HomeMy WebLinkAbout08.02.10 Council Packet
City of Farmington
430 Third Street
Farmington, MN 55024
/
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingfuture.
FARMINGTON CITY COUNCIL
Todd Larson, Mayor
Terry Donnelly Julie May
Christy Fogarty Steve Wilson
AGENDA
REGULAR CITY COUNCIL MEETING
August 2, 2010
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVEAGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) CEEF Board
b) MRP A Recognition - Parks and Recreation
Payment Received
Recognized
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (I'his time is reserved/or
citizen comments regarding non-agenda items. No official Council action can be taken on these items.
Speakers are limited to fIVe minutes to address the Council during "Citizen Comment" time.)
7. CONSENT AGENDA
a) Approve Council Minutes (7/19/10 Regular) (7/26/10 Workshop)
b) Approve Fire Relief Association 2011 Pension Request - Finance
c) Approve Temporary Liquor License VFW - Administration
d) Approve Temporary Liquor License St. Michael's Church - Administration
e) Adopt Resolution - 2010 Safe and Sober Campaign - Police
f) Adopt Resolution - Approve Participation in Livable Communities Act 2011-
2020 - Planning
g) Approve 3.2 Beer License Weng's Kitchen - Administration
h) Approve Bills
REGULAR AGENDA
(I'he Council takes a separate action on each item on the Regular Agenda. If you wish to address the
Council regarding any or all of the items on the Regular Agenda, please address the item when the
item is discussed. Speakers will be given at least three minutes to speak per item. Additional time
may be granted to speakers representing two or more persons.)
Approved
Approved
Approved
Approved
R44-10
R45-10
Approved
Approved
-- --- -~-_.__._------
8. PUBLIC HEARINGS
a) Adopt Ordinance - Amending 2010 Fee Schedule Increasing State Surcharge
for Building Permits - Engineering
b) Approve Wine License Weng's Kitchen - Administration
9. AWARDOFCONTRACT
a) Approve Pilot Knob Trail Extension Contract - Engineering
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Approve High School Hockey Agreement - Parks and Recreation
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
a) Set Budget Workshop - Finance (verbal)
b) Set Parks Tour - Parks and Recreation (verbal)
14. ADJOURN
Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803.
Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation.
- --- -- - -- -- ---------.. ---...--
Table of Contents
Agenda. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
MRPA Award of Excellence - Rambling River Center's
Improvement Project
memo . . . . . . . . . . . . . . . . . . . . . . . 4
Approve Council Minutes (7/19/10 Regular)(7/26/1 0 Workshop)
7/19/10 Meeting Minutes . . . . . . . . . .5
7/26/10 Workshop Minutes. . . . . . . . .10
Fire Relief Association Pension Request for 2011
Fire Relief Memo . . . . . . . . . . . 22
Pension Request . . . . . . . . . . . 23
Approve Temporary Liquor Licenses - VFW
Temporary Liqour Licenses - VFW . .25
VFW Temp Liquor Licenses. . . . . .26
Approve Temporary Liquor License St. Michael's Church
Temporarly Liquor License St. Michael's. . . . . .29
Tempoary Liquor License St. Michael's Application. .30
Adopt Resolution - 2010 Safe and Sober Campaign
August 2010 tsg resolution memo. . . . . . . 31
Grant Resolution for DCTSG 2010 . . . . . . 32
Adopt Resolution - Approve Participation in Livable
Communities Act - 2011-2020
LCA Memo. . . . . . . . . . . . . . . . . 33
Resolution. . . . . . . . . . . . . . . . .34
Approve 3.2 Beer License Weng's Kitchen, Inc.
Weng's Kitchen Beer License. . 36
Approve Bills
List of Bills. . . . . . . . . . . . 37
Adopt Ordinance- Amend 2010 Fee Schedule increasing State
surcharg for building permits
State Surchage . . . . . . . . . . 61
Fees Ord 2010 State Surcharge. .62
DOLI State surcharge Itr1. . . . . 65
Approve Wine License - Weng's Kitchen, Inc.
Weng's Kitchen Wine License. . . . . .66
Approve Pilot Knob Trail Extension Contract
Award Pilot Knob Road Trail Extension Project 080210 . 67
pilot kob trail bid tab1 . . . . . . . . . . . . . . . . . 69
Pilot Knob Road Trail Extension Award Resolution
080210. . . . . . . . . . . . . . . . . . . . . . . . . 73
Approve Game Ice Rental Agreement with Farmington School
District
memo. . .
agreement.
.74
.76
1
5/::;
City of Farmington
430 Third Street
farmington, Minnesota
651,280.6800. Fax 651.280.6899
www:ci.tarm;ngttm.TI11l.LL'"
TO: Mayor, Councilmembers and City Administrator
FROM: Randy Distad, Parks and Recreation Director
SUBJECT: Minnesota Recreation Park Association's Award of Excellence Recognition for the Rambling
River Center's Improvement Project
DATE: August 2,2010
INTRODUCTION
Parks and Recreation Department staff members (Staft) submitted an Award of Excellence nomination for
the 2009 Rambling River Center's Improvement Project (the Project) to the Minnesota Recreation Park
Association's (MRPA) Awards Committee. Staff titled the nomination "Rambling River Center's
Magnificent Makeover". Staff received word that the nomination submitted was selected by the MRP A
Awards Committee to receive an Award of Excellence.
DISCUSSION
Jill Anfang from the MRPA Awards Committee will be attending the August 2, 2010 City Council meeting
to present the Award of Excellence plaque. Volunteers and staff members who were involved with the
project have been invited to attend the meeting during the presentation of the Award of Excellence plaque.
ACTION REOUESTED
The only action needed is to receive the award and publicly recognize and thank the people who were
involved with the Project.
Respectfully Submitted,
Randy Distad,
Parks and Recreation Director
4
7r:z..
COUNCIL MINUTES
REGULAR
July 19, 2010
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Larson led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Larson, Donnelly, Fogarty, May, Wilson
None
Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator;
Teresa Walters, Finance Director; Lisa Shadick, Administrative
Services Director; Lee Smick, City Planner; Cynthia Muller,
Executive Assistant
Beve Preece, Jerry Ristow
4. APPROVE AGENDA
Councilmember Wilson pulled item 7a) July 12, 2010, Workshop minutes to abstain.
Councilmember May pulled item 7a) July 6,2010, Council meeting minutes to abstain,
item 7b) June 2010 Financial Report, and item 7c) 2nd Quarter Building Permit Report for
discussion.
MOTION by Fogarty, second by Wilson to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Preservation of the Akin Oaks - Farmington Lutheran Church and Bible
Baptist Church - Planning
There is a community of Oak Savannas along Akin Road from Middle.Creek to
190th Street. These trees are very rare and there is only 1 % of this species left in
the state. Council recognized Farmington Lutheran Church and Bible Baptist
Church for preservation of these trees on their properties. Mr. Leon Orr was
present to represent Farmington Lutheran Church. The church has named their
grove of trees Emmaus Grove.
6. CITIZEN COMMENTS
a) Response to Mr. David Pritzlaff
The information was received.
7. CONSENT AGENDA
MOTION by Fogarty, second by Wilson to approve the Consent Agenda as follows:
d) Adopted RESOLUTION R40-10 Accepting Donation Pollution Prevention Day
- Municipal Services
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Council Minutes (Regular)
July 19, 2010
Page 2
e) Adopted RESOLUTION R41-10 Accepting Donations 2010 Spring Skating
Competition - Parks and Recreation
f) Approved Temporary Liquor License - Administration
g) Adopted RESOLUTION R42-10 Approving Gambling Event Permit -
Administration
h) Approved Liquor License Addendum Blondie's Tavern - Administration
i) Approved Bills
APIF, MOTION CARRIED.
a) Approve Council Minutes (7/6/10 Regular)(7/12/10 Workshop)
MOTION by Wilson, second by Fogarty to approve 7/6/10 regular minutes.
Voting for: Larson, Donnelly, Fogarty, Wilson. Abstain: May. MOTION
CARRIED. MOTION by Fogarty, second by May to approve 7/12/10 workshop
minutes. Voting for: Larson, Donnelly Fogarty, May. Abstain: Wilson.
MOTION CARRIED.
b) June 2010 Financial Report - Finance
Councilmember May thanked Finance Director Walters for the format; it is very
easy to follow. Regarding the property taxes, only a portion has been received so
far and it will be interesting to see how that is broken out because at the workshop
there was discussion about assessments. Cash flow is a concern and
Councilmember May asked if there was a contingency plan in place if there are
not enough funds to borrow. She would like this discussed at the budget
workshop as we are not sure when the cash flow will occur even from the tax
revenue we should be receiving. She asked what happens ifthere is not enough
cash. Regarding police fmes, the budget number was set too high for 2010 so
Councilmember May will be paying attention as to what that budget number is set
at for 2011. The overall percent ofthe budget dedicated to police is very high.
She wants to promote safety, but also fiscal responsibility. We need to make sure
we know exactly where we are at with the police budget. Regarding charges for
services, fIre charges are not received until the end of the year. Councilmember
May asked what percent of the total budget for charges and services is dedicated
to fIre charges. She also asked ifwe can collect that money twice a year versus
once a year. City Administrator Herlofsky replied we are working on the fIre
contracts with Empire and Castle Rock townships. We can also look at the
payment schedule. Councilmember May stated particularly now, cash flow is
more of a concern than it was in the past. City Administrator Herlofsky explained
they are working with the townships to give them a number to expect. We are
doing a three year average. We have had one meeting and hope to have it
resolved by the end of the year. It will be much better for both parties. Getting
paid more often will have to be included in the contract. Councilmember May
asked about franchise fees. There is one more payment to be made. So far the
cable fees have been received. Regarding miscellaneous, 308 Elm Street was
shown as City owned. Finance Director Walters stated it is in the general fund.
Councilmember May also asked about the rental income. This is rental from the
old liquor store. Regarding Dew Days, there is a notation there is no budget.
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Council Minutes (Regular)
July 19, 2010
Page 3
Councilmember May asked if the $5,189 is in addition to the $6,400 discussed
later in the agenda. MOTION by Fogarty, second by Donnelly to approve the
June 2010 Financial Report. APIF, MOTION CARRIED.
c) 2nd Quarter Building Permit Report - Building Inspections
Councilmember May noted Council received an update from the Met Council on
their population estimate and there is a difference of2,695 people from the City's
estimate. She asked if the numbers will be adjusted when the census data comes
out. Councilmember Fogarty explained the numbers have always been different
between the two. The City's is an average based on the 2000 census. City
Planner Smick explained the Met Council uses 2.75 persons per household and
the City uses 2.95. The 2.95 was reflected in the 2000 census. Numbers come
out the fIrst part of2011 as a draft. MOTION by Fogarty, second by May to
approve the 2nd quarter 2010 new construction report and population estimate.
APIF, MOTION CARRIED.
8. PUBLIC HEARINGS
a) Request to Vacate Portions of Existing Drainage and Utility Easements
Meadow Creek 4th Addition - Planning
The City received a request from Progress Land Company to vacate drainage and
utility easements for nine single family lots in the Meadow Creek 4th Addition.
The yards will become larger because ofthe vacation of the easements. The 20 ft.
wide easements were proposed for sewer lines. However, the sewer lines were
relocated elsewhere when the grading plan was revised. Therefore the easements
are no longer required. The 5 ft. easements on the sides of the properties are still
required. MOTION by Wilson, second by May to close the public hearing.
APIF, MOTION CARRIED. MOTION by Wilson, second by Fogarty to adopt
RESOLUTION R43-10 to vacate portions of existing drainage and utility
easements from Lots 18 & 19, Block 3; Lots 11 & 12, Block 6; and Lots 41, 42,
43, 44 & 45, Block 5 on the Meadow Creek 4th plat. APIF, MOTION
CARRIED.
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) Dew Days - Administration
Discussions have started for planning Dew Days for 2011. City Administrator
Herlofsky wanted to get an indication from Council on how supportive they
wanted staff to be for Dew Days. Cost for staff time spent on Dew Days comes
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Council Minutes (Regular)
July 19, 2010
Page 4
out of the various departments. There is nothing included in the budget. He
asked if staff should support all of the events or should the community handle it
by themselves. Mayor Larson noted Lakeville City crews were dedicating a lot of
time to Pan-O-Prog. He was told by a Lakeville Councilmember that the week of
Pan-O-Prog is dedicated to Pan-O-Prog. Everything possible is done to make it a
success. What they do differently, is the Pan-O-Prog Committee asks the
business owners to contribute towards City overtime. City Administrator
Herlofsky agreed Dew Days could not manage without considerable help from the
various City departments. Councilmember May wanted to understand what the
actual cost is. The fmancial report shows $5,189 and there is another report
showing $6,400. She asked if the cost was the two numbers together. Ifwe are
going to support it the way we have, then we need to budget for it. Finance
Director Walters stated the $5,189 is the amount that was actually charged to Dew
Days. The $6,400 is from payroll, and the $5,189 is what was charged to Dew
Days of the $6,400. Councilmember May asked if they have determined how
much CEEF will pay towards the loan. City Administrator Herlofsky stated that
will be discussed at a CEEF meeting on Thursday. Councilmember Wilson noted
a profit of$8,000 was mentioned at the last meeting. He asked if that profit was
based on the $5,189 or the $6,400. City Administrator Herlofsky stated CEEF is
still working on the fmal numbers. Councilmember Donnelly stated the $8,000
would have nothing to do with these numbers. That was profit from the sale of
buttons and events. The $6,400 is the City's contribution towards the event.
Councilmember May stated if that is the direction we are going to take, then we
should budget for it. Mayor Larson noted the City used to contribute $10,000
towards Dew Days. Now the support is provided in services rather than cash.
Councilmember Wilson agreed with putting it in the budget. We defmitely want
to continue to support it, but we do not want it to be a negative drain on the
budget. If there is more community involvement, the City exposure will go down.
He would support City involvement in Dew Days.
13. COUNCIL ROUNDTABLE
a) Set Budget Workshop - Administration
On July 26, the EDA meeting will begin at 6:00 p.m. The budget workshop will
begin at 6:30 p.m. Councilmember Wilson noted at the last workshop there were
several requests on information for the next workshop. He asked if that
information would be ready by then. City Administrator Herlofsky replied staff is
working on the information and will have it to Council as soon as possible.
Councilmember May recalled if the information comes out on Friday night, that is
not enough time.
City Administrator Herlofsky noted the Parks and Recreation Commission would
like to have a tour of the parks with Council. They would like to schedule this
August 11 or August 30. Councilmember May noted they had discussed having
another budget workshop in August. On August 9, there will be a Council
workshop with the Parks & Recreation Commission and the Planning
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Council Minutes (Regular)
July 19, 2010
Page 5
Commission to discuss the Community Survey. The date for a parks tour will be
revisited at another meeting.
b) Set Special EDA Meeting - Administration
A special EDA meeting was set for August 2, at 6:30 p.m.
Councilmember Wilson: A resident contacted him with an idea. They recommended
determining the difference in printing cost if the City newsletter were printed in black and
white versus color. Staffwill research this.
There are many stories about our soldiers, especially those within our community. There
are many volunteers with Warrior to Citizen that support these families. We keep them
all in our thoughts.
Councilmember May: On the fmancial report, she noted the liquor store is still
suffering. She wanted to pay particular attention to that at the budget workshop next
week.
City Administrator Herlofsky: The Flavors of Farmington has been rescheduled for
July 28, at 6:00 p.m., at Rambling River Park. In case of inclement weather it will be
held at Celts Pub.
Mayor Larson: In the list of bills, he noted the charge for Cintas for weekly mat
service. He suggested during the summer to go to an every other week or monthly
service.
He congratulated both U15 girls soccer teams and the boys U12 soccer team. The U12
team has moved on to regions. Both U15 teams qualified for state.
The Warrior to Citizen volunteers did a great job on the steak fry.
To get City information, residents can sign up for a Twitter account and a Nixie account
through the City website. I
He urged residents to support local businesses.
14. ADJOURN
MOTION by Fogarty, second by Wilson to adjourn at 7:57 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
9
Council Budget Workshop Minutes
July 26, 2010
Mayor Larson called the workshop to order at 6:36 p.m.
Present:
Peter Herlofsky, City Administrator; Teresa Walters, Finance Director; Jim
Murphy, Sergeant; Randy Distad, Parks and Recreation Director; Kevin
Schorzman, City Engineer; Todd Reiten, Municipal Services Director; Lisa
Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources
Director; Tim Pietsch, Fire Chief; Cynthia Muller, Executive Assistant
Council was given a history of budgets for each division from 2008 to 2011 department requests.
Each department showed a 2% and 5% increase and decrease in their budgets. Councilmember
May asked if the decreases and increases were from the 2011 requested amount or the 2010
budget. Finance Director Walters replied they are from the 2011 request amounts because
Council was originally given an increase of .32%, which is no increase. City Administrator
Herlofsky stated the non-personnel costs are the same in 2011 as in 2010.
Engineering
Engineering consists of Engineering, Planning, Building Inspections, and Natural Resources.
Councilmember May went back to her fIrst question, looking at the 2010 numbers and 2011
requests, there is a difference. Finance Director Walters stated there are mandated items, such as
health insurance. Human Resources Director Wendlandt noted some increases we have no
control over such as the maintenance agreements for IT. Councilmember May asked if staff is
assuming Council agreed on the 2011 requested number. Finance Director Walters stated the
2011 department request number is no increases with the exception of increases we have no
control over. City Administrator Herlofsky stated yes, we have assumed the 2011 requests is
what we would be working from. Mayor Larson asked if Council assumed it would be from the
2010 numbers. Councilmember May did, going back to the fIrst workshop. Mayor Larson did
not recall they discussed which numbers to use for increases and decreases. Councilmember
May stated staff is saying all the increases from 2010 are mandated. Finance Director Walters
stated there were shifts in line items, but they were not increases. Any increases are mandates.
Councilmember Donnelly stated the 2011 numbers are less than a 1 % increase over the whole
budget. Councilmember May agreed that may be overal~ but she was trying to understand it by
department. There is more of a difference in Engineering, than there is in Planning or Building
Inspections. City Engineer Schorzman agreed it is not uniformly split.
Engineering Division - A 2% decrease would mean a delay in responses to resident concerns and
slower follow-up on development items, slower review of as-builts and grading inspections. All
of these delays are attributable to a reduction in professional services which would limit the
amount of additional help we would have and shift it over to City staff to take care of. With two
people, they would not be able to get to it as quickly without consultant help. A 5% decrease
would be the same impact, but at a higher magnitude. A 2% and 5% increase would be the exact
opposite with having more help. The 2% amounts to $5,753 and 5% amounts to $14,382. These
are not of the magnitude where you can make personnel type decisions. The only adjustment
was for how much help you can get for City employees. Mayor Larson stated professional
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Council Workshop Minutes
July 26, 2010
Page 2
services and personnel would be the only places to cut. City Engineer Schorzman agreed. For a
$14,000 reduction in the Engineering division, in supplies there is only $6,000 so even wiping
that out we would still have $8,000 to go so that would shift to services which includes IT and
professional services. Professional services comprises $45,000 of the $74,000 total services.
Councilmember May stated so the rest of professional services is internal services. She asked if
department heads have discussed decreasing some ofthose numbers. City Engineer Schorzman
stated that covers legal, IT, cell phones, dues and subscriptions, training, mileage, equipment
repair and vehicle maintenance. Dues and subscriptions, training and mileage amount to $2,000.
The big ticket items in the Engineering division budget are the $45,000 in professional services,
$10,000 in legal, $11,000 in IT and then vehicle maintenance at $3,000.
Planning Division - The 2% decrease would be realized in the professional services portion.
Staffhas been taking the lead on many things such as the comp plan. This decrease would not
have noticeable affect now, but if there were situations where we did need that, it would not be
available. The Planners have the ability to work on the comp plan without a lot of outside help
because development has slowed down. Had they been reviewing plats and building permits,
they would have needed help with that or with the comp plan. Ifbuilding development picks up,
then that is when they would need to dip into the professional services. A 5% decrease would
affect that category further, but staffwould not recommend that.
Councilmember May stated going back to the Engineering division, this was the only area that
did have quite a jump from 2010 to 2011. She asked what would be mandated in that area. City
Engineer Schorzman stated the increases occurred in the personnel services side including
salaries, the overtime was not changed; FICA, Medicare, PERA benefits is where the change
occurred. The supplies and services budgets stayed the same as 2010. City Administrator
Herlofsky stated the IT services has a very small change of$300.
Building Inspections - All but $350 of their supplies is fuel. This affects them being able to get
out into the field and do what they are supposed to do. It does not seem feasible to reduce that,
because it will not do us any good to have the inspectors locked in City Hall. This is one area
were we cannot cut. All but $1,770 of the services portion is directly related to their ability to
conduct business; having the computer systems for permits. Ofthat amount $1,470 is for
training and subscriptions, but the inspectors are required to do continuing education to maintain
their certification and licenses. The subscriptions are to keep their code books updated. The
maximum cut would be $300 and City Engineer Schorzman did not advise that. The only way to
cut 5% would be in personne~ but you have to do inspections. Making a personnel cut is
counterproductive when you would have to hire someone to do their job. City Engineer
Schorzman felt it would be beneficial to add to this budget. Allowing some overtime would
allow us to get caught up with the current staff. The downside is we would pay time and a half.
Mayor Larson asked for a further explanation on getting caught up. City Engineer Schorzman
stated in the past there was very quick response as far as doing inspections. Some builders are
getting irritated because they want an inspection this afternoon and we are three days out for
inspections. An additional part time person or increasing overtime would allow us to reduce that
service time to something our customers think is reasonable. Increasing by 5% would provide
some part time help during the summer.
Natural Resources - The 2% would amount to $2,059 and 5% would amount to $5,147. City
Engineer Schorzman recommended the reductions be made from professional services. This is
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Council Workshop Minutes
July 26, 2010
Page 3
used to hire professional tree removal and trimming companies that are too tall for our
equipment to reach. These would be boulevard trees. The impact of this reduction is dependent
on Mother Nature. Ifwe have a storm we would have to determine ifwe clean up the damage
and where does the money come from. Approximately 25% ofthis category is mandates. The
Natural Resources Specialist is also budgeted in the storm water fund and that is where the
mandates are. Councilmember May asked if it was common practice for cities to have a Natural
Resource division or can it fall under other areas. City Engineer Schorzman has not looked into
that, but someone would have to perform the work. City Administrator Herlofsky stated each
City has it organized differently. City Engineer Schorzman stated for the 5% increase it would
be nice for staff to have more training. We trim hundreds oftrees a year and need to keep up on
training. We could also use the increase to replace some trees.
Council then went back to the introduction. Finance Director Walters stated each department
showed a 2% and 5% increase and decrease. Individual budgets have not changed from the last
meeting except for a very small number in IT. That was distributed to all of the departments. At
the last meeting staff pre senteda budget that showed a 3.9% increase. Since then some things
have changed. At the last meeting Finance Director Walters recommended transferring $300,000
from the capital acquisition fund. It was labeled as a capital levy and was also budgeted in the
capital acquisition fund. As she was not here last year, she thought it was a capital levy that
went into the capital acquisition fund. Actually, it was a place holder for the market value
reduction. Ifwe would have received the market value credit, it would have been placed in the
capital acquisition fund. Ifwe did not receive it, it would be there to take the hit oflosing the
market value credit. So now, we cannot use that money to transfer as we will not be getting that
money. Not only will we not receive the $300,000, but the amount we are going to lose will
increase to $415,000. City Administrator Herlofsky stated with the program. in place a couple
years ago, we levied a certain amount. The taxpayers saw a reduction in their tax. That was a
reduction in the levy we adopted. The state used to send us money for that reduction. Then the
State said the program will continue, but the state is going to reduce the levy and not return the
money. The option was to have a special levy in 2010 for the money we lost in 2009. With the
special levy we tried to have the levy in 2010 be whole by receiving the special levy. We will
need a special levy of$415,000 in 2011 because of what we were short in 2010. Councilmember
Wilson stated we would not have to levy the $415,000; we can reduce the budget by that amount.
Councilmember May stated fundamentally we have to take that language out of the discussion.
We have to shrink the budget or call the levy a certain amount and not have a special piece.
Mayor Larson asked when we found out it would be $415,000. Staff stated the LMC just sent
out a notice this week.
Referring to the actual budget document, Councilmember Donnelly noted in 2010 it shows
$350,000 in the capital acquisition fund. The fund balance at the end of2010 is $556,000.
Finance Director Walters explained it won't be because we will not be getting the $350,000. The
$415,000 is what we are losing in 2010, that we are able to levy in 2011. Councilmember
Donnelly confrrmed we levied in 2010 what we did not get in 2009. Finance Director Walters
stated in 2010 we are not getting the $350,000 and in addition to that another $65,000 will have
to come from somewhere because we are not getting that portion of the taxes. City
Administrator Herlofsky stated the special levy that we levied does take care of what we lost, but
it is not in the capital acquisition fund. Councilmember Donnelly asked why it says it is in there.
Finance Director Walters explained at the time this budget was done, we did not know if the state
would cut the market value homestead credit again. So if we did get it, this is where we would
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Council Workshop Minutes
July 26,2010
Page 4
have put it. At the last meeting staff had proposed to use the capital acquisition fund for the
police vehicles, but since we do not have that money, the expense is back in the general levy.
There is a $65,051 increase in the market value homestead credit levy and also an increase in the
general fund levy for the police vehicles. That has increased the levy to 2.27%. We originally
thought it would be .32%. Councilmember May stated we do not have to increase the market
value homestead credit levy. Finance Director Walters stated ifwe don't increase it, we will
have to take it from somewhere else. We will need to have a line item for the market value
homestead credit. If you don't want to increase it by $65,000, we can take it from somewhere
else. The state is saying there will be another $415,000 market value homestead reduction in
2011.
Staff presented three options:
1. Levy for the entire amount of the debt service. All the options are related to the debt
service funds. By the end of2010 there will be a debt in the debt service fund of $269,000. In
addition, we are also looking at an increase in the debt service payment. We only levied $77,200
in 2010. Councilmembers asked why. City Administrator Herlofsky explained it goes back to
the Vermillion River Crossing project in 2005 and the general obligation improvement bonds
2006A. When this was approved in 2005 for Vermillion River Crossing, there was an effort
make to keep the bond payments small for the fIrst three or four years giving the project a chance
to generate the revenue to cover the development cost. Development did not occur. In 2005 the
community wanted commercial development. As a result of the development not being
successfu~ efforts to support it, and the $1 million grant and the developer contributing the other
$1 million, the developer needed help and the City offered help. Now it is 2010 and the project
is not completed. The City now has to levy sufficiently to catch up, pay the bond debt, and when
the property is purchased and the assessments come against the property, the City should get
reimbursed unless the assessments are waived by the Council. Every effort was made in the
beginning to make the project possible. They used initial funds from the owner and other
sources and they have been used up. Now we have a substantial amount to pay. Councilmember
Wilson stated the schedule in the budget did not come out of nowhere. We knew there would be
a balloon payment for the remaining 16 years. This item came up with a tax abatement and he
voted for the 15 year abatement and Council supported the effort. He asked why we only levied
for $77,200 when we knew our expenses were $359,941 a year ahead of the fact they jumped
another $200,000. Was it that the fund balance would have to be reduced or staffmg situations
would have to change? City Administrator Herlofsky stated it was not meant to be a surprise.
Having a new Finance Director gave us a fresher look at some items and made some things more
apparent. From 2006 with the reduction in market value homestead, the reduction of$500,000 in
building permits, efforts in the budget process were focused on the general fund and keeping the
levy as reasonable as possible. If Council wants someone to blame for not bringing this to
Council sooner, he will take responsibility. He maybe should have been more aware of the
situation. Councilmember Wilson took full ownership on the policy decision to support the
abatement. The entire Council was on board with that policy at the time. We look at the debt
service every year as part of the budget, and the fact this item is going up $180,000 this year,
plus we under levied last year. City Administrator Herlofsky agreed the situation is very
uncomfortable.
Councilmember Donnelly stated none of us would have wanted to raise the levy another
$200,000 last year which we should have done. It would not have been any more pleasant last
13
Council Workshop Minutes
July 26, 2010
Page 5
year. The point was to make the levy impact as small as possible. City Administrator Herlofsky
stated staff is recommending option 3 which is some internal borrowing.
Councilmember Wilson asked how we arrived at a 30% increase in building permits. Finance
Director Walters explained at this time we are at 98% of our budget in building permits. In
looking at that and what we budget last year and projecting to next year, that is what she
estimated it to be while staying conservative. City Administrator Herlofsky stated next year we
can expect the 66-unit CDA senior housing and we have received indication the CDA will be
completing the second phase of the townhomes on hwy 3. This amounts to 89 units with nothing
else happening. Councilmember Wilson stated this category is so unpredictable he would rather
knock it down to the 2010 level and make a mid-year adjustment to reallocate. Councilmember
May agreed. Councilmember Fogarty stated that reduces the budget by another $100,000.
Finance Director Walters went back to explaining the three options:
1. Levy for the entire amount including the deficit for 2010 and levy for the increase in the
debt service payment. This would be an increase in the levy of 10.96%. We would not have to
take on any new debt and would not borrow from any other fund. A portion of the 10.96%,
7.68% is for the debt service. The following year the levy would be reduced by 4.99% because it
is not a consistent levy. It is a one-time occurrence to cover the deficit. The levy would then
remain consistent.
2. Borrow the funds to cover the deficit, a one time item of $269,000 and increase the levy
to cover the increase in the debt service payment. This would result in a 7.71 % overall increase
in the levy. The portion for the debt is 4.44%. Going forward there would be minor increases.
The disadvantage is the loan would be out there for 10 years at 3% interest. It would take
$331,336 to pay it back.
3. Keep the amount the way it was previously proposed at $261,000 at the last meeting.
Take the $462,600 difference and borrow the entire amount. It would be over 10 years at 3%
interest. It would be a 5.37% overall increase in the levy. The loan payment would be $53,889.
With this option we would also utilize the equipment note levy that is set to expire in 2011 in
order to keep the increases in the levy at a minimal amount. The disadvantage is that we would
not have the equipment note levy and still have an increase in the levy of$53,889 because of the
loan.
Council then continued with the 2% and 5% decreases and increases in each department.
Administration
Legislative Control (Council's budget) - Reduced dues and subscriptions by eliminating Metro
Cities which is greater than 2%. Ifwe increased the budget we would keep that affiliation and
increase training for Council. Councilmember Fogarty asked how we can control the use oflegal
services. City Administrator Herlofsky suggested just having the City Attorney attend the first
meeting of each month.
14
Council Workshop Minutes
July 26,2010
Page 6
Historic Preservation Commission - Reduce consultant activity. An increase in the budget
would increase the consultant activity, add mileage for training, provide funds for markers for
designated historic properties.
Administration - Many items cover things for all departments such as office supplies, copiers,
and postage meter rental. To reduce the budget we could purchase fewer office supplies, use the
City Attorney less, not use outside printing such as business cards, reduce newspaper
subscriptions, reduce travel expenses, reduce the use of color copiers and possibly eliminate
some color copiers. If increasing the budget, continue with color copiers, add training for
Administrative staff. Councilmember Wilson asked why personnel costs are not shown as in
other departments. Administrative Services Director Shadick explained the reductions were
based on the total dollar amount of the line item plus personnel, but we did not take it out ofthe
personnel numbers. Councilmember Wilson felt it would not take direction from Council to say
lets reduce office supplies and equipment supplies. Any ofthese are no brainers. He felt it
would be easy to take 5% off the budget right now. City Administrator Herlofsky stated it is
easy to do, but we want to make sure we can provide copies of things to the public. We now
have the agendas electronically which saves paper each week. He noted employees are even
reusing file folders. Finance Director Walters added our supplies are very lean. Mayor Larson
stated when we ask for a budget we need 12 months worth of supplies. He hoped staff would not
present a budget where we would run out of paper.
Communications - We would reduce the fee for survey monkey, reduce postage and use more e-
mail. Ifwe do more with e-mail as an increase this may be a listserv. Another increase could be
training for communications staff. A 5% reduction was not shown as there is not enough to cut.
Councilmember Wilson asked if the calendar is produced through this area. Staff explained the
calendar is produced with the enterprise funds and selling ads. Personnel costs would be
partially attributed to the calendar.
City Hall- Not charge the City for municipal services, reduce gas and electric use, building
supplies and repair would be reduced because it is a new building. An increase could include
carpet cleaning and window cleaning more often. Mayor Larson asked for the reason for so
many lights being on over night. Staff explained some are security lights. Also, the cleaning
staff is here at night. Cleaning of the building falls under professional services. Staffwill be
obtaining bids this year for cleaning services.
Community Development - City Administrator Herlofsky explained anything more than a 2%
reduction would be personnel. We have cut training. An increase would include more training
and peer assistance.
Human Resources/IT
Human Resources - A reduction would include cut citywide training, and reduce the use of the
labor attorney. Mayor Larson asked what would happen if we do less training. Human
Resources Director Wendlandt stated it limits our liability ifthere are employment issues. She
also cut the employee assistance program, employment advertising in the Star Tribune, and the
employee recognition service program. An increase would cover consulting assistance for new
mandated reporting, additional citywide training and salary increases for staff.
15
Council Workshop Minutes
July 26,2010
Page 7
Councilmember Wilson asked how many cities of our size have an H.R. Director. Human
Resources Director Wendlandt replied if there isn't an H.R. Director, there is usually an
Assistant City Administrator. Councilmember Wilson asked why not look at eliminating the
H.R. Director position and use a consulting H.R. fIrm for some of the general requirements such
as FMLA and use the City Attorney for the legal items. He asked how that would impact
operations throughout the City. Human Resources Director Wendlandt replied right now the
utilization of the City Attorney or labor attorney is very low. A consultant is an hourly rate so
you could pay more or less if there are no issues. City Administrator Herlofsky stated with an
H.R. Director you get more added value without a larger cost. A labor relations attorney would
cost a lot more than it does now. We only use it when we need it. Councilmember Wilson stated
he would not eliminate the employee recognition program. He asked when was the last time we
did an RFP for an employee assistance provider. Staff stated it has been 4-5 years so we could
do another one. Councilmember Wilson stated there are more vendors now with diverse services
who might be able to do reporting that would provide more insight into the workforce.
IT - Staff cut overtime. After hours support as been limited for the liquor stores, police, fIre, and
issues at City Hall. Most of the calls are taken by the H.R. Director, but ifshe is not available
staff needs to use overtime. Fuel can be cut and have no impact. We no longer have a vehicle
for IT and borrow a parks and rec vehicle or engineering vehicle. Reduce office supplies which
are used if a mouse is bad, for more cable, disks, etc. Reduce data processing which would limit
the help with server builds and repairs, cut maintenance agreements on various IT equipment.
Maintenance agreements are for ImageTrend software for the Fire Department, video cameras,
Microsoft office software, etc. An increase would be used for computer training to limit our
reliance on LOGIS and outside vendors for support. Mayor Larson asked how that would affect
us fmancially in the long run. Staff explained the regular rate for LOGIS is $98/hour. For police
and fIre systems they have to meet certain requirements. Mayor Larson asked if there was more
training in this department, could we lower our costs. Staff replied in the long run training
would pay for itself. In the short term there would still be some reliance. Mayor Larson asked
with more training in this department can we reduce our consultant fees and have that pay for the
training and more. Staff replied yes and no. We would be better trained to handle issues, and no
because we have a lot of systems and not a lot of manpower. A 5% increase would cover the
cost of adding a listserv.
Finance
Finance Director Walters stated 83% of her budget is personnel; 4% is for audit costs; 12% is for
data processing and IT; 1 % for legal, printing, dues and subscriptions and training. She could
not cut 2%, so she cut the 1 %. She could not cut 5% unless we go into personnel. She has
sources to call other than legal. Printing is used for printing fmancial reports. Dues and
subscriptions cover membership in the GFOA and the MNGFOA. As far as training, she is a
CPA and needs training to maintain her certification. This was also included in negotiations for
her position. There is very minimal training for staff. The GFOA meetings have already been
cut for this year.
Councilmember Wilson would not cut the CPA training. This would also apply to any other
department. Councilmember Fogarty asked what benefIt is received from having an audit every
year. What ifwe audited every other year? Staff explained we cannot do that; the state would
16
Council Workshop Minutes
July 26,2010
Page 8
fme us. Councilmember Wilson was very pleased with how engaged staff was with the auditors
this year. There were recommendations and a timeframe brought to Council.
Councilmember May asked if liquor operations are under Finance. Finance Director Walters
replied it doesn't anymore. It is now under Administration. Councilmember May asked when
that happened. City Administrator Herlofsky replied at the fIrst of the year when the Finance
Director left. We were going to make the adjustment anyway and the timing worked out well.
Finance Director Walters stated we are not going for the budget award this year. We are going
for the CAFR award which is more important than the budget award because this award tells you
what is coming, here is what needs to be changed, here is what you are doing right, and being
able to read the fmancial statements. Ifwe had a 2% increase we could include the budget
award. If there was an increase to the budget, there could be salary increases and we could move
the Accountant to an empty office for productivity so we would need a desk, and there could be
additional training for staff. Mayor Larson felt we should move the Accountant anyway to an
office.
Police
Administration - 66% of this budget is salary. A 5% decrease would have to be part time
personnel. Services and supplies includes $269,000 for fees to LOGIS, municipal services, lega~
and CJIIN which we have to have to operate. We could cut supplies by $9,900. Councilmember
Wilson asked if the services and supplies category could be reviewed further in the way we
contract for services. Human Resources Director Wendlandt stated some of it is LOGIS records
management, and we have gone with CJIIN where we will see a cost savings.
Patrol Services - The majority ofthis budget is wages. A 5% decrease would have to come from
staff reductions. In order to fulfill the necessity in patrol we would have to pull someone from
the School Resource program. The school does pay salary and benefits for 9 months of the year.
The overtime budget for 2010 was $82,434. As of June 30,38% has been used so we could
reduce that budget to $80,000. Overtime covers court costs and in-house training. City
Administrator Herlofsky noted we have outfitted the cars with video cameras which should cut
back on court time. Councilmember Fogarty asked if it helps with the liability insurance to have
the cameras. Staffwill research this. Sgt. Murphy stated we could also reduce uniforms,
equipment, and supplies by $8,800. The police receive $750 for uniforms. They receive a check
for a uniform allowance.
Investigations - 96% of this budget is salaries so there is no where to cut. They will watch the
budget and cut where they can. They have saved some overtime by shifting schedules and
trading days.
Councilmember Wilson noted we have budgeted two new patrol cars for this year and we are on
a schedule. He asked what would happen ifwe delayed this year's purchase. Sgt. Murphy stated
we did not replace one car this year because the mileage was still low enough. The higher the
mileage the more things break and it spends more time in the shop and the use is put on another
vehicle. It takes 3-6 months to get a new vehicle. City Administrator Herlofsky stated we did
reduce the number of new vehicles for 2010 from three to two and now for 2011 we are keeping
it at two. Sgt. Murphy stated we order the cars and our mechanics outfit them.
17
Council Workshop Minutes
July 26,2010
Page 9
Fire
If there is a reduction, it would have to be staff. For a 2% cut it would mean two paid on-call
personnel. The average salary paid, training, turnout gear and uniforms comes to
$5,073/member. Currently we are authorized for 52 members. Ifthat requirement is changed,
the pension requirements would change also. So there would be some benefrt. For a 5%
reduction, it would mean cutting five members. Currently we are five members short, we have
47 paid on -call and one full time and we are getting by. This could lead to some daytime issues.
A 2% increase would provide money for the VoTech defensive driving training. A 2% increase
would also provide for some upgrades to station 1. A 5% increase would provide for an Assistant
Chief's vehicle, increase the training, equipment and supplies, and upgrades to station 1.
Parks and Recreation
Park Maintenance - A 2% decrease would reduce supplies to maintain ballfields and parks. A
5% decrease would be a reduction in part time salaries by $13,638 which would include closing
the warm houses, we would still have outdoor ice, and reduce the number of seasonal staffhired
in the summer. The impact of this would mean using full time staff to do mowing in the parks,
which would reduce facility repairs, maintenance of playground equipment, response times to
remove graffiti, landscaped areas would not look as nice as they do now. We could terminate the
lease of the skidster and share it with the street department. A 2% increase would increase
salaries for seasonal staff and purchase more fertilizer and herbicides for parks. A 5% increase
would involve salary increases, additional fertilizer and have a capital outlay to purchase a new
trailer to haul mowers and equipment to parks and trails.
Recreation Programs - Staff split the budget into a program budget and an administrative budget.
Parks and Recreation Director Distad reviewed the program budget. A 2% reduction would
eliminate the puppet wagon and the tots and tykes programs. Eliminating programs would
eliminate revenues. A 5% reduction would be the same reductions plus reduce program
expenses which means not buying new equipment for programs. A 2% budget increase would
increase salaries for seasonal staff who have not received a pay raise since 2008, add outside
printing for more marketing ofprograms, and equipment for programs. A 5% increase would be
the same items plus offering new programs and increase outside printing for broader marketing,
purchase more ads in local newspapers, increase amount of new equipment to replace aging
equipment.
Councilmember Wilson asked about the trend for the programs. Some programs have been
cancelled because numbers were down. Some time slots have been combined for programs to
still run the program. If the money is not there to cover the cost of the program, we do not run it.
Overall the numbers are down. Councilmember Wilson asked how the collaboration with the
school district has worked out. Staff stated we do some of the CEEF programs jointly such as
the Halloween Walk and Dew Days. Councilmember Wilson asked if staff and the school have
talked about doing joint marketing. Parks and Recreation Director Distad noted the City's
brochure goes out earlier because our programs start earlier in the season, so it has not worked
out for timing. Councilmember Wilson did not want to see park maintenance costs reduced, but
perhaps some programs could be eliminated and spend more money on programs that are doing
well. Mayor Larson asked if there was a way for the City and the school to share equipment.
18
Council Workshop Minutes
July 26, 2010
Page 10
Staff stated there is an agreement to share maintenance equipment if something breaks down.
The issue is maintenance needs to be done at the same time so both entities need equipment. The
issue comes down to timing, so sharing equipment is not possible.
Administration - This covers times for the Parks and Recreation Director and the Senior Center
Coordinator. A 2% reduction could be made in office supplies, reduce fuel by reducing the
number of visits to programs. Right now we check on the programs daily. Mayor Larson stated
seasonal staffruns the programs, so he felt someone should be checking everyday. Uniforms
have been cut, electricity for the sign on Denmark has been cut, dues and subscriptions for
NRP A and MRP A for the Parks and Recreation Commission. Cut training in half. Some staff
are certified and there could be some loss in certification. Reduce mileage, advertising in the
Community Guide and handouts at the Expo would be eliminated. Cell phones would be
eliminated. Reduce the number of brochures from three to two. Two years ago we had four
brochures.
Councilmember Wilson stated reducing the brochures would not concern him, as he would go
online for registration. He asked if eliminating the brochure or printing a smaller number would
work. Parks and Recreation Director Distad stated Eagan tried that and they received a lot of
calls wanting the paper brochure. So they have gone back to paper. With a listserve we could
send out an e-mail notifying those who have registered previously that the brochure is online.
Some people still come to City Hall to register.
Parks and Recreation Director Distad stated another 2% budget increase would be a salary
increases for full time staff and supplies. A 5% increase includes a salary increase, supplies, and
upgrading the paper quality of the brochures. Increase advertising to promote services.
Councilmember Wilson felt uniforms should not be reduced as staff should be identified. He
would not support reducing $1,000 in training unless it did not directly impact maintaining a
certification or license.
Municipal Services
Streets - A 5% reduction would include traffic sign replacement, minimal blacktopping for seal
coat, dust coating, alley and gravel maintenance, not hire a budgeted part time employee. A 2%
reduction would be to not hire a budgeted employee. This position has not been filled for the last
three years. A 2% increase would allow for more black topping, buy more materials, more alley
and gravel road maintenance. A 5% increase, nothing more could be done than the 2% increase
because we do not have the time and personnel to do it.
Snow - This depends on the weather. Last year we were at $80,000 for salt. One year we were
at $135,000 for salt with an $80,000 budget. Councilmember Wilson has been frustrated with
previous Councils where we have debated how we should remove snow. If it snows, we need to
get rid of it. Councilmember Fogarty stated it is a public safety issue. There are basic services a
government provides. Staff receives calls why are you wasting taxpayer dollars and other calls
that residents are paying for snow removal and want it done. City Administrator Herlofsky noted
staff is concerned with the possibility ofthe county moving from hwy 50. Municipal Services
Director Reiten stated it would be approximately $100,000 for a salt storage building at the
Maintenance Facility site. Mayor Larson felt we should look at this soon, but not this year.
19
Council Workshop Minutes
July 26,2010
Page 11
Councilmember Wilson asked if there was a way to manage time during the spring and summer
knowing there would be overtime in the winter. Staff stated it varies and depends on when the
snow falls. Human Resources Director Wendlandt noted to manage staff they also allow only
one person at a time to take vacation in the winter. City Administrator Herlofsky stated we also
use other employees for plow operators.
City Administrator Herlofsky asked about scheduling a budget workshop in August, either the
23rd or the 30th. At the August 2, Council meeting Council could have a slight discussion on the
budget for any items Council would want for the workshop. Mayor Larson suggested August 23.
City Administrator Herlofsky reminded Council it is critical a levy is approved in September.
You can reduce it after September, but you cannot increase it. Mayor Larson asked if Council
wanted to review this information, discuss it at the August 2, Council meeting as to what they
want to see on August 23. Councilmember Fogarty asked if Council needs to see any more on
August 23; it seems Council needs more of a discussion on August 23. We have all the
information we have asked for. Now it is time for Council to talk about what we want to see cut
or increased. She was not sure anything needed to be on the agenda. City Administrator
Herlofsky stated on August 23, we will have an EDA meeting at 6:00 p.m. and a Budget
Workshop at 6:30 p.m. We can leave August 30, open if things are not resolved on August 23.
Councilmember May stated she took notes on each department and asked if Council wanted to
share them with each other ahead of time. City Administrator Herlofsky stated Council can send
the notes to him and he can disseminate them to Council so everyone is getting the same thing.
Councilmember Fogarty agreed with that.
Councilmember Wilson had some additional comments. Somewhere between 1 % - 3% with
some of the departments there are things that are not a critical need. To save time, there are a
few efficiencies that could be found. Certainly $75,000 - $100,000 could be found. He would
not mind having staff go through their budgets and determine what is realistic because he will
need to see reductions. The reductions he is considering are much more drastic than what he is
seeing. He would like to see a consolidation from staff of all the different departments.
Councilmember Fogarty had some ideas from things that occurred tonight. Such as the part time
employee not in the budget, some things from Engineering. She was not concerned with having
plan reviews done quickly. She has heard residents would rather see services cut than taxes
increased. On the other side, when it comes to Building Inspections we cannot slack on that.
She suggested cuts in Engineering and increase in Building Inspections to reduce the response
time. She liked the idea of Council sending in their notes and staff collating them. Then staff
would also have the information, which she is very comfortable with.
Councilmember Donnelly stated a 5% budget cut is $420,000. Nothing here added up to
$420,000. Finance Director Walters stated the cuts by each department add up to that amount.
Councilmember Donnelly stated but some of these cannot be done, so they are not realistic. He
asked where the tax impact levy numbers came from. Finance Director Walters stated this was
the levy from the previous meeting. Councilmember Fogarty stated but we cannot do that
budget. Finance Director Walters explained we used that budget in order to do the reductions.
20
Council Workshop Minutes
July 26, 2010
Page 12
Councilmember Fogarty clarified the no increase is a higher number than what was received
tonight. The increase or the decreases would still be accurate. Finance Director Walters stated if
everyone wants the $14,500 part time employee cut, then she could cut that so Council could see
the impact of what everyone has cut.
Councilmember Wilson asked staff to confrrm the foundational assumptions that were made
before this document was given to Council. Was everything on the table, or was it to try to
identify cuts that don't have a potential impact to the fund balance or staffmg. Finance Director
Walters stated it was left to the discretion of each department. City Administrator Herlofsky
noted that is what Council requested and that is why there are different formats.
Finance Director Walters asked ifa time should be set for Council to send comments to staff.
Councilmember May stated they are just discussion items so she was trying to shorten the
meeting for next time. Finance Director Walters stated it would help staff to put something
together. City Administrator Herlofsky stated the Finance Director will ask at the August 2,
Council meeting. Councilmember Fogarty will have her comments in by the end of the week.
MOTION by Fogarty, second by Wilson to adjourn. at 9:37 p.m. APIF, MOTION CARRIED.
Respectfully submitted
Cynthia Muller
Executive Assistant
21
7b
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.mrmington.mn.ul..
TO: Mayor, Councilmembers and City Administrator
FROM: Teresa Walters, Finance Director
SUBJECT: Fire Relief Association Pension Request for 2011
DATE: August 2,2010
INTRODUCTION
The Fire Relief Association has submitted their request for 2011.
DISCUSSION
The Fire Relief Association investments have improved but are still not enough to cover the
deficit from 2010. This deficit will be amortized over a period of 10 years. The City's required
contribution to the Farmington Fire Relief Association in 2011 is $131,175. The members
decided not to ask for an increase in their yearly pension at this time. It will remain at $4,575.
A letter from the board is attached.
BUDGET IMPACT
The contribution included in the budget proposal submitted to council includes an estimate of
$126,000. The actual obligation will add $5,175 to the proposed budget.
ACTION REOUESTED
Approve the City's required contribution in the amount of $131,175. Also approve maintaining
the pension benefit level at $4,575, the same as 2010.
Respectfully submitted,
Teresa Walters
Finance Director
22
Farmington Fire Fighters
Relief Association
19695 Municipal Drive
Farmington, MN 55024
(phone) 651-280-6953 (Fax) 651-280-6959
Date:
July 27th, 2010
To:
Mayor & Council
From:
Farmington Cataract Relief Association
Subject:
Association Pension Request for 2011
The Board of the Farmington Fire Department Relief Association met to discuss the pension
request for 2011. After discussion and looking over our tinancials and schedules, the Board is
making the following request for 2011.
With accordance with the SC-I0 Schedule the Board is submitting a request for the City
contribution of$131,175. It was also further agreed to not ask for an increase in our yearly
pension at this time, so that will remain at $4,575. With that being said the Board still feels very
strongly that we need to continue to evaluate this in the future to get to that average level of
yearly pension with other comparable relief associations.
If you have any questions please feel free to contact President Tom Hemish at (651) 246-3550.
Respectfully submitted,
~d~
Jeff Allbee
Secretary
c.c. Peter Herlofsky, City Administrator
Teresa Walters, City Finance Director
Cataract Board of Directors
Pile
23
BYLAWS
Farmington Firefighters Relief Association
ARTICLE VIII
MUNICIPAL RATIFICATION
8.1 The adoption of, or any amendment to the Articles or Bylaws of this Association which
increases or otherwise affects the retirement coverage provided by, or the service pensions or
retirement benefits payable from the Special Fund of this Association, shall not be effective
until it is ratified by the City Council of the City of Farmington.
A. At a duly called regular meeting thereof, the Farmington Firefighters Relief Association
did amend on the _ day of . , the foregoing CODE OF BYLAWS,
said Code consisting of 11 (11) pages, including this page. Which amendments were
approved by the Farmington City Council on the _ day of , _,
Resolution No. -
APPROVED BY THE BOARD Q"f TRUSTEES OF THE FARMINGTON FIREFIGHTERS RELIEF
ASSOCIATION ON THE J2Z!j5A Y OF JULY. t5l0 10 .
EFFECTIVE ON THE 1ST DAY OF JANJJ~iN' ~O I ~AMj}EXCEPT THE BENEFITS STIPULATED
IN ARTICLE VI OF $ 4,>'1 S' SHALL ~_ __ THE __ OR INCREASE TO $ UNTIL
THE 1ST DAY OF JANUARY;<O/:2..
~,;L
PRESIDENT
~
APPROVED BY THE FARMINGTON CITY COUNCIL ON THE
DAY OF
CITY CLERK
ADOPTED BY THE CITY COUNCIL ON
YEAR EFFECTIVE THE 1st DAY OF JANUARY.
TO$
PER
'" Refer to PoHcles of the Board
Page 1
10/27/2008
24
7c
City of Farmington
430 Third Street
farmington, Minnesota
651.280.6800. Fax 651.280.6899
W\....w:ci.tarm;ngttm.mll.LL'i
TO: Mayor, Councilmembers, City Administrator
FROM: Lisa Shadick, Administrative Services Director
SUBJECT: Temporary On-Sale Liquor License - Farmington VFW Club
DATE: August 2,2010
INTRODUCTIONIDISCUSSION
The Farmington VFW Club has submitted an application for a Temporary On-Sale Liquor License for events
on September 18, October 16, and November 20, 2010. As part of their Club License a Temporary Liquor
License is required to hold events open to the public.
BUDGET IMPACT
The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profIt organizations.
Therefore, the City has not established a fee for a Temporary On-Sale Liquor License.
ACTION REOUESTED
Approve the attached applications for a Temporary On-Sale Liquor License for the Farmington VFW Club
on September 18, October 16, and November 20,2010.
Respectfully submitted,
Lisa Shadick, CMC
Administrative Services Director
25
(~
,~-~
Minnesota Department of Public Safety
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
444 Cedar Street SuIte 133, St. Paul MN 55101-5133
(651) 201-7507 Fax (651) 297-5259 'ITY (651) 282-6555
WWW.DPS.STATB.MN.US
APPLICATION AND PERMIT
FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
~.-\~IE OF OROANIZA nON
s: ~A' - ' HtV. -~ ;);:1tJ. ?p:'J:r ~
STREET ADDRESS
"."'7 rI T"
N"\Mf OF PERSON MAKING APPLICA IrON
t"\ (; 'N I:?"%s?-& l.. 'D
DA TES LIQUOR WILL BE SOLD pi -1'&>'- II!>
OROANIZA TION OFFICER'S NAME
DATE ORGANIZED
-
..,J ~ IJ e.
CITY
TAX EXEMPT NU),ffiER
l-cJ9 C9 (') :L:;;S-
STATE ZIP CODE'
/YlN.
HOME PHONE
~'l.)~3" j':d fiE.,
. .
N.. (.,I1'/5C
ADDRESS
~5.s.s
5.1:1.e ::l-~
./~o1-'T" ,K',vL"<<" j:::;'~~' WI.-
$""C~:;'.~
Q~ ?}:' t.? ~ ~r; '. frS".;~
/fr Pt$1/ .J.I,PME
.
~ ..----.lJ.-
:r;pjIC- ~ ~ p:. T'~ r-t<?1 ....
Will the appl'icant contract for Intoxicating Ilqu,or service? lfso, give the name and address of the liquor licensee providing the service.
Will the applicant carry liquor liability Insurance? lfso, please provide the carrler's name and amount of coverage.
;::'p.J:h...(I.'~....c.;;;' /lnt.>/~.e>;e~ /'()'~~''12:)''PII-,l tr~ ~.L.;E ",r<...,F., d'A4>-
. .
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING
ENFORCEMENT
CITY/COUNTY
CITY FEE AMOUNT
.'
DATE FEE PAID
DATE APPROVED
LICENSE DATES
SIGNA lURE CITY CLERK OR COUNTY OFFICIAL APPROVED DmECTOR ALCOHOL AND GA~1BL[xG E~FORCE~IE~'T
:'iOTE: Submit this form to the clt)' or count)' 30 days prIor to event. Forward application .Igned by clt)' andlor county to tbe address
abon. If the applleatloa Is approved tbe Alcobolaad GambllD& EdorcemeDt Dlvlslod will return tbl, appllealloD to be used IItbe L1cease ror tbe enDI
PS-09079 (05106)
26
Minnesota Department of Public Safety
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
444 Cedar Street Suite 133, St. Paul MN 55101-5133'
(651) 201.7507 Fax (651) 297.5259 TIY (651) 282.6555
WWW.DPS.STATE.MN.US
APPLICATION AND PERMIT
FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
r;.~ JJ;:;tJ., ?,~T-' 70
DATE ORGANIZED
-
oJ ~lJe'
CITY
TAX EXEMPT NU~ER
/ -cJ9 (9 0 :;..,?S-
STATE ZIP CODE
/Yl N. ......S-D.'.
HOME PHONE
~"\) ~'3".i'tsllz:.
.....T;'
N~ OF PER~N MAKINO APPLICATION
~ (,i N J;-' ~5"P-.G l.. 'D
DA TES LIQUOR WILL BE SOLD /0"""/ (P-/ ()
ORGANIZATION OFFICER'S NAME
I.(~~I P .' 7
ORGANIZA no OFFICER'S NAME
./ -
. t;;; .~ tJ d
Location license will be used. Ifan outdoor area, describe
N-?1~
ADDRESS
~5.s ..s'
/fr p,,~ '1 r ';"/PM E
. .
~ ~...-'"I....JJ---
~p;tC- .:; / p:. r' ~ r-Rj. ...
Will the app1'icant contract for Intoxicating liquor service? Ifso, give the name and address of the liquor licensee providing the service.
Will the applicant carry liquor liability Insurance? Ifso, please provide the carrier's name and amount of coverage.
;::pJ:;a.'~~..,c.G RnJ->/~p;e, /,f)}~d'C:J"P'''' rp ;:".z:.';!: Itr c.-;,Fy l'l'A~'>'"
. .
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITfING TO ALCOHOL & GAMBLING
ENFORCEMENT
CITY ICOUNTY
DA TB APPROVED
CITY FEE AMOUNT
LICENSE DATES
< .
.
DATE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GA~1BL~G ENFORCE~fE:'iT
:'iOTE: Submit this form to the city or county 30 days prior to event. Forward applIcation signed by city andlor county to the address
sbon. If the appllcatlon Is approved tbe Alcobol and GamblIng Enforcement Division wIll return tbls applIcation to be used as tbe License for tbe neDt
PS.09079 (05106)
27
Minnesota Department of Public Safety
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
444 Cedar Street Suite 133, St. Paul MN 55101-5133
(651) 201-7507 Fax (651) 297-5259 TIY (651) 282-6555
WWW.DPS.STATE.MN.US
APPLICA nON AND PERMIT
FOR A I TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
v r:tJ.. Y'~:r r;t
TAX EXEMPT NUMBER
/ -()9 tJ 0 :;L:JS-
STATE ZIP CODE
(Vl N. ......S-L>,,.
HOME PHONE
~l..) ~'3" 3=/3 lll;
--7,
N.1;Mf OF PER~N ~G APPLICATION
~o~ }7'~~ -e-"J;;i...'D
DATES LIQUOR WILL BE SOLD I) -.;lb ..../0
ORGANIZATION OFFICER'S NAME
I.i~// JY .' -:;
ORGANIZA TIO OFFICER'S NAME
./ ......
. ,t;;; ~ _1' p IJ
Location license wiII be used. Ifan outdoor area, describe
//$ 4G.
ADDRESS
N-~ Y'ct
ADDRESS
~J.55
. Gf7" ~r--7~~';;:"" c r1iJ ">~R.
54.& ::1-,%--
'ADO.%'" 17 ,- ...
/~' ~7"r-1.Vr-<<, )-~~;fo' l.:J"IJ-
%t:'~::):7
:u ~ :f/:" ~ /.i 11?>'h ~ ~",J...
/fr PIt?1! .I-/PA1k
,
~ ..---- ---
;;-..pp:; .:J / ~ ~ r-t<7 ...
Will the applicant contract for Intoxicating liquor service? Ifso, give the name and address of the liquor licensee providing the service.
Will the applicant carry liquor liability Insurance? Ifso, please provide the carrier's name and amount of coverage.
.r' pJ :h.l'~~fv C.;;;' I'tnJ,)/ ~p;e..::? /" I)I~U!rcJ.'P'Y ~p h.e:.i? I'rr e"F"y ;-).~c..>-
~ .
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING
ENFORCEMENT
CITY/COUNTY
DATE APPROVED
CITY FEE AMOUNT
LICENSE DATES
DA TE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLIXG E"'FORCE~IE:'\'T
.:'\OTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address
above. If the applleatloD Is approved the Alcohol aDd Gambling Enforcemeot Division will return this application to be used as tbe Llceose for tbe eYeol
PS-09079 (05/06)
28
7d
City of Farmington
430 Third Street
farmington, l\.1inncsota
651.280_6800. Fax 651.280.6899
www.ci.tarm.;11l:.>tllll_TIm_LL'"
TO: Mayor, Councilmembers, City Administrator
FROM: Lisa Shadick, Administrative Services Director
SUBJECT: Temporary On-Sale Liquor License - St. Michael's Church
DATE: August 2,2010
INTRODUCTION
St. Michael's Church is requesting a Temporary On-Sale Liquor License for their Fall Festival to
be held September 18-19,2010.
DISCUSSION
This event will be held on St. Michael's property located at 22120 Denmark Ave. Per State
Statute, a Temporary Liquor license must fIrst be approved by the City and then forwarded to the
State for approval.
BUDGET IMPACT
The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit
organizations. Therefore, the City has not established a fee for a Temporary On-Sale Liquor
License.
ACTION REOUESTED
Approve the attached application for a Temporary Liquor License for St. Michael's Church,
22120 Denmark Avenue for their Fall Festival, September 18-19,2010.
Respectfully submitted,
Lisa Shadick, CMC
Administrative Services Director
29
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
444 Cedar St-Suite 133
St. Paul, MN 55101-5133
(651)296-6439 TDD (651)282-6555
APPLICATION AND PERMIT
FORA TEMPORARY ON-SALE LIQUOR LICENSE
DATE ORGANIZED
eL \ qS
lY" ~'<Z. M.', ~ "\l:S f\..
BUSINESS PHONE
( \) q - ~3(P{)
TYPE OF ORGANIZATION
DCLUB DCHARITABLE DRELIGIOUS DOTHER NONPROFIT
ADDRESS <2- f\
'-..)"l\:M €... k~ ,...... c>vE-
ADDRESS
ADDRESS
Location where license will be used. If an outdoor area, describe
.a ~ \ ';Lc ~ ~MJ\n..t.. l\.\j ~ n l.t 'L
j:'ttlf., P ,.u.,~t~ If ~t
Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service.
/Vb
Will the applicant carry liquor liability insumnce? If so, the carrier's name ano amount of coverage.
(NOTE: Insurance is not mandatory.) {' l\-,,^DL,c- l'v\l.rtUrtL \ "'s.\JJ\~(\(' l. u~ "ft soo J 000
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT
CITY/COUNTY DATE APPROVED
CITY FEE AMOUNT LICENSE DATES
DATE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OfIFICIAL
APPROVED Alcohol & Gambling Enforcement Director
Note: Do not separate these two paris, send both paris to the address above and the original signed by this division
will be returned as the license. Submit to the city or County a~ least 30 days before the event.
PS-09079 (6198)
30
7e
City of Farmington
430 Third Street
l;armington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.tarmin!:.1J:j)n.mn.LL.1
TO: Mayor, Councilmembers, and City Administrator
FROM: Brian A. Lindquist,
Chief of Police
SUBJECT: Adopt Resolution
Dakota County Traffic Safety Group
DATE: August 2, 2010
INTRODUCTION
The Farmington Police Department is seeking authorization to continue its participation in the
Dakota County Traffic Safety Group. The attached resolution authorizes that participation.
DISCUSSION
In 2005 the Department of Public Safety, Office of Traffic Safety (OTS) recognized the Dakota
County Traffic Safety Group as a valuable, cooperative enforcement effort. OTS awarded a
significant grant that allowed funding for one major traffic operation per month in locations all
over the County. Over the past several years, thousands of traffic tickets have been issued by the
group. Hundreds of arrests for DWI,Warrants, and other serious driving violations have resulted
from this cooperative effort.
The Office of Traffic Safety has again made funding available and is entering into a grant
agreement with the Dakota County Traffic Safety Group. Participation requires that the City
Council of each City adopt the attached Resolution.
ACTION REOUESTED
Adopt the Attached Resolution authorizing participation in the Dakota County Traffic Safety
Group.
Respectfully submitted,
Brian A. Lindquist
Chief of Police
31
RESOLUTION NO. R44-10
AUTHORIZING THE CITY OF FARMINGTON TO ENTER INTO A GRANT
AGREEMENT WITH THE DAKOTA COUNTY TRAFFIC SAFETY GROUP
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of August
2010 at 7:00 p.m.
Members Present:
Members Absent:
Larson, Donnelly, Fogarty, May, Wilson
None
Member Fogarty introduced and Member Wilson seconded the following:
WHEREAS, the City of Farmington desires to participate in the Dakota County Traffic Safety
Group Grant Project; and,
WHEREAS, the State of Minnesota requires a resolution of the City Council to participate; and,
WHEREAS, the City has entered into previous grants to provide increased traffic enforcement
and educational activities; and,
WHEREAS, the City has partnered with other Dakota county law enforcement agencies to
increase traffic safety in the community; and,
WHEREAS, the City will partner with 11 other government entities in Dakota County to
increase traffic safety; and,
WHEREAS, the City Councilors of the City of Farmington have duly considered this matter and
believe that it is in the best interests of the City to enter into a grant agreement with the OTS
through the DCTSG to provide enhanced traffic enforcement.
NOW, THEREFORE, BE IT RESOLVED that the proper City officers be and hereby are
authorized to execute such agreement and any amendments, and thereby assume for and on
behalf of the City all of the contractual obligations contained therein.
This resolution adopted by recorded vote ofthe Farmington City Council in open session on the
2nd day of August 2010.
~~
Mayor
Attested to the 3 ~~} day of August 2010.
inistrative ServIces Director/
Deputy City Clerk
SEAL
7~
City of Farmington
430 Third Street
l;a.rmington, Minnesota
651.280.6800. Fax 651.280.6899
WWW.ci.~drm.;ngttln.nm.LL...
TO:
Mayor, Council Members
City Administrator
FROM:
Tony Wippler, Assistant City Planner
SUBJECT:
Participation in Livable Communities Act - 2011-2020
DATE:
August 2,2010
INTRODUCTION
The City Council is required to adopt a resolution if it wishes to participate in the Metropolitan Livable
Communities Act Local Housing Incentives Account (LCA LHIA) for the years 2011-2020.
DISCUSSION
The City of Farmington has participated in Livable Communities since the program was created. By
participating in the program, the City agrees to establish affordable and life cycle housing goals.
Participation in the program allows the City to be eligible for grants and loans to support activities that
help the City meet its affordable housing goals, clean up polluted sites, and support demonstration
projects linking housing and transit. The City has utilized this program in the past for assistance in the
funding of the following projects:
. The clean up of the former Elm Park LandfIll (1999)
. Spruce Street Bridge project (2003)
. Spruce Street Development Master Plan (2002)
BUDGET IMPACT
Unknown at this time.
ACTION REOUESTED
Adopt the attached resolution to authorize continued participation in the Livable Communities Act for the
years 2011-2020.
Respectfully submitted,
Tony Wippler
Assistant City Planner
33
RESOLUTION NO. R45-10
RESOLUTION ELECTING TO CONTINUE P ARTICIP ATING IN
THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM
UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT
CALENDAR YEARS 2011 THROUGH 2020
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of August
2010 at 7:00 p.m.
Members Present:
Members Absent:
Larson, Donnelly, Fogarty, May, Wilson
None
Member Fogarty introduced and Member Wilson seconded the following:
WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes sections 473.25 to
473.255) establishes a Metropolitan Livable Communities Fund which is intended to address
housing and other development issues facing the metropolitan area defmed by Minnesota Statutes
section 473.121; and
WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization
Account, the Livable Communities Demonstration Account, the Local Housing Incentive Account
and the Inclusionary Housing Account, is intended to provide certain funding and other assistance to
metropolitan-area municipalities; and
WHEREAS, a metropolitan-area municipality is not eligible to receive grants or loans under the
Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding
from the Minnesota Department of Employment and Economic Development unless the
municipality is participating in the Local Housing Incentives Account Program under Minnesota
Statutes section 473.254; and
WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to
negotiate with each municipality to establish affordable and life-cycle housing goals for that
municipality that are consistent with and promote the policies of the Metropolitan Council as
provided in the adopted Metropolitan Development Guide; and
WHEREAS, previously negotiated affordable and life-cycle housing goals for municipalities
participating in the Local Housing Incentives Account Program expire in 2010; and
WHEREAS, a metropolitan-area municipality can participate in the Local Housing Incentives
Account Program under Minnesota Statutes section 473.254 if: (a) the municipality elects to
participate in the Local Housing Incentives Program; (b) the Metropolitan Council and the
municipality successfully negotiate new affordable and life-cycle housing goals for the municipality;
(c) the Metropolitan Council adopts by resolution the new negotiated affordable and life-cycle
housing goals for the municipality; and (d) the municipality establishes it has spent or will spend or
distribute to the Local Housing Incentives Account the required Affordable and Life-Cycle Housing
Opportunities Amount (ALHOA) for each year the municipality participates in the Local Housing
Incentives Account Program.
NOW, THEREFORE, BE IT RESOLVED THAT the City of Farmington:
1. Elects to participate in the Local Housing Incentives Program under the Metropolitan
Livable Communities Act for calendar years 2011 through 2020.
2. Agrees to the following affordable and life-cycle housing goals for calendar years 2011
through 2020:
Affordable Housing Goals Range
345-492 units
Life-Cycle Housing Goals Range
490-1,720 units
3. Will prepare and submit to the Metropolitan Council a plan identifying the actions it plans to
take to meet its established housing goals.
This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd
day of August. 2010.
~~-
Mayor
3~
Attested to the day of August, 2010.
dfiLdi~
driiinistrative Services Director/
Deputy City Clerk
SEAL
)3
City of Farmington
430 Third Street
Farmington, l\-1innesota
651.463.7111 . F'al( 651.463.2591
www.ci.rJ.rm.;ngtlm.nm.LL.l
TO: Mayor, Councilmembers, City Administrator
FROM: Lisa Shadick, Administrative Services Director
SUBJECT: On-Sale 3.2 Beer License- Weng's Kitchen, Inc.
DATE: August 2,2010
DISCUSSION
Weng's Kitchen, Inc., located at 115 Elm Street, has submitted an application for an On-Sale 3.2
Beer License.
The required fees have also been received and the application has been reviewed by the
Farmington Police Department.
BUDGET IMPACT
Fees are included in the revenue estimates of the 2010 budget.
ACTION REOUESTED
Approve an On-Sale 3.2 Beer License for Weng's Kitchen, Inc. at 115 Elm Street.
Respectfully submitted,
Lisa Shadick, CMC
Administrative Services Director
36
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City of Farmington
430 Third Street
farmington, Minnesota
651.280.6800. Fax 651.280.6899
www:ci.t'&rmingttm.n111.LL'l
TO: Mayor, Councilmembers, City Administrator
FROM: Kevin Schorzman, P.E., City Engineer
SUBJECT: Amendment to State Surcharge Fee for Building Permits
DATE: August 2,2010
INTRODUCTIONIDISCUSSION
The Minnesota Department of Labor and Industry has mandated changes to how cities collect the State
Surcharge fees. This change primarily affects "Flat Fee" permits (i.e., roof, siding, plumbing, mechanical
repairs/additions, etc.). This change will increase the surcharge from $.50 to $5.00 for the period of July 1,
2010 to June 30, 2011.
Attached is information from the Minnesota Department of Labor and Industry explaining the basis for this
change.
BUDGET IMPACT
If the amendment is not adopted, this would have a negative impact to the budget as the City would still be
obligated to pay the state the increased fee.
ACTION REOUIRED
Amend the 2010 Fees and Charges Ordinance to reflect the necessary change.
Respectfully Submitted,
Kevin Schorzman, P .E.
City Engineer
61
CITY OF FARMINGTON S
DAKOTA COUNTY, MINNESOTA ~
.J\
e
ORDINANCE NO. 010-625
AN ORDINANCE AMENDING THE 2010 FEE SCHEDULE
TO AMEND THE STATE SURCHARGE FEE FOR DIDLDING PERMITS
THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS:
SECTION 1. The 2010 Fee Schedule is hereby amended by amending the State Surcharge fees in the
"PERMITS - Building section.
PERMITS - Duildin!!
AMOUNT
Duildin!!: Permit
League of MN Cities 2003 Schedule (See Schedule
I)
As Built Certificate Of Survey, Turf Establishment
$2,000 Single Family Residential Lot
surety for all buildings to be refunded after
work is complete
As-builts and Silt Fence/Turf Inspection
(includes 2 inspections each for grading and turf)
Temporary Buildings on Construction Sites
Window Replacement
$200 + $60 re-inspection fee
$150
Siding
$59.50 + state surcharge as recommended by
MN State Code - Section 16B.70.
$59.50 + state surcharge as recommended by
MN State Code - Section 16B.70.
$59.50 + state surcharge as recommended by
MN State Code - Section 16B.70.
Roof
Garages
All Inclusive Basement Finish
(includes building, plumbing, HV AC and fireplace)
Roof/Siding Combo Permit
See Schedule I
See Schedule I
$99.50 + state surcharge as recommended by
MN State Code - Section 16B.70.
Gazebos - Freestanding
Decks
See Schedule I
See Schedule I
Porches
See Schedule I
All Inclusive Bathroom Finish
(includes building, plumbing and HV AC)
$99.50 + state surcharge as recommended by
MN State Code - Section 16B.70.
Building, Moving (Requires Special Exception in
Addition to Fees Listed Below)
- House
- Garage
- Surety
$150 + cost of utility locations
$50 + cost of utility locations
$10,000 Flat
Pools
$99.50 + state surcharge as recommended by
MN State Code - Section 16B.70.
See Schedule I
Building, Demolition
Ind. On Site Sewage Treatment
Reinspection (After 2 Fails)
Plumbine: Permits
$260 - ($40 County + $220 City)
$50
Heater, Water Softener
$15 per state statute
Residential
New Construction
Repair/Addition
$84.50 + state surcharge as recommended by
MN State Code - Section 16B.70.
$49.50 + state surcharge as recommended by
MN State Code - Section 16B.70.
Reinspection
Commercial
$50
Reinspection
Mechanical Permits
Fireplace
1.25% of contract cost + state surcharge
(contract valuation x .0005) INCLUDES
SPRINKLING SYSTEMS (Minimum of
$100.00)
$47
$49.50 + state surcharge as recommended by
MN State Code - Section 16B.70.
Residential Heating
New Construction
Repair/Replace
$84.50 + state surcharge as recommended by
MN State Code - Section 16B.70.
$49.50 + state surcharge as recommended by
MN State Code - Section 16B.70.
Reinspection
$50
Commercial Heating
1.25% of contract cost + state surcharge
(contract valuation x .0005) Minimum of
$100.00
$47
Reinspection
'.
SECTION 2. Effective Date and Codification. This ordinance shall be effective upon its passage and
publication according to law. This ordinance need not be codified but may be attached to the City Code as an
Appendix.
ADOPTED this 2nd day of August, 2010, by the City Council of the City of Farmington.
CITY OF FARMINGTON
By: ~~--
Todd Larson, Mayor
ATTEST:
By:
Lis adick, Administrative Services Director/
Deputy City Clerk
SEAL:
Approved as to form the ~ day of August 2010.
B~~
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
SUMMARY OF ORDINANCE NO. 010-625
AN ORDINANCE AMENDING THE 2010 FEE SCHEDULE
TO ESTABLISH FEES FOR BUILDING PERMITS
NOTICE IS HEREBY GIVEN that, on August 2,2010, Ordinance No.010-625 was
adopted by the City Council of the City ofFannington, Minnesota.
NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No.
010-625, the following summary of the ordinance has been prepared for publication.
NOTICE IS FURTHER GIVEN that the fees for building permits established by the
ordinance include an increase in the state surcharge for various building, plumbing, and
mechanical permits.
A printed copy of the whole ordinance is available for inspection by any person during
the City's regular office hours.
APPROVED for publication by the City Council of the City of Farmington this 2nd day
of August, 2010.
ATTEST:
SEAL
Approved as to form the ~ day of August 2010.
~
City Att ey
Published in the Farmington Independent the/d -f4day of OLI!. ~ 2010.
c7
443 Lafayette Road N.
St. Paul, MInnesota 55155
www.dll.mn.gov
MINNESOTA DEPARTMENT OF
LABOR Be INDUSTRY
(651) 284-5005
1-800-DIAL-DLI
TTY: (651) 297-4198
April 21, 2010
Surcharge fee increase background information
The economic downtum in the construction industry has significantly impacted the Construction
Codes fund. The downtum has greatly diminished the alIDual revenue the Department of Labor
and Industry's (DLI) Construction Codes and Licensing Division (CCLD) receives from plan
reviews, pelmits, licenses and surcharges.
CCLD's revenue is also hampered by the ongoing annual transfer of$1.515 million from its
Construction Codes fund. This fund is a State Government Special Revenue fund and not a
General fund account. Yet, during the 2007 session, the Legislature required DLI to transfer
$1,627,000 by June 30, 2008; $3,515,000 by June 30, 2009; and $1,515,000 each year thereafter
from the Construction Codes fund to the General fund (Chapter 135, Article 1, Section 16).
Since 2005, approximately $12 million ofCCLD funds have been transferred to the General
Fund. In 2009, $3.515 million was transfelTed to the General fund, which forced CCLD to layoff
13 staff, cancel contractor education programs and spring and fall seminars, and reshuIDe
programs to meet budgets.
During the 2010 session, CCLD attempted to eliminate this year's $1.515 million transfer.
Instead, the first legislative budget proposed an additional $1 million be transferred from the
Construction Codes fund to the General fund.
Minnesota's construction uIdustry then stepped up and asked the legislature to reconsider its
budget proposal. In response, the Legislature removed the $1 million transfer, kept in the $1.515
million transfer in place and raised the minunum state building permit surcharge fees applicable
to fixed fee permits for one year from 50 cents to $5 (July 1,2010, until June 30, 2011).
Next session, CCLD will again try to remove the annual $1.515 million transfer from the
Construction Codes fund to the General fund during its budget submittals.
CCLD's preference 'was to remove the yearly transfer and not raise the surcharge fee. The
decision to raise surcharge fees was made by legislative fmance committees and WQ,S packaged... .
into a large finance and budget bill that was signed by the Govemor.
More infOlmation about the minimum state building permit surcharge legislative change is online
at www.dli.mn.gov/CCLD/Surc~argeChange.asp.
This Information can be provided to you In alternative formats (Braille, large print or audio).
An Equal Opportunity Employer
65
?J'b
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.timningttm.n11l.LL..I
TO: Mayor, Councilmembers, City Administrator
FROM: Lisa Shadick, Administrative Service Director
SUBJECT: Approve On-Sale Wine License - Weng's Kitchen, Inc.
DATE: August 2,2010
INTRODUCTION
Pursuant to City Ordinance 3-12-6-2, a public hearing must be held to establish an On-Sale Wine
License.
DISCUSSION
Mr. Tony Weng has submitted an application for an On-Sale Wine License for Weng's Kitchen,
Inc., located at 115 Elm Street.
The required fees and insurance information have been received and the application has been
reviewed by the Farmington Police Department.
BUDGET IMPACT
The fees collected are included in the revenue estimates of the 2010 Budget.
ACTION REOUIRED
Approve an On-Sale Wine License for Weng's Kitchen, Inc.
Respectfully submitted,
Lisa A. Shadick, CMC
Administrative Services Director
66
a
fa...,.
City of Farmington
430 Third Street
l;armington, Minnesota
651.463.7111 . Fax 651.463.2591
www:ci.rarmingtoll.mn.LL'l
TO: Mayor, CounciImembers, City Administrator
FROM: Kevin Schorzman, P.E., City Engineer
SUBJECT: Award Contract - Pilot Knob Road Trail Extension Project
DATE: August 2,2010
INTRODUCTIONIDISCUSSION
The City Council authorized advertisement for bids for the Pilot Knob Road Trail Extension
Project at the July 6,2010, City Council meeting. Bids were taken on Tuesday, July 27,2010.
Six bids were received as shown on the bid summary below:
Contractor Bid
Minnesota Dirt Works $260,462.20
Northwest Asohalt $266,338.15
Fridges ExcavatinQ $290,997.15
Veit & Company, Inc. $304,894.50
McNamara Contracting, Inc. $328,288.15
Barber Construction, Inc. $332,500.00
Based on the bids that were received, staff recommends awarding the contract to Minnesota Dirt
Works, for the bid price of$260,462.20. Dakota County concurs with this recommendation.
BUDGET IMPACT
The low bidder on the project was Minnesota Dirt Works, with a bid of $260,462.20. This
compares to the engineer's estimate of$261,500. The project will be funded from a combination
of County funding, the Park Improvement Fund, and the Road and Bridge Fund.
County $ 157,575
Park Improvement Fund $ 10,000
Road and Bridge Fund $ 118,925
Total: $ 286,500
The estimated fund contributions shown above include the low bid for the project as well as a
10% contingency.
67
Pilot Knob Road Trail Extension Project Award
August 2,2010
Page 2 of2
ACTION REOUESTED
Adopt the attached resolution accepting the base bid of Minnesota Dirt Works in the amount of
$260,462.20 and awarding the project.
Respectfully Submitted,
Kevin Schorzman, P .E.
City Engineer
cc: file
68
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RESOLUTION NO. R46-10
AWARD BID FOR PROJECT NO. 10-02
PILOT KNOB ROAD TRAIL EXTENSION PROJECT
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of August,
2010 at 7:00 p.m.
Members present:
Members absent:
Larson, Donnelly, Fogarty, May, Wilson
None
Member Wilson introduced and Member Fogarty seconded the following resolution:
WHEREAS, pursuant to an advertisement for bids for the Pilot Knob Road Trail Extension
Project, bids were received, opened and tabulated according to law, and the following bids were
received complying with the advertisement from firms determined to be responsible and
competent for the Project:
Contractor Bid
Low Bid Minnesota Dirt Works $260,462.20
#2 Northwest Asphalt $266,338.15
#3 Fridaes Excavating $290,997.15
#4 Veit & Company, Inc. $304,894.50
#5 McNamara ContractinQ, Inc. $328,288.15
#6 Barber Construction, Inc. $332,500.00
; and,
WHEREAS, the firm of Minnesota Dirt Works is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED that:
1. The base bid of Minnesota Dirt Works in the amount of $260,462.20, is hereby accepted
and awarded and the Mayor and Clerk are hereby authorized and directed to enter into a
contract therefore.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
2nd day of August 2010.
~~
Mayor
aministrative Services Directorl
Deputy City Clerk
Attested to the ..3 ~ay of August, 2010.
SEAL
/Oa...
City of Farmington
430 Third Street
farmington, Minnesota
651.280.6800. Fax 651.280.6899
ww'w:ci. tl:tnnington. nm.LL"
TO: Mayor, CounciImembers and City Administrator
FROM: Randy Distad, Parks and Recreation Director
SUBJECT: Approve Farmington High School Game Agreement with Farmington School District
DATE: August 2,2010
INTRODUCTION
The Farmington High School (High School) hockey game contract was revised to more accurately reflect the
costs associated with the City providing use of Schmitz-Maki Arena (the Arena) to the Farmington School
District (School District).
DISCUSSION
A review was completed of the costs associated with holding a High School hockey game at the Arena.
After review, costs that were not being covered previously during games were determined. These new costs
are being built into a new Agreement with the School District. The new Agreement reflects the rental fee
covering all costs associated with game ice rentals. The new costs to be covered from the rental fee during
games are as follows:
. Covering administrative costs associated with the Facilities Maintenance Supervisor being at the
junior varsity and varsity hockey games as this cost was not billed in the past
. Additional charge for the cleaning of the Arena after hockey games, which takes a longer time for
staff to complete due to crowds causing more garbage to be picked up after the game
· Covering administrative costs associated with the use of the Arena such as scheduling the facility for
games, scheduling employees for the games, counting money from game receipts, depositing money
from games and invoicing of the games
· Covering increased cost for disposing of increased garbage that is generated from the crowd watching
the game compared to little or no garbage created during practices
In addition to charging a higher hourly rental fee to cover the increased costs to provide the Arena for High
School hockey games, the Arena will also be receiving a higher gate split than in the past. Previously the
gate receipt was set up so that the Arena received 60% of the gate and the School District received 40% of
the gate receipt. Under the new agreement, the Arena will receive 75% ofthe gate and 25% of the gate will
be given to the School District.
74
BUDGET IMPACT
In previous years the agreement specified that the Arena receive $950 from the Farmington School District,
which covered the 4 hour rental ofthe Arena for the junior varsity and varsity boy's games and $900 from
the girl's varsity and junior varsity hockey games for a 3.75 hour rental. This fee covered the cost to rent the
ice, a game announcer, a scoreboard operator and a ticket taker. Under the new agreement the Arena will
collect $1,300 during the four hour rental of the Arena for the junior varsity and varsity games, which will
now cover the additional costs outlined in the discussion part of the memo. In addition, the number of hours
for the girl's hockey team will be increased to 4 hours from the 3.75 hours rented in the past, which will
match what the boy's hockey team rents for games. As a result of the change to the Agreement the Arena
will receive higher ice rental revenue from games, plus the gate receipt that the City keeps will increase by
15%. The following illustrates the increase in revenue the Arena will receive during the upcoming 2010-
2011 High School hockey season based on the increase in the game ice rental fee:
Total All Games Played Amount Increased per Rental Total Revenue Increase
10 girls games $400 $4,000
13 boys games $350 $4,550
Total 26 2ames $8,550
ACTION REOUESTED
Approve by motion the attached Farmington High School Game Ice Rental Agreement with the Farmington
School District.
Respectfully Submitted,
Randy Distad,
Parks and Recreation Director
75
City of Farmington
430 Third Street
l'armingtoll, Minnesota
651.280.6800. Fax 651.280.6899
ww\v.ci.f,mningt4m.mn.LL'I
FARNUNGTONHIGH SCHOOL GAME ICE RENTAL AGREEMENT
This Agreement is entered into this
day of
,20_.
The undersigned hereby agrees to pay to the City of Farmington (the City) $325 an hour plus 75% of the
gross ticket proceeds from Farmington High School boys and girls hockey games. Since the Farmington
School District (School District) is tax exempt no taxes will be charged. The City agrees to pay to the
School District 25% of the gross ticket proceeds from Farmington High School hockey games.
In consideration of being allowed to use the Schmitz-Maki Arena (Arena), the undersigned, for itself and
for each of its members, hereby voluntarily assumes all risks of accident or damage to its property and to
any person and property of said members and hereby releases and agrees to defend and indemnify the
City, its officers and employees from every claim, liability or demand of any kind for or on account of
any personal injury or damage of any kind sustained by it and each every one of its members or guests,
whether caused by negligence by the City, its officers or employees. The parties agree that the release,
defense and indemnification obligations ofthis Agreement is intended to be as broad and inclusive as is
permitted by the laws of Minnesota. If any portion thereof is held invalid, it is further agreed that the
balance shall, notwithstanding, continue in full legal force and effect. Further, the undersigned agrees that
it and its members and guests using the Arena shall abide by all rules and regulations from time to time in
effect governing the use thereof.
It is understood that the City reserves the right (1) to cancel this Agreement for any default by the
undersigned in terms of this Agreement and (2) to reschedule the dates or times of permitted use of said
facilities on ten days written notice mailed to the address below of the undersigned.
In the event of mechanical failure of the Arena's equipment, the undersigned shall be notified by the
Arena staffas soon as possible. The condition of the ice sheet becomes the responsibility of the Arena
staff. Prepaid fees for hours canceled due to mechanical failure shall be reimbursed to the undersigned.
This Agreement is limited only to Farmington High School varsity and junior varsity games. The head
varsity hockey coaches and/or Activities Director are the exclusive representatives from the School
District insofar as the administration of this Agreement is concerned.
The School District shall receive a credit against the amount owed for ice rental when the following
conditions apply:
76
1. When the School District has declared a "Snow Day". "Snow Day" shall mean a day on inclement
weather, which makes travel or transportation hazardous and shall be designated as such by the
Superintendent of Schools.
2. When the Minnesota State High School League curtails all practice times for any reason.
All invoices or refunds due to the School District under this Agreement shall be sent directly to the
School District's Accounting Office.
The City reserves the right to require a police officer at certain games and Arena supervisory staff shall
consult with the School District's Activities Director to determine which games a police office will be
required to attend.
The City reserves the right to honor any and/or all cancellations, depending on whether or not the
cancellations are justifiable.
The City shall provide and pay for the following:
. Admission personnel
. Concession personnel
· One (1) scoreboard operator
. One (1) announcer
The School District shall provide and pay for the following:
. First-aid personnel
. Game referees
. Goal judges when deemed necessary by the Athletic Director
. Police Officer when determined one is needed.
The School District shall be responsible for notifying their opponents of the admission schedule and fees
set forth by the City for the Arena.
ISD #192
CITY OF FARMINGTON, a
Minnesota Municipal Corporation
By: Todd Larson
Its: Mayor
By: Peter Herlofsky, Jr.
Its: City Administrator
77