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HomeMy WebLinkAbout01.05.26 Council PacketMeeting Location: Farmington City Hall, Council Chambers 430 Third Street Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA Monday, January 5, 2026 7:00 PM Page 1.CALL TO ORDER 7:00 P.M. 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL 4.APPROVE AGENDA 5.ANNOUNCEMENTS / COMMENDATIONS 5.1. Dakota County Update from County Commissioner Mike Slavik Staff recommends that the Mayor and City Council welcome Commissioner Mike Slavik and actively engage in discussion during his presentation. Agenda Item: Dakota County Update from County Commissioner Mike Slavik - Pdf 5 5.2. Municipal Separate Storm Sewer System (MS4) Annual Review Agenda Item: Municipal Separate Storm Sewer System (MS4) Annual Review - Pdf 6 5.3. Presentation of Police Department - Citizen Letter of Appreciation Staff recommends that the City Council join the Farmington Police Department in recognizing: Dakota 911 Dispatcher Tiffany Gleason for her outstanding professionalism, calm direction, and life-saving assistance during a cardiac arrest emergency; and Citizen Jodi Whipple for her courage, composure, and decisive actions in performing CPR that directly contributed to her husband’s survival. Both individuals will be presented with Citizen Letters of Appreciation in gratitude for their extraordinary efforts and service to the community. 7 - 8 Page 1 of 140 Agenda Item: Presentation of Police Department - Citizen Letter of Appreciation - Pdf 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS (This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA 7.1. 2026 City Calendar of Meetings and Important Dates Agenda Item: 2026 City Calendar of Meetings and Important Dates - Pdf 9 - 10 7.2. Annual Attendance Report for Boards and Commissions Agenda Item: Annual Attendance Report for Boards and Commissions - Pdf 11 - 12 7.3. City Council By-Laws Agenda Item: City Council By-Laws - Pdf 13 - 20 7.4. Designation of the City's Official Newspaper for 2026 Agenda Item: Designation of the City's Official Newspaper for 2026 - Pdf 21 - 24 7.5. Minutes of the December 15, 2025 Special Council Work Session Agenda Item: Minutes of the December 15, 2025 Special Council Work Session - Pdf 25 - 27 7.6. Minutes of the December 15, 2025 Regular City Council Meeting Agenda Item: Minutes of the December 15, 2025 Regular City Council Meeting - Pdf 28 - 35 7.7. Resolution Designating the Data Practices Responsible Authority Agenda Item: Resolution Designating the Data Practices Responsible Authority - Pdf 36 - 56 7.8. FY2026 Community Development Block Grant Funds Application Agenda Item: FY2026 Community Development Block Grant Funds Application - Pdf 57 - 62 7.9. Depository Designation and Investment Accounts Authorized Agenda Item: Depository Designation and Investment Accounts Authorized - Pdf 63 - 66 7.10. Payment of Claims Agenda Item: Payment of Claims - Pdf 67 - 68 Payment of Claims 7.11. Out-of-State Travel to Attend the International Association of Fire Chiefs Wildland Urban Interface Conference Agenda Item: Approve Out of State Travel to Attend the International Association of Fire Chiefs Wildland Urban Interface Conference - Pdf 69 7.12. Staff Approvals & Recommendations 70 Page 2 of 140 Agenda Item: Staff Approvals & Recommendations - Pdf 7.13. Donation from Carol Sprute to the Rambling River Center Agenda Item: Donation from Carol Sprute to the Rambling River Center - Pdf 71 - 72 7.14. Donation from David McKnight to the Rambling River Center Agenda Item: Donation from David McKnight to the Rambling River Center - Pdf 73 - 74 7.15. Donation from Finch & Daisy Consulting to the Rambling River Center Agenda Item: Donation from Finch & Daisy Consulting to the Rambling River Center - Pdf 75 - 76 7.16. Donation from Gary Smith to the Rambling River Center Agenda Item: Donation from Gary Smith to the Rambling River Center - Pdf 77 - 78 7.17. Donation of a Recliner from Merry Briner to the Rambling River Center Agenda Item: Donation of a Recliner from Merry Briner to the Rambling River Center - Pdf 79 - 80 7.18. Final Acceptance of Public Streets and Utilities and Release of Securities for Meadowview Preserve Agenda Item: Final Acceptance of Public Streets and Utilities and Release of Securities for Meadowview Preserve - Pdf 81 - 86 7.19. Final Acceptance of Public Utilities and Release of Securities for Dakota Meadows Preserve 1st Addition Agenda Item: Final Acceptance of Public Utilities and Release of Securities for Dakota Meadows Preserve 1st Addition - Pdf 87 - 91 7.20. Final Acceptance of Public Streets and Utilities and Release of Securities for Vermillion Commons Agenda Item: Final Acceptance of Public Streets and Utilities and Release of Securities for Vermillion Commons - Pdf 92 - 97 7.21. Professional Services Agreement with WSB LLC for the Industrial Park Drainage Ditch Construction Services Agenda Item: Professional Services Agreement with WSB LLC for the Industrial Park Drainage Ditch Construction Services - Pdf 98 - 112 7.22. Receive Bids and Award a Contract for the Industrial Park Drainage Ditch Project Agenda Item: Receive Bids and Award a Contract for the Industrial Park Drainage Ditch Project - Pdf 113 - 117 7.23. Right of Entry Agreements for the Industrial Park Drainage Ditch Project Agenda Item: Right of Entry Agreements for the Industrial Park Drainage Ditch Project - Pdf 118 - 135 8. PUBLIC HEARINGS Page 3 of 140 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 12.1. Designation of Acting Mayor for 2026 Approve the appointment of Councilmember Nick Lien as Acting Mayor for 2026. Agenda Item: Designation of Acting Mayor for 2026 - Pdf 136 12.2. Resolution Approving Council Committee Appointments for 2026 Adopt Resolution 2026-003 Approving Appointments to Council Committees for 2026. Agenda Item: Resolution Approving Council Committee Appointments for 2026 - Pdf 137 - 140 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN Page 4 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Lynn Gorski, City Administrator Department: Administration Subject: Dakota County Update from County Commissioner Mike Slavik Meeting: Regular Council - Jan 05 2026 INTRODUCTION: District 1 Dakota County Commissioner Mike Slavik will provide an update on Dakota County. DISCUSSION: Mike Slavik will provide an update on a year in review and upcoming happenings with Dakota County. ACTION REQUESTED: Staff recommends that the Mayor and City Council welcome Commissioner Mike Slavik and actively engage in discussion during his presentation. Page 5 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Municipal Separate Storm Sewer System (MS4) Annual Review Meeting: Regular Council - Jan 05 2026 INTRODUCTION: McKenna Rodine, Water Resources Specialist, will present the Municipal Separate Storm Sewer Storm on update brief a Review along Water Annual (MS4) System with Maintenance activities. Page 6 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Nate Siem, Police Chief Department: Police Subject: Presentation of Police Department - Citizen Letter of Appreciation Meeting: Regular Council - Jan 05 2026 INTRODUCTION: On April 19, 2025, Dakota 911 Dispatcher Tiffany Gleason received a 911 call from Farmington resident Jodi Whipple, whose husband had gone into cardiac arrest at their home. In that moment of crisis, Dispatcher Gleason calmly provided CPR instructions over the phone, guiding Jodi step by step through lifesaving procedures until Farmington Police and Fire personnel arrived. DISCUSSION: When First Responders arrived, they found the patient with no pulse, not breathing, and blue Department Fire and Officers personnel Farmington mouth. the around Police immediately began CPR and used an AED, successfully restoring a pulse before the patient was transported to the hospital. The following day, the patient was reported to be in stable condition and expected to make a full recovery. This courage, and professionalism teamwork, of result the outcome remarkable was displayed at every level of response.  Dispatcher Gleason’s calm direction and expertise were critical in initiating effective CPR prior to the arrival of responders. Her ability to guide a distraught caller through precise, lifesaving instructions exemplifies the indispensable role that emergency dispatchers play in every successful rescue.  Jodi Whipple’s courage and composure under unimaginable stress are equally commendable. Many callers hesitate or freeze in moments of fear and uncertainty, but Jodi acted decisively, performing CPR as instructed to give her husband the best possible chance at survival. The Farmington Police Department believes it is important to recognize both Jodi Whipple and Dispatcher Gleason for their exceptional actions. Their partnership under pressure serves as a powerful example of how calm communication, trust, and courage can truly save a life. Page 7 of 140 ACTION REQUESTED: Staff recommends that the City Council join the Farmington Police Department in recognizing:  Dakota 911 Dispatcher Tiffany Gleason for her outstanding professionalism, calm direction, and life-saving assistance during a cardiac arrest emergency; and  Citizen Jodi Whipple for her courage, composure, and decisive actions in performing CPR that directly contributed to her husband’s survival. Both individuals will be presented with Citizen Letters of Appreciation in gratitude for their extraordinary efforts and service to the community. Page 8 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: 2026 City Calendar of Meetings and Important Dates Meeting: Regular Council - Jan 05 2026 INTRODUCTION: The 2026 City Calendar of Meetings and Important Dates is attached. ACTION REQUESTED: Informational only; no action needed. ATTACHMENTS: Draft 2026 Meetings Calendar Page 9 of 140 MON TUE WED THU FRI MON TUE WED THU FRI MON TUE WED THU FRI 1 2 2 3 4 5 6 2 3 4 5 6 5 6 7 8 9 9 10 11 12 13 9 10 11 12 13 12 13 14 15 16 16 17 18 19 20 16 17 18 19 20 19 20 21 22 23 23 24 25 26 27 23 24 25 26 27 26 27 28 29 30 30 31 MON TUE WED THU FRI MON TUE WED THU FRI MON TUE WED THU FRI 1 2 3 1 1 2 3 4 5 6 7 8 9 10 4 5 6 7 8 8 9 10 11 12 13 14 15 16 17 11 12 13 14 15 15 16 17 18 19 20 21 22 23 24 18 19 20 21 22 22 23 24 25 26 27 28 29 30 25 26 27 28 29 29 30 MON TUE WED THU FRI MON TUE WED THU FRI MON TUE WED THU FRI 1 2 3 3 4 5 6 7 1 2 3 4 9 9 13 14 15 16 17 17 18 19 20 21 14 15 16 17 18 20 21 22 23 24 24 25 26 27 28 21 22 23 24 25 27 28 29 30 31 31 28 29 30 MON TUE WED THU FRI MON TUE WED THU FRI MON TUE WED THU FRI 1 2 2 3 4 5 6 1 2 3 4 12 13 14 15 16 16 17 18 19 20 14 15 16 17 18 26 27 28 29 30 30 28 29 30 31 City Holidays Work Session & Regular City Council Meetings are held on the 1st Monday of the month (Work Session approx. 5 pm; Council 7 pm) EDA & Regular City Council Meetings are held on the 3rd Monday of month (EDA approx. 5 pm; Council 7 pm) Parks and Recreation Commission meetings are held on the 2nd Wednesday of month at 7 pm Planning Commission meetings are held on the 2nd Tuesday of month at 7 pm Rambling River Center Advisory Board meetings are held on the 2nd Monday of month at 9:30 am Water Board meetings are held on the 4th Monday of month at 5 pm 25 10 11131478910101112 21 22 23 2423242526271920212223 CITY OF FARMINGTON 2026 CITY CALENDAR OF MEETINGS AND IMPORTANT DATES MARCH JUNE SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY APRIL MAY JULY AUGUST 6 7 8 5 6 7 8 9 8 9 10 119101213711 Page 10 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Annual Attendance Report for Boards and Commissions Meeting: Regular Council - Jan 05 2026 INTRODUCTION: The attendance report for City Council, Boards, and Commissions is attached for Council review. DISCUSSION: According to the City Council By-Laws, an attendance report shall be submitted to the City Council at the first meeting in January for the City Council, Economic Development Authority, Parks and Recreation Advisory Board, Planning Commission, Rambling River Center Advisory Board, and the Water Board. The 2025 attendance reports include: City Council - 44 Meetings Held in 2025 Member Present at: Holly Bernatz 43 Jake Cordes 43 Joshua Hoyt 42 Nick Lien 42 Steve Wilson 39 Economic Development Authority - 11 Meetings Held in 2025 Member Present at: Holly Bernatz 10 Jake Cordes 10 Joshua Hoyt 10 Nick Lien 11 Steve Wilson 11 Page 11 of 140 Parks and Recreation Advisory Board - 21 Meetings/Events Held in 2025 Member Present at: Katharine Caron 12 David McMillen 21 Megan Merricks 15 Doug Pewowaruk 18 Katie Putt 13 Planning Commission - 13 Meetings Held in 2025 Member Present at: Andy Baerg 11 Dirk Rotty 12 Mitchell Snobeck 13 Krista Tesky 11 Phil Windschitl 11 Rambling River Center Advisory Board - 13 Meetings Held in 2025 Member Present at: Rachel Edwards 10 Mary Garlets 13 Pat Hennen 11 Judy Janke 13 Pennie Page 7 Blanche Reichert 9 Jeff Spillman 12 Water Board - 11 Meetings Held in 2025 Member Present at: Lacelle Cordes 8 William Weierke 9 Michelle Wohlers 9 BUDGET IMPACT: Stipend amounts are included in the City's annual budget. ACTION REQUESTED: For Council information only. Page 12 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: City Council By-Laws Meeting: Regular Council - Jan 05 2026 INTRODUCTION: For Council approval are the City Council's By-Laws. DISCUSSION: The City Council By-Laws are approved each year as part of the Special Organizational Meeting and are attached here for review. ACTION REQUESTED: Review and approve the City Council By-Laws for 2026. ATTACHMENTS: City Council By-Laws, approved 1.02.2024 Page 13 of 140 CITY COUNCIL BY-LAWS SCOPE These by-laws are proposed pursuant to the provisions of Title I, Chapter 5, Section 2, of the Farmington City Code. These by-laws, when adopted, are intended to deal with matters not otherwise covered by state law, city ordinance, or elsewhere. SECTION I – MEETINGS SUBD. 1 – Regular meetings of the City Council shall be held on the first (1st) and third (3rd) Monday of each month at 7 p.m. Any regular meeting falling upon a holiday shall be held on the next following business day at the same time and place. All meetings, including special and adjourned meetings, shall be held in the City Hall unless otherwise designated. SUBD. 2 – Special meetings of the City Council may be called by the Mayor or by any two members of the City Council in writing, filed with the Clerk. At least three days before the meeting, the Clerk shall notify each member of the time, place, and purpose of the meeting by electronic notice to be sent to him/her personally. At least three days prior to the meeting, the Clerk shall also post notice of the meeting and notify each person who has filed a written request for notice of special meetings. Emergency meetings may be held because of circumstances that, in the judgement of the City Council, require immediate attention; notification requirements shall be suspended for special meetings except that the Clerk must make a good faith effort to contact each City Councilmember and persons filing a request for written notice. The notice of special meeting shall state the item(s) to be discussed and possibly acted upon. Items not stated in the notice may be discussed, but no action may be taken if any member objects. Any special meeting attended by a majority of the Councilmembers shall be a valid meeting for the transaction of any business that may come before the meeting. SUBD. 3 – At the first regular City Council meeting in January of each year, the City Council shall: (1) designate the depositories of city funds; (2) designate the official newspaper; (3) pursuant to this section, choose an Acting Mayor from the trustees, who shall perform the duties of the Mayor during the disability or absence of the Mayor from the city or, in case of a vacancy in the office of Mayor, until a successor has been appointed and qualifies. The Acting Mayor shall be selected as follows: Odd Numbered Year – Member serving third year of term who received the most votes when elected; Even Numbered Year – Member serving fourth year of term who received the second most votes when elected. SUBD. 4 – Commission appointments for boards and commissions shall be made at the second regular meeting of each year. All appointments will be made from applications that have been filed with the Clerk. All applications submitted shall be retained for a period of one year to serve as a file from which appointments can be made during the year if needed. Page 14 of 140 City Council By-Laws Page 2 of 7 SUBD. 5 – All City Council meetings, as defined by state law, including special and adjourned meetings, shall be open to the public. The City Attorney or City Administrator shall advise the City Council, in writing, as to his interpretations of the state “Open Meeting Law.” All new members shall be provided such written interpretation and briefed on such by the City Attorney or City Administrator. The Attorney or City Administrator shall bring any changes in his interpretation to the attention of the City Council, in writing, and have the subject placed on the agenda for discussion. SUBD. 6 – The City Council shall adopt such policies that will ensure an orderly, mutually respectful, and appropriate public meeting atmosphere conducive to the proper conduct of City affairs and business. Rules governing the conduct of the meeting shall be enforceable by the presiding officer, typically the Mayor, or any other such Councilmember in the absence of the Mayor. The City Council may adopt such rules as a separate City Council policy and may make such changes in policy as deemed appropriate. SECTION II – PRESIDING OFFICER; RULES OF ORDER SUBD. 1 – The Mayor shall preside at all meetings of the City Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the Clerk shall call the meeting to order and shall preside until the City Councilmembers present at the meeting choose one of their members to act temporarily as presiding officer. SUBD. 2 – The presiding officer shall preserve order, enforce the rule of procedure herein prescribed, and determine all questions of procedure and order. Except as otherwise provide by statute or by these rules, the proceedings of the City Council shall be conducted in accordance with the following rules of order: A. A motion must be seconded before being considered by the City Council, and the mover, as well as the seconder, must be recognized by the presiding officer. B. Any motion may be withdrawn by its mover with the consent of his/her second. But a motion, once debated, cannot be withdrawn except by majority vote of the City Council. C. A motion will not be subject to debate until it has been stated by the presiding officer and s/he has opened it to debate. D. Each member, while speaking, shall confine him/herself to the question at hand and avoid all personal, indecorous, or sarcastic language. E. Whenever any member of the City Council desires to speak on any question which affects him/her personally, s/he shall first vacate his chair and shall not resume his seat until the matter under consideration has been acted upon. He shall be allowed to make comments on the question as a private citizen. F. Whenever public hearings are held, the presiding officer, during the open hearing, shall allow any member of the public present, the privilege of speaking. A reasonable time shall be allowed to anyone as long as they are not repeating points already made. The public will conduct themselves in the same manner as would be expected from the City Council. The presiding officer shall be responsible for the public’s conduct and may rule anyone out of order. Page 15 of 140 City Council By-Laws Page 3 of 7 G. During times at any meeting, the presiding officer will allow the public to participate as long as there is reason to believe the input is beneficial. SUBD. 3 – Any member may appeal to the City Council from a ruling of the presiding officer. If the appeal is seconded, the appealing member may speak first on the reason for his appeal. General discussion can then take place on the appeal before a vote. The appeal s hall be sustained if it is approved by a majority of the members present. SECTION III – AGENDAS SUBD. 1 – The agenda shall be prepared by the Clerk and shall be closed at Noon on the Wednesday preceding the meeting for publication purposes. Items added after this time must be listed as supplemental and presented to City Council under the “Approve Agenda” section of the meeting. SUBD. 2 – The agenda packet shall be distributed electronically to the City Council by 6 p.m. on the Thursday preceding the City Council meeting. SUBD. 3 – Any Councilmember can place an item on the agenda by so instructing the Clerk. SUBD. 4 – No item shall be placed on the agenda unless the item is expressed in such a way as to clearly show the subject matter involved. SUBD. 5 – The agenda shall be subject to approval by a majority vote of the members present. Items not on the agenda may be discussed, but no action may be taken if any member objects. SUBD. 6 – A Consent Agenda may be included as part of the agenda, to be approved by a unanimous vote of the City Council. Items may be removed from the Consent Agenda by request of the Mayor or Councilmembers. SECTION IV – ORDER OF BUSINESS SUBD. 1 – Each meeting of the City Council shall convene at the time and place appointed therefore. City Council business shall be conducted in the following order: 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approve Agenda 5. Announcements 6. Citizen Comments 7. Consent Agenda 8. Public Hearings 9. Award of Contracts 10. Petitions, Requests and Communications 11. Unfinished Business Page 16 of 140 City Council By-Laws Page 4 of 7 12. New Business 13. City Council Roundtable 14. Adjourn SUBD. 2 – The order of business may be varied by the presiding officer, with the scheduled time of a public hearing publicly specified as concurrent with that of the time of the City Council meeting. Public hearings scheduled shall then be opened by the presiding officer in the order they appear on the agenda or may be varied to facilitate the efficient conduct of City Council business. SUBD. 3 – Each person shall be allowed a maximum of five minutes to address the City Council under Citizen Comments. SECTION V – MINUTES SUBD. 1 – Minutes of each City Council meeting shall be kept by the Clerk, or, in his absence, his designee. In the absence of both, the presiding officer shall appoint a Secretary Pro-Tem. Ordinances, resolutions, and claims need not be recorded in full in the minutes if they appear in other permanent records of the Clerk and can be accurately identified from the description given in the minutes. SUBD. 2 – The minute of each meeting shall be reduced to typewritten form, shall be signed by the taker, and included in the agenda packet for approval at the next City Council meeting. The minutes are placed under the Consent Agenda. The minutes need not be read aloud, but a member shall request the minutes be pulled from the Consent Agenda for separate vote if there are any additions or corrections or the member was absent from the meeting and would need to abstain from voting on said minutes. SUBD. 3 – Executive sessions recorded pursuant to state law shall follow state guidelines. SUBD. 4 – The minutes shall substantially follow the following format: MINUTES CITY COUNCIL MEETING (REGULAR OR SPECIAL) MEETING DATE 1. Presiding officer, time, and place of meeting 2. Members Present and Absent, time any member arrives late, or leaves early. The time shall also be recorded in the text of the minutes. 3. Summaries of all discussions, communications, decisions, including a copy of each motion exactly as stated, whether or not it was adopted, and a record of the vote. (Complete copies of resolutions and ordinances are not required to be recorded as part of the minutes.) 4. Time of adjournment. Page 17 of 140 City Council By-Laws Page 5 of 7 SECTION VI – QUORUM AND VOTING SUBD. 1 – At all City Council meetings, a majority of all Councilmembers elected shall constitute a quorum for the transaction of business. SUBD. 2 – The votes of members on any question pending before the City Council shall be by roll call, except for the following agenda items: approval of the agenda, approval of the minutes, approval of the Consent Agenda, and adjournment. The Clerk shall call the roll on a rotating basis. The names of those voting for and against the question shall be recorded in the minutes. If any member, being present, does not vote, the minutes shall be stated: “Abstain: Name.” SUBD. 3 – Except as otherwise provided by statute, a majority vote of a quorum shall prevail. SECTION VII – ORDINANCES, RESOLUTIONS, MOTIONS, PETITIONS AND COMMUNICATIONS SUBD. 1 – If requested by any member of the City Council, every ordinance and resolution shall be presented in writing and shall be read in full before a vote is taken thereon. All motions shall be recorded in the minutes and stated in full before they are submitted to a vote by the presiding officer. All petitions and other communications addressed to the City Council shall be in writing and shall be read in full upon presentation of the same to the City Council. They shall then be recorded in the minutes by title and filed in the office of the Clerk. SUBD. 2 – Every ordinance and resolution passed by the City Council shall be signed by the Mayor, attested by the Clerk, and filed by him/her in the ordinance or resolution electronic file. Proof of publication of every ordinance shall be on file in the office of the Clerk. SUBD. 3 – Every ordinance and resolution repealing a previous ordinance or resolution, or a section or subdivision thereof, shall give the number, if any, and the title of the ordinance or resolution to be repealed in whole or in part. No ordinance or resolution, or section or subdivision thereof, shall be amended by reference to title alone, but such an amending ordinance or resolution shall set forth in full each section or subdivision to be amended. SECTION VIII – ADMINISTRATOR REVIEW SUBD. 1 – The City Council shall conduct an annual review of the City Administrator. The procedure shall be substantially as follows: A. The Administrator shall distribute a City Council approved evaluation form on or before the anniversary of the Administrator’s appointment. B. Councilmembers shall complete the prescribed form and schedule a special meeting to evaluate the Administrator, based upon the written evaluations submitted. C. The completed evaluation form shall be submitted to the City Attorney within 21 days from the date the evaluation document is received by City Council. D. The City Attorney shall tabulate the results of the evaluation without any reference to individual Councilmembers. Page 18 of 140 City Council By-Laws Page 6 of 7 E. The City Council shall consider the tabulated results during a meeting following the special meeting to evaluate the Administrator and may take action accordingly. SECTION IX – BOARDS AND COMMISSIONS; MINIMUM PERFORMANCE SUBD. 1 – There shall be submitted to the City Council at the first meeting of January of each year, an attendance report of various boards and commission to the City Council. SUBD. 2 – Attendance reports shall be submitted to the City Council on the following citizen involvement in boards and commissions: Water Board, Planning Commission, Parks and Recreation Commission, Rambling River Center Advisory Board, and Economic Development Authority. SUBD. 3 – Reports shall state the number of regular and special meetings held and the total number of meetings attended by each member. SUBD. 4 – It shall be the goal of the City Council to meet at least one time per year with each board and commission on an informal basis. Such meeting shall not be held in conjunction with a regularly scheduled meeting of the City Council, board, or commission. SECTION X – AUTHORIZED EXPENDITURES AND REIMBURSEMENTS SUBD. 1 – Definitions: For the purpose of this section, the following terms shall have these meanings given to them. Authorized Person: The Mayor or any Councilmember. Authorized Expenditure: Expenditures made on behalf of the City for a public purpose as determined by the City Council. Authorized expenditures shall include, but not be limited to, the following: travel (except auto mileage within 25 miles), meals, registration, tuition, course materials. Official Function: Any function which is for a public purpose as determined by the City Council. Official functions shall include, but not be limited to, the following: City Council meetings outside of the city limits, League of Minnesota Cities functions, training sessions, education courses, official City business, legislative meetings, seminars, meetings where City representation is requested. SUBD. 2 – An authorized person may be reimbursed for all authorized expenditures incurred for attending an official function, provided that the following conditions are met: A. The expenditures must be for a public purpose as determined by the City Council. B. The City Council must be authorized to make the expenditure. C. The money must have been actually been spent on behalf of the City, except as provided under Subdivision 3.C.2. Page 19 of 140 City Council By-Laws Page 7 of 7 D. The City Council has approved the request to attend an official function except as provided under Subdivision 3.C.1. SUBD. 3 – Procedure: A. A request to attend an official function, or to request reimbursement for attending an official function, shall be submitted to the City Council on an authorized form for consideration as soon as reasonably possible. B. The City Council shall either approve the request, provided that the conditions set forth under Subdivision 2.A.B.C. are met or deny the request. C. The person may submit a list of itemized expenditures on an authorized form for City Council action as follows: 1. Reimbursements for expenses may be submitted for City Council consideration. 2. The City Council may advance the estimated cost of traveling to and attending the function, provided the person submits a list of itemized authorized expenditures, and reimburse the City for any unused portion. SUBD. 4 – The Mayor shall be reimbursed on a monthly basis as set forth in the annual operating budget, provided that the Mayor submit an affidavit of expenses for the allocated amount. SECTION XI – SUSPENSION OR AMENDMENT OF BY-LAWS SUBD. 1 – These by-laws may be temporarily suspended by a unanimous vote of the members present. SUBD. 2 – These by-laws shall not be repealed or amended except by a majority vote of the whole City Council after notice has been given at some preceding City Council meeting. SECTION XII – EFFECTIVE DATE SUBD. 1 – These by-laws have been adopted by the City Council on the 6th day of September 1983 and become effective on the first day following publication of the same in the official newspaper. Adopted: 9/06/1983 Effective: 10/03/1983 Reviewed: 1/03/2012, 1/07/2013, 1/06/2014, 1/05/2015, 1/04/2016, 1/03/2017, 1/02/2018, 1/07/2019, 1/06/2020, 1/04/2021, 1/03/2022, 1/03/2023, 1/02/2024 Amended: 8/03/1987, 1/21/1992, 4/20/1992, 8/17/1992, 2/01/1993, 7/18/1994, 9/06/1994, 1/17/1995, 1/16/1996, 3/03/1997, 11/03/1997, 1/05/1998, 2/01/1999, 1/18/2005, 2/02/2009, 1/03/2012, 1/05/2015, 7/05/2016, 1/02/2018, 1/07/2019 Page 20 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Designation of the City's Official Newspaper for 2026 Meeting: Regular Council - Jan 05 2026 INTRODUCTION: Each year, the City Council is asked to designate the City's official newspaper for legal notices and publications. DISCUSSION: State Law requires that the City Council designate the City's official newspaper for legal notices and publications for the year. Staff received quotes from both the Dakota County Tribune and the Minnesota Star Tribune for 2026. The quote received from the Dakota County Tribune increased from $6.25 to $6.50 per column inch since 2024. Staff is satisfied with the pricing and service provided by the Dakota County Tribune and recommends retaining them as the City's official newspaper for 2026. BUDGET IMPACT: Costs are included in the City's 2026 budget. Page 21 of 140 ACTION REQUESTED: Staff recommends that the City Council designate the Dakota County Tribune as the official newspaper for the City of Farmington's legal notices and publications in 2026. ATTACHMENTS: 2026 Quote from Dakota County Tribune 2026 Quote from Star Tribune Page 22 of 140 AAA November 7, 2025 Shirley Buecksler City of Farmington, 430 Third Street Farmington, MN 55024 Dear Ms. Buecksler, Please accept the following bid from the Dakota County Tribune for legal newspaper designation for the City Of Farmington. This newspaper is qualified by the State of Minnesota as a legal newspaper under Minnesota Statutes Section 331A.02, Subd. 1. The following rate structure for legals is effective January 1, 2026: First insertion: 6.50 per column inch Characters per inch: 320 Lines per inch: 9 A notarized affidavit will be provided for each notice published. A $20 charge will be assessed on legalPp99 notices that require typing. All published legal notices are posted on the Dakota County Tribune website at no additional charge. All press releases are published at no additional charge as well. The Dakota County Tribune is published weekly on Fridays. The deadline is 10:00 a.m. on Tuesdays for publication on Friday of the same week. Early deadlines apply during the week of a holiday. Please email legal notices to publicnotice(a)apgecrn.com. We currently have 2825 homes in the Farmington/ Rosemount/Apple Valley area subscribing to the Dakota County Tribune and 97,000 monthly average views on our website. It is not necessary to be a subscriber to view the legal notices on our website. They are available free of charge to the public. Thank you for considering the Dakota County Tribune as the official newspaper for the City of Farmington for the upcoming year. We appreciate the opportunity to serve the needs of your district and would like to continue serving you in 2025. Sincerely, Tonya O beck Adams MultiMedia Legal Notice Department Manager 763-691-6000 15322 Galaxie Avenue Suite 219•Apple Valley,MN 55124.970.343.0407•SUNTHISWEEK.COM Page 23 of 140 2026 Designated Legal Newspaper Rates • $1.58 per line per day o Legal notices will also run on startribune.com at no extra charge. • Approximately $17.90 per column inch o Notices are charged per line not per column inch so you are not paying for space you are not using. • Pricing applies to legal notices only. • Product pricing only Deadlines (applies to placement, changes & cancellations): • Two business days prior to first publication date at 2pm CST • Publication Day Deadline • Sunday Friday 2pm • Monday Friday 2pm • Tuesday Friday 2pm • Wednesday Monday 2pm • Thursday Tuesday 2pm • Friday Wednesday 2pm • Saturday Thursday 2pm • Legal display deadlines are advanced 48 hours. • Deadlines will be advanced for holidays/special occasions. Affidavits: • Emailed 24-48 business hours after last publication date Circulation • Sunday ~110,524 • Monday ~64,304 • Tuesday ~64,304 • Wednesday ~64,304 • Thursday ~64,304 • Friday ~64,304 • Saturday ~64,304 Contact • Email: placeads@startribune.com Page 24 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the December 15, 2025 Special Council Work Session Meeting: Regular Council - Jan 05 2026 INTRODUCTION: For Council approval are the minutes of the December 15, 2025 Special Council Work Session. ACTION REQUESTED: Approve the minutes of the December 15, 2025 Special Council Work Session. ATTACHMENTS: 12.15.25 Special Work Session Minutes Page 25 of 140 Special Work Session Minutes of December 15, 2025 Page 1 of 2 City of Farmington City Council Special Work Session Minutes Monday, December 15, 2025 The City Council met in a Special Work Session on Monday, December 15, 2025, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 2:45 pm. Members Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Jake Cordes, Nick Lien (arrived at 4:02 pm), and Steve Wilson Members Absent: None Staff Present: Lynn Gorski, City Administrator Shirley Buecksler, City Clerk (arrived at 6:20 pm) 2. APPROVE AGENDA Motion was made by Councilmember Bernatz and seconded by Councilmember Cordes to approve the agenda, as presented. Motion carried: 4 ayes / 0 nays 3. DISCUSSION ITEMS 3.1 Boards and Commissions Interviews The City Council interviewed the following candidates for appointment to City Boards and Commissions: David Barr Pennie Page Ben Blomgren – withdrew Blanche Reichert Lisa Ellis Gary Rutherford Cindy Gimm Nathan Ryan Scott Komorouski Jeffrey Schottler – withdrew Maureen Kunde Mitchell Snobeck Nathan Lehmeyer Philip Windschitl David McMillen Page 26 of 140 Special Work Session Minutes of December 15, 2025 Page 2 of 2 4. ADJOURNMENT Motion was made by Councilmember Wilson and seconded by Councilmember Cordes to adjourn the meeting at 6:19 pm. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 27 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Minutes of the December 15, 2025 Regular City Council Meeting Meeting: Regular Council - Jan 05 2026 INTRODUCTION: For Council approval are the minutes of the December 15, 2025 Regular City Council Meeting. ACTION REQUESTED: Approve the minutes of the December 15, 2025 Regular City Council Meeting. ATTACHMENTS: 12.15.25 Council Minutes Page 28 of 140 Regular City Council Meeting Minutes of December 15, 2025 Page 1 of 7 City of Farmington Regular Council Meeting Minutes Monday, December 15, 2025 The City Council met in regular session on Monday, December 15, 2025, at Farmington City Hall, 430 Third Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the meeting to order at 7 pm. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led everyone in the Pledge of Allegiance. 3. ROLL CALL Members Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Jake Cordes, Nick Lien, and Steve Wilson Members Absent: None Staff Present: Lynn Gorski, City Administrator David Chanski, Assistant City Administrator Amy Schmidt, City Attorney Deanna Kuennen, Economic & Community Dev. Director Kim Sommerland, Finance Director Matt Price, Fire Chief Caleb Bolton, Deputy Fire Chief Scott Mattingly, District Fire Chief Health Walker, Fire Marshal Matthew Dinneen, Fire Captain Brian Hanson, Fire Captain Steven Karsten, Fire Captain Tyler Beaune, Firefighter Matthew Jahns, Firefighter Kellee Omlid, Parks & Recreation Director Andrew Van Dorn, Police Captain John Powell, Public Works Director Shirley Buecksler, City Clerk Also Present: Gary Rutherford, Police Chief-Retired Page 29 of 140 Regular City Council Meeting Minutes of December 15, 2025 Page 2 of 7 4. APPROVE AGENDA A request was made by Councilmember Bernatz to move Item 6, Citizen Comments, to follow Item 12, New Business. Motion was made by Councilmember Wilson and seconded by Councilmember Lien to approve the agenda, as amended. Motion carried: 5 ayes / 0 nays 5. ANNOUNCEMENTS / COMMENDATIONS 7. CONSENT AGENDA 7.1 Application for Gambling Permit for VFW Post 7662, February – November 2026 7.2 Minutes of the December 1, 2025 Regular City Council Meeting Minutes 7.3 Off-Sale Liquor and Tobacco License Renewals for 2026 7.4 Temporary On-Sale Liquor License for Church of St. Michael February 6, 2026 7.5 Resolution 2025-086 Granting a Time Extension for Recording of Final Plat – Farmington Industrial Park 4th Addition 7.6 Satisfaction and Release of Assessment Agreement 7.7 2026-2030 Capital Improvement Plan 7.8 Financial Review for the Quarter Ending September 30, 2025 7.9 2026-2027 Labor Agreement with LELS Local 387; Sergeants 7.10 Minnesota Paid Leave Policy 7.11 CivicPlus – Acquia Web Governance Software Solution for ADA Compliance 7.12 Donation from Happy Harry’s Furniture to the Rambling River Center 7.13 2025 Joint Powers Agreement with the Domestic Preparedness Committee 7.14 2025 Mill & Overlay – Final Payment and Change Order No. 2 7.15 2025 Tree City USA Recertification 7.16 2026 Dakota County Community Waste Abatement Grant Program 7.17 Agreement with Backflow Solutions, Inc. for Backflow Data Management 7.18 Agreement with Purple Wave, Inc. for Auction Services 7.19 Third Amendment to the Residential Solid Waste/Recycling Services Agreement Between the City of Farmington and Dick’s Sanitation Motion was made by Councilmember Cordes and seconded by Councilmember Bernatz to approve the Consent Agenda, as presented. Motion carried: 5 ayes / 0 nays Page 30 of 140 Regular City Council Meeting Minutes of December 15, 2025 Page 3 of 7 8. PUBLIC HEARINGS 8.1 2026 Fee Schedule Amendment – Ordinance and Public Hearing Mayor Hoyt opened the public hearing at 7:02 pm. Assistant City Administrator Chanski presented the 2026 Fee Schedule Amendment for the Council. Seeing no one wishing to speak, Mayor Hoyt closed the public hearing at 7:03 pm. Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to approve the 2026 Fee Schedule Amendment and pass Ordinance 2025-009 Establishing Charges and Fees for Licenses, Permits, or Other City Approvals and Services for Calendar Year 2026. Motion carried: 5 ayes / 0 nays 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 12.1 Staff Approvals & Recommendations Assistant City Administrator Chanski presented the appointments of Tyler Beaune, Matthew Jahns, and Katelynn Scholl as full-time Firefighters, Matthew Dinneen, Brian Hanson, and Steven Karsten as full-time Fire Captains, and Samantha Hazelrigg as Human Resources Manager. Fire Chief Price discussed the transition to a hybrid full-time Paid-on-Call Fire Department. Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to approve the appointment of Tyler Beaune, Matthew Jahns, and Katelynn Scholl as full-time Firefighters, Matthew Dinneen, Brian Hanson, and Steven Karsten as full-time Fire Captains, and Samantha Hazelrigg as Human Resources Manager. Motion carried: 5 ayes / 0 nays Page 31 of 140 Regular City Council Meeting Minutes of December 15, 2025 Page 4 of 7 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS • Jeff Schottler, 22420 Calico Ct, Farmington • Nancy Aarestad, 22165 Beaumont Ave, Castle Rock Township • Cathy Johnson, 22280 Berring Ave, Castle Rock Township • Cathy Peregrino, 17218 Finch Path, Lakeville • Terrie Pearson, 2475 225th St W, Castle Rock Township Councilmember Bernatz left the meeting at 7:38 pm. 13. CITY COUNCIL ROUNDTABLE City Attorney Schmidt said it was about this time last year that you all welcomed me as your lead civil City Attorney. In honor of my predecessor, I will give you a report on the bison. At Dakota County Spring Lake Park Reserve, bison are living in paddocks seven and eight at the park. They have nine animals this year, but they don’t expect any calves in 2026 because they did not have a breeding bull this year. They’re still there, so go see them and enjoy them. Happy Holidays, and I look forward to working with you again in the new year. Councilmember Lien thanked the Police Department for Toys for Town. Seeing all the people and excitement at the wrapping event, there’s something you just can’t put into words about that. Thank you for letting me dress in the ridiculous elf costume. I hope everyone has a safe and great holiday, and we’ll see you next year. Councilmember Cordes extended his thanks and appreciation to the Police Department for organizing another successful Toys for Town event, as well as a huge thanks to the community members who show up every single year and donate gifts, donate funds, and wrap and deliver those gifts. In the course of about an hour or two, all of the families were taken, and all the gifts were wrapped. It’s astonishing to see how fast people work. Thank you to everyone involved. Happy holidays to everyone watching at home. I hope everyone has a safe and wonderful holiday season. City Administrator Gorski gave a big thank you to Farmington Rotary and Homestead Church. The Holiday Parade was even bigger and better than the first year. It was absolutely amazing, and I kept hearing in the crowd that it was definitely a Hallmark moment. Thank you to all the volunteers and everyone that made that happen. And thanks to Kellee for organizing it on the City side. It was phenomenal. City Hall will be closed on December 24th and 25th in observance of Christmas. And I also want to welcome Samantha – we’re so excited for you to join our Team. Page 32 of 140 Regular City Council Meeting Minutes of December 15, 2025 Page 5 of 7 Assistant City Administrator Chanski thanked the Council for making these Staff appointments. We’re excited for everyone to join us on January 5th. He wished everyone a Merry Christmas and Happy New Year. Over the last year, Director Kuennen said we have watched our Finance Director and our Assistant City Administrator/HR Director implement BS&A (the new finance system and the new human resources management system). These are huge projects, and they have both done a phenomenal job. Now I have some big shoes to follow because we will be implementing the Building Permit Community Development modules in the first half of 2026. Thank you both for taking the lead on that and showing us how it’s done. These modules will be a great addition, as well, streamlining and automating a lot of the systems that impact Community Development, our Building Department, and even how we interact with Engineering. In January, we will be working with the BS&A team and starting all the behind the scenes work to get that going. Again, thank you to the Council for all your support in the work we do. It’s an honor to work with Team Farmington and to be able to do all this work with you. Thank you. Director Powell thanked the Police Department. We had a significant snow event, with some snowbirds out there, and the Police Department pounced on the issue and got ahold of the property owners. What I remember them saying is that it shouldn’t happen again, and that’s what our drivers really appreciate. I also want to thank our elected officials for your support through your actions on the Capital Improvement Program and the budgets. Your strong support of Public Works is appreciated and noticed. We’re going into 2026 and are already starting to look into 2027 projects. So, we’re anxiously wrapping up implementing what you’ve approved and moving forward. Thank you. Director Omlid said tomorrow is the Open Door Pantry at the Rambling River Center from 3 – 4:30 pm. All are invited, so please attend at 325 Oak Street. Last Monday was the first skate park design meeting. We had about a dozen people, lower attendance than we’d hoped, but good discussion and we learned a lot. The design survey will be open through Monday, December 22nd. Spohn Ranch will take this information and put together two concept plans to be presented to the community in January at in-person meetings. We will get information out there on this. Outdoor rinks and warming houses were tentatively scheduled to open next week but, obviously, we aren’t currently flooding with the warm temperatures. Check the City’s website and social media for when outdoor rinks and warming houses will be open for the season. Director Sommerland said the Finance Department is equally excited about Community Development moving to BS&A. Part of the reason we did the switch was for the efficiencies that will be recognized with the system all being one. Page 33 of 140 Regular City Council Meeting Minutes of December 15, 2025 Page 6 of 7 The BS&A team has been here for the last two weeks, and this is the last week that they will be in-house. We’re working through the processes and working out all the bugs as we implement a new software system. Overall, I think everyone is excited about the change. A quick update for our residents – Invoice Cloud, our online payment platform, is back up and running, so people can make those online payments. We have been getting a number of calls about not being able to search by customer number. That is a number that we had to get rid of during the conversion. But they can search by their account number, which is printed on their bill. We will get out more communication with regard to this. Fire Chief Price wished everyone safe and Happy Holidays. Captain Van Dorn echoed the sentiments about Toys for Town and said there is so much gratitude to be given to so many different corners of our community. Between people’s time and contributions, it was a wonderful and record-setting event, with the amount of families and children that were helped. I think it was a really good representation of what our community stands for. Mayor Hoyt talked about Toys for Town. At the last meeting, I said – if you haven’t been a part of it, go to the wrapping event and just witness it. I’ll never get tired of saying this. As a 7th grader, about 12-13 years old, my family was a recipient of the program. This program was started by Chief Siebenaler, who is still active and was there again this weekend. As I understand it, he started the program with two families and it has organically grown over 38 plus years. To the point where, this weekend, we served about 174 families and over 500 kids. To watch this program year in and year out, from the businesses and organizations to those that donate monetarily, donate toys, and everyone that participates, those who show up and wrap, those who deliver, our Police, our Fire, South Metro SWAT – everybody that makes this event what it is, I couldn’t be more grateful for. It’s beautiful and organized chaos. You have all the madness in the weeks leading up to it, to the staging, sorting, and filling the gaps of the age groups that don’t ever quite get fulfilled the way that we think, based on the numbers being served. And then by 9 am, the doors open, and by 11:30 am, you’re tearing things down. To see that happen is just magnificent, and if you step back and just look at it for what it is – it’s our community coming together to serve those in need at one of the most important times of the year. To watch every component of that weekend and the timing leading up to it, it’s life-changing. To each and every person, whether you’ve donated over the years or thrown a toy inside one of the bins, whether you’ve shown up to help pack or provided in some way, shape, or form… a very sincere thank you. Don’t think for a second that the families and the kiddos that are impacted don’t remember it, because they do. For me, it was 30 some years ago and I Page 34 of 140 Regular City Council Meeting Minutes of December 15, 2025 Page 7 of 7 remember it like it was yesterday, and to see it happening year after year is heartwarming, to a level I’ve never experienced otherwise. So, a sincere and very, very grateful thank you for everyone that has been a part of that. Snow piles are a little bigger than they’ve been in years past, so be mindful of walkers and those out being active, especially as the temps get warm. Take it slow in the mornings and evenings when the roads seem to be a little slicker than normal. Enjoy a happy holiday season and please be safe. 14. ADJOURNMENT Motion was made by Councilmember Cordes and seconded by Councilmember Wilson to adjourn the meeting at 7:51 pm. Motion carried: 5 ayes / 0 nays Respectfully submitted, Shirley R Buecksler City Clerk Page 35 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Resolution Designating the Data Practices Responsible Authority Meeting: Regular Council - Jan 05 2026 INTRODUCTION: Appointment of Data Practices Responsible Authority for 2026. DISCUSSION: Annually, at their first meeting of the year, the City Council appoints the Responsible Authority for data practices. Definitions: Responsible Authority: the individual designated by the governing body as the individual responsible for the collection, use, and dissemination of any set of data on individuals, government data, or summary data, unless otherwise provided by law. Until an individual is designated by the governing body, the Responsible Authority in a statutory city is the City Clerk or chief clerical officer for filing and record keeping purposes. Data Compliance Official: receives and responds to questions or concerns about data practices problems, including issues accessing data that the entity keeps. Data Practices Designee: a person designated by the Responsible Authority to help administer and implement the requirements of the Data Practices Act. For 2026, Staff is recommending the appointment of Shirley Buecksler, City Clerk, as the Responsible Authority. Attached for Council approval is Resolution 2026-002, naming the Responsible Authority, Data Compliance Official, and Data Practices Designees as follows: Responsible Authority Shirley Buecksler, City Clerk Data Practices Compliance Official David Chanski, Assistant City Administrator Page 36 of 140 Data Practices Designee - Fire Matt Price, Fire Chief Data Practices Designee - Human Resources Samantha Hazelrigg, Human Resources Manager Data Practices Designee - Police Nate Siem, Police Chief For Council and public informational purposes, the Farmington Data Practices Policy is also attached. This policy is available on the City's website at Request for Data | Farmington, MN. ACTION REQUESTED: Adopt Resolution 2026-002 Designating Data Practices Responsible Authority. ATTACHMENTS: 2026-002 Designating Data Practices Responsible Authority Farmington Data Practices Policy 2026 Page 37 of 140 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-002 A RESOLUTION DESIGNATING DATA PRACTICES RESPONSIBLE AUTHORITY WHEREAS, Minnesota Statutes Section 13.02, subdivision 16, requires that the City of Farmington appoint a Responsible Authority as the individual responsible for the collection, use, and dissemination of any set of data on individuals, government data, or summary data; and WHEREAS, the Farmington City Council shares concern expressed by the legislature on the responsible use of all City data and wishes to satisfy this concern by appointing an administratively qualified Responsible Authority under this statute. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Farmington, for the purposes of meeting all requirements of Minnesota Statutes Chapter 13, hereby appoints the City Clerk as the Responsible Authority, as listed below along with the Data Practices Compliance Official and Data Practices Designees: Responsible Authority Shirley Buecksler, City Clerk Data Practices Compliance Official David Chanski, Assistant City Administrator Data Practices Designee – Fire Matt Price, Fire Chief Data Practices Designee – Human Resources Samantha Hazelrigg, Human Resources Manager Data Practices Designee – Police Nate Siem, Police Chief Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of January 2026. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 38 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 1 Data Practices Policy Page 39 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 2 Table of Contents Page Minnesota Government Data Practices Act 3 Responsible Authority for the City of Farmington 3 Data Practices Policy for the Public A. Your Right to See Public Data B. How to Request Public Data C. How We Will Respond to Your Data Request D. How to Request Summary Data E. Copy Costs When You Request Public Data 3-5 Data Practices Policy – Data about you and your rights as a Data Subject A. What is a Data Subject? B. When the City of Farmington has Data About You C. Your Rights Under the Government Data Practices Act D. How to Make a Request for Your Data E. How We Will Respond to Your Data Request F. Copy Costs – Data Subjects 6-11 Exhibit A – City of Farmington Data Practices Contacts 12 Exhibit B – Data Request Form – Requesting Public Data 13 Exhibit C – Data Request Form and Proof of Identity – Data Subject 14 Exhibit D – Standards for Verifying Identity – Data Subject 15 Exhibit E – Notice to Persons Under 18 16 Exhibit F – Consent to Release Private Data 17 Page 40 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 3 Minnesota Government Data Practices Act The Minnesota Government Data Practices Act (“the Act”) is a State law that establishes a classification system for documents gathered by governmental utilities. Under the Act, all records collected and maintained by the City of Farmington (“City”) are considered public unless otherwise classified by a State of Federal law. This document has been prepared to help the public understand the procedures that govern a request for data from the City. The City recognizes its obligation to provide information or a response regarding the information to anyone who requests it. The City also acknowledges the need to remain open and accountable to the public in the maintenance of its records, while providing the privacy rights of individuals and continuing the efficient operation of City government. Responsible Authority for the City of Farmington The City of Farmington has appointed the City Clerk as the person who is the Responsible Authority for compliance with the Act. Questions regarding access to documents should be directed to the appropriate individual listed in Exhibit A – City of Farmington Data Practices Contacts. Data Practices Policy for the Public A. Your Right to See Public Data The Act presumes that all government data are public unless a State or Federal law says the data are not public. Government data means all recorded information a government entity has, including paper, email, flash drives, CDs, DVDs, photographs, etc. The Act also says that the City must keep all government data in a way that makes it easy for you to access public data. You have the right to look at (inspect), free of charge, all public data that the City keeps. You also have the right to get copies of public data. The Act allows the City to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. B. How to Request Public Data You can look at (inspect) data at our offices or ask for copies of public data that the City keeps. Make your written request for data in person or by mail using the Data Request Form – Requesting Public Data (Exhibit B). If you choose not to use the Data Request Form, your request should: 1. Say that you are “making a request for public data under the Government Data Practices Act (Minnesota Statutes, Chapter 13).” Page 41 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 4 2. Include whether you would like to inspect the data, get copies of the data, or both. 3. Provide a clear description of the data you would like to inspect or have copied. You are not required to identify yourself or explain the reason for your request. However, you may need to provide us with some personal information for practical reasons. For example, if you want us to mail copies to you, you need to provide us with an address or P.O. Box. If we do not understand your request and have no way to contact you, we cannot respond to your request. C. How We Will Respond to Your Data Request Upon receiving your request, we will review it. • We may ask you to clarify what data you are requesting. If you do not respond within 10 business days, we will conclude that you no longer want the data and will consider your request closed. • If we do not have the data, we will notify you in writing as soon as reasonably possible. • If we have the data but we are not allowed to give it to you (the data are not public), we will tell you as soon as reasonably possible and identify the law that prevents us from providing the data. • If we have the data and the data are public, we will respond to your request appropriately and promptly, within a reasonable amount of time by doing one of the following: o Arrange a date, time, and place for you to inspect the data at our offices, if your request is to look at the data; or o Provide you with copies of the data as soon as reasonably possibl e by the following means: ▪ You may choose to pick up your copies; ▪ You may choose to have your copies mailed to you: • For mailing, you will need to provide us with a mailing address; and • You will need to prepay postage costs prior to copies being mailed. • We will provide notice to you about our requirement to prepay for copies. • Following our response, if you do not make arrangements within 10 business days to inspect the data or pay for the copies, we will conclude that you no longer want the data and will consider your request closed. If you do not understand some of the data , such as technical terminology, abbreviations, or acronyms, please tell the person who provided the data to you. We will give you an explanation if you ask. The Act does not require us to create or collect new data in response to a data request or to provide data in a specific form or arrangement if we do not keep the Page 42 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 5 data in that form or arrangement . For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request. If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, the Act does not require us to answer any questions that are not requests for data. D. How to Request Summary Data Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. We will prepare summary data if you make your request in writing and pre -pay/pay for the cost of creating the data. You may use the Data Request Form in Exhibit B to request summary data. We will respond within ten business days with the data, or details of when the data will be ready and how much we will charge you. E. Copy Costs When You Request Public Data Minnesota Statutes, Section 13.03, Subdivision 3(c) allows the City to charge for copies. • You must pay for the copies before we will give them to you. • We do not charge for copies if the cost is less than $5.00. • Multiple requests made within the same three business day period will be treated as a single request for the purposes of calculating the total copy costs. • If possible, and upon request, we will provide you with an estimation of the total cost of supplying copies. For 100 or fewer paper copies = 25¢ per page 100 or fewer pages of black and white, letter or legal size, one-sided, paper copies cost 25¢ per page; or 50¢ per page for a two-sided copy. Most other types of copies = actual cost The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of searching for and retrieving the data and making the copies or electronically sending the data. I f the number of pages exceeds 100 paper copies, the City will charge the actual costs for collection , excluding the time to redact private information. In determining the actual cost of making copies, the City factors in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.) and mailing costs, if any. The cost of the employee time to search for data, retrieve data, and make copies will equal the actual cost of the employee’s wage and benefits. If, because of the subject matter of your request , we find it necessary Page 43 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 6 for a higher-paid employee to search for and retrieve the data, we will calculate the search and retrieval portion of the copy charge at the higher salary/wage. If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. Note that inspection is free. Page 44 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 7 Data Practices Policy – Data About You and Your Rights as a Data Subject A. What is a Data Subject? When government has information recorded in any form (paper, hard drive , email, flash drives, CDs, DVDs, photographs, etc.), that information is called “government data” under the Act. When we can identify you in government data, you are the “data subject” of that data. The Act gives you, as a data subject, certain rights. This policy explains your rights as a data subject and tells you how to request data about you, your minor child, or someone for whom you are the legal guardian. The Government Data Practices Act (Minnesota Statutes, Chapter 13) (“the Act”) says that data subjects have certain rights related to a government entity collecting, creating, and keeping government data about them. You are the subject of data when you can be identified from the data. Government data is a term that means all recorded information a government entity has, including paper, email, flash drives, CDs, DVDs, photographs, etc. B. When the City of Farmington Has Data About You The City has data on many people. We can collect and keep data about you only when we have a legal purpose to have the data. The City must also keep all government data in a way that makes it easy for you to access data about you. Also, we can collect and keep only those data about you that we need for administering and managing programs that are permitted by law. Government data about an individual have one of three “classifications.” These classifications determine who is legally allowed to see the data. Data about you are classified by state law as public, private, or confidential. Here are some examples: Public Data The Act presumes that all government data are public unless a state or federal law says that the data are not public. We must give public data to anyone who asks. It does not matter who is asking for the data or why the person wants the data. An example of public data about you: Your name on an application for a license from the City. Private Data We cannot give private data to the general public. We can share your private data with you, with someone who has your permission, with our government entity staff whose job requires or permits them to see the data, and with others as permitted by law or court order. Page 45 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 8 An example of private data about you: Your social security number. Confidential Data Confidential data have the most protection. Neither the public nor you can access confidential data even when the confidential data are about you. We can share confidential data about you with our government entity staff who have a work assignment to see the data, and to others as permitted by law or court order. An example of confidential data about you: The identity of a subject of an active criminal investigation . C. Your Rights Under the Government Data Practices Act As a data subject, you have the following rights: Access to Your Data You have the right to look at (inspect), free of charge, public and private data that we keep about you. You also have the right to get copies of public and private data about you. The Act allows us to charge for copies. You have the right to look at the data, free of charge, before deciding to request copies. Also, if you ask, we will tell you whether we keep data about you and whether the data are public, private, or confidential. As a parent, you have the right to look at and get copies of public and private data about your minor children (under the age of 18). As a legally appointed guardian, you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian. Minors have the right to ask us not to give data about them to their parent or guardian. If you are a minor, we will tell you that you have this right. We will ask you to put your request in writing (Exhibit E) and to include the reasons that we should deny your parents access to the data. We will make the final decision about your request based on your interests. When We Collect Data From You When we ask you to provide data about yourself that are not public, we must give you a notice called a Tennessen warning. The notice controls what we do with the data that we collect from you. Usually, we can use and release the data only in the ways described in the notice. We will ask for your written permission if we need to use or release private data about you in a different way, or if you ask us to release the data to another person. This permission is called “informed consent.” Page 46 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 9 If you want us to release data to another person , you must use the consent form we provide (Exhibit F). Protecting Your Data The Act requires us to protect your data. We have established appropriate safeguards to ensure that your data are safe. In the unfortunate event that we determine a security breach has occurred and an unauthorized person has gained access to your data, we will notify you as required by law. When Your Data are Inaccurate or Incomplete You have the right to challenge the accuracy and/or complete ness of public and private data about you. You also have the right to appeal our decision. If you are a minor, your parent or guardian has the right to challenge data about you. D. How to Make a Request for Your Data You can look at (inspect) data at our offices or ask for copies of data that we have about you, your minor child, or an individual for whom you have been appointed legal guardian. Make your written request for data to the appropriate individual listed in the Data Practices Contacts, Exhibit A. You may make your written request in person or by mail. We recommend using the Data Request Form – Data Subjects, Exhibit C. If you do not choose to use the data request form, your request should: • Say that you are making a request as a data subject, for data about you (or your child, or person for whom you are the legal guardian), under the Government Data Practices Act (Minnesota Statutes, Chapter 13). • Include whether you would like to inspect the data, have copies of the data, or both. • Provide a clear description of the data you would like to inspect or have copied. • Provide proof that you are the data subject or data subject’s parent/legal guardian. We require proof of your identity before we can respond to your request for data. If you are requesting data about your minor child, you must show proof that you are the minor’s parent. If you are a legal guardian, you must show legal documentation of your guardianship. Please see the Standards for Verifying Identity, Exhibit D. If you do not provide proof that you are the data subject, we cannot respond to your request. Page 47 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 10 E. How We Will Respond to Your Data Request Upon receiving your request, we will review it. • We may ask you to clarify what data you are requesting. • We will ask you to confirm your identity as the data subject. • If we do not have the data, we will notify you in writing within ten business days. • If we have the data but the data are confidential or not public data about someone else, we will notify you within ten business days and identify the las that prevents us from providing the data. • If we have the data, and the data are public or private about you, we will respond to your request by doing one of the following: o Arrange a date, time, and place to inspect data in our office, ensuring you have a meaningful opportunity to inspect data within ten business days of your request at no charge. o Tell you how much the copies cost and then provide you with copies of the data within ten business days and upon payment of charges for the copies. ▪ You may choose to pick up your copies; ▪ You may choose to have your copies mailed to you: • For mailing, you will need to provide us with a mailing address; and • You will need to prepay postage costs prior to copies being mailed. • We will provide notice to you about our requirement to prepay for copies. • Following our response, if you do not make arrangements within ten business days to inspect the data or pay for the copies, we will conclude that you no longer want the data and will consider your request closed. • After we have provided you with your requested data, we do not have to show you the same data again for six months unless there is a dispute about the data or we collect or create new data about you. If you do not understand some of the data, such as technical terminology, abbreviations, or acronyms, please tell the person who provided the data to you. We will give you an explanation if you ask. The Act does not require us to create or collect new data in response to a data request, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. For example, if the data you request are on paper only, we are not required to create electronic documents to r espond to your request. If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, we are not required to respond to questions that are not about your data requests, or that are not requests for government data. Page 48 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 11 F. Copy Costs – Data Subjects Minnesota Statues, Section 13.04, Subdivision 3, al lows us to charge for copies. • You must pay for the copies before we will give them to you. • We do not charge for copies if the cost is less than $5.00. Actual Cost of Making the Copies We will charge the actual cost of making copies for data about you. In determining the actual cost, we include the employee time to create and sent the copies, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs such as postage, if any. If the amount of copies exceeds 100 paper copies, the City of Farmington will charge the ac tual costs for collection excluding the time to redact private information. If your request is for copies of data that we cannot copy ourselves, such as photographs, we will charge you the actual cost we must pay to an outside vendor for the copies. Page 49 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 12 EXHIBIT A CITY OF FARMINGTON DATA PRACTICES CONTACTS Responsible Authority Name: Shirley Buecksler, City Clerk Address: 430 Third St, Farmington, MN 55024 Phone Number: 651-280-6803 Data Practices Compliance Official Name: David Chanski, Assistant City Administrator Address: 430 Third St, Farmington, MN 55024 Phone Number: 651-280-6804 Data Practices Designee – Fire Name: Matt Price, Fire Chief Address: 19695 Municipal Dr, Farmington, MN 55024 Phone Number: 651-280-6941 Data Practices Designee – Human Resources Name: Samantha Hazelrigg, Human Resources Manager Address: 430 Third St, Farmington, MN 55024 Phone Number: 651-280-6806 Data Practices Designee – Police Name: Nate Siem, Police Chief Address: 19500 Municipal Dr, Farmington, MN 55024 Phone Number: 651-280-6701 Page 50 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 13 EXHIBIT B CITY OF FARMINGTON DATA REQUEST FORM – REQUESTING PUBLIC DATA Request Date: The data I am requesting: Describe the data you are requesting as specifically as possible . If you need more space, you may use the back of this form. I am requesting access to data in the following way: □ Inspection □ Copies □ Both inspection and copies Note: Inspection is free but the City charges for copies when the cost is over $5.00. Contact Information (optional): * Name: Address: Street Address City State Zip Phone Number: Email Address: We will respond to your request as soon as reasonably possible. * You do not have to provide any contact information; however, if you want us to mai l to you copies of data, we will need some type of contact information. We also need to contact you for clarification if we do not understand your request. We will not work on your request until we can clarify it with you. Police Records: Visit the Farmington Police Department webpage for information on how to request Police reports. All Other Requests: Mail or drop this form off at City Hall, 430 Third Street, Farmington, MN 55024. Page 51 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 14 EXHIBIT C DATA REQUEST FORM AND PROOF OF IDENTITY – DATA SUBJECT Request Date: The data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, you may use the back of this form. I am requesting access to data in the following way: □ Inspection □ Copies □ Both inspection and copies Note: Inspection is free but the City charges for copies when the cost is over $5.00. Contact Information: Data Subject Name: Parent/Guardian Name (if applicable): Address: Street Address City State Zip Phone Number: Email Address: Police Records: Visit the Farmington Police Department webpage for information on how to request Police reports. All Other Requests: Mail or drop this form off at City Hall, 430 Third Street, Farmington, MN 55024. To be completed by City Staff: Proof of Identity: Type: ID #: Issued by: Date Issued: Expiration Date: Staff Printed Name: Staff Signature: Page 52 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 15 EXHIBIT D CITY OF FARMINGTON STANDARDS FOR VERIFYING IDENTITY – DATA SUBJECT The following constitute proof of identity: • An adult individual must provide a valid photo ID, such as a: o State Driver’s License o Military ID o Passport o Minnesota ID o Minnesota Tribal ID • A minor individual must provide a valid photo ID, such as a: o State Driver’s License o Military ID o Passport o Minnesota ID o Minnesota Tribal ID o Minnesota School ID • The parent or guardian of a minor must provide a valid photo ID and either a: o Certified copy of the minor’s Birth Certificate; or o Certified copy of documents that establish the parent or guardian’s relationship to the child, such as: ▪ A court order relating to divorce, separation, custody, foster care. ▪ A foster care contract. ▪ An affidavit of parentage. • The legal guardian for an individual must provide a valid photo ID and a certified copy of appropriate documentation of formal or information appointment as guardian, such as a: o Court Order o Valid Power of Attorney • A person authorized by court order must provide a valid photo ID and: o The court order that identifies: ▪ Persons authorized to access the individual’s private data; and ▪ The scope of the access. • A person authorized to access private data of a deceased person must provide a valid photo ID and: o Documents establishing the relationship to the deceased, which may include: ▪ Court-issued document appointing personal representative of the estate. ▪ Birth certificate to prove parental relationship. ▪ Marriage certificate to prove spousal relationship. ▪ Death certificate/notice of death. • Authorized representatives, such as attorneys and insurers, must provide: o The name of the data subject. o A description of the data they are authorizing access. o The name of the person or entity being authorized to receive the private data. o Data subject’s notarized signature. Note: Individuals who do not exercise their data practices rights in person must provide either notarized or certified copies of the documents that are required, or an affidavit of identification, by U.S. Mail or other delivery service to the City of Farmington , 430 Third Street, Farmington, MN 55024. Page 53 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 16 EXHIBIT E CITY OF FARMINGTON NOTICE TO PERSONS UNDER 18 Some of the information you are asked to provide is classified as private under State law. You have the right to request that some or all of the information not be given to one or both of your parents/legal guardians. Please complete the form below if you wish to have information withheld. Your request does not automatically mean that the information will be withheld. State law requires the City of Farmington to determine if honoring the request would be in your best interest. The City is required to consider: • Whether you are of sufficient age and maturity to explain the reasons and understand the circumstances; • Whether denying access may protect you from physical or emotional harm; • Whether there are reasonable grounds to support your reasons; and • Whether the data concerns medical, dental, or other health service provided under Minnesota Statutes, Sections 144.341 to 144.347. If so, the data may be released only if failure to inform the parent would seriously jeopardize your health. Notice given to: Date: By: Title: REQUEST TO WITHHOLD INFORMATION I request that the following information: Be withheld from: For these reasons: Printed Name: Signature: Date: Page 54 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 17 EXHIBIT F CITY OF FARMINGTON CONSENT TO RELEASE PRIVATE DATA Request Date: If you want the City of Farmington to release private data about you, your minor child, or individual under guardianship to an outside entity or person, the City needs written permission (“informed consent”) from you to authorize that release. This form can be used to provide informed consent for the City to release private data to another entity or person. If you have a question about anything about this consent, or would like more information before you sign it, please contact the appropriate individual listed in the Data Practices Contacts, Exhibit A. Explanation of your rights and permission to release private data: I, (name of individual data subject), give my permission for the City of Farmington to release data about : □ myself □ my minor child or individual under guardianship: (name of minor child or individual under guardianship) to as described in this consent form. (name of entity or person receiving the data) The specific data I want the City of Farmington to release include: Describe the data you are requesting to be released as specifically as possible: I want the City of Farmington to release the data in the following way: Explain how you want the data to be provided to the person or organization and provided necessary contact information for doing so (for example, mailing address or to be picked up). Consent to Release Private Data, Page 1 of 2 Page 55 of 140 City of Farmington Data Practices Policy Required by Minnesota Statutes, Sections 13.025 and 13.03 pg. 18 I understand that: • I do not have to allow the City of Farmington to share my information; I have asked them to do so. • Although the data are classified as private at the City of Farmington, the classification/treatment of the data at the entity/person the data is being released to may not be the same. • The City of Farmington will not be able to control what happens to my information once it has been released to the person or entity named above. • Signing this consent is completely voluntary. Printed name of data subject, parent, or legal guardian: Signature: Date: Verification of Identity: The City of Farmington needs to verify that you are a person who has the right to authorize the release of this data. One way to do this is to provide a notarized signature using the section below. Please refer to the City of Farmington Standards for Verif ying Identity, Exhibit D, for additional information and documents required to support verification of identity. STATE OF ) COUNTY OF ) Signed or attested to before me on this day of , by . Signature of Notary Public My Commission Expires: To be completed by City Staff: Proof of Identity: Type: ID #: Issued by: Date Issued: Expiration Date: Staff Printed Name: Staff Signature: Consent to Release Private Data, Page 2 of 2 Page 56 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Deanna Kuennen, Community & Economic Development Director Department: Community Development Subject: FY2026 Community Development Block Grant Funds Application Meeting: Regular Council - Jan 05 2026 INTRODUCTION: The City of Farmington receives federal Community Development Block Grant (CDBG) funding through an annual allocation distributed by the Dakota County Community Development Agenda (CDA). The proposed FY 2026 allocation is estimated to be $50,488 (July 1, 2026-June 30, 2027). This is a slight increase over funding received for the 2025 fiscal year. The final allocation amount may change as the Department of Housing and Urban Development (HUD) finalizes their budget process over the next several months. Per HUD rules, the CDBG allocation is based on three factors: a community's population, people in poverty, and overcrowded housing units. Each City receives a percentage of the annual Dakota County CDA allocation based on these factors. Because these factors change over time, the allocation each City receives will also change. The City is required to prepare and submit an application that specifies eligible activities or projects to which we intend to allocate the available funding. The completed application and supporting resolution are due on January 16, 2026. DISCUSSION: City Staff is recommending that the estimated funding be allocated between the Home Improvement Loan Program/Residential Rehabilitation and Senior Services Programs for 2026, consistent with previous years:  $5,000.00 - to Senior Services - Financial Support Program  $45,488.00 - for the Home Improvement Loan Program/Residential Rehabilitation Senior Services - Financial Support: Approximately 10 years ago, the Senior Services - Financial Support Program was initiated with CDBG dollars to help underwrite and expand senior programming. The Rambling River Center is requesting a $5,000 allocation for Program Year 2026, which is a continuation of Page 57 of 140 the 2024 funding level. The basic program outline is as follows: The Rambling River Center (Center) is committed to providing quality programs and services, while encouraging the involvement of adults over age 50. The Center is requesting continued funding for the Financial Support Program which currently offers low to moderate income persons the opportunity to do the following: 1. Participate in programs and services by removing the financial barrier to do so. 2. Increase the health and wellness in older adults through participation in programs that focus on these two areas. 3. Increase the revenues received at the Rambling River Center and make it less dependent on local taxpayer subsidy. 4. Provide a support network that fosters a sense of community and camaraderie for older adults. 5. Provide access to leisure programs that feature traveling to cultural events and other communities. 6. Helps to keep older adults active in order to continue to maintain independence while increasing their social network. Through this funding, people were able to access the Center who may not have had the means to do so previously. Through their involvement, people were able to try new classes, programs, and trips while creating companionship along the way. Through continued funding of this program, the Center hopes to continue to provide access to those who cannot afford it on their own. The following table depicts how the funding has improved access: FY Improved Access for Seniors 2022 143 individuals 2023 135 individuals 2024 127 individuals 2025 YTD (Funding ends June 30, 2026) 105 individuals YTD Home Improvement Loan Program: The Home Improvement Loan Program is a program administered by the CDA. Low/moderate income households in Farmington can access these funds to make eligible improvements and repairs to their homes. This program has been funded in previous years and grants the City the maximum opportunity to benefit a wide audience in Farmington and meet HUD's spenddown requirements in a timely manner. Typical uses of the funds by eligible homeowners include furnace replacement, electrical and plumbing repairs, insulation, and improvements for special needs such as ramps and bathroom / kitchen modifications. The program involves zero percent interest loans, no monthly payments, and loans are deferred until the owner sells or moves. Loans range in size from $15,000 minimum to $25,000 maximum. Page 58 of 140 The CDA has also requested that if the funding amounts change, the City must identify which activity should have its budget modified. Staff recommends the Home Improvement Loan Program/Residential Rehabilitation activity be designated as such, based on HUD's final appropriation. ACTION REQUESTED: The City Council is asked to adopt Resolution 2026-001 Approving the Application for Fiscal Year 2026 Dakota County Community Development Block Grant Funding, allocating $50,488.00 in CDBG funds for FY2026 to the Home Improvement Loan Program/Residential Rehabilitation ($45,488.00) and Senior Services - Financial Support Program ($5,000.00) funding categories. ATTACHMENTS: Estimated FY 2026 funds letter_FMT Res 2026-001 Approving 2026 CDBG Application Page 59 of 140 November 21, 2025 Mr. Deanna Kuennen City of Farmington 430 Third Street Farmington, MN 55024 RE: CDBG Program Year 2026 Allocation Estimate Dear Ms. Kuennen, Dakota County receives an annual allocation of Community Development Block Grant (CDBG) funds, which is a federal program administered by the Department of Housing and Urban Development (HUD). The program is designed to assist local governments with various community development projects and programs that primarily aid low- and moderate-income residents. Dakota County is considered an “Entitlement County”, and, as such, receives an annual allocation of federal CDBG funds. The Dakota County Board of Commissioners has chosen to allocate the CDBG funds amongst the various cities and townships in the County, as well use the funds for certain County programs. The Dakota County Community Development Agency (CDA) administers this program on behalf of Dakota County. Each year, the city’s CDBG allocation is rebalanced to account for updated information in the American Community Survey provided by the Census Bureau for each city. Per HUD rules, the CDBG allocation is based on three factors: a community’s population, number of people in poverty, and the number of overcrowded housing units. Each city receives a percentage of the annual Dakota County CDBG allocation based on the three factors. Because these factors change over time, the allocation each city receives will change over time. The CDBG allocation Dakota County will receive for Program Year 2026 is not yet known and won’t be known until Congress passes and the President approves the Federal Fiscal Year 2026 federal budget. However, we believe it is prudent for each city to anticipate that the County will receive a similar amount to what was received for Program Year 2025, which was $1,893,442. The final Dakota County CDBG allocation affects the amount each city will receive for Program Year 2025. This amount may be more or less than what your city received for 2025. With that in mind, the estimated allocation for Farmington for PY 2026 is $50,488. Please provide a contingency plan in your CDBG Program Year 2026 application that specifies which program(s) will receive more or less funding based on the final allocation. Please note that funding for any public service activities that the city may choose to fund with CDBG may be further reduced to ensure that the amount used for public services does not exceed 15 percent of the total Dakota County CDBG allocation. Page 60 of 140 If you have any questions, please feel free to contact me at (651) 675-4464 or mdykes@dakotacda.org. Best Regards, DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY Margaret M. Dykes Asst. Director of Community and Economic Development Page 61 of 140 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-001 A RESOLUTION APPROVING THE APPLICATION FOR FISCAL YEAR 2026 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING WHEREAS, the City of Farmington is a participating jurisdiction with the Dakota County Community Development Block Grant (CDBG) Entitlement Program for Fiscal Year 2026 (starting July 1, 2026 and ending June 30, 2027); and WHEREAS, the Dakota County Community Development Agency (CDA) is a Subgrantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County CDA has requested Fiscal Year 2026 CDBG applications be submitted by January 16, 2026, based on an allocation of funds approved in the Annual Action Plan. NOW, THEREFORE BE IT RESOLVED, that the City of Farmington hereby approves the following: 1. The Fiscal Year 2026 CDBG application is approved for submission to the Dakota County CDA. 2. The Mayor for the City of Farmington is authorized to execute the application and all agreements and documents related to receiving and using the awarded CDBG funds. 3. The Dakota County CDA is designated as the administrative entity to carry out the CDBG program on behalf of the City of Farmington, subject to future Subrecipient Agreements that may be required for specific CDBG- funded activities. Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of January 2026. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 62 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Depository Designation and Investment Accounts Authorized Meeting: Regular Council - Jan 05 2026 INTRODUCTION: Minnesota law requires the City Council to formally designate financial institutions as depositories for public funds. This action ensures compliance with statutory requirements and provides clear governance over where City funds are held and managed. DISCUSSION: §118A.02 Statutes Minnesota under obligation to the fulfills resolution proposed The legal designate an official depository for City funds and under §118A.03 to ensure that deposits exceeding limits guaranteed by the Federal Deposit Insurance Corporation (FDIC) are secured by collateral or a corporate surety bond. In addition to this requirement, Minnesota Statutes §§118A.04 and 118A.05 authorize municipalities to invest funds not immediately needed for operations in permitted investments, such as money market mutual funds and FDIC-insured brokered deposit programs. While listing investment providers in the resolution is not required by law, doing so is considered a best practice for transparency temporary the for used accounts clarity. providers These audit and maintain placement of funds to facilitate the purchase, sale, and custody of investments. The resolution also identifies officers authorized to sign checks on City accounts and requires two signatures for internal control. In addition, it grants the Finance Director authority to make adjustments to the list of depositories and investment providers as circumstances require. While not required annually, the Minnesota Office of the State Auditor recommends making these designations on either an annual or biennial basis to ensure adequate oversight. BUDGET IMPACT: There is no direct financial impact to the City for designating depositories or investment accounts. ACTION REQUESTED: Staff recommends that the City Council adopt Resolution 2026-006 Designating Page 63 of 140 Depositories and Authorizing Investment Accounts. ATTACHMENTS: Resolution 2026-006 Designating Depositories and Authorizing Investment Accounts Page 64 of 140 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-006 A RESOLUTION DESIGNATING DEPOSITORIES AND AUTHORIZING INVESTMENT ACCOUNTS WHEREAS, Minnesota Statutes §§118A.02 and 118A.03 require that public funds be deposited only in authorized depositories and that deposits exceeding limits guaranteed by the Federal Deposit Insurance Corporation (FDIC) be secured by collateral or corporate surety bonds; and WHEREAS, Minnesota Statutes §§118A.04 and 118A.05 authorize municipalities to invest public funds not currently needed for other purposes in permitted investments, including money market mutual funds and FDIC-insured brokered deposit programs, and to enter into agreements with financial institutions and broker-dealers for such purposes; and WHEREAS, the Farmington City Council desires to ensure compliance with Minnesota law, safeguard the City's public funds, and designate officers authorized to sign checks on the City's depository accounts. NOW, THEREFORE, BE IT RESOLVED, by the Farmington City Council that Old National Bank is hereby designated as the official depository for the City’s public funds under Minnesota Statute §118A.02. BE IT FURTHER RESOLVED, that RBC Capital Markets, Oppenheimer, and Moreton Capital Markets are designated as authorized accounts in accordance with Minnesota Statutes §§118A.04–118A.05. These providers may maintain accounts for the temporary placement of funds to facilitate the purchase, sale, and custody of investments. BE IT FURTHER RESOLVED, that the Finance Director may make additional designations of depositories or investment providers as needed and remove institutions as circumstances require. BE IT FURTHER RESOLVED, that before any deposits are made that exceed the amount that is guaranteed by the FDIC, or if the depository is not an FDIC member, the depository must supply to the City a corporate surety bond in the amount required by law or, in lieu of the surety bond, pledge collateral in the manner and to the extent required and permitted by Minnesota Statutes Chapter 118A. BE IT FURTHER RESOLVED, that checks drawn on any official depository shall require at least two authorized signatures. The officers authorized to sign checks include the City’s Mayor, City Administrator, and Finance Director. Page 65 of 140 Resolution 2026-006 Page 2 of 2 BE IT FURTHER RESOLVED, that this designation shall be reviewed and reaffirmed annually by the City Council. Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of January 2026. ATTEST: Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 66 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kim Sommerland, Finance Director Department: Finance Subject: Payment of Claims Meeting: Regular Council - Jan 05 2026 INTRODUCTION: Minnesota Statutes require that all claims for payment be presented to the City Council for review and approval. DISCUSSION: The City Council has established a process to review and approve claims for payment at each regular meeting. The list of claims for the period of 11/27/2025 to 12/30/2025 is being presented for consideration, ensuring compliance with State law and maintaining proper financial oversight. BUDGET IMPACT: The claims paid will reduce the available budget for the accounts listed in the detailed report provided to the Council. ACTION REQUESTED: Approve payment of claims. ATTACHMENTS: Council Ck Summary 20251127-20251230 Page 67 of 140 CLAIMS FOR APPROVAL 11/27/2025-12/30/2025 CHECK PAYMENTS 401,525.37$ ELECTRONIC PAYMENTS 518,265.20$ TOTAL 919,790.57$ The City Council receives a detail list of claims paid that is available to the public upon request. CITY OF FARMINGTON SUMMARY PAYMENT OF CLAIMS January 5, 2026 Page 68 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Matt Price, Fire Chief Department: Fire Subject: Out-of-State Travel to Attend the International Association of Fire Chiefs Wildland Urban Interface Conference Meeting: Regular Council - Jan 05 2026 INTRODUCTION: A request to send Fire Department personnel to out-of-state training in accordance with City of Farmington policy. DISCUSSION: The Wildland Urban Interface Conference offers hands-on training and interactive sessions designed to address the challenges of wildland to Urban Interface fires. It will be held in Reno, Nevada on March 21 – 26, 2026. World class instructors will provide classroom and hands-on training opportunities throughout the week. In addition, every kind of new technology in the fire and emergency medical services field will be displayed during the trade show with access to the inventors, engineers, manufacturers, and sales representatives of products we utilize day in and day out. Chief Matt Price and Deputy Chief Caleb Bolton would like to attend the conference, as we are involved in training Firefighters on our Department and are also Incident Command for a potential Wildland Urban Interface fire. Attending this conference will benefit the Department, since no members have ever attended a conference pertaining to Wildland Urban Interface. BUDGET IMPACT: These expenses have been budgeted for and are available in our operating budget. ACTION REQUESTED: Approve the request to send Matt Price and Caleb Bolton to the International Association of Fire Chiefs Wildland Urban Interface Conference March 21-26, 2026 in Reno, Nevada, and reimburse expenses according to City policy. Page 69 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: David Chanski, Asst City Admin/HR Director Department: HR Subject: Staff Approvals & Recommendations Meeting: Regular Council - Jan 05 2026 INTRODUCTION: Staff recommends the appointment of Marco Iracheta as Patrol Officer. DISCUSSION: Like a number of the members of the Farmington Police Department, Marco Iracheta is a graduate of Alexandria Technical College's Police Training & Education Program and has served as a Police Officer and Community Service Officer with the City of Glencoe. He also previously served as a Correctional Officer with the Renville County Sheriff's Office. BUDGET IMPACT: Position included in the 2026 Budget. ACTION REQUESTED: Approve the appointment of Marco Iracheta as Patrol Officer. Page 70 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Donation from Carol Sprute to the Rambling River Center Meeting: Regular Council - Jan 05 2026 INTRODUCTION: Carol Sprute recently gave a donation to the Rambling River Center. DISCUSSION: Rambling River Center member Carol Sprute recently made a generous donation of $500 to the Rambling River Center. The donated money will be placed in the Rambling River Center’s building future for used be either it so Fund, Improvement Capital may improvements at the Rambling River Center or to purchase new equipment and/or furniture. Staff will express the City’s appreciation on behalf of the City Council to Carol Sprute for this generous donation. ACTION REQUESTED: Adopt Resolution 2026-007 Accepting the Donation of $500 from Carol Sprute to the Rambling River Center. ATTACHMENTS: 2026-007 Accepting $500 from Carol Sprute Page 71 of 140 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-007 A RESOLUTION ACCEPTING A DONATION OF $500 FROM CAROL SPRUTE WHEREAS, the City of Farmington is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts, as allowed by law; and WHEREAS, the following persons and entities have offered to contribute to the City: Carol Sprute has donated $500 to the Rambling River Center; and WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City Council hereby accept with gratitude the generous donation of $500 from Carol Sprute to the Rambling River Center. Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of January 2026. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 72 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Donation from David McKnight to the Rambling River Center Meeting: Regular Council - Jan 05 2026 INTRODUCTION: David McKnight recently gave a donation to the Rambling River Center. DISCUSSION: David McKnight purchased a brand-new treadmill for the Jack and Bev McKnight Fitness Center at the Rambling River Center! The value of the treadmill is $6,335. The new treadmill was much needed as one of the older treadmills died and it was too old to get replacement parts. This treadmill was original from when the Rambling River Center fitness center first opened in 2005. David McKnight will pay for the $6,335 donation over a 12-month period. This is the second check in the amount of $2,000 received. The remaining $2,335 will be paid by May 2026. Staff will communicate the City’s appreciation on behalf of the City Council to David McKnight for this very generous donation. ACTION REQUESTED: Adopt Resolution 2026-005 Accepting a Donation of $2,000 from David McKnight to the Rambling River Center. ATTACHMENTS: 2026-005 Accepting Donation from David McKnight Page 73 of 140 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-005 A RESOLUTION ACCEPTING A DONATION OF $2,000 FROM DAVID MCKNIGHT TO THE RAMBLING RIVER CENTER WHEREAS, the City of Farmington is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts, as allowed by law; and WHEREAS, the following persons and entities have offered to contribute to the City: David McKnight has donated $2,000 for a treadmill for the Rambling River Center; and WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City Council hereby accept with gratitude the generous donation of $2,000 from David McKnight for a treadmill for the Rambling River Center. Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of January 2026. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 74 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Donation from Finch & Daisy Consulting to the Rambling River Center Meeting: Regular Council - Jan 05 2026 INTRODUCTION: Finch & Daisy Consulting recently gave a donation to the Rambling River Center. DISCUSSION: Finch & Daisy Consulting recently made a generous donation of $2,500 to the Rambling River Center. The donated money will be placed in the Rambling River Center’s Capital Improvement Fund, so it may either be used for future building improvements at the Rambling River Center or to purchase new equipment and/or furniture. Staff will express the City’s appreciation on behalf of the City Council to Finch & Daisy Consulting for this generous donation. ACTION REQUESTED: Adopt Resolution 2026-004 accepting the donation of $2,500 from Finch & Daisy Consulting to the Rambling River Center. ATTACHMENTS: 2026-004 Accepting $2,500 from Finch & Daisy Consulting Page 75 of 140 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-004 A RESOLUTION ACCEPTING A DONATION OF $2,500 FROM FINCH & DAISY CONSULTING WHEREAS, the City of Farmington is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts, as allowed by law; and WHEREAS, the following persons and entities have offered to contribute to the City: Finch & Daisy Consulting has donated $2,500 to the Rambling River Center; and WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City Council hereby accept with gratitude the generous donation of $2,500 from Finch & Daisy Consulting to the Rambling River Center. Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of January 2026. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 76 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Donation from Gary Smith to the Rambling River Center Meeting: Regular Council - Jan 05 2026 INTRODUCTION: Gary Smith recently gave a donation to the Rambling River Center. DISCUSSION: of donation generous a made recently Gary member Center River Rambling Smith $1,487.22 to the Rambling River Center. The donated money will be placed in the Rambling River Center’s Capital Improvement Fund, so it may either be used for future building improvements at the Rambling River Center or to purchase new equipment and/or furniture. Staff will express the City’s appreciation on behalf of the City Council to Gary Smith for this generous donation. ACTION REQUESTED: Adopt Resolution 2026-008 Accepting a Donation of $1,487.22 from Gary Smith to the Rambling River Center. ATTACHMENTS: 2026-008 Accepting $1,487.22 from Gary Smith Page 77 of 140 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-008 A RESOLUTION ACCEPTING A DONATION OF $1,487.22 FROM GARY SMITH WHEREAS, the City of Farmington is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts, as allowed by law; and WHEREAS, the following persons and entities have offered to contribute to the City: Gary Smith has donated $1,487.22 to the Rambling River Center; and WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City Council hereby accept with gratitude the generous donation of $1,487.22 from Gary Smith to the Rambling River Center. Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of January 2026. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 78 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Donation of a Recliner from Merry Briner to the Rambling River Center Meeting: Regular Council - Jan 05 2026 INTRODUCTION: A new recliner for the Rambling River Center (RRC) was donated by Merry Briner. DISCUSSION: Rambling River Center member Merry Briner recently made a generous donation of a new recliner to the Rambling River Center in memory of Dave Briner. The recliner, valued at $1,500, is a wonderful addition to the Weber Room and will be enjoyed by many. Staff will communicate the City’s appreciation on behalf of the City Council to Merry Briner for this very generous donation. ACTION REQUESTED: Adopt Resolution 2026-009 Accepting a Donation of a New Recliner from Merry Briner to the Rambling River Center, valued at $1,500. ATTACHMENTS: 2026-009 Accepting Recliner from Merry Briner Page 79 of 140 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-009 A RESOLUTION ACCEPTING A DONATION OF A RECLINER FROM MERRY BRINER TO THE RAMBLING RIVER CENTER WHEREAS, the City of Farmington is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts, as allowed by law; and WHEREAS, the following persons and entities have offered to contribute to the City: Merry Briner has donated a recliner to the Rambling River Center valued at $1,500; and WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City Council hereby accept with gratitude the generous donation of a recliner to the Rambling River Center valued at $1,500 from Merry Briner. Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of January 2026. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 80 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Final Acceptance of Public Streets and Utilities and Release of Securities for Meadowview Preserve Meeting: Regular Council - Jan 05 2026 INTRODUCTION: Summergate Development, LLC has requested final acceptance of streets and utilities and release of the related securities within Meadowview Preserve. DISCUSSION: Meadowview Preserve is located north of County Road 64 (195th Street) and west of the Troyhill neighborhood. Excerpts of the final plat are attached. The grading, sanitary sewer, water, complete. is Preserve Meadowview in street Per and sewer, storm work the Development Contract, the following is required prior to City acceptance of the improvements:  Certification by the Developer's engineer that the improvements are in accordance with City Standards.  Property monuments must be installed in accordance with Minnesota Statutes 505.021.  Submittal of asbuilt plans in both PDF and AutoCAD formats.  Submittal of a one-year maintenance bond for the streets in the amount of 25% of final construction cost.  Submittal of a two-year maintenance bond for the utilities in the amount of 25% of final construction cost. monumentation lot and certification The met. have requirements these of All been documents are attached and the remainder of the submittals, including the warranty bonds, are now on file with the City. BUDGET IMPACT: The maintenance bonds are on file with the City. Warranty inspections will be completed in one year for the streets, and in two years for the utilities. Page 81 of 140 ACTION REQUESTED: Approve the Final Acceptance of Public Streets and Utilities and Release of Securities for Meadowview Preserve. ATTACHMENTS: Final Plat Sheets 2 & 3 120125 Meadowview Preserve Certification 112625 Meadowview Preserve Monumentation Page 82 of 140 Pa g e 8 3 o f 1 4 0 Pa g e 8 4 o f 1 4 0 December 1, 2025 John Powell City of Farmington 430 Third Street Farmington, MN 55024 Subject: Summergate-Farmington-Meadowview Preserve Ref: R0033754.00 Dear John Powell: Professional engineering services including the design and observation of public improvements for Summergate-Farmington-Meadowview Preserve have been provided by Westwood Professional Services, Inc. The public improvements consisted of sanitary sewer, water main, storm sewer and streets and were observed by our construction observer to be constructed in accordance with the City of Farmington requirements. It is our opinion that all construction is in conformance with the approved project plans and specifications. Please contact me at 952-906-7432 if you have any questions. Sincerely, Ryan Bluhm WESTWOOD PROFESSIONAL SERVICES, INC. Ryan Bluhm Director, Single Family Page 85 of 140 MEMORANDUM TBPLS Firm No. 10074302 Date: November 26, 2025 Re: Final Lot Corner Monumentation for Meadowview 1st Addition File 0033754.00 To: City of Farmington CC: Ryan Bluhm From: EJ Wirtz Dear City of Farmington: Based on our records, all the survey monuments, as depicted on the above-mentioned plat, have been set or verified. Please contact me if you have any questions. Sincerely, WESTWOOD PROFESSIONAL SERVICES EJ Wirtz LS 63119 Page 86 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Final Acceptance of Public Utilities and Release of Securities for Dakota Meadows Preserve 1st Addition Meeting: Regular Council - Jan 05 2026 INTRODUCTION: Distinctive Land Development, LLC has requested final acceptance of utilities and release of the related securities within Dakota Meadows Preserve 1st Addition. Final acceptance of the streets will take place once street work has been completed and at a future City Council meeting. DISCUSSION: Dakota Meadows Preserve 1st Addition is located east of CSAH 31 (Denmark Avenue) and south of the Denmark Housing Addition. Excerpts of the final plat are attached. The sanitary sewer, water, and storm sewer work in Dakota Meadows Preserve 1st Addition is complete. City to prior required is following the Contract, Development the Per acceptance of the improvements:  Certification by the Developer's engineer that the improvements are in accordance with City Standards.  Submittal of as built plans in both PDF and AutoCAD formats.  Submittal of a two-year maintenance bond for the utilities in the amount of 25% of final construction cost. The above requirements have been met. The certification document is attached and the remainder of the submittals, including the warranty bond, are on file with the City. Property monument certification will be provided once street work has been completed. BUDGET IMPACT: The maintenance bond is on file with the City. A warranty inspection will be completed in two years for the utilities. ACTION REQUESTED: Approve the Final Acceptance of Public Utilities and Release of Securities for Dakota Page 87 of 140 Meadows Preserve 1st Addition. ATTACHMENTS: Final Plat Sheets 3 & 4 103125 Dakota Meadows Certification Page 88 of 140 »—- \ \ \ NW CORNER OF NW QUARTER ,SEC.06,TWP.113N,RGE.19W I I I I (k/(ALUMINUMMONUMENT) T:T“H H \W LINE OF NW QUARTER SEC.06,TWP.113N,RGE.19W OFFICAL PLAT .DAKOTA MEADOWS PRESERVE 1ST ADDITION OUTLOT A S LINE NW 1/4 SEC.06,113,RGE.TWP. \OUTLOT C \ ‘DRAINAGE AND UTILITY EASEMENT OVER ALL OF OUTLOT C NOO°23’55"E /, 101.86 # '05"W 136.49022.15/I 1430.53‘5»5J?\\<7 N89°33’37"W —-— 00. w 1/4 CORNER (MAC NAIL AND DISC) //SEC.06,MR 113,ROE.19N|\ \$5967|A A A A A A A‘ k A A NA A_A 8 ,l_I\/-I 0.8..H.(DENMARKAVENUE).\R l—‘3-—-——"B/, "—30983333W—?LOGSAII.NO..31 IDENIVIARKA‘V’ENUEI \\3:\§g§TjOVLP§§PH§§EPL,ED m ”13 N00023,55”E ‘ 766.24 BY DAKOTA COUNTY ”,3 .2/R—O—w PER HALF SECDON MAP SUPPUED BY DAKOTA COUNTY-—’/ |.__ (X) ‘1— _I_ T: LI) CI CI \VARIES NO SCALE CSAH 74 (220TH STREET\WASH STREET) _2‘__ E) E |I F:“5’I I <bI ?g K\” CJ<I \ I5I61/,I 11.1 \~AV 9 \ I I I \IX I I\\\ 225TH STREET W <’/ \\I JAV/I \\I J I \ SECTION 06,TWP.113,RGE.19 DAKOTA COUNTY,MINNESOTA %- 100 50 O 100 :5: Scale In Feet 1 Inch =100 Feet THE ORIENTATION OF THIS BEARING SYSTEM IS BASED ON THE NORTH LINE OF NORTHWEST QUARTER OF SECTION 06,TOWNSHIP 113N,RANGE 19W,WHICH IS ASSUMED TO HAVE A BEARING OF SOUTH 89 047,29”EAST. NO MONUMENT SYMBOL SHOWN AT ANY STATUTE REQUIRED LOCATION,INDICATES A PLAT MONUMENTTHAT WILL BE SET AND WHICH SHALL BE IN PLACE WITHIN ONE YEAR OF THE FILING OF THE PLAT.SAID MONUMENTS .SHALL BE 1/2 INCH X 14 INCH IRON MONUMENTS MARKEDBY LICENSE NUMBER 42299. ©DENOTES FOUND DAKOTA COUNTY MONUMENT O DENOTES 1/2 INCH BY 14 INCH IRON PIPE MONUMENTSET AND MARKED BY LICENSE NUMBER 42299,OR WILL BE SET IN ACCORDANCE WITH MS SECTION 505.021,SUBD.10..DENOTES FOUND 1/2 INCH IRON MONUMENT MARKED BY LICENSE NUMBER 42299 UNLESS OTHERWISE NOTED.‘ ——A—DENOTES RESTRICTED ACCESS TO DAKOTA COUNTY PER THE DAKOTA COUNTY CONTIGUOUS PLAT ORDINANCE PIzNEERengine m'ngCIVILENGINEERSLANDPLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS SHEET 3 OF 4 SHEETS Page 89 of 140 T "3—070—0— T 889°36’05”E 166.49 WESTT \1-‘7i?if‘0 13S49' .3—— ’8223RDSTREET I OFFICAL PLAT'Q r ' , I., DAKOTA MEADOWSPRESERVE 1ST ADDITION INSET 2 FROM SHEET 3 OF 4 SHEETS 54.95 188.39 131.86SOO°23’55”W101.86 ET§???——————— CSAH 31(DENMARKAVENUE) 225TH STREET W WCWMTYMAP No SCALE CSAH 74 (220TH STREET\‘WASH STREET) _3‘__ IL SECDON 06,TWP.113,RGE.19 DAKOTA COUNT?MWNESOTA DRNNAGE AND UWUTY EASEMENTS ARE SHOWNTHUS: Being 5 feet in width,and adjoining lot lines unless otherwise indicated,and 10 feet in width and adjoining right of way and rear lot lines unless otherwise indicated on the plat. 40 20 O 40 E:i::§:::i Scale in Feet 1 Inch =40 Feet THE ORIENTATION OF THIS BEARING SYSTEM IS BASED ON THE NORTH LINE OF NORTHWEST QUARTER OF SECTION 06,TOWNSHIP 113N,RANGE 19W,WHICH IS ASSUMED TO HAVE A BEARING OF SOUTH 89°47'29"EASTI NO MONUMENT SYMBOL SHOWN AT ANY STATUTE REQUIRED LOCATION,INDICATES A PLAT MONUMENT THAT WILL BE SET AND WHICH SHALL BE IN PLACE WITHIN ONE YEAR OF THE FILING OF THE PLAT.SAID MONUMENTSSHALL BE 1/2 INCH X 14 INCH IRON MONUMENTS MARKED BY LICENSE NUMBER 42299 ©DENOTES FOUND DAKOTA COUNTY MONUMENT O DENOTES 1/2 INCH BY 14 INCH IRON PIPE MONUMENT SET AND MARKED BY LICENSE NUMBER 42299,OR WILL BE SET IN ACCORDANCE WITH MS SECTION 505.021,SUBD.‘10. O DENOTES FOUND 1/2 INCH IRON MONUMENT MARKED BY LICENSE NUMBER 4-2299 UNLESS OTHERWISE NOTED.' PIzNEERenginee?ng CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS SHEET 4 OF 4 SHEETS Page 90 of 140 October 31, 2025 Mr. John Powell City of Farmington 430 Third Street Farmington, Minnesota 55024 RE: Dakota Meadows Preserve 1st Addition Farmington, Minnesota P.E. Job #124153 Dear Mr. Powell: Professional engineering services including design of the public improvements for Dakota Meadows Preserve 1st Addition have been provided by Pioneer Engineering P.A. The public improvements consisting of sanitary sewer, watermain, storm sewer and street construction were observed by Pioneer Engineering P.A. inspectors. The public improvements were constructed in conformance with the approved project plans, specifications and Development Contract. Please call me at (651) 251-0640 if you have any questions. Sincerely, PIONEER ENGINEERING, P.A. www.pioneereng.com John M Molinaro, PE LS Enclosures JM:sd Page 91 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Final Acceptance of Public Streets and Utilities and Release of Securities for Vermillion Commons Meeting: Regular Council - Jan 05 2026 INTRODUCTION: U.S. Home, LLC (Lennar) has requested final acceptance of streets and utilities and release of the related securities within Vermillion Commons. At this time, Staff is only requesting action on the original Vermillion Commons plat area, not the 2nd or 3rd Additions. DISCUSSION: Vermillion Commons is located west of CSAH 31 (Denmark Avenue) and north of 220th Street. Excerpts of the final plat are attached. The grading, sanitary sewer, water, storm sewer, and street work in Vermillion Commons has been complete for at least two years. Per the Development Contract, the following is required prior to City acceptance of the improvements:  Certification by the Developer's engineer that the improvements are in accordance with City Standards.  Property monuments must be installed in accordance with Minnesota Statutes 505.021.  Submittal of as built plans in both PDF and AutoCAD formats.  Submittal of a one-year maintenance bond for the streets in the amount of 25% of final construction cost.  Submittal of a two-year maintenance bond for the utilities in the amount of 25% of final construction cost. Instead of providing separate maintenance bonds, the Developer has maintained letter of credit balances since completion of the improvements exceeding the amounts which would have been bonded. All of the Development Contract requirements have been met, including the warranty periods for streets and utilities. The certification and lot monumentation documents are attached and the as built plans have been provided. Page 92 of 140 ACTION REQUESTED: Approve the Final Acceptance of Public Streets and Utilities and Release of Securities for Vermillion Commons. ATTACHMENTS: Final Plat Sheets 2 & 3 103125 Vermillion Commons Certification 120825 Vermillion Commons Monumentation Page 93 of 140 Cr::: -:z ,00 Scale in Feet 1 Inch• 100 Feet VICINITY MAP NO SCALE 1·-----::·T-----7 \L�;,i/ ll 220TH STREET ll<EST1 r­ S[CllQN 36, TYR. 114, RGE. 20 DAKOTA COUNTY, MINNESOTA OFrlC.IA.L. �LAT VERMILLION COMMONS I I c.J :� <CO I i� �� I .? �� L l?_ - NO MONUMENT SYMBOL SHOWN AT ANY STATUTE REQUIRED LOCATION. INDICATES A PLAT MONUMENT THAT WILL BE SET AND \'/HICH SHALL BE IN PLACE WITHIN ONE YEAR Of THE FILING OF THE PLAT. SAID MONUMENTS SHALL BE 1/2 INCH X 14 INCH IRON MONUMENTS MARKED BY LICENSE NUM:'JER 42299 THE ORIENTATION OF THIS BEARING SYSTEM IS BASED ON THE EAST LINE Of SEC. 36, T\',f>, 114, RGE. 20, 'M-!ICH IS ASSUMED TO HAVE A BEARING Of SOUT11 01'01'37• WEST. • DENOTES FOUND CAST IRON MONUMENT e DENOTES FOUND :/2 INCH IRON MONUMENT MARKED BY LICENSE NUMBER 42299 UNLESS OTHERWISE NOTED BENCHMARK; TOP NUT Of HYDRANT SOUTHEAST QUADRANT OF THE INTERSECTION OF DEN�ARK AVENUE AND 220TH STREET W HA'viNG AN ELEVATION OF 915.52 FEET (NA'-IU 88) DENOTES RESTRICTED ACCESS TO DAKOTA COUNTY PER THE DAKOTA .COUNTY CONTIGUOUS PLAT ORDl'.'sANCE. PiaNEERengineering SHEET 2 Of" :3 SHEETS Pa g e 9 4 o f 1 4 0 !to 3: ,j-t .o f-·, w j� w I I N I I ! I I I I I I 1 0 i � I I I I Scale ln Feet 1 Inch -30 Feet .' VERMILLION INSET 30 COM!MONS NO MONUMENT SYMBOL SHOWN AT ANY STATUTE REQUIRED LOCATION•. INDICATES A PLAT MONUMENT THAT 'MLL BE SET AND WHICH SHALL BE IN PLACE 'MTHIN ONE YEAR bF" THE FILING OF THE PLAT. SAID MONUMENTS SHALL BE 1/2 INCH X 14 INCH IR9N MONUMENTS MARKED SY LICENSE NUMBER 42299. soo•onn: THE ORIENT-A TlON Of THIS BEARING SYSTEM IS BASED ON THE EAST LINE OF SEC. � �:ji:===:::::;:::::;:•--��i ���� *stGE. 20, WHICH IS ASSUMED TO HAVE A BEARING OF SOUTH -1ir���:�� ... i:�29"E 'b, : :::::: ;::: �;:Tl�::NIR:�:::ENT MARKED SY LICEN SE NUMBER o � 5 42299 UNLESS OTHERWISE NOTED. S01'01'37"W I N00'06'29"W I �;��i�f; I 4 5� I si� q I 6 ii�I 3 �· I (l,.2��:�e----�_:c;;;..-L.J PiaNEE&ngineenng SHEET 3 Of 3 SHEETS Pa g e 9 5 o f 1 4 0 October 31, 2025 Mr. John Powell City of Farmington 430 Third Street Farmington, Minnesota 55024 RE: Vermillion Commons 1st, 2nd and 3rd Addition Farmington, Minnesota P.E. Job #121254 Dear Mr. Powell: Professional engineering services including design of the public improvements for Vermillion Commons 1st, 2nd and 3rd Additions have been provided by Pioneer Engineering P.A. The public improvements consisting of sanitary sewer, watermain, storm sewer and street construction were observed by City Inspectors for the 1st and 2nd Addition. The public improvements consisting of sanitary sewer, watermain, storm sewer and street construction were observed by Pioneer Engineering P.A. Inspectors for the 3rd Addition. The public improvements were constructed in conformance with the approved project plans, specifications and Development Contract. Please call me at (651) 251-0607 if you have any questions. Sincerely, PIONEER ENGINEERING, P.A. www.pioneereng.com John M Molinaro, PE LS Enclosures JM:sd Page 96 of 140 December 8, 2025 John Powell, PE Public Works Director / City Engineer 430 Third St. Farmington, MN 55024 Main: 651-280-6800 | Direct: 651-280-6841 RE: Plat monuments VERMILLION COMMONS, VERIMILLION COMMONS 2ND ADDITION and VERMILLION COMMONS 3RD ADDITION. Dear John Powell All property corners depicted on the plats VERMILLION COMMONS, VERIMILLION COMMONS 2ND ADDITION and VERMILLION COMMONS 3RD ADDITION, located in Dakota County Minnesota have been set with iron monuments in compliance with Minnesota Statutes, Section 505.03, Subdivision 2. Sincerely Peter J. Hawkinson Licensed Land Surveyor Minnesota License Number 42299 Page 97 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Professional Services Agreement with WSB LLC for the Industrial Park Drainage Ditch Construction Services Meeting: Regular Council - Jan 05 2026 INTRODUCTION: At the January 5, 2026 City Council meeting, the construction contract for the Industrial Park Drainage Ditch project is expected to be awarded. To minimize costs, most of the on- site construction administration will be provided by the City's Engineering Technician. Construction surveying and a limited amount of construction support will be provided by a consultant. DISCUSSION: Early in 2023, the City Council approved the Consultant Pool for 2023-2027. WSB is one of the firms in the Consultant Pool and has prepared the attached scope and budget based on discussions with City Staff. Major tasks included in the scope are the following:  Project Management  Contract Administration  Construction Observation and Inspection  Survey Among other items, the detailed proposed scope includes:  All required construction staking, including setting benchmark elevation locations.  Provide and maintain records for as-builts.  Prepare contractor pay vouchers in accordance to project expenses.  Respond to all contractor requests for information (RFI).  Ensure construction materials used on site are compliant with project specifications. City Staff will be utilized to the greatest extent possible on this project; with WSB providing supplemental services as described in the work scope. Page 98 of 140 BUDGET IMPACT: Work under this contract will be billed hourly for a cost not to exceed $17,530. The City's Capital Improvement Plan includes a yearly allocation of $400,000 out of the Stormwater Fund for Annual Storm Water Management Maintenance. The annual funding allocation includes construction costs, as well as other costs such as engineering, studies, surveying, soil borings, materials testing, sewer televising, permits, etc. ACTION REQUESTED: Approve a Professional Services Agreement with WSB LLC for the Industrial Park Drainage Ditch Construction Services ATTACHMENTS: 010526 wsb ind park drainage ditch construction Page 99 of 140 224345v1 PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (“Agreement”) is made this 5th day of January, 2026, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation, whose business address is 430 3rd St, Farmington, MN 55024 (hereinafter "City") and WSB LLC, a Limited Liability Company, whose business address is 701 Xenia Avenue South, Suite 300, Minneapolis, MN 55416 (hereinafter "Engineer"). PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Engineer for engineering services, hereinafter referred to as the "Work", and as outlined on Exhibit “A” attached hereto. IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Engineer to furnish the services set forth on the attached Exhibit “A”. The Engineer agrees to perform the services. Engineer shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things necessary and ancillary thereto specified on Exhibit “A”. The Work to be performed under this Agreement shall be done under the review of a professional engineer licensed in the State of Minnesota, who shall attest that the Work will be performed in compliance with all applicable codes and engineering standards. The Work shall be performed in accordance with the Contract Documents, which includes this Agreement and the attached Exhibits: Exhibit “A” – Scope of Services, Exhibit “B” – Schedule of Payment and Fee Schedule. In the event any ambiguity or conflict between the Contract Documents listed above, the order of precedence shall be the following order: (i) this Agreement; (ii) Exhibit “A”, (iii) Exhibit “B”. 2. REPRESENTATIVES. City has designated John Powell, Public Works Director/City Engineer (the “City Representative”), and the Engineer has designated Mark Erichson, Director of Municipal Services (the “Engineer Representative”). The City Representative and the Engineer Representative shall be available as often as is reasonably necessary for reviewing the Services and Work to be performed. 3. COMPENSATION FOR SERVICES. Engineer shall be paid by the City for the services described in Exhibit “A” on an hourly basis in accordance with the attached fee schedule, Exhibit “B”, but not to exceed $17,530 inclusive of taxes and reimbursable costs. A. Any changes in the scope of the Work which may result in an increase to the compensation due the Engineer shall require prior written approval by the Page 100 of 140 224345v1 authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Engineer when required by the complex or specialized nature of the Project and when authorized in writing by the City. 4. COMPLETION DATE/TERM. The Engineer must complete the Services by July 31, 2026. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 5. OWNERSHIP OF DOCUMENTS. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Engineer may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Engineer also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement does not relieve any liability on the part of the Engineer, but any use of the Information by the City or the Engineer beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Engineer shall abide by all statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules, and regulations pertaining to the Services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. Engineer’s books, records, documents, and accounting procedures and practices related to services provided to the City are subject to examination by the legislative auditor or the state auditor, as appropriate, for a minimum of six years. 7. STANDARD OF CARE. Engineer shall exercise the same degrees of care, skill, and diligence in the performance of the Services as is ordinarily possessed and exercised by a professional engineer under similar circumstances. Engineer shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Engineer’s breach of this standard of care. Engineer shall put forth reasonable efforts to complete its duties in a timely manner. Engineer shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Engineer shall be responsible for costs, delays, or damages arising from unreasonable delays in the performance of its duties. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Engineer’s services. 8. INDEMNIFICATION. The Engineer shall defend, indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all judgments, claims, damages, demands, actions, causes of action, including costs and attorney's fees paid or incurred resulting from any breach of this Agreement by Engineer, its agents, contractors and employees, or any Page 101 of 140 224345v1 negligent or intentional act or omission performed, taken or not performed or taken by Engineer, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Engineer harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents, or employees. 9. INSURANCE. a. General Liability. Prior to starting the Work, Engineer shall procure, maintain, and pay for such insurance as will protect against claims or loss which may arise out of operations by Engineer or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Engineer shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $2,000,000 property damage and bodily injury per occurrence $2,000,000 general aggregate Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Commercial General Liability requirements may be met through a combination of umbrella or excess liability insurance. The City shall be named as an additional insured on the general liability and umbrella policies. c. Professional Liability Insurance. In addition to the coverages listed above, Engineer shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. Page 102 of 140 224345v1 d. Engineer shall maintain “stop gap” coverage if Engineer obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Farmington” as an additional insured. f. All policies, except the Professional Liability Policy, shall apply on a “per project” basis. g. All polices shall contain a waiver of subrogation in favor of the City. h. All policies, except for the Worker’s Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Engineer under this Agreement. j. Engineer agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Engineer’s responsibility to pay any retention or deductible for the coverages required herein. l. The Engineer’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days advanced written notice to the City. m. Engineer shall maintain in effect all insurance coverages required under this Paragraph at Engineer’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing and all insurance policies shall be on ISO forms acceptable to the City. n. A copy of the Engineer’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Engineer’s Work. Upon request a copy of the Engineer’s insurance declaration page, rider and/or endorsement, as applicable shall be provided. Such documents evidencing insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Engineer has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, rider, endorsement, certificates, or other evidence of insurance, or to advise Engineer of any deficiencies in such documents and Page 103 of 140 224345v1 receipt thereof shall not relieve Engineer from, nor be deemed a waiver of, City’s right to enforce the terms of Engineer’s obligations hereunder. City reserves the right to examine any policy provided for under this Agreement. o. Effect of Engineer’s Failure to Provide Insurance. If Engineer fails to provide the specified insurance, then Engineer will defend, indemnify, and hold harmless the City, the City's officials, agents, and employees from any loss, claim, liability, and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Engineer, its subcontractors, agents, employees or delegates. Engineer agrees that this indemnity shall be construed and applied in favor of indemnification. Engineer also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity in section o, the City may require Engineer to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Engineer's insurance company. Engineer will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. INDEPENDENT CONTRACTOR. The City hereby retains the Engineer as an independent contractor upon the terms and conditions set forth in this Agreement. The Engineer is not an employee of the City and is free to contract with other entities as provided herein. Engineer shall be responsible for selecting the means and methods of performing the work. Engineer shall furnish any and all supplies, equipment, and incidentals necessary for Engineer's performance under this Agreement. City and Engineer agree that Engineer shall not at any time or in any manner represent that Engineer or any of Engineer's agents or employees are in any manner agents or employees of the City. Engineer shall be exclusively responsible under this Agreement for Engineer's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11. SUBCONTRACTORS. Engineer shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Engineer shall comply with Minnesota Statute § 471.425. Engineer must pay subcontractor for all undisputed Page 104 of 140 224345v1 services provided by subcontractor within ten (10) days of Engineer’s receipt of payment from City. Engineer must pay interest of 1.5 percent per month or any part of a month to subcontractor on any undisputed amount not paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 12. ASSIGNMENT AND THIRD PARTIES. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the City and Engineer, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the City and Engineer and not for the benefit of any other party. 13. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 14. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 15. CONTROLLING LAW AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this contract shall be venued in the Dakota County District Court. 16. COPYRIGHT. Engineer shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings, or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 17. RECORDS. The Engineer shall maintain complete and accurate records of time and expense involved in the performance of services. 18. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Engineer must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Engineer pursuant to this Agreement. Engineer is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Engineer receives a request to release data, Engineer must immediately notify City. City will give Engineer instructions concerning the release of the data to the requesting party before the data is released. Engineer agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Engineer’s officers’, agents’, partners’, employees’, volunteers’, assignees’, or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. Page 105 of 140 224345v1 19. TERMINATION. This Agreement may be terminated by City on thirty (30) days’ written notice delivered to Engineer at the address on file with the City. Upon termination under this provision if there is no fault of the Engineer, the Engineer shall be paid for services rendered and reimbursable expenses until the effective date of termination. If the City terminates the Agreement because the Engineer has failed to perform in accordance with this Agreement, no further payment shall be made to the Engineer, and the City may retain another engineer to undertake or complete the work identified in Paragraph 1. 20. NON-DISCRIMINATION. During the performance of this Agreement, the Engineer shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Engineer shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Engineer shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Engineer further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 21. SURVIVAL. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 22. SERVICES NOT PROVIDED FOR. Claims for services furnished by the Engineer not specifically provided for herein shall not be honored by the City. 23. SEVERABILITY. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 24. CONFLICTS. No officer or salaried employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 25. NOTICES. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. 26. WAIVER. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Page 106 of 140 224345v1 27. COUNTERPARTS. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Dated: January 5, 2026 CITY: CITY OF FARMINGTON By: Joshua Hoyt Mayor By: Shirley R Buecksler City Clerk Dated:__________________, 20___ ENGINEER: WSB LLC By: [print name] Its: [title] Page 107 of 140 224345v1 EXHIBIT “A” SCOPE OF SERVICES AND EXHIBIT “B” SCHEDULE OF PAYMENT AND FEE SCHEDULE Page 108 of 140 7 0 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 55 4 1 6 | 7 6 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M December 29, 2025 John Powell, PE Public Works Director/City Engineer City of Farmington 430 Third Street Farmington, MN 55024 RE: Farmington Industrial Park Drainage Ditch Project Dear Mr. Powell: WSB is excited about the opportunity to present this scope of work and deliverables for construction services for the Farmington Industrial Park Drainage Ditch project. The scope of work WSB will provide are the staff and services as necessary to meet the expected outcomes of this contract, which include the following tasks: ▪ Project Management ▪ Contract Administration ▪ Construction Observation and Inspection ▪ Survey Deliverables and responsibilities provided for each of the above tasks are described in the Project Approach/Scope of Services below. The scope outlines the major tasks required for this project and highlights the areas of importance needed to complete the requested services. The scope does not list all responsibilities to be performed. PROJECT UNDERSTANDING The Farmington Industrial Park Drainage Ditch project consists of excavating deposited sediment from approximately 3,000 LF of drainage ditch. Work includes installation of a culvert, two riprap aprons, grading, erosion control, site cleanup, and restoration of disturbed areas. Construction is expected to begin in February 2026 and last 4 – 6 weeks. PROJECT APPROACH/SCOPE OF SERVICES A. Project Management WSB will provide project management throughout the project. This will include the following deliverables: ▪ Communicate with the City Engineer to address project-related issues. ▪ Provide the necessary resources and direction to WSB personnel to ensure project compliance and quality results. ▪ Review and verify prepared pay vouchers and documented quantities. ▪ Provide services required under this contract as necessary to accommodate the contractor’s schedule. Page 109 of 140 Mr. John Powell December 29, 2025 Page 2 B. Contract Administration/Construction Observation and Inspection WSB will provide contract administration and part-time Construction Observation and Inspection services throughout the project, estimated at 40 hours. Our project team will work with the contractor and the city to ensure construction activities are carried out in accordance with the plans and standards and are correctly and adequately documented throughout the project. Scope of work for this task includes: ▪ Monitor coordination of day-to-day progress of work and ensure the project is being completed as intended. ▪ Communicate regularly with involved stakeholders to keep them informed regarding the impact of construction to the area, including neighbors, businesses, and local agencies. ▪ Accurately verify contract pay items daily. ▪ Prepare all pay vouchers in accordance to project revenues and expenses. ▪ Respond to all contractor requests for information (RFI). ▪ Record all construction activities daily, making a complete and accurate record of all events. ▪ Ensure construction practices and materials used on site are compliant with project specifications. ▪ Perform reviews of temporary and permanent erosion control measures on the project for compliance with applicable permits and specifications. C. Survey WSB will provide Survey services through project construction, estimated at 40 hours. This will include: ▪ Verifying datum points are accurate and correct. ▪ Provide all required construction staking, including setting benchmark elevation locations. ▪ Provide and maintain records for as-builts. PROPOSED FEE The estimated cost proposal we are providing is based on the contract documents and anticipated schedule for the work. A better understanding of the level of effort needed will be realized once the contractor presents their approach to the work. WSB will provide the services as outlined in Project Approach/Scope of Services. Our budget was developed based on our understanding of the scope and experience with many similar projects. The estimated cost of this project is not to exceed $17,530.00. All travel time is included in the estimated fee. Page 110 of 140 Mr. John Powell December 29, 2025 Page 3 The proposed scope and fee presented herein represents our complete understanding of the project based on site visits and work performed. If you have any questions or concerns, please feel free to contact me at (612) 360-1278. Once again, we appreciate the opportunity to submit this proposal and look forward to working with you and your staff. Sincerely, WSB Mark Erichson, PE, Project Manager Attachments ACCEPTED BY: City of Farmington By: John Powell, Public Works Director/City Engineer Date: Page 111 of 140 Mark Erichson John Koch TBD Jim Barich Anne Sill 1 Project Management 3 3 828.00$ 2 Contract Administration/Observation and Inspection 40 2 42 5,304.00$ 3 Survey 40 2 42 11,398.00$ 87 17,530.00$ 3 40 40 2 2 87 276.00$ 128.00$ 275.00$ 199.00$ 92.00$ 828.00$ 5,120.00$ 11,000.00$ 398.00$ 184.00$ 17,530.00$ Farmington - Industrial Park Drainage Ditch Project Detailed Cost Breakdown of Tasks Task Description Project Manager Construction Observer Two-Person Survey Crew Task Cost Administrative Total Hours Subtotal = Survey Coordinator Total Hours Hourly Cost Labor Costs Total Costs Pa g e 1 1 2 o f 1 4 0 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Receive Bids and Award a Contract for the Industrial Park Drainage Ditch Project Meeting: Regular Council - Jan 05 2026 INTRODUCTION: This project involves cleaning a ditch downstream of the Industrial Park; the ditch location is shown on the attached map. On December 1, 2025, the City Council authorized the advertisements for bids to complete this work. DISCUSSION: An advertisement for bids was posted in Finance & Commerce and the Dakota County Tribune on December 5 and December 12, 2025, as well as on the QuestCDN website. Bids were opened at 10 am on December 23, 2025. Nine (9) bids were received. The low bidder is Apex Companies, in the amount of $141,392.75. The Engineer's Opinion of Probable Project Cost, not including a construction contingency, was $273,380. Per the attached Recommendation of Award, Apex Drainage of Glyndon, Minnesota, has "demonstrated acceptable project references consistent with the qualifications required for the work." A complete tabulation of bids is attached and is summarized below: Contractor Bid Amount Apex Drainage $141,392.75 D&D Contracting LLC $185,495.80 MSB Excavating & Tiling $191,284.80 MJ Companies LLC $191,552.50 Rickert Excavating Inc. $202,180.00 Krueger Excavating Inc. $211,536.00 Earthstone Companies LLC $235,584.00 Traverse des Sioux Garden Center and Landscape $269,640.00 Swan Companies $551,508.66 Page 113 of 140 BUDGET IMPACT: The 2025-2029 Capital Improvement Plan includes a yearly allocation of $400,000 out of the Stormwater Fund for Annual Storm Water Management Maintenance. Large storm water maintenance the to study initial from the multiple over occur may projects years construction closeout. Based the low bid received, and assuming a $20,000 construction contingency as completing the construction activity is highly weather dependent, the costs for this project are estimated as follows: Construction $141,392.75 Construction Contingency $ 20,000.00 Construction Total $161,392.75 Design (incl. wetland permitting) $ 71,505.00 Construction administration, surveying, testing, permits, etc. $ 17,530.00 Total $250,427.75 For cost containment purposes, most of the on-site construction administration will be provided by City Staff. Construction surveying and a limited amount of construction support is planned to be provided by WSB. The low bid is about 48.3 percent lower than the Engineer's Opinion of Probable Project Cost. In reviewing the bids, the primary reason was the estimated unit price for ditch excavation was significantly higher than most bids. Public improvement contracts are based on estimated quantities of materials and work types; the final contract amount can vary (increase or decrease) from the original amount. Additionally, construction issues arise which require an immediate decision and cannot wait for the next City Council meeting for formal approval. For these reasons, Staff is also requesting of the of 14% (about $20,000 contingency order change a of approval contract) be established as an aggregate of all change order increases with a maximum amount of $20,000 allowed for any single change order increase without prior City Council approval. ACTION REQUESTED: Staff recommends acceptance of the bids and award of a contract for construction of the Industrial Park Drainage Ditch Project to Apex Drainage in the amount of their bid of $141,392.75 and authorize the Mayor and City Clerk to execute the same. This includes approval of a change order contingency of $20,000 be established as an aggregate of all change order increases, with a maximum amount of $20,000 allowed for any single change order increase without prior City Council approval. ATTACHMENTS: Location Map 112525 122925 Farmington Industrial Park Ditch Cleanout Bid Tab & Recommendation Page 114 of 140 OE OE OE OE OE OE OE OE OE OE OE OE OE OE OR I G I N A L D R A W I N G S I Z E : AN S I F U L L B L E E D B ( 1 1 . 0 0 X 1 7 . 0 0 I N C H E S ) P L O T S C A L E : 1: 2 P L O T D A T E : 11 / 2 0 / 2 0 2 5 1 2 : 3 1 P M CA D D U S E R : CH A R L I E E . P H I L L I P S F I L E : \\ E D I - C A D \ C A D \ D E S I G N \ 2 3 1 9 1 5 4 6 . 0 0 \ 2 3 1 9 1 5 4 6 _ G - 0 1 . D W G 0 EPF MAO MAO 11/20/2025 ISSUED FOR BID SUITE 200 4300 MARKETPOINTE DRIVE PH: 1-800-632-2277 MINNEAPOLIS, MN 55435 WWW.BARR.COM BARR ENGINEERING CO. DATE LICENSE # SIGNATURE I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. PRINTED NAME Mark A. Origer 54863 RELEASE/REVISION DESCRIPTIONDATEAPPBY#CHK DWG # BARR PROJECT # REV # CLIENT PROJECT # ® CITY OF FARMINGTON FARMINGTON, MINNESOTA FARMINGTON INDUSTRIAL PARK DRAINAGE DITCH FARMINGTON, MINNESOTA COVER SHEET, INDEX AND VICINITY MAP 23191546.00 G-01 0 ISSUED FOR BID NOT FOR CONSTRUCTION -NUMBER 10104111545 MINNESOTA ENGINEERING FIRM EA T O N A V E N 4002000 SCALE IN FEET ENGINEER CONTACT: MARK ORIGER, PE BARR ENGINEERING CO. 4300 MARKETPOINTE DR., SUITE 200 MINNEAPOLIS, MN 55435 952-893-5280 MORIGER@BARR.COM PROPERTY OWNER'S REPRESENTATIVE: JOHN POWELL CITY OF FARMINGTON 430 THIRD STREET FARMINGTON, MN 55025 651-280-6841 JPOWELL@FARMINGTONMN.GOV CONTACTS: GENERAL NOTES: 1.COMPLY WITH ALL APPLICABLE LOCAL, STATE, AND FEDERAL CODES, PERMITS, AND REGULATIONS. 2.VERIFY ALL QUANTITIES, GRADES, AND DIMENSIONS. 3.TOPOGRAPHIC INFORMATION BASED ON SITE SURVEY CONDUCTED BY BARR ENGINEERING CO. IN 2024. ADDITIONAL CONTOUR DATA IS BASED ON 2022 LiDAR TOPOGRAPHY. 4.IMAGERY: COPYRIGHT NEARMAP PICTOMETRY LTD AND DAKOTA COUNTY, MINNESOTA, 2025. 5.FIELD-LOCATE ALL SITE UTILITIES (PRIVATE AND PUBLIC) PRIOR TO STARTING THE WORK. ALL UTILITIES SHOWN ON THE PLANS ARE APPROXIMATE. ANY UTILITIES DAMAGED BY CONTRACTOR SHALL BE REPAIRED TO THE SATISFACTION OF UTILITY OWNER AT CONTRACTOR'S COST. 1 - PLAN: VICINITY MAP 208TH ST W RICHARD J. AMES MEMORIAL HWY AK I N R D Know what's below. Call 811 before you dig. PROJECT LOCATION LOCATION MAP NOT TO SCALE PROJECT LOCATION SHEET INDEX SHEET TITLE G-01 . . . . .COVER SHEET, INDEX AND VICINITY MAP G-02 . . . . .GENERAL NOTES G-03 . . . . .EXISTING CONDITIONS, REMOVALS AND EROSION CONTROL PLAN G-04 . . . . .EROSION CONTROL DETAILS 1 OF 2 G-05 . . . . .EROSION CONTROL DETAILS 2 OF 2 G-06 . . . . .STORMWATER POLLUTION PREVENTION PLAN C-01 . . . . .DITCH CLEAN OUT - PLAN & PROFILE C-02 . . . . .DITCH CLEAN OUT - PLAN & PROFILE C-03 . . . . .DITCH CLEAN OUT - PLAN & PROFILE C-04 . . . . .DITCH CLEAN OUT - SECTIONS C-05 . . . . .DITCH CLEAN OUT - SECTIONS PROJECT DATUM: HORIZONTAL: VERTICAL: DAKOTA COUNTY COORDINATES, NAD83, US SURVEY FEET NAVD 88 N EXISTING DITCH CENTERLINE MIDDLE CREEK EA S T E R A V E DONALD HANSEN 20809 AKIN RD. PIN# 037-140250082011 BERNARD MURPHY FARMS 6670 212TH ST W PIN# 037-140250082016 CITY OF FARMINGTON 430 3RD ST PIN# 037-144877500010 NORTHERN STATES POWER CO. 5000 208TH ST PIN# 037-140250082020 NORTHERN NATURAL GAS CO. 4685 212TH ST W PIN# 037-140360008019 BERNARD MURPHY FARMS 5025 208TH ST W PIN# 037-140250055020 NORTHERN STATES POWER CO.,CITY OF FARMINGTON, BERNARD MURPHY FARMS Pa g e 1 1 5 o f 1 4 0 barr.com 4300 MarketPointe Drive, Suite 200, Minneapolis, MN 55435 | 952.832.2600 Memorandum To: John Powell, PE From: Mark Origer, PE & Karen Chandler, PE Subject: Farmington Industrial Park Drainage Ditch Cleanout: Recommendation to Award Project Date: December 29, 2025 Project: 23/19 1546 c: McKenna Anderson The City of Farmington (City) issued a request for bids for the Farmington Industrial Park Drainage Ditch cleanout project. The scope of work encompasses the removal of accumulated sediment from the drainage ditch located downstream of the industrial park, replacement of approximately 30 linear feet of the existing culvert crossing, and completion of all associated grading and erosion control measures to ensure proper site stabilization. The City published the advertisement for bids in the Dakota County Tribune for two weeks, starting on December 5, 2025. Bids were submitted electronically via Quest CDN, with a deadline of December 23, 2025 at 10:00 a.m. As part of the bidding process, contractors were required to provide several supporting documents, including an affidavit of responsible contractors and subcontractors, bid bond, contractor qualifications, equipment list, supplier list, and a non-collusion affidavit. A total of nine bids were received for the project. All nine bidders provided the required bidding documents. The lowest bid was submitted by Apex Drainage LLC of Glyndon, MN in the amount of $141,392.75. The bids received ranged from $141,392.75 to $551,508.66. The Engineer’s estimate for the project was $300,720, which included a 10% contingency. The attached bid tabulation shows the full breakdown of the bids received, including the unit prices. Apex Drainage, LLC provided the required bid documentation and demonstrated acceptable project references consistent with the qualifications required for the work. We have verified their experience by calling the references provided to ensure Apex Drainage LLC is a qualified contractor. The substantial completion date for the project is April 1, 2026 with a final completion date of May 31, 2026. Based on review of the submitted bid and required documentation, we recommend awarding the Farmington Industrial Park Drainage Ditch Project to Apex Drainage, LLC. Page 116 of 140 FARMINGTON INDUSTRIAL PARK DRAINAGE DITCH (#9963252) Owner: Farmington Solicitor: Barr Engineering, Bloomington, MN 12/23/2025 10:00 AM CST Item Item Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension 1 MOBILIZATION LS 1 $20,250.00 $20,250.00 $10,000.00 $10,000.00 $25,000.00 $25,000.00 $20,000.00 $20,000.00 $6,000.00 $6,000.00 $24,000.00 $24,000.00 $15,500.00 $15,500.00 $7,500.00 $7,500.00 $18,000.00 $18,000.00 $23,250.00 $23,250.00 2 OPEN DITCH CLEANING WITH SPOIL HAULING AND PLACEMENT (P)LF 2945 $35.00 $103,075.00 $5.95 $17,522.75 $15.00 $44,175.00 $16.64 $49,004.80 $24.50 $72,152.50 $28.00 $82,460.00 $21.00 $61,845.00 $26.00 $76,570.00 $32.00 $94,240.00 $102.76 $302,628.20 3 TOPSOIL STRIPPING AND RECLAMATION AC 1 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $12,500.00 $12,500.00 $8,300.00 $8,300.00 $1,500.00 $1,500.00 $8,800.00 $8,800.00 $9,400.00 $9,400.00 $20,000.00 $20,000.00 $23,000.00 $23,000.00 $42,768.00 $42,768.00 4 CONSTRUCTION MATS LS 1 $60,000.00 $60,000.00 $27,000.00 $27,000.00 $32,937.60 $32,937.60 $40,000.00 $40,000.00 $50,000.00 $50,000.00 $18,000.00 $18,000.00 $52,250.00 $52,250.00 $24,500.00 $24,500.00 $32,000.00 $32,000.00 $61,875.00 $61,875.00 5 36-INCH RCP PIPE LF 30 $155.00 $4,650.00 $275.00 $8,250.00 $279.44 $8,383.20 $352.00 $10,560.00 $250.00 $7,500.00 $546.00 $16,380.00 $248.00 $7,440.00 $483.00 $14,490.00 $120.00 $3,600.00 $490.19 $14,705.70 6 36-INCH RCP PIPE APRONS EA 2 $2,500.00 $5,000.00 $3,600.00 $7,200.00 $3,400.00 $6,800.00 $2,750.00 $5,500.00 $2,850.00 $5,700.00 $5,200.00 $10,400.00 $4,238.00 $8,476.00 $6,087.00 $12,174.00 $10,000.00 $20,000.00 $3,931.13 $7,862.26 7 CLASS III RIP RAP (ON GEOTEXTILE FABRIC)CY 150 $125.00 $18,750.00 $128.00 $19,200.00 $150.00 $22,500.00 $134.00 $20,100.00 $65.00 $9,750.00 $118.00 $17,700.00 $105.00 $15,750.00 $206.00 $30,900.00 $190.00 $28,500.00 $320.85 $48,127.50 8 ROCK CONSTRUCTION ENTRANCE EA 1 $2,500.00 $2,500.00 $3,400.00 $3,400.00 $2,900.00 $2,900.00 $2,500.00 $2,500.00 $2,000.00 $2,000.00 $2,800.00 $2,800.00 $4,000.00 $4,000.00 $3,500.00 $3,500.00 $3,000.00 $3,000.00 $2,500.00 $2,500.00 9 FLOTATION SILT CURTAIN LS 1 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $900.00 $900.00 $1,600.00 $1,600.00 $1,250.00 $1,250.00 $1,800.00 $1,800.00 $2,000.00 $2,000.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00 $3,400.00 $3,400.00 10 SILT FENCE LF 800 $2.50 $2,000.00 $4.00 $3,200.00 $3.00 $2,400.00 $4.90 $3,920.00 $7.50 $6,000.00 $3.00 $2,400.00 $4.00 $3,200.00 $4.75 $3,800.00 $4.00 $3,200.00 $3.84 $3,072.00 11 EROSION CONTROL LOG LF 1000 $3.50 $3,500.00 $3.10 $3,100.00 $3.50 $3,500.00 $3.50 $3,500.00 $4.50 $4,500.00 $3.00 $3,000.00 $3.00 $3,000.00 $5.00 $5,000.00 $4.00 $4,000.00 $4.20 $4,200.00 12 SEED MIX 25-142 WITH EROSION CONTROL BLANKET SY 7900 $3.50 $27,650.00 $2.55 $20,145.00 $2.50 $19,750.00 $2.75 $21,725.00 $3.00 $23,700.00 $1.60 $12,640.00 $3.25 $25,675.00 $3.50 $27,650.00 $4.00 $31,600.00 $4.60 $36,340.00 13 STRAW MULCH SY 1500 $4.00 $6,000.00 $3.25 $4,875.00 $2.50 $3,750.00 $3.05 $4,575.00 $1.00 $1,500.00 $1.20 $1,800.00 $2.00 $3,000.00 $4.00 $6,000.00 $3.00 $4,500.00 $0.52 $780.00 $273,375.00 $141,392.75 $185,495.80 $191,284.80 $191,552.50 $202,180.00 $211,536.00 $235,584.00 $269,640.00 $551,508.66 Krueger Excavating Inc.Earthstone Companies LLC Traverse des Sioux Garden Center and Landscape Swan Companies Base Bid Total: Engineer Estimate Apex Drainage LLC dba Apex Companies D&D Contracting LLC MSB Excavating & Tiling MJ Companies LLC Rickert Excavating Inc. Pa g e 1 1 7 o f 1 4 0 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Right of Entry Agreements for the Industrial Park Drainage Ditch Project Meeting: Regular Council - Jan 05 2026 INTRODUCTION: The Industrial Park Drainage Ditch cleaning project crosses properties impacting three different property owners: Northern Natural Gas, Northern States Power, and Bernard Murphy Farms LP. Northern Natural Gas has a separate property entry process for the City to access the existing easement. Permission to enter the other two private properties will be accomplished via Right of Entry Agreement (ROE). DISCUSSION: As shown on the attached graphic, the Industrial Park Drainage Ditch Project area runs along the existing ditch and through three properties: PID 14-03600-08-019 Northern Natural Gas Co. PID 14-02500-82-020 Northern States Power Co. PID:14-02500-82-016 Bernard Murphy Farms LP ROE are required for the Northern States Power (NSP) and Bernard Murphy Farms properties. Xcel Energy provided a ROE form as the agent for NSP. This form was reviewed by the City Attorney and recommended indemnification language has been added. Other revisions to the form provided by Xcel Energy include the dates the ROE begins and ends, entering Dakota for the County, and deleting the footer which referenced a separate project. The final form is attached. As Xcel Energy has not yet signed the ROE, approval of this ROE will be subject to final review by the City Attorney. The Bernard Murphy Farms ROE uses the same City form as other recent City ROE and has been signed by a Bernard Murphy Farms LP representative. Page 118 of 140 BUDGET IMPACT: The Northern States Power ROE process required a $500 fee be paid to Xcel Energy. There are otherwise no additional costs related to execution of the attached ROE documents. ACTION REQUESTED: Approve the Right of Entry Agreements with Northern States Power and with Bernard Murphy Farms LP for the Industrial Park Drainage Ditch Project construction and authorize execution by the Mayor and City Administrator. ATTACHMENTS: Location Map 112525 ROE AGREEMENT MURPHY 121525 ROE AGREEMENT XCEL 122925 Page 119 of 140 OE OE OE OE OE OE OE OE OE OE OE OE OE OE OR I G I N A L D R A W I N G S I Z E : AN S I F U L L B L E E D B ( 1 1 . 0 0 X 1 7 . 0 0 I N C H E S ) P L O T S C A L E : 1: 2 P L O T D A T E : 11 / 2 0 / 2 0 2 5 1 2 : 3 1 P M CA D D U S E R : CH A R L I E E . P H I L L I P S F I L E : \\ E D I - C A D \ C A D \ D E S I G N \ 2 3 1 9 1 5 4 6 . 0 0 \ 2 3 1 9 1 5 4 6 _ G - 0 1 . D W G 0 EPF MAO MAO 11/20/2025 ISSUED FOR BID SUITE 200 4300 MARKETPOINTE DRIVE PH: 1-800-632-2277 MINNEAPOLIS, MN 55435 WWW.BARR.COM BARR ENGINEERING CO. DATE LICENSE # SIGNATURE I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. PRINTED NAME Mark A. Origer 54863 RELEASE/REVISION DESCRIPTIONDATEAPPBY#CHK DWG # BARR PROJECT # REV # CLIENT PROJECT # ® CITY OF FARMINGTON FARMINGTON, MINNESOTA FARMINGTON INDUSTRIAL PARK DRAINAGE DITCH FARMINGTON, MINNESOTA COVER SHEET, INDEX AND VICINITY MAP 23191546.00 G-01 0 ISSUED FOR BID NOT FOR CONSTRUCTION -NUMBER 10104111545 MINNESOTA ENGINEERING FIRM EA T O N A V E N 4002000 SCALE IN FEET ENGINEER CONTACT: MARK ORIGER, PE BARR ENGINEERING CO. 4300 MARKETPOINTE DR., SUITE 200 MINNEAPOLIS, MN 55435 952-893-5280 MORIGER@BARR.COM PROPERTY OWNER'S REPRESENTATIVE: JOHN POWELL CITY OF FARMINGTON 430 THIRD STREET FARMINGTON, MN 55025 651-280-6841 JPOWELL@FARMINGTONMN.GOV CONTACTS: GENERAL NOTES: 1.COMPLY WITH ALL APPLICABLE LOCAL, STATE, AND FEDERAL CODES, PERMITS, AND REGULATIONS. 2.VERIFY ALL QUANTITIES, GRADES, AND DIMENSIONS. 3.TOPOGRAPHIC INFORMATION BASED ON SITE SURVEY CONDUCTED BY BARR ENGINEERING CO. IN 2024. ADDITIONAL CONTOUR DATA IS BASED ON 2022 LiDAR TOPOGRAPHY. 4.IMAGERY: COPYRIGHT NEARMAP PICTOMETRY LTD AND DAKOTA COUNTY, MINNESOTA, 2025. 5.FIELD-LOCATE ALL SITE UTILITIES (PRIVATE AND PUBLIC) PRIOR TO STARTING THE WORK. ALL UTILITIES SHOWN ON THE PLANS ARE APPROXIMATE. ANY UTILITIES DAMAGED BY CONTRACTOR SHALL BE REPAIRED TO THE SATISFACTION OF UTILITY OWNER AT CONTRACTOR'S COST. 1 - PLAN: VICINITY MAP 208TH ST W RICHARD J. AMES MEMORIAL HWY AK I N R D Know what's below. Call 811 before you dig. PROJECT LOCATION LOCATION MAP NOT TO SCALE PROJECT LOCATION SHEET INDEX SHEET TITLE G-01 . . . . .COVER SHEET, INDEX AND VICINITY MAP G-02 . . . . .GENERAL NOTES G-03 . . . . .EXISTING CONDITIONS, REMOVALS AND EROSION CONTROL PLAN G-04 . . . . .EROSION CONTROL DETAILS 1 OF 2 G-05 . . . . .EROSION CONTROL DETAILS 2 OF 2 G-06 . . . . .STORMWATER POLLUTION PREVENTION PLAN C-01 . . . . .DITCH CLEAN OUT - PLAN & PROFILE C-02 . . . . .DITCH CLEAN OUT - PLAN & PROFILE C-03 . . . . .DITCH CLEAN OUT - PLAN & PROFILE C-04 . . . . .DITCH CLEAN OUT - SECTIONS C-05 . . . . .DITCH CLEAN OUT - SECTIONS PROJECT DATUM: HORIZONTAL: VERTICAL: DAKOTA COUNTY COORDINATES, NAD83, US SURVEY FEET NAVD 88 N EXISTING DITCH CENTERLINE MIDDLE CREEK EA S T E R A V E DONALD HANSEN 20809 AKIN RD. PIN# 037-140250082011 BERNARD MURPHY FARMS 6670 212TH ST W PIN# 037-140250082016 CITY OF FARMINGTON 430 3RD ST PIN# 037-144877500010 NORTHERN STATES POWER CO. 5000 208TH ST PIN# 037-140250082020 NORTHERN NATURAL GAS CO. 4685 212TH ST W PIN# 037-140360008019 BERNARD MURPHY FARMS 5025 208TH ST W PIN# 037-140250055020 NORTHERN STATES POWER CO.,CITY OF FARMINGTON, BERNARD MURPHY FARMS Pa g e 1 2 0 o f 1 4 0 RIGHT OF ENTRY AGREEMENT THIS RIGHT OF ENTRY AGREEMENT (“Agreement”)is made this 5thday of January,2026,is by and between Bernard Murphy Farms LP,6670 212thStreet West,Farmington, MN 55024 (“Owner”),as Grantor,and the CITY OF FARMINGTON,a Minnesota municipal corporation (“City”),as Grantee. RECITALS 1.Owner is the owner of certain real property located in the City of Farmington, County of Dakota,State of Minnesota,which is legally described as set forth on Exhibit A (PID214-02500-82—016)(the “Property”);and 2.The City desires to enter onto the Property for the purpose of topographic surveys and soil borings,in that part of the Property that is described and depicted on Exhibit B (the “Permitted Use”). NOW,THEREFORE,in consideration of the mutual promises contained in this Agreement,the Owner and City have agreed as follows: 1.Right of Entry.The Owner authorizes the City or its assigns,employees,agents, or contractors to enter upon the Property without charge between the period of January 5,2026,to April 1,2026,for the purpose of engaging in the Permitted Use.The City shall pay for the costs of all tests,appraisals,and inspections of the Property conducted by the City or its assigns, employees,agents or contractors.The results of such tests and inspections of the Property shall be the property of the City.The City will provide the Owner with copies of each within 15 days of receipt,and may also make the results known to other persons or entities. 2.Hold Harmless and Indemni?cation.Subject to the statutory limits under Minnesota Statutes,Chapter 466,and other applicable law,the City shall indemnify and hold the Owner harmless from claims,actions,damages,and costs,including reasonable attorney’s fees, pertaining to personal injury and property damage caused by the negligent or willful misconduct of the City or its employees,agents,or contractors in engaging in the Permitted Use.The Owner expressly acknowledges that the City shall have no obligation to indemnify and hold Grantor harmless from any claims,actions,or damages pertaining to soil,environmental,or other conditions of the Property,except to the extent arising solely from the negligent or willful misconduct of the City or its employees,agents,or contractors.The City shall also indemnify and hold the Owner harmless from claims,actions,damages and costs,including reasonable attorney’s fees,arising from its inspections and work on the Property as related to the ?ling of mechanic’s liens or other rights of payment of third parties performing any of such inspections or work. 3.Insurance.During the term of this Agreement,the City agrees to maintain in full force and effect standard municipal liability coverage through the League of Minnesota Cities Insurance Trust. 234788vl Page 121 of 140 4.Scope of Right of Entry.The grant of the right of entry to the City by the Owner shall not confer any estate,title,or exclusive possessory rights in any part of the Property to the City or its assigns,employees,agents,or contractors. 5.Notices.All notices and demands required under this Agreement shall be in writing and shall be deemed given when personally delivered or sent by ?rst class mail,addressed to the parties as follows: Owner:Bernard Murphy Farms LP 6670 212th Street West Farmington,MN 55024 City:City of Farmington 430 Third Street Farmington,MN 55024 Attn:City Administrator 6.Condition of the Property.The City’s activities will disturb the Property. Following conclusion of the City’s Permitted Use on the Property,the City,at its sole expense, agrees to return the Property to a neat and safe condition,agrees not to make any improvements without the prior written approval of the Owner,and agrees to substantially restore the Property to its original condition prior to the granting of this Right of Entry. 7.Assignment.The City may assign its rights under this Agreement to its contractors, subcontractors,or employees solely for the Permitted Use identi?ed in this Agreement. 8.Incorporation of Recitals and Exhibits.The Recitals at the beginning of this Agreement,and the Exhibits attached to this Agreement,are each one true and correct,and are incorporated into and made part of this Agreement. [signature pagefollows] 234788vl Page 122 of 140 OWNER: Bernard Murphy Farms LP By?/LCL)M Brigg“);it.)Muir"M IQrintednamel Its dill/JWWI—‘2’[printed title] CITY OF FARMINGTON Joshua Hoyt,Mayor Lynn Gorski,City Administrator 234788vl Page 123 of 140 EXHIBITA 14-02500-82—016 SECTION 25 TWN 114 RANGE 20 SW 1/4 OF SE 1/4 EX N 660 FT OFW330 FT EXS 600 FT OF N 660 FT OF E40 FT EX PT N OF CREEK(SEE 010-83 FOR CREEK LINE)ALSO PT OF SE 1/4 OF SE 1/4 LYINGW OF C/L CSAH #31 &S OF LINECOM SW COR N 659.34 FT TO BEG OF LINE E 865.99 FT N 64D29M168 E 463.64 FT TO C/L CSAH #31 &THERE TERMEXS 501 FT OF W 1011 FT OF SAID SW 1/4 OF SE 1/4 Page 124 of 140 OR I G I N A L mu w m a su a - mm FU L L mm a (1 mo x mm mu s s ) pu n am : Iz z no r an : 12 m m m m cm : ua s n ‘ MA R K A. am e n ms : MIn a s m m u m m mu m u s q u I m _ w m m r ni a w w a n w e __ m_ x _ m . = z o 12 9 m m ? r _ 7‘ “ ? 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" m> x z = z o a o z _Ei S z o a o z 20 5 3 . 2 . n> m x ux > _ z > o m 0: 0 : 1) ” ! 5 0 4 0 2 . 2. 2 2 m m 0 d r “2 . 9 3 . 2 0 4 0 ? 93 — 2 m e 0 4 5 — ZC I — u v ? x mi x — S m gi ? l x l > a l a ? 52 3 : 1 Ea WA : ga L ? l t m< DI X Ru m U> 4 m mg m a z u m m g g a z mr I w mm e m N I u I Pa g e 1 2 5 o f 1 4 0 Page | 1 RIGHT OF ENTRY Temporary Construction Access NORTHERN STATES POWER COMPANY, a Minnesota corporation, hereinafter called "NSP"; does hereby consent and grant to CITY OF FARMINGTON, hereinafter called the “Licensee”, and its agents a license to enter only, for the purpose of temporary construction activities across the following described lands situated in the County of Dakota, State of Minnesota, to-wit: See Exhibit A – (hereinafter called “Premises”) This right to enter shall commence on January 5, 2026 and terminate on May 30, 2026. Scope of Temporary Construction Access. Scope of Temporary Construction Access The intended use of the property is to obtain access to and from the drainage ditch located on adjacent parcels using trucks and equipment. A 200-foot-wide access strip is depicted in the project plans to accommodate unknown site conditions during construction. This additional width provides flexibility to adjust the alignment of haul routes and equipment access in response to wet or unstable areas encountered in the field. It is not anticipated that the full 200 feet will be utilized. In consideration of the mutual covenants and obligations set forth herein, NSP and Licensee agree as follows: 1. Access Granted “As Is”. Licensee shall accept the Premises in “as is” condition and upon the termination of this agreement shall surrender the Premises in substantially the same condition in which it was at the beginning of the occupancy. NSP makes no specific or implied disclosure or warranty as to the presence or location of hazardous materials on the Premises. 2. Safety. Licensee or its agents (collectively the “Access Parties”) shall perform all activities on the Premises authorized under this license in a safe and professional manner. 3. Access Parties’ Responsibilities. The Access Parties shall obey all NSP written rules and regulations made known to them prior to their entry as well as reasonable oral instructions related to safety as such are made known to the Access Parties during their presence on the Premises. 4. Xcel Energy Facilities. Licensee acknowledges that Xcel Energy has existing electric distribution and transmission line and related infrastructure on the Premises, adjacent too or near proposed construction activities. License and all Access Parties shall comply with all guidelines and requirements related to these facilities as set forth in the attached Exhibit B, including but not limited to restrictions on excavation, cover requirements, and coordination with Xcel Energy for inspections and repairs. 5. Restrictions. Licensee shall conduct their activities in a safe and prudent manner and in compliance with all applicable laws, including all federal, state or local environmental, Page 126 of 140 Page | 2 conservation or environmental protection, human health and safety laws, rules or regulations. 6. Non-Interference. Licensee’s use of the Premises shall not interfere with NSP’s utilization of the Premises for NSP’s business purposes in any way. 7. Insurance. A. Licensee shall maintain general liability and other insurance, as provided herein, with insurance companies licensed to do business in the State of Minnesota. The commercial general liability insurance (including blanket contractual liability) shall insure against claims for bodily injury, death and property damage arising out of Licensee’s operations on the Premises. Such insurance shall afford single limit protection of at least One Million Dollars ($1,000,000) with respect to personal injury or death and property damage occurring or resulting from one occurrence. Such insurance shall include NSP (Northern States Power Company, a Minnesota corporation) as an additional insured as respects liability arising out of the ownership, maintenance or use of the Premises, and shall be approved by NSP. Licensee shall furnish NSP with appropriate certificates of insurance properly executed by such insurance companies evidencing such coverage. At least 30 days’ written notice shall be given to NSP prior to the cancellation or material alteration of such coverage. B. Licensee agrees to maintain, at Licensee’s own expense, fire and extended coverage, malicious mischief and vandalism insurance on Licensee’s personal property located at the Premises, including inventory, for the full insurable value thereof and shall provide NSP with a certificate of insurance properly executed by its insurance company evidencing such coverage upon written request by NSP. C. NSP and Licensee each hereby waives its right of recovery against the other and each releases the other from any claim arising out of loss, damage or destruction to the Premises, or the contents thereon or therein, to the extent covered by a policy of insurance. Each policy (NSP and Licensee) shall include a waiver of the insurer’s rights of subrogation against the party hereto who is not an insured under said policy. 8. Property Information. Upon request, Licensee shall provide NSP with a copy of all data, reports, or other information collected by Licensee relating to any sampling or Work conducted on the Premises. 9. Release and Indemnity. Licensee shall indemnify, defend, save and hold harmless NSP, its officers and employees from all claims, expenses, losses or liabilities in connection with Licensee’s use of the Premises or because of any claims or liability arising from any Page 127 of 140 Page | 3 violation of any law or regulation made in accordance with the law, whether by Licensee or any of its agents or employees. This License will not be construed to negate, abridge, or waive the Licensee’s immunities or limits on liability pursuant to Minnesota Statutes, Chapter 466 and other applicable law, rule and regulation, including common law. 10. No Environmental Warranties. NSP makes no specific or implied disclosure or warranty as to the presence or location of hazardous materials on the Premises. Licensee is aware that it is possible that hazardous materials could exist anywhere on or near the Premises, accepts the Premises “AS IS”, and enters the Premises at its own risk. 11. No Introduction of Hazardous Materials. Except with the express written permission of NSP, Licensee shall not bring onto the Premises, or permit to be brought onto the Premises, any Hazardous Materials, or other regulated waste or material (including but not limited to petroleum, asbestos, PCBs, coal, coal ash or coal combustion residuals), which has the potential to spill or be released onto the Premises or adjacent areas. In the event Licensee brings Hazardous Materials onto the Premises (with or without permission of NSP), Licensee shall comply with all applicable laws, ordinances, and regulations of federal, state, and local governmental agencies related to such Hazardous Materials. Licensee shall remove such Hazardous Materials from the Premises immediately upon request of NSP. Licensee shall bear all costs related to environmental investigation, cleanup, removal, or restoration (including but not limited to any cleanup or restoration of any impacted wildlife, water, air, groundwater, natural resources, soil, or land, including, but not limited to, the Premises,) incurred as a result of the presence of such Hazardous Materials on the Premises, or arising out of the acts or omissions of Licensee, its agents, sublessees, invitees, or employees. 12. Notification of Hazardous Materials. Licensee shall notify NSP of any Hazardous Materials that Licensee encounters on the Premises immediately upon encountering the Hazardous Materials. 13. Binding Effect and Assignment. This Agreement is binding upon the parties, their successors in title or interest, assignees, and heirs. Licensee shall not assign any of its rights or responsibilities hereunder without first obtaining the written consent of NSP. 14. No Interest in Real Property. The license granted by this Agreement is a mere license to use the Premises for the specified purposes as set forth herein and does not create any estate or interest in the Premises. Page 128 of 140 Page | 4 Signature Page CITY OF FARMINGTON, By __________________________________ Joshua Hoyt, Mayor_________________ NORTHERN STATES POWER COMPANY, a Minnesota corporation By _____________________________________ Peter D. Gitzen, Manager Siting & Land Rights Xcel Energy Services Inc. Authorized Agent for Northern States Power Company a Minnesota corporation Page 129 of 140 !;N Ba r r F o o t e r : A r c G I S P r o 3 . 4 . 3 , 2 0 2 5 - 0 8 - 0 7 1 0 : 3 9 F i l e : P : \ M p l s \ 2 3 M N \ 1 9 \ 2 3 1 9 1 5 4 6 F a r m i n g t o n I n d u s t r i a l P a r k D r a \ W o r k F i l e s \ F i g u r e s \ G I S \ F a r m i n g t o n D i t c h C l e a n B N W \ F a r m i n g t o n D i t c h C l e a n B N W _ v 3 . a p r x L a y o u t : N o r t h e r n S t a t e s U s e r : B N W FIGURE #4 Northern States Power Co. Industrial Park Drainage City of Farmington, MN Northern States Power Co. Northern Natural Gas Co. Murphy Farms 0 50 10025 Feet Site Access Sp o i l P l a c e m e n t Ar e a Total Construction Limits Area, Northern States Power Co: 2.8 Acres 200' 32' Construction Limits Ditch Centerline City Storm Sewer Gas Line Overhead Power Line Parcels Pa g e 1 3 0 o f 1 4 0 1 414 NICOLLET MALL, MP-8 MINNEAPOLIS, MN 55401 EXHIBIT “B” GENERAL TRANSMISSION LINE GUIDELINES AND CONSENT-69kV This project involves construction activities in the City of Farmington, Minnesota, primarily to establish access to and from a drainage ditch located on adjacent parcels. The intended use of the property includes the movement of trucks and equipment along a designated access route. A 200-foot-wide access strip is shown in the project plans to allow flexibility in adjusting haul routes and equipment paths in response to wet or unstable site conditions. It is not expected that the full 200 feet will be used. Construction areas intersect with existing easements for electric transmission and distribution facilities owned by Xcel Energy. To maintain line integrity and ensure worker safety, all activities within or near these easements must comply with Xcel Energy’s operational standards and general safety guidelines. (1) Excavation close to structure location. A minimum distance of 20 feet of supported earth must be maintained from any part of the power pole. Support of the ground beyond the 20 feet may be provided by a slope no greater than three feet horizontal to one foot vertical. Support may also be provided by the use of cribbing, sheet piling, retaining wall or tunneling. The specific plan for providing the required support and the excavation plan for the proposed project must be submitted to Xcel Energy for review and approval. (2) Grade change around structure location. Fill around or above power poles or metal tower foundations is not permitted. The grade around the power poles or metal tower must provide for surface water runoff – no surface water ponding around power poles or metal tower will be permitted. Any cost related to the adjustment of Xcel Energy’s facilities will be at the requestor’s expense. (3) Fill and grade change around guy wires and anchors. Fill above the steel anchor rod onto the guy wire is not permitted. The specific plan for any grade change or excavation in the vicinity of down guys and anchors must be submitted to Xcel Energy for review and approval. (4) Grade change within easement. The ground elevation within the easement shall not be increased above the existing grade. Stockpiling of soil and/or material within the easement will not be permitted. (5) Clearances to equipment and workers – TRN 0703 69 kV Any construction activities occurring near the transmission line(s) shall comply with all OSHA Safety Clearances. If these clearances cannot be maintained, the contractor or developer must request a line outage by calling Xcel Energy's System Operations Department. Outages are not guaranteed. If an outage is possible, adequate advanced notice must be provided in order to schedule the line outage. Page 131 of 140 2  The applicable clearance value for Cranes & Equipment from Table 1 below, according to the specific voltage, is required at all times between the energized electrical conductors and any cranes or equipment used in construction activities.  The applicable clearance value for Unqualified Workers from Table 1 below, according to the specific voltage, is required at all times between the energized electrical conductors and construction workers. Disclaimer: Ultimately, it is the responsibility of the worker to verify the provided OSHA clearances are current and accurate, and to adhere to such clearances. Xcel Energy accepts no liability for any incorrect or out of date clearances values, or misuse of the clearance values. OSHA Website: https://www.osha.gov/laws-regs/regulations/standardnumber Table 1: Minimum approach distances for equipment and unqualified workers performing work near power lines Maximum System Operating Voltagea (V = Volts, kV = Kilovolts) Cranes & Equipment Doing Workb Unqualified Workersg, h Operator Requirements Qualifiedc Qualifiedc - Minimum Safeguards Proximity alarm, or unqualified spotter, or range control deviced Mark Boundarye, f - up to 750 V 10'-0'' 20'-0'' 10'-0" up to 50 kV 10'-0'' 20'-0'' 10'-0" 69 kV 15'-0'' 20'-0'' 10'-9" 115 kV 15'-0'' 20'-0'' 12'-5" 138 kV 15'-0'' 20'-0'' 13'-3" 161 kV 15'-0'' 20'-0'' 14'-0" 230 kV 20'-0'' 20'-0'' 15'-5" 345 kV 20'-0'' 20'-0'' 20'-5" 500 kV 25'-0'' 50'-0'' 26'-9" Table 1 Footnotes: a Operating voltage may be AC or DC, phase-to-phase, or phase-to-ground. An unqualified Page 132 of 140 3 worker is not expected to be able to distinguish. b Per OSHA Table A, 29 CFR 1926.1408. c Must be qualified per OSHA 29 CFR 1926.1408(g). d Must meet requirements per OSHA 29 CFR 1926.1407 and OSHA 29 CFR 1926.1408(b), use one of the following: (1) a proximity alarm, (2) a dedicated spotter, (3) a device that automatically warns the operator when to stop movement, such as a range control warning device, (4) a device that automatically limits range of movement, set to prevent encroachment, or (5) an insulating link/device. e Per OSHA 29 CFR 1926.1408(a)(2)(ii), and 1926.1409(a), use minimum controls boundary f Per OSHA 29 CFR 1926.1408 (a)(1)(i), mark boundaries at or outside your MAD with items such as flags or range limit/range control warning devices. The operator must not operate the crane beyond those boundaries. g This includes any worker not in a vehicle, such as workers performing work on the ground, or on elevated platforms or scaffolding. Includes allowance for worker’s reach and reach with conductive objects. h Clearance values determined according to OSHA 1910.333(c)(3)(i)(A)(2). The OSHA requirements in this section must be included on the plan sets and specifications given to contractors. (6) Corrosion Protection The Requestor is responsible for design, installation, maintenance, and operation of any and all mitigation systems to protect Requestor’s facilities or equipment from any damages due to electromagnetic induction, electrostatic induction, or from stray or other currents emanating from Xcel Energy facilities. Requestor shall take such further actions as are necessary or advisable to minimize the risk that such damages will occur. Requestor’s obligations hereunder exist with respect to Xcel Energy’s current facilities as well as any future use by Xcel Energy of its Easement Rights. In other words, no matter how Xcel Energy utilizes its easement rights, Requestor is solely responsible for, and at all times shall, ensure that Requestor’s facilities are protected from any potential electrical effects from Xcel Energy’s facilities. (7) Building on easements. There shall be no permanent or temporary building allowed within the easement area. (8) Fuel and refueling on easements. There shall be no fuel tanks stored or refueling of vehicles and equipment within the easement. (9) Continued Use. As part of Xcel Energy’s business operations, Xcel Energy shall have the right, at any time and without liability or compensation to Requestor, to use the Easement Area to install, use, Page 133 of 140 4 repair, maintain, relocate or remove facilities that presently exist or may in the future be located within the Easement Area. It is the express condition of any consent that all other terms and conditions of the easement covering this property shall remain in full force and effect. Page 134 of 140 !;N Ba r r F o o t e r : A r c G I S P r o 3 . 4 . 3 , 2 0 2 5 - 0 8 - 0 7 1 0 : 3 9 F i l e : P : \ M p l s \ 2 3 M N \ 1 9 \ 2 3 1 9 1 5 4 6 F a r m i n g t o n I n d u s t r i a l P a r k D r a \ W o r k F i l e s \ F i g u r e s \ G I S \ F a r m i n g t o n D i t c h C l e a n B N W \ F a r m i n g t o n D i t c h C l e a n B N W _ v 3 . a p r x L a y o u t : W h o l e M a p U s e r : B N W FIGURE #1 Construction Limits Industrial Park Drainage City of Farmington, MN Construction Limits Ditch Centerline City Storm Sewer Gas Line Overhead Power Line Parcels Northern Natural Gas Co. Murphy FarmsNorthern States Power Co. 0 200 400100 Feet Spoil Placement Area Site Access 288' 82'12' 100' 1 0 0 ' 36' Total Construction Limits Area: 13.9 Acres Construction access through culvert crossing Pa g e 1 3 5 o f 1 4 0 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Designation of Acting Mayor for 2026 Meeting: Regular Council - Jan 05 2026 INTRODUCTION: Appointment of Councilmember Nick Lien as Acting Mayor for 2026. DISCUSSION: The City Council By-Laws state that an Acting Mayor shall be appointed annually and on a rotating basis in the absence of the Mayor. According to the By-Laws, the Acting Mayor shall be selected as follows: In an even numbered year, the member serving their fourth year of term who received the second most votes when elected. In an odd numbered year, the member serving their third year of term who received the most votes when elected. With 2026 being an even numbered year, the member serving their fourth year of term and who received the most votes when elected is Councilmember Nick Lien. Councilmember Lien was elected in 2022 and received 5,120 votes at the November 8, 2022 General Election. Councilmember Holly Bernatz was also elected at the November 8, 2022 General Election and received 5,603 votes. Councilmember Bernatz served as Acting Mayor in 2025. ACTION REQUESTED: Approve the appointment of Councilmember Nick Lien as Acting Mayor for 2026. Page 136 of 140 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Resolution Approving Council Committee Appointments for 2026 Meeting: Regular Council - Jan 05 2026 INTRODUCTION: Approval of Council Committee appointments for 2026. DISCUSSION: At a work session this evening, the City Council discussed appointments to Council Committees for 2026. Following that discussion, and with Council direction, Staff will bring forward a resolution for approval at this evening's Regular City Council Meeting. ACTION REQUESTED: Adopt Resolution 2026-003 Approving Appointments to Council Committees for 2026. ATTACHMENTS: 2026-003 Appointments to Council Committees for 2026 2026 Council Committees Page 137 of 140 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-003 A RESOLUTION APPROVING APPOINTMENTS TO COUNCIL COMMITTEES FOR 2026 WHEREAS, the City Council of the City of Farmington held a Special Council Organizational Meeting on Monday, January 5, 2026; and WHEREAS, appointments were made to the following public agencies: PUBLIC AGENCY MEMBERS APPOINTED Airlake Airport Advisory Commission _______________ – Primary _______________ – Alternate ALF Ambulance (Apple Valley/Lakeville/ Farmington) ______________ – Primary ______________ – Alternate Dakota 911 Board of Directors ______________ – Primary ______________ – Alternate EFPAC Empire/Farmington Planning Advisory Committee ______________ – Primary ______________ – Alternate Eureka/Farmington Planning Advisory Committee ______________ – Primary ______________ – Alternate Farmington/Castle Rock Discussion Group ______________ – Primary ______________ – Alternate Fire Relief Board ______________ – Primary ______________ – Alternate Liquor Operations Committee ______________ – Primary ______________ – Alternate MUSA Review Committee (Metropolitan Urban Service Area) ______________ – Primary ______________ – Alternate NOW, THEREFORE, BE IT RESOLVED that the Farmington City Council approves the appointments to public agencies as outlined herein. Page 138 of 140 Resolution 2026-003 Page 2 of 2 Adopted by the City Council of the City of Farmington, Minnesota, this 5th day of January 2026. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 139 of 140 Committee Meeting Date/Time Location Council Representatives Date Appointed Airlake Airport Advisory Commission Quarterly ____________ - Primary ____________ - Alternate January 5, 2026 ALF Ambulance Apple Valley/Lakeville/Farmington 4th Thursday January, April, July, October Rotates ____________ - Primary ____________ - Alternate January 5, 2026 Dakota 911 Board of Directors 8 a.m., 3rd Thursday February, May, September, November Dakota 911 Training Room ____________ - Primary ____________ - Alternate January 5, 2026 EFPAC Joint Empire/Farmington Planning Advisory Committee As needed ____________ - Primary ____________ - Alternate January 5, 2026 Eureka/Farmington Planning Advisory Committee As needed ____________ - Primary ____________ - Alternate January 5, 2026 Farmington/Castle Rock Discussion Group As needed ____________ - Primary ____________ - Alternate January 5, 2026 Fire Relief Board Quarterly City Hall ____________ - Primary ____________ - Alternate January 5, 2026 Liquor Operations Committee Once a year Liquor Store(s)____________ - Primary ____________ - Alternate January 5, 2026 MUSA Review Committee Municipal Urban Service Area As needed ____________ - Primary ____________ - Alternate January 5, 2026 2026 COUNCIL COMMITTEES Pa g e 1 4 0 o f 1 4 0