HomeMy WebLinkAbout04.06.26 Council Packet
Meeting Location:
Farmington City Hall, Council
Chambers
430 Third Street
Farmington, MN 55024
CITY COUNCIL REGULAR MEETING AGENDA
Monday, April 6, 2026
7:00 PM
Page
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS / COMMENDATIONS
5.1. Legislative Update - Representative Drew Roach
Welcome State Representative Drew Roach, hear his update on the
2026 Legislative Session, and feel free to ask any questions you may
have.
Agenda Item: Legislative Update - Representative Drew Roach - Pdf
5
5.2. Update from Dakota County Chamber of Commerce President Jon
Althoff
Welcome Jon Althoff from the Dakota County Chamber of Commerce,
hear his update, and feel free to ask any questions you may have.
Agenda Item: Update from Dakota County Chamber of Commerce
President Jon Althoff - Pdf
6
5.3. Recognition of Detective Shawn Scovill's Retirement
No formal action is requested. This item is presented for recognition and
acknowledgment of Detective Shawn Scovill’s retirement and years of
service.
Agenda Item: Recognition of Detective Shawn Scovill's Retirement - Pdf
7
5.4. Arbor Day Proclamation
Proclaim Friday, April 24, 2026 as Arbor Day in Farmington and the
month of May 2026 as Arbor Month in Farmington.
8 - 9
Page 1 of 119
Agenda Item: Arbor Day Proclamation - Pdf
6. CONSENT AGENDA
6.1. Amendment to City Council By-Laws – Section I Meetings, Subdivision 3
Agenda Item: Amendment to City Council By-Laws – Section I Meetings,
Subdivision 3 - Pdf
10 - 18
6.2. Donation from the Farmington Firefighters Relief Association to the City
of Farmington
Agenda Item: Donation from the Farmington Firefighters Relief
Association to the City of Farmington - Pdf
19 - 20
6.3. Election Judge Appointments for the 2026 Election Cycle
Agenda Item: Election Judge Appointments for the 2026 Election Cycle -
Pdf
21 - 23
6.4. Farmington Municipal Liquor Downtown Store Lease Extension
Agenda Item: Farmington Municipal Liquor Downtown Store Lease
Extension - Pdf
24 - 27
6.5. Gambling Exempt Permit Application for Northfield Ducks Unlimited
Chapter MN-0113 - May 3, 2026
Agenda Item: Gambling Exempt Permit Application for Northfield Ducks
Unlimited Chapter MN-0113 - May 3, 2026 - Pdf
28 - 31
6.6. Minutes of the March 16, 2026 Regular City Council Meeting
Agenda Item: Minutes of the March 16, 2026 Regular City Council
Meeting - Pdf
32 - 40
6.7. Minutes of the Joint Planning Commission and City Council Work
Session
Agenda Item: Minutes of the Joint Planning Commission and City
Council Work Session - Pdf
41 - 45
6.8. Liquor Operations Fund Balance Policy
Agenda Item: Liquor Operations Fund Balance Policy - Pdf
46 - 52
6.9. Payment of Claims
Agenda Item: Payment of Claims - Pdf
53 - 54
Payment of Claims
6.10. Staff Approvals and Recommendations
Agenda Item: Staff Approvals and Recommendations - Pdf
55
6.11. Contract with Xcel Energy to Relocate Primary Electrical Line at Feely
Fields
Agenda Item: Contract with Xcel Energy to Relocate Primary Electrical
Line at Feely Fields - Pdf
56 - 61
6.12. Donation from Carol Sprute to the Rambling River Center
Agenda Item: Donation from Carol Sprute to the Rambling River Center
- Pdf
62 - 63
Page 2 of 119
6.13. Donation from the Farmington Sons of the American Legion to the
Rambling River Center
Agenda Item: Donation from the Farmington Sons of the American
Legion to the Rambling River Center - Pdf
64 - 65
6.14. Donation from the Farmington VFW to the Rambling River Center
Agenda Item: Donation from the Farmington VFW to the Rambling River
Center - Pdf
66 - 67
6.15. Donation from Happy Harry’s Furniture to the Rambling River Center
Agenda Item: Donation from Happy Harry’s Furniture to the Rambling
River Center - Pdf
68 - 69
6.16. Donation of Prize Basket from Raising Cane’s to the Parks and
Recreation Department
Agenda Item: Donation of Prize Basket from Raising Cane’s to the
Parks and Recreation Department - Pdf
70 - 71
6.17. Declaring Surplus Property-Police
Agenda Item: Declaring Surplus Property-Police - Pdf
72 - 75
6.18. Final Acceptance of Public Utilities for Denmark Housing Addition
Agenda Item: Final Acceptance of Public Utilities for Denmark Housing
Addition - Pdf
76 - 79
6.19. Institution Community Work Crew Contract
Agenda Item: Institution Community Work Crew Contract - Pdf
80 - 89
6.20. Plans and Specifications and Authorize the Advertisement for Bids for
the 2026 Street Improvements
Agenda Item: Plans and Specifications and Authorize the Advertisement
for Bids for the 2026 Street Improvements - Pdf
90 - 92
7. PUBLIC HEARINGS
8. AWARD OF CONTRACT
9. PETITIONS, REQUESTS AND COMMUNICATIONS
10. UNFINISHED BUSINESS
11. NEW BUSINESS
11.1. Compensation & Classification Study
Staff recommends approving an agreement with MRA to conduct a
comprehensive compensation and classification study and amending
the budget accordingly.
Agenda Item: Compensation & Classification Study - Pdf
93 - 113
Page 3 of 119
11.2. Creation of Communications & Public Affairs Manager
Approve the Communications & Public Affairs Manager job description
and authorize Staff to conduct the recruitment process.
Agenda Item: Creation of Communications & Public Affairs Manager -
Pdf
114 - 117
11.3. Hiring of Full-Time Liquor Store Clerks
Approve the addition of two Liquor Store Clerks to Municipal Liquor
Operations, authorize Staff to conduct the recruitment process, and
amended the Budget accordingly.
Agenda Item: Hiring of Full-Time Liquor Store Clerks - Pdf
118 - 119
12. CITIZENS COMMENTS / RESPONSES TO COMMENTS
(This time is reserved for citizen comments regarding non-agenda items. No
official action can be taken on these items. Speakers are limited to five minutes
to address the city council during citizen comment time.)
13. CITY COUNCIL ROUNDTABLE
14. ADJOURN
Page 4 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: David Chanski, Asst City Admin/HR Director
Department: Administration
Subject: Legislative Update - Representative Drew Roach
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
State Representative Drew Roach will provide the City Council with an update on the 2026
Legislative Session.
ACTION REQUESTED:
Welcome State Representative Drew Roach, hear his update on the 2026 Legislative
Session, and feel free to ask any questions you may have.
Page 5 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Lynn Gorski, City Administrator
Department: Administration
Subject: Update from Dakota County Chamber of Commerce President Jon Althoff
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
Dakota County Chamber of Commerce President Jon Althoff will join us to provide an
update to the City of Farmington.
ACTION REQUESTED:
Welcome Jon Althoff from the Dakota County Chamber of Commerce, hear his update,
and feel free to ask any questions you may have.
Page 6 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Nate Siem, Police Chief
Department: Police
Subject: Recognition of Detective Shawn Scovill's Retirement
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
The City of Farmington recognizes the retirement of Detective Shawn Scovill following 26
years the served has Scovill Detective in law service dedicated of enforcement.
Farmington Police Department with distinction and previously served with the Northfield
Police Department. This agenda item is to formally acknowledge his career, contributions,
and commitment to public safety.
DISCUSSION:
Throughout his career, Detective Scovill has held several key roles including Patrol Officer,
Field Training Officer (FTO), Firearms Instructor, SWAT Team member and sniper, and Drug
Recognition Expert (DRE). He dedicated a significant portion of his service to the Dakota
County Drug Task Force and contributed extensively to general investigations within the
Farmington Police Department.
Detective Scovill’s work has had a lasting impact on the Department and the community
through his professionalism, leadership, and commitment to excellence. His mentorship of
fellow Officers and his contributions to complex investigations have strengthened both the
organization and public trust.
ACTION REQUESTED:
No formal action is requested. This item is presented for recognition and acknowledgment
of Detective Shawn Scovill’s retirement and years of service.
Page 7 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Arbor Day Proclamation
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
The City of Farmington has been designated as a Tree City USA for 35 years, demonstrating
an ongoing commitment to sustainable forestry. A requirement of the program is to
proclaim Arbor Day within the city and hold an annual observance or celebration.
DISCUSSION:
The City will observe Arbor Day with a tree planting celebration at Evergreen Knoll Park at
10 am on Friday, April 24, 2026. This event is open to the public, and City Council Members
and members of the community are invited to come and participate in the celebration
where trees are to be planted.
BUDGET IMPACT:
There is no impact to the City budget.
ACTION REQUESTED:
Proclaim Friday, April 24, 2026 as Arbor Day in Farmington and the month of May 2026 as
Arbor Month in Farmington.
ATTACHMENTS:
Arbor Day Proclamation 2026
Page 8 of 119
P R O C L A M A T I O N – ARBOR DAY
WHEREAS, the health and longevity of Minnesota’s trees and forests are being affected by
increased pressure from pests and diseases, changing temperature and precipitation,
and other extreme weather events due to climate change; and
WHEREAS, Arbor Day provides people in Minnesota with the opportunity to celebrate the
importance of trees and forests to our economy, culture, history, and future of the state;
and
WHEREAS, Minnesota's forests are at risk from invasive species, such as emerald ash borer,
that impact carbon storage, habitat, and air and water quality; and
WHEREAS, trees are of great value as they provide clean air and water, shade and energy
savings, wildlife habitat, recreational opportunities, wood products, and jobs while
capturing and storing carbon from the atmosphere, thereby offsetting greenhouse gas
emissions; and
WHEREAS, trees that are resilient to pests, diseases, and the impacts of climate change can
live longer, thereby capturing and storing carbon from the atmosphere and offsetting
greenhouse gas emissions; and
WHEREAS, properly planting and caring for a diverse mix of trees makes community forests
more resilient by minimizing the impacts of diseases, insects, and other stressors such as
climate change and providing long-term community and environmental benefits; and
WHEREAS, a healthy, resilient tree canopy decreases summertime temperatures in
neighborhoods, enhances property values, improves air quality, and reduces stormwater
runoff; and
WHEREAS, thoughtfully choosing, planting, and caring for a diverse mix of trees now
supports resilient communities into the future.
NOW, THEREFORE, I, Nicholas Lien, Mayor, on behalf of the Farmington City Council, do
hereby proclaim Friday, April 24, 2026 as Arbor Day and the month of May 2026 as Arbor
Month in Farmington.
IN WITNESS WHEREOF, I have hereunto set my hand and
caused the seal of the City of Farmington, Minnesota,
to be affixed on this 6th day of April 2026.
Nicholas Lien, Mayor
Page 9 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Lynn Gorski, City Administrator
Department: Administration
Subject: Amendment to City Council By-Laws – Section I Meetings, Subdivision 3
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
At the direction of the City Council, Staff is bringing forward a proposed amendment to
the additional provide to 3, Subdivision clarification Section By-Laws, Council City I,
regarding the process for appointing an Acting Mayor when the current Acting Mayor is no
longer able to fulfill the duties of the office.
DISCUSSION:
Section I, Subdivision 3 of the City Council By-Laws outlines the process for selecting an
Acting Mayor. However, the current language does not specifically address the procedure
to be followed if the Acting Mayor is unable to continue serving due to resignation,
vacancy, extended absence, or other circumstances preventing the fulfillment of acting
mayoral duties.
City Council requested that additional language be included to clearly define the process
for appointing a new Acting Mayor in these situations. This amendment is intended to
improve continuity of leadership, ensure transparency, and provide clear procedural
guidance for future Council actions.
another appoint formally to Council City would allow edit proposed The the
Councilmember to serve as Acting Mayor through Council action, consistent with existing
by-law authority and established practices.
ACTION REQUESTED:
Approve the proposed amendment to the City Council By-Laws, Section I, Subdivision 3, to
include additional language outlining the process for appointing an Acting Mayor when
the current Acting Mayor is unable to fulfill the duties of the position.
ATTACHMENTS:
2026 Council By-Laws amended 4.06.26
Page 10 of 119
CITY COUNCIL BY-LAWS
SCOPE
These by-laws are proposed pursuant to the provisions of Title I, Chapter 5, Section 2, of the
Farmington City Code. These by-laws, when adopted, are intended to deal with matters not
otherwise covered by state law, city ordinance, or elsewhere.
SECTION I – MEETINGS
SUBD. 1 – Regular meetings of the City Council shall be held on the first (1st) and third (3rd)
Monday of each month at 7 pm. Any regular meeting falling upon a holiday shall be held on the
next following business day at the same time and place. All meetings, including special and
adjourned meetings, shall be held in the City Hall unless otherwise designated.
SUBD. 2 – Special meetings of the City Council may be called by the Mayor or by any two
members of the City Council in writing, filed with the Clerk. At least three days before the meeting,
the Clerk shall notify each member of the time, place, and purpose of the meeting by electronic
notice to be sent to him/her personally. At least three days prior to the meeting, the Clerk shall also
post notice of the meeting and notify each person who has filed a written request for notice of
special meetings. Emergency meetings may be held because of circumstances that, in the
judgement of the City Council, require immediate attention; notification requirements shall be
suspended for special meetings except that the Clerk must make a good faith effort to contact each
City Councilmember and persons filing a request for written notice.
The notice of special meeting shall state the item(s) to be discussed and possibly acted upon. Items
not stated in the notice may be discussed, but no action may be taken if any member objects.
Any special meeting attended by a majority of the Councilmembers shall be a valid meeting for
the transaction of any business that may come before the meeting.
SUBD. 3 – At the first regular City Council meeting in January of each year, the City Council
shall: (1) designate the depositories of city funds; (2) designate the official newspaper; (3) pursuant
to this section, choose an Acting Mayor from the trustees, who shall perform the duties of the
Mayor during the disability or absence of the Mayor from the city or, in case of a vacancy in the
office of Mayor, until a successor has been appointed and qualifies. The Acting Mayor shall be
selected as follows: Odd Numbered Year – Member serving third year of term who received the
most votes when elected; Even Numbered Year – Member serving fourth year of term who
received the second most votes when elected. If the Acting Mayor selected cannot fulfill their
duties as Acting Mayor, Council shall appoint the member selected to serve as Acting Mayor for
the following year using the process outlined above. This appointment will continue through their
regular term as Acting Mayor in the following year, meaning they will serve in that capacity for
more than 12 months.
Page 11 of 119
City Council By-Laws
Page 2 of 8
SUBD. 4 – Commission appointments for boards and commissions shall be made at the second
regular meeting of each year. All appointments will be made from applications that have been filed
with the Clerk. All applications submitted shall be retained for a period of one year to serve as a
file from which appointments can be made during the year if needed.
SUBD. 5 – All City Council meetings, as defined by state law, including special and adjourned
meetings, shall be open to the public. The City Attorney or City Administrator shall advise the City
Council, in writing, as to his interpretations of the state “Open Meeting Law.” All new members
shall be provided such written interpretation and briefed on such by the City Attorney or City
Administrator. The Attorney or City Administrator shall bring any changes in his interpretation to
the attention of the City Council, in writing, and have the subject placed on the agenda for
discussion.
SUBD. 6 – The City Council shall adopt such policies that will ensure an orderly, mutually
respectful, and appropriate public meeting atmosphere conducive to the proper conduct of City
affairs and business. Rules governing the conduct of the meeting shall be enforceable by the
presiding officer, typically the Mayor, or any other such Councilmember in the absence of the
Mayor. The City Council may adopt such rules as a separate City Council policy and may make
such changes in policy as deemed appropriate.
SECTION II – PRESIDING OFFICER; RULES OF ORDER
SUBD. 1 – The Mayor shall preside at all meetings of the City Council. In the absence of the
Mayor, the Acting Mayor shall preside. In the absence of both, the Clerk shall call the meeting to
order and shall preside until the City Councilmembers present at the meeting choose one of their
members to act temporarily as presiding officer.
SUBD. 2 – The presiding officer shall preserve order, enforce the rule of procedure herein
prescribed, and determine all questions of procedure and order. Except as otherwise provide by
statute or by these rules, the proceedings of the City Council shall be conducted in accordance with
the following rules of order:
A. A motion must be seconded before being considered by the City Council, and the mover,
as well as the seconder, must be recognized by the presiding officer.
B. Any motion may be withdrawn by its mover with the consent of his/her second. But a
motion, once debated, cannot be withdrawn except by majority vote of the City Council.
C. A motion will not be subject to debate until it has been stated by the presiding officer and
s/he has opened it to debate.
D. Each member, while speaking, shall confine him/herself to the question at hand and avoid
all personal, indecorous, or sarcastic language.
E. Whenever any member of the City Council desires to speak on any question which affects
him/her personally, s/he shall first vacate his chair and shall not resume his seat until the
matter under consideration has been acted upon. He shall be allowed to make comments
on the question as a private citizen.
F. Whenever public hearings are held, the presiding officer, during the open hearing, shall
allow any member of the public present, the privilege of speaking. A reasonable time shall
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be allowed to anyone as long as they are not repeating points already made. The public will
conduct themselves in the same manner as would be expected from the City Council. The
presiding officer shall be responsible for the public’s conduct and may rule anyone out of
order.
G. During times at any meeting, the presiding officer will allow the public to participate as
long as there is reason to believe the input is beneficial.
SUBD. 3 – Any member may appeal to the City Council from a ruling of the presiding officer. If
the appeal is seconded, the appealing member may speak first on the reason for his appeal. General
discussion can then take place on the appeal before a vote. The appeal shall be sustained if it is
approved by a majority of the members present.
SECTION III – AGENDAS
SUBD. 1 – The agenda shall be prepared by the Clerk and shall be closed at Noon on the
Wednesday preceding the meeting for publication purposes. Items added after this time must be
listed as supplemental and presented to City Council under the “Approve Agenda” section of the
meeting.
SUBD. 2 – The agenda packet shall be distributed electronically to the City Council by 6 pm on
the Thursday preceding the City Council meeting.
SUBD. 3 – Any Councilmember can place an item on the agenda by so instructing the Clerk.
SUBD. 4 – No item shall be placed on the agenda unless the item is expressed in such a way as to
clearly show the subject matter involved.
SUBD. 5 – The agenda shall be subject to approval by a majority vote of the members present.
Items not on the agenda may be discussed, but no action may be taken if any member objects.
SUBD. 6 – A Consent Agenda may be included as part of the agenda, to be approved by a
unanimous vote of the City Council. Items may be removed from the Consent Agenda by request
of the Mayor or Councilmembers.
SECTION IV – ORDER OF BUSINESS
SUBD. 1 – Each meeting of the City Council shall convene at the time and place appointed
therefore. City Council business shall be conducted in the following order:
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approve Agenda
5. Announcements
6. Consent Agenda
7. Public Hearings
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8. Award of Contracts
9. Petitions, Requests and Communications
10. Unfinished Business
11. New Business
12. Citizen Comments
13. City Council Roundtable
14. Adjourn
SUBD. 2 – The order of business may be varied by the presiding officer, with the scheduled time
of a public hearing publicly specified as concurrent with that of the time of the City Council
meeting. Public hearings scheduled shall then be opened by the presiding officer in the order they
appear on the agenda or may be varied to facilitate the efficient conduct of City Council business.
SUBD. 3 – Each person shall be allowed a maximum of five minutes to address the City Council
under Citizen Comments.
SECTION V – MINUTES
SUBD. 1 – Minutes of each City Council meeting shall be kept by the Clerk, or, in his absence,
his designee. In the absence of both, the presiding officer shall appoint a Secretary Pro-Tem.
Ordinances, resolutions, and claims need not be recorded in full in the minutes if they appear in
other permanent records of the Clerk and can be accurately identified from the description given
in the minutes.
SUBD. 2 – The minute of each meeting shall be reduced to typewritten form, shall be signed by
the taker, and included in the agenda packet for approval at the next City Council meeting. The
minutes are placed under the Consent Agenda. The minutes need not be read aloud, but a member
shall request the minutes be pulled from the Consent Agenda for separate vote if there are any
additions or corrections or the member was absent from the meeting and would need to abstain
from voting on said minutes.
SUBD. 3 – Executive sessions recorded pursuant to state law shall follow state guidelines.
SUBD. 4 – The minutes shall substantially follow the following format:
MINUTES
CITY COUNCIL MEETING
(REGULAR OR SPECIAL) MEETING
DATE
1. Presiding officer, time, and place of meeting
2. Members Present and Absent, time any member arrives late, or leaves early. The time shall
also be recorded in the text of the minutes.
3. Summaries of all discussions, communications, decisions, including a copy of each motion
exactly as stated, whether or not it was adopted, and a record of the vote. (Complete copies
of resolutions and ordinances are not required to be recorded as part of the minutes.)
4. Time of adjournment.
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SECTION VI – QUORUM AND VOTING
SUBD. 1 – At all City Council meetings, a majority of all Councilmembers elected shall constitute
a quorum for the transaction of business.
SUBD. 2 – The votes of members on any question pending before the City Council shall be by roll
call, except for the following agenda items: approval of the agenda, approval of the minutes,
approval of the Consent Agenda, and adjournment. The Clerk shall call the roll on a rotating basis.
The names of those voting for and against the question shall be recorded in the minutes. If any
member, being present, does not vote, the minutes shall be stated: “Abstain: Name.”
SUBD. 3 – Except as otherwise provided by statute, a majority vote of a quorum shall prevail.
SECTION VII – ORDINANCES, RESOLUTIONS,
MOTIONS, PETITIONS AND COMMUNICATIONS
SUBD. 1 – If requested by any member of the City Council, every ordinance and resolution shall
be presented in writing and shall be read in full before a vote is taken thereon. All motions shall
be recorded in the minutes and stated in full before they are submitted to a vote by the presiding
officer. All petitions and other communications addressed to the City Council shall be in writing
and shall be read in full upon presentation of the same to the City Council. They shall then be
recorded in the minutes by title and filed in the office of the Clerk.
SUBD. 2 – Every ordinance and resolution passed by the City Council shall be signed by the
Mayor, attested by the Clerk, and filed by him/her in the ordinance or resolution electronic file.
Proof of publication of every ordinance shall be on file in the office of the Clerk.
SUBD. 3 – Every ordinance and resolution repealing a previous ordinance or resolution, or a
section or subdivision thereof, shall give the number, if any, and the title of the ordinance or
resolution to be repealed in whole or in part. No ordinance or resolution, or section or subdivision
thereof, shall be amended by reference to title alone, but such an amending ordinance or resolution
shall set forth in full each section or subdivision to be amended.
SECTION VIII – ADMINISTRATOR REVIEW
SUBD. 1 – The City Council shall conduct an annual review of the City Administrator. The
procedure shall be substantially as follows:
A. The Administrator shall distribute a City Council approved evaluation form on or before
the anniversary of the Administrator’s appointment.
B. Councilmembers shall complete the prescribed form and schedule a special meeting to
evaluate the Administrator, based upon the written evaluations submitted.
C. The completed evaluation form shall be submitted to the City Attorney within 21 days from
the date the evaluation document is received by City Council.
D. The City Attorney shall tabulate the results of the evaluation without any reference to
individual Councilmembers.
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E. The City Council shall consider the tabulated results during a meeting following the special
meeting to evaluate the Administrator and may take action accordingly.
SECTION IX – BOARDS AND COMMISSIONS;
MINIMUM PERFORMANCE
SUBD. 1 – There shall be submitted to the City Council at the first meeting of January of each
year, an attendance report of various boards and commission to the City Council.
SUBD. 2 – Attendance reports shall be submitted to the City Council on the following citizen
involvement in boards and commissions: Water Board, Planning Commission, Parks and
Recreation Commission, Rambling River Center Advisory Board, and Economic Development
Authority.
SUBD. 3 – Reports shall state the number of regular and special meetings held and the total number
of meetings attended by each member.
SUBD. 4 – It shall be the goal of the City Council to meet at least one time per year with each
board and commission on an informal basis. Such meeting shall not be held in conjunction with a
regularly scheduled meeting of the City Council, board, or commission.
SECTION X – AUTHORIZED EXPENDITURES AND REIMBURSEMENTS
SUBD. 1 – Definitions: For the purpose of this section, the following terms shall have these
meanings given to them.
Authorized Person: The Mayor or any Councilmember.
Authorized Expenditure: Expenditures made on behalf of the City for a public purpose as
determined by the City Council. Authorized expenditures shall include, but not be limited to, the
following: travel (except auto mileage within 25 miles), meals, registration, tuition, course
materials.
Official Function: Any function which is for a public purpose as determined by the City Council.
Official functions shall include, but not be limited to, the following: City Council meetings outside
of the city limits, League of Minnesota Cities functions, training sessions, education courses,
official City business, legislative meetings, seminars, meetings where City representation is
requested.
SUBD. 2 – An authorized person may be reimbursed for all authorized expenditures incurred for
attending an official function, provided that the following conditions are met:
A. The expenditures must be for a public purpose as determined by the City Council.
B. The City Council must be authorized to make the expenditure.
C. The money must have actually been spent on behalf of the City, except as provided under
Subdivision 3.C.2.
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D. The City Council has approved the request to attend an official function except as provided
under Subdivision 3.C.1.
SUBD. 3 – Procedure:
A. A request to attend an official function, or to request reimbursement for attending an official
function, shall be submitted to the City Council on an authorized form for consideration as
soon as reasonably possible.
B. The City Council shall either approve the request, provided that the conditions set forth
under Subdivision 2.A.B.C. are met or deny the request.
C. The person may submit a list of itemized expenditures on an authorized form for City
Council action as follows:
1. Reimbursements for expenses may be submitted for City Council consideration.
2. The City Council may advance the estimated cost of traveling to and attending the
function, provided the person submits a list of itemized authorized expenditures, and
reimburse the City for any unused portion.
SUBD. 4 – The Mayor shall be reimbursed on a monthly basis as set forth in the annual operating
budget, provided that the Mayor submit an affidavit of expenses for the allocated amount.
SECTION XI – SUSPENSION OR AMENDMENT OF BY-LAWS
SUBD. 1 – These by-laws may be temporarily suspended by a unanimous vote of the members
present.
SUBD. 2 – These by-laws shall not be repealed or amended except by a majority vote of the whole
City Council after notice has been given at some preceding City Council meeting.
SECTION XII – EFFECTIVE DATE
SUBD. 1 – These by-laws have been adopted by the City Council on the 6th day of September
1983 and become effective on the first day following publication of the same in the official
newspaper.
Adopted Effective Reviewed Amended
Sep 6, 1983 Oct 3, 1983
Jan 3, 1984
Jan 3, 1985
Jan 6, 1986
Jan 5, 1987 Aug 3, 1987
Jan 4, 1988
Jan 3, 1989
Jan 2, 1990
Jan 7, 1991
Jan 21, 1992 Jan 21, 1992
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Adopted Effective Reviewed Amended
Apr 20, 1992
Aug 17, 1992
Jan 4, 1993 Feb 1, 1993
Jan 3, 1994 Jul 18, 1994
Sep 6, 1994
Jan 3, 1995 Jan 17, 1995
Jan 2, 1996 Jan 16, 1996
Jan 6, 1997 Mar 3, 1997
Nov 3, 1997
Jan 5, 1998 Jan 5, 1998
Jan 4, 1999 Feb 1, 1999
Jan 3, 2000
Jan 2, 2001
Jan 7, 2002
Jan 6, 2003
Jan 5, 2004
Jan 3, 2005 Jan 18, 2005
Jan 3, 2006
Jan 2, 2007
Jan 7, 2008
Jan 5, 2009 Feb 2, 2009
Jan 4, 2010
Jan 3, 2011
Jan 3, 2012 Jan 3, 2012
Jan 7, 2013
Jan 6, 2014
Jan 5, 2015 Jan 5, 2015
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Page 18 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Donation from the Farmington Firefighters Relief Association to the City of
Farmington
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
A donation was made to the City of Farmington from the Farmington Firefighters Relief
Association.
DISCUSSION:
A donation in the amount of $20,000 was made by the Farmington Firefighters Relief
Association to the City of Farmington, with funds from lawful gambling proceeds.
ACTION REQUESTED:
Adopt Resolution 2026-027 Accepting a Donation of $20,000 from the Farmington
Firefighters Relief Association to the City of Farmington.
ATTACHMENTS:
2026-027 Donation from Fire Relief Assn to City
Page 19 of 119
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-027
A RESOLUTION ACCEPTING A DONATION OF $20,000
FROM THE FARMINGTON FIREFIGHTERS RELIEF ASSOCIATION
TO THE CITY OF FARMINGTON
WHEREAS, the City of Farmington is generally authorized to accept
donations of real and personal property, pursuant to Minnesota Statutes Section
465.03, for the benefit of its citizens and is specifically authorized to accept gifts
as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to
the City:
The Farmington Firefighters Relief Association has donated to the City of
Farmington with funds raised from lawful gambling; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council of the
City of Farmington hereby accept with gratitude the generous donation of
$20,000 from the Farmington Firefighters Relief Association to the City of
Farmington.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of
April 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Shirley R Buecksler, City Clerk
Page 20 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Election Judge Appointments for the 2026 Election Cycle
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
For Council approval is a resolution appointing Election Judges for the August 11, 2026
State Primary and the November 3, 2026 General Election.
DISCUSSION:
Pursuant to Minnesota Statutes 204B.21, Election Judges for precincts in a municipality shall
be appointed by the governing body of the municipality. The persons named in the
attached resolution will receive training and certification to serve as Election Judge, Health
Care Facility Absentee Judge, Head Judge, and Election Assistant for the 2026 elections to
be held in the city of Farmington which include:
State Primary: August 11, 2026
General Election: November 3, 2026
BUDGET IMPACT:
Costs are included in the City's 2026 Elections budget.
ACTION REQUESTED:
Adopt Resolution 2026-026 Appointing Election Judges for the August 11, 2026 State
Primary and the November 3, 2026 General Election.
ATTACHMENTS:
2026-026 Appointing Election Judges for the 2026 Election Cycle
Page 21 of 119
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-026
A RESOLUTION APPOINTING ELECTION JUDGES FOR THE
AUGUST 11, 2026 STATE PRIMARY,
AND THE NOVEMBER 3, 2026 GENERAL ELECTION
WHEREAS, pursuant to Minnesota Statutes 204B.21, subdivision 2, the City
Council must appoint Election Judges to serve in upcoming elections at least 25
days prior to the election, with the exception of appointing additional Election
Judges within the 25 days before the election if it is determined that additional
Election Judges will be required; and
WHEREAS, elections to be held in the City of Farmington, County of Dakota,
State of Minnesota, include the State Primary scheduled for August 11, 2026 and
the General Election scheduled for November 3, 2026.
NOW, THEREFORE, BE IT RESOLVED, that the Farmington City Council
appoints the persons listed below to varied positions, such as Head Judge,
Election Judge, Health Care Facility Absentee Judge, and Election Assistant to
serve at any and all elections in the capacity given by the City Clerk and
conducted by the City of Farmington, subject to change as needed in order to
maintain major political party balance, pursuant to Minnesota Statutes 204B.19,
subdivision 5.
BE IT FURTHER RESOLVED that the City Clerk is authorized to assign Election
Judges to the precincts, in accordance with statutory requirements, and to make
substitutions or additions as deemed necessary in order to fill vacancies.
Elizabeth Acker Jennifer Acker Chris Auger
Wendy Badger Suzette Banks Peter Barnett
Susan Bastian Aileen Boeltl David Brakke
Margaret Calkins Tim Dougherty Kathy Doyle
James Ellison Joe Fipp Christy Jo Fogarty
Janet Grohoski Jolene Hart Gregory Herrera
Joseph Hinze Michelle Hinze Robert Horvath
Patti Ibinger Robert Jankovich Patrick Kaselnak
Page 22 of 119
Resolution 2026-026
Page 2 of 2
Amanda Klotz Christina Lindstrom Lois Lotze
Harvey Loven Marie Loven Donna Matzke
David McMillen Daniel Miller Michael Power
Gregory Pye Darrell Retka Susan Retka
Julie Simonsen Karen St. John Janet Tharp
Linda Tittle Hazel Truax Michele Tyburg
Dana Wagner Michelle Waller Katie Warrick
Joyce Wickett Nancy Wilson
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of
April 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Shirley R Buecksler, City Clerk
Page 23 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: David Chanski, Asst City Admin/HR Director
Department: Administration
Subject: Farmington Municipal Liquor Downtown Store Lease Extension
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
Staff is seeking approval to amend the lease for the Downtown Liquor Store to execute the
first 5-year lease renewal option.
DISCUSSION:
The lease for the Downtown Liquor Store was originally approved on March 15, 2021 and
then went into effect on June 1 of that year for a period of 63 months. As such, the initial
term of the lease is set to expire on August 31, 2026.
Per the terms of the lease, the City has two 5-year renewal options with the same terms as
the initial lease except that "the Base Rent shall increase annually at the greater of 3.0% or
the Consumer Price Index (CPI) from the prior year throughout the Renewal Term(s)." Staff
believes that these terms are very favorable and that the first 5-year renewal option should
be executed.
On February 17, the City Council authorized Staff to submit formal written notice of the
City's intent to execute the first 5-year renewal option. The attached amendment executes
this renewal.
BUDGET IMPACT:
Lease fees are included in the 2026 budget.
ACTION REQUESTED:
Approve the Second Amendment to the Lease Agreement between Legacy Farmington
Mall, LLC and the City of Farmington for the retail space occupied by Farmington
Municipal Liquors at 923 8th Street #945, Farmington, MN 55024.
ATTACHMENTS:
Farmington Mall - 945 - Farmington Liquors - Second Amendment
Page 24 of 119
1
227402v4
SECOND AMENDMENT TO LEASE AGREEMENT
THIS SECOND AMENDMENT TO LEASE AGREEMENT (“Amendment”) dated
April 6, 2026 is entered into, by and between LEGACY FARMINGTON MALL LLC, a
Minnesota limited liability company (“Landlord”), and CITY OF FARMINGTON, a Minnesota
municipal corporation, d/b/a as Farmington Liquors (“Tenant”).
RECITALS:
WHEREAS, the Tenant and between Farmington Mall, LLC, a Minnesota limited liability
company (“Prior Landlord”) entered into a Lease Agreement dated March 15, 2021 subsequently
amended by the First Amendment dated September 12, 2023 (“Lease”) for the lease of certain space
within the building located on the property owned by Landlord at 923 8th Street #945, Farmington,
MN 55024 (“Property”);
WHEREAS, in December 2022, Prior Landlord sold the Property to Landlord and took over
the rights and responsibilities of Landlord in the Lease; and
WHEREAS, upon the terms and conditions hereinafter described, Landlord and Tenant have
agreed to amend the Lease to, among other things, extend the Term; and
WHEREAS, all capitalized terms used but not defined in this Amendment shall have the
meanings given to them in the Lease.
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants
contained herein, the Landlord and the Tenant agree that the Lease shall be amended in accordance
with the terms and conditions set forth below.
1. Lease Term. The Term of the Lease is expiring on August 31, 2026. The Tenant has
provided timely notice to Landlord of its desire to renew the Lease for the first of the two optional
renewals. The Renewal Term shall run from September 1, 2026 to August 31, 2031. Tenant has one
optional renewal period of five years remaining.
2. Base Rent. During the Renewal Term, Tenant shall pay the following base rent schedule.
Period Start Period End Annual Base Rent Monthly Base Rent
9/1/2026 8/31/2027 $68,629.02 $5,719.09
9/1/2027 8/31/2028 $70,687.89 $5,890.66
9/1/2028 8/31/2029 $72,808.53 $6,067.38
9/1/2029 8/31/2030 $74,992.79 $6,249.40
9/1/2030 8/31/2031 $77,242.57 $6,436.88
3. No Default. Landlord and Tenant hereby affirm that as of the Effective Date, no breach,
default, or other act, error, or omission which, with the giving of notice or passage of time or
Page 25 of 119
2
227402v4
both, would constitute a breach or default by either party, has occurred and is continuing under
the Lease.
4. Affirmation of Lease. Except as modified by this Addendum, Landlord and Tenant
hereby ratify the Lease and agree the Lease shall remain unchanged and shall continue in full
force and effect. If there is any conflict between the terms of the Lease and the terms set forth in
this Addendum, the terms specifically set out in this Addendum shall control. From and after the
Effective Date, all references to “the Lease” or “this Lease” in the Lease shall mean the Lease
as modified by this Addendum.
5. Mutual Authorization Representation. Landlord and Tenant hereby represent and
warrant to each other that: (a) this Addendum (and each term and provision hereof) has been
duly and appropriately authorized by such party through proper written corporate action and
approval; and (b) no additional consent, agreement, or approval is required with respect hereto.
6. Miscellaneous.
a. Entire Agreement. This Addendum contains the entire understanding between the
Parties with respect to the matters being amended as contained herein.
b. Addendum and Modification. This Addendum may not be changed or modified
orally, but only by an agreement in writing signed by the party against whom
enforcement of any waiver, change, or modification is sought.
c. Further Assurances. Each of the Parties shall deliver to the other any further
instruments or documents which may be reasonably required to establish to the
satisfaction of the other party that it has agreed to be bound by and become liable
under the terms and conditions of the Lease and this Addendum.
7. Counterparts; Electronic Signatures. This Addendum may be executed in two (2) or
more counterparts, each of which shall be deemed an original, but all of which together shall
constitute one and the same instrument. Counterparts may be delivered via facsimile, electronic
mail (including pdf or any electronic signature complying with the U.S. federal ESIGN Act of
2000, e.g., www.docusign.com) or other transmission method and any counterpart so delivered
shall be deemed to have been duly and validly delivered and be valid and effective for all
purposes.
[Remainder of page intentionally left blank.
Signature page follows.]
Page 26 of 119
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227402v4
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the
day and year first above written.
LANDLORD:
Legacy Farmington Mall LLC
a Minnesota limited liability company
By: Legacy Capital Partners LLC
a Minnesota limited liability company
Its: Manager
By:
Ben Kall, Its Co-Managing Member
TENANT:
CITY OF FARMINGTON
By:
Nicholas Lien, Its Mayor
And:
Shirley R Buecksler, Its City Clerk
Page 27 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Gambling Exempt Permit Application for Northfield Ducks Unlimited
Chapter MN-0113 - May 3, 2026
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
Northfield Ducks Unlimited Chapter MN-0113 has submitted an application for bingo and a
raffle at Celts Pub, 200 Third Street, Farmington.
DISCUSSION:
The City has received an application from Northfield Ducks Unlimited Chapter MN-0113 for
approval of an application to conduct bingo and a raffle at Celts Pub, located at 200
Third Street in Farmington on May 3, 2026. Per Minnesota Statute, local government
approval is required prior to approval by the Gambling Control Board.
A background investigation is not required for this type of permit. Staff recommends
approval of the permit and adoption of the attached resolution.
BUDGET IMPACT:
The City does not charge a fee for this type of permit.
ACTION REQUESTED:
Adopt Resolution 2026-031 Concurring with the Issuance of a Minnesota Lawful Gambling
Exempt Permit to Conduct Bingo and a Raffle - Northfield Ducks Unlimited Chapter MN-
0113 on May 3, 2026.
ATTACHMENTS:
2026-031 Gambling Exempt Permit, Ducks Unlimited 5.03.26
05.03.26 Gambling Exempt Permit - Ducks Unlimited
Page 28 of 119
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-031
A RESOLUTION CONCURRING WITH THE ISSUANCE
OF A MINNESOTA LAWFUL GAMBLING EXEMPT PERMIT
TO CONDUCT BINGO AND A RAFFLE,
NORTHFIELD DUCKS UNLIMITED CHAPTER MN-0113
MAY 3, 2026
WHEREAS, Northfield Ducks Unlimited Chapter MN-0113 has made
application for a Lawful Gambling Exempt Permit to the Gambling Control Board
to conduct bingo and a raffle; and
WHEREAS, the City of Farmington has no objections to the said activity.
NOW, THEREFORE, BE IT RESOLVED that the Farmington Mayor and City
Council hereby concur with the issuance of a Lawful Gambling Exempt Permit by
the Gambling Control Board to Northfield Ducks Unlimited Chapter MN-0113 for
an event on May 3, 2026 to be conducted at Celt’s Pub, 200 Third Street,
Farmington, Minnesota.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of
April 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Shirley R Buecksler, City Clerk
Page 29 of 119
Page 30 of 119
Page 31 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the March 16, 2026 Regular City Council Meeting
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
For approval are the minutes of the March 16, 2026 Regular City Council Meeting.
ACTION REQUESTED:
Approve the minutes of the March 16, 2026 Regular City Council Meeting.
ATTACHMENTS:
03.16.26 Council Minutes
Page 32 of 119
Regular City Council Meeting Minutes of March 16, 2026 Page 1 of 8
City of Farmington
Regular Council Meeting Minutes
Monday, March 16, 2026
The City Council met in regular session on Monday, March 16, 2026, at Farmington
City Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Lien called the meeting to order at 7 pm.
2. PLEDGE OF ALLEGIANCE
Mayor Lien led everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Mayor Lien
Councilmembers Holly Bernatz, Jake Cordes,
and Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
Amy Schmidt, City Attorney
Deanna Kuennen, Economic & Community Development
Director
Tony Wippler, Planning Manager
Kim Sommerland, Finance Director
Matt Price, Fire Chief
Kellee Omlid, Parks & Recreation Director
Nate Siem, Police Chief
John Powell, Public Works Director
4. APPROVE AGENDA
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to approve the agenda as presented.
Motion carried: 4 ayes / 0 nays
5. ANNOUNCEMENTS / COMMENDATIONS
6. CONSENT AGENDA
6.1 Minutes of the March 2, 2026 City Council Work Session
6.2 Minutes of the March 2, 2026 Regular City Council Meeting
6.3 Minutes of the March 5, 2026 Special City Council Work Session
Page 33 of 119
Regular City Council Meeting Minutes of March 16, 2026 Page 2 of 8
6.4 Payment of Claims
6.5 Staff Approvals and Recommendations: appointment of Shane Van
Dusartz as Public Works Maintenance Worker
6.6 Amendment to AIA Owner / Architect Agreement with JLG Architects for
City Hall Project
6.7 Plans and Specifications and Authorize the Advertisement for Bids for the
Willow Street MSA Improvements
6.8 Professional Services Agreement with WSB for a Citywide Speed Limit Study
Motion was made by Councilmember Bernatz and seconded by
Councilmember Cordes to approve the Consent Agenda, as amended.
Motion carried: 4 ayes / 0 nays
7. PUBLIC HEARINGS
7.1 Ordinance Amending Charges and Fees for Licenses
Mayor Lien opened the public hearing at 7:07 pm. Seeing no one wishing
to speak, Mayor Lien closed the public hearing at 7:07 pm.
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to pass Ordinance 2026-002 Amending Charges
and Fees for Licenses, Permits, or Other City Approvals and Services for
Calendar Year 2026.
Motion carried: 4 ayes / 0 nays
8. AWARD OF CONTRACT
8.1 Agreement for Services with Hoisington Koegler Group, Inc. for the 2050
Comprehensive Plan Update
Motion was made by Councilmember Bernatz and seconded by
Councilmember Wilson to approve the signing of an agreement for
services with Hoisington Koegler Group, Inc. for the 2050 Comprehensive
Plan Update.
Motion carried: 4 ayes / 0 nays
Motion was made by Councilmember Cordes and seconded by
Councilmember Bernatz to approve the amendment of the 2026 budget
to include an additional $20,000 to the Professional Services line item in the
Planning Department’s budget.
Motion carried: 4 ayes / 0 nays
Page 34 of 119
Regular City Council Meeting Minutes of March 16, 2026 Page 3 of 8
9. PETITIONS, REQUESTS AND COMMUNICATIONS
9.1 Preliminary Plat and Preliminary Planned Unit Development Approval;
Amending the Zoning Ordinance and Rezoning the Development; and
Amending the 2040 Comprehensive Plan – for the Development Known as
Sawyer Glenn
Motion was made by Councilmember Bernatz and seconded by
Councilmember Cordes to adopt Resolution 2026-023 Approving the
Sawyer Glenn Preliminary Plat and Preliminary Planned Unit Development,
subject to the following conditions:
a. The satisfaction of all engineering comments/requirements including
plans for grading, stormwater, and utilities.
b. Approval of the rezoning of a portion of the Sawyer Glenn
development area from R-3 (Medium Density Residential) to R-2
(Low/Medium Density Residential).
c. Approval of comprehensive plan amendments to land use, MUSA
designation, and development staging timeframe by the
Metropolitan Council.
Motion carried: 4 ayes / 0 nays
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to pass Ordinance 2026-003 Amending Title 10 of
the Farmington City Code, the Farmington Zoning Ordinance, Rezoning
the Development Known as Sawyer Glenn from A-1 (Agriculture) to R-2
(Low/Medium Density Residential).
Motion carried: 4 ayes / 0 nays
Motion was made by Councilmember Cordes and seconded by
Councilmember Bernatz to adopt Resolution 2026-022 Approving the 2040
Comprehensive Plan Amendments to the Future Land Use Guidance,
MUSA Staging and Development Staging for the Development Known as
Sawyer Glenn.
Motion carried: 4 ayes / 0 nays
10. UNFINISHED BUSINESS
11. NEW BUSINESS
11.1 Resolution Authorizing to Request Funding from the Environmental and
Natural Resources Trust Fund
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Regular City Council Meeting Minutes of March 16, 2026 Page 4 of 8
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to adopt Resolution 2026-021 Authorizing
Approval for the City of Farmington to Request Funding from the
Environmental and Natural Resources Trust Fund – for the North Creek
Greenway Trails and Trailhead Construction Project.
Motion carried: 4 ayes / 0 nays
Mayor Lien said he would sign a letter of support.
11.2 Designation of Acting Mayor for the Remainder of 2026
Councilmember Bernatz and Councilmember Cordes provided direction
for Staff to bring back an amendment to the City Council By-laws that
includes direction for appointing an Acting Mayor when a current Acting
Mayor is appointed to the mayoral seat due to vacancy.
Motion as made by Councilmember Bernatz and seconded by
Councilmember Wilson to appoint Councilmember Jake Cordes as Acting
Mayor for the remainder of calendar year 2026 and through his 2027
appointment as Acting Mayor, effective March 16, 2026 through
December 31, 2027.
Motion carried: 4 ayes / 0 nays
11.3 Declaration of Vacancy – City Council Seat (Nick Lien)
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to adopt Resolution 2026-020 Declaring a
Vacancy on the City Council.
Motion carried: 4 ayes / 0 nays
12. CITIZENS COMMENTS / RESPONSES TO COMMENTS
The following citizen(s) addressed the Council:
• David Pritzlaff, Farmington
• Cathy Johnson, Castle Rock Township
• Mark Pearson, Castle Rock Township
• Jeff Schottler, Farmington
• Nancy Aarestad, Castle Rock Township
• Terrie Pearson, Castle Rock Township
• Resident (name not provided), Farmington
• Nate Ryan, Farmington
Page 36 of 119
Regular City Council Meeting Minutes of March 16, 2026 Page 5 of 8
13. CITY COUNCIL ROUNDTABLE
City Attorney Schmidt made a general statement about issues raised during
public comment. In regard to environmental concerns, she reminded the City
Council that on February 26th, the plaintiffs in the lawsuits against the City filed
a second amended complaint in the lawsuit. This time, they added claims
related to the Minnesota Environmental Rights Act (MERA). Because of the new
claims, that makes it more difficult for the City Council to be in a position to talk
about environmental issues because the City Council has to protect the City’s
legal position in the lawsuits. This is the advice of the litigation attorneys – that
standard procedures are followed when the City is in litigation, and issues raised
in the lawsuit are not discussed.
Councilmember Bernatz thanked the plow drivers and City Staff for their hard
work during the snowstorm. She is very grateful, both as a Councilmember and
a resident, for those who are involved in keeping Farmington up and running
and safe.
Councilmember Bernatz is hopeful and excited to see residents apply for the
Council vacancy, which will open tomorrow and close at 4 pm on March 30th.
Councilmember Cordes also thanked the plow drivers and everyone who was
out keeping our streets safe and asked the Public Works Director to extend that
to his Staff. We appreciate everything they do during the minor and major snow
events and everything in-between.
Councilmember Wilson thanked the City Administrator for her work on both
Nick Lien’s appointment to Mayor and the Council vacancy. He also thanked
City Staff and their hard work putting together The Currents, which goes out to
every resident and has a lot of great information. It’s designed to allow the
average resident to become more engaged in the community. He pointed out
page 19 which shows he was nominated for the Kiss The Pig contest and he
provided information on how and where to donate and vote. All proceeds go
to the Rambling River Center.
City Administrator Gorski addressed some of the public comments made
regarding transparency and our items on the agenda. On the City of
Farmington’s main website page, there is a button halfway down labeled
“Agendas & Minutes.”
Example:
Image of Agendas & Minutes button on the City’s website.
Page 37 of 119
Regular City Council Meeting Minutes of March 16, 2026 Page 6 of 8
Click on the “Agendas & Minutes” button, then click “Proceed to Site” where
you will be taken to another site that lists all of the City’s meetings.
Example:
Image of on-screen link to proceed to another website.
By clicking on a meeting, you will be able to see all of the items that are on that
agenda. Under each agenda item are links to the Council memo explaining
what is being approved or not approved on the agenda, as well as any
attachments to it.
To reiterate, on February 17th, we did have a City Council Work Session, and we
did discuss the public comment. And on March 2nd, there was an agenda item
listed under the Consent Agenda, but this item was pulled to New Business in
order to have a detailed discussion in regard to the by-law change. This by-law
change was approved for the following meeting (tonight). And that is how the
public comment period was changed on this evening’s meeting agenda.
Director Kuennen appreciated the robust conversation at the EDA meeting
tonight. She mentioned a couple of items from the meeting:
• We will be rolling out a pilot program, which was also in The Currents
(spring issue), for a 15-minute parking spot program in the downtown
area to support our small businesses. Approval of those locations and the
included map will be coming to the City Council for approval and launch
this spring.
• The EDA will be supporting the Downtown Social activities, a homegrown
event in the downtown that will take place on the fourth Thursday of
each month. The EDA will be helping to grow this and there is a lot more
Page 38 of 119
Regular City Council Meeting Minutes of March 16, 2026 Page 7 of 8
to come from it. We encourage our community to support the downtown
businesses, as well as all of our businesses.
• The EDA also discussed the growth of some of our bus inesses, including
the Spanish immersion daycare here in Farmington which has just
opened and is already looking to expand.
Director Powell shared that the contractor doing the industrial park ditch
cleaning was substantially complete before our weekend snow. They just
have some cleanup left to do. Additionally, we have been talking about a
citywide speed limit study since about late 2024, and I am very appreciative
that we’re launching a project to do a citywide speed limit study. The
residents will be seeing more public engagement on that moving forward.
We hope to have this done or near done by the end of this year or early next
year.
Director Omlid shared that on the front cover of this edition of The Currents
is a photo of the newly renovated Rambling River Center (RRC) and the
Rambling River Center Advisory Board. She thanked the Advisory Board for
all the work they’ve done over the years. A fact about the RRC, since it’s
reopening, from the last week in June 2025 through February 28, 2026, we
have approximately 100 brand new members (not renewals). She thanked
the City Council for their support of the RRC, for making this investment in
our community, and for doing this as a single-phase project. It means a lot
to the people who call the RRC home.
Director Omlid is excited for the next step in the skatepark process. The final
design reveal will be next Monday night, March 23rd – a virtual meeting at 6
pm. Spohn Ranch will be presenting the final design, and information and
the link is on the front page of the City’s website.
Chief Price said Fire Staff were out today shoveling around hydrants. If you
have a hydrant close by that’s buried, please give us a hand, because
seconds matter. You’ll see our Staff out again tomorrow and the next day.
Warm weather is coming but until the snow is gone, we ask for the public’s
assistance to try and clean these hydrants. Seconds matter – when we need
to get to that hydrant, it takes time for us to shovel it out during an
emergency. It should be cleared 3 feet by 3 feet by 3 feet around the
hydrant or as much access as we possibly can to get to the hydrant to hook
up.
Chief Siem said the Police Department and the School District held joint
interviews for School Resource Officer. Officer Dane Tukua was selected,
and he will be starting in the schools next school year and making those
connections with students and staff. He will serve us well.
Page 39 of 119
Regular City Council Meeting Minutes of March 16, 2026 Page 8 of 8
Chief Siem shared that Detective Shawn Scovill has announced his
retirement, with his last day set for April 9th. Also, this is CSO Claire Kennedy’s
last week of school. She graduates on Saturday, and we look to have her
approved for hire as a Police Officer at our next meeting.
Mayor Lien discussed work sessions and the public being able to talk during
work sessions. There are things I can change but there are things I cannot
change. I am doing my best to change what is possible for me to change.
And to try and be a little more open to listen in the way that I can when
we’re in the middle of lawsuits like this. A work session is two hours long, and
we have an agenda that is packed. First and foremost, Staff and the Council
have to get through the discussion of those topics. If there is extra time, that’s
the public’s opportunity to speak. I cannot promise that it is going to be an
open discussion among the entire general public or we will never get
through a meeting. That is how a meeting has to be run in order to finish on
time. We can only solve problems and move through things in one-on-one
discussions and small communication. For right now, I can commit to
Mondays and Fridays – on Mondays before Council meetings, I will sit in the
office across the hall for an hour or two before the City Council meeting.
You can come in and talk with me one-on-one. There is not a lot I can say
back to you without legal advice, but I can listen, and you can share your
ideas and your frustrations. I am not going to get involved in Facebook
arguments; productive conversation doesn’t happen on a community
Facebook page that is moderated by different people. We have official
channels – a City Facebook page, the newspaper, and you can also call or
email me. Beyond that, I’m doing my best to listen, and I’m doing my best
to change. That’s all I can say.
14. ADJOURNMENT
Motion was made by Councilmember Wilson and seconded by
Councilmember Bernatz to adjourn the meeting at 8:48 pm.
Motion carried: 4 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 40 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Shirley Buecksler, City Clerk
Department: Administration
Subject: Minutes of the Joint Planning Commission and City Council Work Session
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
For approval are the minutes of the Joint Planning Commission and City Council Work
Session.
ACTION REQUESTED:
Approve the minutes of the Joint Planning Commission and City Council Work Session.
ATTACHMENTS:
03.19.26 Special Work Session Minutes
Page 41 of 119
Special Work Session Minutes of March 19, 2026 Page 1 of 4
City of Farmington
Joint Planning Commission and City Council
Special Work Session Minutes
Thursday, March 19, 2026
The Planning Commission and City Council met in a joint special work session
on Thursday, March 19, 2026, at Farmington City Hall, 430 Third Street,
Farmington, Minnesota.
1. CALL TO ORDER
1.1 Mayor Lien called the meeting of the City Council to order at 7 pm.
Members Present: Mayor Nick Lien
Councilmembers Holly Bernatz, Jake Cordes, and
Steve Wilson
Members Absent: None
Staff Present: Lynn Gorski, City Administrator
David Chanski, Assistant City Administrator
Amy Schmidt, City Attorney
Deanna Kuennen, Economic & Community
Development Director
Tony Wippler, Planning Manager
Jared Johnson, Planning Coordinator
Kellee Omlid, Parks & Recreation Director
Nate Siem, Police Chief
John Powell, Public Works Director/City Engineer
Shirley Buecksler, City Clerk
1.2 Chair Rotty called the meeting of the Planning Commission to order at
7 pm.
Members Present: Chair Dirk Rotty
Commissioners Andy Baerg, Lisa Ellis,
Gary Rutherford, and Phil Windschitl
Members Absent: None
1.3 Also Present: HKGi Consulting Planners Rita Trapp
and Beth Richmond
Page 42 of 119
Special Work Session Minutes of March 19, 2026 Page 2 of 4
2. APPROVE AGENDA
Motion was made by Councilmember Wilson and seconded by
Councilmember Bernatz to approve the agenda, as presented.
Motion carried: 4 ayes / 0 nays
Motion was made by Commissioner Windschitl and seconded by
Commissioner Baerg to approve the agenda, as presented.
Motion carried: 5 ayes / 0 nays
3. DISCUSSION ITEMS
3.1 Zoning Code Update and 2050 Comprehensive Plan
The City Council and Planning Commission met in a joint work session
to discuss the Zoning Code Update and the 2050 Comprehensive Plan.
Rita Tripp and Beth Richmond from HKGi were present and provided
an update regarding the progress Staff and the consultants have
made to the zoning code update since the previous joint meeting this
past September. Additionally, this meeting was used to officially kick
off the 2050 Comprehensive Plan update.
Discussion:
• Properties in the Downtown Expansion area could have options
to continue as residential or change to commercial when
rebuilding or selling. Would rather not see property owners
forced to sell as commercial because it’s next to commercial .
The difference is rebuilding or selling and what the property
owner wants to do with it. If the intention is strategic commercial
growth, then we have to allow strategic commercial growth.
Rebuilding is different than selling. HKGi will bring back language
for future discussion.
• Contiguous growth of commercial expansion to existing
commercial. Incremental expansion of the downtown versus
appreciation for the age and character of existing homes are
two conflicting things. HKGi will work on the language and bring
it back.
• Balancing commercial expansion while also allowing existing
housing to continue.
• Areas with pockets of commercial, allowing them to grow, and
a comparison to Edina was made , as well as Grand Avenue with
homes, coffee shops, smaller homes, law firms, and not a lot of
parking.
Page 43 of 119
Special Work Session Minutes of March 19, 2026 Page 3 of 4
• Allowable building height; whether it could be increased with
parking underneath; on-street parking and using it towards
parking counts although a business shouldn’t claim any on-street
parking spots; on-street parking counted toward an apartment
complex would be a problem, especially in winter ; and parking
could be a problem for a future occupant when it changes
hands.
• Setbacks – screening mechanical for taller buildings; privacy
fences, buffers, or landscaping for minimum screening. Need a
standard for how screening and setbacks are addressed. In the
current overlay, existing language could be fine-tuned. HKGi will
talk with Staff and provide some suggestions.
• Mixed use commercial/residential – design standards. How to
minimize the impact in these areas, and a comparison to Eagan
was made.
o Connectivity within these neighborhoods is important.
o Providing private usable open space in each
development.
• Overlay districts discussion:
o Eliminate Highway 3 and Spruce Street overlay districts.
o Downtown Overlay district stays.
o Create new general building design standards chapter
for commercial, industrial, multi-family, and mixed-use
buildings that will apply to whole city besides the
Downtown Overlay district.
• Use discussion:
o Council and Planning both agreed that motels should not
be allowed in the DC and DE districts.
o Auto repair-major – B3 is a very limited area; could be a
great addition, depending on type, but not in favor along
the river; would have to be conditional with tight
standards; not in favor of a permitted use.
o Auto repair-minor – prefer conditional across the entire
city for anything with auto.
o Auto sales is not currently allowed but auto repair is
currently allowed as a conditional use.
o Standards need to be looked at. Direction for Planning
Commission to dive into the auto section.
o HKGi will make edits and come back.
• Comp Plan 2050 discussion:
o Natural system should be first and everything else flows
after that. We have a high percentage of green and
open spaces, parks and trails, which makes Farmington
feel like Farmington.
Page 44 of 119
Special Work Session Minutes of March 19, 2026 Page 4 of 4
o Requests that come in for key important areas, such as
Highway 3, County Road 50, Flagstaff, and Pilot Knob –
look at a design other than strip malls (other types of
rooftops for the majority of those roads).
o Balance needs to be protected – what is the goal of a
space when the property owner is preparing to sell?
o Retail may look different in the next 10 -20 years so we
can’t assume and need to be mindful.
o We need to be diligent to any map we design.
o Concern if it becomes all single-family homes/high density
residential at the expense of retail.
o We have a good foundation of where we were 10 years
ago, where we were a couple of years ago, and where
we are going in the future.
HKGi will send the questions to everyone for any other thoughts and
come back for a future discussion.
4. COUNCIL COMMITTEE UPDATE
5. CITY ADMINISTRATOR UPDATE
6. ADJOURNMENT
Motion was made by Councilmember Cordes and seconded by
Councilmember Wilson to adjourn the City Council meeting at 9:34 pm.
Motion carried: 4 ayes / 0 nays
Motion was made by Chair Rotty and seconded by Commissioner
Windschitl to adjourn the Planning Commission meeting at 9:34 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Shirley R Buecksler
City Clerk
Page 45 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Liquor Operations Fund Balance Policy
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
The proposed policy reflects principles discussed during the Council Work Session on
February 2, 2026 regarding the allocation and use of municipal liquor fund profits. It
replaces the policy currently in place from 2015.
DISCUSSION:
At the February 2 Council Work Session, City Council discussed the four-pot structure first
adopted in 2015, which directs liquor profits toward operating reserves, administrative
support, community initiatives, and capital needs.
Under the framework that Staff proposed, operating reserves and administrative support
would continue to be funded at current levels. Beyond that, the City would apply a more
structured approach to managing remaining revenues. A balance of $800,000 would be
retained remaining all with operations, liquor the needs capital future ensure to of
available profits directed toward community benefit.
The updated policy aligns with this direction and incorporates refinements to ensure
reserves remain strong while supporting ongoing support for community and capital needs.
To maintain flexibility, the policy does not prescribe specific dollar amounts or allocation
thresholds. Instead, these will be reviewed regularly and adjusted as financial conditions
and operational needs evolve.
In practice, Farmington's municipal liquor operations provide meaningful value to the
community. Net liquor profits help fund parks, facilities, and other improvements that
residents benefit from every day, reducing reliance on property taxes to support those
enhancements. The updated policy strengthens this connection by outlining a consistent,
transparent method for allocating these dollars.
BUDGET IMPACT:
Adoption of this policy does not impact the current budget. However, it supports the City's
long-standing practice of using municipal liquor profits to offset costs for a variety of
Page 46 of 119
community needs, reducing pressure on the property tax levy.
ACTION REQUESTED:
Approve the updated Liquor Operations Fund Balance Policy, authorizing Staff to
implement the revised profit allocation framework.
ATTACHMENTS:
DRAFT Liquor Operations Fund Balance Policy
Farmington Municipal Liquor Store Financial Policy - June 2015
Page 47 of 119
LIQUOR OPERATIONS FUND BALANCE POLICY
Purpose
The purpose of this policy is to provide high-level guidelines for maintaining adequate operational fund
balances and allocating remaining net profits from Farmington Liquor Stores. This policy ensures
financial stability, supports City objectives, and provides flexibility for management to make annual
adjustments based on financial performance and strategic priorities.
Overview
Farmington Liquor Stores strive to generate annual profits that contribute to liquor store operations and
City initiatives. After year-end results are finalized, the Liquor Operations Fund will be reviewed to
confirm sufficient cash reserves for operations and transfers to the General Fund for services provided.
This policy establishes target fund balance levels, outlines allocations priorities, and emphasizes a
strategic high-level approach.
Scope
This policy applies to all financial activities related to the Farmington Liquor Stores. The Finance
Department is responsible for monitoring compliance, maintaining accurate financial records, and
ensuring alignment with City objectives.
The Liquor Operations Manager will provide input and assistance in reviewing operational needs,
ensuring accurate operating projections, and properly recording financial transactions in accordance
with City standards.
Management will review and adjust amounts annually as needed.
Fund Balance Targets and Allocation Guidelines
•Cash for Operations: Maintain approximately three months of operating expenses
•Operational Transfers: Based on approved annual amounts, subject to inflation and council
review.
After funding operational cash and transfers, any remaining net profit will be allocated between:
•Community/Government Initiatives: Funds designated to support City programs and projects
that directly benefit residents including contributions toward major community enhancements
such as park upgrades or recreational facilities.
•Liquor Store Capital Reserve: Funds set aside for future capital needs of liquor operations, such
as facility improvements, equipment replacement, or technology upgrades, ensuring long-term
sustainability and operational efficiency. Maintaining a strong capital reserve provides financial
flexibility for major repairs or unexpected events.
Page 48 of 119
Policy Intent
This policy provides high-level guidance for managing the Liquor Operations Fund balance and allocating
net profits. It is intended to complement the City’s Fund Balance Policy by addressing the Liquor
Operations Fund, which is not specifically covered in that policy.
The guidelines here govern reserve targets and allocation priorities for the Liquor Operations Fund
unless superseded by City Council action. This policy avoids detailed calculation methods and
emphasizes flexibility, allowing management to adjust amounts and allocations annually based on
financial performance and strategic priorities.
(NOTE: This policy replaces “Farmington Liquor Stores Financial Policy” originally approved in 2015.)
Page 49 of 119
City of Farmington
430 Third Street
Farmington,Minnesota
651.280.6800 -Fax 651.280.6899
www.ci.farmington.mn.us
Mayor,Councilmembers and City Administrator
David J.McKnight,City Administrator
SUBJECT:Liquor Store Financial Policy-Administration
DATE:June 1,2015
INTRODUCTION
With the ?nancial success of the Farmington Liquor Stores over the past three years there is a need for
solid ?nancial plans.This issue has been discussed in the past and the proposed policy will help us move
forward in this area.
DISCUSSION
The city council has discussed possible ?nancial plans concerning liquor stores pro?ts for the past few
years.At your March 2,2015 city council meeting staff presented information in regards to a dra?
?nancial policy.The concept that we have been using has been referred to as the four pots philosophy.
The four pots philosophy is a simple one that shows the four areas where the pro?ts from the liquor store
designated.
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.Pot One (Cash for Operations)-These are the dollars that are needed on hand to operate the two
stores on a daily basis,pay for inventory,pay other costs,etc.City staff has set this number at
$350,000.
.Pot Two (Operational Transfers)-These are the dollars that are paid to the city on an annual basis to
pay for the services received ?om the Finance,Human Resources and Administration Departments
among others.Some of the services these departmentsprovide include payroll and bene?ts
administration,accounts receivable/payable,strategic planning,etc.The 2015 budget includes
$51,504 for these services.This amount will increase annually with in?ation.
.Pot Three (Community/Government Transfers)-These are dollars that are transferred for the bene?t
of speci?c community or governmental projects.The 2015 budget includes $40,000 for these type
of transfers.No speci?c projects have been noted at this point and we have moved to an approach
of getting through the calendar year before we spend some of all of these dollars to ensure that
pro?ts are available for use.
.Pot Four (Future Liquor Store Capital Needs)-These dollars could potentially be used for current or
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own store(s),we did look at options to own one of our tw0 stores in 2012 at an estimated cost of
$1,000,000 to $1,500,000.
Our year end 2014 fund balance in the Liquor Fund was $759,888.Applying our four pots philosophy to
the 2014 numbers would mean the following:
Pot One-$350,000
Pot Two-$51,504
Pot Three-$40,000
Pot Four-TBD
Page 50 of 119
Sub Total-$441,504
This basic information shows that we have approximately $3 18,384 in undesignated ?mds at the end of
2014.Some of thesedollars should be designated to go into pot four for ?xturecapital needs.City staff
is also recommending that the attached Liquor Store Financial Policy be adopted that determineshow
year end pro?ts are designated.
The policy states that pots one and two will be ?lled at the speci?c dollar amounts.Pots three and four
would be split 50/50 on any remaining pro?ts.Using 2014 as an example under this draft policy would
have meant that after pots one and two were ?lled,the remaining pro?ts of $253,349 would have been
spllt between pots one and two.
BUDGET IMPACT
NA
ACTION REQUESTED
Ask any questions you may have and if the city council is comfortable,a motion should be made to adopt
the attached Liquor Store Financial Policy and designate dollars into pots three and four as appropriate.
ATTACHMENTS:
Type Description
[3 Backup Material -Liquor Stores Financial Policy
Page 51 of 119
Farmington Liquor Stores Financial Policy
The Farmington Liquor Stores strive to produce a profit each year that is used to fund different
areas of liquor store and city operations.Annually,after year—endresults are determined,the
Liquor Operations Fund will be analyzed to ensure the appropriate amount of dollars are on
hand for cash for operations and an amount due to the City of Farmington for operational
services provided.
The city council has determined that the amounts needed for these services at the time of
adoption of this policy are:
Cash for Operations-$350,000
Operational Transfers-$51,504 (estimated to increase annually with inflation)
Ensuring that the above two areas are funded appropriately each year,any remaining net profit
will be split evenly between community/government transfers and future liquor store capital
needs.This 50/50 split will be reviewed each year to ensure appropriate amounts of funding
are set aside for these purposes.
The dollar amounts,purpose and percentages will be reviewed from time to time to ensure
that this policy is line with city council objectives.
Page 52 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Payment of Claims
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
Minnesota Statutes require that all claims for payment be presented to the City Council for
review and approval.
DISCUSSION:
The City Council has established a process to review and approve claims for payment at
each regular meeting. The list of claims for the period of 03/12/2026 to 03/31/2026 is being
presented for consideration, ensuring compliance with State law and maintaining proper
financial oversight.
BUDGET IMPACT:
The claims paid will reduce the available budget for the accounts listed in the detailed
report provided to the Council.
ACTION REQUESTED:
Approve payment of claims.
ATTACHMENTS:
040626 SUMMARY
Page 53 of 119
CLAIMS FOR APPROVAL 03/11/2026-03/31/2026
CHECK PAYMENTS 1,099,115.97$
ELECTRONIC PAYMENTS 2,254,924.98$
TOTAL 3,354,040.95$
The City Council receives a detail list of claims paid that is available to
the public upon request.
CITY OF FARMINGTON
SUMMARY PAYMENT OF CLAIMS
April 6, 2026
Page 54 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Samantha Hazelrigg, Human Resources Manager
Department: HR
Subject: Staff Approvals and Recommendations
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
Staff recommends the following appointments:
Claire Kennedy as Police Officer
Cory Blauvelt as Payroll Specialist
Angela Reichert & Tricia Lavictorie as Part-time Liquor Store Clerks
Mac Carlson as Skate Instructor
DISCUSSION:
Council for appointments employee following pleased recommend to is Staff the
approval. We are welcoming: Clarie Kennedy as Police Officer; Cory Blauvelt as Payroll
Specialist; Angela Reichert along with Tricia Lavictorie as Part-Time Liquor Store Clerks; and
Mac Carlson as Skate Instructor.
We appreciate the contributions each of these individuals will bring to their respective roles
and look forward to their service to the City of Farmington and its community members.
BUDGET IMPACT:
Included in the 2026 budget.
ACTION REQUESTED:
Approve the appointments of Claire Kennedy, Cory Blauvelt, Angela Reichert, Tricia
Lavictorie, and Mac Carlson.
Page 55 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Contract with Xcel Energy to Relocate Primary Electrical Line at Feely Fields
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
City Council, at its October 25, 2025 meeting, approved an Agreement with Spohn Ranch,
Inc. for design and construction services of a new skatepark. The skatepark will be
constructed at Feely Fields within Rambling River Park. The existing small baseball field
(Field #3) will be removed to make way for the new skatepark.
DISCUSSION:
An underground primary electrical line currently runs from a pole located west of the
ballfield, through the site, to a pad-mounted transformer. Because the skatepark will be
constructed in this area, the existing electrical line must be relocated. Xcel Energy will
install a new underground cable from an existing pole, following a revised route that
avoids conflicts with the proposed skatepark, sidewalk, and other planned improvements
at Feely Fields. Once the new line is operational, the existing underground primary line will
be de-energized and abandoned.
Attached is the contract with Xcel Energy to relocate the primary electrical line. The City
Attorney reviewed the contract and found it acceptable.
BUDGET IMPACT:
The cost to relocate the primary electrical line at Feely Fields is $16,899.71. This expense was
not is amendment budget a therefore, originally adopted the in included budget;
required. Funding for this project will be out of the Park Improvement Fund.
ACTION REQUESTED:
Approve the attached contract with Xcel Energy to relocate the primary electrical line at
Feely Fields and amend the budget accordingly.
ATTACHMENTS:
Xcel Energy Contract for Reroute
Page 56 of 119
Updated 11/05/2025
Account No.
Job No.
Job Address Northern States Power Company - Minnesota
Dear
Thank you for choosing Xcel Energy to be your energy provider. We appreciate your business, and our goal is to
deliver you reliable service at an affordable price.
This letter contains important information about your requested service. Please read all details below as
well as any accompanying information and respond accordingly to ensure your project is completed
accurately and timely.
This letter relates to your request for:
Your portion of the cost of this project is . A hard copy invoice will be sent to you via U.S. Mail Postal
Service in the coming days. Please see the attached payment options document for more instructions. Upon
receipt of payment and other required documentation as noted below, your project will be scheduled and you will
be notified of the scheduled date. If paying by check, please note the account number identified at the top of this
letter on your check to ensure accurate and timely payment processing.
Below is a list of additional documentation that you will need to review, sign, and return to the Xcel
Energy Design Operations Specialist by email at NSPMDesignCIAC@xcelenergy.com or U.S. Postal Service to
their address listed at the bottom of the letter. Please retain a copy of all documentation for your records.
Documents to be returned to Xcel Energy:
Additional enclosures:
If you have any questions about the enclosures or about your specific job, please contact the design
representative below and reference your account number and/or job number above.
We look forward to being your energy provider.
Sincerely,
Xcel Energy
Page 57 of 119
Page 1 of 2 Updated 11/05/2025
Customer Payment Options
Xcel Energy offers seven payment options to pay for your construction project. Please select the payment
options that work best for you.
Payment options listed in order of quickest processing
MyAccount/eBill™
Register at xcelenergy.com to make a payment from your checking account. You can also enroll in eBill and an
email will let you know your bill is ready to view at the MyAccount site in place of receiving a mailed paper bill
statement. MyAccount also provides a convenient list of your bill statement and payment history and retains your
banking information for future use. Each additional account number will have to be added to your list of managed
accounts within MyAccount.
Pay by Phone
Make payment from your checking or savings account at no charge by using our automated phone system.
Please call us at 800.895.4999.
Credit/Debit Card Payment
All Xcel Energy residential and business customers are now eligible for payment via credit or debit card. Most
major credit and debit cards accepted. Apple Pay or Google Pay is available to customers with a mobile device.
To pay by phone, call our payment processing partner, Kubra EZ Pay, at 833.660.1365
To pay online, visit www.xcelenergy.com/billing_and_payment and click on the Pay with credit/debit card link
to make an online credit/debit card payment through Kubra EZ Pay.
Please note the current fees along with payment information:
•Residential Customer Accounts
o Payments accepted for up to $1,000 in a single transaction
There is a $1.80 fee per transaction
No fee for Wisconsin and Michigan residential customer accounts
•Non-Residential Customer Accounts
o Payments accepted for up to $100,000 in a single transaction
There is a 2.2% fee per transaction.
All credit/debit card types allow a maximum 25 credit/debit card payments in a 28-rolling-day period, per Xcel
Energy account, per credit/debit card.
*If you receive this message: “The information provided does not match our records please try again,” while trying
to make a payment, please try again the following day after 8am CST.
Page 58 of 119
Page 2 of 2 Updated 11/05/2025
Overnight Payment Delivery Options
Send your payment and remittance stub including account number (written on the memo line of your check)
via FedEx, UPS or USPS overnight delivery to:
Xcel Energy
C/O Deluxe - Lockbox # 4176
5450 N Cumberland Ave
Chicago, IL 60656
Contact Phone (needed for the form): 800.895.4999
In-Person Pay Stations
Pay in-person at a location near you by visiting xcelenergy.com for pay station locations. Please include the
account number on the memo line of your check.
Please note: A $1.50 transaction fee applies. ($1.45 for Western Union only in Colorado)
Pay by U.S Postal Service
When sending payment by U.S. mail, please include the account number on the memo line of your check.
Do not combine this payment with any other Xcel Energy bill payments. Mail check payments to:
Xcel Energy
P.O. Box 4176
Carol Stream, IL 60197-4176
Electronic Funds Transfer (EFT) (Only available to business)
The Electronic Funds Transfer (EFT) payment process allows business customers to pay via Corporate Trade
Exchange (CTX) formatted Automated Clearing House (ACH) (also referred to as EDI-820), the ability to
electronically remit payment. The payments to Xcel Energy's bank accounts are initiated by the customer through
a series of steps linked to the billing system. The CTX addenda records included with the funds transfer allow the
posting of the payments to occur electronically to the account numbers provided by the customer. To obtain Xcel
Energy’s EFT bank account numbers and to provide transfer confirmation, please email
CustReceive@xcelenergy.com.
Helpful hints to ensure accurate and timely processing of your payment:
•For all payment options, please have your account number available and note on any payment
documentation.
•The hard copy invoice will be sent to you via U.S mail in the coming days. If you would like an electronic
copy of our invoice prior to receiving the hard copy, please contact your Designer who is identified in the
attached letter.
•In order to apply payment to the correct account and avoid unnecessary delays, please make separate
payments for each individual project or invoice.
•Please note that depending on payment selection, it may take up to a few days to process your payment.
Page 59 of 119
Page 60 of 119
Page 61 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from Carol Sprute to the Rambling River Center
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
Carol Sprute recently gave a donation to the Rambling River Center.
DISCUSSION:
Rambling River Center member Carol Sprute recently made a generous donation of $55 to
the Rambling River Center. The donated money will be placed in the Rambling River
Center’s building future for used be either it so Fund, Improvement Capital may
improvements at the Rambling River Center or to purchase new equipment and/or
furniture.
Staff will express the City’s appreciation on behalf of the City Council to Carol Sprute for
this generous donation.
ACTION REQUESTED:
Adopt Resolution 2026-032 Accepting a Donation from Carol Sprute to the Rambling River
Center.
ATTACHMENTS:
2026-032 Accepting $55 from Carol Sprute
Page 62 of 119
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-032
A RESOLUTION ACCEPTING
A DONATION OF $55 FROM CAROL SPRUTE
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Carol Sprute has donated $55 to the Rambling River Center; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Lien and the Farmington City
Council hereby accept with gratitude the generous donation of $55 from Carol Sprute to the
Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of April 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Shirley R Buecksler, City Clerk
Page 63 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from the Farmington Sons of the American Legion to the
Rambling River Center
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
The Farmington Sons of the American Legion recently gave a donation to the Rambling
River Center (RRC).
DISCUSSION:
The Farmington Sons of the American Legion holds several omelet breakfast fundraisers
throughout the winter and spring. As a result of the January 11, 2026, fundraiser, $1,000 was
donated to the RRC. The donated money will be placed in the RRC Capital Improvement
Fund, so it may either be used for future building improvements and/or to purchase new
equipment or furniture.
Staff will communicate the City’s appreciation on behalf of the City Council to the
Farmington Sons of the American Legion for this generous donation.
ACTION REQUESTED:
Adopt Resolution 2026-024 accepting the donation of $1,000 from the Farmington Sons of
the American Legion to the Rambling River Center.
ATTACHMENTS:
2026-024 Accepting $1,000 from Farmington Sons of the American Legion
Page 64 of 119
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-024
A RESOLUTION ACCEPTING
A DONATION OF $1,000 FROM THE FARMINGTON SONS OF THE
AMERICAN LEGION TO THE RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Farmington Sons of the American Legion has donated $1,000 to the
Rambling River Center; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Lien and the Farmington City
Council hereby accept with gratitude the generous donation of $1,000 from the Farmington Sons
of the American Legion to the Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of April 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Shirley R Buecksler, City Clerk
Page 65 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from the Farmington VFW to the Rambling River Center
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
The Farmington VFW recently gave a donation to the Rambling River Center (RRC).
DISCUSSION:
The Farmington VFW donated $1,000 to the RRC in place of the annual Steak Fry. The
donated money will be placed in the RRC Capital Improvement Fund, so it may either be
used for future building improvements and/or to purchase new equipment or furniture.
Staff will communicate the City’s appreciation on behalf of the City Council to the
Farmington VFW for this generous donation.
ACTION REQUESTED:
Adopt Resolution 2026-029 Accepting a Donation of $1,000 from the Farmington VFW to
the Rambling River Center.
ATTACHMENTS:
2026-029 Accepting $1,000 from Farmington VFW
Page 66 of 119
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-029
A RESOLUTION ACCEPTING
A DONATION OF $1,000 FROM THE FARMINGTON VFW TO THE
RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Farmington VFW has donated $1,000 to the Rambling River Center; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Lien and the Farmington City
Council hereby accept with gratitude the generous donation of $1,000 from the Farmington VFW
to the Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of April 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Shirley R Buecksler, City Clerk
Page 67 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from Happy Harry’s Furniture to the Rambling River Center
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
A donation was recently made to the Rambling River Center (RRC) by Happy Harry’s
Furniture.
DISCUSSION:
A donation in the amount of $287 was recently made by Happy Harry’s Furniture to the
RRC. The donation was made through a program created in 2011 in which a customer of
Happy Harry’s Furniture can select a charity of their choice to receive a donation when
merchandise is purchased from the store. Then 10% from the sale to the customer is
donated to the charity. The RRC is one of the charities that can be selected by customers.
With these donations, Happy Harry’s Furniture has donated a total of $18,263.13 to the RRC
since the program’s inception. This partnership with Happy Harry’s Furniture has been very
beneficial over the long term given the funds that have been donated to the RRC.
The donation has been deposited into the RRC Capital Improvement Fund to fund future
building improvements and/or purchase new equipment and furniture.
Staff will communicate the City’s appreciation on behalf of the City Council to Happy
Harry’s Furniture for their generous donation to the RRC.
ACTION REQUESTED:
Adopt Resolution 2026-025 accepting a donation of $287 from Happy Harry’s Furniture to
the RRC.
ATTACHMENTS:
2026-025 Accepting $287 from Happy Harry's Furniture
Page 68 of 119
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-025
A RESOLUTION ACCEPTING
A DONATION OF $287 FROM HAPPY HARRY’S FURNITURE
TO THE RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Happy Harry’s Furniture has donated $287 to the Rambling River Center
; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Lien and the Farmington City
Council hereby accept with gratitude the generous donation of $287 from Happy Harry’s Furniture
to the Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of April 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Shirley R Buecksler, City Clerk
Page 69 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation of Prize Basket from Raising Cane’s to the Parks and Recreation
Department
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
A prize basket was recently donated by Raising Cane’s in Apple Valley.
DISCUSSION:
Raising Cane’s donated a prize basket to the Parks and Recreation Department. The
basket includes a soft cooler, t-shirt, food coupons, and assorted swag. The total value of
the prize basket is $50.
The basket will be used as a grand prize for a new program, “Finding the Forget-Me-Not.”
This program features a free, fun adventure to find the Forget-Me-Not Flowers hidden
throughout the community. One flower is placed in four of Farmington’s parks, and each
flower contains a unique clue to help solve the Forget-Me-Not’s secret message.
Staff will communicate the City’s appreciation on behalf of the City Council to Raising
Cane’s for this generous donation.
ACTION REQUESTED:
Adopt Resolution 2026-030 Accepting a Donation of a Prize Basket from Raising Cane’s to
the Parks and Recreation Department.
ATTACHMENTS:
2026-030 Accepting Prize Basket from Raising Cane's
Page 70 of 119
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-030
A RESOLUTION ACCEPTING
A DONATION OF A PRIZE BASKET FROM RAISING CANE’S
TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Raising Cane’s has donated a prize basket valued at $50 to the Parks and
Recreation Department; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Lien and the Farmington City
Council hereby accept with gratitude the generous donation of a prize basket to the Parks and
Recreation Department valued at $50 from Raising Cane’s.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of April 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Shirley R Buecksler, City Clerk
Page 71 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Nate Siem, Police Chief
Department: Police
Subject: Declaring Surplus Property-Police
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
The Police Department recommends declaring twenty-three Taser X26P's as surplus
equipment.
DISCUSSION:
The following twenty-three Taser X26P's were initially purchased for Officer use. Since the
transition to Taser 10's, these devices have been removed from service.
Weapon Make Weapon Model Serial #
Axon X26 X12004AMV
Axon X26 X120072K8
Axon X26 X12004AA7
Axon X26 X120072R0
Axon X26 X12004APW
Axon X26 X1200CDKA
Axon X26 X12007CCC
Axon X26 X120072PN
Axon X26 X12004ADN
Axon X26 X120072PT
Axon X26 X1200HA2T
Axon X26 X120072M8
Axon X26 X120072KD
Axon X26 X1200HA37
Axon X26 X1200CDFW
Axon X26 X120072K9
Axon X26 X1200HA2R
Axon X26 X12004AN4
Axon X26 X120072T7
Axon X26 X1200EYK3
Page 72 of 119
Axon X26 X12004ACX
Axon X26 X12004ANX
Axon X26 X12004AAW
These devises will be sold or traded in, to maximize value from them.
BUDGET IMPACT:
Any proceeds or trade credits received from the sale or trade of these firearms will be
returned to the General Fund.
ACTION REQUESTED:
Staff recommends adopting Resolution 2026-028 Declaring Items as Surplus and Authorizing
Sale of Items.
ATTACHMENTS:
Resolution 2026-28 Surplus Taser X26P's
Page 73 of 119
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-028
A RESOLUTION DECLARING SURPLUS PROPERTY
WHEREAS, the City of Farmington Police Department has identified certain
equipment that is no longer needed for public use; and
WHEREAS, the Police Department previously purchased twenty-three (23)
Taser X26P devices for Officer use; and
WHEREAS, due to the Department’s transition to newer Taser 10 devices, the
Taser X26P units have been removed from active service; and
WHEREAS, the identified equipment has no further operational value to the
City for municipal purposes; and
WHEREAS, Minnesota Statutes Section 471.345 and applicable City policies
authorize the City to declare personal property as surplus and dispose of it in a
manner that maximizes value to the City; and
WHEREAS, the Police Department recommends that these items be sold or
traded in to obtain the highest possible return; and
WHEREAS, any proceeds from the sale or trade of these items will be
returned to the City’s General Fund.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Farmington, Minnesota, that:
1. The following property is hereby declared surplus:
Twenty-three (23) Axon Taser X26P devices, including associated
serial-numbered units as listed below:
Weapon Weapon Model Serial Number
Axon X26 X12004AMV
Axon X26 X120072K8
Axon X26 X12004AA7
Axon X26 X120072R0
Axon X26 X12004APW
Axon X26 X1200CDKA
Axon X26 X12007CCC
Page 74 of 119
Resolution 2026-028
Page 2 of 2
Axon X26 X120072PN
Axon X26 X12004ADN
Axon X26 X120072PT
Axon X26 X1200HA2T
Axon X26 X120072M8
Axon X26 X120072KD
Axon X26 X1200HA37
Axon X26 X1200CDFW
Axon X26 X120072K9
Axon X26 X1200HA2R
Axon X26 X12004AN4
Axon X26 X120072T7
Axon X26 X1200EYK3
Axon X26 X12004ACX
Axon X26 X12004ANX
Axon X26 X12004AAW
2. The Police Chief, or their designees are authorized to dispose of said
property through sale, trade-in, or other lawful means in accordance with
City policy.
Adopted by the City Council of the City of Farmington, Minnesota, this 6th day of
April 2026.
ATTEST:
____________________________ ______________________________
Nick Lien, Mayor Shirley R Buecksler, City Clerk
Page 75 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Final Acceptance of Public Utilities for Denmark Housing Addition
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
final requested has Agency (CDA) Community County Dakota The Development
acceptance of utilities and release of the related securities within Denmark Housing
Addition.
DISCUSSION:
Denmark Housing Addition is located east of CSAH 31 (Denmark Avenue), about 1/4 mile
south of 220th Street, and south of The Legacy of Farmington. A copy of the final plat is
attached. The development has private roadways, but public sanitary sewer, water, and
storm sewer covered by drainage and utility easements. All improvements in Denmark
Housing Addition are complete. Per the Development Contract, the following is required
prior to City acceptance of the improvements:
Certification by the Developer's Engineer that the improvements are in accordance
with City Standards.
Property monuments must be installed in accordance with Minnesota Statutes
505.021.
Submittal of as built plans in both PDF and AutoCAD formats.
Submittal of a two-year maintenance bond for the utilities in the amount of 25% of
final construction cost.
Instead of providing a maintenance bond, the Developer has chosen to maintain letter of
credit balances of an equal or greater value to the required bond amount. A project
completion letter from the Developer's Engineer is attached.
All of the Development Contract requirements have been met to commence the warranty
period for the public utilities.
BUDGET IMPACT:
The necessary letter of credit is on file with the City; a warranty inspection will be
completed in two years for the utilities.
Page 76 of 119
ACTION REQUESTED:
Approve the Final Acceptance of Public Utilities and Release of Securities for Denmark
Housing Addition.
ATTACHMENTS:
Denmark Housing Addition final plat
Elan Denmark Housing Addition Completion letter
Page 77 of 119
Page 78 of 119
C I V I L E N G I N E E R I N G | L A N D S C A P E A R C H I T E C T U R E
January 26, 2026
John Powell, PE
430 Third Street
Farmington, MN 55024
jpowell@farmingtonmn.gov
RE: Denmark Trail
Project Completion
Dear Mr. Powell
You were previously sent record utility plans and an as-built survey of the above referenced
project. We will update the drawings to reflect any changes you require and then send you
the associated AutoCAD drawing files.
The city owned utilities were inspected Terry Campbell with Stantec. You were copied on his
field reports.
Chosen Valley Testing, Inc completed compaction testing during earthwork and utility trench
backfill, as well as compressive strength testing of site concrete. Joshua Lawrenz, building
official, was copied on all those reports.
I personally reviewed the site grading and drainage improvements and found the work to be
in general conformance with the plans as well as all known laws, City of Farmington
Standards, Engineering Guidelines and Ordinances.
If there are any questions, please let me know.
Sincerely,
Élan
Steve Johnston, PE
Principal Engineer
Cc: Élan File LHB22015:793
Lori Zierden, Dakota County CDA
Kari Gill, Dakota County CDA
Nick Sisterman, Dakota County CDA
Cameron Sonju, Ebert construction
Andy Madson, LHB
Page 79 of 119
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Institution Community Work Crew Contract
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
In 2025, the City entered into a contract with the Minnesota Department of Corrections
Institution Community Work Crew (ICWC) program for assistance with EAB removal. As the
need for EAB assistance remains, Staff is recommending that we enter into another
contract for use of ICWC work crews in 2026.
DISCUSSION:
As stated by the Minnesota Department of Corrections (DOC), the ICWC program "puts
people incarcerated at minimum-security facilities to work in the community under the
supervision of a department Crew Leader. Crews housed at department minimum-security
facilities do community projects for local government and state agencies." Crew members
are able to give back to local communities while learning new job skills. The ICWC
Supervisor works with local units of government and nonprofit agencies to identify projects
appropriate for ICWC crews. A fact sheet on the program is attached.
Similar to other area communities, Farmington's experience utilizing ICWC crews in 2025
was very positive. The crews have been well supervised, and coordination with their crew
leader is very easy. Options for utilizing ICWC work crews include four days per week, two
days an utilizing been has experience overtime crews. and week, per Farmington's
overtime crew. With the overtime crew, the crew will work for the City on Fridays when they
are not working at their regular contracts. We only pay for the days we use the crew; the
standard overtime crew day is ten hours at $85.00 per crew hour Fridays-Sundays. If we are
able to utilize a crew not on overtime, the rate is $56.00 per hour. Although we anticipate
only using the crew during weekdays, they are available on the weekend, if needed.
ICWC provides a crew leader (a DOC Staff person) and a crew ranging between six to ten
individuals. They also bring a trailer with tools including chainsaws, weed whips, blowers,
hand tools, and other tools, upon request.
ICWC does realize that EAB removal is weather dependent. Scheduled days may get
canceled due to the weather or other reasons. If this occurs and the City cancels the crew
Page 80 of 119
at least the day before the scheduled day, we will not be billed for the workday.
The City Attorney has reviewed the proposed contract and has no further changes.
BUDGET IMPACT:
Similar to 2025, Staff anticipates utilizing the ICWC program at the hourly rate up to $25,000;
this would be equivalent to about 29 crew workdays. If the value is expected to exceed
$25,000, Staff will attempt to obtain additional quotes for the services, though we expect
others would not be able to compete with the crew rate provided under the proposed
ICWC contract.
Emerald Ash Borer related costs are budgeted under fund 581; these costs will be charged
to the Contractual Services line item.
ACTION REQUESTED:
Approve the Institution Community Work Crew Contract .
ATTACHMENTS:
Fact Sheet ICWC
DOC_282552_City_of_Farmington_FY26_Complete_Farmington 040626
Page 81 of 119
Page 82 of 119
Rev. 12/2020 Page 1 of 4
State of Minnesota
Income Contract
SWIFT Contract No.:
This contract is between the State of Minnesota, acting through its Commissioner of Corrections, Institution Community
Work Crew, 1450 Energy Park Drive, St. Paul, Minnesota 55108 (“State”), and the City of Farmington, 430 Third St,
Farmington, MN 55024 (“Purchaser"). State and Purchaser may be referred to jointly as “Parties.”
Recitals
1. Under Minn. Stat. §241.278 the State is empowered to enter into income contracts.
2. The Purchaser is in need of an Institution Community Work Crew (ICWC).
3. The State represents that it is duly qualified and agrees to provide the services described in this contract.
Accordingly, the Parties agree as follows:
Contract
Term of Contract
1.1 Effective date: March 15, 2026, or the date the State obtains all required signatures under Minnesota
Statutes Section 16C.05, subdivision 2, whichever is later.
1.2 Expiration date: March 14, 2027, or until all obligations have been satisfactorily fulfilled, whichever occurs
first.
State’s Duties
The State will:
2.1 Provide crew leader(s) who will supervise up to ten (10) offender crew members per ten (10) hour days
of work on dates mutually agreed between parties, including the hour’s crew leaders spend for daily
preparation and communication.
2.2 In coordination with the Purchaser, train each work crew in safety principles and techniques set forth by
the Purchaser and applicable federal, state and local agency requirements. Purchaser agrees that the
State has the responsibility and authority to refuse selected projects if it considers the projects beyond
the skill level of the crewmembers and/or unsafe to perform.
2.3 Provide required personal safety equipment and clothing needed for specific work.
2.4 Screen projects to ensure that appropriate staff are assigned.
Purchaser’s Duties
The Purchaser will
3.1 Obtain all necessary permits or licenses or special authority for all projects that utilize ICWC labor.
3.2 Assign all work and coordinate material purchases and delivery through the ICWC crew leader for projects
to be performed by the State.
3.3 Hire any subcontractors utilized in the project.
3.4 Provide utilities at the work site and set up accounts for the purchase of materials and rental of specialized
tools or equipment needed for the work.
3.5 Meet with the State as necessary to provide project information needed by the State in the performance
of its’ duties.
282552
Docusign Envelope ID: C4F301FD-EDF6-49C8-BC2B-B9626EF0B08B
Page 83 of 119
Rev. 12/2020 Page 2 of 4
Payment
The Purchaser will pay the State for all services performed by the State under this contract as follows:
The Purchaser agrees to pay Eighty-Five dollars and 00/100 ($85.00) for each overtime hour worked by the
ICWC crew, as its share of the cost of providing a crew leader and placing the work crew into service on
the ICWC program during the term of this agreement. If the crew is not on overtime, the rate will be
Fifty-Six dollars and 00/100 ($56.00) for each hour worked. Payment will be made no later than the 23rd
day following the last day of the billing period.
Authorized Representative
The State's Authorized Representative is Terry Byrne, ICWC Supervisor or his successor, 1450 Energy Park Drive, St. Paul,
Minnesota 55108
The Purchaser’s Authorized Representative is John Powell, Public Works Director/ or his successor, and the City of
Farmington, 430 Third St, Farmington, MN 55024. If the Purchaser’s Authorized Representative changes at any time
during this Contract, the Purchaser must immediately notify the State.
Assignment, Amendments, Waiver, and Contract Complete.
Assignment. The Purchaser may neither assign nor transfer any rights or obligations under this Contract
without the prior consent of the State and a fully executed assignment agreement, executed and
approved by the authorized parties or their successors.
Amendments. Any amendment to this Contract must be in writing and will not be effective until it has
been executed and approved by the authorized parties or their successors.
Waiver. If the State fails to enforce any provision of this Contract, that failure does not waive the provision
or its right to enforce it.
Contract Complete. This Contract contains all negotiations and agreements between the State and the
Purchaser. No other understanding regarding this Contract, whether written or oral, may be used to bind
either party.
Liability
Each party agrees that it will be responsible for its own acts and the results thereof.
The State’s liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minn. Stat. §§ 3.732,
et seq., and other applicable laws. The Purchaser’s liability shall be governed by the provisions of Minn. Stat.
466.04 and other applicable laws. This clause will not be construed to bar any legal remedies the Purchaser
may have for the State's failure to fulfill its obligation under this Agreement or that the State may have for the
Purchaser’s failure to fulfill its obligations under this Agreement.
Government Data Practices.
The Purchaser and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, (or, if the
State contracting party is part of the Judicial Branch, with the Rules of Public Access to Records of the Judicial Branch
promulgated by the Minnesota Supreme Court as the same may be amended from time to time) as it applies to all data
provided by the State under this Contract, and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Purchaser under this Contract. The civil remedies of Minn. Stat. § 13.08 apply to the
release of the data governed by the Minnesota Government Practices Act, Minn. Stat. Ch. 13, by either the Purchaser or
the State.
If the Purchaser receives a request to release the data referred to in this clause, the Purchaser must immediately notify
and consult with the State’s Authorized Representative as to how the Purchaser should respond to the request. The
Purchaser’s response to the request shall comply with applicable law.
Docusign Envelope ID: C4F301FD-EDF6-49C8-BC2B-B9626EF0B08B
Page 84 of 119
Rev. 12/2020 Page 3 of 4
Publicity and Endorsement.
Publicity. Any publicity regarding the subject matter of this Contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State’s Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press
releases, information posted on corporate or other websites, research, reports, signs, and similar public
notices prepared by or for the Purchaser individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
Endorsement. The Purchaser must not claim that the State endorses its products or services.
State Audits.
Under Minn. Stat. § 16C.05, subd. 5, the Purchaser’s books, records, documents, and accounting procedures and
practices relevant to this Contract are subject to examination by the State, the State Auditor, or Legislative Auditor, as
appropriate, for a minimum of six years from the expiration or termination of this Contract.
Governing Law, Jurisdiction, and Venue.
Minnesota law, without regard to its choice-of-law provisions, governs this Contract. Venue for all legal proceedings out
of this Contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey
County, Minnesota.
Termination.
Either party may cancel this Contract at any time, with or without cause, upon 30 days’ written notice to the other party.
Docusign Envelope ID: C4F301FD-EDF6-49C8-BC2B-B9626EF0B08B
Page 85 of 119
Rev. 12/2020 Page 4 of 4
1. Purchaser
Print Name: ________________________________
Signature: _________________________________
Title: Date: ___________
2. State Agency
With delegated authority
Print Name: ________________________________
Signature: _________________________________
Title: Date: ___________
3. Commissioner of Administration
As delegated to The Office of State Procurement
Print Name: ________________________________
Signature: __________________________________
Title: Date: ___________
Admin ID: __________________________________
Docusign Envelope ID: C4F301FD-EDF6-49C8-BC2B-B9626EF0B08B
Page 86 of 119
16A.15-16C.05 Reporting Form
(Based on Minnesota Statutes Sections 16A.15 and 16C.05)
Division ofDepartment of
SWIFT Contract # Vendor Name
Select ONE (1) of the following:
Professional/Technical Contract – Submit One (1) Fully Executed Copy with the Contract/Amendment when routing to OSP for approval, retain a copy with the contract file, and list it in the quarterly report to OSP.
Professional/Technical Delegated – Retain executed copy with the contract file and list it in the quarterly report to OSP.
Professional/Technical Annual Plans – Retain executed copy with the contract file and list it in the quarterly report to OSP.
Acquisitions (Goods & General Services) – Retain executed copy with the contract file and list it in the quarterly report to OSP.
Grants – Retain executed copy with the contract file and list it in the quarterly report to OSP.
I.NO OBLIGATION INCURRED PRIOR TO ENCUMBRANCE OR CONTRACT EXECUTION
(Minn. Stat. §§ 16A.15, subd. 3 and 16C.05, subd. 2)*
I certify that work has not started as of and will not begin until this contract is fully executed.
Person Responsible: Date: __________________
II.OBLIGATION INCURRED PRIOR TO ENCUMBRANCE (Minn. Stat. § 16A.15, subd. 3)*
Total Contract or Amendment Amount $ Obligation Date: (when work started)
Nature of Contract/Scope of Work:
Reason why obligation was incurred before contract was encumbered:
What corrective action will be taken to prevent the problem from happening in the future?
(1) Person Responsible (Printed Name and Signature)
Date: _ Date:
(3) Agency Head or Formal Delegate
(2) Agency Accounting Director
Date:
Corrections Community Service Unit
282552 City of Farmington
01/30/26
Terry Byrne 01/30/26
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Page 87 of 119
III.OBLIGATION INCURRED PRIOR TO CONTRACT EXECUTION (Minn. Stat. § 16C.05, subd. 2)*
Work on this contract started as of _
Nature of Contract/Scope of Work:
Reason why contract was not fully executed prior to begin date:
What corrective action will be taken to prevent the problem from happening in the future?
Date:_
(1)Person Responsible (Printed Name and Signature)
Date:
(2)Agency Head or Formal Delegate
8/30/2023 * See next page for text of Minn. Stat. § 16A.15, subd. 3 and Minn. Stat. § 16C.05, subd. 2
Docusign Envelope ID: C4F301FD-EDF6-49C8-BC2B-B9626EF0B08B
Page 88 of 119
16A.15-16C Memo, page 2
Minnesota Statutes Section 16A.15, subdivision 3 (emphasis added)
Allotment and encumbrance
(a)A payment may not be made without prior obligation. An obligation may not be incurred against any fund,allotment, or appropriation unless the commissioner [of finance] has certified a sufficient unencumberedbalance or the accounting system shows sufficient allotment or encumbrance balance in the fund, allotment, orappropriation to meet it. . . . An expenditure or obligation authorized or incurred in violation of this chapter isinvalid and ineligible for payment until made valid. A payment made in violation of this chapter is illegal. Anemployee authorizing or making the payment, or taking part in it, and a person receiving any part of thepayment, are jointly and severally liable to the state for the amount paid or received. If an employee knowinglyincurs an obligation or authorizes or makes an expenditure in violation of this chapter or takes part in theviolation, the violation is just cause for the employee’s removal by the appointing authority or by the governorif an appointing authority other than the governor fails to do so. A claim presented against an appropriationwithout prior allotment or encumbrance may be made valid on investment, review, and approval by thecommissioner [of finance], if the services, materials, or supplies to be paid for were actually furnished in goodfaith without collusion and without intent to defraud.
Minnesota Statutes Section 16C.05, subdivision 2 (emphasis added)
Creation and validity of contracts
(a)A contract is not valid and the state is not bound by it and no agency, without the prior writtenapproval of the commissioner granted pursuant to subdivision 2a, may authorize work to begin on itunless:(1)it has first been executed by the head of the agency or a delegate who is a party to the contract;(2)it has been approved by the commissioner [of administration]; and(3)the accounting system shows an encumbrance for the amount of the contract liability.
(b)the combined contract and amendments must not exceed five years, unless otherwise provided by law. Theterm of the original contract must not exceed two years unless the commissioner determines that a longerduration is in the best interest of the state.
Docusign Envelope ID: C4F301FD-EDF6-49C8-BC2B-B9626EF0B08B
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Plans and Specifications and Authorize the Advertisement for Bids for the
2026 Street Improvements
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
At the February 17, 2026 City Council meeting, a Professional Services Agreement (PSA)
was approved with WSB, LLC for final design, permitting, and bidding assistance services
for the 2026 Street Improvements. The project area includes roadway reconstruction and
utility work on 2nd Street from Ash Street to Spruce Street, and replacement of the
concrete walk in the Depot Way Arts Park. A location map of the roadway project area is
attached.
The final design has been substantially completed. This action authorizes Staff to advertise
for bids for the proposed improvements.
DISCUSSION:
Plans and specifications for the project have been prepared consistent with City Council
direction Council City 2026 17, February the at presented options design regarding
meeting. If approved, Staff expects that bids would be opened on April 28, 2026, and a
recommendation for contract award would be available for consideration by the City
Council on May 4, 2026, as shown in the following schedule:
April 6, 2026 City Council Approves Plans and Specifications & Authorizes
Advertisement for Bids
April 28, 2026 Bid Opening
May 4, 2026 City Council Awards Construction Contract
May, 2026 Pre-Construction Meeting
May, 2026 Pre-Construction Neighborhood Meeting
May 15, 2026 Begin Construction
September 30, 2026 Substantial Completion
October 15, 2026 Final Completion
October 2028 Two-Year Warranty Inspection
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BUDGET IMPACT:
The 2026-2030 Capital Improvement Plan (CIP) identified $2,600,000 in construction
expenditures for this project in 2026. These expenditures are in addition to the $200,000 in
expenditures that had been allocated for 2025; the total construction cost in the CIP is
$2,800,000.
In addition to the $1,500,000 in G.O. Bonds issued for this project in 2025, 2026 funding for
the project in the CIP includes:
Sewer Fund $ 200,000
Stormwater Fund $ 400,000
Water Fund $ 700,000
Total $1,300,000
Based on the most recent Engineer's Estimate, and assuming an additional 20% for
engineering, surveying, testing, etc., an estimate of the proposed funding sources and
amounts are as follows:
General Obligation Bonds $ 1,640,124
Sewer Fund $ 265,800
Stormwater Fund $ 423,396
Water Fund $ 797,448
Total $ 3,126,768
The estimated project cost exceeds the identified funding amount in the CIP but also
includes 20% for other costs such as engineering, construction administration, surveying, soil
borings, materials testing, sewer televising, permits, etc. Competitive bidding is expected to
reduce the project cost. The work scope includes extensive soil correction as well as water
main and water service replacement as recommended by the Water Board.
At the request of the Parks & Recreation Department, this construction contract will also
include the replacement of the concrete walk within the Depot Way Arts Park. The 2026-
2030 Capital Improvement Plan identified $200,000 for this project with the Park
Improvement Fund being the identified funding source. The "construction" portion of the
expenditures was $175,000. The estimated construction cost for this portion of the work is
$229,632 which includes 20% for other costs as described above.
ACTION REQUESTED:
Approve the Plans and Specifications and Authorize the Advertisement for Bids for the 2026
Street Improvements.
ATTACHMENTS:
2026 Street Improvements Location Map
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Samantha Hazelrigg, Human Resources Manager
Department: HR
Subject: Compensation & Classification Study
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
Staff seeks to provide an overview of the City's recent Pay Equity submission, the resulting
compliance requirements, and the recommended next steps to address these findings.
DISCUSSION:
using 2026, in Report Equity Pay 2025 required its submitted City The Minnesota
compensation data. Pay Equity reporting is mandated by the State to ensure equitable
compensation for comparable work across all public jurisdictions. Upon review by the
State, the City did not meet Pay Equity compliance standards. State Statute requires
jurisdictions to resolve deficiencies within 90 days. Non-compliance may result in either a
daily fine or a 5% reduction in State Aid, whichever is greater. As a result, Staff proposed
conducting non-City's the address to study and compensation a classification
compliance, and that approach was accepted by the State. Staff had already planned
to kick-off a compensation study in Fall 2026 with completion in 2027; however, the Pay
Equity findings necessitated accelerating this anticipated timeline.
Following notification of non-compliance, staff took the following actions:
Contacted the State to fully understand the failed results.
Determined that the issues identified cannot be resolved through minor adjustments; the
structure of the existing classification and compensation system requires a comprehensive
review.
Reached out to peer jurisdictions and vendors for recommendations and solicited proposals
from qualified firms.
Received five proposals and conducted a detailed review of each.
Based on scope, methodology, ability to support Pay Equity compliance, and cost, staff
identified MRA as the best fit for the City’s needs.
Staff requested and received an extension from the State, which required providing details
such as the anticipated consultant, projected timeline, and resubmittal plan.
BUDGET IMPACT:
The overall cost of the compensation study at the 2026 MRA member rate ranges between
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$56,100 and $83,600. The final project cost will be determined by the actual number of
hours required to complete the study. The City is planning to become a member of MRA,
with the cost of membership included in the range provided. MRA membership provides
not only a discounted rate for the compensation study but also access to value-added HR
resources that will support the City's Human Resources team--benefiting both ongoing and
future initiatives that serve City employees and, in turn, enhancing services provided to
community members.
As the full cost of a compensation study was not budgeted in 2026, staff recommends the
use of Fund Balance to cover these costs. The City's Fund Balance policy states that the
fund balance for the General Fund at the end of each fiscal year should be 40-50 percent
of the subsequent year's budgeted expenditures and transfers out. While the 2025 audit is
currently underway, the City ended 2024 with a fund balance of approximately 57% of
2025 General Fund budgeted expenditures and transfers out. Staff does not anticipate
change to fund balance for 2026.
ACTION REQUESTED:
Staff recommends approving an agreement with MRA to conduct a comprehensive compensation
and classification study and amending the budget accordingly.
ATTACHMENTS:
0326 Proposal Compensation Services - City of Farmington_CR_
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: David Chanski, Asst City Admin/HR Director
Department: Administration
Subject: Creation of Communications & Public Affairs Manager
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
Staff is requesting that the City Council approve the creation of a Communications &
Public Affairs Manager position and authorize Staff to commence the recruitment process.
DISCUSSION:
Budget the throughout and 2025 2026 process planning strategic the During in
development process, the expansion of the City's communications activities was a Council
priority. While a communications position was included in the Preliminary 2026 Budget, it
was ultimately removed from the final approved budget due to the desire to keep the city
tax rate within a certain range.
During the strategic planning meeting that was held on March 5th, communications was,
again, each with discussions follow-up Through significant of topic a discussion.
Councilmember, it became apparent that the City can no longer delay adding a
communications professional to provide citywide leadership in all communications and
public affairs related activities.
Additionally, the City's Communication Specialist resigned effective March 27th, so the City
is currently without a Communications team. Assistant City Administrator Chanski will be
managing all communications activities until a new Communications team is in place (at
least 2-3 months).
The Communications & Public Affairs Manager will lead the Communications Division and
report to the Assistant City Administrator. Directing and managing all communications and
public information functions for the City, this position will be responsible for developing and
implementing strategic communication initiatives that promote transparency, strengthen
community engagement, and ensure consistent messaging across all City departments.
Collaborating with City leadership and departments, the Communications & Public Affairs
Manager will serve as the primary liaison between the City and the public, media, and
stakeholders, providing accurate and timely information about City programs, services,
and initiatives, as well as managing crisis and emergency communications.
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Some initial duties that will be assigned to the Communications & Public Affairs Manager
include:
Development and implementation of a citywide strategic communications plan.
Collaborate with departments to develop and implement project communication
plans.
Partner with the Assistant City Administrator to develop a citywide citizens academy
in 2027.
Collaborate with the City Clerk to produce educational content on the 2026 State
Primary and General Elections.
BUDGET IMPACT:
Staff anticipates the mid-year addition of a Communications & Public Affairs Manager (as
the selected person would not start until at least mid- to late June) to cost approximately
$90,000 in wages and benefits in 2026. Due to the resignation of the Communications
Specialist and the time period the City will go without a Communications team, Staff
anticipates that there will be enough budgeted funds in the Communications Division to
both add the Communications & Public Affairs Manager position and potentially hire a
new Communications Specialist in the fall.
ACTION REQUESTED:
Approve the Communications & Public Affairs Manager job description and authorize Staff
to conduct the recruitment process.
ATTACHMENTS:
Communications & Public Affairs Manager - DRAFT
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CITY OF FARMINGTON, MN
CLASS SPECIFICATION
CLASS SPECIFICATION TITLE: COMMUNICATIONS & PUBLIC AFFAIRS MANAGER
______________________________________________________________________
1
BAND GRADE SUBGRADE FLSA STATUS:
Exempt
CLASS SUMMARY:
The Communications & Public Affairs Manager directs and manages all communications and public
information functions for the City. This position develops and implements strategic communication
initiatives that promote transparency, strengthen community engagement, and ensure consistent
messaging across all City departments. Collaborating with City leadership and departments, the
Communications & Public Affairs Manager serves as the primary liaison between the City and the
public, media, and stakeholders, providing accurate and timely information about City programs,
services, and initiatives as well as manages crisis and emergency communications.
TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may
vary.)
1. Develops and implements the City’s strategic communications plan to support organizational
priorities and community engagement.
2. Serves as the primary media liaison and spokesperson, managing and coordinating media
inquiries, interviews, press releases, and public statements.
3. Leads the City’s crisis and emergency communications, ensuring timely, accurate, and
coordinated messaging during emergencies and high-profile incidents.
4. Manages all physical and digital communications, including the City website, social media
platforms, newsletters, and other public information channels.
5. Advises City leadership and departments on communication policies, strategies, messaging, and
public engagement approaches.
6.
7.
8.
9.
10.
11.
Oversees and coordinates citywide communications, ensuring consistent messaging, branding,
and communication standards across all departments.
Develops and manages public information campaigns, community outreach initiatives, and
marketing efforts that inform and engage residents and stakeholders.
Drafts and reviews speeches, presentations, reports, and communication materials for City
leadership.
Monitors media coverage, community sentiment, and emerging issues to proactively manage the
City’s reputation and communication response.
Supports transparency by coordinating public records communication, public notices, and
information sharing with the City Clerk.
Supervises and provides direction to the Communications team, including work planning,
performance management, and professional development.
12. Performs all other duties as necessary or as assigned.
Training and Experience (positions in this class typically require):
Minimum Qualifications: Bachelor’s degree in communications, public relations, journalism, marketing,
public administration, or a closely related field and five (5) to seven (7) years of progressively
responsible experience in public communications, media relations, public affairs, or strategic
communications. Equivalent combinations of education and experience that provide the required
knowledge, skills, and abilities may be considered
Prefered Qualifications: Master’s degree in communications, public administration, or a related field;
successful completion of the FEMA/EMI Public Information Officer Program; and experience
developing strategic communication plans, managing media relations, and leading crisis
communications within a government setting.
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CITY OF FARMINGTON, MN
CLASS SPECIFICATION
CLASS SPECIFICATION TITLE: COMMUNICATIONS & PUBLIC AFFAIRS MANAGER
______________________________________________________________________
2
Knowledge (position requirements at entry):
Knowledge of:
• Principles and practices of strategic communications, public relations, and media relations.
• Crisis and emergency communication planning and response.
• Digital communications tools, including website management, social media platforms, and content
management systems.
• Community engagement strategies and public outreach best practices.
• Principles of branding, marketing, and message development.
• Local government operations, policies, and public meeting processes.
• Applicable laws and regulations related to public information, including open records and
transparency requirements.
• Essential communication equipment, including cameras, audio/lighting tools, mobile devices,
portable Wi-Fi, and basic emergenc communication tools such as radios and backup power
sources.
Skills (position requirements at entry):
Skill in:
• Developing and implementing strategic communication and public engagement plans.
• Communicating complex information clearly to diverse audiences.
• Building effective relationships with media, community partners, and stakeholders.
• Writing and editing high-quality communication materials, including press releases, speeches, and
digital content.
• Managing crisis communications and responding effectively in high-pressure situations.
• Supervising staff, coordinating projects, and managing multiple priorities.
• Analyzing public sentiment, media coverage, and emerging issues to inform communication
strategies.
Physical Requirements:
Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, crawling,
reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing,
seeing, and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are
required only occasionally and all other sedentary criteria are met.
Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors,
dusts, gases, poor ventilation, chemicals, oils, extreme temperatures, inadequate lighting, work space
restrictions, intense noises and travel.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific
position assignments will vary depending on the business needs of the department.
Classification History:
Draft prepared by City of Farmington
Date: 4/2026
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: David Chanski, Asst City Admin/HR Director
Department: Administration
Subject: Hiring of Full-Time Liquor Store Clerks
Meeting: Regular Council - Apr 06 2026
INTRODUCTION:
Staff is requesting that the City Council authorize the hiring of two additional full-time Liquor
Store Clerks.
DISCUSSION:
Municipal Liquor Operations has operated under a primarily part-time staffing model for
the entirety of its existence. However, that model has steadily become harder and harder
to maintain due to labor market demands.
Municipal Liquor currently operates with 5 full-time employees (Liquor Operations Manager,
Pilot employees. part-time 16 and Clerks) Store Liquor 3 and Manager, Store Knob
However, there are currently only 13 part-time employees due to recent resignations and
leaves of absence. Of those 13, only 6 are able to regularly work 3 or more shifts per week
(part-time employees are also limited to 28 hours per week). With 33 shifts per week across
both liquor stores needing to be covered by part-time employees (and more when full-
time employees take time off), this often requires the Liquor Operations Manager and the
Store Manager to work extra shifts (often nights and weekends) to ensure coverage and
maintain operations. This also takes away from their ability to execute their management
functions.
This situation was presented to the City Council during the strategic planning session on
March 5. Staff informed Council that analysis of the situation supports the hiring of 2
additional full-time Liquor Store Clerks to better address these challenges. Neighboring
communities who have municipal liquor were also contacted to better understand how
they operate, and the vast majority operate under a primarily full-time staffing model,
having also moved away from a part-time model due to part-time staffing challenges.
The hiring of two additional full-time Liquor Store Clerks would:
allow for more consistent and predictable scheduling for both full-time and part-time
employees.
allow the Liquor Operations Manager and Pilot Knob Store Manager more time to
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devote to their managerial duties.
potentially allow for the reduction in the number of needed part-time employees
over time.
Lastly, Staff will also be evaluating the overall organizational structure of Municipal Liquor
Operations during the Compensation & Classification Study process. Any
recommendations coming out of that process would likely be presented to the City
Council in the fall.
BUDGET IMPACT:
The addition of two full-time Liquor Store Clerks is estimated to cost approximately $90,000
in 2026. However, the actual impact to the Municipal Liquor Fund will likely be less than
that as part-time labor costs will be reduced as a result of these new positions.
Municipal Liquor operates as an enterprise, meaning that it is fully supported by product
sales. Therefore, this request has no property tax implications to the residents of Farmington.
ACTION REQUESTED:
Approve the addition of two Liquor Store Clerks to Municipal Liquor Operations, authorize
Staff to conduct the recruitment process, and amended the Budget accordingly.
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