HomeMy WebLinkAbout06.01.26 Council Packet
Meeting Location:
Farmington City Hall, Council
Chambers
430 Third Street
Farmington, MN 55024
CITY COUNCIL REGULAR MEETING AGENDA
Monday, June 1, 2026
7:00 PM
Page
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS / COMMENDATIONS
6. CONSENT AGENDA
6.1. Bylaws of the Farmington Firefighters Relief Association Resolution
2026-048
Agenda Item: Bylaws of the Farmington Firefighters Relief Association
Resolution 2026-048 - Pdf
4 - 5
6.2. Minutes of the May 18, 2026 Council Work Session Closed Session
Agenda Item: Minutes of the May 18, 2026 Council Work Session
Closed Session - Pdf
6 - 8
6.3. Minutes of the May 18, 2026 Regular City Council Meeting
Agenda Item: Minutes of the May 18, 2026 Regular City Council Meeting
- Pdf
9 - 15
6.4. Payment of Claims
Agenda Item: Payment of Claims - Pdf
16 - 17
Payment of Claims
6.5. Resolution 2026-053 Establishing Compliance with Reimbursement
Bond Regulations
Agenda Item: Resolution 2026-053 Establishing Compliance with
Reimbursement Bond Regulations - Pdf
18 - 21
6.6. Staff Approvals and Recommendations
Agenda Item: Staff Approvals and Recommendations - Pdf
22
Page 1 of 75
6.7. Agreements with AV for You for Outdoor Movie Services
Agenda Item: Agreements with AV for You for Outdoor Movie Services -
Pdf
23 - 41
6.8. Donation from Happy Harry’s Furniture to the Rambling River Center
Agenda Item: Donation from Happy Harry’s Furniture to the Rambling
River Center - Pdf
42 - 43
6.9. Donation from Marlene Swantek to the Rambling River Center
Agenda Item: Donation from Marlene Swantek to the Rambling River
Center - Pdf
44 - 45
6.10. Donation from the Minnesota Society Sons of the American Revolution,
American Legion Post 189, and Farmington VFW Post 7662 to the City
of Farmington
Agenda Item: Donation from the Minnesota Society Sons of the
American Revolution, American Legion Post 189, and Farmington VFW
Post 7662 to the City o - Pdf
46 - 47
6.11. Donations to the Tater Trot
Agenda Item: Donations to the Tater Trot - Pdf
48 - 49
6.12. Receive Quotes and Award a Contract for the 2026 Shade Tree Bond
Grant Planting Phase 3
Agenda Item: Receive Quotes and Award a Contract for the 2026 Shade
Tree Bond Grant Planting Phase 3 - Pdf
50 - 72
7. PUBLIC HEARINGS
8. AWARD OF CONTRACT
9. PETITIONS, REQUESTS AND COMMUNICATIONS
10. UNFINISHED BUSINESS
11. NEW BUSINESS
11.1. Resolution Authorizing the Submittal of the Staffing for Adequate Fire
and Emergency Response (SAFER) Grant Program Application
Adopt Resolution 2026-054 Authorizing to Act as Legal Sponsor and
Authorization for Staffing for Adequate Fire and Emergency Response
(SAFER) Grant fire full-time 6 of hiring for - Application Program
department staffing and approve the matching funds of 25% for years 1
and 2, and for year 3 65%.
Agenda Item: Resolution Authorizing the Submittal of the Staffing for
Adequate Fire and Emergency Response (SAFER) Grant Program
73 - 75
Page 2 of 75
Application - Pdf
12. CITIZENS COMMENTS / RESPONSES TO COMMENTS
(This time is reserved for citizen comments regarding non-agenda items. No
official action can be taken on these items. Speakers are limited to five minutes
to address the city council during citizen comment time.)
13. CITY COUNCIL ROUNDTABLE
14. ADJOURN
Page 3 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Melissa Geis, City Clerk
Department: Administration
Subject: Bylaws of the Farmington Firefighters Relief Association Resolution 2026-048
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
For Council approval is Resolution 2026-048, Approving the Bylaws of the Farmington
Firefighters Relief Association.
DISCUSSION:
Item was approved at the May 18, 2026 Regular City Council Meeting without coincidental
resolution. Per Farmington Firefighter Relief Association Bylaws resolution is required. Staff
recommends approval of the Bylaws and adoption of Resolution 2026-048, Approving the
Bylaws of the Farmington Firefighters Relief Association effective June 1, 2026.
ACTION REQUESTED:
Approve Resolution 2026-048 Approving the Bylaws of the Farmington Firefighters Relief
Association effective June 1, 2026.
ATTACHMENTS:
2026-048 Bylaws of Farmington Firefighters Relief Assn
Page 4 of 75
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-048
A RESOLUTION APPROVING THE BYLAWS
OF THE FARMINGTON FIREFIGHTERS RELIEF ASSOCIATION
WHEREAS, the Farmington Firefighters Relief Association is requesting City Council
approval of the Bylaws; and
WHEREAS, payout for vested time increased from $11,000 to $14,000 per year.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the
Bylaws of the Farmington Firefighters Relief Association are approved.
Adopted by the City Council of the City of Farmington, Minnesota, this 1st day of June 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Melissa Geis, City Clerk
Page 5 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Melissa Geis, City Clerk
Department: Administration
Subject: Minutes of the May 18, 2026 Council Work Session Closed Session
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
For approval are the minutes of the May 18, 2026 Council Work Session Closed Session.
ACTION REQUESTED:
Approve the minutes of the May 18, 2026 Council Work Session Closed Session.
ATTACHMENTS:
05.18.26 Work Session Minutes
Page 6 of 75
Page Work Session Minutes of May 18, 2026 1 of 2
City of Farmington
City Council Work Session Minutes- Closed Meeting
Monday, May 18, 2026
The City Council met in a work session on Monday, May18, 2026, at Farmington
City Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Lien called the meeting to order at 6:07 pm.
2. ROLL CALL
Members Present: Mayor Nick Lien
Councilmembers Holly Bernatz, Jake Cordes,
and Steve Wilson
Members Absent: Councilmember Windschitl
Staff Present: Lynn Gorski, City Administrator
Amy Schmidt, City Attorney
Deanna Kuennen, Economic & Community
Development Director
Kim Sommerland, Finance Director
Kellee Omlid, Parks & Recreation Director
Nate Siem, Police Chief
Melissa Geis, City Clerk
3. APPROVE AGENDA
Motion was made by Councilmember Cordes and seconded by
Councilmember Bernatz to approve the agenda, as presented.
Motion carried: 4 ayes / 0 nays
4. DISCUSSION ITEMS
4.1 Closed Session to Consider Whether to Develop or Consider Offers or
Counteroffers for the Sale or Purchase of the Real Property in the City
of Farmington, Dakota County, Minnesota (PID: 14-56801-01-010),
Pursuant to Minnesota Statutes Section 13D.05, Subdivision 3(c)(3).
Motion was made by Councilmember Cordes and seconded by
Councilmember Bernatz to close the City Council Work Session,
Page 7 of 75
Work Session Minutes of May 18, 2026 Page 2 of 2
pursuant to Minnesota Statutes Section 13D.05, Subdivision 3(c)(3), to
consider whether to develop or consider offers or counter offers for
sale of purchase of the real property in the city of Farmington, Dakota
County, Minnesota (PID: 14-56801-01-010) at 6:08 pm.
Motion carried: 4 ayes/ 0 nays
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to reopen the City Council Work Session at
6:19 pm.
5. ADJOURNMENT
Motion was made by Councilmember Bernatz and seconded by
Councilmember Cordes to adjourn the meeting at 6:20 pm.
Motion carried: 4 ayes/ 0 nays
Respectfully submitted,
Melissa Geis
City Clerk
Page 8 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Melissa Geis, City Clerk
Department: Administration
Subject: Minutes of the May 18, 2026 Regular City Council Meeting
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
For approval are the minutes of the May 18, 2026 Regular City Council Meeting.
ACTION REQUESTED:
Approve the minutes of the May 18, 2026 Regular City Council Meeting.
ATTACHMENTS:
05.18.26 Council Minutes PDF
Page 9 of 75
Regular City Council Meeting Minutes of May 18, 2026 Page 1 of 6
City of Farmington
Regular Council Meeting Minutes
Monday, May 18, 2026
The City Council met in regular session on Monday, May 18, 2026, at Farmington
City Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Lien called the meeting to order at 7 pm.
2. PLEDGE OF ALLEGIANCE
Mayor Lien led everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Mayor Nicholas Lien
Councilmembers Holly Bernatz, Jake Cordes,
and Steve Wilson
Members Absent: Phil Windschitl
Staff Present: Lynn Gorski, City Administrator
Amy Schmidt, City Attorney
Deanna Kuennen, Economic & Community Development
Director
Matt Price, Fire Chief
Heath Walker, Fire Marshal
Amanda Christensen, Fire Lieutenant
Mary Olson, Fire Lieutenant
Justin Kelly, Fire Lieutenant
Kellee Omlid, Parks & Recreation Director
Tony Wippler, Planning Manager
Nate Siem, Police Chief
John Powell, Public Works Director
Melissa Geis, City Clerk
4. APPROVE AGENDA
City Administrator Gorski requested Consent Item 6.14, Donation from Beans &
Boots LLC to the Police Department be moved to announcements.
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to approve the agenda as amended.
Motion carried: 4 ayes / 0 nays
Page 10 of 75
Regular City Council Meeting Minutes of May 18, 2026 Page 2 of 6
5. ANNOUNCEMENTS / COMMENDATIONS
5.1 Swearing in of Fire Department Personnel
Fire Chief Price presented the following personnel and administered the
Oath of Office for:
• Fire Lieutenants Mary Olson and Justin Kelly
5.2 Donation from Beans & Boots LLC to the Farmington Police Department
Police Chief Siem accepted a donation from Beans & Boots LLC to the
Farmington Police Department K-9 program.
6. CONSENT AGENDA
6.1 Dakota County Joint Powers Agreement for Post-Election Review Services
6.2 Minutes of the May 4, 2026 City Council Work Session
6.3 Minutes of the May 4, 2026 Regular City Council Meetings
6.4 Temporary On-Sale Liquor License for Farmington Municipal Liquors June
25, 2026
6.5 Temporary On-Sale Liquor License for The Rotary Club of Farmington June
26-28, 2026
6.6 Payment of Claims
6.7 Increase in the annual Fire Relief Benefit Level
6.8 Memorandum of Agreement for AFSCME Clerical, Technical. Professional
Local #3815 – Accounting Specialist
6.9 Staff Approvals and Recommendations
6.10 Declaring Items as Surplus and Authorizing Disposal (Parks and
Recreation)
6.11 Donation from David McKnight to the Rambling River Center
6.12 Donation from the Farmington VFW Post 7662 to the City of Farmington
6.13 Playground Equipment for Prairieview Park
6.14 Donation from Beans & Boots to the Farmington Police Department – this
item was moved to Announcements/Commendations 5.2
6.15 Professional Services Agreement with Alliant Engineering, Inc. for the
Flagstaff Avenue Corridor Study
Motion was made by Councilmember Cordes and seconded by
Councilmember Bernatz to approve the Consent Agenda, as amended.
Motion carried: 4 ayes / 0 nays
Page 11 of 75
Regular City Council Meeting Minutes of May 18, 2026 Page 3 of 6
7. PUBLIC HEARINGS
7.1 Ordinance Amending Charges and Fees for Licenses, Permits, or Other
City Approvals and Services for Calendar Year 2026
Maylor Lien opened the public hearing at 7:17 pm. Seeing no one wishing
to speak, Mayor Lien closed the public hearing at 7:17 pm.
Motion was made by Councilmember Wilson and seconded by Cordes to
close the public hearing at 7:17pm.
Motion carried: 4 ayes/ 0 nays
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to pass Ordinance 2026-004 Amending Charges
and Fees for Licenses, Permits or Other City Approvals and Services for
Calendar Year 2026.
Motion carried: 4 ayes/ 0 nays
8. AWARD OF CONTRACT
9. PETITIONS, REQUESTS AND COMMUNICATIONS
9.1 Adopt Ordinance 2026-05 Rezoning property from MUCI (Mixed-Use
Commercial/Industrial) to I (Industrial); the Subject Property is Generally
located at the Northeast Intersection of Pilot Knob Road and 208th Street
West.
Motion was made by Councilmember Bernatz and seconded by
Councilmember Cordes to adopt Ordinance 2026-005 Amending Title 10
of the Farmington City Code, the Farmington Zoning Ordinance, Rezoning
the western 553 feet of the Parcel with PID Number 14-02500-57-011 from
MUCI (Mixed-Use Commercial/Industrial) to I (Industrial).
Motion carried: 4 ayes/ 0 nays
10. UNFINISHED BUSINESS
11. NEW BUSINESS
Page 12 of 75
Regular City Council Meeting Minutes of May 18, 2026 Page 4 of 6
11.1 Consideration of acceptance of bid Resolution 2026-047 Accepting
an Offer and Authorizing the Sale of Property Located at 19799
Embers Avenue Parcel ID: 14-56801-01-010
Motion was made by Councilmember Bernatz and seconded by
Councilmember Cordes to approve Resolution 2026-047 Accepting an
Offer and Authorizing the Sale of Property located at 19799 Embers
Avenue, Parcel ID: 14-6801-01-010, authorizing the Mayor and City
Administrator to execute all necessary documents to complete the
transaction.
Motion carried: 4 ayes/ 0 nays
11.2 Pass Resolution 2026-046 Adopting Findings of Fact and Record Decision
on the Vermilion Reserve Environmental Assessment Worksheet.
Motion was made by Councilmember Cordes and seconded by
Councilmember Bernatz to Pass Resolution 2026-046 Adopting Findings of
Fact Environmental Vermilion Reserve and Record Decision on the
Assessment Worksheet.
Motion carried: 3 ayes/ 1 nay, with Councilmembers Bernatz, Cordes and
Mayor Lien voting in favor, and Councilmember Wilson voting against.
11.3 Planning Commission Appointment
Motion was made by Councilmember Bernatz and seconded by
Councilmember Cordes to approve the appointment of Nate Lehmeyer to
the Planning Commission to fill the vacant seat through January 2028.
Motion carried: 4 ayes/ 0 nays
12. CITIZENS COMMENTS / RESPONSES TO COMMENTS
The following citizen(s) addressed the Council:
• David Pritzlaff, Farmington
• Nancy Aarestad, Castle Rock Township
• Nate Ryan, Farmington
• Mo Fashami, Castle Rock Township
• Steven Endres Jr., Farmington
• Jenny Groden, Farmington
Page 13 of 75
Regular City Council Meeting Minutes of May 18, 2026 Page 5 of 6
13. CITY COUNCIL ROUNDTABLE
City Attorney Schmidt spoke regarding the moratorium statements and
stated that the main difference between other cities and Farmington
is that they don’t currently have projects that have already been
approved or are this far along in process like the Tract project. If the City
Council wanted to adopt a moratorium on any other project they could,
if they tried to implement a moratorium on the Tract project there would
be legal risk to the City for litigation.
City Attorney Schmidt then spoke about the AUAR for Tract approvals and
that there is not a developer with site plans in place. The AUAR looks at
the hypothetical scenarios. There is no specific development plan on
either the golf course site or the school district site at this time.
Councilmember Cordes thanked and congratulated the Police
Department on their Open House event. He then thanked Parks and
Recreation along with the City of Empire Parks and Recreation for hosting
the food truck event.
Councilmember Wilson asked if Steven Endres Jr. could come up and
share more about the 22-push-up challenge and how it supports mental
health. Mr. Endres came up and spoke about the 22 Veterans a day
(7,744 year) that commit suicide and brining attention to that in hopes of
getting that number down to zero.
Councilmember Wilson apologized for breaking protocol but wanted to
acknowledge his comments with Memorial Day coming up.
Mayor Lien acknowledged citizen comment from Nate Ryan, Farmington.
Councilmember Wilson then thanked David McKnight and their donation
to the Rambling River Center. He also thanked Police Chief Siem and the
entire Police Department for their Open House event they hosted.
Director Kuennen shared in the EDA meeting they had Dakota Electric
Representatives, one of our partner organizations, to hear about their
missions and goals. She thanked their team for coming in.
Director Kuennen spoke about the new permitting software BS&A
launching soon and explained the fees approved tonight are to offer
convenience to the customers without costs being passed on to residents.
Page 14 of 75
Regular City Council Meeting Minutes of May 18, 2026 Page 6 of 6
Director Powell shared the Flagstaff Corridor study was approved as part
of the Consent Agenda. This will help us with the transportation planning
part of the Comprehensive Plan Update.
Director Omlid thanked the Park and Rec Commissions in both Farmington
and the City of Empire for their support in putting on the Food Truck event.
They had over 1,000 attendees. She then thanked the Commission for their
attendance at the Police Department Open House as well.
Director Omlid shared next Wednesday, May 27th at 7:00 pm is the first
Music in the Park. She acknowledged the sponsors: Castle Rock Bank,
Hobo, Farmington Youth Hockey Association, Sierra Juhl State Farm and
VFW Post 7662.
Chief Siem acknowledged the 11 members of the Citizen’s Academy that
graduated on May 6th, 2026. He then thanked everyone that attended
the Open House.
Mayor Lien congratulated Lieutenants Mary Olson and Justin Kelly on their
promotions. He thanked both Director Omlid and Chief Siem for their
events. Mayor Lien shared with the residents that he is available to meet
with for further discussions, and he will analyze things as they come before
him.
14. ADJOURNMENT
Motion was made by Councilmember Cordes and seconded by
Councilmember Wilson to adjourn the meeting at 8:38 pm.
Motion carried: 4 ayes / 0 nays
Respectfully submitted,
Melissa Geis
City Clerk
Page 15 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Payment of Claims
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
Minnesota Statutes require that all claims for payment be presented to the City Council for
review and approval.
DISCUSSION:
The City Council has established a process to review and approve claims for payment at
each regular meeting. The list of claims for the period of 05/12/2026 to 05/26/2026 is being
presented for consideration, ensuring compliance with State law and maintaining proper
financial oversight.
BUDGET IMPACT:
The claims paid will reduce the available budget for the accounts listed in the detailed
report provided to the Council.
ACTION REQUESTED:
Approve payment of claims.
ATTACHMENTS:
2026-06-01 City Claims
Page 16 of 75
Page 17 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Resolution 2026-053 Establishing Compliance with Reimbursement Bond
Regulations
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
The City has approved the purchase of a new fire truck and has begun planning for a
major expansion and remodel of the police station. To keep the future financing options
open, staff is asking the City Council to adopt a reimbursement resolution. This resolution
states that the City may choose to reimburse itself later with bond proceeds for project
costs that may be incurred.
DISCUSSION:
Federal tax rules require cities to adopt a reimbursement resolution before, or within 60
days after, paying any eligible project costs if they want the option to reimburse those
costs later with tax-exempt bond proceeds. By adopting this resolution now, the City
preserves full financial flexibility as both project timelines continue to develop.
The City has approved the purchase of a fire truck, which is currently being built, and the
City expects to take possession early next year. While no payments are expected before
delivery, the timing could change. Having this resolution in place ensures the City can
reimburse itself with bond proceeds if any costs arise earlier than anticipated.
The police station expansion remains in the preliminary planning stage and has not yet
been approved by the City Council. However, early planning activities may need to occur
before Council considers the full project approval. If the City pays for these early costs
without a reimbursement resolution already adopted, it would lose the ability to fund them
later with tax-exempt bonds should the project ultimately move forward. Approving the
resolution now avoids that risk without committing the City to undertake the police station
project.
The estimated maximum amounts that could be reimbursed through future bond proceeds
are $1,500,000 for the fire truck and $20,000,000 for the police station expansion. These
amounts are preliminary and may change as the projects evolve. The resolution does not
authorize any spending or borrowing. It simply preserves the City's ability to use bond
Page 18 of 75
financing efficiently if and when those decisions are made.
BUDGET IMPACT:
There is not an immediate budget impact.
ACTION REQUESTED:
Staff recommends adoption of Resolution 2026-053 to preserve the City's ability to use
future bond proceeds to repay itself for eligible project costs related to the fire truck
purchase and police station expansion.
ATTACHMENTS:
2026-06-01 R#2026-053 Reimbursement Resolution
Page 19 of 75
4935-1926-3913\2
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-053
A RESOLUTION RELATING TO THE FINANCING OF PROPOSED PROJECTS TO BE
UNDERTAKEN BY THE CITY; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT
BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE OF 1986
BE IT RESOLVED by the City Council (the “Council”) of the City of
Farmington, Minnesota (the “City”), as follows:
SECTION 1. REIMBURSEMENT.
(a) (i) The Internal Revenue Service has issued Section 1.150-2 of the
Income Tax Regulations (the “Regulations”) dealing with the issuance of tax-
exempt obligations all or a portion of the proceeds of which are to be used to
reimburse the City for project expenditures made by the City prior to the date of
issuance (the “Reimbursement Obligations”).
(ii) The Regulations generally require that the City make a declaration
of its official intent to reimburse itself for such prior expenditures out of the
proceeds of a subsequently issued series of tax-exempt obligations within
60 days after payment of the expenditures, that such obligations be
issued and the reimbursement allocation be made from the proceeds of
such (as obligations within the reimbursement period defined in the
Regulations), and that the expenditures reimbursed be capital
expenditures or costs of issuance of the obligations.
(iii) The City desires to comply with requirements of the Regulations
with respect to the Projects (as defined below).
(b) (i) The City proposes to undertake the Projects and to make original
expenditures Reimbursement of issuance the to with thereto respect prior
Obligations, and reasonably expects to issue Reimbursement Obligations for
such Projects in the maximum principal amounts shown below:
Projects
Maximum Amount of Obligations
Expected to be Issued for Projects
Acquisition of new fire truck $1,500,000
Construction of a new police station $20,000,000
Page 20 of 75
4935-1926-3913\2
(ii) Other than (i) de minimis amounts permitted to be reimbursed
pursuant to Section 1.150-2(f)(1) of the Regulations or (ii) expenditures
constituting preliminary expenditures as defined in Section 1.150-2(f)(2) of
the Regulations, the City will not seek reimbursement for any original
expenditures with respect to the foregoing Projects paid more than 60
days adoption prior to the date of of this resolution. All original
be is will capital sought which reimbursement for expenditures
expenditures or costs of issuance of the Reimbursement Obligations.
(c) As of the date hereof, there are no City funds reserved, pledged,
allocated on a long term basis or otherwise set aside (or reasonably expected
to be reserved, pledged, allocated on a long term basis or otherwise set aside)
to provide permanent financing for the original expenditures related to the
Projects other than pursuant to the issuance of the Reimbursement Obligations.
Consequently, the it is not expected that the issuance of Reimbursement
Obligations will result in the creation of any replacement proceeds.
making be for the responsible shall Administrator City The (d)
“reimbursement allocations” described in the Regulations, being generally the
transfer of of the appropriate amount proceeds of the Reimbursement
Obligations to reimburse the source of temporary financing used by the City to
make the Projects. expenditures to Each relating original the of payment
reimbursement allocation shall be made not later than (i) eighteen (18) months
after the date of the original expenditure or (ii) eighteen (18) months after the
date the Projects are placed in service or abandoned (but in no event later
than three (3) years after the original expenditure is paid) and shall be
evidenced by an entry on the official books and records of the City maintained
for the Reimbursement Obligations and shall specifically identify the original
expenditures being reimbursed.
Adopted this 1st day of June, 2026.
ATTEST:
____________________________ ______________________________
Melissa Geis, City ClerkNick Lien, Mayor
Page 21 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Samantha Hazelrigg, Human Resources Manager
Department: HR
Subject: Staff Approvals and Recommendations
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
Staff recommends the following appointments:
Norah Zey - Seasonal Program Assistants
Addyson Duff - Seasonal Program Assistants
Grace Simon - Seasonal Program Assistants
Bobby Cammack - Seasonal Program Assistants
Miles Bremer - Seasonal Public Works Worker
Mason Conrad - Seasonal Parks Maintenance Worker
DISCUSSION:
Staff is pleased to recommend the following employee appointments for Council
Bobby and Simon, Grace Duff, Addyson welcoming: Norah are We approval. Zey,
Cammack as Seasonal Program Assistants; Miles Bremer as Seasonal Public Works Worker;
and Mason Conrad as Seasonal Parks Maintenance Worker.
BUDGET IMPACT:
Included in 2026 budget.
ACTION REQUESTED:
Approve the appointments of Norah Zey, Addyson Duff, Grace Simon, Bobby Cammack,
Miles Bremer, Mason Conrad.
Page 22 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Agreements with AV for You for Outdoor Movie Services
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
The Parks and Recreation Department hosts two movies in the park.
DISCUSSION:
Movies in the park for 2026 include How to Train Your Dragon on Friday, July 17 at dusk at
Lake Julia Park and A Minecraft Movie on Saturday, September 12 at dusk at Distad Park
and Greenway. AV for You will be providing equipment and technicians for both movies.
This includes projection, audio, power, safety, and back-up equipment. The agreements
are attached.
AV for You has successfully provided outdoor movie services for Parks and Recreation in
the past and are great to work with.
BUDGET IMPACT:
The cost for the services AV for You will be providing is $2,045.40 for the movie at Lake Julia
Park and $2,045.40 for the movie at Distad Park and Greenway. The cost for the outdoor
movie services will be funded through generous donations from sponsors and the Parks
and services contractual for budget operational approved Department Recreation
monies in the recreation program services budget.
ACTION REQUESTED:
Approve the attached agreements with AV for You to provide equipment and technicians
to show outdoor movies on July 17, 2026 at Lake Julia Park and September 12, 2026 at
Distad Park and Greenway.
ATTACHMENTS:
Agreement with AV for You for July 2026 Movie
Agreement with AV for You for September 2026 Movie
Page 23 of 75
INDEPENDENT CONTRACTOR AGREEMENT
AGREEMENT made this _______ day of ___________________, 2026, by and between
the CITY OF FARMINGTON, a Minnesota municipal corporation ("City") and AV FOR YOU, a
Minnesota Company ("Contractor"). The herein to referred are the and City Contractor
individually as a “Party” and collectively as the “Parties.”
1. PURPOSE. The purpose of this agreement is to set forth the terms and
conditions under which the Contractor will provide certain services to the
City.
2.SE PERFORMEDRVICES TO BE . the (thework perform The Contractor shall
“Services) as described in Exhibit A to this Agreement which is incorporated
herein by reference.
a.The Contractor shall not enter into any subcontracts for Services provided
under this Agreement without the express written consent of the City.
b.T preclude other any engaging from City not shall Agreement his the
person or entity to perform the Services, nor shall this Agreement preclude
Contractor from providing similar or related services for any other entity.
c.The Contractor agrees to comply with all federal, state, and local laws
be to this Services performed under applicable ordinances and to the
Agreement, including all safety standards. The Contractor shall be solely
and thesite, job the including conditions for responsible completely of
safety of all persons and property during the performance of the Services.
The training, requisite the has that and warrants represents Contractor it
skills, and experience necessary to provide the Services and is
and governmentalby all applicable agencies appropriately licensed
entities and will perform the Services with reasonable care and skill.
d.The Contractor shall exercise the same degree of care, skill, and diligence
in the performance of the Services as is ordinarily possessed and exercised
by a contractor under similar circumstances.
e.The Contractor shall retain control over its employees, agents, servants,
and subcontractors, as well as control over its invitees, and its activities on
and about the subject premises and the manner in which such activities
shall be undertaken and to that end, the Contractor shall not be deemed
to be an agent of the City.
f.The Contractor shall not perform any additional Services without the
express written permission of the City. The City will not pay additional
compensation for Services that do not have prior written authorization.
Page 24 of 75
g.Claims for services furnished by the Contractor not specifically provided
for herein shall not be honored by the City.
3.TERM. This Agreement shall be effective on the date hereof and shall
continue, unless terminated sooner in accordance with the terms of this
Agreement, until the Completion Date.
a.Start date: The Contractor shall commence the provision of Services on:
Friday, July 17, 2026 at 6 p.m.
b.Completion Date: The Contractor shall complete the Services by Friday,
July 17, 2026 at 10:30 p.m.
c.The City may terminate this Agreement for convenience at any
time. Termination shall be effective upon ten (10) days’ written notice
to the Contractor.
4.COMPENSATION. As consideration for the provision of the Services, the City
agrees to pay the Contractor as follows: a flat fee of $2,045.40.
a.The Contractor shall submit a detailed written invoice to the City upon
completion of the Services.
b.Each invoice shall include in detail the hours worked and a description of
the Services performed.
c.The City shall pay the invoice within 35 days of receipt.
d.If the City objects to all or any portion of any invoice, the City shall notify
the Contractor of the dispute with ten (10) days from the date of receipt
and shall pay that portion of the invoice not in dispute.
5.INDEPENDENT CONTRACTOR RELATIONSHIP. It is expressly understood that the
Contractor is an “independent contractor” and not an employee of the City.
The Contractor shall have control over the manner in which the Services are
performed under this Agreement. The Contractor shall supply, at its own
expense, all materials, supplies, equipment and tools required to accomplish
the Services contemplated by this Agreement. The Contractor shall not be
entitled to any benefits from the City, including, without limitation, insurance
benefits, sick and vacation leave, workers’ compensation benefits,
unemployment compensation, disability, severance pay, or retirement
benefits. Nothing in this Agreement shall be deemed to constitute a
partnership, joint venture or agency relationship between the Parties.
Page 25 of 75
6.INSURANCE REQUIREMENTS. The Contractor, at its expense, shall procure and
maintain minimumthe Agreement this following duration the for in force of
insurance coverages:
a.General Liability. The Contractor shall maintain Commercial General
Liability Insurance in a minimum amount of $1,000,000 per occurrence;
$2,000,000 annual aggregate. The policy shall cover liability arising from
premises, operations, products-completed operations, personal injury,
advertising injury, and contractually assumed liability. The City, including
its shall beagents, officials, employees, elected and appointed and
endorsed as additional insured.
b.Automobile Liability. If the Contractor operates a motor vehicle in
performing the Services under this Agreement, the Contractor shall
maintain Business Automobile Liability Insurance, including owned, hired,
and non-owned automobiles, with a minimum combined single liability
limit of $1,000,000 per occurrence.
c.Workers’ Compensation. The Contractor shall maintain Workers’
the with accordance in employees all for insurance Compensation its
statutory requirements of the State of Minnesota. The Contractor shall also
carry Employers’ Liability Coverage with minimum limits as follows:
•$500,000 – Bodily Injury by Disease per employee
•$500,000 – Bodily Injury by Disease aggregate
•$500,000 – Bodily Injury by Accident
d.Additional Insurance Conditions.
i.The Contractor shall, prior to commencing the Services, deliver to
the City a Certificate of Insurance as evidence that the above
coverages are in full force and effect.
ii.The insurance requirements may be met through any combination
of be must City The umbrella/excess and primary insurance.
named as an additional insured on any umbrella/excess policy.
iii.insurance nonand primary The policies Contractor’s shall be -
contributory to any other valid and collectible insurance available
to the City with respect to any claim arising out of the Contractor’s
performance under this Agreement.
iv.The Contractor’s policies and Certificate of Insurance shall contain
a provision that coverage afforded under the policies shall not be
cancelled without at least thirty (30) days’ advanced written notice
to the City, or ten (10) days’ written notice for non- ofpayment
premium.
Page 26 of 75
v.Contractor agrees to maintain all coverage required herein
throughout the term of the Agreement and for a minimum of two
(2) years following.
IND7. EMNIFICATION. Contractor the law, permitted extent by the To fullest
agrees to defend, indemnify and hold harmless the City, and its employees,
officials, claims, losses damages, actions, all agents and from and against
and expenses, including reasonable attorney fees, arising out of the
Contractor’s negligence or the Contractor’s performance or failure to
Agreement. Contractor’sThe this its obligations perform under
indemnification obligation shall apply to the Contractor’s subcontractor(s), or
anyone directly or indirectly employed or hired by the Contractor, or anyone
for this agrees Contractor liable. be The Contractor the acts whose may
indemnity obligation shall survive the completion or termination of this
Agreement.
DOC8. UMENTS. All reports, plans, models, software, diagrams, analyses, and
information generated in connection with performance of this Agreement
shall be the property of the City. The City may use the information for its
purposes. The City shall be the copyright owner. The vesting of the City’s
ownership of the copyright in materials created by the Contractor shall be
its hereunder. obligations payment of City’s the upon contingent fulfillment
The Contractor shall be allowed to use a description of the services provided
hereunder, including the name of the City, and photographs or renderings of
any projects which develop from the planning or other services provided by
the Contractor, in the normal course of its marketing activities.
9.GENERAL PROVISIONS.
a.E supersedes or prior any This Agreement. ntire Agreement
contemporaneous representations or agreements, whether written or oral,
between the Parties and contains the entire agreement.
b.Assignment. The Contractor may not assign this Agreement to any other
person unless written consent is obtained from the City.
c.Amendments. Any modification or amendment to this Agreement shall
require a written agreement signed by both Parties.
d.P Stat. Minn. 471.425, § Pursuant to of Payment rompt Subcontractors.
subd. 4a, the Contractor must pay any subcontractor within ten (10) days
of payment the Contractor’s receipt of from the City for undisputed
services provided by the subcontractor. The Contractor must pay interest
of one and one-half percent (1½ %) per month or any part of a month to
subcontractor on paid time not to undisputed any on amount the
Page 27 of 75
subcontractor. The minimum monthly interest penalty payment for an
unpaid balance of $100.00 or more is $10.00. For an unpaid balance of
less than $100.00, Contractor shall pay the actual penalty due to the
subcontractor. A subcontractor who prevails in a civil action to collect
interest penalties from Contractor shall be awarded its costs and
disbursements, including attorney’s fees, incurred in bringing the action.
e.Nondiscrimination. In the hiring of employees to perform work under this
Agreement, by person any discriminate against shall Contractor the not
reason of any characteristic or classification protected by state or federal
law.
f.Governing Law. This Agreement shall be governed by and interpreted in
accordance with of the laws the State of Minnesota. All proceedings
related to this Agreement shall be venued in Dakota County, Minnesota.
g.O data, specifications, maps, plans, of Documents. All reports, wnership
and other documents produced by the Contractor in the performance of
Services under this Agreement shall be the property of the City. The City
may use such information for its purposes. The City shall be the copyright
owner.
h.Government Data/Privacy. The Contractor agrees to abide by the
applicable provisions of the Minnesota Government Data Practices Act,
Minnesota Statues, Chapter 13, and all other applicable state or federal
confidentiality. or privacy to The orders or regulations rules, pertaining
Contractor understands that all of the data created, collected, received,
stored, used, maintained or disseminated by the Contractor in performing
those functions that the City would perform is subject to the requirements
of Chapter 13, and the Contractor must comply with those requirements
as if it were a government entity. This does not create a duty on the part
of the Contractor to provide the public with access to public data if the
public data is available from the City, except as required by the terms of
this Agreement.
i.Records. Contractor shall maintain complete and accurate records of
time and expense involved in the performance of services.
j.Audits. Pursuant to Minn. Stat. Section 16C.05, subd. 5, the Contractor’s
books, records, documents, and accounting procedures and practices
theexamination by to subject that Agreement, to this are relevant are
City and either the Legislative Auditor or the State Auditor for a minimum
of six years from the end of this Agreement.
k.Waiver. The waiver by either party of any breach or failure to comply with
any provision of this Agreement by the other Party shall not be construed
Page 28 of 75
as, or constitute a continuing waiver of such provision or a waiver of any
other breach of or failure to comply with any other provision of this
Agreement.
l.Third Party Reliance. This Agreement is intended for the mutual benefit of
Parties hereto and no third-party rights are intended or implied.
m.Notices. All notices and other communications pursuant to this
must beAgreement oremail delivered via delivered orby registered
certified mail, postage prepaid, or delivered by hand at the addresses set
forth below:
Notice to City: Kellee Omlid, Parks and Recreation Director
komlid@farmingtonmn.gov
430 Third Street, Farmington, MN 55024
Notice to Contractor: Tristan Waters
tristan@avforyou.com
3324 Winpark Dr. Crystal, MN 55427
n.Fo due, be shall Party neither sums Except payment for Majeure. rce of
liable to the other or deemed in default under this Agreement, if and to
the extent forceof reason prevented by Party’s that performance is
majeure. “Force majeure” includes war, an act of terrorism, a pandemic
or which are epidemic, fire, earthquake, flood and other circumstances
beyond the control and without the fault or negligence of the Party
affected and which by the exercise of reasonable diligence the Party
affected was unable to prevent.
o.Savings Clause. If any court finds any portion of this Agreement to be
contrary to law, invalid, or unenforceable, the remainder of the
Agreement will remain in full force and effect.
p.Counterparts. This Agreement may be signed in counterparts, each of
which shall be deemed an original, and which taken together shall be
deemed to be one and the same document.
Page 29 of 75
IN WITNESS WHEREOF, the Parties, have caused this Agreement to be approved on the
date above.
Dated: __________________, 2026.CITY OF
BY:_____________________________________
Nicholas Lien, Mayor
AND:_____________________________________
Melissa Geis, City Clerk
Dated: February 23, 2026.CONTRACTOR: AV FOR YOU
BY:
Page 30 of 75
Exhibit A
Page 31 of 75
Page 32 of 75
INDEPENDENT CONTRACTOR AGREEMENT
AGREEMENT made this _______ day of ___________________, 2026, by and between
the CITY OF FARMINGTON, a Minnesota municipal corporation ("City") and AV FOR YOU, a
Minnesota herein are referred Contractor the to City The ("Contractor"). Company and
individually as a “Party” and collectively as the “Parties.”
1. PURPOSE. The purpose of this agreement is to set forth the terms and
conditions under which the Contractor will provide certain services to the
City.
2. SERVICES TO BE PERFORMED. The Contractor shall perform the work (the
“Services) as described in Exhibit A to this Agreement which is incorporated
herein by reference.
a. The Contractor shall not enter into any subcontracts for Services provided
under this Agreement without the express written consent of the City.
b. This Agreement shall not preclude the City from engaging any other
person or entity to perform the Services, nor shall this Agreement preclude
Contractor from providing similar or related services for any other entity.
c. The Contractor agrees to comply with all federal, state, and local laws
and ordinances applicable to the Services to be performed under this
Agreement, including all safety standards. The Contractor shall be solely
and completely responsible for conditions of the job site, including the
safety of all persons and property during the performance of the Services.
The Contractor represents and warrants that it has the requisite training,
skills, and experience necessary to provide the Services and is
appropriately licensed by all applicable agencies and governmental
entities and will perform the Services with reasonable care and skill.
d. The Contractor shall exercise the same degree of care, skill, and diligence in
the performance of the Services as is ordinarily possessed and exercised by
a contractor under similar circumstances.
e. The Contractor shall retain control over its employees, agents, servants,
and subcontractors, as well as control over its invitees, and its activities on
activities such which in manner the the premises subject about and and
shall be undertaken and to that end, the Contractor shall not be deemed to
be an agent of the City.
f. The Contractor shall not perform any additional Services without the
express written permission of the City. The City will not pay additional
compensation for Services that do not have prior written authorization.
Page 33 of 75
g. Claims for services furnished by the Contractor not specifically provided
for herein shall not be honored by the City.
3. TERM. This Agreement shall be effective on the date hereof and shall
continue, unless terminated sooner in accordance with the terms of this
Agreement, until the Completion Date.
a. Start date: The Contractor shall commence the provision of Services on:
Saturday, September 12, 2026 at 6 p.m.
b. Completion Date: The Contractor shall complete the Services by
Saturday, September 12, 2026 at 10:30 p.m.
c. The City may terminate this Agreement for convenience at any time.
Termination shall be effective upon ten (10) days’ written notice to the
Contractor.
1. COMPENSATION. As consideration for the provision of the Services,
the City agrees to pay the Contractor as follows: a flat fee of $2,045.40.
a. The Contractor shall submit a detailed written invoice to the City upon
completion of the Services.
b. Each invoice shall include in detail the hours worked and a description of
the Services performed.
c. The City shall pay the invoice within 35 days of receipt.
d. If the City objects to all or any portion of any invoice, the City shall notify
the Contractor of the dispute with ten (10) days from the date of receipt
and shall pay that portion of the invoice not in dispute.
1. INDEPENDENT CONTRACTOR RELATIONSHIP. It is expressly understood that
the Contractor is an “independent contractor” and not an employee of the
City. The Contractor shall have control over the manner in which the Services
are performed under this Agreement. The Contractor shall supply, at its own
expense, all materials, supplies, equipment and tools required to accomplish
the Services contemplated by this Agreement. The Contractor shall not be
entitled to any benefits from the City, including, without limitation, insurance
benefits, sick and vacation leave, workers’ compensation benefits,
unemployment compensation, disability, severance pay, or retirement
benefits. Nothing in this Agreement shall be deemed to constitute a
partnership, joint venture or agency relationship between the Parties.
Page 34 of 75
2. INSURANCE REQUIREMENTS. The Contractor, at its expense, shall procure
and maintain in force for the duration of this Agreement the following
minimum insurance coverages:
a. Commercial General maintain shall General Liability. The Contractor
Liability Insurance in a minimum amount of $1,000,000 per occurrence;
$2,000,000 annual aggregate. The policy shall cover liability arising from
premises, operations, products-completed operations, personal injury,
advertising injury, and contractually assumed liability. The City, including
its elected and appointed officials, employees, and agents, shall be
endorsed as additional insured.
b. Automobile Liability. If the Contractor operates a motor vehicle in
performing the Services under this Agreement, the Contractor shall
maintain Business Automobile Liability Insurance, including owned, hired,
and non-owned automobiles, with a minimum combined single liability
limit of $1,000,000 per occurrence.
c. Workers’ Compensation. The Contractor shall maintain Workers’
in the with accordance employees insurance all for its Compensation
statutory requirements of the State of Minnesota. The Contractor shall also
carry Employers’ Liability Coverage with minimum limits as follows:
• $500,000 – Bodily Injury by Disease per employee
• $500,000 – Bodily Injury by Disease aggregate
• $500,000 – Bodily Injury by Accident
d. Additional Insurance Conditions.
i. The Contractor shall, prior to commencing the Services, deliver to
the City a Certificate of Insurance as evidence that the above
coverages are in full force and effect.
ii. The insurance requirements may be met through any combination
of primary and umbrella/excess insurance. The City must be
named as an additional insured on any umbrella/excess policy.
iii. The Contractor’s policies shall be primary insurance and non-
contributory to any other valid and collectible insurance available
to the City with respect to any claim arising out of the Contractor’s
performance under this Agreement.
iv. The Contractor’s policies and Certificate of Insurance shall contain
a provision that coverage afforded under the policies shall not be
cancelled without at least thirty (30) days’ advanced written notice
to the City, or ten (10) days’ written notice for non-payment of
premium.
Page 35 of 75
v. Contractor agrees to maintain all coverage required
herein throughout the term of the Agreement and for a minimum
of two (2) years following.
1. INDEMNIFICATION. To the fullest extent permitted by law, the Contractor
agrees to defend, indemnify and hold harmless the City, and its employees,
officials, and agents from and against all claims, actions, damages, losses
and expenses, including reasonable attorney fees, arising out of the
Contractor’s negligence or the Contractor’s performance or failure to
perform its obligations under this Agreement. The Contractor’s
indemnification obligation shall apply to the Contractor’s subcontractor(s), or
anyone directly or indirectly employed or hired by the Contractor, or anyone
for whose acts the Contractor may be liable. The Contractor agrees this
indemnity obligation shall survive the completion or termination of this
Agreement.
8. DOCUMENTS. All reports, plans, models, software, diagrams, analyses, and
information generated in connection with performance of this Agreement
shall be the property of the City. The City may use the information for its
purposes. The City shall be the copyright owner. The vesting of the City’s
ownership of the copyright in materials created by the Contractor shall be
contingent upon the City’s fulfillment of its payment obligations hereunder.
The Contractor shall be allowed to use a description of the services provided
hereunder, including the name of the City, and photographs or renderings of
any projects which develop from the planning or other services provided by
the Contractor, in the normal course of its marketing activities.
9. GENERAL PROVISIONS.
a. Entire Agreement. This Agreement supersedes any prior or
contemporaneous representations or agreements, whether written or oral,
between the Parties and contains the entire agreement.
b. Assignment. The Contractor may not assign this Agreement to any other
person unless written consent is obtained from the City.
c. Amendments. Any modification or amendment to this Agreement shall
require a written agreement signed by both Parties.
d. 471.425, § Stat. Minn. to Subcontractors. of Payment Prompt Pursuant
subd. 4a, the Contractor must pay any subcontractor within ten (10) days
of undisputed the Contractor’s receipt of payment from the City for
services provided by the subcontractor. The Contractor must pay interest
of one and one-half percent (1½ %) per month or any part of a month
to subcontractor on any undisputed amount not paid on time to
Page 36 of 75
thesubcontractor. The minimum monthly interest penalty payment for
an unpaid balance of $100.00 or more is $10.00. For an unpaid balance
of less than $100.00, Contractor shall pay the actual penalty due to the
subcontractor. to civil action collect prevails A subcontractor who in a
interest penalties from Contractor shall be awarded its costs and
disbursements, including attorney’s fees, incurred in bringing the action.
e. Nondiscrimination. In the hiring of employees to perform work under this
person by discriminate against any the Contractor Agreement, shall not
reason of any characteristic or classification protected by state or federal
law.
f. Governing Law. This Agreement shall be governed by and interpreted in
State proceedings All of the Minnesota. laws the of with accordance
related to this Agreement shall be venued in Dakota County, Minnesota.
g. Ownership of Documents. All reports, plans, specifications, data, maps,
and other documents produced by the Contractor in the performance of
Services under this Agreement shall be the property of the City. The City
may use such information for its purposes. The City shall be the copyright
owner.
h. Government Data/Privacy. The Contractor agrees to abide by the
applicable provisions of the Minnesota Government Data Practices Act,
Minnesota Statues, Chapter 13, and all other applicable state or federal
rules, regulations or orders pertaining to privacy or confidentiality. The
Contractor understands that all of the data created, collected, received,
stored, used, maintained or disseminated by the Contractor in performing
those functions that the City would perform is subject to the requirements
requirements those with comply Contractor must and 13, Chapter of the
as if it were a government entity. This does not create a duty on the part
of data if the public to with access provide the public the Contractor to
public data is available from the City, except as required by the terms of
this Agreement.
i. Records. Contractor shall maintain complete and accurate records of
time and expense involved in the performance of services.
j. Audits. Pursuant to Minn. Stat. Section 16C.05, subd. 5, the Contractor’s
books, practices records, documents, and accounting procedures and
that are relevant to this Agreement, are subject to examination by the
City and either the Legislative Auditor or the State Auditor for a minimum
of six years from the end of this Agreement.
k. Waiver. The waiver by either party of any breach or failure to comply with
any provision of this Agreement by the other Party shall not be construedas,
Page 37 of 75
or constitute a continuing waiver of such provision or a waiver of any other
breach Agreement.this of other any provision comply to failure or of with
l. Third Party Reliance. This Agreement is intended for the mutual benefit of
Parties hereto and no third-party rights are intended or implied.
m. Notices. All notices and other communications pursuant to this
or registered by delivered email must delivered be Agreement via
or certified mail, postage prepaid, or delivered by hand at the addresses
set forth below:Notice to City: Kellee Omlid, Parks and Recreation Director
komlid@farmingtonmn.gov430 Third Street, Farmington, MN 55024Notice to
Contractor: Tristan Waters tristan@avforyou.com3324 Winpark Dr. Crystal,
MN 55427
n. Force Majeure. Except for payment of sums due, neither Party shall be
liable this to and if Agreement, under or in deemed other the to default
force of reason prevented is by Party’s that extent the performance
majeure. “Force majeure” includes war, an act of terrorism, a pandemic
or are epidemic, fire, earthquake, flood and other circumstances which
beyond the control and without the fault or negligence of the Party
affected and which by the exercise of reasonable diligence the Party
affected was unable to prevent.
o. Savings Clause. If any court finds any portion of this Agreement to be
contrary to law, invalid, or unenforceable, the remainder of the
Agreement will remain in full force and effect.
p. Counterparts. This Agreement may be signed in counterparts, each of
which shall be deemed an original, and which taken together shall be
deemed to be one and the same document.
Page 38 of 75
IN WITNESS WHEREOF, the Parties, have caused this Agreement to be approved on the
date above.
Dated: __________________, 2026.CITY OF
BY:_____________________________________
Nicholas Lien, Mayor
AND:_____________________________________
Melissa Geis, City Clerk
Dated: February 23, 2026.CONTRACTOR: AV FOR YOU
BY:
Page 39 of 75
Exhibit A
Page 40 of 75
Page 41 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from Happy Harry’s Furniture to the Rambling River Center
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
A donation was recently made to the Rambling River Center (RRC) by Happy Harry’s
Furniture.
DISCUSSION:
A donation in the amount of $236.80 was recently made by Happy Harry’s Furniture to the
RRC. The donation was made through a program created in 2011 in which a customer of
Happy Harry’s Furniture can select a charity of their choice to receive a donation when
merchandise is purchased from the store. Then 10% from the sale to the customer is
donated to the charity. The RRC is one of the charities that can be selected by customers.
With these donations, Happy Harry’s Furniture has donated a total of $18,499.93 to the RRC
since the program’s inception. This partnership with Happy Harry’s Furniture has been very
beneficial over the long term given the funds that have been donated to the RRC.
The donation has been deposited into the RRC Capital Improvement Fund to fund future
building improvements and/or purchase new equipment and furniture.
Staff will communicate the City’s appreciation on behalf of the City Council to Happy
Harry’s Furniture for their generous donation to the RRC.
ACTION REQUESTED:
Adopt Resolution 2026-050 Accepting a Donation of $236.80 from Happy Harry’s Furniture
to the Rambling River Center.
ATTACHMENTS:
2026-050 Accepting $236.80 from Happy Harry's Furniture
Page 42 of 75
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-050
A RESOLUTION ACCEPTING
A DONATION OF $236.80 FROM HAPPY HARRY’S FURNITURE
TO THE RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Happy Harry’s Furniture has donated $236.80 to the Rambling River Center
; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Lien and the Farmington City
Council hereby accept with gratitude the generous donation of $236.80 from Happy Harry’s
Furniture to the Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 1st day of June 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Melissa Geis, City Clerk
Page 43 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from Marlene Swantek to the Rambling River Center
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
Marlene Swantek recently gave a donation to the Rambling River Center.
DISCUSSION:
Marlene Swantek recently made a very generous donation of $2,000 to the Rambling River
Center. The donated money will be placed in the Rambling River Center’s Capital
Improvement Fund, so it may either be used for future building improvements at the
Rambling River Center or to purchase new equipment and/or furniture.
Staff will express the City’s appreciation on behalf of the City Council to Marlene Swantek
for this generous donation.
ACTION REQUESTED:
Adopt Resolution 2026-049 Accepting the Donation of $2,000 from Marlene Swantek to the
Rambling River Center.
ATTACHMENTS:
2026-049 Accepting $2,000 from Marlene Swantek
Page 44 of 75
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-049
A RESOLUTION ACCEPTING
A DONATION OF $2,000 FROM MARLENE SWANTEK
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Marlene Swantek has donated $2,000 to the Rambling River Center; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Lien and the Farmington City
Council hereby accept with gratitude the generous donation of $2,000 from Marlene Swantek to
the Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 1st day of June 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Melissa Geis, City Clerk
Page 45 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from the Minnesota Society Sons of the American Revolution,
American Legion Post 189, and Farmington VFW Post 7662 to the City of
Farmington
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
The Minnesota Society Sons of the American Revolution, American Legion Post 189, and
Farmington VFW Post 7662, recently gave a donation to the City of Farmington.
DISCUSSION:
The Minnesota Society Sons of the American Revolution, American Legion Post 189, and
Farmington VFW Post 7662 donated a granite park bench valued at $4,400. The bench was
installed the during unveiled and Park River Rambling in Memorial Veteran's the at
Memorial Day program held on Monday, May 25, 2026.
The bench is in honor of all who have served and to commemorate 250 years of American
freedom, 1776–2026.
Staff will communicate the City’s appreciation on behalf of the City Council to the
Minnesota Society Sons of the American Revolution, American Legion Post 189, and
Farmington VFW Post 7662 for this very generous donation.
ACTION REQUESTED:
Adopt Resolution 2026-051 Accepting the Donation of a granite park bench, valued at
$4,400, from the Minnesota Society Sons of the American Revolution, American Legion Post
189, and Farmington VFW Post 7662 to the City of Farmington.
ATTACHMENTS:
2026-051 Accepting Park Bench from Minnesota Society Sons of the American Revolution,
American Legion Post 189 and VFW Post 7662
Page 46 of 75
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-051
A RESOLUTION ACCEPTING
A DONATION OF A GRANITE PARK BENCH FROM
THE MINNESOTA SOCIETY SONS OF THE AMERICAN REVOLUTION,
AMERICAN LEGION POST 189, AND FARMINGTON VFW POST 7662
TO THE CITY OF FARMINGTON
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
The Minnesota Society Sons of the American Revolution, American Legion
Post 189, and Farmington VFW Post 7662 has donated a granite park bench to the City of
Farmington valued at $4,400; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Lien and the Farmington City
Council hereby accept with gratitude the generous donation of a granite park bench to the City of
Farmington valued at $4,400 from the Minnesota Society Sons of the American Revolution,
American Legion Post 189, and Farmington VFW Post 7662.
Adopted by the City Council of the City of Farmington, Minnesota, this 1st day of June 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Melissa Geis, City Clerk
Page 47 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donations to the Tater Trot
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
Donations for the 46th Annual Tater Trot (formerly Dew Run) were received from Imperial
Family Chiropractic, Kwik Trip, and Twin Cities (TC) Running Company.
DISCUSSION:
The 2026 Tater Trot will be held Saturday, June 27. The 1-mile race will begin at 8:00 am, ½-
mile jr. jog at 8:15 am, and 4-mile race at 8:30 am.
Imperial Family Chiropractic donated $300 to sponsor the Tater Trot. Kwik Trip donated $150
in gift cards to purchase water and fruit for the event from the Farmington store. TC
Running Company donated gift cards totaling $700 to be used as prizes for first-place
finishers in age categories.
Staff will communicate the City’s appreciation on behalf of the City Council to Imperial
Family Chiropractic, Kwik Trip, and TC Running Company for these generous donations.
ACTION REQUESTED:
Adopt Resolution 2065-052 Accepting Donations from Imperial Family Chiropractic, Kwik
Trip, and TC Running Company to the Tater Trot.
ATTACHMENTS:
2026-052 Accepting Donations to the Tater Trot
Page 48 of 75
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-052
A RESOLUTION ACCEPTING
DONATIONS TO THE TATER TROT
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Imperial Family Chiropractic has donated $300; and
Kwik Trip has donated $150 in gift cards; and
TC Running Company has donated $700 in gift cards; and
WHEREAS, it is in the best interest of the City to accept these donations.
NOW, THEREFORE, BE IT RESOLVED that Mayor Lien and the Farmington City
Council hereby accept with gratitude the generous donations of $300 from Imperial Family
Chiropractic, $150 in gift cards from Kwik Trip, and $700 in gift cards from TC Running
Company.
Adopted by the City Council of the City of Farmington, Minnesota, this 1st day of June 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Melissa Geis, City Clerk
Page 49 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: John Powell, Public Works Director
Department: Engineering
Subject: Receive Quotes and Award a Contract for the 2026 Shade Tree Bond
Grant Planting Phase 3
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
In 2023, the City was awarded a $500,000 grant under the Minnesota Natural Resources
Shade Tree program. The grant agreement was fully executed in March of 2024. The grant
funding was requested to address immediate public safety concerns stemming from
declining boulevard ash trees. The project emphasizes the safety of the public and aims to
establish a resilient urban forest by replanting a diverse range of tree species. The first two
phases of planting included 215 trees. City Staff has obtained quotes for the third phase of
planting which involves 120 additional trees and a variety of species.
DISCUSSION:
For the 120 tree planting locations identified in the bid documents, the bid includes:
Notification of the City at least five days prior to planting stock to allow for inspection
before the trees are moved to the planting sites.
Preparation of planting holes and installation of trees per City requirements; disposal
of any excess soil, mulch and watering.
One year warranty period.
Allowable working hours are weekdays from 7 am to 7 pm.
City Staff forwarded the Request for Quote documents to 12 area contractors; three
responsive bids were received as shown on the attached tabulation and summarized as
follows:
Contractor Total Amount
Hoffman and McNamara $ 35,700.00
Friedges Landscaping $ 35,810.00
Tree Trust $ 38,687.44
Page 50 of 75
The low bid is from Hoffman and McNamara for the total amount of $35,700.00. The
completion date for this work is July 17, 2026.
BUDGET IMPACT:
Costs related to this work will be reimbursed via the City's grant received from the
Minnesota Natural Resources Shade Tree program. The average low quote planting cost of
$297.50 is less than the $500 per tree planting cost included in the City's grant application.
ACTION REQUESTED:
Staff recommends acceptance of the quotes and award of a contract for the 2026 Shade
Tree Bond Grant Planting Phase 3 project to Hoffman and McNamara for the quoted
amount of $35,700 and authorizes the Mayor and City Administrator to execute same.
ATTACHMENTS:
26-11 2026 Shade Tree Grant Phase 3 Quotes
26-11 Standard Agreement for Contract Services Hoffman and McNamara
26-11 2026 Shade Tree Bond Grant Planting Phase 3 MAP
Page 51 of 75
CITY OF FARMINGTON
QUOTE TABULATION
QUOTES DUE: May 22, 2026 AT 1:00 PM
2026 SHADE TREE BOND GRANT PLANTING PHASE 3
PROJECT 26-11
CONTAINER
ITEM SIZE QUANTITY PER EACH TOTAL PER EACH TOTAL PER EACH TOTAL
Beech, Blue (Single Stem)#10 20 $290.00 $5,800.00 $305.00 $6,100.00 $324.84 $6,496.80
Birch, River (Single Stem)#10 10 $278.00 $2,780.00 $240.00 $2,400.00 $272.17 $2,721.70
Birch, Yellow (Single Stem)#10 15 $288.00 $4,320.00 $250.00 $3,750.00 $331.38 $4,970.70
Tuliptree #10 10 $277.00 $2,770.00 $305.00 $3,050.00 $314.30 $3,143.00
Londen Plaintree #10 10 $314.00 $3,140.00 $300.00 $3,000.00 $319.57 $3,195.70
Gum, Black #10 10 $326.00 $3,260.00 $415.00 $4,150.00 $361.85 $3,618.50
Kentucky Coffee Tree, Espresso #10 10 $337.00 $3,370.00 $330.00 $3,300.00 $351.17 $3,511.70
Honeylocust #10 14 $291.00 $4,074.00 $290.00 $4,060.00 $309.04 $4,326.56
Oak, Swamp White #10 15 $306.00 $4,590.00 $260.00 $3,900.00 $314.30 $4,714.50
Poplar, Balsam #10 6 $266.00 $1,596.00 $350.00 $2,100.00 $331.38 $1,988.28
120 $35,700.00 $35,810.00 $38,687.44
HOFFMAN AND MCNAMARA FRIEDGES LANDSCAPING TREE TRUST
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STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 1 of 6
This Agreement (“Agreement”) is made on the 1st day of June, 2026, between the City of Farmington,
Minnesota (hereinafter "city"), whose business address is 430 Third Street, Farmington, Minnesota 55024,
and Hoffman and McNamara a Minnesota Corporation (hereinafter "Vendor") whose business address is
9045 180th Street East, Hastings, MN 55033.
Preliminary Statement
The purpose of this Agreement is to set forth the terms and conditions for the provision of services by
Vendor for Tree Services hereinafter referred to as the "Work".
The city and Vendor agree as follows:
1. Scope of Work. The Vendor agrees to provide, perform, and complete all the provisions of the
Work in accordance with the specifications, and quotes attached as Exhibit A. The terms of this
Contract shall take precedence over any provisions of the Vendor’s proposal and/or general
conditions. All Work under the Municipal Program shall be initiated by a notice to proceed from
the city.
2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed
by _ 7/17/2026__.
3. Compensation for Services. City agrees to pay the Vendor based on the fees submitted in the
proposal as full and complete payment for the goods, labor, materials and/or services rendered
pursuant to this Contract.
4. Method of Payment. Payment for tree and stump removals will be made within thirty (30) days
of acceptance of the work. The contractor is required to submit an invoice after satisfactory
completion of the work and each invoice shall include the following: date work was completed,
address/facility/area where work was performed, and any other pertinent information. No travel
time will be paid.
A Certificate of Withholding State Income Tax (Form IC134) must be submitted with the invoice
for the payment to be processed.
5. Invoices shall be submitted to
accountspayable@FarmingtonMN.gov
City of Farmington
Attn: Finance Department
430 Third Street
Farmington, MN 55024
6. Staffing. The Vendor has designated Pete Hoffman to manage the Work. They shall be assisted
by other staff members as necessary to facilitate the completion of the Work in accordance with
Page 53 of 75
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 2 of 6
the terms established herein. Vendor may not remove or replace the designated staff without the
approval of the city.
7. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under similar
circumstances in Dakota County, Minnesota.
8. Bonds. The contractor will be required to provide separate Performance and Payment Bonds
which are to be submitted utilizing EJCDC Form C-610 and C-615 (2018 Edition) or a similar bond
form, if approved by Owner. All bonds shall be in a form acceptable to Owner and shall fulfill
statutory requirements.
9. Insurance.
The contractor, at its expense, shall procure and maintain in force for the duration of this
Agreement the following minimum insurance coverages:
A. General Liability. The contractor shall maintain Commercial General Liability Insurance in
a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The
policy premises,from liability cover shall arising productsoperations, -completed
operations, personal injury, advertising injury, and contractually assumed liability. The
city, including its elected and appointed officials, employees, and agents, shall be
endorsed as additional insured.
B. Automobile Liability. If the contractor operates a motor vehicle in performing the Services
under this Agreement, the contractor shall maintain Business Automobile Liability
Insurance, including owned, hired, and non-owned automobiles, with a minimum
combined single liability limit of $1,000,000 per occurrence.
C. Professional (Errors and Omissions) Liability. [Only required for professional services
provided by accountants, attorneys, engineers, consultants, etc.] The contractor shall
maintain Professional Liability Insurance for all claims the contractor may become legally
obligated to pay resulting from any actual or alleged negligent act, error, or omission
related to contractor’s professional services required under this Agreement. The
contractor is required to carry the following minimum limits: $1,000,000 per occurrence;
$2,000,000 annual aggregate. The retroactive or prior acts date of such coverage shall not
be after the effective date of this Agreement and the contractor shall maintain such
insurance for a period of at least two (2) years, following completion of the services. If
such insurance is discontinued, extended reporting period/tail coverage must be
obtained by the contractor to fulfill this requirement.
D. Workers’ Compensation. The contractor shall maintain Workers’ Compensation insurance
for all its employees in accordance with the statutory requirements of the State of
Minnesota. The contractor shall also carry Employers’ Liability Coverage with minimum
limits as follows:
• $500,000 – Bodily Injury by Disease per employee
Page 54 of 75
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 3 of 6
• $500,000 – Bodily Injury by Disease aggregate
• $500,000 – Bodily Injury by Accident
E. Additional Insurance Conditions.
1. The contractor shall, prior to commencing the Services, deliver to the city a
Certificate of Insurance as evidence that the above coverage is in full force and
effect.
2. The insurance requirements may be met through any combination of primary and
umbrella/excess insurance. The city must be named as an additional insured on
any umbrella/excess policy.
3. The contractor’s policies shall be primary insurance and non-contributory to any
other valid and collectible insurance available to the city with respect to any claim
arising out of the contractor’s performance under this Agreement.
4. The contractor’s policies and Certificate of Insurance shall contain a provision that
coverage afforded under the policies shall not be cancelled without at least thirty
(30) days’ advanced written notice to the city, or ten (10) days’ written notice for
non-payment of premium.
10. Indemnification. Vendor will defend and indemnify city, its officers, agents, and employees and
hold them harmless from and against all judgments, claims, damages, costs and expenses,
including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be
liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees,
or any negligent or intentional act or omission performed, taken or not performed or taken by
Vendor, its agents, contractors and employees, relative to this Contract. The city will indemnify
and hold Vendor harmless from and against any loss for injuries or damages arising out of the
negligent acts of the city, its officers, agents, or employees.
11. Termination. This contract may be terminated by either party by thirty (30) days' written notice
delivered to the other party at the addresses written above. Upon termination under this
provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until
the effective date of termination.
12. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent
contractor and not an employee of the city. No statement herein shall be construed so as to find
the Vendor an employee of the city.
13. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate
against any employee or applicants for employment because of race, color, creed, religion,
national origin, sex, marital status, status with regard to public assistance, familial status,
disability, sexual orientation, or age. The Vendor shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The Vendor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
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STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 4 of 6
363A.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of
1990, as amended.
14. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided
under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without
the prior written consent of the city.
15. Services Not Provided For. No claim for services furnished by Vendor not specifically provided for
in Exhibit A shall be honored by the city.
16. Compliance with Laws and Regulations. Vendor is responsible for knowing of and abiding by all
statutes, ordinances, rules and regulations pertaining to the type of services provided pursuant
to this Contract; including, as applicable, the Minnesota Data Practices Act, Minnesota Statutes
Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Pursuant to Minnesota Statutes 177.41 to 177.44 and corresponding Minnesota Rules 5200.1000
to 5200.1120, this contract is subject to the prevailing wages as established by the Minnesota
Department of Labor and Industry. Specifically, all contractors must pay all laborers and
mechanics the established prevailing wages for work performed under the contract. Failure to
comply with the aforementioned may result in civil or criminal penalties.
17. Audits and Data Practices. The books, records, documents, and accounting procedures and
practices of the Vendor or other parties relevant to this agreement are subject to examination by
the city and either Legislative Auditor or the State Auditor for a period of six years after the
effective date of this contract. This Contract is subject to the Minnesota Government Data
Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined
in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used,
maintained, or disseminated by Vendor in performing any of the functions of the city during
performance of this Contract is subject to the requirements of the Data Practice Act and Vendor
shall comply with those requirements as if it were a government entity. All subcontracts entered
into by Vendor in relation to this Contract shall contain similar Data Practices Act compliance
language.
18. Conflicts. No salaried officer or employee of the city and no member of the Council, or
Commission, or Board of the city shall have a financial interest, direct or indirect, in this contract.
The violation of this provision renders the contract void. Any federal regulations and applicable
state statutes shall not be violated.
19. Utilities. The contractor shall be obligated to protect all public and private utilities, streets, or
roadways, whether occupying a street or public or private property. If such utilities, streets or
roadways are damaged by reason of the contractor’s performance of the services required under
the contract, the contractor shall repair or replace the same, or failing to do so promptly, the city
shall cause repairs or replacement to be made and the cost of doing so shall be deducted from
payment to be made to the contractor for tree services.
Page 56 of 75
STANDARD AGREEMENT FOR CONTRACT SERVICES
Page 5 of 6
20. Damages. In the event of a breach of this Contract by the city, Vendor shall not be entitled to
recover punitive, special or consequential damages or damages for loss of business.
21. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
22. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason,
held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the
remaining provisions of this Contract.
23. Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties relating
to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions
of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless
otherwise provided herein.
Executed as of the day and year first written above. The Work will be completed on or before
7/17/2026, and ready for final payment. Final payment will be made thirty (30) days after final
acceptance of the Work by the city.
CITY OF FARMINGTON
__________________________________
Nicholas Lien, Mayor
__________________________________
Melissa Geis, City Clerk
HOFFMAN AND MCNAMARA
By: ________________________________
Its: _______________________________
Page 57 of 75
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 1 of 5
TREE PLANTING SPECIFICATIONS
A. GENERAL: Contractor must use work methods, safety procedures, and personal protective
equipment conforming to all ANSI A300, Z133, and OSHA standards while performing the work.
The sites will be plainly marked by the city with a white painted stake with species labeled. All
trees to be planted are on public property.
B. TREE INSTALLATION
1. NOTIFICATIONS AND INSPECTION
The contractor shall notify the city prior to delivery of all planting stock to allow for
inspection of that stock by the city prior to transportation to a planting site.
The contractor must notify the Natural Resources Specialist at least five (5) days in
advance of planting with a beginning planting date, time, and location in the city.
The first tree must be planted with observation from start to finish by the Natural Resources
Specialist, or designated city representative. No other trees shall be planted until this
observation takes place and the planting process is approved.
2. DELIVERIES AND STORAGE
All plants shall be protected during transport to prevent damage and to prevent drying out
of the material. No more plants shall be delivered to the planting sites than can be planted
and watered on the day of delivery. Those plants which cannot be planted on the day of
delivery shall be returned to a storage place adequate to protect the plant material from
drying conditions.
3. PREPARING PLANTING HOLES
Holes shall be dug six (6) to twelve (12) inches wider than the ball or container. Holes shall
be dug with vertical sides. The sides and bottoms of the holes shall be scarified to promote
root penetration of the surrounding soils.
All planting holes shall be dug on the same day as planting and not be left unfilled by the
end of the work shift.
4. PLANTING SOIL
All holes shall be backfilled with existing soils. Fertilizer or other amendments shall not be
added to backfilled soil without permission.
5. HANDLING AND TRANSPORTATION
Page 58 of 75
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 2 of 5
Plant stock shall be handled, transported, and planted in such a manner as to prevent
damage or breakage to tree roots. Breakage or damage to tree root balls shall be cause for
rejection.
6. PRUNING
Immediately before planting, any dead, rubbing, damaged or diseased branches and
unwanted suckers shall be pruned out of all plants. Any branch pruning shall be properly cut
back to the trunk or main branch such that no stubs are left.
In the case of opposite branching trees, in no event shall the leader of apical dominance be
pruned. When multiple leaders exist, the one that will best promote the symmetry of the
tree shall be preserved and the remainder shall be removed.
7. INSTALLATION OF TREES (refer to “Tree Owner’s Manual” specifications and “Three Steps
for Planting Trees and Shrubs” - University of Minnesota)
Plants shall be installed plumb and shall be set in the hole such that, after backfilling, the
plants will be at the same depth as they were growing in the nursery, which should be at a
depth equal to first order roots .
Trees shall be planted at proper planting depth (first -order roots equal to or at existing
ground level) in order to prevent stem girdling roots.
If the tree is heavily pot bound, use the “box cut method” to reduce the chance of girdling
roots. Using a pruning saw, cut two (2) inches off the roots on four (4) sides, leaving a
square or box to be planted.
All backfill shall be compacted firmly around the root ball and shall be watered to allow for
sufficient settling of backfill and prevention of air pockets. After compaction and settling the
planting soil shall be at an elevation approximately one inch below the existing grade. A
watering saucer shall be formed around the hole by forming a two-inch high berm of soil
around the perimeter of the planting hole. ALL excess soil, except that to make the two-
inch high berm must be hauled away by the contractor.
8. WATERING AND MULCHING
Within two hours after installation each plant shall be watered sufficiently to thoroughly
saturate the backfill material. If settling occurs after watering, backfill shall be added to
bring the planting soil up to specified elevation.
After final watering, wood chip mulch shall be added to a depth of three (3) inches deep,
extending three (3) feet in diameter and three (3) inches away from the trunk. Mulch is to
be provided by the contractor and should be of a natural color or hardwood mix.
Page 59 of 75
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 3 of 5
9. DISPOSAL OF EXCAVATED MATERIALS
All excavated material shall be removed or bermed around the planting hole and the
planting area cleaned up to the satisfaction of the city within one day after the planting hole
is dug.
C. EQUIPMENT STANDARDS: The contractor shall furnish all necessary machinery, tools, labor, and
material required, and shall fully complete the work in accordance with the Project Description.
All equipment used for this project shall be of appropriate size for the work, in proper
mechanical condition, and meet all required safety inspections.
D. UTILITIES: The contractor is responsible for all utility locates (notifying Gopher State One-Call).
Adjustments of tree planting sites may be necessary if tree planting site is within ten (10) feet of
any underground water, sanitary or storm sewer or within two (2) feet from any other
underground utility.
E. TRAFFIC CONTROL DEVICES: The contractor shall furnish, install, maintain, and remove all traffic
control devices required to provide safe movement of vehicular, pedestrian, and bicycle traffic
through the project during the life of the contract from the start of operations to the final
completion thereof. All temporary traffic control required under this contract shall be
performed as incidental work for which no direct payment will be made.
All traffic control devices shall conform and be installed in accordance with the "Minnesota
Manual on Uniform Traffic Control Devices" (MN MUTCD) and Part 6, "Field Manual for
Temporary Traffic Control Zone Layouts," the "Guide to Establishing Speed Limits in Highway
Work Zones," the Minnesota Flagging Handbook, the provisions of MnDOT 1404 and 1710, the
Minnesota Standard Signs Manual, the Traffic Engineering Manual, and these special provisions.
F. PROTECTION AND RESTORATION OF PROPERTY: The contractor shall be responsible for the
preservation of and shall use every precaution to prevent damage to all trees, plants, lawns,
fences, culverts, bridges, pavement, driveways, sidewalks, etc.; all water, sewer, and gas lines;
all conduits; all overhead pole lines or appurtenances thereof; and all other public or private
along or adjacent to the work. The work performed is to be at the contractor’s risk and they
assume the responsibility for all damage to the work or to the entire project until its completion
and acceptance. The contractor shall repair all sod damage resulting from the Work by
placement of premium topsoil, lawn seed, and fertilizer, and covering with MnDOT category 1
erosion control blanket.
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STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 4 of 5
G. PROPERTY ACCESS AND NOTIFICATION: The contractor shall not enter private property without
having previously obtained permission from the property owner.
H. INSPECTION: The contractor will be expected to perform all work in such a manner as to achieve
the best possible results for the desired outcome(s). The city reserves the right to base payment
on performance after doing an on-site inspection after work is complete. If the contractor does
not perform the work in a satisfactory manner the city may require it to be done over at the
contractor’s cost. The city also reserves the right to assess damages or require restoration, at
the contractor’s cost.
I. ACCEPTANCE: All plants which do not meet the specifications herein may be rejected upon
delivery or planting. Such rejected plants shall be promptly replaced with suitable plants. Final
acceptance and payment will not be made until all unsatisfactory plantings are rep laced with
acceptable plants.
J. WARRANTY: The contractor shall warranty all plants from dying for a period of one year from
the date that the City of Farmington makes payment to the contractor. Any tree that is dead or
not in satisfactory condition at the end of the warranty period as determined by the city, with
exception to damage due to vandalism, shall be replaced during the current or the next normal
planting season. All replacements shall be trees of the same kind and size as specified on the
quote form. All replacement costs shall be borne by the contractor. Replacement plantings
required at the end of the warranty period are not subject to a warranty but are subject to
inspection and rejection by the city prior to planting.
K. PAYMENT: Payment for the work will be made within thirty (30) days of acceptance of the work.
Invoices will include site locations, quantities and the unit price(s) quoted. Calculation of
payment shall only include the quoted unit price per species.
L. LABOR: Only competent labor shall be employed on this work. Wherever mechanical work is
required, it shall be performed by skilled labor. The superintendent or other person directing
the work shall be competent and reliable. The superintendent shall be authorized to accept and
act upon all directives issued by the Natural Resources Specialist or representative.
M. HOURS OF OPERATION: Allowable working hours within the City of Farmington are weekdays
from 7 a.m. to 7 p.m., except for emergency situations. It shall be the contractor’s responsibility
to maintain all stages of work in a safe and suitable condition at all times. The contractor shall
designate a superintendent who shall have charge of the job and to whom the city shall give
directions. Forty-eight (48) hours advance notice shall be required for weekend work, with
written authorization from a Natural Resources Specialist or representative.
Page 61 of 75
STANDARDS AND SPECIFICATONS
FOR CONTRACTED TREE SERVICES
Page 5 of 5
NURSERY STOCK SPECIFICATIONS
A. NOMENCLATURE
The names of plants shall conform to those given in Standardized Plant Names, current edition,
prepared by the American Joint Committee on Horticultural Nomenclature. All plants shall be
true to name.
River Birch- Betula nigra
Yellow Birch- Betula alleghaniensis
Kentucky Coffee- Gymnocladus dioicus
Tuliptree- Liriodendron tulipifera
London Planetree- Platanus × hispanica
Swamp White Oak- Quercus bicolor
Honeylocust- Gleditsia triacanthos
Blue Beech- Carpinus caroliniana
Black Gum- Nyssa sylvatica
Balsam Poplar- Populus balsamifera
B. HARDINESS
All plant materials shall be sufficiently hardy to survive winters in plant hardiness Zone 4 and
shall have been propagated from seed or rootstock originating in plant hardiness Zone 2b – 5a
as depicted on the Plant Hardiness Zone Map of the U. S. Department of Agriculture.
The name of the supplier or wholesale nursery supplying the plant materials to the contractor
shall be submitted to the city prior to delivery of all nursery stock. The city reserves the right to
reject any plant material not considered to be sufficiently hardy.
C. QUALITY AND SIZE
All plants shall be considered as single stem plants unless otherwise indicated by the Natural
Resources Specialist. No additional compensation will be paid for substitutions of larger plant
materials. Substitution for unavailable materials is at the discretion of the city.
All plants shall have habit of growth that is normal for the species and shall be sound, healthy,
vigorous, and free from insect pests, diseases, and injuries. All plants shall equal or exceed the
measurements specified. Requirements for measurement, grading and quality shall follow the
code of standards currently recommended in the American Standard for Nursery Stock
produced by the American Horticultural Association and approved by the American National
Standards Institute, Inc. (ANSI Z60.1-2014).
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115
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15
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316
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100
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315
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±
0 125 250
US Feet
2026 Shade Tree
Bond Grant Planting
Phase 3
6
t
h
S
tr
e
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t
4
t
h
S
tr
e
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t
3
3
74
North ern
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JMI
Boeckman
Mi ddl e School
Riverv iew
Elem enta ry
F a r m i n g t o n
Page 1 of 5
Trees to Be Planted
Balsam Poplar (6)
Black Gum (4)
Blue Beech (5)
Honey Locust (11)
Kentucky Coffeetree (2)
London Planetree (7)
River Birch (3)
Swamp White Oak (2)
Unknown (74)
Yellow Birch (6)
Page 68 of 75
Pin e S t
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l
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S
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S c h m i t z -M a k i
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17
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114
±
0 70 140
US Feet
2026 Shade Tree
Bond Grant Planting
Phase 3
6
t
h
S
tr
e
e
t
4
t
h
S
tr
e
e
t
3
3
74
North ern
Na tura l Gas
JMI
Boeckman
Mi ddl e School
Riverv iew
Elem enta ry
F a r m i n g t o n
Page 2 of 5
Trees to Be Planted
Balsam Poplar (6)
Black Gum (4)
Blue Beech (5)
Honey Locust (11)
Kentucky Coffeetree (2)
London Planetree (7)
River Birch (3)
Swamp White Oak (2)
Unknown (74)
Yellow Birch (6)
Page 69 of 75
Oak S t
Weddi ngs B y
Te s s
Spruce P l a c e
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Ram b l i n g R i v e r
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417
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409
312
612
315
320
320
316
617 610±
0 160 320
US Feet
2026 Shade Tree
Bond Grant Planting
Phase 3
6
t
h
S
tr
e
e
t
4
t
h
S
tr
e
e
t
3
3
74
North ern
Na tura l Gas
JMI
Boeckman
Mi ddl e School
Riverv iew
Elem enta ry
F a r m i n g t o n
Page 3 of 5
Trees to Be Planted
Balsam Poplar (6)
Black Gum (4)
Blue Beech (5)
Honey Locust (11)
Kentucky Coffeetree (2)
London Planetree (7)
River Birch (3)
Swamp White Oak (2)
Unknown (74)
Yellow Birch (6)
Page 70 of 75
Den
m
a
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k
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917
169
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125
141
1027
914
157
1029
1023±
0 100 200
US Feet
2026 Shade Tree
Bond Grant Planting
Phase 3
6
t
h
S
tr
e
e
t
4
t
h
S
tr
e
e
t
3
3
74
North ern
Na tura l Gas
JMI
Boeckman
Mi ddl e School
Riverv iew
Elem enta ry
F a r m i n g t o n
Page 4 of 5
Trees to Be Planted
Balsam Poplar (6)
Black Gum (4)
Blue Beech (5)
Honey Locust (11)
Kentucky Coffeetree (2)
London Planetree (7)
River Birch (3)
Swamp White Oak (2)
Unknown (74)
Yellow Birch (6)
Page 71 of 75
H i c k o r y S t
W
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t
v
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r
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1020
1015
1017
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1011
1029
1009
35
1013
19
39
1023
31
1006
±
0 80 160
US Feet
2026 Shade Tree
Bond Grant Planting
Phase 3
6
t
h
S
tr
e
e
t
4
t
h
S
tr
e
e
t
3
3
74
North ern
Na tura l Gas
JMI
Boeckman
Mi ddl e School
Riverv iew
Elem enta ry
F a r m i n g t o n
Page 5 of 5
Trees to Be Planted
Balsam Poplar (6)
Black Gum (4)
Blue Beech (5)
Honey Locust (11)
Kentucky Coffeetree (2)
London Planetree (7)
River Birch (3)
Swamp White Oak (2)
Unknown (74)
Yellow Birch (6)
Page 72 of 75
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Matt Price, Fire Chief
Department: Fire
Subject: Resolution Authorizing the Submittal of the Staffing for Adequate Fire and
Emergency Response (SAFER) Grant Program Application
Meeting: Regular Council - Jun 01 2026
INTRODUCTION:
Staffing for Adequate Fire and Emergency Response (SAFER), administered by the Federal
Emergency Management Agency (FEMA), aims to bolster Fire Department staffing to meet
community needs and is providing $324 million to support Fire Departments in hiring
Firefighters and enhancing the recruitment and retention. The program aims to help
departments meet staffing standards, improve emergency response capabilities, and
support Firefighter health and safety, particularly within volunteer and combination Fire
Departments.
fire to funding direct provide to is Program Grant (SAFER) the of mission core The
departments and volunteer firefighter organizations to increase or maintain the number of
trained, “front-line” firefighters available in their communities. This program is designed to
ensure thereby industry minimum at standards, can departments fire that operate
safeguarding communities and reducing risks from fire and related emergencies.
DISCUSSION:
FY 2024: Introduces a cost-sharing component for the Hiring Activity: Years 1 & 2: FEMA
covers up to 75% of a Firefighter’s usual annual cost and Year 3: FEMA covers up to 35%.
FY 2025: Maintains the same level of cost-sharing as FY 2024.
FY 2024: Allocates $324 million, with mandates that: At least 10% supports Recruitment and
Retention volunteer mostly or volunteer reserved for 10% least At activities. (R&R) is
departments under the Hiring Activity.
FY 2025: Support both career and volunteer firefighters: Funds can be used for hiring career
firefighters, implementing and firefighters, recruiting retaining and retention volunteer
strategies
Page 73 of 75
FY 2024: Expands eligible expenses to include: Initial and annual physical exams. Job-
related immunizations. Behavioral health services. Cancer screening programs aligned with
NFPA 1582 standards. Employee Assistance Programs (EAPs) for behavioral health training.
FY 2025: Maintains these same expenses.
The program goals aim to help Fire Departments meet industry minimum staffing standards,
ensure 24-hour staffing to provide adequate fire protection, and fulfill traditional missions of
the Fire Department. The Hiring Activity offers this grant to support applications to hire new,
additional Firefighters or to change the status of part-time or Paid-on-Call Firefighters to full-
time Firefighters.
BUDGET IMPACT:
This three-year grant program requires a match of 25% of the cost for years 1 and 2. Then,
for year 3, it requires a match of 65%. The Department's estimated cost of hiring 6 full-time
Staff is approximately $875,000. Based on this information, Staff recommends applying for
the grant. This means the city would need to provide approximately $220,000 for years 1
and 2. Year 3, the city would need to provide approximately $569,000.
ACTION REQUESTED:
Adopt Resolution 2026-054 Authorizing to Act as Legal Sponsor and Authorization for
Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program Application -
for hiring of 6 full-time fire department staffing and approve the matching funds of 25% for
years 1 and 2, and for year 3 65%.
ATTACHMENTS:
2026-054 SAFER Grant Program Application (1)
Page 74 of 75
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-054
A RESOLUTION AUTHORIZING TO ACT AS LEGAL SPONSOR
AND AUTHORIZATION FOR
STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE
(SAFER) GRANT PROGRAM APPLICATION
BE IT RESOLVED that the City of Farmington (“City”) act as legal sponsor for Staffing
for Adequate Fire and Emergency Response (SAFER) project contained in the grant application
to be submitted no later than June 22, 2026, and that Matt Price, Fire Chief, is hereby authorized
to apply to FEMA for funding on behalf of the City.
BE IT FURTHER RESOLVED that the applicant maintains an adequate Conflict of
Interest Policy and, throughout the term of the application, will monitor and report any actual or
potential conflicts of interest to the State, upon discovery.
BE IT FURTHER RESOLVED that the City has the legal authority to apply for financial
assistance and has the financial capability to meet the match requirement and ensure adequate
operation, maintenance and replacement of the proposed hiring for the grant’s duration.
BE IT FURTHER RESOLVED that the City has not incurred any development costs and
has not entered into a written agreement to acquire new hiring as described in the Cost Breakdown
section on the application.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City
of Farmington, that the Fire Chief is hereby authorized to execute such agreements as necessary to
implement the project on behalf of the application.
Adopted by the City Council of the City of Farmington, Minnesota, this 1st day of June 2026.
ATTEST:
Nick Lien, Mayor Melissa Geis, City Clerk
Page 75 of 75