HomeMy WebLinkAbout07.20.26 Council Packet
Meeting Location:
Farmington City Hall
430 Third Street
Farmington, MN 55024
CITY COUNCIL REGULAR MEETING AGENDA
Monday, July 20, 2026
7:00 PM
Page
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS / COMMENDATIONS
5.1. Introduction of Farmington Ambassadors and Top the Tater Days Recap
Agenda Item: Introduction of Farmington Ambassadors and Top the
Tater Days Recap - Pdf
3
6. CONSENT AGENDA
6.1. Minutes of the July 6, 2026 Regular City Council Meeting
Agenda Item: Minutes of the July 6, 2026 Regular City Council Meeting -
Pdf
4 - 9
6.2. Second Quarter 2026 New Construction Activity Report
Agenda Item: Second Quarter 2026 New Construction Activity Report -
Pdf
10 - 11
6.3. Payment of Claims
Agenda Item: Payment of Claims - Pdf
12 - 13
Payment of Claims
6.4. Staff Approvals and Recommendations
Agenda Item: Staff Approvals and Recommendations - Pdf
14
6.5. Electronic Mail Retention Policy
Agenda Item: Electronic Mail Retention Policy - Pdf
15 - 19
6.6. Donation from the Coffee Guys to the Rambling River Center
Agenda Item: Donation from the Coffee Guys to the Rambling River
Center - Pdf
20 - 21
Page 1 of 37
6.7. Donation from Happy Harry’s Furniture to the Rambling River Center
Agenda Item: Donation from Happy Harry’s Furniture to the Rambling
River Center - Pdf
22 - 23
6.8. Donation of a Park Bench for Meadowview Park
Agenda Item: Donation of a Park Bench for Meadowview Park - Pdf
24 - 25
6.9. Joint Powers Agreement with Dakota County for Maintenance of
Greenways, Trails, and Associated Improvements
Agenda Item: Joint Powers Agreement with Dakota County for
Maintenance of Greenways, Trails, and Associated Improvements - Pdf
26 - 37
7. PUBLIC HEARINGS
8. AWARD OF CONTRACT
9. PETITIONS, REQUESTS AND COMMUNICATIONS
10. UNFINISHED BUSINESS
11. NEW BUSINESS
12. CITIZENS COMMENTS / RESPONSES TO COMMENTS
(This time is reserved for citizen comments regarding non-agenda items. No
official action can be taken on these items. Speakers are limited to five minutes
to address the city council during citizen comment time.)
13. CITY COUNCIL ROUNDTABLE
14. ADJOURN
Page 2 of 37
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: David Chanski, Assistant City Administrator
Department: Administration
Subject: Introduction of Farmington Ambassadors and Top the Tater Days Recap
Meeting: Regular Council - Jul 20 2026
INTRODUCTION:
The 2026 Farmington Ambassadors will introduce themselves to the City Council and Kristie
Kerr will provide a recap of the 2026 Top the Tater Days.
DISCUSSION:
Please join us in welcoming the 2026 Farmington Ambassadors and hearing a recap of the
2026 Top the Tater Days.
Page 3 of 37
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Melissa Geis, City Clerk
Department: Administration
Subject: Minutes of the July 6, 2026 Regular City Council Meeting
Meeting: Regular Council - Jul 20 2026
INTRODUCTION:
For approval are the minutes of the July 6, 2026 Regular City Council Meeting.
ACTION REQUESTED:
Approve the minutes of the July 6, 2026 Regular City Council Meeting.
ATTACHMENTS:
07.06.26 Council Minutes
Page 4 of 37
Regular City Council Meeting Minutes of July 6, 2026 Page 1 of 5
City of Farmington
Regular Council Meeting Minutes
Monday, July 6, 2026
The City Council met in regular session on Monday July 6, 2026, at Farmington City
Hall, 430 Third Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Lien called the meeting to order at 7 pm.
2. PLEDGE OF ALLEGIANCE
Mayor Lien led everyone in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Mayor Lien
Councilmembers Holly Bernatz, Jake Cordes, Steve Wilson,
and Phil Windschitl
Members Absent: None
Staff Present: David Chanski, Assistant City Administrator
Amy Schmidt, City Attorney
Kim Sommerland, Finance Director
Nate Siem, Police Chief
Kellee Omlid, Parks & Recreation Director
John Powell, Public Works Director
Melissa Geis, City Clerk
Others Present: Tammy Omdal, Northland Securities
Bill Lauer, LB Carlson
4. APPROVE AGENDA
Motion was made by Councilmember Bernatz and seconded by
Councilmember Cordes to approve the agenda as presented.
Motion carried: 5 ayes / 0 nays
5. ANNOUNCEMENTS / COMMENDATIONS
6. CONSENT AGENDA
6.1 2026-2027 Labor Agreement and MOU between the City of Farmington
and LELS: Police Captains
Page 5 of 37
Regular City Council Meeting Minutes of July 6, 2026 Page 2 of 5
6.2 2027 Apple Valley/Farmington (ALF) Ambulance Budget
6.3 Application for Gambling Event Permit for the Church of St. Michael- Bingo
and Raffle
6.4 Minutes of the June 15, 2026 Regular City Council Meeting
6.5 Temporary On-Sale Liquor License for the Church of St. Michael,
September 26-27, 2026
6.6 Payment of Claims
6.7 Staff Approvals and Recommendations
6.8 Agreement for Construction Services for City Hall Second Floor Project
6.9 Donation from Happy Harry’s Furniture to the Rambling River Center
6.10 Plans and Specifications and Authorize the Advertisement for Bids for the
Jim Bell Park and Preserve Trail Project.
6.11 Minnesota Department of Natural Resources 2025 ReLeaf Community
Forestry Grant Contract Agreement
Motion was made by Councilmember Cordes and seconded by
Councilmember Bernatz to approve the Consent Agenda, as presented.
Motion carried: 5 ayes / 0 nays
7. PUBLIC HEARINGS
7.1 Resolution 2026-061 Adopting the City’s Capital Improvement Plan and
Authorizing the Issuance of CIP Bonds
Finance Director Sommerland presented the Resolution Adopting the
City’s Capital Improvement Plan and Authorizing the Issuance of CIP Bonds
Chief Siem reviewed the Police Department Expansion project and the
needs for this project including staff space, vehicle and equipment
storage and building maintenance.
Tammy Omdal with Northland Securities clarified the reason for this
public hearing is to give the City the authority to call for the sale of bonds
when ready to do so in the future. She explained there will be a 30-day
period for the public to petition for a vote/referendum if they choose, once
that has passed there is no expiration date to issue the bonds. This is a
limited CIP relating solely to facilities.
Councilmember Wilson asked if bond rating is affected by not using the full
amounts requested. Tammy explained that there would be no implications
on the bond rating.
Page 6 of 37
Regular City Council Meeting Minutes of July 6, 2026 Page 3 of 5
Mayor Lien clarified that this item is only to give ability to call for the bonds
in the future, this is not a vote to fund the Police Department being built.
Mayor Lien opened the public hearing at 7:15 pm.
The following citizen(s) made public comments:
Nate Ryan – Farmington
Motion was made by Councilmember Windschitl and seconded by
Councilmember Wilson to close the public hearing at 7:19 pm.
Motion carried: 5 ayes / 0 nays
Motion seconded was made by Councilmember Wilson and by
Councilmember Cordes to Approve Resolution 2026-061 Adopting the
City’s Capital Improvement Plan and Authorizing the Issuance of CIP
Bonds.
Motion carried: 5 ayes / 0 nays
8. AWARD OF CONTRACT
9. PETITIONS, REQUESTS AND COMMUNICATIONS
10. UNFINISHED BUSINESS
11. NEW BUSINESS
11.1 2025 Annual Comprehensive Financial Report and Related Audit Reports
Director Carlson, Bill of LB who CPA introduced Sommerland Lauer,
provided a financial overview of the City’s 2025 results and responded to
questions of the City Council.
Motion by was made by Councilmember Bernatz and seconded
Councilmember Wilson to Accept the audited financial statements and
independent auditor’s reports for the fiscal year ended December 31,
2025.
Motion carried: 5 ayes / 0 nays
12. CITIZENS COMMENTS / RESPONSES TO COMMENTS
The following citizen(s) addressed the Council:
David Pritzlaff, Farmington
Page 7 of 37
Regular City Council Meeting Minutes of July 6, 2026 Page 4 of 5
Caroline Kiefer, Castle Rock Township
Nate Ryan, Farmington
Maria Dauphin, Hampton
13. CITY COUNCIL ROUNDTABLE
Councilmember Windschitl thanked everyone for their time and effort in
putting on the Top the Tater Days event.
Councilmember Bernatz thanked everyone for their work with Top the Tater
Days and congratulated the incoming Ambassadors for this year. She hopes
everyone had a safe and fun 4th of July.
Councilmember Cordes also thanked the Top the Tater Days organizers and
congratulated the Ambassadors. He then shared a personal story about the
fire department responding to an emergency his son had, he thanked the fire
fighters for their fast response, their professionalism and for what they do.
Councilmember Wilson thanked everyone for donating to the “Kiss the Pig”
and thanked them for the little extra that Ryan LaBrash received. He thanked
everyone that contributed to the parade and event.
City Clerk Geis shared that absentee voting has started and can be done in
City Hall.
Assistant City Administrator Chanski shared that Filing of Candidacy for the
City of Farmington’s open seats of 2 City Councilmembers - 4-year term and
Special Election Mayoral seat - remaining two years through December 31,
2028 is open from July 14th- July 28th.
Assistant City Administrator Chanski discussed that they are currently in
budget process for 2027. He then shared the starting of multiple new hires:
Torey Christensen and Robert Chapman, full-time staff Farmington Municipal
Liquors on July 7th and July 20th, Jacob Sepelt, Assistant Finance Director on
July 15th, Ruiz Acosta, Accounting Specialist on July 20th, Jeremiah Bauman
Public Affairs and Communications Manager on July 27th, 9 paid on call Fire-
Fighters will begin Fire Academy in September and 9 current Fire-Cadets that
should be full Fire-Fighters at end of this month.
Director Powell spoke about the contract approved tonight with Minnesota
Department of Natural Resources for the 2025 ReLeaf Community Forestry
Grant in the amount of $204,000, he thanked Natural Resource Specialist Ben
Humlie and Kari Kubicek for their efforts in the grant. These funds will go to
removal and replacement of diseased trees generally in the Dakota Estates
area.
Page 8 of 37
Regular City Council Meeting Minutes of July 6, 2026 Page 5 of 5
Director Omlid shared construction of the Skate Park by Spohn Ranch near
Feely Fields has started, they anticipate the build taking approximately four
months. She thanked the Minnesota Department of Natural Resources for the
Outdoor Recreation Grant of $350,000 and the Farmington Municipal Liquor
Store matching contribution to make this project come to fruition with no cost
to the City.
Director Sommerland spoke about her new staff and introduced her newest
team member, Ruiz Acosta, who was in the audience.
Chief Siem shared that August 4th is National Night Out. Residents can register
their neighborhood for a visit from Police and Fire. He also gave an update on
the expansion/remodel project. They are currently in the design phase, requests
for quotes for construction managers are due tomorrow.
Mayor Lien thanked those who made public comments, as it takes courage,
but it is important to come up to speak and share your thoughts.
14. ADJOURNMENT
Motion was made by Councilmember Wilson and seconded by
Councilmember Cordes to adjourn the meeting at 8:15 pm.
Motion carried: 5 ayes / 0 nays
Respectfully submitted,
Melissa Geis
City Clerk
Page 9 of 37
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Josh Lawrenz, Building Official
Department: Community Development
Subject: Second Quarter 2026 New Construction Activity Report
Meeting: Regular Council - Jul 20 2026
INTRODUCTION:
This report summarizes new construction permits issued during the second quarter of 2026,
along with building inspection activity and the current projected population estimate.
DISCUSSION:
Second Quarter Building Permit Activity
From April 1 through June 30, 2026, Farmington continued to see strong new construction
activity. During this period, the Building Inspection Department issued 656 permits across
building, plumbing, mechanical, and electrical categories, and completed more than 156
plan reviews.
A breakdown of the quarterly permit activity is as follows:
59 new single-family and townhouse permits, valued at $14,199,600
581 building, mechanical, and plumbing permits, valued at $3,425,010
42 permits for new decks or deck resurfacing/rebuilds
41 Interior finish/remodels permits issued.
The average building valuation for single-family homes and townhouses this quarter was
$226,580.
A quick note on valuations: These numbers reflect building valuation only. They don’t
include the cost of the lot or upgrades and amenities and therefore should not be
interpreted as sale prices or market values.
Certificates of Occupancy
Two new businesses received Certificates of Occupancy this quarter:
Page 10 of 37
Lucid Tattoo, located at 511 Elm Street
Salaam Global Flavors Grocery, now open at 115 Elm Street, Suite I
Kinder Care located at 4640 Knutsen Drive, was issued a Temporary Certificate of
Occupancy their of and installation testing complete they while final
Mechanical/HVAC system. Open enrollment, training and staging of the facility has
begun with doors opening to the public in late summer.
Inspection Activity
Building Inspection Staff completed the following inspections:
1,920 Building, Plumbing & Mechanical Inspections
156 plan reviews
Contract Electrical Inspector
284 field inspections
Population Estimate
Using the standard 2.87 occupancy factor, the projected second-quarter population
estimate for the City of Farmington is 25,959. Using the most recent occupancy factor
provided by the Metropolitan Council of 2.858, the projected second-quarter population
estimate is 25,850.
ACTION REQUESTED:
For information only. No action is required.
Page 11 of 37
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kim Sommerland, Finance Director
Department: Finance
Subject: Payment of Claims
Meeting: Regular Council - Jul 20 2026
INTRODUCTION:
Minnesota Statutes require that all claims for payment be presented to the City Council for
review and approval.
DISCUSSION:
The City Council has established a process to review and approve claims for payment at
each regular meeting. The list of claims for the period of 07/01/2026 to 07/14/2026 is being
presented for consideration, ensuring compliance with State law and maintaining proper
financial oversight.
BUDGET IMPACT:
The claims paid will reduce the available budget for the accounts listed in the detailed
report provided to the Council.
ACTION REQUESTED:
Approve payment of claims.
ATTACHMENTS:
072026 COUNCIL SUMMARY
Page 12 of 37
CLAIMS FOR APPROVAL 07/01/2026-07/14/2026
CHECK PAYMENTS 715,823.74$
ELECTRONIC PAYMENTS 512,808.65$
TOTAL 1,228,632.39$
The City Council receives a detail list of claims paid that is available to
the public upon request.
CITY OF FARMINGTON
SUMMARY PAYMENT OF CLAIMS
July 20, 2026
Page 13 of 37
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Samantha Hazelrigg, Human Resources Manager
Department: HR
Subject: Staff Approvals and Recommendations
Meeting: Regular Council - Jul 20 2026
INTRODUCTION:
Staff recommends the following appointments:
Geoffrey Holt - Paid-On-Call Firefighter
Zak Salinas - Paid-On-Call Firefighter
Staff recommends the approval of the Separation and Release agreement between City
of Farmington Employee and City of Farmington.
DISCUSSION:
for appointments employee following the pleased to Council is Staff recommend
approval. We are welcoming: Geoffrey Holt & Zak Salinas as Paid-On-Call Firefighters.
Staff recommends the approval of the Separation and Release agreement between City
of Farmington Employee and City of Farmington.
BUDGET IMPACT:
Included in 2026 budget.
ACTION REQUESTED:
Approve the appointments of Geoffrey Holt and Zak Salinas; and approval of the
separation and release agreement.
Page 14 of 37
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Peter Gilbertson, IT Director
Department: IT
Subject: Electronic Mail Retention Policy
Meeting: Regular Council - Jul 20 2026
INTRODUCTION:
The City of Farmington's Electronic Mail Retention Policy establishes requirements for
managing, preserving, and classifying email communications as official City records in
compliance with Minn Stat. §15.17 and the Minnesota Government Data Practices Act.
This through retention improved enforcement responsibilities, user clarifies introduces
Microsoft 365, and aligns retention practices with the City's Records Retention Schedule.
DISCUSSION:
Email continues to be a primary method of conducting City business, and each message
may constitute a public record depending on its content. The policy outlines responsibilities
for staff, elected officials, and contractors to evaluate emails and preserve official records
in approved departmental systems. It also integrates Microsoft Purview retention labels to
ensure cleanup longer-term retention when required and documents operational
schedules for standard mailbox folders. These updates support consistency, legal
compliance, and improved readiness for public data requests and litigation holds.
BUDGET IMPACT:
None. Implementation uses existing Microsoft 365 retention capabilities already licensed by
the City.
ACTION REQUESTED:
Approval of the updated Electronic Mail Retention Policy (Version 1.0.1 - July 2026) and
authorization for the Information Technology Department to implement the retention
settings described within the policy. Upon approval the planned go live date of these
changes is August 3rd, 2026.
ATTACHMENTS:
Electronic Mail Retention Policy
Page 15 of 37
Electronic Mail Retention Policy, version 1.0.1
Status: ☐ Working Draft ☒ Approved ☐ Adopted
Document Owner: Information Technology
Last Review Date: July 2026
City of Farmington Internal Page 1 of 4
Electronic Mail Retention Policy
I. Purpose
This policy establishes the requirements for managing and retaining electronic mail (email) in
accordance with the applicable Minnesota laws governing public records and data
management.
II. Scope
This policy applies to all persons with an email account of the City of Farmington, including
but not limited to employees, elected officials, and independent contractors who create,
receive, or manage emails in the performance of official City business.
III. Introduction
Email is an essential communication tool used for conducting City business. Each email
message, including its attachments and associated metadata (e.g., time sent, sender,
recipient, and read/deleted status), may constitute a public record depending on its content
and function. Email is a communication format and not itself a record classification. The
retention period for any email is determined solely by the content and function of the
message, in accordance with Minn. Stat. §15.17 and the City’s Records Retention Schedule.
If an email is determined to be an official record, it must be retained according to the City's
records retention schedule and stored in the appropriate departmental document
management system.
IV. User Responsibility for Email Records
All City employees, elected officials, and independent contractors are individually responsible
for determining whether the content of and/or attachments to an email constitutes an
official City record under Minn. Stat. §15.17 and the City’s Records Retention Schedule. Users
must ensure that any email containing an official record is saved to the appropriate
departmental document management system before the automated email-folder cleanup
periods occur.
Deleting or failing to properly save an email that qualifies as an official record is a violation
of this policy and may result in disciplinary action against an employee, up to and including
Page 16 of 37
City of Farmington Electronic Mail Retention Policy
City of Farmington Internal Page 2 of 4
termination. IT is responsible for administering system-wide retention settings but is not
responsible for identifying, classifying, or preserving official records on behalf of users.
Record evaluation and preservation obligations rest solely with the individual user and their
department.
V. Definitions
Official Record: Any recorded information that is necessary to preserve a full and accurate
knowledge of the official activities of the City, regardless of format created, received, or
used in the performance of an official City function, as required by Minn. Stat. §15.17. This
includes the body of an email, its attachments, and any associated metadata. An official
record includes, but it not limited to, any recorded information that (1) is specifically
identified as an official record in the City’s Records Retention Schedule; (2) describes official
functions, or the business activities and transactions of the City; and (3) has administrative,
evidentiary, fiscal, historical, or programmatic value that could help explain City decision-
making. If the content of an email qualifies as an official record, the record must be retained
according to the applicable record series established in the City’s Records Retention
Schedule, not the email system’s automated retention schedule.
Transitory Record: A non-essential communication with temporary value, such as meeting
confirmations or routine inquiries, which can be deleted once the purpose has been fulfilled.
Non-Record: Emails that do not document the performance of an official function. These
are not subject to retention requirements.
Personal Record: Emails unrelated to City business or official duties. These are not subject
to the City’s retention schedule and should not be stored in City systems.
VI. Responsibilities
Employees are responsible for evaluating their emails to determine whether they constitute
official records. Anyone who is unsure of whether an email or its attachment(s) constitute an
official record must ask their supervisor for assistance in making the determination.
Users must move any email containing official records into the appropriate departmental
document management system before the automated email-folder cleanup periods occur.
Users are prohibited from any of the following actions: (1) retaining an email that requires a
retention period of longer than one year in their inbox; or (2) moving emails into subfolders
within their inbox and setting a retention period longer than is required or sets a retention
period to “permanent” so as to avoid determining the appropriate retention period.
Official records must be stored according to departmental protocols in approved formats and
locations.
Page 17 of 37
City of Farmington Electronic Mail Retention Policy
City of Farmington Internal Page 3 of 4
VII. Data Requests and Litigation
In accordance with the Minnesota Government Data Practices Act (MGDPA), any email related
to City business is considered government data and is subject to public records requests. A
litigation hold suspends all automated deletion processes for any relevant email content,
regardless of folder-based retention timelines.
If a data request is received:
- Relevant emails must be identified and produced, regardless of record classification.
- Legal counsel and or City Clerk must notify IT staff of any litigation holds involving email to
prevent deletion of pertinent records.
VIII. Email Retention Schedule
The following retention periods apply only to email system folders as operational cleanup
schedules. They do not represent legal retention requirements for records under the City’s
Records Retention Schedule. Official records contained in email must be retained per the
City’s Records Retention Schedule and stored outside the email system. These folder cleanup
schedules are enforced by Exchange Online retention policies, while official record retention
is managed separately through Microsoft Purview retention labels.
Folder/Category Retention Period
Inbox / Folders 1 year
Archived 2 years
Drafts 30 days
Sent Items 180 days
Deleted Items 30 days
Junk Email
Teams Group Emails
30 days
180 days
Page 18 of 37
City of Farmington Electronic Mail Retention Policy
City of Farmington Internal Page 4 of 4
IX. Enforcement
Failure of an employee to comply with this policy may result in disciplinary action, up to and
including termination. Department heads and IT administrators are responsible for ensuring
compliance within their teams.
X. Review Cycle
This policy will be reviewed every two years or as required by changes in applicable law by
the Retention Management Team.
Version History
Version Modified Date Approved Date Approved By Reason/Comments
1.0.0 July 2026 PGilbertson Document Origination
Page 19 of 37
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from the Coffee Guys to the Rambling River Center
Meeting: Regular Council - Jul 20 2026
INTRODUCTION:
The Coffee Guys recently gave a donation to the Rambling River Center.
DISCUSSION:
The Coffee Guys is a regular morning program at the Rambling River Center. The group
recently donated $708.25 to the Rambling River Center to help purchase a used pool table
for the facility.
Staff will express the City’s appreciation on behalf of the City Council to the Coffee Guys
for their generous donation and continued support of the Rambling River Center.
ACTION REQUESTED:
Adopt Resolution 2026-063 accepting the donation of $708.25 from the Coffee Guys to the
Rambling River Center.
ATTACHMENTS:
2026-063 Accepting $708.25 from the Coffee Guys
Page 20 of 37
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-063
A RESOLUTION ACCEPTING
A DONATION OF $708.25 FROM THE COFFEE GUYS
TO THE RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
The Coffee Guys have donated $708.25 to the Rambling River Center
; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Lien and the Farmington City
Council hereby accept with gratitude the generous donation of $708.25 from the Coffee Guys to
the Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 20th day of July 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Melissa Geis, City Clerk
Page 21 of 37
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation from Happy Harry’s Furniture to the Rambling River Center
Meeting: Regular Council - Jul 20 2026
INTRODUCTION:
A donation was recently made to the Rambling River Center (RRC) by Happy Harry’s
Furniture.
DISCUSSION:
A donation in the amount of $149.90 was recently made by Happy Harry’s Furniture to the
RRC. The donation was made through a program created in 2011 in which a customer of
Happy Harry’s Furniture can select a charity of their choice to receive a donation when
merchandise is purchased from the store. Then 10% from the sale to the customer is
donated to the charity. The RRC is one of the charities that can be selected by customers.
With these donations, Happy Harry’s Furniture has donated a total of $19,290.39 to the RRC
since the program’s inception. This partnership with Happy Harry’s Furniture has been very
beneficial over the long term given the funds that have been donated to the RRC.
The donation has been deposited into the RRC Capital Improvement Fund to fund future
building improvements and/or purchase new equipment and furniture.
Staff will communicate the City’s appreciation on behalf of the City Council to Happy
Harry’s Furniture for their generous donation to the RRC.
ACTION REQUESTED:
Adopt Resolution 2026-064 Accepting a Donation of $149.90 from Happy Harry’s Furniture
to the Rambling River Center.
ATTACHMENTS:
2026-064 Accepting $149.90 from Happy Harry's Furniture
Page 22 of 37
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-064
A RESOLUTION ACCEPTING
A DONATION OF $149.90 FROM HAPPY HARRY’S FURNITURE
TO THE RAMBLING RIVER CENTER
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Happy Harry’s Furniture has donated $149.90 to the Rambling River Center
; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Lien and the Farmington City
Council hereby accept with gratitude the generous donation of $149.90 from Happy Harry’s
Furniture to the Rambling River Center.
Adopted by the City Council of the City of Farmington, Minnesota, this 20th day of July 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Melissa Geis, City Clerk
Page 23 of 37
REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Donation of a Park Bench for Meadowview Park
Meeting: Regular Council - Jul 20 2026
INTRODUCTION:
A park bench was donated by colleagues from Northfield Hospital and Clinics.
DISCUSSION:
Colleagues from Northfield Hospital and Clinics donated a park bench in memory of their
teammate, Diane Goethel. The bench will be installed in Meadowview Park. The value of
the donated bench is $1,147.53.
Staff will communicate the City’s appreciation on behalf of the City Council to Diane
Goethels’ colleagues at Northfield Hospital and Clinics for their generous donation.
ACTION REQUESTED:
Adopt Resolution 2026-062 Accepting the Donation of a Park Bench for Meadowview Park,
valued at $1,147.53, from colleagues of Northfield Hospital and Clinics.
ATTACHMENTS:
2026-062 Accepting Park Bench from Colleagues from Northfield Hospital and Clinics
Page 24 of 37
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2026-062
A RESOLUTION ACCEPTING
A DONATION OF A PARK BENCH FROM
COLLEAGUES AT NORTHFIELD HOSPITAL AND CLINICS
TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, the City of Farmington is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts, as allowed by law; and
WHEREAS, the following persons and entities have offered to contribute to the City:
Diane Goethels’ colleagues from Northfield Hospital and Clinics have donated
a park bench to the Parks and Recreation Department valued at $1,147.53; and
WHEREAS, it is in the best interest of the City to accept this donation.
NOW, THEREFORE, BE IT RESOLVED that Mayor Lien and the Farmington City
Council hereby accept with gratitude the generous donation of a park bench to the Parks and
Recreation Department valued at $1,147.53 from Diane Goethels’ colleagues at Northfield Hospital and
Clinics.
Adopted by the City Council of the City of Farmington, Minnesota, this 20th day of July 2026.
ATTEST:
____________________________ ______________________________
Nicholas Lien, Mayor Melissa Geis, City Clerk
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REGULAR COUNCIL AGENDA MEMO
To: Mayor, Councilmembers and City Administrator
From: Kellee Omlid, Parks & Recreation Director
Department: Parks & Recreation
Subject: Joint Powers Agreement with Dakota County for Maintenance of
Greenways, Trails, and Associated Improvements
Meeting: Regular Council - Jul 20 2026
INTRODUCTION:
In fall 2024, Dakota County completed 2.2 miles of the North Creek Greenway between
173rd Street in Lakeville and 189th Street in Farmington. The project included construction
of 1 mile of new trail in Lakeville and reconstruction of 1.2 miles of existing trail in
Farmington. Two new trail bridges were constructed over North Creek, including one in
Farmington. The completed segment features a 10-foot-wide paved trail.
As part of the Farmington improvements, two trail nodes were also added, equipped with
benches and trash and recycling receptacles.
DISCUSSION:
the maintained actively had Maintenance Staff reconstruction, the to Prior Parks
Farmington portion of the trail through both routine and preventative maintenance.
Routine maintenance included snow removal, mowing, and trash and recycling collection.
Preventative maintenance included fog sealing, crack sealing, and pavement patching.
Dakota County reimburses participating cities for routine maintenance of Greenway trails
based on a per-mile rate for labor and equipment costs. Eligible maintenance activities
include those already performed by City Staff, such as snow removal, mowing, and trash
and recycling collection.
Attached is the Joint Powers Agreement (JPA) with Dakota County for Maintenance of
Greenways, Trails, and Associated Improvements. The JPA outlines the obligations for the
City will routine perform continue City to agreement, the Under County. and the
maintenance on the North Creek Greenway from 189th Street north to 180th Street, while
Dakota Greenway of replacement and repairs the responsible be will County for
infrastructure.
The JPA is intended to serve as the master maintenance agreement for all Greenway
segments as time over amended be City. It the within additional may Greenway
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improvements are constructed, existing facilities are modified, or maintenance
responsibilities evolve. City and County Staff will meet annually to review maintenance
responsibilities and establish the reimbursement rates that will apply for the following
calendar year.
The City Attorney reviewed the attached JPA and found it to be acceptable.
BUDGET IMPACT:
North the of maintenance routine for County the reimburse will Creek Dakota City
Greenway from 189th Street north to 180th Street. For 2026, the reimbursement rate is
$3,750 per mile, resulting in a total reimbursement of $4,687.50. These funds will be
deposited into the Trail Maintenance Fund to help support future trail maintenance and
improvements.
ACTION REQUESTED:
Approve the Joint Powers Agreement with Dakota County for the Maintenance of
Greenways, Trails, and Associated Improvements within the City Farmington.
ATTACHMENTS:
JPA with Dakota County for Greenway Maintenance
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Dakota County Contract #DCA23625
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JOINT POWERS AGREEMENT BETWEEN
THE COUNTY OF DAKOTA AND THE CITY OF FARMINGTON
FOR MAINTENANCE OF GREENWAYS, TRAILS AND ASSOCIATED IMPROVEMENTS
This Joint Powers Agreement (“Agreement”) is between the County of Dakota, by and through
Dakota County Parks (“County”) and the City of Farmington (“City”). This Agreement uses the
word “Parties” for both the County and the City.
WHEREAS, the County and City are governmental units as that term is defined in Minn.
Stat. § 471.59.
WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or
cooperatively exercise any power common to the contracting parties.
WHEREAS, the Parties have cooperated and intend to continue to cooperate in the
construction of various Greenway and other regional and local trail segments and associated
improvements within the City.
WHEREAS, the City and County recognize that it may be efficient and cost-effective to
share resources and cooperate in maintaining certain Greenway and trail segments and their
associated improvements.
WHEREAS, the City and the County further recognize that it will be efficient to have a
single master maintenance agreement for all Greenway and trail segments within the City, and
to provide for that agreement to be modified over time as improvements are added or removed
and as cooperative opportunities and maintenance efficiencies may change.
WHEREAS, the City and the County therefore desire to enter into this Agreement for the
purpose of identifying cooperative maintenance opportunities and the responsibilities of the
Parties for maintaining various regional and local improvements within the City.
NOW, THEREFORE, the Parties agree as follows:
ARTICLE 1
PURPOSE
The purpose of this Agreement is to set out the respective duties and responsibilities of the
County and the City for the maintenance of Greenways and other regional and local trail
segments located within the City and their associated improvements, as more fully described
herein.
ARTICLE 2
TERM
This Agreement shall be effective as of the date of the signatures of the Parties (the “Effective
Date”) and shall remain in effect until terminated as provided herein, or until termination is
required by operation of law or by decision of a court of competent jurisdiction.
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ARTICLE 3
MAINTENANCE
4.1 County Maintenance Obligations. Unless otherwise specified in this Agreement,
including within any Exhibit to this Agreement, the County will be responsible for the routine
maintenance, repair and replacement of the County’s trail improvements located within the
Greenway segment(s) shown on the attached Exhibit 1 (the “Greenway Improvements”), at no
cost to the City. The County’s maintenance obligations shall be limited to those Greenway
Improvements constructed within areas for which the County has an easement or other right to
use and maintain property for the Greenway Improvements, including through this Agreement,
as determined by the County. The County will maintain, repair and replace the Greenway
Improvements according to the County’s then-existing maintenance service standards, subject
to available funding, and according to a schedule to be determined by the County in its sole
discretion.
4.2 City Maintenance Obligations. Unless otherwise specified in this Agreement, including
within any Exhibit to this Agreement, the City will be responsible for all routine maintenance,
repair and replacement of any City-owned trail improvements connected to the Greenway
Improvements (the “City Improvements”), at no cost to the County. The City will maintain the
City Improvements according to the City’s then-existing maintenance service standards, subject
to available funding, and according to a schedule to be determined by the City in its sole
discretion.
4.3 Cooperative Maintenance Responsibilities, Payment.
4.3.1 City Greenway Maintenance. The City will be responsible for routine
maintenance for those Greenway Improvement segments described on Exhibit 2 and
any addendum to Exhibit 2 (collectively referred to herein as “Exhibit 2”). The specific
tasks required for routine maintenance relating to individual Greenway segments shall
be identified on the applicable portion of Exhibit 2. Unless otherwise specified on Exhibit
2, the City shall not be responsible for any maintenance, repair or replacement of the
Greenway Improvements but may notify the County if repairs may be necessary.
4.3.2 County Local Improvement Maintenance. The County will be responsible for all
routine maintenance for those segments of any City Improvements shown on Exhibit 3
and any addendum to Exhibit 3, if any (collectively referred to herein as “Exhibit 3”). The
specific tasks required for routine maintenance relating to individual City Improvements
shall be identified on the applicable portion of Exhibit 3. Unless otherwise specified on
Exhibit 3, the County shall not be responsible for any maintenance, repair and
replacement of the City Improvements but may notify the City if repairs may be
necessary.
4.3.3 Payment for Cooperative Maintenance. A Party assuming a maintenance
obligation under this Agreement shall be compensated according to the amounts, if any,
identified on the applicable Exhibit. By way of example, the Exhibits may identify a per
mile charge for certain tasks (such as snow removal, cleaning, mowing) and/or a per unit
or flat charge for certain asks (such as emptying trash receptacles), or any other
appropriate compensation method agreeable to the Parties. In addition, the Parties may
provide on the Exhibits that no compensation is appropriate if the Parties agree that their
shared maintenance obligations for each other’s improvements are roughly equal.
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4.3.4 Adjustments for Cooperative Maintenance Payments. The City and the County
will meet prior to June 1 each year as provided in Article 6 of this Agreement, to evaluate
and establish the compensation rates that will be applicable to their respective
maintenance obligations for the following calendar year, and the compensation rates
may be modified by agreement of the Parties. Following the annual meeting, a Party
proposing an increase in compensation rates shall provide written notice of such
increase to the other Party’s Authorized Representative. The Authorized Representative
will respond in writing within 60 days and may request additional information or may, in
its discretion, accept or reject the proposed rate increase. If the rate increase is
accepted, the Parties shall memorialize a modification to the applicable Exhibit by
amendment or by separate addendum referencing this Agreement. If the proposed
compensation rate increase is rejected or if the proposed increase has not been
accepted or rejected in writing within 60 days from the date the written proposal was
submitted, the proposing Party may terminate this Agreement as set forth in Section 8.1.
4.4 New Improvements. The Parties will coordinate on the installation of new Greenway
improvements and new City improvements that may be connected to current or future
Greenway improvements (the “Additional Improvements”). The Parties may include Additional
Improvements within the cooperative maintenance responsibilities identified in this Agreement
through a written amendment to the Agreement and the applicable Exhibit(s). Any such
amendment shall be considered a material amendment under Section 7.3 of this Agreement.
ARTICLE 5
ACCESS AND USE RIGHTS
5.1 City Access to Greenway Easements. The City may reasonably access the Greenway
Improvements for purposes of fulfilling its obligations under this Agreement and for other
purposes related to routine work relating to the City Improvements. The City will contact the
County prior to beginning any work that requires Greenway closure, or the use of equipment
that interrupts or interferes with the County or the public’s use of the Greenway Improvements
The City may be required to obtain a special use permit from the County for such extended
access.
5.2 County Access to City Right-of-Way and Property. The County may reasonably
access City right-of-way and other City-owned property for purposes of fulfilling its obligations
under this Agreement and for other purposes in connection with routine work relating to
improvements owned by the County and connected to City Improvements. The County will
contact the City prior to beginning any work that requires any closure of City right-of-way, or the
use of equipment that interrupts or interferes with the City’s or the public’s use of City right-of-
way or other property. The County may be required to obtain a special use permit from the City
for such extended access.
5.3 Perpetual License for Greenway Improvements. The City grants a perpetual license
for the County and its employees, agents and contractors to install, maintain, repair and replace
the Greenway Improvements for those Greenway segments shown on Exhibit 1 that are located
on City property or within City right-of-way. The perpetual license shall survive expiration or
termination of this Agreement. The perpetual license shall be subject to the City’s right to
require relocation of the Greenway Improvements pursuant to applicable law. The City’s right to
require relocation shall also survive expiration or termination of this Agreement.
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5.4 Permanent Easements for Greenway Improvements. At the County’s request, and
limited to City-owned property, the City will replace the license provided for in section 5.3 with
permanent easements for the Greenway Improvements shown on Exhibit 1. The City will
execute documents reasonably necessary to convey permanent easements for the Greenway
Improvements. The County will provide all surveying and other documentation and information
necessary for the City to grant the requested permanent easements.
ARTICLE 6
ANNUAL REVIEW
The parties shall confer annually to review the parties’ respective maintenance obligations and to
discuss any issues the parties may have relating to this Agreement. The annual meeting shall
occur on or before June 1 of each year, unless a later date is agreeable to both parties for their
convenience.
ARTICLE 7
AMENDMENTS
7.1 Amendments. No amendments or variations of the terms and conditions of this
Agreement shall be valid unless in writing and signed by the parties’ Authorized
Representatives.
7.2 Administrative Amendments. The Authorized Representatives may make non-
material alterations, amendments, variations, modifications, or waivers to this Agreement
without first obtaining authorization form their respective governing bodies. Any such
modification or amendment shall not be effective until incorporated as a written amendment to
this Agreement pursuant to section 7.1. Notwithstanding the foregoing, the Parties may adjust
the compensation rates provided for in Section 4.3.4 through a written addendum explicitly
referencing this Agreement and the applicable Exhibit(s). Modification of the maintenance
obligations identified in the Exhibits to this Agreement made for the convenience of the Parties
shall be considered a non-material amendment, provided that the Parties’ Authorized
Representatives determine that such modifications do not significantly impact the Party’s
approved budget for its obligations under this Agreement. Nothing in this Section 7.2 requires
a Party to process an amendment administratively if, in the Party’s sole discretion, the Party
determines that a proposed amendment should be reviewed by its governing body.
7.3. Material Amendments. Any material changes to this Agreement, including but not
limited to the addition or removal of any Greenway Improvement segments to or from Exhibit 1
or the modification of maintenance obligations that, in the view of an individual Party,
significantly impact that Party’s maintenance budget, including but not limited to costs of
materials, equipment, and wages, shall require authorization and approval by the Parties’
respective governing bodies. A Party may unilaterally choose to have its governing body
approve an increase in compensation rates established in Section 4.3.4 of this Agreement. A
decision by a Party to have its governing body approve one or more annual compensation rate
increases shall not require the other Party to also request approval from its governing body.
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ARTICLE 8
TERMINATION
8.1 With or Without Cause. This Agreement may be terminated with or without cause, by
either Party upon sixty (60) calendar days’ written notice of intent to terminate.
8.2 Non-Appropriation of Funds. Notwithstanding any provision of this Agreement to the
contrary, either Party may terminate this Agreement immediately in the event the Party
determines that sufficient funds from City, County, State, or Federal sources are not
appropriated at a level sufficient to allow for the performance of this Agreement.
ARTICLE 9
AUTHORIZED REPRESENTATIVES AND LIAISONS
9.1 Authorized Representatives. The following named persons are designated the
Authorized Representatives of the parties for purposes of this Agreement. The Authorized
Representative, or their successor, has authority to bind the Party they represent to the extent
such authority has been granted by the Party’s governing body. The parties shall promptly
provide Notice to each other when an Authorized Representative’s successor is appointed.
All notice shall be provided to the following named persons and addresses unless otherwise
stated in this Agreement:
To the City: To the County:
Lynn Gorski Georg T. Fischer
City Administrator Physical Development Division Director
430 Third Street 14955 Galaxie Avenue
Farmington, MN 55024 Apple Valley, MN 55124
9.2 Liaisons. To assist the parties in the day-to-day performance of this Agreement and to
ensure compliance and provide ongoing consultation, a liaison shall be designated by the
County and the City. The parties shall promptly provide Notice to each other when a Liaison’s
successor is appointed. At the time of execution of this Agreement, the following persons are
the designated liaisons:
City Liaison County Liaison
Kellee Omlid Tony Wotzka
Parks and Recreation Director Parks Greenway Manager
651-280-6851 952-891-7966
komlid@farmingtonmn.gov tony.wotzka@co.dakota.mn.us
ARTICLE 10
LIABILITY
Each Party to this Agreement shall be liable for the acts of their own officers, agents, volunteers,
or employees and results thereof to the extent authorized by law and shall not be responsible
for the acts of the other Party, its officers, agents, volunteers, or employees. The parties
mutually agree to indemnify and hold harmless each other from any claims, losses, costs,
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expenses, or damages resulting from the acts or omissions of the respective offices, agents, or
employees related to activities conducted by either Party under this Agreement. It is understood
and agreed that the provisions of the Minn. Stat. § 471.59, the Municipal Tort Claims Act, Minn.
Stat. Ch. 466 and other applicable laws govern liability arising from the parties’ acts or
omissions. Each Party warrants that they are able to comply with this section through an
insurance or self-insurance program and that each has minimum coverage consistent with the
liability limits contained in Minn. Stat. Ch. 466. Nothing in this Agreement shall be construed to
allow a claimant to obtain separate judgments or separate liability caps from the individual
parties. The provisions of this Article 10 shall survive the expiration or termination of this
Agreement.
ARTICLE 11
GENERAL PROVISIONS
11.1 Conflict Resolution. The County and City will cooperate in the coordination of
operations and maintenance of the Greenway Improvements, City Improvements, and any
Additional Improvements. The City and County Authorized Representatives, or successors, will
be responsible for resolving issues and conflicts. If the Authorized Representatives are unable
to reconcile issues and conflicts the responsibility for resolution shall be forwarded to the County
Manager and City Administrator.
11.2 No Joint Venture. It is agreed that nothing in this Agreement is intended or should be
construed as creating the relationship of agents, partners, joint ventures, or associates between
the parties or as constituting the County or the City as the employee of the other entity for any
purpose or in any manner whatsoever.
11.3 Data Practices. The Parties agree that any information and data received from the
other Party during the term of this Agreement shall be treated and maintained in accordance
with all applicable federal, state, and local laws, rules and regulations governing same, including
but not limited to the provisions of the Minnesota Government Data Practices Act, Minnesota
Statutes, Chapter 13.
11.4 Notices. Any notices required or permitted to be given under this Agreement shall be
delivered personally or sent by U.S. mail to the other Party’s Authorized Representative.
Mailed notice shall be deemed complete two business days after the date of mailing.
11.5 Audit. To the extent applicable as to any disbursement of public funds between the
Parties for services provided under this Agreement, the Parties shall maintain complete and
accurate records with respect to costs incurred and services performed under this Agreement
for a period of at least six (6) years after the termination of this Agreement. Pursuant to Minn.
Stat. § 16C.05, Subd. 5, each Party shall allow the other Party, the State Auditor, or their
authorized representatives access to the books, records, documents, and accounting
procedures and practices relevant to the subject matter of the Agreement, for purposes of
audit.
11.6 Minnesota Law Governs. The laws of Minnesota govern all matters related to this
Agreement, without giving effect to the principles of conflict of law. Venue and jurisdiction for
any litigation related to this Agreement must be in those courts located within the County of
Dakota, State of Minnesota or U.S. District Court, District of Minnesota.
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11.7 Survival. The provisions of this Agreement which, by their terms, impose obligations
that are continuing in nature and which must survive in order to give effect to their meaning will
survive the expiration or termination of this Agreement.
11.8 Authority. The person or persons executing this Joint Powers Agreement on behalf of
the City and the County represent that they are duly authorized to execute this Joint Powers
Agreement on behalf of the respective Parties and represent and warrant that this Joint
Powers Agreement is a legal, valid and binding obligation and is enforceable in accordance
with its terms.
11.9 Severability. In the event that any portion of this Agreement shall be held to be
invalid, such invalidity shall not affect the validity of the remainder of this Agreement.
11.10 Electronic Signatures. Each Party agrees the electronic signatures of the Parties
included in this Agreement are intended to authenticate this writing and to have the same force
and effect as wet ink signatures.
11.11 Incorporation of Recitals and Exhibits. The Recitals at the beginning of this
Agreement and the Exhibits attached to this Agreement, including any addendum to an
Exhibit, are each true and correct, and are incorporated into and made part of this Agreement.
IN WITNESS THEREOF, the Parties have caused this agreement to be executed by
their duly authorized officials.
DAKOTA COUNTY CITY OF FARMINGTON
By: ______________________________ By: ______________________________
Georg T. Fischer, Director Nicholas Lien, Mayor
Physical Development Division
Date of signature: ____________________ Date of signature: ___________________
County Board Res. No. 25-528 By:
Melissa Geis, City Clerk
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EXHIBIT 1
COUNTY GREENWAY IMPROVEMENTS
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EXHIBIT 2
CITY GREENWAY MAINTENANCE OBLIGATIONS
I. Maintenance
A. North Creek Greenway: 189th Street West north to 180th Street West (Farmington
City boundary) (1.25mi)
(1) Snow removal from trail.
(2) Mowing 2’ per side and around nodes, including string trimming around
infrastructure
(3) Trash and recycling container removal
(4) Trimming branches and vegetation from the 2’ clear zone
(5) No bench node snow removal
Assumes mowing 30 times a season, 30 snow events on average, and trash twice
a week.
II. Reimbursement
A. North Creek Greenway: 189th Street West north to 189th Street West (Farmington
City Boundary)
a. $1,500 snow removal
b. $1,750 mowing
c. $250 brush and tree trimming
d. $250 trash removal
III. Reimbursement Rate
A. 1.25 miles @ $3,750 per mile = $4,687.5
B. City may invoice the County annually on or about November 8th. The County shall
pay the invoice within 35 days of receipt.
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EXHIBIT 3
COUNTY MAINTENANCE OBLICATIONS FOR CITY TRAILS AND FACILITIES
NONE
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