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HomeMy WebLinkAbout7/24/06 . . . Water Board Regular Meeting Minutes July 24, 2006 page I of 3 MINUTES WATER BOARD REGULAR MEETING Monday, July 24, 2006 7:00 PM 1. The meeting was called to order at 7:00 PM Members Present: Robert Shirley, Jeff Krueger, Tom Jensen Member Absent: none Staff Present: City Engineer Mann, Public Works Supervisor Weierke, Administrative Assistant Larson Others Present: Howard Glad, 20063 Heathrow Way - Charleswood Homeowners Association; Mark Janovec, B.R.A.A. The agenda was approved with the addition of a new item 6a, Wellhead Protection Plan Public Hearing and moving the Award of Pumphouse #8 to 6b. Member Krueger also requested that the Board discuss irrigation systems when reviewing item 6b. 2. 3. A motion was made by Krueger and seconded by Jensen to approve the minutes of June 26, 2006 with the following changes: clarify item 4d by indicating that the Water Board waived the second citation and to item 5a add "owned by the association". APIF, Motion passed. 4. Water Use Restriction Appeals: a) Sheila Hall, 5402 186th Street W.: Not present. Correspondence reviewed, citation stands as issued. b) Carmen Flores, for 19343 Everest Path: Not present. Ms. Flores was watering for the neighbor at 19343 and wanted the fine to be transferred to her address, 19377 Everest Path. Motion by Krueger, second by Jensen to change the fine to 19377 and if either address receives another citation in this season it will be treated as a first offense. APIF, motion passed. c) Jason Laube, 19941 Everhill Ave.: Not present. Correspondence reviewed, citation stands as issued. 5. Continued discussion items: a) City Project Update: City Engineer Mann gave a brief update ofthe current city projects. b) Trunk Watermain Issues: At the June meeting City Engineer Mann shared with the Water Board that the school had inquired about the Water Board's interest in participating in the cost of looping the watermain to the new high school site on Flagstaff Avenue. Engineer Mann distributed a rough estimate for the Water Board's consideration. Based on the estimate, the Water Board would be responsible for 50% of $l,052,776. Engineer Mann also relayed that Superintendent Meeks asked if the Water Board would be interested in paying more than 50% of the cost. Member Jensen asked if the school should be responsible for the entire cost and Engineer Mann replied that they have enough water pressure with the south loop but it would be better to loop to the north also. The current comp plan indicates that new development will not occur in this area until 2020. Jensen expressed concern about sharing the cost with the school district and indicated he would be more comfortable with the Water Board paying the utes 06 to entire amount for the north loop. Motion by Shirley in support of the Water Board to participate 50/50 in the cost of the north loop of the watermain from the new high school site on Flagstaff Avenue northerly to 195th Street and east to Meadowview Elementary. Member Krueger seconded the motion. Member Jensen clarified that his motion was in favor because he agrees with the need for the loop but not with the method of financing it. APIF, motion carried. . 6. New Business: a) Wellhead Protection Plan Public Hearing: opened at 7:26pm. There were no comments by the public or the Water Board. Mark Janovec of RR. A. A. said that the plan will be submitted to the Minnesota Department of Health for approval. The Department of Health has 90 days to approve the plan and the Water Board will then have 60 days to implement the plan. Upon approval by the Department of Health, Engineer Janovec will present the City with a checklist for implementation. b) Award Pumphouse #8: Three bids were received, the low bidder was EnComm Midwest, Inc. in the amount of $428,824.00. EnComm was also the builder of #7. City Engineer Mann recommended that the Board award this project to EnComm in the amount of $428,824.00. Motion by Krueger, second by Jensen to accept the bids and award the contract to EnComm Midwest, Inc. in the amount of $428,824.00. APIF, motion passed. . Discussion regarding irrigation system: There was discussion regarding whether it would be cost effective to reconnect an irrigation system to the existing system owned by Charleswood Homeowners Association. Member Shirley would prefer to see an . independent irrigation system. This wellsite is an easement from Charleswood Homeowners Association and is not owned by the Water Board. There was a discussion regarding the potential of the security of the site being compromised by a shared irrigation system. Member Shirley requested clarification regarding the restoration and landscaping of Well #8 and who's responsibility it is. Engineer Mann responded that it is the responsibility of the Water Board. The reconnection of the irrigation system at Pumphouse #8 to the existing system owned by the Homeowners Association would be at the expense of the Water Board but the cost of water would be paid for by the Homeowners Association. Future repairs to the system would be taken care of by the Water Board if the repair is needed in their easement area, and by the association if repairs are needed outside of the easement area. Engineer Mann will investigate. Member Shirley indicated he would like to have future well sites owned by the Water Board. . Charleswood Marketplace well site: Engineer Mann brought in for Water Board review the proposed well site at Charleswood Marketplace. The Water Board asked questions regarding the future installation of a fence around the outlot and about the driveway crossing the outlot. City Engineer Mann indicated that an easement would need to be granted by the City to allow that private driveway to cross the outlot. No further concerns were discussed. 7. Finance Report: The finance report was received. 8. Motion by Krueger second by Shirley to approve bills in the amount of $84,491.23. APIF, motion carried. . . . . ~_1"ij'~~"f>~~,.",,, ._! Water Board Regular Meeting Minutes July 24, 2006 page 3 of 3 9. Open Forum a) Engineer Mann shared that the topic of discussion at a recent CONDAC meeting was the drought and how other communities are enforcing water restrictions. b) Member Jensen asked whether Public Works Supervisor Weierke was able to investigate the watermain at 5189 203rd Court (he attended the June meeting with water complaints) and find out if it was looped or a dead end? Engineer Mann will look into. Engineer Mann also commented that he had received another complaint regarding water quality and how often water filters are needed to be changed. c) Administrative Assistant relayed that Public Works Supervisor Weierke would like to have rain gutters installed on well houses 6 & 7 to reduce ice buildup in cold weather. The Water Board agreed. d) Member Krueger asked if the Water Board can condemn property or if it is something that has to be done at the Council level. 10. The meeting adjourned at 8:35pm. Respectfully submitted by, Lena Larson Public Works Administrative Assistant