HomeMy WebLinkAbout02.02.26 Council Packet
Meeting Location:
Farmington City Hall, Council
Chambers
430 Third Street
Farmington, MN 55024
CITY COUNCIL REGULAR MEETING AGENDA
Monday, February 2, 2026
7:00 PM
Page
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS / COMMENDATIONS
5.1. Administration Annual Presentation
Agenda Item: Administration Annual Presentation - Pdf
4
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
(This time is reserved for citizen comments regarding non-agenda items. No
official action can be taken on these items. Speakers are limited to five minutes
to address the city council during citizen comment time.)
7. CONSENT AGENDA
7.1. Minutes of the January 20, 2026 Regular City Council Meeting
Agenda Item: Minutes of the January 20, 2026 Regular City Council
Meeting - Pdf
5 - 15
7.2. Resolution 2026-014 Authorizing the Dakota County Community
Development Agency to Administer Local Affordable Housing Aid
(LAHA) Funds
Agenda Item: Resolution 2026-014 Authorizing the Dakota County
Community Development Agency to Administer Local Affordable
Housing Aid (LAHA) Funds - Pdf
16 - 21
7.3. Payment of Claims
Agenda Item: Payment of Claims - Pdf
22 - 23
Payment of Claims
7.4. 2026 Minnesota Pay Equity Report 24 - 27
Page 1 of 95
Agenda Item: 2026 Minnesota Pay Equity Report - Pdf
7.5. ESRI (GIS) - Multi-Year Contract Renewal
Agenda Item: ESRI (GIS) - Multi-Year Contract Renewal - Pdf
28 - 38
7.6. Agreement with COMPAS, Inc. for PolkaSol Performance
Agenda Item: Agreement with COMPAS, Inc. for PolkaSol Performance
- Pdf
39 - 45
7.7. Agreement with State of Minnesota for Polling Place Accessibility Grant
Agenda Item: Agreement with State of Minnesota for Polling Place
Accessibility Grant - Pdf
46 - 56
7.8. Resolution Accepting Toys for Town Donations
Agenda Item: Resolution Accepting Toys for Town Donations - Pdf
57 - 61
7.9. Abandonment of Well No.1 and Well No. 2 - Change Order 1 and Final
Payment
Agenda Item: Abandonment of Well No.1 and Well No. 2 - Change
Order 1 and Final Payment - Pdf
62 - 65
7.10. Purchase of a Ford Explorer and Declare an Item as Surplus Equipment
and Authorize Disposal
Agenda Item: Purchase of a Ford Explorer and Declare an Item as
Surplus Equipment and Authorize Disposal - Pdf
66 - 74
7.11. Solid Waste and Recycling Coordination Services Joint Powers
Agreement
Agenda Item: Solid Waste and Recycling Coordination Services Joint
Powers Agreement - Pdf
75 - 86
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
10.1. Ordinance Annexing Land Located in Eureka Township, Dakota County,
Minnesota Pursuant to Minnesota Statutes Section 414.033, Subdivision
5, Permitting Annexation by Ordinance - Adelmann Farm, LLC
Adopt Ordinance 2026-001 Annexing Land in Eureka Township, Dakota
County, Minnesota, Pursuant to Minnesota Statutes Section 414.033,
Subdivision 5, Permitting Annexation by Ordinance.
Agenda Item: An Ordinance Annexing Land Located in Eureka
Township, Dakota County, Minnesota Pursuant to Minn. Stat. §414.033,
Subd. 5, Permitting Ann - Pdf
87 - 95
11. UNFINISHED BUSINESS
12. NEW BUSINESS
Page 2 of 95
13. CITY COUNCIL ROUNDTABLE
14. ADJOURN
Page 3 of 95
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: David Chanski, Asst City Admin/HR Director
Department: Administration
Subject: Administration Annual Presentation
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
activities 2025 the on report a will and Chanski Administrator City Assistant present
accomplishments of the Administration Department including Human Resources, City
Clerk, Communications, and Municipal Liquor.
Page 4 of 95
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the January 20, 2026 Regular City Council Meeting
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
For approval are the minutes of the January 20, 2026 Regular City Council Meeting.
ACTION REQUESTED:
Approve the minutes of the January 20, 2026 Regular City Council Meeting.
ATTACHMENTS:
01.20.26 Council Minutes
Page 5 of 95
Regular City Council Meeting Minutes of January 20, 2026 Page 1 of 10
City of Farmington
Regular Council Meeting Minutes
Tuesday, January 20, 2026
The City Council met in regular session on Tuesday, January 20, 2026, at Farmington
City Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 7 pm.
2. PLEDGE OF ALLEGIANCE
Mayor Hoyt led everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Mayor Joshua Hoyt
Councilmembers Holly Bernatz, Jake Cordes, Nick Lien, and
Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
David Chanski, Assistant City Administrator
Petra Asani, Attorney, Campbell Knutson
Kim Sommerland, Finance Director
Matt Price, Fire Chief
Kellee Omlid, Parks & Recreation Director
Nate Siem, Police Chief
John Powell, Public Works Director
McKenna Anderson, Water Resources Specialist
Shirley Buecksler, City Clerk
4. APPROVE AGENDA
Motion was made by Councilmember Bernatz and seconded by
Councilmember Cordes to approve the agenda as presented.
Motion carried: 5 ayes / 0 nays
5. ANNOUNCEMENTS / COMMENDATIONS
Page 6 of 95
Regular City Council Meeting Minutes of January 20, 2026 Page 2 of 10
6. CITIZENS COMMENTS / RESPONSES TO COMMENTS
The following citizen(s) addressed the Council:
• Steven Endress, 18040 180th Ct W, Farmington
• Daniel Crawford, 4901 61st Ave N, Brooklyn Park
• Brandon Sell, Invisible Wounds Project
7. CONSENT AGENDA
7.1 Amendment to Council Policy – 06, Council Meeting/Public Hearing
Citizen Participation Protocol
7.2 Minutes of the January 5, 2026 Council Work Session
7.3 Minutes of the January 5, 2026 Regular City Council Meeting
7.4 Fourth Quarter 2025 New Construction Report – Year-End Totals and
Revenue Report
7.5 2025 Budget Amendments.
7.6 Payment of Claims
7.7 Bylaws of the Farmington Firefighters Relief Association and Pension Payout
for Retired Firefighter Brian Hanson
7.8 Purchase of Caterpillar Model 265 Ultra Compact Track Loader
7.9 Purchase of John Deere 6M 125 Tractor and Attachments
7.10 Purchase of John Deere 1575 Tractor and Rotary Broom Attachment
7.11 Contract with City of Lakeville for Use of the FiRST Center
7.12 Final Acceptance of Public Streets and Utilities and Release of Securities
for Vermillion Commons 2nd Addition
7.13 Plans and Specifications and Authorize the Advertisement for Bids for the
Devonshire Avenue & 206th Street Pond Maintenance
7.14 Purchase of a Dump Truck
7.15 Receive Quotes and Award a Contract for the 2026 Winter Ash Tree and
Stump Removal
7.16 Resolution 2026-011 Declaring Items as Surplus and Authorizing Disposal
Motion was made by Councilmember Cordes and seconded by
Councilmember Lien to approve the Consent Agenda, as presented.
Motion carried: 5 ayes / 0 nays
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
Page 7 of 95
Regular City Council Meeting Minutes of January 20, 2026 Page 3 of 10
12. NEW BUSINESS
12.1 Appointments to Boards and Commissions for Terms Starting February 1,
2026
Assistant City Administrator Chanski presented the City Council’s
recommendations for appointments to the following boards and
commission for terms starting February 1, 2026:
BOARD/COMMISSION APPOINTED TERM START TERM END
Parks & Recreation Advisory Commission David Barr Feb 1, 2026 Jan 31, 2029
Parks & Recreation Advisory Commission David McMillen Feb 1, 2026 Jan 31, 2029
Planning Commission Lisa Ellis Feb 1, 2026 Jan 31, 2028
Planning Commission Gary Rutherford Feb 1, 2026 Jan 31, 2028
Planning Commission Phil Windschitl Feb 1, 2026 Jan 31, 2028
Rambling River Center Advisory Commission Maureen Kunde Feb 1, 2026 Jan 31, 2029
Rambling River Center Advisory Commission Pennie Page Feb 1, 2026 Jan 31, 2029
Rambling River Center Advisory Commission Blanche Reichert Feb 1, 2026 Jan 31, 2029
Water Board Mitchell Snobeck Feb 1, 2026 Jan 31, 2029
Correction: The term for Mitchell Snobeck, Water Board, was corrected to Feb 1, 2026 through
Jan 31, 2029. It was stated incorrectly on the City Council agenda item as ending Jan 31, 2028.
Water Board Commissioners serve 3-year terms.
Motion was made by Councilmember Bernatz and seconded by
Councilmember Wilson to approve the appointments to the City of
Farmington boards and commissions for terms starting February 1, 2026.
Motion carried: 5 ayes / 0 nays
12.2 Professional Services Agreement with WSB, LLC for the Willow Street MSA
Improvements
Public Works Director Powell presented the Professional Services
Agreement with WSB, LLC for the Willow Street MSA Improvements Final
Design and Bidding.
Motion was made by Councilmember Cordes and seconded by
Councilmember Wilson to approve the Professional Services Agreement
with WSB, LLC.
Motion carried: 5 ayes / 0 nays
13. CITY COUNCIL ROUNDTABLE
Attorney Asani thanked the City Council for having her here today.
Page 8 of 95
Regular City Council Meeting Minutes of January 20, 2026 Page 4 of 10
Councilmember Lien thanked the speakers who spoke tonight. There are
people in our talented community right now who are afraid, nervous, or on
edge, and I think we could all do a little bit better about having compassion
for the people who are right in front of us. That’s all I think I would ask for in this
current environment.
Councilmember Bernatz congratulated the Farmington High School Debate
Team and William Cannon and Nikola Nounawon-Castro for winning the final
round of the 125th Minnesota State High School League State Policy Debate
Tournament. This is the first time this has ever happened in Farmington High
School history. Also, in general support of the arts, the Community Education
Department and Farmington High School Choir are collaborating on a
showcase musical theater and jazz showcase coming up on February 20th and
21st called “Cabaret.” This is a great program that highlights elementary-age
students, 4th through 6th grade, from all of the schools, as well as Farmington
High School students that prepare solos and duets, and they do this all under
their own direction and audition for it. It’s a fantastic way to expose your families
and children to the arts. There is a lot of information out there and studies that
have been done on how the arts help and support all kinds of health journeys.
This is a great thing to do with your friends, with your family, and support some
kids locally.
Councilmember Cordes said earlier tonight we appointed members to boards
and commissions, but I wanted to take a moment to thank the members who
are ending their terms, whether at the end of their normal length of time in
office or resigning early for one reason or another. Thank you to Krista Tesky who
served on the Planning Commission, Megan Merricks on the Parks and
Recreation Commission, Pat Hennen who served on the Rambling River Center
Advisory Board, and Lacelle Cordes who served on the Water Board. And I’m
going to exercise a little point of personal privilege. For anyone who didn’t
know, Pat Hennen and Lacelle Cordes went by other titles to me growing up.
They were Grandma Pat and Aunt Pete. So, to Grandma Pat and Aunt Pete,
thank you for demonstrating what civic engagement looks like and being a
role model in that part of my life. Thank you to those four women.
Councilmember Wilson also thanked the individuals who spoke tonight and
said a lot of times we have an empty Chamber, so I do appreciate those who
came from near and far to speak to us tonight and share what’s on your heart.
Thank you.
City Administrator Gorski also thanked the speakers and thanked Steven for
sharing your comments tonight. While I’m unable to discuss personal matters
publicly due to privacy and confidentiality, I believe there is always room for
improvement. If you would like to meet with me privately, one on one, we can
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Regular City Council Meeting Minutes of January 20, 2026 Page 5 of 10
have a conversation, and I can listen to you and hear your thoughts on how
the City can improve. Thank you to the other speakers who were here.
One technicality – I was informed by the IT Director that our streaming was not
live in the beginning of tonight’s meeting, but David went back and checked
and it is streaming. The full meeting will be uploaded.
Director Powell said weather will turn colder later this week. Public Works will be
out salting and clearing snow where it occurs, but when it gets extremely cold,
salt doesn’t work anymore. So, just be patient – if needed, we put sand out to
introduce some grit to the ice if necessary. Hopefully, it will be short-lived, and
we will be back to more moderate temperatures next week.
To celebrate National Skating Month, Director Omlid said we will be hosting an
open skate this Sunday from 1:30 to 3 pm at Schmitz-Maki Arena. The event is
free if you bring a good will donation to the food shelf. Also, the next Skate Park
Design Meeting will be February 9th from 6 pm – 8 pm at the Rambling River
Center. This is two weeks later than originally scheduled. Spohn Ranch will be
presenting the two conceptual plans.
Director Sommerland said today kicked off the City’s official audit. We had two
auditors on site. They will return to their offices and continue to work to close
our books for 2025 and will be back at the end of March to finish up the audit.
Fire Chief Price made a response to comments that were made at the last City
Council meeting and also this meeting. We would like to thank you (Steven
Endress) for raising your concerns regarding Firefighter mental health.
Farmington acknowledged that the battles with mental health are a serious
problem that affects many First Responders. Minnesota Firefighters work
tirelessly to keep our communities safe, but they’re significantly and
disproportionately affected by serious health, both physically and mentally. The
City takes very seriously the risk faced not only by Firefighters, but all First
Responders who are employed by or volunteer for the City of Farmington.
However, it is important to clarify that the City’s intent has always been and
continues to be to support its First Responders and promote their long -term
health and wellbeing. We recognize the mental health support is not always
visible; however, the City takes on-going steps to inform Firefighters of available
resources and to maintain access to those resources. First, the City takes full
advantage of the resources available through the Minnesota Firefighter
Initiative (MnFIRE). The vast resources of the MnFIRE program include:
• MnFIRE Assistance Program, which provides 24/7 access to mental health
support resources, including counseling services for Firefighters and their
families.
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Regular City Council Meeting Minutes of January 20, 2026 Page 6 of 10
• MnFIRE Training Program, which provides annual training focused on
emotional wellness and occupational risk associated with firefighting.
• MnFIRE Critical Incident Program, which provides up to $20,000 in
medical expense assistance for qualified conditions including PTSD.
The City also realizes that certain MnFIRE resources require Firefighter initiation.
The practical reality is that many Firefighters do not feel comfortable seeking
help. To help mitigate this, the Fire Department also implemented Wellness That
Fits on June 5, 2024. This program provides annual wellness check-ins,
confidential counseling sessions, which the Department pays for, critical
incident and trauma event response debriefings, and additional therapy
sessions. The City of Farmington recognizes mental health as an essential
component of Firefighter safety and Public Safety. The City also acknowledges
the stigma surrounding mental health remains a challenge within the fire service
and that even established resources may not always feel accessible or
sufficient. This is not a challenge unique to Farmington. It is an on-going issue
faced by first responding agencies nationwide. The City remains committed to
addressing the challenge through continued evaluation, education, and
resource development. The City is committed to regular reviewing of its support
system to ensure consistency with evolving standards and best practices. This
includes listening to Firefighters and leadership regarding how those practices
can effectively be implemented. The City remains confident in its ability to
continue providing services to the community safely and effectively with a
workforce that is prepared to serve.
In closing, the City reiterates its respect and appreciation for its Firefighters who
serve this community and for their families. The City, again, thanks you for raising
the concerns and remains committed to on-going dialogue, learning, and
improvement and support of those who protect our community every day.
Thank you.
Police Chief Siem wanted to recognize on the Consent Agenda, the FiRST
Center contract was approved. In my 20 years here with the Farmington Police
Department, that is the biggest accomplishment in advancing our training in
that time. It’s going to be an incredible addition to our training sites – two
ranges, large classrooms, mat room for defensive tactics, a virtual reality
training room, and force on force training settings, as well. So, thank you for
that.
Tomorrow night is our first Movie with the Cops. We’re going to have 20 kids, 5
to 10 years old at the Police Department. We’ll be serving pizza and watching
Lilo & Stitch, so if you’re in the area, stop by and see it. I’m sure it’s going to be
amazing.
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Regular City Council Meeting Minutes of January 20, 2026 Page 7 of 10
Hot off the press – I just got an email during the Council meeting from
Farmington High School Boys Hockey that Thursday, February 5th, will be their
first, First Responders Night. They’re offering free admittance to Farmington First
Responders, as well as collecting donations to raise funds for the Zajac family.
I want to take a moment to clearly explain the Farmington Police Department’s
position regarding Immigration and Customs Enforcement (ICE) operations
within our city. First and most importantly, the Farmington Police Department
does not conduct immigration enforcement. We do not arrest individuals for
civil immigration violations. We do not conduct traffic or pedestrian stops at the
request of ICE. And we do not assist with apprehensions or detentions related
to immigration status. That is not our role under Minnesota law, nor is it consistent
with our Department’s mission.
Mayor Hoyt said he’s a little torn because, one of the things that happens when
you get into an elected capacity is, the purview of your comments and the
purview of your area of responsibility are pretty clear. They’re defined by the
League of Minnesota Cities as to when you talk about certain things, what you
talk about, so as not to be confused with the individual and their stance and
the position of the City. The reason I struggle is because there’s a lot that I
wanted to say to you (Steven Endress), not just after the last meeting, not just
over the last couple of years. There’s a lot that I wanted to say in response to
the comments, what was done, how it was done. I want to first start by clarifying
why we changed the Citizen Comments portion of this meeting. Even after you
spoke last week, the Castle Rock resident that spoke immediately after you
disregarded the time. And even after I said, “Your time is expired,” I gaveled,
she still continued to talk. That is the lack of decorum and the lack of respect
for decorum that this Council is trying to curb. It’s unfortunate that that was
interpreted as if we didn’t want to hear you, we didn’t want to listen to what
you had to say, and it certainly wasn’t in response to any number of people
being in Chambers. Put a thousand people in here. I’ll stand up and have the
hardest conversations with anyone. What I struggle with is what I want to say
choosing whether or not to do it publicly or to do it privately with you. And I’m
not going to air on the side of caution. I will say it publicly. I am very familiar with
your situation over the last couple of years. There are certain components of
that that are protected by law. There are confidentiality rules and policies that
we have to follow. That’s not just for your protection but for the protection of
others. That’s something that we will never deviate from. However, as the guy
who stood up and rallied while you were in a medical situation, who put himself
on the line, who went through the process to donate a kidney, I didn’t
appreciate how it was handled. I didn’t appreciate the running to social media
and the stone that was cast. I’ll leave it at that. When you sign up for this job,
there are a lot of things that you know are going to come your way. There’s a
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Regular City Council Meeting Minutes of January 20, 2026 Page 8 of 10
lot of people that are going to disagree with the decisions that you make.
There’s a lot of people that are going to attack every component of every
decision that you make in everything that you do. I’ve heard it all, from my
tattoos, to my beard, to my jobs, to what I drive. I know what I signed up for.
What you don’t sign up for, and you don’t think is ever going to happen, is to
have people read the post that was made and then start accusing me of being
a fraud in the mental health realm. And that’s not on you, Steven. But
everything we do has consequences and, sometimes unintended, that was the
reality of the situation, and that one stung. Because as someone who lost their
Dad to suicide, who’s had too many people in my life lose their battle to suicide,
I’ve gone out and spent hundreds of hours speaking to our high schools,
speaking to our kids, advocating at regional levels, being involved in more
things than I ever anticipated in the suicide awareness and prevention realm,
that one stung. However, I’m not going to let it sit there. There are parts of
human resources and employee handling that even Council is not privy to, nor
should we be privy to. There are surveys that are done of teams that should
never be discussed at any level, should not be shared because it takes away
from the sanctity and the integrity of the process. I’ve been doing a lot of work
with suicide awareness and prevention for the better part of the last two
decades. I will stand on the hill, that our City, we’re not perfect, but we have
made a lot of strides from where we were when I came in in 2019. Do we have
room to grow? Absolutely. The one challenge, and I think anyone who spends
time in advocacy in this space will tell you, is that the hardest thing you can do
is to get someone to raise their hand. You can fund programs all day long. You
can throw millions of dollars at programs. Somehow we have to break down
the barrier of our men and women, not just our First Responders, but our men
and women who serve in any capacity, when they’re dealing with something,
to raise their hand. There’s privacy involved with that and, as much as we want
to know how our programs are working, and are they reaching the audience
the way that we intended them to? The truth is, we don’t get answers on some
of that and there’s laws to protect that. There are things that will preclude us
from wanting to do more, even when our hearts want to do a lot more. But we
will not stop. As long as I’m involved, the City of Farmington will continue to put
the necessary resources in place to make sure everyone has the opportunity to
receive the help that they deserve, at whatever expense. But we need people
to raise their hands. And I encourage anyone, not just within the City of
Farmington, wherever you work, wherever you interact, within your circles,
please – when somebody is visibly changed, when something is off, ask the
question. Just go. Raise the alarm. I will always err on the side of caution that I
would rather someone be pissed off at me because I dug a little bit too deep,
I maybe struck a chord that they weren’t comfortable with, than to get the
notice of their passing. I think we can all agree on that, but we have to get
more people to raise their hand and talk about it. And that’s part of why I’ve
done it because, if I can sit here as the Mayor of the City of Farmington under
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Regular City Council Meeting Minutes of January 20, 2026 Page 9 of 10
constant public scrutiny – if I can talk about my mental health, I hope the next
person can before it’s too late. What we went through with Pete and his
passing, I don’t wish that on anybody ever. Even though you have moved on
beyond the City of Farmington’s Fire Department, I hope that you still believe
that you can reach out. You can pick up the phone – you’ve got my number,
you can call. That’s not a false promise. That’s not an invitation to not deliver
on. I hope there’s something still there. Moreover, I applaud you for standing
up, because God knows I’ve spent time with too many people that have not
spoken up and it’s resulted in the worst possible outcome. So, from Joshua to
Steven, I hope you sincerely know and believe that I have been there, I will be
there, and I will do anything I can within my capacity not only serving the City
but also as a human being to help you.
Steven Endress asked to approach the podium and thanked Mayor Hoyt for his
words. He and Mayor Hoyt continued the conversation. Steven applauded
Chief Price in getting the contract with Wellness That Fits. He said Cities do a
really good job on the front end with offering programs for anyone who’s
struggling, but the issue, he said, comes when someone ends up in his situation
and is really struggling with PTSD, the support is not there. And we have to worry
about what the League of Minnesota Cities thinks and their liability, versus
taking care of our people. Again, that’s not an attack on you or anyone here,
he said, but just the reality of the way it works. That’s where we need to change.
That’s where we need people to have the courage to stand up and say that
it’s not acceptable. It’s not acceptable to see him or anyone that’s served
being blacklisted and not appreciated because they end up with a mental
health injury. It would be completely different if it was a physical injury. There
are people out there that see this treatment and think, “I’m never going to
speak up; I’m never going to get help, because if I end up struggling that bad
and they know it, I’m going to get treated like all the other people.” And that’s
where we need to change. That is where the true change is going to come for
First Responders, as well as Dispatchers. That’s where I encourage you to really
start digging deep into what Cities can do to actually support their people. The
problem, he added, is that some don’t feel like they can publicly support him.
He said, there’s this concept of a brotherhood/sisterhood family, but it ends to
moment you end up with a medical disability due to your mental health. It ends
that second, and that’s where we need to change. He said it’s not that he
doesn’t feel comfortable reaching out to you (Mayor Hoyt) directly, but he
doesn’t feel supported by the City.
Mayor Hoyt said that Lynn extended the invite, and he is going to ask both of
our Chiefs and himself to be a part of that conversation. Because of his workers’
compensation claim, Steven said he needs to ask his attorney, but he would
be open to that. He said he would definitely welcome that conversation with
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Regular City Council Meeting Minutes of January 20, 2026 Page 10 of 10
the two Chiefs, Lynn, and the Mayor because he believes there is a huge
opportunity here for the City of Farmington to be the change. Steven thanked
the Mayor and Council for all the extended time.
14. ADJOURNMENT
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to adjourn the meeting at 8:30 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 15 of 95
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Deanna Kuennen, Community & Economic Development Director
Department: Community Development
Subject: Resolution 2026-014 Authorizing the Dakota County Community
Development Agency to Administer Local Affordable Housing Aid (LAHA)
Funds
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
On May 15, 2023, Governor Walz signed the $1.065 billion housing omnibus bill, creating
Local Affordable Housing Aid (LAHA) that provides direct annual allocations to metro Cities
and Counties for the purpose of developing and preserving affordable housing. Following
that action, in March 2025 - the City and Dakota County Community Development
Agency (CDA) entered into a joint power agreement authorizing the CDA to administer
the programming, has CDA The city. the qualifying behalf on funds LAHA City's of
experience in administering such programs, and the necessary Staff capacity to administer
the programs and fulfill all reporting requirements. Based on that agreement, the CDA has
successfully obligated the 2024 LAHA funds and is on track to expend the dollars within the
designated timeframe. The City Council is asked to continue this successful collaboration
with the city's 2025 LAHA funds.
DISCUSSION:
The housing omnibus bill signed by Governor Walz created a new 0.25 percent metro sales
tax to fund rental assistance, as well as the Local Affordable Housing Aid (LAHA) that
provides of purpose the for counties and allocations metro to annual direct cities
developing and preserving affordable housing. The qualifying uses of the funds are broad
and range from preservation and new construction of income-qualified rental units,
preservation and new construction of income-qualified homeownership units, financial
support to non-housing providers, and emergency rental assistance to income-eligible
households. The funding requires annual reporting which began on December 1, 2025 -
and Cities and Counties have three years to commit the funds and another year to fully
spend the funds.
Through a fully executed joint power agreement between the City of Farmington and the
Dakota County Community Development Agency (CDA), the CDA was authorized to
administer the city's 2024 LAHA funds in the amount of $88,549.46. The CDA obligated and
expended the LAHA funds for the following programs:
Page 16 of 95
1. Home Improvement Loan Program (HO Rehab)
2. Radon Mitigation Grant Program (Radon)
These programs are successful and the CDA is asking to continue the collaboration with
the City - administering the City's 2025 LAHA fund on the same two eligible housing
preservation programs. The City of Farmington's certified 2025 LAHA amount is $244,803.33.
The City has three years to obligate these funds (December 2028) and the funds must be
expended in four years (December 2029). As the administrator of the LAHA funds, the CDA
will administer the programs, appropriately allocate and expend LAHA funds on eligible
uses within the city of Farmington, hire and supervise staff, provide regular updates to City
Staff, and complete reporting requirements for the LAHA funds administered by the CDA. If
the City agrees to continue with the collaboration, the existing joint powers agreement will
be updated to reflect the formal action by the City Council.
BUDGET IMPACT:
LAHA funds received by the City of Farmington would be directed to the CDA to hold,
track, and administer. No additional costs are anticipated.
ACTION REQUESTED:
The City Council is asked to consider approval of Resolution 2026-014 authorizing the
Dakota County CDA to administer Farmington's Local Affordable Housing Aid (LAHA)
funds.
ATTACHMENTS:
Res 2026-014 Authorizing CDA to Administer LAHA Funds
2026 LAHA.Collaboration.Memo- 2025 funds
Page 17 of 95
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-014
A RESOLUTION AUTHORIZING THE
DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY TO ADMINISTER
LOCAL AFFORABLE HOUSING AID FUNDS
WHEREAS, the City of Farmington is a recipient of sales taxed-funded Local
Affordable Housing Aid (LAHA) dollars from the State of Minnesota; and
WHEREAS, the purpose of LAHA is to develop and preserve affordable
housing and help persons experiencing homelessness find housing; and
WHEREAS, the City’s allocation of LAHA funds received in 2025 is
$244,803.33; and
WHEREAS, the City has three years to commit the 2025 funding (no later
than December 31, 2028) and must spend the funds by December 31, 2029; and
WHEREAS, if the City’s LAHA funds are not committed or spent in the
required timeframe, funds will be returned to Minnesota Housing Finance Agency
for statewide housing needs; and
WHEREAS, the Dakota County Community Development Agency (CDA) is
the housing and economic development authority for the County that has well
established, successful housing programs that are LAHA eligible; and
WHEREAS, the CDA has formally requested to partner with the City (and
other Dakota County communities) on the administration of LAHA funds for two
CDA programs: 1) the Home Improvement Loan program, and 2) the Radon
Mitigation Grant program (together “the Programs”); and
WHEREAS, the CDA has requested a formal response from the City by March
27, 2026, on whether the City agrees to partner with the CDA on the
administration of the City’s LAHA funds and the allocation of those funds on the
Programs.
NOW, THEREFORE BE IT RESOLVED, that the City of Farmington hereby
approves the following:
1. The Dakota County Community Development Agency is designated as the
entity to carry out certain administrative duties related to the Local
Page 18 of 95
Affordable Housing Aid (LAHA) program on behalf of the City of
Farmington, subject to the March 25, 2025, joint power agreement
executed between the two parties.
2. The City wishes to allocate 100-percent of its 2025 LAHA funds to the
following CDA programs in the amounts listed below:
a. Home Improvement Loan Program; and
b. Radon Mitigation Grant Program
BE IT FURTHER RESOLVED THAT the Dakota County Community Development
Agency is authorized to allocate the City’s LAHA funds between the Programs as
needed to ensure the funds are spent quickly on eligible activities.
Adopted by the City Council of the City of Farmington, Minnesota, this 2nd day
of February 2026.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 19 of 95
1
To: City of Farmington
From: Dakota County Community Development Agency (CDA)
Date: December 8, 2025
Re: 2025 Local Affordable Housing Aid (LAHA) Collaboration
Thank you for your collaboration on the city’s 2024 Local Affordable Housing Aid (LAHA) funds.
The City of Farmington entered a joint powers agreement with the CDA on March 25, 2025, to
administer $88,549.46 of the city’s 2024 LAHA funds. To date, the CDA has obligated and
expended the following Farmington LAHA funds:
CDA
Activity
2024 Farmington
LAHA funds
$$ LAHA
Obligated
$$ LAHA
Expended
# Households
Served
HO Rehab $79,694.46 $79,440.00 $27,575.00 4
Radon $ 8,855.00 $ 2,887.00 $ 2,887.00 3
The CDA collaborated with nine Dakota County cities to administer $1.3 million of 2024 LAHA
funds on housing preservation projects. To date, the CDA has obligated 68 percent
($891,599.38) and expended 17 percent ($221,841.47) of the $1.3 million in nine months to 67
households.
The ability to obligate the LAHA funds quickly is a testament to allocating funds to well
implemented, high-demand housing programs for income eligible homeowners – the CDA’s
Home Improvement Loan Program and Radon Mitigation Grant. As a reminder, 2024 LAHA
funds must be obligated in three years (December 2027) and expended in four years
(December 2028). The CDA will expend Farmington’s 2024 LAHA funds well before the
December 2028 deadline.
The CDA would like to build upon the success of 2024 and continue our collaboration with the
2025 LAHA funds administering two housing preservation programs on your behalf: 1) the
Home Improvement Loan Program (HO Rehab program); and 2) the Radon Mitigation Grant
program that will be paired with the HO Rehab program.
The City of Farmington’s certified 2025 LAHA amount is $244,803.33. The City has three years
to obligate these funds (December 2028) and expend in four years (December 2029). The CDA
estimates we can realistically expend the entire 2025 allocation on the HO Rehab and Radon
Mitigation Grant programs before the December 2029 expenditure deadline.
Page 20 of 95
2
LAHA funds cannot currently be used to pay for administrative expenses. The CDA will utilize
current staff and add staff, as needed, to distribute LAHA funds. The use of LAHA for
administration dollars will be tracked, evaluated, and advocated for at the State to be an eligible
use. If statutory authority ever allows LAHA to be used for administrative expenses, the CDA will
determine a formula and will amend agreements with cities.
As an administrator of LAHA funds on behalf of the city partners, the CDA will be responsible
for: administering the programs; appropriately allocating and expending LAHA funds on eligible
uses; hiring and supervising staff; providing regular updates to city staff; and completing
reporting requirements for the LAHA funds administered by the CDA.
The CDA is requesting a formal response from cities no later than Friday, March 27, 2026,
stating if the city will collaborate with the CDA for the 2025 LAHA funds. A formal response must
be taken by the city elected officials in the form of a resolution. A sample resolution is attached
for your consideration. After responses are received, CDA staff will work with city staff to update
the joint powers agreement (JPA) exhibit to reflect the new funds.
We look forward to working with your community on this important resource to improve existing
housing stock in Dakota County. Please contact me at lalfson@dakotacda.org or 651-675-4467
if you have any questions.
Best regards,
Lisa Alfson
Director of Community & Economic Development
Attachment: Sample Resolution
Attachment: 2025 LAHA certified amounts
Page 21 of 95
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Payment of Claims
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
Minnesota Statutes require that all claims for payment be presented to the City Council for
review and approval.
DISCUSSION:
The City Council has established a process to review and approve claims for payment at
each regular meeting. The list of claims for the period of 01/14/2026 to 01/28/2026 is being
presented for consideration, ensuring compliance with State law and maintaining proper
financial oversight.
BUDGET IMPACT:
The claims paid will reduce the available budget for the accounts listed in the detailed
report provided to the Council.
ACTION REQUESTED:
Approve payment of claims.
ATTACHMENTS:
Claims Pmt 20260202
Page 22 of 95
CLAIMS FOR APPROVAL 1-14-26 to 1-28-26
CHECK PAYMENTS 572,218.86$
ELECTRONIC PAYMENTS 2,658,757.86$
TOTAL 3,230,976.72$
The City Council receives a detail list of claims paid that is available to
the public upon request.
CITY OF FARMINGTON
SUMMARY PAYMENT OF CLAIMS
February 2, 2026
Page 23 of 95
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Samantha Hazelrigg, Human Resources Manager
Department: HR
Subject: 2026 Minnesota Pay Equity Report
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
Under the Local Government Pay Equity Act (Minnesota Statutes Section 471.991-999),
public jurisdictions must complete and submit a pay equity implementation report to
Minnesota Management and Budget (MMB) in an effort to eliminate gender-based wage
disparities.
DISCUSSION:
The pay equity implementation reporting process involves conducting job evaluations on
jobs as such factors consider evaluations of Farmington. City the throughout Job
knowledge, skill, and responsibility, and then assess whether gender-based wage gaps
exist within comparable classifications. The report uses the previous year's December 31
data and must be submitted to MMB by January 31 of the reporting year. This report is
required to be completed every three years.
ACTION REQUESTED:
Approve the 2026 Minnesota Pay Equity Report.
ATTACHMENTS:
Predicted Pay Report - City of Farmington - 2026 Pay Equity
Page 24 of 95
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5
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Peter Gilbertson, IT Director
Department: IT
Subject: ESRI (GIS) - Multi-Year Contract Renewal
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
The proposed renewal of the City’s ESRI Enterprise Agreement for GIS software provides
continued access to essential GIS tools used across multiple departments for mapping,
analysis, asset management, and operational decision-making.
DISCUSSION:
The City currently utilizes ESRI GIS software to support a wide range of functions including
public works infrastructure mapping, utilities, planning and zoning, engineering, emergency
response coordination, and internal data analysis. The existing agreement is nearing
expiration, and renewal is required to avoid disruption to these services.
The proposed renewal is a Small Municipal and County Government Enterprise Agreement
(SGEA) with ESRI for a three-year term. This enterprise model allows the City to deploy GIS
software citywide under a single agreement, providing flexibility as departmental needs
evolve while reducing administrative and procurement complexity.
The agreement includes access to ArcGIS Enterprise, ArcGIS Online user types, GIS
extensions, service credits, and ongoing software updates and technical support.
Compared to purchasing and maintaining individual licenses, the enterprise agreement
provides a lower overall cost and ensures consistent access to current GIS technology.
BUDGET IMPACT:
The total cost of the three-year agreement is $90,600, billed annually at $30,200 per year.
Costs are included within the existing IT Department operating budget, and no additional
funding is requested as part of this action.
ACTION REQUESTED:
IT Staff request Mayor and Council approve the renewal of the ESRI Small Municipal and
County Government Enterprise Agreement for GIS software for the 2026–2029 term at a
total cost of $90,600.
Page 28 of 95
ATTACHMENTS:
2026-2029 Contract
Page 29 of 95
380 New York Street 909.793.2853 esri.com
Redlands, California 92373-8100 USA info@esri.com
December 2, 2025
Danielle Olson
City of Farmington
430 3rd St
Farmington, MN 55024-1355
Dear Danielle,
The Esri Small Municipal and County Government Enterprise Agreement (SGEA) is a three-year agreement that
will grant your organization access to Esri term license software. The EA will be effective on the date executed and
will require a firm, three-year commitment.
Based on Esri's work with several organizations similar to yours, we know there is significant potential to apply
Geographic Information System (GIS) technology in many operational and technical areas within your
organization. For this reason, we believe that your organization will greatly benefit from an Enterprise Agreement
(EA).
An EA will provide your organization with numerous benefits including:
§ A lower cost per unit for licensed software
§ Substantially reduced administrative and procurement expenses
§ Complete flexibility to deploy software products when and where needed
The following business terms and conditions will apply:
§ All current departments, employees, and in-house contractors of the organization will be eligible to use
the software and services included in the EA.
§ If your organization wishes to acquire and/or maintain any Esri software during the term of the agreement
that is not included in the EA, it may do so separately at the Esri pricing that is generally available for
your organization for software and maintenance.
§ The organization will establish a single point of contact for orders and deliveries and will be responsible
for redistribution to eligible users.
§ The organization will establish a Tier 1 support center to field calls from internal users of Esri software.
The organization may designate individuals as specified in the EA who may directly contact Esri for Tier
2 technical support.
§ The organization will provide an annual report of installed Esri software to Esri.
§ Esri software and updates that the organization is licensed to use will be automatically available for
downloading.
§ The fee and benefits offered in this EA proposal are contingent upon your acceptance of Esri’s Small
Municipal and County Government EA terms and conditions.
Page 30 of 95
Small Government Enterprise Agreement
§ Licenses are valid for the term of the EA.
This program offer is valid for 90 days. To complete the agreement within this time frame, please contact me
within the next seven days to work through any questions or concerns you may have.
To expedite your acceptance of this EA offer:
1. Sign and return the EA contract with a Purchase Order or issue a Purchase Order that references this EA
Quotation and includes the following statement on the face of the Purchase Order:
"THIS PURCHASE ORDER IS GOVERNED BY THE TERMS AND CONDITIONS OF THE ESRI
SMALL MUNICIPAL AND COUNTY GOVERNMENT EA, AND ADDITIONAL TERMS AND
CONDITIONS IN THIS PURCHASE ORDER WILL NOT APPLY."
Have it signed by an authorized representative of the organization.
2. On the first page of the EA, identify the central point of contact/agreement administrator. The agreement
administrator is the party that will be the contact for management of the software, administration issues,
and general operations. Information should include name, title (if applicable), address, phone number, and
e-mail address.
3. In the purchase order, identify the "Ship to" and "Bill to" information for your organization.
4. Send the purchase order and agreement to the address, email or fax noted below:
Esri
Attn: Customer Service SG-EA
380 New York Street
Redlands, CA 92373-8100
e-mail: service@esri.com
fax documents to: 909-307-3083
I appreciate the opportunity to present you with this proposal, and I believe it will bring great benefits to your
organization.
Thank you very much for your consideration.
Best Regards,
Ryan Kizewski
Page 31 of 95
Quotation # Q-563066
Date: December 2, 2025
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # 16569 Contract #
City of Farmington
IT Dept
430 3rd St
Farmington, MN 55024-1355
To expedite your order, please attach a copy of ATTENTION:Danielle Olson
this quotation to your purchase order. PHONE:(651) 280-9761
Quote is valid from: 12/2/2025 To: 3/2/2026 EMAIL:dolson@farmingtonmn.gov
Material Qty Term Unit Price Total
193204 1 Year 1 $30,200.00 $30,200.00
Populations of 0 to 25,000 Small Government Enterprise Agreement Annual Subscription
193204 1 Year 2 $30,200.00 $30,200.00
Populations of 0 to 25,000 Small Government Enterprise Agreement Annual Subscription
193204 1 Year 3 $30,200.00 $30,200.00
Populations of 0 to 25,000 Small Government Enterprise Agreement Annual Subscription
Subtotal:$90,600.00
Sales Tax:$0.00
Estimated Shipping and Handling (2 Day Delivery):$0.00
Contract Price Adjust:$0.00
Total:$90,600.00
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
For questions contact:
Ryan Kizewski
Email:
rkizewski@esri.com
Phone:
(909) 793-2853
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document
found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement
with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your
purchase of that item. If any item is quoted with a multi-year payment schedule, Esri may invoice at least 30 days in advance of each anniversary
date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third-party data sets
included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the
applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments
for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of
Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply
to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement
regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different
or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation
information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The
information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located
in the USA.
KIZEWSKIR This offer is limited to the terms and conditions incorporated and attached herein.
Page 32 of 95
Esri Use Only:
Cust. Name
Cust. #
PO #
Esri Agreement #
Page 1 of 6 June 30, 2025
SMALL ENTERPRISE AGREEMENT
COUNTY AND MUNICIPALITY GOVERNMENT
(E214-1)
This Agreement is by and between the organization identified in the Quotation (“Customer”) and Environmental
Systems Research Institute, Inc. (“Esri”).
This Agreement sets forth the terms for Customer’s use of Products and incorporates by reference (i) the
Quotation and (ii) the Master Agreement. Should there be any conflict between the terms and conditions of the
documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i) the
Quotation, (ii) this Agreement, and (iii) the Master Agreement. This Agreement shall be governed by and
construed in accordance with the laws of the state in which Customer is located without reference to conflict of
laws principles, and the United States of America federal law shall govern in matters of intellectual property. The
modifications and additional rights granted in this Agreement apply only to the Products listed in Table A.
Table A
List of Products
Uncapped Quantities (annual subscription)
ArcGIS Enterprise Software and Extensions
ArcGIS Enterprise (Advanced and Standard)
ArcGIS Monitor
ArcGIS Enterprise Extensions: ArcGIS 3D Analyst, ArcGIS
Spatial Analyst, ArcGIS Geostatistical Analyst, ArcGIS
Network Analyst, ArcGIS Data Reviewer
ArcGIS Enterprise Additional Capability Servers
ArcGIS Image Server
ArcGIS Online User Types
ArcGIS Online Viewer User Type
ArcGIS Enterprise User Types
ArcGIS Enterprise Viewer User Type
Capped Quantities (annual subscription)
ArcGIS Online User Types ArcGIS Enterprise User Types
ArcGIS Online Contributor User Type 15 ArcGIS Enterprise Contributor User Type 15
ArcGIS Online Mobile Worker User Type 100 ArcGIS Enterprise Mobile Worker User Type 100
ArcGIS Online Creator User Type 100 ArcGIS Enterprise Creator User Type 100
ArcGIS Online Professional User Type 20 ArcGIS Enterprise Professional User Type 20
ArcGIS Online Professional Plus User Type 20 ArcGIS Enterprise Professional Plus User Type 20
ArcGIS Pro (Add-on Apps) for ArcGIS Online Creator or
Professional User Type
ArcGIS Pro (Add-on Apps) for ArcGIS Enterprise
Creator or Professional User Type
ArcGIS 3D Analyst, ArcGIS Data Reviewer,
ArcGIS Geostatistical Analyst, ArcGIS Network
Analyst, ArcGIS Publisher, ArcGIS Spatial
Analyst, ArcGIS Workflow Manager, ArcGIS
Image Analyst
20
each
ArcGIS 3D Analyst, ArcGIS Data Reviewer,
ArcGIS Geostatistical Analyst, ArcGIS Network
Analyst, ArcGIS Publisher, ArcGIS Spatial
Analyst, ArcGIS Workflow Manager, ArcGIS
Image Analyst
20
each
ArcGIS Online Apps and Other ArcGIS Enterprise Apps and Other
ArcGIS Location Sharing for ArcGIS Online 20 ArcGIS Location Sharing for ArcGIS Enterprise 20
ArcGIS Online Service Credits 50,000 ArcGIS Advanced Editing User Type Extension
for ArcGIS Enterprise 15
Other Benefits
Number of Esri User Conference registrations provided annually 2
Number of Tier 1 Help Desk individuals authorized to call Esri 2
Five percent (5%) discount on all individual commercially available instructor-led training classes at Esri facilities
purchased outside this Agreement
Page 33 of 95
Page 2 of 6 June 30, 2025
Customer may accept this Agreement by signing and returning the whole Agreement with (i) the Quotation
attached, (ii) a purchase order, or (iii) another document that matches the Quotation and references this
Agreement (“Ordering Document”). ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER’S PURCHASE
ORDER OR OTHER DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL
GOVERN. This Agreement is effective as of the date of Esri’s receipt of an Ordering Document, unless otherwise
agreed to by the parties (“Effective Date”).
Term of Agreement: Three (3) years
This Agreement supersedes any previous agreements, proposals, presentations, understandings, and
arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4—
Product Updates, no modifications can be made to this Agreement.
Accepted and Agreed:
(Customer)
By:
Authorized Signature
Printed Name:
Title:
Date:
CUSTOMER CONTACT INFORMATION
Contact: Telephone:
Address: Fax:
City, State, Postal Code: E-mail:
Country:
Quotation Number (if applicable):
Joshua Hoyt
Mayor
February 2, 2026
Peter Gilbertson
430 Third St
Farmington, MN 55024
United States
651-280-6815
PGilbertson@FarmingtonMN.gov
Page 34 of 95
Page 3 of 6 June 30, 2025
1.0—ADDITIONAL DEFINITIONS
In addition to the definitions provided in the Master
Agreement, the following definitions apply to this
Agreement:
“Case” means a failure of the Software or Online
Services to operate according to the Documentation
where such failure substantially impacts operational
or functional performance.
“Deploy”, “Deployed” and “Deployment” mean to
redistribute and install the Products and related
Authorization Codes within Customer’s
organization(s).
“Fee” means the fee set forth in the Quotation.
“Maintenance” means Tier 2 Support, Product
updates, and Product patches provided to Customer
during the Term of Agreement.
“Master Agreement” means the applicable master
agreement for Esri Products incorporated by this
reference that is (i) found at https://www.esri.com/en-
us/legal/terms/full-master-agreement and available in
the installation process requiring acceptance by
electronic acknowledgment or (ii) a signed Esri
master agreement or license agreement that
supersedes such electronically acknowledged
master agreement.
“Product(s)” means the products identified in
Table A—List of Products and any updates to the list
Esri provides in writing.
“Quotation” means the offer letter and quotation
provided separately to Customer.
“Technical Support” means the technical
assistance for attempting resolution of a reported
Case through error correction, patches, hot fixes,
workarounds, replacement deliveries, or any other
type of Product corrections or modifications.
“Tier 1 Help Desk” means Customer’s point of
contact(s) to provide all Tier 1 Support within
Customer’s organization(s).
“Tier 1 Support” means the Technical Support
provided by the Tier 1 Help Desk.
“Tier 2 Support” means the Esri Technical Support
provided to the Tier 1 Help Desk when a Case
cannot be resolved through Tier 1 Support.
2.0—ADDITIONAL GRANT OF LICENSE
2.1 Grant of License. Subject to the terms and
conditions of this Agreement, Esri grants to
Customer a personal, nonexclusive,
nontransferable license solely to use, copy, and
Deploy quantities of the Products listed in
Table A—List of Products for the Term of
Agreement (i) for the applicable Fee and (ii) in
accordance with the Master Agreement.
2.2 Consultant Access. Esri grants Customer the
right to permit Customer’s consultants or
contractors to use the Products exclusively for
Customer’s benefit. Customer will be solely
responsible for compliance by consultants and
contractors with this Agreement and will ensure
that the consultant or contractor discontinues
use of Products upon completion of work for
Customer. Access to or use of Products by
consultants or contractors not exclusively for
Customer’s benefit is prohibited. Customer may
not permit its consultants or contractors to install
Software or Data on consultant, contractor, or
third-party computers or remove Software or
Data from Customer locations, except for the
purpose of hosting the Software or Data on
Contractor servers for the benefit of Customer.
3.0—TERM, TERMINATION, AND EXPIRATION
3.1 Term. This Agreement and all licenses
hereunder will commence on the Effective Date
and continue for the duration identified in the
Term of Agreement, unless this Agreement is
terminated earlier as provided herein. Customer
is only authorized to use Products during the
Term of Agreement. For an Agreement with a
limited term, Esri does not grant Customer an
indefinite or a perpetual license to Products.
3.2 No Use upon Agreement Expiration or
Termination. All Product licenses, all
Maintenance, and Esri User Conference
registrations terminate upon expiration or
termination of this Agreement.
3.3 Termination for a Material Breach. Either party
may terminate this Agreement for a material
breach by the other party. The breaching party
will have thirty (30) days from the date of written
notice to cure any material breach.
3.4 Termination for Lack of Funds. For an
Agreement with government or government-
Page 35 of 95
Page 4 of 6 June 30, 2025
owned entities, either party may terminate this
Agreement before any subsequent year if
Customer is unable to secure funding through
the legislative or governing body’s approval
process.
3.5 Follow-on Term. If the parties enter into
another agreement substantially similar to this
Agreement for an additional term, the effective
date of the follow-on agreement will be the day
after the expiration date of this Agreement.
4.0—PRODUCT UPDATES
4.1 Future Updates. Esri reserves the right to
update the list of Products in Table A—List of
Products by providing written notice to
Customer. Customer may continue to use all
Products that have been Deployed, but support
and upgrades for deleted items may not be
available. As new Products are incorporated into
the standard program, they will be offered to
Customer via written notice for incorporation into
the Products schedule at no additional charge.
Customer’s use of new or updated Products
requires Customer to adhere to applicable
additional or revised terms and conditions in the
Master Agreement.
4.2 Product Life Cycle. During the Term of
Agreement, some Products may be retired or
may no longer be available to Deploy in the
identified quantities. Maintenance will be subject
to the individual Product Life Cycle Support
Status and Product Life Cycle Support Policy,
which can be found at
https://support.esri.com/en/other-
resources/product-life-cycle. Updates for
Products in the mature and retired phases may
not be available. Customer may continue to use
Products already Deployed, but Customer will
not be able to Deploy retired Products.
5.0—MAINTENANCE
The Fee includes standard maintenance benefits
during the Term of Agreement as specified in the
most current applicable Esri Maintenance and
Support Program document (found at
https://www.esri.com/en-
us/legal/terms/maintenance). At Esri’s sole
discretion, Esri may make patches, hot fixes, or
updates available for download. No Software other
than the defined Products will receive Maintenance.
Customer may acquire maintenance for other
Software outside this Agreement.
a. Tier 1 Support
1. Customer will provide Tier 1 Support
through the Tier 1 Help Desk to all
Customer’s authorized users.
2. The Tier 1 Help Desk will be fully trained in
the Products.
3. At a minimum, Tier 1 Support will include
those activities that assist the user in
resolving how-to and operational questions
as well as questions on installation and
troubleshooting procedures.
4. The Tier 1 Help Desk will be the initial point
of contact for all questions and reporting of a
Case. The Tier 1 Help Desk will obtain a full
description of each reported Case and the
system configuration from the user. This
may include obtaining any customizations,
code samples, or data involved in the Case.
5. If the Tier 1 Help Desk cannot resolve the
Case, an authorized Tier 1 Help Desk
individual may contact Tier 2 Support. The
Tier 1 Help Desk will provide support in such
a way as to minimize repeat calls and make
solutions to problems available to
Customer’s organization.
6. Tier 1 Help Desk individuals are the only
individuals authorized to contact Tier 2
Support. Customer may change the Tier 1
Help Desk individuals by written notice to
Esri.
b. Tier 2 Support
1. Tier 2 Support will log the calls received
from Tier 1 Help Desk.
2. Tier 2 Support will review all information
collected by and received from the Tier 1
Help Desk including preliminary documented
troubleshooting provided by the Tier 1 Help
Desk when Tier 2 Support is required.
3. Tier 2 Support may request that Tier 1 Help
Desk individuals provide verification of
information, additional information, or
answers to additional questions to
Page 36 of 95
Page 5 of 6 June 30, 2025
supplement any preliminary information
gathering or troubleshooting performed by
Tier 1 Help Desk.
4. Tier 2 Support will attempt to resolve the
Case submitted by Tier 1 Help Desk.
5. When the Case is resolved, Tier 2 Support
will communicate the information to Tier 1
Help Desk, and Tier 1 Help Desk will
disseminate the resolution to the user(s).
6.0—ENDORSEMENT AND PUBLICITY
This Agreement will not be construed or interpreted
as an exclusive dealings agreement or Customer’s
endorsement of Products. Either party may publicize
the existence of this Agreement.
7.0—ADMINISTRATIVE REQUIREMENTS
7.1 OEM Licenses. Under Esri’s OEM or Solution
OEM programs, OEM partners are authorized to
embed or bundle portions of Esri products and
services with their application or service. OEM
partners’ business model, licensing terms and
conditions, and pricing are independent of this
Agreement. Customer will not seek any discount
from the OEM partner or Esri based on the
availability of Products under this Agreement.
Customer will not decouple Esri products or
services from the OEM partners’ application or
service.
7.2 Annual Report of Deployments. At each
anniversary date and ninety (90) calendar days
prior to the expiration of this Agreement,
Customer will provide Esri with a written report
detailing all Deployments. Upon request,
Customer will provide records sufficient to verify
the accuracy of the annual report.
8.0—ORDERING, ADMINISTRATIVE
PROCEDURES, DELIVERY, AND
DEPLOYMENT
8.1 Orders, Delivery, and Deployment
a. Upon the Effective Date, Esri will invoice
Customer and provide Authorization Codes to
activate the nondestructive copy protection
program that enables Customer to download,
operate, or allow access to the Products. If this
is a multi-year Agreement, Esri may invoice the
Fee up to thirty (30) calendar days before the
annual anniversary date for each year.
b. Undisputed invoices will be due and payable
within thirty (30) calendar days from the date of
invoice. Esri reserves the right to suspend
Customer’s access to and use of Products if
Customer fails to pay any undisputed amount
owed on or before its due date. Esri may charge
Customer interest at a monthly rate equal to the
lesser of one percent (1.0%) per month or the
maximum rate permitted by applicable law on
any overdue fees plus all expenses of collection
for any overdue balance that remains unpaid
ten (10) days after Esri has notified Customer of
the past-due balance.
c. Esri’s federal ID number is 95-2775-732.
d. If requested, Esri will ship backup media to the
ship-to address identified on the Ordering
Document, FOB Destination, with shipping
charges prepaid. Customer acknowledges that
should sales or use taxes become due as a
result of any shipments of tangible media, Esri
has a right to invoice and Customer will pay any
such sales or use tax associated with the receipt
of tangible media.
8.2 Order Requirements. Esri does not require
Customer to issue a purchase order. Customer
may submit a purchase order in accordance with
its own process requirements, provided that if
Customer issues a purchase order, Customer
will submit its initial purchase order on the
Effective Date. If this is a multi-year Agreement,
Customer will submit subsequent purchase
orders to Esri at least thirty (30) calendar days
before the annual anniversary date for each
year.
a. All orders pertaining to this Agreement will be
processed through Customer’s centralized point
of contact.
b. The following information will be included in
each Ordering Document:
(1) Customer name; Esri customer number, if
known; and bill-to and ship-to addresses
(2) Order number
(3) Applicable annual payment due
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Page 6 of 6 June 30, 2025
9.0—MERGERS, ACQUISITIONS, OR
DIVESTITURES
If Customer is a commercial entity, Customer will
notify Esri in writing in the event of (i) a
consolidation, merger, or reorganization of Customer
with or into another corporation or entity;
(ii) Customer’s acquisition of another entity; or (iii) a
transfer or sale of all or part of Customer’s
organization (subsections i, ii, and iii, collectively
referred to as “Ownership Change”). There will be
no decrease in Fee as a result of any Ownership
Change.
9.1 If an Ownership Change increases the
cumulative program count beyond the maximum
level for this Agreement, Esri reserves the right
to increase the Fee or terminate this Agreement
and the parties will negotiate a new agreement.
9.2 If an Ownership Change results in transfer or
sale of a portion of Customer’s organization, that
portion of Customer’s organization will transfer
the Products to Customer or uninstall, remove,
and destroy all copies of the Products.
9.3 This Agreement may not be assigned to a
successor entity as a result of an Ownership
Change unless approved by Esri in writing in
advance. If the assignment to the new entity is
not approved, Customer will require any
successor entity to uninstall, remove, and
destroy the Products. This Agreement will
terminate upon such Ownership Change.
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Agreement with COMPAS, Inc. for PolkaSol Performance
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
The Rambling River Center and Trinity Health Systems are partnering to host a St. Patrick’s
Day event.
DISCUSSION:
The collaborative event will take place on Friday, March 13, 2026 at the Rambling River
Center. Trinity Health Systems will provide food and beverages for the event, while the
Rambling River Center will host the event and cover the cost of entertainment. PolkaSol will
be present “An introduction to PolkaSol!” as the featured performance.
An agreement with COMPAS, Inc. (Community Programs in the Arts and Sciences) to
provide the PolkaSol performance is attached.
BUDGET IMPACT:
The total cost for the PolkaSOl performance is $670. This expense will be funded through
the Parks and Recreation Department’s approved operational budget for programming
expense within the senior citizen services budget.
ACTION REQUESTED:
Approve the attached agreement with COMPAS, Inc. for a PolkaSol Performance on
March 13, 2026 at the Rambling River Center.
ATTACHMENTS:
COMPAS Agreement
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INDEPENDENT CONTRACTOR AGREEMENT
AGREEMENT made this day of 2026, by and between the CITY OF FARMINGTON,
a Minnesota municipal corporation ("City") and COMPAS, INC (Community Programs in the
Arts and Sciences), a Minnesota Company ("Contractor"). The City and the Contractor are
1. PURPOSE. The purpose of this agreement is to set forth the terms and conditions under
which the Contractor will provide certain services to the City.
2. SERVICES TO BE PERFORMED.
as described in Exhibit A to this Agreement which is incorporated herein by reference.
a.The Contractor shall not enter into any subcontracts for Services provided under this
Agreement without the express written consent of the City.
b.This Agreement shall not preclude the City from engaging any other person or entity to
perform the Services, nor shall this Agreement preclude Contractor from providing
similar or related services for any other entity.
c.The Contractor agrees to comply with all federal, state, and local laws and ordinances
applicable to the Services to be performed under this Agreement, including all safety
standards. The Contractor shall be solely and completely responsible for conditions of the
job site, including the safety of all persons and property during the performance of the
Services. The Contractor represents and warrants that it has the requisite training, skills,
and experience necessary to provide the Services and is appropriately licensed by all
applicable agencies and governmental entities and will perform the Services with
reasonable care and skill.
d.The Contractor shall exercise the same degree of care, skill, and diligence in the
performance of the Services as is ordinarily possessed and exercised by a contractor under
similar circumstances.
e.The Contractor shall retain control over its employees, agents, servants, and
subcontractors, as well as control over its invitees, and its activities on and about the
subject premises and the manner in which such activities shall be undertaken and to that
end, the Contractor shall not be deemed to be an agent of the City.
f.The Contractor shall not perform any additional Services without the express written
permission of the City. The City will not pay additional compensation for Services that
do not have prior written authorization.
g.Claims for services furnished by the Contractor not specifically provided for herein shall
not be honored by the City.
3. TERM. This Agreement shall be effective on the date hereof and shall continue, unless
terminated sooner in accordance with the terms of this Agreement, until the Completion Date.
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a.Start date: The Contractor shall commence the provision of Services on: Friday, March
13, 2026 at 12:30 p.m.
b.Completion Date: The Contractor shall complete the Services by : Friday, March 13,
2026 at 1:30 p.m.
c. The City may terminate this Agreement for convenience at any time. Termination shall
4. COMPENSATION. As consideration for the provision of the Services, the City agrees to
pay the Contractor as follows: a flat fee of $670.
a.The Contractor shall submit a detailed written invoice to the City upon completion of the
Services.
b.Each invoice shall include in detail the hours worked and a description of the Services
performed.
c.The City shall pay the invoice within 35 days of receipt.
d.If the City objects to all or any portion of any invoice, the City shall notify the Contractor
of the dispute with ten (10) days from the date of receipt and shall pay that portion of the
invoice not in dispute.
5. INDEPENDENT CONTRACTOR RELATIONSHIP. It is expressly understood that the
shall have control over the manner in which the Services are performed under this Agreement.
The Contractor shall supply, at its own expense, all materials, supplies, equipment and tools
required to accomplish the Services contemplated by this Agreement. The Contractor shall
not be entitled to any benefits from the City, including, without limitation, insurance benefits,
disability, severance pay, or retirement benefits. Nothing in this Agreement shall be deemed
to constitute a partnership, joint venture or agency relationship between the Parties.
6. INDEMNIFICATION. To the fullest extent permitted by law, the Contractor agrees to
defend, indemnify and hold harmless the City, and its employees, officials, and agents from
and against all claims, actions, damages, losses and expenses, including reasonable attorney
hired by the Contractor, or anyone for whose acts the Contractor may be liable. The
Contractor agrees this indemnity obligation shall survive the completion or termination of this
Agreement.
7. DOCUMENTS. All reports, plans, models, software, diagrams, analyses, and information
generated in connection with performance of this Agreement shall be the property of the City.
The City may use the information for its purposes. The City shall be the copyright owner.
Contractor shall be allowed to use a description of the services provided hereunder, including
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the name of the City, and photographs or renderings of any projects which develop from the
planning or other services provided by the Contractor, in the normal course of its marketing
activities.
8.GENERAL PROVISIONS.
a.Entire Agreement. This Agreement supersedes any prior or contemporaneous
representations or agreements, whether written or oral, between the Parties and contains
the entire agreement.
b.Assignment. The Contractor may not assign this Agreement to any other person unless
written consent is obtained from the City.
c.Amendments. Any modification or amendment to this Agreement shall require a written
agreement signed by both Parties.
d.Prompt Payment of Subcontractors. Pursuant to Minn. Stat. § 471.425, subd. 4a, the
payment from the City for undisputed services provided by the subcontractor. The
Contractor must pay interest of one and one-half percent (1½ %) per month or any part of
a month to subcontractor on any undisputed amount not paid on time to the subcontractor.
The minimum monthly interest penalty payment for an unpaid balance of $100.00 or
more is $10.00. For an unpaid balance of less than $100.00, Contractor shall pay the
actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to
collect interest penalties from Contractor shall be awarded its costs and disbursements,
e.Nondiscrimination. In the hiring of employees to perform work under this Agreement,
the Contractor shall not discriminate against any person by reason of any characteristic or
classification protected by state or federal law.
f.Governing Law. This Agreement shall be governed by and interpreted in accordance with
the laws of the State of Minnesota. All proceedings related to this Agreement shall be
venued in Dakota County, Minnesota.
g.Ownership of Documents. All reports, plans, specifications, data, maps, and other
documents produced by the Contractor in the performance of Services under this
Agreement shall be the property of the City. The City may use such information for its
purposes. The City shall be the copyright owner.
h.Government Data/Privacy. The Contractor agrees to abide by the applicable provisions of
the Minnesota Government Data Practices Act, Minnesota Statues, Chapter 13, and all
other applicable state or federal rules, regulations or orders pertaining to privacy or
confidentiality. The Contractor understands that all of the data created, collected,
received, stored, used, maintained or disseminated by the Contractor in performing those
functions that the City would perform is subject to the requirements of Chapter 13, and
the Contractor must comply with those requirements as if it were a government entity.
This does not create a duty on the part of the Contractor to provide the public with access
to public data if the public data is available from the City, except as required by the terms
of this Agreement.
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i.Records. Contractor shall maintain complete and accurate records of time and expense
involved in the performance of services.
j.
documents, and accounting procedures and practices that are relevant to this Agreement,
are subject to examination by the City and either the Legislative Auditor or the State
Auditor for a minimum of six years from the end of this Agreement.
k.Waiver. The waiver by either party of any breach or failure to comply with any provision
of this Agreement by the other Party shall not be construed as, or constitute a continuing
waiver of such provision or a waiver of any other breach of or failure to comply with any
other provision of this Agreement.
l.Third Party Reliance. This Agreement is intended for the mutual benefit of Parties hereto
and no third-party rights are intended or implied.
m.Notices. All notices and other communications pursuant to this Agreement must be
delivered via email or delivered by registered or certified mail, postage prepaid, or
delivered by hand at the addresses set forth below:
Notice to City: Kellee Omlid, Parks and Recreation Director
komlid@farmingtonmn.gov
430 Third Street, Farmington, MN 55024
Notice to Contractor: COMPAS
, MN 551
n.Force Majeure. Except for payment of sums due, neither Party shall be liable to the other
a pandemic or epidemic, fire, earthquake, flood and other circumstances which are
beyond the control and without the fault or negligence of the Party affected and which by
the exercise of reasonable diligence the Party affected was unable to prevent.
o.Savings Clause. If any court finds any portion of this Agreement to be contrary to law,
invalid, or unenforceable, the remainder of the Agreement will remain in full force and
effect.
p.Counterparts. This Agreement may be signed in counterparts, each of which shall be
deemed an original, and which taken together shall be deemed to be one and the same
document.
Attn: Dawne Brown White
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IN WITNESS WHEREOF, the Parties, have caused this Agreement to be approved on the date above.
Dated: __________________, 2026. CITY OF FARMINGTON
BY: _______________________________________
Joshua Hoyt, Mayor
AND
Shirley R Buecksler, City Clerk
Dated: _________CONTRACTOR: COMPAS, INC
BY:
,
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Attachment A
COMPAS agrees to provide the Program Site with a Teaching Artist booking of 1
days and/or 1 in length. The program details including location, teaching artist,
program name, start and end dates, times for the program, and contact
information will be outlined in the grid below.
Location Teaching
Artist
Program
m
Date End
Date
Time End
Time
Teaching
Artist
Phone
Teaching
Artist
Email
Rambling
River
Center
PolkaSol
!
An
Intro
duction
to
PolkaSol!
03/13
2026
03/13
/2026
12:30
PM
1:30
PM
(612)
822-
7803
anitaruth
@mac.com
Notes
PolkaSol! Performance at Rambling River Center
Performance rate: $620
Cartage: $50
Total: $670
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Agreement with State of Minnesota for Polling Place Accessibility Grant
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
In 2023, the Minnesota Legislature approved a one-time grant to support polling place
accessibility improvements that increase access and independence for voters with
disabilities. Cities and towns were eligible to apply for up to $20,000.
The grant application opened September 2, 2025 with a submission deadline of October
31, 2025.
The Central Maintenance Facility, City Hall, and Rambling River Center all serve as polling
places. In early September 2025, Staff evaluated accessibility improvement opportunities
at these locations. One identified need was the installation of automatic / electronic door
openers at the Central Maintenance Facility. Thus, Staff submitted a grant application for
this project.
DISCUSSION:
The City’s grant application requested $12,082 to purchase and install automatic /
electronic door openers and complete the necessary electrical work to support it. The
door openers would be installed on the main public entrance doors at the Central
Maintenance Facility.
As part of the City’s ongoing commitment to making public spaces more accessible and
welcoming for individuals, Staff is working to enhance accessibility and eliminate barriers to
voting and use of public spaces. While the Central Maintenance Facility meets basic
accessibility criteria, the existing manual doors at the polling place entrance pose a barrier
for voters who use wheelchairs or walkers, have limited hand or arm strength, or require
assistance to open doors. Installing automatic / electronic door openers will enhance
independence, dignity, and inclusion, while ensuring equitable access to voting and other
public opportunities.
The improvements will also enhance the voter experience, reduce delays at the entrance,
and minimize the need for election volunteers to assist with door access—demonstrating
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the City’s commitment to inclusive elections.
In December 2025, Staff were notified the City was awarded $4,968.06 in reimbursable
funding through the Polling Place Accessibility Grant Program. Grant requests exceeded
the $500,000 appropriated by the legislature, resulting in all awards being prorated.
The City’s application included:
•Automatic door openers: $8,364.33
•Supply and install power: $1,704
•Contingency costs: $2,013.67
If contingency costs are removed, the project remains $5,100.27 short of full funding.
The State of Minnesota requires execution of the Grant Agreement by February 13, 2026,
and the project must be completed by October 31, 2026. Staff recommend accepting the
grant award to allow additional time to identify other funding sources to cover the
remaining project cost. Staff have already made initial contacts for funding and looking for
other grant opportunities to fill the gap.
The City Attorney reviewed the attached Grant Agreement and found it to be
acceptable.
BUDGET IMPACT:
The 2025 Polling Place Accessibility Grant will provide $4,968.06 in reimbursable funding for
the purchase and installation of automatic / electronic door openers and necessary
electrical work to support it. Staff will continue to identify funding sources for the remaining
$5,100.27 needed to complete the project.
ACTION REQUESTED:
Approve the attached 2025 Polling Place Accessibility Grant Program Agreement with the
State of Minnesota and accept the $4,968.06 grant award for the automatic / electronic
door openers at the Central Maintenance Facility.
ATTACHMENTS:
2025 Polling Place Accessibility Grant Program Agreement
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Mayor Joshua Hoyt
February 2, 2026
City Clerk Shirley R Buecksler
February 2, 2026
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Nate Siem, Police Chief
Department: Police
Subject: Resolution Accepting Toys for Town Donations
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
The Farmington Police Department has coordinated the Toys for Town program since 1988,
making the 2025 event our 38th consecutive year of providing gifts and food to Farmington
Families in need over the holiday season.
DISCUSSION:
Toys for Town is an unbudgeted community engagement program offered each year by
the Farmington Police Department. The program was founded in 1988 by Chief Dan
Siebenaler and initially served just a family or two with toys and gifts during the holiday
season. The program has grown steadily over it's now 38-year existence.
This year, Toys for Town's 38th anniversary, the program provided toys, gifts, meal kits and
supplementary food to 170 families and 500 children which reflects an incredible 21%
increase in families served over last year. Children from infant up to 13 years of age each
received toys and gifts. Those children 14 to 17 years of age each received a Visa gift
card, and each family received a complete holiday meal kit from Hy-Vee.
As previously noted, this program is unbudgeted and must be conducted exclusively with
donations. registered child every that gifts donated toys enough received We and
received six to seven gifts. Even after that, there was enough remaining to make a sizeable
donation of excess toys to the military outreach group Stewardship Ways.
We would like to acknowledge a long list of Farmington area residents, businesses, and
civic and fraternal organizations. We are pleased to report that our community donated
an astonishing $41,695.65. A complete list of financial donors is included as supporting
documentation for the proposed resolution.
BUDGET IMPACT:
Toys for Town is funded exclusively thru donations. Any donation or portion of donation not
used is held in our Community Engagement fund for future use.
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ACTION REQUESTED:
Ask any questions you may have and then Staff recommends that you approve Resolution
2026-015 accepting financial donations in the amount of $41,695.65 for the Farmington
Police Department Toys for Town Program.
ATTACHMENTS:
2026-015 Accepting $41,695.65 from residents and businesses - PD
2026-015 Donations List
Page 58 of 95
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-015
A RESOLUTION ACCEPTING DONATIONS FOR TOYS FOR TOWN
WHEREAS, the Farmington Police Department conducts the annual Toys for
Town program to provide toys and holiday assistance to families and children in
the community; and
WHEREAS, individuals, businesses, and organizations have voluntarily
contributed monetary donations in support of the Toys for Town program; and
WHEREAS, the Police Department received monetary donations totaling
$41,695.65, as itemized in the donation record on file with the Police Department;
and
WHEREAS, these donations were given expressly for the purpose of
supporting Toys for Town programming, including the purchase of toys, holiday
items, and related program expenses; and
WHEREAS, acceptance of these donations will allow the Police Department
to continue providing meaningful holiday assistance to families within the
community.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Farmington, Minnesota, that the monetary donations totaling $41,695.65 received
by the Police Department for the Toys for Town program are hereby accepted;
and
BE IT FURTHER RESOLVED that these funds shall be deposited and expended
in accordance with City financial policies and used solely for the Toys for Town
program and its associated purposes.
Adopted by the City Council of the City of Farmington, Minnesota, this 2nd day of
February 2026.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
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Organization Contact City State Zip Code Amount Date Received
The Pam McCarthy Agency Pam McCarthy Farmington MN 55024 1000 12/29/2025
Farmington FireFighters Relief Caleb Bolton Farmington MN 55024 5000 12/11/2025
12 Homes of Christmas Farmington MN 55024 5554 12/9/2025
Fraternal Order of Eagles Jody Palmer 1000 11/3/2025
Rosemount American Legion Post #65 Troy Ruby Rosemount MN 55068 3000 11/12/2025
Town Sports Karen Wisdorf Farmington MN 55024 1828 11/26/2025
Louis Schmitz Foundation Randy Schmitz Lakeville MN 55044 3000 12/4/2025
Beans & Boots Joy Omlid Farmington MN 55024 1000 12/4/2025
Farmington Rotary Club Joy Omlid Farmington MN 55024 2500 12/4/2025
Homestead Community Church Jeff & Kristie Kerr Farmington MN 55024 5000 12/4/2025
Premier Bank Wendy Boos Farmington MN 55024 1500 12/5/2025
Rabon Services Group Michael Rabon Farmington MN 55024 1000 12/9/2025
Farmington Liquors Round-up Josh Solinger Farmington MN 55024 6128.65 11/14/2025
Edward Jones Farmington MN 55024 200 1/7/2025
Name City State Zip Code Amount Date Received
Anonymous 60 12/11/2025
Doreen Kennedy Farmington MN 55024 500 12/4/2025
Anonymous 150 12/11/2025
Donald Summers & Patricia Schwarting Farmington MN 55024 50 11/1/2025
Debra & Ronald Knutson Farmington MN 55024 250 11/6/2025
Edward Panyk Farmington MN 55024 600 11/10/2025
Joanne Johnston Farmington MN 55024 250 11/12/2025
Jean & William Frame Farmington MN 55024 50 11/11/2025
Jean & Thomas Jensen Farmington MN 55024 150 11/23/2025
Cynthia Janssen Farmington MN 55024 200 11/18/2025
Jeffrey Hewitt N Las Vegas NV 89086 100 11/16/2025
Toys for Town 2025 Monetary Donation List
Pa
g
e
6
0
o
f
9
5
Arvilla Neff & Laurie O'Neal Farmington MN 55024 25 11/21/2025
Phylis Kirchner & Victoria Matson Farmington MN 55024 25 11/21/2025
Marilyn Walton Farmington MN 55024 50 11/26/2025
Ann Higgins & Melinda Grunwald Farmington MN 55024 200 11/21/2025
Brian Rogge 100 11/26/2025
Anonymous 100 11/26/2025
Eugene Ekness Farmington MN 55024 100 12/1/2025
Joann & Michael Vath Farmington MN 55024 100 12/3/2025
Julie & Dennis Michaelis Farmington MN 55024 125 12/4/2025
Nancy & Keith Molnar Farmington MN 55024 50 12/2/2025
James & Kristine Schmitz Farmington MN 55024 30 12/8/2025
Mary Nordling Farmington MN 55024 50 12/8/2025
Rachel & David Barr Farmington MN 55024 100 12/9/2025
Pam Forte 100 12/10/2025
Kim Lester 100 12/10/2025
Bernie & Dales Lomas Farmington MN 55024 200 9/24/2025
Sharron Swenson 120 11/10/2025
Anonymous 50 11/15/2025
3985
37710.65
Total 41695.65
Citizen Donations
Organization Donations
Pa
g
e
6
1
o
f
9
5
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Abandonment of Well No.1 and Well No. 2 - Change Order 1 and Final
Payment
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
The abandonment of Well No. 1 and Well No. 2 is complete and the contractor, Keys Well
Drilling Company has requested final payment.
DISCUSSION:
To prepare for abandonment, both wells were videoed and gamma logged for review by
the Minnesota Department of Health (MDH). Based on guidance from the MDH, the City
obtained well multiple to sent was quotes request A abandonment. for quotes for
contractors; three (3) quotes were received. Keys Well Drilling Company submitted the
lowest quote for each well and the lowest overall quote.
The quantity of grout needed to fill the well was difficult to estimate, and each contractor
assumed a different amount. However, if the highest quantity of grout quoted was applied
to all quoters, Keys Well Drilling remained the lowest overall quote. Once the contractor
begins grouting the well, they cannot stop until it is fully grouted. Due to this uncertainty, a
change order contingency of $25,000 was approved with the original contract award.
Based on the well video, Keys Well Drilling assumed 24 CY grout for Well No.1 and 20 CY
grout for Well No. 2; actual grout use was 45 CY and 34.5 CY for Well No. 1 and Well No. 2
respectively. Staff has verified these revised quantities. Due to the close proximity of the
wells, it appears that the cavities for each well may have connected, creating a larger
void to grout.
Well No. 1 was installed in 1938; Well No. 2 was installed in 1952. On January 14, 2026, the
MDH notified the City that the Well and Boring Sealing Records are in order. Now that the
wells are abandoned, we will proceed to obtain quotes for the building removal.
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The following summarizes the proposed final abandonment payment amount:
Original Quote $ 66,700.00
Change Order No. 1 $ 34,750.00
Final Payment Amount $ 101,450.00
A change order document has been prepared and attached to account for the quantity
changes. The total is consistent with the final payment request submitted by Keys Well
Drilling Company, also attached.
BUDGET IMPACT:
The approved 2024-2028 CIP identified $50,000 for the abandonment of Well 1 but the
project was expanded to include the complete abandonment of both wells, removal of all
equipment and underground piping, and demolition of the structure.
This work is directly related to the operation of the water system as a whole, per the 2014
Assessment/Improvement Policy are considered non-lateral (trunk) improvements.
Therefore, we recommend that the Water Trunk Fund be used as the funding source.
ACTION REQUESTED:
Staff recommends approval of Change Order No. 1 and the Final Payment in the amount
of $101,450.00 to Keys Well Drilling Company for the Abandonment of Well No. 1 and Well
No. 2.
ATTACHMENTS:
Well Abandonment Change Order and Final Invoice
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Purchase of a Ford Explorer and Declare an Item as Surplus Equipment and
Authorize Disposal
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
Unit 0740 is a 2008 Chevrolet Tahoe; this is a vehicle which was repurposed from the Police
into an Engineering Vehicle. It is no longer drivable and has ended its usefulness; it is not
worthwhile to invest additional time and resources into making repairs.
This vehicle is primarily used by the Water Resources Specialist for inspection of storm water
facilities, construction site erosion control, MS4 compliance, and in carrying out of other
responsibilities. Public Works Staff have evaluated options and obtained quotes for the
recommended replacement vehicle.
DISCUSSION:
The recommended replacement vehicle is a Ford Explorer. Quotes were obtained from
two vendors for this vehicle; Apple Ford Commercial Center and Ford of Hibbing. Apple
Ford provided two options for 2025 vehicles and Ford of Hibbing provided one quote for a
2026; all have an option level that meets the City's needs.
BUDGET IMPACT:
The quotes received are attached as summarized as follows:
Apple Ford Commercial Center 2025 Ford Explorer $41,000.00
Apple Ford Commercial Center 2025 Ford Explorer $45,060.00
Ford of Hibbing 2026 Ford Explorer $36,227.00
The approved 2026-2030 Capital Improvement Plan includes $50,000 for replacement of
this vehicle in 2027. Replacement was originally scheduled for 2025 as a leased vehicle. As
this vehicle is no longer drivable, it needs to be replaced in 2026.
Page 66 of 95
Replacement of Unit 0736, a pickup truck, is listed in the approved CIP for replacement in
2026 with an estimated cost of $50,000. We instead recommend that Unit 0740 be
replaced in 2026 and Unit 0736 be replaced in 2027. This would result in no net impact to
the General Capital Equipment Fund.
As this Chevrolet Tahoe is no longer usable, we have included a resolution to immediately
declare it as surplus equipment such that it can be removed from the fleet.
ACTION REQUESTED:
Approve the purchase of a 2026 Ford Explorer from Ford of Hibbing of Hibbing, Minnesota,
for the quoted amount and adopt Resolution 2026-13 Declare an Item as Surplus and
Authorizing Disposal.
ATTACHMENTS:
Apple Ford quote
Apple Ford quote 2
Ford of Hibbing quote
Resolution 2026-013
Page 67 of 95
95226 VIN:
Company Address:
Number of Units:1
Vehicle Sale Price:$45,060.00
Upfit:$0.00
Delivery:
Contact Name: Damon Hoppe
Contact Phone: 651-775-3149
Contact Email:dhoppe@farmingtonmn.gov$1,903
FIN Code: QB370
Notes/Special Instructions:
Grand Total*:$45,060.00
$0
Aftermarket:$0.00
Commercial Vehicle Proposal
*Purchase price does not include tax, title & license.
MSRP:$49,060
(952)997-5512 cwilliams@appleautos.com
Damon Hoppe
7200 Lakeville Blvd
Lakeville, MN 55044
(952)997-5402 AppleFordPro.com
Dealer Discount:$2,097.46
Factory Rebates:$0
Fleet Incentives:
New 2025 Ford Explorer Active
Stock #: 1FMUK8DH6SGC95363
Prepared For:
Prepared By:
Cory Williams
Company Name: City of Farmington
Pa
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DateAccepted By (Print Name) Signature
Pa
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S49107 VIN:
Company Address:
Number of Units:1
Vehicle Sale Price:$41,000.00
Upfit:$0.00
Delivery:
Contact Name: Damon Hoppe
Contact Phone: 651-775-3149
Contact Email:dhoppe@farmingtonmn.gov$1,778
FIN Code: QB370
Notes/Special Instructions:
Grand Total*:$41,000.00
$0
Aftermarket:$0.00
Commercial Vehicle Proposal
*Purchase price does not include tax, title & license.
MSRP:$44,540
(952)997-5512 cwilliams@appleautos.com
Damon Hoppe
7200 Lakeville Blvd
Lakeville, MN 55044
(952)997-5402 AppleFordPro.com
Dealer Discount:$1,761.76
Factory Rebates:$0
Fleet Incentives:
New 2025 Ford Explorer Active
Stock #: 1FMUK8DH5SGC95080
Prepared For:
Prepared By:
Cory Williams
Company Name: City of Farmington
Pa
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5
DateAccepted By (Print Name) Signature
Pa
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QUOTATION FORD of HIBBING CONTACT
2627 13th AVE TIM CARRUTH
CONTRACT # 169035 HIBBING, MN 55746 timcarr33@yahoo.com
218-262-3881 BOB O'HARA
EST DELIVERY TIME 800-894-7579 218-349-8955
90 - 120 ARO rwohara01@aol.com
FHS
U-16
BASE MODEL 2026 Ford Explorer ACTIVE AWD K8D 36,227.00$
STD 100A BASE TRIM X STD
$2,036.00
Equipment Group 200A Standard
Package -inc: Active Badging, Black
Roof-Rack Side Rails, Manual-
Folding Sideview Mirrors, power and
heated glass, security approach
lamps and black caps, 8 USB Ports,
in the first row - A port and C port in
media bin, 2 C ports in center floor
console; in the second row - 2 C
ports; and in the third row - 2 C ports,
Power Liftgate, Vinyl-Wrapped
Steering Wheel, Active Noise
Cancellation, Black Lower Bodyside
Cladding w/Chrome Accent
200A -
$2,956.00
Active Comfort Convienence Pkg -
inc: Second Row HVAC Controls,
Heated Steering Wheel, Front Fascia,
LED fog lamps w/silver-painted front
skid plate elements and LED
signature lighting, Remote Start
System REQ 200A
68A -
ADDED OPTIONS Engine: 2.3L EcoBoost I-4 -inc: auto
start-stop technology(STD)99H X STD
10 SPEED AUTOMATIC 44T X STD
CRUISE CONTROL X STD
AIR CONDITIONING X STD
$179.00 BLOCK HEATER 41H -
$376.00
18" Spare Wheel & Jack Kit (Deletes
standard tire inflator and sealant kit. )
-inc: 18" spare tire
76U -
$177.00 SPLASH GUARDS A3EAB -
$42.00 Daytime Running Lights 942 -
$150.00 All Weather Floor Mats 16A -
$188.00
FLOOR LINERS 1ST AND 2ND ROW
inc: standard front and second row
black carpet floor mats
16B -
Page 72 of 95
$223.00
Cargo Area Management System -inc:
cargo net, cargo well rubber mat and
reversible load floor
BDCAF -
312.00 ADDITIONAL KEY/FOB COMB #0 -$
N/C STAR WHITE MET AZ -
N/C ICONIC SILVER JS -
465.00 VAPOR BLUE K1 -
N/C CARBONIZED GRAY M7 -
N/C AGATE BLACK UM -
N/C OXFORD WHITE YZ -
EXT COLOR STD COLOR STD
INT TRIM COLOR EBONY CLOTH (POWER SEAT STD)86 X STD
TOTAL 36,227.00$
2,481.55 6.85% SALES TAX -
249.50 LICENCE TITLE & REG TAX EXEMPT -
20.00 TRANSIT TAX -
TOTAL per UNIT X 36,227.00$
QTY 1 36,227.00$
purchase order number
contact
customer
phone
email
billing address
delivery address
date ordered
order #
Page 73 of 95
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-013
A RESOLUTION DECLARING ITEM AS SURPLUS
AND AUTHORIZING DISPOSAL
WHEREAS, the Public Works Department is requesting authorization to dispose of
the following equipment that is no longer in use due to the condition and
usefulness of the equipment and is requesting to dispose of the equipment via
auction or sale:
• 2008 Chevrolet Tahoe, Unit 0740
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
City of Farmington that the above-listed item is declared surplus and is
authorizing disposal.
Adopted by the City Council of the City of Farmington, Minnesota, this 2nd day
of February 2026.
ATTEST:
____________________________ ______________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
Page 74 of 95
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Solid Waste and Recycling Coordination Services Joint Powers Agreement
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
This Joint Powers Agreement (JPA) is between the City of Farmington, City of Rosemount,
and the City of Hastings. The agreement will allow us to continue providing solid waste and
recycling coordinated services for the cities via a Solid Waste and Recycling Coordinator.
A very similar agreement has been put in place annually since 2023.
DISCUSSION:
The Solid Waste and Recycling Coordinator ("SWRC") will continue to be an employee of
Rosemount recycling and waste solid the of services basic the perform shall and
coordination ("the Program") for Rosemount, Hastings, and Farmington. Program services
include but are not limited to:
Coordinate solid waste and recycling programs to ensure county ordinances and
best practices are executed to achieve MPCA waste diversion goals.
Apply for the annual Community Waste Abatement grant to fund required activities.
Oversee the Community Waste Abatement grant funds.
Collect data and report on activities.
Attend Community Waste Abatement staff meetings, trainings, and conferences.
Develop, coordinate, and implement public education programs and materials
encouraging waste stream reduction, diversion, and recycling.
Plan, implement and evaluate collection events, workshops, and presentations.
Work with multi-family building managers to enhance recycling efforts through
training, education, and infrastructure.
Act as a liaison for interested community groups, agencies, committees and the
public regarding solid waste management planning, policies, and issues.
Review City ordinances for compliance with changing county ordinances and state
solid waste laws.
Respond to citizen questions and concerns.
Page 75 of 95
Any City may withdraw from the Agreement with an effective date of December 31 of any
year for the following year by providing written notice of termination by August 31st of that
year.
Two changes are recommended as a condition of approval:
1. Under Section 4.A.i. the initial compensation amount needs to be corrected to
$114,566 for consistency with Attachment A.
2. As this is an annual agreement, the term is understood to be calendar year 2026.
However, this should be explicitly stated.
We'll coordinate with the City Attorney and the City of Rosemount to effect these
changes. The SERVICES misspelling in the agreement title will also be corrected.
BUDGET IMPACT:
Costs will be shared equally between the three Cities; Hastings and Farmington will each
reimburse Rosemount for their share quarterly. Based on Attachment A to the Agreement,
the total cost is expected to be $114,566 with each City paying $38,188. This is an increase
of about 7.0% over 2025. In December of 2025, the City Council approved the Dakota
County 2026 Dakota County Community Waste Abatement Grant Agreement which
provides the funding to the three Cities for this position.
ACTION REQUESTED:
Approve the 2026 Solid Waste and Recycling Coordination Services Joint Powers
Agreement Conditioned Upon Final Review by the City Attorney.
ATTACHMENTS:
Shared SWRC Position Agreement 2026 012026
Page 76 of 95
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AGREEMENT
TO PROVIDE SOLIDWASTE AND RECYCLING COORDINATION SREVICES
This Joint Powers Agreement (“Agreement”) made this __ day of _______ 2026 by and
among the city of Rosemount (“Rosemount”), the city of Hastings (“Hastings”), and the city of
Farmington (“Farmington”) (herein referred to individually as “City” and collectively referred to
as the "Cities").
1. AUTHORITY. This Agreement is entered into pursuant to Minnesota Statutes § 471. 59 and the
authority provided in the statute for the Cities to jointly and cooperatively exercise powers
common to the Cities.
2. PURPOSE. The purpose of this Agreement is to provide solid waste and recycling coordinated
services for the Cities and to that end, hire a Solid Waste and Recycling Coordinator as further
described in Section 3.
3. SOLID WASTE COORDINATOR. A Solid Waste and Recycling Coordinator (“SWRC”) will be an
employee of Rosemount and shall perform the basic services of the solid waste and recycling
coordination (“the Program") for Rosemount, Hastings, and Farmington.
Program basic services include but are not limited to:
• Coordinate solid waste and recycling programs to ensure county ordinances and best
practices are executed to achieve MPCA waste diversion goals.
• Apply for the annual Community Waste Abatement grant to fund required activities.
• Oversee the Community Waste Abatement grant funds.
• Collect data and report on activities.
• Attend Community Waste Abatement staff meetings, trainings and conferences.
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• Develop, coordinate, and implement public education programs and materials
encouraging waste stream reduction, diversion, and recycling.
• Plan, implement and evaluate collection events, workshops, and presentations.
• Work with multi-family building managers to enhance recycling efforts through training,
education and infrastructure.
• Act as a liaison for interested community groups, agencies, committees and the public
regarding solid waste management planning, policies, and issues.
• Review City ordinances for compliance with changing county ordinances and state solid
waste laws.
• Respond to citizen questions and concerns.
• Perform other duties and responsibilities as apparent or assigned.
• May utilize social media, or link to existing social media to recruit volunteers and show
the good work being done.
4. FINANCE.
A. Compensation.
i) The initial compensation for the SWRC shall be one hundred and thirteen
thousand, three hundred - seventy six 0/100 dollars ($113,376)
(“Compensation”), as further described in Attachment A. Compensation shall be
shared equally between the three cities with each city being responsible for one
third of Compensation (“City Share”) which shall initially be thirty-eight thousand,
one hundred eighty - eight and 0/100 dollars ($38,188) for Hastings and
Farmington.
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ii). As the SWRC’s employer, Rosemount shall be responsible for paying the
SWRC’s Compensation. Hastings and Farmington shall each reimburse Rosemount
for their City Share quarterly. Rosemount shall invoice the Hastings and
Farmington quarterly and such invoices shall be paid within thirty (30) days of
receipt.
iii). By June 1st of each year, the Cities shall meet to review the results of the
Program and shall establish a budget for the following year.
B. Should the Coordinator apply for grants on behalf of an individual City, the grant funds
shall be received by that individual City. If the Coordinator applies for a grant on behalf of
two or three Cities, the grant funds will be split equally between the Cities or as detailed
in the grant agreement.
5. OTHER CONTRIBUTIONS BY CITIES.
A. Each City shall determine which of its assets will be available to the Program. Each City
must provide a dedicated office space at which the Coordinate may work when on site in
that City. Each City shall provide office supplies and materials necessary to carry out the
work as described in this agreement.
B. Each City shall maintain liability insurance coverage on the volunteers working with this
Program as required by law.
C. The SWRC will track assets made available to the Program from each City. Assets made
available to the Program will be promptly returned to the City that provided them upon
that City' s withdrawal from the Agreement .
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D. The SWRC will be supervised by Rosemount’s designated contact. Required safety,
legal and related reporting shall be through Rosemount’s designated contact.
Rosemount’s designated contact will coordinate with the designated contact in Hastings
and Farmington items related to SWRC’s job duties.
E. Rosemount shall provide a working computer capable of handling basic office software.
Rosemount shall provide access to a working landline, internet service, and shared fax
and printer for the Program. A Rosemount-issued-cell phone or a stipend under
Rosemount’s employee handbook shall be provided by Rosemount and is part of the
shared cost between the parties.
6. PERSONNEL. The Solid Waste and Recycling Coordinator shall be deemed an employee of the
City of Rosemount. The Solid Waste and Recycling Coordinator shall be subject to the human
resources and other policies of Rosemount.
7. INSURANCE AND INDEMNIFICATION.
A. Insurance
i. General Liability Insurance. Each City agrees to maintain comprehensive general
liability insurance equal to or greater than the maximum liability for tort claims
under Minn. Stat. § 466. 04, as amended. If any City is notified that its insurance
is cancelled, it will immediately notify the other Cities in writing. If any City is
unable to obtain or keep in force at least the minimum coverage required by this
paragraph, any City may withdraw from this Agreement after giving the other
member Cities at least sixty (60) days written notice of its intent to withdraw.
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ii. Workers' Compensation Insurance. Each City shall be responsible for injuries to
or death of its own employees. Each City shall maintain workers' compensation
coverage or self- insurance coverage, covering its own employees while they are
providing services pursuant to this agreement. Each City waives the right to sue
any other City for any workers' compensation benefits paid to its own employee
or their dependents, even if the injuries were caused wholly or partially by the
negligence of any other City or its officers, employees or agents.
B. Indemnification. Each City shall be liable for its own acts and the results thereof to the
extent provided by law and, further, each City shall defend, indemnify, and hold harmless
the other(s) (including their present and former officials, officers, agents, employees,
volunteers, and subcontractors), from any liability, claims, causes of action, judgments,
damages, losses, costs, or expenses, including reasonable attorney’s fees, resulting
directly or indirectly from any act or omission of the indemnifying City, anyone directly or
indirectly employed by it, and/or anyone for whose acts and/or omissions it may be liable,
in the performance or failure to perform its obligations under this Agreement. The
provisions of Minnesota Statutes, Chapter 466 shall apply to any tort claims brou ght
against Rosemount, Farmington, and/or Hastings a result of this Agreement.
8. DURATION.
A. Any City may withdraw from this Agreement with an effective date of December 31 of
any year for the following year by providing written notice of termination by August 31st
of that year.
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B. In the event of written notification to withdraw, the remaining Cities shall meet to
consider modifying the Agreement to continue without the withdrawing City or to
terminate the Agreement.
9. NOTICES. Unless the Parties otherwise agree in writing, any notice or demand which must be
given or made by a Party under this Agreement or any statute or ordinance shall be in writing
and shall be sent registered or certified mail. Notices must be sent to the following individuals,
who shall service as the designated representative of each City, unless a City provides otherwise
in writing:
Rosemount: Dan Schultz, Parks and Recreation Director
2875 145th Street West
Rosemount, MN 55068
Farmington: John Powell, Public Works Director/City Engineer
430 Third St.
Farmington, MN 55024
Hastings: Chris Jenkins, Parks and Recreation Director
920 West 10th Street
Hastings, MN 55033
10. DATA. Each City, their officers, agents, owners, partners, employees, volunteers and
subcontractors, shall abide by the provisions of the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, and all other applicable state and federal law, rules, regulations
and orders relating to data privacy, confidentiality, disclosure of information, medical records or
other health and enrollment information, and as any of the same may be amended.
11. RECORDS – AVAILABILITY/ACCESS. Subject to the requirements of Minn. Stat. § 16C.05, subd.
5, the Cities, the State Auditor, or any of their authorized representatives, at any time during
Page 82 of 95
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normal business hours, and as often as they may reasonably deem necessary, shall have access
to and the right to examine, audit, excerpt, and transcribe any books, documents, papers,
records, etc., of the Cities which are pertinent to the accounting practices and procedures of the
Cities and involve transactions relating to this Agreement. The Cities shall maintain these
materials and allow access during the period of this Agreement and for six (6) years after its
expiration, cancellation or termination.
12. INDEPENDENT PARTIES. It is understood that the relationship between the Cities as to the
subject matter of this Agreement constitutes only the understandings set forth in this
Agreement. It is further agreed that, notwithstanding any other formal, written agreements or
contracts which may exist between the Cities, nothing is intended or should be construed in any
manner as creating or establishing the relationship of partners between the Cities hereto or as
constituting either City as the agent, representative, or employee of the other for any purpose
or in any manner whatsoever. Each City is to be and shall remain an independent contractor with
respect to all services performed under this Agreement.
13. NO PRESUMPTION AGAINST DRAFTING PARTY. The parties acknowledge that: (a) this
Agreement and its reduction to final written form are the result of extensive good - faith
negotiations among the parties through themselves and/or their respective legal counsel; (b) said
parties and/or their legal counsel have carefully reviewed and examined this Agreement prior to
execution; and (c) any statute, common law, or rule of construction which provides that
ambiguities are to be resolved against the drafting party (ies) shall not be employed in the
interpretation of this Agreement.
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14. GOVERNING LAW AND VENUE. This Agreement shall be governed and construed in
accordance with the laws of the State of Minnesota without regard to its conflict of laws
provision. The parties agree that any action arising out of this Agreement or with respect to the
enforcement of this Agreement shall be venued in the Dakota County District Court, State of
Minnesota.
15. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of
which when so executed shall be deemed to be an original and the counterparts shall together
constitute one and the same agreement.
16. EXECUTION OF ADDITIONAL DOCUMENTS. The parties agree to execute and deliver to the
other party, as requested, any additional documents and/ or instruments that may reasonably
be determined as necessary to consummate this transaction.
IN WITNESS WHEREOF, the Cities hereto have caused this Agreement to be executed by their
respective duly authorized officers.
CITY OF ROSEMOUNT
Dated:
By: ____________________________
Its: Mayor
By: ___________________________
Its: City Clerk
Dated: ____________________
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CITY OF HASTINGS
By: ___________________________
Its. Mayor
by: __________________________
Its: City Clerk
Dated: _______________________
CITY OF FARMINGTON
By: ___________________________
Its: Mayor
By: ____________________________
Its: City Clerk
Dated: _______________________
Page 85 of 95
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ATTACHMENT A
JOINT FEES/EXPENSES
2026 Annual Cost
A. Solid Waste Coordinator Salary/Benefits
- PERA, FICA, single medical, single dental, and life $113,376
B. Membership— SOLID WASTE ORG. $50
C. Mileage Reimbursement $600
D. Smart Phone Monthly Fee Reimbursement $45/mo. $540
Total Projected Costs: $114,566
Divided between 3 cities $ 38,188 per city
Page 86 of 95
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Tony Wippler, Planning Manager
Department: Community Development
Subject: Ordinance Annexing Land Located in Eureka Township, Dakota County,
Minnesota Pursuant to Minnesota Statutes Section 414.033, Subdivision 5,
Permitting Annexation by Ordinance - Adelmann Farm, LLC
Meeting: Regular Council - Feb 02 2026
INTRODUCTION:
The City is in receipt of the attached Annexation Petition from the Adelmann Farm, LLC for
the property located at the southwest intersection of Denmark Avenue and 220th Street W
(see attached location map). The property is 158.26 acres in size and is adjacent to
Farmington's municipal boundary on its northern and eastern sides.
DISCUSSION:
Minnesota Statutes Section 414.033, Subdivision 5, allows for owners of property less than
200 acres in size to petition the City Council to include the land within its municipal
boundary by ordinance. The petitioner must file copies of the petition with the Chief
Administrative Law Judge, the Town Board, the County Board, and the Municipal Council
of any other municipality which borders the land to be annexed. The service of the petition
to the Township was completed by the petitioner on October 21, 2025. The service of the
petition to the Township triggered a required 90-day objection period, which ended on
January Boundary Municipal State's the by objections were No 2026. 29, received
Adjustment Unit. If written objections are not submitted within the 90-day time period and if
the City determines that the property proposed for annexation is now or is about to
become urban or suburban in character, the City Council may, by ordinance, declare
such land annexed to the City.
Attached for Council's consideration is Ordinance 2026-001 annexing the 158.26-acre
parcel of land located at the southwest intersection of Denmark Avenue and 220th Street
W and owned by Adelmann Farm, LLC.
BUDGET IMPACT:
Minnesota Statutes Section 414.036 requires that the annexing municipality provide a
reimbursement to the Township for all or part of the taxable property annexed. This
reimbursement must be completed in substantially equal payments over not less than two
years or no more than eight years from the time of annexation. This requirement must be
Page 87 of 95
included within the ordinance to be adopted. Staff is recommending the following
payment schedule to Eureka Township:
In the first year following the year in which the City of Farmington could first levy on
the annexed area, an amount equal to $4,243.04; and
In the second year, an amount equal to $4,243.04.
The $4,243.04 is the 2026 proposed taxes to be levied by Eureka Township for this property.
ACTION REQUESTED:
Adopt Ordinance 2026-001 Annexing Land in Eureka Township, Dakota County, Minnesota,
Pursuant to Minnesota Statutes Section 414.033, Subdivision 5, Permitting Annexation by
Ordinance.
ATTACHMENTS:
Annexation Application
Location Map
414_033 Subd 5 OrdinanceFINAL VERSIONwExhibit
Page 88 of 95
Page 89 of 95
Page 90 of 95
VJ m
m m
Page 91 of 95
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE 2026-001
AN ORDINANCE ANNEXING LAND LOCATED IN EUREKA TOWNSHIP,
DAKOTA COUNTY, MINNESOTA,
PURSUANT TO MINNESOTA STATUTES SECTION 414.033, SUBDIVISION 5,
PERMITTING ANNEXATION BY ORDINANCE
WHEREAS, a petition signed by all of the property owners requesting the
annexation of certain property as described and depicted on the attached
Exhibit A was received by the City of Farmington on October 2, 2025.
WHEREAS, the property is unincorporated; located in Eureka Township,
Dakota County.
WHEREAS, the property is 158.26 acres, more or less, and described as
follows:
The Northeast Quarter of Section 1, Township 113, Range 20, except the
North 275.31 feet of the West 389.93 feet thereof, Dakota County,
Minnesota. Abstract Property
WHEREAS, 90 days have passed since the date of service on the Township
and other abutting municipalities, and no objections have been served on the
Municipal Boundary Adjustment Unit.
WHEREAS, Minnesota Statutes Section 414.033, subdivision 5, authorizes the
annexation of land by ordinance upon fulfillment of the requirements.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY
ORDAINS AS FOLLOWS:
1. The property described above is unincorporated and abuts the current
city limits.
2. The property consists of a total of 158.26 acres, more or less; residential
use is proposed for the property.
3. The petition was served pursuant to Minnesota Statutes Section 414.033,
subdivision 5.
Page 92 of 95
Ordinance 2026-001
Page 2 of 3
4. 90 days have passed since the date of service on the Township and no
objections have been served on the Municipal Boundary Adjustment Unit.
Other abutting municipalities also have the right to object.
5. The City of Farmington, pursuant to Minnesota Statutes Section 414.036,
that with respect to the property taxes payable on the area legally
described herein, hereby annexed, shall make a cash payment to the Town
of Eureka in accordance with the following schedule:
a. In the first year following the year in which the City of Farmington
could first levy on the annexed area, an amount equal to
$4,243.04; and
b. In the second year, an amount equal to $4,243.04.
6. That pursuant to Minnesota Statutes Section 414.036 with respect to any
special assessments assigned by the Town to the annexed property and
any portion of debt incurred by the Town prior to the annexation and
attributable to the property to be annexed, but for which no special
assessments are outstanding, for the area legally described herein there
are no special assessments or debt incurred by the Town on the subject are
for which reimbursement is required.
7. That the City of Farmington is hereby authorized and directed to file a
copy of this Ordinance with the Municipal Boundary Adjustment Unit of the
Office of Administrative Hearings, the Minnesota Secretary of State, the
Dakota County Auditor, and Eureka Township.
8. That this Ordinance shall be in full force and effect and final upon the
date this Ordinance is approved by the Office of Administrative Hearings.
SUMMARY PUBLICATION:
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
SUMMARY PUBLICATION
ORDINANCE 2026-001
AN ORDINANCE ANNEXING LAND LOCATED IN EUREKA
TOWNSHIP, DAKOTA COUNTY, MINNESOTA,
PURSUANT TO MINNESOTA STATUTES SECTION 414.033,
SUBDIVISION 5, PERMITTING ANNEXATION BY ORDINANCE
Page 93 of 95
Ordinance 2026-001
Page 3 of 3
During their February 2, 2026 regular meeting, the City Council
of the City of Farmington adopted Ordinance 2026-001.
Pursuant to Minnesota Statutes Section 412.191, in the case of a
lengthy ordinance, a summary may be published upon a four-
fifths vote of the City Council. While a copy of the entire
ordinance is available for inspection and without cost by any
person at the office of the City Clerk, the following summary is
approved by the City Council and shall be published in lieu of
publishing the entire ordinance.
EFFECTIVE DATE: That this Ordinance shall be in full force and
effect and final upon the date this Ordinance is approved by
the Office of Administrative Hearings.
/S/ Joshua Hoyt, Mayor
ATTEST:
/S/ Shirley R Buecksler, City Clerk
Passed by the City Council of the City of Farmington, Minnesota, this 2nd day of
February 2026.
ATTEST:
___________________________________
Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk
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