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HomeMy WebLinkAbout04.14.25 RRC Packet Meeting Location: City Hall 430 Third Street Farmington, MN 55024 RAMBLING RIVER CENTER ADVISORY BOARD Monday, April 14, 2025 9:30 AM Page 1. CALL TO ORDER 2. APPROVE AGENDA 3. APPROVE MINUTES 3.1. March 10, 2025 Draft Meeting Minutes The advisory board is being asked to review the attached draft March 10, 2025 meeting minutes, make any corrections needed, and then approve the meeting minutes. Agenda Item: March 10, 2025 Draft Meeting Minutes - Pdf 4 - 7 4. PRESENTATIONS 5. BUSINESS ITEMS 5.1. Market and Promote the Rambling River Center to New Residential Developments in Farmington Agenda Item: Market and promote the Rambling River Center to new residential developments in Farmington. - Pdf 8 5.2. Grand Reopening of the Rambling River Center Agenda Item: Grand Re-opening of the Rambling River Center - Pdf 9 6. DISCUSSION ITEMS 6.1. Arts and Crafts Fundraiser The advisory board is asked to come to the meeting prepared to listen to the arts and crafts fundraiser updates and ask any questions they have. The board should also be prepared to make decisions regarding the arts and crafts fundraiser. Agenda Item: Arts and Crafts Fundraiser - Pdf 10 6.2. Thank You's to all Who Assisted During the Renovations 11 Page 1 of 21 The advisory board is asked to come to the meeting prepared to discuss the gift bags that were purchased to be given out and any additional item(s) to include with the cookies to thank all who assisted during the renovation of the Rambling River Center. The board should also discuss and identify times to write out the thank you's and delivery of the items. Agenda Item: Thank You's to all Who Assisted During the Renovations - Pdf 6.3. Veteran's Recognition and Thank You Event Board members should come to the meeting prepared to discuss and decide a new date for the event and who will stop by the veteran's dinner to invite them to the recognition and thank you event. Board members should also discuss any additional ideas to collaborate with veterans. Agenda Item: Veteran's Recognition and Thank You Event - Pdf 12 6.4. Parks and Facilities Tour with the Parks and Recreation Commission and City Council Advisory board members should mark this date on their calendars and discuss potential parks and facilities they would like to tour. Included in the meeting packet is the parks and trails map to refer to for potential stops. Agenda Item: Parks and Facilities Tour with the Parks and Recreation Commission and City Council - Pdf 13 - 14 6.5. 2025 Work Plan Progress Advisory board members are asked to review the updated 2025 work plan prior to the meeting and come prepared to discuss, especially the items that were completed. The review also offers an opportunity for the advisory board to discuss work plan items they would like to work on at future meetings. Agenda Item: 2025 Work Plan Progress - Pdf 15 - 18 7. STAFF REPORT 7.1. Staff Report Advisory board members should listen to the informational updates and then ask any questions they have about the updates. Agenda Item: Staff Report - Pdf 19 8. ADVISORY BOARD ROUNDTABLE 8.1. Advisory Board Roundtable Advisory board members are being asked to come share information or 20 Page 2 of 21 ask questions about items not on the agenda. Agenda Item: Advisory Board Roundtable - Pdf 9. ITEMS FOR NEXT MEETING AGENDA 9.1. Items for May 12, 2025 Meeting Agenda Advisory board members are asked to come prepared to discuss the staff proposed agenda items and also provide other possible agenda items for the May 12, 2025 meeting. Agenda Item: Items for May 12, 2025 Meeting Agenda - Pdf 21 10. ADJOURN Page 3 of 21 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: March 10, 2025 Draft Meeting Minutes Meeting: Rambling River Center Advisory Board - Apr 14 2025 INTRODUCTION: Included in the meeting packet are draft minutes from the advisory board’s March 10, 2025 meeting. DISCUSSION: Advisory board members should review the draft minutes to determine if there are any corrections or edits that need to be made prior to approval. ACTION REQUESTED: The advisory board is being asked to review the attached draft March 10, 2025 meeting minutes, make any corrections needed, and then approve the meeting minutes. ATTACHMENTS: March 10, 2025 RRCAB Draft Meeting Minutes (AutoRecovered) Page 4 of 21 City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers MARCH 10, 2025 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Mary Garlets called meeting to order at 9:30 am. Members Present: Mary Garlets, Rachel Edwards, Pat Hennen, Judy Janke, and Jeff Spillman Members Absent: Pennie Page and Blanche Reichert Others Present: Parks and Recreation Director Kellee Omlid, Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion by Janke to pull the Rambling River Center Advisory Board Photo, and approve agenda, seconded by Edwards. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion by Hennen to approve the February 10, 2025 meeting minutes, seconded by Janke. APIF. Motion carried. 4. Presentations 4.1 Parks and Recreation Department’s 2024 Annual Report Parks and Recreation Director Kellee Omlid and Recreation Supervisor Missie Kohlbeck presented the 2024 annual report. Board members commented that a lot was accomplished in the last year. 5. Business Items 6. Discussion Items 6.1. Rambling Center Advisory Board Photo Pulled from the agenda until all board members can be present. There was discussion to wait until we are back in the renovated Rambling River Center before taking the photo. 6.2. Arts and Crafts Fundraiser Currently there are six vendors registered with two requests for information. Of the six, five are willing to donate a raffle prize. Staff will recruit volunteers approximately one month prior to the event. Staff will order 500 tote bags for the fundraiser and other marketing opportunities and events. 6.3 Market and Promote the Rambling River Center to New Residential Developments Staff contacted John Moore, resident from Vita Attiva, regarding pickleball and water exercise partnerships at their development. The Emery is only 30% occupied so plans will be postponed until there are more people living there. We will watch for the Rye to open; this apartment complex is for all ages. When the Rambling River Center reopens, staff will market and push spaces available in the facility for rentals. Board members inquired about selling Rambling River Center T-shirts as a fundraiser. 6.4 Thank You’s to all Who Assisted During the Renovations Staff will get an accurate count on the number of firefighters and staff to order thank you bags and cookies. The board discussed other items that could go in the bag (e.g., notepads, life savers). It was Page 5 of 21 mentioned food items would be a better choice for including in the bags. Staff will look for a postcard thank you. Advisory board members will handwrite the thank you’s and deliver them to staff. 6.5 Veteran’s Recognition and Thank You Event Janke has a few contacts to help advertise the event. She also has all the decorations and thank you items at home ready to go. The board picked Thursday, May 22 at 9:00 am to invite the veterans to the Rambling River Center for coffee and rolls. This is the same time that coffee café occurs so people are used to this time slot. 6.6 Grand Reopening of the Rambling River Center Board members discussed two different grand reopening events. The first would include a ribbon cutting with coffee and cake and all partners in the renovation project invited. Partners include Congresswoman Angie Craig, Senator Tina Smith, and Senator Amy Klobucher, JLG Architects, CM Construction Company, Paulson and Clark, city council, parks and recreation commission, city staff, Farmington Rotary, local businesses, and members. The second event would be a membership party with a meal. 6.7 2025 Work Plan Progress Chair Garlets reviewed the progress of the goals and objectives for the 2025 work plan. 7. Staff Report 7.1 Informational Updates • Director Omlid told board members the walls are framed, the existing roof will be demolished this week, and the windows will be removed and asbestos abatement will start next week. • Recreation Supervisor Kohlbeck discussed how operations at Fire Station 1are continuing as planned. • Director Omlid informed the board staff received the final payment for the Minnwest Bank Patio donation from Minnwest Bank. • Director Omlid read the letter board member Page wrote in support of the Wayfinding Plan Grant Application. • Dakota County’s 2050 Vision Plan on Parks, Greenways and Natural Systems was presented to the city council and the parks and recreation commission at a joint work session on March 3. 8.1. Advisory Board Roundtable Reichert – N/A Edwards – Nothing Janke – Nothing Omlid – Nothing Page – N/A Spillman – Nothing Hennen – Asked if she could get a zoom link to virtually attend the meeting. Director Omlid replied this question was asked to the city attorney regarding a different board and all board and commission members must attend the meeting in person. Garlets – Asked if changes in the federal government have impacted the city’s grants. Staff stated it has not affected the Rambling River Center renovation project, but may affect the Financial Support Program in future funding cycles. We will have to wait and see what happens. 9.1 Items for April 14, 2025 Meeting Agenda • Arts and Crafts Fundraiser Page 6 of 21 • Thank You’s to all Who Assisted During the Rambling River Center Renovation Project • Grand Reopening of the Rambling River Center • Veteran’s Recognition and Thank You Event 10. 10. Adjourn Motion by Spillman and seconded by Edwards to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 11:34 am. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary Page 7 of 21 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Market and Promote the Rambling River Center to New Residential Developments in Farmington Meeting: Rambling River Center Advisory Board - Apr 14 2025 INTRODUCTION: The Rambling River Center Advisory Board's work plan for 2025 includes a goal to market and promote the Rambling River Center to new residential developments in Farmington. DISCUSSION: On Thursday, April 3, 2025, staff spoke with Alyssa MacLeod, Director of Operations, for The Graham Smith Team, exclusive sales team for Vita Attiva. Vita Attiva is planning to host a 55+ pickleball tournament on Saturday, July 12, 2025, from 10 am - 2 pm. This event would be open to the public ages 55+. In addition to pickleball, they are also planning on bocce ball and cornhole games. They asked the Rambling River Center to cross promote the event. Vita Attiva also invited the Rambling River Center to have a display and program demonstrations in their clubhouse from 10 am - 2 pm. ACTION REQUESTED: The advisory board is asked to come to the meeting to discuss and decide what to include in the display and program demonstrations for the July 12, 2025, event. Page 8 of 21 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Grand Reopening of the Rambling River Center Meeting: Rambling River Center Advisory Board - Apr 14 2025 INTRODUCTION: The Rambling River Center Advisory Board's (RRCAB) work plan for 2025 includes a goal to plan and host a grand reopening and ribbon cutting ceremony to celebrate and show off the remodeled Rambling River Center. DISCUSSION: At the March 10, 2025, advisory board meeting, members discussed two different grand reopening events. The first to include a ribbon cutting with cake, coffee, and all the partners in the project invited to attend. Partners would include, but not limited to, Congresswoman Angie Craig, Senator Tina Smith, Senator Amy Klobuchar, JLG Architects, CM Construction Company, Paulson and Clark Engineering, city council, parks and recreation commission, city staff, the Farmington Rotary, Minnwest Bank, local businesses, and members. Staff will bring a calendar of when congress is in session to assist in choosing a date for the ribbon cutting. The second event would be a membership party with a meal. Ideas suggested during the February 10, 2025 meeting included a casino party, a gala, and a patio party. ACTION REQUESTED: Board members should come to the meeting prepared to discuss dates for a ribbon cutting and ideas regarding a membership celebration. Page 9 of 21 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Arts and Crafts Fundraiser Meeting: Rambling River Center Advisory Board - Apr 14 2025 INTRODUCTION: The Rambling River Center's (RRC) arts and crafts fundraiser is scheduled for Saturday, May 3, 2025, from 9 am - 3 pm at the Schmitz-Maki Arena. DISCUSSION: At the March 10, 2025, advisory board meeting, staff recommended recruiting volunteers one month prior to the fair. Staff will provide an update on volunteer recruitment at the meeting. The goal is to have assistance for vendors with set up and take down, someone to assist with vendor check in, counters, a greeter, announcer of raffle winners, and attendants for the Rambling River Center information table who will be selling steak fry and raffle tickets. Also at the March 10, 2025, meeting, board members asked staff about renting or purchasing a large sign with moveable letters to place next to the arena to advertise the fair. Staff will provide an update on options at the meeting. Staff will also provide an update on the number of vendors registered at the meeting. ACTION REQUESTED: The advisory board is asked to come to the meeting prepared to listen to the arts and crafts fundraiser updates and ask any questions they have. The board should also be prepared to make decisions regarding the arts and crafts fundraiser. Page 10 of 21 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Thank You's to all Who Assisted During the Renovations Meeting: Rambling River Center Advisory Board - Apr 14 2025 INTRODUCTION: The advisory board's work plan for 2025 includes a goal to thank all who assisted during the renovation of the Rambling River Center. DISCUSSION: At the March 10, 2025 meeting staff presented the prices for cookies from Sweet Kneads Farmington staff so expensive, less was Catering. Sweet Lighthouse and Bakery Kneads recommends purchasing the cookies from them. Staff will order thank you bags, as these were also less expensive than boxes. Board members asked staff to look into a postcard option of thank you and get a firm count on firefighters and staff. ACTION REQUESTED: The advisory board is asked to come to the meeting prepared to discuss the gift bags that were purchased to be given out and any additional item(s) to include with the cookies to thank all who assisted during the renovation of the Rambling River Center. The board should also discuss and identify times to write out the thank you's and delivery of the items. Page 11 of 21 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Veteran's Recognition and Thank You Event Meeting: Rambling River Center Advisory Board - Apr 14 2025 INTRODUCTION: The Rambling River Center Advisory Board's (RRCAB) work plan for 2025 includes a goal to collaborate with veteran's groups for more involvement at the Rambling River Center. This was also a work plan goal in 2024. DISCUSSION: At the March 10, 2025 meeting the board chose Thursday, May 22 at 9:00 am for the veteran's recognition and thank you event. Staff wants to discuss this date with the board as it is becoming apparent, we might not be settled in the renovated Rambling River Center yet. Board member Janke has decorations and awards at home and has made several contacts to help advertise the event. The last veteran's dinner for the season is Monday, May 5 at 6 pm at St. Michael's Catholic Church. If a board member(s) is available to stop by this dinner to promote the veteran recognition and thank you event and invite veterans to attend, staff will make contact with the organizer to confirm this would be all right. ACTION REQUESTED: Board members should come to the meeting prepared to discuss and decide a new date for the event and who will stop by the veteran's dinner to invite them to the recognition and thank you event. Board members should also discuss any additional ideas to collaborate with veterans. Page 12 of 21 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Parks and Facilities Tour with the Parks and Recreation Commission and City Council Meeting: Rambling River Center Advisory Board - Apr 14 2025 INTRODUCTION: The Parks and Recreation Commission and Rambling River Center Advisory Board along with the City Council agreed a tour of the parks and facilities is beneficial to all. This tour has been held annually in August. DISCUSSION: The Parks and Recreation Commission at its March 12, 2025, meeting identified Wednesday, August 20, 2025, at 6 pm for the annual tour. The Parks and Recreation Commission would like the tour to begin at the Rambling River Center to see the newly renovated facility. ACTION REQUESTED: Advisory board members should mark this date on their calendars and discuss potential parks and facilities they would like to tour. Included in the meeting packet is the parks and trails map to refer to for potential stops. ATTACHMENTS: Parks and Trails Map 2025 Page 13 of 21 Page 14 of 21 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: 2025 Work Plan Progress Meeting: Rambling River Center Advisory Board - Apr 14 2025 INTRODUCTION: The annual work plan is reviewed at every monthly meeting to measure the progress being made. DISCUSSION: An updated work plan is included in the meeting packet. The updated work plan shows in red what items have been completed during or after the March 10, 2025 meeting. Items in bold black were items completed prior to the March 10, 2025 meeting. ACTION REQUESTED: Advisory board members are asked to review the updated 2025 work plan prior to the meeting and come prepared to discuss, especially the items that were completed. The review also offers an opportunity for the advisory board to discuss work plan items they would like to work on at future meetings. ATTACHMENTS: 2025 RRC Advisory Board Work Plan 041025 Page 15 of 21 Rambling River Center Advisory Board 2025 Work Plan Goal #1: Plan and host a grand reopening and ribbon cutting ceremony to celebrate and show off the remodeled Rambling River Center. Objectives: 1. By April 1, the grand reopening and ribbon cutting details will be finalized. 2. By May 1, publicity will have started. 3. By September 30, a grand reopening and ribbon cutting will have happened. Goal #2: Complete and celebrate the addition of the Minnwest Bank Patio to the Rambling River Center. Objectives: 1. By March 1, the Advisory Board will have discussed the outdoor patio, furnishings, landscaping, etc. 2. By April 1, furniture will be selected for the outdoor patio. 3. By May 1, details for a Patio Party to dedicate the Minnwest Bank Patio will be finalized. 4. By October 31, a Patio Party with Minnwest Bank will have happened to celebrate the addition of the patio. Goal #3: Review and recommend 2026 Rambling River Center fees and charges to the city council. Objectives: 1. By July 1, review and discuss the 2026 RRC fees and charges and determine if any revisions should be made to the 2026 fees and charges. 2. By August 1, forward recommended 2026 RRC fees and charges to the Parks and Recreation Commission. 3. By September 30, the Parks and Recreation Commission will have reviewed and approved the 2026 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Parks and Recreation Commission recommended 2026 RRC fees and charges. Goal #4: Raise at least $15,000 from fundraising events and donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By March 1, discuss current fundraising events to see if any changes should be made to the existing fundraising events and a discussion should occur about creating a new fundraising event. Status: Completed: At their February 10 meeting, the board discussed adding an event. Ideas included a gala or casino night. 2. By July 1, assist with and complete at least one fundraising activity. 3. By September 1, assist with and complete at least a second fundraising activity. 4. By October 1, assist with and complete at least a third fundraising activity. 5. By December 31, assist with and complete at least a fourth fundraising activity. Page 16 of 21 Goal #5: Participate in a parks and facilities tour with the Parks and Recreation Commission and City Council. Objectives: 1. By March 1, the Advisory Board, Parks and Recreation Commission, and City Council will have identified a date to have a tour. 2. By June 1, a draft list of parks and facilities to tour will be reviewed by the Advisory Board. 3. By July 1, a final list of parks and facilities to tour will be approved by the Parks and Recreation Commission. 4. By October 1, a parks and facilities tour will have occurred. Goal #6: Collaborate with Veteran’s Groups for more involvement at the Rambling River Center. Objectives: 1. By March 31, a date, time, and details for a veteran’s recognition and thank you event (coffee and dessert) will have been discussed, finalized, and approved. Status: Completed. Board members chose Thursday, May 22 at 9:00 am to host the veteran’s recognition and thank you event. 2. By May 31, the Advisory Board will have hosted a coffee and dessert event for veterans. 3. By August 1, the Advisory Board will have evaluated the coffee event and discussed additional ways to collaborate with veteran’s groups. 4. By September 1, the Advisory Board will have met with and learned more about the identified veteran’s groups and brainstormed with them ways to collaborate. 5. By December 1, a second collaboration with a veteran’s group(s) will have taken place. Goal #7: Market and promote the Rambling River Center to new residential developments in Farmington. Objectives: 1. By March 1, discuss and develop a plan for promotion of the Rambling River Center to new residential developments. Status: Completed. The board discussed and decided to purchase tote bags with the Rambling River Center logo and information on them, have an open house when the Center reopens, visit with The Emery residents when occupancy rates are higher, and explore fitness classes and pickleball events at Vita Attiva. 2. By May 1, send Rambling River Center representative(s) to meet with residents of new residential developments (i.e. Vita Attiva, The Emery, etc.). 3. By July 1, mail Rambling River Center promotional materials to new residents. 4. By October 1, invite and host Farmington area residents to an open house and tour of the newly renovated Rambling River Center. Goal #8: Thank all City of Farmington staff and Rambling River Center members who facilitated the move and kept programming going during the Rambling River Center renovation project. Objectives: 1. By March 1, thank you idea(s) will have brainstormed and decided. Page 17 of 21 Status: Completed. The board discussed that staff members and volunteers that assisted with the move will receive a gift bag/box with treats and a handwritten thank you. These will be distributed by advisory board members. 2. By April 1 all materials to facilitate the thank you will have been secured and/or arranged. 3. By May 31, thank you’ s / thank you event will have happened. Page 18 of 21 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Staff Report Meeting: Rambling River Center Advisory Board - Apr 14 2025 INTRODUCTION: During each meeting staff provides an informational update that does not require advisory board approval. DISCUSSION: The following updates will be provided at the meeting:  Rambling River Center Renovations  Rambling River Center Operations at Fire Station 1  Raffle Fundraiser with Farmington Rotary  Steak Fry at the VFW  Kiss the Pig and Bike Auction ACTION REQUESTED: Advisory board members should listen to the informational updates and then ask any questions they have about the updates. Page 19 of 21 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Advisory Board Roundtable Meeting: Rambling River Center Advisory Board - Apr 14 2025 INTRODUCTION: The advisory board roundtable occurs during every monthly meeting. DISCUSSION: The advisory board roundtable agenda item provides an opportunity for advisory board members to share information or ask questions of staff about items that are not on the agenda. No formal decisions can be made during the advisory board roundtable. ACTION REQUESTED: Advisory board members are being asked to come share information or ask questions about items not on the agenda. Page 20 of 21 RAMBLING RIVER CENTER ADVISORY BOARD AGENDA MEMO To: Rambling River Center Advisory Board From: Missie Kohlbeck, Recreation Supervisor Department: Parks & Recreation Subject: Items for May 12, 2025 Meeting Agenda Meeting: Rambling River Center Advisory Board - Apr 14 2025 INTRODUCTION: This item is for staff and advisory board members to identify possible items for the next meeting agenda. DISCUSSION: Thus far staff has identified the following possible items for the May 12, 2025 meeting.  Cancellation of the June 9, 2025 Meeting  Review Arts and Crafts Fundraiser  Thank You's to all Who Assisted During the Renovations  Market and Promote the Rambling River Center to New Residential Developments in Farmington  Grand Reopening of the Rambling River Center  Veteran's Recognition and Thank You Event  2025 Work Plan Progres ACTION REQUESTED: Advisory board members are asked to come prepared to discuss the staff proposed agenda items and also provide other possible agenda items for the May 12, 2025 meeting. Page 21 of 21