HomeMy WebLinkAbout09.03.02 Council Packet
City of Farmington
325 Oak Street
1armington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingfuture.
AGENDA
REGULAR CITY COUNCIL MEETING
September 3, 2002
7:00 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Proclaim Kid's Day America - September 21,2002
b) GFOA 2002 Distinguished Budget Award
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments)
7. CONSENT AGENDA
a) Approve Council Minutes (8/5/02 and 8/19/02 Regular)
b) Accept Resignation - Heritage Preservation Commission - Administration
c) Accept Resignation - Housing and Redevelopment Authority -
Administration
d) Approve Change Order - Facilities Project - Engineering
e) Approve Quit Claim Deed - Kimberly Schwartz Property - Engineering
t) City Participation in County Auction - Administration
g) Capital Outlay - Parks and Recreation
h) School and Conference - Parks and Recreation
i) Schedule Assessment Hearing - 2002 Sealcoat Project - Engineering
j) Approve Bills
8. PUBLIC HEARINGS
a) Adopt Resolution - Meadow Creek 2nd Addition Easement Vacation -
Community Development
9. AWARD OF CONTRACT
Action Taken
Page 1338
Pages 1339-1340
Pages 1341-1353
Pages 1354-1356
Pages 1357-1360
Pages 1361-1363
Pages 1364-1366
Pages 1367-1368
Pages 1369-1370
Page 1371
Pages 1372-1374
Page 1375
Pages 1376-1380
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Adopt Resolution - 2003 Preliminary Levy and Proposed Budget - Finance
b) Joint Council/Planning Commission Workshop - TH3 Access Management
Study - Engineering
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
14. ADJOURN
Pages 1381-1397
Page 1398
City of Farmington
325 Oak Street
larmingtOn, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
AGENDA
REGULAR CITY COUNCIL MEETING
September 3, 2002
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
l. ANNOUNCEMENTS/COMMENDATIONS
a) Proclaim Kid's Day America - September 21,2002
b) GFOA 2002 Distinguished Budget Award
Proclaimed
Information Received
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments)
7. CONSENT AGENDA
a) Approve Council Minutes (8/5/02 and 8/19/02 Regular)
b) Accept Resignation - Heritage Preservation Commission - Administration
c) Accept Resignation - Housing and Redevelopment Authority -
Administration
d) Approve Change Order - Facilities Project - Engineering
e) Approve Quit Claim Deed - Kimberly Schwartz Property - Engineering
t) City Participation in County Auction - Administration
g) Capital Outlay - Parks and Recreation
h) School and Conference - Parks and Recreation
i) Schedule Assessment Hearing - 2002 Sealcoat Project - Engineering
j) Approve Bills
Approved
Accepted
Accepted
Approved
Approved
Acknowledged
Information Received
Information Received
R76-02
Approved
8. PUBLIC HEARINGS
a) Adopt Resolution - Meadow Creek 2nd Addition Easement Vacation -
Community Development
R77-02
9. AWARDOFCONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Adopt Resolution - 2003 Preliminary Levy and Proposed Budget - Finance
b) Joint Council/Planning Commission Workshop - TH3 Access Management
Study - Engineering
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
14. ADJOURN
R78-02
Approved
50.-
PROCLAMATION
Kid's Day America
September 21, 2002
WHEREAS, the health and well-being of children is our responsibility; and,
WHEREAS, the safety of our children is a significant concern for parents, community leaders
and health care givers; and,
WHEREAS, environmental welfare is of universal concern and deserves the utmost attention;
and,
WHEREAS, if started in childhood, proper health, safety and environmental habits can be
maintained for a lifetime, producing a valued member of society, and enhancing our community.
NOW, THEREFORE, I, Gerald Ristow, Mayor of the City of Farmington, do hereby proclaim
September 21,2002 as Kid's Day America in Farmington, and urge that this day be dedicated to
the efforts of doctors of chiropractic in helping educate all citizens on the importance of health,
safety and environmental issues affecting our community. Dated this 3rd day of September,
2002.
Gerald Ristow, Mayor
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GOVERNMENT FINANCE
OFFICERS ASSOCIATION
203 North LaSalle Street, Suite 2700, Chicago. Illinois 60601-1210
312/977-9700 · Fax: 312/977-4806
August 19,2002
Mr. Ed Shukle, Jr.
City Administrator
City of Farmington
325 Oak Street
Farmington, MN 55024
Dear Mr. Shukle:
I am pleased to notify you that City of Farmington, Minnesota has received the Distinguished
Budget Presentation Award for the current fiscal year from the Government Finance Officers
Association (GFOA). This award is the highest form of recognition in governmental budgeting
and represents a significant achievement by your organization.
When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of
Recognition for Budget Presentation is also presented to the individual or department
designated as being primarily responsible for its having achieved the award. This has been
presented to:
Ed Shukle, Jr., City Administrator
We hope you will arrange for a formal public presentation of the award, and that appropriate
publicity will be given to this notable achievement. A press release is enclosed for your use.
We appreciate your participation in GFOA's Budget Awards Program. Through your example,
we hope that other entities will be encouraged to achieve excellence in budgeting.
Sincerely,
,/{~~_./ 9="~<
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Stephen 1. Gauthier, IJrector
Technical Services Center
Enclosure
WASHINGTON OFFICE
1750 K Street, N.W.. Suite 350. Washington, DC 20006
202/429-2750 · Fax: 202/429-2755
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COUNCIL MINUTES
REGULAR
August 5, 2002
1. CALL TO ORDER
The meeting was called to order by Mayor Ristow at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Ristow led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Ristow, Cordes, Soderberg, Strachan, Verch
None
Joel Jamnik, City Attorney; Ed Shukle, City Administrator; Kevin
Carroll, Community Development Director; Dan Siebenaler, Police
Chief; Jim Bell, Parks and Recreation Director; Lee Mann,
Director of Public Works/City Engineer; Karen Finstuen,
Administrative Services Manager; Brenda Wendlandt, Human
Resources Manager; Lee Smick, Planning Coordinator; Cynthia
Muller, Executive Assistant
John Conzemius, Shelly Vincent
4. APPROVE AGENDA
Mayor Ristow pulled and tabled item 7t) School and Conference - Administration.
Item 7i) Adopt Resolution - Gambling Event Permit 2003 Senior Class was added.
MOTION by Cordes, second by Strachan to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Present Donation Farmington Lion's Club
The Farmington Lion's Club has offered to donate a clock to the City of
Farmington to be placed at the corner of3rd and Oak Streets in front ofthe
Exchange Bank building. The cost of the work is estimated to be less than
$1,000. MOTION by Soderberg, second by Cordes adopting RESOLUTION
R63-02 accepting the donation of a clock tower for the corner of 3rd and Oak
Street. APIF, MOTION CARRIED.
b) Metropolitan Council Livable Communities Opportunity
Mr. John Conzemius, Metropolitan Council, congratulated Council on receiving a
$40,000 Livable Communities grant. The grant will be used for the CSAH 50/
Spruce Street corridor.
/3t./1
Council Minutes (Regular)
August 5, 2002
Page 2
6. CITIZEN COMMENTS
Mr. David Pritzlaff, 20255 Akin Road, received information from the city stating the
county will install signs along Pilot Knob Road indicating CSAH 31 continues south past
190th Street. He would prefer the sign to read to Hwy 50. Mr. Pritzlaffwants to
eliminate the amount of traffic on Akin Road by installing local traffic only signs. He
has also noticed several vehicles with loud mufflers in the Pine Knoll area. He invited
the police to park in his driveway to observe the situation. Mr. Pritzlaff also wanted
Council to keep in mind that a crosswalk is needed on Akin Road.
7. CONSENT AGENDA
MOTION by Soderberg, second by Strachan to approve the Consent Agenda as follows:
a) Approved Council Minutes (7/15/02 Regular)
b) Adopted RESOLUTION R64-02 Accepting Donation - Parks and Recreation
c) Adopted RESOLUTION R65-02 Appointing Election Judges, Primary Election-
Administration
d) Adopted RESOLUTION R66-02 Set Akin Road Project Assessment Hearing -
Engineering
e) Approved Joint Powers Agreement for ALF - Administration
g) Approved Fire Relief Association Pension Request for 2003 - Finance
h) Approved Bills
i) Adopted RESOLUTION R67-02 Gambling Event Permit - 2003 Senior Class -
Administration (Supplemental)
APIF, MOTION CARRIED.
8. PUBLIC HEARINGS
a) Approve Mineral Extraction Permit - Friedges Landscaping - Community
Development
Friedges Landscaping, Inc. requested a Conditional Use Permit for the
Excavation, Grading and Mineral Extraction on the Helen W. Huber property at
210th Street and Fairgreen Avenue. Council granted a Conditional Use Permit on
March 6, 2000 contingent on the cleanup of the property by June 15,2000. This
did not occur and the operation was closed. The cleanup was recently completed
and has met the requirements. Friedges Landscaping proposes to extract fill
material, back haul topsoil for future restoration, perform crushing operations to
the stockpile of concrete on the property, and remove the crushed concrete from
the site. The crushing operation will take 5-6 days and needs to comply with
Section 3-22-15 concerning noise. The hours of operation will be 7 :00 a.m. to
5:00 p.m. Monday through Saturday. MOTION by Soderberg, second by Cordes
to close the public hearing. APIF, MOTION CARRIED. MOTION by Cordes,
second by Verch approving the Conditional Use Permit for Excavation, Grading
and Mineral Extraction Permit for the Huber property, with the surety date being
extended to include the rehabilitation period. APIF, MOTION CARRIED.
1.3 y~
Council Minutes (Regular)
August 5, 2002
Page 3
9. AWARD OF CONTRACT
a) Adopt Resolution - TH3 and Willow Street Frontage Road Project -
Engineering (Supplemental)
Bids were received for the TH3 and Willow Street Frontage Road Project.
McNamara Contracting, Inc. submitted the low base bid in the amount of
$229,062.94. MnDOT has agreed to fund $167,400 of the project construction
costs. The remaining construction and engineering costs will be allocated to
adjacent properties. MOTION by Verch, second by Cordes adopting
RESOLUTION R68-02 accepting the base bid of McNamara Contracting, Inc.,
in the amount of $229,062.94 and awarding the contract. APIF, MOTION
CARRIED.
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Discussion Regarding Ordinance Amendment Excavations and Mining -
Community Development
Currently, the Council holds public hearings for Conditional Use Permits for
mining permits after the Planning Commission makes a recommendation
concerning the permit. This was approved in July 1996 to speed up the process.
The Planning Commission asked if Council would like them to hold the public
hearings instead of Council. It was decided to leave the public hearing process
for mining permits with the City Council.
b) Adopt Ordinance - Amending Lot Coverage Requirements - Community
Development
The Planning Commission recommended amending Section 10-6-5 (B) of the city
code: R-l (low density residential district), bulk and density standards to increase
the maximum lot coverage from 25% to 30%. This would allow homeowners
within the R-l zoning district the same bulk and lot coverage controls as
permitted within the R-2, R-3, R-4 and R-5 zoning districts. This was brought up
to allow a homeowner in an R-l district to build a deck. Councilmember
Soderberg suggested that in the future, decks be excluded from the computation
for lot coverage requirements. MOTION by Soderberg, second by Cordes,
adopting ORDINANCE 002-479 amending Section 10-6-5 (B) ofthe Farmington
Zoning Code increasing the maximum lot coverage for all structures from 25% to
30% within the R-l Zoning District. APIF, MOTION CARRIED.
c) Adopt Resolution - Carr Corner Development Contract - Engineering
The Carr Corner Addition Development Contract was presented to Council.
Contingencies are as follows:
1. The developer enter into this agreement.
2. The developer provide the necessary security in accordance with the terms
of this agreement.
3. The developer record the plat with the County Recorder or Registrar of
Titles within 6 months after City Council approval of the final plat.
/..3 <./ 3
Council Minutes (Regular)
August 5, 2002
Page 4
MOTION by Soderberg, second by Verch adopting RESOLUTION R69-02
approving the execution of the Carr Corner Development Contract and authorize
its signing contingent upon the above conditions and approval by the Engineering
Division. APIF, MOTION CARRIED.
d) Charter Communications - Administration \
As of July 31, 2002 Charter Communications will no longer carry ESPNews.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember Strachan: Stated he will be absent from the August 19 Council
Meeting.
City Attorney Jamnik: The Council Meeting will be recessed and reconvene in
Executive Session.
Parks and Recreation
Director Bell: There has been some confusion as to whether the skatepark
is free to all residents. It is free to all residents of all ages.
City Engineer Mann: Public Works, Solid Waste, and Parks will be moving to
the new Central Maintenance Facility this week. The Akin Road paving will be
completed this week.
The Council Meeting recessed at 7:53 p.m.
14. EXECUTIVE SESSION
a) Continuing Performance Evaluation - City Administrator
The Farmington Independent read a statement objecting to the closed session.
15. ADJOURN
Executive Session adjourned at 9:50 p.m.
Respectfully submitted,
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Cynthia Muller
Executive Assistant
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COUNCIL MINUTES
REGULAR
August 19, 2002
1. CALL TO ORDER
The meeting was called to order by Mayor Ristow at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Ristow led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Ristow, Cordes, Soderberg, Verch
Strachan
Andrea Poehler, City Attorney; Ed Shukle, City Administrator;
Robin Roland, Finance Director; Kevin Carroll, Community
Development Director; Dan Siebenaler, Police Chief; Jim Bell,
Parks and Recreation Director; Lee Mann, Director of Public
Works/City Engineer; Karen Finstuen, Administrative Services
Manager; Brenda Wendlandt, Human Resources Manager; Lee
Smick, Planning Coordinator; Cynthia Muller, Executive Assistant
Tim LaPosa, Beverly Preece, Jason Mahowald, Steve Bohlsen,
Earl Teporten, Judy Teporten, Russ Christenson, Pam Hadler,
Jason Schulz, Ann Jensen, David and Linda McAdams, Michael
Bischel, Renee Auge, Lee Kruden, Tim Dougherty, Bruce Jensen,
Jane Storelee
4. APPROVE AGENDA
MOTION by Cordes, second by Soderberg to approve the Agenda. APIF, MOTION
CARRIED.
s. ANNOUNCEMENTS
a) Proclaim Pollution Prevention Week September 9-13, 2002 - Parks and
Recreation
Mayor Ristow proclaimed September 9-13, 2002 as Pollution Prevention Week.
6. CITIZEN COMMENTS
a) Mr. David Pritzlaff
Staff forwarded information to Mr. Pritzlaff regarding crosswalks on Akin Road.
b) Dr. Pam Hadler - Kid's Day America
Dr. Pam Hadler informed staff her office is sponsoring Kid's Day America on
September 21, 2002. She invited Council to attend and requested Council
proclaim September 21 as Kid's Day America.
)3 'IS
Council Minutes (Regular)
August 19,2002
Page 2
7. CONSENT AGENDA
Attorney Poehler pulled the Council Minutes of 8/5/02 as the Farmington Independent
requested their objection to the closed Executive Session be noted in the minutes. The
minutes were tabled to the September 3, 2002 Council meeting.
MOTION by Soderberg, second by Verch to approve the Consent Agenda as follows:
b) Adopted RESOLUTION R70-02 Appointing an Additional Election Judge -
Administration
c) Approved Repairing Surfacing of Outdoor Rink - Middle School - Parks and
Recreation
d) Received Information School and Conference - Finance
e) Approved Temporary On-Sale Liquor License - St. Michael's Church-
Administration
t) Received Information Appointment Recommendation - Police - Administration
g) Authorized Award Annual Sidewalk Replacement Project - Engineering
h) Received Information Draft Report - City Administrator Evaluation - Attorney
i) Approved Bills
APIF, MOTION CARRIED.
8. PUBLIC HEARINGS
a) Adopt Resolution - 3rd Street Overlay and Sanitary Sewer Project
Assessment Hearing - Engineering
The 3rd Street Overlay and Sliplining Project has been completed. The
improvements consist of a bituminous overlay and slip lining of the sanitary sewer
along 3rd Street from Spruce Street to Ash Street. The total project cost is
$260,043. According to the assessment policy, 65% of the project costs are
proposed to be paid for by the City and 35% would be assessed to the benefited
properties. The amount of the assessment for the overlay is $850.68/residence.
The assessment amount for the sanitary sewer slip lining is $641. 16/residence.
Three objections were received from Russ and Pam Christenson, 516 3rd Street;
James Meyers, 1005 3rd Street; and Michael Bischel, 1010 3rd Street.
The corner lots that were assessed for Walnut Street were exempt from this
assessment. The corner lots along Maple, Beech and Hickory Streets, were
exempt from the overlay portion, but are assessed for the slip lining portion as
their sewer service connects from 3rd Street. These corner lots would be assessed
for the overlay when Maple, Beech, and Hickory are reconstructed.
Mr. Russ Christenson, 516 3rd Street, attended the neighborhood meeting
regarding this project. He stated Assistant City Engineer Gross was under the
impression Mr. Christenson would not be assessed. Mr. Christenson stated he did
not live in the home at the time Walnut Street was assessed.
Mr. Mike Bischel, 1010 3rd Street, felt the apartment building at 1020 3rd Street
was being assessed for 2 lots. There is not enough off street parking and those
residents are using the street all the time for parking. Mr. Bischel felt the
/ .3 q~ .
Council Minutes (Regular)
August 19,2002
Page 3
apartment should not be assessed the same as other residents. He spoke with the
contractors performing the work and Mr. Bischel stated the contractors were not
aware ofthe cement road underneath. City Engineer Mann stated there was a
crown in the road and that was fixed by the contractor. The assessment amount
for the apartment building is based on a 10,000 sq. ft. lot.
Mr. David McAdams, 1006 3rd Street, stated the residents have a week and a half
to come up with $1500. Mayor Ristow stated residents have 30 days from today
to pay the amount before it is certified to their taxes. Mr. McAdams stated it is
still a hardship with the interest. He then asked when Hickory and Beech Streets
are done, he has a driveway that attaches to the alley that attaches to Hickory
Street, will he be double assessed? City Engineer Mann stated the City will
utilize the assessment policy that is in effect at that time.
Councilmember Soderberg stated 516 3rd Street appears to be the only property
double assessed. In 1989, the assessment for the Walnut Street project was
reduced for this property.
Mr. Bischel, 1010 3rd Street, removed his objection to the assessment. Mr.
Meyers, 1005 3rd Street will be asking for a senior citizen deferral.
Mr. Tim Dougherty, 517 Spruce Street, asked if the residents on the street pay for
the whole street. Mayor Ristow stated the cost of the project is divided among
each individual property because they benefit from the project.
MOTION by Soderberg, second by Cordes to close the Public Hearing. APIF,
MOTION CARRIED. MOTION by Soderberg, second by Cordes adopting
RESOLUTION R71-02 accepting the assessment roll for the 3rd Street Overlay
and Sliplining Project. APIF, MOTION CARRIED.
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Adopt Resolution - Comprehensive Guide Plan Amendment - St. Michael's
Place - Community Development
Farmington Development is seeking to amend the Comprehensive Plan from
Public/Semi-Public to Medium Density for the property south of Spruce Street
between 4th and 5th Streets at 408 and 412 Spruce Street. The property was zoned
from R-2 to R- T on May 6, 2002. The Comprehensive Plan needs to be amended
to comply with the Zoning Map. MOTION by Cordes, second by Ristow
adopting RESOLUTION R72-02 approving the Comprehensive Plan
Amendment from Public/Semi-Public to Medium Density Residential for the
property south of Spruce Street between 4th and 5th Streets at 408 and 412 Spruce
Street. APIF, MOTION CARRIED.
13V7
Council Minutes (Regular)
August 19,2002
Page 4
b) Adopt Resolution - St. Michael's Place Preliminary and Final Plat-
Community Development
Farmington Development proposes to plat 12 lots on 1.4 acres located south of
Spruce Street, west of 5th Street, north of the Alternative Learning Center, and
east of 4th Street. On August 13,2002 the Planning Commission approved the
Conditional Use Permit, variance to the off-street parking requirements, and
variance to the maximum lot coverage. They recommended amending the
Comprehensive Plan and recommended approval ofthe St. Michael's Place
Preliminary and Final Plat. The townhomes are proposed to be constructed
similar to the Oak Place townhomes. Three parking spaces are required within
the common area. The Planning Commission approved a variance, allowing on-
street parking. The density for a development within the R-l zoning district is 8.5
dwelling units/acre. The maximum allowable lot coverage is 35%. The proposed
lot coverage is 38.43%. The Planning Commission approved a variance to the
maximum lot coverage at the August 13,2002 meeting.
The landscape plan shows 16 boulevard trees. Staffhas requested the developer
place 2 additional trees in the boulevard. The developer proposed that 7 existing
boulevard trees be relocated within the interior of the site. The City has stated
this would not be allowed, as any boulevard trees removed would be relocated to
other boulevards in the City.
The construction of the proposed townhomes would require the demolition of the
former St. Michael's Church. The demolition permit will be provided to the
developer when certain information requested by the City has been received and
approved. The proposed townhomes cannot be constructed unless or until the
demolition permit has been released and the church has been demolished.
Council then spoke with Mr. Colin Garvey, the developer. He stated he will
install a side walk along 4th Street. The trees at the back of the lot need to be
removed as they need to install a catch basin. The trees will be saved if possible,
and new trees will be planted. Mr. Garvey proposed some amenity changes to the
townhomes, such as shaker siding on the gable ends, adding dormers between the
garages on the back ofthe roof, and gable pediments. These changes do not have
to be shown on the plans submitted to the City. The developer will work with the
Parks Department in the removal of the boulevard trees.
Councilmember Soderberg then asked about the demolition permit. Community
Development Director Carroll stated staff met with the developer regarding 8
issues still pending regarding the demolition permit. Three issues were
completely resolved, three issues are under investigation, Mr. Garvey did not
agree with the requirements of two issues. Staff is not requiring anything above
what the ordinance states. One of the requirements concerns the type of safety
fence to be installed around the demolition area. Staff required an 8 foot chain
link fence. Mr. Garvey felt a 4 foot plastic fence would be enough protection for
the public. Mayor Ristow stated an 8 foot chain link fence was obnoxious. Staff
/3'1?f
Council Minutes (Regular)
August 19,2002
Page 5
required this due to the size ofthe building (church) to be demolished, and the
piles of brick that would be attractive to children. Councilmember Cordes also
felt an 8 foot chain link fence was excessive. Mr. Garvey stated the 4 foot fence
meets OSHA requirements. The total demolition should be completed within two
weeks. Trucks will remove the brick from the alley onto 5th Street. Rud
Construction will be performing the demolition. The developer, as the owner of
the property, would be liable for any injuries on the site. The developer stated the
contractor would have the site under 24-hour surveillance. City Engineer Mann
stated the 4 foot fence has been used in construction projects. He has seen a chain
link fence used in other demolition projects in case any walls are left standing. If
Mr. Garvey is committed to have people on-site after hours if necessary, that
would help the situation. Any asbestos would be removed before demolition
begins.
Ms. Rene Auge, 409 Spruce Street, is concerned with the children in the area and
the height ofthe fence. The children will be walking to school and it would be
tempting for them to climb on the piles of brick. She feels is it not too much to
ask for a chain link fence. She is also concerned about the removal of asbestos,
and the weight of the trucks on the street. Ms. Auge does not agree with the
variance to the 35% lot coverage, and feels the buildings do not blend into the
surrounding area. There is no reason the homes cannot reflect the seniors living
in them.
Mr. Tim Dougherty, 517 Spruce Street, is concerned with the fence. It is at least a
4-story building. A 4foot plastic fence does not seem reasonable. He then asked
about the development of Park Place. He understood the City had adopted some
requirements with the developer of Park Place and what would be viewed as a
likeness of downtown Farmington with porches and off-set garages. Mayor
Ristow stated it was the developer's choice to do that type of design.
Councilmember Cordes stated it was the developer's concept and supported by the
City, but it was not a requirement of the City. Mr. Dougherty then asked Council
to explain the City goals adopted by the Council, which discuss preserving the
heritage and history of Farmington. Mayor Ristow stated his intent was the
downtown area. There was not a clear direction of how far this would branch out.
Mr. Dougherty asked if the HPC is out of their jurisdiction by making
recommendations in the area of the development. The HPC was created by the
Council to give recommendations to Council as to whether something will
maintain the historic value and the value of the neighborhood. Mayor Ristow
stated the intent of the HPC is to give Council recommendations as any other
commission. Council can take the recommendation or not. Mr. Dougherty stated
he would like to see City goals followed. When Council recommends that there
be an HPC committee, follow their direction. Mayor Ristow stated the Planning
Commission received the recommendation from the HPC. Mr. Dougherty stated
the direction was the HPC did not approve the design of the townhomes. Many
residents have given their input. He did not realize calling individual members of
the Planning Commission and Council was the process residents should follow to
13. <fi
Council Minutes (Regular)
August 19,2002
Page 6
express how they feel about a project. The forum for that process should be at the
Planning Commission and Council meetings. Mayor Ristow stated the Planning
Commission held the Public Hearing, and Council could review those comments.
Mr. Dougherty stated he knows one of the developers of Park Place and they were
clear as to the requirement of the City to mirror the downtown look. Mayor
Ristow stated the developer brought the plan in to help sell the project. It was not
a requirement to mirror the downtown. Mr. Dougherty stated he still believes
Park Place was mirrored after the downtown. Why not apply standards used in
Park Place in old downtown. Council is approving a plan that surrounding
residents do not approve. Mayor Ristow stated he has received many phone calls
supporting the project. Mr. Dougherty stated the Council meetings are the forum
for residents to speak, not calling Council members at home.
Ms. Ann Jensen, 708 3rd Street, stated the Council is elected, the Planning
Commission is not. Ultimately the decision lies with the people who are
answerable to the voters. The voters are entitled to a public hearing. At the
Planning Commission meeting, residents were told it was up to Council as to
whether the church should be saved, and would not be discussed at the Planning
Commission meeting. She also felt it would be rude to call Council members at
home and thought the Council meeting would be the appropriate place for
residents to express their views. Mayor Ristow stated residents have the right to
contact Council members at home. Attorney Poehler stated Planning Commission
decisions can be appealed to the Council. It is not unusual for the Planning
Commission to hold the public hearing. Council has the opportunity to attend the
meetings and review the transcripts.
Councilmember Soderberg asked regarding the fa~ade changes, if the developer
changes his mind, is there anything to hold him to that. Attorney Poehler replied
no, and it would not be appropriate to make it a contingency. Councilmember
Soderberg stated Mr. Garvey is willing to make some changes to the fa~ade and
Mr. Garvey is a property owner and has a right to do with his property what he
wants, as long as it complies with the law.
Although absent from the meeting, Councilmember Strachan had submitted a
statement on this project, stating he would recommend Council direct staff to
research how to amend the approval process in historic areas to involve the HPC
earlier in the process.
Councilmember Verch stated he would recommend a 6 foot chain link fence to
protect the children walking to school. Mayor Ristow stated he would agree, as
long as it would be consistent with other projects. Mr. Garvey stated there will be
supervisors and workers present to watch for children. Councilmember Verch
was concerned about older children at night. Mr. Garvey stated the contractor is
experienced, and ifhe starts demolition in the morning, it would be down by
evening. City Engineer Mann stated if Mr. Garvey is committed to having the
building down in 1-2 hours with no walls left standing, and 24-hour supervision, a
1.3 !So
Council Minutes (Regular)
August 19,2002
Page 7
plastic fence would be appropriate. He would feel more comfortable with a chain
link fence. Councilmember Cordes suggested staff work with developers as to
what is appropriate for each project.
MOTION by Cordes, second by Soderberg adopting RESOLUTION R73-02
approving the St. Michael's Place Preliminary and Final Plat contingent on:
1. Submission of a Landscape Plan indicating 2 additional trees within the
boulevard.
2. The Final Plat approval is contingent on the preparation and execution of
the Development Contract and approval of the construction plans for
grading, storm water and utilities by the Engineering Division.
APIF, MOTION CARRIED.
c) July 2002 Financial Report - Finance
The financial report as of July 31,2002 was presented to Council. Regarding
revenues, building permits and license fees exceeded budget. Through the end of
July, the City is at approximately 53.67% of expenditures, which is under the
estimate.
d) Adopt Resolution - Hillside Addition Development Contract - Engineering
The Final Plat for Giles Hillside Addition was approved by the Council on July 1,
2002. The conditions for approval of the development contract are:
1. The developer enter into the agreement.
2. The developer provide the necessary security in accordance with the terms
of the agreement.
3. The developer record the plat with the County Recorder within 6 months
after City Council approval of the final plat.
MOTION by Cordes, second by Verch, adopting RESOLUTION R74-02
approving the execution of the Giles Hillside Addition Development Contract and
authorize it signing contingent upon the above conditions and approval by the
Engineering Division. APIF, MOTION CARRIED.
e) Adopt Resolution - Meadow Creek 2nd Addition Development Contract-
Engineering
The final plat for Meadow Creek 2nd Addition was approved by the Council on
May 20,2002. The conditions for approval of the development contract are:
1. The developer enter into this Agreement.
2. The developer provide the necessary security in accordance with the terms
of the agreement.
3. The developer record the plat with the County Recorder within 6 months
after Council approval ofthe final plat.
/.35/
Council Minutes (Regular)
August 19,2002
Page 8
Mr. Jason Schultz, I 87th Street, stated they will be moving to Meadow Creek, and
asked if the developer is free to continue work on the roads. Mayor Ristow
replied the developer needs to meet the contingencies. City Engineer Mann stated
the developer also has to finalize the engineering plans and receive approval.
MOTION by Cordes, second by Soderberg adopting RESOLUTION R75-02
approving the execution of Meadow Creek 2nd Addition Development Contract
and authorize its signing contingent upon the above conditions and approval by
the Engineering Division. APIF, MOTION CARRIED.
t) Schedule Joint Planning Commission Council Workshop - Project NEMO -
Engineering
The Minnesota Erosion Control Association has requested the opportunity to
present Project NEMO to the City Council and Planning Commission. The
purpose of the program is to raise the awareness of City officials to the issues
related to storm water runoff pollution. Council agreed to meet on September 18,
2002 at 6:00 p.m.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
City Administrator Shukle: An Open House will be held on September 14 for the new
Police and Maintenance Facilities. He invited the Mayor and Council to speak at the
event. Tours will be available and staff is working on a video tape of the facilities. The
public is also invited.
Finance Director Roland: Council will be receiving the preliminary 2003 budget
document to review prior to the September 3 Council meeting. The levy must be adopted
by September 15. The levy can be adjusted down, but cannot be increased. A budget
workshop will be held in early to mid-October.
Mayor Ristow: Regarding public hearings, he asked for suggestions from
staff as to getting the process clear. Community Development Director Carroll suggested
staff can clarify the situation at the Planning Commission meeting, informing residents at
that time, that Council is not obligated to take testimony at the Council meeting. It may
be a duplication to also have a public hearing at the Council meeting. Residents feel they
have the right to give their comments to the Council as Council makes the final decision.
Mayor Ristow feels the Planning Commission does a good job with public hearings.
Councilmember Soderberg stated there were some good comments tonight from residents
regarding the forum for bringing comments to Council. The protocol has been for the
Planning Commission to handle the public hearings, but what forum does the public have
to address Council? Mayor Ristow stated Council does offer residents the opportunity to
J.3~
Council Minutes (Regular)
August 19,2002
Page 9
state any new comments. Councilmember Soderberg stated Councilmember Strachan's
suggestion about the HPC involvement earlier in the process is good and bears some
review by staff. Mayor Ristow stated we all need to be on the same page. He thought it
was to preserve the buildings in the downtown area. It is not clear the HPC would branch
out into other areas. Councilmember Soderberg asked if the HPC is supposed to be an
advisory commission to Councilor the Planning Commission? Mayor Ristow replied
probably Council, but they advised the Planning Commission and set up an additional
meeting with them. Councilmember Soderberg stated in this process the HPC was
advising the Planning Commission. He suggested staff devise some recommendations on
defining the process so the HPC and Council is clear with their role.
14. ADJOURN
MOTION by Cordes, second by Soderberg to adjourn at 9:40. APIF, MOTION
CARRIED.
Respectfully submitted,
r~ /r7./dJ
Cynthia Muller
Executive Assistant
/353
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.cLfarmington.mn.us
/6
~,(
TO: Mayor, Councilmembers, City Administrator
FROM: Karen Finstuen, Administrative Services Manager
SUBJECT: Accept Resignation - Heritage Preservation Commission
DATE: September 3, 2002
INTRODUCTION
Earl Teporten submitted his resignation from-the Heritage Preservation Commission as of
August 14, 2002.
DISCUSSION
A copy of the City Commission Appointment Process policy is attached. Staff has
researched the file and found one application for a planning commission seat, and no
applications for HPC on file.
The term for this vacated seat is through January 31, 2005.
ACTION REOUESTED
Accept the resignation of Earl Teporten and include this seat in the search and
appointment process held in early January, 2003.
Respectfully submitted,
/1 "
i.:.YCV'--L-- c1~
Karen Finstuen
Administrative Services Manager
/..3 51
COUNCIL POLICY - 101-05-1997
CITY COMMISSION APPOINTMENT PROCESS
Policy Purpose
The purpose of this policy is to set forth the procedures to be used in appointing interested
citizens to the City Commissions.
The appointment of citizens to City advisory commissions and boards shall be made by the City
Council on an annual basis to fill all expired terms. The Council shall conduct interviews of all
qualified candidates to consider relevant qualifications and interests, and appoint such members
as the Council deems in the best interest of the City.
Commission seats vacated by resignation and/or removal shall be appointed by first reviewing
any applications on file and/or any requests to be appointed by interested citizens having taken
notice of an existing vacancy. If no applications are on file, the City shall solicit applications for
appointment by advertisement in the legal newspaper and other public mediums as appropriate.
Appointments to fill seats vacated by resignation and/or removal shall coincide with the normal
expiration date of the seat and shall be made as soon as practical. Appointments to fill vacated
seats during an unexpired term shall be in accordance with the City Code.
/36b
August 14, 2002
To: Sue Strachan, HPC Chair
Karen Finstuen, HPC City liaison
Please accept this letter as a formal resignation from the Farmington Historic Preservation
Commission, effective immediately.
Although the seven months that I have been a member of the HPC have been tumultuous, it
has been an experience that I have found rewarding and will never forget. I wish you all the
best and will always be supportive of your efforts to preserve the heritage of our city.
Earl T eporten
/3G'~
/c
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.c:i.farmington.mn.us
TO:
t;\
Mayor, Councilmembers, City Administrator . .
FROM:
Karen Finstuen, Administrative Services Manager
SUBJECT:
Accept Resignation Housing and Redevelopment Authority
DATE:
September 3,2002
INTRODUCTION
Sherry Lamb has resigned her seat on the HRA effective August I, 2002 because of
scheduling conflicts. The term of this seat is through January 31, 2004.
DISCUSSION
The appointment process policy is attached for your review. Staff researched the file and
found one application for Planning Commission and no applications for HRA on hand. If
Council wishes, an ad could be placed in the official publication, the Farmington
Independent, re~uesting applicants for the vacated seat. A time can be established prior
to the October 7 City Council meeting for interviews and an appointment made later in
that meeting.
ACTION REQUIRED
Accept the resignation of Sherry Lamb from the HRA and request staff to publish an ad
in the September 12th, 19th, and 26th issues of the legal publication to fill the vacated seat.
Council should also set a special meeting for 6:00 p.m., October 7th to interview the
forthcoming applicants.
Respectfully submitted,
Cilli-- ;~~
Karen Finstuen
Administrative Services Manager
/357
COUNCIL POLICY - 101-05-1997
CITY COMMISSION APPOINTMENT PROCESS
Policy Purpose
The purpose of this policy is to set forth the procedures to be used in appointing interested
citizens to the City Commissions.
The appointment of citizens to City advisory commissions and boards shall be made by the City
Council on an annual basis to fill all expired terms. The Council shall conduct interviews of all
qualified candidates to consider relevant qualifications and interests, and appoint such members
as the Council deems in the best interest of the City.
Commission seats vacated by resignation and/or removal shall be appointed by first reviewing
any applications on file and/or any requests to be appointed by interested citizens having taken
notice of an existing vacancy. If no applications are on file, the City shall solicit applications for
appointment by advertisement in the legal newspaper and other public mediums as appropriate.
Appointments to fill seats vacated by resignation and/or removal shall coincide with the normal
expiration date of the seat and shall be made as soon as practical. Appointments to fill vacated
seats during an unexpired term shall be in accordance with the City Code.
/.3S~
The Farmington City Council is accepting applications for a vacant seat on the Housing and
Redevelopment Authority. This is a citizen advisory commission who oversees economic
development and redevelopment efforts of the City and whose input and recommendations are
important to the City Council. This citizen advisory commission consists of residents who have a
desire to serve their community in a volunteer capacity and are willing to contribute the number
of hours necessary to review various City issues and attend meetings. The Housing and
Redevelopment Authority meets the 2nd Monday of each month at 7:00 PM. Applications can
be obtained at City Hall or by calling 651 463-1802. The deadline for applications is September
30, 2002, interviews will be conducted prior to the October 7th City Council meeting.
13.s'~
Karen Finstuen
:rom:
Sent:
To:
Cc:
Subject:
Sherry Lamb [lamb041 O@frontiernet.net]
Monday, August 19, 2002 8:06 AM
Kevin Carroll
Karen Finstuen
HRA Board Resignation
Please accept my resignation from the City of Farmington HRA board effective
August 1st.
I've greatly enjoyed and appreciated working with city staff over the past
five years. Unfortunately, scheduling conflicts have inhibited me from
participating as an active board member over the past several months.
Thank you and I look forward to working with city staff on community
projects in the future.
Regards,
Sherry Lamb
19353 Eureka Court
Farmington, MN 55024
1
/3~O
7d
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, City Administrator f ,.
FROM:
Lee M. Mann, P.E., Director of Public Works/City Engineer
SUBJECT:
Approve Change Order - City Facilities Project
DATE:
September 3,2002
INTRODUCTION
Forwarded herewith for Council's review and consideration is Change Order #7 for the City's
facilities project.
DISCUSSION
The attached memo from WOLD Architects outlines the recommended expenditures for change order
#7. The change order includes several credits and additions to the contract. The additional items
include additional electrical work to accommodate the standby generators and lift equipment, piping
for the wash equipment and a water fill station.
BUDGET IMPACT
The total cost for change order #7 is $13,538.00. The costs for the change order are within project's
contingency fund balance.
ACTION REQUESTED
Approve by motion, Change Order # 7 for the City Facilities project in the amount of $13,538.00.
Respectfully Submitted,
~~~
Lee M. Mann, P .E.,
Director of Public Works/City Engineer
cc: file
/3Ct/
WDLD
TO:
FROM:
DATE:
COMM. NO:
~1 E M 0 RAN D U ;\1
Lee Mann
WOLD ARCHITECTS
AND ENGINEERS
305 ST. P.E T E R S T R E E T
S T. P A U l, M N 5 5 1 0 2
651.227.7773
FAX 651.223.5646
John McNamara ~
August 16, 2002
25 SOUTH GROVE AVENUE
SUITE 500
ELGIN, IL 60120
847.608.2600
FAX 847.608.2654
00086
WWW.WOlDAE.COM
MA Il eg. WO l DAE. COM
SUBJECT:
Farmington North Municipal Campus - Phase I
The following are recommended contract changes for the North Municipal Campus.
The approved costs have been reviewed and represent a fair value for the work
performed.
Item
PR #20, Item 1
PR #20, Item 2
PR #21, Item 3
PR #22, Item 2
PR #24, Item 1
SI Cost #23.1
Misc. Cost # 16
&
Misc. Cost #41
/
Description Approved Cost
The Owner provided their own flooring for the <$497>
Fitness Room at the Police Station. This
represents a credit for the flooring from the
contractor.
As discussed with the Police Chief, closers are <$347>
not needed at the holding cells. This represents
a credit for these closers.
The size of the sink in the break room at the <$22>
Police Station was changed to a smaller sink to
accommodate the cabinets. The represents a
credit for the size change.
A credit was requested from the contractor for <$9,465>
Testing and Balancing. This work will be
provided by another vendor outside the scope of
the construction project.
As requested by the Owner, a suspended water $3,458
fill station was added to the vehicle storage area.
Explosion proof fittings and conduit was $6,274
required in the vehicle service area for
connections to lifts and equipment.
A field change in the roof added additional roof $838
blocking to achieve slope to the drain. A credit
was received for deletion of a roof drain.
Related to the Owner provided wash equipment, $7,108
additional piping and venting was required.
/ 3~c:?
WOLD
Memorandum to Lee Mann
Page Two
Misc. Cost #43 Additional dedicated outlets were requested in
the vehicle storage areas for existing Owner
equipment.
Misc. Cost #45 A panic device was requested by the Building
Official for the exterior door from the break
room at the Police department.
Total Change Order #7
$4,934
$1,257
$13,538
Upon approval by City Council, we will issue Change Order #7 for the project.
If you have any questions, please call.
cc: Robin Roland, City of Farmington
Michael Cox, Wold
Brendon Stuckey, Wold
~00086/aug02
13~3
)e...
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmintrton.mn.us
~. \.
TO: Mayor, Councilmembers, City Administrator
FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer
SUBJECT: Quit Claim Deed -18775 Pilot Knob Road
DATE: September, 2002
INTRODUCTION
The north property line of 18775 Pilot Knob Road and the south property line of the adjoining
ponding area owned by the City of Farmington overlap by approximately 2 feet on the west end.
DISCUSSION
The deed for the property at 18775 Pilot Knob Road and the deed for the City ponding area
immediately to the north show the east property corners as being in the same location, but the west
property corners overlap by approximately 2 feet. In order to resolve the discrepancy, and because
the 2 foot overlap has no impact on the City ponding area, staff proposes to file a quit claim deed for
the overlapping 2 feet, conveying rights to the property to Kimberly A. Schwartz, the owner of 18775
Pilot Knob Road.
BUDGET IMPACT
None.
ACTION REOUESTED
Approve by motion the attached quit claim deed, conveying rights to the approximately 2 foot
property overlap to Kimberly A. Schwartz.
Respectfully Submitted,
~rn~
Lee M. Mann, P.E.,
Director of Public Works/City Engineer
cc: file
/3<:' t./
(Reserved for Recording Data)
QUIT CLAIM DEED
STATE DEED TAX DUE HEREON: $1.65
Dated:
,2002.
FOR VALUABLE CONSIDERATION, City of Farmington, a Minnesota municipal
corporation, Grantor, hereby conveys and quitclaims to the Kimberly A. Schwartz, Grantee,
real property in Dakota County, Minnesota, described as follows:
That part ofthe Southeast Quarter of Section 14, Township 114, Range 20, Dakota
County, Minnesota, described as follows: Commencing at the Northeast comer of said
Southeast Quarter of Section 14; thence South along the East line thereof 1051.0 feet to
the actual point of beginning; thence West at right angles 267.8 feet; thence South at right
angles 200.0 feet; thence East at right angles 267.8 feet to the East line of said Southeast
Quarter; thence North along said East line 200.0 feet to the point of beginning, according
to the United States Government Survey thereof and situate in Dakota County,
Minnesota.
together with all hereditaments and appurtenances belonging thereto, subject to the following
exceptions: None.
102056
/3C,5
THE GRANTOR CERTIFIES THAT THE GRANTOR DOES NOT KNOW OF ANY WELLS ON THE
DESCRIBED REAL PROPERTY.
The consideration for this transfer was less than $500.00.
CITY OF FARMINGTON
By:
Gerald G. Ristow, Mayor
And:
Ed Shukle, City Administrator
STATE OF MINNESOTA )
)ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this day of
2002, by Gerald G. Ristow and Ed Shukle, respectively the Mayor and City Administrator of the
City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and
pursuant to the authority granted by its City Council.
Notary Public
Tax Statements for the real property
described in this instrument should be sent to:
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
THIS INSTRUMENT WAS DRAFTED BY:
CAMPBELL KNUTSON
Professional Association
Attorneys at Law
317 Eagandale Office Center
1380 Corporate Center Curve
Eagan, Minnesota 55121
(651) 452-5000
AMP/cjh
102056
2
13~(;
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.cLfarmington.mn.us
7+
TO:
Mayor, Councilmembers and City Administrator ff
FROM:
Karen Finstuen, Administrative Services Manager
SUBJECT:
City Participation in County Auction
DATE:
September 3,2002
INTRODUCTION
Dakota County is again this year holding a public auction to dispose of surplus equipment and is
giving cities the opportunity to participate.
DISCUSSION
The auction is scheduled to take place at 10:00 a.m. Saturday, September 28,2002, on the
grounds of the Highway Garage on County Road 47 in Hastings.
Items to be sold include several police forfeiture vehicles,. approximately 40 bikes, and numerous
items of surplus equipment.
BUDGET IMPACT
Proceeds from this auction will have a positive impact on the budget. The Auctioneer's
commission is 8% of total sale proceeds if under $100,000 and 7% of proceeds if over $100,000.
The City will receive a proceeds check minus commissions shortly after the sale.
ACTION REQUESTED
Acknowledge the City's participation in the County Auction to be held September 28, 2002.
Respectfully submitted,
~~~
Karen Finstuen
Administrative Services Manager
/3~7
Glacier
Page I of I
Karen Finstuen
From: Weisbrich, Chuck [Chuck.Weisbrich@CO.DAKOTA.MN.US]
Sent: Thursday, August 15, 2002 10:10 AM
To: Barry Schade; Bill Asp; Cary Nygaard; Dave Bellows; Dave Peterson; Jeff Schwartz; John
Creighton; Kenny Bipes; Kevin Schlagen; Mark Krebsbach; Mike Trdan; Scott Daggett; Steve
Forrey; Steve Sullivan; Steven Nystedt; Burnsville City Clerk; Burnsville Police; Dean Jacobson, AV;
Dwayne Kuhns, Roesmount; Inver Grove Heights; Karen Finstuen; Ron Wawrzon, Lakeville; So. St.
Paul; Trent Johnson, Eagan
Cc: Lemke, Dick; Hoopingarner, Taud; 'Hager Auction Service'
Subject: 2002 Dakota County Government Auction
The Dakota County annual public auction is scheduled for Saturday, Sept. 28, 2002. All County
departments and cities in Dakota County are invited to participate. Attached is the procedure for
submitting items to be sold at auction. Also attached is a convenient form to list and describe your sale
items. I need this inventory of sale items no later than Wednesday Sept. 4 to allow time to prepare and
distribute flyers and to place timely ads. If you can send the information sooner that would be helpful.
You can still place items in the sale after this date but they will not appear in advertisements. The people
at Werner Auction Service, who conducted our sales in the past, have retired from the auction business.
This year I selected Hager Auction Service from Ellsworth, WI to conduct the sale. Also new this year;
buyers can apply for preapproved, vehicle financing with the 1 st National Bank of Ellsworth, WI.
I look forward to hearing from you.
Chuck Weisbrich
Dakota County
Departmental Services
651-438-8302
Fax 651-438-4988
8/16/02
/3~?
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.cLfarmington.mn.us
/5
TO:
Mayor, Councilmembers, City Administrator ~.
FROM:
James Bell, Parks and Recreation Director
SUBJECT:
Capital Outlay - Parks and Recreation Department
DATE:
September 3, 2002
INTRODUCTION
The 2002 Budget authorizes the construction of asphalt trail and staff has determined that a
portion of trail needs to be constructed along 195th street.
DISCUSSION
The trail construction proj ect consists of approximately 900 lineal feet of lO foot wide trail from
Pilot Knob Road to the trail that goes south from 195th street. This wi11link the Pilot Knob trail
to the trail that goes to the new Meadowview Elementary School. Staff requested a quotation
from the contractor doing the 195th street construction project.
BUDGET IMPACT
The quote of $24,90 1.00 for the 195th street trail project is within the approved 2002 Capital
Outlay Budget.
ACTION REQUESTED
This is for information only.
Respectfully submitted,
~~
James Bell
Parks and Recreation Director
1..3~ 7'
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/3'/0
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-711I Fax (651) 463-2591
www.ci.farmington.mn.us
7~
TO:
Mayor, Councilmembers, City Administrator f. f
FROM:
James Bell, Parks and Recreation Director
SUBJECT:
School and Conference - Parks and Recreation Department
DATE:
September 3, 2002
INTRODUCTION
Attendance at the University of Minnesota Tourism Center Festival and Special Events
Conference held October 3- 5, 2002 is being planned.
DISCUSSION
This conference is a training session for Parks and Recreation staff. Sessions are scheduled for
special events programming and festival activities. One staff member from the Recreation staff
will attend.
BUDGET IMPACT
The 2002 budget includes funding for these conferences.
ACTION REQUESTED
For information only.
Respectfully submitted,
-J<-~
James Bell
Parks and Recreation Director
/3"/ /
7/
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, City Administrator (C
FROM:
Lee M. Mann, P .E., Director of Public Works/City Engineer
SUBJECT:
Consider Resolution - 2002 Seal Coat Project
DATE:
September 3, 2002
INTRODUCTION
The City Council awarded the 2002 Seal Coat project at the April I, 2002 City Council meeting.
DISCUSSION
The 2002 Seal Coat project has been completed.
BUDGET IMPACT
At the April I st Council meeting, Council directed staff to prepare the assessment roll allocating 50%
of the project costs to the benefiting properties which was estimated to be $65.41 per residential
equivalent unit. The City portion of the project cost will be funded through the Street Construction
fund. The final project costs and proposed assessment roll will be available prior to the assessment
hearing. The Council would consider adopting the final project assessment roll at the project
assessment hearing.
ACTION REQUESTED
Adopt the attached resolution directing staff to prepare the final assessment roll and setting the 2002
Seal Coat project assessment hearing for October 7th, 2002.
Respectfully submitted,
~>n~
Lee M. Mann, P .E.
Director of Public Works/City Engineer
cc: file
137~
RESOLUTION NO. R -02
CALLING FOR PUBLIC HEARING
- PROJECT NO. 02-01-
2002 SEAL COAT
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington,
Minnesota, was held in the Council Chambers of said City ofthe 3rd day of September, 2002 at 7:00 p.m.
Members present:
Members absent:
Member
introduced and Member
seconded the following resolution.
WHEREAS, a contract has been let and costs have been determined for the following improvements:
Proiect
No.
02-01
Description
Street Seal Coat -
Oil and Aggregates
; and,
Location
Property abutting streets within East Farmington 3rd Addition
and East Farmington 4th Addition, Hillview Addition, Terra
Addition, Dakota County Estates 2nd through 5th Additions,
Henderson Addition, 4th Street between Maple Street and
County Road 74, 5th Street between Walnut Street and County
Road 74, 6th Street between Walnut Street and County Road 74,
7th Street between Walnut Street and County Road 74, Maple
Street between 4th Street and 6th Street, Hickory Street between
4th Street and 5th Street, Beech Street between 6th Street and
T.H. 3, Locust Street between 5th Street and 6th Street, Hickory
Street between 7th Street and T.H. 3, alley by Farmington
Lutheran Church located between 5th Street and 6th Street, and
the 2nd Street parking lot.
WHEREAS, the improvements for the project are complete.
NOW, THEREFORE, BE IT RESOLVED that:
I. Staff is hereby directed to prepare the proposed final assessment roll for the project.
2. A hearing shall be held in the Council Chambers in City Hall on the 7th day of October, 2002 at
7 :00 p.m. to act upon such proposed assessment at such time and place and all persons owning
property affected by such improvement will be given an opportunity to be heard with reference to
such assessment.
3. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be
published once in the official newspaper at least two weeks prior to the hearing, and the clerk shall
state in the notice the total cost of the improvement. The clerk shall also cause mailed notice to be
given to the owner of each parcel described in the assessment roll not less than two weeks prior to
the hearings. Notice shall be provided in accordance with the requirements provided under M.S.
section 429.061 subdivision 1.
/373
This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of
September, 2002.
Mayor
Attested to this _ day of
,2002.
Ci ty Administrator
SEAL
/3"/'1
cg~
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Mayor, Council Me~ers,
City Administrator ~. ~ .
life.
FROM:
Lee Smick, AICP
Planning Coordinator
SUBJECT:
Adopt Resolution - Meadow Creek 2nd Addition Easement Vacation
DATE:
September 3, 2002
INTRODUCTION
As part of the platting process for the approved Meadow Creek 2nd Addition plat, an existing trail easement
needs to be vacated on the south side of the drainage ditch from the westerly property line of Meadow Creek
2nd Addition to the easterly edge of Dylan Drive.
DISCUSSION
The trail easement was acquired in the 1980's as part of the excavation of the drainage ditch. The easement
dimensions consist of 20 feet in width and approximately 400 feet in length.
The Parks & Recreation Commission has recommended that a 20-foot wide trail easement be deeded by the
Developer in a future phase of the development. The easement needs to be located on the north side of the
drainage ditch to provide trail access to Lake Julia Park.
ACTION REQUIRED
Adopt the attached resolution vacating the described portion of the trail easement in the Meadow Creek 2nd
Addition development.
Respectfully submitted,
Lee Smick, AICP
Planning Coordinator
cc: Progress Land Company
/3 ~~
RESOLUTION NO.
A RESOLUTION VACATING AN EASEMENT
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 3rd day of
September, 2002 at 7:00 P.M.
Members Present:
Members Absent:
Member
introduced and Member _ seconded the following:
WHEREAS, the City of Farmington owns a trail easement for public access purposes in the
Meadow Creek 2nd Addition subdivision; and
WHEREAS, the City of Farmington has received a request from the Developer to vacate the trail
easement legally described on the attached Exhibit "A"; and
WHEREAS, it appears that it is in the public interest to vacate the trail easement legally
described on the attached Exhibit "A"; and
WHEREAS, pursuant to Minn. Stat. S 412.851, the Farmington City Council has conducted a
hearing preceded by published and posted notice to consider the easement vacation requested by
the Developer.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Farmington:
1. The trail easement described and attached hereto as Exhibit "A" is hereby vacated.
2. The City Clerk is directed to file a certified copy of this Resolution with the County
Auditor and County Recorder in and for Dakota County, Minnesota.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
3rd day of September, 2002.
Mayor
Attested to the _ day of September, 2002.
City Administrator
/3'7
EXHIBIT A
East 60 feet of the North 235 feet of the West 852 feet of the NW Y4 ofSW Y4 of Section 24,
Township 114, Range 20, Dakota County, Minnesota.
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1-23-1997 0:22AM
FROM
Jul-30-02 10:30A Rehder & Associates
651 452 9797
EAS~\1ENT TO BE VACATED
That part of the trail easement dated August 2, 19941 recorded November 28,
1994, as Document No. 1252547 lying northwesterly of the following described
line:
Commencing at the northwest comer of Outlot B, MEADOW CREEK
FIRST ADDITION, according to the recorded plat thereof, Da.kota
County, Minnesota; thence South 62 degrees 31 minutes 00 seconds
East, along the northerly line of said Outlot B, a distance of 88.55
feet; thence South 59 degrees 51 minutes 50 seconds East, along
said northerly line, a distance of 260.08 feet; thence South 57 degrees
35 minutes 49 seconds East, along said northerly line, a distance of
32.63 feet to the beginning of line to be described; thence South 55
degrees 35 minutes 00 seconds West a distance of 48.95 feet to the
south line of said trail easement and there said line terminates.
P. 3
P.Ol
/ :a~O
lOa..-
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Mayor, City Council, City Administrator t;. {.
FROM:
Robin Roland, Finance Director
SUBJECT:
Approval of Preliminary 2003 Tax Levy
DATE:
September 3, 2002
INTRODUCTION
State statute requires a preliminary tax levy to be certified to the County by September 16. 2002.
Once the proposed tax levy is adopted, the City Council may lower the levy, but cannot increase it.
DISCUSSION AND BUDGET IMPACT
The City Council was presented a copy of the Preliminary 2003 Budget on August 23, 2002. The
preliminary tax levy is part of that proposed budget.
The Tax Levy proposed as part of the budget is $3,945,577 and includes $1,054,500 for debt
service and $55,000 for the Fire levy. The State Department of Revenue has notified the City that
our Levy Limit for pay 2003 is $4,944,438. The proposed tax levy therefore, is $998,861 under
the City's statutory levy limit.
At the budget planning workshop on June 5, 2002, Council and staff discussed the volatile nature
of the State of Minnesota's budget and possible scenarios which the state might use to balance
their budget. These scenarios would undoubtedly include some reform or reduction of Local
Government Aid (LGA). However, any changes to State Aid funding would come during the
legislative session which convenes in January 2003; after the City's 2003 Tax Levy would be
certified, and therefore, after any proactive steps to reduce the impact of the lost revenue could be
taken. Accordingly, Council directed staff to prepare alternative City of Farmington budget
scenarios for consideration.
Attached is a memo from Jim Miller, Executive Director of the League of Minnesota Cities, which
addresses 2003 City Budgets and the uncertainty of State Aid in the coming year.
The strategies suggested in the memo are strategies staff has considered in the 2003 Budget
process.
The budget and preliminary levy outlined above include $593,986 in LGA. Alternative budget
scenarios include:
1. Adopting the preliminary levy and budget as proposed, resulting in a levy increase of
9.4%.
2. Levying back the entire amount of potential lost LGA resulting in a levy increase of 25.7%
and a projected fund balance at 12/31/03 of 40% of 2003 expenditures.
3. Levying half the amount of lost LGA and letting the Fund Balance absorb the balance of
the loss resulting in a levy increase of 17.6% and a projected fund balance at 12/31/03 of
35% of 2003 expenditures.
/3151
An example of each alternative is included with this memo. If alternative 1 is selected, any loss of
LGA would need to be addressed during 2003. Staff will discuss these examples at the Council
meeting.
As mentioned before, the preliminary levy is the maximum levy which Council could adopt for
2003. The final levy, which will be adopted in December, may be less than the preliminary but it
may not be more. One, possibly two, Council budget workshops are proposed to be held in
October to discuss the proposed 2003 budget in detail. Subsequent revisions to the budget may
result. The final levy and budget will be discussed at the Truth in Taxation hearing.
ACTION REQUIRED
Adopt the attached resolution, certifying the 2003 Preliminary Tax Levy to Dakota County and
establishing December 2,2002 at 7:00 P.M. as the City of Farmington's Truth in Taxation hearing
for Tax Levy collectible 2003.
~IIYSUbU
, Robin R'#
Finance Director
/.3<o~
LMC
145 University Avenue West, St. Paul, MN 55103-2044
Phone: (651) 281-1200. (800) 925-1122 -
TDD (651) 281-1290
LMC Fax: (651) 281-1299 LMCIT Fax: (651) 281-1298
Web Site: http://www.lmnc.org
League of Minnesota Cities
Cities promoting e:cesOsn""
MEMORANDUM
To:
Mayors, City Managers, Administrators, and Clerks
From:
Jim Miller, Executive Director
Re:
2003 City Budgets
Date:
Friday, August 16, 2002
Volatility in the state's budget over the past year is now translating into uncertainty for local
budgets. Although the magnitude of the state budget deficit will not be officially revised until
late November or early December, the Commissioner of Finance has recently suggested that the
deficit could be as high as $2.7 billion for the 2004-2005 biennium. With the additional
pessimistic economic news that has been released over the past several weeks, this fall's budget
forecast could even exceed the Commissioner's gloomy figures.
In recent weeks, the League has received numerous inquiries from member cities seeking advice
on how to prepare for the uncertain state budget situation and the potential for state aid
reductions. The situation for larger cities is further complicated by levy limits, which will be
significantly more stringent due to a remarkably low inflation adjustment (0.76%) for 2003
levies. For many cities, levy limits will trim the list of policy alternatives available to address
possible 2003 state aid cuts.
To make matters more difficult, your city is undoubtedly facing other budget pressures such as
rising employee health insurance costs, potential volunteer relief association contribution
increases, lower investment earnings, and possible additional security costs in light of the
September terrorist attacks.
The purpose of this memo is to provide you with insights into this uncertainty based upon
conversations we have had with key state decision-makers and information available to us at this
time. The state budget situation is fluid and will undoubtedly change before the Legislature
convenes in January. Although the League will be working with legislators to reduce the size of
._ any proposed state aid or credit reimbursement reductions, it is important for your city to begin
preparing now for the possible effects of a cut in state aids.
/3~3
State Deficit: How we got here
Last fall, the state announced a $2 billion budget deficit for the remainder of the 2002-2003
biennium. In February, the deficit estimate was increased to nearly $2.5 billion. The 2002
legislative actions to address this deficit arguably tapped most of the easy solutions, including the
use of state reserves and the elimination of automatic inflation assumptions for many state
programs. The budget solution also included the elimination of the TIF grant pool, delays in
school aid payments, and some cuts in state agency budgets.
Now, the state is facing an additional deficit for the 2004-2005 biennium. Given that many of the
easy solutions have been employed, the problem confronting the 2003 Legislature will almost
certainly be more difficult to address. State agencies are already being asked to prepare
preliminary budget proposals at a 90 percent funding level. This 10 percent planning reduction
reflects the approximate across-the-board cut necessary in state spending to address a deficit in
the $2.7 billion range.
If a 10 percent cut is extended to general city aid programs, cities would collectively lose
approximately $59 million of local government aid (LOA) and approximately $10 to $15 million
of market value homestead credit (MVHC) reimbursement. Remember, even if your city does not
receive LOA, the state effectively pays a portion of your property tax levy through the MVHC
reimbursement. The State could reduce this payment to the city, thereby reducing the amount of
property tax levy you expected when the levy was originally certified.
If the Legislature ultimately decides to make cuts in state aid and credit programs, it will have to
decide how to distribute the impact to cities and counties. If potential future cuts are computed in
a manner similar to past state aid reductions, every city would likely lose a similar percentage of
their revenue base (defined as the city's certified levy plus its certified LGA). A cut on this basis
could be between 4 percent and 5 percent of each city's revenue base. Again, that cut could
conceivably come from LGA, the MVHC, or both.
There are other state aid and revenue sharing programs that could potentially be cut, such as
police and fire aids, certain transportation aid programs including the Municipal State Aid
(MSA) program, and police training reimbursement aid. Likewise, further cuts in state agency
budgets could have a trickle-down impact on city budgets--either through higher agency fees
and assessments or through reduced services that must be picked up in local budgets.
Of course, there is no way to determine the size of the state deficit before the forecast is updated
in November, nor is there any way to predict how the Legislature might implement ap.propriation
reductions. Given that city aid programs were largely spared from the 2002-2003 budget cuts, we
suspect there may be political pressure to "share" the state's 2004-2005 budget woes with cities.
This uncertainty clearly makes financial planning for 2003 extremely difficult. We should know
-- more in late November or early December when the next state budget forecast is released.
However, you are already preparing your 2003 budget and you must set your preliminary
property tax. levies long before the state budget forecast will be announced.
2
13~t{
Other Factors
Cuts yet this year?
Although most of the current focus on the state budget is on the 2004-05 biennium, there is still
an outside chance that the 2002 December distributions of LGA and the MVHC reimbursement
could occur IF the November 2002 state budget forecast shows a state deficit by the end of the
current biennium that exceeds the current $300 million state rainy day fund and IF the governor
decides to address the deficit through un allotment.
Through "unallotment," the governor effectively has the power to reduce legislative
appropriations to address a state deficit that exceeds its reserves. Given that the state's biennium
ends on June 30, 2003, the December 2002 LGA and MVHC payments would be the last
distributions to cities this biennium.
LGA reform
Reform of the LGA system may be a topic of legislative focus during the upcoming session. The
current formula uses statistical data from the decennial U.S. Census that has now been compiled
and released. The Department of Revenue initially used one updated statistic from the 2000
Census to compute the 2003 LGA djstribution. The use of that statistic produced large,
unexpected variations in the distribution of state aids and, upon review, the Census data appeared
to have unexplainable results. Essentially, the department will use the existing 1990 data for one
more year.
At a minimum, the Legislature will likely have'to address this piece of the LGA formula during
the 2003 legislative session. We also know that some legislators have indicated an interest in a
total review of the formula and the funding level--especially given the State's current fiscal
predicament. This could lead to an extensive effort to reform the system. However, unlike
possible cuts to balance the state's budget, which could be implemented immediately, any reform
of the system would not likely be effective until 2004.
Other property tax pressures
Many school districts across the state are struggling to address their own financial needs. The
state takeover of the majority of school funding coupled with the state's financial troubles means
that schools will not likely find sufficient new state resources. Many school districts have already
announced they are "going to the voters" to approve new or expanded operating referendum
levies. This will place pressure on taxpayers and may result in less acceptance of city tax
mcreases.
Likewise, the state could tap its property tax as a potential way to address its budget problem.
Although the nearly $600 million state property tax levy is automatically indexed for inflation
each year; the state could decide to raise its levy even further to balance the budget. Again, this
could place pressure on commercial, industrial, and cabin taxpayers and make city tax increases
. more difficult. Additionally, the state could expand the base of the state property tax to include
homesteads and other additional types of property.
3
13~5
Strategies for Cities
For city officials who remember previous state budget shortfalls and subsequent city aid cuts,
much of this situation and the strategies that follow may sound familiar. Below are several
considerations that may help you weigh the pros and cons of revenue enhancements, expenditure
reductions, and use of reserves as you consider setting a budget for 2003. Ultimately, you will
have to make decisions that best reflect the needs of your community.
I. Consider increasing your property tax levy to cover or at least partially offset potential state
aid reductions. If aid reductions do not materialize, you can adjust your 2004 property tax levy
accordingly.
A.) For cities over 2,500 population, levy limits are in place fortaxes payable in 2003. Due to
an extremely low inflation adjustment for this year's levy limits, cities affected by levy
limits might not have sufficient levy authority to cover even normal budgetary pressures.
Levy limits are due to expire, but they could certainly be extended by the 2003
legislature.
B.) Increasing your property tax levy could potentially result in a larger state aid reduction.
Last January, the Governor unveiled a new proposal that based a portion of each city's aid
reduction on the size of each city's increase in property tax levy plus state aids. In other
words, the larger the city's revenue, the greater the reduction in state aids. Although the
Governor's concept was not adopted by the Legislature, this proposal could always
resurface in the 2003 legislative session.
c.) Although property tax increases could be implemented to offset potential budget cuts, the
property tax increases of cities could be viewed as municipal preparation for state aid cuts
and legislators could rationalize cuts because cities are financially "prepared" for the
reduction.
D.) Increasing property taxes to cover a speculative state aid cut could be criticized or
misunderstood by your citizens and business owners. You may want to consider enhanced
discussions with your citizens, businesses, and legislators about the difficulties facing the
city and setting a 2003 budget.
E.) Consider the implications of tax reform on any tax increment financing (TIF) districts
within your city. Past tax reform efforts, including the major changes enacted in 2001,
may have severely impacted the revenue stream of TIF districts and the city may already
be committed to property tax increases to cover TIF obligations.
F.) Given the magnitude of the state budget deficit, other local units of government may also
be considering increases in their property tax. With the new state property tax, legislators
might be considering their own property tax increase to address the shortfall. You might
want to consider the combined impact of these potential increases for your taxpayers.
4
/3~
II. Consider other revenue enhancements where appropriate.
A) Do you have fees that are set substantially lower than the cost of the service provided?
Now may be a good time to adjust fees to more closely relate to the cost of the service,
thereby reducing the current subsidy from other revenue sources. Also, there may be
certain property tax supported services for which fees could instead be charged.
B.) If your city makes significant capital or maintenance expenditures for storm water
control, you may wish to consider creating a storm water utility and removing these costs
from the general fund.
III. Consider developing a plan to reduce appropriations or delay future financial obligations
as a strategy to cover the potential loss of state aid payments. If aid reductions do not
materialize, you could make later adjustments in your budget.
A) Any state aid or credit cuts might not be enacted into law until the session ends, which
will likely be in late May. The cuts would likely be applied to the July and December
2003 LOA distributions and to the October and December 2003 MVHC reimbursement
payments. Cities will already be nearly five full months into the fiscal year, which means
that spending reductions would have to be applied to the remaining seven months of
expenditures.
B.) You may want to consider budgeting for one-time expenditures that replace long-term
ongoing costs, such as technology investments that might replace a staff position or
consultant contract.
C.) Consider delaying any hiring decisions until the Legislature crafts its budget during the
2003 session.
D.) Consider delaying major purchases, as well as delaying new or expanded program
initiatives.
IV. Consider drawing down reserves to cover the loss of state aid.
A) Carefully consider the periodic cash flow needs of the city before deciding to draw down
reserves. City fund balances are generally measured on December 31 of each year. This is
a "high water mark" for city budgets given the structure of state aid payments and
property tax distributions. An analysis of necessary reserves on a daily or weekly basis
would provide a more accurate picture of the city's cash flow needs.
B.) State aid and credit cuts could be permanent and, ultimately, the city would have to
increase taxes or reduce spending to avoid a long-term city deficit.
C.) Drawing down reserves could potentially affect your city's credit rating and possibly
increase the cost of future borrowing for the city.
5
/3~'?
For more information
The 2003 budget year promises to be a wild ride. Keep your eye on the Cities Bulletin and visit
the LMC web site (www.lmnc.org) for the latest information about developments with city aids
and the state budget. If you have any questions, please contact Gary Carlson, Eric Willette or .
Jenn O'Rourke at (651) 281-1200.
6
13~
I
CITY OF FARMINGTON, MN
ANNUAL BUDGET
GENERAL FUND
STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE
:))))~~:):::::))}:::~~Qf:::::::::::::::::::::::~OO2>:::::::>}{:::::{):}::::::::::::::))@03):::::{:))))::::::::(
:\i\(cruAW :: :::\)\eTtiA4:::\::::AQQPT~P::{ .:E$T~MAlJ$.:: :(flRQPQ$EP::: ):APQPlEP:::
$ $ $ $ $ $
REVENUES
Total Operating Revenue
$ 1,594,182 $ 1,785,543 $ 2,600,079 2,600,079 2,891,077
923,437 1,150,171 809,175 1,163,800 1,033,700
79,511 84,575 75,000 82,500 82,500
232,384 226,646 300,000 300,000 300,000
1,154,774 1,194,618 784,517 817,059 876,486
271,476 244,614 272,500 321,200 329,779
37 053 31 226 30 500 30 500 30 500
4292817 4717393 4 871 771 5315138 5 544 042
General Property Taxes
Licenses & permits
Fines & Forfeitures
Interest
Intergovernmental
Charges for services
Miscellaneous
Transfers in:
HRA Special Revenue
Capital Acquisition
Private Capital Projects
Other
Liquor Operations
Sewer
Storm Water
Refuse
Water
Total Transfers In
Total Revenue
30,000 30,000 35,000 35,000
50,000 50,000
150,000 150,000 150,000
4,502
15,000 20,000 22,000 22,000
27,500 35,000 38,500 38,500
15,000 20,000 22,000 22,000
27.500 35,000 38,500 38,500
27 500 35 000 38 500 38 500
192 500 379 502 344 500 344 500
4,485,317 5,096,895 5,216,271 5,659,638
40,000
25,000
45,000
25,000
45,000
45 000
225 000
5,769,042
EXPENDITURES
Administralion 542,754 613,290 829,152 744,280 869,110
Finance 313,004 344,621 345,205 374,940 367,170
Community Development 424,781 449,332 461,915 545,540 540,420
Police 1,222,766 1,397,648 1,495,372 1,535,678 1,847,910
Fire 289,174 349,481 371,333 371,020 411,230
Public Works 667,977 811,178 879,034 904,450 869,040
Parks & recreation 661 304 574232 704 260 680 495 764 162
Total Expenditures 4 121 760 4 539 782 5 086 271 5156403 5 669 042
Transfers out:
Arena 20,000
Recreation operating 95 696 130 000 130 000 100 000
Total transfers out 20 000 95 696 130 000 130 000 100 000
Total Expenditures 4141 760 4635478 5216271 5 286 403 5 769 042
Excess(Deficiency) of Revenues and other
financing sources over Expenditures 343,557 461,417 373,235
Fund Balance beginning of year 1114163 1 457 720 1 919137 1 919137 2 292 372
Fund Balance end of year 1 457 720 1 919137 1 919137 2 292 372 2 292 372
/3<69
l
CITY OF FARMINGTON, MN
ANNUAL BUDGET
GENERAL FUND
STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE
::".:..,.. 2000.: .:: .:::: . .:::. . .:2001. ::, :::::::::::::':\\':':2oo:t:::::\\:::::::::///::::::\:::::::\:::::\\\@03/:://)):\/:::::\:
\\AbWAJf\:: \:\:Ab.ttiik\i: \:)\PQPT;ep:/:::es.:T.UMUr :J~RQ~QSep::: :::APpprep:::
$ $ $ $ $ $
REVENUES
General Property Taxes $ 1,594,182 $ 1,785,543 $ 2,600,079 2,600,079 3,481,077
Licenses & permits 923,437 1,150,171 809,175 1,163,800 1,033,700
Fines & Forfeitures 79,511 84,575 75,000 82,500 82,500
Interest 232,384 226,646 300,000 300,000 300,000
Intergovernmental 1,154,774 1,194,618 784,517 817,059 282,500
Charges for services 271,476 244,614 272,500 321,200 329,779
Miscellaneous 37 053 31 226 30 500 30 500 30 500
Total Operating Revenue 4292817 4717393 4 871 771 5315138 5 540 056
Transfers in:
HRA Special Revenue 30,000 30,000 35,000 35,000 40,000
Capital Acquisition 50,000 50,000
Private Capital Projects 150,000 150,000 150,000
Other 4,502
Liquor Operations 15,000 20,000 22,000 22,000 25,000
Sewer 27,500 35,000 38,500 38,500 45,000
Storm Water 15,000 20,000 22,000 22,000 25,000
Refuse 27,500 35,000 38,500 38,500 45,000
Water 27 500 35 000 38 500 38 500 45 000
Total Transfers In 192 500 379 502 344 500 344 500 225 000
Total Revenue 4,485,317 5,096,895 5,216,271 5,659,638 5,765,056
EXPENDITURES
Administration 542,754 613,290 829,152 744,280 869,110
Finance 313,004 344,621 345,205 374,940 367,170
Community Development 424,781 449,332 461,915 545,540 540,420
Police 1 ,222,766 1,397,648 1,495,372 1,535,678 1,847,910
Fire 289,174 349,481 371,333 371,020 411,230
Public Works 667,977 811,178 879,034 904,450 869,040
Parks & recreation 661 304 574232 704 260 680495 764 162
Total Expenditures 4121 760 4 539 782 5 086 271 5156403 5 669 042
Transfers out:
Arena 20,000
Recreation operating 95 696 130 000 130 000 100 000
Total transfers out 20 000 95 696 130 000 130 000 100 000
Total Expenditures 4141 760 4 635 478 5216271 5 286 403 5 769 042
Excess(Deficiency) of Revenues and other
financing sources over Expenditures 343,557 461,417 373,235 (3,986)
Fund Balance beginning of year 1114163 1 457 720 1 919137 1 919137 2 292 372
tJO teJe.. +0
Fund Balance end of year 1 457 720 1 919137 1 919137 2 292 372 2 288 386 fUrO.. ~
%%
/390
3
CITY OF FARMINGTON, MN
ANNUAL BODGET
GENERAL FUND
STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE
,/::~P:pj)'\: '.:(zOo.f',', ..:,2QQ2"::: .,....::.,~.:'......':.R',','."..:O:.:...'.'...i-,.::,:.:...:.O:.:..:.:,:...'S......'..:E.. ,..:.Z,D'..'..Q....',:,..,Q,..,..3...:".:.,:,......'......'.:.D..:.:......~.:.........::.,::.....,.:.:",....:.".':.::E'.:. :.:D:.:.':. :,.:::'.::
.:)\GrD#U....,:\M:iifuAW ::AOOftt!SP~S1IMArt; [c, [C '" "'<:',
$ $ $ $ $ $
REVENUES
Total Operating Revenue
$ 1,594,182 $ 1,785,543 $ 2,600,079 2,600,079 3,188,070
923,437 1,150,171 809,175 1,163,800 1,033,700
79,511 84,575 75,000 82,500 82,500
232,384 226,646 300,000 300,000 300,000
1,154,774 1,194,618 784,517 817,059 282,500
271,476 244,614 272,500 321,200 329,779
37,053 31 226 30,500 30 500 30,500
4292,817 4,717 393 4871,771 5,315,138 5247,049
General Property Taxes
Licenses & permits
Fines & Forfeitures
Interest
Intergovernmental
Charges for services
Miscellaneous
Transfers in:
HRA Special Revenue
Capital Acquisition
Private Capital Projects
Other
Liquor Operations
Sewer
Storm Water
Refuse
Water
Total Transfers In
Total Revenue
30,000 30,000 35,000 35,000
50,000 50,000
150,000 150,000 150,000
4,502
15,000 20,000 22,000 22,000
27,500 35,000 38,500 38,500
15,000 20,000 22,000 22,000
27,500 35,000 38,500 38,500
27,500 35,000 38 500 38 500
192,500 379 502 344 500 344 500
4,485,317 5,096,895 5,216,271 5,659,638
40,000
25,000
45,000
25,000
45,000
45 000
225,000
5,472,049
EXPENDITURES
Administration 542,754 613,290 829,152 744,280 869,110
Finance 313,004 344,621 345,205 374,940 367,170
Community Development 424,781 449,332 461,915 545,540 540,420
Police 1,222,766 1,397,648 1,495,372 1,535,678 1,847,910
Fire 289,174 349,481 371,333 371,020 411,230
Public Works 667,977 811,178 879,034 904,450 869,040
Parks & recreation 661,304 574,232 704,260 680,495 764 162
Total Expenditures 4,121,760 4539,782 5086,271 5 156,403 5,669 042
Transfers out:
Arena 20,000
Recreation operating 95,696 130 000 130,000 100,000
Total transfers out 20 000 95,696 130,000 130,000 100,000
Total Expenditures 4141 760 4,635478 5 216,271 5,286,403 5,769,042
Excess(Deficiency) of Revenues and other
financing sources over Expenditures 343,557 461,417 373,235 (296,993)
Fund Balance beginning of year 1,114,163 1 457,720 1,919,137 1,919137 2 292 372 F\r6~
Fund Balance end of year 1,457,720 1,919,137 1,919,137 2,292,372 1,995,379 - :55%,*
2003
~I"N~
/39/
RESOLUTION NO. R -02
APPROVING PROPOSED 2002 TAX LEVY COLLECTIBLE IN 2003
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota was held in the Civic Center of said City on the 3rd day of September
2002 at 7:00 P.M.
Members Present:
Members Absent:
Member introduced and Member seconded the following:
WHEREAS, Minnesota Statutes currently in force require certification of the proposed tax levy to
the Dakota County Auditor on or before September 16, 2002; and
WHEREAS, the City Council of the City of Farmington, Minnesota, is in receipt of the proposed
2003 revenue and expenditure budget;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington,
That the following sums of money by levied in 2002, collectible in 2003, upon the taxable property
in said City of Farmington for the following purposes:
General Fund $2,836,077
Debt Service (see attached scheduler 1,054,500
Fire Levv 55,000
Gross Levy $3,945,577
Less: Fiscal Disparities (635,943)
Net Levy $3,309,634
BE IT FURTHER RESOLVED that a Truth in Taxation public hearing will be held on Monday,
December 2,2002 at 7:00 P.M.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
3rd day of September 2002.
Mayor
City Administrator
I
r3'7o?
I
2003 BUDGET
Summary of Debt Service Levy to be Attached
and Become part of Resolution Number -02
Fund Title
Levv Amount
Improvement Bonds of 1992B
Improvement Bonds of 1994A
Wastewater Treatment Bonds 1995
Public Project Revenue Bonds 2001A
Certificates of Indebtedness 1999
Certificates of Indebtedness 2000
$ 149,960
80,040
60,000
454,500
150,000
160.000
$1,054,500
I2!!!
/3CJ3
RESOLUTION NO. R -02
APPROVING PROPOSED 2002 TAX LEVY COLLECTIBLE IN 2003
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota was held in the Civic Center of said City on the 3rd day of September
2002 at 7:00 P.M.
Members Present:
Members Absent:
Member introduced and Member seconded the following:
WHEREAS, Minnesota Statutes currently in force require certification of the proposed tax levy to
the Dakota County Auditor on or before September 16, 2002; and
WHEREAS, the City Council of the City of Farmington, Minnesota, is in receipt of the proposed
2003 revenue and expenditure budget;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington,
That the following sums of money by levied in 2002, collectible in 2003, upon the taxable property
in said City of Farmington for the following purposes:
General Fund $3,426,077
Debt Service (see attached schedule) 1,054,500
Fire Lew 55,000
Gross Levv $4,535,577
Less: Fiscal Disoarities (635,943)
NetLevv $3,899,634
BE IT FURTHER RESOLVED that a Truth in Taxation public hearing will be held on Monday,
December 2,2002 at 7:00 P.M.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
3rd day of September 2002.
Mayor
City Administrator
z,
/39'1
~
2003 BUDGET
Summary of Debt Service Levy to be Attached
and Become part of Resolution Number -02
Fund Title
Levv Amount
Improvement Bonds of 1992B
Improvement Bonds of 1994A
Wastewater Treatment Bonds 1995
Public Project Revenue Bonds 2001A
Certificates of Indebtedness 1999
Certificates of Indebtedness 2000
$ 149,960
80,040
60,000
454,500
150,000
160.000
$1,054,500
!!!!!!
/396
RESOLUTION NO. R "()2
APPROVING PROPOSED 2002 TAX LEVY COLLECTIBLE IN 2003
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota was held in the Civic Center of said City on the 3rd day of September
2002 at 7:00 P.M.
Members Present:
Members Absent:
Member introduced and Member seconded the following:
WHEREAS, Minnesota Statutes currently in force require certification of the proposed tax levy to
the Dakota County Auditor on or before September 16, 2002; and
WHEREAS, the City Council of the City of Farmington, Minnesota, is in receipt of the proposed
2003 revenue and expenditure budget;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington,
That the following sums of money by levied in 2002, collectible in 2003, upon the taxable property
in said City of Farmington for the following purposes:
General Fund $3,133,070
Debt Service (see attached schedule) 1,054,500
Fire Lew 55,000
Gross Levv $4,242,570
Less: Fiscal Disoarities (635,943)
NetLevv $3,606,627
BE IT FURTHER RESOLVED that a Truth in Taxation public hearing will be held on Monday,
December 2,2002 at 7:00 P.M.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
3rd day of September 2002.
Mayor
City Administrator
;3
/a9~
3
2003 BUDGET
Summary of Debt Service Levy to be Attached
and Become part of Resolution Number -02
Fund Title
Levv Amount
Improvement Bonds of 1992B
Improvement Bonds of 1994A
Wastewater Treatment Bonds 1995
Public Project Revenue Bonds 2001A
Certificates of Indebtedness 1999
Certificates of Indebtedness 2000
$ 149,960
80,040
60,000
454,500
150,000
160.000
$1,054,500
Im!L
/.39 ?
lOb
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
M C '1 b C' Ad . . ft
ayor, ounCl mem ers, Ity mmlstrator
FROM:
Lee M. Mann, P .E., Director of Public Works/City Engineer
SUBJECT:
Joint City Council /Planning Commission Workshop - Trunk Highway 3 Access
Management Study
DATE:
September 3,2002
INTRODUCTION
A joint City Council/Planning Commission workshop has been scheduled for September 18, 2002.
DISCUSSION
The workshop has been scheduled to give the Minnesota Erosion Control Association an opportunity
to discuss non-point source pollution.
The Minnesota Department of Transportation will be ready on that date to present preliminary
findings ofthe Technical Advisory Committee in regards to the Trunk Highway Access Management
Study. MnDOT staff has requested the opportunity to make a fifteen - twenty minute presentation
with discussion following.
BUDGET IMPACT
None.
ACTION REOUESTED
Add the Trunk Highway 3 Access Management Study presentation to the agenda for the September
18, 2002 joint City Council/Planning Commission workshop.
Respectfully Submitted,
'k )rl ~
Lee M. Mann, P .E.,
Director of Public Works/City Engineer
cc: file
)3'7~