At least 45 feet from overhead utility lines (N) Landscape Guarantee: 1. Guarantee: All new plantings shall be guaranteed for two (2) full years from the time planting has been completed. Plants not alive at the end of the guarantee period shall be replaced. 2. Surety: Prior to approval of the landscape plan, the applicant shall submit surety acceptable to the city administrator in the amount of the established costs of complying with the plan. The aforesaid surety shall be provided for guaranteeing completion and compliance with the plan. Page 288 of 403 3. Completion or Bond: A certificate of occupancy shall not be issued until either the landscaping is completed or a bond has been filed. (Ord. 016-716, 9-6-2016; amd. Ord. 021-761, 8-16-2021) 10-6-11: WOODLAND AND TREE PRESERVATION: (A) Intent: It is the intent of the city of Farmington to protect, preserve and enhance the natural environment of Farmington, to encourage a resourceful and prudent approach to the development of wooded areas, and to retain, as far as practicable, substantial existing tree cover. The city recognizes the value of trees and woodlands for improving air quality, protection against wind and water erosion, shade, energy conservation, wildlife habitat, scenic beauty, and protecting the integrity of the natural environment. (B) Definitions: Unless specifically defined below, words or phrases used in this section shall be interpreted so as to give them the same meaning as they have in common usage and to give this section its most reasonable application. COMMON TREE: Includes ash, aspen, box elder, cottonwood, elm, hackberry, locust, poplar, silver maple, willow, and any other tree species not defined as a "hardwood deciduous tree" or a "coniferous/evergreen tree". CONIFEROUS/EVERGREEN TREE: A woody plant, which, at maturity, is at least twelve feet (12') or more in height and has foliage on the outermost portion of the branches year round. Tamaracks (larch) are included as a coniferous tree species. CONSTRUCTION ACTIVITY: A disturbance to the land that results in a change in the topography, existing soil cover (both vegetated and nonvegetated), or the existing soil topography that may result in accelerated stormwater runoff, leading to soil erosion and movement of sediment into surface waters or drainage systems. Examples of construction activity may include clearing, grading, filling, excavating, building construction and landscaping. CONSTRUCTION DAMAGE: Any action such as filling, scraping, trenching or compacting the soil around trees or wounding trees in such a manner that it may result in the eventual death of the tree. CRITICAL ROOT ZONE: An imaginary circle surrounding the tree trunk with a radius distance of one foot (1') per one inch (1") of tree diameter, e.g., a twenty inch (20") diameter tree has a critical root zone with a radius of twenty feet (20'). DECIDUOUS TREE: A woody plant which, at maturity, is at least fifteen feet (15') or more in height, has a defined crown, and sheds leaves annually. DIAMETER: The diameter of the main stem of the tree at a point four and one-half feet (4.5') above the ground. DRIP LINE: The farthest distance away from the trunk of a tree that rain or dew will fall directly to the ground from the leaves or the branches of the tree. Page 289 of 403 HARDWOOD DECIDUOUS TREE: Includes birch, basswood, black cherry, catalpa, hickory, ironwood, hard maples, oak and walnut. INVASIVE TREE SPECIES: A tree species that is nonnative to the ecosystem and whose introduction causes economic or environmental harm. Invasive tree species include, but are not limited to, common buckthorn (Rhamnus cathartica), glossy buckthorn (Rhamnus frangula), tartarian honeysuckle (Lonicera tatarica), amur maple (Acer ginnala), and Siberian elm (Ulmus pumila). LANDSCAPING: Plantings such as trees, grass and shrubs. NUISANCE TREE: 1. Any living or standing tree or part thereof infected to any degree with a shade tree disease or shade tree pest. 2. Any logs, stumps, branches, firewood, or other part of dead or dying tree(s) infected with a shade tree disease or shade tree pest unless properly treated under the direction of the city forester-tree inspector. 3. Any standing dead trees or limbs which may threaten human health or property. SHADE TREE DISEASE: Includes Dutch elm disease (Ophiostoma ulmi), oak wilt (Ceratocystis fagacearum), or any other tree disease of epidemic nature. SHADE TREE PEST: Includes emerald ash borer (Agrilus planipenis), European elm bark beetle (Scolytus multistrialus), native elm bark beetle (Hylurgopinus rufipes) or any other shade tree pest with potential to cause widespread damage. SIGNIFICANT TREE: A healthy tree measuring a minimum of six inches (6") in diameter for hardwood deciduous trees, eight inches (8") in diameter for coniferous/evergreen trees, or twelve inches (12") in diameter for common trees, as defined in this section. SIGNIFICANT WOODLAND: A treed area of at least fifteen thousand (15,000) square feet or more which includes significant trees. SPECIMEN TREE: A healthy hardwood deciduous tree measuring equal to or greater than thirty inches (30") in diameter. WOODLAND PRESERVATION PLAN: A plan prepared by a certified forester or landscape architect that clearly shows which trees on a site are to be preserved, and what measures will be taken to preserve them. The plan will also include calculations to determine the number of replacement trees required. (C) Applicability: 1. Woodland Preservation Plan: A woodland preservation plan shall be submitted to and approved by the city, and implemented in accord with the plan in connection with any of the following: (a) New development in any zoning district. (b) New building construction in any zoning district. Page 290 of 403 (c) Expansion of any existing commercial, industrial or institutional building where an approved tree preservation plan is not on file with the city. (d) Any project for which a city land disturbance permit is required. (e) Any landscape plan as required by section 10-6-10 of this chapter when significant trees or significant woodlands exist in the proposed construction zone. 2. Woodland Preservation Plan Requirements: The woodland preservation plan shall reflect the developer's best effort to determine the most feasible and practical layout of buildings, parking lots, driveways, streets, storage and other physical features, so that the fewest significant trees and/or smallest area of significant woodland are destroyed or damaged. The woodland preservation plan shall be a separate plan sheet(s) that include the following information: (a) The name and address of the applicant, and status of the applicant with respect to the land. (b) The name, telephone number(s) and address of the person responsible for tree preservation during the course of the development project. (c) Written consent of the owner of the land, if the applicant is not the owner. (d) Location of the property, including a street address and legal description. (e) Boundary lines of the property with accurate dimensions as established by survey. (f) Location of all existing and proposed structures, roads, utilities and driveways on the site. (g) A tree inventory, indicating the size, species, general health, and location of all existing significant trees, specimen trees and significant woodlands located within the area to be developed or within the parcel of record. All significant trees and specimen trees must be tagged in the field for reference on the tree preservation plan. These significant trees should be identified on the plan sheet in both graphic and tabular form. (h) Trees that were planted as part of a commercial business such as a tree farm or nursery do not need to be inventoried on an individual basis. A general description of the trees and an outer boundary of the planted area must be provided. The burden of proof shall be on the applicant to provide evidence to support the finding that the trees were planted as part of a commercial business. (i) A listing of the total diameter inches of healthy significant trees inventoried in subsection (C)2(g) of this section. Dead, diseased or dying trees and invasive tree species do not need to be included in the totals. (j) A listing of the total diameter inches of healthy significant trees proposed to be removed, total diameter inches of healthy hardwood deciduous trees to be removed, total Page 291 of 403 diameter inches of healthy coniferous/evergreen trees to be removed, and total diameter inches of common trees to be removed. (k) Outer boundaries and areas (acres) of all contiguous wooded areas or significant woodlands, with a general description of the natural community type or predominant canopy tree species not meeting the significant tree size threshold. (l) Locations of the proposed buildings, structures, or impervious surfaces. (m) Delineation of all areas to be graded and limits of land disturbance, showing one foot (1') or two foot (2') contour intervals. (n) Measures proposed to be implemented to protect significant trees and specimen trees, including required protective measures and any additional protective measures as identified in this section. (o) Size, species, number and location of all replacement trees or woodlands to be planted on the property in accord with the tree replacement schedule. Replacement trees or woodlands shall not include invasive tree species. (p) Signature and qualifications of the person(s) preparing the plan. The plan shall be certified by a forester, ecologist, landscape architect or other qualified professional retained by the applicant. 3. Submission Requirements: The woodland preservation plan shall be submitted with any preliminary plat plan, site plan or landscape plan, as required by the regulations of this code; or incorporated as part of a grading plan and application for any grading permit as required by this code. 4. Implementation: All sites shall be staked, as depicted in the approved tree preservation plan, and the required tree protection fencing shall be installed before land disturbance is to commence. The city shall inspect the construction site prior to the beginning of the land disturbance to ensure that protective fencing and other protective measures are in place. No encroachment, land disturbance, trenching, filling, compaction or change in soil chemistry shall occur within the fenced areas protecting the critical root zone of the trees to be saved. 5. Allowable Tree Removal: Up to thirty percent (30%) of the diameter inches of significant trees on any parcel of land being developed may be removed without replacement requirements. Replacement according to the tree replacement schedule is required when removal exceeds more than thirty percent (30%) of the total significant tree diameter inches. The following types of trees do not need to be included as part of the tally of tree removals: (a) Dead, diseased, or dying trees. (b) Trees that are transplanted from the site to another appropriate area within the city. Page 292 of 403 (c) Trees that were planted as part of a commercial business such as a tree farm or nursery. (d) Invasive tree species. 6. Mitigation: In any development where the allowable tree removal is exceeded, the applicant shall mitigate the tree loss by: (a) Planting replacement trees in appropriate areas within the development in accordance with the tree replacement schedule; or (b) Planting replacement trees on city property under the direction of the parks and recreation director or natural resource specialist; or (c) Paying the city the fee set forth in the fee schedule adopted by city council by ordinance. The payment shall be deposited into an account designated specifically for tree planting. 7. Tree Replacement Calculations: Thirty percent (30%) of the total diameter inches of significant trees on the site may be removed without replacement. The allowable thirty percent (30%) removal is first credited to the common trees removed, then the conifers, and lastly the hardwood species. The following calculation procedure must be used to determine tree placement requirements: (a) Calculate thirty percent (30%) of the total diameter inches of significant trees on the site. This is the allowable tree removal limit, or the number of inches that can be removed without replacement. (b) Subtract the total diameter inches of common tree species that will be removed from the allowable limit. (c) If there are any allowable inches left, subtract the total diameter inches of coniferous/evergreen tree species that will be removed from the remaining allowable inches. (d) If there are any allowable inches left, subtract the total diameter inches of hardwood deciduous tree species that will be removed from the remaining allowable inches. If at any point in the above calculation procedure the number of inches to be removed exceeds the thirty percent (30%) allowable removal limit, the remaining inches of removal above the allowable limit must be replaced according to the tree replacement schedule in subsection (C)8 of this section. 8. Tree Replacement Schedule: Tree removals over the allowable tree removal limit on the parcel shall be replaced according to the following schedule: Page 293 of 403 (a) Common tree species shall be replaced with new trees, at a rate of one-eighth (1/8) the diameter inches lost (i.e., 1 inch diameter of replacement trees for each 8 inches of tree diameter lost). Replacement trees must be a minimum of one inch (1") diameter. (b) Coniferous/evergreen species shall be replaced with new trees, coniferous or deciduous, at a rate of one-fourth (1/4) the diameter inches lost (i.e., 1 inch diameter of replacement trees for each 4 inches of tree diameter lost). Replacement trees must be a minimum of one inch (1") in diameter. Since coniferous species are often sold by height rather than diameter inch, the following conversion formula can be used: Height of replacement coniferous tree/2 = Diameter inches of credit (c) Hardwood deciduous tree species shall be replaced with new hardwood deciduous trees at a rate of one-half (1/2) the diameter inches lost (i.e., 1 inch diameter of replacement trees for each 2 inches of tree diameter lost). Replacement trees must be a minimum of one inch (1") in diameter. 9. Significant Woodland Replacement: All significant woodlands removed must be replaced by the applicant. The number of replacement trees shall be determined by either of the following methods. Either method of replacement may be used when the number of replacement trees required is equal, or the applicant shall utilize the method that yields the greater number of replacement trees: (a) Replacement of significant trees within the significant woodland that are damaged or destroyed, per the tree replacement schedule described in subsection (C)8 of this section. (b) Replacement for every one hundred twenty five (125) square feet of significant woodland damaged or destroyed, or increment thereof, with: (1) One deciduous tree of at least four (4) caliper inches or one coniferous tree at least twelve feet (12') tall; or (2) Two (2) deciduous trees of at least 2.5 caliper inches or two (2) coniferous trees at least six feet (6') tall; or (3) Four (4) deciduous trees of at least 1.5 caliper inches or four (4) coniferous trees at least four feet (4') tall. (c) Trees planted to replace significant woodlands must be arranged in stands to provide a habitat similar to the damaged or destroyed habitat. An appropriate native understory seed mix must be planted along with the replacement trees. 10. Species Requirement: The city must approve all species used for tree replacement. Ornamental trees are not acceptable for use as replacement trees. Where ten (10) or more replacement trees are required, not more than thirty percent (30%) of the replacement trees shall be of the same species. 11. Warranty Requirement: Any replacement tree which is not alive or healthy, as determined by the city, or which subsequently dies due to construction activity within two Page 294 of 403 (2) years after the date of project closure shall be removed by the applicant and replaced with a new healthy tree meeting the same minimum size requirements within eight (8) months of removal. 12. Performance Guarantee: The applicant shall provide the required performance guarantee following preliminary approval of the woodland preservation plan, and prior to any construction and/or grading. The amount of the performance guarantee shall be based on the city's fee schedule. 13. Required Protective Measures: The woodland preservation plan shall identify the measures to be utilized to protect significant trees. The following measures are required to be utilized to protect significant trees: (a) Installation of snow fencing or polyethylene laminate safety netting placed at the drip line or at the perimeter of the critical root zone, whichever is greater, of significant trees, specimen trees, and significant woodlands to be preserved. No grade change, construction activity, or storage of materials shall occur within this fenced area. (b) Identification of any oak trees requiring pruning between April 15 and July 1. Any oak trees so pruned shall be required to have any cut areas sealed with an appropriate nontoxic tree wound sealant. (c) Prevention of change in soil chemistry due to concrete washout and leakage or spillage of toxic materials, such as fuels or paints. (d) Removal of any nuisance trees located in the areas to be preserved. 14. Additional Protective Measures: The following measures to protect significant trees that are intended to be preserved according to the submitted tree preservation plan may be required by the city: (a) Installation of retaining walls or tree wells to preserve trees. (b) Placement of utilities in common trenches outside of the drip line of significant trees, or use of tunneled installation. (c) Use of tree root aeration, fertilization, and/or irrigation systems. (d) Therapeutic pruning. 15. Incentives For Woodland Protection: As an incentive to protect contiguous wooded areas, the city will allow the following: (a) Density Transfer: Density of units that would be allowed in a protected woodland area may be transferred to other areas of the development, in excess of the density limits of the underlying zoning district. In order for the density transfer to be approved, the protected woodland must be an easement dedicated to the city. (b) Unit Bonus: For each acre of wooded area preserved and dedicated to the city over and above the normal ten percent (10%) park land dedication, the developer will be allowed an additional unit above the original unit allocation. Page 295 of 403 (c) Tree Bank Areas: Developers that own parcels without trees may dedicate appropriate areas of their plats as "tree bank" areas. These areas would be available to accept trees planted as mitigation for tree removals from other sites. For each acre of "tree bank" area permanently dedicated to the city over and above the normal park land dedication, the developer will be allowed an additional unit above the original unit allocation. The dedication may include establishment of a fund for maintenance of the tree bank, based on the recommendation of the park and recreation director or the natural resource specialist. The areas proposed to be dedicated to a tree bank must be consistent with the city's comprehensive plan provisions for greenway opportunities, park plans, etc., or must be adjacent to or provide an enhancement to existing park facilities. Property dedicated must be usable upland (not wetlands, ponds or utility easements, etc.). The city retains the right to determine whether or not it will accept the property proposed to be dedicated for a tree bank. 16. Compliance With The Woodland Protection Plan: The applicant shall implement the woodland preservation plan prior to and during any construction. The woodland protection measures shall remain in place until all land disturbance and construction activity is terminated or until a request to remove the woodland and tree protection measures is made to, and approved by, the city. (a) No significant trees shall be removed until a woodland preservation plan is approved and except in accordance with the approved tree preservation plan as approved by the city. If a significant tree(s) intended to be preserved is removed without permission of the city or damaged so that it is in a state of decline within one year from the date of project closure, a cash mitigation, calculated per diameter inch of the removed/destroyed tree in the amount set forth in the city fee schedule, shall be remitted to the city. (b) The city shall have the right to inspect the development and/or building site in order to determine compliance with the approved woodland preservation plan. The city shall determine whether compliance with the woodland preservation plan has been met. 17. Existing Developed Commercial Properties: (a) Trees that are removed that were part of an approved landscape plan must be replaced in accordance with the original landscaping plan, unless city approval is obtained for an alternative landscape plan. (b) Trees that are removed that were part of a designated woodland preservation area must be replaced in accordance with the tree replacement requirements outlined in this section. The thirty percent (30%) allowable tree removal limit does not apply in these situations. 18. Exceptions: (a) Exception Standards: Notwithstanding the city's desire to accomplish the tree protection goals outlined in this section, there may be instances where these goals are in conflict with other city objectives. These conflicts are most likely to occur on small, heavily Page 296 of 403 wooded parcels. At the discretion of the city council, exceptions may be granted if all of the following conditions exist: (1) The subject parcel is five (5) acres in size or less. (2) It is not feasible to combine the subject parcel with adjacent parcels that could use the parcel as required green space. (3) Strict adherence to the requirements of this section would prevent reasonable development that is consistent with the comprehensive plan and desirable to the city on the parcel. (4) The exception requested is the minimum needed to accomplish the desired development. (b) Exception Provisions: If an exception is granted, relief from the requirements of this section may take the form of reduced mitigation requirements, greater allowable tree removal, higher thresholds for determining significant trees or any combination of the above. The city council will approve the form of relief that best balances the objectives of the city and tree preservation. (Ord. 011-634, 5-16-2011) Page 297 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: 2026 Dakota County Community Waste Abatement Grant Program Meeting: Regular Council - Dec 15 2025 INTRODUCTION: Each year, the City receives funding from Dakota County to assist with the promotion, activities, and administration of the Community Waste Abatement Grant Program, formerly known as the Community Funding Grant and JPA. The agreement will allow Farmington to continue providing solid waste and recycling coordinated services for the cities via a Solid Waste and Recycling Coordinator. A similar agreement was approved in preceding years. DISCUSSION: Currently, the administration of this grant is the responsibility of Violet Penman, Solid Waste and Recycling Coordinator, who is an employee of Rosemount but administers the program to the Cities of Hastings, Farmington, and Rosemount. Program funding is used to support a broad scope of waste and recycling activities including the mattress/box spring drop-off and document shred events, the pumpkin collection, various swaps, holiday light collections, etc. The grant administration activities are described in detail in the Agreement and Dakota County Waste Abatement Community Grant Program Exhibit 1 (Guidelines) and Exhibit 2 (Application). BUDGET IMPACT: The total expected grant dollars for reimbursement in 2026 is $121,778.00; this accounts for funding allocated to the cities of Hastings ($33,538.00), Farmington ($32,624.00), and Rosemount ($55,616.00). The City of Rosemount shall act as the fiscal agent for the Cities and is authorized to pay program expenses and receive reimbursements. Thus, the City of Farmington will have minimal interaction with program expenses and reimbursements. Dakota County requires two reports and reimbursement requests in July 2026 and January 2027. The expected 2026 cost of $32,624 is a reduction of about 8.6% from 2025. ACTION REQUESTED: Authorize the submittal of the 2026 Dakota County Community Waste Abatement Grant Program Agreement. Page 298 of 403 ATTACHMENTS: KS25-693 DCA23505 WASTE ABATEMENT FM Page 299 of 403 Dakota County Contract #DCA23505 2026Grant Agreement P a g e | 5 of 8 COMMUNITY WASTE ABATEMENT 2026 GRANT AGREEMENT This Community Waste Abatement Grant Agreement (Agreement) is made and entered into by and between the County of Dakota, acting through its Environmental Resources Department (County) and The City of Rosemount (Grantee) acting on behalf of itself and the cities of Farmington and Hastings. WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn. Stat. §115A.551); and WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste abatement program that is consistent with the Dakota County Solid Waste Management Plan (Management Plan), formally known as the solid waste master plan; and WHEREAS, the Management Plan governs all solid waste management in the County (Minn. Stat. § 115A.46); and WHEREAS, municipalities may not develop or implement a solid waste management activity that is inconsistent with the Management Plan (Minn. Stat. § 115A.46); and WHEREAS, the Management Plan supports performance-based funding for municipalities to develop and implement waste abatement programs, education, and outreach; and WHEREAS, by Resolution No. 19-577 (June 18, 2019), the Dakota County Board of Commissioners approved the Community Waste Abatement Grant Program (Grant Program); and WHEREAS, funding amounts for the Grant Program are established by the County Board each year as part of the Environmental Resources Department (Department) budget; and WHEREAS, the cities of Rosemount, Farmington and Hastings have entered into a Joint Powers Agreement under which Burnsville has agreed to perform certain Grant Program activities on behalf of all of the cities; and WHEREAS, the Grantee agrees to perform all activities described in this Agreement and Dakota County Waste Abatement Community Grant Program Exhibit 1 (Guidelines) and Exhibit 2 (Application) to the satisfaction of the County. NOW THEREFORE, in reliance on the above statements and in consideration of the mutual promises and covenants contained in this Agreement, the County and the Grantee agree as follows: AGREEMENT 1.PURPOSE. The purpose of this Agreement is to provide grant funding to eligible municipalities to implement solid waste abatement activities as described in this Agreement and Exhibits 1 and 2. 2.ELIGIBILITY. The cities of Rosemount, Farmington and Hastings are all eligible municipalities for the purposes of the Grant Program. 3.PARTIES. The parties to this Agreement are the County and Grantee, collectively referred to as the 4.TERM. Notwithstanding the dates of signatures of the parties to this Agreement, this Agreement shall commence on January 1, 2026, through December 31, 2026, (grant calendar year) for the purposes of completing activities identified in Exhibit 2 and shall continue until April 1, 2027, for the purpose of reimbursement, unless earlier terminated by law or according to the provisions of this Agreement. 5.GRANTEE OBLIGATIONS. The Grantee shall: A.Develop, implement, and operate a local comprehensive landfill abatement program that complies with the Management Plan, Dakota County Solid Waste Ordinance 110, this Agreement, and Exhibits 1 and 2. B.Fulfill all responsibilities for Base and, if applicable, for Supplemental Funding as outlined in Exhibit 1. C.Report time, expense, and performance pursuant to responsibilities set forth in this Agreement using County report forms (Exhibit 2) and additional agreed-upon reporting tools provided by the County Liaison. 6.ELIGIBLE AND INELIGIBLE EXPENSES. Grantee may use allocated funds only on eligible items as identified in Page 300 of 403 Dakota County Contract #DCA23505 2026Grant Agreement P a g e | 5 of 8 Exhibit 1 and completed within the grant calendar year of this Agreement. Other waste abatement expenses may be eligible with prior written approval from the County Liaison. 7.FUNDING AMOUNT. Grantees receive performance-based funding in part from a pass-through grant from the State. Funding amounts are contingent upon available State and County funds and reflect the funding levels approved by the County Board as part of the annual budget. Base Funding is allocated for required grant activities, including administration, residential communications, municipal facilities/parks verification and employee education, and special collections. . Optional Supplemental Funding is allocated for multiunit recycling, additional special collections, reduce/reuse activities, in-person education, event recycling, organics planning, and to meet funding gaps in eligible grant categories. The allocated funding for the Grantee shall be in the total amount not to exceed $121,778.00, as set forth in Exhibit 2. 8. FISCAL AGENT Agent for the cities for purposes of receiving the Funding Amount, performing the landfill abatement program activities identified in Exhibit 2 and otherwise complying with the terms of this Agreement. The cities of Farmington shall not be considered parties to this Agreement. 9. FUNDING MATCH. Grantee and the cities of Farmington and Hastings shall provide a 25% match of the total reimbursed grant funding amount through a cash match, in-kind contribution, or combination thereof, to pay for any new or ongoing activities that are instituted by the grant (i.e., any eligible expenses, whether new or ongoing). 10.FUNDING SOURCE ACKNOWLEDGEMENT. Grantee and the cities of Farmington and Hastings shall provide funding source credit on all print materials relating to the activities funded under this Agreement, written as: Partially funded by Dakota County and the Minnesota Pollution Control Agency. 11.RECORDS. The Grantee shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Grantee shall manage funds in a dedicated bank account, maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 12.PERFORMANCE REPORTING AND REIMBURSEMENT. Grantees shall report performance of responsibilities set forth in this Agreement and Exhibits 1 and 2 on a report form provided by the County. Grantees may request reimbursement for eligible expenses, less revenues or other funds received, incurred in connection with the performance of activities in accordance with this Agreement and Exhibits 1 and 2 on a reimbursement form provided by the County. Reimbursement requests must be submitted to the County Liaison by July 15 of the grant calendar year and by January 15 following the grant calendar year. The Grantee must certify that the requested reimbursements are accurate, appropriate and eligible in accordance with this Agreement, that the Grantee has submitted complete documentation of the actual expenditures for which reimbursement is sought, and that such expenditures have not been otherwise reimbursed. Reimbursement requests must be supported by documentation such as vendor invoices, receipts, or detailed financial reports produced using municipal accounting software, itemizing all expenses related to the grant, including salary and benefits. Any reimbursement request for multiple municipalities must separately itemize the request for reimbursement for each individual municipality. Reimbursement request payment will not be made for activities with incomplete documentation. Complete reimbursement requests are reviewed by the County Liaison. Payment for approved reimbursement requests will be made to the Grantee within 30 calendar days of approved reimbursement request submissions. Reimbursements will be made for approved expenditures incurred within the grant calendar year. No reimbursements will be made for reimbursement requests received after February 15 following the grant calendar year. 13.FAILURE TO PERFORM. Upon review of each Grantee report, the County Liaison will notify the Grantee in writing of any unsatisfactory performance. Reimbursements will be authorized only for activities performed to the satisfaction of the County within the terms of this Agreement. Page 301 of 403 Dakota County Contract #DCA23505 2026Grant Agreement P a g e | 5 of 8 14.AMENDMENTS.The Dakota County Environmental Resources Director (Director) shall have the authority to approve in writing modifications to the Funding Amount as requested by the Grantee, as long as the amount payable does not exceed the total Funding Amount identified in Section 7 and so long as the proposed modifications are consistent with the Agreement and Exhibits 1 and 2. The County Liaison shall have the authority to approve in writing modifications to the Application activities and related expenses identified in Exhibit 2 up to the Funding Amount, as requested by the Grantee, so long as the proposed modifications are consistent with the Program Guidelines (Exhibit 1) and this Agreement. 15.PROPERTY. Upon termination of this Agreement or unless otherwise specified, any eligible infrastructure purchased by the Grantee or by the County and provided to the Grantee to fulfill Grant obligations shall be the sole property of the Grantee. 16.INDEMNIFICATION. Each party to this Agreement shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees or agents. The provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466 and other applicable laws govern liability of the County and Grantee. The provisions of this section shall survive the expiration or termination of this Agreement. 17.AUTHORIZED REPRESENTATIVES: The following named persons are designated as the Authorized Representatives of the Parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications, except that the Authorized Representatives shall have only the authority specifically granted by their respective governing boards. The parties shall provide written notification to each other of any change to the Authorized Representative. Notice required to be provided pursuant this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement. TO THE COUNTY TO THE GRANTEE Nikki Stewart, Director, or successor Dan Schultz, or successor, Parks & Rec Director Environmental Resources Department City of Rosemount 14955 Galaxie Avenue Apple Valley, MN 55124 2875 145th Street West Rosemount, MN 55068 18.LIAISONS. To assist the parties in the day-to-day performance of this Agreement, to ensure compliance, and provide ongoing consultation, a liaison shall be designated by the County and the Grantee. The County and the Grantee shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons: COUNTY LIAISON GRANTEE LIAISON Gena Gerard Violet Penman Senior Environmental Specialist Solid Waste & Recycling Coordinator 952-891-7021 612-268-9097 gena.gerard@co.dakota.mn.us violet.penman@rosemountmn.gov 19.TERMINATION, GENERAL. Either party may terminate this Agreement for cause by giving seven written notice or without cause by giving thirty (30) days written notice, of its intent to terminate, to the other party. Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the Authorized Representative of the other party. In addition, notification to the County or the Grantee regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, MN 55033. Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. 20.TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to the Grantee by email or facsimile is sufficient notice under this section. The County is not obligated to pay for any activities that are provided after written notice of termination for lack of funding. The County will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding. Page 302 of 403 Dakota County Contract #DCA23505 2026Grant Agreement P a g e | 5 of 8 21.USE OF CONTRACTORS. The Grantee may engage contractors to perform activities funded pursuant to this Agreement. However, the Grantee retains primary responsibility to the County for performance of the activities and the use of such contractors does not relieve the Grantee from any of its obligations under this Agreement. If the Grantee engages any contractors to perform any part of the activities, the Grantee agrees that the contract for such services shall include the following provisions: A.The contractor must maintain all records and provide all reporting as required by this Agreement. B.The contractor must defend, indemnify, and hold harmless and save the County from all claims, suits, demands, damages, judgments, costs, interest, and expenses arising out of or by reason of the performance of the contracted work, caused in whole or in part by any negligent act or omission of the contractor, including negligent acts or omissions of its employees, subcontractors, or anyone for whose acts any of them may be liable. C.The contractor must provide and maintain insurance through the term of this Agreement in amounts and types of coverage as set forth in the Insurance Terms, which is attached and incorporated as Exhibit 3, and provide to the County, prior to commencement of the contracted work, a certificate of insurance evidencing such insurance coverage. D.The contractor must be an independent contractor for the purposes of completing the contracted work. E.The contractor must acknowledge that the contract between the Grantee and the contractor does not create any contractual relationship between County and the contractor. F.The contractor shall perform and complete the activities in full compliance with this Agreement and all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the activities. G.The contractor must use County toolkits (i.e., text, content, images) and follow the Abatement Education and Outreach Style Guide to provide standardized messaging. 22.EMPLOYEES OF PARTIES. Any and all persons engaged in administrating the Grant Program for the County shall not be claims that may or might arise out of said employment context on behalf of said employees while so engaged. Any and all claims made by any third party as a consequence of any act or omission on the part of said employees while so engaged shall not be the obligation or responsibility of the Grantee. Any and all persons engaged in the work to be performed by the Grantee arising from this Agreement shall not be considered employees of the County for any purpose, including Compensation, and any and all claims that may or might arise out of said employment context on behalf of said employee while so engaged. Any and all claims made by any third engaged on any of the work arising from this Agreement shall not be the obligation or responsibility of the County. Nothing contained in this Agreement is intended or should be construed as creating or establishing the relationship of partners or joint ventures between the County and the Grantee, nor shall the County be considered or deemed an agent or representative of the Grantee, and the Grantee shall not be deemed an agent or representative of the County. 23.COMPLIANCE WITH LAWS/STANDARDS. The County and Grantee agree to abide by all federal, state or local laws, statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to the facilities, programs and staff for which either party is responsible, including but not limited to Minn. Stat. § 115A, which requires cities to collect recyclable materials at all facilities under their control, wherever trash is collected, and to transfer the recyclable materials to a recycler. 24.EXCUSED DEFAULT FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. Page 303 of 403 Dakota County Contract #DCA23505 2026Grant Agreement P a g e | 5 of 8 25.CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE. A.In General. All remedies available to either party for breach of this Agreement are cumulative and may be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. B.Waiver. Any waiver is only valid when reduced to writing, specifically identified as a waiver, and signed by the failure to enforce any provision of this Contract does not waive the provision or the right to enforce it. 26.RECORDS RETENTION AND AUDITS. Each records, documents, papers, accounting procedures and practices, and other records relevant to this Agreement are subject to the examination, duplication, transcription and audit by the other party, the Legislative Auditor or State Auditor under Minn. Stat. § 16C.05, subd. 5. If any funds provided under this Agreement use federal funds these records are also subject to review by the Comptroller General of the United States and his or her approved representative. Following termination of this Agreement, the parties must keep these records for at least six years or longer if any audit-in-progress needs a longer retention time. 27.MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing and signed by the authorized representatives of the County and Grantee. 28.ASSIGNMENT. Neither party may assign any of its rights under this Agreement without the prior written consent of the other party. Consent under this section may be subject to conditions. 29.GOVERNMENT DATA PRACTICES. For purposes of this Agreement, all data on individuals collected, created, received, maintained or disseminated shall be administered consistent with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13. 30.MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in Dakota County, Minnesota or U.S. District Court, District of Minnesota. The provisions of this section shall survive the expiration or termination of this Agreement. 31.MERGER. This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. There are no representations, warranties, or provisions, either oral or written, not contained herein. 32.SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. 33.ELECTRONIC SIGNATURES. Each party agrees that the electronic signatures of the parties included in this Contract are intended to authenticate this writing and to have the same force and effect as wet ink signatures. Signature pages follow. Page 304 of 403 Dakota County Contract #DCA23505 2026Grant Agreement P a g e | 6 of 8 IN WITNESS WHEREOF,the Parties hereto have executed this Agreement on the date(s) indicated below. FOR DAKOTA COUNTY (I represent and warrant that I am authorized to execute this contract on behalf of Dakota County.) By: Nikki Stewart, Director Environmental Resources Department Date of signature: Dakota County Contract #DCA23505 FOR THE GRANTEE (I represent and warrant that I am authorized by law to execute this contract and legally bind the Grantee.) By: Signature line Printed Name: Title: Date of signature: Attest: Title: Date: Page 305 of 403 Dakota County Contract #DCA23505 2026 Grant Agreement Page l7of8 CITY OF FARMINGTON (Accepting designation of Rosemount as Fiscal Agent to act on behalf of the City of Farmington for purposes of the Community Waste Abatement Grant Agreement between Dakota County and the City of Rosemount.) By: Signature line Printed Name: Joshua Hoyt Title: Mayor Date of Signature: December 15, 2025 Attest: Title: City Clerk Date: December 15, 2025 Page 306 of 403 Dakota County Contract #DCA23505 2026Grant Agreement P a g e | 8 of 8 CITY OF HASTINGS (Accepting designation of Rosemount as Fiscal Agent to act on behalf of the City of Hastings for purposes of the Community Waste Abatement Grant Agreement between Dakota County and the City of Rosemount.) By: Signature line Printed Name: Title: Date of signature: Attest: Title: Date: Page 307 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 1 of 14 DakotaCountyCommunityWasteAbatement Grant Program 2026 Guidelines I. Grant Overview A. Municipalities in Dakota County have responsibilities to establish and maintain comprehensive local waste abatement programs to support implementation of the Dakota County 2024-2044 Solid Waste Management Plan (Management Plan). Dakota County provides educational, financial, and technical assistance to municipal governments to aid local waste abatement programs. The Dakota County Community Waste Abatement Grant Program (Program) assists municipalities with waste abatement expenses. II. Grant Eligibility A. Dakota County municipalities are eligible for the Program, excluding Dakota County townships and the cities of Coates, Empire, Hampton, Miesville, New Trier, Randolph, and Vermillion. B. Municipalities, other than those listed above, with fewer than 1,000 households are eligible for limited funding in specific categories. C. To be eligible for Municipal Facilities funding, municipality must have at least one municipal facility to verify or at least one employee to educate, other than the primary contact for the Program (Municipality Primary Contact). D. To be eligible for Multiunit Recycling funding, municipality must have multiunit residential housing. III. Grant Funding Allocation and Match A. Funding amounts are determined annually by the County Board of Commissioners. B. Base Funding: Base Funding is allocated for required grant activities, including administration, residential communications, municipal facilities/parks verification and employee education, and special collections. C. Supplemental Funding: Optional Supplemental Funding is allocated for multiunit recycling, additional special collections, reduce/reuse activities, in-person education, event recycling, organics planning, and gap funding. D. Matching Funds: Eligible municipalities must provide a 25% match of the total reimbursed grant funding amount (Base Funding plus Supplemental Funding) through a cash match, in-kind contribution, or combination thereof, to pay for any activities that are instituted by the grant (i.e., any eligible expenses, whether new or ongoing). Any expenses that are not listed in these guidelines as Eligible Expenses are ineligible for matching funds unless pre-approved by the County Liaison. Page 308 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 2 of 14 E. Fund Eligibility Limits and Flexibility: a fund allocation maximum is set for each Base and Supplemental Funding grant category to align funding levels with Solid Waste Management Plan priorities, diversion potential, and other criteria, as defined in the Fund Allocation document. Fund allocations may be adjusted from one category to another, up to 50% from Organics Planning to any other category, and up to 10% for all other categories, while not exceeding the total fund allocation for a given year, with prior written approval from the County Liaison. IV. Grant Application Instructions A. Conduct a planning process with communications, facilities, and event recycling staff and others who will be responsible for coordination and implementation, to collectively determine that activities included in the Application and Application Budget are feasible, realistic, and achievable. B. Complete the Application and the Application Budget, excluding areas for reporting. C. Include primary contact, secondary contact, and application reviewers for each municipality participating in the grant agreement. D. Use whole numbers for staff hours included in Application Budget. E. If multiple municipalities submit one Application, the Application Budget must itemize descriptions, costs, and funding requests for each municipality. Insert additional rows as needed. F. Submit Application and Application Budget by October 1, 2025 to County Liaison for review. Email to: gena.gerard@co.dakota.mn.us. G. Finalize Application with County Liaison and collect signature of authorized representative. H. Submit signed Application to County Liaison for approval. Email to: gena.gerard@co.dakota.mn.us. I. Obtain Grant Agreement from Dakota County. J. Execute Grant Agreement. V. Funding Requests Part 1: Base Funding Request (Required) 1. Grant Administration Required Activities: A. Fulfill responsibilities necessary for effective grant administration and demonstrate performance of waste abatement programs. Page 309 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 3 of 14 B. Ensure namedMunicipalityPrimary Contact is properly trainedto fulfill grant responsibilities by attending the Dakota County Recycling Ambassador course. C. Participate in solid waste management training to support effective implementation of grant activities, including at minimum: 1. Annual RAM/SWANA conference 2. Association of Recycling Managers (ARM) meetings 3. Annual ARM workshop D. Ensure Municipality Primary Contact attends the six Program meetings hosted by Dakota County. E. Refer businesses, schools, multiunit properties, and other organizations to county Program Managers to coordinate all requests for resources (e.g., education, containers, labels). F. Provide reasonable support to implement the Solid Waste Management Plan, including but not limited to: 1. Share city license list of any vape/tobacco stores with County Liaison for purposes of county education on proper used vape/battery management. 2. Update local codes as appropriate to be consistent with and no less restrictive than County Ordinance 110. G. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that include information for all Base and Supplemental funded projects, as described in Reporting and Reimbursement below. H. Submit reimbursement requests by county deadlines with substantiating documentation, as described in Reporting and Reimbursement below. Optional Activities: I. Participate in the annual RAM compost bin sale. Eligible Expenses: A. Salary, benefits, and mileage of municipal personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. B. Solid waste training and professional memberships to support effective implementation of Base Funding or Supplemental Funding activities. C. Fees for production or usage of outreach media and materials (e.g., social media, videos, e-news, printing, graphic design, advertisements, billboards, television, radio) using waste abatement standardized messaging. D. Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. Page 310 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 4 of 14 2. Residential Communications Required Activities: A. Mail county-developed articles on each of the following themes to all residential households, with a half page minimum per topic: 1. Home recycling 2. Household hazardous waste management (The Recycling Zone) 3. Food scraps reduction or management 4. Reduce/reuse opportunities B. Post at least one county-developed waste abatement social media message per month using county-provided messaging (e.g., county messaging toolkit, share county media posts). C. Request county approval of any proposed modifications to county-developed articles or social media posts at least two weeks before the municipal deadline for printing or publishing. D. Stock brochure racks at city-owned/operated facilities with county-provided waste abatement print materials (i.e., What Goes Where guides, Fix-It-Clinic flyers, etc.). E. Expand waste abatement outreach to engage diverse/underserved residents including use county translated waste abatement messaging/materials as appropriate. F. Maintain waste management information on the municipal website following county guidance in coordination with the County Liaison, keeping information and links current. G. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone). H. Provide funding source credit on all print materials, written as: Partially funded by Dakota County and the Minnesota Pollution Control Agency. Eligible Expenses: A. Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. B. Percentage of cost for design, production, and postage for municipality newsletter devoted to waste abatement articles on topics listed in Required Activities above using county standardized messaging articles and images. C. Fees for production or usage of outreach media and materials (e.g., social media, videos, e-news, printing, graphic design, advertisements, billboards, television, radio) using waste abatement standardized messaging. D. Consultant services or stipend for an individual, organization, or group to provide assistance. E. Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. Page 311 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 5 of 14 3. Municipal Facilities Required Activities: A. Provide verification of best waste management practices and recycling compliance at least once annually, by visually inspecting and reporting status using the Municipal Facilities Recycling Tool. B. Provide county-required recycling educational messaging to each municipal employee, volunteer, tenant, and custodial/housekeeping staff who generates and sorts trash and recycling, within 30 days of hire and at least annually thereafter. C. Conduct in-person training on recycling requirements for municipalities with city personnel who are responsible for (a) recycling container placement and monitoring on city-owned/operated property, (b) emptying trash, recycling, and organics containers on city-owned/operated property, (c) handling event permits or facility rental applications, and (d) staffing events subject to city recycling requirements. Optional Activities: D. Conduct tours of recycling, composting, or landfill facilities to educate municipal leaders and employees about the local recycling and waste management system. Eligible Expenses: A. Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. B. Copying and printing waste abatement education materials for municipal employees and vendors, using county messaging standards. C. Fees for tours of recycling, composting, or landfill facilities. D. Interpretive services. E. Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 4. Special Collections Required Activities: A. Implement collections of all of the following materials that are challenging for residents to recycle or compost, using the method specified, with an independent collection for each city having 1,000 households or more and a co-collection for each city having fewer than 1,000 households (i.e., in collaboration with an adjacent city): 1. Holiday lights: free collection for recycling during and after winter holidays Page 312 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 6 of 14 2. Mattresses and box springs: drop off discount for recycling and reuse, curbside pickup discount for recycling and reuse, or one-day collection, with reuse required formaterials in good condition 3. Paper: free collection for shredding and recycling confidential documents 4. Pumpkins: free collection for composting after Halloween 5. Scrap metal: free or partly-subsidized collection for recycling if city hosts a cleanup day B. Implement a free collection of yard signs for recycling after fall elections, as a single-city or multi-city event (i.e., in collaboration with one or more adjacent cities). C. Promote all city-led special collections through social media, videos, e-news, print media, or other outreach/media channels, specifying how materials will be managed (i.e., recycling, reuse, or both). D. Request and report weights, cubic yards, or number of units for each material collected, as specified on the county reporting tool. E. Coordinate timing of special collections with County Liaison to prevent duplication of effort, timing overlap, conflicting messages, pricing conflicts, and confusion for residents. Eligible Expenses: A. Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities (i.e., for collection of materials listed above). B. Vendor services, less resident fees, to collect materials listed above with confirmed delivery to a reuse location or to a licensed recycling/organics facility, or to another facility approved by the County Liaison. C. Fees for production or usage of outreach media and materials (e.g., social media, videos, e-news, printing, graphic design, advertisements, billboards, television, radio) using waste abatement standardized messaging. D. Consultant services or stipend for an individual, organization, or group to provide assistance. E. Equipment (e.g., grabbers) and personal protective equipment for volunteers working on collections for materials listed above. F. Other expenses to administer grant-funded activities with prior written approval from the County Liaison. Part 2: Supplemental Funding Request (Optional) 5. Multiunit Recycling Required Activities: Page 313 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 7 of 14 A. Providetechnicalassistance for participantsinthe Dakota CountyMultiunit RecyclingProgram by: 1. Conductingbroad-basedoutreachthroughmultiplecommunicationchannels 2. Reaching out to an agreed-upon number of potential new participants and past participants in coordination with the County Liaison 3. Responding to requests for assistance 4. Completing needs assessments, applications, and data-collection mechanisms 5. Implementing infrastructure and education plans 6. Advancing site-specific solutions for increased waste diversion, waste reduction, and reuse B. Maintain an annually updated list of addresses and contacts for multiunit properties that are eligible for the Program, and share with Dakota County. C. Provide an annual mailing about Program resources to multiunit property managers and/or owners in coordination with County Liaison. Optional Activities: D. Coordinate with the County Liaison to revise multiunit recycling mechanisms (e.g., business license renewals, rental license renewals, rental inspections, fire inspections, and property manager meetings) and municipal planning and construction procedures to support recycling in new or remodeled buildings (e.g., recycling chutes, adequate space), consistent with city recycling codes and county ordinances. Eligible Expenses: A. Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. B. Consultant services or stipend for an individual, organization, or group to provide assistance. C. Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 6. Reduce/Reuse Activities Required Activities: A. Host a free drop box for donations of reusable athletic equipment if there are no permanent physical locations to reuse (e.g. donate, buy, sell, exchange) within the city. B. Promote existing reuse opportunities for athletic equipment, furniture, and building materials (e.g., curbside pickup, drop-off, online exchange, other), through two or more of the following: social media, videos, e-news, print media, or other outreach/media channels. C. Promote city-led reuse opportunities for optional materials in (H) through at least one outreach/media channel. Page 314 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 8 of 14 D. Obtain and report weightsfor eachmaterial collected, donated, or exchanged, as specified onthe county reporting tool. E. Ensure that usable leftover items are donated or reused after each city-led reuse opportunity, to the extent possible. F. Track and report number of people participating in all staffed reuse activities by monitoring participation using a sign-in sheet or clicker. G. Provide updates to the online Dakota County Reduce & Reuse Map. Optional Activities: H. Implement free or low-cost reuse opportunities (e.g., swap event, collection for donation, curbside pickup discount, drop box) for materials that are challenging for residents to reuse, along with an interactive educational activity for in-person events (i.e., as described in 7A), using the best method of reuse based on data available. Preference must be given to materials and methods that meet all of the following criteria, with priority given to building materials and furniture, and a limit of one activity per city for materials that do not meet these criteria: 1. Significant diversion at least 0.5 ton per event or activity 2. Fills a gap no permanent physical location to reuse (e.g., donate, buy, sell, exchange) within the city 3. Convenient and accessible including consideration for transportation and physical barriers 4. Confirmed reuse outlet and end use 5. Does not duplicate, interfere, or compete with private sector services I. Attend Reuse Minnesota meetings. J. Attend Responsible Public Purchasing Council meetings. K. Switch to reusable dishware (e.g., washable dishes and silverware) at permanent city-owned facilities. L. Provide and collect reusable dishware (e.g., washable baskets, cups) at community events on city property with at least 300 attendees to reduce single-use products use. M. Provide assistance at Dakota County Fix-It Clinics held in the city, if applicable. N. Host residential reduce, reuse, or repair education classes using county messaging, ensuring all hired educators are approved in advance by the County Liaison, and reporting on outcomes by monitoring presentation attendance (e.g., sign-in sheet or head count), online webinar attendance (e.g., number of people who log on), table interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). O. Facilitate changes to municipality policies to increase reuse opportunities in the community (e.g., clothing drop box prohibitions, rental companies, and secondhand stores) or internal operations (e.g., office supplies, equipment). P. Other as approved by County Liaison (e.g., repair event or coupon). Page 315 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 9 of 14 EligibleExpenses: A. Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities described in Required and Optional Activities above). B. Vendor services, less resident fees, to collect materials listed above at a residential drop-off day, event, or permanent collection option (drop-off site, curbside collection) with confirmed delivery to a reuse, recycling, or organics facility. C. Fees for production or usage of outreach media and materials (e.g., social media, videos, e-news, printing, graphic design, advertisements, billboards, television, radio) using waste abatement standardized messaging. D. Reuse training and professional memberships to support effective implementation of reduction/reuse activities. E. Fees for county-approved professional educators and performers who help implement required education activities on topics listed above and comply with county messaging standards. F. Consultant services or stipend for an individual, organization, or group to provide assistance. G. Washable dishware to replace single-use products, as described in Optional Activities above. H. Dishwasher up to $2,000 at city-owned facilities, including dishwashing carts and racks; must be Energy Star qualified. I. County-approved promotional items or professional services up to $500 in value that create minimal waste and engage residents in reduce/reuse activities described above. J. Other expenses to administer grant-funded activities with prior written approval from the County Liaison. 7. In-Person Education Required Activities: A. Provide resident waste abatement education at events or gatherings, in person or online, to educate residents (e.g., ed kits, games, conversations, teaching, presentations), on all four of the following topics, with a focus on one or two topics per event; does not include display views or brochure distribution: 1. Home recycling 2. Residential food scraps drop site(s) 3. The Recycling Zone services 4. Local reduce/reuse opportunities (e.g., repair) Page 316 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 10 of 14 B. Promotecity-led educationopportunities in(A) through at leastoneoutreach/media channel. C. Ensure all staff and volunteers who implement In-Person Education activities are properly trained to fulfill responsibilities by attending the Dakota County Recycling Ambassador course and using current county messaging. D. Ensure all professional educators who implement In-Person Education activities are approved in advance by County Liaison. E. Use county education materials, display materials, and presentation slides. F. Coordinate with County Liaison for any education requests in schools, businesses, and multiunit residences. G. Expand waste abatement outreach to engage diverse/underserved residents including using county translated waste abatement messaging/materials as appropriate. H. Track and report number of people educated in person by monitoring presentation participation (e.g., sign-in sheet or head count), online webinar participation (e.g., number of people who log on), verbal tabling activity interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). Optional Activities: I. Conduct tours of recycling, composting, or landfill facilities to educate residents about the local recycling and waste management system. Eligible Expenses: A. Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities (i.e., only activities described in Required and Optional Activities above; does not include brochure distribution, or any activities lacking an educational in-person or online face-to-face interaction and direct learning experience). B. Tablecloths, table runners, banners, signage, sign boards, stands, brochure holders, and other materials needed for engagement and education. C. Event, booth, and room rental fees. D. Fees for county-approved professional educators and performers who help implement required education activities on topics listed above and comply with county messaging standards. E. Fees for tours of recycling, composting, or landfill facilities. F. County-approved promotional items or professional services up to $500 in value that create minimal waste and engage residents in education activities described above. G. Consultant services or stipend for an individual, organization, or group to provide assistance. Page 317 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 11 of 14 H. Interpretiveservices. I. Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 8. Event Recycling Required Activities: A. Offer resources for recycling, back-of house organics (food scraps) collection, or both, at events, tournaments, and festivals held on city-owned property: 1. Contact and assist city event coordinators to plan and implement recycling collection. 2. Provide an appropriate number of co-located recycling and trash containers in strategic locations to prevent overflow, along with proper bags and signage. 3. Provide required county waste abatement messaging to educate vendors, volunteers, and custodial staff about event recycling requirements. B. Offer resources for recycling, back-of house organics (food scraps) collection, or both, at household parties (i.e., non-city events) upon request. C. Update two or more municipal forms (e.g., event permit, event vendor agreement, facility rental agreement) using county model messaging to include recycling requirements for events, tournaments, and festivals, consistent with city codes and county ordinance. Optional Activities: D. Add waste abatement infrastructure (i.e., recycling and organics containers, lids, labels, and signage) in municipality-controlled facilities (e.g., buildings, parks, and roadways) where containers are needed and have not yet been placed, (i.e., replacing containers is an ineligible expense) using the county-developed container purchasing checklist. Eligible Expenses: A. Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. B. X-frame containers, X-Frame bags for recyclables, grabbers, green five-gallon buckets, signage, promotion, and other materials necessary for successful project implementation at events. C. Recycling hauling services of collected materials from city events, tournaments, and festivals, with confirmed delivery to a facility licensed to manage the material. D. Consultant services or stipend for an individual, organization, or group to provide assistance. E. Recycling and organics containers or multi-stream containers, lids, lanyards, and labels/signage necessary to fulfill Optional Activities described above, consistent with the county-developed Page 318 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 12 of 14 container purchasing checklist. Trash receptacles are only eligible as partof amulti-stream container (i.e., the Program does not fund stand-alone trash containers). F. Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 9. Organics Planning Optional Activities: A. Support research and planning for residential curbside organics collection. B. Support research and planning for new organics drop sites. Eligible Expenses: A. Salary, benefits, and mileage of municipal personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. B. Consultant services or stipend for an individual, organization, or group to provide assistance. C. Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 10. Gap Funding Required Activities: A. Complete, or make progress toward completing, one or more waste abatement projects included in eligible grant categories above, for which additional funding is needed, with first priority given to filling funding gaps in Base Funding categories, second priority given to filling gaps in Supplemental Funding categories, and third priority given to conducting waste abatement activities that are not included in Base Funding or Supplemental Funding, with prior written County Liaison approval. Eligible Expenses: A. Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working directly on the planning, implementing, promoting, and reporting of eligible activities. B. Expenses for completion of projects that are eligible, as defined in Required Activities, Optional Activities, and Eligible Expenses sections. C. Other expenses to administer grant-funded activities with prior written approval from the County Liaison. Page 319 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 13 of 14 VI. Ineligible Expenses The following expenses are ineligible for funding: A. Expenses that are not specified as an eligible expense above, unless written approval has been obtained from the County Liaison. B. Expenses related to non-waste abatement waste issues (e.g., energy, water, sustainability). C. Expenses related to land disposal of materials, and collection and management of banned materials, trash, hazardous and household hazardous waste and business waste, unless specifically identified above (e.g., residential compact fluorescent bulb collection, multi-stream containers). D. Expenses related to city code amendments and enforcement (e.g., code compliance administration, inspections). E. Municipality-generated waste management. F. Infrastructure purchases (e.g., containers, bags) as part of Organics Planning. G. Dishwasher replacement, electrical costs, and plumbing costs related to dishwasher installation. H. Design/print of education and communications print materials not described above, unless prior written approval has been obtained from the County Liaison. I. Translation services. J. Out-of-state meals, travel, and lodging. K. Office supplies and equipment including phone charges, website host fees, and consultant fees. L. Installation and labor costs related to equipment purchase, service costs or plans such as extended warranties, and replacement of existing equipment such as dishwashers, refrigerators/freezers, and water filling stations. M. Extended leave, defined as a formal leave of absence for a special circumstance (e.g., childbirth, caring for an ill family member, health condition, military leave) approved by the city, for voluntary or mandatory (e.g., performance) reasons. VII. Reporting and Reimbursement Required Activities: A. By July 15, 2026, municipality shall submit a mid-year report and reimbursement request form for the first six months of 2025, on forms provided by the County Liaison. B. By January 15, 2027, municipality shall submit a final report and reimbursement request form for the last six months of 2026, on forms provided by the County Liaison. Page 320 of 403 Dakota County Contract #DCA23505 Exhibit 1 - Page 14 of 14 C. Mid-year and final reports shall include time spent on each category, and for each city if applicable, for municipality personnel, both permanent and temporary, while working directly on the planning, implementing, promoting, and reporting of eligible activities during the reimbursement period. D. Report and reimbursement request forms must be signed by the Authorized Representative (i.e., contract signatory) for the grant agreement, or by other designee who is independent of municipality personnel who work directly on the planning, implementing, promoting, and reporting of eligible activities. E. Reimbursement requests must be for eligible expenses, less revenues or other monies received, incurred in connection with the performance of grant activities. F. Reimbursement requests must be supported by documentation that includes expense dates, vendors, items purchased, and amounts such as vendor invoices, receipts, or detailed financial reports produced using municipal accounting software itemizing all expenses related to the grant, including salary and benefits, with photos of purchased containers and placement, in-person education events with tables, and special collections for recycling, organics, or reuse. Any reimbursement request for multiple municipalities must separately itemize the request for reimbursement for each individual municipality. G. Salary and benefits cannot exceed the total amount budgeted for salary and benefits in the Application unless reasonable justification is provided and approved by County Liaison in advance. H. Activities outlined in the Application and contained in the Grant Agreement represent obligations, and it is the Municipality must contact County Liaison to make workable adjustments as needed during the contract period and proactively address any implementation challenges as they arise. I. Changes to Application activities and related expenses require prior approval from the County Liaison, as described in the Grant Agreement. Page 321 of 403 Dakota County Contract #DCA23505 Exhibit 2 - Page 1 of 13 Dakota County Community Waste Abatement Grant Program 2026 Application Municipality Cities of Rosemount, Hastings, and Farmington Application Deadline October 1, 2025 Funding Period January 1, 2026 - December 31, 2026 Report and Reimbursement Request Due Dates July 15, 2026 for January - June 2026 January 15, 2027 for July - December 2026 Authorized Representative (Contract Signatory) Name: Dan Schultz City and Title: Rosemount Parks & Rec Director E-mail:Dan.schultz@rosemountmn.gov Phone: 651-322-6012 Mailing Address: 2875 145th Street W, Rosemount, MN 55068 Municipality Primary Contact Designated Liaison: Violet Penman City and Title: Solid Waste & Recycling Coordinator (SW&R Coord.) E-mail:Violet.penman@rosemountmn.gov Phone: (612) 268-9097 Municipality Secondary Contact Rosemount Designated Back-up: Greg Lund City and Title: Rosemount Parks Supervisor Email: Greg.lund@rosemountmn.gov Phone: 651-322-6005 Hastings Designated Back-up: Paige Marschall-Bigler City and Title: Hastings Recreation Program Specialist E-mail:pmarschall@hastingsmn.gov Phone: 651-402-0808 Farmington Designated Back-up: John Powell City and Title: Farmington Public Works Director E-mail:jpowell@farmingtonmn.gov Phone: 651-280-6841 Municipality Communications Contact Rosemount Name: Symone Hubbard City and Title: Communications Specialist E-mail:symone.hubbard@rosemountmn.gov Phone: (651) 322-2062 Hastings Name: Dawn Skelly City and Title: Communications Coordinator E-mail:dskelly@hastingsmn.gov Phone: (651) 480-2344 Farmington Name: Caryn Hojnicki City and Title: Communications Specialist E-mail:chojnicki@farmingtonmn.gov Phone: (651) 280-6807 Application Reviewers Communications Name: Symone Hubbard City and Title: Rosemount Communications Specialist Name: Dawn Skelly City and Title: Hastings Communications Coordinator Name: Caryn Hojnicki City and Title: Farmington Communications Specialist Municipal Facilities Name: Jon Balvance City and Title: Rosemount Recreation Facilities Manager Name: Kyle Morris City and Title: Rosemount Public Works Supervisor Name: Joe Werden City and Title: Rosemount Facilities Maintenance Specialist Page 322 of 403 Dakota County Contract #DCA23505 Exhibit 2 - Page 2 of 13 Name:Cory Likes City and Title: HastingsParks&Recreation Operations & Maintenance Supervisor Name:CharlieJudge City and Title:HastingsFacilitiesManager Name:JeremyPire City and Title: Farmington Parks & Facilities Supervisor Event Recycling Name:Leprechaun DaysCommittee City and Title:Rosemount Name:RivertownDaysCommittee City and Title:Hastings Name:DewDays Committee City and Title:Farmington Other:Event Mechanism Updates Name:Lacelle Cordes City and Title: Rosemount Recreation Supervisor Name:Paige Marschall-Bigler City and Title: HastingsRecreationProgram Specialist BudgetSummary Funding Eligibility FundingRequest Part 1:Base Funding Request (Required) 1.Grant Administration 2.Residential Communications 3.MunicipalFacilities 4.Special Collections $71,157.70 $71,157.00 Part 2:Supplemental Funding Request (Optional) 5.MultiunitRecycling 6.Reduce/Reuse Activities 7.In-Person Education 8.Event Recycling 9.Gap Funding $46,621.67 $46,621.00 10.Organics Planning $4,042.95 4,000.00 Total Eligible and Total Requested $121,822.32 $121,778.00 TotalMatch/In-Kind (25%) $33,710.00 (27% match) CombinedTotal (Request+ Match) $155,286.00 I. Grant Application Instructions A. Conduct a planningprocesswith communications, facilities, andevent recycling staff and otherswho will be responsible for coordination and implementation, to collectively determine that activities included in the Application and Application Budget are feasible, realistic, and achievable. B. Completethe Application andthe ApplicationBudget, excludingareasfor reporting. C. Include primary contact, secondarycontact,and application reviewers for eachmunicipality participating in the grant agreement. D. Use wholenumbersfor staff hours includedin Application Budget. E. If multiplemunicipalities submitone Application, the Application Budget must itemize descriptions, costs, and funding requests for each municipality. Insert additional rows as needed. F. Submit Application and Application Budget by October 1, 2025 to County Liaison for review. Email to: gena.gerard@co.dakota.mn.us. Name:Rivertown Days Name:Dew Days Committee Page 323 of 403 Dakota County Contract #DCA23505 Exhibit 2 - Page 3 of 13 G. Finalize Application with County Liaison and collect signature ofauthorizedrepresentative. H.Submit signed Application to County Liaison for approval. Email to: gena.gerard@co.dakota.mn.us. I.Obtain Grant Agreement from Dakota County. J.Execute Grant Agreement. II.Application Approval Application for January 1, 2026 December 31, 2026 Due: October 1, 2025 Authorized Signature (Contract Signatory page 1): I, the undersigned, certify that this application and accompanying budget was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. Authorized Representative (Contract Signatory) Dan Schultz Title Parks & Recreation Director City Rosemount Signature (electronic signature acceptable) Dan Schultz Date 11 6 25 Additional signatures for application approval: Authorized Representative Title City Signature (electronic signature acceptable) Date Authorized Representative Title City Signature (electronic signature acceptable) Date Authorized Representative Title City Signature (electronic signature acceptable) Date III.Reports and Reimbursement Requests A.See instructions in Guidelines Section VII: Reporting and Reimbursement. Page 324 of 403 Dakota County Contract #DCA23505 Exhibit 2 - Page 4 of 13 B. Fill in actual expensesonthe 2026 Community Waste AbatementGrant programApplication Budget. C.Collect authorized signature below and submit with completed Application Budget. Report for January 1, 2025 June 30, 2026 Due: July 15, 2026 Authorized Signature (Contract Signatory page 1): I, the undersigned, certify that this report and accompanying budget was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. Authorized Representative (Contract Signatory) Title Signature (electronic signature acceptable) Date Total Reimbursement Request Report for July 1, 2026 December 31, 2026 Due: January 15, 2027 Authorized Signature (Contract Signatory page 1): I, the undersigned, certify that this report and accompanying budget was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. Authorized Representative (Contract Signatory) Title Signature (electronic signature acceptable) Date Total Reimbursement Request Page 325 of 403 Dakota County Contract #DCA23505 Exhibit 2 - Page 5 of 13 2026 Application Budget -City of Rosemount Page 1 Minimum Grant Requirements (Deliverables) Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Part 1: Base Funding Request (Required) 1. Grant Administration proposed A. Fulfill responsibilities necessary for effective grant administration and Rosemount Violet Penman, 121 $ 6,050.00 $ - $ 6,050.00 $ - $ 6,050.00 Hastings 122 $ 6,100.00 $ - $ 6,100.00 $ 6,100.00 demonstrate performance of waste abatement programs. SW&R Coord. Farmington 122 $ 6,100.00 $ - $ 6,100.00 $ 6,100.00 B. Ensure named Municipality Primary Contact is properly trained to fulfill grant responsibilities by attending the Dakota County Recycling Ambassador course. NA NA 0 $ - $ - $ - $ - $ - C. Participate in solid waste management training to support effective implementation of grant activities, including at minimum: $ - $ - 1.Annual RAM/SWANA conference Conference cost and staff time to attend Violet Penman, SW&R Coord. 16 $ 800.00 $ 550.00 $ 1,350.00 $ - $ 1,350.00 2.Association of Recycling Managers (ARM) meetings Membership cost and staff time to attend 12 $ 600.00 $ 35.00 $ 635.00 $ - $ 635.00 3. Annual ARM workshop Conference cost (included with membership) and staff time to attend 8 $ 400.00 $ - $ 400.00 $ - $ 400.00 D. Ensure Municipality Primary Contact attends the six Program meetings hosted by Dakota County. Staff time spent at meetings Violet Penman, SW&R Coord. 12 $ 600.00 $ - $ 600.00 $ - $ 600.00 E. Refer businesses, schools, multiunit properties, and other organizations to county Program Managers to coordinate all requests for resources (e.g., education, containers, labels). Staff time spent responding and refering organizations Violet Penman, SW&R Coord. 5 $ 250.00 $ - $ 250.00 $ - $ 250.00 F. Provide reasonable support to implement the Solid Waste Management Plan, including but not limited to: $ - $ - $ - $ - 1. Share city license list of any vape/tobacco stores with County Liaison for Rosemount Violet Penman, 3 $ 150.00 $ - $ 150.00 $ - $ 150.00 Hastings 3 $ 150.00 $ - $ 150.00 $ 150.00 purposes of county education on proper used vape/battery management. SW&R Coord. Farmington 3 $ 150.00 $ - $ 150.00 $ 150.00 2. Update local codes as appropriate to be consistent with and no less restrictive than County Ordinance 110. NA (all codes are already consistent with Ord. 110) NA 0 $ - $ - $ - $ - $ - G. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that include information for all Base and Supplemental funded projects, as described in Reporting and Reimbursement below. Staff time spent gathering supporting material and data Violet Penman, SW&R Coord. 45 $ 2,250.00 $ - $ 2,250.00 $ - $ 2,250.00 H. Submit reimbursement requests by county deadlines with substantiating documentation, as described in Reporting and Reimbursement below. Staff time spent responding to edits Violet Penman, SW&R Coord. 19 $ 950.00 $ - $ 950.00 $ - $ 950.00 I.Optional: Participate in the annual RAM compost bin sale. NA NA 0 $ - $ - $ - $ - $ - TOTAL - - 491 $ 24,550.00 $ 585.00 $ 25,135.00 $ - $ - $ - $ 25,135.00 Rosemount: Secondary contact (assists with planning, Greg Lund, Parks 80 $ 4,000.00 $ - $ 4,000.00 coordination, etc.) Supervisor Lacelle Cordes, Rosemount: Parks Rental Agreement revisions Recreation 20 $ 1,000.00 $ - $ 1,000.00 Supervisor Matching Funds Hastings: Secondary contact (assists with planning, coordination, etc.) Paige Marschall- Bigler, Recreation Program Specialist 60 $ 3,000.00 $ - $ 3,000.00 Farmington: Secondary contact (assists with planning, coordination, etc.) John Powell, Public Works Director 40 $ 4,000.00 $ - $ 4,000.00 TOTAL - - 200 $ 12,000.00 $ - $ 12,000.00 2. Residential Communications A. Mail county-developed articles on each of the following themes to all residential households, with a half page minimum per topic: $ - $ - Rosemount: Article expense = $500/page 0 $ - $ 500.00 $ 500.00 $ - $ 500.00 1. Home recycling Hastings: Article expense = $500/page Rosemount: 0 $ - $ 500.00 $ 500.00 Farmington: Article expense = $500/page Symone Hubbard, 0 $ - $ 500.00 $ 500.00 Rosemount: Article expense = $500/page Comms Specialist 0 $ - $ 500.00 $ 500.00 $ - $ 500.00 2. Household hazardous waste management (The Recycling Zone) Hastings: Article expense = $500/page Hastings: Dawn 0 $ - $ 500.00 $ 500.00 Farmington: Article expense = $500/page 0 $ - $ 500.00 $ 500.00 Skelly, Comms Rosemount: Article expense = $500/page 0 $ - $ 500.00 $ 500.00 $ - $ 500.00 3. Food scraps reduction or management Coordinator Hastings: Article expense = $500/page 0 $ - $ 500.00 $ 500.00 Farmington: Article expense = $500/page Farmington: Caryn 0 $ - $ 500.00 $ 500.00 Rosemount: Article expense = $500/page 0 $ - $ 500.00 $ 500.00 $ - $ 500.00 Hojnicki, Comms Hastings: Article expense = $500/page 0 $ - $ 500.00 $ 500.00 4.Reduce/reuse opportunities Specialist Farmington: Article expense = $500/page 0 $ - $ 500.00 $ 500.00 Pa g e 3 2 6 o f 4 0 3 Dakota County Contract #DCA23505 Exhibit 2 - Page 6 of 13 2026 Application Budget -City of Rosemount Page 2 Minimum Grant Requirements (Deliverables) Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) B. Post at least one county-developed waste abatement social media message per month using county-provided messaging (e.g., county messaging toolkit, share county media posts). Rosemount: Staff time to post: 20 minutes/month x 12 months Violet Penman, SW&R Coord. 4 $200.00 $-$200.00 $ -$200.00 Hastings: Staff time to post: 20 minutes/month x 12 months 4 $ 200.00 $ - $ 200.00 Farmington: Staff time to post: 20 minutes/month x 12 months 4 $ 200.00 $ - $ 200.00 C. Request county approval of any proposed modifications to county-developed articles or social media posts at least two weeks before the municipal deadline for printing or publishing. Minimal staff time, no material costs Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - D. Stock brochure racks at city-owned/operated facilities with county-provided waste abatement print materials (i.e., What Goes Where guides, Fix-It-Clinic flyers, etc.). Rosemount: Staff time to stock brochure racks Violet Penman, SW&R Coord. 4 $ 200.00 $ - $ 200.00 $ - $ 200.00 Hastings: Staff time to stock brochure racks 4 $ 200.00 $ - $ 200.00 Farmington: Staff time to stock brochure racks 4 $ 200.00 $ - $ 200.00 E. Expand waste abatement outreach to engage diverse/underserved residents including use county translated waste abatement messaging/materials as appropriate. Distribute county-translated materials at in-person education opportunities. Research cultural events for additional tabling opportunities. Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - F. Maintain waste management information on the municipal website following county guidance in coordination with the County Liaison, keeping information and links current. Rosemount: Staff time to maintain: 1 hour/month x 12 months Violet Penman, SW&R Coord. 12 $ 600.00 $ - $ 600.00 $ - $ 600.00 Hastings: Staff time to maintain: 1 hour/month x 12 months 12 $ 600.00 $ - $ 600.00 Farmington: Staff time to maintain: 1 hour/month x 12 months 12 $ 600.00 $ - $ 600.00 G. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone). Rosemount: Staff time to serve residents: 1 hour/month x 12 months Violet Penman, SW&R Coord. 12 $ 600.00 $ - $ 600.00 $ - $ 600.00 Hastings: Staff time to serve residents: 1 hour/month x 12 months 12 $ 600.00 $ - $ 600.00 Farmington: Staff time to serve residents: 1 hour/month x 12 months 12 $ 600.00 $ - $ 600.00 H. Provide funding source credit on all print materials, written as: Partially funded by Dakota County and the Minnesota Pollution Control Agency. Minimal staff time, no material costs Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - TOTAL - - 96 $ 4,800.00 $ 6,000.00 $ 10,800.00 $ - $ - $ - $ 3,600.00 Matching Funds Rosemount: Website updates and quarterly newsletter Symone Hubbard, Communications Specialist 20 $ 1,000.00 $ - $ 1,000.00 Hastings: Website updates and quarterly newsletter Dawn Skelly, Communications Coord. 20 $ 1,000.00 $ - $ 1,000.00 Farmington: Website updates and quarterly newsletter Caryn Hojnicki, Communications Specialist 20 $ 1,000.00 $ - $ 1,000.00 TOTAL - - 60 $ 3,000.00 $ - $ 3,000.00 3. Municipal Facilities A. Provide verification of best waste management practices and recycling compliance at least once annually, by visually inspecting and reporting status using the Municipal Facilities Recycling Tool. Rosemount: Staff time to verify facilities = 8 hours Violet Penman, SW&R Coord. 16 $ 800.00 $ - $ 800.00 $ - $ 800.00 Hastings: Staff time to verify facilities = 8 hours 16 $ 800.00 $ - $ 800.00 Farmington: Staff time to verify facilities = 8 hours 16 $ 800.00 $ - $ 800.00 B. Provide county-required recycling educational messaging to each municipal employee, volunteer, tenant, and custodial/housekeeping staff who generates and sorts trash and recycling, within 30 days of hire and at least annually thereafter. Rosemount: Staff time spent providing electronic (email) messaging to employees = 2 hours Violet Penman, SW&R Coord. 2 $ 100.00 $ - $ 100.00 $ - $ 100.00 Hastings: Staff time spent providing electronic (email) messaging to employees = 2 hours 2 $ 100.00 $ 100.00 Farmington: Staff time spent providing electronic (email) messaging to employees = 2 hours 2 $ 100.00 $ 100.00 C. Conduct in-person training on recycling requirements for municipalities with city personnel who are responsible for (a) recycling container placement and monitoring on city-owned/operated property, (b) emptying trash, recycling, and organics containers on city-owned/operated property, (c) handling event permits or facility rental applications, and (d) staffing events subject to city recycling requirements. Rosemount: Staff time spent educating city personnel = 2 hours. Part of annual trianing in fall (food already provided). Violet Penman, SW&R Coord. 4 $ 200.00 $ - $ 200.00 Hastings: Staff time spent educating city personnel = 2 hours. Lunch and learn event for staff in spring, includes paid lunch. 2 $ 100.00 $ 100.00 $ 200.00 Farmington: Staff time spent educating city personnel = 2 hours. Lunch and learn event for staff in spring, includes paid lunch. 2 $ 100.00 $ 100.00 $ 200.00 D. Optional: Conduct tours of recycling, composting, or landfill facilities to educate municipal leaders and employees about the local recycling and waste management system. NA NA $ - $ - $ - $ - $ - TOTAL - - 62 $ 3,100.00 $ 200.00 $ 3,300.00 $ - $ - $ - $ 900.00 Matching Funds Pa g e 3 2 7 o f 4 0 3 Dakota County Contract #DCA23505 Exhibit 2 - Page 7 of 13 2026 Application Budget -City of Rosemount Page 3 Minimum Grant Requirements (Deliverables) Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) 4. Special Collections A. Implement collections of all of the following materials that are challenging for residents to recycle or compost, using the method specified, with an independent collection for each city having 1,000 households or more and a co-collection for each city having fewer than 1,000 households (i.e., in collaboration with an adjacent city): Rosemount: Staff time spent on general event prep and coordination Violet Penman, SW&R Coord. 70 $ 3,500.00 $ - $ 3,500.00 $ - $ 3,500.00 Hastings: Staff time spent on general event prep and coordination Violet Penman, SW&R Coord. 70 $ 3,500.00 $ - $ 3,500.00 Farmington: Staff time spent on general event prep and coordination Violet Penman, SW&R Coord. 70 $ 3,500.00 $ - $ 3,500.00 1. Holiday lights: free collection for recycling during and after winter holidays Rosemount: Collection occurs mid-November through January, drop-off bin located in the Steeple Center. Staff time to empty/sort bins and bring to RZ Violet Penman, SW&R Coord. 30 $ 1,500.00 $ - $ 1,500.00 Hastings: Collection occurs mid-November through January, drop-off bin located at P&R Office and Ace Hardware. Staff time to empty/sort bins and bring to RZ Violet Penman, SW&R Coord. 30 $ 1,500.00 $ - $ 1,500.00 Farmington: Collection occurs mid-November through January, drop-off bins located at City Hall, the Rambling River Center, and both municipal liquor stores. Staff time to empty/sort bins and bring to RZ Violet Penman, SW&R Coord. 30 $ 1,500.00 $ - $ 1,500.00 $ - $ 1,500.00 2. Mattresses and box springs: drop off discount for recycling and reuse, curbside pickup discount for recycling and reuse, or one-day collection, with reuse required for materials in good condition Rosemount: Citywide Cleanups are May and October events, occur at DCTC and Erickson Park, respectively. Serviced by Certified Recycling. One truck once per year (second truck included in matching funds) plus staff time to attend and plan for two 7 hour events. Violet Penman, SW&R Coord. 20 $ 1,000.00 $ 3,000.00 $ 4,000.00 Hastings: Mattress/Box Spring Drop-Off & Document Shred Event in May, occurs at the Public Works Facility. Serviced by Certified Recycling. One truck once per year plus staff time to attend and plan for event. Violet Penman, SW&R Coord. 10 $ 500.00 $ 1,910.00 $ 2,410.00 Farmington: Mattress/Box Spring Drop-Off & Document Event in May, occurs at the Farmington Maintenance Facility. Serviced by Certified Recycling. One truck once per year plus staff time to attend and plan for event. Violet Penman, SW&R Coord. 10 $ 500.00 $ 1,910.00 $ 2,410.00 $ - $ 2,410.00 3. Paper: free collection for shredding and recycling confidential documents Rosemount: Citywide Cleanups are May and October events, occur at DCTC and Erickson Park, respectively. Serviced by Shred Right. One shredding truck twice per year. Staff time included with mattresses. One truck reimbursed, second truck covered in matching funds. Violet Penman, SW&R Coord. 0 $ - $ 1,500.00 $ 1,500.00 $ - $ 1,500.00 Hastings: Mattress/Box Spring Drop-Off & Document Event in May, occurs at the Hastings Public Works Facility. Serviced by Shred Right. One shredding truck once per year. Staff time included with mattresses. Violet Penman, SW&R Coord. 0 $ - $ 1,200.00 $ 1,200.00 Farmington: Mattress/Box Spring Drop-Off & Document Event in May, occurs at the Farmington Maintenance Facility. Serviced by Shred Right. One shredding truck once per year. Staff time included with mattresses. Violet Penman, SW&R Coord. 0 $ - $ 1,200.00 $ 1,200.00 4. Pumpkins: free collection for composting after Halloween Rosemount: November event, occurs in the City Hall parking lot. Serviced by Nitti Sanitation. Cost for one dumpster plus staff time to plan for collection. Violet Penman, SW&R Coord. 3 $ 150.00 $ 1,000.00 $ 1,150.00 $ - $ 1,150.00 Hastings: November event, occurs at the Dakota County Highway Shop parking lot. Cost for one dumpster plus staff time to plan for collection. Violet Penman, SW&R Coord. 3 $ 150.00 $ 300.00 $ 450.00 Farmington: November event, occurs at the Farmington Maintenance Facility. Cost for one dumpster plus staff time to plan for collection. Violet Penman, SW&R Coord. 3 $ 150.00 $ 800.00 $ 950.00 5. Scrap metal: free or partly-subsidized collection for recycling if city hosts a cleanup day Rosemount: Included in matching funds Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - Pa g e 3 2 8 o f 4 0 3 Dakota County Contract #DCA23505 Exhibit 2 - Page 8 of 13 2026 Application Budget -City of Rosemount Page 4 Minimum Grant Requirements (Deliverables) Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) B. Implement a free collection of yard signs for recycling after fall elections, as a single-city or multi-city event (i.e., in collaboration with one or more adjacent cities). Rosemount:Stafftimetomonitor,empty,anddeliver bins + $54 cost for collection containers + $59 mileage ($0.71/mile x 83.6 miles round trip from Rosemount city hall to Choice Plastics) Violet Penman, SW&R Coord. 10 $ 500.00 $ 113.00 $ 613.00 $ - $ 613.00 Hastings: Staff time to monitor, empty, and deliver bins + $54 cost for collection containers + $20 mileage ($0.71/mile x 28.4 miles round trip from Hastings city hall to Rosemount city hall) Violet Penman, SW&R Coord. 9 $ 450.00 $ 74.00 $ 524.00 Farmington: Staff time to monitor, empty, and deliver bins + $54 cost for collection containers + $11 mileage ($0.71/mile x 15.4 miles round trip from Farmington city hall to Rosemount city hall) Violet Penman, SW&R Coord. 9 $ 450.00 $ 65.00 $ 515.00 C. Promote all city-led special collections through social media, videos, e-news, print media, or other outreach/media channels, specifying how materials will be managed (i.e., recycling, reuse, or both). Minimal staff time, no material costs. Promotion through social media (posts and videos/reels) and city newsletters Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - D. Request and report weights, cubic yards, or number of units for each material collected, as specified on the county reporting tool. Minimal staff time, no material costs Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - E. Coordinate timing of special collections with County Liaison to prevent duplication of effort, timing overlap, conflicting messages, pricing conflicts, and confusion for residents. Minimal staff time, no material costs Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - Anticipated Revenue - - - - $ - $ - TOTAL - - 377 $ 18,850.00 $ 13,072.00 $ 31,922.00 $ - $ - $ - $ 10,673.00 Matching Funds Rosemount: Public Works staff time labor for spring and fall cleanup days Various PW Staff 108 $ 5,400.00 $ - $ 5,400.00 Rosemount: scrap metal collection dumpster at spring cleanup Violet Penman, SW&R Coord. 0 $ - $ 1,000.00 $ 1,000.00 Rosemount: Certified Recycling truck and staff to collect mattresses/box springs at fall cleanup Violet Penman, SW&R Coord. 0 $ - $ 3,000.00 $ 3,000.00 Rosemount: Shred Right truck and staff to provide paper shredding at fall cleanup Violet Penman, SW&R Coord. 0 $ - $ 1,500.00 $ 1,500.00 Farmington: Public Works staff time labor for spring Mattress/Box Spring Drop-Off & Document Shred Event Various PW Staff 24 $ 1,200.00 $ - $ 1,200.00 TOTAL - - 132 $ 6,600.00 $ 5,500.00 $ 12,100.00 PART 1 SUBTOTAL - - 1026 $ 51,300.00 $ 19,857.00 $ 71,157.00 $ - $ - $ - $ 40,308.00 Part 2: Supplemental Funding Request (Optional) 5. Multiunit Recycling A. Provide technical assistance for participants in the Dakota County Multiunit Recycling Program by: $ - $ - 1. Conducting broad-based outreach through multiple communication channels Rosemount: Program promotion expense, 1/2 page printing and postage, staff time, plus inclusion on city social media via a post or reel (no cost associated) Violet Penman, SW&R Coord. 8 $ 400.00 $ 250.00 $ 650.00 $ - $ 650.00 Hastings: Program promotion expense, 1/2 page printing and postage, staff time, plus inclusion on city social media via a post or reel (no cost associated) Violet Penman, SW&R Coord. 8 $ 400.00 $ 250.00 $ 650.00 Farmington: Program promotion expense, 1/2 page printing and postage, staff time, plus inclusion on city social media via a post or reel (no cost associated) Violet Penman, SW&R Coord. 8 $ 400.00 $ 250.00 $ 650.00 2. Reaching out to an agreed-upon number of potential new participants and past participants in coordination with the County Liaison Rosemount: Staff time spent reaching out to potential and past participants (estimated 10 properties), cost for printing and postage for reaching out to new properties and previous participants Violet Penman, SW&R Coord. 16 $ 800.00 $ 50.00 $ 850.00 $ - $ 850.00 Hastings: Staff time spent reaching out to potential and past participants (estimated 13 properties), cost for printing and postage for reaching out to new properties and previous participants Violet Penman, SW&R Coord. 21 $ 1,050.00 $ 50.00 $ 1,100.00 Pa g e 3 2 9 o f 4 0 3 Dakota County Contract #DCA23505 Exhibit 2 - Page 9 of 13 2026 Application Budget -City of Rosemount Page 5 Minimum Grant Requirements (Deliverables) Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Farmington: Staff time spent reaching out to potential and past participants (estimated 5 properties), cost for printing and postage for reaching out to new properties and previous participants Violet Penman, SW&R Coord. 8 $ 400.00 $ 50.00 $ 450.00 3. Responding to requests for assistance Rosemount: Staff time spent responding to requests Violet Penman, SW&R Coord. 10 $ 500.00 $ - $ 500.00 $ - $ 500.00 Hastings: Staff time spent responding to requests Violet Penman, SW&R Coord. 10 $ 500.00 $ - $ 500.00 Farmington: Staff time spent responding to requests Violet Penman, SW&R Coord. 10 $ 500.00 $ - $ 500.00 4. Completing needs assessments, applications, and data-collection mechanisms Rosemount: Staff time to conduct needs assessments, applications, and data-collection mechanisms expected Violet Penman, SW&R Coord. 11 $ 550.00 $ - $ 550.00 $ - $ 550.00 Hastings: Staff time to conduct needs assessments, applications, and data-collection mechanisms expected Violet Penman, SW&R Coord. 11 $ 550.00 $ - $ 550.00 Farmington: Staff time to conduct needs assessments, applications, and data-collection mechanisms expected Violet Penman, SW&R Coord. 11 $ 550.00 $ - $ 550.00 5. Implementing infrastructure and education plans Rosemount: Staff time for education and infrastructure implementation as needed Violet Penman, SW&R Coord. 16 $ 800.00 $ - $ 800.00 $ - $ 800.00 Hastings: Staff time for education and infrastructure implementation as needed Violet Penman, SW&R Coord. 16 $ 800.00 $ - $ 800.00 Farmington: Staff time for education and infrastructure implementation as needed Violet Penman, SW&R Coord. 16 $ 800.00 $ - $ 800.00 6. Advancing site-specific solutions for increased waste diversion, waste reduction, and reuse Based on previous years, no staff time needed Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - B. Maintain an annually updated list of addresses and contacts for multiunit properties that are eligible for the Program, and share with Dakota County. Rosemount: Staff time spent updating list of multiunit properties Violet Penman, SW&R Coord. 24 $ 1,200.00 $ - $ 1,200.00 $ - $ 1,200.00 Hastings: Staff time spent updating list of multiunit properties Violet Penman, SW&R Coord. 24 $ 1,200.00 $ - $ 1,200.00 Farmington: Staff time spent updating list of multiunit properties Violet Penman, SW&R Coord. 24 $ 1,200.00 $ - $ 1,200.00 C. Provide an annual mailing about Program resources to multiunit property managers and/or owners in coordination with County Liaison. Rosemount: Mailing and postage for 27 apartments, 57 HOAs (87 total, $1.00/property), staff time for printing and mailing Violet Penman, SW&R Coord. 16 $ 800.00 $ 87.00 $ 887.00 $ - $ 887.00 Hastings: Mailing and postage for 86 apartments, 68 HOAs (154 total,$1.00/property), staff time for printing and mailing Violet Penman, SW&R Coord. 16 $ 800.00 $ 154.00 $ 954.00 Farmington: Mailing and postage for 23 apartments, 26 HOAs (49 total, $1.00/property), staff time for printing and mailing Violet Penman, SW&R Coord. 16 $ 800.00 $ 49.00 $ 849.00 D. Optional: Coordinate with the County Liaison to revise multiunit recycling mechanisms (e.g., business license renewals, rental license renewals, rental inspections, fire inspections, and property manager meetings) and municipal planning and construction procedures to support recycling in new or remodeled buildings (e.g., recycling chutes, adequate space), consistent with city recycling codes and county ordinances. NA NA 0 $ - $ - $ - $ - $ - TOTAL - - 300 $ 15,000.00 $ 1,190.00 $ 16,190.00 $ - $ - $ - $ 5,437.00 Matching Funds 6. Reduce/Reuse Activities A. Host a free drop box for donations of reusable athletic equipment if there are no permanent physical locations to reuse (e.g. donate, buy, sell, exchange) within the city. Rosemount: Staff time spent coordinating with RAAA (Rosemount Area Athletic Association) to coordinate a drop-box hosted at the Rosemount Ice Arena for a specified period of time. Violet Penman, SW&R Coord. 3 $ 150.00 $ - $ 150.00 $ - $ 150.00 Farmington: Permanent UHL drop-box located at Schmitz-Maki Arena, no costs associated Violet Penman, SW&R Coord. 0 $ - $ - $ - Rosemount: printing and postage for 1/2 page article in city newsletter, staff time spent on social media post(s) and e-communication to those registered for citywide garage sale 15 $ 750.00 $ 250.00 $ 1,000.00 $ - $ 1,000.00 Pa g e 3 3 0 o f 4 0 3 Dakota County Contract #DCA23505 Exhibit 2 - Page 10 of 13 2026 Application Budget -City of Rosemount Page 6 Minimum Grant Requirements (Deliverables) Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) B. Promote existing reuse opportunities for athletic equipment, furniture, and building materials (e.g., curbside pickup, drop-off, online exchange, other), through two or more of the following: social media, videos, e-news, print media, or other outreach/media channels. Hastings: printing and postage for 1/2 page article in city newsletter, social media post(s), staff time spent on social media post(s) and e-communication to those registered for citywide garage sale Violet Penman, SW&R Coord. 15 $ 750.00 $ 250.00 $ 1,000.00 Farmington: printing and postage for 1/2 page article in city newsletter, staff time spent on social media post(s) 15 $ 750.00 $ 250.00 $ 1,000.00 C. Promote city-led reuse opportunities for optional materials in (H) through at least one outreach/media channel. Rosemount: City-led reuse opportunities (i.e., the Outdoor Winter Clothing Swap) will be promoted through social media channels, staff time associated Violet Penman, SW&R Coord. 8 $ 400.00 $ - $ 400.00 $ - $ 400.00 Hastings: City-led reuse opportunities (i.e., the Sports Equipment Swap) will be promoted through social media channels, staff time associated 8 $ 400.00 $ - $ 400.00 Farmington: City-led reuse opportunities (i.e., the Halloween Costume Swap) will be promoted through social media channels, staff time associated 8 $ 400.00 $ - $ 400.00 D. Obtain and report weights for each material collected, donated, or exchanged, as specified on the county reporting tool. All materials collected, donated, or exchanged will be weighed, no cost associated Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - E. Ensure that usable leftover items are donated or reused after the event, to the extent possible. All leftover materials are donated, with small local organizations preferred. No cost associated. Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - F. Track and report number of people participating in all staffed reuse activities by monitoring participation using a sign-in sheet or clicker. All reuse activity participants will be tracked using a clicker counter, no cost associated Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - G. Provide updates to the online Dakota County Reduce & Reuse Map. Staff time to provide updates to the Reduce & Reuse map Violet Penman, SW&R Coord. 8 $ 400.00 $ - $ 400.00 $ - $ 400.00 Optional: Implement free or low-cost reuse opportunities (e.g., swap event, collection for donation, curbside pickup discount, drop box) for materials that are challenging for residents to reuse, along with an interactive educational activity for in-person events (i.e., as described in 7A), using the best method of reuse based on data available. Preference must be given to materials and methods that meet all of the following criteria, with priority given to building materials and furniture, and a limit of one activity per city for materials that do not meet these criteria: Significant diversion at least 0.5 ton per event or activity Fills a gap no permanent physical location to reuse (e.g., donate, buy, sell, exchange) within the city Convenient and accessible including consideration for transportation and physical barriers Confirmed reuse outlet and end use Does not duplicate, interfere, or compete with private sector services Rosemount: Outdoor Winter Clothing Swap will take place at Rosemount Steeple Center in late October or early November. Staff time to organize and attend the swap. Violet Penman, SW&R Coord. 4 $ 200.00 $ - $ 200.00 $ - $ 200.00 Hastings: Sports Equipment Swap will take place at the Hastings High School in April. Staff time to organize and attend the swap. 4 $ 200.00 $ - $ 200.00 Farmington: Halloween Costume Swap will take place at the Rambling River Center in September. Staff time to organize and attend the swap. 4 $ 200.00 $ - $ 200.00 I. Optional: Attend Reuse Minnesota meetings. Cost of Reuse MN membership, plus staff time to attend meetings (2 hour meetings 4 times/year) Violet Penman, SW&R Coord. 8 $ 400.00 $ 50.00 $ 450.00 $ - $ 450.00 Cost of Reuse MN conference, plus staff time to attend conference (1 day conference) 10 $ 500.00 $ 90.00 $ 590.00 J. Optional: Attend Responsible Public Purchasing Council meetings. Staff time to attend Public Purchasing Council meetings (1.5 hour meetings 4 times/year) Violet Penman, SW&R Coord. 6 $ 300.00 $ - $ 300.00 $ - $ 300.00 K. Optional: Switch to reusable dishware (e.g., washable dishes and silverware) at permanent city-owned facilities. NA NA 0 $ - $ - $ - $ - $ - L. Optional: Provide and collect reusable dishware (e.g., washable baskets, cups) at community events on city property with at least 300 attendees to reduce single - use products use. Funding for reusable cups (via rWorld) at Rosemount Food Truck Fest on Sep. 19 plus staff time to plan for and attend event. Violet Penman, SW&R Coord. 36 $ 1,800.00 $ 2,091.00 $ 3,891.00 $ - $ 3,891.00 M. Optional: Provide assistance at Dakota County Fix-It Clinics held in the city, if applicable. NA NA 0 $ - $ - $ - $ - $ - N. Optional: Host residential reduce, reuse, or repair education classes using county messaging, ensuring all hired educators are approved in advance by the County Liaison, and reporting on outcomes by monitoring presentation attendance (e.g., sign-in sheet or head count), online webinar attendance (e.g., number of people who log on), table interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). NA NA 0 $ - $ - $ - $ - $ - O. Optional: Facilitate changes to municipality policies to increase reuse opportunities in the community (e.g., clothing drop box prohibitions, rental companies, and secondhand stores) or internal operations (e.g., office supplies, equipment). NA NA 0 $ - $ - $ - $ - $ - Pa g e 3 3 1 o f 4 0 3 Dakota County Contract #DCA23505 Exhibit 2 - Page 11 of 13 2026 Application Budget -City of Rosemount Page 7 Minimum Grant Requirements (Deliverables) Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) TOTAL -152 $7,600.00 $2,981.00 $10,581.00 $-$-$-$6,791.00 Matching Funds Rosemount: Room rental (Steeple Center) lost revenue equivalent for Outdoor Winter Clothing Swap Violet Penman, SW&R Coord. 0 $ - $ 180.00 $ 180.00 Hastings: Room rental (Hastings High School) cost for Sports Equipment Swap Violet Penman, SW&R Coord. 0 $ - $ 50.00 $ 50.00 Farmington: Room rental (Rambling River Center) lost revenue equivalent for Halloween Costume Swap Violet Penman, SW&R Coord. 0 $ - $ 180.00 $ 180.00 TOTAL - - 0 $ - $ 410.00 $ 410.00 7. In-Person Education Provide resident waste abatement education at events or gatherings, in person or online, to educate at least 1% of the interactive activities between city staff and residents (e.g., ed kits, games, conversations, teaching, presentations), on all four of the following topics, with a focus on one or two topics per event; does not include display views or brochure distribution: Home recycling Residential food scrap drop site(s) The Recycling Zone services Local reduce/reuse opportunities (e.g., repair) ROSEMOUNT: Rosemount EXPO booth with home recycling and food scraps topics occurs in April at the RCC, estimated 175 people educated. Staff time to prepare for and attend event. Violet Penman, SW&R Coord. 7 $ 350.00 $ - $ 350.00 $ - $ 350.00 ROSEMOUNT: Leprechaun Days table with recycling topic occurs in July at Central Park, estimated 150 people educated. Staff time to prepare for and attend event. Violet Penman, SW&R Coord. 5 $ 250.00 $ - $ 250.00 $ - $ 250.00 ROSEMOUNT: Presentation at Steeple Center (senior center) about reuse and low waste living. Date and time TBD, etimated 10 people educated. Staff time to prepare for and attend event. Violet Penman, SW&R Coord. 4 $ 200.00 $ - $ 200.00 ROSEMOUNT: Presentation at Steeple Center (senior center) about recycling and RZ services. Date and time TBD, etimated 10 people educated. Staff time to prepare for and attend event. Violet Penman, SW&R Coord. 4 $ 200.00 $ - $ 200.00 HASTINGS: Rivertown Days booth with home recycling and food scraps topics occurs in July in downtown area, estimated 150 people educated. Staff time to prepare for and attend event. Violet Penman, SW&R Coord. 7 $ 350.00 $ - $ 350.00 $ - $ 350.00 HASTINGS: National Night Out booth with with recycling topic occurs in August at Lions Park, estimated 150 people educated. Staff time to prepare for and attend event. Violet Penman, SW&R Coord. 6 $ 300.00 $ - $ 300.00 $ - $ 300.00 HASTINGS: Presentation at Tilden Center (senior center) about reuse and low waste living. Date and time TBD, etimated 10 people educated. Staff time to prepare for and attend event. Violet Penman, SW&R Coord. 4 $ 200.00 $ - $ 200.00 HASTINGS: Presentation at Tilden Center (senior center) about recycling and RZ services. Date and time TBD, etimated 10 people educated. Staff time to prepare for and attend event. Violet Penman, SW&R Coord. 4 $ 200.00 $ - $ 200.00 FARMINGTON: Party in the Park booth with recycling and food scraps topics occurs in July at Lake Julia Park, estimated 120 people educated. Staff time to prepare for and attend event. Violet Penman, SW&R Coord. 5 $ 250.00 $ - $ 250.00 $ - $ 250.00 FARMINGTON: Tiger Cub Pep Fest booth with recycling topic occurs in September near Farmington Elementary, estimated 120 people educated. Staff time to prepare for and attend event. Violet Penman, SW&R Coord. 6 $ 300.00 $ - $ 300.00 FARMINGTON: Presentation at Rambling River Center (senior center) about reuse and low waste living. Date and time TBD, etimated 10 people educated. Staff time to prepare for and attend event. Violet Penman, SW&R Coord. 4 $ 200.00 $ - $ 200.00 FARMINGTON: Presentation at Rambling River Center (senior center) about recycling and RZ services. Date and time TBD, etimated 10 people educated. Staff time to prepare for and attend event. Violet Penman, SW&R Coord. 4 $ 200.00 $ - $ 200.00 B. Promote city-led education opportunities in (A) through at least one outreach/media channel. Events will be promoted via city social media channels and newsletters, minimal staff time Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - Pa g e 3 3 2 o f 4 0 3 Dakota County Contract #DCA23505 Exhibit 2 - Page 12 of 13 2026 Application Budget -City of Rosemount Page 8 Minimum Grant Requirements (Deliverables) Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) C. EnsureallstaffandvolunteerswhoimplementIn-PersonEducationactivities are properly trained to fulfill responsibilities by attending the Dakota County Recycling Ambassador course and using current county messaging. Recycling Ambassadors used for events that require additional assistance Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - D. Ensure all professional educators who implement In-Person Education activities are approved in advance by County Liaison. NA (no professional educators used) NA 0 $ - $ - $ - $ - $ - E. Use county education materials, display materials, and presentation slides. County educational materials and interactive activities will be used at all events. Cost for shared brochure holder to be used at events. Violet Penman, SW&R Coord. 0 $ - $ 50.00 $ 50.00 $ - $ 50.00 F. Coordinate with County Liaison for any education requests in schools, businesses, and multiunit residences. Rosemount: Staff time for SW&R Coord. to coordinate any requests from schools, businesses, and multiunit residences Violet Penman, SW&R Coord. 16 $ 800.00 $ - $ 800.00 $ - $ 800.00 Hastings: Staff time for SW&R Coord. to coordinate any requests from schools, businesses, and multiunit residences 16 $ 800.00 $ - $ 800.00 Farmington: Staff time for SW&R Coord. to coordinate any requests from schools, businesses, and multiunit residences 16 $ 800.00 $ - $ 800.00 G. Expand waste abatement outreach to engage diverse/underserved residents including using county translated waste abatement messaging/materials as appropriate. Rosemount: Staff time spent on outreach to local organizations that serve diverse and/or underserved residents Violet Penman, SW&R Coord. 8 $ 400.00 $ - $ 400.00 $ - $ 400.00 Hastings: Staff time spent on outreach to local organizations that serve diverse and/or underserved residents 8 $ 400.00 $ - $ 400.00 Farmington: Staff time spent on outreach to local organizations that serve diverse and/or underserved residents 8 $ 400.00 $ - $ 400.00 H. Track and report number of people educated in person by monitoring presentation participation (e.g., sign-in sheet or head count), online webinar participation (e.g., number of people who log on), verbal tabling activity interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). All interactions tracked and reported using a clicker counter Violet Penman, SW&R Coord. 0 $ - $ - $ - $ - $ - I. Optional: Conduct tours of recycling, composting, or landfill facilities to educate residents about the local recycling and waste management system. NA NA 0 $ - $ - $ - $ - TOTAL - 132 $ 6,600.00 $ 50.00 $ 6,650.00 $ - $ - $ - $ 2,750.00 Matching Funds 8. Event Recycling Offer resources for recycling, back-of house organics (food scraps) collection, or both, at events, tournaments, and festivals held on city-owned property: Contact and assist city event coordinators to plan and implement recycling collection. Provide an appropriate number of co-located recycling and trash containers in strategic locations to prevent overflow, along with proper bags and signage. Provide required county waste abatement messaging to educate vendors, volunteers, and custodial staff about event recycling requirements. Rosemount: Provide x-frames plus setup/cleanup and recycling messaging at Leprechaun Days parade, recycling messaging to Leprechaun Days vendors Violet Penman, SW&R Coord. 16 $ 800.00 $ - $ 800.00 $ - $ 800.00 Rosemount: Provide x-frames plus setup/cleanup and recycling messaging at Food Truck Fest Violet Penman, SW&R Coord. 36 $ 1,800.00 $ - $ 1,800.00 Rosemount: Provide x-frames plus setup/cleanup and recycling messaging at Oktoberfest Violet Penman, SW&R Coord. 36 $ 1,800.00 $ - $ 1,800.00 Farmington: Provide x-frames and recycling messaging at Tater Trot 5K, recycling messaging to Top the Tater Days vendors Violet Penman, SW&R Coord. 8 $ 400.00 $ - $ 400.00 B. Offer resources for recycling, back-of house organics (food scraps) collection, or both, at household parties (i.e., non-city events) upon request. Rosemount: Staff time scheduling and completing x- frame checkouts to residents Violet Penman, SW&R Coord. 40 $ 2,000.00 $ - $ 2,000.00 $ - $ 2,000.00 Hastings: Staff time scheduling and completing x-frame checkouts to residents 40 $ 2,000.00 $ - $ 2,000.00 Farmington: Staff time scheduling and completing x- frame checkouts to residents 40 $ 2,000.00 $ - $ 2,000.00 C. Update two or more municipal forms (e.g., event permit, event vendor agreement, facility rental agreement) using county model messaging to include recycling requirements for events, tournaments, and festivals, consistent with city codes and county ordinance. Rosemount: Staff time to update Ice Arena Concessions Agreement and Parks and Shelters Permit Violet Penman, SW&R Coord. 24 $ 1,200.00 $ - $ 1,200.00 $ - $ 1,200.00 Hastings: Staff time to update HFAC After-Hours Reservation Form and HFAC Birthday Parties form 24 $ 1,200.00 $ - $ 1,200.00 Farmington: All municipal forms updated 0 $ - $ - $ - Pa g e 3 3 3 o f 4 0 3 Dakota County Contract #DCA23505 Exhibit 2 - Page 13 of 13 2026 Application Budget -City of Rosemount Page 9 Minimum Grant Requirements (Deliverables) Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) D. Optional:Add wasteabatement infrastructure(i.e., recycling andorganics containers, lids, labels, and signage) in municipality-controlled facilities (e.g., buildings, parks, and roadways) where containers are needed and have not yet been placed, (i.e., replacing containers is an ineligible expense) using the county- developed container purchasing checklist. NA NA 0 $ - $ - $ - $ - $ - TOTAL - 264 $ 13,200.00 $ - $ 13,200.00 $ - $ - $ - $ 4,000.00 Matching Funds Rosemount: Leprechaun Days recycling carts Leprechaun Days Committee and various volunteers 0 $ - $ 2,000.00 $ 2,000.00 Hastings: Parks staff labor (changing trash/recycling bins throughout Rivertown Days) Various Parks Maintenance Staff 60 $ 3,000.00 $ - $ 3,000.00 Farmington: Top the Tate Days recycling dumpster Top the Tater Days Committee and various volunteers 0 $ - $ 1,200.00 $ 1,200.00 TOTAL 60 $ 3,000.00 $ 3,200.00 $ 6,200.00 9. Organics Planning (PROPOSED) A. Optional: Support research and planning for residential curbside organics collection. NA NA 0 $ - $ - $ - $ - $ - NA 0 $ - $ - $ - NA 0 $ - $ - $ - B. Optional: Support research and planning for new organics drop sites. Rosemount: Staff time researching and planning for residential curbside organics collection and any additional dropsites to serve multiunit residents Violet Penman, SW&R Coord. 25 $ 1,250.00 $ - $ 1,250.00 Hastings: Staff time researching and planning for residential curbside organics collection and any additional dropsites to serve multiunit residents 25 $ 1,250.00 $ - $ 1,250.00 Farmington: Staff time researching and planning for residential curbside organics collection and any additional dropsites to serve multiunit residents 30 $ 1,500.00 $ - $ 1,500.00 $ - $ 1,500.00 TOTAL - 80 $ 4,000.00 $ - $ 4,000.00 $ - $ - $ - $ 1,500.00 Matching Funds 10. Gap Funding A. Complete, or make progress toward completing, one or more waste abatement projects included in eligible grant categories above, for which additional funding is needed, with first priority given to filling funding gaps in Base Funding categories, second priority given to filling gaps in Supplemental Funding categories, and third priority given to conducting waste abatement activities that are not included in Base Funding or Supplemental Funding, with prior written County Liaison approval. NA NA 0 $ - $ - $ - $ - $ - TOTAL - 0 $ - $ - $ - $ - $ - $ - $ - Matching Funds PART 2 SUBTOTAL - - 928 $ 46,400.00 $ 4,221.00 $ 50,621.00 $ - $ - $ - $ 20,478.00 GRAND TOTAL (Part 1 + Part 2) - - 1954 $ 97,700.00 $ 24,078.00 $ 121,778.00 $ - $ - $ - $ 60,786.00 Matching Funds (Part 1 + Part 2) 452 $ 24,600.00 $ 9,110.00 $ 33,710.00 $ - $ - $ - $ - Pa g e 3 3 4 o f 4 0 3 Dakota County Contract #DCA23505 Exhibit 3 - Page 1 of 2INSURANCE TERMS Contractor agrees to provide and maintain at all times during the term of this Contract such insurance coverages as are indicated herein and to otherwise comply with the provisions that follow. Such policy(ies) of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of, the Contract indemnity provisions. The provisions of this section shall also apply to all Subcontractors, Sub-subcontractors, and Independent Contractors engaged by Contractor with respect to this Contract, and Contractor shall be entirely responsible for securing the compliance of all such persons or parties with these provisions. APPLICABLE SECTIONS ARE CHECKED 1. Workers Compensation. Workers' Compensation insurance in compliance with all applicable statutes including an All States or Universal Endorsement where applicable. Such policy shall include Employer's Liability coverage in an amount no less than $500,000. If Contractor is not required by Statute to ion under Minn. Stat. § 176.041 which excludes Contractor from the requirement of obtaining Compensation Insurance; (2) to provide prior notice to County of any change in exemption status under Minn. Stat. § 176.041; and (3) to defend, hold harmless and indemnify County from and against any and all claims and losses brought by Contractor or any subcontractor or or Liability benefits for damages arising out of any injury or illness resulting from performance of work under this Contract. If any such nce of such insurancecoverage. 2. General Liability. "Commercial General Liability Insurance" coverage, providing coverage on an "occurrence" basis. Policy shall include, but not be limited to, coverage for Bodily Injury, Property Damage, Personal Injury, Contractual Liability (applying to this Contract), Independent Contractors, "XC&U" and Products-Completed Operations liability (if applicable). An Insurance Services Office "Comprehensive General Liability" policy which includes a Broad Form Endorsement GL 0404 (Insurance Services Office designation) shall be considered to be an acceptable equivalent policy form. Claims-made coverage is acceptable. A total combined general liability policy limit of at least $2,000,000 per occurrence and aggregate, applying to liability for Bodily Injury, Personal Injury, and Property Damage, which total limit may be satisfied by the limit afforded under its Commercial General Liability policy, or equivalent policy, or by such policy in combination with the limits afforded by an Umbrella or Excess Liability policy (or policies); provided, that the coverage afforded under any such Umbrella or Excess Liability policy is at least as broad as that afforded by the underlying Commercial General Liability policy (or equivalent underlying policy). Coverage under such policy may be subject to a deductible, not to exceed $25,000 per occurrence. Contractor agrees to maintain such insurance for at least one (1) year from Contract termination. Such policy(ies) shall name Dakota County, its officers, employees and agents as Additional Insureds thereunder. 3. Professional Liability Professional Liability (errors and omissions) insurance with respect to its professional activities to be performed under this Contract. This amount of insurance shall be at least $2,000,000 per occurrence and aggregate. Coverage under such policy may be subject to a deductible, not to exceed $25,000 per occurrence. Contractor agrees to maintain such insurance for at least one (1) year from Contract termination. Contractor therefore agrees that it will not seek or voluntarily accept any such change in its Professional Liability insurance coverage if such impairment of Dakota County's protection could result; and further, that it will exercise its rights under any "Extended Reporting Period" ("tail coverage"). 4. Automobile Liability. Business Automobile Liability insurance covering liability for Bodily Injury and Property Damage arising out of the ownership, use, maintenance, or operation of all owned, non-owned and hired automobiles and other motor vehicles utilized by Contractor in connection with its performance under this Contract. Such policy shall provide total liability limits for combined Bodily Injury and/or Property Damage in the amount of at least $2,000,000 per accident Such policy, shall include Dakota County, its officers, employees and agents as Additional Insureds thereunder. Page 335 of 403 Dakota County Contract #DCA23505 Exhibit 3 - Page 2 of 2 5. Network Security and Privacy Liability. Network security and privacy liability insurance, including first-party costs, for any breach that compromises data obtained while providing services under this Agreement. This insurance should to cover claims which may arise from failure of security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data including but not limited to confidential or private information, transmission of a computer virus or denial of service. The required limit shall not be less than $2,000,000 per occurrence with a $4,000,000 aggregate limit. Claims- made coverage is acceptable. Such insurance shall name Dakota County, its officials, employees, volunteers and agents as additional insureds. The policy shall provide an extended reporting period of not less than thirty-six (36) months from the expiration date of the policy, if the policy if not renewed. 6. Evidence of Insurance. Contractor shall promptly provide Dakota County with a Certificate of Insurance prior to commencement of any work. At least 10 days prior to termination of any such coverage, Contractor shall provide Dakota County with evidence that such coverage will be renewed or replaced upon termination with insurance that complies with these provisions. 7. Insurer: Policies. All policies of insurance shall be issued by financially responsible insurers licensed to do business in the State of Minnesota by a n insurer with a current A.M. Best Company rating of at least A:VII. 8. Release and Waiver. Contractor agrees to rely entirely upon its own property insurance for recovery with respect to any damage, loss or injury to the property interests of Contractor. Contractor hereby releases Dakota County, its officers, employees, agents, and others acting on their behalf, from all claims, and all liability or responsibility to Contractor, and to anyone claiming through or under Contractor, by way of subrogation or otherwise, for any loss of or damage to Contractor's business or property caused by fire or other peril or event, even if such fire or other peril or event was caused in whole or in part by the negligence or other act or omission of Dakota County or other party who is to be released by the terms here of, or by anyone for whom such party may be responsible. Contractor agrees to effect such revision of any property insurance policy as may be necessary in order to permit the release and waiver of subrogation agreed to herein. Contractor shall, upon the request of Dakota County, promptly provide a Certificate of Insurance, or other form of evidence as may be reasonably requested by Dakota County, evidencing that the full waiver of subrogation privilege contemplated by this provision is present; and/or, if so requested by Dakota County, Contractor shall provide a full and complete copy of the pertinent property insurance policy(ies). Revised: 11/23 Page 336 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Agreement with Backflow Solutions, Inc. for Backflow Data Management Meeting: Regular Council - Dec 15 2025 INTRODUCTION: Earlier this year, responsibility for the administration of plumbing backflow testing was moved from Building Inspection to Public Works. This provides consistency with the state requirement that test results be submitted to the community public water purveyor, Public Works has the primary responsibility for the City water system. To conserve Staff resources, it is proposed that we contract with Backflow Solutions, Inc. (BSI) for maintaining the test records and providing the required property owner notices. DISCUSSION: The 2020 Minnesota Plumbing Code defines backflow as "The flow of water or other liquids, mixtures, or substances into the distributing pipes of a potable supply of water from sources other than its intended source." We don't want the flow reversed in our water system, such as water flowing from a house toward our water system, as this could cause contaminants to enter the public water system. Backflow prevention devices serve to allow flow in only one direction, toward our customers. Per Section 603.2 of the 2020 Minnesota Plumbing Code, backflow devices "shall be maintained in good working condition by the person or persons having control of such devices or assemblies. The devices or assemblies shall be tested at the time of installation, repair or relocation and not less than on an annual schedule thereafter." The attached fact sheet from the Minnesota Department of Labor and Industry has additional information. BSI has been in business for about 30 years and provides backflow tracking services to many communities in the U.S. and Canada including the cities of Red Wing and Lakeville. Recently, Public Works Staff met with BSI and had a demonstration of their system. Advantages to utilizing BSI's online system:  BSI serves as the contact for the device testers.  As part of their implementation process, they will go through the data to ensure there are no discrepancies, i.e. manufacturer/model, duplicates, etc. They expect to Page 337 of 403 get our program started online within 120 days of executing the agreement and receiving our data.  BSI can send multiple automated annual notices on our behalf via USPS First-Class Mail.  BSI provides 100% in-house and onshore support with a support team dedicated to Farmington. This includes virtual training to City Staff and the testing community to make a smooth transition for the program.  BSI tracks all the mandatory state/local credentials for the testers to ensure all contractors are properly certified. Each device is established per State standards to ensure that all data submitted into the system meets the proper requirements.  The City can have unlimited users from different departments. Data is accessible to the City 24/7. They can track unique identifiers such as account number, meter number, or location ID; this helps to import backflow data from BSI to another program such as GIS, as desired.  The City can create and export an unlimited number of comprehensive reports, including a non-compliance report. Based on discussion among Public Works Staff, the Tier 2 Premium Package has been determined to best meet the City's needs. The City Attorney has reviewed the proposed agreement, and BSI made one minor change at the City's request. BUDGET IMPACT: Based on Tier 2 Premium Package pricing, BSI charges the Water Purveyor (the City) $995 annually. Contractors and others completing the testing will pay BSI a data entry charge of $16.95 per testing report submission. The City will also pay a one-time implementation fee of $3,000 to set up the City in their system, import and clean up (as necessary) the data, and provide training for City Staff on accessing the data and generating reports. The annual and implementation fee costs will be charged to the Water Fund. ACTION REQUESTED: Authorize the Mayor to execute the Agreement with Backflow Solutions, Inc. for Backflow Data Management. ATTACHMENTS: backflow fact sheet DOLI BSI Agreement 112625 Page 338 of 403 Minnesota Department of Labor and Industry 2020 MINNESOTA PLUMBING CODE FACT SHEET: BACKFLOW DEVICES REQUIREMENTS Devices that need to be tested The 2020 Minnesota Plumbing Code requires that all testable backflow devices be tested upon installation and at least annually thereafter by a certified backflow assembly tester. Testable devices include: •Reduced pressure principal backflow prevention assemblies, •Reduced pressure detector fire protection backflow prevention assemblies, •Double check backflow prevention assemblies, •Pressure vacuum breaker backflow prevention assemblies, •Double check detector fire protection backflow prevention assemblies, and •Spill resistant pressure vacuum breakers. Installing the device •A licensed plumber must perform the installation of a backflow prevention device. •The public water supplier must be notified within 30 days following installation of the device on a community public water system. •A plumbing permit must be obtained from the administrative authority prior to installation. Testing and maintenance •The backflow device must be tested upon initial installation and at least annually thereafter. •Test results must be submitted to the administrative authority and to the community public water supplier within 30 days of testing. Applicability •Reduced pressure (RPZ) devices have had testing requirements for many years. New and existing RPZ installations must be tested annually. •The testing requirements for testable non-RPZ devices became effective for installations made on or after Jan. 23, 2016. Tester qualifications Testing of backflow prevention devices requires certification to ASSE Standard 5110. Testing of reduced pressure principal devices (RPZs) requires an additional certification by the Minnesota Department of Labor and Industry. RESPONSIBILITIES Construction Codes and Licensing Division • www.dli.mn.gov • 651-284-5067 Refer to the 2020 Minnesota Plumbing Code Parts 603.5.23 through 603.5.23.4 for details about the backflow prevention requirements discussed in this fact sheet. Responsibility of the municipality The municipality is responsible for notifying owners of backflow devices of the need for initial and annual testing of backflow devices. This can be done through the plumber when the plumbing permit is issued. It may be helpful for the municipality to prepare an information sheet to provide to the plumber at time of the plumbing permit application. As a condition of the permit, the plumber informs the device owner of the requirements. Responsibility of the owner The owner of the backflow prevention device is responsible for making sure the backflow device is tested upon installation and at least annually thereafter. The owner is responsible for arranging for a backflow device tester to test devices at least annually. Responsibility of the backflow tester •The backflow device tester is responsible for testing the backflow device and tagging it with the testing date, tester signature and backflow certification number. •Written records of testing and maintenance must be maintained and submitted to the administrative authority and the community public water supplier within 30 days following the test. Responsibility of water purveyor •The Safe Drinking Water Act holds the water purveyor responsible for ensuring the quality of the water all the way to the free-flowing outlet of the consumer. •The water purveyor must maintain records of the backflow prevention devices and ensure the device testing is recorded on a yearly basis. Responsibility of the plumbing contractor The plumbing contractor is responsible for informing the building owner of the need to have their backflow devices tested upon installation and at least annually thereafter. Page 339 of 403 SUBSCRIPTION AGREEMENT This SUBSCRIPTION AGREEMENT (the “Agreement”) is made and entered into as of ________________________ (the “Effective Date”) by and between Backflow Solutions, Inc. (BSI Online), an Illinois corporation (“BSI”) and the City of Farmington, Minnesota (the “Water Purveyor”). BSI and the Water Purveyor hereby enter into an online agreement whereby BSI will perform certain notification and data management functions on behalf of the Water Purveyor. The Water Purveyor will provide BSI with the information described hereafter and require all companies performing backflow assembly tests within the Water Purveyor’s jurisdiction to submit test results online to BSI Online. 1. BSI RESPONSIBILITIES. a. Maintain the secure online database to ensure a functional backflow assembly tracking system that is easy to understand and use by licensed testers. BSI shall also maintain an internet website where testers shall input all data related to the backflow tests performed in the Water Purveyor’s jurisdiction. b. BSI to send notifications annually to the Water Purveyor’s identified customers who have a backflow assembly due for testing. The number of notifications sent will align with the Program Package chosen by the Water Purveyor. c. BSI to assist with backflow-related customer support to the Water Purveyor, their customers, and the local backflow testing community. All support is provided virtually via phone or email. d. BSI to provide the Water Purveyor with reports, access to data, and an unlimited number of users. 2. WATER PURVEYOR RESPONSIBILITIES. a. Provide BSI with the most current backflow assembly test records in CSV, XLS, or XLXS format. b. Provide BSI with a point of contact for program questions, comments, and/or concerns while contracted with BSI. c. Should enforcement efforts be necessary, this is the sole responsibility of the Water Purveyor. d. To facilitate the payment process, please provide BSI with a point of contact for future invoices. Contact Name: Email: Billing Address: 3. PACKAGE OPTIONS FOR ANNUAL BACKFLOW TRACKING. a. The Water Purveyor shall choose the preferred Program Package from the below three (3) options. This choice relates directly to BSI Responsibilities in 1b above. Any future alterations to BSI’s Program Package or the Water Purveyor’s choice of Program Package shall be subject to an Amendment to this Agreement. b. The cost of mailing materials, postage, and labor are built into the pricing below, unless otherwise noted in the Cost clause of this Agreement. c. TIER 1: STANDARD PACKAGE i. BSI to send up to two (2) notifications, Test Due Notice and Overdue Notice, to water customers that have testable assemblies, advising them their assembly is due for testing. The Test Due Notice shall be sent approximately thirty-two (32) days prior to the scheduled due date. The Overdue Notice shall be sent one (1) day after the scheduled due date has passed if backflow test results have not been entered to the online database. ii. BSI charges the Water Purveyor $495 annually. Testers shall pay BSI a data entry charge of $15.95 per test report submission. d. TIER 2: PREMIUM PACKAGE i. BSI to send up to three (3) notifications, Test Due Notice, Overdue Notice, and Failed Notice, to water customers that have testable assemblies, advising them their assembly is due for testing. The Test Due Notice shall be sent approximately thirty-two (32) days prior to the scheduled due date. The Overdue Notice shall be sent one (1) day after the scheduled due date has passed if backflow test results have not been entered to the online database. The Failed Notice will be sent one (1) day after a failed test report has been entered into the online database. ii. BSI charges the Water Purveyor $995 annually. Testers shall pay BSI a data entry charge of $16.95 per test report submission. e. TIER 3: ELITE PACKAGE Page 340 of 403 i.BSI to send up to four (4) notifications, Test Due Notice, Overdue Notice, Final Notice, and Failed Notice, to water customers that have testable assemblies, advising them their assembly is due for testing. The Test Due Notice shall be sent approximately thirty-two (32) days prior to the scheduled due date. The Overdue Notice shall be sent one (1) day after the scheduled due date has passed if backflow test results have not been entered to the online database. The Final Notice will be sent at a time frame determined by the Water Purveyor and will typically have language congruent with the Water Purveyor’s ordinance, bylaw, or local code. The Failed Notice will be sent one (1) day after a failed test report has been entered into the online database. ii.BSI charges the Water Purveyor $1,995 annually. Testers shall pay BSI a data entry charge of $18.95 per test report submission. 4.COST AND ADDITIONAL SERVICES (IF APPLICABLE). a.ANNUAL BACKFLOW TRACKING. Water Purveyor opts for Program Package: Premium Package. BSI to charge Water Purveyor $995 annually. i.INDUCEMENT. Water Purveyor acknowledges and agrees that to induce BSI to provide the service contemplated by this Agreement, for each Test Report submitted to the online database the data entry charge of $16.95 per report (the “Filing Fee”) shall be paid by the tester prior to uploading the test data to the online database. ii.IMPLEMENTATION. BSI to charge Water Purveyor a one-time implementation fee of $3,000. iii.OPTIONAL REBATE PROGRAM. If the Water Purveyor should add additional funds to BSI’s Filing Fee, BSI will charge a 5% processing fee to the rebate amount. iv.PRICE ESCALATION. BSI reserves the right to escalate prices under this agreement. $2 or annual average CPI, whichever is greater. v.CUSTOM REQUESTS. Any changes or requests that differ from BSI’s established scope of work on the following page(s) or the request for additional services will be subject to additional fees. 5.PRIVACY. a.BSI gathers data from the Water Purveyor to assist in the management of the backflow program. BSI will make no use of any personal information provided for any purpose other than the carrying out of its duties. This restriction shall include the sale, assignment, transfer, or release of such information to any third party. b.To the extent applicable, BSI will comply with the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. 6.PERIOD OF SERVICE. a.TERM. The Term of this Agreement shall be for one (1) year from the Effective Date and will automatically renew each year thereafter for a period equal to the Initial Term. b.TERMINATION. If the Water Purveyor wishes to discontinue the services provided in this Agreement, BSI requires at least thirty (30) days written notice. No refund of amounts will be given for early termination. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set forth above. BACKFLOW SOLUTIONS, INC., An Illinois corporation (“BSI”) By: Name: Victoria Rodriguez Title: Sales Representative Date: Address: THE CITY OF FARMINGTON, MINNESOTA A body politic and corporate (the “Water Purveyor”) By: Name: Joshua Hoyt Title: Mayor Date: December 15, 2025 Address: 12609 South Laramie Avenue Alsip, Illinois 60803 430 Third St Farmington, MN 55024 Page 341 of 403 TRACKING SCOPE OF WORK Data Transition* - BSI will prep your electronic file for import into the BSI Online system. CSV, XLS, and XLXS are preferred. We can assist with paper records for a fee. *BSI establishes the database to consolidate assemblies into a smaller number of accounts per unique address. This established and trusted process helps reduce the amount of mail and notifications sent to a unique property. If you request separate accounts per assembly (unique address receiving multiple letters), a data storage/processing fee will be charged. Cloud-Based Test Submittal - Test entry is cloud-based, enabling the testers to access the program from anywhere, whether they are in the field or at their office. This allows for real-time submittal of test reports. Key Performance Indicators & Reporting - BSI Online provides real-time data, including pre-built and customizable reports. All information is accessible 24/7 and downloadable in CSV format. Users - Water Purveyor can have an unlimited number of simultaneous users. Our solution allows each user to have different roles and permissions tailored to the Water Purveyor's needs. User Logs - BSI Online is built on the foundation of accountability and transparency. All transactions are time-stamped with usernames, allowing the Water Purveyor to monitor issues, comments, or concerns in real time. Notifications* & Archived Copies - Water Purveyor chooses the preferred program package. BSI automates two (2) to four (4) notifications to customers with identified testable backflow assemblies. All mailings are handled in-house, leveraging decades of experience to ensure timely and efficient delivery. Notifications are sent via USPS First-Class Mail and furnished with the Water Purveyor logo. All notifications are time-stamped per property for full transparency. *With our tracking scope of work, BSI is only sending letters to properties that have backflow assembly information. Should the Water Purveyor desire BSI to generate and mail other/additional letters such as notices to properties that do not have assembly information (remediation and installation notices), this is considered an extra service and must be purchased separately. Additional Notifications - To help increase testing compliance for known assemblies, clients can utilize our Letter Template feature to create, generate, print, and mail compliance or enforcement letters. Returned Mail* - BSI can assist with returned mail. Our return address would be listed on notification letters. We would research why it got returned, find a new mailing address, and re-send the notification letter. *Should the Water Purveyor be unwilling or unable to provide BSI with the requested customer billing information, returned mail will be sent back to the Water Purveyor for research and action. Validation of Test Results - Each test form is coded to automatically determine pass/fail based on the State standards per assembly type. Results are instantly updated in BSI Online, with copies of each test report accessible to the tester, Water Purveyor, and water customer. Validation of Credentials - BSI verifies tester and testing company credentials, including test gauge calibrations. Expired credentials trigger the tester to be locked out until updated documentation is submitted to BSI and properly vetted. This proactive approach is integral to the integrity of your program. Expert Support - We offer unlimited virtual customer service at no additional cost. Dedicated teams for testers and water customers ensure inquiries are handled by our expert personnel, reducing the burden on your staff. The Water Purveyor is also assigned a dedicated account manager focused on ensuring program success. Water Customer Portal - All properties have a unique identifier, a Customer Confirmation Number (CCN). Water customers can use the CCN to access their records, including notifications, the most recent backflow test reports, and a list of licensed backflow testing companies that meet the criteria set by the Water Purveyor. Product Support - Our in-house development team quickly identifies and resolves user issues to ensure continued system reliability and operational efficiency. AWS Security - BSI partners with Amazon Web Services (AWS) for industry-leading security, cloud-based data storage, and flexibility as your program grows. Page 342 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Agreement with Purple Wave, Inc. for Auction Services Meeting: Regular Council - Dec 15 2025 INTRODUCTION: Once items have been declared surplus by the City Council, Public Works auctions the items and forwards the proceeds to Finance. The City frequently uses GovDeals for auctioning equipment and also has the opportunity to list items on the Marketplace portion of the League of Minnesota Cities website. Earlier this year, Public Works Staff met with another auction service, Purple Wave, and recommends entering into a contract for their services. DISCUSSION: The proposed Umbrella Auction Agreement is attached and has been reviewed by the City Attorney. With regard to the agreement, please note:  There is no charge to a government entity to sell with Purple Wave Auction so there is no service fee and there is no set percentage to sell.  A Property List form will be filled out for the items to be auctioned.  Any department within the City is able to auction items with Purple Wave under this agreement.  As the City typically owns the assets and there are no liens or other encumbrance, the Ownership section has been completed appropriately.  Regardless of entity, if the City of Farmington needed to purchase an asset through Purple Wave Auction, there is a 10% buyer premium.  Purple Wave has the ability to set up Automated Clearing House (ACH) payments with the City of Farmington so that the sale proceeds may be delivered directly into a City bank account, if desired. Public Works worked with Purple Wave earlier this year to auction a few items to better understand their processes and had a positive experience. BUDGET IMPACT: There is no cost to the City of Farmington to use auction services via Purple Wave. Page 343 of 403 ACTION REQUESTED: Authorize the City Administrator to execute the Umbrella Auction Agreement with Purple Wave, Inc. for Auction Services ATTACHMENTS: City of Farmington Updated Umbrella Auction Agreement 112525 Property List Form Page 344 of 403 This Internet Auction Agreement (“Agreement”) is made by and between the Seller identified below and Purple Wave, Inc. 825 Levee Dr., Manhattan, KS 66502, 866-608-9283 (“Auctioneer”), together, (“Parties”). For good and valuable consideration, Auctioneer authorizes Seller’s use of Auctioneer’s website, www.purplewave.com, as an online auction platform where Auctioneer will list Seller’s property (“Property”) as Seller makes available to Auctioneer on any valid Exhibit 1, online account, or any Property list, as set forth below: TERM: This Agreement shall commence on the effective date and shall continue until cancelled by either party. Either party may terminate this Agreement upon sixty (60) days prior written notice. The Parties agree that notwithstanding a termination notice, any Property on the Auctioneer’s website, or which is in the process of being listed on the Auctioneer’s website, shall be sold pursuant to this Agreement. SELLER INFORMATION: Customer Number: _________________________ Segment: ___________________________________________________ Seller Legal Name: ______________________________________________ Company Name: _____________________________________________ Seller Address:__________________________________________________ City:________________________________State:_____Zip:__________ Phone:________________________________________________________ Email:______________________________________________________ Representative Name: ____________________________________________ Title:______________________________________________________ SETTLEMENT: The Auctioneer will distribute auction proceeds to Seller within 15 business days of auction or receipt of all title or ownership documents, whichever is later. The Auctioneer will deduct its fees directly from the auction proceeds prior to settlement. All settlements are subject to the Auctioneer’s ability to collect auction proceeds from buyers and subject to lawful encumbrances, withholding orders, or security interests. In the event of a dispute about Property ownership, claims affecting the property, or settlement, the Seller authorizes the auctioneer to hold money in escrow pending the resolution of any such claim. SELLER FEES: Seller shall pay a listing fee of $100 per lot, If applicable, Seller will also pay a service fee(s) of _______% Of the winning bid(s). Other: __________________________________________________________________________ OWNERSHIP: - Does the Seller own all of the Property to be sold at Auction? Yes No If No, please provide documentation with the Seller’s legal authority to sell the Property: ______________________________________ -Is a separate parent or subsidiary legal entity involved? Yes No If Yes, Please identify the name of the related entity: __________________________________________________________________ -Does the Seller owe any money on the Property? Yes No -Is the Property pledged as collateral or securing a debt or line of credit? Yes No IF MONEY IS OWED OR IF THE PROPERTY IS PLEDGED AS COLLATERAL, PLEASE IDENTIFY ALL LENDERS OR FINANCIAL INSTITUTIONS: Lending Institution:_______________________________________ Contact:____________________________ Phone:__________________________ Lending Institution:_______________________________________ Contact:____________________________ Phone:__________________________ OTHER CLAIMS AGAINST PROPERTY: Seller represents and warrants it has listed all encumbrances and security interests affecting the Property, Seller, or owner (if different). Seller hereby provides Seller’s written consent for Auctioneer to work directly with any financial institution, government agency, encumbering party, or otherwise to clear or manage any security interest or lien affecting the Property or Property transferability. Seller authorizes Auctioneer to perform, at its discretion, title, lien, or UCC searches related to the sale of Property. Seller’s authorization for Auctioneer to check security interests in no way relieves the Seller of the duty to accurately disclose security interests or encumbrances affecting the Property or Property owner. Seller represents and warrants that Seller owns and has the authority to sell the Property without consent of any third party and without condition except as noted above. Unless otherwise agreed, Seller will ensure Property is, or will be, free and clear of encumbrances or liens before the conclusion of the Auction. Seller agrees to defend and indemnify the Auctioneer for any claim made against the Property in the event a third party claims to have any interest in the Property. To the extent a government agency cannot agree to indemnification by law, this indemnification duty shall not apply. PROCEEDINGS AFFECTING PROPERTY: Does the Seller have a recent, current, or pending bankruptcy, lawsuit, tax lien, SBA Covid-19 EIDL loan, or any other circumstance that could result in another party making a claim against the Property or the auction proceeds. Yes No SIGNATURES: The Parties execute this Agreement effective the last date written below. This Agreement, including the accompanying exhibits or documents referred to in this Agreement, if any, is the entire agreement between the Parties and all prior discussions, agreements or understandings are completely merged into and superseded by this Agreement. Seller’s representative below has authority to commit the Seller contractually and agrees to the Agreement including the Terms & Conditions on the following page. Seller:_______________________________/____________________________________/_________________________________/_______________ Signature Printed Title Date Auctioneer:_______________________________/________________________________/_________________________________/_______________ Signature Printed Title Date Purple Wave, Inc. | 825 Levee Drive, Manhattan, KS 66502 | 866.608.9283 | www.purplwave.com Internal Use Only 527096 Government City of Farmington, MN 19650 Municipal Drive Farmington MN 55024 651.280.6907 lgorski@farmingtonmn.gov Lynn Gorski City Administrator G Lynn Gorski City Administrator Jamie Wilcox Account Manager 11.25.2025 Page 345 of 403 EXCLUSIVE LISTING AND HOSTING. As agreed upon, the Seller shall host inspections, answer bidder questions about the Property, and coordinate the release of Property directly with the buyer. As of the effective date of this Agreement, the Seller shall cease all use of the Property to be sold at auction unless otherwise communicated to Auctioneer in writing. Seller shall withdraw the Property from any other selling service. The Seller will list the Property for sale exclusively with the Auctioneer. The Seller will not withdraw any portion of the Property from the Auction except with (a) prior written consent of the Auctioneer and only after (b) reimbursing Auctioneer for Compensation described below based on a 3rd party appraisal and all expenses for advertising retractions and similar expenditures to cancel the Auction. The Auctioneer shall refuse consent to withdraw Property at auction if doing such would be in violation of any rule, regulation, or industry standard. If Seller withdraws Property without the Auctioneer’s consent, the Seller agrees to pay Auctioneer liquidated damages of 50% of the estimated sale price plus the buyer's premium of 10% on the estimated sale price. To the extent allowed by law, the Auctioneer shall be entitled to reasonable attorney fees for collection costs associated with the Seller’s failure to sell or release the Property to the highest bidder as set forth in this Agreement. The Parties acknowledge that the liquidated damages are reasonable and account for reputational damages to Auctioneer. USE OF THE WEBSITE. The Property will be sold in an Internet-only auction on the Auctioneer’s website at www.purplewave.com. The Auctioneer, in its sole and absolute discretion, will manage the website listing based on the information Seller provides to the Auctioneer. If Seller notices missing or incorrect information in the Property description on the website or auction advertising, the Seller will notify Auctioneer immediately. The Seller agrees Auctioneer may post the Auction results and listings on Auctioneer’s affiliates and syndicates’ website both before and after the auction. TITLES. Seller authorizes the Auctioneer, as Seller’s agent and power of attorney, to execute any documents necessary to transfer, or document the transfer, of the Property sold at this Auction, including bills of sale, titles, or requests for duplicate titles. If required, the Seller shall execute any additional powers of attorney as may be required to transfer lawful title to any buyer. RIGHT TO POSTPONE. In event of a technical failure, bidding error, or other unforeseen emergency, Auctioneer may, at its discretion, cancel or postpone any item(s) in the Auction and may take actions, such as re-listing items in a future Auction, to allow a natural conclusion to the sale. PROPERTY CONDITION. The Property will be represented and sold in its “AS IS, WHERE IS” condition, without warranties of any kind by Seller or Auctioneer. Notwithstanding, Seller agrees to accurately disclose all Property information and condition disclosures and represents that Property is in safe and working order unless specifically disclosed otherwise in the description. Seller represents the Property has not been modified or tampered with in violation of any laws, including tampering with emission control devices. The Seller agrees to pay for all costs and fines for any violation of applicable emission laws, ordinances, or regulations. If there is a dispute with a winning bidder over the condition of the Property, Auctioneer will attempt to resolve the issue on behalf of Seller but may, if necessary, seek Seller’s assistance in the resolution. Seller agrees that Auctioneer shall not be liable for any losses or claims related to the Property except in situations where Auctioneer, or its agents, are at fault. Seller shall otherwise assume full responsibility for such Property losses or claims. Seller should maintain casualty insurance (including self-insurance) for the Property until possession is transferred to the winning bidder or the Property is deemed abandoned by the buyer pursuant to Auctioneer’s buyer terms and conditions. UNRESERVED AUCTION. The Property will be sold “absolute” and “without reserve,” Once Auctioneer has placed the Property on www.purplewave.com and received a bid on it, the Auction has begun, and the Property must and will be sold for the highest bid received at the end of the Auction. Auctioneer will use words indicating the absolute nature of the auction in event advertising. Although the Auctioneer will use its best efforts, no guarantees or representations regarding the level of bidder interest the Property may attract, number of bids or ultimate price that may be received are made by Auctioneer. The Seller will accept for the Property the highest winning bid accepted by the Auctioneer (also called the hammer price), less the Compensation due Auctioneer. For Illinois Auctions, unless otherwise agreed upon, the Auctioneer shall pay auction advertising costs. If applicable, the Auctioneer shall pay actual advertising costs exceeding 120% of the estimated costs, unless otherwise agreed in writing. Illinois Auction Firm License # 444.000465. SHILL BIDDING PROHIBITED. It is illegal and against Auctioneer’s policies for the Seller, Auctioneer (acting as Seller’s agent), or anyone else acting on Seller’s behalf to bid on the Property. If an innocent third party is declared the winning bidder, the Auctioneer may complete the sale to that innocent third party and adjust the purchase price to reflect the last good faith bid. In the event the Auctioneer determines the Seller or someone bidding on Seller’s behalf, bids on the Property, the Seller will pay Auctioneer an additional administrative fee of two-times the combined Seller Commission and Buyer’s Premium the Auctioneer would have otherwise collected from the final winning bid for the Property as compensation for the expense and effort of any related corrective action taken by the Auctioneer, regardless of whether Seller, Seller’s agent or an innocent third party is the declared winner of the Property. COLLECTIONS. Auctioneer will use reasonable efforts to qualify bidders and collect payments from winning bidders however, Auctioneer does not guarantee collection of payment. The Auctioneer will collect and remit sales taxes in accordance with state and local regulations. The Auctioneer will pay all banking fees and retain any interest or credits earned related to collection of the auction proceeds. In the event of a default, the Auctioneer shall be authorized to relist the Property for the Seller on the same terms as contained herein unless the Seller objects to the relist as soon as practicable after the default. COMPENSATION. Seller agrees to pay Auctioneer the Seller fee previously stated, if any, applied against the winning bid(s) received and collected for the Property. Seller also agrees Auctioneer shall collect and retain from winning bidders a standard buyer’s premium of 10% of the winning bid(s) for the Property. Lastly, Seller agrees that Auctioneer may charge and collect late payment or similar reasonable administrative fees from winning bidders when warranted and retain those fees as compensation for additional efforts to address such issues. RELEASE TO BUYERS. After collecting payment for the Property, the Auctioneer will notify the Seller. After receiving notice of proof of payment, the Seller shall coordinate and release the Property to the winning bidder. The Seller shall notify Auctioneer if there are removal issues, or the buyer has not removed the Property by the removal deadline. If Seller fails to release the Property, the Seller agrees to pay Auctioneer liquidated damages of 50% of the Property's sale price. To the extent allowed by law, the Auctioneer shall be entitled to reasonable attorney fees for the Seller’s failure to release the Property. The Parties acknowledge that the liquidated damages are reasonable and account for reputational damages to Auctioneer. In the event the Seller fails to release Property, the Parties agree that the Auctioneer may seek equitable or legal relief at the Seller or Auctioneer’s location. The Parties agree to waive any bond requirement for any type of action related to securing the release of the Property. LIMITATION OF LIABILITY FOR PROPERTY LOSSES OR DAMAGES. EXCEPT AS SET FORTH IN THIS AGREEMENT, NEITHER PARTY WILL BE LIABLE TO THE OTHER UNDER OR IN CONNECTION WITH THIS AGREEMENT FOR ANY INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, PUNITIVE, OR INDIRECT DAMAGES OF ANY NATURE, FOR ANY REASON CLAIMED BY THE OTHER PARTY, INCLUDING WITHOUT LIMITATION, THE BREACH OF THIS AGREEMENT, WHETHER THIS LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT (INCLUDING NEGLIGENCE OR STRICT LIABILITY), OR OTHERWISE, EVEN IF THE PARTY HAS BEEN WARNED OF THE POSSIBILITY OF THESE DAMAGES. AUCTIONEER’S LIABILITY FOR DAMAGE TO PROPERTY IS LIMITED TO THE LESSER OF (I) THE ACTUAL COST TO REPAIR THE DAMAGE CAUSED BY THE NEGLIGENCE OF AUCTIONEER; OR (II) THE ORDERLY LIQUIDATION FAIR MARKET VALUE OF THE PROPERTY CAUSED BY THE NEGLIGENCE OF AUCTIONEER. IN NO EVENT WILL AUCTIONEER BE LIABLE FOR ANY DAMAGE TO PROPERTY DUE TO A WEATHER EVENT OR OTHER AN ACT OF GOD. JURISDICTION. Agreement shall be governed by the law of the auction location. The auction location shall be the location where the asset is sold from. Auctioneer may waive any provision of this Agreement that benefits the Auctioneer at any time, but no such waiver shall affect any other provisions, nor shall it amount to a permanent waiver of that particular provision. This Agreement may be executed in duplicate and in counterparts, but all counterpart signatures shall constitute one original. Facsimile signatures scanned or electronic signatures on this Agreement shall be as sufficient as original ink signatures. TERMS AND CONDITIONS Purple Wave, Inc. | 825 Levee Drive, Manhattan, KS 66502 | 866.608.9283 | www.purplwave.com Page 346 of 403 EXHIBIT 1 PROPERTY LIST Seller: Customer Number: __________ This Exhibit 1 established the assets that will be auctioned under the terms and conditions of the attached Auction Agreement and includes by reference any other assets the Seller makes available to the Auctioneer for sale, included on any subsequent or updated Property List, and posted for bidding on the purplewave.com website. Copyright © 2024 | Purple Wave, Inc. | Exhibit 1 Property List - 4.18.2024 You will provide a separate list of assets to be consigned as Exhibit 1.Ð Seller Signature: Description of asset(s)Additions Date: Page 347 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Third Amendment to the Residential Solid Waste/Recycling Services Agreement Between the City of Farmington and Dick's Sanitation Meeting: Regular Council - Dec 15 2025 INTRODUCTION: In November of 2021, the City entered into an agreement with Dick's Sanitation Service, Inc. (DSI) for solid waste services for an initial term of five years. The agreement includes a rate schedule for trash and recycling for the years 2022 through 2026. Due to annual rate increases two already has Council City the approved Red of City the by Wing, amendments to the DSI agreement. The City of Red Wing has approved another increase to their tipping fees for 2026 so another amendment to the agreement is needed. DISCUSSION: City of Farmington waste is processed at the City of Red Wing. As mentioned at the October 6, 2025 Work Session, Red Wing is anticipating their disposal contract with Xcel Energy will be increasing by over $20/ton with their 2028 contract; they are phasing in tipping fee increases over four years (2024-2027). On November 25, 2025, the City of Red Wing formally notified DSI and the City that their Municipal Solid Waste (MSW) tipping fee was increasing by $5.00/ton; from $123.00/ton to $128.00/ton; an increase of about 4%. Per section 19.11 of the original agreement, DSI is allowed to pass on this cost increase to their customers in Farmington. This agreement interpretation First the processing to prior confirmed City the with was Attorney Amendment. Exhibit B shows how this Red Wing cost increase will impact the Farmington rates with the new rate being in the column furthest to the right. The rate increase applies only to trash, not recycling. The rate schedules identify the 2025 rates; the 3% increase allowed by the agreement terms; the increase due to the tipping fee increase; and the 2026 rates. BUDGET IMPACT: Per the existing agreement, DSI provides trash and recyclable collection at City facilities at no additional cost to the City. Page 348 of 403 ACTION REQUESTED: Approve the Third Amendment to the Residential Solid Waste/Recycling Services Agreement Between the City of Farmington and Dick's Sanitation. ATTACHMENTS: Third Amendment to DSI Agreement w att 121525 Page 349 of 403 THIRD AMENDMENT TO AGREEMENT FOR RESIDENTIAL SOLID WASTE / RECYCLING SERVICES AGREEMENT BETWEEN THE CITY OF FARMINGTON AND DICK’S SANITATION THIS THIRD AMENDMENT TO RESIDENTIAL SOLID WASTE / RECYCLING SERVICES AGREEMENT BETWEEN THE CITY OF FARMINGTON AND DICK’S SANITATION (“Third Amendment”) is made this 15th day of December, 2025, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation (the "City") and DICK’S SANITATION SERVICE, INC., a Minnesota corporation (“DSI” or "Contractor"). RECITALS A. City and DSI entered into an Agreement for Residential Solid Waste / Recycling Services, made effective January 1, 2022 (“Agreement”). B. On November 25, 2025 the Deputy Director of Solid Waste in the City of Red Wing notified Contractor and City of an increase in the Municipal Solid Waste tipping fee, attached hereto as Exhibit A. C. Section 19.11 of the Agreement allows DSI to pass on such documented increases in disposal fees to the customer. D. The parties desire to memorialize the change in fees consistent with the Agreement. IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. Modification to Rates and Charges. Attachment C of the Agreement regarding Rates and Charges shall be modified per Exhibit B of this Amendment, attached hereto. 2. Effect of Agreement. Except as specifically amended by this Amendment, the Agreement shall remain in full force and effect. [Remainder of page intentionally left blank. Signature page follows.] Page 350 of 403 CITY OF FARMINGTON By:__________________________________ Joshua Hoyt Mayor By:__________________________________ Shirley R Buecksler City Clerk DICK’S SANITATION BY: _____ Print:____________________________________ ITS: _____________________________________ Page 351 of 403 EXHIBIT A Letter from Red Wing’s Deputy Director of Solid Waste Page 352 of 403 1873 Bench Street Red Wing, MN 55066 Website: www.red-wing.org Phone: 651.385.3658 Fax: 651.385.3670 November 25, 2025 Mr. Weast: The Red Wing City Council approved a $5.00-per-ton increase to the contracted tipping fee for 2026. This change reflects rising disposal costs at Xcel and area landfills, along with general inflation. We recognize that all communities face similar pressures and remain committed to transparency and partnership. Red Wing pays the same disposal rates as our contracting partners, including Farmington and Hastings, and our shared goal is to maintain reliable, responsible waste -management services for the region. Our work with Xcel helps meet Minnesota’s environmental goals, and together we’ve kept more than 92% of Red Wing’s waste out of landfills through energy recovery and material recycling. These efforts protect our environment and support long -term cost stability. We value our collaboration and appreciate your continued partnership. Please contact me with any questions. Thank you, Jeff Schneider | Deputy Director of Public Works Solid Waste & Recycling Division City of Red Wing | redwingmn.gov 1873 Bench Street | Red Wing, MN 55066 Office: 651.385.3672 Page 353 of 403 EXHIBIT B Attachment C Rates and Charges Page 354 of 403 Description Waste Stream LOB Bill Freq 2025 Rate 3% Increase Disposal Increase 2026 Rate 1 - 2 YD 1X WK TRASH GARBAGE RESIDENTIAL MONTHLY $79.76 $82.15 $1.35 $83.50 1 - 35 GL 1X WK TRASH GARBAGE RESIDENTIAL MONTHLY $16.41 $16.90 $0.13 $17.03 1 - 35 GL 1X WK TRASH GARBAGE RESIDENTIAL QUARTERLY $49.24 $50.72 $0.40 $51.12 1 - 65 GL 1X WK COM GARBAGE RESIDENTIAL QUARTERLY $65.86 $67.84 $0.75 $68.59 1 - 65 GL 1X WK TRASH GARBAGE RESIDENTIAL MONTHLY $21.95 $22.61 $0.25 $22.86 1 - 65 GL 1X WK TRASH GARBAGE RESIDENTIAL QUARTERLY $65.86 $67.84 $0.75 $68.59 1 - 95 GL 1X WK TRASH GARBAGE RESIDENTIAL MONTHLY $26.98 $27.79 $0.37 $28.16 1 - 95 GL 1X WK TRASH GARBAGE RESIDENTIAL QUARTERLY $80.95 $83.38 $1.11 $84.49 1 - 35 GL 1X WK RECYCLE RECYCLING RESIDENTIAL QUARTERLY $23.76 $24.47 $0.00 $24.47 1 - 65 GL 1X WK RECYCLE RECYCLING RESIDENTIAL MONTHLY $7.92 $8.16 $0.00 $8.16 1 - 65 GL 1X WK RECYCLE RECYCLING RESIDENTIAL QUARTERLY $23.76 $24.47 $0.00 $24.47 1 - 65 GL 2X WK RECYCLE RECYCLING RESIDENTIAL QUARTERLY $47.52 $48.95 $0.00 $48.95 1 - 65 GL EOW RECYCLE RECYCLING RESIDENTIAL QUARTERLY $11.88 $12.24 $0.00 $12.24 1 - 95 GL 1X WK RECYCLE RECYCLING RESIDENTIAL MONTHLY $7.92 $8.16 $0.00 $8.16 1 - 95 GL 1X WK RECYCLE RECYCLING RESIDENTIAL QUARTERLY $23.76 $24.47 $0.00 $24.47 1 - 95 GL 1X WK RECYCLE COM RECYCLING RESIDENTIAL QUARTERLY $23.76 $24.47 $0.00 $24.47 1 - 95 GL 2X WK RECYCLE RECYCLING RESIDENTIAL QUARTERLY $47.52 $48.95 $0.00 $48.95 1 - 95 GL EOW RECYCLE RECYCLING RESIDENTIAL QUARTERLY $11.88 $12.24 $0.00 $12.24 Residential Page 355 of 403 Description Waste Stream LOB Bill Freq 2025 Rate 3% Increase Disposal Increase 2026 Rate 1 - 2 YD 1X WK TRASH GARBAGE COMMERCIAL MONTHLY $79.76 $82.15 $1.35 $83.50 1 - 2 YD 2X WK TRASH GARBAGE COMMERCIAL MONTHLY $159.52 $164.31 $2.69 $167.00 1 - 2 YD EOW TRASH GARBAGE COMMERCIAL MONTHLY $39.88 $41.08 $0.67 $41.75 1 - 3 YD 1X WK TRASH GARBAGE COMMERCIAL MONTHLY $138.22 $142.37 $2.02 $144.39 1 - 3 YD 2X WK TRASH GARBAGE COMMERCIAL MONTHLY $276.44 $284.73 $4.04 $288.77 1 - 3 YD 3X WK TRASH GARBAGE COMMERCIAL MONTHLY $414.66 $427.10 $6.06 $433.16 1 - 3 YD 4X WK TRASH GARBAGE COMMERCIAL MONTHLY $552.88 $569.47 $8.08 $577.55 1 - 3 YD EOW TRASH GARBAGE COMMERCIAL MONTHLY $69.11 $71.18 $1.01 $72.19 1 - 35 GL 1X WK TRASH COM GARBAGE COMMERCIAL MONTHLY $16.41 $16.90 $0.13 $17.03 1 - 4 YD 1X MO TRASH GARBAGE COMMERCIAL MONTHLY $49.17 $50.64 $2.69 $53.33 1 - 4 YD 1X WK TRASH GARBAGE COMMERCIAL MONTHLY $196.67 $202.57 $2.69 $205.26 1 - 4 YD 2X WK TRASH GARBAGE COMMERCIAL MONTHLY $393.34 $405.14 $5.39 $410.53 1 - 4 YD 3X WK TRASH GARBAGE COMMERCIAL MONTHLY $590.01 $607.71 $8.08 $615.79 1 - 4 YD EOW TRASH GARBAGE COMMERCIAL MONTHLY $98.34 $101.29 $1.35 $102.64 1 - 6 YD 1X WK TRASH GARBAGE COMMERCIAL MONTHLY $255.13 $262.78 $4.04 $266.82 1 - 6 YD 2X WK TRASH GARBAGE COMMERCIAL MONTHLY $510.26 $525.57 $8.08 $533.65 1 - 6 YD 3X WK TRASH GARBAGE COMMERCIAL MONTHLY $765.39 $788.35 $12.13 $800.48 1 - 65 GL 1X WK COM GARBAGE COMMERCIAL MONTHLY $21.95 $22.61 $0.25 $22.86 1 - 65 GL 1X WK TRASH GARBAGE COMMERCIAL MONTHLY $21.95 $22.61 $0.25 $22.86 1 - 8 YD 1X WK TRASH GARBAGE COMMERCIAL MONTHLY $313.59 $323.00 $5.39 $328.39 1 - 8 YD 2X WK TRASH GARBAGE COMMERCIAL MONTHLY $627.18 $646.00 $10.78 $656.78 1 - 8 YD 4X WK TRASH GARBAGE COMMERCIAL MONTHLY $1,254.36 $1,291.99 $21.56 $1,313.55 1 - 8 YD EOW TRASH GARBAGE COMMERCIAL MONTHLY $156.80 $161.50 $2.69 $164.19 1 - 95 GL 1X WK TRASH GARBAGE COMMERCIAL MONTHLY $26.98 $27.79 $0.37 $28.16 1 - 95 GL 1X WK TRASH COM GARBAGE COMMERCIAL MONTHLY $26.98 $27.79 $0.37 $28.16 1 - 10 YD 1X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $258.76 $266.52 $0.00 $266.52 1 - 10 YD 3X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $776.28 $799.57 $0.00 $799.57 1 - 2 YD 1X MO OCC RECYCLING COMMERCIAL MONTHLY $13.87 $14.28 $0.00 $14.28 1 - 2 YD 1X MO RECYCLE RECYCLING COMMERCIAL MONTHLY $13.87 $14.28 $0.00 $14.28 1 - 2 YD 1X WK OCC RECYCLING COMMERCIAL MONTHLY $55.47 $57.13 $0.00 $57.13 1 - 2 YD 1X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $55.47 $57.13 $0.00 $57.13 1 - 2 YD 2X WK OCC RECYCLING COMMERCIAL MONTHLY $110.94 $114.27 $0.00 $114.27 1 - 2 YD 2X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $110.94 $114.27 $0.00 $114.27 1 - 2 YD EOW OCC RECYCLING COMMERCIAL MONTHLY $27.74 $28.57 $0.00 $28.57 1 - 2 YD EOW RECYCLE RECYCLING COMMERCIAL MONTHLY $27.74 $28.57 $0.00 $28.57 1 - 3 YD 1X WK OCC RECYCLING COMMERCIAL MONTHLY $96.13 $99.01 $0.00 $99.01 1 - 3 YD 1X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $96.13 $99.01 $0.00 $99.01 1 - 3 YD 2X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $192.26 $198.03 $0.00 $198.03 1 - 3 YD EOW RECYCLE RECYCLING COMMERCIAL MONTHLY $48.07 $49.51 $0.00 $49.51 1 - 4 YD 1X MO OCC RECYCLING COMMERCIAL MONTHLY $34.20 $35.22 $0.00 $35.22 1 - 4 YD 1X MO RECYCLE RECYCLING COMMERCIAL MONTHLY $34.20 $35.22 $0.00 $35.22 1 - 4 YD 1X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $136.79 $140.89 $0.00 $140.89 1 - 4 YD 2X WK OCC RECYCLING COMMERCIAL MONTHLY $273.58 $281.79 $0.00 $281.79 1 - 4 YD 2X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $273.58 $281.79 $0.00 $281.79 1 - 4 YD EOW RECYCLE RECYCLING COMMERCIAL MONTHLY $68.40 $70.45 $0.00 $70.45 1 - 6 YD 2X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $354.90 $365.55 $0.00 $365.55 1 - 65 GL 1X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $7.92 $8.16 $0.00 $8.16 1 - 65 GL EOW RECYCLE RECYCLING COMMERCIAL MONTHLY $3.96 $4.08 $0.00 $4.08 1 - 8 YD 1X MO RECYCLE RECYCLING COMMERCIAL MONTHLY $54.53 $56.16 $0.00 $56.16 1 - 8 YD 1X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $218.10 $224.64 $0.00 $224.64 1 - 8 YD 2X WK OCC RECYCLING COMMERCIAL MONTHLY $436.20 $449.29 $0.00 $449.29 1 - 8 YD 2X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $436.20 $449.29 $0.00 $449.29 1 - 95 GL 1X WK RECYCLE RECYCLING COMMERCIAL MONTHLY $7.92 $8.16 $0.00 $8.16 1 - 95 GL 1X WK RECYCLE COM RECYCLING COMMERCIAL MONTHLY $7.92 $8.16 $0.00 $8.16 1 - 95 GL 2X WK COM RECYCLE RECYCLING COMMERCIAL MONTHLY $15.84 $16.32 $0.00 $16.32 1 - 95 GL EOW RECYCLE COM RECYCLING COMMERCIAL MONTHLY $3.96 $4.08 $0.00 $4.08 Commercial Page 356 of 403 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: 2026 Fee Schedule Amendment - Ordinance and Public Hearing Meeting: Regular Council - Dec 15 2025 INTRODUCTION: City Staff annually review fees charged for work items, rentals, and services performed. Staff recommendations are attached, and a public hearing must be held on the proposed changes. DISCUSSION: The Management Team reviewed the 2025 Fee Schedule for recommendations for 2026. The following changes are noted in the attached draft under "2026 Amount." Administration  Club On-Sale Intoxicating Liquor fees added from Minnesota Statutes 340A.408.  New: Cannabis Retail Business Fees and Penalties.  Schedule J, Meeting Room, has been deleted in its entirety. Conference Rooms 169 and 170 at City Hall are too small for what the public is looking for - the Rambling River Center and other locations around Farmington have amenities to better serve the public's needs. These rooms have not been reserved in at least four years due to the lack of amenities. Community Development The main proposed change is a 6% increase to the valuation table (Schedule I) and the cost per square foot tables for Residential Building Valuations. The proposed change is based on past increases as compared to our building valuation table, compared to surrounding communities, and increases published by the International Code Council for Building Valuation Data. In 2023, an increase of 10% was applied to the valuation tables, which appeared to be a catch-up year. What is proposed for 2026 is an additional 6% increase for a 2% increase year-over-year to account for inflation, better alignment with actual construction costs, and provide for revenue stability.  Below is a list of proposed fee schedule changes: 1. Schedule I: 6% increase 2. Plan review revision: $100/flat fee Page 357 of 403 3. Lawn irrigation: $80 (no change) - but not currently listed in the fee schedule 4. "Will Meet" fee: $80 - this is a fee collected for roof, siding, window/door permits when no installation photos are taken and the contractor has to lift shingles or remove finish trim to verify proper installation. 5. New Tenant / Change of Use / Occupancy Classification: $160 Flat Fee Rate - this was implemented in 2025 to address and track 1306 compliance. The $160 flat fee covers an initial walk of the property, final inspection, and issuance of a Certificate of Occupancy. Parks & Recreation Rambling River Center  Annual membership - individual increased from $41 to $45  Sound System Rental now included in Room Rental Fees Schmitz-Maki Arena Advertising Rates  Dasher Boards for 6/01/26 - 5/31/27 (One Year) increased to $600  Dasher Boards for 6/01/26 - 5/31/27 (Three Years) increased to $550/year = $1,650 total Schmitz-Maki Arena Rates (6/01/26 - 5/31/27)  Ice Time - Prime Time increased to $315/hour plus tax  Ice Time - Non-Prime Time increased to $265/hour plus tax  Indoor Turf Rental increased to $125/hour plus tax  Summer Ice - June through August increased to $265/hour plus tax Rambling River Center Room Rental Rates (Schedule G)  Banquet Room rate increased to $520 for 4-hour rental block and increased to $130 for each additional hour rented beyond the original 4-hour block. If cleaning takes more than three hours, billing for additional cleaning time beyond the three hours increased to $80 per additional hour.  New: Banquet Room 10-hour rental and two hours for set up / clean up time (12 hours total) for $1,300. If cleaning takes more than three hours, billing for additional cleaning time beyond the three hours will be $80 per hour.  Empire Room rate increased to $95 for 2-hour time block and $48 each additional hour. Non-Tournament Outdoor Field Use Charges (Schedule H)  Adult Groups fee increased to $75  Youth Groups fee increased to $70 Tournament Outdoor Field Use Charges (Schedule H)  Baseball and Softball Fields fee increased to $85 / field / day.  Soccer Fields fee increased to $85 / field / day. Public Works  Sanitary Sewer Trunk Area Charge, Water Trunk Area Charge, and Sealcoating Fee Page 358 of 403 adjusted to reflect annual construction cost increase.  Water Tower Lease rates increased by 5% over 2025 rates to be consistent with the rate escalation language included in lease agreements.  Water utility rates were increased by 1% per the Utility Rate Study presented to the City Council in July of 2023 and updated in November of 2024. The quarterly water base rate includes an increase of $1.38 to account for Minnesota Department of Health $15.22/year to from Fee $9.72/year Service Water Drinking Connection ($1.375 increase per quarter).  Meter prices listed for 2026 based on estimated material cost increases.  19% Study Rate Utility the per by were rates utility Sewer Sanitary increased presented to the City Council in July of 2023 and updated in November of 2024.  Storm Water utility rates were increased by 2.75% per the Utility Rate Study presented to the City Council in July of 2023 and updated in November of 2024.  Street Light utility rates were increased by 4.0% to account for increasing electricity and repair costs.  Backflow Assembly Test fee added as the 2020 Minnesota Plumbing Code requires that all testable backflow devices be tested upon installation and at least annually thereafter by a certified backflow assembly tester. We anticipate a third-party vendor for tracking these inspections.  "Failure to complete the required escrow work items within one year of issuance of a Temporary or Final Certificate of Occupancy will result in forfeiture of the Builder's Deposit / Escrow deposit to the City of Farmington." added to the fee schedule. This is to incentivize the builders to complete the work in a timely manner and eliminate aged escrows needing to be tracked. BUDGET IMPACT: The revenue from the proposed fee schedule for 2026 has been incorporated into the 2026 budget. ACTION REQUESTED: Staff recommends that the City Council:  Hold a public hearing on the 2026 Fee Schedule.  Motion to approve the 2026 Fee Schedule and pass Ordinance 2025-009 Establishing Charges and Fees for Licenses, Permits, or Other City Approvals and Services for Calendar Year 2026. ATTACHMENTS: 2025-009 Establishing Charges and Fees for Calendar Year 2026 2026 Fee Schedule - DRAFT Page 359 of 403 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE 2025-009 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS, OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2026 The City Council of the City of Farmington ordains: SECTION 1. FEES FOR LICENSES AND PERMITS. The City Council of the City of Farmington, pursuant to statutory authority or directive, requires certain licenses, permits or other City approvals for certain regulated activities and, as a condition of issuing these licenses and permits, establishes the attached fees effective January 1, 2026. SECTION 2. EFFECTIVE DATE AND CODIFICATION. This ordinance shall be effective immediately upon its passage and shall govern all licenses, permits, and approvals for regulated activities occurring or undertaken in the 2026 calendar year. This ordinance need not be codified but may be attached to the City Code as an Appendix. SECTION 3. SUMMARY PUBLICATION. CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA SUMMARY PUBLICATION ORDINANCE 2025-009 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS, OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2026 During their December 15, 2025 regular meeting, the City Council of the City of Farmington adopted Ordinance 2025-009. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available for inspection and without cost by any person at the office of the City Clerk, the summary i s approved by the City Council and shall be published in lieu of publishing the entire ordinance. EFFECTIVE DATE. This ordinance shall be effective upon its passage and publication according to law. Passed by the City Council of the City of Farmington, Minnesota, this 15th day of December 2025. /S/ Joshua Hoyt, Mayor ATTEST: /S/ Shirley R Buecksler, City Clerk Page 360 of 403 Ordinance 2025-009 Page 2 of 2 SECTION 4. EFFECTIVE DATE. This ordinance shall be in full force and effective on January 1, 2026. Passed by the City Council of the City of Farmington, Minnesota, this 15th day of December 2025. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 361 of 403 City of Farmington 2026 Fee Schedule Adopted by City Council (date) Pa g e 3 6 2 o f 4 0 3 Page 1 of 39 TABLE OF CONTENTS SECTION SUB-SECTION PAGE * CITY SERVICES 3 Fire Services 3 Municipal Services Equipment 5 Police Services 6 LICENSE – GENERAL 8 Dog License 8 Gambling License 8 Business Licenses 8 Special Licenses 9 Cannabis Retail Business Fees 9 Cannabis Retail Business Penalties 10 License Investigation Fees 10 PARKS AND RECREATION 11 The Currents Advertising Rates 11 Park Facilities Rental Rates 11 Outdoor Field Rental Rates 12 Rambling River Center Rental Rates 12 Recreational Programs 14 Schmitz-Maki Arena Advertising Rates 14 Schmitz-Maki Arena Rates 14 PERMITS – BUILDING 16 General 16 Electrical Permits 18 Mechanical Permits 19 Plumbing Permits 19 Utility Service Connection Permits 19 PERMITS – CONSTRUCTION RELATED 21 Excavation and Mining 21 ROW (Right-of-Way) Permits 21 Pa g e 3 6 3 o f 4 0 3 Page 2 of 39 SECTION SUB-SECTION PAGE * PERMITS – DEVELOPMENT/SUBDIVISION 22 Application Fees 22 Platting Fees, Escrows and Sureties 23 Permits – Special 25 Water Tower Communication Devices 25 Miscellaneous 26 Billing and Invoice Charges 27 Counter Sales 27 UTILITY CHARGES AND FEES 28 Water 28 Sanitary Sewer 28 Other 29 Penalties 29 SCHEDULE G – RAMBLING RIVER CENTER ROOM RENTAL RATES 30 SCHEDULE H – OUTDOOR FIELD USE SCHEDULE 31 Non-Tournament Outdoor Field Use Charges 31 Tournaments Outdoor Field Use Charges 31 Other Services and Fees 31 SCHEDULE I – 2009 MN STATE STATUTE 326B.1530 32 Building Value Range 32 Residential Building Valuations 32 SCHEDULE J – MEETING ROOM GUIDELINES NON-CITY USE 34 SCHEDULE L – REQUEST FOR ELECTRICAL INSPECTION (REI) PERMIT 37 Single Family Residential 37 Multi-Family Residential and Commercial 38 SCHEDULE M – SOLAR PV INSTALLATION ELECTRICAL INSPECTION FEES 39 Single Family Residential and Solar Farm Installations 39 * Due to proposed additions and repeals, some sections and sub-sections will need to be renumbered in the final document. Pa g e 3 6 4 o f 4 0 3 Page 3 of 39 General Personnel Charges When the City charges for Staff time, the hourly rate will be multiplied by a factor of 1.5, which includes salary and benefits. Specific rates are available from the Finance Department upon request. Escrow Deposits Escrows are set to recover costs incurred by the City related to some permitting actions. Escrows shall be determined as defi ned in this Fee Schedule and may include, but are not limited to, administrative costs, personnel charges, and outside services. Wh en the City requires an escrow, the amount represents initial deposits, not actual charges. Additional deposits may be required if costs incurred go above the original escrow amount. Any unused escrow will be returned to the applicant. An Escrow Deposit Agreement may be required. CITY SERVICES FIRE SERVICES 2025 AMOUNT 2026 AMOUNT AMENDED False Alarms (after 3, per ordinanceoccurrence), Fire Alarms Non-Residential $250 up to five; $500 thereafter No change 2023 Residential $150 up to five; $300 thereafter No change Service and/or testing personnel conducting fire drills, maintenance, testing, or service of the alarm or sprinkler system, who caused a nuisance or unintentional alarm $250 per response No change 2023 Malicious/Mischievous False Alarms Staff time plus equipment rate No change Fire/Rescue Response (non-contracted services) Apparatus/Vehicle (includes personnel) Rate per hour Aerial Ladder Truck $550 No change 2023 Brush Truck $165 No change 2023 Chief $131 No change 2023 Engine $330 No change 2023 Light Rescue $165 No change 2023 Tender $236 No change 2023 Utility Vehicle $110 No change 2023 Invalid/Lift Assist $150 up to five; $300 thereafter No change Pa g e 3 6 5 o f 4 0 3 Page 4 of 39 Hazardous Material Incidents Unauthorized Burning Extinguishment Fee Personnel and equipment rates No change Paid On-Call Personnel Rate $30/hour/person No change 2023 Fireworks Establishments Selling Fireworks Only $350 No change Establishments with Mixed Sales $100 No change Pyrotechnic Display Permit and Inspection (Fireworks sales as accessory item) $100 No change Flammable Tank System 500 Gallons or Less $25 No change 501 – 1,000 Gallons $50 No change 1,001 Plus Gallons 1.5% up to $10,000 No change Tank Removal $100 per tank No change Temporary Tent $40 No change MPCA Permit – 30 days (limited to 2 per year) $30 No change Open Burning Fire Permit (30 days) $30 No change Fire Alarm System – New or Alteration 1.5% of contract cost up to $10,000 (minimum of $50); 1% of contract cost over $10,000 No change Fire Suppression System – New or Alteration 1.5% of contract cost up to $10,000 (minimum of $50); 1% of contract cost over $10,000 No change Daycares $50 No change Complaint, Requested, or Routine Fire Life Safety Inspection Initial Inspection and Follow-up Inspection Free No change 2021 Re-Inspection of Any Type $75 No change Miscellaneous Fire Report Fee $15 No change Fire/Rescue Standby (2 Hour Minimum for Pyrotechnic Displays) Current hourly rate/person/ vehicle (vehicle would include personnel) No change Pa g e 3 6 6 o f 4 0 3 Page 5 of 39 Live Burn Instructor $75/hour No change Live Burn Trailer Rental $300/day No change Mobile Food Preparation Vehicle Permit $50 No change Tents and Temporary Membrane Structures Application $40 No change 2005; Moved from Licenses - General MUNICIPAL SERVICES EQUIPMENT 2025 AMOUNT 2026 AMOUNT AMENDED Billed at equipment rate listed below plus personnel rate for Staff time. Staff time is billed at a one-hour minimum. Equipment rates during regular work hours are billed at a one-hour minimum; personnel rates for call-outs after regular hours are billed at a two-hour minimum at time and a half. ALL CITY EQUIPMENT MUST BE OPERATED BY A CITY EMPLOYEE. 1 Ton Truck $35/hour No change 5 Yard Dump Truck/Water Tanker $45/hour No change Air Compressor, Hammer, Hose $35/hour No change Backhoe $60/hour No change Blower $25/hour No change Bucket Truck $60/hour No change Chipper $50/hour No change Compacting Tamper $25/hour No change Flail Mower $75/hour No change Front End Loader $75/hour No change Generator – Small $50/hour No change Generator – Trailer $100/hour No change Grader $85/hour No change Paint Striper $30/hour No change Pickup Truck $30/hour No change Sewer Jetter/Vactor $175/hour No change Skid Steer $60/hour No change Street Sweeper $85/hour No change Trailer Pump $50/hour No change Trash Pump $25/hour No change TV Sewer Camera $200/hour No change Pa g e 3 6 7 o f 4 0 3 Page 6 of 39 POLICE SERVICES 2025 AMOUNT 2026 AMOUNT AMENDED Billed at equipment rate listed below plus personnel rate for Staff time. Staff time is billed at a two -hour minimum. Equipment rates during regular work hours are billed at a one -hour minimum; call-outs after regular hours are billed at a two-hour minimum. Copies Members of the Public – Paper Copies Fewer than 100 pages of black and white, letter or legal sized paper copies, the City may charge $.25 for each page copied, or $.50 for a two-sided copy No change 2024 Members of the Public – Most Other Copies (more than 100 paper copies, photographs, data on a CD, DVD, data stored electronically, etc.) The City may charge the actual cost for an employee to search for and retrieve the data, and to make paper copies or to electronically transmit the data. No change 2024 Data Subjects Actual cost for an employee to make and transmit paper copies or copies of electronically stored data, as well as the actual cost of materials No change 2024 False Alarms (after 3 per ordinance) Non-Residential $150 No change Residential $150 No change Miscellaneous Fingerprinting, Non-Resident (no charge for Resident) $50 No change Peddler, Solicitor, Transient Merchant License - Fee cannot be prorated; all licenses expire December 31st of current year $100/person/year Moved to Business Licenses Police Personnel Event Coverage $100/hour for non-profit; $150/hour for profit No change Pa g e 3 6 8 o f 4 0 3 Page 7 of 39 Pawnbrokers and Precious Metal Dealers Annual License Fee $8,000/year No change Billable Transaction Fee, Electronic $1.50/transaction No change Billable Transaction Fee, Manual $2.50/transaction No change Pawnbrokers and Precious Metal Dealers Investigation $1,000 No change Pa g e 3 6 9 o f 4 0 3 Page 8 of 39 LICENSES - GENERAL DOG LICENSE 2025 AMOUNT 2026 AMOUNT AMENDED Dangerous Dog Registration $100 No change Warning Tags and Symbols At cost No change Dog Kennel (3 or more dogs) Pursuant to Ordinance 6-2-14, the owner shall pay an additional $50, as appropriate, for a 4th dog. Exception – new residents, see note under animal licensing above. Permitted in Agricultural Zone only. $300/year GAMBLING LICENSE 2025 AMOUNT 2026 AMOUNT AMENDED Gambling Premise Investigation Fee $50 Moved to License Investigation Fees Gambling Event Permit Fee No Fee No change Gambling Premise Permit Fee $50 No change BUSINESS LICENSE 2026 AMOUNT 2027 BILLING AMENDED Bed and Breakfast $50 No change Cigarette/Tobacco Sales $200/year No change Reinstatement After Revocation $150 plus administrative time per Fee Schedule No change Saunas $5,000/annual/business No change Saunas – Original Investigation Fee $300 $300 Moved to License Investigation Fees Saunas – Renewal Investigation Fee $150 $150 Moved to License Investigation Fees Therapeutic Massage – Business License $50 (includes one therapist) $50 (includes one therapist) Therapeutic Massage – Business Investigation $300 $300 Moved to License Investigation Fees Therapeutic Massage – Therapist $50 No change Therapeutic Massage – Therapist Investigation $200 $200 Moved to License Investigation Fees SPECIALMISCELLANEOUS LICENSES 2025 AMOUNT 2026 AMOUNT AMENDED Tents and Temporary Membrane Structures $40 Moved to Fire Dept Pa g e 3 7 0 o f 4 0 3 Page 9 of 39 Peddler, Solicitor, Transient Merchant License - Fee cannot be prorated; all licenses expire December 31st of current year $100/person/year No change 2024; Moved from Police Dept Temporary Outdoor Exhibition Permit $50/event No change LIQUOR LICENSES 2026 AMOUNT 2027 BILLING AMENDED Beer, Off-Sale $75/year No change Beer, On-Sale $250/year No change Display and Consumption $300/year No change Temporary On-Sale Liquor No Fee No change On-Sale Intoxicating Liquor $3,500/year No change On-Sale Intoxicating Liquor – Sunday Sales $200/year No change Club On-Sale Intoxicating Liquor $300/year MN Stat 340A.408 (1) $300 for a club with under 200 members; (2) $500 for a club with between 201-500 members; (3) $650 for a club with between 501 and 1,000 members; (4) $800 for a club with between 1,001 and 2,000 members; (5) $1,000 for a club with between 2,001 and 4,000 members; (6) $2,000 for a club with between 4,001 and 6,000 members; or (7) $3,000 for a club with over 6,000 members Fees as set by Minnesota Statutes 340A.408 Investigation Fee $300 $300 Moved to License Investigation Fees Transfer Fee $300 No change On-Sale Wine $300/year No change Investigation Fee $100 $100 Moved to License Investigation Fees Brew Pub $250/year No change Cocktail Room $250/year No change Microbrewery No change 2024 Taproom $250/year No change Investigation Fee $100 $100 Moved to License Investigation Fees CANNABIS RETAIL BUSINESS FEES 2025 AMOUNT 2026 BILLING AMENDED Pa g e 3 7 1 o f 4 0 3 Page 10 of 39 Registration renewals occur when the Office of Cannabis Management renews the license. The City may impos e an initial retail registration fee of $500 and a renewal retail registration fee of $1,000 or up to one half the amount of the applicable fee under Minnesota Statutes, Sectio 342.11, whichever is less. Cannabis Microbusiness Initial $0; Renewal $1,000 Initial $0; Renewal $1,000 2026 Cannabis Mezzobusiness Initial $500; Renewal $1,000 Initial $500; Renewal $1,000 2026 Cannabis Retailer Initial $500; Renewal $1,000 Initial $500; Renewal $1,000 2026 Medical Cannabis Combination Business Initial $500; Renewal $1,000 Initial $500; Renewal $1,000 2026 Lower Potency Hemp Edible Retailer Initial $125; Renewal $125 Initial $125; Renewal $125 2026 Temporary Cannabis Event $375 $375 2026 CANNABIS RETAIL BUSINESS PENALTIES 2025 AMOUNT 2026 BILLING AMENDED Non-Registrant $2,000 per violation $2,000 per violation 2026 Registrant $2,000 and suspension of registration up to 30 days $2,000 and suspension of registration up to 30 days 2026 Temporary Cannabis Events $200 per violation $200 per violation 2026 LICENSE INVESTIGATION FEES 2025 AMOUNT 2026 BILLING AMENDED Brew Pub, Cocktail Room, Microbrewery, or Taproom – Investigation Fee $100 No change Moved here from Liquor Licenses Gambling Premise – Investigation Fee $50 No change Moved here from Gambling License On-Sale or Club On-Sale Intoxicating – Investigation Fee $300 No change Moved here from Liquor Licenses On-Sale Wine – Investigation Fee $100 No change Moved here from Liquor Licenses Saunas – InitialOriginal Investigation Fee $300 No change Moved here from Business Licenses Saunas – Renewal Investigation Fee $150 No change Moved here from Business Licenses Therapeutic Massage – Business Investigation Fee $300 No change Moved here from Business Licenses Therapeutic Massage – Therapist Investigation Fee $200 No change Moved here from Business Licenses Pa g e 3 7 2 o f 4 0 3 Page 11 of 39 PARKS AND RECREATION THE CURRENTS ADVERTISING RATES (full color advertising) 2025 AMOUNT 2026 AMOUNT AMENDED To qualify for non-profit status, a 501c3 tax exempt status is required Half Page per Publication Rate – Government/Non-Profit (H) 7.5” wide x 4.5” high; (V) 3.667” wide x 9.25” high $329 Includes Tax $329 Includes Tax 2023 Half Page per Publication Rate – Commercial/For Profit (H) 7.5” wide x 4.5” high; (V) 3.667” wide x 9.25” high $379 Includes Tax $379 Includes Tax 2023 Half Page 1-Year Rate – Government/Non-Profit 4 Issues/Year $1,050 Includes Tax $1,050 Includes Tax 2023 Half Page 1-Year Rate – Commercial/For Profit 4 Issues/Year $1,212 Includes Tax $1,212 Includes Tax 2023 Quarter Page per Publication Rate – Government/Non-Profit 3.667” wide x 4.5” high $228 Includes Tax $228 Includes Tax 2023 Quarter Page per Publication Rate – Commercial/For Profit 3.667” wide x 4.5” high $253 Includes Tax $253 Includes Tax 2023 Quarter Page 1-Year Rate – Government/Non-Profit 4 Issues/Year $727 Includes Tax $727 Includes Tax 2023 Quarter Page 1-Year Rate – Commercial/For Profit 4 Issues/Year $808 Includes Tax $808 Includes Tax 2023 PARK FACILITIES RENTAL RATES 2025 AMOUNT 2026 AMOUNT AMENDED Shelter Half Day 7 a.m. to 2:45 p.m.; or 3:15 p.m. to 11 p.m. $75 Includes Tax No change 2025 Pa g e 3 7 3 o f 4 0 3 Page 12 of 39 Shelter Full Day 7 a.m. to 11 p.m. $100 Includes Tax No change 2025 Event Application Fee $65 Includes Tax No change 2025 Events in Parks (150 or more people) – Requires insurance certificate and separate fees for portable toilet and trash service $300 Includes Tax No change 2025 Weddings – Requires insurance certificate and separate fees for portable toilet and trash service $300 Includes Tax No change 2025 Warming House Rental Rate – Private Skating Party 8 a.m. to 12 p.m. (Noon) only with minimum two- hour charge $41/hour Includes Tax No change OUTDOOR FIELD RENTAL RATES 2025 AMOUNT 2026 AMOUNT AMENDED Baseball Fields See Schedule H No change Soccer Fields See Schedule H No change RAMBLING RIVER CENTER RENTAL RATES 2025 AMOUNT 2026 AMOUNT AMENDED Annual Membership Includes both regular and fitness center membership $41/Individual Includes Tax $45/Individual Includes Tax 2026 DVD Rental Included with rental fee if requested No change Fitness Room Non-Member One-Time Visitor Pass $10 Includes Tax No change 2025 Member Incentive Programs – 30-day money back guarantee (Financial Support Program) No change Rambling River Center Room Rental Rates See Schedule G No change Rambling River Center Damage Deposit – Banquet Room $500 No change Rambling River Center Damage Deposit – Meeting Rooms $75 No change Rambling River Center Non-Member User Fee $6 Includes Tax No change 2023 Rambling River Center Newsletter Advertisement 2” x 2” ad space for 1 year $100 Includes Tax $100 Includes Tax 2024 Pa g e 3 7 4 o f 4 0 3 Page 13 of 39 Sound System Rental $151 Includes Tax $151 Includes Tax Included in Room Rental Fees 2026 RECREATIONAL PROGRAMS 2025 AMOUNT 2026 AMOUNT AMENDED Programs, Lessons, Activities Cover all direct costs No change Special Event Minimum or no fee charged No change SCHMITZ-MAKI ARENA ADVERTISING RATES 6/1/24 – 5/31/25; 6/1/25 – 5/31/26 6/1/25 – 5/31/26; 6/1/26 – 5/31/27 AMENDED Full 4’ x 8’ Sheet – entire fee must be paid up front; includes tax One Year $505 No change 2025 Three Years $449/year = $1,347/annual No change 2025 4’ x 4’ Sheet – entire fee must be paid up front; includes tax One Year $343 No change 2025 Three Years $313/year = $939/annual No change 2025 Ice Resurfacer – entire fee must be paid up front; includes tax One Year $802 No change 2025 Three Years $717/year = $2,151/annual No change 2025 Dasher Boards – entire fee must be paid up front; includes tax One Year $561 $600 2026 Three Years $505/year = $1,515/annual $550/year = $1,650/annual 2026 SCHMITZ-MAKI ARENA RATES 6/1/24 – 5/31/25; 6/1/25 – 5/31/26 6/1/26 – 5/31/27 AMENDED Dry Floor Rental $500/day plus tax; $150/day plus tax (set-up and teardown) No change Ice Time – Prime Time Saturday and Sunday 7 a.m. to 10 p.m. Monday through Friday 2 p.m. to 10 p.m. $305/hour plus tax $315/hour plus tax 2026 Pa g e 3 7 5 o f 4 0 3 Page 14 of 39 Ice Time – Non-Prime Time Saturday and Sunday 10:15 p.m. to 6:45 a.m. Monday through Friday 10:15 p.m. to 1:45 p.m.) $245/hour plus tax $265/hour plus tax 2026 Indoor Turf Rental $115/hour plus tax $125/hour plus tax 2026 Open Hockey $11 Includes Tax No change Open Skating $6/person Includes Tax No change Open Skating Free Style $11 Includes Tax No change Open Skating Punch Card (expires on April 1 each year) 10 punches $54 Includes Tax No change Skate Rental $6/pair No change Skate Sharpening $6/sharpened pair or 10 sharpened pairs for $54 Includes Tax No change Summer Ice – June through August $245/hour plus tax $265/hour plus tax 2026 Pa g e 3 7 6 o f 4 0 3 Page 15 of 39 PERMITS - BUILDING GENERAL 2025 AMOUNT 2026 AMOUNT AMENDED Building Permit Grading permit fees may apply 2009 MN State Statute 326B.1530 See Schedule I No change New Tenant / Change of Use / Occupancy Classification $160 2026 Additional Plan Review Fee (after first review) Decks, Interior Finishes, Additions $25 No change 2022 Commercial, New Single Family Development, Multi Family Development $100 No change 2022 Re-Inspection Fee $80 No change Basement Finish, All-Inclusive (3 or more rooms) (Only applicable to existing homes with Certificate of Occupancy) Basement Finish, All-Inclusive (2 rooms or less) Includes building, plumbing and HVAC (Fireplace NOT included) Flat $315 + State Surcharge Or Flat $210 + State Surcharge See Schedule I No change 2025 Bathroom Finish, All-Inclusive Includes building, plumbing and HVAC $105 plus State surcharge as recommended by MN State Code section No change Building Demolition See Schedule I No change Building Moving – House Requires special exception in addition to fees listed $160 plus State surcharge as recommended by MN State Code section 1300.0160 No change Building Moving – Garage Requires special exception in addition to fees listed $50 plus cost of utility locations No change Building Moving – Surety $10,000 flat No change Rooftop Solar Panels – Residential $100 No change 2023 Re-Deck and Railing $100 No change 2023 Decks See Schedule I No change Garages See Schedule I No change Pa g e 3 7 7 o f 4 0 3 Page 16 of 39 Grading permit fees may apply Gazebos, Freestanding See Schedule I No change Pools – Above Ground Grading permit fees may apply $105 plus State surcharge as recommended by MN State Code section 1300.0160 No change Pools – Inground Grading permit fees may apply $180 plus State surcharge as recommended by MN State Code section 1300.0160 No change 2022 Hot Tub/Spa Installation $80 + State surcharge as recommended by State Code section 1300.0160 No change 2025 Retaining Wall (over 4 feet) Grading permit fees may apply See Schedule I No change 2022 Parking Lot Striping, Resurfacing or Reconfiguration Flat Fee $250 + State surcharge as recommended by State Code section 1300.0160 No change 2025 Porches See Schedule I No change Miscellaneous Requested Inspections $80 No change 2025 Investigation Fee/Stop Work Order $80 No change Permit Pack Reprint $75 No change 2023 Permit Card Reprint $5 No change Cancelled Permit $10 plus Plan Review Fees if applicable and print costs No change 2025 Expired Permit 50% of Base Fee No change Expired Temporary Certificate of Occupancy 50% of Base Fee No change Commercial Roof – Pitched Roof Flat Fee $250 + State surcharge as recommended by State Code section 1300.0160 No change 2025 Pa g e 3 7 8 o f 4 0 3 Page 17 of 39 Commercial Roof – Flat Roof Flat Fee $500 + State surcharge as recommended by State Code section 1300.0160 No change 2025 Multi-Family/Townhouses – Roof $70 per/unit, up to a maximum of 6 units or $420 + State surcharge No change 2025 Multi-Family/Townhouses – Siding $70 per/unit, up to a maximum of 6 units or $420 + State surcharge No change 2025 Roof $80 plus State surcharge as recommended by State Code section 1300.0160 $90 plus State surcharge as recommended by State Code section 1300.0160 2026 Siding $80 plus State surcharge as recommended by State Code section 1300.0160 $90 plus State surcharge as recommended by State Code section 1300.0160 2026 Window/Door Replacement $80 plus State surcharge as recommended by State Code section 1300.0160 $90 plus State surcharge as recommended by State Code section 1300.0160 2026 Egress Window $125 plus State surcharge as recommended by State Code section 1300.0160 $150 plus State surcharge as recommended by State Code section 1300.0160; Plan Review Required 2026 Combo Permit – two (2) of the following permits: Roof, Siding, or Window/Door Replacement $125 plus State surcharge as recommended by State Code section 1300.0160 $135 plus State surcharge as recommended by State Code section 1300.0160 2024 Combo Permit - three (3) of the following permits: Roof, Siding, or Window/Door Replacement $160 plus State surcharge as recommended by State Code section 1300.0160 $170 plus State surcharge as recommended by State Code section 1300.0160 2024 Individual On-Site Sewage Treatment $350 plus surcharge Deleted Entirely N/A Re-Inspection (after two fails) $80 No change 2025 Septic Abandonment $60 Deleted Entirely N/A Temporary Buildings on Construction Sites $150 No change ELECTRICAL PERMITS 2025 AMOUNT 2026 AMOUNT AMENDED Pa g e 3 7 9 o f 4 0 3 Page 18 of 39 Single-Family Residential See Schedule L No change Multi-Family Residential and Commercial See Schedule L No change Solar PV Installation See Schedule M No change MECHANICAL PERMITS 2025 AMOUNT 2026 AMOUNT AMENDED Fireplace $80/fireplace plus State surcharge as recommended by State Code section 1300.0160 No change 2025 Commercial Heating 1.25% of contract cost plus State surcharge (contract valuation x .0005); minimum of $100 No change Commercial Heating – Re-Inspection $80 No change Residential Heating – New Construction $160 plus State surcharge as recommended by State Code section 1300.0160 No change 2025 Residential Heating – Repair/Replace $80 plus State surcharge as recommended by State Code section 1300.0160 No change 2025 Residential Heating – Re-Inspection $80 PLUMBING PERMITS 2025 AMOUNT 2026 AMOUNT AMENDED Heater, Water Softener $65 plus State surcharge as recommended by State Code section 1300.0160 $80 plus State surcharge as recommended by State Code section 1300.0160 2026 Commercial Plumbing Includes Sprinkling Systems 1.25% of contract plus State surcharge (contract valuation x .0005); Minimum $100 2026 Commercial Plumbing – Re-Inspection $80 plus State surcharge as recommended by State Code section 1300.0160 2026 Residential Plumbing – New Construction $160 plus State surcharge as recommended by State Code section 1300.0160 No change 2025 Pa g e 3 8 0 o f 4 0 3 Page 19 of 39 Residential Plumbing – Repair/Addition $80 plus State surcharge as recommended by State Code section 1300.0160 No change 2025 Residential Plumbing – Re -Inspection Not to exceed price of permit No change 2025 UTILITY SERVICE CONNECTION PERMITS 2025 AMOUNT 2026 AMOUNT AMENDED Erosion Control/Grading/Landscaping/As-Builts Initial Permit Fee Includes two (2) inspections (grading and turf) $225 $200 2026 Re-Inspection Fee Charged for any inspections in addition to those included in the permit fee $80 No change 2023 Escrow – Single-Family and Multi-Family Residential Failure to complete the required escrow work items within one (1) year of issuance of a Temporary or Final Certificate of Occupancy will result in forfeiture of the Builder’s Deposit / Escrow deposit to the City of Farmington. $3,000 No change 2026 Escrow – All Other Site Grading Permits 125% of Estimated Restoration Cost No change Sewer – Right-of-way permit required for work it the right-of-way, plus surety Connection Permit $75/each No change Lateral Connection Charge $2,160 No change Lateral Equivalent Charge See assessment rolls No change City Sewer Availability Charge (CSAC) $590/REU; REU determination by Metropolitan Council No change 2025 MCES Sewer Availability Charge (SAC) $2,485/REU); REU determination by Metropolitan Council No change 2022 Pa g e 3 8 1 o f 4 0 3 Page 20 of 39 Re-Inspection Fee $80 No change 2023 Water Connection Permit Right-of-Way Permit required for work in the right- of-way, plus surety $75/each No change Lateral Connection Charge $1,515/each No change Re-Inspection Fee $80 No change 2023 Reserve Capacity Connection (WAC) Fee Funds construction of trunk infrastructure to support new development. Water connection charge will not apply to fire sprinkler lines. $2,610/REU; REU determination by Metropolitan Council No change 2025 PERMITS – CONSTRUCTION RELATED EXCAVATION & MINING 2025 AMOUNT 2026 AMOUNT AMENDED Grading plans required plus personnel charges to review the application. CUP required for 50,000 cubic yards and above. 0 – 1,000 Cubic Yards $50 No change 1,000 – 25,000 Cubic Yards $150 No change 25,001 – 50,000 Cubic Yards $300 No change 50,001 – 250,000 Cubic Yards $500 No change 250,000+ Cubic Yards $1,000 No change No change Filling – CUP required $75 plus Staff time No change Landfills, Sludge Ash, Incinerator Ash, etc. $150,000 initial; $60,000/year plus $30/ton renewal No change Excavation/Filling/Mining Surety Per estimated costs of code compliance No change ROW (RIGHT-OF-WAY) PERMITS 2025 AMOUNT 2026 AMOUNT AMENDED Utility Construction Permit Fee for Work up to 1,000 Linear Feet $160 No change Fee for Work Over 1,000 Linear Feet $0.16 per linear foot No change Escrow Deposit $500 Minimum No change Pa g e 3 8 2 o f 4 0 3 Page 21 of 39 General Excavation Permit Fee $160 No change Escrow Deposit $500 minimum No change Obstruction Permit $50 No change Pa g e 3 8 3 o f 4 0 3 Page 22 of 39 PERMITS – DEVELOPMENT/SUBDIVISION APPLICATION FEES 2025 AMOUNT 2026 AMOUNT AMENDED Applicant is responsible for all additional costs incurred beyond initial application fee associated with processing application. An escrow deposit may be required. Annexation Petition $250 plus $20/acre up to 10 acres; $5/acre over 10 acres No change 2005 Comprehensive Guide Plan Amendment $450 No change Conditional Use Permit/Special Exception $250 No change Interim Use Permit $250 No change Rezoning Administrative Fee $450 No change Appeal by Applicant to Zoning Decision $150 No change Appeal by Applicant to Planning Commission Decision $150 No change 2005 Zoning Certificate, Verification of Zoning $25 No change Site Plan Review $150 No change Sketch Plan Review $150 No change Subdivision Waiver, Administrative Fee $125/Staff time No change 2005 Vacation of Public Right-of-Way $200 No change Variance Request $250 No change Environmental Assessment Worksheet Review Actual cost which may include both personnel and outside services No change Preliminary Plat Fee $750 base plus $10/lot No change Escrow 3 lots or less $1,000 4-10 lots $2,500 11 lots or more $5,000 No change Grading Authorization Surety for 125% of Estimated Construction No change 2024 Pa g e 3 8 4 o f 4 0 3 Page 23 of 39 Costs; (including $25,000 SWPPP compliance escrow) Inspection Escrow: 5% of Estimated Construction Costs; Admin Fee: 3% of Estimated Construction Costs Final Plat Fee $300 No change Escrow 3 lots or less $1,000 4-10 lots $2,500 11 lots or more $5,000 No change PUD (Planned Unit Development) Fee $500 plus $22/acre No change 2005 PUD Amendment Fee $300 No change Business Subsidy Application (Applicant responsible for any additional costs incurred beyond initial application fee and escrow associated with processing application) Tax Abatement Application Fee $500 plus $6,000 escrow No change 2023 Tax Increment Financing Application Fee $500 plus $10,000 escrow No change 2023 Wetland Conservation Act Administration Fee $250 No change Wetland Replacement Plan Surety 125% of estimated construction cost No change Wetland Replacement Plan Monitoring $5,000; 5-year Surety No change PLATTING FEES, ESCROWS & SURETIES 2025 AMOUNT 2026 AMOUNT AMENDED Platting fees are generally collected with the approval of a Development Contract. Acreage charges shall be based on the grass area of the development, less floodways, steep slopes, delineated wetlands, and oversizing of county ROW fees based on REU shall use the MCES determination for flows. Sanitary Sewer Trunk Area Charge – this charge funds trunk improvements $2,675/acre $2,729/acre 2026 Sealcoating Fee – this fee funds initial sealingsealcoating of newly constructed streets after initial construction, as required by engineering guidelines $1.63/square yard of bituminous area $1.66/square yard of bituminous area 2026 Pa g e 3 8 5 o f 4 0 3 Page 24 of 39 Surface Water Management Fee (Development) – this fee funds the trunk storm water improvements identified in the City’s Surface Water Management Plan Residential, Low Density $12,744/acre No change 2021 Residential, High Density $21,169/acre No change 2021 Commercial/Industrial/Institutional $25,484/acre No change 2021 Pa g e 3 8 6 o f 4 0 3 Page 25 of 39 Surface Water Quality Management – this fee is collected to fund future excavation of sediments deposited in sedimentation ponds Residential (single/multi) $120/acre No change 2023 Commercial/Industrial/School/Other $246/acre No change 2023 Water Trunk Area Charge – this charge funds the trunk improvements $4,990/acre $5,090/acre 2026 Parkland and Trail Fees Per Parkland Dedication Ordinance Calculation No change Future Through Street Sign Actual cost No change Wetland Buffer, Conservation, and Natural Area Signs Actual cost No change Public Improvement Surety 125% of Estimated Public Improvement Construction Estimate (including $25,000 SWPPP compliance escrow) No change 2024 Contract Administration Fee 3% of Estimated Public Improvement Construction Cost Estimate No change Construction Observation Escrow 5% of Estimated Public Improvement Construction Cost Estimate No change PERMITS – SPECIAL 2025 AMOUNT 2026 AMOUNT AMENDED Sign Permit, Review Plans – signs which need a Conditional Use Permit must pay both the established Sign Permit fee, plus the Conditional Use Permit fee Estimated value: up to $500 $20 No change Estimated value: $500.01 - $1,000 $30 No change Estimated value: $1,000.01 - $2,500 $60 No change Estimated value: over $2,500 $80 No change Urban Chicken Permit Initial Permit $100 No change Renewal Permit $40 No change Dock Permit $40 No change Pa g e 3 8 7 o f 4 0 3 Page 26 of 39 WATER TOWER COMMUNICATION DEVICES 2025 AMOUNT 2026 AMOUNT AMENDED Lease Administration Fee – this fee must be paid prior to any research or site meetings. The fee covers Staff time or outside costs to review plans and specifications. Surety may be required for any approved work. $500 No change Lease rates noted are the initial rate indicated in any new lease agreements, and the rate will increase by 5% annually on January 1, regardless of the date that the lease is signed or type of equipment. Base Lease Rate – this lease rate covers up to three (3) antennas and 300 square feet of space at the base of the tower. $4,547.59 ($54,571.08 annually) $4,775.00 ($57,300.00 annually) 2026 Additional Antenna Lease Rate – this rate will be added to the base lease rate, beginning with the fourth antenna array, for each additional antenna array. $1,515.92 ($18,191.04 annually) $1,590.00 ($19,104.00 annually) 2026 Additional Space Rental Lease Rate – this charge will apply if the installation occupies more than a total of 300 square feet at the base of the tower. Square footage will be calculated based on a rectangular area described by adding three (3) feet to the maximum width and length, or by the actual size of easement requested, whichever is larger. This will not include access easements, or line easements from the tower to the enclosure/equipment. $8.00/month/sq ft ($96.00/year/sq ft) No change 2024 Lease Rate for Small Antenna Installations – Small Antenna Installation Definition: • Ground lease area no greater than 30 sq ft • No alteration of the tank exterior coating for antenna mounting Negotiated No change 2024 MISCELLANEOUS 2025 AMOUNT 2026 AMOUNT AMENDED Ag Preserve Filing $75 No change Candidate Filing – 10,000 – 100,000 population $5 No change Pa g e 3 8 8 o f 4 0 3 Page 27 of 39 Code Enforcement Cost Recovery $75 Re-Inspection/ administrative fee plus cost of abatement No change 2022 Private Hauler – Commercial Dumpster Annual Fee $100 No change BILLING AND INVOICE CHARGES 2025 AMOUNT 2026 AMOUNT AMENDED Assessment Certification Fee $35 administrative fee plus 8% interest No change Late Payment Penalty 10% of current delinquent charge No change Returned Item Fee $30 No change Special Assessment Search $25 No change COUNTER SALES 2025 AMOUNT 2026 AMOUNT AMENDED CD/DVD $35 No change 2005 Comprehensive Plan Document $40 No change Copies $.25/page $.25 for each page copied/page or $.50 for a two-sided copy 2026 Color Copies 8 ½ x 11 $.50/page $.50 for each page copied/page or $1.00 for a two-sided copy 2026 Color Copies 11 x 17 $1/page $1 for each page copied/page or $2.00 for a two-sided copy 2026 Large Format Copy (excluding 2’ contour) $3/copy No change Flood Plain Map (copy of FEMA map) $5 No change Flood Plain Map (other) $15 No change New Resident List (photo or electronic copies) $3.50/mo or $42/yr No change Photographs $5/copy No change Redevelopment Plan $10 No change Pa g e 3 8 9 o f 4 0 3 Page 28 of 39 UTILITY CHARGES AND FEES WATER 2025 AMOUNT 2026 AMOUNT AMENDED Base Fee – All Classes (per quarterly bill) $16.71 per quarter $18.25 per quarter 2026 Volume Charges Up to 20,000 gallons $1.86 per 1,000 gallons $1.88 per 1,000 gallons 2026 20,001 to 40,000 gallons $2.78 per 1,000 gallons $2.81 per 1,000 gallons 2026 40,001 gallons and up $3.70 per 1,000 gallons $3.73 per 1,000 gallons 2026 Irrigation meters $3.70 per 1,000 gallons $3.73 per 1,000 gallons 2026 Hydrant Meter Water Usage/Water Acquired at Maintenance Facility $2/1,000 gallons; $60 minimum No change Hydrant Meter Deposit $5,000 refundable deposit No change Meter Reading (if no change in ownership) $37.50 No change Meter Testing Fee $75 $125 2026 Meters Meter fee does not include applicable sales tax. Meter Size Amount ¾” $ 523.33 ¾” High flow 570.68 1” 725.18 1 ½” 929.78 2” 1,201.20 3” 3,340.26 4” 5,587.67 6” $6,377.47 Meter Size Amount ¾” $ 533.00 ¾” High flow 583.00 1” 748.00 1 ½” 1,038.00 2” 1,315.00 3” 3,345.00 4” 5,590.00 6” $6,385.00 2026 Backflow Assembly Test $16.95 per test report submission 2026 Water Disconnection Fee $75 No change Water Reconnection Fee $75 No change SANITARY SEWER 2025 AMOUNT 2026 AMOUNT AMENDED Base Fee Residential; includes first 10,000 gallons $61.71/qtr $73.43/qtr 2026 Commercial; includes first 20,000 gallons $123.42/qtr $146.87/qtr 2026 Pa g e 3 9 0 o f 4 0 3 Page 29 of 39 Volume Charges; based on actual water consumed during the most recent quarter or the customer’s winter quarter, whichever is less Residential use over 10,000 gallons $8.02/1,000 gallons $9.55/1,000 gallons 2026 Commercial use over 20,000 gallons $8.02/1,000 gallons $9.55/1,000 gallons 2026 Sump Pump Ordinance Non-Compliance $100/mo. added to sewer bill No change OTHER 2025 AMOUNT 2026 AMOUNT AMENDED Storm Water Utility $25.94/storm water unit/qtr $26.66/storm water unit/qtr 2026 Street Light Utility $7.28/REU/qtr $7.57/REU/qtr 2026 PENALTIES 2025 AMOUNT 2026 AMOUNT AMENDED Water Use Restriction Penalties 1st Offense Warning No change 2nd Offense $50 No change 3rd and Subsequent Offenses $100 No change Pa g e 3 9 1 o f 4 0 3 Page 30 of 39 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES * ROOM NAME 2025 AMOUNT 2026 AMOUNT AMENDED Arts and Crafts Room – capacity 30 people $70 for 2-hour block + $35 each additional hour No change 2023 Banquet Room – capacity 130 people and includes use of kitchenette and Minnwest Bank Patio. Use of up to 12 round tables and chairs and mandatory cleaning fee for cleaning the room after rental ends, which includes trash removal and tear down. If cleaning takes more than twothree hours, then billing for additional cleaning time beyond the twothree hours will be at a rate of $8075 per additional hour. $440 for 4-hour rental block + one additional hour for set up and clean up time (5 hours total) $110 for each additional hour rented beyond the original 4-hour block $520 for 4-hour rental block + one additional hour for set up and clean up time (5 hours total) $130 for each additional hour rented beyond the original 4-hour block 2026 $1,300 for 10-hour rental block + two additional hours for set up and clean up time (12 hours total) 2026 Empire Room - capacity 57 people $90 for 2-hour time block and $45 each additional hour $95 for 2-hour time block and $48 each additional hour 2026 Two Small Conference Rooms – capacity 15 people $20 for 2-hour time block and $10 each additional hour No change Pa g e 3 9 2 o f 4 0 3 Page 31 of 39 SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE NON-TOURNAMENT OUTDOOR FIELD USE CHARGES 2025 AMOUNT 2026 AMOUNT AMENDED Adult Groups $65; includes tax $75; includes tax 2026 Summer Outdoor Use Fee – groups primarily serving local youth under 18 years of age. Calculated based on the number of registered participants as of the first day of scheduled practice. $19/participant No change 2025 Youth groups not qualifying or choosing not to pay the Seasonal Use Fee $60; includes tax $70; includes tax 2026 TOURNAMENTS OUTDOOR FIELD USE CHARGES 2025 AMOUNT 2026 AMOUNT AMENDED Baseball and Softball Fields – fee includes use plus initial dragging, setting of the base path and pitching, and painting of foul and fence lines once each tournament. $75/field/day; includes tax (fee does not include trash fee). User group must contract with DSI for trash removal. $85/field/day; includes tax (fee does not include trash fee). User group must contract with DSI for trash removal. 2026 Soccer Fields – full size soccer fields may be subdivided into small fields but are only charged per full size field. Any portion of a full size field constitutes use of that full size field. $75/field/day; includes tax (fee does not include trash fee). User group must contract with DSI for trash removal. $85/field/day; includes tax (fee does not include trash fee). User group must contract with DSI for trash removal. 2026 OTHER SERVICES AND FEES 2025 AMOUNT 2026 AMOUNT AMENDED Additional dragging baseball or softball fields $20 (includes tax) per field per dragging No change 2025 Additional labor or materials requested by group At prevailing wage Portable toilets At prevailing wage Soccer field lining $60 (includes tax) per hour for labor + $35 (includes tax) per hour for painting No change 2025 Pa g e 3 9 3 o f 4 0 3 Page 32 of 39 SCHEDULE I 2009 MN STATE STATUTE 326B.1530 BUILDING VALUE RANGE 2025 AMOUNT 2026 AMOUNT AMENDED $0 - $500 $29.50 $80 2026 $501 - $2,000 $28.00 for the first $500; $3.70 per additional $100 $29.68 for the first $500; $3.92 per additional $100 2026 $2,001 - $25,000 $83.50 for the first $2,000; $16.55 per additional $1,000 $88.51 for the first $2.000; $17.55 per additional $1,000 2026 $25,001 - $50,000 $464.15 for the first $25,000; $12.00 per additional $1,000 $492 for the first $25,000; $12.72 per additional $1.000 2026 $50,001 - $100,000 $764.15 for the first $50,000; $8.45 per additional $1,000 $810 for the first $50,000; $8.96 per additional $1,000 2026 $100,001 - $500,000 $1,186.65 for the first $100,000; $6.75 per additional $1,000 $1,257.85 for the first $100,000; $7.16 per additional $1,000 2026 $500,001 - $1,000,000 $3,886.65 for the first $500,000; $5.50 per additional $1,000 $4,119.85 for the first $500,000; $5.83 per additional $1,000 2026 $1,000,001 and up $6,636.65 for the first $1,000,000; $4.50 per additional $1,000 $7,034.85 for the first $1,000,000; $4.77 per additional $1,000 2026 This fee schedule was developed with information provided by the State Building Codes and Standards Division. RESIDENTIAL BUILDING VALUATIONS 2025 AMOUNT 2026 AMOUNT AMENDED Cost per Square Foot Decks $20.90 $22.15 2026 Pa g e 3 9 4 o f 4 0 3 Page 33 of 39 Entry Covered Porches $31.90 $33.92 2026 Four Season Porches $84.33 $89.39 2026 Garages Wood Frame $45.99 $48.75 2026 Masonry Construction $31.82 $33.73 2026 Carport $21.02 $22.28 2026 Pole Building $20.46 $21.69 2026 Gazebos, Wood Framed/Screened $58.69 $62.21 2026 Single Family Dwellings – Basement Finished Basements $29.37 $31.13 2026 Unfinished Basements $22.55 $23.90 2026 Crawl Space $12.69 $13.45 2026 Conversion (Basement Finish) $15.40 $16.32 2026 All Inclusive Basement Finish $18.70 $19.82 2026 Single Family Dwellings – Type V – Wood Frame First Floor $97.90 $103.77 2026 Second Floor $97.90 $103.77 2026 Five Course 1st Floor Lookout Unfinished $84.33 $89.39 2026 Sheds $29.37 $31.01 2026 Three Season Porches, Wood Framed $58.69 $62.21 2026 Pa g e 3 9 5 o f 4 0 3 Page 34 of 39 SCHEDULE J MEETING ROOM GUIDELINES NON-CITY USE City of Farmington ITEM DESCRIPTION The City of Farmington meeting rooms are scheduled by the City Administration Department and are available for use on a renta l basis by youth, local civic and resident, non-resident and profit-making groups. The policies that follow are needed to ensure the proper use and control of the facility so that all people may equally enjoy them. RESERVATION PROCEDURE Requests for use of the rooms should be directed to the Administration Department at 651 -280-6803. Reservations will be held verbally for 48 hours without a deposit. Reservations can be made no more than 60 days in advance. MEETING ROOMS City functions have first priority for booking the meeting rooms. The City reserves the right to pre -empt a scheduled use when necessary to conduct essential City business. LARGE COUNCIL CONFERENCE ROOM Accommodates 16 people around a table. Parking accommodates approximately 10 vehicles with on -street parking, two handicapped stalls in the back parking lot, and additional parking in the Second Street parking lot. SMALL COUNCIL CONFERENCE ROOM Accommodates 10 people around a table. Parking accommodates approximately 10 vehicles with on -street parking, two handicapped stalls in the back parking lot, and additional parking in the Second Street parking lot. ROOM NAME 2025 AMOUNT Large Conference Room $25 for 2-hour time block; $8 each additional hour Small Conference Room $25 for 2-hour time block; $8 each additional hour Notes on fees: 1. A reservation date can be tentatively held verbally for 48 hours. 2. The fee may be waived if a City Staff member is assigned to a group as part of their work duties and assumes responsibility for the room reservation. REFUNDS A 30-day cancellation notice is required for a full refund. If we are notified of your cancellation 30 days prior, a full refund w ill be given. No refunds will be issued for cancellations made less than 30 days prior to an event. Pa g e 3 9 6 o f 4 0 3 Page 35 of 39 PERMITS A permit authorizing the use of the room(s) requested will be issued to the applicant after the application is approved. The Administration Department reserves the right to cancel the permit if the regulations of use are violated. Permit holders will not assign, transfer, or sublet to others the use of the facilities. The individual signing the permit must be 21 years of age or older. SUPERVISION AND DAMAGE 1. Every group using the facility must be under competent adult (21+) leadership. The organizing user or groups will assume full responsibility for the group’s conduct and any damage to the building or equipment. 2. The City reserves the right to assign or require Supervisory Staff, Police, or Maintenance personnel at an additional cost to the user if deemed necessary by the particular function or activity. An estimated cost will be calculated at the time of the reservation. The group will be billed for the actual cost after the event. LIABILITY The organization or user group using City of Farmington facilities will agree to indemnify the City of Farmington and its emp loyees for any and all damage to the building, or other property, by any person or persons attending the affair and, likewise, the City of Farmington and its employees against all liability and all damages to any person for injuries, including death. RULES FOR USE 1. The entire building is a smoke free facility, and users are responsible for ensuring that members of their group do not smoke within the building. 2. Persons attending meetings or events should stay in the rooms assigned to their use. 3. The City of Farmington requires, as a condition of this agreement, that alcoholic beverages are prohibited. 4. General cleanup of the facility is the responsibility of the group. If any item, such as rice or confetti, is thrown in the b uilding or on the grounds, your group is responsible for cleaning up this material. Additionally, if the building is not cleaned up , the cost the City incurs for cleanup will be assessed to your group. 5. Technology is not available for non-city users. 6. Events which will be using an open flame, such as candles, are prohibited. 7. The catering kitchen is not designed for preparing food but, rather, for serving food that has already been prepared elsewher e. User groups are responsible for providing their own utensils, serving ware, coffee, and condiments. 8. Signs may not be posted outside of City Hall regarding your event. HOURS OF USE The hours of use for the meeting rooms are as follows: Monday – Friday from 8:30 am – 4 pm The rooms are not available when City Hall is closed in observance of the following holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Veteran’s Day, Thanksgiving Day and the following, Christmas Eve, and Christmas Day. Pa g e 3 9 7 o f 4 0 3 Page 36 of 39 ROOM SET-UP AND DECORATIONS Adhering decorations or any items to walls, tables, chairs, etc., in any manner, is prohibited. The above guidelines have bee n established for your benefit and to promote responsible use. The City Administrator must approve exceptions to these policies . Pa g e 3 9 8 o f 4 0 3 Page 37 of 39 SCHEDULE L – PAGE 1 REQUEST FOR ELECTRICAL INSPECTION (REI) PERMIT Single Family Residential ITEM DESCRIPTION 2025 AMOUNT 2026 AMOUNT AMENDED New Home Construction $185 No change 2025 Lower Level Finish $90 No change 2025 Addition $90 No change 2025 Porch $90 No change 2025 Kitchen Remodel $90 No change 2025 Range $45 No change 2025 Add Receptacle $45 No change 2025 Pool $90 No change 2025 Hot Tub/Spa $45 No change 2025 Bath Remodel $90 No change 2025 Exhaust Fan $45 No change 2025 Radon $45 No change 2025 Furnace, Air Conditioner, Fireplace, Water Heater, Dryer $45/each No change 2025 Separate Grounding $45 No change 2025 Service Panel Upgrade $200 No change 2025 Sub Panel $90 No change 2025 Temporary Service – Residential Only $45 No change 2025 Generator – Residential Only $90 No change 2025 Service Lateral – Trench Inspection $45 No change 2025 Off Peak EV Car Charger $45 No change 2025 Inspection Fee – One Trip $45 No change 2025 Inspection Fee – Two Trips $90 No change 2025 Inspection Fee – Three Trips $135 No change 2025 City Service Fee (All Electrical Permits) $10 No change 2025 State Surcharge (All Electrical Permits) $1 No change 2025 Pa g e 3 9 9 o f 4 0 3 Page 38 of 39 SCHEDULE L – PAGE 2 REQUEST FOR ELECTRICAL INSPECTION (REI) PERMIT Multi Family Residential & Commercial ITEM DESCRIPTION 2025 AMOUNT 2026 AMOUNT AMENDED Commercial Work/One Trip Only Minimum $45 + City service fee $10 + State surcharge (Job Cost x .0005) No change 2025 Commercial Work/Multiple Trips Minimum $90 + City service fee $10 + State surcharge (Job Cost x .0005) No change 2025 All Commercial Electrical Permits, based on job cost valuation 1 ½% of contract cost No change 2025 City service fee $10 No change Street / parking lot / outdoor or traffic standards $6 No change MFG home pedestal $41 No change New multi family dwelling $100 No change Failure to file permit $82 or total fee doubled, whichever is greater, up to $1,000 No change Pa g e 4 0 0 o f 4 0 3 Page 39 of 39 SCHEDULE M SOLAR PV INSTALLATION ELECTRICAL INSPECTION FEES Single Family Residential & Solar Farm Installations ITEM DESCRIPTION 2025 AMOUNT 2026 AMOUNT AMENDED Single Family Residential 0 watts to 10,000 watts $175 No change 2025 10,001 watts and greater $250 No change 2025 Solar Farm Installations 40,001 watts to 1,000,000 watts $375 plus $37.50 for each additional 10,000 watts over 40,000 No change 2025 1,000,001 watts to 5,000,000 watts $3,975 plus $25 for each additional 10,000 watts over 1,000,000 No change 2025 5,000,001 watts or larger $10,810 plus $15 for each additional 10,000 watts over 5,000,000 No change 2025 Approved by the Farmington City Council on the ____ day of ______________, 20__. Pa g e 4 0 1 o f 4 0 3 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: Staff Approvals & Recommendations Meeting: Regular Council - Dec 15 2025 INTRODUCTION: Staff recommends the following:  Appointment of Tyler Beaune, Matthew Jahns, and Katelynn Scholl as Full-Time Firefighters.  Appointment of Matthew Dinneen, Brian Hanson, and Steven Karsten as Full-Time Fire Captains.  Appointment of Samantha Hazelrigg as Human Resources Manager. DISCUSSION: Staff is excited to present Tyler Beaune, Matthew Jahns, Katelynn Scholl, Matthew Dinneen, Brian Hanson, and Steven Karsten as the City's first full-time Firefighters and Fire Captains. Beaune (4 years), Jahns (5 years), Scholl (3 years), Hanson (15 years), and Karsten (4 years) all currently serve has paid-on-call firefighters with the Farmington Fire Department while Matthew Dinneen (a long-time Farmington resident) comes to the City with over 16 years of full-time firefighting experience, most recently as Captain with the Brooklyn Park Fire Department. Samantha Hazelrigg has extensive human resources experience in both the private and public sectors, as well as a Master's Degree in Human Resource Strategic Management and multiple certifications from the Public Sector Human Resources Association (PSHRA). Samantha (a one-time resident of Farmington) comes to Team Farmington from the City of Chaska where she spent 3 1/2 years as an HR Generalist. BUDGET IMPACT: All positions are included in the 2026 Budget. ACTION REQUESTED: Approve the appointment of Tyler Beaune, Matthew Jahns, and Katelynn Scholl as Full- Time Firefighters; Matthew Dinneen, Brian Hanson, and Steven Karsten as Full-Time Fire Captains; and Samantha Hazelrigg as Human Resources Manager. Page 402 of 403 Page 403 of 403