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HomeMy WebLinkAbout06.17.02 Council Packet City of Farmington 325 Oak Street Farmington,~55024 A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsive Service to All Of Our Customers AGENDA REGULAR CITY COUNCIL MEETING June 17,2002 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Ms. Susan Ager, CEO, Trinity Health Care Information Received 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (6/3/02 Regular) (5/28/02 and 6/5/02 Special) b) Appointment Recommendation - Administration c) Appointment Recommendation - Parks and Recreation d) Appointment Recommendation - Fire Department e) Approve Right-of-Way Acquisition - 195th Street Project - Engineering f) Approve 2003 ALF Budget - Administration g) Approve Easement Acquisition - Akin Road Culvert Project - Engineering h) Approve Change Order - City Facilities Project - Engineering i) Adopt Resolution - Akin Road Culvert Project - Engineering j) Approve Bills Approved (5/28/02 Tabled) Approved Approved Approved Approved Approved Approved Approved R50-02 Approved 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - Amending Comprehensive Plan - Trinity Hospital Property - Community Development b) May 2002 Financial Report - Finance c) Association of Metropolitan Municipalities Committee Appointment - Administration R51-02 Information Received Information Received 11. UNFINISHED BUSINESS a) Middle Creek East Preliminary Plat - Community Development b) Adopt Resolution - TH3 and Willow Street Cooperative Agreement - Engineering c) Comprehensive Guide Plan Amendment/Rezone Update for Properties Located at 213 8th Street, 301 Main Street, 305 Main Street - Community Development 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Information Received R52-02 Information Receiyed City of Farmington 325 Oak Street Farmington, MN 55024 A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsive Service to All Of Our Customers AGENDA REGULAR CITY COUNCIL MEETING June 17,2002 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Ms. Susan Ager, CEO, Trinity Health Care 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (6/3/02 Regular) (5/28/02 and 6/5/02 Special) b) Appointment Recommendation - Administration c) Appointment Recommendation - Parks and Recreation d) Appointment Recommendation - Fire Department e) Approve Right-of-Way Acquisition - 195th Street Project - Engineering f) Approve 2003 ALF Budget - Administration g) Approve Easement Acquisition - Akin Road Culvert Project - Engineering h) Approve Change Order - City Facilities Project - Engineering i) Adopt Resolution - Akin Road Culvert Project - Engineering j) Approve Bills 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - Amending Comprehensive Plan - Trinity Hospital Property - Community Development b) May 2002 Financial Report - Finance c) Association of Metropolitan Municipalities Committee Appointment - Administration Action Taken Pages 971-980 Page 981 Page 982 Page 983 Pages 984-985 Pages 986-1006 Page 1007 Pages 1008-1010 Pages 1011-1012 Page 1013 Pages 1014-1018 Pages 1019-1020 Pages 1021-1024 11. UNFINISHED BUSINESS a) Middle Creek East Preliminary Plat - Community Development b) Adopt Resolution - TH3 and Willow Street Cooperative Agreement - Engineering c) Comprehensive Guide Plan Amendment/Rezone Update for Properties Located at 213 8th Street, 301 Main Street, 305 Main Street - Community Development 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Page 1025 Pages 1026-1042 Pages 1043-1049 ~ COUNCIL MINUTES REGULAR June 3, 2002 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Soderberg, Strachan, Verch Audience: Andrea Poehler, City Attorney; Ed Shukle, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Jim Bell, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Karen Finstuen, Administrative Services Manager; Brenda Wendlandt, Human Resources Manager; Cynthia Muller, Executive Assistant Lance Crombie, Amber Madden, Fred Conlan, Gary Deutschle, Holland Deutschle, Nat Svela 4. APPROVE A GENDA Councilmember Soderberg pulled 7a) Council Minutes (5/20/02 Regular) so he could abstain from voting as he was absent from that meeting. MOTION by Strachan, second by Soderberg to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Commendation - Police Officer Lakeville Police Chief Dave Martens commended Farmington Police Officer Gary Deutschle for his outstanding work in apprehending burglars who had been robbing construction sites. Materials worth over $100,000 were recovered. Farmington Police Chief Dan Siebenaler recognized the efforts of Lakeville Police Officer Holland Deutschle for obtaining the confession. 6. CITIZEN COMMENTS Mr. Lance Crombie, member of the Trinity Hospital Board, stated many residents are unhappy about the hospital closing. He asked what the community can do to utilize the facility, and asked Council for suggestions. He has learned there is a need for senior housing, assisted living, urgent care, day care, or adult senior care. He is trying to formalize a 30 year plan for the facility and is looking for ideas from the community. The facility is a real asset in caring for people. Mr. Crombie would like to receive ideas, and they will be compiled into a 30 year plan. q)1 Council Minutes (Regular) June 3, 2002 Page 2 Mr. Fred Conlan, 9 7th Street, stated nothing has been done regarding a fence between his property and the car wash. He stated staff reviewed the fence and did not approve it. Staff notified the car wash owners, they had 10 days to repair the fence. The car wash owner said they would place caulk in between the boards of the fence. When the boards swell or shrink the caulk will fallout and Mr. Conlan will have the same problem. Mr. Conlan feels this has become a joke and does not like the position he has been put in by staff. The 60 days for the car wash owner to bring the fence up to code have passed and he has been given another 10 days. On May 24, Mr. Conlan received a letter from staff stating he was in violation of city code because of two storage sheds on his property that have a one foot setback from his property line, and that he has 10 days to bring them up to code. The buildings were already there when Mr. Conlan purchased the property. The sheds have been there for 15 years and no one can see them. He then received a letter from Community Development Director Carroll stating there is a major infraction in his backyard. Mr. Conlan feels business should be done with a little respect to the residents. He did not realize there was an ordinance and wanted to know when the ordinance went into effect. Mr. Conlan suggested staff should review every property in Farmington for violations. The fence is a joke, the caulk will not stay we will all be wasting time again. He is entitled to his privacy and it was taken away when the car wash tore the fence down. Community Development Director Carroll stated, at the last meeting the car wash owner had work in progress on the fence. The boards were removed for the entire length of the fence and moved closer together to eliminate the gaps Mr. Conlan talked about. There were still small gaps and staff identified areas where the fence was not opaque. The car wash owner stated they would use caulk to fill in the cracks. The Planning Commission stated the fence needed to be opaque, but did not say how it should be done. Staff did not feel it was appropriate to dictate to the owner how to make it opaque. Staff did tell the owner they had some reservations as to how well the caulk would work, and in the event the caulk does not work, the owner would have to keep the fence opaque on an ongoing basis. The car wash owner will have to determine the best way to do this. Regarding the sheds, code violations are enforced according to complaint. Based on the observation of staff, the sheds were in violation of the setback requirement. Mr. Carroll is in the process of investigating when the setback ordinance went into effect and when the sheds were built. Once that is determined it will be brought back to Council and Mr. Conlan. The current code went into effect a couple months ago. For a period of time, rear yard setbacks were at 6 feet, and then it had been changed to 3 feet. Staff needs to determine when the 6- yard setback went into effect. Staff needs to determine when the sheds were built to know which setback requirement to enforce, or if the complaint should be withdrawn. Mr. Conlan asked if the city doesn't have better things to do than look at sheds 30-40 years old? Mayor Ristow stated with any complaint, they have to be investigated. Mr. Conlan stated before someone is accused of breaking the law, they should know what the law is. Mr. Carroll stated the current code is not to have structures within 3 feet of the property line. Mr. Conlan asked does that law mean I have to abide by it now that it's new law? A law could be passed against having caulk in a fence and the fence would have to be replaced. Mayor Ristow stated the situation will be o/?~ Council Minutes (Regular) June 3, 2002 Page 3 investigated. Mr. Conlan asked when a decision is made, can't anything be done to uphold it? Why keep granting extensions? The 60 days began mid to late March, and ended the end of May. Mr. Conlan asked why staff stated a board on board fence did not have to be installed. That is the type of fence that was there, and that was a suitable fence. Mr. Carroll stated staffwas asked that question by the fence owner, and the Planning Commission did not require that type of fence. Attorney Poehler stated the Conditional Use Permit only indicated the fence be opaque, it did not designate the type of construction required. The issue was to make sure light did not shine into residents' backyards, it did not state how that should be done. Councilmember Cordes stated the fence should be opaque, how they do that is up to them. Mr. Conlan asked if the caulk falls out, does he have to pay another $150 appeal fee to get it resolved? Councilmember Strachan asked what mechanism would Mr. Conlan feel comfortable with to resolve this? Mr. Conlan stated every crack on that fence needs to have another board put over it, just like the old fence. It blocked 100% of the light. Councilmember Strachan asked staff to pass this on to the owner as a suggestion. Mayor Ristow asked if Council or the Planning Commission says it's opaque enough, but there is still a problem and we want boards installed over the cracks, can we do that? Attorney Poehler stated if the fence meets the requirements of the fence being opaque, it would be difficult for the city to enforce something over and above that. Mr. Nat Svela, owner of the car wash, stated they have been more than accommodating. They added height to the fence and have the same style fence as everyone else. They have been told they need to turn off all the lights in back. They dismantled some, but will not turn off the light over the door for security. His father met with staff and did more than what was required. The only light that would come through the fence is from the security door. Mayor Ristow stated a suggestion was made to install strips over the cracks. Mr. Svela stated they have been more than accommodating. The fence was made higher and Mr. Conlan was happy with that, now everything is not fine. The owner does not believe installing boards over the cracks would resolve the situation, there would still be something else. Councilmember Soderberg stated he will not dictate to the owner how to make the fence opaque. Caulk will fallout eventually, so it will have to be recaulked. The car wash fence is the same as others, except one foot higher. Councilmember Soderberg stated if it is the same as other fences, how can Council not require other fences to have the same construction? Mayor Ristow stated what would solve the situation is placing boards over the cracks. Council can only suggest that to the owner. Mr. Svela stated they have met the requirements and that is the end of it. Attorney Poehler stated the city determines if the fence is opaque, if not, the owner would be given a certain amount of time to comply. If they do not comply, it would be brought back to Council requesting a civil action. Councilmember Strachan stated Mr. Conlan states if there were boards overlapping on the fence, that would solve the situation. Council does not have the authority to enforce that. If caulk is used and in time comes apart, it will again take staff time. It is up to the property owner what to do with the fence. 97.3 Council Minutes (Regular) June 3, 2002 Page 4 7. CONSENT AGENDA 7a) Approve Council Minutes (5/20/02 Regular). MOTION by Cordes, second by Strachan approving Council Minutes (5/20/02 Regular). Voting for: Ristow, Cordes, Strachan, Verch. Abstain: Soderberg. MOTION CARRIED. MOTION by Verch, second by Cordes to approve the Consent Agenda as follows: b) Approved Dew Days Permits - CEEF Fee Waiver - Parks and Recreation c) Approved Change Order - 3rd Street Overlay Project - Engineering d) Adopted Resolution R46-02 Amending Logis Joint Powers Agreement - Administration e) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Adopt Resolution - 195th Street Extension Project - Engineering Bids were received for the 195th Street West Extension Project. Midstate Services, Inc. submitted the low base bid in the amount of $657,829.28. The total estimated project cost is $919,000. The 195th Street project costs will be split between Dakota County, the city and the benefiting properties adjacent to the roadway. The city will be reimbursed for the County's portion, and will be recommended for funding in the County's 2003-2007 CIP. The benefiting properties will be assessed for their portions of the project costs. MOTION by Verch, second by Strachan adopting RESOLUTION R47-02 accepting the base bid of Mid state Services, Inc. in the amount of $657,829.28, and awarding the contract. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 2001 Comprehensive Financial Report Presentation - Finance Mr. Steve Wischmann from Kern, DeWenter, Viere presented the Comprehensive Annual Financial Report for 2001 to Council. The general fund balance increased by $461,418, bringing the fund balance total to $1,919,138. This represents 42% of the 2001 annual expenditures and 36.8 % of the budgeted 2002 expenditures. In 2001, actual general fund revenues exceeded budgeted revenues by $297,773 and actual expenditures were $57,751 less than budgeted. b) Adopt Resolution - Farmington Acres Development Contract - Engineering The development contract for Farmington Acres Addition has been drafted in accordance with the approvals and conditions placed on the approvals of the Preliminary and Final Plat. The conditions of approval are: 1. The developer enter into the agreement. 2. The developer provide the necessary security in accordance with the terms of this agreement. 3. The developer record the plat with the County Recorder within 6 months after City Council approval of the final plat. ~7" Council Minutes (Regular) June 3, 2002 Page 5 MOTION by Cordes, second by Soderberg adopting RESOLUTION R48-02 approving the execution of the Farmington Acres Development Contract and authorize its signing contingent upon the above conditions and approval by the Engineering Division. APIF, MOTION CARRIED. c) Adopt Resolution - Middle Creek Estates Development Contract - Engineering The development contract for Middle Creek Estates has been drafted in accordance with the approvals and conditions placed on the approvals of the Preliminary and Final Plat. Conditions of approval are: 1. The developer enter into this agreement. 2. The developer provide the necessary security in accordance with the terms of this agreement. 3. The developer record the plat with the County Recorder within 6 months after City Council approval of the final plat. MOTION by Soderberg, second by Verch adopting RESOLUTION R49-02 approving the execution of the Middle Creek Estates Development Contract and authorize its signing contingent upon the above conditions and approval by the Engineering Division. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Strachan: Thanked Finance Director Roland and her staff for the good work on the audit. Councilmember Soderberg: We have an outstanding audit. Council member Verch: Asked if anything was being done with the King property and if the city can fill it in. Attorney Poehler will review the issue. Community Development Director Carroll stated the city was able to get the owner to cap the property to make it safe. What to do with the property is being considered. The HRA was authorized to make an offer to the owner, but did not receive a response. People have been seeking loans to purchase the property. Staff is waiting to see what happens. City Administrator Shukle: A budget workshop will be held on June 5, 2002, at 5 p.m. An open house dedication for the new police and central maintenance facilities was confIrmed with the Council for September 14, 2002. Community Development Director Carroll: There will be an open house for the new senior housing facility in Lakeville next Monday. 775 Council Minutes (Regular) June 3, 2002 Page 6 Parks and Recreation Director Bell: The last curbside clean-up day went well. A report will be provided to Council at the next meeting. City Engineer Mann: Questions have been received regarding the exterior treatment of the precast panels at the Central Maintenance Facility. Samples are available for Council to review. There were some washout areas due to heavy rain, one on Akin Road. The contractor will be brought in as soon as possible to repair the area. 14. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 8:32 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~/Y?~ Cynthia Muller Executive Assistant 97(" JOINT WORKSHOP MINUTES May 28, 2002 1. CALL TO ORDER The meeting was called to order by Mayor Ristow and Planning Chairman Rotty at 5:00 PM. 2. PRESENT Members Present: Also Present: Mayor Ristow, Councilmember Soderberg, Planning Chairman Rotty, Commissioner Barker, Commissioner Larson, Commissioner Johnson, Commissioner Heman Ed Shukle, City Administrator; Joel Jamnik, City Attorney; Andrea Poehler, City Attorney, Kevin Carroll, Community Development Director, Lee Mann, City Engineer, Lee Smick, Planning Coordinator 3. APPROVE AGENDA Mayor Ristow asked if the agenda items should be reviewed, given the fact that they have been discussed by the City Council and Planning Commission at previous meetings. The attendees decided to discuss the items. 4. TOPICS OF DISCUSSION a) Growth of Community - FinneganlMurphy Parcels The attendees indicated that any development of the Finnegan/Murphy parcels would be premature. Mayor Ristow stated that City staff should not waste valuable planning time on properties that are premature for development. He also stated that 195th Street should be on the County's CIP and in the preparation stages for construction before these properties develop. Planning Chairman Rotty stated that the properties may be reviewed again for development in 2005. The attendees agreed that City staff should not commence with the review of the infrastructure on these properties because it is premature. b) Sign Ordinance - Pylon vs. Monument Signs Planning Coordinator Smick presented the characteristics of pylon signs and monument signs. Commissioner Johnson suggested that City staff and the Planning Commission steer developers to monument signs, but pylon signs should be allowed. The attendees did not want pylon signs eliminated. The developers of new buildings should have a choice between a pylon sign and a monument sign. New buildings should be reviewed on a case by case basis. The attendees agreed that a master sign plan for the proposed business park should be prepared. This would require uniformity in the sign style in the business park. c) Industrial Park - Mini-Storage Proposal Community Development Director Carroll presented a mini-storage proposal for the Industrial Park. Mayor Ristow stated that the visions of the past for the Industrial Park did not include mini-storage and this should be upheld. He was concerned that if this mini-storage proposal was approved it would be unfair to the previous individual who approached the City with a similar proposal and was denied. Commissioner Rotty asked what the HRA views were on the proposal. Community Development Director Carroll state<;l that the HRA was somewhat ambivalent about the proposal. Planning Chairman Rotty asked why the HRA didn't take a stronger stance on proposal. There was discussion regarding whether Community Development Director Carroll should bring the proposal back to the HRA for further review, however, the attendees were still strongly opposed to the proposal and would not approve it. The attendees were opposed to allowing a mini-storage facility in the Industrial Park because it does not generate employment and was not a part of the original vision for the Industrial Park. The attendees were not opposed to other locations in the City for mini- storage facilities, but they were opposed to a facility in the Industrial Park. d) Middle Creek East - 203rd Street and 20Sth Street Issues City Engineer Mann presented options for the design of 203rd Street connection. The options include 1) resolution of easement through legal procedures, 2) developer successfully negotiates easement with Mr. McCarthy, 3) the City Council and Planning Commission approves the proposed alignment connection. City Engineer Mann explained the proposal by the developer's engineer showing two 16-foot wide driving lanes. Commissioner Heman stated that this alignment would be a band-aid to the problem with the easement. He stated that the road may be seen as temporary but the road may never be installed to City standards if it is not installed correctly now. He also was concerned with the sidewalk being closed in the winter because of snow piled in the area from snow plows. City Attorney Jamnik stated that the City wants to work within the existing easement and the City is trying to avoid ejectment for Mr. McCarthy and litigation from the developer. Mayor Ristow stated that the Council trusted the developer to resolve this issue before the phases continued to be approved, however, the developer did not accomplish that task and the Council needs to make a tough decision. Planning Chairman Rotty stated that McCarthy's property should not be rezoned to multi-family. City Attorney Jamnik stated that the parties (McCarthy and DR Horton/Arcon) remain committed to negotiating. Don Patton, DR Horton, concurred with that statement. City Attorney Jamnik suggested that the City pursue option 2 by assisting in the negotiations between the parties. At a future City Council meeting, City staff will ask Council to confirm the Planning Commission's denial of the project, approve the alignment and project, or delay the project by 60 days. The attendees also discussed the Eastview Avenue connection with 20Sth Street through the Murphy parcel. City Attorney Jamnik stated that the parties are continuing negotiations. If those discussions do not result in a resolution, Mr. Murphy might be open to selling the right-of-way to the City. e) Annexation issues Development Director Carroll presented a proposed annexation resolution that would obligate property owners to discuss a proposed annexation with the affected township before approaching the City Council. This process gives the township opportunity to comment on the proposed annexation; however, the Farmington City Council would still make the final decision on whether the property should be annexed into the City. Mayor Ristow stated he was offended by the proposed resolution because it's all been done before in the "10 points of understanding" in the mid 90's. He wants the Empire/Farmington - Planning Advisory Committee (EF-P AC) to review the lO points of understanding to compare it with the proposed resolution. Councilmember Soderberg stated that the proposed resolution would open communication lines with all townships. Mayor Ristow wants Committee members to ask what ended the Joint Planning Board in 1998. Councilmember Soderberg will have EF-PAC review the 10 points of understanding. Mayor Ristow wants two-way street when discussing issues with Empire Township. 5. ADJOURN The meeting adjourned at 8:04 PM. ;Jl:~ Lee Smick Planning Coordinator CITY COUNCIL BUDGET WORKSHOP MINUTES June 5, 2002 The meeting was called to order by Mayor Ristow at 7:00 p.m. Present: Mayor Ristow, Councilmembers Soderberg and Strachan, City Administrator, Ed Shukle; Finance Director, Robin Roland; Community Development Director, Kevin Carroll; Police Chief, Dan Siebenaler; Parks and Recreation Director, Jim Bell; City Engineer/Public Works Director, Lee Mann; Administrative Services Manager, Karen Finstuen; Human Resources Manager Brenda Wendlandt, Executive Assistant, Cynthia Muller City Administrator Shukle outlined the budget process schedule and reviewed the 2002 budget goals. Finance Director Roland discussed the tax capacity rate and the general fund balance. Also discussed were the economy, housing values, the compensation study and reasoning behind it, and how we compare with other cities. Mayor Ristow asked about two goals for 2003 regarding preserving the city's heritage and small town atmosphere; and preserving and maintaining the city's historical buildings, and if staff was budgeting for these items. The idea of the goal is for the city to feel committed to a small town atmosphere and to preserve the heritage by doing whatever is necessary. Improving streets encourages residents to also improve their properties. Council agreed with the direction staff was taking. MOTION by Soderberg, second by Strachan to adjourn the meeting at 6:23 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~?vl~ Cynthia Muller Executive Assistant no City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ TO: q.c Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Manager SUBJECT: Appointment Recommendation - Department of Administration DATE: June 17, 2002 . INTRODUCTION The recruitment and selection process for the appointment of a full-time Receptionist, to fill a new position authorized in the 2002 Budget in the Department of Administration, has been completed. DISCUSSION After a thorough review of applicants for this position by the Administration Department and the Human Resources Office, an offer of employment has been made to Ms. Inga Weierke, subject to ratification by the City Council. Ms. Weierke is currently employed with Le Jeune Bolt Company. She has previous experience as a receptionist and customer service representative and meets the minimum qualifications for the position. BUDGET IMPACT Funding for this position is authorized in the 2002 budget. RECOMMENDATION Approve the appointment of Ms. Inga Weierke as Receptionist in the Department of Administration, effective June 24, 2002. Respectfully submitted, dt.~~~ / Brenda Wendlandt, SPHR Human Resources Manager WI City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 7c TO: Mayor, Councilmembers and City Administrator ~,(, FROM: Brenda Wendlandt, Human Resources Manager SUBJECT: Appointment Recommendation - Department of Parks and Recreation DATE: June 17, 2002 . INTRODUCTION The recruitment and selection process for the appointment of a full-time Park Keeper has been completed. DISCUSSION After a thorough review of applicants for this position by the Parks and Recreation Department and the Human Resources Office, an offer of employment has been made to Mr. Timothy Larson, subject to ratification by the City Council. Mr. Larson is currently employed with the City as a part-time liquor clerk and works full-time for Toro Distribution Center. He has experience operating different types of equipment and meets the minimum qualifications for the position. BUDGET IMPACT Funding for this position is authorized in the 2002 budget. RECOMMENDATION Approve the appointment of Mr. Timothy Larson as Park Keeper in the Department of Parks and Recreation, effective July 1, 2002. Respectfully submitted, ~~~t-. " Brenda Wendlandt, SPHR Human Resources Manager ~~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us ?d' TO: Mayor, Councilmembers, City Administrator 'f ~. FROM: Ken Kuchera Fire Chief SUBJECT: Appointment Recommendation - Fire Captain DATE: June 11, 2002 INTRODUCTION Interviews for Fire Captain were conducted on April 23, 2002. DISCUSSION Following the recommendations of the Assistant Chiefs, Jay Clinkscales was appointed to the vacant fire captain position formerly held by Assistant Chief Tim Pietsch. The effective date of the appointment is June 1, 2002. In accordance with the By-laws, Article 7, Appointment of Officers, Section 7 reads as follows: Appointed Officers will assume their duties immediately, subject to the approval of the City Council. ACTION REQUESTED Approve the appointment of Jay Clinkscales to the position of Fire Captain. Respectfully submitted, ~~< Ken Kuchera ---- Fire Chief 91?3 TO: Ed Shukle, Robin Roland, Rosemary Swedin, Brenda Wendlandt, Terry Thraen, Tim Pietsch, Jay Clinkscales FROM: Ken Kuchera, Fire Chief ~~t:- SUBJECT: Fire Captain Appointment DATE: June 3, 2002 Interviews for the appointed position were conducted on April 23rd, 2002. Following the recommendations of the Asst. Chiefs, Jay Clinkscales was appointed to the vacant fire captain position formerly held by Asst. Chief Tim Pietsch. The effective date of the appointment is June 1st, 2002. In accordance with the By-Laws, Article 7, Appointment of Officers, Section 7 reads as follows: Appointed Officers will assume their duties immediately, subject to the approval of the City Council. I am requesting the approval of the above appointment to be placed on the June 17, 2002 Council Agenda. Please contact me with any questions. 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us f (, TO: Mayor, Councilmembers, City Administrator I FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Right-of-Way Acquisition - 195th Street West Project DATE: June 17,2002 INTRODUCTION City and County staff have completed negotiations with the last remaining property owner for the right-of-way acquisitions for the 195th Street West project. DISCUSSION The attached letter from Dakota County's Right-of-Way Manager outlines the negotiated City/County cost for the right-of-way. BUDGET IMPACT The amount negotiated for the right-of-way from the Ward property is $8,100.00. The City Attorney has indicated that this amount is reasonable and recommends settlement for the indicated amount. ACTION REQUESTED Approve by motion the acquisition of the subject right-of-way for the 19Sth Street West project. Respectfully Submitted, '-k. '}n ~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file ~<I ~~ Transportation Department May 22, 2002 Mark J. Krebsbach, P.E. Transportation Director! County Engineer Lee Mann, Public Works Director City of Farmington 325 Oak Street Farmington, Minnesota 55024 Dakota County Western Service Center 14955 Galaxie Avenue 3rd Floor Apple Valley, MN 55124-8579 Re: Meadowview School Property Dakota County Road 64 (195th Street) 952.891.7100 Fax 952.891.7127 www.co.dakota.mn.us Dear Lee: I have copied you with a separate letter acknowledging the settlement of the proposed exchange with ISD No. 192, Tow/Ward, Dakota County, and the City. This settlement for $15,900 is good. "Jl We need City authorization for its payment of $8,100 for the new permanent County Right of Way along the frontage of the Benjamin Ward parcel. I do not think this check needs to be cut yet. I expect that the agreement to be sent to you by Tom Anton will indicate our anticipated 55-45 percent split of this amount (the County would reimburse the City $4,455 of the $8,100). Next week I will be getting a move estimate for six conifers that need to be tree spaded from the new County Right of Way to a different site on this property. I will get that amount to you so that you can get that check cut and to me. Again, I expect that amount to be a 55-45 percent split later this year. I hope to have Mike Ring prepare the documents in this exchange. If you have any questions, please contact me. Sincerely, ~V~~\ Jer 1'l9r y .' Rig w"\ Manager c: Tom Anton, Design Engineer Mike Ring, Assistant County Attorney N:\LETTERS~k052202a.doc o Printed on recycled paper with 30% post-consumer waste. AN EQUAL OPPORTUNIT'f EMPLOYER ~6 l-F City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and City Council FROM: Ed Shukle City Administrator SUBJECT: 2003 Proposed Budget - ALF Ambulance Service DATE: June 17,2002 INTRODUCTION The City of Farmington is a member of the Apple Valley, Lakeville and Farmington (ALF) Ambulance Service. According to Article 9A of the Joint Powers Agreement for ALF, on or before July I of each year, the annual operating budget for the following calendar year as recommended by the Board is to be submitted to each member City Council for approval or disapproval. No action within 75 days shall constitute approval. DISCUSSION The 2003 Proposed Budget has been submitted for approval to the ALF Board of Directors. The Board approved the budget on May 28, 2002. The proposed budget is attached for your review and consideration. ACTION REQUESTED Approve the proposed Budget as submitted by ALF. ~" ALF AMBULANCE 2003 Proposed Budget Approved by the ALF Board May 28, 2002 1 n7 ALF AMBULANCE 2003 PROPOSED BUDGET Statement of Revenue and Expenses 2002 2003 2000 2001 Adopted Budget Proposed Actual Actual Budget Estimate Budget Operating Revenues Gross Service Billings 1,718,214 1,868,611 2,158,208 2,062,289 2,249,287 Less Medicare/Medicaid (73.728) (93.844) (310.035) (278.813) (418.284) Net Service Billings 1,644,486 1,774,767 1,848,173 1,783,476 1,831,003 City Support 50,568 53,446 50,510 50,510 52,904 Township Support 13,959 23,290 23,100 22,764 22,764 Miscellaneous 13,659 7,191 11,500 7,000 7,000 LMCIT Dividend 2,492 4,205 3,500 3,500 3,500 Workers' Compo Refund 3,071 1,500 State-aid PERA 3,967 3,967 3,967 3,967 3,967 Investment Income 35,699 28,106 20,000 24,800 24,975 Total Revenues 1,767,901 1,894,972 1,962,250 1,896,017 1,946,113 Operating Expenses 6012 Salaries 792,167 956,684 1,090,256 1,130,225 1,079,784 6041 PERA 40,699 47,751 59,964 62,501 59,712 6044 FICA 60,014 69,951 83,405 86,462 82,603 6051 Hospitalization + life 55,080 79,241 108,025 94,975 94,874 i053 Long-term Disability 3,340 4,698 4,361 5,351 6,358 6054 Dental Insurance 6,537 7,720 8,975 8,969 8,969 6055 Workers' Compensation 15,040 16,838 19,250 19,892 20,516 Community Support 84,971 92,895 95,548 95,548 98,415 6110 Office Supplies 2,524 3,688 2,600 3,000 3,575 6115 Education EquipmenUSupplies 1,224 1,549 1,200 1,200 1,600 6120 Operating Supplies 1,092 2,608 3,100 3,100 3,100 6121 Motor Fuels 9,469 10,417 13,000 13,000 13,750 6122 Lubricants 26 150 150 150 6124 Clothing 5,335 11,741 10,760 10,760 11,245 6131 Equipment Parts 2,071 1,906 2,400 2,400 2,400 6150 Promotions 1,200 1,810 2,000 2,000 2,000 6160 Medical Supplies 2,693 5,195 15,000 25,707 26,733 6180 Computer Supplies/Software 890 639 3,000 1,000 1,000 6210 Professional Services 10,654 7,428 15,500 26,380 15,036 6211 Attorney Fees 12,673 526 6,500 3,500 2,500 6216 Collection Services 48,075 63,574 57,600 59,080 62,109 6221 Audit 3,900 4,050 4,250 4,250 4,400 6234 Use of Personal Auto 3,713 4,288 8,100 3,700 5,800 6252 Print Public Information 293 2,540 1,200 1,200 1,500 6261 Insurance 18,491 20,055 20,750 20,750 21,800 6276 Telephone 6,401 7,378 12,600 8,100 9,900 6277 Postage 156 221 250 250 250 6280 Maintenance Agreements 270 270 4,000 4,000 4,000 06/12/2002 1 9n ALF AMBULANCE 2003 PROPOSED BUDGET Statement of Revenue and Expenses 2002 2003 2000 2001 Adopted Budget Proposed Actual Actual Budget Estimate Budget Operating Expenses 6281 Contract Auto Repair 17,034 32,036 26,500 26,500 28,500 6282 Contract Equipment Repair 1,950 6286 Contract Linen 975 6288 Data Processing 6,135 10,435 16,200 16,200 16,200 6289 Contract Radio Repair 441 2,736 1,000 1,000 1,500 6290 Lease Contracts (pagers/copiers) 2,847 3,422 5,040 7,350 7,350 6300 Data Retention/Archival 1,000 6308 Tuition Reimbursement 588 500 500 500 6311 Schools and Conferences 5,532 5,461 7,250 7,250 7,250 6312 Business Meetings 631 948 750 750 900 6313 Dues and Subscriptions 1,980 1,826 1,900 1,900 2,050 6314 Licenses 277 790 750 750 850 6420 Uncollectible Accounts 176,169 188,451 247,597 190,832 195,917 6450 Depreciation 77,489 88,501 92,500 92,500 93,200 Total Expenses 1,477,533 1,760,855 2,057,656 2,042,983 1,998,296 Net Income 290,368 134,117 (95,406) (146,966) (52,183) 06/12/2002 2 ~~ ALF AMBULANCE 2003 PROPOSED BUDGET Notes 2002 2003 Operating Revenues Assumes 5% increase in rates for 2003. See attached Assumes 2003 average revenue per transport of $852. 2,062,289 2,249,287 Medicare Write-off Assumes (a) 528 medicare transports in 2003 and maximum revenue $324/transport (net write of $528/transport) (278,813) (418,284) Township Support Castle Rock Eureka Empire 7,082 7,545 8,137 22,764 7,082 7,545 8,137 22,764 Miscellaneous revenue Lifelink III and other ground assistance Standby coverages Reports First responder classes Other Total Miscellaneous 2,100 1,700 500 150 2,550 7,000 2,100 1,700 500 150 2,550 7,000 LMCIT Rebate $3,500 $3,500 Workers Compo Refund $0 $0 Assume no refund State-aid PERA $3,967 $3,967 Investment Income: Assumes Average cash balance of $775,000 @ 3.2% $24,800 Average cash balance of $675,000 @ 3.7% $24,975 06/12/2002 990 ALF AMBULANCE 2003 PROPOSED BUDGET Notes Operating Expenses Personnel (see attached) Community Support (see attached) 6110 Office Supplies 6115 Education Equipment & Supplies Community Support (see attached) 6120 Operating Supplies Quarters and vehicle cleaning/maintenance supplies 6121 Motor Fuels 6122 Lubricants 6124 Clothing 19 full-time @ $415 8 casual @ $120 4 new employee uniforms @ $500 Miscellaneous @ $400 6131 Equipment Parts Vehicle parts and equipment 6150 Promotions Annual report Children's stickers Public relations supplies Employee photos Employee Recognition and Safety Program 6160 Medical Supplies Oxygen/02 supplies included All durable and non-durable supplies Fairview Hospital Other 6180 Computer Services 06/12/2002 2 2002 2003 95,548 98,415 3,000 3,575 1,200 1,600 95,548 98,414 3,100 3,100 13,000 13,750 150 150 10,760 11,245 2,400 2,400 2,000 2,000 20,512 5,195 25,707 21,538 5,195 26.733 1,000 1,000 rrJ/ ALF AMBULANCE 2003 PROPOSED BUDGET Notes 2002 2003 6210 Professional Services Employee physicals/infectious disease follow-up 2,500 2,500 Dakota County EMS Medical Program ($7,500) 7,500 7,500 C9RswltaRts (CAD!mobile Q9mpwter@ $2,500) (see fixed assets) Barb Strandel (2002 only) 14,880 Employement Testing (Martin-McAllister) 1,500 Based on historical trends during labor negotition years 5,036 26,380 15,036 6211 Attorney Fees Based on activity to date as of March 30 3,500 2,500 6216 Collection Services Billing services @ $17/account 43,180 46,209 Collection Agency ($15,900) 15,900 15,900 59,080 62,109 221 Audit 4,250 4,400 6234 Use of Personal Auto Administrator @ $350/month 2,100 4,200 Personal reimbursement @ IRS rate for paramedics 1,600 1,600 Director of Operations 3,700 5,800 6252 Print Public Information 1,200 1,500 Public bids/Employee ads 6261 Insurance 20,750 21,800 GeneralliabilityNehicles/Umbrella coverage 6276 Telephone Mobile unit computer phone lines @ $150 per month 1,800 Cellular 4,200 4,200 Telephone 3,900 3,900 8,100 9,900 6277 Postage (misc.) $200 postage for patient survey mailer 250 250 06/12/2002 3 9'9c;1 ALF AMBULANCE 2003 PROPOSED BUDGET Notes 2002 2003 6280 Maintenance Agreements Billing software ($300) 300 300 Biomedical equipment ($2,500) time and material 2,500 2,500 Stretcher refurbs ($1,200) time and material 1,200 1,200 4,000 4,000 6281 Contract Auto Repair 26,500 28,500 $5,700/year/unit x 5 6282 Contract Equipment Repair All durable medical equipment and fixed assets 6286 Contract Linen Linen for vehicles and quarters 6288 Data Processing LOGIS PRlHR + Internet 7,200 7,200 LOGIS Computer Support 9,000 9,000 16,200 16,200 6289 Contract Radio Repair 1,000 1,500 Mobile and portable radios and pagers 6290 Lease Agreements (26) pagers @ $9.00 x 12 months 2,850 2,850 Copy machine @ $375 x 12 months 4,500 4,500 7,350 7,350 6300 Data Retention/Archival 6308 Tuition Reimbursement 500 500 6311 Schools and Conferences Arrowhead EMS @ $700 700 700 Life Link III @ $325 Management training @ $1,200 PALS/BTLS training @ $2,300 ACLS training @ $1,525 Dakota Tech. Emergency Driving Course @ $600 Miscellaneous schooling @ $600 Total schools and conferences 325 1,200 2,300 1,525 600 600 7,250 325 1,200 2,300 1,525 600 600 7,250 06/12/2002 4 993 ALF AMBULANCE 2003 PROPOSED BUDGET Notes 2002 2003 6312 Business Meetings 750 900 Board goals and objectives meeting Customer/Business meetings Board and staff meetings 6313 Dues and Subscriptions MN Ambulance Association dues @ $1,700 1,700 1,700 Dakota Tribune subscription @ $24 24 24 Emergency Medical Services subscription @ $20 20 20 JEMS subscription @ $24 24 24 League of MN Cities subscription @ $20 20 20 M. Lee Smith (employment law) subscription @ $125 125 Metro. Emergency Management Assoc. dues @ $45 45 45 Other 67 92 1,900 2,050 6314 Licenses 750 850 EMSRB service and vehicle licenses Paramedic renewals 6420 Uncollectible Accounts 190,832 195,917 10.7% of net service billings 6450 Depreciation 92,500 93,200 06/12/2002 5 99i/ 06/12/2002 ALF AMBULANCE 2003 PROPOSED BUDGET Transports Projected Number of Per Capita Year Population Transport Transports Estimate: 2003 113,746 2,639 2.32 Estimate: 2002 109,504 2,540 2.32 2001 106,890 2,422 2.27 2000 101,020 2,393 2.37 1999 96,959 2,261 2.33 1998 92,537 2,188 2.36 Gross Revenues Number of Revenue per Year Transports Transport 2003 2,639 852 2002 2,540 812 2001 2,417 773 Gross Revenue 2,249,287 2,062,289 1,868,611 Year 2003 Assumptions Medicare reimbursement to average $324/ transport Revenue/ transport to increase 5.0% Medicare Writeoffs Year Number Transports Revenue per Transport Gross Revenue 2003 792 (528) (488) (418,284) (278,813) 2002 572 1 9?5 ALF AMBULANCE 2002 PROPOSED BUDGET Salary Projections Reaular Overtime Total 15.40 23.10 51,251 15.40 23.10 51,251 15.40 23.10 30,738 15.40 23.10 51,251 15.40 23.10 51,251 15.17 22.76 50,486 15.17 22.76 50,490 13.57 20.36 45,165 14.02 21.03 46,659 13.25 19.88 44,100 12.52 18.78 41,667 12.52 18.78 41,667 12.52 18.78 41,667 12.52 18.78 41,667 16.74 N/A 34,819 1,028,653 9,152 46,920 17,000 28,500 1,130,225 ADMINSTRATION EXECUTIVE DIRECTOR Base Separation Agreement ADMINISTRATOR (Annual $ 68,000 from July 1, 200 DIRECTOR OF OPERATIONS SUPERVISORS Strege Mach Beecham 16.79 16.00 15.97 25.19 24.00 22.49 PARAMEDICS Furlong Adrian Adams (1) Long Brady Stu rz Weidner Landhuis Pyle Graham (2) Grimm (4) Sivertson (3) Negen (4) OPEN (4) ADMINISTRATIVE ASSIST TOTAL BASE SALARIES Shift Differential Full-Time Overtime Holiday Part-Time TOTAL SALARIES (1) Denotes job-share position (2) Denotes job-share/float position (3) Denotes float position (4) Denotes 10 hour power shift 1 14,901 82,653 34,000 61,912 55,877 53,258 51,923 99~ ALF AMBULANCE 2003 PROPOSED BUDGET Salary Projections Total ADMINSTRA TION ADMINISTRATOR 68,000 ASSISTANT DIRECTOR DIRECTOR OF OPERATIONS 62,063 McCauley SUPERVISORS Regular Overtime Total Strege 17.63 26.45 58,673 Mach 17.35 26.03 57,751 Beecham 17.31 25.96 57,597 PARAMEDICS Furlong 15.40 23.10 51,251 Adrian 15.40 23.10 51,251 Adams (1) 15.40 23.10 30,738 Long 15.40 23.10 51,251 Brady 15.40 23.10 51,251 Sturz 15.17 22.76 50,486 Weidner 15.17 22.76 50,490 Landhuis 13.57 20.36 45,165 Pyle 14.02 21.03 46,659 Graham (2) 13.25 19.88 44,100 Grimm (4) 12.52 18.78 41,667 Sivertson (3) 12.52 18.78 41,667 Negen (4) 12.52 18.78 41,667 OPEN (4) 12.52 18.78 41,667 ADMINISTRATIVE ASSISTANT 16.74 N/A 34,819 TOTAL BASE SALARIES 978,212 Shift Differential 9,152 Full-Time Overtime 46,920 Holiday 17,000 Part-Time 28,500 TOTAL SALARIES 1,079,784 Assumes - (a) no COLA increases (1) Denotes job-share position (2) Denotes job-sharelfloat position (3) Denotes float position (4) Denotes 10 hour power shift 1 06/12/2002 99) ALF AMBULANCE 2003 PROPOSED BUDGET Community Support Provided to ALF Total Apple Valley Lakeville Farmington Facility Soace Square footage 5,462 3,656 1,151 655 Rate per square foot 14 14 14 14 Total 76,047 50,902 16,025 9,120 All utilities included Suoolies 577 577 City of Lakeville Financial management 3,730 3,730 Personnel 1,060 1,060 Payroll 3,632 3,632 Accounts payable 3,571 3,571 Receipts/Deposits 2,832 2,832 Monthly financial reports 2,815 2,815 Annual financial report 3,421 3,421 Total 21,061 21,061 Farminaton HR Manaaement 730 730 TOTAL 98,415 51,479 37,086 9,850 Percent of total 52.31% 37.68% 10.01 % Distribution 2002 Community Support Increase 2003 Community Support 95,548 3% 98,414 49,979 36,006 9,563 51,479 37,086 9,850 06/12/2002 1 9'9<6' ALF AMBULANCE 2003 PROPOSED BUDGET Community Cash Contributions to ALF Year ADDIe Vallev Lakeville Farminaton Total 2003 2002 25,303 23,482 7,124 55,909 2001 24,400 22,407 6,638 53,446 2000 23,450 21,089 6,029 50,568 1999 22,509 19,914 5,670 48,092 1998 22,174 19,271 5,348 46,793 1997 21,773 18,704 4,917 45,394 1996 21,509 18,093 4,280 43,882 1995 20,724 17,142 3,995 41,861 1994 10,034 7,926 1,708 19,668 1993 26,953 21,284 4,576 52,813 1992 33,547 26,113 5,952 65,612 1991 50,050 34,856 8,473 93,379 1990 41,598 26,758 6,719 75,075 1989 44,425 28,577 7,253 80,255 1988 94,604 59,222 16,608 170,434 1987 105,346 65,947 18,494 189,787 1986 87,406 56,074 15,520 159,000 Total $675,805 $486,859 $129,304 $1,291,968 % of total 52.31% 37.68% 10.01% 100% 1999 Refund $159,523 $111,395 $29,082 $300,000 1998 Refund $107,042 $73,798 $19,160 $200,000 Refund Total $266,565 $185,193 $48,242 $500,000 Net after refund $409,240 $301,666 $81,062 $791,968 % of total refunds 51.24% 38.38% 10.38% 100% 06/12/2002 1 ~?9 ALF AMBULANCE 2003 PROPOSED BUDGET Additions to Fixed Assets 2000 2001 2002 2002 2003 Actual Actual Adopted Estimate Proposed New Ambulance (Rechasis in 2003) $ 101,926 $ 85,200 (B) Misc. Equipment for New Ambulance $ 10,170 $ 3,500 (A) Telecommunications Equipment Radios $ 4,985 $ 7,550 (B) Portable Radios $ 1,853 $ 2,200 (2) (B) Pagers $ 1,800 (2) (B) $ 1,800 On-board Computers (CAD) $ 77,500 (A) $ 77,500 CAD consultant $ 2,500 Soft Pack Medical Kit $ 315 $ 640 $ 950 (2) (B) $ 950 EKG Monitor/Defibrillators $ 11,037 $ 22,597 EKG Monitor/Defibrillators 2002 Budget purch Dec 01 $ 27,838 $ 25,600 (2) (B) EKG Battery Support System $ 1,900 (1) (B) Safety Helmet $ 350 (2) (B) $ 350 $ 375 (2) (B) lance Stretcher $ 3,160 $ 3,250 (1 ) (B) $ 4,166 $ 3,850 (1) (B) way Equipment $ 1,050 (2) (B) $ 1,050 $ 1,275 (2) (B) Pro Splint Sets $ 775 (2) (B) $ 775 $ 565 (1) (B) Long Backboards $ 600 (2) (B) $ 600 Pulse Oximeter $ 482 Nitronox Units $ 1,750 Quarters Refrigerator (AV) Office Furniture - Microwave Misc. Office Furn. - Office Chairs $ 875 (3) (B) $ 875 Misc. Office Fum. - Filing Cabinets $ 530 (2) (A) $ 530 Misc. Office Furn. - Office Chairs $ 236 Computer Laser Printer $ 728 Computer and Monitor $ 1,557 $ 1,403 $ 2,500 (1) (B) $ 1,587 $ 2,675 (1) (B) Computer and Monitor $ 1 ,499 VCR (LV Quarters) $ 260 BBQ Grill $ 100 Misc. Quarters Furnishing (FM) $ 750 (A) $ 789 Window 2000 upgrade $ 3,500 Computer Network (LOGIS) $ 24,577 $ $ $ $ T Acquisition of Equipment $ 159,959 $ 57,154 $ 118,430 $ 94,472 $ 109,690 (#) Number represents quantity being puchased (A) Represents new additional equipment to the fixed assets inventory. (B) Represents replacement equipment. 06112/2002 /o(!)O ALF AMBULANCE 2003 PROPOSED BUDGET Fixed Asset Acquisition Rationale New Ambulance I Rechassis I M-14 Our Medic 14 ambulance is a 1994 unit which will be approaching 180,000 miles by the time of this scheduled rechassis. To rechassis a unit means that the patient module is removed and completely refurbished and fitted onto a new vehicle chassis. This is a viable procedure when there has not been a number of engineering changes between the existing module and new chassis, and when the module is deemed in good to excellent condition. This procedure will result in a net savings of between $30,000-$45,000 over the cost of a completely new unit. Disposition of equipment scheduled for replacement: There will be a trade in allowance given for the old chasis ($2,000-$8,000). Misc. eauiDment for new ambulance At the time of M-14's rechassis, there will be a number of on-board medical fixtures that will be considered for replacement or upgrade due to its age and or wear factor. Disposition of equipment scheduled for replacement: Equipment will have no value and will be disposed of. Mobile Radios These are new replacement mobile radios to be installed in M-14 upon its rechassis and upgrade. The existing radios were placed in the unit upon its original construction and will be 9 years old at the time of their replacement. Disposition of equipment scheduled for replacement: There is no trade in value associated with these radios but, because they are the same style mobile units equipped in three of our other ambulances they will be kept as spare parts for those units. (2) Portable Radios These are replacement portable radios for older equipment being rotated. Radio purchases are staggered over time so as to ensure a rotation of newer equipment in inventory. Disposition of equipment scheduled for replacement: Generally there is no trade in allowance allocated for used radios. 06/12/2002 1 1001 ALF AMBULANCE 2003 PROPOSED BUDGET Fixed Asset Acquisition Rationale (2) Safety Helmets These are replacement helmets for some fire department hand-me down helmets we have utilized. Helmets are required by OSHA under certain type of scene responses. Disposition of equipment scheduled for replacement: Old helmets have no value and will be disposed of. (1) Ambulance Stretcher This is a replacement and upgraded stretcher to replace the unit in M-14. Disposition of equipment scheduled for replacement: Old stretcher will be traded towards the cost of the new stretcher. (1) Endo-Tracheal Airway Intubation Set This is replacement advanced airway equipment used for establishing emergency airways in non breathing latients. Disposition of equipment scheduled for replacement: The old equipment will be utilized in one of our in-house medical education training kits. (1) Pro Splints Set This purchase represents the replacement of rigid splints to the service inventory due to wear and biohazard contamination through the ongoing usage of this equipment. Disposition of equipment scheduled for replacement: Old splints will either have been disposed of or untrievable at Metro area hospitals. 06/1212002 2 IOCJc:J. ALF AMBULANCE 2003 PROPOSED BUDGET Fixed Asset Acquisition Rationale Windows 2000 UDarade Description Total 410 170 388 760 160 16 212 55 373 585 371 $ 3,500 Windows Server Upgrade Advantage Windows CAL Upgrade Advantage Exchange Server Upgrade Advantage Exchange CAL Upgrade Advantage PC AnyWhere 10.5 ArcServe Media Brightstor ArcServe2000 Workgroup Upgrade from ArcServe 6.61 SS Workgroup Etrust InoculatelT 6.0 Client node upgrade from InoculatelT 4.5X Etrust InoculatelT 6.0 MS Exchange Option LOGIS assistance to install SQL Server Std Ed UA .1) ComDuter and Monitor This is a replacement computer unit for our service quarters at Apple Valley. Disposition of equipment scheduled for replacement: The old unit will be donated to a city for their city auction. 06/12/2002 3 /C03 ALF AMBULANCE 2003 PROPOSED BUDGET Balance Sheet 2001 Actual 2002 Adopted Budget 2002 Budget Estimate 2003 Proposed Budget 2000 Actual ~ Current Assets Cash and investments Accounts receivable. net Other receivable Prepaid expenses Total Current Assets $ 535.922 $ 791,226 $ 291,690 $ 519,001 $ 390,496 618,364 607,507 718.683 686.742 749.013 32,044 21,484 19,044 21,484 19,044 29,912 29,845 30,802 29,845 29,845 1,216,242 1,450,062 1,060,219 1,257,072 1.188,398 Property, plant and equipment Machinery and equipment Less: accumulated depreciation Net equipment Total Assets 687,796 725.706 940,676 820,178 929,868 (308,414) (381,365) (517,189) (473,865) (567.065) 379,382 344,341 423,487 346,313 362,803 $1,595,624 $ 1,794,403 $ 1,483,706 $ 1,603.385 $ 1,551,201 Liabilities and Retained Earninas Current liabilities Accrued salaries $ 16,997 $ 25,579 $ 12,923 $ 12,923 $ 12,923 Accounts payable 15,926 48,598 17 ,202 17 ,202 17,202 Total Current Liabilities 32,923 74,177 30,125 30,125 30.125 Long-term liabilities Compensated balances 66,227 89,634 75,029 75.029 75,029 Retained earnings 1,496,474 1,630,592 1,378,552 1,498,231 1,446,047 Total liabilities and retained earning $1,595,624 $ 1,794,403 $ 1,483,706 $ 1,603,385 $ 1.551.201 06/1212002 1 A!:X:'Y ALF AMBULANCE 2003 PROPOSED BUDGET Statement of Working Capital 2002 2002 2003 2000 2001 Adopted Budget Proposed Actual Actual Budget Estimate Budget Current Assets Cash $ 535,922 $ 791,226 $ 291,690 $ 519,001 $ 390,496 Accounts receivable, net 618,364 607,507 718,683 686,742 749,013 Other receivable 32,044 21,484 19,044 21,484 19,044 Prepaid expenses 29,912 29,845 30,802 29,845 29,845 Total Current Assets 1,216,242 1,450,062 1,060,219 1,257,072 1,188,398 Current Liabilities Accrued salaries 16,997 25,579 12,923 12,923 12,923 Accounts payable 15,926 48,598 17 ,202 17,202 17,202 Total Current Liabilities 32,923 74,177 30,125 30,125 30,125 Total Working Capital $1,183,319 $1,375,885 $ 1,030,094 $ 1,226,947 $ 1,158,273 Changes in Working Capital 2002 2002 2003 2000 2001 Adopted Budget Proposed Actual Actual Budget Estimate Budget Funds Provided Net income $ 290,368 $ 134,117 $ (95,406) $ (146,966) $ (52,183) Depreciation 77 ,489 88,501 92,500 92,500 93,200 Total Funds Provided 367,857 222,618 (2,907) (54,466) 41,017 Funds Applied Additions to fixed assets 155,449 53,459 118,430 94,472 109,690 Compensated balances (4,126) (23,407) Total funds applied 151,323 30,052 118,430 94,472 109,690 Net Increase in Working Capital 216,534 192,566 (121,337) (148,938) (68,673) Working Capital, January 1 966,785 1,183,319 1,151,431 1,375,885 1,226,947 Working Capital, December 31 $1,183,319 $1,375,885 $ 1,030,094 $ 1,226,947 $1,158,273 06/1212002 1 /005' ALF AMBULANCE 2003 PROPOSED BUDGET Per Capita/Patient Transport Calculations 2000 2001 2002 2002 2003 Actual Actual Adopted Budget Proposed Budget Budget Budget Estimate Budget Population Apple Valley 46,899 48,800 45,527 45,527 46,557 Lakeville 42,178 44,813 43,128 43,128 45,439 Farmington 12,058 13,279 12,365 12,365 13,266 Total population 101,135 106,892 101,020 101,020 105,262 Per Capita Cost $0.50 $0.50 $0.50 $0.50 $0.50 Cost Per City Apple Valley $23,450 $24,400 $22,764 $22,764 $23,653 Lakeville 21,089 22,407 21,564 21,564 22,616 Farmington 6,029 6,639 6,183 6,183 6,635 Total cost per city $50,568 $53,446 $50,510 $50,510 $52,904 06/1212002 /~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminfrton.mn.us j TO: M C 'I b C' Ad" -'{.\ . ayor, OunCl mem ers, lty mlmstrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Easement Acquisition - Akin Road Culvert Project DATE: June 17,2002 INTRODUCTION City staff has completed negotiations with the property owners for the easement acquisitions for the Akin Road Culvert project. DISCUSSION Easements for the culvert project are needed from the two property owners on either side of Akin Road in the culvert project area. BUDGET IMPACT The total negotiated compensation for the two easements is $500, ACTION REQUESTED Approve by motion the acquisition of the subject easements for the Akin Road Culvert project. Respectfully Submitted, ~~~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file /00/ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminfrton.mn.us 7~ TO: M C '1 b C' Ad . . ti <. ayor, ounCl mem ers, lty mmlstrator FROM: Lee M. Mann, P .E., Director of Public Works/City Engineer SUBJECT: Approve Change Order - City Facilities Project DATE: June 17, 2002 INTRODUCTION Forwarded herewith for Council's review and consideration is Change Order #6 for the City's facilities project. DISCUSSION The attached memo from WOLD Architects outlines the recommended expenditures for change order #6. The significant items in the change order are for enhancing the painting scheme at the maintenance facility and electrical changes requested by Energy Alternatives (emergency generator supplier) and Dakota Electric (see attached memo from WOLD). The City will be reimbursed for the costs for these two electrical changes. BUDGET IMPACT The total cost for change order #6 is $17,312.00. The project's contingency fund balance including the expenditure for change order #6 minus the reimbursements is approximately $385,000. ACTION REQUESTED Approve by motion, Change Order # 6 for the City Facilities project in the amount of $17,312.00. Respectfully Submitted, ~/11~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file JOOC6 llIgLD FROI\1: DATE: COI\lM. :\0: M E M 0 RAN DUM ~ WOI.IJ AHCIIITECTS ^ N j) E N (, I NEE H S :\O~ ST PETEI< STI{EET 5 T P.\ [ I.. M 1\ ~ ~ I () 2 h~ 1.22- ---3 F.\ X h ~ 1 .2 2 .) ~ (1/ G Lee Mann John McNamara ~ June 7, 2002 TO: 00086 2') S () l" T II G H () V E .-\ \" E \; t" F 51 [TE ~ilO E 1.(, ['i. I I. GO 120 H'i7.G08.2hOO F.\X 8'i7.6(J826~-i SCBjECT: \X" \\" \'( \\" () I.IL\ E C () ,\1 :\1 :\ II. <.'1 \'C () l. I i.\ F C () ,\1 Farmington North Municipal Campus - Phase I Per discussion with the Core Group on May 23, 2002 and our final review of outstanding items, the following are recommended contract changes for the North Municipal Campus. The approved costs have been reviewed and represent a fair value for the work performed. Item PR #18, Item 1 PR #22, Item 1 Misc. Cost #19 &#20 Misc. Cost #21 Mise, Cost #22 Misc. Cost #26 Misc. Cost #29 Misc. Cost #30 Description Approved Cost Additional card readers were requested at the $1,570 Police Station, As discussed and approved by the Core Group a $7,422 darker base color was added to the Maintenance Facility, This was deleted originally for cost reasons. At the request of Energy Alternatives, additional $2,432 wiring for the generators was installed to allow monitoring for the utility company, A electrical conduit needed to be moved to $482 allow installation of the smoke exhaust system. This cost should have been included in PR #10. Additional rough-in for electrical was requested $1,080 for the Police Station file room for future use. Dakota Electric needed to lower the electrical $2,559 feed for the Maintenance Facility due to incorrect information from the grading contractor. As discussed, this cost will be deducted from the excavation contractor. A minor change in the millwork resulted in a $29 small charge. As requested, individually keyed locks were $961 requested for the evidence lockers at the Police Station. /009 WgLD Memorandum to Lee Mann Page Two Misc. Cost #34 A lay-in ceiling was requested in room AlII at the Maintenance Facility in lieu of the exposed ceiling specified. $839 Total Change Order #6 $17,312 Upon approval by City Council, we will issue Change Order #6 for the project. If you have any questions, please call. cc: Robin Roland, City of Farmington Michael Cox Brendon Stuckey CKl00086/jun-02 /0/0 ~' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminfrton.mn.us TO: Mayor, Councilmembers, City Administrator f.<, FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Adopt Resolution - Akin Road Culvert Project DATE: June 17, 2002 INTRODUCTION The State has agreed to fund a portion of the costs of the Akin Road Culvert Project. DISCUSSION Attached is a resolution that acknowledges the amount that the State has committed to the project and indicates that Farmington agrees to fund the balance of the project and return any funds to the State that are not required for the project. A return of funds would only occur if the final cost of the project were to come in under the bid amount. BUDGET IMPACT The State has agreed, based on the bids received, to fund $117,484.75 of the project. The low bid received was $272,297.00, resulting in an estimated total project cost of $381,000. The balance of the construction cost to the City would be $154,812.25. The balance of the total project cost to the City would be $263,515.25. ACTION REOUESTED Adopt the attached resolution consenting to the Minnesota State Transportation Fund grant terms and conditions for the Akin Road Culvert Project. Respectfully Submitted, ~/11~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file /0/1 RESOLUTION NO. R -02 APPROVE AGREEMENT TO STATE TRANSPORTATION FUND (BRIDGE BONDS) GRANT TERMS AND CONDITIONS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of June, 2002 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, the City of Farmington has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No. 19137; and WHEREAS, the Commissioner of Transportation has given notice that funding for this bridge is available; and WHEREAS, the amount of the grant has been determined to be $117,484.75 by reason of the lowest responsible bid; NOW THEREFORE, BE IT RESOLVED that the City of Farmington does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5, clause (3), and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of June 2002. Mayor Attested to the day of June, 2002. SEAL City Administrator /o/~ lo~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator t;.. 1\. FROM: Lee Smick, AICP t< PL Planning Coordinator SUBJECT: Adopt Resolution - Amending Comprehensive Plan - Trinity Hospital Property DATE: June 17,2002 INTRODUCTION The City of Farmington proposes to amend the Comprehensive Plan from Medium Density to Low/Medium Density for the Trinity Hospital property located south and east of Trinity Hospital and Trinity Terrace and north of Oak Street on the northerly boundary of East Farmington. DISCUSSION At the June 11, 2002 Planning Commission meeting, the Commission recommended approval of the Comprehensive Plan Amendment from Medium Density to Low/Medium Density. The property was zoned from R-2 PUD (LowlMedium Density Residential Planned Unit Development) to R-2 (Low /Medium Density Residential) on May 6, 2002. Therefore, the Comprehensive Plan needs to be amended to be in compliance with the Zoning Map. At the April 23, 2002 Planning Commission meeting, there were a number of residents from the East Farmington neighborhood who opposed the staff recommendation of R-3. A petition was submitted to the Planning Commission stating that the residents were opposed to the R-3 zone because the zone allows townhomes and manufactured homes as uses. The residents were concerned that more dense development would lower their single-family property values. After taking residents' comments, the Planning Commission recommended to the City Council that the property be zoned R-2 and the Comprehensive Plan be amended to comply with the Zoning classification. On May 6, 2002 the City Council concurred with the recommendation from the Planning Commission and zoned the property R-2. At the meeting, the City Attorney stated that if the City Council approved the rezoning to R-2, a Comprehensive Plan amendment would be required at a separate meeting to revise the property to a LowlMedium Density designation. Any revision to the Comprehensive Plan would require approval from the City Council and Metropolitan Council. /~ ACTION REQUESTED Adopt a Resolution amending the Comprehensive Plan from Medium Density to Low/Medium Density for the Trinity Hospital property located south and east of Trinity Hospital and Trinity Terrace and north of Oak Street on the northerly boundary of East Farmington. dP Lee Smick, AICP Planning Coordinator /Cl/{ RESOLUTION NO. AMENDING THE 2020 COMPREHENSIVE PLAN FOR THE TRINITY HOSPITAL PROPERTY LOCATED SOUTH AND EAST OF TRINITY HOSPITAL AND TRINITY TERRACE AND NORTH OF OAK STREET Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of June, 2002 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member _ seconded the following: WHEREAS, the City of Farmington has initiated a Comprehensive Land Use amendment for the Trinity Hospital property located south and east of Trinity Hospital and Trinity Terrace and north of Oak Street within the City of Farmington from Medium Density to Low/Medium Density; and WHEREAS; the Planning Commission held a public hearing on the 11 th day of June, 2002 after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners, and WHEREAS, the Planning Commission accepted public comments at the public hearing and recommended approval of the Comprehensive Plan Amendment for the Trinity Hospital property located south and east of Trinity Hospital and Trinity Terrace and north of Oak Street within the City of Farmington from Medium Density to Low/Medium Density; NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington hereby amends the 2020 Comprehensive Plan for the Trinity Hospital property located south and east of Trinity Hospital and Trinity Terrace and north of Oak Street within the City of Farmington from Medium Density to Low/Medium Density contingent upon the following: 1. Subject to Metropolitan Council approval of the Comprehensive Plan Amendment application, This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of June, 2002. Mayor Attested to the _ day of June, 2002. City Administrator /0/& +oJ C (]) E -0 C (]) E <( c co a.. (]) > (j) c (]) ..c 1) Cl.. E o () o N o N -0 (]) (j) o c.. o So... 0... '" ~ ~ V> " < " '" " c: 0. '" '" 0 0. ~ ~ .Q ~ '" ~ ~ 0 '" .2...~ -g "'.c: ::> ~.~ .S ~ ~ ~ a.. ~ ~ " < < ~ ~ ~ lL.~~l/) g Q, ~ ~ ~ E E~~::> g g. m~~-g?: -g a;w.... ~~(ijCijro 'Vi t:c. ~~~ roU)c"E....J>.Ec,?:- ro...!.. Oa>c: ~><D<DC~~~.iii.~ Q..e uW:J 5~~~~~~E~~~~~U)~~~ ~ c e e o.o:iE .~ 0 E en ~ .52 Q ';:: c: CJ) ~~.~.~~~~i~~~.~~~~~~< ogwwo....J....J~~o~ma..a..~::>wz ~=~ :. ~ DDD[JIIDDI~DID ' in Q; c: ~ o >- 1:: "'- c.'" o .~ ~o. a. V> ,,0 ",I t)Z' '" c: :e 'C <I- "' z+'" :< .?;- .en c Q) .?;- en 0 .en Q) E c :e :J Q) '6 0 Q) ;;: 0.. 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""",j ""'/ -/ "";" Jo/9; 10,6 CITY OF FARMINGTON SUMMARY OF REVENUES AS OF MAY 31,2002 41 .67 % Year Complete 2002 PERCENl 2001 PERCE5~ ITEMS BUDGET CURRENT VTD 2002 VTD 2001 $ $ % $ % GENERAL FUND Property Taxes 2,600,079 - 5,521 0.21 5,650 0.31 Licenses/Permits 809,175 190,226 521,369 64.43 424,634 44.93 Fines 75,000 8,849 22,518 30.02 28,659 38.21 Intergovernment Revenue 784,517 7 78,728 10.04 66,320 5.86 Charges for Service 272,500 53,566 104,590 38.38 31,823 13.09 Miscellaneous 330,500 25,329 125,329 37.92 83,941 36.42 Transfers 344,500 28,649 143,542 41.67 156,250 41.17 Total General Fund 5,216,271 306,626 1 ,001 ,597 19.20 797,277 16.61 SPECIAL REVENUE HRA Operating Fund 17,000 1,000 7,240 42.59 2,673 1.67 Police Forfeitures Fund 9,050 545 2,145 23.70 0 0.00 Recreation Operating Fund 213,350 11 ,356 20,258 9.50 55,757 17.49 Park Improvement Fund 117,000 51,024 78,735 67.29 73,146 41.33 ENTERPRISE FUNDS Ice Arena 229,900 1,505 105,651 45.96 91,311 42.49 Liquor Operations 2,810,500 213,509 878,609 31.26 857,039 36.37 Sewer 1 ,224,675 298,830 738,848 60.33 985,070 87.78 Solid Waste 1,216,600 3,830 318,559 26.18 288,103 25.16 Storm Water 320,300 4,803 76,754 23.96 104,642 34.31 Water 1,572,000 110,017 533,026 33.91 311,959 21.97 Total Revenues 9,806,796 784,189 3,761,422 38.36 3,566,977 38.12 /0/9 CITY OF FARMINGTON SUMMARY OF EXPENDITURES AS OF MAY 31,2002 41.67 % Year Comolete 2002 PERCENT 2001 Rifle.",. ITEMS BUDGET CURRENT YTD 2002 YTD 2001 GENERAL FUND $ $ $ % $ % Legislative 90,439 4,581 23,472 25,95 25,055 30.35 Administration 325,077 30,976 134,090 41,25 145,807 50.89 Personnel 129,725 6,100 33,476 25,81 43,236 33,19 MIS 55,833 3,214 12,306 22.04 18,766 43,67 Elections 22,657 2 13 0.06 0 0.00 Communications 67,877 4,172 22,399 33,00 22,936 39.77 Finance 364,160 30,023 160,300 44.02 140,372 41.09 Planning/Zoning 139,785 15,583 61,389 43.92 50,449 38.94 Building Inspection 262,781 17,048 105,691 40.22 85,783 38.08 Community Development 86,474 5,997 29,975 34,66 30,398 34.18 Police Administration 371,591 38,675 143,756 38,69 117,321 37.75 Patrol Services 960,870 74,126 375,146 39.04 333,437 33.97 Investigation Services 150,728 6,581 30,195 20.03 31,682 38.94 School Liason OffiCE 67,059 6,413 30,281 45.16 28,209 46.09 Emergency Management 1,400 17 68 4,86 68 0.60 Fire 333,888 13,076 91,394 27.37 72,232 23.48 Rescue 37,547 207 9,403 25.04 15,046 36.48 Engineering 233,788 22,642 99,315 42,48 83,551 34.89 G.I.S. 10,423 191 275 2.64 3,080 22.77 Streets 367,823 29,829 113,408 30,83 103,675 32.59 Snow Removal 84,994 22 37,066 43,61 60,486 68,76 Signal Maint 85,600 14,627 37,197 43,45 32,887 38,15 Fleet Maint 118,031 8,223 44,129 37,39 22,398 30.74 Park Maint 197,792 30,954 104,691 52,93 92,571 39,30 Forestry 102,904 5,323 11,938 11,60 3,307 4.94 Building Maint 105,517 9,472 37,063 35,13 39,793 38.43 Recreation Programs 285,633 15,102 81,552 28,55 45,219 29.93 Outdoor Ice 25,875 140 5,256 20,31 7,883 39.60 Transfers Out 130,000 - 0 0.00 21,948 19.83 Total General Fund 5,216,271 393,316 1,835,244 35,18 1,677,595 35.75 SPECIAL REVENUE HRA Operating 46,852 21,095 22,791 48.64 26,957 36.87 Police Forfeitures Fund 9,813 4,655 6,521 66.45 0.00 Senior Center 110,543 7,056 37,500 33.92 Swimming Pool 132,846 15,560 20,038 15.08 0,00 Park Improvement Fund 70,000 16,525 16,525 23,61 5,267 7.52 ENTERPRISE FUNDS Ice Arena 269,081 7,951 103,309 38.39 110,007 52.23 Liquor Operations 2,620,197 195,696 862,541 32.92 844,421 37.50 Sewer 898,610 131,417 494,210 55.00 334,273 33,89 Solid Waste 1,231,370 159,002 488,438 39.67 423,169 35.40 Storm Water 175,030 19,116 81,074 46.32 91,555 64.40 Water Utility 470,539 73,846 323,328 68.71 210,988 44.20 Total Exoenditures 10,955,766 1,014,408 4,291,519 39.17 3,632,677 35.60 /0010 /CJ~ .- Auociation of Metropolitan Municipalitie~ May 28, 2002 TO: AMM Members FR: Frank Boyles, AMM President RE: AMM Policy Committees AMM is currently seeking volunteers to serve on our four summer policy committees - Housing & Economic Development, Metropolitan Agencies, Transportation & General Government, and Municipal Revenues & Taxation. Enclosed you will find a description of each committee and a listing of potential topics to be discussed, along with a schedule of committee meetings and a sign up form. This is one time of year when AMM really depends on the active participation of all of our members. With numerous changes on the horizon, 2003 is likely to be a significant year for metro-area cities. Not only will there be many new legislators, but there might also be a different Governor and a new Metropolitan Council. With or without these changes, issues such as state aids to cities, environmental protection and land use and zoning authority are likely to receive significant attention. We need your involvement in order to develop strong, clear policy positions that will direct our work and represent your interests. Please return the enclosed form by July 1,2002. rfyou have any questions, please call Kris Wilson at (651) 215-4003. NOTE: This bulletin was mailed to mayors, managers/administrators, councilmembers and individuals that served on our 2001 summer policy committees. However, all city employees, including finance directors, community development and planning directors, and city engineers are welcome to participate. Therefore, we would appreciate it if you would route this information to these individuals. 145 University Avenue West Saint Paul, Minnesota 55103-2044 Telephone: (651) 215-4000 Fax: (651) 281-1299 E-mail: amm@amm145.org /~/ AMM POLICY COMMITTEES The following cOmmittees annually develop policy based on input frOl11I11.ember city representatives. The four committees submit their policy recommendations to the Board of Directors for review, modification and distribution to the general mem- bership. The membership meets in November before each legislative session to debate and adopt the AMM policies. This committee meets on Wednesdays from noon to 2:00 p.m. Meet- ing dates are July 17, August 7, August 21, September 11 and Sep- tember 25. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Transportation & General Government Committee considers all issues related to air and surface transportation, including funding sources. AMM members of the Transportation Advisory Board (TAB) and Technical Advisory Committee (TAC) are encouraged to join, along with other city officials. The committee also considers gen- eral government issues that are outside the scope of the other policy committees, such as state mandates and local authority, the 911 tele- phone tax and the 800 MHz Radio System. Some of the issues to be addressed by this year's committee include the status of Metro Transit and its looming budget issues, authorization to establish street utilities, and legislative attempts to restrict local authority in areas such as spring road weight restrictions, loading zone variances, and residential build- ing inspections. - Association of Metropolitan Municipalities The Municipal Revenue & Taxation Committee is responsible for all matters related to city revenues, prop- erty taxes and city expenditures; including state aid formu- las, levy limits, property tax assessments and fiscal dispari- ties. Some of the issues to be addressed by this year's com- mittee include the status ofLGA in 2003 and how to prevent the extension of levy limits. This committee .meets on Tuesdays from ,2:00. to 4:00 p.m... , Meeting dates are July 16, August 6, August20, September 10 and September 24. /O;?;( TheliQusl11g.&:~poIiom.ic Q~y~l()pIfi~l1t Com111itt~~ considers all issues related to housing, economic development and redevelopment. This includes affordable and inclusionary housing, and development/redevelopment tools such as taX increment financ- ing (TIF). Some ()fthe issues to be addressed by this year's commit- . tee include: . The Met Council's efforts to determine "regional housing need" and allocate shares of that need to individual communities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Innovative ways for cities to fund building and inspection activi- ties without increasing the cost of housing. . The appropriate definition of "affordable" housing and the tar- geting of public resources. . The role of cities in redevelopment, and proposed redevelopment fundiIlg programs being considered by the Met Council. . The Met Council's upcoming review of cities' Housing Perfor- mance Scores (i.e." 1 00 Points"). This committee meets on Thursdaysfroml1:30 a.m. to 1:30 p.m. Meeting dates are July 18, August 8, August 22, September 12 and September 26. - Auociation of Metropolitan Municipalitie~ The Me_tropolitan Agencies Committee considers legislative issues related to the Metropolitan Coun- cil, as well as Met Council policies that impact cities. Some of the issues to be addressed by this year's committee in- clude: . Blueprint 2030, including the Council's new MUSA Policy, the Natural Resource Inventory (NRI), atld pqpti- lation forecasts. . Timing of the regional blueprint, comprehensive platl updates and the federal census. . Cities' authority to impose local growth controls, par- ticularlyin light of Blueprint 2030. . Balancing development and environmental protection. This committee meets on Tuesdaysfrom11:30 a.m. to 1:30 p.m. Meeting dates are July 16, August 6, August 20, September 10, September 24. /o~3 AMM COMMITTEE SIGN-UP FORM Name: Title: City: (Street Address or P.o. Box) (City) (ZIP code) (Phone) (Fax) (E-mail) Committee Choices: Municipal Revenues (Tuesdays: 2-4 p.rn.) Metropolitan Agencies (Tuesdays: 11: 3 0 - 1:30 p. rn.) Housing & Econ. Dev. (Thursdays: 11:30-1:30 p.rn.) Transportation & General Govt. (Wednesdays: noon to 2 p.rn.) Issues which should be studied: - Association of Metropolitan Municipalities Please mail or fax completedform to: ATTN: Laurie Jennings Association of Metropolitan Municipalities (AMM) 145 University Avenue West St, Paul, MN 55103-2044 Fax: 651-281-1299 I Phone: 651-215-4000 10;1'-/ I/a- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us TO: Mayor, Council Members, City Administrator 1~ C Lee Smick, AICPIt{J G Planning Coordinator J FROM: SUBJECT: Middle Creek East Preliminary Plat DATE: June 17, 2002 INTRODUCTION/DISCUSSION City staff and the City Attorney have been facilitating meetings between Mr. McCarthy, D R Horton, and Arcon Development Inc. to discuss the 203rd Street issue. Discussions are continuing between Mr. McCarthy and the Title Company concerning the easement and his potential claim against the Title Company. D R Horton and Arcon Development have also been in contact with Mr. McCarthy. From these discussions, the City Attorney has been made aware of the financial requirements that Mr, McCarthy desires for his property. Discussions between these groups continue and therefore, a 60-day extension letter for the review of the preliminary plat has been sent to D R Horton and Arcon Development. The 60-day extension will expire on August 17, 2002. ACTION REOUESTED Information only. Respectfully submitted, ~ {;J? Lee Smick, AICP Planning Coordinator cc: D R Horton, Don Patton Arcon Development, Larry Frank 1a?5 1/6 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminfrton.mn.us q~~ TO: Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Adopt Resolution - TH 3 and Willow Street Frontage Road Project Cooperative Agreement DATE: June 17,2002 INTRODUCTION Attached herewith for Council's consideration is the cooperative agreement for construction costs with MnDOT for the TH 3 and Willow Street frontage road improvements. DISCUSSION The feasibility report for the TH 3 and Willow Street Frontage Road Improvement Project was presented to the City Council in May of 1999. This project was initiated in conjunction with the Glenview Townhomes development. Initially, the project was to have upgraded the frontage road from Willow Street to 213th Street, creating connections with greater setbacks from TH 3 (see attached). Since that time, due to circumstances relating to the former Wausau property (Dakota Storage) and the acquisition and subsequent annexation of the Benham property into the City by the developer of the Glenview Townhomes development, the alignment of the frontage road has been revised. The proposed improvements will now be located east of the existing frontage road along the east edge of the commercial lots in the Glenview Townhome development and the former Benham property (see attached). In the future, when the Dakota Storage property develops along TH 3, the "backage" road will be extended to Willow Street. The project was submitted for cooperative agreement funds in 1999, was accepted and MnDOT has kept the project included in the cooperative agreement program during the alignment revision process. MnDOT will be participating in the cost of the improvements and the "backage" road will be a City Street. MnDOT is also turning back a portion of the existing frontage road right-of-way that would in turn be transferred to the adjacent property. The project will be going out to bid as soon as MnDOT completes their final paper work. It is anticipated that the project will be completed by early fall. 10;1. ~ BUDGET IMPACT The engineer's estimate for the construction costs of the project is $220,700. MnDOT has agreed to fund $167,400 of the project construction costs. The allocation of project costs is outlined in the following condition of plat approval from the Glenview Townhomes development contract: the Developer pays $1000 per building permit issued for each of the first forty-five townhome units, said amount to be held by an escrow agent mutually agreed to by the parties for the purpose of paying a portion of the Developer's obligation for necessary improvements to the east frontage road along Trunk Highway 3. Interest on the escrow account will be payable to the Developer. No additional building permits will be issued for any other units beyond the initial forty-five until the Developer provides full payment or a surety acceptable to the City for the full amount of the costs of the frontage road improvements based on the estimated final project costs. The City will continue to pursue a cooperative agreement with MnDOT in anticipation that MnDOT will participate in some portion of the costs to improve the frontage road. The City agrees to make reasonable efforts to assess or otherwise collect from other benefiting properties, In the event that the City is unable to impose or collect from other properties, then Developer shall pay the full cost of the improvements. In addition to any other remedies for default by the Developer, the City may assess the full costs of the frontage road improvements to any or all of the lots created by the Plat, The improvement of the frontage road is hereby agreed by the parties to confer special benefit to the Plat, and the Developer and any successors or assigns, waive any procedural or substantive objection to assessments for the construction of frontage road, including any claim that the assessment exceeds the benefit to the property; and MnDOT is funding the entirety of the turn lane improvements at Willow Street. With the revisions to the alignment of the frontage road, the entire alignment is adjacent to the Glenview Townhomes plat and the former Benham property, therefore, all of the remaining project costs will be allocated to those properties. In the future, the Dakota Storage (former Wausau) property will be responsible for the costs to extend the road to Willow Street. ACTION REOUESTED Adopt the attached resolution authorizing the execution of the cooperative agreement for the Trunk Highway 3/Willow Street Frontage Road Project. Respectfully Submitted, ~m~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file /Q;?'/ RESOLUTION NO. R -02 APPROVE AGREEMENT with MNDOT TO IMPROVE T .H. 3 FROM 213TH STREET TO WILLOW STREET CITY PROJECT 99-02 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of June, 2002 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, improvements on TH 3 from 213th to Willow Street and the east frontage road will increase intersection safety and provide for greater accessibility and improved traffic management; and WHEREAS, the State of Minnesota Department of Transportation (MnDOT) will provide a lump sum of $167,400.00 to the City for these improvements. NOW THEREFORE, BE IT RESOLVED that the City of Farmington enter into MnDOT Agreement No. 83331 with the State of Minnesota, Department of Transportation for the following purposes: To provide a lump sum payment in the amount of $167,400.00 to the City as the State's share of the costs of the turn lane and detached frontage road construction and associated construction engineering to be performed on and adjacent to Trunk Highway No.3 from 213th Street (County Road No. 72) to Willow Street within the corporate City limits under City Project No. 99-02 and State Project No. 1921-70 (T.H. 3=1). IT IS FURTHER RESOLVED that the Mayor and the City Administrator are authorized to execute the Agreement and any amendments to the Agreement. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of June 2002. Mayor Attested to the day of June, 2002. SEAL City Administrator Subscribed and sworn to before me this day of June, 2002. CERTIFICATION I certify that the above Resolution is an accurate copy of the resolution adopted by the Council of the City of Farmington at an authorized meeting held on the 17th day of June, 2002, as shown by the minutes of the meeting in my possession. Notary Public My Commission Expires City Administrator IO~C'( ~,+\""EIS01:t ... .. g ~ S ~)o ..l OFT"" Minnesota Department of Transportation Metropolitan Division Waters Edge 1500 West County Road 82 Roseville, MN 55113 Telephone No, 651-582-1372 Facsimile No. 651-582-1368 E-mail: thomas.leibli@dot.state.mn.us RE: T,H. 3 Near Willow Street in the City of Farmington S.P, 1921-70, City Project Number 99-02 Proposed Cooperative Construction Agreement No, 83331 May 31,2002 Mr, Lee Mann City Engineer 325 Oak Street Farmington, MN 55024 Dear Mr. Lee Mann: Attached are two copies of a proposed roadway construction agreement between the Minnesota Department of Transportation and the City of Farmington, This agreement provides for payment to the City of Farmington of the State's share of the costs of the construction to be performed by the City on TH 3 from 213th Street to Willow Street. Kindly review the agreements and arrange to have them presented to the City Council for their approval and execution, Please ensure that original signatures of the City Council authorized officers are obtained on all copies of the agreements under the CITY OF FARMINGTON heading and that the AGREEMENTS ARE NOTARIZED OR STAMPED WITH THE OFFICIAL CITY STAMP. Also required for each agreement is a new resolution passed by the City Council authorizing its officers to sign and execute the agreements on their behalf, Two copies ofa suggested resolution are enclosed with this letter, PLEASE NOTARIZE OR STAMP AND PROVIDE ORIGINAL SIGNATURE(S) ON TWO COPIES. To expedite the approval process, the executed agreements and resolutions should be returned to me for signature by the Metro Division Engineer, after which the agreements will be returned to the Municipal Agreements Office for further execution on behalf of the State. A copy of each agreement will be returned to the City when the agreements are fully executed. If you have any questions or require additional information, please contact me, Sincerely, ~~ A_ ~ ~~'. Thomas L. Leibli Cooperative Agreement Project Manager Metro Division An equal opportunity employer /0 ;;?9 Mr, Lee Mann Page 2 May 31,2002 Enclosures: cc: Bob Brown, MnIDOT-Metro State Aid * Michael Kowski, MnfDOT -Metro State Aid * Lezlie Vermillion, MnfDOT-Metro Program Delivery * Sue Klein, MnlDOT-Metro Program Delivery * Maryanne Kelly-Sonnek, MnfDOT - Municipal Agreements * Jeff Preston, Bonestroo Rosene Anderlik & Associates * Kevin Hoglund, Bonestroo Rosene Anderlik & Associates * Project File . Electronic Copy Only N:IST A TEAIDICOOP AGRIFY 2002\DakotalSP 1921-70 TH 3 _Willow St in FanningtonlAgreementlAgreementto City or County .doc /030 PRE-LETTING SERVICES SECTION STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION COOPERATIVE CONSTRUCTION AGREEMENT Mn/DOT AGREEMENT NO. 83331 S.P. 1921-70 (T.H. 3=1) C.P. 99-02 State Funds The State of Minnesota Department of Transportation, and The City of Far.mington Re: State lump sum payment for turn lane and detached frontage road construction by the City on T.H. 3 from 213~ Street (C.R. 72) to Willow Street AMOUNT ENCUMBERED $167,400.00 AMOUNT RECEIVABLE (None) THIS AGREEMENT is made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State" and the City of Farmington, Minnesota, acting by and through its City Council, hereinafter referred to as the "City". 1 /031 83331 WHEREAS, the City is about to perform turn lane and detached frontage road construction on and adjacent to Trunk Highway No. 3 from 213th Street (County Road No. 72) to Willow Street within the corporate City limits in accordance with City-prepared plans, specifications and special provisions designated by the City as City Project No. 99-02 and by the State as State Project No. 1921-70 (T . H . 3 = 1); and WHEREAS, the City has requested participation by the State in the costs of the turn lane and detached frontage road construction; and WHEREAS, because the turn lane and detached frontage road construction increases safety to the traveling public by eliminating a trunk highway access and moving a portion of a frontage road further away from the trunk highway, the State is willing to participate in the costs of that construction and associated construction engineering in a lump sum amount equal to $167,400.00 as hereinafter set forth; and WHEREAS, Minnesota Statutes Section 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS: ARTICLE I - CONSTRUCTION BY THE CITY Section A. Contract Award and Construction The City shall receive bids and award a construction contract to the lowest responsible bidder, subject to concurrence by the State in that award, in accordance with State-approved City plans, specifications and special provisions designated by the City as City Project No. 99-02 and by the State as State Project No. 1921-70 (T.H. 3=1). The contract construction shall be performed in 2 103~ 83331 accordance with State-approved City plans, specifications and special provisions which are on file in the office of the City's Engineer, and are made a part hereof by reference with the same force and effect as though fully set forth herein. Section B. Documents to be Furnished to the State The City shall, within 7 days of opening bids for the construction contract, submit to the State's State Aid Agreements Engineer at Roseville a copy of the low bid and an abstract of all bids together with the City's request for concurrence by the State in the award of the construction contract. The City shall not award the construction contract until the State advises the City in writing of its concurrence therein. Section C. Rejection of Bids The City may reject and the State may require the City to reject any or all bids for the construction contract. The party rejecting or requiring the rejection of bids must provide the other party written notice of that rejection or requirement for rejection no later than 30 days after opening bids. Upon the rejection of all bids pursuant to this section, a party may request, in writing, that the bidding process be repeated. Upon the other party's written approval of such request, the City will repeat the bidding process in a reasonable period of time, without cost or expense to the State. Section D. Direction, Supervision and Inspection of Construction The contract construction shall be under the direction of the City and under the supervision of a registered professional engineer; however, the contract construction shall be open to inspection by the State's Metropolitan Division Engineer at Roseville or his authorized representatives. The City shall give the Division Engineer five days notice of its intention to start the contract construction. 3 /O~ 83331 Responsibility for the control of materials for the contract construction shall be on the City and its contractor and shall be carried out in accordance with Specifications No. 1601 through and including No. 1609 as set forth in the State's current "Standard Specifications for Construction". Section E. Completion of Construction The City shall cause the contract construction to be started and completed in accordance with the time schedule in the construction contract special provisions. The completion date for the contract construction may be extended, by an exchange of letters between the appropriate City official and the State Division Engineer's authorized representative, for unavoidable delays encountered in the performance thereof. Section F. Plan Changes, Etc. All changes in the plans, specifications and special provisions for the contract construction and all addenda, change orders and supplemental agreements entered into by the City and its contractor for contract construction must be approved in writing by the State Division Engineer's authorized representative. Section G. Compliance with Laws, Ordinances and Regulations The City shall, in connection with the award and administration of the construction contract and the performance of the contract construction, comply and cause its contractor to comply with all Federal, State and Local laws, and all applicable ordinances and regulations. Section H. Right-of-Way, Easements and Permits The City shall, without cost or expense to the State, obtain all rights-of-way, easements, construction permits and any other permits and sanctions that may be required in connection with the contract construction. Prior to advance payment by the State, the City shall 4 /oa~ 83331 furnish the State with certified copies of the documents for those rights-of-way and easements, and certified copies of those construction permits and other permits and sanctions required for the contract construction. ARTICLE II - PAYMENT BY THE STATE The State shall advance to the City, as the State's full and complete share of the costs of the turn lane and detached frontage road (9th Street) construction and associated construction engineering to be performed on and adjacent to Trunk Highway No. 3 from 213th Street (County Road No. 72) to Willow Street within the corporate City limits under State Project No. 1921-70 (T.H. 3=1), a lump sum in the amount of $167,400.00. The State shall advance to the City the lump sum amount after the following conditions have been met: A. Encumbrance by the State of the State's full and complete lump sum cost share. B. Receipt by the State from the City of certified documentation for all of the right-of-way and easement acquisition required for the contract construction, and the approval of that documentation by the State's Land Management Director at St. Paul. C. Execution and approval of this Agreement and the State's transmittal of it to the City along with a letter advising the City of the State's concurrence in the award of the construction contract. D. Receipt by the State of a written request from the City for the advancement of funds. The request shall include certification by the City that all necessary parties have executed the construction contract. 5 /035" 83331 ARTICLE III - CONSTRUCTION DOCUMENTS FURNISHED BY THE CITY The City shall keep records and accounts that enable it to provide the State, when requested, with the following: A. Copies of the City contractor's invoice{s} covering all contract construction. B. A copy of the endorsed and canceled City warrant or check paying for final contract construction, or computer documentation of the warrant issued, certified by an appropriate City official that final construction contract payment has been made. C. Copies of all construction contract change orders and supplemental agreements. D. A certification form, provided by the State, signed by the City's Engineer in charge of the contract construction attesting to the following: 1. Satisfactory performance and completion of all contract construction in accordance with State-approved City plans, specifications and special provisions. 2. Acceptance and approval of all materials furnished for the contract construction relative to compliance of those materials to the State's current "Standard Specifications for Construction". 3. Full payment by the City to its contractor for all contract construction. E. Copies, certified by the City's Engineer, of material sampling reports and of material testing results for the materials furnished for the contract construction. 6 /03~ 83331 F. A copy of the "as built" plan sent to the State Aid Agreements Engineer. ARTICLE IV - GENERAL PROVISIONS Section A. Maintenance by the City Upon satisfactory completion of the 9th Street (the detached frontage road) construction to be performed within the corporate City limits under the construction contract, the City shall provide for the proper maintenance of the roadway and all of the facilities a part thereof, without cost or expense to the State. Maintenance shall include, but not be limited to, snow, ice and debris removal, resurfacing and seal coating and any other maintenance activities necessary to perpetuate the roadway in a safe and usable condition. Upon satisfactory completion of the storm sewer facilities construction to be performed within the corporate City limits under the construction contract, the City shall provide for the proper maintenance of those facilities, without cost or expense to the State. Section B. Additional Drainage Neither party to this Agreement shall drain any additional drainage into the storm sewer facilities to be constructed under the construction contract, that was not included in the drainage for which the storm sewer facilities were designed, without first obtaining permission to do so from the other party. The drainage areas served by the storm sewer facilities constructed under the construction contract are shown in a drainage area map, EXHIBIT "Drainage Area", which is on file in the office of the State's Division Hydraulics Unit at Roseville and is made a part hereof by reference with the same force and effect as though fully set forth herein. 7 /03 ') 83331 Section C. Ter.mination of Agreement Each party may terminate this Agreement, with or without cause, by providing the other party with written or fax notice of effective date of termination. The State is not obligated to pay for services performed after notice and effective date of termination. Upon such termination, the City is entitled to payment for services satisfactorily performed under this Agreement prior to the effective date of termination. The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding sourcej or if funding cannot be continued at a level sufficient to allow for the payment of the services covered under this Agreement. Termination must be by written or fax notice to the City. The State is not obligated to pay for services performed after notice and effective date of termination. Upon such termination, the City is entitled to payment for services satisfactorily performed under this Agreement prior to the effective date of termination, to the extent the funds are available. Section D. Examination of Books, Records, Etc. As provided by Minnesota Statutes Section 16C.OS, subdivision 5, the books, records, documents, and accounting procedures and practices of each party relevant to this Agreement are subject to examination by each party, and either the legislative auditor or the state auditor as appropriate, for a minimum of six years from final payment. Section E. Claims Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes Section 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City. 8 /03~ 83331 Section F. Nondiscrimination The provisions of Minnesota Statutes Section 181.59 and of any applicable law relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. Section G. Agreement Approval Before this Agreement shall become binding and effective, it shall be approved by a City Council resolution and receive approval of State and City officers as the law may provide in addition to the Commissioner of Transportation or his authorized representative. ARTICLE V - AUTHORIZED AGENTS The State's Authorized Agent for the purpose of the administration of this Agreement is Maryanne Kelly-Sonnek, Municipal Agreements Engineer, or her successor. Her current address and phone number are 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155, (651) 296-0969. The City's Authorized Agent for the purpose of the administration of this Agreement is Lee Mann, Director of Public Works/City Engineer, or his successor. His current address and phone number are 325 Oak Street, Farmington, MN 55024, (651) 463-1601. 9 /039 83331 IN TESTIMONY WHEREOF the parties have executed this Agreement by their authorized officers. STATE ENCUMBRANCE VERIFICATION DEPARTMENT OF TRANSPORTATION Individual certifies that funds have been encumbered as required by Minn. Stat. ~~ 16A.15 and 16C.05. Recommended for approval: By By Division Engineer Approved: Date By State Design Engineer MAPS Encumbrance No. Date CITY OF FARMINGTON COMMISSIONER OF ADMINISTRATION As delegated to Materials Management Division By Mayor By Date Date By OFFICE OF THE ATTORNEY GENERAL Title Approved as to form and execution: By Date Date ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This Agreement was acknowledged before me this day of , 2002, by and (Name) (Name) the Mayor and of the City of Farmington. 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INC. 200 1 EnginiHNS & Architects \ 14' \ 141-99fILES\ 14199105\CAD\DWG\ 14199105C06E.DWG lie City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Council ~e.mbers, City Administrator? ~ \~ v FROM: Michael Schultz, Associate Planner SUBJECT: Comprehensive Plan Amendment/Rezone Update of Properties Located at 213 8th Street, 301 Main Street and 305 Main Street DATE: June 17, 2002 INTRODUCTION This memo is to update the Council on the status of the subject properties located at 213 8th Street, 301 Main Street and 305 Main Street concerning the proposed Comprehensive Land Use Amendment and rezoning. DISCUSSION Staff, on May 6, 2002, presented to the City Council a number of proposed Comprehensive Land Use amendments for a list of properties; this was due mainly to the adoption of the City's new Zoning Code. Of those properties three were removed upon recommendation of Council in order to allow staff the time to contact the property owners to explain the possible impacts of the proposed Comprehensive Plan Amendments and resulting rezone of their respective properties. A letter was sent to each property owner explaining the potential impact(s) to their property that may have resulted if the proposed amendment(s) and rezone(s) were approved by Council, a copy of this letter is attached. Of the three letters that were distributed, only one property owner (213 8th Street) signed the attached Letter of Understanding agreeing to the proposed amendment and rezone. The other two property owners on Main Street did contact staff to inquire more about the potential impacts, at which neither property owner indicated if they would be in favor of the proposed changes or not. When staff had not heard from the two property owners, staff attempted contact with them again on June 12th. Mr. Gott informed staff verbally that he did not support the rezoning of his property at 301 Main Street. Mr. Thorn has not indicated either in writing or verbally if he supported the proposed rezoning or not. /04 Possible Actions for Comprehensive Plan Amendment and Rezone 213 Sh Street Amend Comprehensive Guide Plan from Institutional to Commercial (the Allina Clinic property adjacent to this property was amended in the Comprehensive Plan from Institutional to Commercial), and rezone property from R-1 (Low Density) District to B-1 (Limited Business) District. 301 Main Street & 305 Main Street Council Options: 1. Rezone both properties from R-2 (Medium Density Residential) to R-T (Residential Transitional), which would make the zoning consistent with the Comprehensive Guide Plan, the apparent wishes of the current property owners, and the R-T zoning on certain nearby residential properties. 2. Implement staff's original recommendation regarding these properties, which was as follows: Area #4: Northeast corner of Jrd and Main Street Affected Property Owners: . Roger Thorn . Craig Gott 2020 Comprehensive Plan Land Use(s): Proposed Land Use Amendment(s): High Density Commercial Proposed Zoning Change(s): B-2 (General Business) Reason for proposed change: The 2020 Comprehensive Plan called for an extended central business district to the north, following Jrd Street up to the Pine Street area. The proposed amendment would reflect the same land area as the property on the south side of Main Street (southeast corner of Main and Jrd Street). ACTION REOUESTED Provide direction to staff regarding the Council's preference(s) with regard to the future land use designation(s) for the two properties in question, so that staff can prepare and publish appropriate notices for the public hearings that would be required to effectuate those actions. IO~c; City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.fannington.mn.us TI ~@[BO\'!l~ n JUN - 3 2002 U l\ ..., LETTER OF UNDERSTANDING I, Hazel Bunde, understand that my property, located at 213 8th Street, is proposed to be amended within the 2020 Comprehensive Plan from Institutional to Business and to be rezoned from R-l (Low Density Residential) zoning district to B-1 (Limited Business). I understand that the proposed action would not affect my ability to continue to reside in my home, or to sell it to a purchaser who wanted to use it as a residence. I understand that this action will not affect the current assessed value of my home or the current real estate taxes on my home, although this would be determined by the Dakota County Assessor's Office. .'- I understand that the proposed action would require me to get the Planning Commission's consent before any planned expansion of my home beyond its current "footprint", and would also prohibit the construction of a new house on the lot if my CUJrent home was destroyed or moved to a different site. ~.J#u.. ~ Hazel B e, 13 8 Street . '/9./tJJ... OOe /' - - - .- I Hazel V. Bunde do Not want my property /. located at 213 8th st. to be rezon~d from R-l. I was unclear to what I was signing on the above Letter and wish to revoke th~s Signature. Thank You for your help and understanding. Sincerely/. X .~. J.. v ,'J ,I.,v}>l 1"'--' Hazel V. Bunde 213 8th st. DANla l. NICOLAI NOTARY P1JauC-MINNESOTA My CommIssIon Exp!1IS .Ian. 31. 2005 I;: 8 &_ /S-:-O '-. /; -- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us Ilr I~:-~~:~~I.~ U L l~ LETTER OF UNDERSTANDING I, Hazel Bunde, understand that my property, located at 213 8th Street, is proposed to be amended within the 2020 Comprehensive Plan from Institutional to Business and to be rezoned from R-1 (Low Density Residential) zoning district to B-1 (Limited Business). I understand that the proposed action would not affect my ability to continue to reside in my home, or to sell it to a purchaser who wanted to use it as a residence. I understand that this action will not affect the current assessed value of my home or the current real estate taxes on my home, although this would be determined by the Dakota County Assessor's Office. I understand that the proposed action would require me to get the Planning Commission's consent before any planned expansion of my home beyond its current "footprint", and would also prohibit the construction of a new house on the lot if my current home was destroyed or moved to a different site. ~ (' / <-Z ~ t.-~ 13 U <l A ft- Hazel B e, 213 8th Street '/1/02. Date / lol/S City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.fannington.mn.us May 22, 2002 Craig Gott 301 Main Street Farmington, MN 55024 RE: Rezoning of Property Dear Mr. Gott, This letter is concerning the City's updating of its Zoning Map In relation to the 2020 Comprehensive Plan. To briefly explain this process, the Metropolitan Council has required communities within the seven county metropolitan area to update their respective Comprehensive Land Use Plans. This plan is used as a guide for future land uses and determines the appropriate zoning for particular properties. In March of 2000 the City of Farmington completed its 2020 Comprehensive Land Use Plan. Along with the mandate to update our Comprehensive Plan, the City was required to update its Zoning Map to comply with the Comprehensive Land Use Plan map. In April of this year staff sent letters to property owners who would be affected by the proposed land use changes and the resulting rezoning of their property. On May 7, 2002 the proposed Comprehensive Guide Plan amendment and the proposed Zoning Map revisions went before the City Council for final approval. The Council directed staff to ensure that property owners understood the potential impacts of the proposed amendments and revisions. The City has proposed to amend the 2020 Comprehensive Plan to identify your property as future commercial (along with properties along the 3rd Street corridor), and to rezone your property to B-2 (General Business). This proposed action would not affect your ability to continue to reside in your home, or to sell it to a purchaser who wanted to use it as a residence. It is our understanding that this action will not affect the current assessed value of your home or the current real estate taxes on your home, although you are welcome to contact the Dakota County Assessor's Office to verify this information if you wish. However, this proposed action would require you to get the Planning Commission's consent before you expanded your home beyond its current "footprint", and it would prohibit the construction of a new house on your lot if your current home was destroyed or moved to a different site. /c?<I~ If you do not have any questions concerning the potential impacts of the rezoning of your property, please review the attached Letter of Understanding and sign and return it in the pre- stamped envelope. If you would prefer to meet with City staff to discuss any questions that you may have regarding the rezoning of your parcel and how this may affect the future use your property, staff members will be available to meet with you on Tuesday, May 28th from noon to 4:30 p.m. or on Wednesday, May 29th from 8 a.m. to 4:30 p.m. Please call me at (651) 463-1821 if you would like to schedule an appointment. Michael Schultz Associate Planner Cc: Kevin Carroll, Community Development Director loti? ......, c Q) E "'0 C Q) E <( c en a.. Q) > CJ) c Q) ..c ]) - c.. E o () o N o N "'0 Q) CJ) o c.. o L- a.. l I ~ u; Q; c: ;: o >- t Ol a. - o c: n:O:::: "0':: 0 2....'" uOlO> ~ g'~ <(0::0 z.~ :< '- L , r~ 18 H19 '" Q) '" ~ ~ <Il "0 <( "0 Q) "0 c: a. 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